6B PART If SECTION’ 6- PUBLICATIONS, PRESS, AND PUBLIC CONTACTS ‘Be FBI LAW ENFORCEMENT BULLETIN ° This publication is issued the first of each month by the Bureau for the benefit of law enforcement agencies. i. MW 55072 Docld: 32989529 Page 1055 Contents ae Foreword by the Director be Interesting case write-ups . ce Articles which might assist law enforcement officers - ad. Deleted Distribution Limited to lew enforcement officers and others engaged in or having a legitimate interest in law enforcement work Filing and indexing . a. Ina 66 classification file, bound on the side, and fully indexed. Informative matter to be indexed under subject matter. Por uni- formity, the Bureau is to forward by routing slip to all divi- sions each month an indexing list of the basic and pertinent items to be indexed. Index cards are to be prepared by each office, Any additional items not listed but considered to be worthy of indexing by a particular office should also be indexed. The indexing lists are to be destroyed after the field office inspection by. FBIHQ. be. This file may be destroyed when it is over five years old. Retain index cards. Co Current copy should be placed in bookcase, available to all Agents. de. Deleted . Each office must submit to the Bureau annually at least three suggestions for articles, identifying the suggested author, and briefly describing the nature of the suggested article. The article should not be prepared, submitted, or mentioned to the suggested author until the Bureau directs that it be obtained. Suggestions may cover any general or specific sub~- ject of law enforcement interest, including the following: - a. Better investigative or administrative methods and techniques of any nature, particularly thosé used or developed by FBI National .~ Academy graduates b. Improved or unusual equipment being used ec. Complicated, unusual, and well-handled cases which are illustrative of law enforcement problems and excellent police work d. Deleted @. Police and firearms training subjects f. Crime prevention articles from departments which have taken aggressive action to combat juvenile delinquency go Transmit all material to the Bureau under the caption: PBI Law Enforcement Bulletin Research| (External Affairs |Division) 2 2-27-74
> PART II . 6c ~ D sacrro » PUBLICATIONS, PRESS, AND PUBLIC CONTACTS SPEECHES on a Ll. Ze 36 1. mo 30 The speech program is the personal responsibility of the SAC, and the SAC or ASAC should handle principal commitments. If neither "available, these can be handled by an experienced and well-informed Agent approved for the commitment by the SAC or ASAC. Good judgment should dictate when a manuscript should be submitted to FBIHQ for approval in advance of a speaking engagement, particularly in regard to radio and television appearances. It is not necessary to advise FBIHQ of each speaking engagement. Each office will maintain for a minimum of one year and one regular office, inspection a control file in connection with acceptances and declinations of speech-invitations. Each year on January 10th and on July 10th. each office will submit to FBIHQ a statistical report of speaking commitments handled. This will be divided into engagements by the SAC, the-ASAC, and other Agent Supervisors; and will be further subdivided into speeches as well as radio, television, and Career Day appearances by these three groups. Each office should maintain a speech material file for the use of speakers. This should include Law Enforcement Bulletin items, interesting case material, magazine articles, research literature, newspaper clippings pertaining to law enforcement matters of interest, and items of value in ‘connection with public appearances of Bureau representatives. In addition to being maintained in current status, this speech material should be indexed as to subject matter in the office files. D. INTERESTING CASE WRITE-UPS Write-ups of interesting cases may be: a» Requested by the Bureau be Voluntarily submitted by the office of origin- Ce Suggested by other offices They are prepared concerning cases of: ae Major importance b. Public interest ce Unusual and effective investigative techniques d. Novel investigations of human interest They are prepared: ae Double spaced be Bureau file number to appear in upper left corner of first page c. Title includes names and aliases of convicted subjects d. Accurately e. After a review of the entire file f. In chronological or logical order, with all dates definite ge Showing. the actual time which is to be served under sentence 2a 2-27-74 c S5072 Doold: 32989529 Page 1090
