I
104TH CONGRESS
1ST SESSION
H. R. 1024
To improve the dissemination of information and printing procedures of
the Government.
IN THE HOUSE OF REPRESENTATIVES
FEBRUARY 23, 1995
Ms. DUNN of Washington (for herself, Mr. COLLINS of Georgia, Mr. KLUG,
Mr. BALLENGER, Mr. CHRISTENSEN, Mr. CUNNINGHAM, Mr. DORNAN,
Mr. GUTKNECHT, Mr. HANCOCK, Mr. HASTINGS of Washington, Mr.
HERGER, Mr. INGLIS of South Carolina, Mr. KNOLLENBERG, Mr.
METCALF, Mr. MILLER of Florida, Ms. MOLINARI, Mr. NETHERCUTT,
Mr. NEY, Mr. NORWOOD, Mr. PAXON, Mr. POSHARD, Mr. QUINN, Mrs.
SMITH of Washington, Mr. TALENT, Mr. TATE, Mrs. WALDHOLTZ, Mr.
WELLER, and Mr. WHITE) introduced the following bill; which was re-
ferred to the Committee on House Oversight
A BILL
To improve the dissemination of information and printing
procedures of the Government.
Be it enacted by the Senate and House of Representa-
tives of the United States of America in Congress assembled,
SECTION 1. JOINT COMMITTEE ON PRINTING.
(a) ABOLITION.—Chapter 1 of title 44, United States
Code, is repealed.
(b) TRANSFER OF RESPONSIBILITY.—Except as pro-
vided in subsection (c), all duties, authorities, responsibil-
ities, and functions of the Joint Committee on Printing
as of the day before the effective date of this section shall
be performed by the Public Printer on and after such date.
(c) OVERSIGHT FUNCTIONS.—All legislative over-
sight jurisdiction, duties, authorities, responsibilities, and
functions of the Joint Committee on Printing as of the
day before the effective date of this section shall be per-
formed by the Committee on Rules and Administration of
the Senate and the Committee on House Oversight of the
House of Representatives on and after such date.
(d) REFERENCES.—Reference in any other Federal
law, Executive order, rule, regulation, or delegation of au-
thority, or any document of or relating to the Joint Com-
mittee on Printing shall be deemed to refer to the Commit-
tee on Rules and Administration of the Senate and the
Committee on House Oversight of the House of Rep-
resentatives, or the Public Printer, as appropriate.
SEC. 2. PUBLIC PRINTER: APPOINTMENT; DUTIES.
(a) IN GENERAL.—Section 301 of title 44, United
States Code, is amended—
(1) by amending the section heading to read as
follows:
‘‘§ 301. Public Printer; appointment; duties’’;
(2) by inserting ‘‘(a)’’ at the beginning of the
first sentence; and
(3) by adding at the end the following new sub-
sections:
‘‘(b) The Public Printer shall, with respect to the ex-
ecutive, legislative and judicial branches of the Govern-
ment—
‘‘(1) use all necessary measures to remedy ne-
glect, delay, duplication, and waste in the public
printing and binding and the production of Govern-
ment publications, including the elimination of inter-
nal printing capacities of the Government Printing
Office and the reduction or elimination of internal
printing (including high-speed duplicating) capacities
of executive branch departments, agencies, and enti-
ties;
‘‘(2) prescribe quality standards for printing
and publishing of Government publications;
‘‘(3) utilize requests for proposals and similar
authorized purchasing methods where total or par-
tial migration to new technologies is appropriate, or
when requested by the user;
‘‘(4) prescribe Government specifications for
printing paper and writing paper, which shall be
consistent with all environmental and other require-
ments for such products;
‘‘(5) assist with the acquisition and transfer of
equipment requisitioned by facilities previously au-
thorized under section 501 of this title;
‘‘(6) assist with the disposal of such equipment
pursuant to section 312 of this title; and
‘‘(7) establish policy for the acquisition of print-
ing and Government publications, which shall be for-
mulated to maximize competitive procurement from
the private sector.
