NISCINST  3120. LA 
1  5  Nf.v  1985 
(6)  Provide  recommendations  ooncerning  competition/layout  to 
NISC-652.  Review  and  approve  NAVSTIR  camera  copy  prior  to  the  official 
command  review  and  approval,  and  again  before  final  printing  and  distribution. 
d.  The  Undersea  Warfare  Technology  Department  (NISC-20),  Naval  System 
Department  (NISC-30),  Naval  Weapons  Technology  Department  (NISC-40), 
Electromagnetic  Systems  Department  (NISC-50),  and  Imagery  Analysis  Department 
(NISC-70)  and  the  staff  elements  will  be  responsible  for  submitting  articles 
for  publication  in  accordance  with  the  following  guidelines. 
(1)  Articles  submitted  for  publication,  whether  developed  by 
departmental  initiative  or  in  response  to  a  recommendation,  can  be  of  two 
types:  a  comprehensive  presentation  of  a  topic  or  a  brief  highlight  of  an 
event  or  item.  The  comprehensive  feature  articles  should  have  a  wide  audience 
appeal,  address  the  topic  in  considerable  detail,  and  present  conclusions  or 
highlight  the  implications  that  the  topic  might  have  to  the  U.S.  Navy's 
mission.  Articles  submitted  for  inclusion  in  the  Intelligence  Briefs  section 
should  highlight  narrow  topics,  which  are  best  conveyed  by  photographs  or 
graphics.  All  articles  should  be  written  in  a  clear,  logical  manner. 
(2)  All  articles  will  be  released  by  the  department  head  for 
publication  in  the  NAVSTIR  and  be  double-spaced  typed  copy.  It  is  preferred 
that  the  article  be  typed  on  a  WANG  terminal  and  that  the  tape  be  forwarded 
with  the  article  to  the  NAVSTIR  editor. 
(3)  All  articles  will  have  a  "NAVSTIR  Classification  History  and 
Foreign  Disclosure  Recommendation"  form  included  in  the  manuscript.  The  form 
will  be  forwarded  to  NIC-03F4  as  a  guideline  for  foreign  release  of  NAVSTIR 
articles. 
(4)  All  graphic  materials  (photographs,  graphs,  and  drawings)  are  to 
be  appropriately  mounted,  classified,  captioned  and  annotated  as  appropriate. 
(5)  All  articles  should  have  the  name  and  division  code  of  the 
author (s). 
(6)  No  article  may  be  classified  higher  than  SECRET,  although  most 
caveated  material  can  be  accepted.  Each  paragraph  of  the  article  must  be 
properly  classified  and  caveated.  The  source  and  classification  of  all 
graphics  must  be  identified. 
(7)  Articles  may  be  submitted  to  the  NAVSTIR  editor  at  any  time, 
however,  publication  will  depend  on  the  backlog  of  articles  in  process  and  the 
time  sensitivity/priority  of  the  submitted  article. 
e.  The  NAVSTIR  will  contain  a  section  entitled  "Naval  Intelligence 
Support  Center  Products."  NISC  produces  many  documents  containing 
intelligence  data  of  high  interest  to  consumers  who  are  not  necessarily 
included  in  the  distribution  list  of  the  NAVSTIR.  Some  of  those  products  are 
on  the  DIA  S&T  Production  Schedule,  others  are  unscheduled  and  unpublicized. 
To  insure  adequate  consumer  notification  of  significant  production,  both 
scheduled  and  unscheduled,  the  following  actions  are  required: 
4-9
NISCINST  3120. LA 
15  i-!CV  1385 
(1)  At  the  time  a  publication  is  in  the  final  camera  copy 
preparation,  the  principal  author  of  each  document  will  complete  the  first  six 
items  of  the  Abstracts  of  Significant  Production  (ASP)  Form,  figure  4-1,  and 
submit  it  to  the  Production  and  Tasking  Division  (NISC-0001)  for  inclusion  in 
the  final  chop. 
(2)  NISC-0001  will  complete  item  7  (Date  of  Dissemination)  and  submit 
the  form  on  HP  tape  cassette  to  the  NAVSTIR  editor  for  inclusion  in  the  next 
edition. 
f .  The  Technical  Services  Department  (NISC-60)  is  responsible  for  the 
following  supporting  services: 
(1)  Providing  a  NAVSTIR  editor  to  manage  and  edit  the  magazine. 
(2)  Providing  camera  copy  layout  and  graphic  support. 
(3)  Providing  reproduction  and  printing  services  in  support  of  the 
NAVSTIR  as  required. 
g.  The  Operations  Department  (NISC-000)  will  provide  NISC  tasking  as 
required  in  support  of  the  NAVSTIR  preparation  and  production. 
References:  Defense  Intelligence  Agency  Scientific  and  Technical  Intelligence 
Task  Sheet,  31  January  1979,  DIA  Task  Number  PT-2660-01-02L. 
DIA  Manual  "Scientific  and  Technical  Intelligence  Production," 
DIAM  75-1,  14  August  1973. 
"NISC  Metric  Practice  Guide,"  undated. 
402.4  NAVAL  INTELLIGENCE  TECHNICAL  ASSESSMENTS  (NITA) 
a.  The  NITA  is  a  vehicle  for  the  Naval  Intelligence  Support  Center  to 
support  the  Naval  community  by  disseminating  substantive  intelligence  on 
significant  issues  of  high  importance.  The  NITA  is  intended  to  present 
information  in  a  concise  and  timely  manner.  The  assessment  is  composed  of  the 
following  sections: 
(1)  Preface  -  a  statement  of  the  purpose  and  scope  of  the  assessment 
related  to  the  topic  and  administrative  comments. 
(2)  Executive  Summary  -  a  capitulation  of  the  key  points  of  the 
assessment . 
(3)  Assessment  -  the  body  of  the  paper  which  includes  relevant 
background  and/or  descriptive  information,  evidence  and  judgments  yielding  the 
assessment,  supportive  graphic  and  tabular  material,  and  conclusions. 
(4)  Implications  -  statements  of  the  significance  of  the  assessment 
in  terms  of  the  expected  results,  both  immediate  and  far  reaching,  based  upon 
the  conclusion  of  the  assessments. 
b.  Topics  for  the  NITA  may  be  indicated  by  the  DNI,  COMNAVINTCOM,  or  they 
may  be  generated  within  NISC. 
4-10
NISCINST  3120. 1A 
1  r  .,.-■•;  -0?r 
-   1.       ....     Iv/.'J 
c.  Any  department  may  initiate  a  NITA,  but  that  department  then  assumes 
responsibility  for  NITA  preparation  and  coordination.  The  general  procedures 
for  preparing  a  NITA  includes: 
(1)  Establishment  of  tasking  need  and  notification  of  Production 
Review  Coordinator. 
(2)  Approval  of  inputs  (preliminary  or  final)  by  Department  Head. 
(3)  Edit  by  NISC-60. 
(4)  Obtain  chop  from  appropriate  NISC  departments. 
(5)  NISC-00W  review  to  ensure  that  the  assessment  complies  with  NISC 
position  and  NITA  format. 
(6)  Preparation  of  camera  copy  by  NISC-60. 
(7)  Review  of  camera  copy  by  NISC-OOA,  the  Executive  Officer,  and 
review  and  approval  by  the  Commanding  Officer. 
(8)  Print  and  disseminate  NITA. 
d.  Action:  All  departments  are  enjoined  to  become  familiar  with  and 
adhere  to  the  guidelines  established.  The  Production  Review  Coordinator 
should  be  contacted  for  resolution  of  procedural  problems. 
402.5  NAVAL  INTELLIGENCE  TECHNICAL  SUMMARY  (NITS) 
a.  The  NITS  provide  an  informal  means  of  disseminating  discrete  analyses 
or  bodies  of  technical  data  -  generally  of  interest  to  only  a  limited  number 
of  customers.  Subjects  range  from  handbooks  and  data  ampendiums  to  briefing 
notes.  NITS  are  products  of  analyst  initiative  and  credit  for  authorship  is 
noted  on  the  cover.  However,  there  will  be  no  acknowledgement  that  contractor 
assistance  was  involved. 
b   NITS  may  be  produced  on  a  non-shceduled  basis  by  a  Department  with 
editorial/composition/layout  assistance  from  NISC-60.  The  format  is  flexible 
depending  largely  vpon  the  nature  of  the  material  contained.  As  a  minimum  the 
following  sections  will  be  included: 
Preface 
Table  of  Contents 
Lists  of  Tables  and  Illustrations  (If  any) 
Executive  Summary  (not  included  when  text  is  less  than  20  pages) 
Text 
Appendices  (If  any) 
Distribution  List 
4-11
NISCINST  3120. 1A 
',  :»  NOV  1985 
A  Bibliography  may  be  included  after  the  Appendices  if  a  description 
of  source  materials  will  support  the  text  and  not  alter  the  classification  of 
the  finished  product. 
c.  Distribution  Lists  will  be  generated  internally  and  will  be 
tailored  to  the  subject  matter  on  a  case-by-case  basis. 
d.  NISC  policy  regarding  disclaimers  is  as  follows: 
(1)  A  disclaimer  is  not  necessary. 
(2)  If  a  disclaimer  is  included  it  shall  be  worded  along  the 
following  lines:  "The  data  contained  herein  and  any  conclusions  drawn  are 
those  of  the  authors.  The  intent  of  publishing  these  data  in  the  format  of  a 
Navy  Intelligence  Technical  Summary  is  to  stimulate  further  exchange  of  ideas 
between  the  authors  and  other  interested  parties.  All  comments  and 
recommendations  should  be  addressed  to:  Commanding  Officer,  Naval 
Intelligence  Support  Center,  4301  Suitland  Road,  Washington,  DC  203905140, 
Attn:  (name  or  NISC  POC  and  mail  code) . 
e.  Due  to  possible  inter-departmental  overlap,  draft  copies  of  NITS 
should  be  given  widest  internal  review  as  required. 
402.6  BASIC  IMAGERY  INTERPRETATION  REPORT  (BUR) 
a.  NISC  produces  BIIRs  in  conformance  with  the  Navy's  responsibilities 
for  third-phase  imagery  exploitation  under  the  National  Tasking  Plan  (NTP) . 
BIIRs  are  detailed,  imagery-derived  reports  on  foreign  submarines,  surface 
ships,  sensors,  air  and  weapons  platforms,  as  well  as  construction  yards  and 
major  operational  facilities.  Each  report  is  generally  done  by  a  sole  author 
who  is  given  a  credit  line  at  the  beginning  of  the  report. 
b.  NISC-70  produces  from  seven  to  ten  BIIRs  in  a  typical  year.  BIIRs 
generall  contain  the  following: 
Preface 
Data  Block 
Abstract 
Table  of  Contents 
Table  of  Illustrations 
Introduction 
Basic  Description 
Construction  Chronology 
Reference  Data 
Editorial/compost  ion/layout  assistance  is  provided  by  NISC-60.  Due  to  the 
broad  range  of  disciplines  involved  the  BUR  is  reviewed  by  all  Departments 
prior  to  publication. 
c.  NISC-70  prepares  the  distribution  list  for  the  BIIRs  to  include  OPNAV 
elements,  the  Navy  Laboratories  and  major  afloat  commands. 
4-12
NISCINST  3120. LA 
1Z-  ?."•■/  193u 
402.7  SCHEDULED  DIA  PRODUCTS 
The  following  paragraphs  set  forth  guidelines  to  be  used  in  the  S&T 
production  program  to  ensure  that  standard  procedures  are  followed. 
a.  Prior  to  the  beginning  of  each  fiscal  year,  DIA  submits  a  proposed 
annual  S&T  intelligence  production  schedule  to  the  Military  Services  for 
review  and  comment.  Based  on  an  appraisal  of  resources  available  for  the 
coming  fiscal  year,  as  compared  with  tasks  assigned  and  anticipated,  the 
Services  respond  to  the  proposed  schedule  with  recommended  modifications. 
Subsequently,  a  firm  schedule  is  promulgated  by  DIA  for  implementation  by  tl.e 
Service  S&T  intelligence  production  agencies.  This  schedule  delineates  those 
tasks  for  which  NISC  is  prime  producer  as  well  as  those  of  other  agencies 
which  are  to  receive  NISC  support. 
b.  Upon  receipt  of  the  annual  S&T  intelligence  production  schedule  by 
this  command,  the  Production  and  Tasking  Division  (NISC-0001)  will,  after 
consultation  with  all  departments  and  the  Commanding  Officer,  and  if 
necessary,  DIA,  promulgate  a  detailed  listing  of  tasks  to  be  accomplished  by 
each  department  and  the  production  milestones  to  be  met.  The  department  with 
primary  production  responsibility  will  be  designated  on  the  basis  of  assigned 
missions  and  functions.  However,  the  Office  of  Naval  Warfare  Capabilities 
(NISC-OOW)  will  review  all  products,  except  NITs,  for  consistency  and  adequacy 
of  command  position. 
(1)  Preparation  of  manuscript: 
(a)  The  primary  (lead)  department  will  appoint  a  project  monitor 
for  each  production  task  assigned  on  the  schedule.  This  individual  will  be 
responsible,  under  the  department  head,  for  those  functions  of  the  production 
cycle  which  involve  all  coordination  and  integration  steps  (beginning  with  the 
preparation  of  internal  tasking  and  external  data  calls),  the  assembly  of  the 
integrated  draft,  routing  for  review  and  chop,  and  final  incorporation  of  all 
required  changes.  At  tha  time  that  the  draft  is  sent  to  DIA  for  review,  a 
proposed  distribution  list  and  required  DIA  Form  447  will  be  prepared  and 
submitted  to  NISC-0001.  Close  liaison  will  be  effected  with  the  departmental 
editor  and  the  DIA  suh>-element  monitor  at  the  beginning  of  the  draft  assembly 
process.  The  project  monitor  will  be  required  to  coordinate  and  know  at  all 
times  the  status  of  each  assigned  task  until  it  leaves  the  lead  department  for 
publication.  The  project  monitor  will  advise  NISC-0001  of  the  anticipated 
draft  delivery  date  to  DIA  so  that  suitable  notation  may  be  made  in  the  Weekly 
Wire,  Part  2,  forty-five  days  in  advance  of  delivery. 
(b)  Questions  concerning  editorial  and  printing  procedures,  for 
purpose  of  standardization  and  adherence  to  DIAM  75-1,  will  be  adjudicated  by 
the  Technical  Services  Department  (NISC-60)  through  the  editorial  staff 
collocated  in  each  department.  The  editorial  staff  will  be  responsible  for 
the  editorial  arts  aspect  of  a  publication  while  the  technical  content  will  be 
the  primary  department's  responsiblity.  The  technical  editor  will  be 
responsible  for  editing  and/or  re-writing  the  manuscript  so  as  to  achieve 
effective  communication  with  the  intended  audience  and  for  the  final  review  of 
the  camera  copy  prior  to  its  release  from  the  department.  The  editorial 
assistant  will  be  responsible  to  the  editors  for  format  guidance  of  typists 
4-13
NISCINST  3120. 1A 
!  •  MOV  1335 
engaged  in  the  publication's  effort,  word  processor  run-off,  and  simultaneous 
insertion  of  illustrations  and  captions,  and  the  production  of  camera  copy. 
The  training  of  typists  engaged  in  the  operation  of  the  Center's  word 
processors  will  be  the  responsibility  of  NISC-60. 
(c)  All  products  will  be  typed  in  proper  format  using  command 
word  processing  equipment,  preferably  WANG.  The  clerical  personnel  will  be 
under  the  supervision  of  NISC-60.  Camera  copy  will  be  composed  and  layed  out 
by  NISC-60  using  inputs  furnished  by  the  departmental  editorial  assistants. 
In  those  cases  where  it  is  necessary  to  use  external  assistance  for  the 
production  of  camera  ready  copy,  the  contract  for  the  work  performance  will  be 
administered  by  NISC-60  and  shall  require,  as  part  of  the  deliverable  item, 
that  the  manuscript  be  provided  in  a  magnetic  medium  suitable  for  storage  and 
retrieval  in  the  NISC  automated  text  editing  system.  The  number  of  copies  to 
be  printed  will  be  verified  by  NISC-60  prior  to  printing. 
(d)  Acquisition,  maintenance,  repair  and  modification  of  word 
processing  equipment  used  by  NISC-60  in  the  production  of  NISC  publications 
will  be  the  joint  responsibility  of  NISC-60  and  the  Management  Information 
Division  (NISC-0003). 
(e)  Departments  will  submit  completed  draft  products  to 
NISC-0001  who  will  forward  them  to  DIA  (DT)  for  review  and  approval  in 
accordance  with  the  provisions  of  Chapter  9  of  DIAM  75-1.  Prior  to  DIA 
review,  the  draft  product  will  be  submitted  for  command  review,  covered  by 
NISC  Publications  Pouting  Sheet.  Responsibility  for  determining  the 
inter-departmental  chop  list  rests  with  the  primary  department.  As  a  minimum, 
all  contributing  departments,  CSO  and  NISC-00W  will  be  placed  on  the 
review/chop  list.  Upon  incorporation  of  DIA's  comments,  as  appropriate,  the 
product  will  be  forwarded  to  NISC-60  for  camera  copy  preparation,  printing  and 
dissemination.  When  page  numbers  have  been  established,  the  project  monitor 
will  prepare  and  submit  to  NISC-0001  a  DIA  Form  118  (Releasability  Statement) 
for  forwarding  to  DIA.  An  Abstract  of  Significant  Production  form  for  the 
product  will  also  be  submitted  at  this  time  for  inclusion  in  the  NAVSTIR. 
(2)  Review  and  approval: 
(a)  For  purposes  of  DIA  review,  S&T  intelligence  publications  are 
placed  in  one  of  two  groups: 
1.  Group  I  products  must  be  submitted  formally  to  DIA 
(DT-3)  for  review  and  approval  by  sub-element  monitors. 
2.  Group  II  products  must  be  reviewed  by  DIA  but  are 
published  with  departmental  (Service)  approval. 
(b)  Responsibility  for  approval  of  Group  II  products  has  been 
delegated  to  the  Commanding  Officer.  This  demands  that  the  highest  standards 
of  quality  control  be  maintained  in  producing  a  fully  coordinated  and 
integrated  product  which  reflects  the  command  position. 
(c)  Due  dates  established  in  the  approval  production  schedule 
may  be  changed  only  through  official  correspondence  between  NISC-0001  and 
DIA.  NISC-60  must  participate  in  any  production  slippage  in  order  to  minimize 
impact  on  the  approved  production  schedule.  Revisions  to  the  annual 
4-14
NISCINST  3120. 1A 
3  :■  f-.OV  1995 
production  schedule  must  he  supported  in  detail.  Generally,  the  only 
acceptable  rationale  for  a  slippage  is  significant  changes  in  available 
resources,  or  unprogrammed  quick -response  (crisis)  requirements. 
(d)  To  ensure  coordination,  departments  will  designate  a 
production  coordinator  whose  functions  will  include  close  liaison  with  the 
Production  and  Tasking  Division  (NISC-0001) .  Production  meetings  will  be  held 
as  required  between  departmental  coordinators  and  NISC-0001  to  review  the 
status  of  products,  determine  whether  the  production  milestones  are  being  met 
as  scheduled,  and  to  recommend  remedial  action  as  appropriate. 
(3)  Project  control  status  of  production: 
(a)  As  ipdates  to  the  Catalog  of  Approved  Scientific  and 
Technical  Intelligence  Tasks  (CAST)  are  received,  the  Production  and  Tasking 
Division  (NISC-0001)  will  issue  project  numbers  to  each  task  requiring  primary 
or  support  action  by  NISC. 
(b)  Upon  promulgation  of  the  annual  S&T  Intelligence  Production 
Schedule,  NISC-0001  will  assign  appropriate  point  work  orders  indicating  the 
primary  department  and  due  dates  for  submission  of  the  draft  manuscript. 
Tasks  involving  NISC  support  to  another  agency  will  have  only  the  basic 
continuing  number  entered  in  the  system  indicating  the  support  to  be 
provided.  Print  dates  for  publications  will  conform  to  the  DIA  scheduled 
dissemination  date. 
(c)  When  internal  support  is  required,  an  Inter -departmental 
Support  Task  (1ST)  providing  details  of  support  and  due  dates  required  by  the 
primary  department  will  be  forwarded  by  the  department. 
c.  Action:  To  ensure  that  production  deadlines  are  met  and  that  quality 
control  is  maintained,  NISC  departments,  with  NISC-0001  assistance,  will 
develop  management  procedures  to  provide  for: 
(1)  Realistic  assessment  of  production  resources  available  to  meet 
annual  schedule  requirements. 
(2)  A  reflection  of  this  assessment  in  responding  to  proposed  DIA 
schedules. 
(3)  Continuous  review  of  each  product,  in  coordination  with  DIA 
monitors,  to  determine  the  extent  of  change  or  update  required  and  the  most 
efficient  production  technique  or  format  to  employ  in  maintaining  the 
product.  Recommendations  for  the  cancellation  of  redundant,  obsolete  or 
minimal  interest  publications  will  also  be  considered. 
(4)  Identification  of  production  problem  areas  and  the  application  of 
timely  remedial  measures  to  prevent  production  slippages. 
402.8  NAW  TACTICAL  WARFARE  PUBLICATIONS  (NWP) 
a.  NWP-0  assigns  production  responsibility  for  the  NWP-12  Series  of 
publications  to  the  Director  of  Naval  Intelligence.  NISC  specific 
requirements  include  the  following: 
4-15
NISCINST  3120. 1A 
:  :;ov  1985 
ABSTRACTS  OF  SIGNIFICANT  PRODUCTION 
Soviet  Arctic  Research  (U) 
DST-1560S-34-81 
PT-1560--02-01L 
JUNE  1981 
SECRET-NOFORN  Publication 
Dissemination  Date:  14  June  1981 
(U)  This  publication  is  a  summary  of  Soviet  Arctic  research  programs 
conducted  by  drifting  ice  stations,  High  Latitude  Air  Expeditions  (HLAE),  and 
Soviet  Arctic  research  ships.  These  programs  cover  a  large  variety  of 
disciplines  such  as  the  location  and  development  of  natural  resources, 
oceanography,  geology,  geophysics,  glaciolcgy,  meteorology,  sea  ice  studies, 
polar  medicine,  and  thj  preparation  of  maps  and  charts  for  surface  and 
subsurface  navigation.  The  pupose  of  these  programs  is  to  unlock  the  vast 
economic  and  strategic  potential  of  the  Arctic  for  the  Soviet  Union  by 
developing  the  Norethern  Sea  Route  (NSR) . 
(EXAMPLE  ONLY) 
Figure  4-2 
4-18
NISCINST  3120. 1A 
UNCLASSIFIED 
i  r  ?■:.:.•  i??5 
NISC  WEEKLY  WIRE  CLASSIFI CATION  HISTORY  AND  FOREIGN 
DISCLOSURE  RECOMMENDATION 
WEEKLY  WIRE  NO:  PARA  NO:      DTG: 
Title  of  Article:  (  ) 
1.  (  )  Basis  for  Security  Classification  of  Article: 
Derivative    Multiple  Sources    NISC  Original 
Other  (identify) 
2.  (  )  Source  of  information  used: 
  Proprietary      Third  country  (identify)   Navy_ 
No  contract 
Attache(U.S.,  et  al)             Other  (identify) 
3.  (  )  Type  of  information  used:  (e.g.,  PHOTINT,  HUMINT,  etc.,)_ 
Decompartnented         Sanitized  Open  source 
4.  (  )  FOREIGN  DISCLOSURE: 
  Releasable  (NIC  will  specify  nations) 
Not  releasable 
Recommend  release  to:    
Originator  precludes  release 
Sanitization  authorized  (instructions  in  remarks) 
5.   (   )     Remarks: 
Authors: 
Approved: 
OFFICE  SIGNATURE         DATE 
UNCLASSIFIED 
Figure  4-3 
4-19
NISCINST   3120. 1A 
15  NOV   "^ 
SMALL  CONFERENCl_ROOM_ 
STANDARD  CONFIGURATION 
PROJECTION/STORAGE  ROOM 
D 
D 
D 
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4-20
LARGE  CONFERENCE  ROOM 
STANPANP  CONNOTATION 
NISCTNST   3120.1/ 
:  M'V  1985 
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Figure   4-5 
4-21
NISCINST„3120.1A 
■f  r Wfe* 
403.  AD  HOC  PRODUCTION 
The  Production  and  Tasking  Division  (NISC-0001)  is  the  focal  point  for 
processing  ad  hoc  taskings.  These  taskings  are  received  from  NIC  via 
Production  Tasking  Forms  or  directly  from  various  activities  by  messages, 
correspondence,  memos  and  telephone.  If  NISC  is  an  info  addressee  on  an 
action  message  or  correspondence,  NISC-0001  will  assign  anticipatory  action 
prior  to  receiving  NIC  tasking.  Upon  receipt  of  a  request,  NISC-0001  asigns 
action  to  a  staff /department,  indicates  supporting  department(s),  and  asigns 
the  due  date.  NISC-0001  will  assign  the  project  number  and  other  basic  data 
required  by  the  IFMS.  A  specific  due  date  is  assigned  to  all  projects.  A 
continuing  due  date  may  also  be  assigned  to  large  scale  projects  in  which  NISC 
provides  support  to  the  consumer  as  data  are  received  and  analyzed,  for  which 
no  specific  milestones  are  established  or  required;  however,  these  continuing 
numbers  should  be  kept  to  a  minimum.  The  due  date  appearing  on  the  project 
task  sheet  is  the  date  by  which  the  completed  response  must  be  mailed  or 
transmitted.  Any  changes  to  the  assigned  due  date  must  be  approved  by 
NISC-000. 
