NISCINST 3120.1A DEPARTMENT'S NAME, CENTERED, UNDERLINED, W/SUFFIX (NISC-XX/X) (3 spaces) A. DEPARTMENT'S SUFFIX MISSION (Example: NISC-XX/X's MISSION: ) (2 spaces) (Start here with (U), (C), or (S) for classification, then continue on line with the Department's Mission as depicted in the current NORM). (3 spaces from last line of entry) DIVISION'S NAME: Example: POP CONTROL DIVISION'S MISSION (NISC-XY/Z) : (2 spaces) (Start here (as above w/Department's Mission), with the Mission of the first Division of that Department as listed in the NORM. The remaining Divisions in that Department should follow in the same order and format. All three (3) spaces between the last Division entry line and the next Division's Name). B. DEPARTMENTAL BRIEFING/CONFERENCES ATTENDED (include only the Classification and subject of the briefing/conference, the date of occurance, the NISC and/or VIP person(s) who attended and the locations of the event using the following format). 1. BRIEFINGS: Class/Subject Date Attendees/Briefings Location 2. CONFERENCES: Class/Subject Date Attendees/Briefings Location C. PERSONNEL CHANGES (Include only Department, Assistant Department and Division Head changes, using the following format). Person(s) Involved Type of Change Date Name : Rank /Grade: Position: D. PUBLICATIONS 1. Each Department Historian will insure that all publicatiams produced by that department are registered with NISC-60 for inclusion in the publications appendix (A) to the annual history. Only in those cases where such publications are not listed by NISC-60, for whatever reason, will they be listed in the departmental submission. 4-35
NISCINST 3120.1A 15 Noy 1035 E. 2. NISC's publication list should inclide, as a minimum and by title only, the following: a. WEEKLY WIRE ARTICLES b. NAVY SCIENTIFIC AND TECHNICAL INTELLIGENCE ARTICLES c. BOOKS (add short title to listing) d. MISCELLANEOUS (can include such items as papers prepared for briefing/conferences, etc.) TECHNICAL ANALYTICAL OR PRODUCTION ACCOMPLISHMENTS OF THE DEPARTMENT (Listing in A., B., C., etc., order, preface the statement of accomplish- ment with the security classification (U), (C), or (S) as appropriate. Each entry should be a brief clear statement as to what, where, when and/or how an event occurred during the covered period). Use the most appropriate a. or b. format examples as most approprite. a. TECHNICAL ANALYTICAL OR PRODUCTION ACCOMPLISHMENTS (U) (NISC-XYZ discovered on 4 July another naval fire works test facility in the Far East. This finding was in support of the U.S. Holiday project "Independence Day"). b. ABSTRACTS OF SIGNIFICANT PRODUCTION TITLE: TASK NO. (if any): SHORT TITLE: DATE: CLASSIFICATION (to include releasability): ABSTRACT (no higher than SECRET): DATE OF DISSEMINATION: SPECIAL AWARDS RECEIVED BY THE DEPARTMENT OR INDIVIDUALS THERE IN: (List Department/Individuals name, type of award and date using the A., B., C., format as in E. above. DO NOT include such as length-of-service awards). MISCELLANEOUS (Include illnessess, deaths of personnel and any other matters deemed important that do not fit into the topics previously mentioned. USe the A., B., C., format here as in E. and F. above). 4-36
NISCINST 3120.14 CHAPTER 5 SPECIAL ACTIVITIES 500. NAVY TECHNOLOGY TRANSFER PROGRAM a. Background: OPNAVINST 5510.156 initiated the Navy Technology Transfer Program to support a national level effort to restrict the transfer of critical technology to potential adversaries. OPNAVINST 5510.156 assigned the Chief of Naval Material the responsibility for maintaining a comprehensive technical data base. This instruction further states that the Director of Naval Intelligence will provide intelligence assessments including identification of gaps in potential adversary technological development. b. Discussion: The responsibility for coordination of the NISC technology transfer program is assigned to the Naval Technology Department (1) NISC-10 will: (a) Act as the focal point of technology transfer tasking received by the comand. (b) Provide overall coordination of NISC's OPNAV/NAVMAT-funded Military Critical Technology contract studies. (c) Serve as the alternate member to DCI's Technology Transfer