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(2) 
is 
undertaken 
under 
emergency 
cir-
cumstances as defined in written guidelines estab-
lished by the appropriate travel supervisor.
SEC. 5. GUIDELINES AND REPORTING REQUIREMENTS FOR
FEDERAL GOVERNMENT TRAVEL.
(a) IN GENERAL.—Each travel supervisor shall, with
respect to the department, agency, or entity involved—
(1) in order to prevent duplicative and unneces-
sary trips, establish written guidelines for Federal
Government travel; and
(2) not later than the end of each calendar
quarter, file a report with respect to such travel dur-
ing the preceding calendar quarter.
(b) REPORT CONTENTS.—Each report filed pursuant
to subsection (a) shall, with respect to each trip—
(1) specify the purpose and agenda of the trip,
including its duration and the places visited;
(2) provide the name and position of each em-
ployee and any other person who accompanies the
employee at Government expense;
(3) in the case of air transportation by other
than United States commercial carrier, describe any
determination under section 4(a)(3) or 4(b)(3);
(4) state the accomplishments of the trip; and
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(5) state the amount of each category of ex-
penses incurred for the trip, including separate cat-
egories for travel, food, and lodging, or per diem for
food and lodging.
(c) FILING.—Each report under this section shall be
filed with—
(1) the Administrator of General Services in the
case of executive branch or independent agency trav-
el;
(2) the Clerk of the United States House of
Representatives or the Secretary of the United
States Senate in the case of legislative branch travel;
and
(3) the Director of the Administrative Office of
the United States Courts in the case of judicial
branch travel.
SEC. 6. AVAILABILITY OF REPORTS.
Not later than fifteen days after a report is filed
under this Act, the Administrator of General Services, the
Director of the Administrative Office of the United States
Courts, the Clerk of the House of Representatives, or the
Secretary of the Senate, as applicable, shall—
(1) make the report available for public inspec-
tion; and
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(2) provide copies of the report to any person,
either upon payment of a fee sufficient to cover the
expense of reproduction and mailing (other than any
salary expense) or at a lesser fee if, determined by
the Administrator, Director, Clerk, or Secretary, as
applicable, such lesser fee is in the public interest.
At the end of the six-year period after the date of
filing, each report shall be destroyed unless such re-
port is required in an ongoing investigation.
SEC. 7. DEFINITIONS.
As used in this Act—
(1) the term ‘‘Federal Government travel’’
means travel by any employee (including any elected
or appointed officer) of the United States;
(2) the term ‘‘legislative branch travel’’ means
travel by a Senator or Representative in, or a Dele-
gate or Resident Commissioner to, the Congress or
by an employee (including an elected officer) of the
Senate or the House of Representatives or any agen-
cy of the legislative branch;
(3) the term ‘‘agency of the legislative branch’’
means the Office of the Architect of the Capitol, the
Botanic Garden, the General Accounting Office, the
Government Printing Office, the Library of Con-
gress, the Office of Technology Assessment, the
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Congressional Budget Office, and any other entity in
the legislative branch;
(4) the term ‘‘foreign travel’’ means travel out-
side the United States; and
(5) the term ‘‘United States’’, where used in a
geographical sense, means the States of the United
States, the District of Columbia, the Commonwealth
of Puerto Rico, and the territories and possessions
of the United States.
SEC. 8. EFFECTIVE DATE.
This Act shall take effect one hundred and eighty
days after the date of enactment of this Act.
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