DEPARTMENT OF THE NAVY U.S. NAVAL FACILITY FLEET POST OFFICE . _ , NEWYORK 09560 NAVFACBDAINST 5400.1M 30 April 1985 U.S. NAVAL FACILITY, BERMUDA INSTRUCTION 5400.1M : Subj; U.S. ‘NAVAL FACILITY, BERMUDA STANDARD ORGANIZATIONAL AND REGULATION MANUAL (SORM) 1. Purpose. To promulgate Commanding Officer, U.S. Naval Facility Bermuda Organizational Structure and Regulations, 1985. Failure to comply with the procedural provisions of this instruc- tion may be grounds for disciplinary action. 2. Cancellation. NAVFACBDAINST 5400.1L is superseded and eancelled. Remove the covers from the old edition and use with this direetive. 3. Scope a. This manual is the basic organizational, regulatory directive of the command. The functional guides included in the chapter on acs nistrative organization constitute the formal delegation of responsibility and authority by the Commanding Officer to subordinate officers of the command. However, the funetional guides shall in no way be construed as restricting the initiative or discourag.ng the resourcefulness of individual officers, Officers at all levels are ultimately responsible for the performance of their individual organizational segments even if they have charged subordinates with the immediate responsi- bility for the management of certain functions. b. Nothing in this manual shall be construed as contraven- ing or superseding U.S. Navy Regulations or other directives of the Navy Department. 4. Action. A thorough understanding of this manual by alli personnel is mandatory for proper command orientation and effee- tive performance of duties. All Naval Facility personnel are to adhere to the regulations prescribed in this instruction. WE Weryt —— Distribution: NAVFACBDAINST 5605.1F List I Cepy to: COMOCEANS YSLANT
NAVFACBDAINST $400.1M 30 April 1985 RECORD OF CHANGES AND CORRECTIONS ‘ The U.S. Naval Facility, Bermuda Organization and Regulation Manual will be maintained current by the issuance of interim changes, notices, and by periodic change pages as follows: a. Brief changes, such as single-word substitutions, will be entered by pen and ink. b. More lengthy changes and additions will be accomplished by the insertion of a new page labeled with the appropriate ehange number and date. These pages will be inserted upon receipt in the proper places as directed by the transmittal notice. The pages thereby superseded shall then be removed and destroyed. Upon insertion of changes into the manual, a record of such changes shall be made in the spaces provided below and dated with the effective date of changes. www em wwe wm mew mew we ewww ewe new nmr m eww eww mewn em wm ewan nw wn met ew ewe we eB we wwe eH Change Date of Date Signature of Person Number Change Entered Entering ae ama ae em ww me em wwe we www ewe we wan wena wae mn ew wee ete oewaenwre ne we ee em we me wane nr ewan we Bnew mM we ED BOE EEE eee eR EE EB EB EERO EOE OHO EOE EEE Eee ee seem ae ew ewww On ww OOO RO wR BBE RMON OO EB BB OO BM HEM OO ROO REE Eee NT eT ee ee ne ee Reh teeckacintinntaentadiaieetend wee ee ween wee ewe wen een ww mn mm nme wre warn nwen enema newman wenn we ww nw wT Owe ee we OE REE RE EH RO OE EEE Re OHO Re nea nmnman ean ena eee men ew ewe eo ew ew ew eM Be we ew OOO MO OO OB BBO TOO OM wT eee wae we mewn wea mame mum naman ame w ema momen ewe mene www ew ew mew we meen new ww newer e seme ewr ee wen new ewe ww me ww moo ww mene wwe wat ewe wm ewe woe wwe w nnn ewww ewe nee eee eww ew ew ew wm wee wee ew we ew ew ee we wwe we wwe HO wm ww OBB BO Ewer OOO He wan wren ew en we ewe em eww ene www wwe ew ew wwe mew eww ew ww eww enw ew wee wre nm nen ew ener enwrree
. NAVFACBDAINST 5409.1M APR 30 1995 INTRODUCTION General. United States Naval Facility, Bermuda, established 1 June 1955, is a shore activity assigned to the sperating forces of the U.S. Navy under the Commander in Chief, U.S. Atlantic Fleet. It is under the Management Control of Commander, Naval Electronics System Command, the Military Command of Commander Oceanographic System Atlantic, and Coordinating Control of the Commanding Officer, U.S. Naval Air Station, Bermuda. Mission. The mission of U.S. Naval Facility, Bermuda is to conduct continuing oceanographic research in order to provide the U.S. Navy with more extensive information on oceanographic conditions.
NAVFACBDAINST 5400.1M APR 30 1985 Title Page Record of Changes and COPrectiONnS.cccccsscccccceereseseel EntrodUctiON.csscccecccccccecsecccssecccssscscseccsesee cdl Table of Content Sccccrscccccccccccccsccscssceccccsseseset dl CHAPTER 1 - COMMAND STAFF 100 Commanding Officer......ecessccerceerreressscccees 1-1 101 Commanding Officer Acting. ..ccccceeccecccesecsssseed lh 102 Executive Officersccccceccecccccccccsceessecescese eh 2 103  Master/Senior Chief Petty Officer of the Command...1-4 104 Command Career Counselor.....+-++++-: ewe eee eeee eel 75 105 Command Training Officer.....---++-:- res a) 106 3M Coordinator/Manager..-.ee+esereeers a? al | 107 AT & Ticccccccccccccccecccscecccesscccesesscesseses lB 108 Bendix Technical Support Personnel...ccesecceeeeee cl 9 109 OMbDUAGSMAN ceosecvsereeveeseces ew cecccccccccsscccseeel “10 CHAPTER 2 - DEPARTMENT HEADS AND DIVISION OFFICERS 200 Department Head Duties, Responsibilities,.....+-++-2-1 And Authority 201 Operations Department....-+-++-++ee> eee ar 202 Operations Officer.....-.-- sec eeneees ee ta 203  Publie Works Department..... Sew ecesecccccscssseesenns 204 Public Works Officerccacecccceccccccesccesceessses sda 205 Administrative Department.....- cacecee ery tat) 206 Administrative Officer......++-- eee ee eccecesees eee an” 207 Supply Department...... ee wceece cece ween ence Pe tel |) 208 Supply Officer......-- wee ee eeee ree a 209 Electronics Department.....--eosees ee tek 210 Electronics Material Officer (EMO)... ee eee eeee wee 278 211 Division Officer Duties, Responsibilities......+-..279 and Authority 212 Operations Administration Officer 213 SURTOPS Coordinator.. re ie 2! «eee cccscccccceccsenense sea he 214 Quality Assurance (QA) Officeri.cscsseseeoees ray toe © 215 Communications Officer.....-.-:- eee ec etter ceseese 2-13 216 Oceanographic Watch Officer (OWO).. 222 ee ee cece wees 2-13 517 Indoctrination ("I") DiviSiON...scccees ee ceseeceee 2-15 218 Current Operations Officer....-+-sereerseresererr’ 2-16 iii
NAVFACBDAINST 5400.1M oo a APR 30 1985 CHAPTER 3 - COLLATERAL DUTIES Title Page 300 Automatic Data Processing (ADP) Security Officer...3-1 301 ADP Systems Security Officer ........ ecw ceccvccceecdn lh 302 ADP Office Information Systems Security Officer....3-1 303 ADP Terminal Area Security Officer.,..........0002002372 304 Armed Forces Couriers... ..ccscssvccccasescece ae fe 305 Athletic Officer... ccc cece wee ees eens: fad 306 Casualty Assistance Calls Officer..... cece ccc cessed’ 307 Command Master-At-Arms (CMAA).........ccccccccces 374 308 CNS Custodian and Alternates..... eee e cere cesceveseed OD 309 Command Auditor....cccccccsecces ween eee arian Dal) 310 Command Historian... .cccsccccccncescccccencccces 220376 311 Command Photographer.....ccccccesensces ir tal: 312 Command Training Team Leader........ccccccccaaes a foe | 313 Communications Security Offieer (COMSEC OFFICER)...3-7 314 Configuration Control Officer... . cc ee eee 22-378 315 Customs Officer...... eee mcr e ccc reece en eceeseasecce 3-9 316 Disaster Control Coordinator.........-. cr aa ak 317 Educational Services Officer (ESO)........... 00000. 3-10 318 Equal Opportunity Officer........ wees cores cccene dhl 319 Fire Chief... ccc cc cccccccvccccvcesescesnssssees eee e371 320 Fire Marshall.......... eee ccc creer cere esevcceses -3712 321 Housing Manager............ cece ee ceecee eoscecveseeed~l3 322 Internal Review Coordinator... ...ccceeeees cece eee 3-14 323 Internal Control Program (ICP) Coordinator......... 3-15 324 Inter-Service Support Agreement (ISSA) Officer.....3-16 325 Legal Officer... cc ccc ccc ce cece eee ee tener e eens 3-16 326 Military Cash Awards Program (MILCAP) AGMINIStPatOr. cc cc cece wc cece cece cree ecw ares enanens 3-17 327 Naval Warfare Publications Library (NWPL) CuStodian....ccccccccacscescacens ri rane Bad i) 328 Oceansystems Library Custodian. coe cece rnc n eer veccee 3-19 329 Operations Security (OPSEC) Officer. .......cee ee ee eS71D 330 Overseas Duty Support Officer (ODSO)..............6. 3-20 331 Physical Fitness Coordinator/Officer...... ccc wees 3-20 332 Security Officer... .. ccc cea c ee eees cece cece cc eee eae 3-20 333 Postal Officer... ccc cece wee ween es eee cere cues eoe ed 722 334 Privacy Act Coordinator........eceee. ese c ccc ccc see sanmae 335 Public Affairs Officer (PAO)... .... ccc ccc ee eens 3-23 336 Safety Officer...... a rr sere ceeeed 724 337 Security Manager... .. ccc ccc c ccc w eres cces cee c cence 3~25 338 Senior Watch Officer. (SWO)..... ccc ccc ccc ee ce eee 3~28 339 SHOROC/SHORSTAMPS Coordinator... .... ccc ccc n es cece 3-28 340 Substance Abuse Coordinator........c ccc csc e cc ccccee 3-29 341 Top Secret Control Officer... ... ccc cee ccc we ee eee 3-30 342 Top Secret Control Officer Assistant. ...........06. .3-31 iv
NAVEACBDAINST 5400.1M APR 30 1985 Title Page 343 Transportation Officer... ccecccccceccesccescveseeedndl 344 Utilities Conservation Officer.......ccceceeeeceee ed @32 345 Voting Officer....ccccccccccccccccnscsceesesvcesee sd “33 346 Wardroom MeSS Trea@SUrer.cessecsnssccccccccccesesessa ad 347 Weapons Officer... cceceecccccccrs scccccversencses 03734 348 Welfare and Recreation Funds Custodian.........++.+3734 CHAPTER 4 - BOARDS, COMMITTEES AND COUNCILS 400 Awards Board. .cccccvecceccsveveses wc cc cece cw ese v ese cfm ld 401 Crypto Board ....ceseeeee ec cecces re rrr ire toe | 402 Enlisted Examination Review Board...... cece eccnece 4-3 403 Formal Survey Board...cccccssccccccccscccceccscse ech 4 404 Human Reiations Council (HRC)........ cece wee ceeee 204-4 405 Occupational Safety And Health Committee..........- 4 406 Occupational Safety And Health Council...... 4 407 Officer Candidate Interview Board........ 4 408 Operations Security (OPSEC) Control Group..........4 409 Petty Officer Quality Review Board........ 4 410 Physical Security Review Committee......-eeeeseeeee 4 411 Planning Board For Training.....cecsssccescceseeee eh 9 412 Command Seaman and Sailor of the Quarter/Year Boarc..ceceeee ir irre, tal: 413 Striker Selection Board.....cssecccccccrececcesese eft 414 Welfare And Recreation Committee Advisory Board....4-12 415 Command Training Team........ aS Sead © 416 Additional Boards/Committees....... rar: Se 38 CHAPTER 5 - WATCHES AND DUTIES 500 Command Duty Officer (CDO)......... sec e eee eeee 2622571 501 Duty Electronics Technician......... cones oes seceee awe 502 Generator Wateh.....ccccesccevevcceseece eo eee eeee .574 503 Perimeter Watch/Roving Patrol......ecseoeee eeeeces 5-6 504 Gate Guard Watch... .cccrccsncceecs a ean c acess esoes 578 505 Color Guard. ccccccccccscacccsccccccerscssscsceess es and 506 Barracks Watch.......ee- eeoeeeeveneneaeve ceeoneaneveneaeeveene eee 5-9 CHAPTER 6 - BILLS 600 Alert Conditions Bill (LERTCONS)........ ee eeee eee eG l 601 Bomb Threat Bill........... cece eee w nee ce ww cree e ee AW] 602 Emergency Action Plan (EAP) Bill...... cece eee e teens 6-5 603 Fire Biil...... cece cece ees cece cere er enene coe eeee 6-6 604 Personnel Inspection Bill... ccc we ecee eee esseeees 6-15 605 Sabotage Alert Billi... ccc e cence cece eee e eee eescees 6-17 G06 Storm Bill.cc ccc cece een cc rence ccr creases esersecee 6-21 607) Training Bill... cc cece cc ec ee ree ee cee r ener arses enee 6-22
NAY EAPAAINST soon Title Page 607 Training BillecccccccccccsscccccsccscccccscsessessOnal 608 Zone Inspection Bill.ccccccccccccccccccccccecessssO72e CHAPTER 7 - GENERAL ARTICLES 700 Addresses Of Personnel]... .cccccccscccscccccccsveetnh 701 AlLGONhOLsccceccccccccccccesccccccccseccsscccccssesetnd 702 Alcohol ADUSC. cece ccc ccc c cece cer cccccssesserscse dnd 703  Autovon And Commercial TelephoneS.....seeeseeeceeeTn2 704 Cameras And RecorderS.cccscccccccsscccccccccsssseed—s 705 Civilian Authorities-Arrest-Court Appearances.....77-2 706 Off-Duty Employment....-.eseseees ree fer 2 707. Classified Material - Authority To Classify..... 2-173 708 Classified Material - Routine Destruction.........773 709 Classified Material - Safeguarding........ssseeseeTn4 710 Coffee MeSS@S....cccecesrseccesecsersseses Pe iat 711 Compensatory Time For WatchstandersS.....seeeee oo 2 776 712 Customs Regulations...... sec ccccccvees eeccccescces 7-6 713 Deadly Forces ccccccccccccccccccscscccccsscsscscssednl 714 Diserimination Complaint/Grievance Procedures.....7-7 715 Drugs.csccccecccccccccescesscscessescsecececses cesT G 716 Electrical Equipment (Privately Owned) ......220002779 717. Emergency Access to Supply Storerooms........62---7710 718 Emergency Equipment....cceeceeccsscrceeseerseeccc st 10 719 Extra Military Instruction 621) © a 720 Internal Security..cccccccsccceceseeccccscccseseeet dl 121 LeaAve..cccccsccceccecsseccsscererere ee fat © 722 Liberty...sccecseees sence cece ence ceeneeeseees woe ee TH12 723 Liberty CardsS...ccseccccccceccccsscsessescs eoeceeet “ld 7124 Mec‘ings......-e-- coeeee scm w creer ec eenne ee enccce 7-13 7125 Motor Veh:cles.......- cece cee cca w cece recesses eoee Tl 726 Personnel Emergency Message...-seseeseeceees eoeee A715 727 Plan Of The Day (POD}.........- ec ccc receees coeee ee et 16 728 Privacy Act....ceceeees ececcccces ree fe 0) 729 Quarters..... cenece ec cee ew ce enees ccc ccceee sess ceee tll 7130 Recreational Equipment.....-.. eesvncee occ cesccvce «677-18 731 Residing On/Off BaSCrccceccccccscccsccccccceseesee td “18 732 Safe CombinationS...cscccccececccccecccscesseesse st 1B 733 Sexual Harassment...... sce wc cceees rrrire fae 5: 734 Small ArmMsS.....-eceeecceees ee cccccceeee seen weee 7207719 735 Trip Reports....... se eceee wee w ec erence ceene eoeeee 2.7719 736 Unclassified Official Correspondence......--e+eee: 7-20 737 Uniform Policies and Regulations.......+sseeee eee 7720 738 Utilities Conservation.....ceeecceescrrccesccccecs 7-21 739 Working Party...ceececeeeesececcetesreecees eo eceee 7-22 vi
NAVFACBDAINST 5400.1M bee APR 30 1985 APPENDICES Title Page Appendix A Command Organization Charts.......eeee-e5eArl-l Appendix B Standard Daily Routine............-00006-eBr1-1 Appendix Cc Routing Cod@S..cscccccccccecs eaeeseaese eeeeeCumi-l Appendix D Zone Diagrams Zone 1 Administrative Department..... oeeeD- Zone 2 Supply Department..... see eee cece es Do Zone 3 Public Works Department...........D- Zone 4 Operations & Electronics Departments........... eeeoeeeees eee e D175 Zone Diagrams.....ccccsecsccees @eseeseovaeseeve D-2-1 vii
NAVFACBDAINST 5400.1M cece eee. APR 30 1885 CHAPTER 1 - COMMAND STAFF ’ 100. COMMANDING OFFICER a. Welfare Basic Funetion. The Commanding Officer is for the Naval Facility is absolute. The authority of the Com- manding Officer is commensurate with the responsibility of the title. ce. Organizational Relationship. The relationships of key subordinates to the Commanding Officer are contained in U.S. Navy Regulations. Department Heads report via the Executive Officer to the Commanding Officer for the performance of their assigned duties except as otherwise indicated in this instruction. The Commanding Officer reports to Commander Oceanographic System Atiantie in Norfolk, VA as the next senior in the chain of com- mand and to Coordinating Authority Bermuda when applicable. 101. COMMANDING OFFICER ACTING a. Basic Function. Upon the incapacity, death, departure on leave, detachment without relief, or absence due to orders from competent authority of the Commanding Officer, the next senior line officer shall assume command of the Facility and have the same authority and responsibility as the officer whom succeded. b. Duties, Responsibilities and Authority. The officer who Commanding Officer shall make no changes in the existing organi- zation, and shall endeavor to have the routine and other affairs of the command carried on in the usual manner. When the officer temporarily succeeding to command signs official correspondence, the word "Acting" shali appear below the signature. ce. Organizational Relationships. Identical to the Command- ing Officer.
NAVFACBDAINST 5400.1M _ APR 30 1985 102, EXECUTIVE OFFICER a. Basic Function. The Executive Officer is the direct representative of the Commanding Officer. All orders issued by the Executive Officer shall have the same force and effect as though issued by the Commanding Officer, and shall be obeyed accordingly by all persons within the command. The Executive Officer shall: (1) Conform to and effectuate the policies and orders of the Co:manding Officer. (2) Keep the Commanding Officer informed of all signi- ficant matters pertaining to the command. (3) Be primarily responsible, under the Commanding Officer, for the organization, performance of duty, and good order and discipline of the entire command. (4) Recognize the right and duty of Department Heads to eonfer directly with the Commanding Officer on matters specifiec- ally relating to their department. b. Duties, Responsibilities and Authority. The Executive Officer, subject to the orders of the Commanding Officer and assisted by the appropriate subordinates, shall: (1) Prepare and maintain the bills and orders for the organization and administration of the command. (2) Assign personnel to departments and the executive staff. (3) As Command Training Coordinator, supervise and co- ordinate the work, exercise, training, and education of all personnel. (4) Supervise and coordinate the operational plans and schedules of the command. (§) Promulgate the Plan of the Day and such advance schedules as may serve to aid subordinates in planning their work. (6) Make frequent inspections, in company when practic~ able with the subordinates concerned, and take such remedial action as required to correct defects. (7) Ensure that all prescribed or necessary security measures and safety precautions are understood and strictly observed.
-NAVFACBDAINST 5460.1M APR 30 1985 (8) Maintain high morale within the command. The disci- pline, welfare, and privileges of the individuals of the command shall be a chief concern of the Executive Officer and to the extent of the authority of the position, ensure that these and related matters are administered in a just and uniform manner. (9) In accordance with current Equal Opportunity direc- tives, monitor discrimination practices if existing within the command. Specifically, to monitor military watches and duties to ensure that equal opportunity and equity is achieved. (10) Evaluate the performance of officers and enlisted personnel through recommendations to the Commanding Officer re- garding fitness reports and evaluations, and through review of periodic marks. Prepare the initial draft of fitness reports of department heads and executive assistants. (11) Regulate liberty and leave of personnel. (12) Direct the investigation for the of alleged viola- tions of the Uniform Code of Military Justice, Navy Regulations, Naval Facility Regulations, and other military and civil laws, for the Commanding Officer and recommend appropriate disciplinary action when necessary. (13) Direct energy conservation and economy plans to promote cost consciousness within the command. (14) Ensure that the Commanding Officer is advised of all casualties, deficiencies, and anticipated difficulties which may significantly affeet the operational readiness or administrative efficiency of the command. (15) Act on personal requests which may be addressed to the Commanding Officer that do not involve the formulation of policy, or that will not require the action of higher authority. (16) Supervise the reception of visitors. (17) Serve as the Chairperson of the Planning Board for Training. (18) Serve as the Chairperson of the Facility's 3-M program. (19) Supervise the organization of the Facility's 3-M program. (20) Perform other duties as may be required or directed.