WW 55072 Docld: 32989529 Page i091 @ _ PART IT ©} 6D - E SECTION 6. PUBLICATIONS, PRESS, AND PUBLIC CONTACTS h. To include as many pertinent photographs as possible to make the write-up interesting. The photographs should not necessarily be of subjects alone but should be of paraphernalia used by the criminal, photographs of unusual loot obtained, scenes of various locales, etc. If photographs submitted do not belong to the FBI, it is necessary to inform the Bureau of their source and whether the owner of the photographs has any objection to their being reproduced in publi- cations. i. Each portion of:the write-up should be documented as to the identity of the report or other communication from which facts were taken. The documentation should be set off by parentheses and follow immediately . the portion of the write-up to which it pertains. 4, Do not: . . rn . ao a. Identify law enforcement officers by name but by title and NA affilia— tion . - -— . b. Show aliases of subjects of Dépendents Assistance Act of 1950 ec. Show aliases of victims of WSTA cases . Use complicated sentence structure - Use technical references to statutes + Express personal opinions ; - Reveal identity of confidential informants Use Bureau expressions like "the subject" and "the Bureau" Prepare interesting case writé-ups on juveniles, sex offenders, and parole violators but submit these by letter j. Use adjectives excessively 5. Transmittal ; . _ Set forth all data necessary for Bureau's consideration at the beginning of write-up and then follow with interesting case data. Transmit by routing slip, attention[External Affairs |Division. , i 6. Dissemination oo vr New ones issued by the Bureau should be carefully reviewed for possible -interest to- feature writers in field office territory and consideration given to supplying them to appropriate writers. If there is an appreci-~ able passage of time after issuance, obtain Bureau approval before re- leases Pertinent photographs, if available, will be furnished by the Bureau on requesto HE 00, Hh Dm CIRCULAR LETTERS, ‘TRADE AND BUSINESS PUBLICATIONS 1. Gircular letters must be approved in advance by the Bureau and sent in by the office initiating the request. . 2, SACs may approve the use of a circular letter directed to banking- type institutions within their own divisions to expedite circularization of known serial numbers of money included in the loot taken in a bank robbery, bank burglary, or bank larceny. On a highly selective basis, on approval of the SAC, leads may be set out to contiguous offices to circularize banking-type institutions in those divisions, and the Bureau should be notified that this action is being taken unless advised to the contrary. Communications setting out such leads must include suf~ ficient facts to enable the Bureau to properly evaluate and justify the additional circularization. In all other cases prior Bureau approval must be obtained in accordance with existing rules governing circular letters. In all instances the circular letter must include the following: a. <A. brief concise statement concerning the bank robbery, bank burglary, or bank larceny and the fact that included in the loot or money taken was money, the serial numbers of which are known b. List of known serial numbers according to denomination, series: year ' df known, alphabetical order, and numerical sequence c. <A statement that the matter is to be treated confidentially ad. <A cautionary statement that no bank employee should take any action which would tend to jeopardize his or her life or safety e. The address and the telephone number of the field office with a statement that any person should contact the field office by calling collect
[6B ~ G] @ PART II © SECTION 6. PUBLICATIONS, PRESS, AND PUBLIC CONTACTS 3. Auxiliary offices are to advise the office of origin by letter of the results obtained through a circular letter. Office of origin should summarize the results in its next report, . 4. One copy of the circular letter is to be filed, A list of addressees is to be attached. Upon the receipt of 2 reply, the addressee‘s name is to be checked to indicate this fact. Replies which are entirely negative should not be filed unless there is reason for doing so. Only negative replies are to be destroyed after handling in accordance with item 3 -above., Sub-A files may be used when the number. of replies to be filed is large. 5. A 66 file may be opened to retain copies of circular letters distributed in order to facilitate the handling of incoming inquiries and replies. * Only one copy of each circular letter is to be filed therein. If the 66 file is maintained, the material therein is to be destroyed after it is a’ year old if it is no Longer needed. 