104-10337-10005 ADMINISTRATIVE-INTERNAL Use UinNue ER 3124/93 17 May 1993 MEMORANDUM FOR: Deputy Director for Administration Deputy Director for Intelligence Deputy Director for Operations Deputy Director for Science and Technology Chief, DCI/Personnel FROM: Executive Director SUBJECT: Request for Assistance/Declassification of JFK Assassination Records 1. This memorandum requests that addressees identify staff employees for overtime, after-hours work on Agency records related to President John F. Kennedy's assassi- nation. The overtime will be paid by the Center for the Study of Intelligence. The request. stems from a requirement in the JFK Assassination Records Act that all relevant government documents be reviewed for declassification and transferred to the National Archives by 22 August 1993. 2. The specific task for which assistance is needed is indexing of data into an automated system and ultimately producing computer-generated forms called “identification aids." This involves keying in information onto a pre-set form that appears on a personal computer screen. (Experi- ence in indexing or as a document analyst is necessary.) The Act cited above requires that each document transferred to the National Archives have attached to it such an aid. The same information that is developed in the aids willI-be produced on diskettes that will be forwarded to the National Archives for use in compiling an electronic index. 3. We estimate that it will require up to 20 people working 10 hours of overtime per week, probably beginning in early June, to meet our deadline. The work will be done in the office of the Historical Review Group, in Ames Building. The preferred hours would be Monday-Friday, 1630-1830, or 1700-1900, and there may be work on Saturday as well. ADMINISTRATIVE-INTERNAL USE ONLY
13-00000 ADMINISTRATIVE-INTERNAL USE ONLY SUBJECT: Request for Assistance/Declassification of JFK Assassination Records « 4. Applicants should contact the Historical Review Group, Center for_ the Study of Tntelligence, Room 404 Ames, ext. | (30335/or | 30146 (secure) - R. M. apestatiex nS tiie Attachment: . - CSI-0048, dtd 2 Apr 93 ANMINTSTPATTVE-INTERNAL USE ONLY
1713-00000 ae ADMINISTRATIVE-INTERNAL USE-ONLx SUBJECT: Request for Assistance/Declassification of JFK Assassination Records DCI/CSI/HRG/JFPereira:hfs %x30335/ (12 May 93) Distribution: Original ~- Addressees - EXDIR D/CSI C/HRG HRG file at fad pot ab ADMINISTRATIVE-INTERNAL USE ONLY
13-00000 an ADMINISTRATIVE-INTERNAL USE ONLY ER 93-0325 18 May 1993 MEMORANDUM FOR: Director of Central Intelligence FROM: Executive Director SUBJECT: Completing Work on JFK Assassination Records 1. Your office has asked whether additional resources are needed to complete work on the JFK records by the deadline established by Congress of 22 August 1993. Barring the unforeseen, we should meet the deadline. 2. The Historical Review Group expects to complete review of all hard copy files (some 250,000 pages) by early June. Since coordination with the directorates has lagged, we have taken steps to increase the number of directorate reviewers. The DO has approximately doubled the number of reviewers to eight. They are committed to adding additional resources if required. 3. The second problem is the need to prepare identification aids for every document transferred to the National Archives. I have given approval for up to 20 indexers and document analysts to work overtime on this effort. 4. A potential problem exists in processing a box of microfilm, which contains the equivalent of some 172,000 pages of additional material. The Historical Review Group believes a large part consists of duplicates of material already reviewed. They should know whether this assumption is correct within the next few days. In any event, I will assign additional resources if needed. 5. The President has yet to name the Review Board called for by the JFK Act; therefore, we cannot determine whether the board will have additional requirements for us. \- R. M. Huffstutler ADMINISTRATIVE--INTERNAL USE ONLY
13-00000 a ADMINISTRATIVE--INTERNAL USE ONLY SUBJECT: Completing Work on JFK Assassination Records Distribution: (ER 93-0325) Orig - Addressee 1 C/HRG/CSI 1 =- EXDIR Chrono 1 - EXDIR Subject 1 - Executive Registry HRG/CSI/JPereira:hs (80335) (17May93) Retyped: 0O/EXDIR/pad (87902) (18May93) 2 AMMINTS™TPATTYE--INTERNAL USE ONLY
13-00000 ONS “3000 ADMINISTRATIVE- INTERNAL USE ONLY 26 May 1993. NOTE FOR: D/CSI SUBJECT: Review of JFK Documents Following are additional steps being taken to complete the declassification of the JFK records: 1. We are arranging to bring in at least 20 indexers to work overtime on inputting information into the data base from which identification forms will be printed. - Estimated overtime cost: $50,000 (could go higher, depending on number of people we need). - On 5 April the EXDIR gave approval for up to 20 indexers at cost of $3-4,000 weekly. 2. The microfilm file is to be printed out in hard copy as soon as possible. - Estimated contractor cost: $17,000. - Contractor selected by LOGS is Octo Inc, Laurel, Md. . 3. We are acquiring two additional specialized copiers for redaction of documents to be released. (DCI/LOGS is arranging a short term lease.) p- John Pereira — ADMINISTRATIVE-INTERNAL USE ONLY URE ects
