DEDARTWENT  OF  THE  AIR  FORCE  CENTER  REGULATION  55-6 
Headquarters  Air  Force  Technical  Applications  Center 
Patrick  AFB  FL  32925-6001  1  July  1987 
Operations 
MANAGEMENT  OF  SPACE  OETACHMENTS  AND  CONTRACTOR  OPERATED  STATIONS 
This  regulation  provides  guidance  for  management  of  field  units  under  command  and  control  of 
the  Director  of  Operations, 
1 .  General : 
a.  The  management  and  support  of  Detachments  045  and  046  and  contracted  equipment  loca- 
tions (ELs  079  and  244),  is  accomplished  through  a  "squadron  within  headquarters-  concept. 
This  management  philosophy  dictates  that  all  appropriate  Headquarters'  offices  of  primary 
responsibility  {HQ  OPR)  be  responsible  for  functional  needs  of  these  locations.  DOX  is  the 
project  office  for  contractor  operated  locations.  EL  206  1s  functionally  managed  by  the 
Technical  Operations  Division  (TODJ/CC.  However,  for  all  correspondence  to  EL  206  (other  than 
routine  maintenance  and  supply  messages)  an  info  copy  will  be  provided  to  DOX. 
b.  Areas  of  responsibility  include  the  following  HQ  agencies: 
(1)  ACB  -  Financial  Management. 
(2)  DAA  -  Administration/Records  Management. 
(3)  DAP  -  Publications/Forms  Management. 
(4)  DOX  -  Contract  Project  Officer/Detachment  Management  Office/FAST 
Scheduling/Disaster  Preparedness. 
(5)  DOI  -  Terrorism  Briefings. 
(6)  DOF  -  Space  Operations  (Technical  OPR  for  Dets  045  and  046). 
(7)  DOS  -  Field  Operations. 
(8)  DPM  -  Military  Personnel  Actions. 
(9)  DPX  -  Training/Career  Advisor. 
(10)  IGF  -  Safety. 
(11)  IGO  -  Fraud,  Waste,  and  Abuse  Monitor. 
(12)  ISS  -  Information  Security/Industrial  Security/Resource  Protection. 
(13)  LGD  -  Civil  Engineering. 
(14)  LGMM  -  Contract  Location  Technical  Order  Distribution  Office  (TODO) /Maintenance 
Management. 
(15)  LGX  -  Support  Agreements. 
(16)  LGS  -  Supply/Transportation. 
(17)  SCR  -  Communications-Computer  Systems. 
Supersedes  CENR  55-6,  4  April  1986  (See  signature  page  for  summary  of  changes.) 
No.  of  Printed  Pages:  7 
OPR:  DOX  (SSgt  S.  E.  Crouse) 
Approved  by:  Col  T.  H.  Niquette 
Editor:  SSgt  D.  M.  Pless 
Distribution:  X;  1  cy  -  DA,  IG,  SI,  DP,  CA,  TG,  AQ,  TX,  TN,  DOS,  DOF,  Det  057,  Det  046 
Oet  045;  2  cys  -  XR,  DO;  4  cys  -  LG,  TOD,  SPINSTRA
2  CENR  55-6   1  July  1987 
(18)  XRI  -  Area  Clearances. 
(19)  XRM  -  Manpower. 
2.  Policies: 
a.  To  take  full  advantage  of  available  resources,  the  appropriate  HO  agencies  will  acti- 
vely participate  in  functional  support  of  all  military  and  contractor  locations.  HQ  OPRs  will 
monitor  their  areas  of  responsibility  and  initiate  actions  to  provide  necessary  support.  DOX 
will  act  as  the  focal  point  within  the  headquarters  for  those  matters  which  go  beyond  the  scope 
or  authority  of  any  single  functional  area. 
b.  Contractor  Operated  Locations.  Employment  of  contractors  by  the  A1r  Force  imposes 
strict  limitations  on  the  government's  control  of  operations.  Service  contracts  for  station 
operations  resulting  from  Project  Authorizations  (PAs)  are  non  personal  in  nature  as  defined  by 
Defense  Acquisitions  Regulation  (DAR)  22-102.  As  such,  the  following  rules  apply: 
(1)  The  contractor  must  work  independently  of  government  supervision  and  has  complete 
latitude  in  judgment  and  independence  in  performing  the  required  services  within  the  limits  of 
the  contract. 
(2)  The  government  may  not  assign  tasks  or  schedules  not  specifically  provided  for  in 
the  contract.  Work  imposed  on  the  contractor  as  a  result  of  changes  in  Operational  and 
Technical  Instruction/Technical  Order  (TI/TO)  requirements  ^re   provided  for  in  the  contract  and 
does  not  violate  any  policies  governing  contract  administration. 
