New Orleans Republican. [volume] (New Orleans, La) 1867-1878, 1870-09-09

mo. 49, -Admni- tratiou Series
An ordinance to regulate the mode OF keep
ing the accounts of the city III the De
partment of Public Accounts.
SECTION I. BE it ordained by the Council
of the city of New Orleans. That at the first
regular meeting. in December of each year.
the Administrator Of Public Accounts shall
submit to The Council il detailed estimate of
receipts and expenditures for the ensuing
year. classified under appropriate heads. TO
be known as the budget; which budget,
after it has been adopted by the Council as
provided in section nineteen of the City
Charter. shall be entered in book. to be
called the Appropriation Ledger, which
shall be kept BY the Administrator of
Public Accounts, and in which an account
shall be opened with each and every item OF
said budget, each Of said accounts shall be
credited with the amount appropriated it,
and shall 1r charged with every warrant
drawn upon the Administrator Of Finance.
against such appropriation in order that the
exact condition of every account in the
budget may be ascertaned ut any time: and
whenever any appropriation shall have been
exhausted before the end of the fiscal wear.
no further warrant shall be drawn upon
such account unless the Council having been
notified Of such deficiency. shall have pre-
viousiy made IA further appropriation to the
credit of said account; provided, that no
warrant Shall be drawn against such appro-
priation for deficiency. uatil all the other
items OF the budget shall have been pre-
yiouoiv provided for
SECTION = That all bills for work done
and materials supplied shall be approved by
the Administrator OF the department incur
rim. the same, referring to the Notarial
Contract when any exists. and shall then be
transmitted 10 the Department OF Public
i 80 lo4 Il
partinCnt shall examine and audit the same.
and shall. on the first Tuesday of each
month. present an ordinance to the Council
embracing all such approved bills. and said
ordinances shall specially apply to each de-
partmeut. and comprise the expenditures
thereof of that character for the preceding
month. Upon the passage OF the ordinances
by the Council. the Administrator Of Public
Accounts shall warrant upon the Admins
traitor of Finance for payment of the &C
counts so approved and passed
SEC. ;. BE it further ordained, That
whenever a contract snail have been adj
Indicated IL any department. and approved
BY the Council. it shall be the duty of the
CITY Notary to furnish q notariai copy of
the same to the Administrator OF Public Ac-
counts numbered III regular series for each
department. Who shall cause an abstract Of
the same to be entered into a book TO be
called the Contract Book, and which shall
be properly indexed and classified fer con
venent reference.
SEC. 4. In addition to the books herein
before mentioned. the Administrator of
Public Accounts shall keep the books now
10 be described as follows. viz:
|. a REGISTER Of clains,' il which shall
be entered. in the order of its reception
from any department. the number, date.
name of claimant. folio of contract book,
nature of services performed, department
from which received. and the amount of
each claim and pay roll received for audit
and settlement. The said book shall also
contain a column for remarks, in which
shall be entered opposite each claim entered
therein a statement Of the action of the
Council upon said claim, whether approved
or rejected. with reason for rejection.
?. A note and bill book, in which shall be
described each and every promissory note,
or bills receivable Of every kind belonging
to the city.
3. Apaying warrant book, in which shall
be registered, in regular order, every war
rant issued upon the Administrator OF
Finance. specifying the number of the war
rant. date Of issue. to whom issued, and the
account against which it is drawn, with the
number OF the ordinance ordering the pay
ment.
4. receiving warrant book, in which
shall be entered every receiving warrant
issued for moneys collected on account Of
the city, specifying its number and date, to