DEPARTMENT  OF  THE  NAVY 
PATROL  SQUADRON 
SPECIAL  PROJECTS  UNIT  TWO 
NAS  QARQERS  POINT    HAWAII  96at>?-fj100 
in  reply  nff  EP  'O 
VPU-2INST  5400. ID 
2  1  APR  1987 
PATRON  SPECIAL  PROJECTS  UNIT  TWO  INSrRDCTION  5400. ID 
Subj:  SPECIAL  PROJECTS  ORGANIZATION 
Ref :   (a)  VPU-2INST  1601. 2A 
(b)  OPNAVINST  4790.2 
End:   (1)  Duties  of  Officers  and  Enlisted  Personnel 
(2)  PATRON  Special  Projects  Unit  Organization 
1.  Purpose.  To  issue  the  Patrol  Special  Squadron  Projects  Unit  TWO 
organization. 
2.  Cancellation.  PATRONSPECPROJUNITTWOINST  5400. 1C 
3.  Objective.  The  objective  of  this  instruction  is  to  provide  guidance  to 
officers  and  certain  enlisted  members  of  the  Unit  in  the  authority,  respon- 
sibilities and  duties  of  their  assigned  billets.  The  guidance  contained  in 
enclosure  (1)  is  not  intended  to  be  all  inclusive,  but  identifies  only  basic 
organizational  duties  and  responsibilities.  Those  officers  and  enlisted  whose 
duties  are  listed  are  encouraged  to  exhibit  initiative  and  innovation  in  the 
carrying  out  of  their  assigned  duties. 
4.  Action.  Individuals  filling  the  billets  whose  duties,  responsibilities  and 
authority  are  described  in  enclosure  (1),  shall  make  themselves  familiar  with 
and  use  this  instruction  as  a  guideline  in  the  performance  of  their  assigned 
duties. 
G.  SANTI 
***' 
^W^" 
Distribution: 
VPU-2IN3T  5218. IB,  List  A 
fc.i-1  C*)
VPU-2INST  5400.  ID 
2  1  APR  1SS7 
1.  Officer  in  Charge : 
a.  Basic  Function.  The  Officer  in  Charge,  Patrol  Squadron  Special  Projects 
Unit  TWO  shall  perform  duties  as  prescribed  by  Commander,  Patrol  Wing  TWO  and 
other  higher  authorities.  He  shall  ensure  that  high  standards  of  conduct  and 
general  efficiency  are  maintained.  He  is  to  keep  Commander,  Patrol  Wing  TiVO  and 
Commander,  Patrol  Wing  ONE  informed  of  all  activities  concerning  Special 
Projects  Unit  assets  under  their  cognizance  and  in  turn  ensure  compliance  with 
their  decisions  and  policies  which  affect  Special  Projects  personnel.  He  shall 
coordinate  the  functions  of  the  Unit  and  prescribe  internal  policy  for  methods 
of  operation. 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Manage  and  direct  the  operation  of  Special  Projects  utilizing  the 
personnel  and  aircraft  assigned. 
(2)  Formulate  and  promulgate  policies  and  procedures  for  the  coordi- 
nation and  direction  of  the  personnel  of  the  Unit  in  the  performance  of  their 
duties. 
(3)  Promote  safety  consciousness  in  order  to  eliminate  avoidable 
accidents  and  casualties. 
(4)  Ensure  the  maintenance  of  physical  security,  good  order  and  dis- 
cipline within  the  spaces  of  his  Unit. 
(5)  Prosecute  a  vigorous  program  of  material  conservation  and  power 
utilization. 
(6)  Maintain  the  records,  files  and  publications  of  the  Unit  in 
accordance  with  current  instructions. 
(7)  Provide  facilities  and  channels  for  the  dependable  and  expeditious 
dissemination  of  information,  instructions  and  directives  within  the  Unit. 
(8)  Review  all  correspondence,  messages  and  internal  directives  prepared 
within  the  Unit  for  approval  and  release  in  accordance  with  prescribed 
procedures . 
(9)  Provide  for  security  of  classified  material  within  the  Unit. 
(10)  Maintain  a  turnover  file  containing  the  current  status  of  work, 
condition  of  equipment,  the  personnel  situation  and  such  other  data  as  he  may 
consider  useful  for  the  orientation  of  the  officer  relieving  him. 
(11)  Make  recommendations  to  higher  authority  for  revisions  to  Unit 
personnel  allowances. 
(12)  Encourage  the  general  education  and  development  of  assigned 
personnel  through  participation  in  correspondence  courses  and  voluntary  off  duty 
training  courses  and  discussion  groups* 
End  (1)
VPU-2ENST  5400. ID 
2  1  APR  1S87 
(13)  Administer  the  liberty  of  enlisted  personnel  within  the  Unit  in 
accordance  with  prescribed  policies  and  procedures. 
(14)  Actively  and  closely  supervise  the  training  and  professional 
development  of  junior  officers  assigned  to  his  Unit. 
(15)  Prepare  and  submit  reports  of  fitness  on  all  officers  assigned. 
(16)  Investigate  all  reports  referred  to  him  involving  disciplinary 
cases  by  personnel  of  the  Unit  and  take  appropriate  action  concerning  their 
disposition. 
(17)  Actively  safeguard  the  physical,  mental  and  moral  well-being  of  his 
personnel.  Cultivate  and  sustain  within  the  Unit  a  sound  state  of  morale. 
(18)  Maintain  spaces  and  equipment  under  his  cognizance  in  a  high  state 
of  cleanliness  and  material  preservation. 
(19)  Act  as  custodian  of  accountable  equipment  assigned  to  the  Unit  and 
assign  sub-custody  of  this  material  to  other  individuals  when  appropriate. 
2.  Assistant  Officer  in  Charge: 
a.  Basic  Function.  The  Assistant  Officer  in  Charge  shall  perform  duties  as 
prescribed  by  the  Officer  in  Charge.  He  shall  follow  policies  and  procedures 
set  forth  by  the  Officer  in  Charge  and  be  in  charge  of  Special  Projects  in  the 
absence  of  the  Officer  in  Charge. 
•  oy 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Maintain  a  current  working  knowledge  of  the  statue  of  the  Unit. 
