I 
113TH CONGRESS 
2D SESSION 
H. R. 5181 
To amend title 44, United States Code, to require the retention of records 
of high level officials, and for other purposes. 
IN THE HOUSE OF REPRESENTATIVES 
JULY 23, 2014 
Ms. SPEIER (for herself and Mr. CHAFFETZ) introduced the following bill; 
which was referred to the Committee on Oversight and Government Reform 
A BILL 
To amend title 44, United States Code, to require the reten-
tion of records of high level officials, and for other pur-
poses. 
Be it enacted by the Senate and House of Representa-
tives of the United States of America in Congress assembled, 
SECTION 1. SHORT TITLE. 
This Act may be cited as the ‘‘Retention of Electronic 
Correspondence Of Regulatory Decisions Act of 2014’’ or 
as the ‘‘RECORD Act of 2014’’. 
SEC. 2. RETENTION OF RECORDS OF HIGH LEVEL OFFI-
CIALS. 
Section 3102 of title 44, United States Code, is 
amended— 
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(1) in paragraph (2), by striking ‘‘; and’’ and 
inserting a semicolon; 
(2) in paragraph (3), by striking the period at 
the end and inserting ‘‘; and’’; and 
(3) by adding at the end the following: 
‘‘(4) the identification of electronic mail ac-
counts that should be preserved because such ac-
counts are most likely to contain records that should 
be preserved as permanent Federal records and the 
automatic retention of those records, including the 
accounts of each head of a Federal agency, the dep-
uties and assistants of such head, the head of each 
program office and staff office, each assistant sec-
retary, each administrator, each commissioner, each 
director of an office, bureau, or the equivalent, each 
principal regional official, each staff assistant to 
such official (such as a special assistant, confidential 
assistant, and administrative assistant), each career 
Federal employee, each political appointee, and each 
member of the Armed Forces serving in equivalent 
or comparable positions; and 
‘‘(5) electronic capture, management, and pres-
ervation of the electronic mail accounts described in 
paragraph (4) in accordance with the records dis-
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posal requirements of chapter 33 of this title such 
that— 
‘‘(A) electronic records are readily acces-
sible for retrieval through electronic searches; 
and 
‘‘(B) there are mandatory minimum func-
tional requirements for electronic records man-
agement systems to ensure compliance with this 
section.’’. 
SEC. 3. REVIEW BY THE COMPTROLLER GENERAL OF THE 
UNITED STATES. 
Section 3107 of title 44, United States Code, is 
amended— 
(1) by striking ‘‘Chapters 21’’ and inserting 
‘‘(a) IN GENERAL.—Chapters 21’’; and 
(2) by adding at the end the following: 
‘‘(b) COMPTROLLER GENERAL EVALUATION.—The 
Comptroller General shall evaluate and report to Congress 
not less than every two years on agency management of 
electronic mail records required under paragraphs (4) and 
(5) of section 3102.’’. 
SEC. 4. REVIEW BY INSPECTOR GENERAL. 
Section 4(a) of the Inspector General Act (5 U.S.C. 
App.) is amended— 
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(1) in paragraph (4), by striking ‘‘; and’’ and 
inserting a semicolon; 
(2) in paragraph (5), by striking the period at 
the end and inserting ‘‘; and’’; and 
(3) by adding at the end the following new 
paragraph: 
‘‘(6) to review existing and proposed legislation 
and regulations relating to records retention require-
ments under the chapters 21, 29, 31 and 33 of title 
44, United States Code (commonly referred to as 
the Federal Records Act) for programs and oper-
ations of such establishment and to make rec-
ommendations in the semiannual reports required by 
section 5(a) concerning compliance with records re-
tention requirements.’’. 
SEC. 5. EFFECTIVE DATE. 
This Act and the amendments made by this Act shall 
take effect on December 31, 2014. 
Æ 
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