New Orleans Republican. [volume] (New Orleans, La) 1867-1878, 1872-01-11
Public Moneys and Official Checks.

The Secretary of the Treasury will short
ly issue circular of instructions relative
| 20 public moneys and official checks OF
United States disbursing officers. The cir
| cular provides that all public moneys adj
| vanced to disbursng officers must be depOs-
tied Immediately to their respective credits
| with the United States Treasurer, some as
| sistant treasurer, or designated deposltary,
other than national bank, most convent
| ent, or, Under special direction of the Secre-
tary of the Treasury, with national bank
| deDositary, except
| |. Each disbursing officer of the War De
| partment, specially authorized by the Sec
| rotary of War, when stationed on the eX-
| IRENE frontier, or at places far remote from
such depositaries, may keep. at his own
| risk such moneys may be intrusted to
| him for disbursement.
=. Any officer receiving money remitted
| to him upon specific estimates will at once
disburse the same accordingly, without
waiting to place it in a deposiUary. if the
payments are due, and lie prefers this
method of drawing checks, Checks drawn
by disbursing officers upon money thus de-
posted should be in favor of the person
by name to whom payment is to be made,
or IN favor OF such person by naIne or
bearer, with these exceptions:
Any disbursing officer may draw check
in favor of himself or bearer for such
amounts as may be necessary Il to pay
sunls under so ~ to pay ta) fixed salaries
due at a certain period he may withdraw
the necessary amount by checks two days
before the salaries are to be paid; (b) to
make payments at distance from de-
positary he may Withdraw the necessary
amounts by checks.
Any disbursng officer of the War De-
partment specially designated by the Sec
Rotary of War, may also draw by checks,
payable to himself or bearer, the amount
of his regular notify pay rolls or vouchers,
not to exceed five days before the regular
date when payment of such pay rolls or
vouchers is due. All disbursing officers or
agents, except pension agents, drawing
checks on moneys deposited to their official
credit, must state on the face or back of
each check the object or purpose to which
the avails are to be applied. Pension agents
drawing checks in favor of themselves or
i'll favor of any person, other than pen
sioner, must furnish list. containing the
names of the persons to whom payment is
to be made for the avails, and the amounts
payable to each.
Transfer checks drawn by one disbursing
officer in favor of another will be used only
to effect transfer OF credit from the drawer
to the payee in the depository where they
are payable, and to which they should be
transmitted by the payee for such purpose.
Excepting checks OF pension agents in favor
of pensioners and bounty checks" public
depositaries are not required to pay checks
of disbursing officers made payable in the
alternative to any person or his order.
They may, however, pay them when drawn
to order it satisfied of the genuneness of
the Endorsements, and sufficient funds re-
main to the credit of the drawer.
Checks will not be returned to the drawer
after their payment, but the depdsitary
with whom the account is kept shall furnish
the officer with monthly statement of his
deposit account. No allowance will be
made to any disbursing officer for expenses
charged for collecting money on checks.
In case of the death, resignation. or re-
moval of any disbursing officer, checks pre-
viOusly drawn by him will be paid from the |
funds at his credit, unless said checks nave |
been drawn more than four months before |
the presentation thereof, or reason exist for |
frauds. Each disbursing officer |
is required. when first opening disbursing
account, to furnish his official signature to
the officer on whom the checks are drawn
before drawing such checks.
A blank form is to be provided. receipt |
Of which is required to be given for every
deposit made by disbursing officer, which
shall show, besides its serial number and |
the date and place of issue, the character of |
the funds. e., whether coin or currency; |
and II the credit is made by a discussing
officers check, transferring funds to another
1isbursing officer, the essential items of the |
check shall be enumerated; if by a treasury !
draft, like items shall be given. including
the warrant number. The title of each
office shall be expressed, and the title of |
the disbursing account shall also show for
hat branch of this public service the ac-
count is kept, it being essential for the
proper transaction of department business
hat money advanced to "a discussing officer
serving in two or more distinct capacities
from different bureaus be kept separate and
distinct from each other and be so reported
10 the department, both by tho officer and
he depositary.
The above rules are intended 10 supersede
al previous rules on the subject.