Intelligence Committee. (d) Coordinate NISC representation on committees such as COMEX, EXCON, TTIC~DBWG, STIC-CPWG, ONI Technology Transfer Coordinate Committee, and Technology Transfer meetings, briefings, etc. (e) Develop and maintain a technology transfer data base, including foreign technology availability data based on militarily critical technologies. (£) Identify and report potential transfers of high technology equipment, with possibly detrimental consequences to the U.S., through appropriate naval channels. (g) Maintain liaison with other agencies and services involved in assessing the impact which of transfers of militarily critical technologies to foreign countries. (2) NISC line departments and staff elements will: (a) Build amd maintain analyst files for their specific technology areas which include examples of technology transfer, world leadership, foreign availability, and examples of reverse technology transfer. (b) Respond to tasking from NISC-10 upon request. 5-1
NISCINST 3120.1A 75 NOV 1985 (c) Establish a central point.of contact for technology transfer matters. (a) Notify NISC-OFM Technology Transfer Office of actual of anticipated transfers of hi-tech equipment to potential adversaries or known "pass-through" nations. 501. PRECIOUS METAL RECOVERY PROGRAM (PMRP) NAVINTCOMINST 4570.1A amd NAVSUPINST 4570.23 implemented the provisions of DCD Directive 4160.22 and established a program within the Navy for the i@riwer. ayiorilizarion of presimis metals (gold, silver. an! tre platinum family which includes platinum, iridium, rhodium, osmium and ruthenium) contained in residual material and scrap generated by Navy activities. The Navy program is an extension of the DOD PMRP which is an expansion of the DOD Silver Recovery Program previously administered by the Naval Ordnance Systems Command. The Defense Logistics Agency (DLA) has since been designated the DOD manager for the exparnfed program, relieving the Naval Ordnance Systems Command on 1 October 1974. Under the DLA, the Defense Property Disposal Service (DPDS-RP Federal Center, Battle Creek, MI 49016, is responsible for programs associated with the collection, recovery and processing of precious metals. The Defense Industrial Supply Center (DISC) is responsible as the Commodity Integrated Material Manager, for the supply management of the refined precious metals recovered under the PMRP. It is the policy of NISC that an effective PMRP be maintained throughout the command. All NISC departments ani staff elements generating precious metal-bearing excess of scrap material, or precious metal—bearing residue of chemicals or industrial operations, will participate in the PMRP. a. Action: (1) The Photographic Division Head (NISC-64) is assigned the responsibility for the PMRP within NISC and is designated the PMRP Coordinator (PMRP-C) for the command. (a) The PMRP-C shall implement, monitor and coordinate the PMRP within the command and assure the precious metals are being reclaimed and reported in accordance with applicable instructions. (b) The PMRP-C shall act as a point of contact for the command. Any recommended changes to existing procedures should be submitted to the PMRP-C. (2) Department heads and staff element heads will each designate a PMRP sub-coordinator to implement, monitor and coordinate all of their own internal PMRP actions. The name, code ani telephone number of each PMRP sub- coordinator will be provided, in writing, to the PMRP Coordinator (NISC-64). Additionally, each department head and staff element head concerned will be responsible for insuring that the procedures outlined below that are appli- cable to their particular area of responsibility are adhered to, including: (a) Account for and turn in all precious metal-bearing items and recovered precious metals to their own particular PMRP sub-coordinator; 5-2