(2)  Be  prepared  to  assume  the  duties  of  Officer  in  Charge  in  the  absence 
of  the  Officer  in  Charge. 
(3)  Review  all  correspondence,  messages  and  internal  directives  prepared 
within  the  Unit.  Forward  recommendations  to  the  Officer  in  Charge. 
(4)  Screen  all  reports  of  disciplinary  cases  involving  Unit  personnel. 
Advise  the  Officer  in  Charge  on  findings  and  recommend  method  of  disposition. 
(5)  Inspect  spaces  and  aircraft  to  insure  cleanliness. 
(6)  Keep  the  Officer  in  Charge  informed  on  progress  of  Department  Heads 
and  any  difficulties  encountered. 
(7)  Act  as  Senior  Watch  Officer;  responsible  for  the  Administration  and 
management  of  the  Unit's  watch  organization  as  set  forth  in  reference  (a).
VPU-2BET  5400. ID 
2  1  APR  1987 
3.  Department  Heads: 
a.  Basic  Function,  Duties,  Responsibilities  and  Authority.  In  addition  to 
the  specific  duties  outlined  in  this  manual,  all  department  heads  shall: 
(1)  Maintain  a  current  organizational  manual  for  the  Unit  approved  by 
the  Officer  in  Charge. 
(2)  Formulate  and  promulgate  policies  and  procedures  for  the 
coordination  and  direction  of  personnel  of  the  department  in  the  performance  of 
their  duties. 
(3)  Promote  safety  consciousness  and  reduce  accidents  and  casualties  to 
a  minimum. 
(4)  Ensure  the  maintenance  of  physical  security,  good  order  and 
discipline  within  spaces  under  the  cognizance  of  his  department. 
(5)  Conduct  a  vigorous  program  of  material  conservation  and  manpower 
management . 
(6)  Maintain  the  records,  files  and  publications  of  the  department  in 
accordance  with  current  instructions. 
(7)  Provide  for  the  expeditious  dissemination  of  information, 
instructions  and  directives  within  the  department. 
(8)  Review  all  correspondence,  messages  and  internal  directives  prepared 
within  the  department  for  approval  and  release  in  accordance  with  prescribed 
procedures . 
(9)  Provide  for  the  security  of  classified  material  within  the 
department . 
(10)  Maintain  a  department  turnover  file  containing  the  current  status 
of  work,  condition  of  equipment,  personnel  situation  and  such  other  data  as  he 
may  consider  useful  for  the  orientation  of  the  officer  relieving  him. 
(11)  Make  recommendations  to  the  Officer  in  Charge  for  revisions  to 
department  personnel  allowances. 
(12)  Qicourage  the  general  education  and  development  of  assigned 
personnel  through  correspondence  courses  and  voluntary  off-duty  training  courses 
and  discussion  groups. 
(13)  Maintain  a  leave  program  that  will  ensure  the  orderly  use  of 
accrued  leave  with  a  minimum  of  interference  with  department  efficiency. 
(14)  Administer  the  liberty  of  enlisted  personnel  within  the  department 
in  accordance  with  prescribed  policies  and  procedures.
VPU-2INST  5400.  ID 
(15)  Actively  and  closely  supervise  the  training  and  professional 
development  of  personnel  assigned  to  the  department. 
(16)  Establish  within  the  department  procedures  for  the  accurate  and 
expeditious  accountability  of  assigned  personnel. 
(17)  Investigate  all  reports  referred  to  him  involving  disciplinary 
offenses  by  personnel  of  his  department  and  make  recommendations  to  the  Officer 
in  Charge  concerning  their  disposition. 
(18)  Establish  policies  and  procedures  through  which  his  personnel  may 
have  direct  access  to  him  for  the  expression  of  beneficial  suggestions  or 
grievances  or  complaints. 
(19)  Actively  safeguard  the  physical,  mental  and  moral  well-being  of  all 
personnel.  Cultivate  and  sustain  a  sound  state  of  morale. 
(20)  Maintain  the  spaces  and  equipment  under  his  cognizance  in  a  high 
standard  of  cleanliness  and  material  preservation. 
(21)  Act  as  custodian  of  accountable  equipment  assigned  to  the 
department  and  assign  sub-custody  of  this  material  to  other  individuals  in  the 
department  when  appropriate. 
(22)  Keep  the  Officer  in  Charge  advised  concerning  all  casualties, 
deficiencies  and  anticipated  difficulties  which  may  significantly  affect  the 
operational  readiness  and  administrative  efficiency  of  the  Unit. 
4.  LCPO/Senior  Enlisted  Advisor /Command  Master  Chief: 
a.  Basic  Function.  Maintain  Unit  enlisted  morale  and  provide  liaison 
between  upper  and  lower  echelons  within  the  Unit. 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Act  as  liaison  with  host  activity  Senior   Enlisted  Advisor  and 
represent  Special  Projects  at  Sailor  of  the  Quarter/Year  selection  boards  and 
all  appropriate  meetings. 
(2)  Ensure  proper  billeting  for  all  enlisted  personnel. 
(3)  Provide  counsel  to  all  enlisted  members  as  necessary  and  keep  the 
Officer  in  Charge  informed  of  any  morale  problems. 
(4)  Perform  any  such  other  duties  as  may  be  assigned.
VPU-2INST  5400. ID 
2  1  APR  1S37 
5.  Command  Career  Counselor 
a.  Basic  Function.  Works  directly  for  the  OIC/AOIC  for  the  purposes  of 
retention,  and  shall  be  the  commands  principal  advisor  on  policies  and 
regulations  related  to  Navy  career  planning  matters,  be  a  primary  technical 
assistant  supporting  other  members  of  the  retention  team,  and  maintain  awareness 
of  revisions  and  innovations  in  retention  programs  through  access  to  Navy  . 
directives,  reference  materials,  experience  and  training. 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Organize  and  monitor  a  vigorous  and  effective  career  counseling 
program  and  interview  schedule. 
(2)  Organize,  train  and  support  department/division  career  counselors. 
(3)  Report  retention  team  activities  to  the  Officer  in  Charge  on  at 
least  a  monthly  basis. 
(4)  Inform  the  Officer  in  Charge  of  situations  which  have  a  positive  or 
negative  impact  on  retention  team  efforts  and  make  recommendations  as 
appropriate. 