Unless  otherwise  advised,  the  action  department  will  forward  the 
requested  information  directly  to  the  originator.  The  action  department 
retains  responsibility  for  maintaining  an  "Audit-Trail"  on  all  tasking  until 
the  finished  product  is  enroute. 
a.  Due  Date  Assignment:  The  following  guidelines  are  used  by  NISC-0001 
for  assignment  of  due  dates: 
(1)  Originator  requests  specific  due  date  -  NISC-0001  will  retard 
internal  due  date  to  provide  for  mail  delivery  in  time  to  meet  originator's 
due  date  as  follows: 
ORIGINATOR  NISC  DUE  DATE* 
OPNAV/NIC/CBN/Other  X  minus  one  working  day 
Washington  Area  Commands 
East  Coast  Commands  X  minus  two  working  days 
West  Coast  Commands  X  minus  three  working  days 
EUR/Hawaii/WESTPAC  Commands  X  minus  four  working  days 
♦Originator's  requested  due  date  =  X 
(2)  Originator's  request  passed  via  message  -  if  no  specific  due  date 
requested,  NISC-0001  will  assign  NISC  due  date  in  accordance  with  the  message 
precedence  as  follows: 
PRECEDENCE  NISC  DUE  DATE 
Immediate  Same  day 
Priority  Three  working  days 
Routine  Ten  working  days 
4-22
NISCINST  3120. 1A 
1  7,  f'.!0V  1385 
(3)  On  correspondence  other  than  messages,  if  originator  does  not 
request  specific  due  date  -  NISC-O0O1  will  consult  with  department  to 
establish  reasonable  NISC  due  date  or  10  working  days  from  receipt  of 
correspondence,  as  specified  by  DNI  Instruction  5216. 2D  may  be  assigned  for 
task  completion. 
(4)  As  a  general  rule,  NISC-C001  will  avoid  assigning  a  due  date 
falling  on  Friday  to  any  project  requiring  a  message  or  letter  response  to  the 
originator. 
b.  Extensions  of  Due  Dates;  Departments  are  required  to  make  every 
effort  to  complete  the  required  action  by  the  originator's  requested  due 
date.  No  due  dates  on  tasks  originating  outside  NISC  will  be  slipped  unless 
the  originator  is  formally  notified  via  message,  letter,  telephone,  or  memo  as 
appropriate  of  NISC's  inability  to  perform  the  task  by  the  date  requested  and 
the  new  estimated  completion  date  provided. 
(1)  Message  Request:  In  the  event  that  action  cannot  be  completed  by 
the  assigned  date,  an  interim  reply  will  be  made.  When  an  interim  reply  is 
made,  a  new  due  date  will  be  provided.  The  interim  reply  should  be  prepared 
and  transmitted  not  later  than  the  originator's  requested  due  date. 
(2)  Correspondence:  If  the  task  cannot  be  completed  by  the  requested 
date,  departments/staff  will  negotiate  a  revised  due  date  directly  with  the 
requestor.   (Reference:  NAVINTCOMINST  3890. IB) 
(3)  NISC-000  will  not  normally  approve  extension  of  the  originator's 
requested  due  date  without  some  indication  that  an  interim  response  has  been 
made,  is  being  prepared,  or  is  not  required. 
c.  Chop  List  for  Responses:  It  is  the  responsibility  of  the 
department/staff  originating  the  response  to  coordinate  the  product  with  other 
appropriate  department /staff  elements. 
d.  Closing  Out  Assigned  Tasks:  It  is  the  responsibility  of  the  action 
department/staff  elements  to  expeditiously  close  out  all  tasks  assigned  a  NISC 
project  number  upon  their  completion.  The  procedures  outlined  below  should  be 
adhered  to  in  order  to  maintain  an  accurate  status  of  all  NISC  projects: 
(1)  Completed  Tasking:  Action  departments  submit  IRMS  project 
completion  forms  as  soon  as  possible.  The  serial  number,  DTG,  TCS,  or  other 
identifying  number  along  with  the  date  transmitted /mailed  will  be  noted  on  the 
IRMS  completion  form. 
(2)  Cancelled  Tasking:  In  the  event  a  tasking  is  cancelled, 
department/staff  elements  are  required  to  submit  an  IRMS  Form  2  for  approval 
giving  specific  justification/details  including  persons  contacted  and  dates. 
e.  Assignment  of  Priorities:  NISC-0001  will  review  each  quick  response 
tasking  upon  its  receipt,  determine  its  urgency,  and  assign  a  recommended 
priority  in  accordance  with  the  following: 
"A"  (Urgent)  -  These  projects  are  of  the  highest  priority. 
4-23
NISCINST  3120, 1A 
X  5  KO'i  1985 
"B"   (Priority)  -  These  projects  essential  to  national/Navy  operational 
and  planning  requirements. 
"C"  (Routine)  -  These  projects  substantially  improve  existing  information 
and/or  Navy  effectiveness,  and  are  to  be  expedited  consistent  with  efficient 
employment  of  personnel  and  facilities. 
"H"  (Hard)  -  These  projects  must  meet  the  assigned  due  date  to  the  time 
criticality  of  the  request.  "H"  priorities  which  cannot  be  satisfied  in  the 
time  allotted  will  be  brought  to  the  personal  attention  of  NISC-000  prior  to 
negotiating  a  revised  due  date. 
"Blank"  -  No  priority  assigned. 
404.  CONFERENCES  AND  MEETINGS 
a.  This  section  promulgates  procedures  for  the  use  of  command  conference 
facilities.  It  covers  those  facilities  designated  as  the  Large  Conference 
Room,  Medium  Conference  Room,  Small  Conference  Room,  and  Management 
Information  Center  (MIC). 
b.  The  following  procedures  will  be  followed  for  the  scheduling  and  use 
of  NISC  conference  facilities: 
(1)  The  schedule  for  the  Large  and  Small  Conference  Rooms  and  the  MIC 
is  controlled  by  the  Production  and  Tasking  Branch  (NISC-OOOIB) .  Conference 
facilities  will  be  scheduled  by  date  and  time  period  on  a  first  come,  first 
served  basis.  Pre-emption  of  the  schedule  will  occur  only  at  the  direction  of 
the  Commanding  Officer.  NISC-OOOIB  should  be  notified  of  cancellations  in  a 
timely  manner.  As  the  MIC  is  designed  to  support  the  management  element  of 
NISC,  it  will  normally  be  available  only  to  the  Commanding  Officer,  Executive 
Officer,  Technical  Director,  and  Department/Staff  Element  Heads. 
(2)  The  Large,  Medium,  and  Small  Conference  Rooms  and  the  MIC  are 
certified  for  all-source  briefings  and  discussions.  The  outer  door  to  the 
Large /Small  Conference  Room  complex  will  be  secured  whenever  properly  cleared 
personnel  are  not  present  in  the  complex.  Access  to  the  complex  can  be 
obtained  by  contacting  NISC  outside  security.  It  is  the  responsibility  of  the 
individual  or  department  scheduling  a  conference  facility  to  ensure  that  all 
persons  in  attendance  are  properly  cleared  for  the  material  being  briefed  or 
discussed. 
(3)  Individuals  or  departments  scheduling  the  Large/Small  Conference 
facilities  are  responsible  for  setting  up  the  desired  seating  arrangement  and 
returning  the  rooms  to  the  standard  configuration  after  use  as  shown  in 
figures  4-4  and  4-5.  All  trash  (coffee  cups,  soda  cans,  etc.)  will  be  placed 
in  the  trash  receptacles  provided. 
(4)  Vugraph,  carousel  35MM  slide,  and  16MM  motion  picture  projectors 
are  available  for  use  in  each  conference  room.  Individuals  or  departments 
scheduling  the  facilities  are  responsible  for  providing  their  own  projection 
equipment  operators  (remote  controls  for  the  carousel  35MM  projectors  are 
available).  The  projection  equipment  is  pre-set  for  optimum  performance,  and 
4-24
NISCINST  3120. 1A 
1  :>  NOV  1935 
will  not  be  removed  from  the  pre-set  position.  Unqualified  personnel  will  not 
attempt  to  repair  or  replace  inoperable  equipment.  The  number  to  call  to 
obtain  the  services  of  a  qualified  technician  will  be  clearly  posted  in  each 
projection  room. 
c.  The  following  responsibilities  are  assigned  to  the  departments/staff 
elements  indicated  for  the  operation  and  maintenance  of  the  NISC  conference 
facilities  covered  by  this  section: 
(1)  NISC-OOOIB  -  provide  general  oversight  of  and  schedule  the 
designated  facilities. 
(2)  NISC-60  -  provide  routine  on-board  maintenance  of  the  projection 
equipment.  Arrange  for  outside  repair  of  equipment  which  is  beyond  the 
capability  of  on-board  maintenance  personnel  to  perform.  Maintain  adequate 
spares  to  ensure  that  the  designed  projection  capability  is  maintained  at  all 
times. 
(3)  NISC-OSP  -  provide  for  routine  cleaning  of  the  conference 
facilities  by  GSA  personnel  on  a  daily  basis,  and  special  cleaning  (rugs, 
drapes,  etc.)  as  required.  Prepare  and  monitor  work  requests  for 
alterations/repairs  to  conference  facilities  other  than  projection  equipment 
as  required. 
404.1.   COORDINATION  OF  AND  REPRESENTATION  AT  NISC  BRIEFINGS 
a.  NISC  is  frequently  tasked  to  present  briefings  to  high-level  audiences 
for  whom  more  than  one  NISC  department  is  required  to  provide  an  input  or 
briefer.  A  single  senior  NISC  representative  may  be  appointed  for  each  such 
briefing.  NISC-OOO  will  coordinate  the  dry  run,  attend  the  presentation  to 
ensure  that  the  naval  intelligence  position  is  clearly  defined,  coordinate  any 
follow-up  action  required,  and  provide  a  complete  debrief  to  the  Commanding 
Officer  and  others,  as  appropriate.  This  requirement  also  exists  for  the 
department  head  in  cases  where  an  analyst  or  analysts  from  a  single  department 
is  briefing  a  high-level  auidence  outside  the  Naval  Intelligence  Command. 
b.  "High-level  audience"  should  be  construed  to  mean  that  which  includes 
flag  rank  or  civilian  equivalent  attendees.  Audiences  which  meet  this 
criterion  are  CEB,  CEP,  DDR&E,  OPNAV  and  CNM  flag  officers,  fleet  CINCs, 
Service  War  Colleges,  etc.  This  list  is  not  all  inclusive  and  requirements 
for  provision  of  a  command  representative  will  be  levied  on  a  case-by-case 
basis. 
c.  Concurrent  with  the  dry  run,  a  senior  NISC  representative  will  be 
assigned  to  attend  briefings  meeting  the  criteria  outlined  above.  This 
representative  may  be  the  Commanding  Officer,  Executive  Officer,  Technical 
Director,  department  heads  or  deputies,  or  other  05/06  officers,  as  assigned. 
The  assigned  representative  will  attend  all  pre-briefs  and  the  presentation 
itself  and  provide  any  required  follow-up  and  debrief  DNl/DDNI  and  the 
Commanding  Officer,  as  required.  All  requests  for  "rdgh-level  briefings"  will 
be  coordinated  with  the  Commanding  Officer. 
4-25
NISCINST  3120. 1A 
]  5  M~-'  1935 
405.     GRAPHIC,    PHOTOGRAPHIC,   AND  LITHOGRAPHIC/MULTIPLE  COPY  SUPPORT 
a.  Background :     Capabilities  available  in  NISC  include  the  preparation  of 
graphic  materials  for  briefings,  publication  illustration,  or  other  purposes, 
photographic  support  in  all  phases  of  still  photograpy  including  processing, 
printing,  actual  camera  work,  and  lithographic/electrostatic  printing  and 
copying  services.     The  Technical  Services  Department  (NISC-60)  provides  these 
services  through  Publications  Division  (NISC-65)  and  Photographies  Division 
(NISC-64).     While  the  capacity  of  these  divisions  is  not  unlimited,   the 
capabilities  of  the  technical  personnel  assigned  permit  accomplishment  of  a 
wide  variety  of  services  to  NISC  and  other  government  agencies,  as  may  be 
directed. 
b.  Discussion:     Effective  dissemination  of  intelligence  data  frequently 
requires  the  inclusion  of  graphic  illustrations,  photographs,  and  combinations 
of  these  forms  of  material  in  publications  or  use  of  these  materials  in 
combination  with  textual  information  in  vugraph  or  35mm  transparency  form  for 
briefings.     The  provision  of  such  materials,   from  conception  to  final  product, 
can  be  only  as  effective  as  the  input  materials.     While  technical  services  are 
available  to  transpose  data  and  ideas  into  concrete  visual  aids  and  materials, 
the  personnel  involved  in  the  production  of  the  final  products  seldom  are 
capable  or  knowledgeable  enough  to  "fill  in  the  gaps"  which  might  exist  in 
originally-submitted  materials.     The  originator  must  accept  total 
responsibility  for  accuracy,  currency,  and  relevancy  of  the  final  graphic, 
photographic,  or  published  materials.     The  information  which  follows  is 
intended  as  a  guide  to  originators  of  requests  for  graphic/reprographic 
services.     It  is  not  all-inclusive;  close  liaison  with  the  technicians 
involved  in  the  production  of  final  materials  is  a  necessity  and  is  actively 
encouraged. 
c.     Submission  of  Requests:     All  graphic/photographies  requests  are 
accepted  directly  by  the  Division/Branch  involved  in  their  production,  with 
the  provision  that  the  requestor  must  provide  the  NISC  Project  Tasking  Number 
for  the  project  for  which  the  materials  are  being  requested.     If  materials 
requested  are  for  a  purpose/project  for  which  no  number  has  been  assigned, 
requestors  shall  be  required  to  request  accomplishment  of  work  via  NISC 
Operations  Department.     NISC  Operations  Department  will  prepare  required 
tasking  paperwork,  assigning  a  project  number  and  overall  task  priority  within 
NISC.     The  job  request  should  be  directed  as  follows: 
(1)  Graphics  Support  -  Graphics  Section,  Publications  Division 
(NISC-65): 
(a)  Includes:     vugraph  preparation,  original  illustrations, 
preparation  of  graphic  matter  for  publication,  graphic  design. 
(b)  Requests  for  assistance  in  location  of  appropriate  photos  or 
illustrations,  etc.,   should  be  directed  to  the  Graphic  coordinators,  NISC-65. 
(2)  Photographic  Support  -  Photographic  Services  Branch  (NISC-641): 
(a)     Includes:     photographic  work  of  all  types,  classified  SECRET 
or  below. 
4-26
NISCINST  3120. 1A 
(b)  Requestor  will  fill  out  standard  Photographic  Job  Requests 
at  the  Production  Control  Desk  of  the  Branch,  with  assistance  if  required  from 
the  Production  Control  Personnel. 
(3)  Special  Photographic  Support  -  Special  Photographic  Techniques 
Branch  (NISC-642): 
(a)  Includes  all  types  of  photographic  work  classified  TOP 
SECRET  or  requiring  special  compartmentation- 
(b)  Provides  video  recording  of  intelligence  documentation. 
(c)  Requestors  will  fill  out  Standard  Photographic  Job  Orders  as 
indicated  above. 
(4)  Lithographic/Electrostatic  Print ing/Multiple  copy  service  and 
support  services  are  provided  through  the  Lithographies  Branch  (N1SC-643). 
(a)  NISC-65  personnel  are  available  as  required  to  assist  in 
determination  of  proper  methods  of  preparation  of  materials  for  submission  for 
reproduction  by  offset  presses.  Requestors  are  urged  to  contact  the  Printing 
Specialist  (NISC-65A)  before  final  preparation  of  materials  for  reproduction. 
1.  Typed  roughs  of  materials  requested. 
2.  Overlay  sheets  on  all  photographs  to  be  annotated. 
3.  Suggested/desired  layouts  and  colors  (if  required) 
should  be  noted. 
when  projected, 
enhanced. 
4.  Maximum  image  area  7  1/2x9  1/2  inches. 
a.  Minimize  textual  information  -  increase  legibility 
b.  Keep  layouts  simple  -  visibility  and  legibility 
c.  Use  "key  words"  vice  phrases  wherever  possible. 
d.  Specify  color  only  when  it  is  necessary  to  Provide 
emphasis  which  cannot  be  supplied  in  other  ways.  DO  NOT  USE  COLOR  ONLY  TO 
PROVIDE  COLOR. 
5.  Requests  for  production  with  less  than  three  working 
days  time  will  be  "Xerox"  reproductions,  with  diminished  quality  when  compared 
to  photographic  reproduction,  and  NO  COLOR  CAPABILITY. 
(b)  Drawings  and  photographs  for  publication  illustration: 
1.  Submit  request  direct  to  the  Graphics  Coordinator 
(NISC-65) . 
4-27
NISCINST  3120. 1A 
1  :.  NOV  1985 
desired. 
2.  Provide  specific  information  concerning  illustration 
(c)  Original  artwork,  drawings,  or  design  work: 
1.  Submit  requests  direct  to  Graphics  Section  (NISC-65) . 
2.  No  drawings  provided  larger  than  20  x  24,  to  permit 
future  mi  orographic  reproduction/filing. 
3.  Be  as  specific  as  possible,  including  provision  of 
"rough"  sketches. 
(5)  Photographic  Services  (apply  to  NISC-641  and  NISC-642)  equally): 
(a)  Request  only  work  that  has  a  true,  valid  purpose. 
(b)  Review  all  requests  to  ensure  that  all  requested  photographs 
to  be  printed  are  of  adequate  quality  to  be  of  use  as  final  products; 
eliminate  fuzzy,  grossly  over  -  or  under-exposed  views,  duplicate  views, 
"might  need  someday"  views. 
(c)  Reduce  required  numbers  of  prints  to  minimum  essential; 
however,  request  total  numbers  on  original  request  -  resubmission  tends  to 
overload  the  system  unnecessarily. 
(d)  Photographs  intended  for  publication  by  NISC  should  not  be 
color;  when  requesting  copies  or  prints  from  negatives  for  this  purpose, 
specify  black-and-white. 
(e)  When  materials  are  submitted  for  direct  reproduction  as  35mm 
slides,  they  should  not  exceed  11  x  14  inches.  If  textual  materials  are 
included  and  a  typewriter  is  used  to  prepare  the  original,  the  original  image 
area  should  not  exceed  4x6  inches,  to  maintain  legibility  of  the  information 
when  projected.  Avoid  "over  wordiness"  -  use  key  words  /phrases,  maximum  line 
count  of  16  per  frame.  (When  the  format  is  "vertical"  -  if  horizontal,  13 
lines  maximum) . 
(i)  Be  as  specific  as  possible  in  preparing  the  job  requests  - 
particularly  when  several  different  requirements  are  to  be  met  in  the  course 
of  accomplishing  one  request. 
(j)  If  questions  exist  as  to  feasibility,  practicality,  or 
proper  materials  to  be  requested  for  a  job,  contact  NISC-64  prior  to  preparing 
final  original  materials  or  requests  for  photography. 
406.   INFORMATION  RESOURCE  MANAGEMENT  SYSTEM 
The  NISC  Information  Resource  Management  System  (IRMS)  is  the  primary 
vehicle  used  to  provide  the  Commanding  Officer  and  component  departments/staff 
elements  with  management  level  data  on  key  areas  of  concern.  Successful 
implementation  of  IRMS,  as  outlined  in  reference  (a),  is  critically  dependent 
on  strict  adherence  to  standardized  operating  procedures. 
4-28
NISCINST  3120. 1A 
T  5  NOV  1385 
a.  Responsibilities. 
(1)  The  Operations  Department.  The  Operations  Officer  (NISC-000) 
will  serve  as  the  IRMS  Production  Control  Manager  (PCM)  as  defined  in 
references  (b)  and  (c).  As  such,  he  serves  as  the  command  focal  point  for  the 
acceptance,  validation,  and  scheduling  of  all  tasking  received  by  the 
command.  Consequently,  it  is  imperative  that  departments/staff  elements 
accept  no  tasking  without  the  knowledge  of  the  PCM.  In  accomplishing  the 
Production  Control  responsibilities,  the  Operations  Department  will: 
(a)  Provide  formal  notification  of  tasking  to  action/support 
offices,  via  the  IRMS  network,  within  one  working  day  of  receipt.  As  a 
general  rule,  action  will  be  assigned  to  the  department /staff  element  that  has 
overall  responsibility  for  the  topic  area  with  support  tasking  to  potential 
contributors,  as  appropriate.  Support  offices  will  not  be  assigned  due  dates, 
unless  specified  in  the  original  tasking.  It  is  the  responsibility  of  the 
action  office  to  determine  the  nature  of  the  support  requirement. 
(b)  Adjudicate  all  requests  for  tasking  modification  (FORM  2)  to 
include  changes  in  assignment,  due  date(s),  and  associated  support 
requirements.  Requests  for  modification  will  be  reviewed  by  1100  each  working 
day  and  decisions  made  in  accordance  with  the  following: 
JL.  Action/support  assignment  -  the  Operations 
Officer/Deputy  Operations  Officer  are  designated  as  the  sole  agents  for  the 
Commanding  Officer  to  authorize  modifications  to  assigned  tasking 
action/support  roles. 
2.  Due  date(s)  -  the  Production/Tasking  Division 
(NISC-0001)  shall  approve  routine  requests  for  changes  to  due  date (s),  but 
such  changes  first  should  have  been  negotiated  with  the  requestor's  point  of 
contact.  If  the  request  is  of  a  non-routine  nature,  approval  authority  rests 
with  the  Operations/Deputy  Operations  Officer. 
3.  Approved  change  requests  will  be  reflected  by  an 
automatic  modification  to  the  task  in  the  IRMS  network.  Disapprovals  will 
remain  in  the  system  unadjudicated  with  an  "N"  indicated  in  the  FORM  2 
approval  block.  In  the  case  of  disapprovals,  the  requestor  shoud  contact  the 
Operations  Department  to  determine  the  reason  for  disapproval. 
(c)  Maintain  and  provide,  as  required,  relevant  production 
control  data  necessary  to  support  decision  making/reporting  requirements  of 
NISC  managers  and  other  components  of  the  intelligence  community. 
(d)  Serve  as  the  command  focal  point  for  the  addition/deletion 
of  project  tasking  codes. 
(e)  Develop  and  promulgate  Production  Control  policy  and 
guidance  in  accordance  with  references  (b)  and  (c). 
(2)  Department /Staff  Elements.  Each  department /staff  element  is 
responsible  for  establishing  procedures  that  ensure  the  expeditious 
notification  and  response  of  cognizant  action/support  personnel. 
Specifically,  departments/staff  elements  shall: 
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NISCINST  3120. 1A 
1.  5  NOV  1985 
(a)  Take  appropriate  action  on  assigned  tasking. 
(b)  Initiate  liaison  with  support  offices  to  establish  the  scope 
and  schedule  of  the  support  desired. 
(c)  When  required,  submit  requests  for  tasking  modification,  via 
the  IRMS  network,  to  the  Operations  Department  for  adjudication.  In  the  case 
of  routine  tasking,  nodification  requests  should  he  submitted  with  adequate 
lead  time  but,  in  no  case,  less  than  two  working  days  before  the  specified  due 
date.  Requests  will  be  adjudicated  in  accordance  with  the  procedures  outlined 
above. 
(d)  Submit  requests  for  the  addition/deletion  of  project  codes 
to  NISC-000  via  NISC-0003.  These  requests  should  be  submitted  by  memorandum 
and  should  include  an  appropriate  statement  of  justification. 
References:  (a)  IRMS  Transition  Plan 
(b)  IRMS  Management  Plan 
(c)  IRMS  Functional  Description 
407.  INTELLIGENCE  COLLECTION  REQUTREMEOTS 
a.  The  Naval  Intelligence  Support  Center  routinely  has  about  ten 
Intelligence  Collecton  Requirements  (ICR)  and  one-hundred  Continuing 
Intelligence  Requirements  (CIRs)  validated  by  the  Defense  Intelligence  Agency 
and  levied  on  various  elements  of  the  intelligence  community.  The  Command 
also  has  about  314  active  Source  Directed  Requirements  (SDRs)  that  are  levied 
on  various  sources. 
b.  A  requirement  exists  to  periodically  review  and  re-write  validated 
ICRs/CIRs  to  achieve  the  following: 
(1)  Eliminate  satisfied  requirements  and  re-state  current 
requirements  as  one-line  items. 
(2)  Update  guidance,  background,  releasability,  tasking,  data  flow, 
etc. 
c.  Source  Directed  Requirements  are  normally  cancelled  after  source  has 
been  interviewed. 
d.  NISC-0CO1A  will  identify  ICRs/CIRs  requiring  action  on  a  monthly 
basis.  Department  heads  will  assign  action  to  the  cognizant  divisions  for 
review  and  action  as  indicated  and  return  to  NISC-CCOIA  by  the  date  requested. 
408.  INTELLIGENCE  INFORMATION  REPORTS  (IIR)  EVALUATIONS 
a.  i<Kjquests  for  evaluation  of  Intelligence  Information  Reports  (IIRs)  are 
received  from  reporting  agencies,  Commander,  Naval  Intelligence  Command 
(COMNAvTNTCOM)  and  the  Defense  Intelligence  Agency  (DIA).  The  evaluation  of 
all  IIRs  in  response  to  NISC-originated  Intelligence  Collection  Requirements 
(ICRs)  and  Source  Directed  Requirements  (SDRs)  is  required.  IIRs  responding 
to  NISC-originated  Continuing  Intelligence  Requirments  (CIRs)  will  be 
4-30
NISCINST  3120. 1A 
1  :  '\'0V  ^i5 
evaluated  when  requested  by  the  collector  or  when  selected  by  COMNAVINTCOM  or 
DIA  collection  managers  for  evaluation.  Analyst's  "initiative 
evaluations/selected  by  analyst"  will  be  as  determined  by  individual 
analysts.  Coordination  of  this  process  is  required  in  order  to  achieve 
consistency  and  completeness  in  all  NISC  evaluations  of  IIRs. 
b.  Action:  The  following  procedures  will  be  followed: 
(1)  Message  Evaluations.  IIR  evaluations  will  be  submitted  in  the 
message  format  of  CD  Form  1480.  If  message  transmissions  are  not  feasible, 
the  hard  copy  version  of  the  DD  Form  1480  format  will  be  authorized  on  a 
case-by-case  basis  as  requested  from  and  approved  by  DIA  AT  OK.  Guidelines 
include: 
(a)  Evaluations  which  contain  urgent,  time-sensitive  information 
or  guidance  requiring  expeditious  transmittal  to  the  collector  will  be  in 
message  format. 
(b)  An  IIR  message  received  in  response  to  a  NISC-originated 
ICR,  or  CIR  (CIR  response  must  request  evaluation),  will  be  evaluated  in 
message  format  within  10  working  days  after  receipt  by  the  department  that 
originated  the  requirement. 
