The New York herald. [volume] (New York [N.Y.]) 1840-1920, 1846-09-28

sub.rreasury Circular.
"a each Cslieefor Receiver If Public Monty for Lsnds
a,,istsnf TTeas~rsr Treasurer Of the Mint at ph1a-
deiphia Tyeasurer Of each Branch Mint, and Ifess-
"eT ""e o" Tss.suSr prrAnrMrsr, Sept is. 1915
copy of the Act to provide for the better orgsnIa-
uon Of the Treasury, and for the coiiecn1n'
transfer and disbursement Of the public revenue
herewith enclosed.
You will exercise great vigilance in the performances
of the duties il may devolve IN you without any
omission of such have been imposed and are sui re-
quired by former laws and regulations
The instructions received in respect TO ne DOCKS
you to keep, and the returns you are to make VIII
be strictly concerned to- Any expenses necessary to be
incurred under this act will be separated from others IN
your accounts and be allowed unless authority
is previously obtained on satisfactory reasons assigned
and in on hs %o:s sea
AS depostary of the public money standing to the
credit Of the Treasurer oil the United states you VIII
bit yourself with all sums received on his account and
credit yourself with all payments made BY his order and
weekly transcript of this must be forwarded
to the department in duplicate one directed to the sec.
accompanied by the vouchers for the charges made
therein.
of public moneys at land Offices who may act az
deposares of the moneys collected received by them
only should credit the treasurer, weekly with the sur.
meet the current expences Of their offices. Moneys
reported to the cannot be used
except in compliance with his drafts or orders either for
transfer or the payment of the treasurer is
sued u-der the authority Of law
The treasurer Of the mint of the branch mint at New
Orleans the assistant reasurers and such other deposit
aries may be required TO receive on deposte moneys
not collected by them a. collectors OF IeceiveIs snSaa
transferred to them specifically setting forth the date OF
the deposite Of the party or parties making it. the
object for which, and the name OF the party for whose
credit is made (which particulars must appear on the
weekly ranscrps and Also the kind offunds in which
Entities of treasurers drafts when paid, should show
the date of payment, number Of draft and number Of
transfer draft" when of that character The kind Of
money usedn pay ing drafts must also be nosd your
books, but not stated in the transcripts
The principal book necessary carry out these details
is ledger account current which will serve also
cash hook auxiliary to this particularly when the
transactions numerous day book blotter should
be kept 1t will be WELL ALSO to keep separate register
Of transfer drafts
The form in which this should be made out for
transmission TO the department, is herewith inclosed
ked A. 1t should be made on paper the of
the form
The orm of certificate to be given by you to persons
authorized make deposites with yon the credit of
the ofthe United States also enclosed mark
ed B. aA
The account current should be balanced at the close
of each week. as to Correspond with the transcripts
They be balanced the close OF each quarter but
last weekly transcript OF quarter may be deferred,
should the quarter terminate in the middle OF week.
to embrace the odd days. and the first transcript OF
quaIter may, also, DO deferred for like pur-
pose ,
tai expenses, whether they DC made under general
tons, expenses of collection, from ahvan.
by the treasury for that purpose and book for
recording all letters from and to your office las dePo-
Be pleased to understand thoroughly this principle,
that all money in your hands the credit of the trsa
in fact, money in the treasury Of the United
states and cannot be used for any other purpose than
the payment Of warrants Tor the drafts eon is
sued in pursuance of appropriations by Congress but
moneys may be transfer Ell from depository to
any other depository by direction Of the Secretary Of
The Iah section of the requires each naval officer
and rof hnr ie q oInffo
and surveyor and the register of each land Office, to
make quarterly examination Of the books, accounts,
returns and money on hand Of the public depository
with which he is connected, and to make such exan
nations much more frequently he may be directed
section Of the act authorizes make such examina.
tons also, by special agents. as occasion may require
You WIN grant to the veS o. the port navsi G
and to such special agents as may be appointed every
facility in your power for making such examinations,
and will always keep your money papers, and books In
By the 18th section provision made the kind
of money you may receive. To the requirements in
that section you will in all cases. conform using great
caution to avoid the receipt of money that is counterfeit
sd spece on the spOt or not issued BY Institutions Of high
credit After the Slst of December next all nts
into the treasury must be made in gold and silver coin
only or in treasury notes 1t desirable that the notes
received by you Should when acceptable to others in
payment, be first paid OUT and it, at the close of any
ofve thousand dollars, they should for security
be converted into specie; and oftener if loss is appre
hended or the specie IL Wdneu W meet
liable to pay in specie. 49,
For greater accuracy in receiving coin, it will gene
rally be desirable in very large sums to weigh well
it; and for convenience and speed in making
payments and examinations, to Keep It sealed up and
Marked in bags or boxes of hundred and thousand
dollars each 1t may be we'll for the examiners to add
their seal after their monthly examinations, to verify
the amounts.
The receipt ofreasury notes in all public payments
heretofore provided by Congress- and then to be can
sced and RENTED here required by former instruc
tons, viii still be continued when any debtors offer
them 10 payment
SO you Will receive in the same way any drafts drawn
by the treasurer yourself instead of the useless de-
lay and trouble Of counting out the money on such
drafts and Immediately receiving 1t back In payment
In instance will you permit any other tnan public
money be placed in the chest or vault in which that
IL kept. -
All other parts of the act relating to your duties will
be strictly enforced by you, though not specially re-
ferred to in this circular In cases Of doubt you will
apply to the proper officers here for advice.
Further Instructions except those to particular classes
of officers separately tits considered to give
at the time Hyou find any Of these here given ncon-
venient in operation you suggest measures by
which the ends Of the law be more easily obtained
shall be very happy to hear from you on the subject
ID IF tho Trooa