NAVFACBDAINST 5406.1M APR 30 1985 ce pay ec. Organizational Relationship. The Executive Officer is directly responsible to the Commanding Officer. All department heads and executive assistants report to the Executive Officer for all matters pertaining to the internal administration of the command. The prescribed duties of the Executive Officer will not be construed as relieving a subordinate from any assigned respon- sibilities. 103. MASTER/SENIOR CHIEF PETTY OFFICER OF THE COMMAND existing or potential situations, procedures, and practices which affect the welfare, morale, and well-being of enlisted personnel. The Chief Of Naval Operations has promulgated guidelines for MCPOC/SCPOC/CPOC programs in OPNAVINST 5400.37B which are detailed in COMOCEANSYSLANTINST 5400.5. (1) Assist the Commanding Officer in an advisory capacity in all matters pertinent to the welfare, job satisfaction, morale, utilization, and training of enlisted members, (2) Maintain continual liaison with the OCEANSYSLANT Master Chief, (3) Advise the Commanding Officer concerning to the for- Mulation of or change to policies which pertain to enlisted members. (4) Maintain and promote the effectiveness of the chain of command. (5) Routinely attend Department Head meetings in order to promote more effective communications between the officer and enlisted communities. (6) Accompany the Commanding Officer at all personnel inspections, command quarters, and cermonies involving enlisted members. (7) Participate in the reception and hosting of official enlisted visitors to the command. (8) Work in close association with the Command Career Counselor to support the command's retention team effort by working with senior petty officers to enhance the command reten- tion and counseling effort, and to motivate the Navy's "Number One" sales force: The Senior Petty Officer. 1-4
NAVFACBDAINST 5400.1M APR 30 1985 — (9) Function in close coordination with the Command Equal Opportunity Representative. (19) Attend all NJP proceedings as an impartial observer. (11) Conduct periodic meetings with all CPO'S in order to strengthen communications between the CPO community and the command. The primary objective is to mold the CPO community into a cohesive unit working toward a common goal. (12) Supervise and monitor the command Sponsor and Indoc- trination program. (13) Be a member of, or funetion in close conjunction with, the following: (a) Welfare and Recreation Committee (b) Welfare and Recreation Advisory Board (c) Petty Officer Quality Control Review Board. (d) Command Retention Team (e) Commissary and Navy Exchange Advisory (f) CPO, PO, and EM Club Advisory Boards (g) Human Relations Council ce. Organizational Relationship. The MCPOC, SCPOC, or CPOC (as applicable) reports directly to the Commanding Officer, while keeping the Executive Officer informed on all pertinent matters. 104. COMMAND CAREER COUNSELOR a. Basie Function. The Command Career Counselor shall work directly for the Executive Officer and shall serve as the com- mand's principle advisor on policies and regulations related to Navy career planning matters, be a primary technical assistant supporting other members of the command's retention team, and maintain awareness of revisions and innovations in retention programs through access to Navy directives, reference material, experience and training. b. Duties, Responsibilities and Authority
NAVFACBDAINST 5400.1M Apr 3G 1985 . (1) Organize and monitor ‘a vigorous and effective Command Career Counseling program and interview schedule. ' (2) Organize, train, and support Departmental/Divisicn Career Counselors. (3) Report retention team activities to the Commanding Officer. (4) Inform the Commanding Officer of situations which have positive or negative impact on retention team efforts and make recommendations as appropriate. (5) Maintain command retention statistics. (6) Keep retention team members informed of changes in policy which may affect individual attitudes toward the Navy or Conmand. (7) Maintain those publiecations/materials necessary to sustain an effective program. (8) Coordinate and arrange group interviews. (9) Maintain a tickler file to ensure that all enlisted members receive required interviews and ensure proper documentation. (10) Ensure that all personnel are informed on matters relating to career retention. (11) Hold Career Information and Benefits courses as necessary. 105, COMMAND TRAINING OFFICER a. Basic Function. The Command Training Officer shall ee ae renee eee ae ee ce rm assist the Executive Officer in all matters concerning training. b. Duties, Responsibilities and Authority. In addition to a re ee ees ce es ee ee ee ee ee ee ce ae ee ee ee ee ee those duties outlined in COMOCEANSYSLANTINST 81500.2H, the Command Training Officer shall: (1) Promulgate standard military/leadership lesson plans. (2) Assign responsibility for updating and revising military lesson plans. 1-6
NAVFACBDAINST 5400.1M wo APR 30 1985 (3) Arrange for semi-annual first aid training by quali- fied personnel. (4) Serve es a member and the recorder of the Planning Board for Training. (5) Draft and maintain the Command Long Range Training Schedule. (6) Coordinate with department heads to ensure no con- fliet in training periods scheduled for the proper execution of the overall Naval Facility training program, oe il ee eee eee ee ee oe oe ee eer reports to the Executive Officer, and collaborates with the following personnel in developing the overall training program and the formulation and implementation of special training programs. ce. Organizational Relationship. The Command Training Offi- (1) Department Training Officers (2) Department Training Petty Officers (3) Division Training Officers (4) Division Training Petty Officers (5) Educational Services Officers (6) Command Safety Officer 106. 3-M COORDINATOR/MANAGER a. Basic Function. The 3M Coordinator is responsible for the proper functioning of the command 3-M program in accordance with OPNAVINST 4790.4, COSP/COSL Instruction 4790.1A and NAVFACBDAINST 4790.1B. b. Duties, Responsibilities, and Authority. The 3-M Coordina- tor shall coordinate the command 3-M program in accordance with NAVFACBDAINST 4790.1B. ec. Organizational Relationship. The 3-M coordinator shall report direetly to the Executive Officer in the function as Command 3-M Manager and will coordinate the proper functioning of, and report on, training in the 3-M system at all leveis of the command in accordance with the guidelines given in NAVFACBDAINST 4790.1B.
NAVFACBDAINST 5400.1M APR 30 1985 Ce "107, AMERICAN TELEPHONE AND TELEGRAPH AT&T a. Basic Function. The basic function of the AT& Resident Engineer is to provide engineering services associated with the installation, operation, data interpretation, and maintenance of equipment manufactured and/or installed under AT&T contract with the Navy. b. Duties, Responsibilities and Authority. The AT&T Resident Engineer shall: (1) Regularly investigate and evaluate the quality of equipment performance, advise cognizant maintenance and operation personnel of discrepancies found and recommend corrective action. (2) Assist operational personnel in developing and using techniques to increase known data on station characteristics, and, in general, improve system performance. (3) Assist naval personnel in analyzing and interpreting recorded data based on the present state of the art. (4) Instruct assigned personnel, as required, on approved techniques and procedures for scheduled maintenance to ensure the continued effectiveness and reliability of the completed opera- ting system. (5) Provide direct liaison between the Naval Facility and the contractor on technical and reliability problems concerned with installation, maintenance and operation of equipment manu- faectured and/or installed by AT&T. (6) Expedite the exchange of operational and technical information related to program development and evaluation between the Naval Facility and the Field Engineering Headquarters of AT&T. (7) Procure the assistance of engineering specialists in equipment installation, maintenance, operations and communica- tions, whenever advisable. (8) Consult and cooperate with the Operations Officer and division officers, as well as other cognizant personnel including field maintenance technicians at the assigned location, in con- nection with the investigations and solutions of engineering, operational maintenance problems. 1-8
NAVFACBDAINST §400.1M APR 30 1985 — ec. Organizational Relationship. Administratively, the AT&T Resident Engineer reports directly to the Commanding Officer for such duties as may require liaison, ccnsultation, or performance at a command level. The routine duties and responsibilities of the engineer will normally be accomplished through coordination with the Electronics Material Officer. 108. BENDIX TECHNICAL SUPPORT PERSONNEL a. Basic Function. Under Naval Electronies System Command annual contract, Bendix Technical Maintenance Representative is to provide repair and support capabilities directly to the indi- vidual field sites. They funetion in general, as on-board main- tenance consultants on virtually all electronics components (i.e., computers, peripherals, etc.) which comprise various IUSS ADP subsystems (exclusive of AT&T manufactured equipment). b. Duties, Responsibilities and Authority. The Bendix Tech- — oe oe oe, Se ee ee Se ae ne ee AU ye ate Se nD ee wo nical Maintenance Representative: (1) Provides on-call field engineering and maintenance support services. (2) Provides training as requested in the maintenance, alignment and repair of selected IUSS components. Conducts on- the-job training on new and modified equipment. (3) Acts as liaison between the site and NESEA, as re- quested, on technical and logistics matters. (4) Takes or recommends a course of action to correct equipment problems when such problems are beyond the scope of assigned military personnel. (5) Provides technical advise, as appropriate, to the Site System Change Request (SCR) review board. (6) Maintains the Backfit Master Equipment Inventory (BEMI). (7) Assists the site with any IUSS related tasks as requested. e. Organizational Relationship. The Bendix Technical Main- tenance Representative will be directly responsible to the Elec~ ronics Material Officer. It is essential that he have access to he Commanding Officer for consultation, or redress of grievance hrough the chain of command.
NAVFACBDAINST 5400.1M APR 30 1985 109. OMBUDSMAN, The Ombudsman is an officially appointed volun- teer who provides information directly to the Commanding Officer to facilitate personal contact with dependents of command members, The Ombudsman also assists the Commanding Officer in policies or programs affecting dependents of command personnel.
NAVFACBDAINST 5400.1M — —-— APR 30 1985 CHAPTER 2 - DEPARTMENT HEADS AND DIVISION OFFICERS a. Basic Function. A department head is the representative department. All persons assigned to the department shall report to the Department Head and all orders issued shall be obeyed accordingly. A department head shall: (1) Conform to the policies and comply with the orders of the Commanding Officer. (2) Keep the Commanding Officer informed of the general condition of all equipment of the department, and especially of any circumstance or condition which may adversely affect the safetry or operatiton of the command. (3) Inform the Commanding Officer of the need for and progress of repairs other than those of a minor nature. (4) Not disable any equipment when such action may affect adversely the safety or operation of the command, without the permission of the Commanding Officer. b. Duties, Responsibilities and Authority. A department oer oes ae cee wae ae alae AEP Ce ee OE OE OD SY OE I CED TD SEG EE EET CY IS eh See GUS OT SOLED Gtats aime. head shall: (1) Organize and train the department to ensure peak operational readiness. (2) Prepare and maintain the bills and orders for the organization and operation of the department. (3) Assign personnel to duties within the department. (4) Be responsible for the effectiveness of the depart- ment by planning, directing, and supervising the work and person- nel within the department. (5) Ensure that all prescribed or necessary security measures and safety precautions are strictly observed by all persons within the department and by others who may be concerned with matters under departmental control. All applicable safety precautions shall be kept properly posted, in conspicuous and accessible places, and all personnel concerned shall be frequently and thoroughly instructed and drilled in their obser- vance,
NAVFACBDAINST 5400.1M APR 36 ine Oe (6) Make frequent inspections of the personnel and mater- ‘jal of the department including the spaces assigned, and take necessary action to correct defects and deficiencies. (7) Control the expenditure of funds allotted, and oper ate the department within the limit of such funds. (8) Ensure economy in the use of public money and sup- li ° plies. (9) Be responsible for the proper operation, care, pre- servation, and maintenance of the equipment and other material assigned to the department, and/or the submission of such data in connection with its accounting, including periodic inventories of assigned material, as may be prescribed by competent authority. (10) Be responsible for the maintenance of records and the submission of reports required of the department. (11) Be the custodian of the keys of all spaces and Storeroom of the department, except such as are assigned by regulation to the custody of another officer. The Department Head designate and authorize subordinates within the department, as necessary, to have duplicates of such keys. Ensure that copies of all keys are provided to the Security Officer. (12) Be responsible for the cleanliness and upkeep of the spaces assigned to the department. (13) Anticipate the personnel and material needs of the department, submit timely requests to fulfill requirements. (14) Contribute to the coordination of effort of the entire command by appropriate cooperation with the other depart- ment heads. (15) Supervise the training and professional development of junior officers assigned to the department. (16) Advise division officers on matters affecting the morale or discipline of personnel within the department, keeping the Commanding Officer informed of any matter which may adversely affect the department or naval service. (17) Approve exchanges of duty between similarly quali- fied officers or enlisted personnel of the department, subject to instructions promulgated by the Commanding Officer, Executive Officer, and Senior Watch Officer.
NAVFACBDAINST §400.1M APR 3 0.1985 — (18) Maintain established standards of performance and conduct; evaluate performance by means of drills, exercises, inspections, and other control devices; initiate fitness reports and evaluation reports, and keep appraised of any declining performance of personnel. (19) Formulate and carry out a department training program within the framework of the Naval Facility's training program. (20) Review the eligibility of enlisted personnel in the department for advancement in rating. (21) Forward special requests to the Executive Officer, with recommended action when applicable. In cases involving special privileges, comment on past conduct and performance of duty as appropriate. (22) Formulate and submit budgetary requirements for the maintenance and operation of the department, and approve expendi- tures from the funds allocated by the Commanding Officer. (23) Prepare the department organizational manual and directives and ensure proper dissemination and observance, (24) Perform other duties as may be assigned. ce. Organizational Relationship. A department head reports to the Commanding Officer for the operational readiness of the department, general condition of the equipment, including the need for and progress of major repairs and any circumstance or condition which may adversely affect operational readiness; and any other matter relating to the department whenever such action is necessary for the good. of the department or the naval service. The Department Head reports to the Executive Officer for all administrative matters and keeps the Executive Officer appro- priately informed of direct reports to the Commanding Officer. Department personnel shall report to the Department Head. 201. OPERATIONS DEPARTMENT a. Composition. The Operations Department consists of the Current Operations, SURTOPS, Communications, and Quality Assur- ance Divisions. b. Mission. The mission of the Operations Department is to conduct oceanographic research and provide.data to higher author- ity and other commands as prescribed by current directives and procedures.
NAVFACBDAINST 5400.1M APR 30 1985 Rte ce a 202. OPERATIONS OFFICER a. Basic Function. The Operations Officer is responsible for the administrative and operational organization and effectiveness of the Operations Department. b. Duties, Responsibilities and Authority. The Operations Officer shall conform to the provisions for a department head in this instruction. ec. Organizational Relationship. The Operations Officer reports to the Commanding Officer for operational matters and reports to the Executive Officer for all administrative matters, keeping the Executive Officer appropriately informed of direct reports to the Commanding Officer. Department personnel are responsible to the Operations Officer via their Divisional Chain of Command. 203. PUBLIC WORKS DEPARTMENT (PWD) a. Composition. The Public Works Department consists of all Seabees, members of "I" Division, and persons assigned to the Generator Shop. b. Mission. To ensure proper maintenance of all buildings, grounds and related equipment. 204. PUBLIC WORKS OFFICER a. Basic Function. The Public Works Officer is responsible for the administrative and operational performance of the Public Works Department. b. Duties, Responsibilities and Authority. The Publie Works Officer shall conform to the provisions for a department head as outlined in this instruction. In addition, the Public Works Officer shall: (1) Ensure the upkeep and maintenance of all electrical and air conditioning equipment assigned to the command (other than that assigned to the Operations Department). : (2) Supervise the urkeep and maintenance of all vehicles assigned to the Facility. (3) Inspect buildings and outside areas and effect routine material upkeep and maintenance as necessary to ensure top material condition. ° BY
NAVFACBDAINST 5400.1 APR 30 1985 (4) Ensure all power generating equipment is operating at maximum potential, keeping the Commanding Officer and Operations Officer advised of its status. ~e e. Organizational Relationship. The Public Works Officer reports to the Commanding Officer for operational matters, and reports to the Executive Officer for all administrative matters, keeping the Executive Officer appropriately informed of direct reports to the Commanding Officer. 405. ADMINISTRATIVE DEPARTMENT a. Composition. The Administrative Department consists of administrative personnel assigned by the Executive Officer. b. Mission. To carry out effective and responsive admini- strative and personnel functions as outlined in the Interservice Support Agreement with Personnel Support Detachment Bermuda and as required by the Executive Officer, Commanding Officer, and all standing instructions and regulations of the Naval Facility. 206. ADMINISTRATIVE OFFICER a. Basic Function. Responsible for the administrative mission and performance of the Administrative Department. b. Duties, Responsibilities and Authority. The Administra- tive Officer has the full responsibilities and authority of a department head. In addition to the orders of the Commanding Officer and Executive Officer, the Administrative Officer's duties are as follows: (1) Observe and report effectiveness of administrative policies, procedures and reguiations of the command to the Execu- tive Officer. ‘ (2) Review all correspondence prepared for the signature of the Commanding Officer or Executive Officer, ensuring conform- ity to the Navy Correspondence Manual and any pertinent diree- tives. , (3) Sereen all correspondence and directives routed to the Executive Officer and Commanding Officer, and initiate administrative action where required. (4) Route ell unelassified official mail. -¢
NAVFACBDAINST 5400.1M APR 30 1985 oe (5) Exercise budgetary control of funds for expenses of the Administrative Department and approve requisitions for supplies. (6) Supervise preparation of the Plan of the Day, review for arrangement and content prior to signature, and ensure proper routing. (7) Supervise the forwarding of required reports and maintain the master reports tickler file. (8) Serve in an advisory capacity to other department heads with regard to administrative procedures and requirements. (9) Review all directives prepared for the signature of the Commanding Officer or Executive Officer for proper format, arrangement of contents, and revision or change procedures. En- sure there is no duplication of or conflict with other releases. Maintain the command's central directives files. (10) Act as verifying officer in the issuance of Liberty Cards. (11) Maintain the Commanding Officer's Congressional response file. (12) Ensure maintenance of the command recall list, ob- taining quarterly updates from all department heads. (13) Ensure maintenance of the publication master list for unclassified publications at the Naval Facility. (14) Review all request chits prior to submission to the Executive Officer and Commanding Officer. (15) Review all enlisted performance evaluations to en- . sure compliance with Navy and local directives prior to submis- sion to the Executive Officer and Commanding Officer and ensure proper maintenance of the evaluation log. (16) Carry out department head responsibilities as out- lined in this instruction. ec. Organizational Relationship. The Administrative Officer reports to the Executive Officer in the performance of these duties. Administrative Department personnel report directly to the Administrative Officer via the Leading Petty Officer. 207. SUPPLY DEPARTMENT
NAVFACBDAINST 5400.1M APR 30 1985 a. Composition. The Supply Department consists of all Storekeeper personnel assigned to the command and any personnel assigned by the Executive Officer. b. Mission. Provide the command with the materials and ee ee a a ee ee services necessary for maximum logistic support. 208. SUPPLY OFFICER ee ee Set ee enh eee ee ee ee ee ee and effeetive performance of the Supply Department and to ensure supply functions are performed to support and enhance the com- mand's operational mission while providing services to ail departments. a. Basie Function. Responsible for the overall organization b. Duties, Responsibilities, and Authority. The Supply Officer has the full responsibilities and authority of a depart- ment head. In addition to following the orders of the Commanding Officer and the Executive Officer, duties are as follows: (1) Ensure the economical and efficient operation of the Supply Department. (2) Ensure proper procurement, receipt, stowage, issues, and accounting for equipage, repair parts, and consumables re- quired to support the command. (3) Perform certification for payment of lawful bills. (4) Ensure close liaison with related NAS Bermuda and COMOCEANSYSLANT Supply Departments. (5) Perform Departmental duties as described by NAVFACBDA Supply Department Instruction 5400.1. c. Organizational Relationship. The Supply Officer reports directly te the Commanding Officer concerning the operation of the Supply Department and to the Executive Officer for the administration of the department. 209. ELECTRONICS DEPARATMENT ee ee ee ew mama aes = oe aoe a. Composition. The Electronics Department consists of all Ocean Systems Maintenance Technicians (OTM) and Electronics Technicians (ET) assigned to the Naval Facility.
NOYES SERRE NST 5400.1M (3) Ensure that the spaces, equipment, and supplies assigned to the division are maintained in a satisfactory state of cleanliness and preservation. Report promptly to the depart~- ment head any repairs which may be required or other defects which need correction, initiating appropriate remedial action when capable. (4) Carefully instruct subordinates in all applicable safety precautions and require their strict observance. (5) Maintain an applicable, accurate Watch, Quarter and Station Bill, and other bills and orders for the division and ensure that pertinent parts are kept available or posted where they will be accessible to Division personnel. (6) Direct the operation of the division through the leading petty officers, as prescribed in the division organization. (7) Assign personnel to watches and duties within the division and develop rotation programs for watches and general duties to ensure the training and proficiency of assigned personnel. (8) Schedule and conduct training for personnel assigned to the division. Phases of division training should include indoctrination of new personnel; preparation for advancement in rating, including correspondence courses and personnel advance- ment requirements in both military and professional subjects, individual instruction and drills; team training to fulfill operational requirements of the division; instructions in prin- eiples of effective leadership and promote individual training through DANTES and local coliege programs. In accomplishing this function, the division officer receives guidance from the Educa- tional Services Officer. (9) Initiate enlisted performance evaluations for person- nel of the division. (10) Maintain a division officer's notebook containing personal data, training program data, a Space and equipment responsibility log, the watch stations required to be manned and such other data as may be useful for the orientation of an relieving officers and for ready reference. Ensure compliance with the Privacy Act of 1974. (11) Be responsible for all forms, reports, and corres~- pondence originated or maintained by the division. es
NAVFACBDAINST 5400.1M on . APR 30 1985 (12) Establish and maintain a division organization man- ual and other directives which may be necessary for the admin- istration of the division. (13) Ensure that prescribed security measures are strictly observed by division personnel. (14) Make recommendations for personnel transfers and changes in the division allowance to the department head. (15) Forward requests for leave, liberty, and special privileges, with recommendations. (16) Conduct periodic inspections, exercises, and musters to evaluate performance and discipline of the division and to initiate disciplinary action, when deemed necessary, in accor- dance with the Uniform Code of Military Justice and other standing instructions. (17) Supervise the administration and performance of the work centers within the division in implementing the Naval Facility's 3-M Program. ec. Organizational Relationship. A division officer reports to the department head for all administrative and operational matters. 212. OPERATIONS ADMINISTRATION OFFICER a. Basic Funetion. The Operations Administration Officer is re mary cease aie SE ah See ee Dr and coordination of all departmental administrative matters. b. Duties, Responsibilities and Authority. The Operations oe nee ce Pie ae ee ce wee re ae ee ee ee ee lh ee ne ee aoe ee a Administration Officer shall: (1) Serve as the Operations Department Forms Control Representative. (2) As the Opeprations Department Directives Control Point Representative manage all facets of the Operations Direc- tives Program, ensuring that the departmental directives which require periodic updates are properly revised and promulgated. (3) Be aware of changing manpower requirements within the department and submit manpower documents as necessary to rectify manpower shortfalls, (4) Prepare and administer VIP briefs.
