“yy DN af a etre nannies Aecbeion HW : Page 943 a MISCELLANEOUS QUESTIONS AND PROBLEMS ENCOUNTERED IN THE VICTIM'S RESIDENCE Due to the arrival some days after the kidnaping, many of the necessary things had been done in connection with the residence assignment. Those items aré mentionéd if the manual and are not— being repeated here. Agents, prior to entering the residence, in a conference with the Person in Charge reached the conclusion that there was a strong liklihood the victim was not alive. On entering the residence, they felt that it was imperative to receive as clear and detailed telephone call from the kidnaper as possible. It was also felt necessary to associate with the family in a.manner that would result in them taking no action that would interfere-— with the investigation of the case. The family were continually reassured that the answers to their questions and problems were given them by the Agents present, with the full knowledge and consideration of the Person in Charge. It was pointed out that the Person in Charge had much experience in kidnaping cases, and in turn, on their behalf, was consulting with FBI officials in Washington, D. C., including Mr. HOOVER himsdf. In one instance, the family inquired as to the necessity of the detailed coverage of the expected telephone czll from the kidnaper. et ee a, . eo ay | Der.
In this instance, as well as every other opportunity, it was pointed’ out to the family that the safe return of the victim was the first and primary object of the FBI. That the necessity for complete coverage = of the phone call was first to make sure that clear instructions-were ~~ obtained from-the-kidriaper in order that they could be complied with, resulting in the release of the victim. That, secondly, the coverage might assist in leading to the identification and apprehension of the ae ad individual responsible for the kidnaping. The Agents in the residence were frank at all times in answering the various questions and problems and tried to avoid leaving any impression of mystery and évasiveness in their actions —— and conduct. re ‘ ST melill wee JIM GRANT, after some time had elapsed and no contact from the kidnaper had been received, asked the question, are you actually going to pay the money to the kidnaper when it is recognized the victim is dead? It was pointed out to him that was a decision to be made by the family and they had already reached the decision that the money would be paid whether or not he was alive. | Getting necessary items in and out of the house was | handled by BILL and JOE COORS, in that they exchanged shifts daily, this presented no problem.
Permission to intercept and open all mail addressed | | to the COORS' residence had previously been obtained and this was | | handled at the Post Office. It placed no particular responsibility on the Agents in the residence. However, contents of the extortion letters ,  dntercepted at the Post Office were relayed over the direct line to the i Agents in the residence and were made known to the family for their decision as to complying with them. No particular problem was encountered in having them reach a decision. When practical, these notes were presented in the A.M, in that MARY COORS could respond more logically then than later in the day. «~» sms -. «Phe identity of several individuals were furnished by ov members of the family as suspects. Particularly BILL COORS would — pursue the results and inquire in connection to these suspects very persistently. Although few of the suspects from the very: beginning had any logical basis, it left a better impression with the family when they could be advised rather promptly that that individual had been eliminated as a suspect and why. Bearing in mind that at this stage of the case, a very limited investigation was being conducted, itis believed where logical, these suspects reported by the family should be eliminated. ; After the children had moved to the grandparents' residence, they continued to be some bother to MARY COORS in . making requests of her for permission to go various places such as - 23 - A te eae smn MW 55044 Doold: 32969526 Page 945
school, skiing and visiting friends. There were Agents stationed at the grandparents' residence and after advising them of the children's bother to their mother, they were able to eliminate it. News Releases: The two COORS' brothers and Mr. COORS, SR., as a matter of business policy and custom, had lunch each day in the COORS, SR. residence located and adjoining their - place of business. At that time, they would discuss problems and have a mutual agreement as to the solution. That custom continued over in regard to this case. The major decisions that were reached in this | case concerning the family were reached at a conference of the COORS' family, | including MARY COORS and JIM GRANT, with the Person in Charge being present. These conferences were held in COORS, SR. residence, usually shortly after the lunch hour. In regard to press releases, the COORS' family, in connection with their business, had a press representative. The handling of the press releases were cleared through him and he in turn would clear with the Person in Charge prior | to any release being made in connection with this case. On one occasion | later in the stay of the Agents in the residence, MARY COORS wanted to make a final appeal through the press for the kidnaper to contact her. The fact that she was thinking of this release was known to the Agents - in the residence a day or so ahead and finally she presented to them a a _ COPY of her proposed release. ‘At the suggestion of the Person i in n Charge, “= gome changes were made by MARY CooRS and it was. handled a as stated above. ; -~24 . ‘NW 55044 Docid:32989526 Page 946 -
The family had decided that BILL or JOE COORS, under no circumstances, would personally deliver the ransom money. JIM GRANT had volunteered to help in any way he could, including delivering the ransom money. The Person in Charge of the investigation had decided that JIM GRANT and one of the Agents in the residence _ would jointly deliver the ransom money. In the event the ransom money was to be delivered, one Agent, as previously described, was to handle the final packaging of the ransom money. “One Agent immediately on the conclusion of the call was to transcribe verbatim the phone call for the use of the Person in Charge. The third Agent was to furnish verbally ‘this information to and receive the final instructions from the Person in Charge. | . | . CECIL KENDRICK was the friend that MARY COORS selected to have stay with her and who did stay with her for the first’ week. On arriving at the COORS' residence, which was the next day after the Agents arrived, she was cautioned about security features, but was given a free rein to conscle and help MARY COORS in any way she | | thought best. However, she was cautioned as to the possibility that the victim might not be alive and to bear this in mind in offering MARY any assurance on this point. CECIL KENDRICK had to leave the residence for personal reasons and another friend, JAN PHIPPS, took her place in the residence and she was given similar instructions. - oe .: yj ~ 25 -
} i F] 1 i The possibility that the kidnaper might not recontact the family was recognized from the outset by the Person in Charge. Actually the kidnaper did not recontact the family. This resulted in one of the principal problems for the Agents in the residence. The problem. being to.assist.the family in deciding ona date they would no longer wait for a call and all out active investigation could begin. This problem was not actually broached by the Agents in the first instances. During the last several days of their stay in the residence, on different occasions, individual members of the family would open this subject. The problem would then be discussed with that member ina specific and frank manner. The actual date was decided on in a family conference at the COORS, SR. residence, the Person in Charge being present. | 7 oe Having a bearing on this problem, was one of the most frequent questions asked by individual members of the family from the outset. Is "AD" alive? The answer would consist of enumerating the factual circumstances. From the beginning, their conclusions would be that he probably was not alive, yet this same question would be put to an Agent a short time later. - Never was there any encouragement that he was alive given to the family. | ; Another question: When will he (the kidnaper) call? t Here again, no encouragement was ever extended to the family. The :.: point was made that if "AD" was dead resulting in the kidnaper losing _ - 26 -
