DEEENSE INTE LIGENCE AGENCY “RE GULATION NO. 54-13 HEADQUARTERS, DEFENSE INTELLIGE!-CE AGENCY WASHINGTON, DC 20501 13 August 1980 COUNTERINTELLIGENCE PROCESSING UNSOLICITED CORRESPONDENCE AND SUSPECT MATERIAL 1. PURPOSE: To provide guidance and establish procedures for processing nonofficial or unsolicited . correspondence and suspect packages or material. 2. APPLICABILITY: This regulation applies to . all DIA elements. 3. SUPERSESSION: This regulation: supersedes DIAR 54-13, 3 June 1975. 4. GENERAL: a. Since the intelligence mission and relationship to DoD are indicated in its title, the DIA frequently receives unsolicited inquiries, complaints, or sug- gestions from non-DoD affiliated personnel or or- ganizations. Most of these correspondents have a le- gitimate and valid purpose for communicating with a representative agency of the U.S. Government, and their letters should be processed in a manner ap- propriate to the contents. If a letter reflects a re- quest, inquiry, or solicitation that is within the scope of the Freedom of Information Act, Title 5, . U.S. Code 552 as amended by Public Law 93-502, the letter should be expeditiously referred to the at- tention of ESO (FOIA). b. Occasionally, the DIA receives correspondence or material which appears to be the product of a hoax, prank, or delusion, or is originated by persons who are overenthusiastic or overactive in some par- ticular field or cause. This type of correspondence is usually addressed to either a person of national prominence or to a position title that has been iden- tified in the various news media. Frequently an at-. - tempt is made to process such correspondence through normal channels and to make a rational re- sponse. This often causes confusion, wastes person- nel resources, or dissrupts the orderly functioning of management. For reasons of efficiency, economy, and safety all such correspondence or unusual mate- rial will be referred directly to the Policy, Plans, & OP R- RSS- Programs Branch (RSS-1A}, Counterintelligeace Di- vision for evaluation and special processing. RSS- 1A is designated as the central point of contact for such material within this Agency. . 5. RESPONSIBILITIES: a. DIA personnel will forward all unsclicitéd ma- terial, publications, or correspondence, as described above, from nonofficial or unidentified sources di- rectiy to RSS-1A for appropriate action. Tete: b. RSS-1A will review all such material and refer to the U.S. Secret Service (USSS), the Federal Bu- reau of Investigation (FBI) or other appropriate agency any such correspondence reflecting a threat or malice by the correspondent toward the addres- see or other members of the U.S. Government. Di- rect contact or communication by other DIA ele ments or individuals with the USSS, FBI or other Federal agencies is not authorized in these matters. 6. PROCEDURES: a. Processing of such unsolicited correspondence, '. material or suspect packages should be conducted within the guidelines stated below: (1) The accompanying envelope or-wrappings, to include string, tape, or other bindings, will be retain- ed and forwarded to RSS-1A with the correspond- ence or material. (2} Recipients of such correspondence or packages should not place any marks, comments, or extrane- ous notes on the material. If an explanation is neces-_ gary, @ memorandum or note should be made on a seperate piece of paper to accompany the corre spondence. The person who opened the correspond- ence or package, or has knowledge of how it was re- ceived, should be identified in this note. _ (3) Some unsolicited letters or packages may con- tain explosives or other dangerous substances. No
DIAR 54-13 attempt should be made by DIA personnel to move, open or disarm a suspected letter bomb or explosive parcel. If there is reason to believe that explosives or other dangerous substances are enclosed in a package, the office and adjacent area should be cleared of personnel, and the emergency bomb threat and building security procedures should be initiated. b. The U.S. Poste! Service normally screens all mail passing throcgh its facilities; however, it is p § b possible for mail to be received which has not been examined or screened for dangerous or explosive material. A bomb or dangerous package may be in- dicated by one or more of the following: (1) The absence of a return address. (2} Unusual thickness or rigidity of an envelope. (3) Use of waterproof or oil-treated wrapping pa- per. 4) Unusual odors, stains or sounds emanating from a parcel or envelope. son. (6) Erroneously addressed (e.g., Commander, DIA; Chief of Intelligence Operations, DIA}. (7) Delivery by an unidentified means or to an un- usual place (package or letter unexplainably appears or is left outside an office). c. Unsolicited packages or correspondence for- warded to RSS-1A will be reviewed to determine ap- propriate action based on the nature of the contents. RSS-1A actions may include, but are not limited to, the following: _ FOR THE DIRECTOR: > (5) Instructions for opening only by a specific per- . (1) Referral to USSS, FBI or other agency, iffe. respondence reflects malice or threats of violence against persons holding public position or office. (2) Annotation of identifying data ona 3x Sinch card, which is forwarded to the Pentagon Counterin- telligence Force (PCF) for inclusion in their indices of such correspondents. Copies of correspondence may be retained by the PCF as deemed appropriate. (3} Reviewing files that relate (o such material to determine if information had previously been report- ed on the same correspondent or subject. (4) Preparing a brief summary twhen specifically requested by appropriate DoD/JCS'DIA recipients} of the correspondence or other information relevant tothe correspondent. _ Bod (5) Referral to the appropriate DoD, JCS, or DIA office for processing if the contents appear to be from legitimate or otherwise bona fide correspond- ents. (6) Initiating an investigation by the appropriate Federal or DoD investigative agency if contents in- dicate there is criminal, counterintelligence, or secu- rity interest. (7) Destroying without further action or referral. Normally RSS-A will destroy such material within 30 days of receipt or after all appropriate action has been completed. 7. ORIENTATION: Supervisors at all echelons will insure that personnel under their supervision under- stand the procedures and responsibilities contained in this regulation. Supervisors should provide ap- propriate instruction or guidance necessary to-im:” ' plement precautionary measures for the processing of correspondence or packages by DIA elements. RICHARD X. LARKIN OFFICIAL Es S bein Major General, USA . _— Chief of Staff MANLEY S. SULLIVAN B252 DIA/KSS-368 Chief, Publication and Presentation Division COOL CoPY(S) DISTRIBUTION C ‘0225-05 61000 a ~