(c)  Message  evaluations  will  be  prepared  within  10  working  days 
by  cognizant  departments  on  all  IIRs  requiring  evaluation  from  the  following 
sources : 
_1.  USDAO  Moscow 
'"  2.  NUU  Munich") 
v~ 
J3.  OOLOP  or  new  reporting 
4.  Current  high  interest  reporting 
(d)  Information  addresses  on  all  message  evaluations  must 
include  COMNAVINTCOM  WASHINGTON  DC,  DIA  WASHINGTON  DC//AT-OPS//,  and  those 
intermediate  commands  as  applicable  (Ref.  Para  7  of  DIAM  58-13). 
(2)  Routine  Evaluations.  Routine  evaluations  are  submitted  in 
message  format  unless  an  exception  has  been  authorized  by  DIA. 
(a)  IIRs  (with  all  enclosures)  received  on  DD  Form  1396  in 
response  to  a  NISC-originated  ICR  will  be  submitted  in  message  format. 
Responses  are  due  within  fifteen  vgorking  days  of  the  receipt  of  the  IIRs. 
(b)  IIRs  (with  all  enclosures)  received  on  DD  Form  1396  in 
response  to  a  NISC-originated  CIR  and  containing  a  request  for  evaluation  will 
be  submitted  in  message  format.  Responses  are  due  within  twenty  working  days 
of  the  receipt  of  the  IIRs.   (IIRs  responding  to  NISC-originated  CIRs  do  not 
require  evaluation  except  as  noted  above.) 
(c)  IIRs  selected  by  COMNAVINTCOM  or  DIA  collection  managers 
will  be  evaluated  as  requested  when  all  enclosures  have  been 
received /translated  as  required. 
4-31
NISCINST  3120. 1A 
1 5  :;oi'  leas 
(d)  ITRs  selected  by  analyst  (analyst  initiative)  will  be 
submitted  in  message  format  in  accordance  with  paragraph  4b(3)  of  enclosure 
(1)  to  COMNAVINTOOMINST  3820.6  series. 
(e)  An  IIR  in  message  or  Form  1396  format  received  in  response 
to  a  NISC-originated  SDR  will  be  submitted  in  message  format  when  the  SDR 
reference  is  followed  by  the  parenthetical  word  completed  and  in  accordance 
with  paragraph  4a (5)  and  6b(3)  of  enclosure  (1)  to  cr>WAVINT00MINST  3820.6 
series. 
(f)  Classification/declassification  instructions,  control 
markings,  including  paragraph  releasability/disclosure,  when  applicable,  will 
be  entered  in  appropriate  blocks. 
(3)  Departments  will  evaluate  IIRs  that  respond  to  requirements  that 
were  originated  by  the  department  (including  the  completion  of  all  entries  and 
typing  of  message  equivalent). 
(4)  The  designation  of  a  department  or  departments  to  evaluate  IIRs 
selected  by  COMNAVINTCOM  or  DIA  collection  managers  or  collectors  initiative 
IIRs  will  be  determined  by  NISC-00O1A. 
(5)  Evaluation  of  IIRs  that  respond  to  more  than  one  NISC-originated 
requirement: 
(a)  Departments  will  evaluate  only  those  portions  of  an  IIR  that 
respond  to  the  department's  originated  requirements  except  as  noted  in 
paragraphs  6a, b  and  c  of  enclosure  (1)  to  OOMNAVINTaOMINSr  3820.6  series. 
(6)  If  an  IIR  is  not  under  the  department's  cognizance  or 
misdirected,  return  it  to  NISC-00O1A  indicating  reason. 
(7)  All  evaluations  will  be  forwarded  via  NISC-0001A  for  control  and 
accountabi 1  i  ty . 
(8)  Release  Authority; 
(a)  Evaluations  containing  highly  laudatory  or  derogatory 
comments  will  be  forwarded  via  NISC-000  for  the  Commanding  Officer's  signature. 
(b)  Departments  will  release  message  evaluations  except  as  noted 
above. 
(c)  Evaluations  requiring  releasability/disclosure  approval  (see 
paragraphs  4  and  5  of  (X#INAvlNTO0MINST  3820.6  series  and  para  6c(19)  of 
enclosure  (1)  to  CJOMNAVINTCCMINST  3820.6)  will  be  forwarded  via  NISC-0001A  for 
classification,  review,  control  and  accountability  prior  to  release. 
(9)  Format t 
(a)     Message  evaluations  will  be  prepared  as  outlined  in 
enclosure  (1)  to  COMNAVTNTCOMENST  3820.6  series. 
4-32
NISCINST  3120. 1A 
■•  *•  ••  ■•  ;9S> 
(b)  Analysts  are  encouraged  to  perform  composite  evaluations 
(two  or  more  IIRs)  if  the  IIRS  conform  to  all  the  requirements  set  forth  in 
paragraph  6b  of  enclosure  (1)  to  COMNAVINTCOMINST  3820.6  series. 
(c)  "Of  No  Value"  evaluations  are  discouraged.  Such  evaluations 
must  be  fully  substantiated  prior  to  release. 
409.   COMMAND  HISTORY 
a.  In  order  to  coordinate  all  NISC  historical  matters,  the  position  of 
NISC  Historian  has  been  established.  The  primary  duties  of  the  NISC  Historian 
will  be  to  coordinte  the  inputs  for  the  preparation  of  the  annual  Command 
History, #  as  required  by  OPNAVINST  5750. 12B,  collect  other  NlSC" historical 
material  of  importance  and  to  establish  and  maintain  a  NISC  historical  data 
base.  The  position  of  Historian  is  assigned  as  a  collateral  duty.  All 
historical  matters  pertaining  to  NISC  and  its  predecessors  are  to  be 
coordinated  with  the  NISC  Historian. 
b.  The  focus  of  the  NISC  command  history  should  be  centered  around  those 
activities  that  relate  to  the  command's  primary  mission  or  program.  Each 
off ice /department  is  however,  encouraged  to  be  resourceful  in  developing  those 
occurances  within  its  functional  area  so  as  to  provide  meaningful  inputs  to 
the  Command  History. 
c.  The  following  General  and  Specific  instructions  will  serve  as 
guidelines  to  each  NISC  office/department  as  to  what  is  expected  as  each 
contributes  to  the  Command  History  effort. 
(1)  General: 
(a)  Each  department  will  designate  an  individual  to  serve  as 
Department  Historian  and  provide  the  Command  Historian  with  the  name  of  that 
person, 
(b)  Each  Department  Historian  will  coordinate  as  necessary,  to 
insure  that  all  functions  activities  within  that  department  are  evaluated  to 
determine  the  suitability  of  such  development  as  a  NISC  Command  History  item. 
The  art  of  being  brief,  concise  and  to-the-point  will  be  exercised  throughout 
the  report. 
(c)  Submissions  for  the  Command  History  or  historical  data  base 
may  be  made  at  anytime  considered  appropriate.  However,  annual  departmental 
submissions  are  required  to  the  Command  Historian  not  later  than  1  February  of 
the  following  year. 
(2)  Specifics: 
(a)  Executive  Officer  (NISC-01):  This  office  will  provide,  at  a 
minimum,  a  photograph  and  biography  of  the  Commanding  Officer,  and  other 
photographs  and  biographies  as  deemd  appropriate  for  the  Command  History. 
A  narrative  command  mission  summary  statement  will  also  be  furnished  by  this 
office.  Finally,  a  recognition  statement  from  the  Commanding  Officer  to  all 
NISC  employees  during  the  year  covered. 
4-33
NISCINST  3120. 1A 
1 1   NOV  1985 
(b)  Operations  Department  (NISC-OOO) ;  This  department  will 
provide  the  Command  Historian  with  copies  of  schedules  of  all  NISC  significant 
meetings  and  briefings  to  include  changes  as  they  occur. 
(c)  Office  of  Foreign  Materiel  (NISC-OFM) ;  This  office  will,  by 
1  February,  in  addition  to  its  regular  submission  provide  the  Command 
Historian  with  a  list  of  significant  foreign  materiels  exploited  or  approved 
for  exploitation  during  the  preceeding  year. 
(d)  Resource  Management  /Comptroller  (NISC-COR) ;  This  office 
will,  by  1  February,  in  addition  to  its  regular  submission  for  the  Command 
History,  provide  the  following: 
1.  The  amount  of  the  NISC  operating  budget  for  the  previous 
calendar  year  -  being  as  specific  as  allowable  under  the  overall  document 
classification  restriction  of  SECRET. 
2.  A  depiction  of  the  military  and  civilian  manpower 
structure  for  the  beginning  and  end  of  the  previous  calendar  year.  A 
breakdown  by  of  f  ice  /department  that  equals  to  the  command  total  strength  is 
desirable. 
(e)  Naval  Warfare  Capabilities  Department  (NISC-COW)  t  This 
department  will,  in  addition  to  its  regular  input  to  the  Command  History 
submit  by  1  February,  threat  assessments  and  a  complete  list  of  all  Weekly 
Wires  published  by  NISC  in  the  preceeding  calendar  year.  This  list  should  be 
broken  down  by  Wire  Number  and  within  each  Wire  by  title  and  author. 
(f)  Technical  Services  Department  (NISC-60) :  This  department 
will,  in  addition  to  its  regular  Command  History  input,  submit  by  15  February 
of  each  succeeding  year,  the  following: 
1.  A  complete  list  of  all  publications  produced  by  NISC 
during  the  preceeding  calendar  year  for  inclusion  as  an  appendix  in  the 
Command  History  The  list  shuld  be  broken  down  by  categories  of  publications, 
i.e.,  Threat  Assessments,  Books,  NAVSTIR  articles  (arranged  by  issue),  Naval 
Intelligence  Technical  Summaries  (NITS),  Case  studies,  and  any  other 
applicable  categories.  Only  long  titles,  followed  by  short  titles,  of  the 
publication  should  be  included. 
2.  One  set  of  photographs  of  all  major  NISC  functions. 
-  Change  of  Command  Ceremonies    -  Ropeyarn  Events 
-  Christmas  Social/Party        -  Other  events  as 
appropriate 
3.  Graphic  support  as  required. 
(g)  Questions  pertaining  to  NISC  historical  matters  should  be 
referred  to  the  Command  Historian  for  resolution. 
409.1  COMMAND  HISTORY  FORMAT 
The  format  below  should  be  closely  adhered  to.  If  there  are  sections  that 
do  not  apply,  enter  to  work  "(NONE)"  for  that  section.  For  example,  "III 
PERSONNEL  CHANGES  -  "(NONE)"." 
4-34
NISCINST  3120. 1A 
DEPARTMENT'S  NAME,  CENTERED,  UNDERLINED,  W/SUFFIX  (NISC-XX/X) 
(3  spaces) 
A.  DEPARTMENT'S  SUFFIX  MISSION  (Example:  NISC-XX/X's  MISSION:) 
(2  spaces) 
(Start  here  with  (U),  (C),  or  (S)  for  classification,  then  continue  on  line 
with  the  Department's  Mission  as  depicted  in  the  current  NORM). 
(3  spaces  from  last  line  of  entry) 
DIVISION'S  NAME:  Example:  POP  CONTROL  DIVISION'S  MISSION  (NISC-XY/Z) : 
(2  spaces) 
(Start  here  (as  above  w/Department ' s  Mission),  with  the  Mission  of  the  first 
Division  of  that  Department  as  listed  in  the  NORM.  The  remaining  Divisions  in 
that  Department  should  follow  in  the  same  order  and  format.  All  three  (3) 
spaces  between  the  last  Division  entry  line  and  the  next  Division's  Name). 
B.  DEPARTMENTAL  BRIEFING/CONFERENCES  ATTENDED  (include  only  the 
classification  and  subject  of  the  briefing/conference,  the  date  of  occurance, 
the  NISC  and/or  VIP  person (s)  who  attended  and  the  locations  of  the  event 
using  the  following  format ) . 
1.  BRIEFINGS: 
Class/Subject       Date         Attendees/Briefings  Location 
2.  CONFERENCES: 
Class/Subject        Date         Attendees/Briefings  Location 
C.  PERSONNEL  CHANGES  (Include  only  Department,  Assistant  Department  and 
Division  Head  changes,  using  the  following  format). 
Person (s)  Involved  Type  of  Change  Date 
Name: 
Rank /Grade: 
Position: 
D.  PUBLICATIONS 
1.  Each  Department  Historian  will  insure  that  all  publications  produced 
by  that  department  are  registered  with  NISC-60  for  inclusion  in  the 
publications  appendix  (A)  to  the  annual  history.  Only  in  those  cases 
where  such  publications  are  not  listed  by  NISC-60,  for  whatever  reason, 
will  they  be  listed  in  the  departmental  submission. 
4-35
NISCINST  3120. 1A 
i  5  NOV  1935 
2.  NISC's  publication  list  should  include,  as  a  minimum  and  by  title  only, 
the  following: 
a.  WEEKLY  WIRE  ARTICLES 
b.  NAVY  SCIENTIFIC  AND  TECHNICAL  INTELLIGENCE  ARTICLES 
c.  BOOKS  (add  short  title  to  listing) 
d.  MISCELLANEOUS  (can  include  such  items  as  papers  prepared  for 
briefing/conferences,  etc.) 
E.  TECHNICAL  ANALYTICAL  OR  PRODUCTION  ACCOMPLISHMESTTS  OF  THE  DEPARTMENT 
(Listing  in  A.,  B.,  C,  etc.,  order,  preface  the  statement  of  accomplish- 
ment with  the  security  classification  (U),  (C),  or  (S)  as  appropriate. 
Each  entry  should  be  a  brief  clear  statement  as  to  what,  where,  when 
and/or  how  an  event  occurred  during  the  covered  period).  Use  the  most 
appropriate  a.  or  b.  format  examples  as  most  approprite. 
a.  TECHNICAL  ANALYTICAL  OR  PRODUCTION  ACCOMPLISHMENTS 
(U)  (NISC-XYZ  discovered  on  4  July  another  naval  fire  works  test 
facility  in  the  Far  East.  This  finding  was  in  support  of  the  U.S.  Holiday 
project  "Independence  Day"). 
b.  ABSTRACTS  OF  SIGNIFICANT  PRODUCTION 
TITLE: 
TASK  NO.  (if  any): 
SHORT  TITLE:    
DATE: 
CLASSIFICATION  (to  include  releasability) : 
ABSTRACT  (no  higher  than  SECRET) :    
DATE  OF  DISSEMINATION: 
F.  SPECIAL  AWARDS  RECEIVED  BY  THE  DEPARTMENT  OR  INDIVIDUALS  THERE  IN: 
(List  Department/Individuals  name,  type  of  award  and  date  using  the  A., 
B. ,  C,  format  as  in  E.  above.  DO  NOT  include  such  as  length-of-service 
awards). 
G.  MISCELLANEOUS  (Include  illnessess,  deaths  of  personnel  and  any  other 
matters  deemed  important  that  do  not  fit  into  the  topics  previously 
mentioned.  USe  the  A.,  B. ,  C,  format  here  as  in  E.  and  F.  above). 
4-36
^^s^i^ 
EM 
CHAPTER  5*% 
■?wm -.*.:■■■?■:■ 
*$&$  '■"   :'^ 
Wfe 
mm*
NISCINST  3120. 1A 
1  ■■  '.•"••  1985 
CHAPTER  5 
SPECIAL  ACTIVITIES 
500.   NAVY  TECHNOLOGY  TRANSFER  PROGRAM 
a.  Background:  OPNAVINST  5510.156  initiated  the  Navy  Technology  Transfer 
Program  to  support  a  national  level  effort  to  restrict  the  transfer  of 
critical  technology  to  potential  adversaries.  OPNAVINST  5510.156  assigned  the 
Chief  of  Naval  Material  the  responsibility  for  maintaining  a  comprehensive 
technical  data  base.  This  instruction  further  states  that  the  Director  of 
Naval  Intelligence  will  provide  intelligence  assessments  including 
identification  of  gaps  in  potential  adversary  technological  development. 
b.  Discussion:  The  responsibility  for  coordination  of  the  NISC 
technology  transfer  program  is  assigned  to  the  Naval  Technology  Department 
(NISC-10) . 
(1)  NISC-10  will: 
(a)  Act  as  the  focal  point  of  technology  transfer  tasking 
received  by  the  command. 
(b)  Provide  overall  coordination  of  NISC's  OPNAV/NAVMAT-funded 
Military  Critical  Technology  contract  studies. 
(c)  Serve  as  the  alternate  member  to  DCI's  Technology  Transfer 
Intelligence  Committee. 
(d)  Coordinate  NISC  representation  on  committees  such  as  COMEX, 
EXCON,  TTIC-DBWG,  STIC-CPWG,  ONI  Technology  Transfer  Coordinate  Committee,  and 
Technology  Transfer  meetings,  briefings,  etc. 
(e)  Develop  and  maintain  a  technology  transfer  data  base, 
including  foreign  technology  availability  data  based  on  militarily  critical 
technologies . 
(f)  Identify  and  report  potential  transfers  of  high  technology 
equipment,  with  possibly  detrimental  consequences  to  the  U.S.,  through 
appropriate  naval  channels. 
(g)  Maintain  liaison  with  other  agencies  and  services  involved 
in  assessing  the  impact  which  of  transfers  of  militarily  critical  technologies 
to  foreign  countries. 
(2)  NISC  line  departments  and  staff  elements  will: 
(a)  Build  and  maintain  analyst  files  for  their  specific 
technology  areas  which  include  examples  of  technology  transfer,  world 
leadership,  foreign  availability,  and  examples  of  reverse  technology  transfer. 
(b)  Respond  to  tasking  from  NISC-10  upon  request. 
5-1
NISCINST  3120. 1A 
1  5  NOV  1985 
(c)  Establish  a  central  point,  of  contact  for  technology  transfer 
matters. 
(d)  Notify  NISC-CFM  Technology  Transfer  Office  of  actual  of 
anticipated  transfers  of  hi-tech  equipment  to  potential  adversaries  or  known 
"pass-through"  nations. 
501.   PRECIOUS  METAL  RECOVERY  PROGRAM  (PMRP)        . 
NAVINTCOMINST  4570. 1A  and  NAVSUPINST  4570.23  implemented  the  provisions  of 
DOD  Directive  4160.22  and  established  a  program  within  the  Navy  for  the 
;2.r.;-r  :-.•••?}  . p-  i  1 1 ze.z ion  or  prec?.''-'!'*   «re*-5L3  (gold,  "Liver.,  ^nct  tt&   platinum 
family  which  includes  platinum,  iridium,  rhodium,  osmium  and  ruthenium) 
contained  in  residual  material  and  scrap  generated  by  Navy  activities.  The 
Navy  program  is  an  extension  of  the  DOD  PMRP  which  is  an  expansion  of  the  DOD 
Silver  Recovery  Program  previously  administered  by  the  Naval  Ordnance  Systems 
Command.  The  Defense  Logistics  Agency  (DLA)  has  since  been  designated  the  DOD 
manager  for  the  expanded  program,  relieving  the  Naval  Ordnance  Systems  Command 
on  1  October  1974.  Under  the  DIA,  the  Defense  Property  Disposal  Service 
(DPDS-RP  Federal  Center,  Battle  Creek,  MI  49016,  is  responsible  for  programs 
associated  with  the  collection,  recovery  and  processing  of  precious  metals. 
The  Defense  Industrial  Supply  Center  (DISC)  is  responsible  as  the  Commodity 
Integrated  Material  Manager,  for  the  supply  management  of  the  refined  precious 
metals  recovered  under  the  PMRP.  It  is  the  policy  of  NISC  that  an  effective 
PMRP  be  maintained  throughout  the  command.  All  NISC  departments  and  staff 
elements  generating  precious  metal-bearing  excess  of  scrap  material,  or 
precious  metal-bearing  residue  of  chemicals  or  industrial  operations,  will 
participate  in  the  PMRP. 
a.  Action: 
(1)  The  Photographic  Division  Head  (NISC-64)  is  assigned  the 
responsibility  for  the  PMRP  within  NISC  and  is  designated  the  PMRP  Coordinator 
(PMRP-C)  for  the  command. 
(a)  The  PMRP-C  shall  implement,  monitor  and  coordinate  the  PMRP 
within  the  command  and  assure  the  precious  metals  are  being  reclaimed  and 
reported  in  accordance  with  applicable  instructions. 
(b)  The  PMRP-C  shall  act  as  a  point  of  contact  for  the  command. 
Any  recommended  changes  to  existing  procedures  should  be  submitted  to  the 
PMRP-C. 
(2)  Department  heads  and  staff  element  heads  will  each  designate  a 
PMRP  sub-coordinator  to  implement,  monitor  and  coordinate  all  of  their  own 
internal  PMRP  actions.  The  name,  code  and  telephone  number  of  each  PMRP  sub- 
coordinator  will  be  provided,  in  writing,  to  the  PMRP  Coordinator  (NISC-64) . 
Additionally,  each  department  head  and  staff  element  head  concerned  will  be 
responsible  for  insuring  that  the  procedures  outlined  below  that  are  appli- 
cable to  their  particular  area  of  responsibility  are  adhered  to,  including: 
(a)  Account  for  and  turn  in  all  precious  metal-bearing  items  and 
recovered  precious  metals  to  their  own  particular  PMRP  sub-coordinator? 
5-2
NISCINST  3120. 1A 
]  i-  ?•  Otf  1985 
(b)  Operate  and  maintain  assigned  precious  metals  recovery 
equipment  in  facilities  under  their  command; 
(c)  Those  'having  no  recovery  equipment  and  generating  only  small 
quantities  of  fixing  solutions  will  collect  the  spend  solutions  in  clean  five 
gallon  plastic  containers  and  turn  it  in  to  the  NISC-64  chemical  mix  area  when 
20  or  more  gallons  have  been  accumulated: 
(d)  Ensure  that  all  materials  collected  are  handled,  stored  and 
shipped  in  accordance  with  applicable  security  regulations; 
(e)  Ensure  that  all  collected  materials  are  shipped  promptly  to 
the  Defense  Property  Disposal  Precious  Metals  Recovery  Office,  Naval  Weapons 
Station  Earle,  Colt's  Neck,  N.J. ,  or  other  designated  collection  or  disposal 
activities;  and 
(f)  Provide  the  NISC  PMRP  Coordinator  (NISC-64)  with  legible 
copies  of  all  documents  concerning  each  shipment. 
501.1  STANDARD  OPERATING  PROCEDURES  FOR  PRECIOUS  METAL  RECOVERY  PROGRAM  (PMRP) 
WITHIN  NISC-60 
a.  The  mission  of  NISC-60  involves  processing  a  variety  of  silver-bearing 
sensitized  materials.  The  processes  result  in  some  or  all  of  the  silver  being 
removed  from  the  materials,  predominantly  by  the  various  fixing  and 
stabilizing  solutions  for  photographic  film  and  paper.  The  silver  in  those 
solutions  mist  be  recovered  and  shipped  to  a  Defense  Property  Disposal 
Office.  Another  source  of  recoverable  silver  is  from  scrap  photographic  film 
and  paper.  Scrap  photographic  film  and  paper  will  be  shredded  and  stored  in 
containers  suitable  for  bulk  shipment  to  a  designated  Defense  Property 
Disposal  Office. 
b.  These  standard  operating  procedures  specify  the  responsibilities  of 
NISC-60  personnel,  methods  and  procedures  to  be  followed  and  records  to  be 
maintained  relative  to  the  operation  of  the  silver  recovery  program  for 
chemicals  and  scrap  photographic  film  and  paper. 
c.  Responsibilities: 
(1)  NISC-64: 
(a)  Direct  coordination  of  NIC  PMRP  in  accordance  with 
NAVTNTCOMINST  4570. 1A. 
(b)  Establish  and  direct  implementation  of  silver  recovery 
operations  from  photographic  chemistry  in  accordance  with  procedures  outlined 
herein. 
(c)  Comply  with  specifications  of  NAVSUPINST  4570.22  to  insure 
secure  shipment  of  recovered  silver  and/or  silver-bearing  scrap  as  directed  by 
DPDS. 
(2)  NISC-64C  (Support  Coordination) : 
5-3
NISCINST  3120. 1A 
1  T  KOV  1985 
(a)  A  supply  of  replacement  cartridges  will  be  maintained  in  the 
NISC-64  Chemical  Mix  Area.  A  replacement  will  be  issued  upon  receipt  of  a 
filled  one.  The  filled  cartridges  will  be  stored  for  safekeeping  in  the 
NISC-64  area  until  shipment. 
(b)  The  Kodak  IP  Silver  Recovery  Cartridge(s),  furnished  by 
DPDO,  will  be  rigged  to  a  holding  tank. 
(c)  NISC-64C  will  activate  this  sytem  when  sufficient  volume  of 
chemistry  has  been  collected,  per  manufacturer's  recommendations.  In  general, 
an  accumulation  of  at  least  25  gallons  of  the  effluent  is  considered 
desirable:  the  cartridaes  must  be  monitored  frequently  when  in  operation, 
^cr-'.-lgo^  •-?»■-*  •-?■■?»-•■  ".->-—:  >••>  ":~  —wf.-v  •*.♦:  »«r*!  li.-.v  'J0C<  •*'?'.  Lens  of  these 
effluents,  or  approximately  four  months  supply,  whichever  occurs  first. 
(d)  Cartridges  are  serial-numbered  by  the  manufacturer;  a  record 
will  be  maintained  of  those  received,  dates  of  installation/removal  and  dates 
shipped  to  DPDO.   (Figure  5-4  is  a  sample  letter  to  be  used  when  requesting 
shipping  instructions.) 
(e)  NISC-64  will  originate  the  required  correspondence  to  effect 
shipment  and  acquisition  of  replacement  cartridges.  Copies  of  shipping 
documents  and  all  associated  correspondence  will  be  retained  on  file  for  at 
least  three  years. 
(4)  Scrap  photographic  film  and  paper  recovery: 
(a)  Scrap  photographic  film  and  paper  will  be  shredded  and 
stored  in  containers  suitable  for  bulk  shipment.  When  approximately  2000  lbs. 
of  shredded  materials  have  been  collected  NISC-64C  will  notify  NISC-64,  who 
will  obtain  disposition  instruction  from  Defense  Property  Disposal  Service 
(DPDS).  When  shipping  instructions  and  fund  cite  are  received,  the  scrap 
material  will  be  shipped  as  directed  by  DPDS. 
(b)  The  disposition  instructions,  shipping  documents  and  other 
pertinent  documentation  relevant  to  scrap  photographic  film  and  paper  will  be 
maintained  within  NISC-64  for  at  least  three  years. 