‘‘(c) The policy under subsection (b)(7) may provide
for use of Government in-house printing and duplicating
operations, subject to section 504 of this title, if they pro-
vide printing and duplicating at the lowest cost to the Gov-
ernment, taking into consideration the total expense of
production, materials, labor, equipment, and general and
administrative expense, including all levels of overhead.
‘‘(d) The Public Printer shall promulgate rules and
regulations for the procurement of printing and Govern-
ment publications by the Government Printing Office not
inconsistent with this Act.’’.
(b) CLERICAL AMENDMENT.—The table of sections
for chapter 3 of title 44, United States Code, is amended
by striking out the item relating to section 301 and insert-
ing in lieu thereof the following new item:
‘‘301. Public Printer; appointment; duties.’’.
SEC. 3. ANNUAL REPORT TO CONGRESS.
Section 309(c) of title 44, United States Code, is
amended—
(1) by inserting ‘‘(1)’’ after ‘‘(c)’’; and
(2) by adding at the end the following new
paragraph:
‘‘(2) The annual program submitted under this sub-
section shall include a report on—
‘‘(A) the printing costs of each branch of the
Government; and
‘‘(B) with regard to Government printing and
publications, a cost comparison of—
‘‘(i) printing and publications procured
through the Government Printing Office;
‘‘(ii) printing and publications produced by
each Federal agency;
‘‘(iii) printing and publications that are
produced by commercial sources that are not
Federal entities under any contract with a Fed-
eral agency (other than the Government Print-
ing Office); and
‘‘(iv) printing and publications that are
produced by commercial sources that are not
Federal entities under any contract with the
Government Printing Office.’’.
SEC. 4. DEFINITIONS.
(a) IN GENERAL.—Chapter 3 of title 44, United
States Code, is amended by adding at the end the follow-
ing new section:
‘‘§ 318. Definitions
‘‘As used in this title—
‘‘(1) the term ‘Government publication’ means
any informational matter that is published at Gov-
ernment expense, or required by law;
‘‘(2) the term ‘publish’ means, with respect to
informational matter, make available for dissemina-
tion; and
‘‘(3) the term ‘printing’ includes the processes
of platemaking, presswork, ink jet, electrostatic or
other copying or duplicating, laser or variable imag-
ing, silk screen processes, production of an image on
paper or substrate by any means or equipment (in-
cluding printed forms, printing required as part of
a contract for other supplies or services and all
printing items whether for internal use or public dis-
semination), binding, microform, or the end items of
such processes, except that such term does not in-
clude desktop composition and the production of
camera ready copy or electronic media to be used in
the printing process.’’.
(b) TECHNICAL AND CONFORMING AMENDMENTS.—
(1) The table of sections for chapter 3 of title
44, United States Code, is amended by adding at
the end the following new item:
‘‘318. Definitions.’’.
(2) Section 1901 of title 44, United States
Code, is amended by striking out ‘‘as an individual
document’’.
SEC. 5. GOVERNMENT PRINTING OFFICE ACCOUNTS.
(a) IN GENERAL.—Chapter 3 of title 44, United
States Code, as amended by section 4, is further amended
by adding at the end the following new section:
‘‘§ 319. Government Printing Office accounts
‘‘The Public Printer shall establish and maintain the
following separate and distinct Government Printing Of-
fice accounts: (1) Superintendent of Documents; (2) Exec-
utive and Judicial Print Procurement; (3) Congressional
Services.’’.
(b) CLERICAL AMENDMENT.—The table of sections
for chapter 3 of title 44, United States Code, as amended
by section 4, is further amended by adding at the end the
following new item:
‘‘319. Government Printing Office accounts.’’.
SEC. 6. PROCUREMENT OF PRINTING AND GOVERNMENT
PUBLICATIONS BY THE GOVERNMENT PRINT-
ING OFFICE.