NISCINST 3120.1 1 tov 1985 (b) Operate and maintain assigned precious metals recovery equipment in facilities under their command; (c) Those having no recovery equipment and generating only small quantities of fixing solutions will collect the spend solutions in clean five gallon plastic containers and turn it in to the NISC-64 chemical mix area when 20 or more gallons have been accumulated; (a) Ensure that all materials collected are handled, stored and shipped in accordance with applicable security regulations; (e) Ensure that all collected materials are shipped promptly to the Defense Property Disposal Precious Metals Recovery Office, Naval Weapons Station Earle, Colt's Neck, N.J., or other designated collection or disposal activities; and (£) Provide the NISC PMRP Coordinator (NISC-64) with legible copies of all documents concerning each shipment. 501.1 STANDARD OPERATING PROCEDURES FOR PRECIOUS METAL RECOVERY PROGRAM (PMRP) WITHIN NISC-60 a. The mission of NISC-60 involves processing a variety of silver-bearing sensitized materials. The processes result in some or all of the silver being removed from the materials, predominantly by the various fixing and stabilizing solutions for photographic film and paper. The silver in those solutions mast be recovered and shipped to a Defense Property Disposal Office. Another source of recoverable silver is from scrap photographic film and paper. Scrap photographic film ani paper will be shredded and stored in containers suitable for bulk shipment to a designated Defense Property Disposal Office. b. These standard operating procedures specify the responsibilities of NISC-60 personnel, methods and procedures to be followed and records to be maintained relative to the operation of the silver recovery program for chemicals and scrap photographic film amd paper. c. Responsibilities: (1) NISC-64: (a) Direct coordination of NIC PMRP in accordance with NAVINTCOMINST 4570.14. (b) Establish and direct implementation of silver recovery operations fram photographic chemistry in accordance with procedures outlined herein. (c) Comply with specifications of NAVSUPINST 4570.22 to insure secure shipment of recovered silver and/or silver-bearing scrap as directed by DPDS. (2) NISC-64C (Support Coordination) : 5-3
NISCINST 3120.1A (a) A supply of replacement cartridges will be maintained in the NISC-64 Chemical Mix Area. A replacement will be issued upon receipt of a filled one. The filled cartridges will be stored for safekeeping in the NISC-64 area until shipment. (b) The Kodak 1P Silver Recovery Cartridge(s), furnished by DPDO, will be rigged to a holding tank. (c) NISC-64C will activate this sytem when sufficient volume of chemistry has been collected, per manufacturer's recommendations. In general, an accumulation of at least 25 gallons of the effluent is considered desirable: the cartridaes must be monitored frequentlv when in operation. Lagr edges SOM RP uh wey the Jthihey he ta we tar ling we 4 sat ians of these effluents, or approximately four months. ‘supply, whichever occurs first. (a) Cartridges are serial-numbered by the manufacturer; a record will be maintained of those received, dates of installation/removal and dates shipped to DPDO. (Figure 5-4 is a sample letter to be used when requesting shipping instructions.) (e) NISC-64 will originate the required correspondence to effect shipment and acquisition of replacement cartridges. Copies of shipping documents and all associated correspondence will be retained on fiie for at least three years. (4) Scrap photographic film and paper recovery: (a) Scrap photographic film and paper will be shredded and stored in containers suitable for bulk shipment. When approximately 2000 lbs. of shredded materials have been collected NISC-64C will notify NISC-64, who will obtain disposition instruction from Defense Property Disposal Service (DPDS). When shipping instructions and fund cite are received, the scrap material will be shipped as directed by DPDS. (b) The disposition instructions, shipping documents and other pertinent documentation relevant to scrap photographic film and paper will be maintained within NISC-64 for at least three years. 501.2 STANDARD OPERATING PROCEDURES FOR FILM DESTRUCTION AND PRECIOUS METAL RECOVERY WITHIN NISC-70 a. Film selected for destruction is listed on an appropriate Film Destruction Record Form. This destruction record identifies all material being destroyed by a specific control number which is assigned by the originator prior to being received by NISC-70. This number provides an effective control system that will furnish an audit trail that can be traced if necessary. b. After the film is inventoried and listed on the Film Destruction Record Form, it is placed in cardboard boxes and sealed in accordance with applicable security requirements. c. The boxes are placed on pallets (approximately 30-35 boxes per pallet) and secured with polethylene straps. 5-6