501.2  STANDAED  OPERATING  PROCEDURES  FOR  FILM  DESTRUCTION  AND  PRECIOUS  METAL 
RECOVERY  WITHIN  NISC-70 
a.  Film  selected  for  destruction  is  listed  on  an  appropriate  Film 
Destruction  Record  Form.  This  destruction  record  identifies  all  material 
being  destroyed  by  a  specific  control  number  which  is  assigned  by  the 
originator  prior  to  being  received  by  NISC-70.  This  number  provides  an 
effective  control  system  that  will  furnish  an  audit  trail  that  can  be  traced 
if  necessary. 
b.  After  the  film  is  inventoried  and  listed  on  the  Film  Destruction 
Record  Form,  it  is  placed  in  cardboard  boxes  and  sealed  in  accordance  with 
applicable  security  requirements. 
c.  The  boxes  are  placed  on  pallets  (approximately  30-35  boxes  per  pallet) 
and  secured  with  polethylene  straps. 
5-6
NISCINST  3120. 1A 
■  '  •  
OV  198d 
d.  A  courier  receipt  is  prepared  identifying  the  originator  and  number  of 
sealed  boxes  being  transferred  to  DIA  (KTS-4B)  for  subsequent  delivery  to 
Naval  Weapons  Station  -  Earle  for  destruction  and  silver  recovery. 
e.  Arrangements  for  the  transfer  of  this  material  is  made  with  DIA 
(PTS-4B)  at  phone  number  695-9482. 
501.3  STANDARD  OPERATING  PROCEDURES  FOR  PRECIOUS  METAL  RECOVERY  WITHIN  NISC-20 
a.  NISC-20  will  normally  turn  in  excess/scrap  precious  metal  bearing 
materials  (printed  circuit  boards,  cable  connectors,  voltage  regulators,  etc.) 
to  the  servicing  Defense  Property  Disposal  Officer  in  accordance  with 
procedures  specified  by  NAVINTCOMINST  4570.10.  Shipments  will  include  any 
available  information  pertaining  to  the  precious  metals  content  (i.e.,  metal 
type,  quantity,  location)  and  will  clearly  identify  material  (i.e.,  printed 
circuit  board,  manufacturer  and  part  number,  silver/gold  content,  etc.).  All 
reasonable  care  will  be  taken  in  the  packing  of  materials  for  shipment  so  as 
to  minimize  the  possibility  of  theft  or  loss  through  container  damage.  The 
shipments  will  be  made  when  warranted  by  accumulation  of  materials. 
b.  When  the  accumulation  of  materials  warrants  shipment,  it  will  be  sent 
to  the  NISC  mailroom  to  be  shipped  by  registered  mail  to  the  appropriate 
destination,  thereby  furnishing  an  audit  trail  that  can  be  traced  if  necessary. 
501.4.   STANDARD  OPERATING  PROCEDURES  FOR  PRECIOUS  METAL  RECOVERY  WITHIN 
NISC-10  . 
a.  Prepare  material  inventory  and  announce  to  RDT&E  and  ir.'. diligence 
community  of  Qb'M  intent  to  destroy  material. 
b.  Review  any  requests  for  material  and  as  appropriate  forward  material  to 
requestor.  Maintain  a  record  of  receipt  file  for  material  thus  forwarded. 
c.  When  no  further  interest  is  indicated,  contact  respective  Property 
Disposal  Office  (PDO)  Brandywine,  Maryland,  concerning  disposal  of  foreign 
material.  Prepare  Form  1348-1  (Listing  of  Material  to  be  Disposed  of)  and 
forwarded  to  PDO.  Indicate  "DEMILITARIZATION  REQUIRED"  and  declassify 
material  accordingly,  including  removal  of  any  serial  numbers  or 
identification  markings. 
d.  Contact  Washington  Navy  Yard,  Building  216,  Code  414,  telephone  number 
433-3121  and  arrange  transportation.  Prepare  memo  to  NISC-OOR  indicating 
shipping  requirements  (cost,  type  of  truck  and  days  desired).  NISC-OOR  will 
complete  Form  140  and  forward  to  Washington  Navy  Yard. 
e.  Advise  PDO  of  scheduled  delivery  date. 
f .  Provide  NISC-OOR  a  copy  of  delivery  receipt  to  indicate  completed 
action  Figure  5-5  pertains. 
g.  Maintain  an  up-to-date  inventory  of  material  retained  at  OFM  beyond 
the  normal  exploitation  period.  Figure  5-6  pertains. 
5-7
NISCINST  3120. 1A 
I   "   I'll!  IfllM- 
-»■  *■  i.u.'  1300 
CERTIFICATE  # 
DATE: 
TOTAL  RECOVERED 
PRINTED  NAME  OF  TECHNICIAN: 
(TECHNICIAN) 
PRINTED  NAME  OF  WITNESSING  OFFICER: 
(POUNDS)     (OUNCES) 
SEALED  &  DELIVERED  TO  NISC-64: 
(SIGNED) 
(SIGNED) 
I  HAVE  RECEIVED  THE  ABOVE  QUANTITY  OF  SILVER 
FLAKE  FOR  SAFEKEEPING/SHIPMENT: 
(NISC-64) 
DATE: 
COPY  TO: 
NISC-60  DATE: 
INITIAL: 
Figure  5-2 
5-12
NISCINST  3120. 1A 
i  5  nr.v  1985 
(TO  BE  PRINTED  ON  COMMAND  LETTERHEAD) 
4160 
Ser  60/XXXX 
(date) 
From:  Commanding  Officer,  Naval  Intelligence  Support  Center 
To:    Commanding  Officer,  Naval  Weapons  Station  -  Earle  (ATTN:  Defense 
Precious  Metals  Recovery  Office  (DPDM-R) 
Subj:  SHIPMENT  .OF  RECOVERED  SILVER  FLAKE 
Ref:   (a)  DoD  INST  4160. 21M 
1.     Per  reference  (a),   shipping  instructions  and  fund  cite  are  requested  for 
6,200  grams  silver  flake. 
A.   P.    SAMPLE 
By  direction 
Figure  5-3 
5-13
NISCINST  3120. 1A 
1  5  NOV  1985 
(TO  BE  PRINTED  CN  COMMAND  LETTERHEAD) 
4160 
Ser  60/XXXX 
(date) 
Frcan:  Commanding  Officer,  Naval  Intelligence  Suppport  Center 
To:    Headquarters,  Defense  Property  Disposal  Service,  DPDS-RP,  Federal 
Center,  Battle  Creek.  MI  49016 
Subj:  SHIPMENT  OF  EXHAUSTED  SILVER  RECOVERY  CARTRIDGES 
Ref:   (a)  DoD  INST  4160. 21M 
1.  Per  reference  (a),  shipping  instructions  and  fund  cite  are  requested  for 
seventeen  Kodak  Model  IP  Silver  Recovery  Cartridges. 
2.  Serial  numbers  of  the  cartridges  are  as  follows: 
28973 
30057 
245594 
245799 
26409 
245679 
245593 
352895 
245607 
245668 
454682 
343399 
18427 
202994 
245657 
335736 
335778 
A.  P.  SAMPLE 
By  direction 
Figure  5-4 
5-14
NISCTNST  3120. 1A 
I  H  !;0V  1985 
TRANSFER/RECEIPT  FORM  FOR  PRECIOUS  METAL  RECOVERY  PROGRAM 
NFMP  CONTROL  NUMBER  DATE 
From:  NFMP  Project  Manager,  Naval  Intelligence  Support  Center 
To:    Property  Disposal  Office    
Ref :   (a)  NISCINST  3120.1 
1.  In  accordance  with  reference  (a),  a  total  of   of 
precious  metal  is  delivered.  pounds/ounces 
Witnessing  Officer  Signature        NFMP  Project  Manager  Signature 
Printed  Name  Printed  Name 
Date 
From:  Property  Disposal  Office   
To:    NFMP  Project  Manager,  Naval  Intelligence  Support  Center 
1.  I  acknowledge  receipt  for  the  above  quantity  of  precious  metal  from  NFMP 
this  date. 
Signature  Property  Disposal  Office 
Printed  Name 
Copy  to: 
NISC-60 
NISC-COR 
NISC-COO 
Figure  5-5 
5-15
NISCINST  3120. 1A 
1 S  NOV  1985 
NI-'MP   PRECIOUS   METAL  IN-HOUSE  COLLECTION   LOG 
Responsible 
Project  Name/              TyP«*  of                     Amount:                                                   NPMP  Project  Date  Date 
Dat«j       Control  Number       Precious  Metal     Pounds/Ounces  location   Manager   Rt  j.;ived     Transfer     Disposition 
Figure   5-6
NISCINST  3120.1 A 
1  5  NOV  1985 
CHAPTER  6 
REGULATIONS  AND  ADMINISTRATION 
600.  MANNING 
The  Manpower  Authorization  for  NISC  is  promulgated  by  the  Chief  of  Naval 
Operations  and  expresses  in  detail  the  quantity  and  skills  of  military  and 
civilian  personnel  to  be  assigned  to  NISC.  The  Manpower  Authorization  is 
maintained  ty  NISC-OSP  for  civilian  personnel  and  NISC-OSP2  for  military 
personnel.  All  requested  changes  to  the  Manpower  Authorization  shall  he 
submitted  to  NISC-OSP  (civilian  personnel)  and  NISC-OSP2  (military  personnel) 
for  appropriate  review  and  submission  per  OPNAVINST  1000.16  to  Chief  of  Naval 
Operations  (CNO)  via  Commander,  Naval  Intelligence  Command  (COMNAVINTCOM). 
oamvIOTCOM,  as  the  Manpower  Claimant,  performs  final  review  of  all  change 
requests  and  forwards  those  requests  recommended  for  approval  to  CNO  with 
appropriate  recommendations  including  comments  concerning  the  applicability 
and  availability  of  compensation. 
601.  UNIFORM  POLICY  AND  DRESS  CODE 
a.  Military  Personnel. 
(1)  U.S.  Navy  Regulations  (NAVPERS  1566E)  is  the  basic  directive 
governing  the  wearing  of  uniforms  and  civilian  attire  by  naval  personnel.  The 
Commandant,  Naval  District  Washington,  D.C.  is  assigned  responsibility  for 
establishing  and  controlling  uniform  policies  within  the  District  and  for 
prescribing  uniforms  for  season,  day,  or  special  occasions  which  will  provide 
the  greatest  uniformity  of  appearance  as  promulgated  by  NDWINST  1020.5 
series.  The  Commanding  Officer,  Naval  Intelligence  Support  Center  prescribes 
the  Uniform  of  the  Day. 
(2)  The  Service  Dress  Blue  uniform  is  a  basic  uniform  for  naval 
officers  and  enlisted  persons  and  may  be  prescribed  year  round.  The  Summer 
White  uniform  may  be  prescribed  as  appropriate  during  warm  weather.  The 
Service  Dress  Blue  blouse  may  be  removed  while  in  the  office  and  while 
coordinating  with  other  offices.  However,  the  blouse  must  be  worn  when 
patronizing  the  NIC-II  Building  cafeteria,  barbershop,  and  credit  union.  The 
wearing  of  tho  vest  does  not  eliminate  the  need  for  wearing  the  Service  Dress 
Blue  blouse.  The  white,  long  sleeve,  soft  shoulder  board  shirt  may  be  worn 
without  the  Service  Dress  Blue  blouse  throughout  the  building.  The  shirt  and 
soft  shoulder  boards  are  to  be  worn  without  ribbons  or  breast  insignia  and  are 
not  authorized  for  wear  outdoors  without  the  blouse. 
(3)  The  Dungaree  uniform  is  authorized  for  wear  when  the  nature  of 
the  work  to  be  performed  would  unduly  soil  the  uniform  of  the  day.  Personnel 
engaged  in  work  requiring  the  Dungaree  uniform  will  normally  be  allowed  to 
patronize  the  cafeteria,  barbershop,  credit  union,  and  visit  other  offices  or 
spaces  in  the  NIC-II  building  as  required  during  the  working  day,  provided  the 
uniform  involved  is  not  unduly  soiled  with  grease,  ink,  or  otherwise  has 
become  objectionable.  The  Dungaree  uniform  is  not  to  be  worn  to  or  from  work, 
or  away  from  NISC  except  while  engaged  in  a  working  party  or  detail  on  a 
military  reservation  and  while  in  transit  to  or  from  such  a  working  party  or 
6-1
NISCINST  3120. 1A 
(2)  NISC  division,   branch,   and  section  heads  will  maintain 
re^iSSts*  empl0yeGS  Uslng  the  Pro9ram  in  order  to  meet  command  production 
(3)  Employees  may  work  no  more  than  five  consecutive  hours  before 
■J£  r^ire<?  t0  take  a  lunch  break'     ™nch  breaks  will  be  taken  during  the 
fi       f  
J      ^™?  Time  P8*1**1  (113°  throu3h  1300)  and  must  consist  of  no  less 
than  the  authorized  30  minutes  nor  more  than  1  1/2  hours.     The  normal  working 
week   is  8  hours  every  day,    5  days  a  week,  Monday  through  Friday. 
(4)  Employees  will  be  held  responsible  for  attendance  at  scheduled 
meetings.     Starting  time  each  day  for  personnel  on  flexitime  is  at  the 
Jr™!:''""       *"~  0!^177r-    «-.—-.  ^.'^^  «^r\f  ro-,-  ycrk  hours  in 
.   -"~ ST'-~  *--'    -•"-  -■■*-" -~v '*•*■'  "t   .  :-  ;::r-  „::i:.;-  .•.•_;'-.  load  and 
computer  operations.  Where  necessary,  the  supervisor  is  authorized  to  assign 
minimum  coverage  personnel  from  0600  to  0930  or  1430  to  1800  if  adequate 
coverage  is  not  obtained  through  normal  flexitime  operations.  The  hours  of 
Sefi?  Positions  should  usually  coincide  as  closely  as  possible  with  those 
of  their  supervisors. 
ntw  ^J5^-,™1  ^°yees  "to  take  advantage  of  flexitime,  i.e.,  arrive 
22f  -^  ?  3°u     epart  °ther  than  1600'  wil1  si9n  in  each  morning  and  out 
each  night  m  the  Daily  Time  Legs  which  will  be  provided  at  convenient 
locations.  These  logs  will  be  used  by  authorized  timekeepers  to  maintain  the 
Bi-Weekly  Pay  Checks. 
(6)  Employees  are  responsible  for  the  Weekly  Time  Recording  Sheet 
used  for  production  management  control.  These  sheets  will  be  submitted  to 
supervisors  by  0930  Monday,  or  in  the  case  of  holidays,  Tuesday. 
FLEXITIME  PERIODS 
0600 
3  1/2  hours  FLEXIBLE  TIME 
0700 
0800 
0900 
J5SJ     _„         x  1/2  *°urs  core'time" 
1200                         2~tours 
1300    „   .  
FLEXIBLE  TIME 
\^Q            1  1/2  hours  CORE  TIME 
1500  ~ 
170°  3  1/2  hours  FLEXIBLE  TIME 
1800    
with  ™e~  ThS  h°UrS  during  which  a11  empioyees  must  be  present  or  be  charged 
FLEXITIME  TIME  -  The  hours  during  which  employees  may  plan  their  time  of 
arrival  to  and  departure  from  the  office. 
6-4
NISCINST  3120. 1A 
;  
■'■  f:nv  1985 
604.   OVERTIME  AND  COMPENSATORY  TIME 
a.  Basic  Policies 
(1)  Increased  overtime  costs  and  the  lack  of  compensatory  time  use  in 
lieu  of  overtime  is  a  continuing  problem.  No  person  except  the  Commanding 
Officer  or  the  Executive  Officer  will  direct  or  approve  overtime  work  which 
will  result  in  overtime  pay  and  compensatory  time.  Requests  for  authorization 
for  overtime  shall  be  limited  to  the  following  cases: 
(a)  Urgent  fleet  readiness 
(b)  Emergencies 
(c)  Safeguarding  life  and  property 
(d)  Instances  where  savings  can  be  clearly  demonstrated. 
(2)  In  application  of  overtime  standards,  employees  of  NISC 
regardless  of  assignment,  shall  be  treated  equally  and  fairly. 
(3)  Authorization  of  overtime  work  shall  be  in  writing  in  advance  of 
the  performance  of  the  work,  except  when  the  situation  prevents  prior- 
approval,  in  which  instance  written  approval  will  be  accomplished  not  later 
than  the  first  working  day  after  the  overtime  work. 
(4)  Overtime  work  means  work  in  excess  of  8  hours  in  a  day  or  in 
excess  of  40  hours  in  an  administrative  work  week  that  is  officially  ordered 
or  approved  and  is  performed  by  an  employee. 
(5)  Overtime  pay  is  paid  at  the  hourly  rate  of  one  and  one-half  times 
the  employee's  hourly  rate  of  basic  pay.  Employees  whose  rate  of  basic  pay 
exceeds  the  minimum  rate  of  GS-10  will  receive  overtime  at  the  hourly  rate  of 
one  and  one-half  times  the  hourly  rate  of  basic  pay  at  the  minimum  rate  for 
GS-10.  Under  no  condition  will  the  aggregrate  rate  of  pay  for  any  pay  period 
exceed  the  maximum  rate  authorized  for  a  GS-15. 
(6)  Compensatory  time  is  time  off  from  an  employee's  scheduled  tour 
of  duty  instead  of  payment  of  overtime  pay.  It  is  accured  at  a  rate  equal  to 
the  amount  of  time  spent  in  overtime  work. 
(7)  SES  employees  are  excluded  from  payment  of  overtime  or  crediting 
of  compensatory  time. 
(8)  Employees  whose  basic  rate  of  pay  is  more  than  the  maximum  rate 
of  pay  of  GS-10  should  be  credited  with  compensatory  time  in  lieu  of  overtime 
pay.  Exceptions  will  require  approval  by  the  Commanding  Officer  and  must  be 
in  the  best  interest  of  the  Command. 
(9)  Wage  grade  employees  will  be  paid  overtime.  All  other  personnel 
whose  basic  rate  of  pay  is  less  than  the  maximum  rate  of  pay  of  GS-10  have  the 
option  of  choosing  overtime  pay  or  compensatory  time. 
6-5
NISCINST  3120. 1A 
I  z  MOV  1985 
(2)     Compensation  for  extensive  or  unusual  working  hours. 
ina^ate'auJr^'Sl^l^Lr  "*'«*  "  WM<*  "-1  "^  is 
peak  traffic  J^Sf  "*"*  -1*"""  **  long  ,*ekends  or  avoidance  of 
shal, 'no?  ,!^Ur  Ub?rty  Ste11  lnClUle  two  «>n^^tive  non-working  days  ana 
shall  not  uitfer  any  circumstances  extertf  beyoitf  96  hours. 
a.  The  authority  to  approve  requests  for  routine  leave  is  vested  in  lin* 
S?S2 J?J?  ^  delG9ated  °nlY  t0  PSrSOnS  iR  the  --Jl  liS  su^evis  on? 
2?J5f  ??.  ^*ieaVB  1S  3  mtter  °f  administrative  discretion  to  te 
rSSslor^leat/ST^8  SUPervisor-     *»  determining  whether  or  not 
requests  for  leave  shall  be  approved,    supervisors  should  consider  workload 
to  bTSSTto  a^yt^*™3  leaVS  re°°rd  ^  the  ««»*  of  lL"  nSskry 
to  be  taken  to  avoid  forfeiture.  Further,  an  employee  may  be  required  to  tali 
annual  leave  under  conditions  set  forth  in  CMMI  63uT  required  to  take 
b.  The  procedures  as  outlined  below  shall  apply  to  all  types  of  leav* 
(i.e.,   annual  leave,   sick  leave,   voting  leave,   etc.). 
Leave     J-Hi   ^  S??68  *?U  requeSt  leave  *  submitting  an  Application  for 
to  ^JSe-*  —  ?  SS*?  S!^rvisor  for  approval.     Following  approval, 
«..  ^me^epe,   „.»Ai  .eoord  <±e- leave- on  the  Time  and  Attendance  Cardf 
by  teleritoL  SSE2T?  Wh°  a?PrOV?  emBt9ency  leave  °"  the  basis  of  requests 
£J™«?m     i  tele9raP^  or  "an*  Prior  to  the  employee's  return,  will  be 
tnS  SstJnSs  2STi2  SUdh  leaVS  t0  thS  t^^Ser  ^r  recording:     In 
tnose  instances  where  the  supervisor  withholds  approval  disapproval  of 
STi^^iSormJ^^^/6^5  t0  ^   the  -355  «U1  keep 
tne  cimeKeeper  informed  of  the  employee's  status. 
iimn^ai.  In  ?ase''s  °f  minor  ^^gencies,  employees  must  notify  their 
S        3^?"toUr  aftSr  ^  ^inni^  of  the  vorkd?  as  to  leave 
SSilv'n^SlfT  ^3°r  ^^aency*   suc»  as  serious  accident  or  death  of  a 
2Si  r2S5»^  ^nSld^ation  ^^  be  given  by  supervisors  in  enforcing 
£5deST  or^T-^^3*,  t™  "n^^aeen  circumstances,  such  as  minor 
accidents,  ordinary  illness  of  the  employee  or  members  of  his  family,  etc. ,  do 
S£;J,n  a3LCB?e  DUStify  failure  to  n*1^  their  immediate  supervisor 
^rvrLr^uS'bT^^^JL1!  "°  remiSSi°n  °f  the  -quirenent  that  the 
thK X!  su^rviSr^ X&ed:  •  ^  faCt  that  *"  «PKy»e  notifies  someone  other 
sick)  Save^S.Hr1; VS  tinBkeeP^  duty  officer,  etc.,  that  emergency  (or 
leave      SSwi!^-^  does  ™t  ln  itself'  institute  approve  of  such 
du^H*™^f S!      r U  ^  thelr  s^r^sors  apprised  of  the  estimated 
irdisSD?ovl^  f  ^reqUirement*     Failure  to  ^ive  such  "**«  may  result 
iarran?    SSal^l      T  t0  ™aut*>rize<i  absence.     If  the  circumstances 
warrant,  annual  leave  or  leave  without  pay  may  be  granted. 
6-12
NISCINST  3120. 1A 
i  a  -uV  1985 
(4)  No  medical  certificate  is  required  for  sick  leave  of  three  days 
or  less.  However,  in  individual  cases,  if  there  is  reason  to  believe  an 
employee  might  be  abusing  sick  leave  privileges,  a  medical  certificate  may  be 
required  to  support  an  application  for  sick  leave  involving  three  working  days 
or  less.  Periods  in  excess  of  three  working  days  will  normally  be  supported 
by  a  medical  certificate  to  be  filled  within  15  days  after  return  to  duty. 
Under  unusual  circumstances,  in  lieu  of  a  medical  certificate,  a  personal 
certificate  may  be  approved  by  the  employee's  supervisor.  If  an  employee 
fails  to  file  a  medical  or  a  personal  certificate  within  the  prescribed  time 
limit,  the  period  of  absence  may  be  approved  as  annual  leave,  if  accured,  or 
as  leave  without  pay.  The  supervisor  may  also,  at  his  discretion,  withdraw 
prior  approval  of  leave  if  the  requested  documentation  is  not  provided  by  the 
employee,  or  such  documentation  is  not  considered  satisfactory,  and 
retroactively  charge  the  period  of  absence  to  absence  without  leave. 
c.  Department  heads  are  responsible  for  the  uniform  application  of  policy 
and  procedures  concerning  leave  for  civilian  employees,  and  for  assuring  that 
the  administration  of  leave  within  their  departments  complies  with  this 
instruction  and  CMMI  630. 
d.  Supervisors  are  responsible  for  granting  leave  to  civilian  employees 
in  accordance  with  policies  and  procedures  outlined  in  this  article  and 
CMMI  630. 
e.  Employees  will  advise  their  immediate  supervisors  far  enough  in 
advance  of  their  annual  leave  plans  in  order  that  supervisors  may  plan  leave 
schedules.  Employees  are  encourage  to  plan  their  leave  in  increments 
throughout  the  year  so  that  approval  of  leave  requests  will  not  be  limited  by 
quotas. 
Reference:  CMMI  630 
FPM  ltr  630.22  of  11  Jan  74 
609.  LOCAL  TRAVEL 
a.  These  instructions  apply  to  both  military  and  civilian  employees 
assigned  to  the  Naval  Intelligence  Support  Center  who  perform  reimbursable 
travel  in  the  Washington,  D.C.  area.  Local  travel  is  defined  as: 
(1)  Military  -  the  round  trip  distance  is  less  than  100  miles. 
(2)  Civilian  -  the  total  time  of  the  trip  is  less  than  10  hours. 
b.  Department  heads  will  coordinate  and  authorize  local  travel  and 
preparation  of  reimbursement  claims  for  personnel  assigned  to  their  respective 
departments.  Each  department  head  will  signify  his  approval  by  initialing 
alongside  claimant's  signature.  Each  department  head  has  the  responsibility 
to  hold  expenses  down  and  investigate  the  nonavailability  of  official 
transportation. 
c.  The  department  head  will  certify  that  the  local  claim  for  reimbursement 
is  correct  and  proper  for  payment  and  approved  as  advantageous  to  the 
Government.  In  order  to  verify  a  local  travel  claim  is  advantageous  to 
6-13
NISCINST  3120. 1A 
\  5  NOV  "i355 
k.  The  department/staff  head  will  sign  block  8  indicating  approval  as 
advantegeous  to  the  Government  and  enter  the  date  and  anount  for  which 
approved.  The  amount  will  be  as  shown  in  the  "Grand  Total"  block  of  the  form 
unless  he  disallows  certain  expenses  or  there  is  an  error  in  computation,  in  
'
which  case  he  will  correct  the  error  and  indicate  his  reason  for  disallowing 
specific  expenses. 
1.  The  SF-1164  is  forwarded  by  the  department  to  NISC-C6P2  for 
certification  and  proper  accounting  classification  data.  The  claim  wil3  then 
be  forwarded  to  the  Navy  Regional  Finance  Center  (Crystal  City)  for  payment. 