NAVFACBDAINST 5400.1M APR 30 1985 (5) Ensure that personnel in all Givisions are know ledge- able and proficient in emergency procedures. (6) Other duties as may be directed. c. Organizational Relationship. The Operations Administra- tion Officer reports to the Operations Officer. The Operations Department Yeoman reports to the Operations Administration Offi- cer in the performance of duties. 213. SURVEILLANCE TRAINING AND OPERATING PROCEDURES LP CO CY TD SS SP a LY Se ey mene ae oe ee owe a. Basic Function. The SURTOPS Coordinator acts as SURTOPS Division Officer and as such is responsible for the administra- tive and operational organization of the SURTOPS Division, In The SURTOPS Coordinator shall conform to the provisions for a Division Officer in this instruction. b. Duties, Responsibilities, and Authority. The SURTOPS ee re Oe ee ee ee oe ee ee oe ee we ee ee, (1) Be designated in writing by the Commanding Officer. (2) Be a LEVEL I qualified officer. (3) Be responsible for the implementation and effective administration of the SURTOPS program, including the initiation of recommended changes, requests for waivers, conducting periodic evaluations of SURTOPS compliance, and ensuring that adequate training is conducted to Support the program. (4) Train and supervise SURTOPS instructors in the performance of their duties. c. Organizational Relationship. The SURTOPS Coordinator reports directly to the Operations Officer for the implementation and effective administration of the SURTOPS program, 214. QUALITY ASSURANCE (QA) OFFICER SN SS Se cet = a me eee es me me a. Basie Function. The Quality Assurance Officer is respon- Sible for the administrative and Operational organization of the Quality Assurance Division, and is to improve operational perfor- mance through quality eontrol checks of watch performance. D. vuties, Responsibilities, and Authority. The Quality Assurance Officer shall:
NAVFACRDAINST 5400.1M APR 30 1985 (1) Be the final determining authority on operational data sent from the Naval Facility. (2) Be responsible for conducting a daily quality con- , trol review of watch section performance and preparation of a daily report noting significant discrepancies and/or superior quality work. (3) Coordinate with the SURTOPS and Current Operations divisions to correct watch section deficieneies and conduct training evolutions. e. Organizational Relationship. The Quality Assurance Offi- ae en LOD eee cen rae ee ce ae cee ee ce ee ee re a co em es nt te nn ee eer reports to the Operations Officer. 215. COMMUNICATIONS OFFICER a. Basic Function. The Communications Officer is responsi- ble for the administrative and operational organization of the Communications Division, and for the coordination and supervision of all internal and external electrical communications. The Communications Officer shall comply with provisions of OPNAVINST 3120.32. b. Duties, Responsibilities and Authority. The Communica- — ee a ore ome ee ee tte ie ee ee ee a ca ee eh tS A nt Sh a a a le tions Officer shall: {1) Supervise the distribution and internal handling of messages. (2) Maintain and direct an overall communications security program, (3) Supervise the preventive maintenance of all electronic equipment assigned to the division. (4) Review and revise local directives pertaining to Communications. ec. Organizational Relationship. The Communications Officer
NAVFACBDAINST 5400.1M 7 APR 30 1985 Dene ; a. Basic Function. The OWO is responsible for the efficient operation, administration and organization of an assigned watch section. The OWO is the Commanding Officer's direct represent- ative in operational matters to any other command or facility. The Operations Watch Officer shall comply with the provisions of ‘ Division Officer duties as outlined in this instruction. b. Duties, Responsibilities and Authority. The (1) Be responsible to the Current Operations Officer for the operational and military conduct and appearance of subordi- nates in accordance with Navy Regulations and directives of the Commanding Officer. (2) Cause a vigorous on-the-job training (OJT) program to occur within the watch team. As OJT is the single most important type of training in support of qualification attainment and operational proficiency, this training will include as a minimum: (a) Operational drilis of the Formal Drill type. (b) Frequent testing. (c) Informal qualification boards. (d) Emergency drills. | (e) Fast reaction drills. (f) General Military Training (GMT) when the watch team cannot attend regularly scheduled GMT sessions, and as directed by higher authority. (3) Maintain continual awareness of the tactical opera- tional situation, ensuring effective employment of operations and communications equipments. (4) Maintain awareness of operational plans, orders, and exercises. (5) Maintain awareness of current machinery and equip- ment capabilities and limitations. (6) Be responsible for the proper receipt, handling, and transmission of communications message traffic. ° (7) Be eco-responsible with the Security Force for the ° physical security of the Naval Facility during non-working hours. e tL} °
NAVFACBDAINST 5400.1M APR 30 1985 ec. Organizational Relationship. The Oceanographic Watch Officer reports to the Operations Officer via the Current Opera- tions Officer for operational and administrative matters. The following personnel report to the Oceanographic Watch Officer in matters pertaining to the Operational Watch: (1) Operations Watch Section Personnel. (2) Communecations Division Watch Personnel. (3) Electronics Watch (Electronics Department). (4) Generator Watch (Public Works Department). 217. INDOCTRINATION ("I") DIVISION a. Basic Funetion. “I" Division shall be an assigned group of all newly arriving non-designated personnel responsible for standing watches and performing duties as assigned by the First Lieutenant and as outlined within this article. b. Composition. "I" Division will be composed of assigned nonrated personnel who have not been assigned to another depart- ment. shall report to the First Lieutenant (that individual in charge of "I" Division) in the performance of their assigned duties. The First Lieutenant is responsible to the Public Works Officer. ec. Organizational Relationship. "I" Division personnel d. Non-designated personnel will normally be assigned to "Il Division for a minimum of six months to allow for timely and orderly processing through the Striker Selection Board. Once designated, the individual may be assigned to the appropriate department/division. e. Personnel assigned to "I" Division will complete the following: (1) Career Information and Benefits Course (CIAB) (2) Indoctrination (3) Navy Rights and Responsibilities Workshop (4) 3-M Abbreviation Workshop (2 hours) f. The Executive Officer has the authority to exempt or assign personnel to 1 Division based on mission requirements.
NAVFACBDAINST 5400.1M APR 30 1985 Ce 218. CURRENT OPERATIONS (COPS) OFFICER a. Basie Function. The Current Operations Officer is responsible for the administrative and operational organization of the Current Operations Division in the performance of duties. As a Division Officer, the COPS Officer shall conform to the provisions for a Division Officer in this instruction. b. Duties, Responsibilities, and Authority. The Current (1) Prepare and maintain current Operations Watch Sec- tion Bill. (2) Ensure all Preventive Maintenance within the work eenter is accomplished. (3) Prepare and maintain division Watch, Quarter, and Station Bill and Division Recall Bill. (4) Maintain cleanliness of 2nd and 3rd decks. (5) Prepare and administer VIP Briefs as directed. (6) Coordinate and chair all Watch Officer Meetings. ec. Organizational Relationship. The Current Operations ow ee hd ee re ae are a a a SE ate ere ee rete te ee ee Officer reports to the Operations Officer.
NAVFACBDAINST 5400.1M APR 30 1985 CHAPTER 3 - COLLATERAL DUTIES a. Basic Function. Serve as advisor to and representative ee ew ee a a ete eee aoe b. Duties, Responsibilities and Authority. (1) Develope and maintain command's ADP Security policies and standards consistent with Department of the Navy policies and documentation. (2) Coordinate with the command Security Manager on matters concerning ADP Security, in accordance with the security organizational strueture established by the Commanding Officer. (3) Implement the Command ADP Security Plan as outlined in NAVFAC Bermuda Itr Ser 420 dtd 18 Oct 1984. c. Organizational Relationship. The ADP Security Officer (ADPSO) shall be designated in writing and shall report to the Commanding Officer via the Security Manager and Executive Officer. 301. ADP SYSTEMS SECURITY OFFICER. a. Basic Function. Manage the implementation and execution of the Command ADP Security Program as it applies to an assigned ADP System. b. Duties, Responsibilities and Authority. (1) Ensure that the command's ADP security policies and Standards are enforced. (2) Ensure that all suspected ADP security incidents or violations are documented and that remedial actions are taken to avoid reeurrence, c. Organizational Relationship. The ADP Systems Security Officer (ADPSSO) shall be disignated in writing and shall report to the ADP Security Officer. 302. ADP OFFICE INFORMATION SYSTEMS SECURITY OFFICER. ee Sm cr ne ee ee cm ee ee ee ee Se ee ee re ee ee
NAVFACBDAINST 5400.1M APR 30 1985 a. Basie Funetion. Manage the operation of Office ‘Information Systems (ois) in accordance with the established security procedures of Chapter 4 of OPNAVINST 5239.14. b. Duties, Responsibilities and Authority. (1) Ensure that all users of OIS are properly indoc- trinated concerning their security responsibilities. c. Organizational Relationship. The Officer Information System Security Officer (OISSO) shall be appointed in writing and shall report to the ADP Security Officer. 303. ADP TERMINAL AREA SECURITY OFFICER, eee eee 0 ee ere eee a. Basic Function. Be responsible for terminal security in b. Duties, Responsibilities and Authority. (1) Brief and indoctrinate each terminal user/operator regarding terminal security requirements. (2) Ensure terminals are properly protected from casual or transient observers. (3) Ensure that access controls, locks and other neces- Sary physical protection devices are provided for each terminal Site. c. Organizational Relationship. The ADP Terminal Area Security Officer (TASO) shall be designated in writing and shall report to the ADP Security Officer. 304. ARMED FORCES COURIERS ———_ ee ee ee ee eee a. Basic Function. Command couriers for CMS-distributed materials are individuals designated in writing by the Commanding Officer to accept or deliver such materials from or to an Armed Forees Courier. b. Membership. The number of command couriers is at the discretion of the Commanding Officer. Each command courier Shall have a security clearance commensurate with the security level of the material being handled. Specifie information on detailed requirements for personnel handling CMS-distributed materials of given security levels may be found in the below listed references. The authorization to perform these duties is implicit in the initial appointments of the CMS Custodian and Alternate CilS Custodian. ,
NAVFACBDAINST 5400.1M APR 30 1985 - ce. Organizational Relationship. Couriers shall perform their duties as required, or as directed, by the CMS Custodian. Normally, the duties of command courier will be handled by the CiMS Custodian or alternate. . oy d. References. CMS4; CSP-1; and OPANVINST 5510.1G. 305. ATHLETIC OFFICER a. Basic Function. To promote and administer athletic acti- eae or eam ee ee b. Duties, Responsibilities, Authority. The Athletic Officer shall: (1) Have overail authority regarding organized sports competitions in which command teams are involved. (2) Solicit and select coaches for command sports teams. (3) Be responsible for onboard recreational equipment. ec. Organizational Relationship. Reports to the Executive ame eee Sek ae ee eee we ree eee ew eee ee es ee ee ee ee Officer in the performance of these duties. 306. CASUALTY ASSISTANCE CALLS OFFICER a. Basie Function. The Casualty Assistance Calls Officer duty or senior enlisted member of paygrade E-7 or above, appointed to assist surviving family members in the case of missing or deceased Navy members or civilian personnel for whom the Navy is responsible. b. Duties, Responsibilities, and Authority. The Casualty Assistanee Calls Officer shall: (1) Make personal notification of casualty and provide circumstances of the incident as reported and keep the next of kin informed of search efforts on those members reported in a missing status. (2) Comply with NAVMILPERSCOMINST 1710.1, The Casualty Assistance Calls Program Manual. e. Organizational Relationship. The Casualty Assistance calls Officer reports to the Commanding Officer via the Executive Uffieer. 3-3
NAVCBDAINST 5400.1M APS 30 1985 ec ce ‘307. COMMAND MASTER-AT-ARMS (CMAA) a. Basic Function. The Command Master-at-Arms is respon- sible for the maintenance of good order and discipline and for the enforcement of regulations at the Naval Facility and in the Spaces on the Naval Air Station (Annex) which are occupied by Naval Facility personnel. b. Duties, Responsibilities and Authority. The Command (1) Enforce Navy and Naval Facility and applicable host Station Regulations. (2) Supervise extra duty personnel and those performing hard labor without confinement and maintain records of all extra duties and hard labor without confinement assigned and performed. (3) Ensure restricted personnel are mustered in accordance with this instruction. Maintain a Restricted Personnel Log. (4) Be present at the scene of emergencies and other Special gatherings of personnel. (5) Ensure frequent inspections of the Naval Facility and BEQ spaces assigned to Naval Facility personnel. (6) Submit a monthly Command Watch Bill to the Senior Watch Officer prior to the 25th of each month. (7) Furnish eseorts for the Commanding Officer, Executive Officer and visitors as directed. (8) Assist in the execution of daily routines. (9) Assist the Security Officer in matters related to security, anti-sabotage and investigations. (10) Assist in conducting Executive Officer's Investiga- tions and Commanding Officer's Mast and courts-martial. (11) Escort the inspecting party at all personnel and material inspections. (12) Inventory, together with a commissioned officer, the personal effects of persons transferred under emergency cordi- tions, Upon completion of the inventory, seal the seabag or other container and deliver it to the Supply Officer for dispo- Sition. . *
NAVFACBDAINST 5400.1M APR 30 1985 (13) Enforce all safety directives and precautions. (14) Read those articles specified in Article 137, UCMJ, to enlisted personnel six months after entrance on active duty and at time of reenlistment. (15) Promulgate the command watchbills. ce. Organizational Relationship. The CMAA reports to the ew ore AR oe ee ee eames ee ee ee ee ee ie Executive Officer. 308. CMS CUSTODIAN AND ALTERNATES a. Basic Function. The CMS Custodian is responsible for the custody, accounting for, handling, safeguarding, and destruction of all COMSEC materials held by this command. CMS eustodian alternates shall also be designated to assist or perform primary funetions in this area in the absence of the CMS Custodian. b. QOrganizationai Relationship. The CMS Custodian reports ee ce bed cee ee ae ae am cere cee ee ee ele ee ee ee ee ee directly to the Commanding Officer. e. Reference. CmS 4. 309. COMMAND AUDITOR a. Basic Function. The Command Auditor is a commissioned tion of the Imprest Fund, Wardroom Mess Fund, Welfare and Recrea- tion Committee Fund, Soup Kitchen Fund, and any other fund as directed by the Executive Officer, in accordance with OPNAVINST 3120.32A. b. Duties, Responsibilities, and Authority. The command auditor shall: ‘ : (1) Make an unannounced verification audit of Imprest Fund transactions/cash and verified vouchers at least onee quar- terly in accordance with NAVSUP Manual 3-94-1, Art. 3168. (2) Conduct audits of the Welfare and Recreation Commit- tee Fund and Wardroom Mess Fund prior to change.of the custodian or change of command, but at least three times a year. . (3) Conduct an audit of the Soup Kitchen transactions/ funds quarterly and/or prior to any change of personnel. (4) Provide written audit results to the Commanding Offieer via the Executive Officer. % .
NAVFACBDAINST 5400.1M APR 30 1985 (5) Maintain arn accurate historical file of all audits. 310. COMMAND HISTORIAN a. Basic Funetion. The Command Historian compiles informa- << eer ee nwa tion of historic significance concerning the command. (1) The Command Historian will ask for and sereen inputs from the departments annually concerning events of historical significance. (2) A final report will be prepared in accordance with OPNAVINST 5750.12C and submitted to the Executive Officer not later than 10 February each year for the previous calendar year. (3) Specific attention to the preparation and handling of classified material shall be afforded. ce. Organizational Relationship. The Command Historian re- ports to the Executive Officer. 311. COMMAND PHOTOGRAPHER ewes ee eee eee ee re ow a. Basic Function. The Command Photographer will be charged with the responsibility of taking photographs at all official command funetions and activities. b. Duties, Responsibilities and Authority. The Command Photographer shall: (1) Maintain sufficient command supplied photographic consumables on hand. (2) Maintain and properly stow the command's photographic equipment and materials. (3) Be the liaison with the Naval Air Station Bermusa NAS Audio Visual Facility for the development and reproduction of photographie products. (4) Maintain ea chronological file of photographic pro- ducts and corresponding negative files.
NAVFACBDAINST 5400.1M APR 3.0 -togg——______ —.. — ce. Organizational Relationship. The Command Photographer will report to the Public Affairs Officer. 312. COMMAND TRAINING TEAM LEADER a. Basic Function. The Command Training Team Leader shall bility in scheduling and conducting Navy Rights and Responsibili- ties instruction and other workshops necessary to increase the awareness level of personnel to Navy and Command equal opportu- nity and human resources programs in accordance with OPNAVINST 5300.2, OPNAVINST 5300.6B and OPNAVINST 5354.14. b. Duties, Responsibilities and Authority. Carry out the ee ae a ee ie ee ee ee ee ee ae a ee OE re eee er ee cee e. Organizational Relationship. The Command Training Team Leader will liaise with the Equal Opportunity Officer and will report directly to the Executive Officer. 313. COMMUNICATIONS SECURITY OFFICER (COMSEC OFFICER) tive editions of CSP 1. Specifie duties shall include: (1) Ensure that the operation of the crypto center is accurate, secure, and efficient. {2) Supervise and train erypto personnel; ensuring that they have a thorough working knowledge of all crypto systems used, related publications, and local instructions. (3) Ensure thet all necessary reports are submitted in accordance with Chapter 3 of CSP 1 and appropriate operational and maintenance instructions. (4) Provide standard operating procedures for receipt, handling, accounting for, and destruction of all classified mes- sage traffic. (5) Provide standard operating procedures and training covering all areas of communications security. :
NAVFACBDAINST 5400.1M APR 30 1985 (6) Ensure that the technical and general secure communi- ‘cations center is inspected by qualilfied personnel at prescribed intervals. (7) Ensure that when absent from the crypto center, duties are assumed by a person who is duly qualified and desig- nated. (8) In consonance with the Command Emergency Action Plan, update the emergency action plan for COMSEC materials and other classified materials providing specific instruetions for securing, removing, partial destruction and complete destruction. This shall be accomplish on a quarterly basis in accordance with Article 602 of this instruction. (9) Prepare local operating rules and regulations as are necessary to ensure the secure and efficient conduct of erypto- graphic operations. (10) Ensure that crypto equipment and erypto-ancillary equipment are properly maintained. c. Organizational Relationship. The COMSEC Officer reports to the Commanding Officer in the performance keeping the Opera- tions Officer and Executive Officer informed 314. CONFIGURATION CONTROL OFFICER. we ee we a eer eee eee eee ee ee a. Basic Function. The Electronics Material Officer shall normally be assigned the duties as Configuration Control Officer (CCO). The CCO shall be cognizant of all configuration changes or modifications and shall authorize such modification or changes. b. Duties, Responsibilities and Authority. The CCO shall: (1) Maintain accurate records of all changes or modifica- tions made, ensuring that only those changes authorized or origi- nated by the Configuration Management Agency (CMA) and authorized by COMOCEANSYSLANT are implemented. (2) Ensure thet no on-site testing of hardware or soft- ware changes by either station personne! or assigned civilian representatives is attempted without proper authorization from COMOCEANS YSLANT (3) Maintain accurate indexing of all current software configurations of all IUSS subsystems at the command. oo ' oo
NAVFACBDAINST 5400.1M APR 30 1985 (4) Ensure that all proposed changes to the hardware configuration are properly documented through the SCR system and that no changes are accomplished prior to authorization from COMOCEANS YSLANT , . , (5) Maintain a record of all configuration management documents and their location. Additionally the CCO shall ensure that all destruction of superceded documents is reported to Naval Oceanographic Systems Command (NOSC) as appropriate. ce. Organization. The Configuration Control Officer shall cane wae Ce cece ee wie SO ete a ee SP report directly to the Executive Officer. 315. CUSTOMS OFFICER ee A EE ee SD DO as a. Basic Function. The Customs Officer funetions as an assistant to the Exeeutive Officer in the administration of all import and export matters of the command. b. Duties, Responsibilities and Authority. The Customs Officer shall: (1) Ensure that a customs inspector is assigned to all Naval Facility personnel departing under PCS orders. (2) Ensure that all imported materials, equipments or commodities are properly accounted for and/or used in the fulfil- iment of their intended function. (3) Provide exemption forms and guidance to Naval Facility personnel and their dependents for property transported to the United States, subsequent return of personal property, and purchased American merchandise. (4) Serve as Primary point of contact for the U.S. Customs Advisor; assist in planning functional activities of the advisor. (5) Inform the U.S. Customs Advisor of all matters related to military customs program at Naval Facility Bermuda. ce. Organizational Relationship. The Customs Officer reports ee cee hd ee een tem ne coe ET ca te am MD Sch ge ee eu se eh eh ei to the Executive Officer for the performance of his/her duties. 316. DISASTER CONTROL COORDINATOR Se ee ee re eee ee ee ae a. The Disaster Control Coordinator shall coordinate disaster control planning and execute disaster control proce- nn ——~—— en
NAVFACBDAINST 5400.1M APR 30 1985 oe nnn b. Duties, Responsibilities and Authority. The Disaster (1) Ensure that Disaster Preparedness Teams are manned and that personnel are made available on a continuing basis for disaster preparedness training. (2) Conduct, as a minimum, one hour annual Disaster Preparedness Training, for all hands, based on current publica- tions. (3) Aet as advisor to the Commanding Officer in regard to Disaster Preparedness/Control/Recovery. e. Organizational Relationship. The Disaster Control Coordi- ee eS EE SS ST WS RES SS Se SR rE ON nator reports to the Commanding Officer. 317. EDUCATIONAL SERVICES OFFICER (ESQ) a. Basic Function. The Educational Services Officer functions as the assistant to the Executive Officer in the Admi- nistration of educational programs. The ESO assists the planning board for training in coordination and evaluation of training programs which facilitates the educational and professional advancement of all personnel. b. Duties, Responsibilities and Authority. The Educational Services Officer shall: ; (1) Comply with the provisions of OPNAVINST 3120.32A, CNETINST 15603.3 and BUPERSINST 1430.16B. (2) Coordinate with PERSUPPDET Bermuda to order and stock military and professional correspondence courses whose completion is mandatory for advancement. (3) Order Division Officer Planning Guides (NAVPERS 1522H) and Bibliographies for all ratings represented at the command annually. (4) Attend meetings of Planning Board for Training. (5) Coordinate with the Navy Campus representative at NAS Bermuda for educational programs available to Naval Facililty Bermuda. (6) Maintain a file of eurrent directives pertinent to Navy Educational Programs and a current file of Training Informa- tion Proeedures (TIPS).
