The daily union., 1846-09-25
TREASURY DEPARTMENT,
September Is, 1886

september 10, lofo'
copy of the "Act to provide for the better or
ganlzaon of the Treasury, and for the collection,
safekeepng, transfer and disbursement of the pub
lie revenue" Is herewith enclosed.
You will exercise great vigilance iD the perform
ance OF the new duties II may devOlye you with
out any omission Of such as have been imposed and
are still required 10y former laws and regulations.
Tie new instructions received in respect TO the
books you are To keep, and the returns you are 10
make, Viii be strictly conformed TO. Any expenses
necessary TO be incurred under this act will be seq.
arated from others IN your accounts and cannot be
allowed unless authority Is previously oblained on
satisfactory reasons assigned 10 the department L.
Is hoped the expenses will be few, aud on the most
| economical scale.
As II deposltary Of the public money standing 10
the credit Of the Treasurer Of the United States YOU
will Keep an account current with him, in which
you will debit yourself with all sums received on
his account and credit yourself with all payments
made by his order, and no other
A weekly transcript of this account must be for
warded To the department, in duplicate, one direct
ed to the secretary, the other to the treasurer which
after must be accompanied by the vouchers for the
charges made therein.
Collectors OF customs, designated collectors and
receivers OF public moneys al land Offices who NAV
act as deposltarles Of the money collected or re-
celyed by them only, should credit the treasurer
weekly, with the surplus receipts Of the week after
reservinS sufficient 10 meet the current expepses of
their othces. Moneys once reported TO the treas
urer, cannot afIerward be used except in compli-
ance with hts drafts, or orders, either for transfer
or the payment of warrants the treasurer, issued
under the authority OF law.
The treasurer of the mint, of the branch mint nj
New Orleans, the assistant treasurers and such
other deposltaries as may he required TO receive OH
depOse moneys not collected by them as collectors
or receivers, should enter the treasurers credit
each sum deposited with or transferred TO them
specifically, setting forth the date of the deposite
name OF the party or parties making II, the object
for which and the name Of the party for whose credit
il is made, (Which particulars must appear on the
weekly uanscnPis,) and, Also the kind Of funds in
which II Is made.
show the date of payment, number of draft and
, number Of warrant on which II was issued or the
designation "Tanser draft, ;" when of that character
The kind OF money used IN paying drafts must also
be noted on your books, but not stated the tran.
scripts.
The principal book necessary to carry out these
details, Is a ledger account current, which will serve
also a cash book; auxiliary to this particular
r y when the transactions are numerous day book
} or bouer should be kept. II will be we'll aIso TO
keep separate register Of transfer drafts.
| The form in which this account should be made
out for transmission TO the department. is herewith
Inclosed, marked A. 1t should be made on paper of
/ the same size OF the form.
The form of certificate to be given by you to per-
sons authorized TO make deposItes with you to the
credit of the of the United States is also
Inclosed marked b. .
The account current should be balanced at the
close OF each week, so as TO correspond with the
transcripts. They must be balanced at the close of
each quarter, but the last weekly transcript of a
quarter may be deferred, should The quarter termi.
nate IN the middle of a week, SO to embrace the
odd days, and the first transcript of new quarter
|, may, also, be deferred for like purpose.
You will also keep separate books for your incl
dental expenses, whether they be made under gene
raj instructions, as expenses of collection or from
advances by the treasury for that purpose; and a
book for recording all letters from and to your Office
as depository.
: Be pleased to understand thoroughly this prnci-
pie, that all money IN your hands the credit of the
treasurer is IN fact, money in the treasury of the
United Staes and cannot be used for any other pur-
pose than the payment of warrants (or the drafts
thereon) issued IN pursuance of appropriations by
Congress; but these moneys may be transferred from
t one depository to any other depository, by drec-
ton of the Secretary of the Treasury under the a-
e thorlty of the 10th section Of the act
n The l2th sectien of the act requires each naval
officer, and surveyor Of each port where there is a
naval othcer and surveyor and the register of each
e land ofhce, to make quarterly examination of the
books, accounts returns, and money hand Of the
a public depository with which he is connected, and
< TO make such examinations much more frequent
y as he may be directed to do by the Secretary
Y OF the Treasury The llth section of the act au-
thorIzes me to make such examinations also, by
sPeciai agents, Us occasion may require. fou VIII
grant TO the surveyor of the port ravai officer or
: the register Of the land Office as the case NAV be-
|, and to such special agents may be appointed,
!, every facility IN your power for making such ex-
' amnalions, and will always keep your money, pa.
e pers, and books, in readiness for it.
G BY the 18th section provision is made as TO the
e kind of money you may receive. To the require.
ments IN that section you will, in all cases. conform
using great caution to avoid the receipt of money
! that is counterfeit or the notes of banks par,
or not convertible INTO specie on the spot, not is
sued by institutions of high credit After the 3lst
c OF December next all payments into the treasury
must be made in gold and silver coin only, or in
treasury notes. IL is desirable that the notes recev-
ed by you should, when acceptable others in pay.
, ment, be first paid out and it. at the close of anv
Q quarter, an amount of them remain on hand over
j the sum OF i've thousand dollars, they should, for
security, be converted into specie; and oftener, if
loss is apprehended, or the specie is wanted to
!, drafts you are liable to pay in SPECIE
For greater accuracy IN receiving coin, it will
generally be desirable, in very large sums, to weigh
as well as count II; and for convenience and speed
u IN making payments and examinations, TO keep it
J, sealed up and marked, in bags or boxes Of hun
dred and thousand dollars each. 1t may be well
the examiners to add their seal after their month
! ly examinations, TO verify the amounts.
The receipt OF treasury notes in all public pay
ments as heretofore provided by Congress, and then
to be cancelled and romitted here, as required by
former instructions, will still he continued when any
0 debtors offer them in payment.
So you will receive in the same way any drafts
!, drawn by the treasurer on YOURSELF instead of the
useless delay and trouble of counting out the money
on such drafts, and Immediately receiving it back in
9 payment.
In no instance will you permit any other than
public money to be placed in the chest vault in
. which that is kept.
All other parts of the act relating to your duties
will be strictly enforced by you, though not spe-
ciay referred to in this circular. In cases of doubt
you will apply to the proper officers here for ad.
vice.
Further instructions, except those to particular
classes of officers separately 1t is considered
cessary to give at the time. IF you find any of these
here given inconvenient in operation, or il. you can
suggest measures by which the ends Of the law can
be more easily obtained, | shall be very happy to
hear from you on the subject.
K. J. WALKER
VI Secretary Of the Treasury.