114TH CONGRESS 
2D SESSION 
H. R. 4785 
AN ACT 
To amend the Homeland Security Act of 2002 to direct 
the Under Secretary for Management of the Department 
of Homeland Security to make certain improvements in 
managing the Department’s vehicle fleet, and for other 
purposes. 
Be it enacted by the Senate and House of Representa-
tives of the United States of America in Congress assembled,
‘‘(B) Developing and distributing a stand-
ardized vehicle allocation methodology and fleet 
management plan for components to use to de-
termine optimal fleet size in accordance with 
paragraph (4). 
‘‘(C) Ensuring that components formally 
document fleet management decisions. 
‘‘(D) Approving component fleet manage-
ment plans, vehicle leases, and vehicle acquisi-
tions. 
‘‘(2) COMPONENT RESPONSIBILITIES.— 
‘‘(A) IN GENERAL.—Component heads— 
‘‘(i) shall— 
‘‘(I) comply with Federal law, 
Federal regulations, executive branch 
guidance, and Department policy (in-
cluding guidance relating to such) re-
lating to fleet management and use of 
vehicles from home to work; 
‘‘(II) ensure that data related to 
fleet management is accurate and reli-
able; 
‘‘(III) use such data to develop a 
vehicle allocation tool derived by using 
the standardized vehicle allocation
methodology provided by the Under 
Secretary for Management to deter-
mine the optimal fleet size for the 
next fiscal year and a fleet manage-
ment plan; and 
‘‘(IV) use vehicle allocation meth-
odologies and fleet management plans 
to develop annual requests for funding 
to support vehicle fleets pursuant to 
paragraph (6); and 
‘‘(ii) may not, except as provided in 
subparagraph (B), lease or acquire new ve-
hicles or replace existing vehicles without 
prior approval from the Under Secretary 
for Management pursuant to paragraph 
(5)(B). 
‘‘(B) EXCEPTION
REGARDING
CERTAIN 
LEASING
AND
ACQUISITIONS.—If exigent cir-
cumstances warrant such, a component head 
may lease or acquire a new vehicle or replace an 
existing vehicle without prior approval from the 
Under Secretary for Management. If under exi-
gent circumstances a component head so leases, 
acquires, or replaces a vehicle, such component
head shall provide to the Under Secretary an 
explanation of such circumstances. 
‘‘(3) ONGOING OVERSIGHT.— 
‘‘(A) QUARTERLY
MONITORING.—In ac-
cordance with paragraph (4), the Under Sec-
retary for Management shall collect, on a quar-
terly basis, information regarding component 
vehicle fleets, including information on fleet 
size, composition, cost, and vehicle utilization. 
‘‘(B) 
AUTOMATED
INFORMATION.—The 
Under Secretary for Management shall seek to 
achieve a capability to collect, on a quarterly 
basis, automated information regarding compo-
nent vehicle fleets, including the number of 
trips, miles driven, hours and days used, and 
the associated costs of such mileage for leased 
vehicles. 
‘‘(C) MONITORING.—The Under Secretary 
for Management shall track and monitor com-
ponent information provided pursuant to sub-
paragraph (A) and, as appropriate, subpara-
graph (B), to ensure that component vehicle 
fleets are the optimal fleet size and cost effec-
tive. The Under Secretary shall use such infor-
mation to inform the annual component fleet 
analyses referred to in paragraph (4). 
‘‘(4) ANNUAL REVIEW OF COMPONENT FLEET 
ANALYSES.— 
‘‘(A) IN GENERAL.—To determine the opti-
mal fleet size and associated resources needed 
for each fiscal year beginning with fiscal year 
2018, component heads shall annually submit 
to the Under Secretary for Management a vehi-
cle allocation tool and fleet management plan 
using information described in paragraph 
(3)(A). Such tools and plans may be submitted 
in classified form if a component head deter-
mines that such is necessary to protect oper-
ations or mission requirements. 
‘‘(B) VEHICLE ALLOCATION TOOL.—Com-
ponent heads develop a vehicle allocation tool in 
accordance with subclause (III) of paragraph 
(2)(A)(i) that includes an analysis of the fol-
lowing: 
‘‘(i) Vehicle utilization data, including 
the number of trips, miles driven, hours 
and days used, and the associated costs of 
such mileage for leased vehicles, in accord-
ance with such paragraph.
