13-00000 - wt John - Thank you for agreeing to participate in briefing the JFK Assassination Records Review Board (ARRB) to be held on Monday, 17 March, at 2:00 p.m., in(2coé IP Bldg. )} I regret the short notice. As we discussed, the ARRB has asked for information relating to the creation, transmission, and dissemination .of cables and your name instantly - came to mind. Their specific questions are: oo 1- Can you describe the cable. process. in place in the Agency during the ae ' 1960-1964 time period? “ee Jy-Z Prior to 1962. messages were’ delivered, to, the pep“ oe. (Development Products Division) at ‘1717 H Street or to the baller Communications Center at “nu” HL. 0 : addition there also was a Q building that. ‘received special traffic. After 1962 messages. came into the. CIA Headquarters and were processed in different areas. ‘depen ng on. ‘the types of traffic. Tmagery traffic would be gent to to. a” a apecitic floor oe Communications Center Or to the’ cab ‘s ae eo 2- How did cables: ‘come - in? Messages came in from the field via the B 3- How were they decrypted? Messages were deciphered using a OTT (one Time ) Tape) ora OTP (One Time Pad) ‘Process. t
13-00000 ART RETURN TO ca | Pag tg Aackeround Use Only ' t : . okt | be é Not Hep Produce Ae 4- What happened from the time a cable was sent from a field site until it arrived ona desk at Headquarters? Messages sent from a eyes site/jwould be praceoet ‘to. a a communicator, pucc going and transmitted via | . - - f High Frequency Radio. The message received fron] | and relayed to headquarters and then it was decrypted. oo The analyst of the Cable Secretariat would then read the . message and match what they read against customer _ requirements. They then would have a typist type the : . dissemination on the message. The message then would be picked up from the message center by the various staffs and or divisions. 5- How were cables disseminated? See item four. Please let me or Becky Rant, DA/IRO, know if you have any other questions or concerns prior to the briefing. CC: Becky L. Rant Andrea E. Boyce Sent on 13 March 1997 at 03:17:34 PM A — a. net ae eee ie oe ~ He A wes ea eS Wat Cy
13-00000 Administrative-internal Use Only Directorate of Administratio Briefing for the JFK Assassination Records Review Board Staff on Records Management in the DA 17 March 1997 Becky Rant DA Information Review Officer 2B17° IP Bldg, 703-613-1204 Secure 31204 - DA Information Management Officer : 2B17. IP Bldg. J 703-613-1205 Secure 31205 g:\iro\briefing\jfkbref.ppt Administrative-Internal Use Only Page 1
13-00000 Administrative-Internal Use Only Directorate of Administratio TOPICS ° CIA Information Services Strategic Plan ¢ Information Management Program Segments ° Information. Management Goals | ° Organization of Records Management In the Agency ¢ DA Information Management Officer (IMO) © DA Information Review Officer (IRO) | _ © Deputy Director for Support (DDS) - 1965 © Deputy Director for Administration (DDA) - - 1997 ¢ DA Records ; g:\iro\briefing\jfkbref.ppt - ' Administrative-internal Use Only . | Page 2
13-00000 Administrative- internal Use Only Directorate of Administratio CIA Information Services Strategic . _ Plan | | © “Information and Records Management, including | - Classification Management, is a fundamental and essential business requirement for the Agency.” @ “The CIA’s Information Services shall...ensure that each official record is appropriate, accurate, secure and retrievable throughout its life cycle regardless of physical form or media.” | = , g:\iro\briefing\jfkbref.ppt - Administrative-internal Use Only . Page 3
Directorate of Administratio a Information Management Program | Segments — ® Records Management - -lafledrs tage O Classification Management - deolevtatoe @ Information Disclosure - eg epee? @ Information Automation - ehihuapic’ g:Niro\briefing\jfkbref.ppt ' Administrative-internal Use Only Page 4
13-00000 Administrative- internal. Use Only Directorate of Adninistratio Information Management Goals | An effective and efficient information management ensures that records are available: to meet day-to-day business needs ) to ensure the continuity and consistency of records to provide corporate memory and history to protect the rights and interests of the organization, the employees and the public | | to meet legal requirements | g:\iro\briefing\jfkbref.ppt Administrative-Internal Use Only Page 6
13-00000 Administrative-Internal Use Only Directorate of Administratio DA Information Management Officer (DA/IMO) . The DA/IMO is the Deputy Director for Administration’s representative for issues relating to records and classification management. ¢ The DA/IMO is responsible for protecting equities consistent with existing statues, EO guidance and internal rules and regulations governing the creation, maintenance and use, and disposition of information. . g:\iro\briefing\fkbref.ppt Administrative-internal Use Only Page 7
13-00000 © Administrative- Internal Use Only ‘Directorate of Administratio E DA Information Review Officer (DAJIRO) e The DA/IRO is the Deputy Director for Administration’ S | representative for reviewing all DA relevant information for release to the public under FOIA, PA, EO, and other | information release programs. e The DA/IRO is responsible for protecting equities © consistent with existing statutes, EO guidance and internal rules and regulations governing the review and release of classified information, specifically, in response to: o FOIA/PA/EO Requests | _* Congressional inquiries ¢« DOJ Inquiries/Litigations ¢ IG Investigations ¢ Special Searches & Other Release Programs | " g:Niro\briefing\jfkbref.ppt _Administrative-Internal Use Only Page 8