his security, there might never ‘be a call. It is believed the frank approach to these questions, _as.well as all others, f rom the outset, materially assisted in having | some influence with the family and their thinking in resolving their problem of terminating the wait for a contact by the kidnaper. DoclTd: 329895276 Page 949 wee Pe Sc a Ec Sn sal a rete) panne
SETTING UP CHIEF CLERK'S OFFICE ON SPECIAL ASSIGNMENT CASES — When a major case has occurred and the investigation is to be handled as a "special," of course, the SAC of the office-involved-and-the-Bureau_have_discussed_the_matter as | to the number of Special Agent personnel necessary. In addition, discussion is had as to the number of extra stenographers and at least four clerical employees should be borne in mind as being necessary to handle the "paper work" in connection with the handling of a "special." The field office in which the major crime has occurred "ist m -—~-Has-~already opened a case, for example. a kidnaping, and un- doubtedly the first serial appearing therein will be a memorandum of some Special Agent reflecting that he received a call from_ someone advising that a particular individual has been kidnaped or disappeared. Probably the next serial, or Serial #2, will be a copy ofa teletype to the Bureau or a memorandum reflecting a telephone call with the Bureau. Subsequent serials will reflect, as a rule, memoranda of different Agents a&S to what they have done or information they have received. In connection with the handling of a "special," arrangements should first be made to obtain some particular _,8ection of the office which will be away from other Agents of Boe eta, ey rts PU ee tg A Te ne
office an. away from the public so that the ins man in charse of the "speciai" can have his greup in one space. The temporary Chief Clerk's Office (CCO) should, of course, be allocated a corner or section of that area, and the office in question should already make arrangements to have brought in a number of e@: stra file cabinets and other office suppi Zes whict are used in the operation cf a CCC. Generally in the regular CCO, files contain a number of serials; fcr example, one file cr volume may possibly con- tain 75 to 100 serials. However, in connection with a "special," ~ it has been found that if each volume contains oniy 25 serials, this helps 2 great deal; that is , Volume No. 1 should have * peommuern Serials 1 to 25, Volume “fo; 2 should have Serials 26 te 5C, and ) so forth. The reason for breaking dawn these volumes containing only 25 serials is that as the case progresses Agents will hzfe to refer to references and previous seriais and if severai Agents have to lock in one volume which would centain a hundred . Serials, it would involve a loss of time, and so forth, whereas smaller volumes will be more readily swvailable. In addition to starting these velumes containing cALy 25 seriais, sub-files should immediately be opened in order tu channel inte that subhb-file an extra copy of a memorandum, aixntei or teletype. . Fox example, as soou as a "special" is started, there will be a number cf conmunications referring to Agents, stencgrapher _and clerical employees leaving: their headquarters city cee 2 + ete a We ene a pw 55044 Doold: 32989526 Page Shi. a SS ei fe ei ii a as se
ee for the office where the "special" is being handled. Instead of having all of these communications put in the regular investi-~ gative file, this type of communication should be placed in a ——sub=file which can be given a number, for example, Sub-fite A, and it can be entitled "Personnel Matters." With this sub-file-———— in existence, any subsequent correspondence relating to personnel ee should be placed in that file and no copies be placed in the regular investigative file. Then, if the person in charge of Lede Acrsttavtitntiatet a memtanese Guu RN eae the "special" or his assistants need any information regarding personnel, the same is readily available in one volume. beer papa pares At about the same time the Bureau will probably issue instructions that a weekly communication should be forwarded to the Bureau setting forth cost data, and a sub-file should be opened for that phase. In other words, the Bureau will issue -— instructions to the office where the "special" is being handled ~ to notify all offices to submit weekly communications relative to the extra cost involved. All of these communications should be placed in that particular sub-~file and no copies should be placed in the main investigative file. For example, this section can be called Sub-file B and it can be entitled "Cost Data.” AS soon as the newspapers start publishing’ their articles, there will be many newspaper articles and a sub-file should be opened which, for example, can be Sub-file Cc entitled "Newspaper Clippings."’ A copy of every newspaper item should “> ‘Be placed im this sub-file and, Of course, an extra copy be |. . Bue Me awe Ameena -3- HW 35044 Doocld: 329599526 Page 952
Will contain a day-by-day summary of the activities that have copy of "Narrative Memoranda." “- eontacts with the: phone: company, and so forth, should be - ‘STW ‘55044 Doold: 32989526 Page 953 In addition, these newspaper forwarded to the Bureau daily. clippings should be reviewed for possible leads and all pertinent names appearing therein should be indexed. These newspaper clippings will, of course, be properly mounted, serialized and initialed before being placed in this sub-file. The Bureau will generally issue instructions to submit a daily teletype summary, and it has been found advisable to place the regular copies in the regular investigative file; but an extra copy should be placed in a sub-file, for example, Sub~-file D, entitled “Daily Summaries." By having an extra copy in this sub-file, one can readily refer to that file which feos, been described to the Bureau. Of course, another sub-file should be opened which . x should contain instructions relative to the logs that are maintained at the commencement of the "special" in order that all such information will be readily available in one sub-file. It is also advisable to open a sub-file to contain an extra Inasmuch as the telephone company will be contacted immediately and interviews will be had with various telephone officials, all of which will be recorded in memorandum form, it is deemed advisable to open a sub-file, which can be entitled "Confidential Telephone File," and all copies of memoranda submitted regarding the installation of. telephones, Nana ~4-
placed in this file and no copies at all be placed in the investigative file. Again, if one desires to know \nat has been done in connection with the telephone situation, this one sub-file is readily available and should contain all “pertinént data” As a rule, neighboring offices will be instructed by teletype or telephone calls to ship in to the interested office extra equipment that might be needed and in order to have this information available and in one file, a sub-file should be opened, which probably can be entitled "Equipment," and copies of all communications, and so forth, can be ~ ” placed in this file so that the property mani or Agent in . charge of the property can readily have available and in one file all information relative to equipment that has — been shipped in, rented or obtained from other sources. , If the major crime receives publicity, as it undoubtedly will, there will be many communications prepared relative to contacts with the press, TV or radio stations, | and it has been found advisable to open a sub-file, which can be entitled "Press Services," and in this file a copy of the memoranda should be placed, whereas the original and other copies will be in the investigative file. Again, if any question comes up regarding the press, and so forth, .a copy of every communication is in this one sub-file, which Lee will be readily available. ae . tina oF +. aye se ue ’ Te a Tote A . 2 We me ae 1 Te tes pe Mee Dace oe WW 55044 Docld:32989526...Page S54...