(3)  The  HQ  single  point  of  contact  for  technical  matters  on   these  contracts  is  00X. 
Contractual  documentation  will  flow  from  DOX  to  HQ/LGC,  to  the  Administrative  Contracting 
Officer  (ACO),  and/or  the  Procuring  Contracting  Officer  (PC0)f  as  prescribed  in  CENR  70-6. 
(4)  Under  no  circumstances  will  any  action  be  taken  that  could  be  construed  as  direc- 
tive in  nature  or  which  might  directly  or  indirectly  lead  to  performance  of  tasks  exceeding  the 
scope  of  the  contract.  Contractor  operated  stations  cannot  be  compared  to  those  operated  by 
USAF  personnel.  Because  of  the  excessive  costs  that  would  be  incurred,  contractor  station  per- 
sonnel a^e  not  required  to  perform  many  of  the  administrative  and  housekeeping  tasks  which  are 
routinely  completed  at  military  locations. 
(5)  Any  deficiencies  in  the  data  submitted  by  contractor  operated  stations  will  be 
identified  to  DOX  and  corrective  action  initiated  by  DOX  through  LGC. 
c.  Field  Conimini  cations/Coordination.  HQ  staff  offices  and  TOO  are  authorized  direct  com- 
munications with  military  locations  in  matters  pertaining  to  functional  areas  of  respon- 
sibility. Military  field  units  can  interface  directly  with  the  HQ  OPR  and  the  TOO  on  routine 
functional  matters. 
(1)  For  military  locations,  DOX  will  coordinate  on  and/or  will  be  an  informational 
addressee  on  all  correspondence  to  and  from  locations.  HQ  staff  agencies  will  pre-coordinate 
through  DOX  on  matters  which  affect  policy,  are  directive  in  nature,  or  are  other  than  routine 
personnel  actions.  Field  units  will  route  award  recommendations  and  OER/APRs  through  DOX. 
(2)  For  contractor  operated  stations,  DOX  will  be  an  informational  addressee  on  all 
functional  area  correspondence.  Correspondence  which  may  affect  contractual  documents  will  be 
forwarded  to  00X,  and  processed  in  accordance  with  CENR  70-6.  All  EL  244  message  traffic  will 
be  routed  through  DOX. 
(3)  Correspondence  to  military  operated  field  sites  will  reflect  DO  or  DOX  coordination 
has  been  made.  Add  "cc:  DOX*  on  letters  and  designate  DOX  as  an  action  or  info  addressee  on 
messages.  HQ  OPRs  will  use  the  "ZEN"  message  address  entry. 
(4)  Prior  to  dispatch,  all  unclassified  correspondence  sent  to  EL  079  or  EL  244  will 
be  sanitized  to  remove  all  references  to  AFTAC,  TOO,  and  other  subordinate  units  and  their 
geographical  locations. 
3.  Field  Visits.  All  agencies  will  pre-coordinate  visits  to  military  and  contractor  operated 
stations  with  DOX  at  least  30  days  in  advance.  HQ  agencies  will  notify  DOX  prior  to  notifying 
the  visited  location.  Visitors  will  obtain  area  clearance  IAW  CENR
CENR  65-6   1  July  1987  3 
30-1,  nrea/Embassy  Clearance,  and  the  Foreign  Clearance  Guide  as  appropriate.  For  contractor 
operated  stations,  include  DOX  and  the  locations  to  be  visited  as  an  informational  or  addi- 
tional action  addressee,  as  applicable.  If  required,  00X  in  coordination  with  HQ/XRI,  will 
provide  additional  visit  notification  to  the  contractor  stations  or  provide  additional 
assistance  as  requested.  All  agencies  will  provide  DOX  a  copy  of  (or  extracts  from)  trip 
reports. 
a.  Field  Assistance  Staff  Team  (FAST)  visits  are  normally  scheduled  on  an  as  required 
basis.  These  are  assistance  type  visits  to  be  conducted  IAW  CENR  11-15,  Field  Assistance  Staff 
Team  (FAST)  Program.  The  teams  will  be  composed  of  technicians  from  those  functional  areas 
requiring  staff  assistance. 