13-00000 (oS FOR OFFICIAL USE ONLY CLA. SPEC TAL COLLECTionsg i RELE EASE AS. SANITIZED ¥3555320/93 Peat Lit iP a September 1993 2000 4 Sep MEMORANDUM FOR: Executive Director VIA: Director Center for Study of Intelligence FROM: _ John F. Pereira Chief, Historical Review Group SUBJECT: Resource Requirements for , Historical Review Group 1. The purpose of this memorandum is to outline the resources required to enable the Historical Review Group (HRG) to accelerate the declassification of the microfilmed Kennedy assassination records. With the additional resources, we would expect to complete the review of the microfilm--equivalent to about- 150;000 pages--by the end of this year. 2. Personnel: An additional number of contractors equivalent to 12 full-time reviewers. -~ There are now nine staff reviewers and nine contractors in HRG. . Six of the staffers are on | rotational assignment until May/June 1994, when they will be replaced by contractors. 3. Computers: Twelve additional computer terminals and associated equipment, including a printer, and enhancements to the present LAN. Estimated cost: $49,000. 4. Other equipment: One high-speed copier. Estimated cost: $15,000. 5. Space: Acquire an estimated 1,400 square feet to accommodate additional contractors, equipment, and document storage space. .Storage shelves for approximately 200 archival boxes are needed. 6. There will be a continuing need for the resources described above even after declassification of the Kennedy assassination records is completed. The Agency is committed to releasing to the National Archives substantial collections of records on topics such as the Bay of Pigs, the Guatemalan coup, the coup in Iraq, and several other major covert action programs. We also are committed to
13-00000 a FOR OFFICIAL USE ONLY SUBJECT: Resource Requirements for Historical Review Group releasing all national intelligence estimates on the former Soviet Union that are ten years old or older. In addition, HRG is charged with declassifying a growing number of documents for the State Department's "Foreign Relations of the United States" series. John F. Pereira GAD AGC TOTAT TIT NATTY?
13-00000 FOR OFFICIAL USE ONLY SUBJECT: Resource Requirements for Historical Review Group DCI/CSI/HRG/JFPereira:hfs/30335 (14 Sep 93) Distribution: Original - Addressee 1 - D/CSI 1 - C/HRG 1 - HRG file FOR OFPFTCTAT. TISF ONT.Y
13-00000 3 Sept. 1993 Estimated cost related to review of mircofilm of JFK docs. Re para 3 of memo: Current level of effort required to complete review within 5 to 6 months:9 staff employees & 7 ICs. Estimated cost based on payroll data from pay period 18 ending 20 August 1993: 9 Staff employees: Average salary and benefits / pay period $2,730.74 Number of Staff employees x 9 Total cost per pay period - $24,576.66 Est staff employee cost to complete in 5 months: _ 10 pay periods x $24,576 =$245,576 _. Est staff employee cost to complete in 6 months: 12 pay periods x $24,576= $294,912 . 7 ICs: Cost based on current DCI /CSI contracts for full time ICs: The estimated fees range from $4,000 to 5,000 per month. Therefore, the amount of $ 4,500 per IC was used. « 7 ICs @ $4,500 =$31,500 per mth x 5 months= $157,500 7 ICs @ $4,500 =$31,500 per mth x 6 months= $189,000 SUMMARY To complete this review with existing resources within 5 to 6 months the estimated cost will be as follows: Five months: Staff Employees — $245,576 ICs - $157,500 “ Total $403,076. Six months: Staff Employees $294,912 ICs | $189,000 Total | $483,912
13-00000 Cost to accelerate process and complete within 2 1/2 to 3 months. Per para 5 of memo: It will be necessary to hire an additional 12 ICs : Estimated cost per IC is $4,500 per mth x12=$ 54,000 x 2.5 mths.=$135,000 Estimated cost per IC is $4,500 per mth x12=$ 54,000 x 3 mths =$162,000 Total estimated cost to complete in 2.5 months: Existing staff cost for 5 mths = $403,076 @ 1/2 to complete in2.5 mths $201,538 Cost of additional 12 ICs $ 135,000 Total to complete in 2.5 mths. $ 336,538 Total estimated cost to complete in 3 months: | Existing staff cost for 6 mths=$483,912 @ 1/2 to complete in 3 mths. $ 241,956 - Costs of additional 12 ICs $ 162,000 Total to complete in 3 mths. $ 403,956
13-00000 COST COMPARISON Cost to complete in 5 months using existing staffing - $403,076 Cost to complete in 2.5 months using existing staffing and 12 additional ICs $336,538 Cost to complete in 6 months using existing staffing $483,912 Cost to complete in 3 months using existing staffing and 12 additional ICs $403,956 ‘Notes: (1) The estimated cost for existing gar reduced by 50% for the 5 and 6 month periods to reflect the period of actual use. After the completion of this project, the existing personnel will likely be assigned to new projects. (2) The estimated ICS cost for five months is $135,000 and for six months $162,000. .
