Approved Fo rR ! elease 2000/08/08 : CIA-RDP96-00789RO - 02900090001 -1 at que EXAMPLE 1: (W) MONTHLY DOCUMENT OUTPUT REQUIREMENTS (Example report from 1985 System analysis — not current ;nformation) E_OF DOCUMENT mo. s/doc ages/mo Access Roster datahase 01. x 10 = 010 pages/mo Briefing texts 92 xX 20 = 040 pages/mo Charts/diagrams 40 X O1 = 040 pages/mo Cnd Operating Budget o1 X 02 = 002 pages/mo Concept papers oi xX 20 = 020 pages/mo Contract negotiations o1 X 5O = 050 pages/mo Contract evaluations o1 X 15 = 015 pages/mo Cover letters 20 X OL * 020 pages/mo Daily Training Summ. 90 X O4 = 080 pages/mo Data manipulation* 92 X O38 = 006 pages/mo Decision papers 14 X Of F 098 pages/mo Disposition forms 12 X 02 = 024 pages/mo Fact sheets 03 X 08 = 024 pages/mo File backup record 04 X 02 = 008 pages/mo Files deleted report o1 X 02 = 002 pages/mo Historical report o1 xX 10 = 010 pages/mo Impact statements o1 X 08 = 008 pages/mo Information papers 03 xX 12 * 036 pages/mo Inter-office corr. go X 03 = 240 pages/mo Justification papers o1 X 08 = 008 pages/mo Memos for recor 18 X 02 = 036 pages/mo Mileage report o1 xX O1 = 001 page /mo Monthly Training Rpt. 1 X 20 = 020 pages/mo Operations rqmnts. pkg- 05 X 02 = 010 pages/mo Outside correspondence 15 X 02 * 030 pages/mo Personnel evaluations y o2 = 012 pages/mo Proj. Ofc. hist. rpt- 06 X 02 = 012 pages/mo Project officer Reports 05 xX 10 = 050 pages/mo Project summaries 05 X 08 = 025 pages/mo Session results package 05 X O4 = 020 pages/mo Session reports 60 X O04 = 240 pages/mo Staff studies 02 X 20 = 040 pages/mo Stage essays o1 xX 95 = 005 pages/mo Talking papers o2 xX i2 = 024 pages/mo Technical summaries 10 X 25 = 250 pages/mo Training atabase 90 X O1 = 029 pages/mo Travel reimbursement o2 xX O01 = 002 pages/mo Travel reports 02 Xx 05 = 010 pages/mo yeility assessments o1 X 09 = 009 pages/mo YuGraph slides 05 xX O01 = 005 pages/mo Misc. other 95 X_01 = 025 pages/mo ! TOTAL PRINTED OUTPUT /MONTH = 1387 pages/mo . 23 Approved Fo rR elease 2000/08/08 : CIA-RDP96-00789RO - 02900090001 -1
Approved For Release 2000/08/08 : CIA-RDP96-00789R002900090001-1 bar ne oe EXAMPLE 2: MANHOURS REQUIRED FOR KEYBOARD INPUT (Example report from 1985 System analysis — not current information) ITEM #/mo. Hrs/doc Hrs/mo Monthly Training Rpt. O01 X 14 = O14 hrs/mo Daily Training Summ. 20 X O03 = 060 hrs/mo File backup record 04 X O1 = 004 hrs/mo Files deleted report 01 X O02 = 002 hrs/mo Operations rqmnts. pkg. 05 X 01 = 005 hrs/mo session transcripts 60 X 05 = 300 hrs/mo Session reports 60 X 02 = 120 hrs/mo Session results package 05 X 05 = 025 hrs/mo Training database 20 X O1 = 020 hrs/mo Technical summaries 01 X 05 = 005 hrs/mo Inter-office corr. 80 X 02 = 160 hrs/mo Proj. Ofc. rpts 05 X 04 = 020 hrs/mo Stage essays O01 X 04 = 004 hrs/mo Travel reports 02 X 02 = 004 hrs/mo Briefing texts 02 X 08 = O16 hrs/mo Charts/diagrams 20 X O01 = 020 hrs/mo Mileage report O01 X O01 = O01 hr /mo Physical training rpt O01 X O01 = O01 hr /mo Contract negotiations 01 X 50 = 050 hrs/mo Contract evaluations O01 X 20 = 020 hrs/mo Decision papers 14 X 12 = 168 hrs/mo Fact sheets 03 X 03 = 009 hrs/mo Information papers 02 X 12 = 024 hrs/mno Historical