(5)  Maintain  command  retention  statistics. 
(6)  Keep  retention  team  members  informed  of  changes  in  policy  which  may 
affect  individual  attitudes  toward  the  Navy  or  command. 
(7)  Maintain  those  publications /materials  necessary  to  sustain  an 
effective  program. 
(8)  Coordinate  and  arrange  for  group  interviews. 
(9)  Maintain  a  tickler  file  to  ensure  that  all  personnel  are  counseled. 
(10)  Ensure  that  all  personnel  are  informed  on  matters  related  to  career 
retention. 
(11)  Maintain  liaison  as  appropriate  to  ensure  that  all  interviews  are 
conducted  in  a  timely  fashion. 
(12)  Be  primary  coordinator  for  the  Sponsor  Program. 
(13)  Maintain  liaison  with  wives'  clubs  and  ombudspersons  to  ensure  that 
an  accurate  flow  of  pertinent  information  is  established. 
(14)  Assign  sponsors  to  all  incoming  Enlisted  personnel.
VFU-2INST  5400. ID 
?.  l  A?s  ::■:; 
6.  Administrative  Officer: 
a.  Basic  Function.  The  Administrative  Officer  is  responsible  to  the 
Officer  in  Charge  via  the  Assistant  Officer  in  Charge  for  the  duties  of  a 
department  head  as  outlined  in  paragraph  3. 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Assist  and  advise  the  Officer  in  Charge  in  all  matters  pertaining  to 
the  internal  administration  of  the  Unit. 
(2)  Screen  all  correspondence  and  directives  routed  to  the  Officer  in 
Coarge  and  initiate  required  action  as  appropriate. 
(3)  Ensure  pertinent  items  are  included  in  the  Special  Projects  Plan  of 
the  Week. 
(4)  Act  on  Unit  administrative  matters  as  delegated  by  the  Officer  in 
Charge. 
(5)  Ensure  that  the  Unit's  central  correspondence  files  are  maintained 
in  accordance  with  the  current  edition  of  the  Navy  Filing  Manual  and  other 
pertinent  directives. 
(6)  Ensure  that  a  tickler  file  is  maintained  for  the  timely  submission 
of  required  reports. 
(7)  Serve  in  an  advisory  capacity  to  other  department  heads  and  the 
Officer  in  Charge  concerning  the  technical  format  and  clerical  acceptability  of 
official  correspondence. 
(8)  Ensure  that  a  reference  library  is  maintained  on  all  publications 
normally  required  for  the  administration  of  the  Unit  and  that  such  publications 
are  requisitioned  and  updated  when  required. 
(9)  Exercise  control  over  the  production,  issuance,  revision  and  chan?i 
of  all  Unit  directives,  instructions  and  notices. 
(10)  Supervise  the  distribution,  handling  and  forwarding  of  officer 
fitness  reports. 
(11)  Ensure  that  subordinate  officers  and  enlisted  personnel  of  the 
administrative  department  perform  all  duties. 
7.  Assistant  Administrative  Officer: 
a.  Basic  Function.  The  Assistant  Administrative  Officer  shall  be 
responsible  to  the  Administrative  Officer  and  be  prepared  to  act  as 
Administrative  Officer  in  his  absence.
VPU-2INST  5400. ID 
2  1  APR  1957 
b.  Duties,  Responsibilities  and  Authority.  The  Assistant  Administrative 
Officer  shall: 
(1)  Assist  the  Administrative  Officer  as  he  may  direct. 
(2)  Assume  custody  of  and  supervise  the  preparation  and  maintenance  of 
all  Special  Projects  Officer  Service  Records  and  ensure  that  all  required 
entries  are  made  therein  in  accordance  with  current  directives. 
(3)  Supervise  the  timely  preparation  and  dissemination  of  the  Special 
Projects  Plan  of  the  Week  under  the  signature  of  the  administrative  Officer. 
(4)  Supervise  the  timely  preparation  of  all  administrative  -  related 
reports . 
(5)  Prepare  and  update  a  Special  Projects  Officer  Social  Roster  to  be 
published  once  per  quarter  or  as  changes  occur. 
(6)  Prepare  estimates  of  the  recommendations  for  future  officer 
personnel  requirements. 
(7)  Establish  a  system  to  ensure  the  availability  of  YN/PN  during  off 
duty  hours. 
(8)  Establish  an  efficient  system  for  the  check-in  and  check-out  of 
officer  personnel. 
8.  Personnel  Officer: 
a.  Basic  Function.  The  Personnel  Officer  is  responsible  to  the 
Administrative  Officer  for  the  performance  of  his  assigned  duties.  In  the 
absence  of  the  Administrative  Officer  and  Assistant  Administrative  Officer,  he 
will  act  in  his  place  in  routine  and  emergency  administrative  matters.  As  the 
Special  Projects  Personnel  Officer,  he  is  responsible  under  the  Administrative 
Officer  for  enlistment,  placement  and  the  administration  and  custody  of  enlisted 
personnel  records. 
b.  Duties,  Responsibilities  and  Authority.  The  Personnel  Officer  Shall: 
(1)  Assist  the  Administrative  Officer  as  he  may  direct. 
(2)  Ensure  the  preparation  and  maintenance  of  the  Special  Projects 
Recall  Bill. 
(3)  Assume  custody  of  and  supervise  the  preparation  and  maintenance  of 
the  service  records  of  all  Special  Projects  enlisted  personnel  and  ensure  that 
all  required  entries  are  made  in  accordance  with  current  directives. 
(4)  Supervise  the  preparation  and  reporting  of  semi-annual  marks, 
evaluation  sheets,  leave  papers  and  identification  cards.
VPU-2INST  5400.  ID 
(5)  Establish  an  efficient  system  for  check-in/out  of  enlisted 
personnel . 
(6)  Interpret  and  coordinate  actions  required  by  enlisted  personnel 
directives  received  from  higher  authority. 
(7)  Compile  estimates  of  future  personnel  requirements  based  on 
anticipated  gains  and  losses  and  ensure  that  such  information  is  forwarded  in 
reports  and  requests  required  by  directives  of  higher  authority.  Also  keep  the 
Administrative  Officer  informed  of  the  future  personnel  requirement  estimates. 