rary A similar sub-file should be opened which can be entitled "Western Union." This sub-file should reflect results of contact with Western Union officials and, again, all copies of such communications should be placed in this sub-file. — A rN ethan ere In connection with a kidnaping case, the question of circularizing arises, and it has been found advisable to open a sub-file, which can be entitled "Ransom Circularization," and in this file should be placed an extra copy of each communi- “a cation relating to this phase of the investigation. Of course, &, . the original and other copies are in the investigative file, but, again, by having an extra copy in the sub-file, the person handling that particular phase will have at his fingertips } copies of all communications relating to that matter. _When the unknown subject is identified and, for example, a wanted flyer or identification order is prepared, it has been found that the office supervisor in the case will on a number of occasions instruct other offices.to circularize, for example, bus depots, barber shops, and so forth. When this is done, the other offices will send a letter or communication advising that the particular circularization has been done, and it has been found of an assistance to have a sub-file opened entitled, for example, "Wanted Flyer Circularization," and an extra copy of that communication is designated for that sub-file. . At the start of a kidnaping case, of course, written i ¢ +. authority wilT be obtained fromthe victim's family or close Booeld: 32989526 Page S55 | MW 55044
friends relative to checking mail at the Post Office; and it has been found advisable to open a sub-file, which lan be entitled "Post Office File," and place therein all communi- cations or memoranda relating to this phase of the investi- ‘gation and do not place-copies—in-t-he-reguiar- investigative. file. If the person in charge, or someone else, desires to know what the situation is relative to the inquiry made or set up at the Post Office, this file will have all information in it. it has also been found advisable to open a sub-file which will contain a copy of all memoranda or other communi- cations which more or less contain “policy matters" or instructions given by the Bureau to the person handling the special assignment or contain suggestions, and so forth. The originals, of course, which would be memoranda, teletypes or airtels, would be placed in the investigative file, but a copy should be placed in this sub-file so that the same ‘will be readily available to the person in charge or his assistants if any information is desired as to Bureau policy or instructions. In addition, of course, an exhibit and 1-A files are opened and maintained similar to that in the regular field division office. It: has also been found advisable to open another file and to entitle it “Informants." As time goes on, .all | ; -7T- MW 35044 Docld: 32989526 Page 956 ‘ eS - et
a) Can phee aoe ‘Wh het ane mane offices, especially the office handling the "special," will be asked to contact all criminal informants, potential criminal informants, and other sources, and the office in question will probably submit an extra copy of FD-209 reflecting @ contact with an informant, and instead of putting that in the investigative file, it should be designated for the sub-file. Likewise, other offices will from time to time send an airtel or letter reflecting results of their informants and, again, all copies should be placed in this sub-file. At the commencement of each "special," as a rule p ’ ’ inquiries are conducted regarding transportation facilities. and, aS a result, much information, pamphlets, and so forth, will be obtained relative to airplane, train, bus, and other means of transportation, and it has been found advisable to place all copies of such information in a sub-file, which can be entitled "Transporation," so that the Special Agent handling that particular phase will have readily available in one file all such data. | Many green sheets, of course, will be prepared containing bulky exhibits and other pieces of, evidence, and a sub-file should be opened containing an extra copy of those so that they will be readily available at any | time. | NW 55044 Doocld: 32989526 Page 957 -,
——— -placing them in the investigative file that_a_sub- As the case progresses, undoubtedly crimizal records will be obtained from the Identification opin of the Bureau, and it has been found that instead o file should be opened and all criminal records be placed in this sub-file and, of course, indexed to that sub-file. Here again, one will have in a particular volume, or volumes, nothing but identification records which will be more readily available than having to go through the investigative file for then. . SON tes In connection with.a kidnaping, the victim's... family or relatives will undoubtedly receive a number of letters from "nuts," "crackpots," and from respectable people, and it has been found advisable that instead of placing these in the regular investigative file that a sub-file should be opened and they should be placed therein and, of course, indexed and serialized so that one, again, will have in one volume all such letters that have been received. . In connection with a icidnaping, one probably will receive at least one or more letters, and it has been found advisable to open a sub-file which will contain either photostatic copies or photographic copies of such letters which are known to come from the kidnaper. The purpose of this sub-file is so that Agents in connection with their -9- MW_S5Gdd Docld: 39989596 Page 958
Nw 35044 Doold “Sub-file’ should be opened and all copies should be investigation can readily read and observe the type of communi- cation that was sent and, of course, this file will have photo- “graphic copies and not the original. As a rule in Cdmnmection_with a kdinaping case, there will be a large number of other extortion letters which-are—__ received and, ox course, when it is readily known that such type of letters do not come from the kidnaper, separate Extortion.(9) cases should be opened and handled by the personnel in the office and not by the men on the special assignnent. However, in order to keep a record as to such letters, and so forth, it “has been found advisable to open a sub-file and to see to it that an extra copy. of ‘the | , main communication to the Bureau is placed in this file. ‘ For example, in connection with a kidnaping case, the first_ erackpot letter that is received can'be given number "1," the next number "2," and so forth, then, as these new "9" eases are opened and a letter is sent to the Bureau in that "9" case, an extra copy should be designated for the sub~fiie and one can thereafter pick up this sub-file and readily observe just what other extortion letters have been received. As the case progresses, one will receive many FBI Laboratory reports, and it has been found that instead of placing these in the regular investigative file that a filed in that sub-file after being serialized, indexed, and so forth, 1329599526 Page 355
so that one will have in one sub-file every FBI Laboratory report that has been submitted. A similar sub-file can be opened up which should contain Latent Fingerprint Section communications. —_—_______¢- course ;--a-photograph—f ile—is—also-opened-and maintained similar to that of the exhibit file. The opening of the main investigative file and these sub-files, of course, is to conform with Bureau instructions relative to the operations of a CCO, and the items appearing in these sub-files, of course, are serialized, stamped, initialed, and so forth, and are indexed. a sto +——Phe ‘main purpose -in having- such sub-files. referred wet ee to above is so that during the early stages of the investi- gation of the major case, one can readily "put his finger" _ on cértain communications or correspondence that the person in charge or his assistants may want to quickly or readily refer to. Each major case may present different problems and in some types of cases one may want to open additional sub-files which again should contain only a copy of the communications or memorandum. For example, in almost every kidnaping case much investigation will be conducted relative to identifying the type of paper, and it has-been found that in addition to filing the original and copy of the communi- cation or memeorandum in the main investigative file that aye - et ee . 5 ty? ; fee? fos oan are » . . Foe Te ee ea ~»~ jl - _Docld: 32989526 Page 360 ¢ ss a
an extra copy be designated for a sub~file which can be entitled "Ransom Paper Project." The Agents handling that particular phase of the investigation will readily —_—______have_available in one sub-file copies of all ccommuni- cations relating to that phase. The same would apply to possibly identifying a typewriter if a typewriter was used in the preparation of the ransom letter or letters. | ‘After the regular investigative file and whatever sub-files that are needed are opened, the problem ~  - am arises as to seeing to it that the information appearing in these files can be readily found and located when needed, By this time, some clerical employee will have ) been designated as the Chief Clerk of the “special,” or, aS in some cases, a regular Chief Clerk will be brought in to the office where the “special” is being handled and at that time indices will have to be set up and organized. The regular index in the erdineary CCO is broken down alphabetically by the name of the person or firm and then there will be indices for motor numbers cf automobiles, guns, and a few other items; khcwever, in connection with a "special," the Chief Clerk or one of the other clerks who will handle that phase should be instructed to immediately set up a number of other type of guide cards. For example, Index cards will, of course, be. filed alphabetically: an ) ~ 12 ~ Doocld: NW 55044
7 JOHN BLACK is the president of Black Corporation. In ““pnaxrkeéd for’indexing and azme.indexed because as the.case ...... automobiles will be indexed and filed by motor number. The same should apply. for guns, typewriters, and other items. In other words, special guide cards should be placed therein, for example, "Guns," "Typewriters." As-the case. goes-along,—one—may—want—other—breakdowns and guide cards can be placed therein. For example, guide cards can be made for the words "Bodies," "Bloody Cars,'"' "Evidence," "Phone Numbers," and numerous other items, . In connection with the indices maintained in a "special," one should see to it that such items are progresses many times an individual will recall some incident relating to a bloody car or a telephone number or to something else but cannot recall the name of the person involved; however, by having such breakdowns in the indices, one can readily refer to them and find the communication in question. In addition, instead of making one index card, two index cards Should be made. For example, Serial “1 will probably contain a memorandum of a Special Agent to the SAC reflecting that a Mr. JOHN SMITH, for example, of say Jones and Company, phoned and stated that his nephew, JOHN BLACK, was believed kidnaped and that
connection wi-.h this particular memorandum, which would be Serial #1 probably, one would readily see that the individual marking such communication for indexing |Wwill underline all four of the above names and duplicate | | ——~—  —jndex-cards should be made with a Tittle identifying data on each card, and the copy of these index cards will be filed in the "speical" indices while the original . will subsequently be forwarded to the main CCO in that particualr field division for filing in their main and permanent indices. . The CCO of the field division, not the temporary New special €C0O,; “when they receive the above originai four cards, should receive instructions that they are to search those cards, and if there are any references, they should — be placed on the Indices Search Slip, FD-160, and returned to the "special squad" so that they can be assigned out and such references reviewed to determine whether or not any of the information may be of interest or value to the regular office or to the "special squad." The regular CCO should also be instructed that after they have once received the index card, for example, on JOHN BLACK, and the clerk notes that there already has been a card filed referring to the "special case," they need not send back any additional Indices Search ‘Slips, but only when they receive an index card bearing
a new name which has not been indexed to the "special case." Say for example, the first memorandum, or Serial #1, made reference to the person phoning in stating that he ~~ ~fiad heard -there-was~—a—"“body"- found-in -a—certain lake. and __ that he did not know whether that body might belong to the victim or not. The person marking communications for indexing would, of course, underline the word "body" in blue so that the clerks in the temporary CCO handling the "special" would then know that Serial #1 should be indexed under the caption of "Body." This procedure should like- above. In addition, the CCO in charge of the "special squad" Should obtain a file box, 44 x 54 x 10", in which .3"x5" cards can be filed. In this box there should be prepared guide cards for each of the field offices and they should be filed in alphabetical order, including guide cards for legal attaches, as well as a separate guide card for the Bureau and a separate guide card for the office in which the "special't is being handled: for example, Volume I which contains Serial #1, mentioned heretofore, which is a memorandum of a Special Agent in that office prepared for his SAC. The "x5" index card . behind the office, for example, Denver, where the special wee fe eS ns FA es . yo. Taf arte tae rans pa Geb — Bete sensgonao—Bage 364 “wise be followed for any similar- breakdowns as.mentioned... . _.