6. Circular letters and other information to be distributed or released -to , . the. public must be so worded’ as to be unobjectionable to ‘any race, ereed, .. or religion. 7. Trade publications may, with advance Bureau approval, be used to publicize information concerning. fugitives known to be active in particular trades, businesses, or professions. The field office where the publication is located should check its indices concerning the publication, as well.as the person or persons who will have to be contacted, before seeking Bureau approval, and sufficient identifying data should be furnished so that an appropriate Bureau indices check may be made. F, RADIO BROADCASTS . Radio broadcasts without advance Bureau approval may be made in hot—pursuit fugitive cases,- Care must.be exercised in. .broadcasting a license number | : believed used by fugitive as it may be disposed of to an innocent third per— ‘G. FIELD OFFICE LISTS 1. baw enforcement officials On March I of each year all field offices shall forward to the Bureau @ communication pertaining to a list of law enforcement officials and agencies whose cooperation might be helpful. One of the two following procedures should be used: a. (1) On March 1 of each year all field offices shall forward 0 the Bureau in duplicate, and with a space left between the of- _ficials of each Department, the list described above. Indicate by an asterisk any change which was not previously called to the Bureau's attention. 2 Chiefs of police. b Sheriffs : c State police or highway patrol commanders and ranking officers in command of districts 'U. S. Marshals and deputies Ranking Federal law enforcement officers Wardens of penal institutions District attorneys or county prosecutors Railway police (if desirable) Officers receiving law enforcement bulletins Any other officials who receive identification orders (2) Changes in the list are to be reported in duplicate to the Bureau as they occur, tr He BR Hh @ Aa 3a 8-27-73 NW 55072 _Docid: 32389523 Page 1032 —
be I. ty, © PART II ©} 6 7 SECTION 6. PUBLICATIONS, ‘PRESS, AND PUBLIC CONTACTS VISITS TO FIELD OFFICES 1. WNon-Bureau governmental officials a. Do not discuss Bureau policies, plans, or relationships. Courteously advise the visitor that inquiries concerning such matters are to be made at the Bureau at Washington. b. -Advise the Bureau of the visit, identity of the visitor, purpose, matters discussed, courtesies extended, and observations of interest to the Bureau. : 2. Departmental officials a. Be courteous, b. Do not offer office space, clerical and stenographic assistance, or . chauffeuring in Bureau automobiles. c. Do not furnish information unless” prior notification has been received that the official would contact the field office for information. If no notification received, before furnishing information clearance must be obtained from the Bureau. a@. Advise the Bureau in case of doubt, MISCELLANEOUS 1. (Firearms, defensive tactics, ]and disarming demonstrations Are to be confined to law enforcement groups. 2. Credentials Are to be exhibited to all persons interviewed in such manner that the person to whom shown has an opportunity to observe and understand the. connection of the Agent with the FBI. 3. Law enforcement officials a. Contact with (1) Contact must be maintained with law enforcement officials for the purpose of securing information of violations of FPederal laws within the jurisdiction of the Bureau. (2) Agents are to call on police executives when in their cities unless such visits would be so frequent as to be embarrassing. (3) Local law enforcement agencies should be advised by letter of. the disposition of prosecutive action taken in Federal court in cases 5¢ 10-29-62 NW 55072 Doold: 32989529 Page 1093
6y - K PART II rs SECTION 6, PUBLICATIONS, PRESS, AND PUBLIC CONLACTS referred to Bureau by local law enforcement agencies or where Bureau fugitives are taken into custody by local law enforcement officers. They should also be advised 6f violations of local laws coming to the attention of the FBI. be. Visits to Washington When the field requests special courtesies be afforded certain indi- viduals, including law enforcement officers, coming to Washington, De Co; the communication so advising the Bureau shall contain biographical data and a brief summary of information in the field office files concerning the visitors When law enforcement executives are contemplating a visit to the Bureau t at Washington, D. C», ask them: to call-at the office of the [Assistant Director of External Affairs Division, Room 5634, ]Justice Building. co Letters of commendation, congratulations, appreciation, and condolence When. letters of commendation, congratulations, appreciation, or con~ dolence from the Director are recommended by the field, such recom- mendations should be submitted promptly. They should include the specific facts on which the recommendation is based, full identifying data and address of the citizen, and the result of a search of the [, field office indices concerning the citizen. [Form FD-468 may be used. | , In connection with the election of officers of police associations at conventions covering more than one field division territory, the field division in whose territory the convention was physically held is responsible for submitting any recommendations for letters of con~ gratulations. The office submitting such request should summarize briefly the relations with these officers, incorporating any deroga~ tory data which might preclude such letterse Inasmuch as the recom~ mending office is not likely to possess all data, pertinent other field divisions should submit a brief, supplemental summary concerning officers recommended for letters who reside in. their territory . ( 4, Inquiries concerning status of Bureau cases . : . When a state official has expressed interest in the prosecutive status of a Bureau case, for a legitimate reason, such as deferment of state prosecution pending the outcome of the Federal case, insure that such official is kept appropriately advised, including the final outcome of the matter. 5. U. 5S, Cabinet officers, Senators, and Congressmen If an SAC receives an inquiry from a Cabinet officer or U. S. Senator or Congressman concerning an official matter, it should be brought to the Bureau's attention immediately. EK, SOURCES OF INFORMATION Definition : : An individual, organization, or concern willingly furnishing information to em— ‘ ployees frequently enough to justify making a record where the source need not be protected, If occasionally the source must be protected, this may be done, If sources must be constantly concealed, they become informants or confidential sources and must be handled as such, 1. Index Index card (3 by 5 inches) must be made up to contain: Be Names b. Addresses c. Organization or concern d. Type of information furnished e. Date of development 2-27-74 NW 55072 Docld: 32989529 Page .1094
Lo. PART IT 6L = M . , sucr ts. PUBLICATIONS, PRESS, AND @.. CONTACTS t 13, Additional persons to be contacted shortly after the arrival of the ( SAC include: , ~ a. Federal judges b. U. S. Attorneys co. Only outstanding state judges ad. Governors e. Leading state and county prosecutors £. State attorneys general g. Officers of the National Association of County and Prosecuting Attorneys h. Executive secretary of state chamber of commerce i. In the principal cities: : ; 1) Mayors (11) Wop representatives 2 Chiefs of police of airlines 3) Officials of newspapers, includ— _.(12) Managers of leading ing publishers, managing editors, airports city editors of leading newspapers, (13) Top representatives heads of newspaper wire services ‘of railroads. . (4) Managers or owners of leading and - (14) Managers of leading most important radio stations railroad stations (5) Heads of outstanding or more {15) Top representatives important civic clubs, such as of telephone companies— Kiwanis, Rotary, Lions (16) Top representatives (6) Executive secretary or director of Western Union of ohambers of commerce (17) Managers of the most (7) Heads of Federal intelligence outstanding and im- agencies portant hotels (8) Outstanding leaders of Govern— (18) Heads of better ment and business business bureaus (9) Heads of larger universities (19) Heads of leading (10) Outstanding religious leaders banks . of any faith, such as the Bishop (20) Influential minority 4 of a diocese of any faith or leaders ‘ the leading Rabbi 14, <Any derogatory information obtained after the Bureau has approved the SAC contact should be reported to the Bureau promptly. 15. Gifts to office contacts shall not be reclaimed as blue slip items. [[M.o | NEWS MEDIA CONTACTS : As indicated in subsection L, paragraph 13i, (3), above, officials of lead- ing newspapers including minority~oriented newspapers, must be contacted by SACse Smaller. newspapers and other news media are not to be neglected, how- ever, and, throughout his tenure in a field office, the SAC must insure that his press contacts are continuously effective. The number of contacts made: by him -and representatives of his office and the material furnished news * media will be considered in appraising the maximum effectiveness of this programe — 2-27-74 e 55072 Doold:32989525 Page 1095
