oe ne end vat nero oath MATIN I ANESTESIOL EMG, ict WO 5 A RANA ly REM OAS SS ITA NC SD DOHB 70-1-1 CHAPTER IH, ANNEX B 15 November 1974 4. CONTENTS OF THE DOSSIER Information about a 201 personality should be file 1 or cross-referenced into his dossier. When additional information is discovered on a 201 subject through ° a name trace or other provess, ie, review of predect ssor documents, it must be consolidated into his personality dossier, See DO) 70-20 for consolidation procedures, . —— 7 Material which is filed in the dossier includes but is not limited to: a. 201 Personality File Action Request (Forn: 831). b. Biographic information including photog aphs, fingerprints, and handwriting samples. 2 c. Personal Record Questionnaire Parts I anc IL. d. Operational and other security approvals, e. Name check replies, requests, clearances, an t approvals. f. Acknowledgement of pseudonym. &. 201 personality assessments and evaluations. 4 . { h. Copy of contract and termination papers. on? Secrecy agreement. , * j. Agent Duty Status Report. ~k. Training and evaluation. . ‘ [ia | report. Pad “Eyre go - m. Newspaper clippings. ’ n. Any information which helps provide a better understanding of the subject and our interest in him; this may include ope ational Feporting, - 5. MAINTENANCE OF 201 DOSSIERS The 201 personality dossier contains, in document dite order, papers which have been ‘made a part of the Central Records System as well as those which have not. Record documents May range from newspap:r or magazine articles cn the subject to finance and other administrative par ers. 26.1 xe Nw 47055 DoclId:32271095 Page 6
‘BOHB 70-1-1 CHAPTER HL, ANNEX B 15 November 1974 a. Purging urging a 201 dossier is the responsibility «£ the desk officer. It requires discrimination in recognizing operationally use ‘ul material, rather than the Simple distinction between official. and unofficia Papers; it will therefore take place under the supervision of a Records Offizer. Purging should he done Periodically. A 201 dossier being forwarded to Ce tral Files for retention should be purged. A 201 dossier should be purged of the following: (1) Duplicate material, i.e., exact copy(s) of a document. - , (2) Name trace fonn (Form 362) unl-ss it has been the basis for "the opening. - ; ; et . (3) All abstract slips, (4) All document restriction notices (Fo m 1884). (5) The disseminated Version of posith e intelligence information if a copy of the raw report is contained in the 201 file; the dissemination number then must be transferred to the first page of tie raw report. (6) Routing slips, routing and record she ots (Form 610) and dispatch cover sheets unless there are remarks such as < oordinations or comments, (7) Record copy documents which only r:peat substantive information contained in other documents in the file; au horization for destruction is by the Records Officer. . (8) Top Secret documents are not to b: retained in-a 201 dossier forwarded to Central Files; the document must be downgraded for retention in the 201 dossier. To downgrade a Top Seo et document, an authorized officer in the originating office or the Record: Officer having jurisdiction over the contents of the material must posse sg Top Secret classification authority. If the document cannot be downgradi d the file should be retained at the desk or the copy of the TS document should be removed, retained in a desk TS file or forwarded to the Top Secret Control Officer, and a - cross-reference sheet (Form 867) placed in the 201 file giving the location of the TS document. : : ; ; (9) Deferred documents (see 5b(2) ). b. Maintenance Procedures (1) All material in a 201 dossier will be filed in document date order. In the case of document attachments which hay - been classified into a 201 28.2 oCKET NW 47055 Docld:32271095 Page 7