(1)  DOX  will  appoint  a  team  chief  for  00  funded  FAST  visits.  Team  chiefs  will  publish 
trip  reports  and  monitor  follow-up  actions.  Attachment  1  provides  a  checklist  of  required 
actions  prior  to  departure,  after  arrival,  and  upon  return  for  the  FAST  team  chief  and/or 
HQ/OPR.  A  draft  copy  of  the  trip  report  or  an  appropriate  debriefing  will  be  provided  to  the 
unit  visited. 
(2)  Safety  and  security  will  be  addressed  by  IGF  and  IGS  during  their  staff  assistance 
visits.  In  the  event  IGF  and/or  IGS  does  not  conduct  an  annual  visit,  the  FAST  chief  will 
designate  a  member  of  the  team  to  address  these  areas.  IGF  and  IGS  will  be  coordinated  with 
prior  to  the  team's  departure. 
(3)  Prior  to  departure  of  the  FAST,  the  team  chief  will  brief  DOX  on  the  visit 
itinerary,  special  interest  items  and/or  anticipated  problem  areas. 
(4)  Within  five  working  days  after  the  completion  of  a  FAST  visit,  the  team  chief  will 
debrief  DOX  and  functional  agency  chiefs  on  the  results  of  the  visit.  A  consolidated  trip 
report  will  be  completed  by  the  fifth  work  day  after  completion  of  the  TOY  and  addressed  to 
DOX,  DO  INTURN  with  copies  to  the  directorates  involved  in  the  visit  and/or  having  action 
i  terns . 
(5)  Special  emphasis  should  be  given  to  IG  special  interest  items. 
b.  Contract  liaison  visits  will  be  scheduled  on  as  required  basis.  Personnel  involved  in 
contract  liaison  visits  must  be  familiar  with  the  applicable  contract  statement  of  work. 
(1)  The  relationship  between  the  Mobile  Depot  Assistance  Team  (MDAT),  Mobile  Training 
Team  (MTT),  contract  liaison  visit  personnel,  and  contractor  station  personnel  will  not  assume 
the  position  of  d^n   employer/employee  relationship.  Team  members  will  not  direct  any  assistance 
from  contractor  station  personnel.  Contractor  station  personnel  cannot  be  expected  to  remain 
on  site  at  other  than  their  normal  duty  hours.  Any  overtime  incurred  while  assisting  team  mem- 
bers could  result  in  additional  expense  to  the  government. 
(2)  DOX  will  provide  specific  areas  for  review  or  discussion  to  visitors  prior  to 
departure  to  contractor  stations. 
(3)  When  certifying  or  monitoring  contract  performance,  1t  must  be  remembered  that 
performance  is  accomplishment  of  a  task,  not  a  measure  of  proficiency.  However,  lack  of  profi- 
ciency must  continue  to  be  identified  and  documented  for  appropriate  action. 
(4)  At  the  completion  of  each  visit,  the  contract  monitor  will  submit  a  contract 
liaison  visit  report  within  five  working  days.  This  will  be  a  narrative  report  to  DOX  covering 
significant  observations,  discrepancies  discovered,  corrective  actions  taken,  and/or 
appropriate  recommendations.  Particular  attention  must  be  given  to  Insure  the  contract  visit 
report  covers  only  those  items  specifically  covered  in   the  statement  of  work.  All  comments  of 
a  general  nature  not  specifically  covered  by  the  statement  of  work,  recommendations,  etc., 
should  be  forwarded  to  DOX  under  separate  correspondence. 
(5)  Most  discrepancies  observed  during  contract  monitor  visits  will  be  "corrected  on 
the  spot".  In  these  cases,  the  discrepancy  should  be  listed  and  immediately  followed  by 
appropriate  corrective  action*  However,  on  occasion,  It  will  be  necessary  to  forward  visit 
reports  listing  the  discrepancy  and  a  "recommended  OPR". 
(6)  A  draft  copy  of  the  contract  visit  report  or  an  appropriate  debriefing  will  be 
provided  to  the  EL  for  their  information  and/or  comments.
4  CENR  55-6   1  July  1987 
(7)  These  reports  are  exempt  from  assignment  of  report  control  symbols  I AW  AFR  178-7, 
Management  and  Control  of  Information  Requirements,  Overall  reporting  control  and  guidance 
will  be  provided  by  DOX. 
4.  Duties  and  Responsibilities: 
a,  COX  will: 
(1)  Maintain  and  distribute  applicable  self-inspection  checklists  (AF  Form  2415, 
Quality  Control  Checksheet  or  AF  Form  2519,  All  Purpose  Checklist)  to  Oets  045  and   046.  A  copy 
of  each  checklist  will  also  be  provided  to  HQ/IGI. 
(2)  Provide  publications  support  to  the  contract  locations. 
