Approved For Release 2000/08/08
: CIA-RDP96-00789R002900090001-1
g
(U)
TASK
E.
Determine other office
impacts :
How will
meeting
the present needs affect future needs?
Only by determining what
the
probable future needs
will
be can you
make certain that the system is
capable
of growing along with
the
unit
and will
not become insufficient
to the unit's needs within
the
foreseeable future.
Figure
is
a
list of
only the filing requirements necessary for
the systemas
of
the
las
analysis
(1985).
This step should
be
a constant consideration during
al
of tK above surveys,
but should
be addressed separately after completion
of Task
D,
and should generate
a report
of
its own.
Estimated time
completion:
weeks after
the completion
of Tasks
A
D.
F.
(U)
TASK
F.
Conduct
a market survey the possible
hardware/software available
:
In
other
words
"shop around".
This step
is most
important,
and shortcuts should not
be taken.
It
is time
consuming
to talk
to vendors,
wait for
information and Pacing,
etc.
this
reason,
an estimated 3-4
weeks should
be allotted for this step.
NOTE:
Maintenance requirements and repair costs must be considered in
this step as
well
as
initial
costs.
a
nn
TASK
G.
Establish and document the final budget aspecy..
This step can be performed at any time,
but the above findings
ca*i
for
a final
reconsideration and adjustment of the allotted amounts.
If
amounts need to be renegotiated,
this step can take
1-8 weeks.
H
(in
TASK
H.
Delineate contractual requirements and demands:
This siep should be performed early in the Process, as it^My
drastically on
all future decisions.
Estimated time.
2 weeks,
periorm
at the same time
as other steps.
T
(U)
TASK
I.
(Wpr
new hard- and software :
Time estimated for
writing purchase requests,
purchase orders,
etc.
is 2-3
weeks.
T
(in
TASK
J.
Decide which data and documents are to
be_
transferred to the new system :
This task
is performed by management,
and
can be performed at any time.
K
<U)
TASK
K .
Delivery and installation :
Time requirements for
this Lp depend on the vendor /the
of unforeseeable factors.
An estimated time frame
l
T
nn
TASK!..
Installation and checkout of the systgm:
This
includes thorough testing of the systen, using office dataaucdocu.euls.
During this time the Computer Operations Manager gains a
th
knowledge of the system and the software,
in order to train/help others.
Approved For Release 2000/08/08
: CIA-RDP96-00789R002900090001-1
Approved For Release 2000/08/08
: CIA-RDP96-00789R002900090001-1
Initial
testing should take approximately
week.
M.
<U)
TASK
M.
Transfer
and conversion
of data
and documents
from the old system to
the
new/ Acquisition
of data and
loading
of
databases
to provide
an
initial
operating capability ;
Estimated time
of
transfer
for our office: 0—3
weeks.
NOTE:
This
time estimate can vary
greatly according
to
the compatibility of the new software with
the
old.
N.
(U)
TASK
N.
Personnel
training :
Initial
training
of
personnel
prior
to first
usage
of
the system should require
1-2
weeks,
according to
the software
purchased.
However,
there
is
a period of
up
to
months afterwards while
the
users are still
below maximum proficiency.
During this
time,
the System Administrator
is called on quite frequently
to spend time working out problems with individual
users.
Approved For Release 2000/08/08
: CIA-RDP96-00789R002900090001-1
Approved For Release 2000/08/08
: CIA-RDP96-00789R002900090001-1
V.
(U)
PERT CHART
(U)
The following PERT chart shows the necessary scheduling for
tasks
A-N.
PROJECT:
ADR
DEVELOP EM ENT
PLAN
ADP DEVELGPEMENT PLAN
!1 Da
!
Hho
Establish
Sys Output
Req
! X
;
Establish
Sys
Input
Req
!
OiX
Deteroine Throughput Req
0 ! X
Deteroine Ops/Security Req
!
! X
Deteroine Ottice Iapacts
OIX
Establish Budget
i
OIX
Market Survey M-S/N)
OIX
Determine Contract Req
OIX
Order H/W-S/H
OIX
Del iyer/Install /Training
!
OIX
Data Acq/DB Construction
OIX
Initial
Operating Capability
OIX
11991
...
j
!
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec!
Approved For Release 2000/08/08
: CIA-RDP96-00789R002900090001-1
Approved For Release 2000/08/08
: CIA-RDP96-00789R002900090001-1
_
(10 terminals)
80386-based sys
Laser Pr^e'S
^
Graphics
®
cter reader
Optica
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needed)
Sclr^ea (teWork
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needed)
ttodem
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$ 71,900.00
16,000.00
3,000.00
1,000.00
7 ,000.00
25,000.00
' 200.00
500 . 00
500.00
800.00
Approved For Release 2000/08/08
: CIA-RDP96-00789R002900090001-1