NISCINST 3120.1A iy 198 d. A courier receipt is prepared identifying the originator and number of sealed boxes being transferred to DIA (RTS~-4B) for subsequent delivery to Naval Weapons Station - Earle for destruction and silver recovery. e. Arrangements for the transfer of this material is made with DIA (RTS-4B) at phone number 695-9482. 501.3 STANDARD OPERATING PROCEDURES FOR PRECIOUS METAL RECOVERY WITHIN NISC-20 a. NISC-20 will normally turn in excess/scrap precious metal bearing materials (printed circuit hoards, cable connectors, voltage regulators, etc.) to the servicing Defense Property Disposal Officer in accordance with procedures specified by NAVINTCOMINST 4570.10. Shipments will include any available information pertaining to the precious metals content (i.e., metal type, quantity, location) ani will clearly identify material (i.e., printed circuit board, manufacturer and part number, silver/gold content, etc.). All reasonable care will be taken in the packing of mterials for shipment so as to minimize the possibility of theft or loss through container damage. The shipments will be made when warranted by accumulation of materials. b. When the accumulation of materials warrants shipment, it will be sent to the NISC mailroom to be shipped by registered mail to the appropriate destination, thereby furnishing an auwilit trail that can be traced if necessary. 501.4. STANDARD OPERATING PROCEDURES FOR PRECIOUS METAL RECOVERY WITHIN NISc-10 . a. Prepare material inventory and announce to RDT&E and ir’ 2lligence community of OkM intent to destroy material. b. Review any requests for material and as appropriate forward material to requestor. Maintain a record of receipt file for material thus forwarded. c. When no further interest is indicated, contact respective Property Disposal Office (PDO) Brandywine, Maryland, concerning disposal of foreign material. Prepare Form 1348-1 (Listing of Material to be Disposed of) and forwarded to PLO. Indicate "DEMILITARIZATION REQUIRED" and declassify material accordingly, including removal of any seriai numbers or identification markings. d. Contact Washington Navy Yard, Building 216, Code 414, telephone number 433-3121 and arrange transportation. Prepare memo to NISC-OOR indicating shipping requirements (cost, type of truck and days desired). NISC-OOR will complete Form 140 and forward to Washington Navy Yard. e. Advise PDO of scheduled delivery date. £. Provide NISC-OOR a copy of delivery receipt to indicate compieted action Figure 5-5 pertains. g- Maintain an up-to-date inventory of material retained at OFM beyond the normal exploitation period. Figure 5-6 pertains. 5~7
NISCINST 3120.1A t © RAW Inne doeaiuy 1865 CERTIFICATE # DATE: TOTAL RECOVERED (BOUNDS) OUNCES PRINTED NAME OF TECHNICIAN: SEALED & DELIVERED TO NISC-64: (SIGNED) (TECHNICIAN) PRINTED NAME CF WITNESSING OFFICER: (SIGNED) I HAVE RECEIVED THE ABOVE QUANTITY OF SILVER FLAKE FOR SAFEKEEPING/SHIPMENT: (NISC-64) DATE: COPY TO: NISC-60 DATE: INITIAL: AS Figure 5-2 5-12
NISCINST 3120.1A (TO BE PRINTED ON COMMAND LETTERHEAD) 4160 Ser 60/XXXX (date) From: Commanding Officer, Naval Intelligence Support Center Tos Commanding Officer, Naval Weapons Station - Earle (ATTN: Defense Precious Metals Recovery Office (DPDM-R) Subj: SHIPMENT OF RECOVERED SILVER FLAKE Ref: (a) DoD INST 4160.21M 1. Per reference (a), shipping instructions and fund cite are requested for + 6,200 grams silver flake. A. P. SAMPLE By direction Figure 5-3 5-13
NISCINST 3120.14 15 NOV 1985 (TO BE PRINTED CN COMMAND LETTERHEAD) From: Commanding Officer, Naval Intelligence Suppport Center To: Headquarters, Defense Property Disposal Service, DPDS-RP, Federal Center, Battle Creek, MI 49016 Tab ee he ater te See ae Subj: SHIPMENT OF EXHAUSTED SILVER RECOVERY CARTRIDGES Ref: (a) DoD INST 4160. 21M 1. Per reference (a), shipping instructions ard fund cite are requested for seventeen Kodak Model 1P Silver Recovery Cartridges. 2. Serial numbers of the cartridges are as follows: 28973 30057 26409 245679 245607 245668 18427 202994 245594 245593 454682 245657 A. 245799 352895 343399 335736 335778 SAMPLE By direction Figure 5-4 5-14