13-00000 Foaviwt coo ee AA FI oan a Be e/ dsp. Ce dorjarbood, AS < ie * bat & a< Oo Vea Praee" —_ exh ap. . 3 ae laps fe veel /2 ca = —- _ L5002 jue. fee. _BPre = Boe = bias, 22? 12 2) a [2 ME A= 728, 2208 /. oS seb bac LM Caegre Ss. owe} a . Chea. / a4, Ay uke 7 _. C4 Oe Es CS ME Oe Vared ; caine Fen [2 a ened flecjle _ [200 sp’ a a. sper ¥ thes 30 sp oo frost. ore CN beet. (EO 5; we c _ oo — — — — at
13-00000 UNCLASSIFIED DATE: September 22, 1993 od SUBJECT: JFK Paper Project (ete Helen, please pass the following to John Pereira from Dianne Rankin. "In response to your request, attached is a list of our folks who worked on the JFK Paper Project. I am glad you are pleased with their support. You might be interested in knowing that they wees 478 hours overtime Those individuals are: NOTE TO UNCLASSIFIED
13-00000 HRG OVERTIME FOR JFK wun Jun Jun Jul’ Jul Aug Aug 7 -~ 12 14 - 26 28 - Jul 10 12 - Jul 24 25 - Aug 7 8 =~ Aug 21 22 ~- Sep 4 Sep. 5 - Sep 18 Sep 19 =~ Oct 2 Total 57 244 301 DOCUMENTS hrs. hrs. hrs. hrs. 327.5 hrs. 628.5 516 1144.5 508 1645.5 hrs. brs. hrs. hrs. hrs. hrs. 480.5 hrs. 2126 8 2134 56.5 2190.5 64.5 2255 nrs. hrs. hrs. hrs. hrs. hrs. hrs.
13-00000 HRG OVERTIME FOR JFK DOCUMENTS June 7 - 12 57 hrs. June 14 —- 26 244 hrs. 301 hrs. June 28 - July 10 327.5 hrs. 628.5 hrs. July 12 - July 24 516 hrs. 1144.5 hrs. July 25 — August 7 508 hrs. 1645.5 hrs. August 8 - August 21 480.5 hrs. 2126 hrs. ' August 22 - Sept. 4 8 hrs. 2134 hrs. Sept. 5.- Sept. 18 56.5 hrs. TOTAL 2190.5 hrs.
13-00000 June 7 - 12° June 14 - 26 June 28 July i0 July 12 July 24 July 25 - August 7 August 8 - August 21 August 22 - August 29 re - Total 57 244 HRG OVERTIME hrs. 244 hrs. 301 327. hrs. 327.5 hrs. 628. § hrs. 516 _ hrs. 1144. 5 hrs. 508 hrs. 1645. 5 hrs. 480.5 hrs. 480. 2126 8 2134 hrs. hrs. hrs.
13-00000 June 7 ~- i2 June 14 =- 26 June 28 July 10 July 12 July 24 July 25 - August 7 August 8 - August 21 Total HRG OVERTIME 57 hrs. 244 hrs. 301 hrs. 327.5 hrs. 628.5 hrs. 516 hrs. 1144.5 hrs. 508 _ hrs. 1645.5 hrs. 480.5 hrs. 2126 hrs.