(8)  Ensure  proper  administration  of  the  enlisted  personnel  accounting 
systems,  (Diary,  EDVR,  MPA,  etc.)  and  originate  such  correspondence  as  is 
necessary  concerning  the  allowance  and  utilization  of  Unit  personnel. 
(9)  Supervise  the  processing  of  all  enlisted  personnel  orders. 
(10)  Ensure  that  adequate  procedures  are  established  for  the  submission 
of  TAD  request,  preparation  of  TAD  orders  and  accounting  to  COMPATWINGSPAC  for 
all  TEMADD  funds.  Screen  all  TAD  request  prior  to  submission  to  COMPAT.VINGSPAC. 
Ensure  that  all  travel  claims  are  screened  and  forwarded  to  disbursing  for 
liquidation  in  a  timely  manner. 
9.  Administrative  Department  Chief: 
a.  Basic  Function:  The  Administrative  Officer's  Assistant  (senior  enlisted 
member  assigned  to  the  Administrative  Department)  is  responsible  for  the 
administrative  and  clerical  aspects  of  the  Unit.  He  will  be  responsible  for  the 
Unit's  correspondence  regarding  routing,  filing,  typing  and  report  submission. 
b.  Duties,  Responsibilities  and  Authority:  The  Administrative  Officer's 
Assistant  shall: 
(1)  Screen  all  incoming  correspondence  and  directives  before  routing  to 
the  Administrative  Officer. 
(2)  Act  on  Unit  administrative  matters  as  delegated  by  the 
Administrative  Officer. 
(3)  Review  and  ensure  the  typing  of  all  official  correspondence  and 
ensure  that  such  correspondence  is  properly  and  expeditiously  routed  or 
processed  as  directed  by  the  Administrative  Officer. 
(4)  Ensure  that  the  Unit's  correspondence  files  are  maintained  in 
accordance  with  the  current  edition  of  the  Navy  Filing  Manual  and  other 
pertinent  directives. 
(5)  Ensure  that  a  tickler  file  is  reviewed  so  that  reports  and 
correspondence  requiring  action  or  reply  are  promptly  and  properly  acted  upon.
VPU-2DJST  5400 -ID 
2  1  APR  1u37 
(6)  Assist  the  Assistant  Administrative  Officer  in  the  preparation  and 
typing  of  the  Special  Projects  Social  Roster  to  be  published  once  per  quarter  or 
as  changes  occur. 
(7)  Ensure  the  proper  administration  of  the  officer  personnel  accounting 
systems  (Diary,  ODCR,  MPA,  etc.)  and  originate  such  correspondence  as  is 
necessary  concerning  the  allowance  and  utilization  of  Unit  officer  personnel. 
(8)  Ensure  that  officer  service  records  are  maintained  properly. 
(9)  Ensure  the  typing  and  timely  submission  of  Officer  Fitness  Reports. 
(10)  Maintain  the  Unit's  directives  library. 
(11)  Perform  such  other  duties  as  may  be  assigned. 
10.  Personnel  Supervisor; 
a.  Basic  Function.  The  Personnel  Officer's  Assistant  (senior  enlisted 
member  assigned  to  the  Personnel  Department)  is  responsible  for  the 
administrative  and  clerical  aspects  of  enlisted  personnel  management  within  the 
Unit.  He  will  be  responsible  for  the  Unit's  correspondence  dealing  with 
enlisted  personnel  and  in  addition  he  will  account  for  all  TEMADD  funds. 
b.  Duties,  Responsibilities  and  Authority.  The  Personnel  Officer's 
Assistant  shall: 
(1)  Act  on  Unit  personnel  matters  as  delegated  by  the  Personnel  Officer. 
(2)  Type  or  review  all  incoming /outgoing  correspondence  and  ensure  that 
such  correspondence  is  properly  and  expeditiously  routed  or  processed  as 
directed  by  the  Personnel  Officer. 
(3)  Ensure  that  a  tickler  file  is  reviewed  so  that  reports  and 
correspondence  requiring  action  or  reply  are  promptly  and  properly  acted  upon. 
(4)  Supervise  process  for  requesting  and  preparing  TAD  orders  and  obtain 
tango/accounting  data  from  COMPATWINGSPAC  in  a  proper  and  timely  manner. 
(5)  Ensure  all  TAD  Travel  Forms  are  properly  filled  out  and  sent  to 
Disbursing  in  a  timely  manner. 
(6)  Supervise  typing  of  all  enlisted  evaluations. 
(7)  Assist  the  Personnel  Officer  in  the  preparation  and  typing  of  the 
Special  Projects  Recall  Roster  to  be  published  once  per  quarter  or  as  changes 
occur.
VPU-2INST  5400. ID 
(8)  Ensure  the  proper  administration  of  the  enlisted  personnel 
accounting  systems  (Diary,  EDVR,  MPA,  etc.)  and  originate  such  correspondence  as 
is  necessary  concerning  the  allowance  and  utilization  of  Unit  enlisted 
personnel . 
(9)  Ensure  that  Unit  enlisted  service  records  are  maintained  properly. 
(10)  Perform  such  other  duties  as  may  be  assigned. 
c.  Administrative  Department  Collateral  Duties.  The  Administrative  Officer 
shall  assign  the  following  collateral  duties  to  personnel  within  his  department. 
(1)  Educational  Services  Officer.  The  Educational  Services  Officer 
(ESO)  normally  a  collateral  duty  of  the  Personnel  Officer,  shall  be  responsible 
for  disseminating  information  on  and  monitoring  specific  aspects  of  educational 
services  both  within  the  Navy  and  off  duty. 
(2)  Sponsor  Program  Officer.  The  Sponsor  Program  Officer  shall  be 
responsible  for  maintaining  an  active,  timely  and  complete  sponsor  program.  He 
shall  contact  individuals  ordered  to  the  Unit  at  the  first  available  opportunity 
and  insure  they  have  been  informed  of  all  aspects  concerning  their  planned  move, 
housing  opportunities,  recreation,  TLA  and  other  aspects  which  would  make  their 
arrival  more  enjoyable.  He  will  ensure  that  each  new  member  is  contacted  by  an 
individual  sponsor  picked  on  the  basis  of  compatable  rate  and  situation. 