(a) IN GENERAL.—Section 501 of title 44, United
States Code, is amended to read as follows:
‘‘§ 501. Government printing and Government publi-
cations to be procured by the Govern-
ment Printing Office
‘‘(a) All printing and Government publications for
Congress, the Executive Office, the Judiciary, other than
the Supreme Court of the United States, and every execu-
tive department, agency, independent office and establish-
ment or entity of the Government, shall be procured from
private sector commercial entities by the Government
Printing Office, except—
‘‘(1) printing in field printing plants subject to
section 504 of this title;
‘‘(2) procurement of printing or Government
publications, if approved by written waiver issued by
the Public Printer certifying that such direct pro-
curement is more economical than procurement
through the Government Printing Office;
‘‘(3) procurement of individual printing or Gov-
ernment publication orders costing not more than
$1,000, if such orders are not of a continuing or re-
petitive nature and, as certified by the Public Print-
er, are included in a class of work which cannot be
provided more economically by open, competitive
procurement through the Government Printing Of-
fice;
‘‘(4) printing for the Central Intelligence Agen-
cy, the Defense Intelligence Agency, and the Na-
tional Security Agency, and printing of documents
classified secret by the Department of Defense; and
‘‘(5) production of printing or Government pub-
lications from other sources that is specifically au-
thorized by law.
‘‘(b) Any Federal officer or employee who publishes
a Government publication or orders or contracts for an
individual printing order under paragraphs (1), (2), and
(3) of subsection (a) shall include as a term of any order
or contract for such publication or printing that the execu-
tive agency or department, or the commercial source that
provides the publication or printing shall deliver to the Su-
perintendent of Documents, in the form and manner pre-
scribed by the Superintendent, a sufficient quantity of the
product produced under such order or contract for inclu-
sion in the depository library program under chapter 19
of this title. The Public Printer shall promulgate regula-
tions to define the term ‘sufficient quantity’ for purposes
of this subsection.
‘‘(c) Printing and Government publications shall not
be produced by the Government Printing Office for Con-
gress, the Executive Office, the Judiciary, or any executive
department, agency, independent office and establishment
of the Government, except that the Government Printing
Office may produce printing necessary to be produced in-
ternally to meet its own needs, subject to the same produc-
tion limitation placed on the executive branch by section
504(b)(1) of this title.
‘‘(d) All directives to the Public Printer or the Gov-
ernment Printing Office, under this title or other applica-
ble laws, as in effect on the day before the effective date
of this section, to print or to produce printing or binding
shall, on and after that effective date, constitute directives
to procure such printing or binding, under the require-
ments of this Act.’’.
(b) REVOCATION OF CHARTERS.—All printing plant
charters authorized by the Joint Committee on Printing
under section 501 of title 44, United States Code, are re-
voked.
(c) TECHNICAL AND CONFORMING AMENDMENTS.—
(1) The item relating to section 501 in the table
of sections for chapter 5 of title 44, United States
Code, is amended to read as follows:
‘‘501. Government printing and Government publications to be procured by the
Government Printing Office.’’.
(2) Section 207 of the Legislative Branch Ap-
propriations Act, 1993 (44 U.S.C. 501 note) is re-
pealed.
SEC. 7. COMPETITIVE PRINT PROCUREMENT.
(a) IN GENERAL.—Section 502 of title 44, United
States Code, is amended to read as follows:
‘‘§ 502. Requirement for competitive procurement
‘‘(a)(1) All printing and Government publications
procured or purchased by Congress, the Executive Office,
the Judiciary other than the Supreme Court of the United
States, and every executive department, agency, independ-
ent office and establishment or entity of the Government
shall be procured or purchased with open competition in
compliance with the requirements of paragraphs (2)
through (4). For printing orders and Government publica-
tions obtained by the executive and judicial branches
through the Government Printing Office, compliance by
the Government Printing Office with the provisions of this
subsection (a) shall relieve the executive or judicial agency
or entity from the requirements of this subsection (a), but
only for those printing orders and Government publica-
tions obtained through the Government Printing Office.