is being handled, Should have typed in the center of the 3"'x5" card, on top, "Denver." On the first line on this card should be placed a little resume as to that particular serial. For example: "S.1 SA BROWN memo 6/1/60, SAC re JOHN SMITH phoning re disappearance of JOHN BLACK, For example, Serial #2, in Volume I, would probably be the office teletype to the Bureau or would be a memorandum reflecting a phone call to the Bureau, and the guide card marked "Bureau" will have an index ecard and similar information will be placed on that card ; , .,.f0r Serial #2. As the volumes containing the investigative file are made and each contains 25 serials, one of the clerical employees should be designated to see to it that this particular index box, with cards, is maintained up-to-date ‘and as quickly as possible. The purpose of this particuiar box of cards is to show what communication has been sent woe to or received from a particular office or to the Bureau, For example, the Bureau guide card will later on have a number of cards and one can, by readily looking at these cards, get a resume or idea as to the gist of those communications referred to, and if the person in charge or one of his assistants asks for a particular piece of correspondence, by checking this special indices one can
a 044 Docld: 32989526 2966——$<$<$— < — _—  —™” readily find the same. It is to be noted that separate index cards are not made for each serial. For example, behind the guide card marked "Bureau" will be at first only one index card and on that index card will be typed_a resume.of -the-—— —— contents of the communications, say, for example, for ten different serials, and that card, of course, is marked in the upper right-hand corner "1."* When that card is filled, card "2" is placed behind it, card "3," and so forth. To reiterate, the person in charge asks for a com- munication received from the Miami Office three weeks previously and one can go to this index box, lock behind ““iiami," look up and down the few cards that are there, and can readily locate the communication he is interested ins — in this box the section for the office where this "special" is being worked out of will, of course, have ‘numerous ecards and it has been found on many occasions to be of assistance to refer to that guide card, say, for example, “Denver,” when looking for some communications, especially when the name of the person is not recalled, and by glancing up and down these cards one will quickly and readily find the communication desired. One clerical employee can generally be kept busy merely handling this phase of the project, as such employee, as new volumes are made, will take a volume and take this index box with the 2a, ca ~17-
serialized, is noted by thé clerk who will add the serial division while the copy will be retained in the special an individual, an automobile, an address, or something blue pencil, what items in that communication he believes ” ; | ) ecards and add such information on the necessary cards. To further: explain it, for example, the New York Office sends a communication in to the Denver Office reflecting | inter- view with THOMAS JONES, This communication, after {being number onto the index card of the New York Office showing that serial number so and so relates to interview with THOMAS JONES. Going back to the special indices which are being maintained, it was mentioned before that the original card will go to the front office or to theCCO in that awe Nd indices, The special indices, of course, should be informative and should not merely contain the name of like that, and-the serial number to which it relates. For example, the inspector's assistant or No. 1 man, or whatever title he has, who handles the mail consisting of teletypes, reports, airtels and memoranda, generally should mark for indexing, by underlining in should be indexed. Of course, at first, preference should be given to over-indexing, and by that is meant that in | & particular communication almost every name, whether of ) “aloe Page S67 cs S2 S952 6
” Hw « a x an individual or a firm, should be indexed. On many occasions telephone numbers of suspects or underworld characters should be marked for indexing, as well as possibly their addresses. In the meantime, of course, the special indices will have guide ___eards—for_such_telephone numbers, addresses, and so forth. In addition, if the communication makes reference to a body or to some other item, that should be marked for indexing. . In other words, when that piece of correspondence leaves the desk of the inspector's assistant, No. 1 man, or whatever he is called, it is underlined in blue and, of course, is marked with other notations as to a copy being designated for a-certain Agent or a lead slip,to be made, and so forth, and these items will be. mentioned later. . If a capable clerical employee is obtained, such employee can be given instructions as to how to maintain the informative index, and after such employee gets the "knack," that employee can handle this phase of the work, thereby saving the services of a Special Agent who would otherwise have to dictate the same to a stenographer. Such clerical employee in the temporary 6co of the "special," when he gets that communication, will, if there has been no previous index card made, make two index ecards for the name of the suspect. The original, as mentioned before, will go to the regular CCO in that division; however, on these two cards the clerk will type a brief narrative, = : » * : ve . “ a , 7 eM ea Se , " “wo «8 . _ + wt . : . sour me ay > . ean wea“ ee : ° Oey a owe grat ee 4h ef foe yn el ‘ iad . * reeteh ow FoR op gl wh er rtege oe -~ 19 =
[| for example, that Serial 25 reflects the suspect THOMAS| WHITE ‘was interviewed by the New York Office on a certain date and established an alibi. If the communication made reference to \..a ody. being found in a lake, the clerk would automatically k .ow that under the guide card for "Bodies" there would be an ndex card and on that index card he would put a sentence or uwo reflecting what that communication said regarding the body referred to therein. In other words, a clerical employee properly instructed can maintain this special indices which has been set up for the "special squad." In addition, if these clerical employees are instructed properly, they will be always on the alert for tying in names, addresses, telephone numbers, and other items as such information is being recorded on such cards. . — . For example, the indices may have a card for a certain individual being an ex-convict and as being a possible suspect. - A week or two later another communication comes to that clerk’s attention wherein references is made to a similar name of an individual who might have. had a suspicious car in his passession. As those two names are matched up, an alert clerical employee Will call it to the attention of someone who can determine what further action can be taken. The person in charge of the clerical employees, who can be referred to as the temporary Chief Clerk, will, of course,. see that the communications, memoranda, and so forth are serialized Se Me
and disseminate | into the proper files or sub-—files and so forth, and will also cee that the operation of the temporary CCO is being handled in accordance with Bureau instructions for a regular CCO. A fourth clerical employee will always find other . similar duties and, as-mentioned—before;—if—at—ieast—four-clerical employees are assigned at the start, one can, aS a rule, keep up with the indexing, serializing and recording, as this is an inm- portant phase of the Bureau's work, and if there are not enough clerical employees, these matters get behind and one will never get caught up. Bulky exhibits, of course, should be filed and retained fu in accordarte with existing Bureau instructions, and in some - cases it is advisable to obtain a large metal cabinet into which can be placed items and evidence which is obtained in connection with the "special." This locked cabinet should, of course, be located in the temporary cco so that such items are available to the Agents on the "special" rather than having to go into the ‘special room generally maintained by the office in question. In connection with "special" assignments, it is well to immediately notify all offices to furnish at least three copies | of all reports, teletypes, airtels, memoranda, and so forth, in order that an extra copy may be available for the sub-files if occasion arises.