11.  Command  Security  Manager: 
a.  Basic  Function.  The  Command  Security  Manager  is  responsible  to  the 
Administrative  Officer  for  the  Performance  of  his  assigned  duties.  As  the 
Special  Projects  Classified  Security  Manager,  he  is  responsible  for  the 
reproduction,  proper  handling,  dissemination,  transmission  and  stowage  of  GENSER 
classified  material. 
b.  Duties,  Responsibilities  and  Authority.  .  The  Command  Security  Manager 
shall: 
(1)  Serve  as  advisor  to  and  direct  representative  of  the  Officer  in 
Charge  in  all  situations  pertaining  to  the  security  of  classified  material 
(GENSER) . 
(2)  Supervise  the  receipt,  distribution,  routing,  security,  inventory 
and  destruction  of  all  incoming  registered  mail. 
(3)  Ensure  the  maintenance  of  a  security  system  to  limit  access  to  Unit 
spaces  in  a  strict  clearance  and  need  to  know  basis. 
(4)  Maintain  a  current  bill  for  emergency  destruction  of  Unit  GENSER 
classified  material. 
(5)  Ensure  that  all  outgoing  classified  material  is  properly  serialized, 
logged  and  forwarded  expeditiously.
VP0-2INST  5400. ID 
-v  .  -  -  r,   \ 
(6)  Implement  an  InformaLion  Security  Program  in  accordance  with  DOD 
5200. 1R,  OPNAVINST  5510.1  and  3120.32. 
(7)  Ensure  that  an  up  to  date  security  access  list  is  maintained. 
(8)  Maintain  a  current  classified  material  Emergency  Destruction  Bill. 
12.  Operations  Officer: 
a.  Basic  Function.  The  Operations  Officer,  as  head  of  the  Operations 
Department,  shall  be  responsible  to  the  Officer  in  Charge  via  the  Assistant 
Officer  in  Charge  for  the  duties  of  a  department  head  as  outlined  in  paragraph 
3. 
b.  Duties,  Responsibilities  and  Authority; 
(1)  Assist  and  advise  the  Officer  in  Charge  in  all  matters  pertaining  to 
planning,  coordination  and  scheduling  of  flight  operations. 
(2)  Supervise  and  enforce  all  ground  and  air  rules  relating  to  the 
operation  of  Unit  aircraft. 
(3)  Supervise  the  training  of  Unit  aircrews  in  all  aspects  of  flight 
operations. 
(4)  Make  timely  recommendations  for  the  issue  of  TAD  orders  to  Unit 
personnel . 
(5)  Supervise  the  performance  of  Unit  flight  crews  in  their  flight 
related  duties. 
(6)  Supervise  the  allocation  and  utilization  of  quarterly  flight  hour 
funding. 
(7)  Prepare  and  submit  daily  flight  schedules. 
(8)  Coordinate  with  COMPATWING  TWO  and  higher  level  commands  relating  to 
Unit  operations. 
(9)  Coordinate  the  preparation  of  enlisted  and  officer  flight  crew 
lists. 
(10)  Maintain  individual  flight  logs  for  all  flight  crew  personnel. 
(11)  Submit  monthly  flight  hour  reports  as  required. 
13.  Assistant  Operations  Officer: 
a.  Basic  Function.  The  Assistant  Operations  Officer  shall  be  responsible 
under  the  Operations  Officer  for  routine  functions  of  the  Operations  Department 
and  be  prepared  to  act  as  Operations  Officer  in  the  absence  of  the  Operations 
Officer.
VPG-2INST  5400. ID 
*  1  ht-H    £.37 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Maintain  and  prepare  for  distribution  current  crew  list  and 
clearance  lists. 
(2)  Prepare  daily  and  weekly  flight  schedules,  coordinating  with  the 
Training  and  NATOPS  Officer  for  training  requirements. 
(3)  Maintain  and  prepare  the  following  reports: 
(a)  UNITREP 
(b)  Monthly  flight  hour  summaries 
(c)  Sonobuoy  expenditure 
14.  Ootiraunicatioas/Schedules  Officer: 
a.  Basic  Function.  The  Communication/Schedules  Officer  shall  be 
responsible  under  the  Operations  Officer  for  the  filing,  distribution  and 
accountability  of  all  incoming  and  outgoing  unit  messages. 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Distribute,  file  and  account  for  all  Unit  message  traffic. 
Supervise  all  message  board  maintenance,  updating  and  clearing. 
(2)  Maintain  Unit  master  message  serial  file. 
(3)  Maintain  Unit  general  message  files. 
CMS  CUSTODIAN 
(1)  Supervise  the  care,  handling  and  stowage  of  Unit  CMS  account 
materials  in  accordance  with  PATRONSPBCPROJUNITIWOINST  2601.1  series,  CMS-4K, 
CSP-2  and  NTP-7. 
(2)  Maintain  security  of  cognizant  classified  material  and  maintain  a 
current  classified  material  emergency  destruction  bill. 
15.  Maintenance  Officer: 
a.  Basic  Function.  The  Maintenance  Officer,  as  head  of  the  Maintenance 
Department,  shall  be  responsible  to  the  Officer  in  Charge  via  the  Assistant 
Officer  in  Qiarge,  for  the  duties  of  a  department  head  as  outlined  in  reference 
(a)  and  paragraph  3  of  this  instruction. 
b.  Duties,  Responsibilities  and  Authority.  Comply  with  requirements  set 
forth  in  reference  (b),  Chapter  2-1.
VPU-2INST  5400. ID 
16.  Assistant  Maintenance  Officer: 
a-  Basic  Function.  The  Assistant  Maintenance  Officer  shall  be  responsible 
under  the  Maintenance  Officer  for  the  routine  functions  of  the  Maintenance 
Department  and  be  prepared  to  act  as  Maintenance  Officer  in  the  absence  of  the 
Maintenance  Officer. 
b.  Duties,  Responsibilities  and  Authority.  Comply  with  the  requirements 
set  forth  in  reference  (b),  Chapter  2-2. 
17.  Maintenance/Material  Qoatrol  Officer: 
a.  Basic  Function.  The  Maintenance/Material  Control  Officer  shall  be 
responsible  under  the  Assistant  Maintenance  Officer  for  the  administrative 
control  of  the  Maintenance  Department  enlisted  personnel. 
b.  Duties,  Responsibilities  and  Authority.  Comply  with  requirements  as  set 
forth  in  reference  (b),  Chapter  6. 