6N [Ne Pratap aera a © PART IT SECTION 6. PUBLICATIONS, PRESS, AND PUBLIC CONTACTS , BUREAU-WIDE INFORMATION PROGRAM REGARDING MATTERS OF NATIONAL INTEREST This program is coordinated by the External Affairs Division and is devoted primarily to supplying SACs facts regarding current happenings, including both administrative and investigative developments, that are: ‘topics of nationwide press coverage and public interest. All such communications to SACs bear the caption "BUREAU-WIDE INFORMATION PROGRAM" and are in the form of either teletypes or airtels, dependent upon the exigencies of the situations. The purpose of this program is to assure that each SAC possesses the key. .. facts concerning important happenings anywhere within the FBI that command widespread public interest. Information furnished to SACs under this program should prove helpful to them, as well as to other FBI personnel, in answer- ing questions, correcting misunderstandings, and dispelling false rumors that may exist either within or without the ranks of the FBI. In some instances, however, the information may be of such.a nature that it cannot be disclosed in whole or in part to outsiders. In fact, occasionally it is necessary to restrict discussion and disclosure of the information even within FBIHQ and field offices. Guidelines furnished on each communication should be strictly followed. FBIHQ and field office personnel should promptly bring to the attention of the External Affairs Division all current items and deve onments that they feel merit consideration for inclusion under this programs 10 2-27-74 NW 55072 Docld: 32999529 Page 1096
— *% ' on ~ : . . ; z + i foo 4 | MANUAL @...; AND REGULATIONS . MAY 28, 1974. REVISION 264 REs REVISED PAGES There are enumerated below pages of the Manual of Rules and Regulations, enclosed herewith, which have been revised. Revisions appearing on these pages are identified by brackets. The date appearing at the bottom of the pages indicates the date of revision. The new pages should be inserted immediately in the appropriate section and the old corresponding pages should be removed and turned over to the Special Agent in Charge who has the respon- sibility for the appropriate destruction of these old pages. , This cover letter should be retained until the next consecutively ; numbered letter is received. This will enable the field office immediately to detect the failure to receive the latest manual revisions. Part I Part II (cont.) . Table of Section 4 - Pages 13 and 14 Contents « Pages 5 and 6 Pages 29 and 30 Pages 57 and 57a Section 1 - Pages 1 and 2 . Pages 3 and 4 Section 6 - Pages 1f and 2 Page 2a . Section 3 = Pages 1 and 2 Pages 3 and 3a ‘ Pages 9 and 10 Pages lla and 12 2) Section 3 4 Section 7 ~ Pages 5 and 6 Section 5 6 =- Page 13 Pages 7 and 8 Section 6 = Pages 5 and 6 Section 8 =~ Page 18c , Page 29 Section 10 = Pages 3 and 4 . Section 9 - Pages 17a and 18 Section 12 = Pages ib and 2 Pages 3 and 4 Index - Pages 17 and 18 . Pages 19a and 20 i Section 16 = Pages 1d and 2 Pages 20a and 20b Part II . Section 3 = Pages 5a and 6° . Pages 11 and lla — Pages 27 and 28 Pages 35 and 36 Pages 37 and 38 oe gree Clarence Me Kelley = oO . . . Director - Enclosures (31) wen beyapernre 8 NW 55072 Doocld: 32989529 Page 1097
an t nee eee meee meee nee veneer sane eee, eee Sd ee "oy srr | ee sone ee ne ee ee | MW Sa072 Se SECTION 6.0 PUBLICATIONS, PRESS, AND PUBLIC CONTACTS Under no circumstances should any employee ask or suggest that a news~ man withhold information from the public without the concurrence of the substantive investigative division and the External Affairs Division. Fugitive Publicity News releases and other public disclosures designed to solicit public cooperation in the apprehension of FBI fugitives may contain more facts about the fugitive’s criminal background than are permissible in news releases and announcements regarding arrests. In publicity regarding FBI fugitives, extreme care should be taken to avoid statements that brand a fugitive as guilty of a crime for which he has not been convicted. Arrest numbers or other data that identify a photograph as having been made in connection with a past arrest or imprisonment should not appear in photographs of fugitives that are furnished to news mediae Field offices should coordinate all fugitive publicity with the Special Investigative Division and the External Affairs Division; and they should not hesitate to consult the External Affairs Division regarding ques~ tions or problems that arise in any area of news media relations. Liaison With News Media SACs who consider it necessary or advisable to do so may use one or ' more experienced Special Agents to assist in facilitating prompt and effective liaison with the news media. Such Agents will not be spokes~ men for their field offices. They may furnish information to