NAVFACBDAINST 5400.1M_ APR 30 1985 | (7) Publicize the availability of Navy Educational Pro- grams through the Plan of the Day. In conjunction with the Command Career Counselor, Administrative Officer, and Division Officers assist interested personnel with the preparation of + applications for these programs. ae ewe nS a eee a. Basic Function. The Equal Opportunity Officer assists ae ou aoe ee ee a ee eee ee ee eee (1) Keep the command informed of additions to or changes in the Equal Opportunity Program OPNAVINST 5354.1B. (2) Investigate complaints concerning equal opportunity and assist command members with correct procedures in accordance with the Discrimination Complaints/Grievanees Procedures as out- lined in this instruction. (3) Serve as a member of the Human Relations Council and advise the Council on matters concerning equal opportunity when required. (4) Assist in the development and implementation of a Command Managed Equal Opportunity (CMED) Program, OPNAVINST 5354.1B. (5) Assist the Command Assessment Team (CAT) Officer in the maintenance of Demographic Data. See BUPERS Note 5354. ec. Organizational Relationship. The Equal Opportunity Offi- cer reports to the Commanding Officer keeping the Executive Officer informed on all pertinent matters. 319. FIRE CHIEF ee ee wee a cee ee ee oy ee ne the maintenance of all NAVFAC fire-fighting equipment and for providing critiques of all command fire drills. . a. Basic Funetion. The Fire Chief shall be responsible for a,
NAVFACBDAINST 5400.1M “APR 30 1985 . (1) Conduct monthly inspections to ensure readiness of fire-fighting equipment and identify potential fire hazards. (2) Notify the NAS Annex Fire Department if participation is desired during fire drills. (3) Funetion as an impartial observer/recorder during alli command fire drills. With the Fire Marshal, critique all dis- erepancies noted. (4) Serve as member of the Occupational Safety and Health Committee. (5) Coordinate with the Fire Marshal in scheduling training and drilis. (6) Assume duties as the Fire Marshal in the absence of the Fire Marshal. ce. Organizational Relationships (1) The Fire Chief reports to the Commanding Officer via the Fire Marshal for matters pertaining to discrepancies in the fire-fighting equipment and fire hazards. The Fire Chief shall also notify the Safety Officer of discrepancies found and the Status of repair. 320. FIRE MARSHAL - a. Basie Function. The Fire Marshal shall be responsible for the overall readiness of this command to prevent and/or fight fires within the Naval Facility compound. 1‘ b. Duties, Responsibilities and Authority. The Fire Marshal shall: (1) Be responsible for comprehensive and accurate command fire bill and make all necessary changes, subject to the approval of the Commanding Officer, with inputs from the Command Training Officer and Executive Officer. (2) Conduct frequent drills and instructional periods for all personnel to ensure successful execution of the fire bill. (3) Schedule quarterly fire-fighting instruction periods with the NAS Bermuda Annex Fire Department for each fire party and other command personnel not normally assigned to a specific fire party. ,
NAVFACBDAINST 5400.1M APR 30 1995 0 (4) Serve as member of the Occupational Safety and Health Committee. c. Organizational Relationships (1) In the administration of the training program, the Fire Marshal reports to the Executive Officer via the Command Training Officer, keeping the Fire Chief informed. (2) The Fire Marshal will coordinate with the Executive Officer and the Fire Chief schedule drills and other training evolutions. (3) In matters pertaining to fire fighting and preven- tion, the Fire Marshal shall function in the capacity and author- ity of a department head, within the executive branch. All personnel in the fire fighting organization shall report to the Fire Marshal. 321. HOUSING MANAGER a. Basic Funetion. The Housing Manager functions as an assistant to the Executive Officer in the efficient administra- tion of the housing needs of the command by providing necessary assistance to command personnel in housing matters. b. Duties, Responsibilities and Authority. The Housing Man- ager shall: (1) Maintain an up-to-date Married Quarters Housing List. (2) Provide base housing applications. (3) Diseharge other responsibilities as outlined in NASBDAINST 11101.2B. (4) Maintain liaison with the BEQ 1439 Manager in order to keep the Executive Officer and Command Master Chief informed on a monthly basis of total Naval Facility personnel residing in the BEQ. ec. Organizational Relationship. The Housing Manager reports to the Exeeutive Officer.
NAVFACBDAINST 5400.1M es APR 30 1985 322. INTERNAL REVIEW COORDINATOR a. Basic Funetion. The Internal Review Coordinator shall be designated in writing and report directly to the Commanding Officer for the Management of the Internal Review Program. The Internal Review Program will provide the Commanding Officer with an on-going program to ensure adherence to sound management practices and procedures. (1) Provide an annual internal review plan on or before 1 October of each fiseal year for approval by the Commanding Officer. (2) Submit to the appropriate type commander, with a copy to CINCLANTFLT, the eppropriate approved Internal Review Program on or before 1 November of each fiscal year. In addition in March of each fiscal year, a semi-annual update of the plan Should be submitted to reflect any changes. (3) Maintain documentation to show programs/functions reviewed, management officials who performed the review, weak- nesses identified and plans for corrective action. Individual managers will monitor and follow up on correction of reported deficiencies, document corrective actions and results of correc- tive actions. Copies shall be provided to the Internal Review Coordinator. (4) Provide the Commanding Officer a continuous objective evaluation of internal management controls, practices, and proce- dures at all levels to determine adequacy in concept and effec- tiveness in application. Further, the Internal Review Coordi- nator will help ensure that there is financial integrity and effeetive utilization of all available command resources. c. Organizational Relationship. The Internal Review Coordi- nator reports directly to the Commanding Officer keeping the Executive Officer informed. 3-14. °
NAVFACBDAINST 5400.1M APR 30 1985 323. INTERNAL CONTROL PROGRAM (ICP) COORDINATOR meneame ase eee Se ereweerew eee ee eee ee a. Basie Function. The Internal Control Program Coodinator shall be designated in writing and report to the Commanding Officer via the Executive Officer for the management of the Internal Control Program of this Command. The ICP Coordinator shall comply with the provisions of SECNAVINST 5200.35, SECNAVNOTE 5200 dated 21 June 1984, and USCINCLANTFLT/ CINCLANTFLTINST 5200.7 and other pertinent directives in the management of the program. b. Duties, Responsibilities, and Authority. (1) Determine programs or functions that represent a significant level of effort within the command and task cognizant managers to perform vulnerability assessment of their areas of responsibilty to determine areas that are highly vulnerable to fraud, waste, and mismanagement. (2) Review results of vulnerability assessments to deter- mine programs/functions that require Internal Control Reviews. Higher level authority may require review of specific functional/subfunctional areas. (3) Task managers to perform Internal Control Reviews in areas where vulnerabily assessments indicate a need. (4) Sereen Internal] Control Reviews completed by managers and determine the significance of weaknesses. Reviews and com- plianece statements will be submitted to Commander, Oceanographic System, Atlantic by 1 August each year. (5) Provide technical assistance (including arrangements for assistance from outside the command) for managers as re--~ quired. c. Organizatitonal Relationship. The Internal Control Program Coordinator reports to the Commanding Officer via the Executive Officer. The ICP Coordinator shall exercise management and quality control over the documentation efforts of Program Managers.
NAVFACBDAINST 5400.1M APR 30 1985 324. INTER-SERVICE SUPPORT AGREEMENT (ISSA) OFFICER the maintenance and review of all Inter-Service Support Agree- ments. a. Basie Function. The ISSA Officer shall be responsible for b. Duties, Responsibilities and Authority. The ISSA Officer shall: (1) Act as principal advisor to the Commanding Officer on all matters relating to Inter-Service Support Agreements. (2) After consultation with the Executive Officer, and upon Commanding Officer approval, negotiate new agreements and changes to existing agreements with other commands as required for optimum operation and services at the Naval Facility. (3) Initiate annual review of existing ISSA's and upon completion forward appropriate documentation to COMOCEANSYSLANT and CINCLANTFLT. ec. Organizational Relationship (1) The ISSA Officer reports to the Commanding Officer via the Executive Officer. (2) The ISSA Officer negotiates directly with other com- mands, after command approval, in establishment, review, and changes to ISSA's. (3) The ISSA Officer coordinates with other departments within the command on required and recommended changes to the ISSA's. 325 LEGAL OFFICER weet ee ee ee a. Basie Funetion. The Legal Officer functions as an advi- sor to the command concerning the interpretation and application of the Uniform Code of Military Justice, the Manual for Courts- Martial, and other military law. b. Duties, Responsibilities and Authority. The Legal Offi- eer shall: 0 TTT Tee (1) Ensure that officers and enlisted personnel assigned to courts-martial, investigations, and other legal duties are well versed in the legal aspects of their duties.
NAVFACBDAINST 5400.1M APR 30-1985 ~~ (2) Collaborate with the Command Training Officer to ensure that all personnel are instructed as to their rights and obligations under the Uniform Code of Military Justice. (3) Supervise the technical and clerical preparation of charges. (4) Act as liaison betweer: the Naval Facility and the Senior Judge Advocate, Naval Air Station, Bermuda and obtain professional and technical information for the preparation of charges as necessary. (5) Review records of courts-martial for legality of procedure, findings, and sentences. (6) Refer personnel to military legal assistance offi- cers or to cooperating volunteer civilian lawyers, as appro~ priate, in connection with such matters as wills, deeds, con- tracts, powers of attorney, and domestic relations (see SECNAVINST 5801.1). ec. Organizational Relationship. The Legal Officer reports to the Commanading Officer via Executive Officer for the perfor- mance of these duties. 326. MILITARY CASH AWARDS PROGRAM (MILCAP) ADMINISTRATOR a. Basic Function. The Command MILCAP Administrator is responsible for implementing and administering a program of mili- tary cash awards for individual contributions which enable the command and Navy to be more efficient. b. Duties, Responsibilities, and Authority. The Command MILCAP Administrator Shall: (1) Effeet implementation of command MILCAP and generate interest through promotional material, POD notes, and personal contact. (2) Ensure that forms are available. (3) Conduet an annual review of command MILCAP utilizing a MILCAP review checklist and report results to the Comanding Officer. (4) Maintain a record file on suggestions and their current processing status, and advising suggestees of same.
NAVFACBDAINST 5400.1M APR 301985 = 7 . (5) Recommend amount of cash awards to the Commanding Officer. (6) Prepare an annual report for the Commanding Officer utilizing DD 1609, Incentive Awards Program Annual Report Form for submission via the chain of command. e. Organizational Relationships. The MILCAP administrator eS SS TS Se OS A SE SS DS reports to the Commanding Officer via the Executive Officer. d. Reference. OPNAVINST 1650.8B, OPNAVNOTE 1650. ee Se ae a TT A ED SS SS SSS PY NR NE NL OS | CD SS MS SH mS ce CoP a. Basie Function. The NWPL Custodian will be designated in writing by the Commanding Officer and shall be responsible for the proper maintenance of the NWPL account. b. Duties Responsibilities and Authority. The NWPL Custo- dian shall: (1) Distribute NWPL publications and disseminate the information within the command. (2) Control the operation of the NWPL including the receipt, safeguarding, accounting for, and transfer of publica- tions within the command. (3) Ensure that the authorized NWPL publication allowance is onboard and available for issue. (4) Ensure that all changes or corrections to NWPL publi- cations are correctly entered in an expeditious manner. (5) Conduct page checks upon receipt and after entry of changes. Ensure page checks of secret publications.upon change of custodian. (6) Ensure that appropriate action is initiated in the event of loss or compromise of classified publications or parts thereof. e. Organizational Relationship. The NWPL Custodian reports to the Gperations Officer.
NAVFACBDAINST 5400.1M APR 30 1985 328. OCEANSYSTEMS LIBRARY CUSTODIAN a. Basic Function. Responsible for the maintenance, upkeep, and security of the Oeceansystems Reference Publication Library in accordance with Operating Procedures for the Integrated Undersea Surveillance Systems SURTOPS Manual, Volume II. b. Duties, Responsibilities, and Authority. The Oceansystems Library Custodian shall: (1) Maintain in a seeure and current condition the re- quired publications listed in COMOCEANSYSLANTNOTE C3120. (2) Each quarter conduct an audit of all materials con- tained in the Oceansystems Reference Publication Library. (3) Conduct a page-check of all materials contained in the Oceansystems Reference Publication Library at least semi- annually. (4) Maintain in a secure and current condition any addi- tional publications incorporated into the Reference Publication Library. «. Organizational Relationship. The Oceansystems Library oe cee heel cree ae ee ee ee a ee A en Se Custodian shall be designated in writing and shall report to the Operations Officer. 329. OPERATIONS SECURITY (OPSEC) Officer PO SPS I ee coed ee eee a ae ee nee a a ee ee > (1) Serve as Commanding Officer's Advisor and direct re-_ presentative in all matters concerning Operational Security. (2) Coordinate OPSEC planning and training as specified in CINCLANTFLT/CINCUSNAVEURINST 3070.1A. (3) Ensure that adequate OPSEC security measures are maintained. (4) Determine OPSEC weaknesses and develop remedial OPSEC procedural policy for command consideration. (5) Conduct quarterly OPSEC Control Group meetings, pro- iding meeting minutes to the Commanding Officer and Executive {ficer. mo . 7 a
NAVFACBDAINST5400.1M APR 30 1985 re e. Organizational Relationship. The OPSEC Officer reports to the Commanding Officer via the Executive Officer. 330. OVERSEAS DUTY SUPPORT OFFICER (ODSO) amma EEE ENN HM een a. See NAVFACBDAINST 5352.1B. 331. PHYSICAL FITNESS COORDINATOR/OFFICER a. Basie Function. The Physical Fitness Officer is respon- sible to the Physical Fitness Coordinator in the administration of the Weight Control Program and Physical Fitness Testing Program at U.S. Naval Facility Bermuda. b. Duties, Responsibilities and Authority. The Physical -—— we wa ds a eee ee ae ee ee ee me (1) Conduet yearly physical fitness tests in accordance with OPNAVINST 6110.1A (2) Conduct appropriate weight checks of command personnel to ensure compliance with the standards set forth in OPNAVINST 6110.1E. (3) Ensure that command personnel who fail to meet the minimum standard set forth in standing instructions are placed on the weight control program in accordance with NAVFACBDAINST 6110.3A. (4) Monitor command personne! on the weight control pro- gram and provide the Physical Fitness Coordinator with quarterly reports. ce. Organizational Relationship. The Physical Fitness Officer reports directly to the Physical Fitness Coordinator. The Phy- sieal Fitness Coordinator is responsible to the Commanding Officer for monitoring the physical fitness and weight control programs and ensuring compliance with OPNAVINST 6110.14, OPNAVINST 6110.3E and NAVFACBDAINST 6110.1 by all command personnel. 332. SECURITY OFFICER wes Oe ae ae ae ee ee mining the adequacy of the Physical Security and Loss Prevention Program within thte command by identifying to the Commanding Officer those areas in which improved physical security and loss prevention measures are required and by managing the program. Reference NAVFACBDAINST 5530.1 for details concerning program Management. : ' a. Basic Function. Assist the Comanding Officer by deter-
NAVFACBDAINST 5400.1M ~~ “APR 30 1985 b. Duties, Responsibilities and Authority. (1) Serve as the Commanding Officer's direct representative in all cases pertaining to Physical Security and Loss Frevention Program. (2) Manage, implement and direct the command Physical Security and Loss Prevention Program. (3) Determine adequacy of cocmmand's Physical Security and Loss Prevention Program, identify those areas in which improved physical security and loss prevention is required, and provide recommendation for such improvement to the Commanding Officer. ; (4) Develope, prepare and maintain a current command physical security plan. (5) Identify physical security procedures and equipment that will detect and/or prevent wrongful removal, damage, destruction or compromise of protected property. (6) Develope, prepare and maintain a current command loss prevention plan. (7) Develope, publish and maintain physical security instructions which address required physical security procedures. (8) Establish personnel identification and acces control system(s). (9) Conduct physical security surveys. (10) Provide technical assistance on physical security matters. (11) Participate in the planning, direction, coordination and implementation of procedures for crises management of situations which pose a threat to the physical security of the comand, and provide advice to the Commanding Officer during which relate to physical security. (12) Establish and maintain liaison and working relation- ships and agreements with Federal Investigative Agencies, local NIS components, local law and fire authorities. . (13) Serve as a facilitator and be responsible for minutes - and records of the command Physical Security Review Committee. (14) Perform other such duties as may be assigned.
NAVFACBDAINST 5400.1M ce. Organizational Relationship. The Security Officer reports to the Commanding Officer via the Executive Officer. 333. POSTAL OFFICER a. Basic Funetion. The Postal Officer functions as an assis- tant to the Executive Officer in the efficient administration of mail service to the command. b. Duties, Responsibilities and Authority. The Postal ee ae ee eee ee ee dae re een ew eer eee ee waren. (1) Organize and supervise the postal functions of the Naval Facility. (2) Ensure timely distribution of mail within the command. (3) Ensure proper security stowage for all postal effects held in trust. (4) Discharge other responsibilities as outlined in U.S. Navy Postal Instructions (OPNAVINST 5112.1B) and in current U.S. Postal Service Regulations. c. Organizational Relationship. The Postal Officer reports 334. PRIVACY ACT COORDINATOR OO eh ae ane tain eee ee ae ee ae ee de ee ee ee a. Basic Function. The Privacy Act Coordinator is responsi- ble for the administration of the Privacy Act of 1974 and the implementation of other naval instructions concerning the Privacy Act. —_——— oe Se a ee ee a ee oe b. Duties, Responsibililties and Authority. The Privacy Act (1) Ensure provisions of the security and confidentiality measures required under the Privacy Act and SECNAVINST 5211.5B are enforced. (2) Ensure the formulation and implementation of stan- dards of conduct for those personnel working with personal infor-: Mation. (3) Ensure that all personnel are informed of the mechanies of the Privacy Act. 3-22 .
NAVFACBDAINST 5400.1M APR 30 1985 (4) Prepare an Annual Privacy Act Report in accordance. with SECNAVINST 5211.5B, to be submitted to the Executive Officer not later than 10 January of each year. e. Organizational Relationship. The Privacy Act Coordinator 335. PUBLIC AFFAIRS OFFICER (PAO) a. The PAO functions as an assistant to the Commanding Officer and the Executive Officer in carrying out the Public Affairs program of the command. b. Duties, Responsibilities, and Authority. The PAO shall oo ee ee ee es ee ee a Sa a ee ee me es a tn Se ree eae carry out assigned duties in accordance with OPNAVINST 3120.32A. (1) Keep the Commanding Officer and Executive Officer informed coneerning public relations trends, policies and poten- tialities, including directives on security and release of infor- mation for publication. (2) Prepare briefing material for any tours, as directed. (3) Act as liaision with the NAS Publie Affairs Officer in the publication of newsworthy accomplishments or events of Naval Facility personnel. This will include the submission of photographs and narrative for publication. (4) Supervise the preparation of material for local and hometown news releases on Naval Facility personnel. Significant events will be forwarded also to Navy Times for publication. (5) Coordinate activities of the command photographer so that photographs of award presentations, reenlistments, advance- ments, ete., are availabie for press releases and inclusion in NAS Bermuda's weekly newspaper. (6) Display at the Naval Facility, photographs and/or narrative statements of accomplishments by Naval Facility person- nel, including letters of Appreciation, Commendation, Good Con- duct Medals, ete. c. Organizational Relationship. The Public Affairs Officer reports to the Commanding Officer, via the Executive Officer. The PAO will collaborate with NAS Bermuda Public Affairs Office as necessary.
NAVFACBDAINST 5400.1M APR 30 1985 ce eee 336. SAFETY OFFICER a. Basic Function. The Safety Officer is responsible for implementing and continuously monitoring a comprehensive Command Safety Program based upon the precept established by OPNAVINST 5100.23B and such other policy and goals as may be established by the Commanding Officer. b. Duties, Responsibilities and Authority. The Safety Offi- cer shall: (1) Coordinate with all Department and Division Safety Petty Officers in efforts to improve the Command Safety Program. (2) Compile accident, near accident, and hazardous condi- tion reports; develop statistical data on deficiencies and cor- rective actions concerning safety matters. (3) Develop an agenda list for Safety Council meetings, providing: (a) Statistical data. (b) Accident, near accident, and hazardous condition reports. (c) Data requested by the council to assist the council in executing its responsibilities. (4) Act as principle advisor to the Commanding Officer on all internal safety matters, (5) Maintain direct collaboration with all department heads in matters of safety relating to their respective depart- ments. (6) Maintain direct liaison with all Department Safety Petty Officers. (7) Promote maximum cooperation in safety matters at all levels. (8) Ensure command-wide dissemination of all safety information. , (9) Maintain appropriate safety records and accident Statisties. (10) Monitor the timely submission of required accident and safety reports to ensure accuracy and completeness.
NAVFACBDAINST 5400.1M APR 30 1995 (11) Serve as a member of the Safety Council. (12) Serve as the chairperson for the Occupational Safety and Health Committee. (13) Indoetrinate newly reporting personnel in matters of safety and the Command Safety Program. (14) Recommend, plan, and administer General Military Training presentations as scheduled by the Planning Board for Training. (15) Submit mishap reports to the Navy Safety center as prescribed by OPANVINST 5102.1. (16) Conduct semiannual Command Safety Inspections; reporting safety deficiencies and recommended solutions to the Commanding Officer via the Executive Officer. ce. Organizational Relationships. (1) The Command Safety Officer reports to the Commanding Officer for matters relating directly to safety and the correc~- tion of safety deficiencies. (2) In the administration of safety programs, the Command Safety Officer reports to the Executive Officer, also keeping the Executive Officer informed of safety matters communicated to the CO. (3) In matters pertaining to safety, the Command Safety Officer shall funetion in the capacity and authority of a depart- ment head within the executive branch. (4) All personnel assigned to the safety organization shall report to the Command Safety Officer. 337. SECURITY MANAGER ee ae a re ee me ee cae Oe a. Basic Function. The Security Manager assists the Command- ing Officer in fulfilling information Security responsibilities while retaining supervisory authority for the security of classi- fied information. b. Duties, Responsibilities and Authority. The Security Manager shall, in accordance with OPNAVINST 3120.32A and OPNAVINST 5510.1G: (1) Serve as the Commanding Officer's advisor and direct representative in cases pertaining to the security of classified information.