13-00000 Administrative- Internal Use Only "Directorate of Administratio Deputy Director for Support (DDS) - - 1965 @ Office of the DDS (ODDS) & Office of Security (OS) & Office of Personnel (OP) | @ Office of Medical Services (OMS) -@ Office of Logistics (OL)  @ Office of Finance (OF)  @ Office of Communications (OC) @ Office of Training (OTR) — . g:\iro\briefing\ifkbref.ppt Administrative-internal Use Only Page 9
13-00000 -Administrative- Internal Use Only | Directorate of Administratior ——— . Deputy Director for _ Administration (DDA) - - 1997 Office of the DDA (ODDA) © Office of Personnel Security (OPS) Office of Facilities & Security Services (OFSS) Office of Finance & Logistics (OFL) Human Resources Management (HRM) Office of Medical Services (OMS) Office of Communications (OC) Office of Information Technology (OIT) Office of Training & Education (OTE) Center for Security Evaluation (CSE) g:\iro\briefing\jfkbref.ppt Administrative-internal Use Only. Page 10
13-00000 Administrative-Internal Use Only Directorate of Administratio DA Records oe e Information Management Officers ° Core functions 19605 gue ¢ 1990s ° Records Life Cycle relate ¢ Creation ¢ Maintenance & Use Dae Bigs 7 ¢ Disposition e File organization ' _ g:iro\briefing\jfkbref.ppt Administrative-Internal Use Only le CGC near? _ Page 11, ; | fom M04 te DELA poe
13-00000 Administrative- Internal Use Only Directorate of Administratio | a ‘DA Records So 7 _ Records Control Schistuie hand 3 Allon -_ = = ¢ Temporary [be th ctipifple ily de SES z¢ Permanent | old. } acorn wee ioe a2*"< Records Storage-, be ALLE ii a ¢ Short term tl. Long term — on “LrK countability a ZY? «+ Personal - OE acpi people ¢ Organization | ¢ Search & Retrieval Page 12 gilirolbriefing\jfkbref.ppt _ Administrative-Internal Use Only
13-00000 Administrative- Internal Use Only Directorate of Administratio : DA Records ° Access” ¢ Safeguarding e Preservation ¢ Hardcopy ¢ Electronic OGC Retention List « Automation g:liro\briefing\jfkbref.ppt . Administrative-Internal Use Only. Page 13
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13-00000 Types of Questions for DA Records Briefing “March 17, 1997 © Budget and Finance 1. In Cold Warrior, (p. 52) Mangold refers to a CI secret slush fund which was tightly | controlled by Angleton and never audited by the usual procedures. According to Mangold, it was this fund which allowed Angleton to run his own operations without supervision. Did the fund exist? Was this fund ever audited? Are there any records of CI operational expenses for the period 1959-63? 2. Mangold also refers (p. 53) to an unnamed CI/B&F officer who says he worked for Angleton from 1958-1964 and never dealt with him directly on a single matter. Is there a list of B&F officers assigned to the CI Staff from 1959-63. Do their records:still exist? 3. We have seen Directorate of Operations monthly operational reports which contain information on the allocation / distribution of operational funds. Are there other DO or DA records which reflect how a certain project utilized its funding? . Can this type of information from the early 1960's still be retrieved? 4. What records are kept on disbursements to sources in the field? If, hypothetically, LHO had received money from the Agency, ¥ what records would exist? Personnel 1. What records are maintained on contract personnel?-> oF Beare \ Yo —> Security - OMS | 1. For the period between 1955-65, what was the universe of files that OS had on ‘individuals o groups? 2. How are Office of Security records indexed? cack dy leu pu ware yo . . PSAG) 3. What was the function of the Office of Security / pecnnity Research Staff f(O§/ SRS)? ‘ Why'w were defector records kept in this component? &= weled Carok = NOT Sure tn 4. In the OS/SRS memo of Oct. 31, 1960, written by Marguerite D. Stevens, the file numbers of several defectors are listed: “Robert Edward Webster, EE-18854; Lee Harvey Oswald, MS-11164; Libero Ricciardelli, MS-8295; . Vladimir Sloboda, MS-10565; and Joseph Dutkanicz, MS-10724. ” ‘What do the “MS” and “EE” file prefixes designate? How are these designations assigned? | a»
13-00000 5. Does OS process security clearances for non-employees (e.g. sources) toreceive + access to classified information? What kinds of files-are created by this process? How long are these files maintained. For example, Clay Shaw was given a security clearance and had access to classified information based on his “responsibilities” as a source for the Domestic Contacts Division (DCD). 6. Where are records that would describe liaison (etc.) cooperation or operations between OS and CI located? How are these records organized? 7. Where are records regarding operations that OS participated in or ran located. For example, where are the OS records on the Castro assassination attempts? . ws 8. How many files did OS have on Oswald? Which OS components maintained files on K yw Oswald? ‘Why did Os have any files on Oswald? i . ‘ 1