news media in the SAC's name after it has been approved by the SAC. They also may assist in preparing news releases, as well as responses to news media inquiries. These Agents should devote no more time to such news media liaison duties than is absolutely necessaryo It is the intent of these guidelines to facilitate a more Open stance and, thereby, a mutually beneficial relationship between FBI and news media representatives. SACs, as well as other employees acting for them in news media relations, should be as responsive as practical and pos- sible to inquiries and requests made by newsmen. The term "No comment” should be avoided except when its use is absolutely necessary. If an SAC does not know the answer to a newsman's question, he should have no hesitancy in stating, "I don't know," and/or, depending upon the nature of the inquiry, teiling the newsman that he will contact him (the news- man) aS soon as he has information that can be furnished to him. SACs should avail themselves of every opportunity to meet and become well acquainted with leading citizens throughout their field divisions, including representatives of all important news mediae They should seek to cultivate a personal, as well as an official, relationship with these individuals to the fullest extent that the demands of other duties make possible. | 1f 2027-74 Doold: 32969529 Page 1096
NW S5072 TT aan a a rr mn Btn 6B ~ * ? @ PART II @ SECTION 6. PUBLICATIONS, PRESS, AND PUBLIC CONTACTS BBI LAW ENFORCEMENT BULLETIN ; ; This publication is issued the first of each month by the Bureau for the benefit of law enforcement agencies. 1. 36 Contents ae Foreword by the Director b. [Fugitive notices and interesting or unusual fingerprint patterns ce Articles and features designed to inform law enforcement officers. of new, but proven, programs and techniques to enhance their pro- - fessional capabilities do Items alerting law enforcement officers to dangerous weapons or techniques utilized by the criminal element Distribution Limited to law enforcement officers and others engaged in or having a legitimate interest in law enforcement work Filing and indexing ao In a 66 classification file, bound on the side, ‘and fully indexed. Informative matter to be indexed under subject matter. For uni- formity, the Bureau is to forward by routing slip to all divisions each month an indexing list of the basic and pertinent items to be indexed. Index cards are to be prepared by each office. Any addi- tional items not listed but considered to be worthy of indexing by a particular office should also be indexed. The indexing lists are to be destroyed after the field office inspection by FBIHQ. be This file may be destroyed when it is over five years old. Retain index cards. ce Current copy should be placed in bookcase, available to all Agents. d. Deleted [Suggestions and submissions ae Hach field office is required to submit three suggestions for byline articles from each state within its territory. Prior to submitting suggestions, proposed authors may be approached to-determine their willingness to prepare an article and to identify the scope of their topic. However, proposed authors should not be asked to prepare a manuscript until the Bureau notifies the field office that the sug— gestion has been accepted and the article is requested. In contacts with any proposed or potential authors, absolutely no representations should be made which.would obligate the FBI to any publishing com- mitments since many factors determine which articles received are ultimately published. be In suggesting featured articles, consideration should mainly be given to manuscripts concerning proven programs and techniques of law enforcement which may be of significant value to other agencies. Suggestions should be concerned with training, research, or opera- tional matters. Avoid items of a "newsletter" nature and matters which have a limited scope of interest in the profession. Co Each field office should be alert to exceptional photographs which could be recommended for use as a cover for the magazine. The Bureau wishes to project on the Bulletin's cover the best image of law en- , ' forcement. Attention-getting photographs showing officers giving aid to helpless citizens, protecting the weak, comforting the injured, or apprehending the guilty are examples of those that should be recom- mended when they come to the attention of field offices.: d. Transmit all material for the magazine to the Bureau under the caption: FBI Law Enforcement Bulletin Research Section (External Affairs Division) ] 2 5-28-74 Bocld: 32989529 Page 1099 o