13-00000 CIA SPECIAL COLLECTIONS RELEASE IN FULL 2000 8 Sept. 1997 To: C/HRG Subject: Comments on Gunn Draft “Board Timetable for Review of CIA Records I agree with Gunn in the need for a plan and schedule for completing the JFK project. However, what constitutes ‘completion needs some clarification. Some of Gunn's proposals are at odds with our agreements with Marwell, others are not necessarily the most efficient way of approaching the file (see my comments below). CIA Sequestered Collection 1. “The 63 boxes” Record Identification Forms (RIFs) / Identification Aids: ARRB staff is confused about our process. We are currently indexing folders that were “unit” indexed (a single Iden Aid for a folder) and marked Category #1 by ARRB staff--only seven folders to go. We don't cut the extract and create the disk for the Staff until boxes are ready to be reviewed. We can run the extract program and send them disk anytime. I don't consider this a review issue. When Marwell approved the. “Priority 1” folder approach, I told him we would complete the review in the Fall. We appear to be on track to complete the review by the end of October or early November. Priority Folders 2, 3 and 4: My understanding with Marwell was that these folders would drop to the end of the list, after HSCA and Microfilm. To start the review of these folders in November (to meet 31 Jan 98 deadline) would divert resources from other activities and reviews. It would also require additional indexing support-- there are still a number of unit indexed folders in these folders. Open in Full/Release in Full documents: Except for a few folders in boxes 32/33, the Summers completed the processing of RIF documents through box 38. Boxes 1-19 (1202 documents/3719 pages) have been sent to ARRB for NARA; boxes 20-38 will go in the next few weeks). I will need to discuss with Gunn the rest of the Collection. My suggestion if the complete the DO review of the RIFs, but delay processing for now.
13-00000 2. HSCA Staff notes: re-review will be completed this month (HSCA was Marwell top priority). The Open in full HSCA documents are a processing headache. Our copy has be matched against the originals currently being held by ARRB. The originals do not have Iden Aids. This is a time consumer activity. 3. Microfilm I had planned to start the re-review of the Microfilm in November (Gunn's date) and his end date (6/30/98) is beyond what I projected. Designating specific boxes to be completed by specific dates is not practical. I will suggest he designate the number of boxes to be completed by certain dates if he feels he needs milestones. Iasues: If ARRB insist in our reviewing the Priority 2,3 and 4s in the hardcopy collections it will slow down the Microfilm review. I have had discussion with members of the staff about doing a “Priority #1” folder review of the Microfilm. I will recommend that they do so. It ensures that the most important information is release first and avoids both staffs getting bogged down in processing marginal documents. We have to decide on the indexing requirements for the Microfilm (Gunn is proposing that documents containing redaction be identified individually -- have NARA numbers). Do we: a) index all documents b) index only documents with redactions c) develop an alternative that meets ARRB requirements but does not include indexing individual documents. Oswald Microfilm: no problem with Gunn's approach Working Files Russ Holmes files. I have a problem with Gunn! proposal. To index a collection that is primarily duplicates seems to be a waste of resources. Indexing at the folder level should suffice for the historians assuming we do not challenge the designation of the files as assassination records. New documents would be indexed individually.