-       «*— d-^  T^.b1-  of  Lr.~l  Distances  from  NISC: 
Place 
  —  One-Way  Distance  (miles) 
Andrews  AFB   s        3 
Annapolis,  Maryland   ....... .. ...I...............]..  .40 
Arlington  Hall  Station   ....'!.*.".'.'!.*..".."  .15 
Beltsville,  Maryland   ...'.'...'....'.  ...'.25 
Central  Intelligence  Agency  (CIA)   ..]   22 
Chesapeake  Beach   '.'.'.'.'.'.'.'.'.  .'.'.'.34 
Civil  Service  Commission         6 
Crystal  Plaza           , -. 
DIAC      5 
Fort  Meade,  Maryland   •>•'-........................  .24 
Germantown,  Maryland   48 
Hoffman  Building   ." .  [  [ 
'..'.'..'.'..'.'.'.'.,,'.         13 
McLean,  Virginia   .*.".".!.*!   38 
Naval  Station   .[[[    c 
Navy  Yard   ..!................!.!!!.'  .5 
Naval  Photographic  Center  (NPC) .....!!!!!!!!!!! 1 ! 1 1 
]!!"]** "  5 
Navy  Research  Lab  (NRL)   .'.*.'"!.'!!.'!!.'  .10 
Pentagon   !!!!!!!!!!!!!!   12 
Rockville,  Maryland           *  "35 
Rosslyn  Circle,  Virginia   "   13 
Springfield,  Virginia   .24 
Washington  National  Airport   !.!!!!!!!!!!!!!  .14 
References:  Joint  Travel  Regulations 
Navy  Travel  Instructions 
NAVINTCOMINST  7240.1  series 
610.  GOVERNMENT  VEHICLE  TRANSPORTATION 
The  following  procedures  will  be  followed  regarding  transportation 
a 
services  within  this'command: 
(1)  Use  of  Government  Vehicles 
4-^  .n  kttoo  (a)  The  TransP°rtation  Office  provides  limited  passenger  service 
a?   \TSo  v.pers°nnel  throu9tout  the  Greater  Washington  Metropolitan  Area. 
Also,  NISC  has  a  limited  number  or  U-Drive  vehicles  which  are  available  for 
6-16
NISCINST  3120. 1A 
.„  J    ,_  15  NOV*  1£S5 
use  provided  the  operator  has  a  current  state  and  government  drivers  license. 
Applications  for  a   government  drivers  license  may  be  obtained  from  the  NISC 
Transportation  Office. 
(2)  Requests  for  Transportation 
(a)  Requests  for  transportation  will  be  submitted  to  the  NISC 
Mobile  Vehicle  Dispatcher  on  Form  2856.  Requests  will  be  signed  by  the 
department  or  division  head  and  will  include  the  requestor's  telephone 
number.  If  government  transportation  is  not  available  the  dispatcher  will 
provide  the  requests  with  a  line  number  for  non-availability  of  government 
transportation  for  use  when  filing  local  transportation  settlement  claims. 
(b)  Requests  for  transportation  for  chauffeur  driven  and/or 
U-Driye  vehicles  will  be  submitted  24  hours  in  advance  to  facilitate 
planning.  Requests  for  special  means  of  transportation  such  as  trucks  or 
buses,  must  be  submitted  two  weeks  in  advance.  Short-notice  requests  for 
transportation  will  be  accepted  only  if  drivers /vehicles  are  available. 
(c)  The  transportation  foreman  and/or  dispatcher  will  coordinate 
all  requests  for  transportation. 
(d)  Requestor  will  notify  the  dispatcher  of  cancellation  or 
changes  to  the  request.  Transportation  will  not  be  reserved  for  more  than 
15  minutes  beyond  requested  time. 
(e)  Unless  a  definite  pick-up  time  can  be  given,  pick-up  will  be 
upon  telephone  notification. 
b.  The  following  regulations  and  procedures  will  be  used  in  the  operation 
of  government  controlled  and  leased  vehicles. 
(1)  Utilization  of  Vehicles 
(a)  The  use  of  all  Navy-owned  and  controlled  motor  vehicles 
shall  be  restricted  to  official  purposes  only.  The  term  "official  purposes" 
means  travel  must  be  performed  by  a  person  in  official  capacity.  This 
precludes  the  use  of  government  vehicles  for  personal  use.  The  purpose  of  the 
trip  must  be  related  to  the  performance  of  official  duties  or  in  connections 
with  activities  conducted  under  official  authorization. 
(b)  The  use  of  official  vehicles  for  private  purposes  of  any 
type  is  specifically  prohibited  by  law. 
(c)  The  utilization  of  a  government  vehicle  is  with  the 
understanding  that  the  operator  is  personally  responsible  for  the  payment  of 
fines  or  fees  resulting  from  any  traffic  violations  occurring  while  operating 
the  vehicle. 
(d)  All  material  to  be  transported  will  be  clearly  marked  with 
the  address  of  the  recipient,  to  include  directions  if  needed,  any  special 
handling  instructions,  and  the  name,  phone  number,  room  number  and  building 
number  of  the  recipient. 
6-17
NISCINST  3120. LA 
(e)  Official  vehicles  will  not  be  utilized  for  trips  to  or  from 
local  transportation  terminals  for  personnel  on  travel  orders  except  in  an 
emergency  or  when  official  visitors  have  teen  invited  to  participate  in  DoD 
activities  at  their  own  expense.  Official  vehicles  will  not  be  used  for  trips 
to  hotels,  clubs,  restaurants,  other  places  of  public  entertainment  or 
residences  unless  such  trips  can  be  unquestionably  justified  as  necessary  for 
official  business. 
t  .       ^  Command  vehicle  operators  are  not  allowed  to  wait  more  than 
1^  minutes  to  pick-up  passengers,  nor  more  than  15  minutes  at  their 
destination  unless  "remain  with"  authorization  has  been  issued  tv  the 
dispatcher.  J 
(a)  No  person  shall  operate  an  official  government  vehicle 
without  having  in  his  possession  a  valid  state  drivers  license  and  a  valid 
government  drivers  license. 
(k)  No  person  shall  operate  a  government  vehicle  while 
intoxicated  or  under  the  influence  of  controlled  substances. 
*.-    ■>        (°?  "^."""fc^  displayed  on  the  side  of  the  vehicle  serves  as 
the  vehicle  registration  number. 
u     **■  ,(d?  M1  vshicle  operators  will  be  familiar  with  arri  observe  all 
traffic  regulations  in  the  Maryland,  Virginia  and  Washington  Metropolitan 
area,  always  driving  in  a  safe,  cautious  manner. 
(e)  Physical  or  mechanical  discrepancies  affecting  the  safe 
operation  of  the  vehicle  will  be  noted  and  appended  to  the  clipboard  of  the 
vehicle. 
(f)  No  food  or  drink  will  be  opened  or  consumed  in  the  vehicle 
and  all  trash  will  be  removed  from  the  vehicle  at  the  completion  of 
utilization. 
(3)  Accident  Reports:  The  operator  of  a  government  owned  or  private 
yenicle  being  operated  by  a  government  employee  on  official  business  involved 
in  a  motor  vehicle  accident  will  ensure  that  the  following  instructions  are 
strictly  a.anered  to: 
(a)  Stop  immediately;  determine  whether  any  personal  injuries 
occurred,  and,  if  so,  help  the  injured  secure  prompt  medical  care;  request 
ambulance  services  if  needed. 
(b)  Call  local  police;  notify  GSA  or  reservation  police  if 
accident  occurred  on  government  property. 
...  .      (c)  Do  not  move  any  vehicle  involved;  however,  to  prevent 
additional  accidents,  place  flares,  flags  or  station  someone  well  in  back  of 
the  accident  to  varn  oncoming  vehicles;  at  this  time,  clear  the  roadway  of  any 
debris,  especially  glass  and  sharp  metal,  if  possible. 
6-18
NISCINST  3120. 1A 
(d)  Do  not  make  or  give  any  statements  or  express  an  opinion 
regarding  the  accident. 
(e)  Notify  your  supervisor  or  the  dispatcher  fcy  the  most,  rapid 
means  available,  preferably  by  telephone,  so  that  an  investigation  can  be  made 
while  all  the  witnesses  and  other  evidence  are  readily  available.  Use  the 
emergency  phone  numbers  maintained  on  a  list  in  the  glove  compartment  of  each 
vehicle. 
(f)  Furnish  to  any  person  directly  involved  in  the  accident  a 
completed  Accident  Identification  Card.  Blank  forms  are  maintained  in  each 
vehicle. 
(g)  Obtain  the  names,  business  and  home  addresses  and  phone 
numbers  of  all  vehicle  operators  involved  in  the  accident.  Further,  record 
their  drivers  license  numbers,  car  registration  numbers,  and  names  arri 
addresses  of  insurance  companies. 
(h)  Obtain  the  names,  business  and  local  addresses  and  phone 
numbers  of  all  witnesses.  Record  names,  rank,  and  badge  numbers  of  all 
traffic  or  police  officials  at  the  scene.  Ensure  correct  spelling  is  used  in 
all  information. 
(i)  Fill  out  SF-91  (Operator's  Report  of  Motor  Vehicle  Accident) 
at  the  scene.  Copies  of  this  form  are  kept  in  the  glove  compartment  of  all 
government  motor  vehicles. 
(j)  Ensure  all  material  being  transported  at  the  time  of  the 
accident  is  safeguarded  at  all  times  by  appropriately  cleared  personnel. 
(k)  Neither  admit  any  responsibility  nor  sign  any  statements. 
References:  OPNAVINST  11240. 8F 
OPNAVINST  11240.15 
OPNAVINST  11240. 16A 
DoDINST  4500. 36R 
NAVFAC  P-300 
611.  TEMPORARY  ADDITIONAL  DUTY  (TEMftDD) 
a.  Temporary  additional  duty  orders  are  orders  which  assign  a  person  to 
temporary  duty  in  addition  to  his  present  duties  and  which  direct  him  upon 
completion  of  this  temporary  additional  duty,  to  resume  his  regular  duty  or 
temporary  duty.  When  travel  is  involved,  one  journey  away  from  the 
individual's  duty  station  to  one  or  more  places  and  a  return  journey  to  the 
duty  station  are  directed  in  the  orders.  Except  when  specifically  directed  by 
the  Chief  of  Naval  Personnel,  TEMftDD  orders  automatically  expire  when  the 
individual  returns  to  his  duty  station,  unless  such  return  is  incident  to 
necessary  change  of  plane  or  train  enroute  to  the  next  TEMADD  station  and  no 
unnecessary  delay  is  taken  in  making  such  a  change,  or  unless  the  individual 
returns  for  personal  reasons.  Authority  to  authorize  "revisit  permanent  duty 
stations"  is  not  delegated.  Personnel  on  TEMADD  remain  attached  to  the 
station  from  which  they  initially  proceeded  on  temporary  additional  duty. 
6-19
NISCINST  3120. LA 
1  5  NOV  1935 
b.  Travel  status  is  necessary  to  effect  entitlement  to  per  diem.  Travel 
status  is  not  considered  affected  when  TEMADD  is  within  the  metropolitan  area 
limits  of  the  duty  station  by  virtue  of  the  TEMADD.  Travel  within  the  limits 
of  the  duty  station  is  not  considered  within  the  purview  of  this  article? 
however,  if  otherwise  authorized,  such  travel  should  be  reimbursed  in 
accordance  with  Chapter  4,  Part  K  of  the  Joint  Travel  Regulations  and 
article  640  of  this  manual. 
c.  Issuing  an3  funding  of  TEMADD  orders  shall  be  under  the  control  of  the 
Head,  Office  of  Support  Programs  (NISC-OSP). 
i)aoh  cz*?;:?  <■    iut  :z-\>-.s  .v.;;=_  _«r  o--,r.&'.  :_-y  'ci  i  di  vis  ion/branch  head  of  the 
person(s)  concerned,  as  well  as  the  department  head  or  someone  designated  to 
sign  for  him.  All  TEMADD  requests  must  be  submitted  to  NISC-OSP2  10  working 
days  prior  to  the  anticipated  date  of  departure.  To  ensure  proper  handling, 
they  should  be  hand,  carried  to  the  Travel  Clerk  for  administrative  approval. 
e.  Emergency  requests  should  be  designated  as  such  and  are  handled  in  the 
same  manner  as  outlined  above.  Unfunded  emergency  trips  must  be  accompanied 
by  written  justification  citing  directing  authority. 
f .  TEMADD  Travel  Requests  requiring  CCMNAVINTCOM  approval  are  to  be 
handled  similarly  to  the  procedures  outlined  above  except  the  unprogrammed 
requests  must  be  submitted  15  working  days  prior  to  the  date  of  departure  with 
a  written  justification  attached. 
g.  When  the  travel  order,  advance  authorization  form,  transportation 
requests  (TR's),  tickets  and/or  proper  documentation  have  been  prepared  by  the 
travel  clerk,  he  will  advise  the  requestor  that  the  "travel  package"  is  ready 
to  be  picked  up. 
h.  The  traveler  is  responsible  for  arranging  airline,  rental  car,  lodging 
reservations.  Airline  reservations  should  be  obtained  from  the  travel  office 
at  the  Navy  Yard  for  travel  in  CCNUS  and  PSD  Anacostia  for  travel  outside 
CONUS.  If  traveling  to  a  military  installation  BOQ  or  BEQ  reservations  are 
required.  Telephone  numbers  are  available  in  the  travel  office.  If  BOQ/BEQ 
is  not  available  then  a  five  digit  non-availability  number  should  be  obtained 
and  annotated  on  the  travel  request. 
i.  The  Comptroller  of  the  Navy  directs  that  "Commanding  Officers  of 
civilian  and  military  travelers  will  request  collection  of  travel  advanced  by 
deduction  from  the  traveler's  pay  when  they  fail  to  file  a  claim  within 
5  calendar  days  following  their  return...."  In  addition,  if  a  traveler's 
advance  is  determined  to  be  larger  than  the  entitlements  earned,  he  is 
required  to  remit  the  excess  advance  within  20  days. 
j.  Requests  for  Travel  Clearances: 
(1)  Visits  to  a  specific  command,  or  an  individual  on  official  travel 
in  an  area,  though  a  specific  command  is  not  being  visited,  require  prior 
clearances.  The  classification  of  the  visit  will  dictate  the  classification 
6-20
NISCINST  3120. 1A 
'  >'  '  ■"'•■•'  Wft1^ 
of  the  area  clearance  request.  NOTE:  Area  clearance  messages  will "not  be 
used  to  schedule  visits.  The  visit  should  have  been  arranged  by  separate 
correspondence. 
(2)  Personnel  on  official  travel  to  areas  requiring  clearance  urrier 
the  guidelines  set  forth  in  OPNAVINST  4650.11  series  are  responsible  for 
requesting  their  clearance.  Additionally,  all  area  clearance  messages  will  be 
released  by  NISC-01  after  a  chop  from  NISC-OSP2. 
k.  Obtaining  Passsports: 
(1)  Official  no-fee  (red)  passports  may  be  obtained  for  travelers 
under  official  orders  to  an  overseas  location.  Applications  may  be  obtained 
from  NISC-OSP2. 
(2)  Regular  fee  (blue)  tourist  passports: 
(a)  Personnel  traveling  under  official  orders  to  or  from  high 
threat  area  or  high  risk  airports  by  commercial  air  are  authorized  to  obtain 
and  use  the  regular  fee  (blue)  tourist  passports  for  security  reasons. 
Appropriate  visas  must  be  obtained.  Reimbursement  for  costs  of  passports  and 
visas  obtained  under  these  conditions  is  authorized.  Contact  NISC-OSP2  for 
updated  information  on  designated  areas. 
(b)  Some  countries  have  strict  rules  as  to  the  type  of  passport  or 
visa  required  for  entry.  Restrictions  on  the  use  of  regular  fee  (blue) 
tourist  passports  must  be  determined  prior  to  commencement  of  travel, 
(c)  Reimbursement  for  regular  fee  (blue)  tourist  passports  for 
personal  travel  is  not  authorized. 
(d)  When  traveling  to  a  high  treat  area  or  high  risk  airport  contact 
NISC-CSO  for  a  security  briefing. 
611.1  VISITS  TO  NISC  NAVAL  RESERVE  INITS 
a.  The  Naval  Reserve  Intelligence  Program  (NRIP)  is  essential  to  NISC 
intelligence  production.  The  core  of  the  Reserve  support  is  provided  by  the 
fifteen  NISC  Reserve  Units  throughout  the  United  States  which  have  an 
allowance  of  341  billets  (228  officers  and  113  enlisted).  These  units  are 
engaged  in  approximately  50  Mobilization  Readiness  Projects  (MRP)  in  support 
of  NISC.  Supplementing  the  efforts  of  the  NISC  Reserve  Units  are  an  additional 
20  non-NISC  Reserve  Units  which  provide  support  on  twenty  Reserve  Intelligence 
Support  Projects  (RISP). 
b.  Coordination  between  NISC  and  our  units  is  achieved  principally 
through  ACDUTRA  here  by  unit  members  and  by  visits  of  NISC  personnel  to  the 
units.  Budgetary  considerations  will  normally  preclude  visits  solely  for  the 
purpose  of  liaison  and  coordination. 
c.  Despite  budgetary  constraints,  it  is  desirable  that  each  of  the 
fifteen  NISC  Reserve  Units  be  visited  at  least  once  (but  generally  not  more 
than  twice  annually)  by  senior  NISC  personnel  (LCDR  and  above  or  GS-13  and 
above)  in  conjunction  with  required  travel  they  are  performing  on  regular  NISC 
6-21
NISCINST  3120. 1A 
i  5  NOV  1955 
business.  In  executing  their  primary  travel  duty,  required  additional  travel 
and  per  diem  expenses  may  be  authorized  to  permit  diversions  in  travel  up  to 
serveral  hundred  miles  and  extensions  up  to  several  days  so  that  NISC 
personnel  can  visit  NISC  Reserve  Units  during  their  drill  weekend. 
d.  To  coordinate  visits  to  NISC  Reserve  Units  by  NISC  personnel,  all 
travel  requests  for  officers  in  the  grade  of  ICDR  and  above  and  civilian 
employees  GS-13  and  above  will  be  submitted  via  the  NISC  Reserve  Program 
Coordinator  (NISC-0004) .  The  Reserve  Program  Coordinator  will  chop  the 
requests  to  determine  the  availability  of  a  unit  during  the  period  of  travel 
and  note  the  estimated  additional  cost  for  the  conduct  of  a  visit  to  the  unit. 
A  plan  of  the  day  will  be  published  daily  by  the  Executive  Officer  or  his 
authorized  representative  and  will  constitute  a  medium  for  the  promulgation  of 
such  orders  and  directives  as  the  Executive  Officer  may  issue. 
a.  The  plan  of  the  day  will  be  posted  on  all  department,  division  and 
branch  bulletin  boards. 
b.  All  persons  will  read  the  plan  of  the  day  each  day,  and  are 
responsible  for  obeying  applicable  orders  contained  therein. 
c.  All  persons  are  encouraged  to  submit  proposed  entries  for  the  plan  of 
the  day  to  NISC-OSP2  no  later  than  0800  on  the  day  preceding  desired 
publication. 
■613.   BULLETIN  BOARDS 
Official  military  and  civilian  bulletin  boards  are  located  in  the  lobby  on 
the  1st  and  2nd  floor  of  NISC  building  (NIC-II).  NISC-OSP  and  0SP2  shall  be 
responsible  for  the  complete  and  timely  posting  of  all  appropriate  materials 
on  these  bulletin  boards.  No  other  person  shall  authorize  or  post  materials 
on  these  of  ficial  bulletin  boards.  It  is  the  responsibility  of  each  person  to 
review  the  bulletin  board  and  keep  himself  abreast  of  the  latest  official 
information.  Departments  and  divisions  are  encouraged  to  maintain  orderly 
individual  bulletin  boards  to  assist  in  keeping  their  personnel  informed. 
614.   SMDKING  IN  NISC 
a.  The  GSA  has  set  forth  guidelines  to  be  followed  by  agency  heads  in 
providing  a  working  environment  reasonably  free  of  air  pollutants.  These 
guidelines  are  not  directive  in  natur  but  recognize  the  rights  of  smokers  and 
non-smokers  alike.  Additionally,  quality  control  standards  in  certain  work 
areas  dictate  a  no-smoking  policy. 
b.  Courtesy  and  common  sense  should  enter  into  the  efforts  to  make  the 
work  environment  at  NISC  as  comfortable  as  possible.  On  the  one  hand,  smokers 
snould  recognize  the  right  of  individuals  working  or  visiting  at  NISC  to  an 
environment  which  is  reasonably  free  of  contaminants.  On  the  other  hand, 
non-smokers  should  also  recognize  the  right  of  individuals  to  smoke  at  NISC, 
providing  this  does  not  endanger  life  or  property,  cause  discomfort  or 
unreasonable  annoyance  to  non-smokers,  or  otherwise  infringe  upon  their  rights. 
6-22
NISCINST  3120. 1A 
I  I   NOV  1985 
c.  The  following  actions  shall  be  taken  in  an  effort  to  provide  a 
comfortable  work  environment  for  all  employees: 
(1)  Smoking  Prohibited  Areas: 
(a)  Quarterdeck 
(b)  Shuttle  bus 
(c)  Computer  rooms 
(d)  Photo  productive  spaces 
(2)  Controlled  Smoking  Areas: 
(a)  No  smoking  is  allowed  in  either  the  Training  Room  or 
Conference  Rooms  when  filled  to  more  than  25%  of  maximum  capacity. 
(b)  Non-smoking  areas  designated  in  the  cafeteria. 
(3)  Uncontrolled  Smoking  Areas:  Smoking  in  the  remaining  NISC  spaces 
shall  be  at  the  discretion  of  the  individual,  taking  into  consideration  the 
discomfort  and  possible  health  hazard  which  smokers  create  for  non-smokers. 
Reference:  DODINST  6015.18 
SECNAVTNST  5100.13 
615.  TELEPHONE  USE 
a.  All  employees  shall  use  government  telephones  for  official  business 
only,  except  in  the  case  of  an  emergency.  Commercial  pay  phones  are  located 
in  the  building  for  personal  calls.  When  emergency  commercial  calls  must  be 
made  from  official  phones,  arrangements  shall  be  made  to  reimburse  NISC.  In 
addition,  NISC  personnel  shall  ensure  that  classified  information  is  not 
discussed  in  telephone  conversations  except  as  authorized  over  approved  secure 
communication  circuits. 
(1)  Department  heads  shall  inform  their  personnel  that  the 
Automatic  Voice  Network  (AUTOVDN)  is  the  preferred  method  of  calling  any  DOD 
acitivity  in  its  system.  Commercial  calls  will  be  placed  only  when  a  line 
overload  prohibits  AUTOVON  access  and  time  requirements  do  not  permit  waitinq 
for  AUTOVON  lines  to  clear. 
(a)  NISC  telephones  are  now  configured  so  that  long  distance 
calls  can  be  direct  dialed  by  the  caller.  The  requirement  for  going  through 
an  operator,  identifying  yourself  and  "certifying"  that  you  are  making  an 
official  call  has  been  eliminated. 
(b)  This  relaxation  of  the  procedures  for  placing  long  distance 
calls  makes  it  incumbent  upon  all  NISC  personnel  to  be  aware  and  ensure  that 
only  official  business  long  distance  calls  are  charged  to  NISC  telephone 
numbers.  NISC  must  pay  for  all  long  distance  calls  and,  each  month,  is 
provided  with  a  detailed  listing  of  all  long  distance  calls  placed  through 
6-23
NISCINST  3120. 1A 
f'nV  1985 
^loeleSfnGSVThiS  detailed  listin9  Provides  an  audit  means  for  detecting 
reared  ^^  *"  detected'    reimbursement  to  the  goverment  winS 
^c,  \,      t      CENTREX  nemtains  an  accurate  accounting  of  all   lonq 
^  «iJ8  ^  recording  the  time  and  date  of  each  call  as  well  as  the 
number  called  and  the  extension  placing  the  call. 
i^,   •  •   .    -a),  DePartment  ^ads  shall  ensure  that  a  departmental  telephone 
2,  1S,^lntained  of  all  commercial  long-distance  telephone  calls.     FWeTl 
shows  the  required  format  of  the  telephone  log.  9 
•_■■:•■,  .    -,       ./V'..  ^.?C~rr'"   *~1"'   S*™**?  t>~  .latest  ErrWy  Defense  Telephone 
(c)     Department  heads  shall  review  and  compare  the  DTBS  rcrmrK* 
as^ffSia^sf^1  'S?*™  l0gS  t0  aUttorize  "-tef  l^iSSoTSS 
SpSsitTet^Sn^  °S?  ^^  ReP°rtS  Sfe11  te  ^ated  ^h  an  "OK" 
35S£S      ^^i^i!  °n  ?f5lcia\ fcusiness  a™3  ^turned  under  signature  to 
df™r+?!L  ^P08311516  eolation  of  applicable  fraud,   waste  and  abuse 
N^Compt^r?^^  ™**°*»*  tel^-  use  will  be  reported^  the 
OPNAVINSr323of  S^J!  ^  L^^f  °°nversat ions  ""l  **   in  accordance  with 
be  no^2u?«r  ^1?     •  Basicallv'   this  directive  provides  that  there  will 
be  no  regular  monitoring  or  recording  of  telephone  calls.     If,   in  an 
neSss^a^rLi^J0"1'-01109,^  a  s^cific  telephone  call  is  considered 
fnefr^jf  P!"0^  will  not  monitor  calls  without  explicit,   affirmative 
instructions  ror  each  specific  call.  "nwcLve 
b. 
The  word jE^vS2iSte8J^?h?ne.8ervice8  in  the  national  CTPital  region- 
  '    servioes    as  used  herein  includes  telephone  installation    repairs 
adding  new  numbers,  and  relocating  present  instruments.     T^efouSwing 
guidelines  will  be  adhered  to  when  requesting  telephone  serviS:  9 
or  hi*  fliiJrJJif  t0  tet^est^n3  any  telephone  service,   each  department  head 
f  «S  so  a?S  S,SPr^ntS1Ve  mUSt  revieW  the  o°ntemplated  change,   in  such 
LSLSh      ^•enab1^  thf  offlce  to  perform  its  functions  with  existing 
e^mSTof  a^olf^1^  J?  department  head  or  his  designee  is  a  necessary 
orarttra  STSf        *  ef^°"  t0  efiminate  or  ^duce  certain  future 
S^eltrTcSd  i™£  arSa^  ^i?,  •MS  final  review'  the  departmental  ration 
ot  restricted  versus  unrestricted  lines  should  be  adhered  to,  bearing  in  mind 
uXsss  SeSr3  must  remain  within  tte  6o%  restrict^ *<*  ?o% 
(2)  Upon  completion  of  this  final  review,  if  it  is  still  determined 
rSmfsT^TumS/S6-  1^*^"  memorandum  will  be  pr^rS  givf^S 
S3?  to  nf  dnn^  a  i  instruments  imolved,  plus  a  detailed  description  of  the 
rSired^me's  Jh^Sf?6^  "^  WhD  is  ttero^ly  familia?  with  the 
required  changes  must  be  listed  on  the  memorandum,  by  name  and  phone  number 
6-24
NISCINST  3120. 1A 
!  5   NOV  19l5 
(3)  The  Command  Telephone  Service  Representative  (TSR) ,  ipon  receipt 
of  the  memorandum,  will  call  the  departmental  contact  and  arrange  a  mutually 
agreeable  time  during  which  they  can  survey  the  spaces  together  to  verify  and 
transcribe  the  actual  changes  to  the  floor  plan. 