———division, -the official-in_charge of the special assignment SETTING UP OF LEAD BOXES ON SPECIAL ASSIGNMENT CASES In connection with a special assignment in a field will generally designate a Special Agent to handle the leads. The first thing that should be done is to obtain about eight wooden or metal index card boxes, 44x54x10", which will contain 3"x5" index cards. The first box to be set up should be a box containing guide cards and these guide cards should contain the typewritten name of each Agent who is going ~ -tc work on the "special." On a special assignment a number of Special Agents . ) Will be brought in from other offices and, as a rule, a certain _ number of Special Agents from the local office in which the crime was committed will be assigned to work under the inspector in charge ‘or other Bureau official. At first, one generally - is not acquainted with all personnel and it is a good idea to prepare these guide cards by color, possibly type the name of the Agents in on special assignment on a card which will have a white background and say, for example, the Agents assigned to the local office will have a green background tab. The person handling the leads will then readily know as to what — Agents are local Agents and as to what Agents are visiting, which will greatly assist him at the commencement of the case. | ~
V a > ~ _ aoe arent In addition, +t the end of the guide cards should be set i up guides for the Resident Agents who from time to time will be covering leads in connection with this "special." This box, of course, containing these guide cards, paouie be marked "Agents." “Another similar box Should be Sét lp containin guide cards for the Bureau and all offices. These guide cards should be filed alphabetically, with the Bureau guide card at the front. _ As it will be noted, the above two index boxes relate to Special Agents and to offices, and into these two boxes will be placed the lead cards, to be described PEL AO gee home hereinafter, which are prepared for a Speciai Agent covering a lead or for a particular office which has | been requested to cover a lead. In addition to these two boxes, sometimes the individual handling this phase of the investigation might desire to have two similar | os extra boxes made; that is, one for the Special Agents and one for the Bureau and field offices, in order that a copy of the lead slip, after the lead has been covered, can be placed behind the Agent's name or behind the office; however, maintaining these two boxes involves extra work and: sometimes is not essential. The two or three extra lead card boxes should then have placed therein guide cards under a
various headings, which will be explained in more detail hereinafter. After the inspector or Bureau official handling the case looks over each piece of correspondence, such as teletypes, airtels, letters, memoranda, or reports, he as Fe A A er rrr een will generally make some notations thereon as to "leads," or other comments as to what he believes should be done or not done and after he initials it, it is routed on to the Special Agent assigned to reviewing same to make up leads. . For example, an airtel-will come in from an eastern office stating that someone there reported JQHN BROWN as being a suspect inasmuch as JOHN BROWN 7 ) is an ex-convict and lives in the same city where the | crime occurred. On this communication, for example, an airtel, a notation is made, such as: "Make suspect lead ‘card,." The conmunication is then marked for indexing with blue pencil and such pertinent information will be underlined, such as the suspect's name, possibly his address or telephone number, license number of his car, if given, and motor number of car, if given. If it is known to whom the lead is going to be assigned, the seccnd copy should then contain the name of the Agent who will get the lead and a notation is made thereon: “Lead slip to follow." If there is any question as te the handling of that lead, and so forth , there will be written opposite ~ 24 .
the name of the Agent a notation to see the particular Special Agent assigning that lead. The original of this communication, which will contain possibly comments or notations of the inspector or Bureau official handling the case, as well as the —————-plue markings, and so-forth;—should -always—be retained in the investigative file and the second copy should be charged out to the Agent who is to handle the lead. The third copy, of -course, can likewise be retained in’ the investigative file unless some reason exists that the third copy should be placed in one of the sub-files previously discussed, and if so, a notation is made on on BB Oni pinal~ and copy or the effect that 2 eepy has. been designated for a particular sub-file. The communications, memoranda, and so forth, __ after being properly marized for indexing, and so forth, . will then be picked up by the Chief Clerk handling the Special assignment and that party will serialize these communications into volumes containing only 25 serials| apiece. As mentioned heretofore, these volumes will then be taken by the other clerical employees and index cards will be prepared, as related previously. The Special Agent or individual handling the leads will also several times a day take these particular £ volumes and dictate lead cards. eo. _. For example, an Agent will pick up Volume V, -~ 25-
"S: BROWN has copy above reflecting Mrs. MABEL WHITE, 1000 Peach Street, City, phoned on a certain date and believed above should be considered —_—_— ___ as. suspect. inasmuch.ashe_is_ex-convict and lives in vicinity where victim worked or lived. Check office, and special case indices. Ascertain whereabouts pertinent date. Show photo, r ‘compare prints, handle as regular suspect." After the stenographer types this lead, consisting ct - cf three copies, it is advisable to blockstamp either the ft ck front or back of and place the Agent's name to whom the ‘lead is assigned on all three copies. If one knows that a ‘certain Agent is to get the lead, he can dictate that to the stenographer at the same time and she can type the Agent's nane and date on the lead in addition to the blockstamp. | When this lead is dictated, a notation is then made on the original communication that this lead was dictated and one can merely write the word "done" with his initials and date after the notation: "Make suspect lead slip." When these leads are returned by the stenographer, the original, ot course, should be placed in _ the lead box for "Agents" behind the name ‘of ‘the Agent in question. MW 35044 -Doold: 32969526 Page S75
r The second copy of this same lead is then routed to the Agent who is to handle the lead or investigation. One will still have a third copy of this lead and, as mentioned above, there will be extra lead card boxes and —______-inasmuch_as_this_lead relates to a particular suspect, an index tab card should be made on which will appear the name of this suspect and that is filed in the lead box alpha~ petically and the third copy of the lead slip will be placed behind that. In other words, if an inquiry is made as -to who was handling a certain suspect, one can go to this box and ~~~ -dook.under the name of. the PELSOR - _ suspect, and. there will Ne? be a copy of that lead slip in that section reflecting the name of the Agont to whom assigned. In some major cases one may have many, many suspects who have to be investigated and checked out and there will be a number of these tab cards with the name - "of the suspect appearing thereon. AS each "special" case develops, one may want _ to have dif nt projects or breakdowns, For example one may want to have a breakdown entitled "Crime Scene." In regard to the crine scéne investigation, possibly ten fgents may be assigned to it or in that area . I and as these leads are made, the original, as mentioned above, is placed behind the Agent's name, the sec ond copy , ) -~ 28 -~
is given to the Agent, and the third copy goes behind the section entitled "Crime Scene." By picking up thes leads behind the section "Crime Scene,*.one may readily note or observe what Agents have assignments that relate to that ———~ “particular matter. - For example, one may desire to set up a subsection _ entitled "Hats," inasmuch as a hat may have been found at the scene of the crime. Although one Agent may possibly be assigned to handle and coordinate the hat project, still there might be a hundred leads made for individuals to be checked out who bought or owned Similar hats. One can see |" ™™* the tas" these: teads are made. up-anduassigned -to. say. twenty... _ Agents, the original lead slip is behind the Agent's name, the second copy goes to him, and the third copy would go _ behind the subsection "Hats." Each special assignment case presents its own problems as to what subheadings have to be placed into these lead box sections and the following are a few: Victim's home affairs Victim's business affairs Victim's route men Typewriter project Paper project Dodge project o. Bloody car project = 29 - pmWW850ad Docd:52989596 Base 977 ain TW wens ty af . + ¢ pas