‘‘(ii) The role of vehicle fleets in sup-
porting mission requirements for each com-
ponent. 
‘‘(iii) Any other information deter-
mined relevant by such component heads. 
‘‘(C) FLEET MANAGEMENT PLANS.—Com-
ponent heads shall use information described in 
subparagraph (B) to develop a fleet manage-
ment plan for each such component. Such fleet 
management plans shall include the following: 
‘‘(i) A plan for how each such compo-
nent may achieve optimal fleet size deter-
mined by the vehicle allocation tool re-
quired under such subparagraph, including 
the elimination of excess vehicles in accord-
ance with paragraph (5), if applicable. 
‘‘(ii) A cost benefit analysis sup-
porting such plan. 
‘‘(iii) A schedule each such component 
will follow to obtain optimal fleet size. 
‘‘(iv) Any other information deter-
mined relevant by component heads. 
‘‘(D) REVIEW.—The Under Secretary for 
Management shall review and make a deter-
mination on the results of each component’s ve-
hicle allocation tool and fleet management plan 
under this paragraph to ensure each such com-
ponent’s vehicle fleets are the optimal fleet size 
and that components are in compliance with ap-
plicable Federal law, Federal regulations, execu-
tive branch guidance, and Department policy 
pursuant to paragraph (2) relating to fleet 
management and use of vehicles from home to 
work. The Under Secretary shall use such tools 
and plans when reviewing annual component re-
quests for vehicle fleet funding in accordance 
with paragraph (6). 
‘‘(5) GUIDANCE TO DEVELOP FLEET MANAGE-
MENT PLANS.—The Under Secretary for Manage-
ment shall provide guidance, pursuant to paragraph 
(1)(B) on how component heads may achieve opti-
mal fleet size in accordance with paragraph (4), in-
cluding processes for the following: 
‘‘(A) Leasing or acquiring additional vehi-
cles or replacing existing vehicles, if determined 
necessary. 
‘‘(B) Disposing of excess vehicles that the 
Under Secretary determines should not be re-
allocated under subparagraph (C).
‘‘(C) Reallocating excess vehicles to other 
components that may need temporary or long- 
term use of additional vehicles. 
‘‘(6) ANNUAL
REVIEW
OF
VEHICLE
FLEET 
FUNDING REQUESTS.—As part of the annual budget 
process, the Under Secretary for Management shall 
review and make determinations regarding annual 
component requests for funding for vehicle fleets. If 
component heads have not taken steps in further-
ance of achieving optimal fleet size in the prior fiscal 
year pursuant to paragraphs (4) and (5), the Under 
Secretary shall provide rescission recommendations 
to the Committee on Appropriations and the Com-
mittee on Homeland Security of the House of Rep-
resentatives and the Committee on Appropriations 
and the Committee on Homeland Security and Gov-
ernmental Affairs of the Senate regarding such com-
ponent vehicle fleets. 
‘‘(7) ACCOUNTABILITY
FOR
VEHICLE
FLEET 
MANAGEMENT.— 
‘‘(A) PROHIBITION ON CERTAIN NEW VE-
HICLE LEASES AND ACQUISITIONS.—The Under 
Secretary for Management and component 
heads may not approve in any fiscal year begin-
ning with fiscal year 2019 a vehicle lease, ac-
quisition, or replacement request if such compo-
nent heads did not comply in the prior fiscal 
year with paragraph (4). 
‘‘(B) PROHIBITION ON CERTAIN PERFORM-
ANCE COMPENSATION.—No Department official 
with vehicle fleet management responsibilities 
may receive annual performance compensation 
in pay in any fiscal year beginning with fiscal 
year 2019 if such official did not comply in the 
prior fiscal year with paragraph (4). 
‘‘(C) PROHIBITION ON CERTAIN CAR SERV-
ICES.—Notwithstanding any other provision of 
law, no senior executive service official of the 
Department whose office has a vehicle fleet may 
receive access to a car service in any fiscal year 
beginning with fiscal year 2019 if such official 
did not comply in the prior fiscal year with 
paragraph (4). 