13-00000 To fully index this collection involves a resource cost not anticipated when we discussed the completion of the project by October 1968 with Marwell. To begin the review of these files by 1 October 1998 is not feasible given other priorities and current resources. Additional Records and Referrals: no problem as stated. Could be resource issue if the number continue to increase. Not addressed in the memo: Processing of Open in Full documents Processing of Duplicates Oswald Security File
13-00000 ‘ ey 09/16/97 TUE, 42: 235 FAX 202 “724 0457 DECLAS SIF, GRE A RELEASE GF Ciz, fp ORMATION: September 16, 1997 IN THIS DOCUM ENT. oo. To:  -Review Board ” From: T. Jeremy G Se ee area MEMORANDUM CIA Hes Mo om:ecTION TO I. Background The CIA Team has developed a preliminary timetable that we hope will provide a reasonable framework for completing our review of CIA’s assassination records by August 1, 1998.) We are creating this timetable for three purposes: First, to establish our own working target dates to measure Review Board progress against the mandatory deadline established by the JFK Act. Second, to provide CIA with our best assessment of the order and scope of our review so that it can make its own internal judgments on the proper allocation of its resources. We provided CIA prior drafts of this memo and solicited its specific advice and suggestions for better ways to accomplish our goals. [We have not asked CIA to “agree” to these deadlines, but we have encouraged it to provide alternative suggestions on how best to meet the August 1 deadline.] ; Third, to solicit the Review Board’s advice regarding “enforcement” of these (or other) im targets, Although we surely hope that both the ARRB staff and CIA will be able to meet E the targets, and although we certainly plan to make all reasonable atcommodations for problems that no doubt will arise, we nevertheless anticipate that it is possible that CIA might not be able to keep to these timetables. Thus, we anticipate that there may well be times when blocks of records scheduled for Board review will not have been fully processed by CIA. It is our judgment that, in keeping with our commitment to Congress and to the goals of the JFK Act, we may need to have the Board act on groups of records for which CIA has not completed its initial review. At the risk of over- repetition, the ARRB staff seeks to be as reasonable and accommodating as it can on timetables, provided that any proposed changes are consistent with our obligation to complete the task. We realize that this review may have resource-allocation ~ IBy establishing this target date, we will provide ourselves with a . two-month cushion to handle possible appeals and miscellaneous issues that doubtless will arise.
13-00000 ret | 08/16/87 TUE 12:95 FAX 202 7240487 “consequences for CIA and we expect to refine this timetable both to minimize the . resource impact and to allow us.and the CIA to proceed most efficiently ‘With the 7 ae _ review. We also take very seriously our commitment to Congress to. complete our work an a on schedule. Is the Board prepared to make decisions on records if CIA has not : completed its review and to enforce those decisions? . il. Issues applying to all CIA record groups | a - a a . - Records to be opened-in-full . | a During the course of CIA's review, it frequently identifies records that is iF - is prepared to open in full without Board action. Although there is a benefit in promptly forwarding such records to NARA, it is less expensive = for CIA to process these records during the summer months. .. Accordingly, we are prepared to agree with CIA that it may delay. oO processing such records, provided that all such processing of opencin-full * records will be completed by August 30,1 1998. Duplicates CIA will continue to identify duplicates and may process them after all other documents have been reviewed and transferred to NARA. If the ° ARRB is shown that any given record is a duplicate, CIA need not ji complete the processing before September 30, 1998. i IIL. CIA Record Groups Oo “oO :; A. Oswald 201 File (17 boxes) : | ‘ review completed (with afew minorexceptions) . - B. CIA Sequestered Collection 1. “The 63 boxes” - - Current status: The ARRB staff has completed. a survey of the 63 boxes (ont the folder level) and has assigned each folder a relevance priorityona 1 to 4 scale. CIA has completed its declassification review of . } roughly 66% of the priority 1 folders. The ARRB Staff has completed its own review of approximately . . f 50% of the priority 1 records and those records have been (or : shortly will) be voted ‘on by the Board.
13-00000 _uy/16/97 TUE 12:36 FAX 202 724 0457 ARRB et - § ~ target dates: Z Completion of final review of 63 boxes by January 31, 1998. - time line: 9/30/97. —_ box 40 (priority 1) | 10/31/97 _ box 48 (priority 1) 11/30/97 box 56 (priority 1) 12/31/97: _ box 63 (priority 1) 1/31/98 all priority 2,3 and4 2. HSCA Staff notes (originally interfiled i in the 63 boxes) ~ status: Record Identification Forms prepared for all documents. cla review is 80% complete. ARRB staff completes its review shortly after receiving records from CIA. ~ target dates: Complete Board voting by November 18, 1997. 3. Microfilm (72 boxes) - current status: CIA identified approximately 33% of these records as NBR. ARRB staff has reviewed all CLA NBR designations, and has identified additional records that should be reviewed by the Board. The ARRB Staff will discuss with the CIA the preparation of Record Identification Forms (RIFs or “IDEN aids” in CIA terminology) and | . _ develop a plan that will best facilitate review.’ ~ target dates: CIA begins review by November 1, 1997 and completes review by july 1, 1998. Complete Board determinations by july 31, 1998. “The ARRB staff has.no objection to the records being identified entirely on the folder level provided that all records in the folder are open-in-full. If there are records in which the CIA is requesting redactions, those records must be identified individually. The remainder of open-in-full records may still be identified with one RIF . as being the contents of the same folder. i weg toe longa 2