‘‘(2) All printing and Government publication pro-
curements or purchases and amendments thereto, shall be
publicly displayed in the issuing office and on an on-line
electronic commerce system for not less than 4 hours prior
to the time bids or quotations are due. Shorter posting
periods may only be used to meet emergency requirements.
‘‘(3) As soon as practicable after the time by which
quotations or bids must be received, the issuing office shall
compile a schedule of quotation or bid results containing
the solicitation number, and the name, quotation or bid
price and any offered discount of each responding vendor.
As soon as practicable after the award of any contract for
printing or Government publications, the issuing office
shall compile an award schedule containing the solicitation
number, and the name, quotation or bid price and any
offered discount of the winning vendor. The information
required to be compiled under this subsection shall be pub-
licly displayed in the issuing office and on an on-line elec-
tronic commerce system for a period of not less than 24
hours.
‘‘(4) The procuring authority may impose reasonable
vendor registration requirements not in violation of other
applicable law. All responsive quotations or bids from pri-
vate sector vendors shall be accepted and considered. Con-
tracts shall be awarded to the responsible vendor with low
quotation or bid.’’.
(b) CLERICAL AMENDMENT.—The item relating to
section 502 in the table of sections for chapter 5 of title
44, United States Code, is amended to read as follows:
‘‘502. Requirement for competitive procurement.’’.
SEC. 8. LIMITATION ON GOVERNMENT PRINTING PRODUC-
TION.
(a) IN GENERAL.—Section 504 of title 44, United
States Code, is amended to read as follows:
‘‘§ 504. Limitation on Government printing produc-
tion
‘‘(a) The production of printing by Congress, the Ex-
ecutive Office, the Judiciary, other than the Supreme
Court of the United States and every executive depart-
ment, agency, independent office and establishment or en-
tity of the Government shall be limited as set forth in sub-
sections (b) and (c).
‘‘(b)(1) No printing or duplicating facility or oper-
ation shall produce any printing or duplicating order for
an individual product which exceeds: 4,000 printing units
for a single sheet document; or 20,000 printing units for
a multi-paged document. A ‘‘printing unit’’ shall equal one
(1) one-sided copy of a single 81⁄2′′ by 11′′ sheet, or 93.5
square inches of paper or printing substrate.
‘‘(2) Paragraph (1) shall not apply to printing pro-
duced by the Central Intelligence Agency, the Defense In-
telligence Agency, or the National Security Agency, print-
ing of documents classified secret by the Department of
Defense, or to other printing production specifically au-
thorized by law.
‘‘(c) The Government Printing Office printing pro-
duction shall terminate, pursuant to the requirements of
Section 501(c) of this title, except for printing necessary
to be produced internally to meet its own needs, which
shall be subject to the same production limitations im-
posed by subsection (b)(1).’’.
(b) CLERICAL AMENDMENT.—The item relating to
section 504 in the table of sections for chapter 5 of title
44, United States Code, is amended to read as follows:
‘‘504. Limitation on Government printing production.’’.
SEC. 9. USE OF ILLUSTRATIONS.
(a) IN GENERAL.—Section 1104 of title 44, United
States Code, is amended to read as follows:
‘‘§ 1104. Use of illustrations
‘‘Appropriations made for printing and binding may
not be used for an illustration, engraving or photograph
in a document or report printed for Congress, the execu-
tive branch or the Judiciary unless specified by the order
for printing or copy furnished.’’.
(b) CLERICAL AMENDMENT.—The item relating to
section 1104 in the table of sections for chapter 11 of title
44, United States Code, is amended to read as follows:
‘‘1104. Use of illustrations.’’.
SEC. 10. FORM AND STYLE OF WORK FOR DEPARTMENTS.
Section 1105 of title 44, United States Code, is
amended by striking out ‘‘determine’’ and inserting in lieu
thereof ‘‘provide advice and assistance regarding’’.
SEC. 11. DEPARTMENTAL DISTRIBUTION OF PUBLICA-
TIONS.