report 01 X OS = O05 hrs/mo Proj. Ofc. hist. rpt. 06 X O02 = O12 hrs/mo Personnel evaluations 03 X O03 = O09 hrs/mo Incls/indorsmts/etc 20 X O01 = 020 hrs/mo Significant Events log 01 X 03 = 003 hrs/mo Staff studies 02 X 20 = 040 hrs/mo Concept papers 01 X 20 = 020 hrs/mo Utility assessments 01 X 02 = 002 hrs/mo Justification papers O01 X 06 = 006 hrs/mo Project summaries 05 X 05 = 025 hrs/mo Memos for record 18 X OL = 018 hrs/mo Outside correspondence 15 X 02 = 030 hrs/no Talking papers 02 X OF = 014 hrs/mo Investigation summary 05 X 03 = O15 hrs/mo Cmd Operating Budget 01 X O03 = 006 hrs/mo Impact statements 01 X O05 = 005 hrs/mo Data manipulation® 02 X 03 = 006 hrs/mo Misc. other 25 X 01 = 025 hrs/mo TOTAL MANHOURS REQUIRED = 1303 hrs/mo 24 en ae a ae ad Approved For Release 2000/08/08 : CIA-RDP96-00789R002900090001-1
Approved For Release 2000/08/08 : CIA-RDP96-00789R002900090001-1 =iatahainte EXAMPLE 3: ADP MEMORY REQUIREMENTS (Example report from 1985 System analysis - not current information) Date of survey: October 28, 1985 Application # of users # of files # of sectors Memory req. Documents 23 1,229 39,933 10,222,848 bytes CP/M programs 6 11 10,703 2,139,968 bytes BASIC programs 14 106 7,811 1,999,616 bytes Indices 31 54 5,880 1,505,280 bytes OIS data files 7 23 3,935 1,007,360 bytes Glossaries 8 34 1,356 347,136 bytes Message in-basket 1 1 553 141,568 bytes GLOBAL objects ri 27 477 122,112 bytes BASIC data files 13 16 42¢ 109,312 bytes BASIC indexed files 1 1 14 3,584 bytes BASIC indexed keys 1 1 13 3,328 bytes TOTALS 31 1,503 71,102 18,202,112 bytes 25 Approved For Release 2000/08/08 : CIA-RDP96-00789R002900090001-1
t¢ Se Approved For Release 2000/08/08 : CIA-RDP96-00789R002900090001-1 atninGuiniiaiia EXAMPLE 4: FILING AND HISTORICAL REQUIREMENTS (Example report from 1985 System analysis ~— not current information) ITEM File? Length of time Monthly Training Rpt. Y 05 years Daily Training Sumn. Y OS years File backup record 4 .5 year Files deleted report Y 02 years Operations rqmnts. pkg. Y 10 years Session transcripts Y 10 years Session reports Y 10 years Session results package Y 10 years Training database N N/A Access Roster database N 05 years Technical summaries Y 10 years Inter-office corr. Y 02 years Proj. Ofc. rpts. Y 10 years Stage essays Y 02 years Travel reports Y - 10 years Travel reimbursement Y 10 years Briefing texts Y 02 years Charts/diagrams Y as needed Mileage report Y 01 year Physical training rpt Y 01 year Contract negotiations Y 10 years Contract evaluations Y 10 years Fact sheets Y 02 years Decision papers Y 10 years Information papers Y 02 years Historical report Y 10 years Personnel evaluations Y 10 years Significant Events log Y 10 years Staff studies Y 10 years Concept papers Y 10 years Utility assessments Y 10 years Justification papers Y 10 years Cover letters Y as needed Project summaries Y 02 years Memos for record Y as needed Outside correspondence Y as needed Talking papers Y as needed Investigation summary Y 10 years Cmd Operating Budget Y 10 years Proj. Ofc. historical Y 10 years Impact statements Y 10 years Misc. other Y as needed 26 ateiaGainind Approved For Release 2000/08/08 : CIA-RDP96-00789R002900090001-1