NAVFACBDAINST 5400.1M APR 30 1985 (2) Ensure that all persons to be granted access to ‘classified information by Commanding Officer are appropriately cleared and properly instructed. The clearance status shall be recorded and accessible for verification. (3) Formulate and coordinate a security orientation, education, and training program for the protection of classified information in accordance with OPNAVINST 5510.1G. (4) Formulate and coordinate security control and storage measures for the protection of classified information within the command. In amplification of this duty ensure that: (a) Only GSA approved security equipment is being used for the storage of all the most sensitive material. (b) Vaults or eontainers used for the storage of classified information or material are designated and a number or symbol effixed to each container. (ec) Combinations to security containers are changed at least annually when custodians are reassigned, and when personnel with knowledge of combinations should no longer have access to a container (d) Records of combinations are assigned to 4 security classification equal to the highest category of eclassi- fied material authorized to be stored therein. {e) Combinations to security containers are dissemi- nated on a neec-to~-know basis. (f) Procedures provide for only cleared and trained persons to change combinations. (g) Security containers are periodically inspected to ensure that they are in good condition, and that the safeguarding features of the container are effective. (5) Ensure that all personnel who prepare or originate classified material are provided pertinent classification guides and are familiar with their use. (6) Participate actively as a consultant by assisting command personne! in reaching classification decisions. (7) Initiate action to correct erroneous classification or regain custody of lost classified material, evaluate potential damage, discover weakness, and assign responsibililty.
NAVFACBDAINST 5400.1M APR 30 1985 (8) Maintain records of current classified information for which the command is responsible. (9) Exercise administrative security control over visitors to and from the command. To this end the Security Manager and Security Officer will coordinate all visits. (10) Designate specific equipment for the reproduction of classified material, and post rules and warnings. (11) Conduct on a regular basis a review to ensure that the classification determinations are being made by proper authority throughout the command. (12) Prepare recommendations regarding release of classi- ~iied information to foreign governments. (13) Maintain liaison with the Command Public Affairs Officer to ensure that proposed publie releases which could possible contain classified information are referred to the Security manager for review. (14) Supervise the control of Secret and Top Secret information. (15) Conduct semi-annual refresher security briefings for all hands. (16) Ensure that personnel who have been granted access to classified information are given foreign travel briefings prior to such travel. (17) Administer the program of continuous evaluation of eligibility for security clearances. (18) Ensure that security access for command personnel is withdrawn when there is no foreseeable need for access to classi- fied information or material in connection with the performance of their official duties. (19) Ensure that denials or terminations of security clearances for cause are made a matter of record and the particu~ lars reported. Debrief all individuals whose Security clearance is terminated at the command. (20) Take necessary security measures to ensure the pro- tection of classified information processed by ADP equipment. c. vrgenizational Kelationship. The Security Manager shall ——_ re a me rr ee ree re er ae tn ce re een cn Officer.
NAVFACBDAINST 5400.1M APR 30 1985 338. SENIOR WATCH OFFICER (SWO) a. Basie Function. The SWO is responsible for the assignment ee are ——=_ Officer shail: (1) Maintain a data file of CDO watch standers, including watch standing qualifications. (2) Submit the monthly command watchbill to the Executive Officer for approval and signature. (3) Monitor Military Watches and Duties to ensure that Equal Opportunity and equilty is achieved. (4) Promulgate standing orders and standing procedures for Command Duty Officers. (5) Provide written guidance for maintaining the Command Duty Officer watch log. c. Organizational Relationship. The Senior Watch Officer reports to the Executive Officer for the approval of command wateh bills and for the training of Command Duty Officers. 339. SHOROC/NAVMEP COORDINATOR a. Basic Funetion. The SHOROC/NAVMEP Coordinator is respon- sible for performing manpower management functions, ineluding maintenance of staffing standards at the activity and claimant levels, by reviewing, evaluating, and commenting on functional eorrectness of measurement plans and staffing standards prepared by the Navy Manpower and Material Analysis Centers, Atlantic and Pacific. b. Duties, Responsibilities and Authority. The SHOROC/ NAVMEP Coordinator shall: (1) Become thoroughly familiar with all manpower direc- tives pertinent to the Naval Facility. (2) Prepare all reports concerning SHOROC/NAVMEP for forwarding to higher authority. (3) Act as teehnieal advisor to the command on all ma t- ters pertaining to SHOROC/NAVMeP.
-NAVFACBDAINST 5400.1M APR 30 1985 ec. Organizational Relationship. The SHOROC/NAVMEP Coor- dinator reports to the Executive Officer. .340. SUBSTANCE ABUSE COORDINATOR (SAC) a. Basic Function. The Substance Abuse Coordinator serves as an advisor to the Commanding Officer/Executive Officer on the nature and context of drug and alcohol use and abuse within the Navy. The SAC provides assistance in developing and implementing management actions necessary to comply with directives and to effectively cope with the problem. The SAC also serves as a coordinator concerning drug and alcohol education, identifica- tion, and rehabilitation. b. Duties, Responsibilities and Authority (1) Assist in administering and coordination of Navy policies and procedures concerning drug and aleohol education, identifieation, rehabilitation and enforcement. (2) Advise the command on the methodologies to design and implement a comprehensive drug and alcohol abuse prevention and control program. (3) Advise the command concerning the use of applicable resources and inierface with Navy organizations having a fune- tional role in drug and alcohol abuse prevention and control programs, (4) Maintain liaison with evaluation and counseling faci- lities designated by the command and those departments and personnel within the command whoSe activities require ecoordina- tion to ensure an effective drug and aleoho! abuse prevention effort. c. Organizational Relationship. The Substance Abuse Coordi- nator reports to the Commanding Officer, keeping the Executive Officer informed, for the performance of assigned duties and for the performance of all drug and alcohol abuse prevention, and control program. Personne! associated with drug and alcohol -abuse education, indentifiecation, rehabilitation efforts colla- borate and coordinate with the SAC. Additionally, the SAC pro- vides inputs to the Planning Board for Training, matters per- taining to drug and alcohol education, and to the Welfare and Recreation Committee for development of positive alternatives -to drug and alcohol abuse. 3-29
NAVFACBDAINST 5400.1M APR 30 1985 341. TOP SECRET CONTROL OFFICER ———_- saree wwe ewe ONTO ene a. Basie Function. The duties of the Top Secret Control bution of Top Secret information and material. (1) Maintain a system of accountability within the com- mand which will completely identify and reflect dispatch, down- grading, source, movement from one officer to another, destruc- tion and current custodian of all Top Secret material. (2) Avoid unnecessary dissemination of Top Secret infor- mation. (3) Release to a subordinate echelon only the absolute minimum of Top Secret information which is necessary for proper planning or action. Ensure no reproduction without consent of originating activity or higher authority. (4) Maintain a current roster of persons within the command who are authorized access to Top Secret information. (5) Transmit Top Secret information within the command by hand carrying. (6) Maintain continuous chain of receipts and disclosure reeords for all Top Secret information. (7) Ensure that physical inventories of Top Secret material are conducted at least annually. (8) Avoid unnecessary accumulation of Top Secret material. (9) Ensure that custodians are properly cleared of accountability for Top Seeret material when relieved of their custodial responsibility. (10) Page check Top Secret documents on initial receipt and upon completion of entering a change. (11) Train the assistant Top Secret Control Officer. e. Organizational Relationship. The Top Secret Control Offi- cer shali be designated in writing by the Commanding Officer and shall report to the Security Manager. , 3-30
NAVFACBDAINST 5400.1M APR 30 1985 . d. References. OPNAVINST 3120.32A Art. 305.19, and OPNAVINST 5510.1G. 342. TOP SECRET CONTROL OFFICER = ASSISTANT a. Basie Function. The Assistant Top Secret Control Officer eer, (TSCO). This shall not be construed to relieve the TSCO of any of responsibilities for the control and protection of Top Secret material. b. Duties, Responsibilities and Authority. The Assistant Top Seeret Control Officer shall, in the absence of the TSCO or when directed by the TSCO, in accordance with OPNAVINST 3120.32A and OPNAVINST 5510.1G: (1) Sign courier receipts and transfer of custody receipts for Top Secret material. (2) Certify material being transferred into the Armed Forees Courier System and sign ARFCOS Form 1 on behalf of the Top Secret Control Officer. - (3) Transmit Top Secret material. (4) Conduct required page checks of Top Secret documents. ce. Organizational Relationship. The Assistant Top Secret eee cee led cae ae ae ae ee eee eon et ee oe ee a eo Control Officer reports to the TSCO. 343. TRANSPORTATION OFFICER a. Basie Function. The Transportation Officer coordinates ae owe ee ee oe oe re cree hn ce ee a ee ee OD ee a ae ee eon, tion Officer shall: (1) Establish dispatching procedures, in accordance with current instructions and regulations pertinent to the proper handling, use, and safety of Government-owned vehicles. (2) Review necessary procedures and guidelines for proper licensing of drivers of Government-owned vehicles, ensuring for each class license applied for that member: (a) Possesses a valid U.S. driver's license. (b) Obtains a Government driver‘s license. 3-31
NAVFACBDAINST 5400.1M APR 30 1985 (c) Obtains a Bermuda Government endorsement. NOTE: A log will be maintained of all Government licenses issued and periodie checks will be made to ensure that personnel renew Government licenses. (3) Conduct training as necessary to applicable personnel in safe driving procedures. (4) Schedule preventive maintenance and/or repair work for vehicles with NAS Bermuda Transportation personnel. (5) Periodically inspeet vehicles for cleanliness and general appearance and test drive each vehicle to verify its mechanical condition. (6) Ensure records are maintained on all repair costs, mileage, accident reports, and gasoline consumption for each vehicle. (7) Inspect, prior to accepting from the repair activity, vehicles that have been turned in for repair work to ensure that work requested has been performed satisfactorily to keep each vehicle in a mecahnically safe condition. (8) Provide necessary vehicles from the Naval Facility's pool to comply with requirements of the command's emergency bill. ce. Organizational Relationship. The Transportation Officer reports to the Publie Works Officer. 344. UTILITIES CONSERVATION OFFICER a. Basie Function. The Utilities Conservation Officer is programs as required by Presidential Executive Order 12003 of 20 July 1977. b. Duties, Responsibility and Authority. The Utilities a ae pe OD oe ne eee ae Le es ea Re aS SS SS womens ew un eo enw emens (1) Monitor the consumption and cost of purchased and Station generated electricity. : (2) Initiate and monitor energy conservation measures and procedures to reduce overali consumption of electricity to the maximum extent possible with a goal of not less than two percent per year through 1985. 3-32
NAVFACBDAINST 5400.1M APR 30 1985 (3) Ensure that realistie and effective training in energy conservation measures be given to all command members. ec. Organizational Relationship. The Utilities Conservation ee ee Sad eae ee ee cm ee te an pee ee oe ets ee ee ee ee eH eS OO Officer reports to the Executive Officer. d. References. CNO letter 44/4856 dated 6 August 1974 and 345. VOTING OFFICER were ea ewe a. Basic Function. Advisor for command personnel in absentee b. Duties and Responsibilities. The Voting Officer shall: (1) Ensure that voter registration information be disse- minated to all members of the command in a timely manner. (2) Maintain and update the yearly Voting Assistance Guide, and ensure eopies are available for general use. (3) Ensure an ample supply of Federal Post Card Applica- tions (FPCA's) are available for general use. (4) Act as point of contact for Naval Facility personnel concerning procedures for voter registration and absentee ballot requests, (5) Refer any problems/questions that cannot be dealt with locally to the Federal Voting Assistance program for timely assistance. e. Organizational Relationship. The Voting Assistance Offi- cer reports to the Executive Officer. 346. WARDROOM MESS TREASURER a. Basic Function. Designated in writing by the Commanding Officer in administration of the Wardroom Mess in aecordance with OPNAVINST 3120.32A article 305.10 b. Duties, Responsibilities and Authority. The Wardroom Mess Treasurer Shall: (1) Maintain the Wardroom Mess books and checking ac- eount. 3-33
NAVFACBDAINST 5400.1M APR 30 1985 (2) Provide each member with a monthly statement of dues/assessments and a receipt for all payments, (3) Provide a monthly statement to the Mess President of the financial status of the Mess. ce. Organizational Relationship. Reports directly to the Exeeutive Officer. 347. WEAPONS OFFICER a. Basie Funetion. The Weapons Officer shall maintain custody of all weapons/ammunition and associated field equipment aboard the facility and coordinate appropriate qualifications programs for training. b. Duties and Responsibility. The Weapons Officer shall, in (1) Assume eustody of ail fireasms, ammunition, and asso- ciated field equipment assigned to the Naval Facility. (2) Personally inventory all firearms weekly. Ensure that OWO inventories are completed prior to each assumption of the watch. (3) Coordinate a small arms training program and report qualifications to the Personnel Support Detachment, NAS Bermuda, for entry in service records. (4) Instill the highest standards of firearm safety in all applicable personnel. (5) Ensure the proper stowage, care, and cleaning of all weapons. c. Organizational Relationship. The Weapons Officer reports 348. WELFARE AND RECREATION FUNDS CUSTODIAN a. Basic Function. Designated in writing by the Commanding Officer to assist the Executive Officer in financial administra- tion of the Welfare and Recreation Committee in accordance with OPNAVINST 3120.32A article 305.17. _ b. Duties, Responsibilities and Authority
—_—_— NAVFACBDAINST 5400.1 APR 30 1985 . (1) Maintains Welfare and Recreation Committee books, checking and savings accounts. (2) Serve as a non-voting member of the Welfare and Reereation Committee. (3) Serve as a non-voting member of the Welfare and Recreation Committee Advisory Board, (4) Provide a monthly statement to the Welfare and Recreation Advisory Board Chairman of the financial status of the fund. c. Organizational Relationship. Reports directly to the 3-35
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—— NAVFACBDAINST 5400.1M APR 30 1985 CHAPTER 4 - BOARDS, COMMITTEES, AND COUNCILS 400. AWARDS BOARD a, Basie Function. The Awards Board is established to pro- mote recognition and enhance morale by presenting deserving indi- viduals with decoration and awards for exceptional performance. To preserve the character and meaning of the awards, the board will sereen deserving nominees in accordance with SECNAVINST 1650.1E. Recommendations on individuals who meet or exceed the requirements will either be approved for forwarding upon approval of the Commanding Officer, or will be granted the appropriate award level for which the Commanding Officer may designate, b. Membership. The Awards Board membership shall be desig- nated in NAVFACBDANOTE 1301 and will consist of the Executive Officer, Command Master Chief and all department heads. ec. Procedures ; (1) The Awards Board will as a minimum meet quarterly and be chaired by the Executive Officer. Nominations for awards will be submitted by committee members and reviewed for eligibililty, content and type of awards recommended. (2) Upon review of eandidates, make recommendations to the Commanding Officer for immediate and long term awards. (3) Forward awards to TYCOM at least 90 days in advance of date award is to be delivered. (4) Monitor status of awards previously submitted. (S) Ensure confidentiality of all awards and make recom- mendations for presentation. 401. CRYPTO BOARD a. Basic Funetion. The Crypto Board shall be responsible to the Commanding Officer for the accurate, efficient, and secure use of all eryptographie systems wihtin the command for com- pliance with all security regulations pertaining thereto. b. Membership. Established by NAVFACBDANOTE 1301.
ce. Responsibilities. The Crypto Board will be responsible eae ee cree le eee ee ee ee ae eee oe 20 ee ee oe noe (1) Proper handling of classified message traffie. (2) Proper handling of COMSEC material and information. (3) Proper use of ecryptographie systems. (4) Compliance with all applicable security regulations pertaining to cryptographic work. d. Requirements. All prospective Crypto Board members must meet the following requirements in order to qualify as a Crypto Board Member. (1) Possess an appropriate security clearance. (2) Be authorized, in writing, by the Commanding Officer to perform cryptographic duties. (3) Be familiar with all eryptographie systems in use at this command. (4) Have a thorough knowledge of handling procedures for all elassified materials, including COMSEC materials and infor- mation. (5) Have a thorough understanding of all COMSEC applica- tions. (6) Have a working knowledge of all applicable publica- tions. (7) Be able to recognize security violations and prac- tices dangerous to security. (8) Possess a thorough knowledge of all phases of the Communications Division Section of the Command Emergency Action Plan. (9) Satisfactorily demonstrate qualification requirements through practical and written examinations. e. raining. Prospective Crypto Board members will undergo a training as outlined in the Crypto Standard Operating Procedures (SUP), All areas of required training, including a listing of reference materials, are discussed in detail therein. Training will be supervised by the COMSEC Officer.
= Rey EACBDA INST 5400.1M R301 985 (1) Crypto Board members will be required to maintain familiarization with etypto and security procedures by quarterly requalifications, and semi-annual reading of required publica- tions as listed in the Crypto SOP binder, (2) Individual Crypto Board member training records will be maintained in the rear of the Crypto SOP binder. f. Convening Dates. As directed by the COMSEC Officer. g- References. NTP 4, OPNAVINST 3120.32A. Oe ee ee ee ew ee ee 402, ENLISTED EXAMINATION BOARD KL LS SO A AY MS OE et wee em mat dar ne coy ea a. Basie Function. The Enlisted Examination Board is re- Sponsible for examining eligible and recommended enlisted person-~ nel for advancement and/or change in rating within the enlisted rating structure. This board shall administer and conduct all examinations for advancement in rate, b. Membership. Designated by the Commanding Officer in NAVFACBDANOTE 1301. The Test Control Officer (TSO) shall be chairman of the board. ¢. Procedure. The board shall ensure that examinations are administered and reports submitted in accordance with current instructions. The Test Control Officer is responsible for all examination materials and will ensure that they are properly protected and accounted for. The TSO will prepare ali required reports for the signature of the Commanding Officer. Where possible, departments should revise wateh lists/special duty assignments, ete., to preclude candidates from being penalized by lack of sleep, late reporting, ete., and, further, eliminate the need for substitute examinations. c. Freparation for Administration. Approximately three (3) weeks prior to the scheduled date of examination, the senior member of the examining board should conduct a meeting of the examining board to review all direetives on the advancement System and explain any new procedures in the System (see applic- able directives) (1) Assignment of adequate examining rooms. (2) Assignment of proctors required to assist in admini- Stration. (3) Scheduling of examination times. 4-3 A Semen se pee oe ee nee ee!”
NAVFACBDAINST 5400.1M APR 30 1985 (4) Provisions for materials required to administer the examinations. 403. FORMAL SURVEY BOARD ee ee ee a. Basic Function. The formal Survey Board is responsible when culpable responsibility is indicated or when directed by the Commanding Officer or higher authority. b. Membership. A formal survey is made by either a commis- sioned officer or a board of three officers, one of whom, and as many as practicable, will be commissioned officers. The survey officer or board is appointed by the Commanding Officer. General membership is established in NAVFACBDANOTE 1301. The following officers will not serve on a formal survey board; (1) The Commanding Officer. (2) The officer on whose records the material being surveyed is carried. (3) The officer charged with custody of the material being surveyed. e. Procedures. If articles are damaged, the survey officer or a survey board shall make a thorough inspection of the arti- cles to determine their condition at the time of the survey. If articles are missing, the survey officer or survey board shall make a thorough examination of the circumstances prior to the loss and shall determine cause and responsibility. If responsi- bility cannot be determined, they shall make a statement ex- plaining clearly why such cannot be done. A full report shall be made on the survey form, including the findings of conditions, cause and responsibility, together with a recommendation as to disposition, replacement, or continuance in service. d. Convening Dates. When directed by the Commanding Officer. ee oe a ee e. Reference. Afloat Supply Procedures, NAVSUP P-485. ee ee er ee ee 404. HUMAN RELATIONS COUNCIL (HRC) a a ae eee a. Funetion. The Human Relations Council provides the com- mand with a management tool which wili be useful in identifying and solving problems that cut across organizational lines. It does not relieve the chain of command of its responsibility for
NAVFACBDAINST 5400.1M APR 30 1985 dealing with leadership and human relations problems. It is designed to assist the chain of command in this complex and vital area. The Human Relations Council supports the chain of command by providing improved communications and increased aware- ness of potential problem areas before they evolve into problem areas. The HKC serves as a forum for frank discussions of human relations problems and provides a means of dealing with problems of race relations, equal opportunity, sexual discrimination, and other human relations matters affecting the moraie and perfor- mance of duty by personnel at NAVFAC Bermuda. b. Membership. The Executive Officer shall chair the coun- cil and the Equal Opportunity Officer shall act as recorder. The following departments/divisions will send a representative to be designated in the NAVFACBDANOTE 1301 as members: (1) Departments: Administrative, Supply, Electronics, and Publie Works. (2) Divisions: Current OPS, QA, SURTOPS, COMM, and each Watch Section. ec. Kepresentative's Responsibilities oe ae ee ee ee ee ee ee ee ee ee we i ee ee ee ee ee ee eee (1) Maintain contact within their representative areas. (2) Present and report on results of meetings, to their representative areas. (3) Solicit ideas from their constituents and present them to the council for discussion. d. Command personnel who want to present grievances to the eounecil should eontact their HRC representative. The HRC repre- sentative should ensure that all other means of solving the problem have been taken before presenting it to the council. Problems better handled within a division, or by another commit- tee at the command should not be addressed by the council. e. Meetings. The HRC will convene quarterly or as directed by its chairperson. eH Ee | a ae ee a. Basic Funetion. The Occupational Safety and Health Com- mittee shall act as advisor to and assist the Command Safety Offieer in matters of the safety and health of command personnel. {t shall provide the Safety Council a draft if proposed policies
NAVFACBDAINST 5400.1M APR 306 1985 and safety program objectives. The Committee shall suggest and recommend measures to correct safety program deficiencies; iden- tify, define, and study occupational safety and health problems of the command, and recommend solutions. b. Membership. Designated by the Commanding Officer in NAVFACBDANOTE 1301 and shall consist of the Safety Officer, department/division Safety Petty Officers and the Command Master- at-Arms. ec. Convening Dates. First two months of each quarter. d. References. OPNAVINST 5100.8E, OPNAVINST 5100.23B 406. OCCUPATIONAL SAFETY AND HEALTH COUNCIL Ee TE EN a CRY STS im es a | A OLS SS i aD a. Basic Function. The Command Occupational Safety and Health Council shall maintain command wide liaison in all safety matters to include; review of Occupational Safety and Health Committee inputs, address reports on accidents and iujuries, and review statistics compiled by the Safety Officer. The Council shall make recommendations for policy on safety matters to the Commanding Officer. b. Membership. Designated by the Commanding Officer in NAVFACBDANOTE 1301 and shall consist of each department head. The Executive Officer shall be the chairperson and the Safety Officer shall be the recorder. When available a representative from the Medical Department shall attend the meetings as a non- voting member, e. Convening dates. Quarterly. 407. OFFICER CANDIDATE INTERVIEW BOARD a. Basie Function. The Officer Candidate Interview Board is responsible for examining eligible and recommended enlisted per- sonnel for participation in officer procurement programs. This board will provide the final recommendation to the Commanding Officer as to eligibility and potential of al! candidates. b. Membership. As promulgated in NAVFACBDANOTE 1301.