(4)  The  TSR  will  contact  the  phone  company  and  the  phone  company  will 
obtain  approval  from  DTS-W.  Once  the  order  is  submitted,  allow  four  to  six 
weeks  for  the  work  to  be  completed.  When  the  job  is  finished,  inform  the  TSR 
(3-1286)  so  that  his  files  can  be  updated.  The  TSR  should  also  be  informed 
when  work  is  unsatisfactory  or  incomplete. 
(5)  It  is  essential  that  the  TSR  be  kept  informed  regarding  any 
changes  in  status  of  the  work  required  subsequent  to  si±mission  of  the  request 
and  prior  to  the  actual  start  of  the  work.  Addition^  cannot  be  made  to  the 
requisition  once  the  repairman  starts  the  work  without  another  written  request 
and  the  ensuing  four  to  six  weeks  delay. 
(6)  Telephone  trouble  calls  and  repairs  are  handled  directly  with  the 
phone  company  and  the  individual  discovering  the  trouble  by  calling  699-1500, 
explaining  the  problem  and  giving  him  the  phone  number  of  the  faulty 
instrument  and  room  number  where  located.  The  company  will  send  a  repairman 
as  soon  as  possible  to  correct  the  malfunction. 
References:  SECNAVTNST  2305.10 
OPNAVINST  2305.13 
OPNAVINST  2305.14 
616.   DIRECTIVES 
a.  The  primary  NISC  publications  containing  unclassified  directive 
materials  having  continuing  applicability  are  the  NISC  Organization  and 
Regulations  Manual  (NORM)  and  NIC  Security  Regulations  Manual.  The  exceptions 
are  classified  instructions  and  special  publications  such  as  Disaster 
Preparedness  Plan.  NISC  notices  are  issued  to  effect  actions  having  temporary 
applicability. 
b.  The  existance  of  a  directive  from  higher  authority  requiring  NISC 
action  is  never,  by  itself,  justification  for  issuance  of  a  NISC  directive. 
However,  a  NISC  directive  may  be  justified  if  further  clarification  and 
amplification  are  required. 
c.  Unclassified  NISC  directives  (except  notices  and  those  applicable  for 
inclusion  in  Security  Regulations)  shall  be  incorporated  in  the  NORM  whenever 
possible.  A  change  transmittal  shall  be  forwarded  with  the  addition,  deletion 
or  change.  A  covering  memorandum  to  the  Commanding  Officer  via  NISC-0SP2 
shall  contain  the  following,  as  applicable: 
(1)  Recommended  placement  in  NORM. 
(2)  Justification. 
(3)  Completed  chop  list  (NISC-OSP2  is  always  included  as  last  chop). 
(4)  Originator's  name,  NISC  code  and  telephone  number. 
6-25
NISCINST  3120. 1A 
'  o  f-iOV  IBbb 
Reference  materials  will  be   forwarded  with  the  memorandum  and  returned  to  the 
originator  after  signature. 
d.     The  department /staff  element  originating  a  notice,   classified 
directive,   or  a  change  to  a  current  classified  directive  will: 
(1)  Prepare  directives  in  accordance  with  SECNAVINST  5215. 1C. 
(2)  Assign  the  standard  subject  classification  code  number  in 
accordance  with  SECNAVINST  5210.11.     Contact  NISC-0SP2  prior  to  assigning  SSIC 
to  avoid  duplication  of  consecutive  numbers. 
■M-!i~«-^ 
(4)  Assign  serial  number  on  classified  directives. 
(5)  Contact  0SP2  for  guidance,  if  required. 
616.1  DIRECTIVES  CONTROL 
The  Military  Personnel  Liaison  Office  (NISC-OSP-2)  is  designated  as  the 
Directives  Control  Center  for  NISC.  In  this  regard,  the  Office  will: 
a.  Maintain  the  case  file  and  master  copies  of  all  effective  and 
superseded  NISC  instructions  and  notices. 
b.  Maintain  continuous  control  of  instructions  and  notices  submitted  for 
signature  and  reproduction. 
c.  Assign  consecutive  numbers  to  instructions  in  accordance  with 
SECNAVINST  5210.11C  (Standard  Subject  Identification  Codes). 
d.  Provide  guidance  to  originators  and  review  submissions  for  proper 
format,  arrangement  of  contents  and  revision  or  change  procedures. 
e.  Maintain  a  current  numerical  index  of  effective  NISC  instructions  and 
notices  and  publish  a  list  at  least  semi-annually. 
f .  Arrange  for  reproduction  and  distribution  of  signed  directives  as 
indicated  within  each  directive. 
g.  Ensure  proper  chop  list  is  completed  prior  to  publication  of  any 
directive. 
The  Commanding  Officer  will  sign  all  change  transmittals  for  the  NORM  and  will 
normally  sign  all  other  directives  which  affect  broad  command  policy. 
616.2  DISTRIBUTION  OF  NISC  CORRESPONDENCE  AND  DIRECTIVES 
a.  The  appropriate  internal  distribution  list  and  case  number  for  NISC 
correspondence,  directives  and  memorandums  are  as  follows: 
(1)  List  I,  Case  A:  Department  Heads,  Element  Heads  and  Deputies 
6-26
NISCIN3T  3120.1  A 
■■   ,  l..v  1935 
(2)  List  I,  Case  B:  Department  Heads,  Element  Heads,  Deputies  arri 
Division  Heads 
(3)  List  1,  Case  C:  Department  Heads,  Element  Heads,  Deputies, 
Division  Heads  a-rl  Branch  Heads 
(4)  List  I,  Case  D:  All  Hands 
NOTE:  Only  the  appropriate  list  and  oase  will  be  indicated  below  the 
distribution  line. 
b.  Directives  (Instructions  and  Notices)  that  are  forwarded  to  external 
commands  will  be  listed  below  the  distribution  line  as  follows: 
SNDL     A3  (CNO  (OP-009) 
FS1  (COMNAVINTCOM) 
FS4  (NIPSSA) 
FS5  (NAVOPINTCEN) 
FS9  (CTF  168) 
c.  The  originator  of  correspondence  and  directives  is  responsible  for 
ensuring  the  appropriate  distribution  list  is  identified.  If  something  is 
originated  that  needs  to  go  to  the  NISC-00  or  NISC-01,  a  copy  to  will  be  added 
below  the  distribution  list.  The  distribution  center  (mailroom)  shall  make 
appropriate  copies  for  case  A  and  B.  If  case  C  or  D  is  used,  the  originating 
department  is  required  to  have  copies  made  before  delivery  to  the  distribution 
center.  If  case  C  or  B  is  used  for  directives,  NISC-0SP2  will  ensure  the 
appropriate  number  of  copies  are  made.  The  appropriate  number  of  copies  for 
internal  distribution  is  listed  below. 
DEPT         CASE  A  CASE  B        CASE  B         CASE  D 
NISC-000 
NISC-COMC 
NISC-COHR 
NISC-COJ 
NISC-OSP 
NISC-OOR 
NISC-CSO 
NISC-00W 
NISC-10 
NISC-20 
147 
NISC-30 
6-27
3120. 1A 
618.   PERSONNEL  RECORDS 
a.  Military: 
(1)  Service  records  are  held  by  the  Personnel  Support  Detachment 
(PSD),  Anacostia,  and  will  be  verified  upon  the  reporting  and  departure  of 
personnel . 
All  appropriate  administrative  record  entries,  personnel  diaries,  ard 
preparation  of  correspondence  relating  to  military  personnel  administration 
will  be  prepared  by  the  PSD  Anacostia. 
:i:      -i* • : •>- :_  L_-.j..-£iiH  ^  -   rs=L-i  cy  tne  Medical  Department,  Naval  Air 
Facility,  Andrews  Air  Force  Base.  Physical  examinations  and  other  medical 
requirements  may  be  arranged  directly  with  the  Naval  Air  Facility  Medical 
Department. 
(3)  Pay  records  are  held  by  the  Military  Pay  Branch  at  PSD,  Anacostia. 
b.  Civilian.  Official  personnel  folders  are  maintained  by  the  Suitland 
Branch  Office,  Consolidated  Civilian  Personnel  Office  in  the  NIC-I  building. 
619.  APPROPRIATE  CIVILIAN  RETIREMENT  HONORS 
a.  Ceremony:  All  employees  requesting  retirement  will  be  asked  whether 
or  not  they  desire  a  retirement  ceremony  by  department  heads,  including  tteir 
perference  of  location,  speaker  and  guests.  Flyers  should  be  prepared  an3 
given  wide  distribution  to  co-workers,  friends,  guests.  Department  will  also 
make  arrangements  to  have  photographer  available  and  the  retiree  will  be 
afforded  the  following  minimum  honors: 
(1)  Letter  of  retirement. 
(2)  Retirement  certificate. 
(3)  Federal  Career  Service/Length  of  Service  Award. 
(4)  American  Flag  flown  over  Capital  and  at  NISC  with  certificates. 
(5)  NISC  Benefit  Association  Retirement  Gift. 
b.  Awards:  Per  CCPOINST  12451.1,  Sustained  Superior  Performance  and 
Quality  Step  Increases  are  not  to  be  granted  as  retirement  or  "farewell" 
testimonials.  Special  Achievement  Awards  resulting  in  dollar  benefits  as  a 
one-time  act  may  be  recommended  when  occurring  near  retirement.  More 
appropriate,  however,  are  the  honorary  performance  awards  available  to 
retirees  that  are  listed  below: 
(1)  Navy  Distinguished  Civilian  Service 
(2)  Navy  Superior  Civilian  Service  Award 
6-30
NISCINST  3120.1A 
(3)  Navy  Meritorious  Civilian  Service  Award 
(4)  Letters  of  Appreciation/ Commendation 
The  Civilian  Management  and  Manpower  Instruction  451.3  (filed  with  the  Federal 
Personnel  Manual  Chapter  451)  provides  an  even  longer  list  of  potential  honors 
for  retirees,  including  Special  Secretary  of  the  Navy  awards,  non-Navy  awards, 
and  presidential  awards. 
620.   FIRE  BILL 
a.  Purpose,  The  purpose  of  the  Fire  Bill  is  to  provide  the  necessary 
organization,  prescribe  procedures,  and  assign  responsibilities  for: 
(1)  Reporting  a  fire; 
(2)  Establishing  command  at  the  scene  of  a  fire; 
(3)  Securing  classified  material; 
(4)  Evacuating  the  building;  and 
(5)  Obtaining  a  rapid  muster  of  all  employees. 
b.  General 
(1)  The  Naval  Intelligence  Support  Center  building  is  equipped  with 
an  internal  fire  alarm  system  which  is  energized  by  manually  activated  alarm 
boxes  located  throughout  the  building.  When  any  alarm  is  pulled  in  this 
building,  a  message  is  instantly  relayed  to  GSA  communications  headquarters 
which  is  staffed  24  hours  per  day.  GSA  then  calls  the  Prince  Georges  County 
Fire  Department.  The  fire  department  responds  immediately  and  can  reasonably 
be  expected  on  the  premises  within  three  minutes. 
(2)  The  Naval  Intelligence  Support  Center  alarm  system  is  separated 
into  three  zones.  When  an  alarm  box  is  activated  within  one  of  these  zones, 
the  alarm  sounds  only  in  that  zone.  Acitivation  of  the  local  alarm  causes  a 
light  to  appear  on  the  control  panel  of  the  central  recorder  located  on  the 
Quarterdeck.  The  GSA  guard  or  duty  officer  must  then  press  the  buttons  below 
the  remaining  two  zone  lights  to  activate  the  alarms  throughout  the  building. 
(3)  If  for  any  reason  the  central  recorder  alarm  system  malfunctions 
and  alarms  cannot  be  activated  by  this  device,  a  main  alarm  box  is  located  on 
the  Quarterdeck  near  the  building  entrance.  Activation  of  this  alarm  causes 
alarms  to  sound  throughout  the  entire  building. 
c.  Responsibility.  As  the  primary  tenant,  Commanding  Officer  of  NISC  is 
responsible  for  promulgating  a  Fire  Bill  for  the  NISC  building.  Other  tenant 
commands  shall  adhere  to  the  provisions  stated  herein.  The  NISC  Building 
Manager,  in  his  capacity  as  the  building  Fire/Safety  Officer  shall  maintain 
this  Fire  Bill  in  a  correct  and  up-to-date  status.  Department  heads  are 
responsible  for  assigning  personnel  who  will  assist  in  the  evacuation  of  this 
building  and  that  all  newly  assigned  personnel  read  this  Fire  Bill  as  part  of 
6-31
their  initial  orientation  and  in-processing.  All  personnel  are  individually 
responsible  for  being  aware  of  the  contents  of  this  Fire  Bill  and  for 
reporting  potential  fire  hazards  to  the  Fire/Safety  Officer  (Fire  Warden). 
d.  Immediate  Actions  Upon  Discovering  A  Fire 
(1)  Any  person  discovering  a  fire  shall  immdeiately  turn  in  an  alarm 
at  the  nearest  fire  alarm  box,  and  in  addition,  call  the  Quarterdeck  at 
extension  3-2112.  The  person  making  the  report  shall  state  the  exact  location 
of  the  fire  and  the  person  at  thf  Juarterdeck  receiving  the  information  shall 
write  this  location  down.  This  xnrormation  is  very  important  because  it 
provides  the  fire  department.  ;via  the  Quarterdeck  Watch  personnel)  with  an 
cv-v—  It — ■!•?-  ~-   -1-?  -- —  -r^  --''.••-•-.. 3tes  a  Mrs?— rrrr.su: ing  search  on  the  part 
.;■!  .,  e  ■.;*■:  ■-■■_   ■-••£..  _  _-  .■^:.:::r.  :;i   tine  i:re. 
(2)  After  receiving  this  information,  the  Quarterdeck  shall  sound  the 
alarms  throughout  the  entire  building  by  pressing  the  buttons  beneath  the 
unlit  zone  lights  (detailed  instructions  are  posted  on  the  Quarterdeck) . 
Although  activated,  and  GSA  in  turn  notifies  the  fire  department,  there  is  a 
remote  possibility  that  the  communications  system  could  malfunction.  To  guard 
against  such  occurrence,  the  Quarterdeck  should,  in  addition  to  sounding  the 
alarms  throughout  the  building,  notify  the  fire  department  directly  after 
determining  that  a  fire  emergency  exists.  Fire  department  telephone  numbers 
are  posted  near  the  central  recorder  on  the  Quarterdeck. 
(3)  Evacuating  the  building: 
(a)  Upon  sounding  the  fire  alarm,  all  personnel  who  are  not 
assigned  duties  in  the  evacuation  of  the  building  shall  secure  all  classified 
material  when  possible,  turn  their  electrical  equipment  off,  assist  in  closing 
all  windows/doors,  and  immediately  evacuate  the  building  via  the  nearest 
exit.  No  person  will  be  directed  :.o  endanger  their  life  for  the  purpose  of 
securing  classified  material. 
(b)  All  personnel  will  exit  the  building  using  the  evacuation 
routes  shown  for  their  floor  plan. 
(c)  Personnel  evacuating  from  all  exists  shall  congregate  at  the 
front  of  the  building  in  the  area  behind  the  flag  pole  in  the  approximate 
location  as  depicted  on  the  attached  diagram. 
(d)  Department  heads  shall  muster  their  personnel  as  rapidly  and 
as  accurately  as  possible  to  ensure  that  all  their  personnel  have  evacuated 
the  building. 
(e)  Department  heads  shall  report  muster  information  to  the 
senior  NISC  military  officer  present  who  will  inform  the  fire  department  of 
the  suspected  locatons  within  the  building  of  any  individuals  unaccounted  for. 
(f)  The  senior  NISC  military  officer  present  at  the  outside  area 
will  be  in  charge  of  evacuated  personnel  and  will  direct  them  as  required. 
e.  Definition  and  Responsibilities 
6-32
NISCINST,-3120.1A 
(1)  DoD  Building  Mministrator : 
(a)  Definition  -  the  DoD  Building  Administrator  has  overall 
responsibility  for  the  safety  and  protection  of  DoD  employees  in  the  Suitland 
area.  The  DoD  Building  Administrator  functions  as  the  Group  Fire  Warden  for 
all  DoD  elements  in  Suitland. 
(b)  Responsibilities  -  The  DoD  Building  Administrator's 
responsibilities  are  as  established  by  Washington  Headquarters  Services, 
Washington,  D.C. 
(2)  Fire  Warden:   (Building) 
(a)  Definition  -  An  individual  designated  by  the  Commanding 
Officer,  Naval  Intelligence  Support  Center. 
(b)  Responsibilities  -  The  Fire  Warden  is  responsible  to  the 
Group  Fire  Warden  for  the  efficient  functioning  of  this  Fire  Bill  within  the 
NISC  building.  Supervises  Floor  Wardens  and  Monitors,  assesses  possible 
emergency  situations  and  formulates  plans  for  dealing  with  them,  schedules  and 
conducts  evacuation  drills  and  training  exercises,  and  assures  building 
security  when  evacuation  takes  place.  Coordinates  plans,  drills,  and 
exercises  with  tenant  elements  in  the  building  and  with  the  Group  Fire 
Warden.  Performs  liaison  with  the  DoD  Building  Administrator  as  required, 
both  in  planning  and  in  the  execution  stages  of  this  Fire  Bill. 
(3)  Alternate  Fire  Warden: 
(a)  Definition  -  An  individual  designated  by  the  Commanding 
Officer  of  NISC  who  acts  for  and  in  the  absence  of  the  building  Fire  Warden. 
(b)  Responsibilities  -  Assists  the  Fire  Warden  in  the  planning 
and  execution  of  this  plan.  Insures  that  vacancies  in  the  Warden  and  Monitor 
systems  are  filled  as  they  occur.  Acts  for  and  in  the  absence  of  the  building 
Fire  Warden.  Plans  personnel  movement  routes  and  establishes  movement 
procedures  to  effect  the  personnel  movement  provision  of  this  Fire  Bill. 
Coordinates  with  department  heads  in  the  assignment  and  training  of  Floor 
Wardens  and  related  personnel,  as  required.  During  drills  and  actual 
emergencies,  supervises  and  directs  movements  of  personnel  within,  into,  and 
out  of  the  building  as  required  by  this  Fire  Bill. 
(4)  Floor  Warden: 
(1)  Definition  -  An  individual  designated  by  the  department  head 
whose  unit  occupies  the  greatest  area  on  each  floor.  Floor  Warden  is  under 
the  direct  supervision  of  the  Building  Fire  Warden. 
(2)  Responsibilities  -  Responsible  to  the  Fire  Warden  in  the 
planning  and  execution  of  this  Fire  Bill.  Instructs  employees  on  his  floor  in 
evacuation  of  all  areas  on  the  floor.  Supervises  and  trains  assistants. 
During  drills,  exercises  and  emergencies,  assures  that  all  rooms  are  checKea 
for  security,  that  lights  are  turned  off,  and  that  other  electrical  equipment 
is  turned  off.  Maintain  a  roster  of  physically  handicapped  personnel  working 
on  their  floor  and  arrange  special  provisions  for  their  movement  in  the  event 
6-33
NISCINSTT  3120. 1A 
J  T-  MQV  1985 
of  evacuation.  Periodically  inspect  signs  and  evacuation  routes.  Preser^ 
order  and  discipline  during  drills,  exercises,  and  emergencies.  Direct  fire 
fighting  personnel  to  fire  areas  to  extinguish  or  contain  the  fire.  Report  to 
the  Building  Fire  Warden  when  assigned  duties  have  been  completed  in  drills, 
exercises,  and  emergencies. 
(5)  Alternate  Floor  Warden: 
(a)  Definition  -  An  individual  designated  by  the  department  head 
which  occupies  the  greatest  area  on  each  floor.  The  individual  acts  for  and 
in  the  absence  of  the  Floor  Warden. 
t>*\     aaerv^neiv^ii-i viae  -  Assists  their  Floor  Warden  in  training 
a:l.   ^-lu-.-i.^.c  .,.vi--ii./e=3  ==>  i-^uirea.  A-jcs  for  a:*i  in  t.-£  absence  of  the  Floor 
Warden. 
(6)  Floor  Monitor  and  Alternates: 
(a)  Definition  -  Individuals  designated  by  the  Floor  Warden  to 
assist  in  evacuating  the  floor. 
(b)  Responsibilities  -  Ensure  all  personnel  within  their  area 
are  aware  of  all  fire  plans  and  assigned  evacuation  routes.  Assure  that 
proper  evacuation  routes  and  calm  exists  during  the  evacuation  of  the 
building.  Knows  location  of  all  existing  fire  equipment  and  alarm  locations. 
Prepares  and  furnishes  the  Floor  Warden  with  a  list  of  handicapped  personnel 
in  their  area.  Assists  handicapped  personnel  with  limited  movements  and 
insures  safe  exit.  Verifies  that  their  area  has  been  evacuated.  Reports  to 
the  Floor  Warden  and  then  departs  the  building. 
f .  Specific  Duties  of  Individuals  During  Fire: 
(1)  Fire/Safety  Oficer  (Firewarden): 
(a)  Assist  in  orderly  building  evacuation. 
(b)  Coordinate  operations  with  fire  fighters  when  they  arrive. 
(2)  Alternate  Fire  Warden  -  as  directed  by  the  Building  Fire  Warden. 
(3)  Floor  Wardens: 
(a)  Direct  the  orderly  flow  of  personnel  along  prescribed 
evacuation  routes. 
(b)  Assure  that  all  personnel  have  vacated  their  floor. 
(c)  Report  to  the  Building  Fire  Warden  at  the  Quarterdeck  that 
their  floor  is  vacated  and  stand  by  for  further  instructions. 
(4)  Alternate  Floor  Warden  -  as  directed  by  their  Floor  Warden. 
6-34
NISC1NST  3120. 1A 
j.:  :  cv  1985 
(5)  Floor  Monitors  and  Alternates  -  assist  personnel  in  vacating 
their  area.  Report  to  the  Floor  Warden  when  area  has  been  totally  vacated. 
Depart  by  appropriate  fire  exit  and  join  other  members  of  their  department  in 
front  of  the  building  in  the  area  of  the  flag  pole. 
(6)  Department  Heads  -  ensure  that  evacuation  of  personnel  from  their 
department  proceeds  in  an  orderly  manner. 
(7)  Physical  Security  Oficer  -  ensure  that  all  doors  and  gates  are 
unlocked  to  provide  for  exit  for  evacuating  personnel  and  to  provide  for 
immediate  entry  of  fire  fighting  personnel  and  equipment.  In  the  event  of 
fire  or  smoke  of  undetected  origin,  fire  department  personnel  shall  be  granted 
full  access  to  any  affected  space  without  regard  to  their  security  clearance 
or  access  authorization.  In  a  fire  emergency,  life  safety  of  personnel  is 
paramount  and  security  conditions  secondary.  When  an  element  of  doubt  exists 
as  to  the  seriousness  of  the  emergency  or  whether  a  threat  to  life  safety 
exists,  full  access  shall  be  granted  to  all  fire  fighting  and  rescue  personnel. 
(8)  OOD/Quarterdeck  Security  Watch: 
(a)  During  Non-working  Hours: 
1_.  Ensure  that  the  fire  department  and  GSA  have  been 
notified. 
2.  Ascertain  location  of  the  fire  by  interpretation  of 
coded  signals  from  the  central  recorder  of  the  alarm  system  (detailed 
instructions  are  posted  near  the  recorder). 
3.  Ensure  that  all  zone  lights  are  lighted  on  the  control 
panel  signifying  that  the  alarm  is  being  sounded  in  all  areas  of  the 
building.  Acitivate  alarms  throughout  the  building  by  pressing  alarm  buttons 
below  unit  zone  lights. 
4.  Issue  keys  for  spaces  as  required. 
5.  Direct  fire  fighters  to  the  scene  of  the  fire. 
6.  Notify  the  following:  Commanding  Officer,  Executive 
Officer,  NISC  Security  Officer,  Department  Heads,  GSA  Guard  Force,  and  Fire 
Safety  Officer. 
(b)  During  Working  Hours  -  same  as  above  excluding  6. 
(9)  Transportation  Personnel  -  move  vehicles  to  provide  free  access 
to  building  for  fire  fighting  equipment. 
g.  Posting  of  Plan:  This  Fire  Bill  will  be  posted  by  Floor  Wardens  in 
conspicuous  place  on  each  floor  of  the  building.  Each  employee  will  be 
required  to  read  it  and  digest  its  contents. 
6-35
NISCINST  3120. 1A 
.    -   ■.•ruf^fi 
621.  MILITARY  WATCH  ORGANIZATION! 
The  ndlitary  watches  are  essential  for  safety  and  proper  operation  of  the 
command.  The  duties  and  responsibilities  of  each  watchstander  are  delinated 
in  NISC  Instruction  1601.1. 
622.  MILITARY  SPONSOR  PROGRAM  . 
a.  NISC-OSP2  will  designate  a  sponsor  for  military  personnel  in  receipt 
of  PCS  orders  to  this  command. 
b.  &  ot^'"--.  r  letter  signed  by  NISC-01  with  a  NISC  welcome  aboard  package 
will  be  _      -         i  t ■;■  the  individual. 
c.  The  sponsor  will  be  notified  and  provided  a  sponsor  checklist  to  use 
to  make  the  transition  a  smooth  one. 
d.  A  coordinated  effort  by  pertinent  personnel  will  be  a  major  factor  in 
showing  the  individual  that  he/she  is  a  welcomed  addition  to  the  NISC  team. 