‘‘(8) MOTOR POOL.— 
‘‘(A) IN GENERAL.—The Under Secretary 
for Management may determine the feasibility 
of operating a vehicle motor pool to permit 
components to share vehicles as necessary to 
support mission requirements to reduce the 
number of excess vehicles in the Department.
‘‘(B) REQUIREMENTS.—The determination 
of feasibility of operating a vehicle motor pool 
under subparagraph (A) shall— 
‘‘(i) include— 
‘‘(I) regions in the United States 
in which multiple components with ve-
hicle fleets are located in proximity to 
one another, or a significant number 
of employees with authorization to use 
vehicles are located; and 
‘‘(II) law enforcement vehicles; 
‘‘(ii) cover the National Capital Re-
gion; and 
‘‘(iii) take into account different mis-
sion requirements. 
‘‘(C) REPORT.—The Secretary shall in-
clude in the Department’s next annual perform-
ance report required under current law the re-
sults of the determination under this para-
graph. 
‘‘(9) DEFINITIONS.—In this subsection: 
‘‘(A) COMPONENT HEAD.—The term ‘com-
ponent head’ means the head of any component 
of the Department with a vehicle fleet.
‘‘(B) EXCESS VEHICLE.—The term ‘excess 
vehicle’ means any vehicle that is not essential 
to support mission requirements of a compo-
nent. 
‘‘(C) OPTIMAL
FLEET
SIZE.—The term 
‘optimal fleet size’ means, with respect to a par-
ticular component, the appropriate number of 
vehicles to support mission requirements of 
such component. 
‘‘(D) VEHICLE FLEET.—The term ‘vehicle 
fleet’ means all owned, commercially leased, or 
Government-leased vehicles of the Department 
or of a component of the Department, as the 
case may be, including vehicles used for law en-
forcement and other purposes.’’. 
SEC. 3. GAO REPORT AND INSPECTOR GENERAL REVIEW. 
(a) GAO REPORT.—Not later than 1 year after the 
date of the enactment of this Act, the Comptroller General 
of the United States shall submit to the Committee on 
Homeland Security of the House of Representatives and 
the Committee on Homeland Security and Governmental 
Affairs a report on the following: 
(1) The status of efforts at achieving a capa-
bility to collect automated information as required 
under subsection (c)(3) of section 701 of the Home-
land Security Act of 2002 (6 U.S.C. 341), as added 
by section 2 of this Act, and any challenges that re-
main with respect to achieving the capability to col-
lect, assess, and report vehicle fleet (as such term in 
defined in subsection (c)(9) of such section 701) 
data for the purpose of determining vehicle utiliza-
tion. 
(2) The extent to which the Under Secretary 
for Management has identified and addressed any 
relevant security concerns, including cybersecurity 
risks, related to such automation. 
(3) The extent to which the Under Secretary 
collects, assesses, and reports on vehicle fleet event 
data recorder data. 
(b) INSPECTOR GENERAL REVIEW.—The Inspector 
General of the Department of Homeland Security shall— 
(1) review implementation of subsection (c)(4) 
of section 701 of the Homeland Security Act of 
2002 (6 U.S.C. 341), as added by section 2 of this 
Act, for fiscal years 2018 and 2020, and shall pro-
vide, upon request, to the Committee on Homeland 
Security of the House of Representatives and the 
Committee on Homeland Security and Governmental 
Affairs of the Senate information regarding any 
such review; and
(2) submit to the committees specified in para-
graph (1) a report, not later than 6 months after 
completion of the second review required under such 
paragraph, regarding the effectiveness of such sub-
section with respect to cost avoidance, savings real-
ized, and component operations. 
Passed the House of Representatives July 11, 2016. 
Attest: 
Clerk.
114TH CONGRESS 
2D SESSION 
H. R. 4785 
AN ACT 
To amend the Homeland Security Act of 2002 to 
direct the Under Secretary for Management of 
the Department of Homeland Security to make 
certain improvements in managing the Depart-
ment’s vehicle fleet, and for other purposes.