NAVFACBDAINST 5400.1M APR 30 1985 408. OPERATIONS SECURITY ‘(OPSEC) CONTROL . GROUP ee ae ET TST SVS STS Nee eRe 6 ET a.- Basic Funetion. Provide OPSEC planning, review -and training methods for the purpose of reducing the chances that petentia! adversaries will be able to gain specific knowledge of. the operational capabilities and limitations, or intentions and plans, or the taeties and the readiness of this command. The OPSEC control group shall identify and recommend measures to correct OPSEC program deficiencies. 2o Communications Officer and will be designated in NAVFACBDANOTE 1301. The OPSEC Officer shall be the chairperson. b. Membership. Shall consist of all department heads and the ce. Convening Dates. The last month of each quarter. 409, PETTY OFFICER QUALITY CONTROL REVIEW BOARD ee ee re a. Basie Function. The Petty Officer Quality Control Review Board is designed to monitor, interview, and possibly counsel © petty officers referred to the board for poor or inconsistent performanee, declining personne! evaluations, disciplinary prob- lems, personal problems, or for evaluating career goal/objec- tives. The Petty Officer Quality Control Review Board is in- tended to support the chain of command and supplement other | petty officer development functions such as the striker board and leadership and management education training (LMET) courses. b. Membership. Members of the Petty Officer Quality Control Review Board will be appointed by the Commanding Officer and designated in NAVFACBDANOTE 1301. Members of the board will normally consist of all comand Chief Petty Officers with the Command Senior Enlisted member as chairperson. ec. Procedure. Individuals may be referred to the Petty Officer Quality Control Review Board in the following situations: (1) Disciplinary status. Individuals will be interviewed seriousness of disciplinary proceedings with respect to effecting career objectives, and provided with goals to overcome or mini- mize the effect of a disciplinary record. - 4 (2) Poor or inconsistent performance. Individuals will be interviewed about factor(s) contributing to poor performance, personal goals within the Navy, and counseled on the importance of professional performanee in achieving personal goals. (3) Personal problems. Individuals will be interviewed to determine the extent of personal problems and to determine contributing factors. Individuals will then be counseled on | 4-7 |
NAVEACRRAINS? 5400.10 personal actions to correct problem(s) or referred to proper counselling authority (ie. chaplain, legal, medical, ete.). (4) Declining personne! evaluations. Individuals will be interviewed as S.uced in paragraph 2 above. Control Review Board will be submitted by memorandum to the Commanding Officer via the chain of command. It is expected that referred individuals will have been counseled prior to referral with appropriate documentation for review by the chain of command and the Quality Control Review Board. A written report of the Board's activities, findings and recommendation will be forwarded to the appropriate department head via the Commanding Officer and Executive Officer. d. Action. All candidates for the Petty Officer Quality e. Convening dates. The Petty Officer Quality Control Re- view Board will convene when directed by the Commanding Officer. 410. PHYSICAL SECURITY REVIEW COMMITTEE a. Basic Funetion. The Physical Security Review Committee shall advise and assist the Commanding Officer in applying the Standards and implementing the programs for physical security as set forth in OPNAVINST 5530.14 and other pertinent directives. b. Membership (1) Executive Officer (Chairperson) (2) Senior Watch Officer (3) Security Manager (4) Supply Officer (5) Publie Works Officer (6) Communications Officer (7) Operations Officer (8) Electronics Material Officer (9) Physica! Security Officer (10) Weapons Officer ¢. Procedures. The Physical Security Review Committee
AVFACBDAINST 5400.1M (1) Review the physical security program in accordance with OPNAVINST 5510.45B and make recommendations concersing the security plan to the Commanding Officer as apropriate. (2) Determine requirements for and evaluate the security provided by security areas. (3) Review reports of significant losses or security violations and recommend corrective measures. (4) Develop and review the Emergency Action Plan suit- able for meeting all contingencies within the limits of Bermuda's historical and geographic demography. ee ee eR ee ee ee a ee ae 4)1. PLANNING BOARD FOR TRAINING a. Basie Function. Assist the Commanding Officer in formu- lating the training policies and objectives at the commencement of each year's training cycle. b. Membership. A board composed of the Executive Officer as Chairperson, Command Training Officer, Department Heads, Educa- tional Services Officer will carry out duties as prescribed in the COMOCEANSYSLANTINST and NAVFACBDA Training Manuals and shall perform the following general functions. (1) Establish the long-range training program and review the quarterly sehedules within the program to evaluate the pro- gress of training anc future requirements or modifications. (2) Coordinate the command's indoctrination training program. (3) Prepare and submit to the Commanding Officer for approval the Long-Range/Quarterly Training Schedule. 412. COMMAND SEAMAN AND SAILOR OF THE QUARTER/YEAR BOARD a. Purpose. The purpose of this article is to establish a seleetion board and procedures for choosing the NAVFAC Bermuda “Command Seaman and Sailor of the Quarter" and “Command Seaman and Sailor of the Year."
VFACBDAINST 5400.1 ne Rey sh aage b. Selection Board. The selection board shall consist of all Chief Petty Officers attached to the command. The Master Chief Petty Officer of the Command shall serve as chairperson and will vote only in case of a tie. e. Selection Procedures ee oe ee ce ee ome om ae ce SIS EP ce tn anger ce must be E1-E3 and Sailor of the Quarter must be E4-E6. Any person attached to this command may nominate an individual for these awards, A Plan of the Day notice will be published during the last month of the quarter indicating the deadline for submit- ting nominations. Nominations will be submitted in writing to the chairperson of the board. The board will meet no later than the fifth day of the first month of the new calendar quarter to carefully consider all nominations. Selection will be based on performance during the preceding calendar quarter. (a) Nominators may appear in person before the board to speak in support of their written nominations. Although performance is the key factor in making a selection, members of the board will be especially alert for displayed initiative, personal appearance, adaptability, attitude, and trends in these areas, Upon completion of the voting, the chairperson will Submit the name of the selectee to the CO via the XO. (2) Yearly Selection. Nomination procedures for the Sailor of the Year will be the same as those for the Quarter except that all Command Seaman and Sailors of the Quarter for the previous year will be automatically considered for selection as Command Seaman and Sailor of the Year. The selection board will meet no later than the fifteenth of January to make selec- tions for the Year for the current year. Selection will be based on performance during the previous calendar year. d. Action. A presentation will be made at a time when the command is in formation. The honor will consist of the follow- ing: (1) A letter will be placed in the serviee member's record as evidence of selection as Command Seaman and Sailor of the Quarter/Year. (2) An official picture will be placed on local display. (3) A U.S. Naval Facility, Bermuda plaque, appropriately engraved, will be presented.
NAVFACBDAINST 5400.1M APR 30 1985 (4) A 96-hour on-island iiberty pass or a reservation on the NAS C-131 for the awardee (and family) will be arranged for the Sailor of the Quarter, (5) Command consideration will be given the Sailor of the Year to be nominated as OCEANSYSLANT Sailor of the Year. (6) A special evaluation will be submitted by the Depart- ment Head no later than 20 days after selection. 413. STRIKER SELECTION BOARD a. Basie Funetion. The Striker Selection Board will serve to motivate, inform, and monitor the progress of all non-desig- nated personne! toward a rewarding career in the Navy. The rating desires of the individual will be considered against qualifications and talents, the requirement of the Command, U.S. Navy, advancement opportunities, ete. The Striker Selection Board may not recommend striker identification under the fol- lowing conditions: (1) Striker identification may not be assigned for a rating for which completion of a class “A" School is mandatory for advancement to PO3. (2) Striker identification may not be assigned to ratings with NMPC entry controls. (3) Striker identification may not be assigned to a rating for which the parent command has no associated billet within their Manpower Authorization. b. Membership. Members of the Striker Selection Board will be appointed by the Commanding Officer and designated in the Command Notiee 1301. e. Responsibilities. It is the responsibility of the indivi- dual's Leading Petty Officer (LPO) and Division Officer to ascer- tain the individual's area of general interest, talents, and eligibility. It is also the Division Officer's responsibility to ensure that each non-designated person assigned to Division is actively pursuing a path of advancement. It is the responsibi- lity of the Striker Selection Board to monitor the progress of all non-designated personnel, initiate, and maintain a written Progress Report for all strikers.
NAVFACBDAINST 5400.1M APR 30 1985 d. Eligibility. All non-rated, non-designated personne! in pay grade E-3 or below shall appear before the Striker Selection Board. e. Convening Dates. The Striker Selection Board shall con- vene quarterly at a time designated by the Executive Officer. A report of the meeting will be routed to the Commanding Officer. Copies of the quarterly Striker Selection Board Report will be routed to all Board members and concerned Division Officers for retention. 414. WELFARE AND RECREATION COMMITTEE ADVISORY BOARD a. Function. Monitors activities of the Welfare and Rec- reation Committee, providing guidance and/or suggestions, reviews proposed activities in making recommendations to the Commanding Officer. b. Membership. Established in NAVFACBDANOTE 1301. Ail Department Heads and the Executive Officer as chairperson, are voting members. The Welfare and Recreation funds custodian and the senior enlisted member of the command are non-voting members. ce. Meetings. The Welfare and Recreation Committee Advisory Board shall meet within seven working days after regularly sched- uled Welfare and Recreation Committee meetings. 415. COMMAND TRAINING TEAM, Ae ee ee me eae ee ee ew eee ae ee ee a. Basic Funetion. Designated by the Command Training Leader to conduct Navy Rights and Responsibilities (NR&R) Work- shops. Trained and certified by a Organizational Effectiveness Center Team. b. Duties, Responsibilities and Authority. (1) Conduct Workshops. (2) Provide output from workshops toe the Command Training Team Leader for possible inclusion in the Command Affirmative Action Plan, (3) Assess effectiveness of workshops and recommend modificatitons. (4) Identify team needs for additional information and truining skills, .
~ NAVFACBDAINST 5400.1M APR 30 1985 (5) Assist the Human Resources Officer in developing and maintaining Equal Opportunity dats file. ec. Organizational Relationship. Reports to the Command ee tee Lad ee ree ve OF SES Set a Me Se cae S| RS ee GT ee ce ey eee ee ae ‘Training Leader in the performance of duties. a. The following are additional Boards/Committees which pur- pose and organization are contained in other command/current instructions: (1) Activity Planning Board (NAVFACBDAINST 11010.3C) (2) Command Retention Team (NAVFACBDAINST 1040.2) (3) SURTOPS Qualification Review Board (COMOCEANS YS LANT - INST C5041.2) (4) Welfare and Recreation Committee (NAVFACBDAINST 1710.1A) (5) Internal Control Program (ICP) Board (USCINCLANT / CINCLANTFLT 5200.6/SECNAVINST 5200.35)
NAVFACBDAINST 5400.1M APR 30 1985 (THIS PAGE INTENTIONALLY LEFT BLANK)
NAVEACBDAINST 5400.1M ~ -APR-3.0 4985 ——-— CHAPTER 5 - WATCHES AND DUTIES ea NT KS cr a. Basie Function. The Command Duty Officer (CDO) is that Officer, Chief Petty Officer, or First Class Petty Officer, who has been qualified in accordance with the checklist provided by the Senior Watch Officer and is designated by and the direct representative of the Commanding Officer for carrying out the routine of the Naval Facility. b. Duties, Responsibilities, and Authority. The CDO shall: (1) Be available to assist the NAS Bermuda Annex OOD in matters pertaining to Naval Facility personnel, (2) Relieve the watch at 0730. Prior to assuming the wateh, receive a briefing from the off-going CDO. The CDO's assumption of duty will be considered official when both the off- going and on-coming CLO's have signed the CDO log. It is the responsibility of the CLO to maintain the log during the watch. (3) Advise the OWO in matters concerning the general activity and safety of the facility. (4) In times of emergency, take action as appropriate until relieved by an officer senior in the chain of command. (5) Conduet frequent inspections to ensure the safety and security of the facility. (6) Be available to assist in disciplinary matters. Each Such oceurance shall be fully documented in the CDO log. (7) Be responsible for morning coiors on normal working days, utilizing the two UEPH watehstanders who nave mustered that morning. (8) Fulfill duties eoneerning restricted and extra duty personnel in accordance with NAVFACBDAINST 1626.1 A. (9) Keep advised of routine matters affeeting the admin- istration of the facility. Keep informed concerning intentions of the Commanding Officer, Executive Officer, directives from higher uthority, and such other matters as concern the Navel Facility. an
NAVFACBDAINST 5400.1L APR 30 1985 ; (10) Conduct a minimum of one round of the Annex and Naval Facility in the evening and two when ships are in at the Annex. (11) Remein within ten minutes of the command during watch, keeping the OWO informed of whereabouts at all times. (12) Report in person to the Executive Officer at the end of the normal working day to receive any special instructions to be effected during the watch. (If the Executive Officer is unavailable, carry on). (13) Sample one meal a day from the Galley A Meal Sampling and Mess Inspection report will be filled out and submitted to the Executive Officer. ec. Organizational Relationship. The Command Duty Officer reports to the Executive Officer in the performance of duties. The Command Duty Officer reports to the Senior Watch Officer for administrative matters. 501. DUTY ELECTRONICS TECHNICIAN assigned to augment the Operations Watch Section and is the representative of the Electronics Material Officer (EMO), respon- sible for coordinating and/or effecting corrective actions as. necessary to ensure the operational integrity of all mission essential eleetronies systems and equipments for the period of watch. a. Basie Funetion. The Duty Electronics Technician is mm ee ee ee we ee ee re b. Duties, Kesponsibilities, and Authority. The Duty Elec- (1) Keep the Oeeanographie Watch Officer (OWO) informed of current status of ail mission essential electronics systems ‘and equipments. (2) Maintain a complete chronological record of all Lo events pertinent to the watch routine ineluding equipment casual-_ ties, restoration actions, training conducted, problems encoun- tered during the watch, and such other information reiative to wateh funetions in the Eieetronies Wateh Log. (3) Provide training or assistance to Operations Watch personnel in power restoration, safety procedures, equipment operation, and such other subjects as required.
NAVFACBDAINST 5400.1M oe APR 30 1985 (4) Make hourly rounds of all Electronics spaces after normal working hours, being especially aware of printer paper jams and low paper ievels, system display error messages, current/vol- tage abnormalities cn the common control bay charts, etc. (5) Respond to all requests by operator personnel to investigate suspected system or equipment probiems, and report findings and/or corrective action taken, as necessary, to the Wateh Coordinator. (6) Promptly notify the Electronies Material Officer and Electronics Department Leading Chief Petty Officer or Leading Petty Officer of any system, equipment, or power outages effec- ting primary mission support. (7) Be responsible for maintaining internal security of all Eleetronies spaces, ensuring that spaces not occupied are secured. (8) Promptly report to the OWO any abnormal conditions found during rounds of Electronics spaces. (9) Be responsible for securing primary/secondary power to systems and equipments during emergency situations as directed by the Owo, (10) Be thoroughly familiar with all Electronics Depart- ment Casualty Control and Emergency Bills. (11) Be responsible for maintaining the cleanliness of all Eleetronies spaces during the period of the watch. (12) Keep the OWO informed of their whereabouts at all times, and report to the OWO on an hourly basis during the period of the watch. (13) Pick up EMO message traffie from Communications, and outstanding trouble reports from the Watch Coordinator prior to 0745 daily during normal working week and turn over to the Divi- sion LPO, (14) Keep the Eleetronies Division Leading Petty Officer appraised on all watch functions, equipment casualties incurred, corrective actions taken or pending, problem areas encountered during the watch, ete. (15) On assuming the wateh, read the Pass Down Log (PDL) and carry out any standing orders that may be applicable. av,
NAVFACBDAINST 5400.1M - APR 30 1985 ; (16) Promptly respond to all system or equipment casual- ties. If determined beyond the capability of the wateh to re- solve, immediately contact the appropriate Work Center Super- visor, or the Electronics Division Leading Chief Petty Officer. (17) Perform all daily preventive maintenance require- ments during weekend duty. (18) Institute Eleetronics Division Emergency Recall as directed by the OWO. (19) Prior to departing the confines of the T-Building, obtain a relief and notify the Electronics Department Leading Chief Petty Officer or Leading Petty Officer and the OWO. (20) Be responsible for the actions and training of all Under Instruction (UI) Watch Standers assigned during watch, and ensure that UI's are gainfully working towards completing their watch qualifications. (21) Perform such other duties as may be assigned. ec. Organizational Relationship. The Duty Electronies Techni- oe ee ae ee ee ee ee re ee ee ee ee ee oe ee ne a ee cian reports to the OWO in the performance of maintenance duties, ensuring the Electronics Material Officer and Division Leading Chief Petty Officer are kept informed at all times. The Duty Electronics Technician reports to the Electronics Division Leading Petty Officer in the performance of administrative duties. 502. GENERATOR WATCH a ee for the maintenance and performance of station generators and related systems during the period of watch. Due to the critical need for power and the necessary reaction time if a problem occurs, Generator Wateh personnel must stay current on the watch standing orders and operating instructions contained in the Pub- lie Works Department's Organization and Regulation Manual. a. Basie Function. The Generator Watch shall be responsible b. Duties and Responsibilities. The Generator Watch shall: (1) Conform to all watchstanding directives and policies of the Public Works Department applicable to the Generator Watch. (2) Report by.phone to the OWO (Ext. 7305) on the hour from 1700 to 2400 on normai work days and from 0800 to 2400 on holidays and weekends. If the Generator Watch fails to report, the OWU will follow-up to ascertain the reason, being concerned with personnel safety. wy ' hs wae
NAVFACBDAINST 5$400.1M APR 30 1985 ~~ (3) Notify the OWO, EMO and Public Works Generator Shop LPO if for any reason checks cannot be made, if unusual condi- tions of any kind are noted, in the event of a casualty, or if in doubt about any given situatior. Ensure any entry is made in the Generator Watch Log concerning action taken and personnel noti- fied. (4) Ensure that access to the generator shop spaces is restricted to authorized personnel only, and that doors to the engine room are kept closed at all times to prevent the entry of foreign materials. The rear door to the engine room will be kept closed and latched in place to prevent it from being opened from the outside. (5) Sweep down the generator shop, bunk room, and head and empty all trash cans in the dumpster. The head will be swept down and swabbed, the wash basin will be cleaned and the duty bunk will be made prior to being relieved. The on-coming watch will ensure cleanliness and proper operation prior to relieving the watch. The on-eoming and off-going watch will make a round together prior to relieving. The watch will be held responsible for the proper operation and cleanliness of assigned spaces. (6) Exchange watches only with prior approval of the Senior Wateh Officer and Public Works LCPO. (7) Maintain the status board and all logs on an up-to- the-minute basis, The Generator Watch will prepare the daily Status report at 2400. (8) Adhere strictly to ail safety precautions, promptly reporting any safety hazards to the Shop LPO or the assistant LPO, and the OWO, and make an entry in the Generator Watch Log. (9) Be able to transfer fuel oil from storage tank number 3 as often as necessary to prevent tanks 1 and 2 from falling oe ce ne ee ee ee et re oe, Se os Yn (10) Ensure that whenever the 350KW emergency diesel generators are in operation, watches will be stood in the engine room two (2) hours at a time. The watch will not leave the engine room exeept in the line of duty or when properly relieved. (11) Loan out tools or machinery only with proper author- ization from the Shop LPO or the assistant LPO. (12) During a fire, man the AN/PRC-91 (Oscar Tango Two) and be prepared to secure power upon order of the CDO or OWO,
NAVFACBDAINST 5400.1M - APR 30 1985 Se ee (13) During a security alert, man the AN/PRC-91 (Oscar Tango Two) and report to the Oceanographie Watch Officer. Hold a security check of the generator room and all other assigned areas, locking appropriate doors. Upon completion, station in the generator room and await further orders from the CDO or OWO. (14) During Emergency Destruction, station in the genera- tor room and await further orders from the CDO and OWO, (15) During Gale/Storm/Hurricane Condition One, two per- sonnel will normally be assigned to the generator watch for duty in the generator spaces. These personnel shall assist the CDO/OWO in areas which concern the power plants. (16) During bomb threats, closely examine all Engine Room and Bunk Room equipment for foreign and contraband material and immediately notify the CDO/OWO upon completion and/or discovery of such items. (17) Train new personne! in the proper procedures for standing the Generator Watch. When personnel under instruction are considered qualified and the Generator Watch check-off sheet has been completed, the sheet will be submitted to the Shop LPO. Prior to being certified as a qualified Generator Watch, the individua! must demonstrate proficiency to the Shop LPO and the PWD LUPO in any of the emergency situations which might arise during the watch. (18) Report any discrepancies found by the Generator Wateh concerning the Air Conditioning systems immediately to the PWD LCPO or Publie Works Officer. (19) Make temporary emergency repairs of the plumbing system or eypher doors. Electrical emergencies will be repaired only by. an electrician. e. Organizational Reiationship. The Generator Watch reports ae ee eee cee ae eee ee a TY ae ae ee ee ee oe ee ee to the OWO in watch standing funetions and the Public Works LCPO in performance of duties. 503. PERIMETER WATCH/ROVING PATROL (Reference NAVFACBDA Y favs AWD 1AN oe ee ee ete a ect ee eee a ne re a. Basie Function. The Perimeter Watch/Roving Patrol is b. Duties, Responsibilities and Authority. The Perimeter Wateh/Roving Patrol shall:
NAVFACBDAINST 5400.1M APR 30 1985 (1) Maintain the internal security of the Naval Facility compound by visually and physically checking the two vehicle access gates, and the pedestrian gate for "Locked" condition when not in use or when a gate watch is posted. (2) Maintenance of building integrity of all compcund structures; specifically: (a) Building 21. All eypher lock doors, allowing access from the exterior of the buiiding shall be checked once per hour. Ensure the air conditioning control room door is locked. (b) Building 22. The Generator Room will be secured after normal working hours. The double doors on the north end of the building must be secured and the generator door will be locked. (c) Buiiding 6. The Builders Shop sliding door will be locked unless maintenance watch is posted and in the compound. The main access door must be padlocked after the expiration of normal working hours. (d) Ensure paint locker is locked. (e) Ensure cable termination chamber and vacuum system rooms are locked. (3) The physical security of the perimeter fence shall be inspected hourly and a report made to the OWO, (4) The use of physical force to restrain personnel attempting to gain access shall be avoided if possible. All visitors who attempt access to the Naval Facility after normal working hours will remain outside the gate until such time as identification has been established. (S) When in doubt of any suspicious activity or attempted unauthorized access, immediately request that the SAB Alert Team be set:'via telephone or the most expeditious means available. (6) Be equipped with a PRC and flashlight during evening rounds. Radio checks with the OWO shall be made at least once each patrol. (7) During evening hours ensure that all security light- ing throughout the compound is operational, reporting any dis- ecrepancies to the Qwo. .