Body project Hideout project Terrain search project ‘By having these leads set forth above, one can look into the one box for Agents and readily account for, —__——--~and--observe,- each-lead-that—is-assigned-to -that~particular Agent or what project he is handling or working on. Each Special Agent working on the squad, of course, will have the second copy of the lead slip and at any time he can be called to the desk and have his Leads compared and checked with the ones appearing behind his name. | | aes is “The third copy, as mentioned above, will be in the various boxes under the various projects. If possible, it is best to line up the’ suspects’ — and projects in alphabetical order; that is, the first sub-card could be for a suspect named JOHN ABBOTT, the next sub-card in back of him could be MIKE BLACK, the third sub-card would be "Crime Scene." In other words, these sections of the index boxes should be placed alphabetically if possible. . By having the above type of setup, one can readily find or know who is working on certain projects or who is handling certain suspects. | . | When an Agent handles a lead, say, for example; on a certain suspect, and he dictates, it is well to have he ww he AT eT eee Cte ' ete tet a a a ern ‘ Sort olds - 30 =~ NW 55044 Docld:329895296 Page 378 + ; Lee ————®—“—sSSCiCS
——_______-and_when_it. comes back_over the desk, that lead 1d slip i is then as a-"closed" box, behind,the Agent's name. If this box purpose and sometimes is not used. “area, one can refer’ to the indéx box and Took at ‘all of MWL55044 Doold:33989526 Page s73 “ . . Sn nr eee —isdYd instructions issued to have the Agent’s lead card, which _ is the second copy, marked by him that it is either covered or done and have him place his initials in the blockstamp and give it to the stenographer so it will accompany the memorandum or stencil or communication: that he has prepared, noted. if it is marked "done" or "covered," the original lead slip behind the Agent's name in the Agents' lead box should then be removed. If one has the extra box, described above, con- taining the guide cards for Agents' names, this original can then be placed in that box, which can be referred to is maintained, it gives a ready reference as to all leads that have been assigned to an Agent while working on the "special;" however, as a rule, it does not serve any other With the original lead slip being filed in the box referred to above, one should then go to the other lead box, under the name of the suspect, which will contain the third copy of.the lead slip. That lead slip can then be destroyed and it should be replaced with the second copy of the lead slip containing the Agent's initials and notation that the lead was done, Say, for example, one wants to note or obtain a brief resume as to what was developed at the crime scene - 31 -
‘first that whenever they prepare a teletype, airtel, the lead slips behind "Crime Scene," and if and when that investigation is done, all of those lead slips should be marked "done" or "covered" and have the Agent's initials thereon, and by looking at this group of lead slips, one will get a brief resume as to whom was talked to in that area or what evidence was found, and so forth. Once in 2 while one will ask as to what was the name of a certain person interviewed down near the crime scene, and by glancing through these closed lead slips, one can possibly come up with the name as it will probably appear on one of the leads. | : “As mentioned previously, one will also have a lead box containing leads for other offices, which lead box should have guide cards filed alphabetically. In-= structions will have to be given to the stenographers or letter, they should prepare an original and one copy of a lead slip for that office, which lead slip is pre- pared in a similar manner to that prepared for leads to Agents; however, in the upper left-hand corner instead of having the name of the city or village, there shcuid appear the name of the office which will be covering the lead and not the name of a particular city in a field division. a . - Say,..for example, an Agent handling TCM BROWN -. . Suspect, has information which has to be checked out and - 32+
¥ verified by nother office. He will dictate an airtel setting forth his information and specific lead. |The stenographer, after being instructed, will automatically prepare this lead slip with a little resume of the —__—_ -——information appearing thereon, and as that airtel comes | 1 enna natant ts ers a Te - S5044  Doold: 32589526 _ over the desk, and after being signed, the copies with the lead slip will be routed on to the CCO handling the - special assignment; however, it is advisable to make a notation in the lower left-hand corner, on the top of the copies, for example, "NYC lead made."" The lead slip is not detached but goes along with the copies of the correspondence. and in the.CcO handling the special project, after that communication is serialized, the Serial number is placed on these two lead slips, , in pencil, and then the lead is sent back to the desk and, of course, the original of the lead will be placed behind the tab, for example, "New York," and the second copy of the lead will be placed behind the tab for that particular suspect in the lead box. The Agent handling this suspect or dictating the airtel does not needa copy of this lead for the reason that he should be aware as to what he is doing and has done regarding that suspect. He also knows that at any time he can come to the desk and look in the index lead box and look behind the name of his . er wag * . oe Le . . - . pote Sat we. «! eee ale et ee ‘Page S62 - -
- suspect and he will see copies of the various leads that have been made in connection with that suspect and will give him a bird's-eye view as to what leads are outstanding —______in. other_offices_regarding his suspect. By having this office lead box, one can keep tab on other offices to see that they are covering all leads they have been instructed to handle, and if such leads are delinquent, their attention can be called to same by routing slip or other communication, When a particular office covers a lead and their communication comes.over the desk, the original. lead slip behind the name of that office is then pulled and it is advisable to make a notation thereon, for example, "Done NYC airtel (certain date).'' Inasmuch _as that lead makes reference to a certain suspect, the guide card for the name of the suspect should be referred to and the original lead slip can be placed behind that guide card reflecting the investigation was done, . | As mentioned above, the remaining copy, instead of being destroyed, can be placed in the "closed" box for all offices, which will give one a picture of what leads other offices have covered. As will be noted from the above lead cards ae boxes, if someoné is ‘later | on ‘interested in re~ oe checking back on a particular project or suspect, Hp 5044 Derld: 32989526 Page 962 ' - 34 - . :
he can look in the lead boxes, under the name of the suspect, to determine what leads have been set out and, of course, they will contain the serial number which he probably wants, or else he can go to the regular indices which are maintained in the CcO for thé "special squad" and-check-those—indices ; ————— which will give a resume as to the different communications. Especially at the start of the investigation, many leads.will be made, some of which may not need to be covered later and many leads will be unassigned. An index box or two will have to be obtained and. proper breakdowns or sub- headings placed therein, for example, "Suspects," "Dodge Car Project," "Typewriter Project," and su fuxth. The leads, as they are typed, cousisting of three copies, and which are unassigned, will then .be placed behing the respective sub- —— headings, such as “Typewriter Project," "Hat Project," and “$0 forth. As investigation progresses, one can.then look in these lead boxes and see what leads should be assigned as they are filed behind the various subheadings. As one knows, in a special assignment case more important leads have to be handled at first, but some types of leads cannot be handled until certain phases of other in- vestigations have been completed, and if there are special leads Like this, they should be placed in a separate subheading, properly marked and identified, to be given special attention i. -  .+; Later on when an active or open investigation is made. ee rr ae Lo - 35-- —NW—55044—Nocldi32989526 Page 983
In regard to lead cards or slips being retained for a minimum of thirty days and thereafter being destroyed at the discretion of the officer in charge of the investigation, it is believed well to retain all such lead slips until the case has actually been disposed of and closed, as oftentimes reference is made to inquiries that were made many months previously. Bocid:32989526 Page 964 ' bad 36 —- : |