(3)  Maintain  and  distribute  applicable  Oetachment  Operating  Instructions  (001s)  to  the 
appropriate  HO  OPR. 
(4)  Maintain  a  central  file  of  FAST  and   contract  monitor  visit  reports. 
(5)  Distribute  or  coordinate  applicable  HQ  OPR  and  field  location  information. 
Forward  EL  244  message  traffic  to  the  applicable  HQ  OPR  for  action  or  transmission, 
(6)  Manage  and  schedule  all  FAST  and  contract  monitor  visits.  Affected  HQ  functional 
OPRs  will  be  notified  at  least  30  days  prior  to  planned  visits. 
(7)  Maintain  a  master  schedule  of  staff,  FAST,  and  other  programmed  visits  to  Gets  045 
and  046  and  contract  locations. 
(8)  8udget  for  all  contract  liaison  visits  and  FAST  visits  to  Oets  045  and  046  by  HQ 
OPRs. 
(9)  As  the  contract  Project  Officer,  DOX  will: 
(a)  Manage  the  contract  by  analyzing  and  reporting  deficiencies  in  the  perfor- 
mance of  the  contract  services  to  the  ACO  and/or  PCO,  as  appropriate.  Monitor  and  report  on 
compliance  actions  taken  at  the  contractor  operated  locations  of  items  which  the  contractor  has 
been  directed  to  take  action  on  by  the  ACO/PCO. 
(b)  Visit  responsible  procurement  activities  as  necessary  to  discuss  items  of 
mutual  interest  with  regard  to  contractor  operations  and  contract  negotiation.  Perform 
contract  monitor  visits  as  required. 
{c)  Provide  briefing  formats  as  appropriate  to  contract  location  station  managers 
to  be  used  when  briefing  visitors. 
(d)  Monitor  contract  funds. 
(e)  Provide  a  monthly  Certification  of  Services  (COS)  report  to  the  applicable 
ACO  as  required  by  contracts. 
(f)  Establish  initial  contractor  operator  station  TI/TO  requirements  with  Tech 
Ops  Oiv/LGV  and  the  HQ  Technical  Order  Distribution  Office  (TODO),  as  appropriate. 
b.  OOF  (for  Oet  045  and  Det  046)  will: 
(1)  Exercise  Operational  Evaluation  authority  IAW  CENR  55-12. 
(2)  Budget  for  their  Operational  Evaluation  Visits. 
c.  Each  HQ  OPR  will: 
(1)  Review  applicable  DOIs  provided  by  DOX  and  provide  feedback  to  field  locations  on 
coordination  or  suggested  changes. 
(2)  Provide  field  use  functional  area  self -inspection  checklists  to  00X.  Review  and 
update,  if  required,  these  checklists  by  15  June  each  year* 
(3)  Coordinate  with  DOX  on  their  FAST  or  contractor  liaison  visit  requirements  and 
provide  personnel  support  as  necessary. 
(4)  Provide  DOX  with  copies  of  FAST  and  contract  liaison  visit  reports.
CENR  55-6   1  July  1987  I 
d.  The  Tech  Ops  Div  will: 
(1)  Maintain  the  capability  to  perform  technique  equipment  repairs  which  are  beyond 
the  scope  of  the  contract  or  exceed  the  capabilities  of  contractor  personnel.  This  will 
include  on-site  MOAT  support  when  required, 
(2)  Provide  assistance  and  guidance  as  necessary  to  establish  and  maintain  Technical 
Instruction  (TI)  accounts.  A  separate  TI  account  will  be  established  at  each  military  and 
contractor  operated  location. 
(3)  Coordinate  any  EL  206  correspondence  which  is  directive  in  nature  with  00X. 
(4)  Provide  00X  with  trip  report  for  each  visit  to  EL  206. 
e.  The  HQ  T000  (HQ/LGMM)  will  act  as  TODO  for  the  appropriate  contractor  operated  loca- 
tions. HQ  TODO,  will  requisition  and  distribute  technical  orders  only.  Contractor  station 
personnel  will  requisition  technical  instructions  (TIs)  directly  from  Tech  Ops  Div/LGV. 
Contractor  station  personnel  are  required,  by  contract,  to  maintain  a  TO  and  TI  file  in  accor- 
dance with  TOs  00-5-1  and  00-5-2. 
f.  In  addition  to  functional  requirements,  detachments  will: 
(1)  Oet  045  and  046/CC  will  provide  a  unit  mission  briefing  during  Command  and 
Management  FAST  visits. 