a NW 55072 @ ; PART 1 . Y 6C =D SECTION 6. PUBLICATIONS, PRESS, AND PUBLIC CONTACTS SPEECHES * Zo 3e The speech program is the personal responsibility of the SAC, and the SAC or ASAC should handle principal commitments. If neither available, these can be handled by an experienced and well~informed Agent approved for the commitment by the SAC or ASAC. Good judgment should dictate when a manuscript should be submitted to FBIHQ for approval in advance of a speaking engagement, particularly in regard to radio and television appearances, It is not necessary to advise FBIHQ of each speaking engagement. Each office will maintain for a minimum of one year and one regular office inspection a control file in connection with acceptances and declinations of speech invitations. Each year on January 1Oth and on July 10th. each office will submit to FBIHQ a statistical report of speaking commitments handled. This will be divided into engagements by the SAC, the ASAC, and other Agent Supervisors; and will be further subdivided into speeches as well as radio, television, and Career Day appearances by these three groupse Each office should maintain a speech material file for the use of speakers. This should include Law Enforcement Bulletin items, interesting case material, magazine articles, research literature, newspaper clippings . pertaining to law enforcement matters of interest, and items of value in connection with public appearances of Bureau representatives. In addition to being maintained in current status, this speech material should be indexed as to subject matter in the office files. INTERESTING CASE WRITE-UPS ie Ze Write-ups of interesting cases may be: ae Requested by the Bureau be Voluntarily submitted by the office of origin Ce Suggested by other offices They are prepared concerning cases of: ae Major importance be. Public interest ce Unusual and effective investigative techniques de Novel investigations of human interest They are prepared: a» Double spaced . ; be Bureau file number to appear in upper left corner of first page ce Title includes names and aliases of convicted subjects de Accurately ee After a review of the entire file - : f. In chronological or logical order, with all dates definite g- Showing the actual time which is to be served under sentence he. To include as many pertinent photographs as possibie to make the write-up interesting. The photographs should not necessarily be of subjects alone but should be of paraphernalia used by the criminal, photographs of unusual loot obtained, scenes of various locales, etc. If photographs submitted do not belong to the FBI, it is necessary to inform the Bureau of their source and whether the owner of the photo~ graphs has any objection to their being reproduced in publications. is Each portion of the write-up should be documented as to the identity of the report or other communication from which facts were taken. The documentation should be set off by parentheses and follow immediately the portion of the write~up to which it pertains. 2a 5-28-74 Bocld: 32989529 Page 1100
| NW 55072 a 7. Do 2. bd. C. ad. e. o toe g. J h. i. PART II @ 6D~ E s SECTION 6. PUBLICATIONS, PRESS, AND PUBLIC CONTACTS not: Tientify Law enforcement officers by name but by title and NA affilia-— tion Show aliases of subjects of Dependents Assistance Act of 1950 Show aliases of victims of WSTA cases Use complicated sentence structure Use technical references to statutes | Express personal opinions Reveal identity cf confidential informants Use Bureau expressions like "the subject" and "the Bureau” Prepare interesting case write-ups on juveniles, sex offenders, and parole violators but submit these by letter . Use adjectives excessively Transmittal Set forth all data necessary for Bureau's consideration at the beginning of write-up and then follow with interesting case data. Transmit by routing slip, Attention: External Affairs Division. . . Dissemination [Field Offices will be advised by routing slip when new write-ups are pre~ pared. If copies are desired, an appropriate letter should be submitted to the Bureau, Attention: External Affairs Division, setting forth the specific use for which the write-up is intended. In instances where write-ups, either those previously prepared or those to be published in the future, may be released outside the Bureau, it will be necessary to first obtain Bureau approval. Interesting case control file A copy of all communications concerning the dissemination of write-ups outside the Bureau is to be placed in the Interesting Case Control file. These communications should contain the identity of the person to whom the write-up is being made available, as well as the purpose for which it is to be used. CIRCULAR LETTERS, TRADE AND BUSINESS PUBLICATIONS