LAW ENFORCEMENT LIAISON MAJOR CASE AND KIDNAPING TRAINING In any major case, including kidnaping, close liaison would be established with law enforcement agencies in the area where the crime was committed. This liaison should include closest possible relationship SS with state, county and city police, to insure that any information coming to the attention of these agencies is obtained without delay. To effect this coverage the inspector or official in charge of the investigation will immediately assign Special Agents, probably on a- twenty-four hour a day basis, to the headquarters of the city police depart- | ment, the state police headquarters; and in a case which occurs in a rural county, to the appropriate county sheriff's office. Initial arrangements should be made through the head of - the respective department. Ideally, some officer in each police agency wil be assigned to handle the case for his department. At the time of the initial contact, the Agent should explain the necessity of his being immediately advised of all information possibly related to the case. The Agent should | request that instructions be issued that information received should be immediately brought to the Bureau Agent's attention. It should be specifically requested that all communications, such as telephone calls and letters, be referred to a particular officer's office and that all individuals calling 4 in person at the department be sent to that office so that the Agent will be able to immediately obtain and furnish the information to ihe Number 1 Man on the case. —wr-sc0e—pecsiwoaseoses—sagenas
It should be pointed out that the information desired should include any reports pertaining to suspicious persons who could have committed the offense. The officers should be requested to furnish the identity of any _ individual and any information in their records concerning individuals in . their jurisdiction who have come to their attention and who might be considered suspects. They should also be requested to furnish information concerning missing persons or the disappearance of persons from the area — under suspicious circumstances, particularly when these occurred at the time of the crime. | . The officers should be alerted as to the items which might be ‘pertinent to the case and should be réquested to be on the iookout for antl ’~~ to furnish any information concerning abandoned automobiles, as well as reports as to the location of clothing, guns, typewriters, jewelry or other - items found, which might be connected with the case. The officers should be requested to immediately advise of any reports received of automobiles containing bloodstains or of any unanswered suspicious reports pertaining to bloodstains anywhere. The officers should be requested to report murders and suicides, and it should be pointed out that advice is particularly desired if a report is received of a finding of a body that is possibly the victim. Arrangements should be made to instruct all patrolmen, investigators and dispatchers so that if a report of the finding of a & Body is received, the member receiving this initial information should seé to ‘it that nothing is done to ‘disturb the area, and also insure the a area is closely guarded and not disturbed. MW B5044 DocId: S25989526 Page 966 9
The police should be asked to preserve the crime scene until Bureau Agents © arrive and make a thorough crime-scene search. In cases of sheriff's offices or other rural police, it may be well to point out the advisability of having available about 500 feet of rope for possible use in protecting the “area where. the body is-found: There will be other special projects that the Agents will be required to handle at the local law enforcement offices, which might include: (1) Examination: of stolen car and stolen license reports and a check to see if any of these stolen automobiles or . licenses could have been used in the crime. Particular +m toa. attention should be. given to cars stolen before the crime and not yet located. — (2) A check may be required of Auto’ Theft Bureau records .— for suspicious‘ automobiles of a particular make or description similar to automobiles observed in the vicinity of the crime - scene. (3) A check of identification records of the various departments would be required on all suspects developed during the investigation of the various projects. Under an ideal situation when the Bureau enters a major case, the law enforcement body in whose area the offense occurred would state they were taking no action independent of that being taken by the Bureau, that they ‘> Would turn all information over to the Bureau and would render ali possible assistance to the FBI
hea rronmrae” In the Coors kidnaping case, however, the sheriff in whose county the offense occurred, even though his department was conducting ' little or no active investigation, furnished stories to the press, radio and television on a daily basis, claiming to be making inquiries and to be investigating clues. The sheriff himself was soon determined to be thoroughly unreliable and uncooperative. On the other hand, his undersheriff, NA, and . Captain of Investigations, both competent and reliable officers, were completely cooperative. Liaison was set up with the undersheriff and Captain of Investigations, and no contact was had with the sheriff on official maiters. . The Agent should furnish no information concerning the case to local officers other than such information as is necessary to carry out a specific inquiry. In other words, information should be furnished only on a “"need-know" basis. Any inquiry by the local officers as to the status _ of the investigation could be answered by replying that the case is still under active investigation, but that any pertinent developments of interest to local authorities will be made known to them. It should be borne in mind that local law enforcement officers and other local officials will possibly not afford proper secrecy to | information pertaining to major cases which have publicity appeal due to the interest of these officers and officials in politics and in receiving publicity. Experience has shown that each department has its chain of a command in such a way that subordinate olficers must advise their 7 superiors of significant information. “Then too, in a major case agreements -4- NW 35044 Doold:32989526 Page 965
a ee a ere hare end = LNW 55044 DocId:32989526 Page 989: will exist between the various agencies as to action to be taken. For instance, if a body of a victim is located in a particular county, the coroner will immediately advise the sheriff and the District Attorney. These local officials most likely will immediately advise the press media. From the above, it is apparent that all possible arrangements must be made to protect the crime scene and as thorough an investigation conducted of the area as possible prior to the arrival of the coroner, Sheriff and District Attorney, as the entry of these individuals into the case will preclude any further possibility of investigating without being hampered by press and curiosity seekers. | “""*-"“" when a major case stich as a kidnaping occurs, members of’ the press will be stationed on a twenty-four hour a-day basis at the headquarters offices of the law enforcement agencies in the area. Any i Bureau Agent stationed at these headquarters must take every precaution to be sure that no remark or action on his part provides a story prejudicial to the best interests of the case. | Kidnapings, of sourse, are ordinarily cases of national interest, therefore every local politician may desire to get into the picture in order to enhance his political future. For instance, the Sheriff and District Attorney of the county in which the kidnaping occurred will undoubtedly | attempt to drain every possible iota of publicity out of the kidnaping without any consideration as to whether or not their seeking of publicity interferes -
with the conduct and investigation of the case. For example, a kidnaping may occur in one county and the remains of the victim may be found ina second county. In such a case it becomes necessary to have arrangements in both counties to handle any situation which might arise. —_____________In the Coors_case,_the District_Attorney_and the Sheriff of __ the county in which the kidnaping occurred, as well as the county in which the remains of the victim were found, were all publicity seekers. Under the laws of the State of Colorado, when any human remains are discovered the coroner of the county must be notified immediately. In COORNAP, a man who was firing a pistol in the county discovered the clothes of the victim ee a FMI hp eeatacren and immediately reported his finding to the Denver Office. This, of course, presented the problem as to whether or not the coroner of the county in which the clothes were found should be notified. If so, it would be incumbent on the coroner to immediately notify the District Attorney of his county. This problem was resolved by maintaining absolute silence and taking _ twenty-six Agents into the wooded area and making a thorough search for skeletal remains. This silence was maintained for three days. Meanwhile, ! such bones as were found were submitted to a pathoiogist who agreed to maintain absolute silence and at the end of three days advised the Denver Office that some of the bones which had been found were of human origin. Upon this discovery it was believed it was absolutely essential the coroner in whose county the remains had been found should be notified. oe It. was explained to the ‘coroner that a search of the area which surrounded ' a dump resulted in the location of numerous bones and that it was not until ~6- / MW SA044 Doold: 32969526 Page 890