Section 1722 of title 44, United States Code is
amended—
(1) by inserting ‘‘(a)’’ at the beginning of the
first sentence; and
(2) by adding at the end the following new sub-
section:
‘‘(b) If a department, agency, or other entity of the
Government publishes a Government publication, the head
of the department, agency, or entity shall furnish the Gov-
ernment publication to the Superintendent of Documents
not later than the date of release of the material to the
public.’’.
SEC. 12. AVAILABILITY, INVENTORY, DISSEMINATION AND
REPUBLICATION OF GOVERNMENT PUBLICA-
TIONS
(a) IN GENERAL.—Chapter 17 of title 44, United
States Code is amended by adding at the end the following
new sections:
‘‘§ 1723. Government publications to be available
throughout the Government
‘‘All Government publications shall be available
throughout the Government to any department, agency,
or entity of the Government for use or redissemination.
‘‘§ 1724. Inventory of Government publications
‘‘Each department, agency, and other entity of the
Government shall—
‘‘(1) establish and maintain a comprehensive in-
ventory of its Government publications; and
‘‘(2) make such inventory available through the
electronic directory under chapter 41 of this title.
‘‘§ 1725. Other dissemination or republication
‘‘(a) In addition to any other dissemination provided
for by law, the Superintendent of Documents shall dis-
seminate or republish Government publications, if, as de-
termined by the Superintendent, the dissemination by the
department, agency, or entity of the Government is inad-
equate. The Superintendent shall have authority to carry
out the preceding sentence by appropriate means, includ-
ing the dissemination and republication of Government
publications furnished under section 1722(b) of this title,
with the cost of dissemination and republication to be
borne by the department, agency, or entity involved.
‘‘(b) The cost charged to the public by the Super-
intendent of Documents under subsection (a) for any Gov-
ernment publication (whether such Government publica-
tion is made available to the public by a department, agen-
cy, or entity of the Government, or by the Superintendent
of Documents) may include the cost of republication and
dissemination, but may not include any profit.’’.
(b) CLERICAL AMENDMENT.—The table of sections
for chapter 17 of title 44, United States Code, is amended
by adding at the end the following new items:
‘‘1723. Government publications to be available throughout the Government.
‘‘1724. Inventory of Government publications.
‘‘1725. Other dissemination or republication.’’.
SEC. 13. REPORT ON COSTS FOR PRINTING BY FEDERAL
AGENCIES OTHER THAN THE GOVERNMENT
PRINTING OFFICE.
(a) IN GENERAL.—Chapter 11 of title 44, United
States Code, is amended by adding at the end the follow-
ing new section:
‘‘§ 1124. Projections and report on costs for printing
by Federal agencies
‘‘(a) Not later than 30 days after the end of each
fiscal year, the head of each Federal department and agen-
cy shall submit a report to the Public Printer of the cost
of all printing and Government publications that were
published by such agency during that fiscal year. Such
costs shall separately include: (1) Government publications
and printing procured through the Government Printing
Office under a Government Printing Office contract with
a commercial source that is not a Federal entity; (2) Gov-
ernment publications and printing produced by a Federal
entity; and (3) Government publications and printing pro-
duced by a department or agency contract with a commer-
cial source that is not a Federal entity.
‘‘(b) At the time of budget submission for each fiscal
year commencing in 1995, each department and agency
shall submit a report of planned printing and publishing
activity for the coming year to the Office of Management
and Budget, which report shall include the following: the
name of the publication; the mission served by the publica-
tion; estimated design cost; estimated cost of printing; es-
timated cost of dissemination, by other than electronic
means; estimated cost of dissemination by electronic
means.’’.
(b) CLERICAL AMENDMENT.—
The table of sections for chapter 11 of title 44,
United States Code, is amended by adding at the
end the following new item:
‘‘1124. Projections and report on costs for printing by Federal agencies.’’.
SEC. 14. SCORING OF SALES OF ASSETS.
Notwithstanding any other provision of law, amounts
realized from the sale of an asset by the United States
pursuant to this Act or any amendment made by this Act
shall be scored with respect to the level of budget author-
ity, outlays, and revenues in the fiscal year in which that