18.  Quality  Assurance  Officer: 
a.  Basic  Function.  The  Quality  Assurance  Officer  shall  be  permanently 
assigned  and  is  responsible  to  the  Maintenance  Officer  for  the  overall  quality 
of  maintenance  within  the  department.  He  shall  act  as  Maintenance  Safety 
Officer  and  shall  assist  in  the  coordination  of  the  total  safety  effort  with  the 
Aviation  Safety /Natops  Officer. 
b.  Duties,  Responsibilities  and  Authority.  Comply  with  requirements  set 
forth  in  reference  (b),  Chapter  5. 
19.  Maintenance  Division  Officers: 
a.  Basic  Functions.  Be  responsible  to  the  Maintenance  Officer  for  all 
functions  assigned  in  support  of  departmental  tasks.  Pursue  the  most  effective 
and  economical  procedure  possible  to  accomplish  assigned  tasks.  Efficiently 
employ  personnel  and  resources  to  ensure  the  necessary  quantity  and  quality  of 
work. 
b.  Duties,  Responsibilities  and  Authority.  Comply  with  requirements  as  set 
forth  in  reference  (b),  Chapter  8. 
20.  Missions  Officer: 
a.  Basic  Function.  The  Missions  Officer,  as  head  of  the  Missions 
Department  shall  be  responsible  to  the  Officer  in  Charge  via  the  Assistant 
Officer  in  Charge  for  duties  outlined  in  paragraph  3. 
b.  Duties,  Responsibilities  and  Authority.
VPU-2LNST  5400. ID 
2  1  APR   1987 
(1)  Ass ist  and  advise  the  Officer  in  Charge  in  all  matters  pertaining  to 
tactical  employment  of  the  Unit  aircraft,    including  mission  requirements,   crew 
coordination,   post-mission  reporting  and  systems  configurations. 
(2)  Supervise  and  instruct  Unit  aircrews  in  matters  pertaining  to 
tactics/doctrine. 
21.  Assistant  Missions  Officer: 
a.  Basic  Function.  The  Assistant  Missions  Officer  shall  be  responsible 
under  the  Missions  Officer  for  matters  relating  to  future  tactical  employment  of 
the  Unit  aircraft,  crew  coordination  and  post-mission  reporting.  Additionally, 
he  shall  be  prepared  to  act  as  Missions  Officer  in  the  absence  of  the  Missions 
Officer. 
b.  Duties,  Responsibilities  and  Authority. 
(1)  With  the  Intelligence  Officer,  monitor  trends  which  may  affect 
future  employment  of  Unit  aircraft  and  develop  tactics  to  maximuze  efficient 
utilization  of  the  aircraft  to  meet  operational  needs  and  collection  require- 
ments. 
(2)  Monitor  post  mission  reports  and  post-mission  feedback  reports  for 
means  to  improve  the  collection  efforts  and  mission  product. 
(3)  Maintain  liaison  as  required  with  PACFAST,  FOSIC,  IPAC  and  such 
other  commands  as  necessary. 
(4)  Advise  the  Mission  Officer  on  mission  aircrew  training  requirements 
in  the  areas  of  tactics  and  crew  coordination  and  establish/conduct  training  as 
required. 
22.  Intelligence  Officer: 
a.  Basic  Function.  The  Intelligence  Officer  shall  be  responsible  under  the 
Missions  Officer  for  current  intelligence  relating  to  employment  of  Unit 
aircraft. 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Maintain  the  Unit  Intelligence  Library  and  files  to  ensure  all  air- 
crew members  are  kept  informed  of  foreign  naval  developments. 
(2)  Monitor  intelligence  message  traffic  for  operational  trends  which 
may  require  Unit  operations. 
(3)  Advise  the  Mission  Officer  on  tactical  employment  of  aircraft 
systems.  Provide  intelligence  estimate/assessments  that  may  have  an  impact  on 
systems  development  or  change  operational  requirements. 
(4)  Act  as  Assistant  Command  Security  Manager.
VPU-2INST  5400. ID 
(5)  Conduct  periodic  Unit  intelligence  briefs. 
(6)  Prepare,  as  required,  post-mission  series  reports  highlighting 
significant  activity.  Such  reports  should  include  analysis  of  the  mission 
product  and  its  significance. 
(7)  Act  as  Command  ADP  Security  Officer. 
23.  ADP  Systems  Manager: 
a.  Basic  Function.  The  ADP  Systems  Manager  is  responsible  to  the  Special 
Projects  Missions  Officer  for  assistance  in  the  development  and  operation  of  the 
Special  Projects  computer  systems. 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Perform  duties  as  Operational  Computer  System  Manager. 
(2)  Perform  collateral  duties  as  Assistant  Special  Security  Officer  for 
Automatic  Data  Processing  (ADP). 
(3)  Ensure  physical  security  of  the  computer  room  is  followed  in 
accordance  with  DIAM  50-3. 
(4)  Ensure  operational  security  of  Unit  computer  systems  is  followed  in 
accordance  with  DIAM  50-4. 
(5)  Maintain  a  publication  library  containing  system  hardware  manuals, 
system  software  manuals  and  file  documentation. 
(6)  Provide  training  to  Unit  personnel  on  use  of  the  Unit's  computer 
systems. 
(7)  Monitor  computer  usage  and  operation  by  Unit  personnel  to  ensure 
proper  and  efficient  use  of  systems. 
(8)  Review  all  proposed  usage  of  computer  systems,  including 
files /prog  rams  initiated  by  Unit  personnel,  to  ensure  data  base  protection  and 
proper  security  control  of  output. 
(9)  Conduct  routine  computer  system  hardware,  software,  accounts  and 
files  maintenance. 
c.  Organizational  Relationships. 
(1)  The  ADP  Systems  Manager  reports  to: 
(a)  Special  Projects  Missions  Officer  for  operational  functions. 
(b)  Special  Projects  Missions  Officer  for  administrative  functions.
VPU-2INST  5400. ID 
2  1  APR   1937 
(2)  The  ADP  Systems  Manager  collaborates  with  all  Special  Projects 
personnel  who  utilize  Unit  computer  systems. 