Circular letters must be approved in advance by the Bureau and sent in by the office initiating the request. SACs may approve the use of a circular letter directed to banking~ type institutions within their own divisions to expedite circularization of known serial numbers of money included in the loot taken in a bank robbery, bank burglary, or bank larceny. On a highly selective basis, on approval of the SAC, leads may be set out to contiguous offices to circularize banking-type institutions in those divisions, and the Bureau should be notified that this action is being taken unless advised to the contrary. Communications setting out such leads must include suf- ficient facts to enable the Bureau to properly evaluate and justify the additional circularization. In all other cases prior Bureau approval must be obtained in accordance with existing rules governing circular lo. 2. Letters. Be b. C. ad. eo In all instances the circular letter must include the following: A brief condise statement concerning the bank robbery, bank burglary, or bank larceny and the fact that included in the loot or money taken was money, the serial numbers of which are known ; List of known serial numbers according ‘to denomination, series year if known, alphabetical order, and numerical sequence A statement that the matter is to be treated confidentially A cautionary statement that no bank employee should take any action Which would tend to jeopardize his or her life or safety The address and the telephone number of the field office with a statement that any person should contact the field office by calling Collect © eX] 5 -28 Bocld: 32989529 Page 1101
[s6E ~ G] @ PART IT r’ SECTION 6. PUBLICATIONS, PRESS, AND PUBLIC ConvactTs 3. Auxiliary offices are to advise the office of origin by letter of the results obtained through a circular letter. Office of origin should summarize the results ‘in its next report, : 4, One copy of the circular letter is to be filed. A list of addressees is to be attached. Upon the receipt of a reply, the addresseefs name is to ‘be checked to indicate this fact, Replies which are entirely negative should not be filed unless there is reason for doing so. Only negative replies are to be destroyed after handling in accordance with item 3 above, Sub-A files may be used when the number of replies to be filed “is large, 5. A 66 file may be opened to retain copies of circular letters distributed in order to facilitate the handling of incoming inquiries and replies. Only one copy of each circular letter is to be filed therein. If the 66 file is maintained, the material therein is to be destroyed after it is a year old if it is no longer needed. 6. Circular letters and other information to be distributed or released to the public must be so worded as to be unobjectionable te) ‘any race, ‘creed, or religion. 7. Trade publications may, with advance Bureau approval, be used to publicize information concerning fugitives known to be active in particular trades, businesses, or professions. The field office where the publication is located should check its indices concerning the publication, as well as the person or persons who will have to be contacted, before se@king Bureau approval, and sufficient identifying data should be furnished so that an appropriate Bureau indices check may be made. F, RADIO BROADCASTS : . Radio broadcasts without advance Bureau approval may be made in hot~—pursuit fugitive cases. Care must be exercised in broadcasting a license number believed used by tngitive 28 it may be disposed of to. an innocent ‘third per~ son. G. FIELD OFFICE LISTS, 1. Law enforcement officials - On March 1 of each year all field offices shall forward to “the Bureau a communication pertaining to a list of law enforcement officials and: agencies whose cooperation might be hélpful. One of the two following > procedures should be used: ae (1) On March 1 of each year all field offices shall forward to : the Bureau in duplicate, and with a space left between the of- ficials of each Department, the list described above. Indicate by an asterisk any change which was not previously called to the Bureau's attention. a Chiefs of police b Sheriffs c State police or highway patrol commanders and ranking officers in command of districts , U. S. Marshals and deputies Ranking Federal law enforcement officers Wardens-of penal institutions District attorneys or county prosecutors Railway police (if desirable) Officers receiving law enforcement bulletins Any other officials who receive identification orders (2) Changes in the list are to be reported in duplicate to the Bureau as they occur. tr He 00, Fh © wf o™“ 3a 8~27-73 Nw 55072 _Docid: 32989525 Page i102