ASS Ne tenet elegy ata + 5G TERE GR ORR te DOHB 70-1-1 CHAPTER Il, ANNEX B 15 November 1974 dossier and separated from the basic document b: the assignment of a slash number, the attachment will be filed by the da e of the basic document. (2) Deferred documents will not be filed in a 201 dossier. If they are to be retained in the dossier they should be sent t) IP/ RMS for classification into that 201. , ; (3) Field index cards (held by some-desks’ and area desk cards may be retained in the 201 as part of a consolidati-n procedure. These cards should be mounted on a full-size sheet of paper fcr filing in the 201. . (4) A 261 dossier previously opened on a yj erson who becomes a staff _ employee and which contains Record Copy doct ments will be restricted to the ISG/DIP unless the desk retains the restriction. The dossier should be closed if there are no Record Copy documents i. it. (5) A 201 opened in pseudonym should be consolidated into the true name 201 if one exists or converted to the true name. . _ (6) Field and duplicate (shadow) 201 files no longer of active interest should be incorporated inte the official 201 ater the duplicate matérial has been purged by the desk officer and the rem .ining information classified to that 201 by the Analysis Section (IP/AN). , (7) Any document with a predecessor org mization cover sheet or an OPC (Office of Policy Coordination) cover st eet from th? Archives and Disposition Section (IP/ARD) must:be retume | to IP/ARD for processing to the 201. . (8) Desk memoranda (with or without-a document source number) containing substantive or derogatory informatica on the subject of the 201 should be sent to. IP/AN to be classified officially into the 201 file. (9) An attachment which should be separ: ted from its basic document for inclusion in a 201 personality dossier will le forwarded with the basic document to IP/AN for processing into the 201. ; (10) To retain the P&L, RYBAT, or KAPOK sensitivity of a document remaining in a 201 dossier being retired to Cent al Files, place that document in an envelope sealed with black tape (see DCI 70-17). Any RYBAT, P&L, or KAPOK document sent to Central Files not i::/a black-taped envelope will automatically be handled as desensitized. A bl ck-taped envelope may con- tain only one document and must be filed in ¢ ionological order within the file. 1f there are mamerous documents cf this tv; e the desk officer may black- tape the entire dossier rather than individual locuments (see DOI 70-10). 26.3 NW 47055 Docld:32271095 Page &
- DOHB 70-1-1 7 | CHAPTER III, ANNEX B : 15 November 1974 7 Black-taped dossiers or dossiers with blac’ -taped documents will be . __ handled as restricted dossiers, . . ae a (11) An. inactive 201 dossier or an ina tive volume of a large 201 . dossier on. permanent charge: should be return ed to Central Files under a ... Routing and Record Sheet with the notation st own below. . - oe ” ( uutassitigs pumas, © Con sew,” Gy steasy ROUTING AND RECORD SHES Th (Ota deities, mew evel, end ~ eon '. IP/Pites {for g t¢ance see CSUR JO-L-2, ; oe-52 Chepte 11%, Assex B.} Volume «} @ of rolicala} {] ‘eatricted Doester ‘Attach Peru ML to toaster) CC] | on-Restricted Boseter Por Spi.t Charge Dossiers: ALL da weate prior te : . rn Cry) forerd 4 to IP/Files, Ait” docuner 3 after date). retaine at * < geak. COA | C unceassistes 26.4 ye er NW 47055 Docld:32271095 Page 9
ce peet cereeame ee TAG Oe eee es pene ne ee mete TT AE AAPOR teem Heme at Shr ted! ter ee ee cote j A ORR NAP, BART EE EE BEY SIDS EVER E Te LOPE OTR A VTE: DOHB 70-1-1 CLAPTER Ul, ANNEX B 15 November: 1974 6. 201 DOSSIER CHARGES A 201 dossier may be kept on permanent char period of active interest. If the dossier is transferred tc another desk, the desk officer who is transferring the dossier must notify Cental Files of the transfer, Central Files will then send the Notice of Transfer of Dc cument or File Account- ability (Form 2977) to the new action desk officer. ge-at the desk during any 4 _ CONFIDENTIAL (Phen pitted sey This is to notify you that Sccouatability for the document below bas been trensferred to you by: ‘a} and/or file(s) elted Tare fTT eer: reed €& you as the custodian, Sve Boy questions regarding this trensfer. Accordingly, IP's records nov refle Pl ase contact IP/Files Ext. 4362, 4¢ you b: , WPM IDF? exe voscsenn vosvoene CONFIDENTIAL The new action desk officer must then fil Request (Form 813) to change the action 201 personality will be included in the Hea - for his component. i an 1 out a 201 .‘ersonality ‘File Action desk designe ion to insure that the dquarters ani! field machine’ listings ° 7. RESTRICTED DOSSIERS a. Access to a sensitive 201 dossier may be restricted b- hold ing the file at the oy desk or placing it on restriction in Central Files, ; (1) The dossier may be restricted ‘by checki: §-Box-2 on the 201 Personality File Action Request (Form 831} when t . 18 file is opened. 26.8 RW 47055 Docld: 32271095 Page 10 ole Pest