(3)  The  ADP  Systems  Manager  collaborates  with: 
(a)  All  Special  Projects  personnel  who  utilize  Unit  computer 
systems. 
(b)  Unit  Security  Manager  for  security  and  classification  guidelines 
relating  to  ADP  equipment,  storage  media  and  finished  products. 
24.  Safety/NATQPS/TraiQing  Officer: 
a-  Basic  Function.  The  Safety/NATOPS/Training  Officer,  as  head  of  the 
Safety/NATOPS/Training  Department  shall  be  responsible  to  the  Officer  in  Charge 
via  the  Assistant  Officer  in  Charge  for  the  duties  outlined  in  paragraph  3.  He 
is  responsible  for  all  aspects  of  the  Unit  flight  and  ground  safety  programs, 
all  aircrew  training  and  the  Unit  NATOPS  program. 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Administer  the  operation  of  the  Safety/NATOPS/Training  Department  in 
accordance  with  this  and  higher  directives. 
(2)  Ensure  required  reports  are  prepared  and  submitted  in  a  timely 
manner. 
(3)  Disseminate  safety  information  within  the  Unit. 
(4)  Communicate  regularly  with  other  members  of  the  Unit  to  implement  an 
ongoing,  visible  safety  program. 
(5)  Monitor  and  provide  recommendations  on  all  proposals  affecting 
flight  operations,  training  procedures  and  maintenance  procedures  which  pertain 
to  flight  safety. 
(6)  Ensure  an  aggressive  information  and  education  program  is  pursued 
within  the  Unit,  the  goal  of  which  is  to  elevate  the  professional  knowledge, 
safety  consciousness  and  operational  performance  of  all  personnel. 
(7)  Conduct  necessary  liaison  with  the  CNAP  P-3  NATOPS  Senior  Evaluator 
for  coordinating  annual  Unit  evaluations,  aircrew  NATOPS  instructor  designations 
and  other  related  matters. 
(8)  Report  NATOPS  deficiencies  of  flight  crew  personnel  to  the  Officer 
in  Charge. 
(9)  Supervise  the  training  of  Unit  aircrews  in  all  aspects  of  flight 
operations. 
(10)  Submit  weekly  and  monthly^  training  schedules  to  all  departments.
VPU-2INST  5d00.1D 
YZWW 
25.  Aviatioo  Safety  Officer: 
a.  Basic  Function.  The  Aviation  Safety  Officer  shall  be  responsible  under 
the  Safety/ NATOPS/Training  Officer  for  all  aspects  relating  to  aviation  safety. 
He  shall  also  communicate  and  report  directly  to  the  Officer  in  Charge  on 
matters  of  an  urgent  or  critical  nature  relating  to  the  safe  operation  of  Unit 
aircraft  while  deployed  or  at  home  base. 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Act  as  principle  advisor  to  the  Officer  in  Charge  on  all  aviation 
safety  matters. 
(2)  Advise  and  assist  the  Officer  in  Charge  in  the  establishment  and 
management  of  a  command  aviation  safety  program  in  accordance  with  this 
instruction. 
(3)  Maintain  appropriate  aviation  safety  records  and  mishap  statistics. 
(4)  Coordinate  safety  matters  among  the  Unit's  staff. 
26.  Pilot/FE  MIQPS/Training  Officer: 
a.  Basic  Function.  The  Pilot  NATOPS  Officer  shall  be  responsible  under  the 
Safety/NATOPS/Training  Officer  for  all  aspects  relating  to  the  Unit  Pilot/Flight 
Engineer  NATOPS  and  training  programs  and  shall  serve  as  the  Ground  Safety 
Officer. 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Continually  review  Unit  procedures  to  ensure  compliance  with 
OPNAVINST  3710.7  and  aircraft  NATOPS  Manual. 
(2)  Maintain  NATOPS  Training  and  Qualification  Jackets  on  Unit  personnel 
in  accordance  with  OPNAVINST  3710.35. 
(3)  Perform  NATOPS  check  flights  on  a  scheduled  and  unscheduled  basis. 
(4)  Disseminate  latest  changes  to  the  NATOPS  Flight  Station  Manual  and 
procedures  throughout  the  Unit. 
(5)  Conduct  periodic  reviews  of  aircraft  standard  operating  procedures 
and  promulgate  minutes  of  each  review  in  a  standardization  note  format  to  all 
flight  crewmembers. 
(6)  Coordinate  quarterly  NATOPS  reviews  for  flight  crew  personnel  in 
accordance  with  higher  directives. 
(7)  Organize  and  conduct  an  aggressive  Ground  Safety  Program.
VPU-2INST  5400 -ID 
2  1  APR  1987 
(8)  Schedule  and  conduct  training  for  all  flight  station  personnel  in 
coordination  with  the  Operations  Department. 
27.  NPO/ Aircrew  NATQPS/Training  Officer: 
a.  Basic  Function:  The  NPO/Aircrew  NATOPS  Officer  shall  be  responsible 
under  the  Safety/NATOPS/Training  Officer  for  all  aspects  relating  to  the  Unit 
NFO/ Aircrew  NATOPS  program. 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Maintain  and  update  the  Unit's  local  NATOPS  supplement  for  Special 
Projects  aircraft. 
(2)  Maintain  NATOPS  Training  and  Qualification  Jackets  on  all  Unit  Naval 
Flight  Officers  in  accordance  with  OPNAVINST  3710.35  (series). 
(3)  Ensure  all  flight  crewmembers  maintain  current  NATOPS  and  instrument 
qualifications. 
(4)  Disseminate  latest  changes  to  NATOPS  aircrew  manuals  and  procedures 
throughout  the  Unit. 
(5)  Perform  NATOPS  check  flights  on  a  scheduled  and  unscheduled  basis. 
(6)  Develop  NATOPS  evaluation  criteria  for  Special  Projects  unique 
sensor  station  operators  for  positional  evaluation  and  testing. 
(7)  Conduct  periodic  local  NATOPS  review  conferences  for  the  purpose  of 
updating  and  standardizing  Special  Projects  NATOPS  supplement  equipment 
descriptions,  operating  procedures  and  emergency  procedures. 