ee O44 Dooid: 32959526 Page , ome: - however, the Sheriff of the county in which the kidnaping occurred made - " case to enhance théir chances for re-election; however, because of the finally, after his first outburst, “had nothing further to say in the matter; / after examination by the pathologist, whose report had just been received, that definite knowledge existed that human skeletal remains had been found. This, of course, caused considerable consternation and angered the Sheriff, District Attorney and coroner in the county in which the remains weré found. ‘The Sheriff publicly amnomced We felt tis was a most —— uncooperative attitude on the part of the FBI. The District Attorney came to the Denver Office and demanded all evidence in this case be turned over to him, threatening the SAC with grand jury action, subpoenas and various other types of threats; however, the evidence was not turned over to him. At a later date he was given a list of the evidence which had been obtained | by the" Burédii” The Sheriif of the county in which the evidence was found---- — a considerable amount of news by flying out to Seattle to pick up the subject of the case who was returned to Denver by Bureau Agents. This Sheriff then took his grievance to the press and finally ended up by stating his office was no longer open to Agents of the Bureau. This matter is being included in this write-up sime it is very. pertinent to anticipate in advance exactly how law enforcement officers and agencies are to be handled in the event they become obstreperous. It-is also to be noted the District Attorney in both counties mentioned above, were candidates for re-election and as a consequence tried to use this ~~ ag1 ‘
Bureau maintair. ag its silence and no-comment attitude in connection with the case and because of the loud ravings of these individuals, | oth were ‘defeated for re-election. In conclusion, it should again be pointed out that the primary purpose of establishing an Agent at headquarters of police departments or other law enforcement agencies at the time of a kidnaping or other major case is to insure that any information received by these departments is immediately routed to the FBI. OM me ee Poe — ee 3A ~~ -_ a oo - Sess rae, Be Per ~ we ‘NW 55044 Doocld: 32989526 Page 992 , . ss sc —s—“‘“‘“‘“‘“‘“‘“‘i™sOCS™CSCS~s~*~*st~S
LIAION WITH THE TELEPHONE COMPANY ,] 4 The immediate problem in setting up a tracing operation is to i j determine the bounds within which it will be necessary to| operate. In the oors case, the Special Agent in Charge of the Special Squad det rmined at the outset that no interruption of service or noise on th Coors' telephone line could be evident to any person telephoning th residence. The life of the Victim was in the balance. How do you Here is how it was done in Denvers ! | : go about setting up a tracing operation under these conditions? GONFERENCE WITH TELEPHONE COMPANY OFFICIALS “wiledin  Optoinal contact was madewith. the Chief. Svecial. Agent, of the Mountain States Telephone and Telegraph Co. (f£ 57 &T Co.) on the day the Bureau entered the case. This individual had a wide knowledge of telephone procedures and was acquainted with key technical and | managerial personnel of the company. These people are the essential ‘ingredients for a successful tracing operation. . The Chief Special Agent called a meeting of key personnel to map out a workable tracing arrangement. In attendance were. | le Chief Special Agent 2. Supervising Service Foreman of the toll equipment section. This foreman in Denver is responsible for supervision of @li toll equipment including the Direct Distance Dialing (DDD) - equipment. His is-a very technical type of position and his knowledge of tong distance circuits and procedures | ts almost a os ue Gok ae unlinited. The eqi:i pment under his supervision is valued at pry rere baioas te one, . Page” eo37 Toe sa remerscrone SRB res aren (NW 55044 Docld: 32989526
$15, 000, 000. His long distance equipment accounts for a great portion of telephone company revenue. 3. Plant Superintendent having responsibility for the area in which the Coors residence telephone was served, 4... Supervising Service Foreman of the telephone exchange from which the Coors residence was served. Se District Traffic Superintendent who ts responsible for all Denver long distance operations. . 6. Two sound trained FBI Spectai Agents. Phe meeting was held at one of the local telephone exchanges in the office of the Plant Superintendent.. This was done to avert the possibility of ‘press notice. Our requirements for coverage of the . hide ete ere pe Aer eT Te oe et . een ag Coors residence telephone were discussed in. detail. Ways “and neans of securing such coverage were left to the individuals most familiar with each operation. None of the tndtuiduals were able to state specifically at the meeting just exactly how the complete operation would be under-=- taken but all left the meeting with a firm idea of the problems involved and immediately began to develop a workable system of tracing the calls. COORS RESIDENCE, NATIOWVAL 9-4455, MORRISON, COLORADO The Coors residence was served from the Morrison, Colorado, telephone exchange. Morrison ts a suburb some fourteen miles from Denver. The telephone exchange: at Morrison ts mornaily unattended except during daylight hours. The equipment in use at this exchange is known as "step-by-step" equipment. This means simply, each time a .digit of the telephone number is dialed, the switching equipment "steps" - 2- NW 55044 Docld:32989526 Page 994 °
——tsolated public-telephone—pay—stations—throughout-this--mountainous—area. NW 55044 Docld:32989526 Page 995 ._.. . from any other telephone in the Morrison exchange (NAtional 9) by building. ‘on duty at the exchange could be alerted of all calls going to the Coors . - . rae abe . det 7 ‘ * - * Tole “oa a > for each dial pulse until the connection is made. A direct call to the Coors residence telephone could be made dialing the number. The NAtional 9 area consisted of the small town of Morrison, several smaller mountain communities and twenty-eight It became necessary at this point to establish twenty-four hour a day coverage at the local exchange so that supervisory telephone company personnel could visually trace all local telephone calls to the residence. The entire telephone exchange butIding was blacked out so that no one would be aware that any activity was tn progress within the -- 20 Gong distance calls to Monmisan,: (and this ingluded those from... Denver ) were routed over thirteen long distance operator trunks and through Direct Distance Dialing equipment at the toll section of the Denver tele phone building. _' It was necessary that a means be found so that the supervisor residence telephone. This was accomplished by placing a "ringer" across the Coors telephone line. The "ringer" is merely a telephone bell which rings tn an tdentical manner to that of the bell on the telephone at the Coors residence. It has no effect on the telephone circuit. When the "ringer" rang, the supervisor on duty could determine tn a matter of seconds whether the call to the Coors residence was coming fron a ‘local NAtional 9 telephone or whether tt was an incoming call by long distance. ) Se i ar a ik eke le eA t.
If the cal was being made froma local number within his own \ -exchange, he could uvtsually trace the call within a newser of seconds and determine from what local area telephone the call was being made. If the call was coming by long distance from Denver, he could tmm’ diately determine on which of the thirteen trunks from Denver ‘the ca 1 was coming in one This ts the only tracing he could do. Local calls were simple to trace. All equipment in the exchange was contained in one small room. . Long distance calls were a different matter. The Morrison supervisor needed to immediately notify the toll section at Denver so that tracing operations from that point could be started. ym ee ~ mow CENTRAL CONTROL POINT . fhe tracing operation was controlled from the office of the— Supervising Service Foreman of the toll section at the Denver main . telephone building. This office and associated equipment occupy an entire floor of the main telephone building. JDoors to this space can be opened only by authorized personnel through use of a coded dialing system. tt is a key facility. The office was equipped with two toll tandem lines as well as four local telephone lines. Denver had not converted to Direct Distance Dialing (DDD) at the time the Coors case began, dut the toll tandem dines could do the same thing as DDD, only better. It night be well to furnish a brief summary of DDD as this is necessary to explain how the oll tandem operates and a toll tandem line ts the key to the successful “operation of a tracing system such as was used. -4 Be ees Ter hr ta the laa nt NW 55044 Docld: 32989526 Page 896