(2)  Coordinate  appropriate  communications  with  HQ/DO/DOX  and  functional  OPRs,  as 
applicable. 
(3)  Provide  a  monthly  summary  letter  (Atch  2)  to  HQ/DO  covering  significant  events, 
problems,  or  any  comments  of  a  general  nature  deemed  appropriate.  Letters  will  be  mailed 
within  five  working  days  after  each  month.  This  letter  will  be  maintained  in  accordance  with 
AFR  12-50,  Vol  II,  Table  10-1,  Rule  2. 
(4)  Provide  two  copies  of  DOIs  to  HQ/DOX  as  applicable. 
(5)  Develop  a  self-inspection  program  to  include  checklists  for  each  functional  area 
and  additional  duty.  The  program  will  be  developed  from  checklists  provided  by  HQ/DOX,  ME I 
reports,  TIG  Briefs,  regulations,  and  other  material.  Self-inspections  will  be  run  annually 
with  results  and  corrective  actions  documented.  Self-inspections  required  by  other  regulations 
in  areas  such  as  operations,  safety,  security,  OJT,  etc.,  may  be  incorporated. 
OFFICIAL  BILLY  J,  BINGHAM,  Colonel,  USAF 
Commander 
WALLACE  L.  HUFFAKER,  CMSgt,  USAF 
Director  of  Administration 
SUMMARY  OF  CHANGES 
Added  checklists  to  use  in  preparing  for  FAST  visits  (Atch  1).  Added  the  requirement  for  Dets 
045  and  046  to  provide  a  unit  mission  briefing  during  Command  and  Management  FAST  visits. 
Added  the  format  to  be  used  for  the  monthly  summary  letter  (Atch  2).
6  CENR  55-6   Attachment  1   1  July  1987 
FAST  TEAM  CHECKLIST  DOX 
1.  Prior  To  Departure: 
a.  Has  00X  appointed  a  team  chief  for  00  funded  FAST  visits? 
b.  When  possible,  the  FAST  team  chief  of  HQ/OPR  will  notify  affected  locations  of  FAST 
visits  at  least  45  days  prior  to  the  planned  visit. 
c.  DOX  will  notify  affected  HQ  functional  OPRs  at  least  30  days  prior  to  a  planned  FAST 
visit* 
d.  Have  all  background  data  and  known  problems  been  obtained/reviewed  (applicable  self- 
inspection  checklists,  previous  FAST  and  MEI  reports,  DOIs,  and  SIIs.)? 
e.  Obtain  transportation  and  billeting, 
f.  Publish  TDY  orders. 
g.  If  annual  security  and/or  safety  SAY  has  not  been  conducted,  has  the  team  chief 
designated  a  team  member  to  address  these  areas? 
2.  After  Arrival: 
a.  Provide  the  detachment  with  an  in-briefing  to  include  the  following: 
(1)  Purpose  of  visit. 
(2)  Support  requirements. 
(3)  Schedule. 
b.  Conduct  review  of  functional  areas: 
(1)  Complete  applicable  checklists. 
(2)  Provide  feedback  to  allow  immediate  corrective  actions. 
(3)  Provide  assistance,  as  required. 
c.  If  required,  coordinate  with  Det/CC  for  team  member(s)  to  stay  longer. 
d.  Is  special  interest  given  to  IGS  SIIs? 
e.  The  FAST  team  chief  will  leave  a  draft  copy  of  the  trip  report  and/or  provide  outbrief 
to  Det/CC  and  key  personnel  to  include: 
(1)  Areas  showing  unacceptable  trends  thoroughly  reviewed  and  discussed  with  appli- 
cable unit  personnel* 
(2)  Areas  deserving  favorable  comments  documented. 
(3)  Subjective  comments  of  a  sensitive  nature/matter  omitted  from  official  reports  and 
documented  separately. 
3*  Upon  Arrival : 
a.  Finalyze  the  trip  report  by  the  fifth  work  day  after  the  completion  of  the  TDY. 
Address  the  report  to  DO  with  copies  to  directorates  involved  in  the  visit  and/or 
having  action  items. 
b.  Monitor  follow-up  actions  until  complete.
CEHR  55-6   Attachment  2   1  July  1987 
Monthly  Summary  Report  Format:  Use  detachment  lettorheaJ 
CC 
Monthly  Sunmary  Report  -  Month  19XX 
HQ/DG 
1.  Mission  Activities: 
2.  Det  Accomplishments: 
3.  Concerns/Problem  Areas: 
4.  Projects: 
5.  Personnel: 
6.  Miscellaneous: 
Commander's/Superintendent's  Signature  Block