(8)  Assign  and  coordinate  the  efforts  of  Special  Projects  Aircrew 
Positional  NATOPS  Instructors  for  unique  crew  positions. 
(9)  Schedule  and  conduct  navigation  training  for  all  NFOs  in  coord- 
ination with  the  Operations  Department. 
28.  Aircrew/Ground  Training  Officer: 
a.  Basic  Function.  The  Aircrew/Ground  Training  Officer  shall  be  respon- 
sible under  the  Safety/NATOPS/Training  Officer  for  the  conduct  of  flight  and 
ground  training  for  all  enlisted  aircrewmen. 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Maintain  NATOPS  Training  and  Qualification  Jackets  for  all  enlisted 
aircrewmen  (except  FE)  in  accordance  with  OPNAVINST  3510.35. 
(2)  Implement  the  Personnel  Qualifications  System  (PQS)/Job  Qualifi- 
cation Requirements  (JQR)  within  the  Unit.
VPU-2INST  5400. ID 
2  1  APR  198, 
(3)  Coordinate  with  the  Pilot/FE  and  NPO/Aircrew  NATOPS  Officers  in 
conducting  individual  and  crew  standardization  training. 
(4)  Act  as  central  point  of  control  for  individual  and  group  training 
requirements  met  by  outside  activities. 
(5)  Coordinate  with  the  Operations  Department  for  the  scheduling  of 
flight  and  ground  training  for  enlisted  aircrewmen. 
(6)  Prepare  a  monthly  training  plan  for  the  Unit's  training  evolutions 
and  courses  forecasted  to  occur  during  the  following  month. 
(7)  Supervise  the  General  Military  Training  program  as  prescribed  by 
OPMAVINST  1520.22. 
29-  Safety/NATOPS/Training  Chief  Petty  Officer  Billet  Description: 
a.  Basic  Function.  The  Safety/NATOPS/Training  Chief  shall  be  responsible 
to  the  Safety/NATOPS/Training  Officer  for  the  coordination  of  all  routine 
administration  functions  and  other  specific  functions  as  directed. 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Act  as  the  Safety/NATOPS/Training  Department  representative  to  the 
Sailor  of  the  Quarter,  Supervisor  of  the  Quarter,  Aircrewman  of  the  Quarter, 
Striker  Review  Board  and  Training  Planning  Board. 
(2)  Act  as  the  department  liaison  with  other  departments  on  matters 
involving  watchbills,  working  parties,  co-usage  of  reproduction  and  computer 
equipment,  etc. 
(3)  Nominate  department  personnel  to  positions  on  Unit  boards,  other 
than  those  noted  above. 
(4)  Promote  and  monitor  the  Unit's  Safety,  Energy  Conservation  and  Equal 
Opportunity  Program. 
(5)  Ensure  department  working  spaces  are  properly  maintained. 
(6)  Monitor  the  general  educational  development  of  assigned  personnel  by 
encouraging  them  to  become  actively  involved  in  correspondence  courses  and  other 
off-duty  educational  programs. 
(7)  Supervise  the  professional  development  of  assigned  personnel  and 
monitor  progress  toward  attainment  of  career  goals. 
(8)  Maintain  the  department  muster  report  and  recall  bill. 
(9)  Perform  other  such  duties  as  may  be  assigned.
VPU-2INST  5400.  ID 
2  1  APR  1987 
30.  Aircrew  Safety/MATQPS  Petty  Officer: 
a.  Basic  Function.  The  Aircrew  Safety /NATOPS  Petty  Officer  shall  be 
responsible  to  the  Senior  NATOPS  Officer  for  the  duties  outlined  in  paragraph  6. 
b.  Duties  Responsibilities  and  Authority. 
(1)  Assist  the  NATOPS  Officers  in  maintaining  up-to-date  NATOPS  manuals 
qualifications,  records,  etc. 
(2)  Coordinate  NATOPS  flight  checks  for  respective  aircrew  personnel. 
(3)  Prepare  and  administer  NATOPS  quizzes,  exams,  lectures  and  lessons 
required  by  the  NATOPS  Officers. 
(4)  Maintain  safety  and  hazard  message  files. 
31.  Training  Petty  Officer: 
a.  Basic  Function.  The  Training  Petty  Off icer  shall  be  responsible  to  the 
Unit  Training  Officers  for  the  duties  outlined  in  paragraph  b. 
b.  Duties,  Responsibilities  and  Authority. 
(1)  Assist  the  Training  Officers  in  maintaining  up-to-date  training 
records,  manuals  and  qualifications. 
(2)  Publish  a  Monthly  Training  Plan. 
(3)  Conduct  liaison  with  organizations  conducting  training  and  request 
quotas  for  training  in  accordance  with  applicable  instructions. 
(4)  Assist  in  the  implementation  and  review  of  the  JQR/PQS  program. 
32.  Safety  Petty  Officer: 
a.  Basic  Function.  The  Unit  Safety  Petty  Officer  shall  be  the  principal 
enlisted  representative  within  the  Safety  Department  and  shall  concern  himself 
with  all  aspects  of  safety  throughout  the  Unit's  working  spaces  and  living 
areas. 
b.  Duties,  Responsibilities  and  Authority.  The  Safety  Petty  Officer  Shall: 
(1)  Report  directly  to  the  Safety  Officer  on  all  matters  concerning 
general  safety. 
(2)  Communicate  with  the  Work  Center  Safety  Petty  Officers. 
(3)  Have  a  thorough  knowledge  of  the  QDR  and  Safety  Report  Programs; 
monitor  compliance  with  reporting  procedures  by  all  work  centers  and  maintain 
the  QDR/Safety  report  file.
VPU-2INST  5400.  ID 
2  1  APK    13b/ 
(4)  Maintain  the  Unit's  safety  bulletin  board,  updating  it  at  least  once 
a  week. 
(5)  Observe  all  routine  Unit  activities  such  as  aircraft  movements  and 
FDD  walk  downs  and  report  back  to  the  Safety  Officer  on  any  discrepancies. 
(6)  Monitor  the  Safety  Program  throughout  the  Unit. 
program  for  Work  Center  Safety  Petty  Officers. 
(8)  Participate  on  the  Enlisted  Safety  Committee  as  the  representative 
of  the  Safety  Department.
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