NAVFACBDAINST 5400.1M APR 30 1985 eee tae dak are ee Sete at A OT NS CS A nD AOL AS a ED ‘Patrol reports to the Section Leader in the performance of duties. ec, Organizational Relationship. The Perimeter Watch/Roving 504. GATE GUARD WATCH a. Basic Function. To allow only authorized personnel ac- cess to the Naval Facility and to receive visitors. b. Duties, Responsibilities and Authority (1) The gate guard watch will man the gate 24 hours daily. Watch rotation be in accordance with the Gate Sentry Watch Bill. (2) All watches will be stood the uniform of the day. (3) The watch will control the security badge issuing and retreval of all personnel entering and departing the compound during the period of ‘the watch. Any personnel who do not have a badge in their possession shall have their military ID card checked against a list of personnel who are authorized access, When the gate guard is satisified, the person will be allowed aecess into the compound. Any problems that arise, or any point of contention, shall be addressed to the Chief-Master-At-Arms first or any senior military member of the command for reso- lution. Visitors will be provided an escort by calling and informing. the deSignated department of the visitor. (4) At no time will the gate be left unattended. (5) Be responsible for the cleanliness of the Guard Shack during the period of watch, ec. Organizational Relationship. The gate watch reports to the Chief-Master-At-Arms in the performance of their duties and the OwO during off hours.
NAVFACBDAINST 5400.1M APR 3.0.198§..____.___._ 505. COLOR GUARD a. Basic Function. The Color Guard shall be responsible for wee Eee Oe ee te ene ae AD ee ON SE SE ee a a 506. BARRACKS 1439 FIRE AND SECURITY WATCH ee I a Te eo Sere ee se ee oe responsible for maintaining order, Navy, and local BEQ regula- tions in reference to all occupants and their guests. a. Basic Function. The BEQ 1439 Fire and Security Wateh is b. Duties, Responsibilities, and Authority. The BEQ 1439 ——— oe ae oe cote ie ea a care ae eI ane ee he et ee te ae ee ee ee ee ee ee Fire and Security Watch shall: (1) Muster daily at 0730 with the NAVFAC Command Duty Officer (CDU), Muster is held in the Admin spaces on working cays and in the BEQ manager's office on non-work days. (2) Carry out morning colors as directed by the CDO during the workweek. (3) Arrive fifteen (15) minutes prior to the commence- ie ment of watch to facilitate proper and complete turnover. (4) Not consume intoxicants six (6) hours prior to the : commencement of the duty day (0745). (5) Stand wateh in the prescribed uniform. (6) Remain awake and alert at all times, - (7) Be familiar with the BEQ complex, including location of specific rooms, alarms, and telephone systems. (8) Rehearse the actions that would be taken in response to various emergency situations; i.e., contact the Annex JOOD, OUD, NAVFAC CDO, duty Corpsman, Fire Department, ete. (9) Be alert for incidents occurring near and directly within the BcQ complex.
NAVFACBDAINST 5400.1M APR 30 1985 coe (10) Not read any material other than military courses ‘and logs asociated with the performance of duties. (11) Not engage in any action or activity that hinders the ability to perform duties correctly. Example: watch TV, video, or computer games, playing pool, listening to the radio, social phone calls, visitor or guests while on watch, ete. (12) Conduct continuous roving patrol of all three decks, including lounges and laundry rooms. (13) Maintain cleanliness and prevent safety, fire hazards. Using discretion and diplomancy, the TV and laundry rcoms can be secured until cleaned and cleared of ali debris. (14) Police the area around the BEQ complex as required. (15) Maintain the BEQ Fire and Security Watch log book with required entries and noting material discrepancies found during the watch. (16) Notify the Annex OOD/CDO of all incidents occuring on watch. (17) Report to the Annex JOOD on each hour by phone. (18) Be aware of the personnel in the common areas of the BEQ after taps (2200 daily), and discourage loitoring, removing all non-residents from the building upon the securing of visiting hours. (19) Ensure that all exit doors and fire doors are secure. (20) Ensure that non-residents; i.e., shipboard person- nel, civilians, military dependents who are not authorized or escorted are not allowed in the BE@ The facilities of the BEQ; laundry, TV and lounge rooms, are specifically for residents only. (21) Remain on wateh until properly relieved. ae ee BD ee ete ee ee ee ee ee em wee ee ee ae ee tacted.
NAVFACBDAINST 5400.1M APR 30 1985 CHAPTER 6 - BILLS 600. ALERT CONDITIONS BILLS - (LERTCONS ) a S-— VK KS stasmeess (NT ae a aa wee a. Purpose. To prescribe procedures and assign responsi- py bilities for action to be taken for an alert condition change in accordance with CINCLANTFLTINST S3301.1A b. Diseussion. Action required for a LERTCON change depends e. In all instanees the OWO shall: (1) Notify all wateh personnel, CO, XO, CDO and Opera- tions Officer. (2) Send a formal reply when required in accordance with CINCLANTFLTINST $3301.14. (3) Carry out all duties IAW CINCLANTFLTINST S3301.1A. d. The Command Duty Officer shall: (1) Notify the Security Manager. (2) Ensure that appropriate security measures are earried out for the protection of the NAVFAC compound, if applicable. (3) Carry out all actions specified in CINCLANTFLTINST $3301.1A. (4) Carry out all duties specified in CDO Ready Reference Handbook. 601. BUMB THREAT BILL a. General. While the possibility of a valid bomb threat to the Naval Facility is considered remote, & comprehensive and efficient Bomb Threat Bill remains essential. -Although most bomb threats will prove to be a hoax, all threats will be treated as valid until overwhelming evidence to the contrary is available. If a hazardous deviee is found, experts will be called in to ispose of the device. Reference NAVFACBDAINSY® 5519.1. b. Organization. A Bomb Threat Investigation and Search Team ill be assembled by the Command Duty Officer. Members of this am will be chosen on a basis of their maturity, sound judgement d knowledge of areas to be searched. There will normally be ea resentative from each division or work space. ©
NAVFACBDAINST 5400.1M _ APR 30 1985 e. Action. Division Officers/Work Center Supervisors will ‘ensure that the Watch, Quarter, and Station Bill is kept up to date, designating those personnel best qualified to conduct a search. The person receiving the bomb threat phone call shall comply with the following procedures: (1) Attempt to extract as much information as possible from the caller to help assess the credibility of the call. Specifi- cally, the call receiver shall utilize the Bomb Threat check-off sheet and attempt to obtain the following information: (a) The exact time the call was received. (b) As nearly as possible the exact transcription of the call. (ec) The location of the bomb. (d) Type of detonation device (magnetic, fuse, time, shoek, ete.) (e) Deseription of the device (size, shape, color, ete.) (2) Attempt to evaluate the telephone call in the following manner: (a) Sex of caller. (b) Age of caller (young or old). (c) Nationality or regional characteristics of caller's accent. (d) Background noise (machinery, music, totally quiet, ete.). (3) DO NOT HANG UP THE PHONE!!! (4) AS soon as the information is obtained, use a dif- ferent telephone and notify the WO. d. The OWO shall (1) Notify the Telephone Trouble Desk and request the call be traced. This can only be done if the person who received the threat left the telephone off the hook.
s,s NAVEACBDAINST 5400.1M \ APR 30 1985 (2) Evacuate all non-essential personnel to the Tudor Hill access road area, keeping only those personnel! essential to the operations watch and physical security. If a detonation time was stated and the threat is believed to be valid, 30 minutes prior to stated time evacuate all personnel until 30 minutes after detonation time. (3) Notify the Command Duty Officer, Commanding Officer, Executive Officer, all Department Heads, Duty Eleetronics Techni- cian, and Generator Watch. (4) Direct the gate sentry to secure the compound and not let any personnel enter the compound without the explicit consent of the Commanding Officer, Executive Officer, or the Command Duty Officer. (5) Release an immediate message to COMOCEANSYSLANT, Norfolk, VA (and call the CDO at COSL) and ensure a personal phone eall is made to the COORDINATING AUTHORITY, Bermuda con- taining all pertinent information regarding the bomb threat. (6) Inform Tudor Hill Lab that a bomb threat has been received at the Naval Facility. (7) Notify the Annex Fire Department, Dispensary, and the Naval Investigative Servive at NAS Bermuda. {8) Prepare for a search by securing all unnecessary equipment ana turning on all lights, opening all doors and win- dows, and having keys available to all spaces. (9) Draft an OPREP-3 message as outlined in OPNAVINST C3100.6 This message must be released by the Commanding Officer or Executive Officer. we ee eee ee ee eee eee e. The Command Duty Officer shall: (1) REPORT IMMEDIATELY fO THE NAVAL FACILITY. Compile an accurate muster of personnel available to assist in the search. Initiate emergency actions and direet additional personnel to the muster point. (2) Form search parties and eoordinate A thorough search f all spaces. While searching for explosive devices keep the ollowing items in mind: ; (a) Search the areas that you know best. (b) Start outside at ground level” and work up, .check- holes, cars, trash cans, and leaves. . ;
NAVFACBDAINST 5400.1M “APR 30 1985 - (c) Let the OWO know when you have finished searching a specific area. (d) Check the elevator, store rooms, A/C spaces, equipment panels, ete. listening for any unusual sound. (e) The Team Leader should pick an item of a certain height. First search everything up to the height then proceed to the remainder of the room. Seal the door with tape. (f) Beware of hazards, such as hot water pipes, electrical circuits, overhead supports, operating machinery and alarm systems, (3) Have the following materials available for the search *' teams: (a) Flashlights (b) Masking tape/rope (ec) Serewdrivers/cresent wrenches (d) Magic marker and sign materials (4) Prepare to implement the fire bill. Organize fire party #2 from additional personnel reporting to mustering point. As a minimum ensure that this party is fully manned and standing by until the all clear is passed by competent authority. (5) In the event an explosion occurs, prior to or during the search, take necessary actions to minimize equipment and personnel casualties. (6) Personally inspect all suspicious items reported by the search teams. Do not handle any suspected items under any circumstances. Call the NAS Bermuda. OOD and request EOD ser- viees. Also forward a direct request to NAS Bermuda and info the nearest activity having operational control of an EOD team. Fil NAVFAC BERMUDA TO NAS BERMUDA INFO COMOCEANS YSLANT NORFOLK VA NwS CHARLESTON SC CONF IDEN PIAL //NO8027// SUBJ: £OD SERVICES (U)
NAVFACBDAINST 5400.1M APR 30 1985 ce ae (7) Make recommendation to the Commanding Officer or absence the next senior officer present on action to be taken in the Comanding Officers absence. f. Search team member shall: (1) Under the instruction of the Command Duty Officer eonduct a methodical and complete search in your assigned area. When searching interior spaces, the size, shape, and contents of the space will determine the best method of search. Ensure that no area or container is overlooked, paying particular attention to plumbing, electrical distribution boxes, overhead supports, and operating machinery. If searching outside areas, pay parti- cular attention to the exterior sides and tops of structures as well as manholes, vehicles and exposed vent pipes. (2) If a suspicious device or explosive device is found: (a) Don't panic, don't move it and don't forget about it. (b) Warn everyone in the area. (c) Notify the CDO and OWO _ (d) Mark off the area with tape, rope and signs if possibie. (e) Allow no one to examine or touch the object until the arrival of the CDO, (3) Upon the conelusion of the investigation of the assigned area, report the results to the CDO and return to the center mustering point. IN NO CASE loiter in the vicinity of the Neval Facility or assist others uniess specifically instructed to do so. 692. EMERGENCY ACTION PLAN (EAP) BILL a. Purpose. To provide for removal or destruction of clas- sified material and equipment in order to prevent compromise through capture or natural disaster. The Department of the Navy Information Security Program Regulation (OPNAVINST 5510.1G) sets forth general proceedures for emergency destruction. oe mee ee ee ate a ce ae ee ee ee for establishing and maintaining up to date EAP procedures in the event that destruction or removal of classified material and equipment is deemed necessary. These procedures are contained in NAVFAUBUDAINST 5511.2. oe b. Responsibility. The Security Manager shall be responsible
NAVFACBDAINST 5400.1M APR 30 1985 . (1) Personnel from all departments within the command Shall be assigned as necessary to ensure that the EAP can be carried out in a rapid and thorough manner. (2) Rapid recall of personnel shall be initiated by the Operations Watch Officer in accordance with the Fast Reaction Procedures Publication held by the Operations Watch Officer. (3) The Operations Watch Officer, assisted by the Command Duty Officer, shall oversee all destruction efforts and properly maintain all master destruction records. (4) Officers having classified material containers shall ensure that workable combinations for their security containers are on file with the CMS Custodian. (5) The CMS Custodian shall ensure that envelopes which contain combinations are properly sealed. The flap of the seal will be signed and covered with tape to ensure that the envelope cannot be opened without disturbing the signature. In the event that a combination envelope must be opened, the officer whose signature is on the opened envelope must be notified as soon as possible. c. Activation Authority. Emergency destruction will norm- ally be executed by the Commanding Officer, or in the Commanding Officer's absence, the Executive Officer, the Operations Officer or the Operations Wateh Officer in that order. d. Keports. The Security Manager will ensure that the procedures for destroying communications material includes provi- sicn for making reports as outlined in KAG-1 and ACP 122. i i te et cee ee ee ee ee ere ee nh mn ie Me eR Mle ee Soe Mee OP SP shall be notified by the most expeditious means available, fol- lowed by an OPREP~3 report in accordance with the Fast Reaction Procedures Publication held by the Operations Watch Officer. 603. FIRE BILL (Confined to the boundaries of NAVFAC Bermuda) (Reference COMOCEANSYSLANTINST 11320.2) a. Purpose. The purpose of this bill is to provide a fire fighting organization, prescribe procedures and assign responsi- bilties for aetion to be taken when fire occurs within the econ- fines of the U.S. Naval Facility, Bermuda.
NAVFACBDAINST 5400.1M APR 30 1985 b. Information. This command receives fire fighting support from the U.S. Naval Air Station Annex and the Bermuda Fire Department. However it is essential that all hands be aware that the availability of this fire fighting support in no way relieves this command of the responsibility for fire fighting within its own boundaries. Each individual aboard this command shall be instructed in fire safety precautions procedures in the event of fire and the use of installed portable fire protection/fire fighting equipment. The following basic philosophy with regard to NAVFAC Bermuda fire fighting and training shall prevail: (1) For fires in the T-building or the generator shop: (a) Activate the fire alarm and report to the OWO Stating the type of fire, location, and if known, tie extent of the fire. (b) If electrical fire or unsure, secure electrical power to the affected building. (c) Person discovering the fire will attempt to contain the fire with the appropriate type of fire extinguishers. . (d) Ensure that all non-essential personnel are cleared from the area. (2) For fires not in the T-building or generator shop: (a) Activate the fire alarm and report fire to OWO Stating the type of fire, location, and if known, the size of the fire. (b) Person discovering the fire will attempt to contain the fire with the appropriate type of fire extinguisher. (3) In either of the two cases discussed above, the professional services of the Annex fire department should be at the scene within five minutes. When they arrive, the On Scene Leader (OSL) will brief the Fire Chief and turn over the fire fighting effort. NAVFAC Fire Parties will at that time be placed at the disposal of the Annex Fire Chief. (4) The following protection/deteetion alarm systems are installed at Naval Facility, Bermuda:
Leal NAVFACBDAINST 5400.1M “APR 30 1985 (a) Manually activated alarm. These alarms are acti- vated at red pull boxes located throughout the NAVFAC. When activated the alarm sounds at the NAVFAC and NAS Annex Fire station simultaneously. When this alarm sounds, all personnel not assigned fire party stations muster with the CDO at the ocean side of the Naval Facility. (b) Automatic activated alarm. This alarm will When this alarm sounds, all personnel not assigned fire party Stations muster with the CDO at the ocean side of the Naval Facility. (c) Smoke sensor alarm. Smoke sensor alarms are installed in the second deck. When a smoke sensor alarm sounds the second deck shall immediately ove searched by the fire party for the cause of the alarm. If a fire is present/obvious, proce- dures for normal reporting and fire fighting shall be foliowed. (5) The following CO2 systems are instailed at Naval Facility, Bermuda. All hands are responsible for knowledge regarding the location of all fire fighting equipment within their spaces: (a) Fixed hose/reel CO2 system. Located on the ee ewe mame ee Al er rr es on first and third deck, these systems ere activated at the hose/reel stations. The hose/reel station when activated is supplied in sequence by five 100 pound CO2 cylinders. A fixed hose/reel CO2 system is also located in the generator shop. When activated, the generator shop hose/reel stations are supplied by three 100 pound CO2 cylinders. (b) Portable 501b CO2 cylinders. These cylinders are (ec) Portable i5lb CO2 cylinders. These cylinders are mounted in several locations through the NAVFAC, (6) Two portable 150 pound PhP bottles are located inside the generator shop. (7) 4 sets of fire gear will be permanently retained on the third deek of the T-building Operations spaces and stair- weli. c. Responsibility Of Fire Marshal and Fire Chief
NAVFACBDAINST 5400.1M (a) The comprehensiveness and accuracy of this bill and all necessary changes thereto, subject to the approval of the Commanding Officer, with inputs from the Command Training Officer and Executive Officer: (b) Conducting, with the assistance of the NAVFAC Fire Chief, a minimum of one unannounced fire drill per watch seetion each quarter (watch section only). (c) Conducting, with the assistance of the NAVFAC Fire Chief, a minimum of one unannounced command wide fire drill per quarter to evaluate Fire Party #1, muster Fire Party #2, and in the event of a night drill, muster Fire Party #3. (d) Conducting, with the assistance of the NAVFAC Fire Chief and the NAS Annex Fire Chief, training. during Command GMT to inelude: first aid, fire fighting procedures, and fire prevention. (e) Conducting, with the assistanee of the NAVFAC Fire Chief, NAS Annex Fire Chief and the Operations Training Officer, monthly wateh section training to include: first aid, firefighting procedures and fire prevention. ‘f) Forwarding all schedules and training documenta- tions to the Command Training Officer for reeord purposes. (g) The overall effectiveness of the command fire- fighting forces and the fire prevention/proteetion program, re- porting to tne Commanding Officer via the Executive Officer in the performance cf these duties. (2) The Fire Chief is responsible for: (a) Ensuring that all fire fighting equipment is maintained in accordance with established PMS procedures and/or LANTDIV instructions/directives reporting any discrepancies and the progress of all corrective action to the Fire Marshal. (b) Functioning as an observer/recorder during all command fire drills, assisting the Fire Marshal in critiquing fire party personnel of any discrepancies noted during the drill. (ec) Ensuring inspection of alarm systems, NAVFAC buildlings, and fire protection/fire fighting equipment are con- ducted in accordance with applicable directives/instructions. (3) Department Heads shall be responsible for:
NAVFACBDAINST 5400.1M . (a) Ensuring that personnel assigned to fire stations are properly qualified and trained. (b) Ensuring that the Watch, Quarter and Station Bill is current at all times regarding assignments which are filled by their department. (a) Conducting monthly watch seetion fire drills, reporting any discrepancies noted to the Fire Marshal via Opera- tions Training Officer. (5) SURTOPS Officer shall be responsible for: (a) Providing a copy of watch section drill critiques to the Fire Marshal including any problem areas noted. d. Organization. The Naval Facility's fire fighting organi- zation is eomposed of three separate fire parties. (1) Fire Party #1. Fire Party #1 consists of on-watch - personnel. This fire party shall initiate fire fighting efforts and shall call for assistance from Fire Party #2 as needed. (2) Fire Party #2. Fire Party #2 is the Publie Works Department. Fire Party #2 will muster on the ocean side of the NAVFAC and will be utilized as required by the Operations Watch Section LPO/OQn Seene Leader. (3) Fire Party #3. Fire Party #3 consists of all NAVFAC personel in BEQ 1439A at the time of the fire and personnel who huve mustered on the Ocean Side of the NAVFAC, if any. (4) In a T-Building/Compound Fire the CDO is responsible (a) Mustering by division/department all NAVFAC per- sonel not involved in fire fighting on the ocean side of the NAVFAC and readying a portion of these personnel to assist in fire fighting efforts if needed. (b) Reporting to OWO the results of the muster and to the On Scene Leader manpower available. (c) Notify the Gate Sentry to open the Main Gate for Emergeney vehicle access.