6-36
NORTH 
BASEMENT 
EMERGENCY  EXIT  ROUTES 
NISCINST    3120. 1A 
1  5  NOV  1985 
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NISCINST    3120. 1A 
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NISCINST  3120. 1A 
CHAPTER  7  1  5  "»0V  1985 
PROPERTY,  FUNDS  AND  SPACES 
700.   NISC  BUILDING  MANAGEMENT 
The  purpose  of  this  article  is  to  establish  policies  and  procedures 
governing  building  management. 
a.  Office  Relocations  and  Renovations/Alternations: 
(1)  The  following  actions  require  prior  approval: 
(a)  Office  relocations  either  wholly  within  space  now  allocated 
to  a  department  or  staff  or  to  space  allocated  to  another  department  or  staff. 
(b)  Construction  in  or  modification  or  renovation  of  existing 
office  space. 
NOTE;  The  above  projects  whose  estimated  cost  is  $15,000  or  over  also  require 
the  approval  of  CXMIAVINTCOM. 
(2)  The  following  procedures  will  be  followed: 
(a)  Request  to  accomplish  actions  in  subparagraph  a.(l)(b) 
above  should  be  made  by  internal  memorandum  with  description  and  justification 
of  change  proposed  and,  when  necessary,  appropriate  drawings.  The  memorandum 
should  be  sent  to  NISC-OSP. 
(b)  The  Building  Manager  will  evaluate  the  forward  the  request 
with  recommendations  to  the  Commanding  Officer  for  decision. 
(c)  The  Building  Manager  will  prepare  and  submit  to  the  GSA 
Buildings  Manager  work  order  requests  (GSA  Form  2957)  for  all  approved 
projects.  All  such  requests  will  be  submitted  to  GSA  via  the  National  Capital 
Region  Facilities  and  Services  Staff.  In  addition,  projects  with  an  estimated 
cost  of  $15,000  or  over  will  be  submitted  via  CCMNAVINTCOM. 
b.  The  NISC  Building  Manager  is  the  single  point  of  liaison  for  building 
alternations  and  maintenance. 
701.   MAINTENANCE  OF  SPACES 
a.  The  General  Services  Administration  (GSA)  has  responsibility  for  the 
NISC  building,  its  general  maintenance  and  upkeep,  and  the  spaces  therein. 
NISC  building  maintenance  and  upkeep  at  the  Suitland  Complex  is  supervised  and 
coordinated  by  the  NISC  Building  Manager.  All  maintenance  and  minor 
construction  services,  overtime,  utilities  and  materials  used  in  special 
support  of  NISC  spaces  are  charged  against  Navy  O&MN  funds  allotted  to  NISC. 
b.  Department  heads  are  responsible  for  the  proper  care,  orderliness  and 
economical  use  of  allotted  space,  equipment  and  stores  under  their  control. 
The  Building  Manager  shall  institute  and  coordinate  programs  for  the  overall 
proper  allotment  of  spaces,  operation,  care  and  preservation  of  spaces, 
building,  logistics,  and  furnishings,  used  therein. 
7-1
NISCINST  3120. 1A 
1  5  NOV  1985 
c.  Vfork  in  special  logistic  support  of  the  mission  of  NISC  and  the 
special  maintenance  of  its  spaces  is  not  the  responsibility  of  divisions/ 
departments  and  shall  not  be  performed  by  them.  It  shall,  however,  be 
performed  by  the  GSA  Division,  Suitland  Federal  Complex  or  by  an  appointed 
contractor.  Accomplishment  of  this  work  shall  be  requested  from  the  Building 
Manager  in  the  form  of  detailed  GSA  work  request  (GSA  Form  1354).  The  work 
request  should  state  clearly  what  is  desired,  why  it  is  necessary,  and 
priority  precedence  of  work  request,  accompanied  by  detailed  plans  or 
designs.  It  shall  also  include  the  name  of  the  supervisor  who  can  be 
contacted  for  consultation  on  the  work.  Emergency  repairs  may  be  arranged  by 
telephone  to  the  Building  Maintenance  Manager.  Special  requirements  must  be 
702.  PROCESSING  OF  ADP  PROCUREMENT  REQUESTS 
This  article  provides  the  framework  for  processing  requests  for 
procurement  of  laboratory  and  ADP  equipment  and  services  within  the  Naval 
Intelligence  Support  Center.         « 
a.  The  policies  and  procedures  of  this  article  apply  to  all  NISC 
departments  and  offices  and  to  all  ADP  related  equipment,  materials,  and 
services  procured  for  use  within  NISC. 
b.  ADP  equipment  and  services  will  be  procured  only  in  response  to 
clearly  stated  and  thoroughly  justified  requirements  approved  by  the 
Commanding  Officer  and  in  accordance  with  NAVCOMINST  5236. ID. 
703.  PROPER  USE  OF  COMTPACTOP.  PERSONNEL 
a.  Naval  Intelligence  Support  Center  personnel  who,  during  their  daily 
work  either  utilize  or  are  exposed  to  contractor-furnished  services  are 
required  to  familiarize  themselves  with  the  guidance  contained  herein  to 
insure  that  tasks  performed  by  contractor  personnel  are  proper. 
b.  Basically,  these  instructions  are  intended  to  delineate  Navy  personnel 
responsibilities  related  to  contractor-furnished  services  and  the  limitations 
upon  the  use  of  such  services,  the  difference  between  personal  and 
non-personal  services,  and  the  factors  arising  during  contract  administration 
which  may  render  otherwise  proper  contracts  illegal.  Although  this  guide  has 
been  written  primarily  for  the  users  of  contractor  services,  it  will  also  be 
of  help  to  scientific,  engineering,  technical,  analyst,  contract 
administration  personnel,  project  managers  and  others  in  carrying  out  their 
duties  pertaining  to  contracts  requiring  services. 
c.  The  Government  may  not  contract  out  for  the  services  of  people  who 
receive  their  assignments  from  Government  personnel,  work  under  the  direct 
supervision  of  Government  personnel,  and  whose  relationship  to  the  Government 
is  thus  no  different  from  that  of  a  Government  employee.  Where  the  Government 
wishes  to  procure  services  in  this  fashion,  it  must  hire  the  people  directly, 
in  accordance  with  the  Civil  Service  Laws. 
d.  The  Government  may  not  permit  a  perfectly  legal  services  contract  to 
cross  over  into  the  forbidden  area  of  a  personal  services  contract  either 
because  of  the  way  it  is  written  or  because  of  the  way  it  is  administered. 
7-2
NISCINST  3120. 1A 
1  5  NOV  1985 
The  best  written  contract  can  later  be  ruled  illegal  if  it  is  not  administered 
properly.  Good,  intelligent  administration  is  the  key  to  avoiding  personal 
services  problems. 
e.  The  Government  may  not  assume  the  right  to  instruct  or  supervise  or 
control  a  contractor's  employee  in  how  he  performs  his  work.  Contract  users 
must  provide  the  contracting  officer  with  a  detailed  description  of  the  job 
they  want  done  and  it  will  be  accomplished  through  a  contract  which  is  a 
formal  document  of  requirement.  Users  may  not  mix  Government  and  contractor 
personnel  so  that  they  are  working  side-by-side  under  similar  conditions  or 
supervision.  However,  personal  services  may  still  be  found  in  a  case  where 
these  personnel — although  physically  separated  —  are  all  performing  the  same 
work  and  are  otherwise  in'  ^changeable. 
f .  The  Government  usually  assigns  personnel  in  a  liaison  capacity  to 
provide  contract  surveillance,  to  monitor  progress  and  also  to  provide  the 
contractor,  not  individual  contractor  employees,  a  contact  point  through  whom 
the  contractor  may  relay  his  questions  or  problems.  Replies  to  these  queries 
are  made  to  the  contractor,  not  to  his  individual  employees.  This  is  a 
legitimate  liaison  function.  Contract  administration  begins  to  run  afoul  when 
Government  employees  go  beyond  the  terms  of  the  contract.  By  telling  the 
contractor  what  to  do,  they  may  be  subjecting  the  Government  to  claims  for 
changes.  By  directing  how  to  do  requirements  in  the  contract,  they  are 
crossing  over  the  line  into  a  personal  services  situation,  which  legally  may 
not  be  done. 
g.  NISC  personnel  should  not  allow  their  well-intentioned  desire  to 
achieve  perfection  in  the  services  obtained  to  cause  the  contract  to  become  a 
personal  services  contract.  Such  overzealousness  must  be  restrained. 
h.  NISC  employees  should  contact  the  appointed  contract  administrator  in 
Supply  (NISC-OOR)  before  they  initiate  direct  instructional  communication 
either  with  the  contractor  or  contractor  personnel  in  order  to  prevent 
violation  of  the  personal  services  contract  prohibition. 
704.   MONITORING  CONTRACTOR  PERFORMANCE 
The  extensive  use  of  Time  and  Material/Labor  Hour  Contracts  necessitates 
the  establishing  of  guidelines  which  will  permit  accurate  and  timely 
monitoring  of  contractor  performance. 
a.  Action: 
(1)  The  scope  of  work  must  be  clearly  defined  in  the  contract  by  the 
project  monitor. 
(2)  The  contractor's  proposal  must  be  reviewed  to  ensure  consistency 
with  defined  scope  of  work. 
(3)  The  contractor  must  provide  a  timetable  for  accompli shing  the 
work.     This  should  be  reviewed  by  the  project  monitor  who  in  turn  informs  the 
contracting  officer  of  approval  or  disapproval.     The  contracting  officer  then 
informs  the  contractor. 
7-3
NISCINST  3120. 1A 
1  C  K  07  1985 
(4)  Periodic  reports  must  be  provided  by  the  contractor.  The  reports 
should  take  the  form  of  a  line  of  balance  or  some  other  form  of  milestone 
reporting.  The  Contract  Data  Requirements  List  (ED  Form  1423)  must  clearly 
define  the  type  and  frequency  of  reports  desired. 
(5)  Invoices  should  be  submitted  on  a  monthly  basis  arri  should  be 
accomplished  by  a  detailed  breakdown,  by  category  of  labor,  for  all  hours 
being  claimed.  Material  costs  should  also  be  identified  by  line  item  as  well 
as  any  services  for  which  the  contractor  may  have  subcontracted. 
(6)  All  invoices  should  be  reviewed  and  approved  by  two  levels  of 
technical  management  and  the  local  Supply  Officer  prior  to  submission  to  the 
Navy  Reaionai  F-:nano»  Gant«»r.  Waphipcrton.  P.C  ,  .for  myment. 
(7)  Technical  management  should  be  made  aware  of  the  cumulative  level 
of  expenditures  vs.  the  planned  expenditures,  on  a  monthly  basis,  by  the 
Supply  Officer. 
(8)  Both  the  applicable  department  and  the  contractor  must  identify  a 
coordinator  who  would  be  responsible  for  maintaining  control  of  all 
correspondence  as  well  as  liaison  activity. 
b.  In  the  event  there  are  multiple  tasks  to  be  accomplished  ty  the 
contractor,  the  authorization  to  proceed  should  be  issued  in  such  a  manner  as 
to  readily  identify  each  task.  In  this  case,  the  contractor  would  be  required 
to  provide  all  of  the  above  information  for  each  task. 
a.  All  scope  of  work  alterations  and/potential  commitment  level  changes 
can  only  be. issued  by  the  Contracting.  Officer.  SECNAVTNST  4200.23  states  "No 
person  other  than  the  duly  designated  Contracting  Officer  acting  within  the 
scope  of  his  authority  is  authorized  to  enter  into  or  modify  a  contract." 
References:   Defense  Acquisition  Regulations 
SBCNAvTNST  4200.23  series 
NAVTNTCOMINST  4280.1  series 
705.  UNAUTHORIZED  COMMITMENTS 
a.  Only  personnel  within  the  Office  of  the  Comptroller  (NISC-00R)  are 
authorized  to  commit  command  funds  and  make  procurements  for  materials  and 
services.  All  other  personnel  are  specifically  prohibited  from  engaging  in 
any  act  which  tends  to  obligate  the  command  to  a  procurement.  NISC  is 
required  to  act  within  the  constraints  of  law  and  expressly  in  accordance  with 
regulations  contained  in  the  FAR  and  NAVSUP  Publication  467.  Paragraph  1031 
of  the  NAVSUP  Publication  467  is  quoted  as  follows: 
"1031  UNAUTHORIZED  COMMITMENTS 
1.  GENERAL.  Contracting  and  ordering  officers  of  the  Naval  Supply 
Systems  Command  are  not  authorized,  under  any  circumstances  to  issue 
purchase  orders  or  contracts,  after  the  fact,  to  provide  a  means  of 
payment  to  a  supplier  who  has  furnished  supplies  and/or  services  to  the 
7-4
NISCINST  3120. 1A 
1  5  NOV  198c, 
Navy  as  a  result  of  the  derection,  order  or  commitment  issued  or  made  fcy 
individuals  other  than  properly  designated  contracting  or  ordering 
officers  acting  within  the  limits  of  their  authority." 
b.  It  lias  always  been  contrary  to  regulations  to  issue  pruchase  orders 
and  contracts  "AFTER  THE  FACT."  Issue  of  "AFTER  THE  FACT"  purchase  orders  and 
contracts  at  the  NISC  level  cannot  be  done. 
c  For  purposes  of  specific  clarity,  the  following  occupants  of  specific 
positions  within  NISC-OOR  are  designated  as  officers  legally  authorized  to 
issue  order  or  commitments  arising  out  of  properly  documented  requirements  for 
supplies  and  services. 
Supply  Officer 
Supply  Management  Officer 
Contract  Specialists 
Purchasing  Agents 
d.  Any  other  employee,  either  military  or  civilian,  not  specifically 
listed  in  paragraph  c  above,  is  prohibited  from  either  issuing  a  verbal  or 
written  hint,  instruction,  clarification,  order  or  commitment,  either 
tentative  or  final,  while  acting  as  an  employee  of  NISC.  Any  employee  in  this 
category  who  makes  an  unauthorized  commitment  runs  the  risk  of  being  held 
"PERSONALLY  RESPONSIBLE,"  for  the  cost  of  the  goods  or  services  furnished  as  a 
result  of  the  commitment,  and  that  disciplinary  action  will  be  recommended 
against  those  who  persist  in  making  unauthorized  commitments,  either  tentative 
or  final,  while  acting  in  his  capacity  of  an  employee  of  NISC. 
706.   SOLE  SOURCE  PROCUREMENTS 
a.  All  procurement  requests  must  be  scrutinized  ty  contracting  personnel 
to  ensure  competition  is  obtained  to  the  maximum  extent  practical  for  all 
requirements.  Purchase  requests  from  commercial  sources  (exceeding  $1,000) 
require,  at  a  minimum,  two  sources  of  supply  or  a  statement  substantiating 
only  one  supply  source.  Whenever  a  purchase  request  is  for  a  sole  source 
item,  full  justification  for  the  use  of  a  purchase  description  that  limits 
availability  of  the  supplies  or  services  to  a  single  source  must  be  provided 
by  the  requisitioning  activity.  In  providing  that  justification,  the 
originator  shall  take  the  following  factors  into  consideration  and  provide  the 
necessary  smooth  documentation  with  their  purchase  request  where  applicable: 
(1)  Does  the  requirement  represent  only  the  Government's  minimum 
requirement?  Material  evidence  should  be  provided  to  verify  these  minimum 
requirements. 
(2)  What  unique  capabilities  does  the  proposed  contractor  possess 
which  makes  it  the  only  company  capable  of  satisfying  these  minimum 
requirements?  Which  of  these  unique  capabilities  are  mandatory? 
(3)  If  time  is  a  constraining  factor,  what  evidence  exists  to  support 
the  urgency?  In  other  words,  if  the  proposed  contractor  is  the  only  vendor 
which  can  satisfy  the  requirement  by  a  required  date,  what  support  exists  for 
having  to  meet  the  required  date?  What  happens  if  the  date  is  not  met? 
7-5
NISCINST  3120. 1A 
1  5  NOV  1385 
(4)  Was  the  item  or  service  previously  procured?  If  yes,  was  it  from 
the  same  contractor?  If  this  is  a  continuation  of  a  previous  effort  by  the 
same  contractor,  demonstrate  wiry  no  other  sources  are  now  available. 
(5)  Is  there  a  specification,  technical  data  package,  engineering 
description,  statement  of  work  or  purchase  description  available  which  is 
sufficient  for  competitive  procurement?  If  not,  is  one  being  developed?  If 
not,  why  not?  How  much  lead  time  would  be  required  to  develop  one?  Can  the 
requirement  be  postponed  until  a  competitive  package  can  be  obtained?  Has  a 
cost-benefit  analysis  been  conducted  to  determine  whether  it  is  advantageous 
to  the  Government  to  buy  or  develop  a  competitive  package?  If  not,  what 
evidenc*-'  "vi. ■?*--?  t.  ■>  s,jrno»':'  w^**'  e^   s,.^a.l,',e!'i.f!  should  rot  b?  performed? 
(6)  Can  any  portion  of  the  requirement  be  broken-out  arri  competed?  If 
not,  why  not? 
(7)  Is  the  procurement  the  result  of  an  unsolicited  proposal?  If  yes, 
does  the  unsolicited  proposal  truly  present  a  unique  or  innovative  idea  which 
is  the  result  of  independent  thinking?  Who  first  described  the  problem 
addressed  by  the  unsolicited  proposal  for  a  specific  requirement  which  is 
normally  satisfied  by  competitive  methods? 
(8)  What  material  evidence  exists  that  the  Government  would  be  injured 
if  the  non-competitive  procurement  is  not  made?  Estimates  of  additional  costs 
to  be  incurred  should  be  provided  by  the  requiring  activity.  What  is  the 
criticality  of  the  schedule?  When  was  the  procurement  need  first  identified? 
When  did  funding  become  available?  How  reasonable  is  the  delivery  schedule? 
Urgent,  requirements  necessitated  by  poor  planning  must  be  reviewed  to  ensure 
that  the  benefits  of  expediting  the  procurement  outweigh  the  harm  of 
restricting  competition. 
(9)  The  originator  must  sign  and  date  the  justification.  Requires 
signature  of  endorsement  by  Department  Head  or  Deputy  for  purchases  up  to 
$50,000  and  Commanding  Officer  or  Executive  Officer  for  those  over  $50,000. 
NOTE:  The  preceding  guidelines  on  Sole  Source  Procurements  are  subject  to 
change  due  to  forthcoming  U.S.  Navy  interpretation  of  "The  Competition  in 
Contracting  Act  of  1984."  (Title  VII  of  P.L.  98-369). 
707.   REIMBURSABLE  FUNDS 
a.  Reimbursable  funding  will  be  accepted  to  perform  specific  high 
priority  projects  which  have  not  been  included  in  the  NISC  direct  S&T  budget. 
A  utilization  plan  for  the  reimbursable  funds  will  be  prepared  and  sent  to  the 
command  providing  the  funds.  If  the  project  appears  to  be  a  continuing 
requirement,  then  action  should  be  taken  to  program  the  project  requirement  in 
the  Navy  GDIPP.  Reimbursable  monies  can  be  only  used  to  support  the  project 
for  which  the  funds  are  provided. 
b.  Specific  procedures  for  accepting  and  using  re imbur sables  are  as 
follows: 
7-6
NTSCINST  3120. 1A 
1  5  NjV  7985 
(1)  When  NISC  is  tasked  to  perform  a  mission  function  for  which 
direct  S&T  resources  are  not  available,  reimbursable  funding  may  be  accepted 
from  the  activity  requesting  the  service.  The  department  that  has  prime 
responsibility  for  the  reimbursable  request  will  prepare  a  utilization  plan, 
in  letter  format,  addressed  to  the  requesting  activity.  The  utilization  plan 
must  give  a  brief  description  of  the  services  NISC  will  provide  and  how  the 
funds  will  be  disbursed,  e.g.,  amounts  for  costs  such  as  travel,  overtime, 
supplies,  and  minor  equipment.  The  utilization  plan  should  be  completely 
coordinated  with  all  other  concerned  NISC  activities  prior  to  being  sent  to 
NISC-OOR  for  signature. 
(2)  When  the  reimbursable  funding  document  is  received  from  the 
requesting  activity,  NISC-OOR  will  notify  the  performing  department  that  the 
funds  are  available  for  obligation.  NISC-OOR  will  then  assign  a  job  order (s) 
and  sent  a  copy  of  the  funding  document  to  the  performing  department. 
(3)  If  the  performing  department  finds  it  necessary  to  deviate 
substantially  from  the  original  utilization  plan,  a  revised  utilization  plan 
should  be  prepared  and  sent  to  NISC-OOR  for  signature  and  further  processing. 
See  figure  7-1  for  sample. 
708.  GOVERNMENT  PROPERTY 
No  person  shall  remove  or  transfer  government  property  from  NISC  except 
for  official  use  and  then  only  with  the  approval  of  the  appropriate  department 
head,  deputy  department  head.-  or  the  Administrative  Assistant.  When  it  is 
necessary  to  remove  government  property  for  such  officially  approved  use,  each 
item  of  such  property  will  be  listed  on  a  property  pass.  The  department  head 
will  retain  a  signed  copy  of  the  property  pass  as  a  custody  receipt  until  the 
property  is  returned.  The  person  removing  the  property  must  surrender  the 
properly  signed  original  pass  to  the  security  guard  upon  departing  the 
building. 
708.1  ACCOUNTABILITY  AND  DISPOSITION  OF  PLANT  PROPERTY 
This  section  promulgates  the  guidance  contained  in  NAVCOMPTMAN  Volume  III 
for  the  recording,  reporting  and  verification  of  plant  property. 
a.  Definitions: 
(1)  Plant  Property  -  all  Navy-owned  real  property  and  personal 
property.  Real  property  and  personal  property  are  legal  terms  and  are  defined 
as:  real  property  is  real  estate  (land,  buildings,  structures  and 
improvements  thereto);  personal  property  is  all  property  other  than  real 
estate  (such  as  office  equipment,  automobiles,  printing  and  duplicating 
equipment) . 
(2)  Plant  Property  Classes  -  for  management,  financial  and  technical 
control  purposes,  plant  property  items  and  expenditures  thereof  and  divided 
into  the  following  four  classes: 
(a)  Plant  Property  Class  1  -  Land 
(b)  Plant  Property  Class  2  -  Buildings,  structures  and 
improvements 
7-7
NISCINST  3120. 1A 
1  5  NOV  1985 
(c)  Plant  Property  Class  3  -  Equipment  costing  more  than 
$1,000.00 
(d)  Plant  Property  Class  4  -  Industrial  plant  equipment  costing 
more  than  $1,000.00 
b.  Requirements/Procedures  j 
(1)  Each  item  falling  into  Plant  Property  Classes  3  and  4  must  be 
controlled  by  a  DoD  Property  Record  Card  (DD-1342)  and  a  Controlled  Equipage 
Custody  Card  (NAVSUP  306).  Control  cards  must  be  completed  through 
coordina^icr  •-"•-'-  *••-*»  *?vrp"y  f>-v,-n.=ion  who  will  provide  the  registration. 
(2)  Identification  numbers  and  serialized  metal  tags  for  Class  3  and 
4  property  will  be  issued  by  the  Supply  Division  as  required. 
(3)  Department  heads  shall  be  accountable  for  all  equipment  assigned 
to  their  department. 
c.  Inventory  of  Plant  Property! 
(1)  NAVCCMPTMftN  Volume  III  requires  that  all  Class  3  and  4  Plant 
Property  items  be  inventories  every  three  years. 
(2)  The  inventory  will  be  scheduled  by  NDW  WASH  DC,  the  Authorized 
Accounting  Activity  for  NISC  Plant  Property. 
(3)  The  inventory  will  be  conducted  by  the  departments  having 
accountability  for  the  Plant  Property  Items  and  it  will  be  conducted  under  the 
coordination  and  direction  of  the  NISC-00R3. 
(4)  NISC-COR3  will  compile  the  departmental  inventories  and  report 
the  results  to  the  Commanding  Officer  and  to  the  Authorized  Accoounting 
Activity. 
(5)  Annually,  NISC-COR3  will  provide  plant  property  lists  to  each 
department  for  update  and  revision. 
d.  Disposition: 
(1)  No  equipment  shall  be  transferred  or  loaned  to  another  agency  or 
activity  without  prior  written  authorization  from  the  NISC-COR3.  Loan  of 
equipment  to  another  agency  or  department  within  NISC  shall  not  relieve  the 
department  head  making  the  loan  of  his  responsibility  for  accountability. 
(2)  A  department  head  will  insure  that  his  relief  signs  for  and 
assumes  custody  of  all  property  for  which  his  predecessor  was  responsible. 
Copies  of  the  master  custody  record  held  by  NISC-00R3  will  be  provided  to 
department  heads.  NISC-00R3  will  update  the  master  property  records  at  the 
time  of  new  acquisition/receipts,  transfers  out,  disposal,  survey,  etc. 
Department  heads  are  responsible  for  maintenance  of  their  copies  of  the  master 
records . 
7-8
NISCINST  3120. 1A 
e.  Photographic  Equipment: 
(1)  Commander,  Naval  Air  Systems  Command  serves  as  the  inventory 
manager  for  photographic  equipment  used  by  the  Department  of  the  Navy.  This 
responsibility  encompasses  development,  procurement,  allocation  and  control  of 
the  equipment. 
(2)  NAVAIRSYSCOMINST  10700.2  series  promulgates  the  requirements  for 
accountability,  repair  and  disposition  of  photographic  equipment: 
(a)  All  activities  must  submit  an  intitial  one-time  photographic 
equipment  inventory  report  to  NAVAIRSYSCOM. 
(b)  After  the  intitial  inventory  submission,  changes  to  the 
inventory  are  submitted  on  an  as  occurring  bassis;  such  changes:  Include 
purchase  of  a  new  item,  transfer  of  an  item,  receipt  of  another  activity, 
change  of  condition,  survey  or  declaration  of  an  item  as  excess  to  the 
command ' s  needs . 
(3)  NISC-60  is  responsible  for  NISC  reporting  requirements  under 
NAVMRSYSCOMINST  10700.2  series. 
