Richmond enquirer. [volume] (Richmond, Va.) 1815-1867, 1846-10-02
CIRCULAR

Mint al fohtl1deiphi0, l'eusLe, " -.
Mint, and Treasurer Of The C"isea S'a'e''
Treasury DEPARTMENT,
September Is, 1916.
| a conv of the aAcl TO n Divide for The better or
oaniza,ion of the Treasury, and for the collec
lion, sale-keeping, transfer ana oispu'ss,ne"'
the public revenue" is herewith enclosed
You will exercise grea, vigilance in the per
lormancc of the new dulles j, may devoiVe OF
Won. without any omission Of such as have pee
| imposed and are still required by former law
and regulations. ., =,
The new instructions received in respect TO IN
b,oks Won are 10 keep, and the returns you are II
make. will be strictly conformed TO. ANY ex
peusrs necessary 10 be incurred under this ac'
will be separated from others in your accounts
| and canno. be allowed unless authority is pre-
| vously obtained, on satisfactory reasons assign
ed 10 The Department. II is hoped ihe expense
| will be few, and on the most economical scare
As deposilary OF the public money slanoihs
10 the credit of the Treasurer oil the united States
you will keep an account current with him II
which YOU will debit Yourself with all sums re
ceived ON his account, and credit yourself will
all payments made BY his order, and no other.
A weekly transcript OF this account must os
forwarded 10 the Department, in duplicate, one
directed to The Secretary, the DINER 10 the iIeasu
rer which latter must be accompanied by lhs
vouchers for The charges made therein
Collectors of customs, designated collectors anc
receivers of public moneys al land offices, who
may act as deposl,arieS Of The money collected
or received by them only, should credit The Urea
surer, weekly, with The surplus receipts oil The
week, after reserving sufficient 10 meet the cur
rent expenses OF their offices. Moneys once re,
ported 10 the Treasurer, cannot afierward De uSen
except in compliance with his drafts OF orders,
h., nj
the treasurer, issued 49,. he authority oil law.
The treasurer OF lhs ..ani, OF the branch mint
al New Orleans, the assistant treasurers, and
such other deposaries may be required 10 re-
ceive on deposite moneys not collected by them as
collectors or receivers should enter 10 The lreasu-
re's credit each sum deposited with or transfer
red 10 them, specifically, setting forth The date oil
the deposite, name OF the parry ur parties making
it, The object Tor which and the name OF the party
for whose credit il is made, (which particulars
must appear on the weekly transcripts, and, also,
the kind oil funds in which il is made.
Entries OF lreasurers drafts, when paid, should
show The dale OF payment, number OF draft, and
number of warrant on which it was issued, or the
designation "transfer draft" when Of that charac-
Ter. The kind OF money used in paying drafts,
must also be noted on your books, but not slated
in the transcripts.
The principal book necessaryto carry out these
details, is a ledger account current, which Will
serve also as cash-book; as auxiliary 10 MS
when the transactions are numerous
a day.book or bolter should be kept. II will be
well, also, 10 keep separate register OF transfer
drafts.
The form in which this account should be
made out, for transmission TO The department, is
herewith inclosed marked A. 1t should be made
on paper of the same size OF the torn.
The form OF certificate 10 be given by you TO
persons authorized to make deposites with you, 10
The credit OF the Treasurer Of the United States,
is also inclosed, marked B.
The account current should be balanced al The
close Of each week., so as to correspond within
They must be balanced at the close
of each quarter, but the last weekly transcript OF
quarter may be deferred, should The quarter
terminate in the middle of week, so as 10 en-
brace the odd days, and the frs, transcript of
new quarter may also be deferred for like pur-
bose.
You will also keep separate books for your in
;idenlal expenses, whether they be made under
general Instructions as expenses OF collection, or
rom advances by the Treasury for that purpose;
Ind book for recording all letters from and TO
'our Office as depository.
Be pleased to understand thoroughly this prin-
iple that all money in your hands 10 The credit
# the Treasurer is in fact, money in The Trea-
ury Of The United States, and cannot be used Tor
my other purpose than the payment Of warrants,
or the drafts thereon, issued in pursuance OF ap.
BY Congress-; but these moneys may
We transferred from one depository TO any other de-
,nsiiory, BY direction Of The Secretary Of The
Treasury, under the authority OF the 10Th section
If The act.
The 18th section of the act requires each naval
,ff1c md nfa oh port Yuhsro ;horo &c
laval officer and surveyor, and The register oil
zach land Office, 10 make quarterly examina-
ion Of the books, accounts, returns, and money on
hand OF the public depository with which he is
and 10 make such examinations as
much more frequently as he may be directed SO
. do by The Secretary Of the Treasury. The
18th section of the act authorizes me 10 make
such examinations also, by special agents. rs oc-
,asion may require You will grant 10 the sur
veyor OF The port naval officer, or the register OF
he land Office, as The case may be, and 10 such
special agents as may be appointed, every facili-
y in your power for making such examinations,
and will always keep your money, papers and
books in readiness for il.
By the 18th section, provision is made as 10 The
kind OF money you may receive. To the require
men,s in thai section you will, in all cases con.
form, using great caution to avoid The receip, OF
money that is counterfeit, or The notes Of banks
not at par, or not convertible into specie on the
spoi or not issued by institutions OF high credit
fter the 3lst of December next, all payments
into the treasury must be made in gold and silver
coin only, or in treasury notes. II is desirable
that The notes received by you should when &C.
ceptable to others in payment, be first paid OUT
and il, al the close of any quarter, an amount Of
them remain on hand over The sum of FIVE thou
sand dollars, they should for security, be convert
ed into specie; and olener il loss is apprehend-
ed. or the specie is wanted to meet drafts you are
liable to pay in specie.
For greater accuracy in receiving coin, il will
generally be desirable, in very large sums 10
weigh as we'll as count il; and Tor convenience
and speed in making payments and examina-
lions 10 keep il sealed up and marked, in bags or
boxes Of hundred and a thousand dollars each.
II may be we'll for The examiners 10 add their seal
after their monthly examinations, 10 verify The
amounts.
The receipt Of Treasury Notes in all public
payments as heretofore provided by Congress, and
then 10 be cancelled and remed here, as re-
Quired by former instructions, will still be con.
linued when any debtors otter them in payment
So you will receive in The same way any drafts
drawn by the Treasurer on yourself, instead Of
The useless delay and trouble Of counting out the
money on such drafts, and Immediately receiving
il back in payment.
In no instance will you permit any other than
public money TO be placed in The chest or vault in
which that is kept
All other rarIs Of The act relating TO your du.
ties will be strictly enforced by you, though no
specially referred 10 in this Circular. In cases o.
doubt, you will apply 10 the proper officers here
for advice
Further instructions, except those TO particular
classes OF officers separately, it is considered un
necessary 10 give al The time. II you find any o.
these here given inconvenienI in operation, or il
you can suggest measures by which the ends Of
The law can be more easily obtained, shall be
very happy TO hear from you on The subject.
R. J. WALKER,
Secretary Of The Treasury.
The 18th section of The act above referred to ID
as follows:
And whereas by the ,hirlielh section of the
aci entitled can act 10 regulate The collection Of
duties imposed by law on The tonnage OF ships OIL
vessels, and on goods, wares and merchandise
imported into the United States" approved July
thirty.one, seventeen hundred and eiehly-nne, il
was provided that all fees and dues collected BY