NAVFACBDAINST 5400. 1M APR 30 1985 (d) Coordinating with the On Scene Leader at the eceonelusion of a fire to review procedures and enter significant events in the CDO Log. > (5) In a Barracks Fire the CbO is responsible for: (a)} Ensuring that the OWO has notified appropriate personnel. (b) Proceed to scene of fire and muster as completely as possible al! NAVFAC personnel residing in the Barracks. e. Action (1) A person discovering a fire will immediately sound the alarm, then notify the OWO as to the location, type, and extent of the fire. The OWO will then if possible make an effort to contain the fire until Fire Party #1 arrives at the scene. (2) If the person discovering the fire is unable to sound the alarm, notify the OWO by any means available. (3) The OWO upon hearing the fire alarm or having: been notified of a fire shall: . (a) Inform the following personnel, as rapidiy as possible, of the location, type, and extent of fire: Commanding Officer All Watch Personnel Naval Air Station Annex Fire Department NAVFAC Public Works Officer Command Duty Officer Executive Officer BEQ 1439A MAA Naval Air Station Annex Main Gate Ambulance (If necessary) (b) Establish radio contact with the following: Osear Tango #0------cer rrr ron All Stations Oscar Tango #l-cr ctr tcc ter rrr rrr OwOo Oscar Tango #2c- crt t rrr ern Generator Watch Osear Tango #3---- neem ttc crt c one Duty ET Osear Tango #4---------- rrr nnn LPO/OSL Osear Tango #5--------------- Fire Party #2 Oscar Tango #6-------r ern mmr entre CDO {e) If informed that the fire is within the T- building, ensure that the generator watch has secured power and ali air movers in the affected building.
NAVFACBDAINST 5400.1M i APR 30 1985 ee ; (d) If informed that the fire is located in the T- building, exclusive to the Third Deck, secure the remaining watch personnel and accompany them to assist Fire Party #1. (5) The Operations Watch Section LPO is the On Scene Leader (OSL). The On Scene Leader has the ultimate responsi- bility to direct the fire fighting party unless relieved by higher authority. Upon being notified of a fire, the OSL will: (a) Pick up a hand-held two-way radio from the OWO, Take charge of Fire Party #1 and proceed to the scene of the fire, (b) Direct Fire Party #1 in their actions, advising the OWO of assistance as required by means of the portable transceiver. {c) The OSL shall direct the fire party in the following manner: (1) Investigation of the fire and adjoining Spaces. (2) Removal of injured or incapacitated person- nel. (3) Extinguishing the fire. (4) Setting the reflash watch. (6) Fire Party #1 will consist of: (a) Seott Air Pack #1-------- (SAP #1) (b) Seott Air Pack #2-------- (SAP #2) (ec) Water Pump Operator #1---(WP #1) (d) First Aid----------------(1ist Aid) (e) Messenger-~------------- - (MES ) (f) Nozzleman #1------------- (N.M.#1/SAP #3) (g) Hose Handler #1---------(H.H #1) (h) Nozzleman #2------------ (N.M. #2)
NAVFACBDAINST 5400.1M APR 30 1985 (i) Hose Handler #2--------- (H.H. #2) (j) Fire Hydrant Operator---(F.H. #2) - (k) Gate Sentry------------- (G.S.) (7) Duties of Fire Party #1 personnel are: (1) Put on Seott Air Pack located on the 3rd deck and take the battle lantern at the 3rd deck cypher door to the seene of the fire. (2) At all times ensuring personal safety, report the class and extent of the fire and any trapped or injured personnel to the On Scene Leader (OSL). (3) Be number one investigator at the scene of the fire. (4) At no time will SAP #1 enter a building unless accompanied by SAP #2. (b) Scott Air Pack #2 (SAP #2) (1) Put on second Scott Air Pack located on the 3rd deck and accompany SAP #1 to scene of fire. (2) Provide backup for SAP #1 to ensure safety. SAP #2 will assist SAP #1 to investigate the fire as directed by the On Scene Leader. (3) Assume duties of SAP #1 in the event of absence. (1) For all fires, proceed to the water pump located in the rear of the generator building and start pump only after hydrant has been opened. (2) The electric pump is the only source for water supplied to the hydrants. (3) After pump is started, WP #1 will report to the On Seene Leader. -13 [> 5)
NAVEACBDAINST 5400.1M -APR 30 1985 (d) First Aid Person (ist Aid): (1) Take the First Aid Kit and stretcher located under the 1st deck stairwell to the scene of the fire. (2) Notify the OWO if in need of an ambulance. (3) Treat ali injuries to the utmost of until Annex medical assistance arrives. (e) Messenger (MES): (1) Carry out any communications between the OSL and the OWO in the event of a AN/PRC failure. (2) Stand by as directed by the OSL to fill any position of Fire Team #1 as needed. (3) Be familiar in all Fire Party #1 positions. (f) Nozzleman #1 (NMr1/SAP#3): (1) Take the D.C. eart located under the first deck stairwell to the scene of the fire and put on Scott Air Pack #3 gear. (2) NM #1 is lead person on a hose for a Class "A" fire. (g) Hose Handler #1 (HH #1): (1) Take hose from hose house, as directed by the On Scene Leader (OSL), to the scene of the fire. (2) Be prepared to modify the hose as necessary. (3) Maintain position behind Nozzleman #1 (NM #1) while fighting the fire. (4) Assist Nl #2 in the proper stowage of all fire hose after a fire or drill. (h) Nozzleman #2 (NM #2): (1) Take hose from the hose house, as directed by On Seene Leader (USL), to seene of fire. (2) Maintain position on second hose to back up to Nal #1.
NAVFACBDAINST 5400.1M APR 30 1985 me ren (3) Be responsible for proper storage of all fire hose after a fire or drill, assisted by HH #1 and 2, Oe (i) Hose Handler #2 (HH #2): (1) Take hose from hose house, as directed by the On Scene Leader to scene of fire. (2) Be prepared to modify the hose as necessary. (3) Maintain position behind Nozzleman #2 (NM #2) while fighting the fire. (4) Assist NM #2 in the proper stowage of all fire hose after a fire or drill. (j) Fire Hydrant Operator (FH): (1) Connect hoses to hydrant. (2) Charge hoses when direeted by the On Scene Leader (OSL). (3) Deliver additional equipment as required by the fire party. Generator Watch upon being alerted of a fire, will: (a) Man AN/PRC-91A located in the generator spaces. (b) When directed by the On Scene Leader or OWO Secure all air movers. OWO or OSL, I eeremees (d) Stand by to receive instructions from OSL via transceiver. 604. PERSONNEL INSPECTION BILL a. YTimes/Places/Uniforms, and any other necessary information about personnel inspections shall be published in the POD. b. Procedure (1) For command inspeetions the command formation shall eonsist of four divisions. One consisting of officers and chief petty offieers, and three equal strength divisions of enlisted personnel.
NAVFACBDAINST 5400.1M APR 30 1985 a (2) Division Officers commanding each division shall be “designated prior to the inspection. ; (3) When ready to inspect, the Executive Officer commands PREPARE FOR INSPECTION, At this command, the Division Officers open ranks by divisions. The right division executes the initial movement. The second division opens ranks when the front rank of the first division has been aligned. The third and subsequent divisions do not begin to open ranks until the front rank of the divison to the right has been aligned. All Division Officers align their ranks on the corresponding rank of the division to their right. After verifying the alignment of the rear rank, each Division Officer faces to the right in marching, moves 3 being in a position 3 paces in front of the right guide of the front rank of their respective division. It is at this post that the Division Officer receives the Inspecting Officer. (4) When all ranks have been opened, the Executive Offi- cer commands AT EASE. The Inspecting Officer then inspects the command. A designated command recorder follows the Inspecting Officer. The inspeetion begins at the right of the line. As the Inspecting Officer approaches each Division its Division Officer brings the Division to attention and salutes. After being per- sonally inspected, the Division Officer takes position on the right of the Inspecting Officer, and precedes the Inspecting Officer during the entire inspection down the front and rear of each rank. The Inspeeting Officer may direct that ranks having been or not yet inspected be given at ease while others are being inspected. In this case, the Division Officer complies and brings them to attention for inspection at the proper time. (5) The inspection is made from right to left in the front, and from left to right in the rear of each rank. After inspecting the Division Officer, the Inspecting Officer moves around the Division Officer's left to a position in front of the right flank person in th? first rank. The inspector will move from person to person by stepping off to the right in marching, halting, and executing a left face. The Division Officer must move in the seme manner so as not to be in the inspecting Officer's way. (6) Upon completion of the inspection of the Division, the Division Officer, having led the Inspecting Officer down the rear of the last rank, exeeutes column left and halts when 3 paces beyond the right guide of the first rank. Then resumes the original position, The Inspecting Officer passes to the right,
NAVFACBDAINST 5400.1M oo, APR 30 1985 faces to the left in marching, halts, and executes a left face. [he inspector will then give the Division Officer any instruc- tions necessary. The Division Officer and Inspecting Officer exchange salutes and the latter proceeds to the next Division. (7) Upon completion of the inspection of each Division its Division Officer faces left and orders CLOSE RANKS, MARCH. At the command MARCH, the Division Officer moves by the most direct route and a post 6 paces in front of the center of the Division. ec. Reports (1) The Executive Officer shall report to the Inspecting Officer "Sir/Ma'am United States Naval Facility Bermuda standing by for Inspeetion." (2) Designated Division Officers shall report to the Inspecting Officer either "Sir/Ma'am, all present and accounted for" or "Sir/Ma'am, (number) sailor(s) absent." 695. SABOTAGE ALERT BILL —— a ee a. Purpose. The purpose of this bill is to familiarize per- sonnel with acts of sabotage, provide an anti-sabotage organi- zation, prescribe procedures and assign responsibilities for action to be taken when acts of sabotage occur within the con- fines of the U.S. Naval Facility, Bermuda. b. Scope (1) Sabotage, in a broad sense, may be defined as the intentional commission of any act of damage, or to impede our mission, or which may have an adverse effect on command opera- tions. : (2) fhe tools and methods of the saboteur are limited only by skill and ingenuity. Simpie but deadly devices can be constructed from readily available materials. Effectiveness is limited only by access to targeted installations/equipments. ¢. Kesponsibility. Department heads are responsible for ensuring that the Wateh, Quarter and Station Bill is current at all times for their departments.
NAVFACBDAINST 5400.1M APR 30 1985 d. Organization. The Naval Facility "Sabotage Alert Team" will be comprised of the Operations Watch Personnel, supplemented by such personnel as may be provided by the Marine Response Force. In any case, the Naval Facility Command Duty Officer or Oceanographic Watch Officer may use such personnel who are avail- able, as deemed necessary. e. Action. Tripping of the Sabotage Alert Warning Device in eee (a) When notified that the Sabotage Alert Bill has been implemented, report immediately to the Naval Facility com- pound and direct the efforts of naval personnel in coordination with the senior Marine Corps member if present. (b) Maintain constant communications with the OWO via telephone or PRC transciver as apropriate. (ec) In the event of physical damage or outbreak of fire resulting from a sabotage attempt, take the necessary steps to extinguish fires and ensure necessary repairs are accomplished expeditiously. (2) Owo (a) Dispatch initial response team consisting of Investigator #1, Investigator #2, and possibly a third member, (dietated by situation). Investigator #2 will have a PRC or other communications system. Team members will remain in sight of one another at all times, but will be separated in distance. In DEFCONS 4/5 the initial reaction team will usually be unarmed. “pon report from the response team that further action is re- quired, the OWO will continue through items b through g.. (b) Dispateh the Sabotage Alert Team in accordance with provisions of this article and ensure the compound gate is locked. , (c) Receive reports that ali stations are manned and secure, (d) Notify the Commanding Officer, Executive Officer, Command Duty Officer, Operations Offieer, Physical Security Offi- cer, and Naval Air Station OOD that a Sabotage Alert is in ef- fect. In no way shall these notifications be the cause of delay in ensuring Physical Integrity and protection of governinent prop- erty or safety of personnel. .
NAVFACBDAINST 5400.1M APR 301985 00 (e) Receive up-to-date status reports from all per- sonnel and forward this information to higher authority. (f) Make provisions to execute the Emergency Destruc~ tion Bill if the situation warrants. (g) As time and personnel permit, continue the opera- tions watch, forwarding all necessary information to COMOCEANS YSLANT, (3) Remaining assignments are made in accordance with billet numbers appearing in the Operations Department Watch, Quarter and Station Bill. Below are listed the last two digits of each billet number. The digits are normally preceded by the appropriate seetion number (e.g., billet number 7305 would apply to the person filling billet 05 in section 3). (a) Billet 01. Draw shot gun and five rounds of a ammunition from the weapons locker and take station at the side wee ee (b) Billet 02. Draw shotgun and five rounds of ammu- nition from the weapons locker and take station at the fire exit in the ADP Work Center. (ec) Billet 03. Draw .45 Caliber pistol and ten rounds of ammunition from the weapons locker and take station at cypher lock door leading to Admin spaces. This door will not be opened without the expressed approval of the OWO, ©O, XO, or CDO. ae ee eee ewer ing to gain access. (e) Billet 05. Draw shotgun and five rounds of we ee ee ewe wee we attempting to gain access. (f) Billet 06. Draw shotgun and five rounds of ammunition from the weapons locker and open the safety screen and shut the heavy double doors on tne elevator, lock, then take station at the end of the hallway in the display room. Challenge all personnel attempting to gain access. (g) Billet 07. Draw a shotgun and five rounds of ammunition from the weapons locker and take station at the fire exit in rear of display room.
MPR Sg age NST 5400.1M (h) Billet 08. Generator watch will be provided with a shotgun and five rounds of ammunition from the weapons locker and take station in the Generator Building. Challenge all personnel attempting to gain access. The Generator Building will not be entered by anyone without the expressed approval of the Ow, CO, XO or CDU. (i) All other Ocean Systems Division personnel not assigned, draw remaining weapons and ammunition and remain in the display room unless otherwise directed. The Command Duty Officer will assign these personnel at his/her discretion. (4) Communication Personnel (a) Wateh Supervisor. Stand by in Message Center with .45 caliber pistol and ten rounds of ammunition. Maintain radio wat¢eh and perform other duties as directed by the OWO., (1) Draw shotgun and five rounds of ammunition from the weapons locker and take station in the Crypto Center loeking the door from within. (2) Take preliminary steps to ensure rapid and complete destruction of all files, publications, and equipment when direeted by the Owo, (3) All other Communications Personnel not assigned specific cuties, draw a .45 Caliber pistol and ten rounds of ammunition and remain in the Message Center unless otherwise directed by the OwO or CDO, (3) Generator Wateh. Take station inside the generator building and secure main aeeess door. Allow entry to SAB Alert personnel with shotgun then reseeure main door, Perform pre- Start check on 350K generator and standby to shift to station power on the orders of the CWO or OND. (6) All other personnel within the Naval Facility eom- pound not spevificaliy assigned a Sabotage Alert Billet will minimize their movements within the compound and buildings. It is expressiy forbicden to pass through a cypher loek door with- out authority of the OWO, CDO, CO or XU, (7) NG WrAPONS WILL Bi LOADED UNLESS SPECIFICALLY ORDERED er re ee rer rr me ee ee ee eee (8) During any crill situation no ammunition will be issued.
NAVFACBDAINST 5400.1M 606. STORM BILL a. Purpose. This bill establishes procedures to avoid and/or . minimize injury to personnel and damage to Naval Facility build- ings and equipment by winds of destructive force. a b. Types of Hazardous or Destructive Weather. Wind warnings are issued by the Naval Oceanography Command Facility (at NAS) to describe the direction, speed, and duration of expected winds. These warnings are issued every 6 or 12 hours or when Significant changes oceur. Wind warnings are issued for the following types. of hazardous or destructive weather: € « (1) Small Craft: Sustained winds of 20 to 33 knots. 2 fy . ey, vy assnaou- (2) Thunderstorms: Electrical activity or gusts to 49 knots. (3) Severe Thunderstorms: Gusts 50 knots or greater. The likelihood of hail or tornado may be included in this warn- ing. a (4) Gale: Sustained winds of 34 to 47 knots. a3 (5) Storm: Sustained winds of greater than 47 knots. 3 (6) Hurricane: Sustained winds of 64 knots or greater. n ¢. Conditions of Readiness oe mene SRR ce F bas (1) Hurricane Condition IV: Trend indicates a threat of hurrieane foree winds within 72 hours. ~ (2) Hurricane Condition IIIf: Hurrieane foree winds are * possible within 48 hours. (3) Hurricane/Storm/Gale Condition II: Destructive winds of force indicated are anticipated within 24 hours. (4) Hurricane/Storm/Gale Condition I: Destruetive winds of force indicated are anticipated within 12 hcurs or less. Gd. Duties and Responsibilities (1) The Naval Oceanography Command Facility Duty Officer issues, amends, and cancels weather warnings, notifying the Naval Facility by message of any such action, and provides recommenda- tions for changing conditions of readiness.
NAVFACBDAINST 5400.10 APR 30 1985 (2) The Naval Air Station Command Duty Ufficer is respon- sible for setting the appropriate condition of readiness for the Berinuda area, and notifying this command of any such action. (3) The Oceanographic Watch Officer shal! keep informed of any expected high winds and notify the Executive Officer, Disaster Control Coordinator, and Command Duty Ufficer when Gale, Storm, or Hurrieane warnings are issued. (4) In times of impending potentially destructive wea- ther, the chain of command shall respond as direeted. The fol- lowing serves as guidance in the event senior orders have not been issued. (a) Command Duty Officer (1) Meview neeessity of additional watches. (2) Keview nevessity of obtaining rations from the Galicy. (1) Review necessity of securing all buildings, grounds, and vehicles. (2) Keview necessity of blocking catchment. 607. TuAINING BILL a. Purpose. ‘The purpose of this bill is to establish responsibility and procedures for conducting training and to provide guidance and information concerning the training of per- sonnel attached to this command, b. Kesnonsibility. The Executive Offi cer is responsible to the Commanding Officer for coordinating all command training and for the administration of this bili. ‘The Command Training Offi- cer will assist the Executive Officer in all matters concerning training. Spceeifie duties of the Conmand Training Officer are outlined in this instruction. Assistants to the Command Training Offieer inelude the Department Training Officers, Department Training Petty Officers, Division Training Ufficers, and Division Training Petty Officers. ‘heir duties are outlined in COMOCEAN- SYSLANLTEINST 1500.20, ¢. Proeedures. Guidelines for training are set forth in the COMOCEANS YSLANPINST 3500.20 and sAVFACBDAINST  1500.2C,
NAVFACBDAINST 5400.1M APR 30 1985 eT ee ne ae eae ee ee Planning Board for Training, and approved by the Commanding Officer. The sehedule will be submitted during the last month of the fiseal year. ‘This schedule will deal with general military training and all other training activities of the command throughout the year. me te ee re ee ee — ee ee ee ee oe ee ee ee ee Training Officer, It will be submitted during the last month of each quarter, ‘The Quarterly Training Sehedule will reflect the Command Long Range Schedule in military Ieetures and wiil list the professional lectures, drills, and exercises to be conducted which require divisional participation. Training Officer, and approved by the Department Head. ‘The Monthly training Sehedule is the daily sehedule of training, evolutions, and operations for each month. The Monthly Training senedule is derived from the corrected Command Long Kange and Quarterly Training Schedules. The sehedule will be submitted the third Friday of the preceeding month. The schedule should delin- cate the date, place, instructor, and personnel to attend the leeture/training session. 608. ZONE INSPECTION BILL (1) The Executive Officer shall sehedule Zone Inspec- tions, and the Commanding Offiecr or Executive Officer will conduct Zone Inspections unless otherwise promulgated. (2) Phere are two distinet types of zone inspections - the formai zone inspeetion and the informal zone inspeetion. The forual zone inspeetion will be held monthly. ‘he procedures for each type of inspection are outlined as follows: (a) Formal Zone Inspeetion 6-23
MAR RTS Ba NST $400.1 (1) All spaces shall be presented by the indi- vidual! assigned by their department head as being responsible for the condition of that space. One person may present several spaces if they are in the general vicinity of each other and lend themselves to this method. This person presents the space to the. Inspecting Uffieer by saluting and giving an appropriate greet- ing, then Seaman/Petty Officer name, name of spaces(s), standing by for inspection, sir/ma'am. (2) All spaces listed in the zone inspection table will be open and ready for inspection. All lockers, drawers, and cabinets will be open except for personnel lockers und elassified material containers. (although keys and/or combi- nations should be available). Desk and cabinet drawers will be Stair-stepped. (b) Informal Zone Inspection. The Informal Zone Inspection is a working inSpection. Spaces will not be presented, nor will loekers, drawers, or cabinets be opened. Spaces will, however, be cleaned and prepared in the same manner as for a formal inspeetion, Seheduling of Informal Inspections will be rotated such that each departinent is inspected onee per quarter. Zone I, Admin, and Zone II, Supply, will be inspected on the same day. Zone III, Public Works, and Zone IV, Opera- tions, will be inspected separately. ee re re nae nt Me ene ee ame cin a GP LY GD GS cr Officer and respective department heads. Any items warranting action are expected to be corrected by the department head by the next seheduled zone inspection for that department. e. Inspection Zones. ‘The areas for whieh department heads have responsibility for cleanliness preservation are divided into four zones. Numbers assigned to spaces or areas are used for location purposes. Billets are utilized to determine individuals responsible for the cleanliness of certain spaces as determined by their department head. ‘This information is contained in Appendix C.