References:  NAVCCMPT  Manual,  Vol  III 
NAVAIRSYSCOMINST  10700.2  series 
708.1.1  MINOR  PROPERTY 
a.  Minor  property  is  defined  as  personal  property  having  a  unit  cost  of 
less  than  $1,000.00.  Typical  of  items  in  this  category  are  cameras, 
calculators,  adding  machines,  binoculars  and  typewriters. 
b.  Control  over  minor  property  will  be  exercised  as  follows: 
(1)  All  minor  property  over  $100.00  will  be  initially  received  by  the 
Supply  Division  who  will  affix  a  serialized  metal  tag  to  the  item  and  obtain  a 
custody /receipt  signature  upon  turnover  to  the  department. 
(2)  The  Supply  Division  will  maintan  records  on  minor  property  over 
$100.00  to  include:  date  received,  custodian  and  his  receipt  signature, 
serial  number  of  metal  tag  affixed  to  the  item,  item  description  and  serial 
number,  purchase  order  or  requisition  number. 
(3)  Accountability  for  minor  property  less  than  $100.00  will  be  the 
responsiblity  of  the  departments  having  custody. 
c.  Inventory  of  minor  property: 
(1)  All  minor  property  assigned  to  a  department  will  be  inventoried 
upon  relief  of  department  head/head  of  staff  element. 
(2)  The  Supply  Division  will  furnish  a  minor  property  inventory 
listing  of  property  over  $100.00  to  the  relieving  department  head  for  use  in 
conducting  the  inventory. 
7-9
NISCINST  3120. 1A 
1  5  wny  1905 
(3)  The  relieving  department  head  will  cause  the  inventory  to  be 
conducted  and  completed  as  scon  as  practicible.  If  possible,  the  inventory 
should  be  completed  prior  to  relief,  but  it  must  be  completed  no  later  than 
two  weeks  thereafter. 
(4)  Upon  completion  of  the  inventory,  results  will  be  reported  in  the 
Supply  Officer.  Items  which  cannot  be  accounted  for  will  be  surveyed  in 
accordance  with  the  provisions  of  paragraph  708.3  of  this  instruction. 
708.2  DISPOSAL  OF  EXCESS  PROPERTY 
a.  NISC  has  a  substantial  quantity  of  Navy-owned  Plant  Property  and  minor 
cir?.~;;ryF&Y-'-   ..-"-.t <-:v.  i?  ■!?-  ^Vg  o-Sv-v^v  ~.f  vvg.  irdividu^.l  dsrvj^ticerts   Overall 
^J;u,r..o.....;^::....  :..;-z   ■^jst-tv.vi'.  .<tir:Ci:riar:c3,  ~::.^.z   _..  L:.^-:-;:;  zrJ.   eventual 
disposal  of  this  property /equipment  rests  with  the  department  having  custody 
of  the  items. 
b.  At  times,  property  becomes  excess  to  the  command's  needs  and  it 
becomes  necessary  to  dispose  of  this  government-owned  equipment  because  the 
equipment  has  outlined  its  useful  life,  has  deteriorated  to  the  point  where  it 
is  not  economical  to  repair,  has  become  technologically  obsolete  or  the 
function  which  it  supports  is  no  longer  performed  by  NISC. 
c.  Disposal  of  such  property  is  accomplished  by  turning  the  property  in 
the  an  authorized  Defense  Disposal  Activity  such  as  the  one  at  Brandywine, 
Maryland. 
d.  Overall  responsibility  for  the  disposal  of  excess  property  rests  with 
the  department  having  custody  of  the  property.  Assitance  in  carrying  out  this 
responsibility  will  be  provided  by  elements  of  NISC-OOR. 
e.  Specifically,  the  following  procedures  will  be  adhered  to  in  disposing 
of  excess  property;  the  individual  department  will: 
(1)  Determine  what  equipment  is  excess  to  its  needs. 
(2)  Keep  the  exaess  property  in  its  space  until  the  day  that  it  is 
physically  moved  to  the  Defense  Disposal  Activity  Brandywine,  Maryland.  If  an 
extended  holding  period  is  required,  arrangements  can  be  made  through  NISC-OOR 
on  a  space  available  basis  for  storage.  In  keeping  with  proper  management 
principles,  excess  property  will  not  be  placed  in  the  hallways  because  such 
action  constitutes  a  fire  and  safety  hazard. 
(3)  Provide  an  inventory  to  NISC-OOR  for  preparation  of  the  necessary 
documentation  to  accomplish  turn-in  of  the  items  to  the  Defense  Disposal 
Activity.  Excess  ADP  equipment  require  additional  screening  in  accordance 
with  DODINST  4160.19M,  (NISC-OOR  with  assist).  This  inventory  will  contain 
the  following  information  about  the  excess  property: 
Unit  of  Issue  and  Quantity 
Nomenclature 
Federal  Stock  Number 
Serial  Number 
Cost  (Original  cost  or  best  estimate  if  original  cost  not 
determinable) 
Condition  Code  (select  from  the  following): 
7-10
NISCINST  3120. 1A 
j  f.  NOV  1985 
Condition 
Code 
D 
F 
Brief  Definition 
Serviceable  (issuable 
without  qualification) 
Servicable  (test/ 
modification) 
Unserviceable 
(limited  restoration) 
Unser  vi  ceable 
(reparable) 
Expanded  Definition 
New,  used,  repaired  or  reconditioned 
material  that  is  serviceable  and 
issuable  to  all  customers  without 
limitation  or  restriction. 
Servicable  material  that  requires 
test,  alternation,  modification, 
conversion,  or  disassembly.  (This 
does  not  include  items  that  must  be 
inspected  or  tested  immediately  before 
issue. ) 
Material  that  involves  only  limited 
expense  or  effort  to  restore  to 
serviceable  condition  and  that  is 
accomplished  in  the  storage  activity 
where  the  stock  is  located. 
Economically  reparable  material  that 
requires  repair,  overhaul,  or 
reconditioning,  including  reparable 
items  which  are  radioactively 
contaminated. 
G 
H 
Unserviceable 
(incomplete) 
Unserviceable 
(condemned) 
Unserviceable 
( scrap) 
Material  requiring  additional  parts  or 
components  to  complete  the  end  item 
before  issue. 
Material  that  has  been  determined  to  be 
unserviceable  and  does  not  meet  repair 
criteria,    including  condemned  items  that 
are  radioactively  contaminated. 
Material  that  has  no  value  except  for 
its  basic  material  content. 
(4)  Notify  NISC-COR  that  excess  property  is  being  held  for  turn-in  to 
Disposal. 
(5)  On  the  day  that  the  equipment  is  physically  transferred  to 
Disposal,  provide  a  responsible  escort  to  accompany  and  coordinate  the  turn-in 
the  items  to  the  Disposal  Activity. 
f .     NISC-COR  will  prepare  the  necessary  turn-in  documents  and  turn-in  tags. 
These  documents  and  tags  will  be  provided  to  the  department  who  will  affix  the 
tags  to  each  piece  of  excess  property?  the  related  documents  wi  11  be  hand 
carried  with  the  equipment  to  the  Disposal  Activity  by  the  escort  provided  by 
the  individual  department. 
7-11
NISCINST  3120. 1A 
•  S  NOV  1985 
g.  Gontact  NISC-0SP3  to  obtain  the  necessary  laborers  and  vehicle  to 
physically  remove  the  equipment  from  the  department's  space  and  have  it  hauled 
to  the  Disposal  Activity. 
708.3  SURVEY  OF  NAVY  PROPERTY 
a.  A  survey  will  be  required  when  Navy  property  has  been  lost,  damaged, 
or  destroyed.  Government  Property  Lost  or  Damaged  (GPLD)  Certification  (DD 
Form  2090)  will  be  used  if  no  personal  responsibility  is  evident.  Report  of 
Survey  (DD  Form  200)  will  be  used  if  personal  responsibility  is  evident,  if 
the  reviewing  authority  does  not  approve  the  DD  Form  2090,  or  if  the 
Coromandir>cf  Officer  ■so  directs, 
b.  A  definition  of  Navy  property  for  this  purpose  is  property  of  a 
capital  nature  (consisting  of  machinery,  equipment,  furniture,  machine  tools, 
accessory  and  auxiliary  items)  used  or  capable  of  use  in  the  manufacture  of 
supplies,  or  in  the  performance  of  services,  or  for  any  administrative  or 
general  plant  purposes. 
c.  The  purpose  of  a  survey  is  to  determine  responsibility  for  lost, 
damaged  or  destroyed  property  and  to  fix  the  actual  loss  to  the  Government. 
d.  Immediately  upon  discovery  of  loss,  damage,  or  destruction  of 
Government  property,  the  department  head  or  division  officer  will  determine  if 
there  is  evidence  of  negligence,  willful  misconduct,  or  deliberate 
unauthorized  use.  When  the  preliminary  research  fails  to  show  positive 
evidence  of  negligence,  willful  misconduct  or  unauthorized  use,  the 
accountable  or  responsible  officer,  initiates  a  GPLD  Survey  Certificate  (DD 
Form  2090)  for  relief  of  the  individual  concerned  and  adjustment  of  records. 
If  the  results  of  the  research  show  positive  evidence  of  negligence,  willful 
misconduct,  or  unauthorized  use,  the  accountable  or  responsible  officer  will 
initiate  a  Report  of  Survey  (DD  Form  200) .  If  the  amount  does  not  exceed 
$500.00  and  the  responsible  individual  voluntarily  consents  to  reimburse  the 
Government,  a  GPLD  may  be  used  for  adjustment  of  records. 
e.  Survey  action  will  no  longer  be  required  prior  to  turn  over  to  the 
property  disposal  office  when  property  becomes  obsolete,  unfit  for  performance 
of  work  or  unserviceable  and  beyond  repair  as  a  result  of  technological 
advances,  changes  in  procedures  or  wear  and  tear  resulting  from  normal  usage. 
The  DD  Form  1348-1  for  the  turn  over  to  the  property  disposal  office  will  be 
signed  by  the  Supply  Officer  (NISC-OOR3) . 
f .  Detailed  instructions  for  conducting  a  survey  and  completing  the  DD 
Forms  200  and  2090  can  be  found  in  the  NAVSUP  Manual  Volume  II,  Chapter  5, 
located  in  the  Supply  Division. 
708.4  SHIPPING  OF  MATERIAL 
a.  The  procedures  described  below  pertain  to  all  shipments  of  material 
(other  than  by  U.S.  Mail)  valued  at  $25.00  or  more.  The  procedures  will 
ensure  that  the  shipped  material  will  be  accounted  for  at  all  times. 
7-12
NISCINST  3120. 1A 
I  ••  t-.'W  198S 
b.  When  it  has  been  determined  that  a  property  shipment  must  be  made,  the 
originating  department  shall  submit  an  Inter-NISC  Material  Request  Form, 
showing  item  nomenclature,  model  number,  serial  number,  Navy  plant  property 
number,  dimensions  and  weight  when  applicable,  to  the  Supply  Division.  A 
complete  consignee's  address  with  appropriate  telephone  number  is  to  be 
furnished.  The  Supply  Division  shall  assign  the  mode  of  shipment, 
authenticate  it  and  return  it  to  the  originator.  The  originating  department 
will  then  arrange  movement  of  the  property,  accompanied  by  the  DD  Form  1149, 
to  the  shipper,  after  coordinating  all  facets  of  the  transaction  with  the 
Supply  Division.  One  copy  of  the  receipted  (by  shipper)  ED  Form  1149  is  to  be 
returned  to  NISC-00R3. 
c.  Originators  of  the  request  act  as  project  manager  for  the  shipment 
until  it  is  completed.  No  material  may  be  shipped  without  this  formal 
documentation,  signed  by  the  Commanding  Officer,  Supply  Officer,  or  Supply 
Management  Officer. 
References:  NAVSUP  Manual  Vol.  2,  Chapter  5 
709.  MANAGEMENT  OF  PHOTOGRAPHIC  AND  IMAGERY  INTERPRETATION  FACILITIES, 
EQUIPMENT  AND  MATERIALS. 
a.  In  direct  support  of  its  mission  requirements,  NISC  operates 
facilities  for  photographic  support  and  imagery  interpretation.  These 
operations  fall  under  the  purview  of  OPNAVTNST  3150.6,  OPNAVTNST  3150.2R,  and 
NAVAIRINST  10700.2,  which  have  been  issued  to  ensure  efficient  utilization  of 
equipment  and  material  assets  associated  with  photographic  activities  in  the 
Navy. 
b.  Departmental  responsibility  for  the  operation  of  the  photographic 
laboratory  is  assigned  to  the  Technical  Services  Department  (NISC-60).  The 
laboratory  is  operated  as  two  branches  of  the  Reprographic  Division 
(NISC-64) .  In  accordance  with  the  provisions  of  OPNAVTNST  3150.6,  the  Head, 
Reprographics  Division  is  designated  as  the  NISC  Photographic  Officer.  In 
addition  to  direct  responsibility  for  the  effective  operation  of  the 
photographic  facility  the  Photographic  Officer  is  tasked  with  providing  advice 
to  the  entire  command  in  matters  pertaining  to  photography,  photographic 
facilities  and  equipment;  act  to  coordinate  the  assembly  of  data  required  to 
be  reported  by  NAVAIRINST  10700.2  and  OPNAVINST  3150-6,  and  is  designated  as 
the  primary  custodian  for  all  photographic  equipment  in  the  conmand,  with  the 
exception  of  equipment  which  is  directly  related  to  imagery 
analysis/interpretation. 
c.  The  Imagery  Analysis  Department  (NISC-70)  is  assigned  the 
responsibility  of  providing  imagery  interpretation/analysis  support  within  the 
NISC  mission.  Such  analysis  include  both  hard-copy  (film)  and  soft-copy 
(digital  and  analog)  exploitation  of  imagery.  Additionally,  NISC-70  will 
conduct  an  RDT&E  program  directed  toward  advanced  technology  in  imagery 
exploitation.  NISC-70  is  assigned  the  responsibility  for  coordination  of  all 
development,  procurement,  operation  and  maintenance  of  system,  sub-systems, 
and  components,  dedicated  to  the  imagery  exploitation  function.  Accordingly, 
NISC-70  is  responsible  for  overall  management  of  all  facilities  that  are 
directly  involved  in  imagery  analysis. 
7-13
NISCINST  3120. 1A 
\  5  NOV  1985 
d.     The  following  specific  responsibilities  are  assigned  to  NISC-64: 
(1)  Photographic  Facility  Management: 
(a)  In  accordance  with  the  provisions  of  OPNAVINST  3150.6, 
operate  the  authorized  photographic  laboratory  for  NISC. 
(b)  When  auxiliary  photographic  facilities  are  deemed  necessary 
for  direct,  integral  support  of  the  imagery  analysis  function,  such  facilities 
will  be  under  the  management  of  NISC-70.  Procurement  and  subsequent 
accountability  of  the  photographic  equipment  and  material  will  remain  the 
purview  of  NISC-64  and  wi.n  b=-  coordinated  accordingly. 
(c)  Ensure  assigned  photographic  personnel  are  properly  trained 
and  utilized  to  provide  efficient,  high-quality  photographic  stpport. 
(d)  Continually  review  the  operation  of  NISC  photographic 
facilities  to  ensure  efficient,  proper  operation.  Submit  required  requests, 
surveys,  etc.,  to  maintain  equipment  in  proper  order  to  reflect  current 
technology  in  the  photographic  field. 
(e)  Maintain  close  control  of  pilferable  materials  to  ensure 
only  proper  use  is  made  of  government  materials. 
(f)  Ensure  prompt,  efficient  service  is  provided  to  meet  the 
needs  of  NISC  and  other  agencies  as  directed,  taking  steps  to  reduce 
production  delays  of  S&T  materials  to  minimums  practical  under  constraints  of 
manpower  and  workloads.. 
(g)  Mvise  user  activities  of  procedures,  methods,  etc. ,  which 
will  provide  maximum  required  service  with  minimum  delay,  whenever  customer 
input  material  bears  on  production  time  required  by  the  photographic  facility, 
(2)  Photographic  Equipment  /Materials  Management: 
(a)  Act  as  single-point  procurement  official  for  all 
photographic  production  and  materials  required  by  NISC  departments. 
(b)  Establish  proper  accountability,  procurement,  and  stock 
issue  procedures  to  ensure  adequate  supplies  of  photographic  materials  are 
available  to  meet  command -wide  needs. 
(c)  NISC-64  will  maintain  primary  custody  of  all  photographic 
equipment,  except  imagery  exploitation  systems  and  components,  and  grant 
sub-custody  to  other  elements  of  the  command,  as  required.  Photographic 
equipment  required  to  support  the  Foreign  Materiel  Program  at  Chesapeake  will 
be  required  on  sub-custody  basis. 
(d)  Establish  and  maintain  proper  preventive  maintenance 
programs  for  all  cameras,  projectors,  and  other  photographic  equipment 
utilized  by  the  command. 
7-14
NISCINST  3120. 1A 
1  5  NOV  1985 
(e)  NISC-64  will  coordinate  funding  requests,    inventory  reports, 
etc.,   as  required  ty  OPNAVINST  5290.1  or  other  directives  which  may  be 
relevant  to  the  operation  of  the  photographic  facilities.     Specifically, 
NISC-64  will  be  responsible  for  all  fiscal  budgeting  and  programming  for 
photographic  facilities.     NISC-70  will  maintain  responsibility  for  all  fiscal 
budgeting  and  programming  for  imagery  exploitation  systems,   sub-systems,  and 
components . 
(f)  Assist  NISC-70  in  research  and  development  of  collection 
techniques,  materials,  or  equipment,  providing  laboratory  facilities  and 
manpower  assistance  as  required. 
(g)  NISC-64  will  serve  as  liaison  officer  with  appropriate  CNO 
and  NAVAIRSYSCOM  offices  on  all  matters  relating  to  general  Naval  photography. 
NISC-70  will  serve  a  similar  function  on  all  matters  relating  to  imagery 
exploitation  and  associated  imagery  analysis  RDT&E  programs. 
(5)  Dry  mounting  presses. 
(6)  Photographic  quality  control  equipment  (sensitometers, 
densitometers,  rJJ  meters,  and  negative  analyzers). 
(7)  Film  magazines  for  aerial  and  radarscope  cair^ras. 
(8)  Test  equipment  designed  specifically  for  use  with 
reconnaissance  cameras  and  camera  control  systems. 
(9)  All  major  components  of  ES--40A  and  ES-81A  Mobile 
Photographic  Processing  Complexes. 
'.10)     Government  owned  photographic  equipment  undergoing  research 
and  development. 
(11)  Photographic  projectors  of  all  types  (i.e.,  slide, 
overhead,  motion  picture,   etc.). 
(12)  Detachable  camera  and  eniarger  lenses  valued  in  excess  of 
$199.00  or  which  are  assigned  an  individual  NSN. 
(13)  All  viewers  and  major  optical  devices  used  in  photographic 
interpretation. 
(14)  Any  other  non-consummable  photographic  equipment  within  FSC 
Class  6700  not  specifically  mentioned  above  which  provides  a  significant 
photographic  capability,   or  which  is  valued  in  excess  of  $199.00.      (NOTE:     The 
above  list  includes  NON-STANDARD  items,   as  well  as  those  which  have  FSN's 
assigned.     Source  of  procurement  or  end  usage  does  not  affect  the  requirement 
to  report  acquisition/disposition.) 
g.     The  following  items  are  not  reported  under  the  provisions  of  OPNAVINST 
5290.1,   but  are  afforded  local  control  due  to  the  nature  of  the  items,    i.e., 
high  pilferability: 
7-15
NISCINST  3120. 1A 
X'l)     Camera  lenses  with  a  value  of  $198.00  or  less. 
(2)  Lightmeters. 
(3)  Darkroom  items  (such  as  paper  easels,   filter  kits). 
(4)  Carrying  cases/"gadget  bags." 
h.     The  following  items  are  to  be  acquired,   stored,   and  issued  under  the 
control  of  the  Photographic  Officer  (NISC-64): 
(1)     Films,  papers,  and  chemistries  (includes  Polaroid  films). 
■  -'■        '"  • -»   '   p~  -  v-S=*.l..-»j       ■iw^-jii'     {us-jril    £-_-i     ipe-.-icii    "•nrrr-.y-s    Only)  • 
(3)  Manual  processing  equipment  (tanks,  reels,  etc.). 
710.  UNIFORM  MATERIAL  MOVEMENT  AND  ISSUE  PRIORITY  SYSTEM 
a.  The  Uniform  Material  Movement  and  Issue  Priority  System  (UMMIPS) 
standards  have  been  established  to  ensure  that  materiel  requirements  within 
the  supply  system  are  processed  and  transported  based  upon  the  mission 
essentiality  of  the  requesting  activity  and  the  urgency  of  need  for  the 
materiel  or  service  requested.  Under  the  UMMIPS,  NISC  is  assigned 
Force/Activity  Designator  (FAD)  III  which  allows  for  assignment  of  issue 
priorities  03,  06  and  13  depending  upon  the  urgency  of  need.  Authority  to 
assign  FAD  II  and  lower  precedence  FAD's  is  delegated  to  Commander,  Naval 
Intelligence  Command  in  accordance  with  OPNAVINST  4614. IF. 
b.  All  requests  for  supplies  and  services  received  in  NISC  supply  are 
assigned  a  priority.  The  priority  dictates  the  time  frame  within  which  the 
request  should  be  processed.  For  requests  to  be  filled  within  the  Department 
of  Defense  or  by  GSA,  the  priority  also  dictates  the  time  frame  within  which 
the  supplies  or  services  should  be  issued  or  contracted  for  and  the  mode  of 
transportation  for  shipment. 
c.  Action 
(1)  Departments  will: 
(a)  Submit  requests  for  supplies  and  services  in  a  timely 
manner,  keeping  in  mind  that  lack  of  planning  or  "forgetting  to  order"  does 
not  justify  a  higher  than  routine  priority. 
(b)  Justify  the  urgency  of  requests  requiring  other  than  a 
rountine  priority  by  explaining  how  the  material  or  service  required  impairs 
the  capability  of  the  command  to  perform  its  primary  mission.  Requires 
department  head/deputy  level  signature  authority. 
(c)  Ensure  that  all  means  within  the  department  have  been 
exhausted  to  alleviate  the  need  for  urgency  of  a  specific  request. 
7-16
NISCINST  3120. 1A 
1  5  NOV  1985 
(2)  NISC-0OR3  personnel  will: 
(a)  Be  thoroughly  familiar  with  the  criteria  for  establishing 
urgency  of  need  and  assignment  of  priorities  as  set  forth  in  OPNAVINST  4614.1 
series. 
(b)  Ensure  that  requisitions  are  dated  as  of  the  actual  date  the 
requisition  is  transmitted  from  NISC  to  the  supply  source. 
(c)  Promptly  process  all  Material  Validation  (MOV)  requests  to 
insure  that  they  are  returned  within  a  time  frame  that  will  meet  required 
deadlines  dates. 
(d)  Only  assign  other  than  a  routine  priority  to  requisitions  at 
the  direction  of  the  Supply  Officer  or  Supply  Management  Officer. 
(e)  Maintain  status  and  provide  expenditious  follow-up  on  all 
requisitions. 
(3)  Supply  Officer  will: 
(a)  Be  responsible  for  training  purchasing  personnel  in  UMMIPS 
procedures. 
(b)  Review  and  be  the  approval  authority  for  assignment  of  other 
than  routine  issue  priorities. 
711.      DEPARTMENTAL  REQUISITIONING  FROM  SUPPLY 
a.  Submission  Process.     The  following  procedures  pertain  to 
requisitioning  of  supplies  and  services,   the  distribution  of  INTRA-NISC 
MATERIAL  REQUEST  form  and  the  processing  of  those  requests. 
b.  The  storerooms  located  in  NIC-I  and  NIC-II  will  issue  supplies  during 
normal  working  hours.     Storeroom  supplies  are  issued  without  a  INTPA-NISC 
MATERIAL  REQUEST  form.     A  shopping  list  must  be  completed  for  all  supplies 
issued  from  the  storeroom. 
c.  Procurement  Requests: 
(1)  The  following  procedure  has  been  adopted  in  order  to  facilitate 
procurements  and  related  data  cost  processing.  The  INTRA-NISC  MATERIAL 
REQUEST  form,  figure  7-2,  is  to  be  used  for  all  requests  for  services  and 
material  that  is  not  stocked  in  the  supply  storerooms.  Data  should  be  printed 
with  ball  point  pen  or  typed.  It  is  essential  that  the  form  be  prepared 
according  to  these  instructions  for  efficient  and  rapid  processing. 
(a)  The  procurement  request,  Figure  7-2,  will  list  the  following 
information  at  a  minimum: 
1.  Date  requested. 
2.  Departnental  request  number  -  (see  sub-paragraph  (b) 
below) . 
7-17
NISCINST  3120. 1A 
1 1  tvOV  1985 
3_.  Person  originating  request. 
4.  Activity  (command). 
5.  Requestor's  code. 
6.  Requestor's  telephone  number. 
]_•     Priority  -  6  or  13.  If  6,  a  priority  justification  must 
be  submitted  with  the  request. 
8.  Date  material  required   'Do  not  mark  ASAP,  actual 
cal-siriieu   .ieti-*  is  required.) 
9.  Stock  number,  model  number,  or  part  number  of  the 
requested  item. 
10.  CMantity  of  item. 
11.  Unit  of  issue. 
12.  Unit  price. 
13.  Total  cost. 
14.  Item  description  -  the  minimum  specifications  to 
meet  the  requirement. 
15.  Shipment  address. 
16.  Suggested  source.  If  total  cost  of  item(s)  requested 
from  one  source  is  below  $1,000,  only  one  suggested 
source  is  required?  to  promote  competition  it  is 
recommended  that  more  than  one  source  be  solicited.  If 
total  cost  exceeds  $1,000,  at  least  two  and  preferably 
three  suggested  sources,  with  model  numbers  and  prices, 
are  required.  If  sole  source  procurement  is  desired 
for  requests  exceeding  $1,000,  see  paragraph  h. 
17.  Cost  code  for  purchase. 
18.  Initials  of  person  authorized  to  approve  requests. 
Purchase  requests  which  have  critical  information  blocks  left  blank 
will  be  returned  to  the  requestor  for  completion  and  resubmission  to  NISC 
Supply  (00R3). 
(b)  The  activity  request  number  will  be  a  unique  number  assigned 
by  the  requesting  activity  /department  to  each  procurement  request.  The  prefix 
assigned  to  each  department  is  as  follows: 
7-18