NISCINST 3120.1A LE 'O¥ 1985 TRANSFEK/RECEIPT FORM FOR PRECIOUS METAL RECOVERY PROGRAM a a ee Sy aS NFMP CONTROL NUMBER DATE From: NFMP Project Manager, Naval Intelligence Support Center Tos Property Disposal Office Ref : (a) NISCINST 3120.1 1. In accordance with reference (a), a total of of precious metal is delivered. pounds /ounces Witnessing Officer Signature “ NFMP Project Manager Signature Printed Name Printed Name Date From: Property Disposal Office To: NFMP Project Manager, Naval Intelligence Support Center 1. I acknowledge receipt for the above quantity of precious metal from NFMP this date. Signature Property Disposal Office Printed Name Copy tos: NISC-60 NISC-OOR NISC-000 Figure 5-5 5-15
NISCINST 3120.14 15 NOV 1985 NIMP PRECIOUS METAL IN-HOUSE COLLECTION LOG Responsible = Project Name/ Yype of Amount: NFMP Project Date Date Date Control Number Precious Metal Pounds/Ounces Location Manager Russived Transfer Disposition cece eee een ne - oe ent ee eae ae em ae ote i ee i cE cc me eee cee eee ee ce ee ee ee ee ne Figure 5-6
NISCINST 3120.1A 15 Nov 1935 CHAPTER 6 REGULATIONS AND ADMINISTRATION 600. MANNING The Manpower Authorization for NISC is promulgated by the Chief of Naval Operations and expresses in detail the quantity and skills of Military and civilian personnel to be assigned to NISC. The Manpower Authorization is maintained by NISC-OSP for civilian personnel and NISC-OSP2 for military personnel. All requested changes to the Manpower Authorization shall be submitted to NISC-OSP (civilian personnel) and NISC-OSP2 (military personnel) for appropriate review and submission per OPNAVINST 1000.16 to Chief of Naval Operations (CNO) via Commander, Naval Intelligence Command (COMNAVINTCOM). COMNAVINTCOM, as the Manpower Claimant, performs final review of all change requests and forwards those requests recommended for approval to CNO with appropriate recommendations including comments concerning the applicability and availability of compensation. 601. UNIFORM POLICY AND DRESS CODE a. Military Personnel. (1) U.S. Navy Regulations (NAVPERS 1566E) is the basic directive governing the wearing of uniforms and civilian attire by naval personnel. The Commandant, Naval District Washington, D.C. is assigned responsibility for establishing and controlling uniform policies within the District and for prescribing uniforms for season, day, or special occasions which will provide the greatest uniformity of appearance as promulgated by NDWINST 1020.5 series. The Commanding Officer, Naval Intelligence Support Center prescribes the Uniform of the Day. (2) The Service Dress Blue uniform is a basic uniform for naval officers and enlisted persons and may be prescribed year round. The Summer White uniform may be prescribed as appropriate during warm weather. The Service Dress Blue blouse may be removed while in the office and while coordinating with other offices. However, the blouse must be worn when patronizing the NIC-II Building cafeteria, barbershop, and credit union. The wearing of tlc vest does not eliminate the need for wearing the Service Dress Blue blouse. The white, long sleeve, soft shoulder board shirt may be worn without the Service Dress Blue blouse throughout the building. The shirt ard soft shoulder boards are to be worn without ribbons or breast insignia and are not authorized for wear outdoors without the blouse. (3) The Dungaree uniform is authorized for wear when the nature of the work to be performed would unduly soil the uniform of the day. Personnel engaged in work requiring the Dungaree uniform will normally be allowed to patronize the cafeteria, barbershop, credit union, and visit other offices or spaces in the NIC-II building as required during the working day, provided the uniform involved is not unduly soiled with grease, ink, or otherwise has become objectionable. The Dungaree uniform is not to be wern to or from work, or away from NISC except while engaged in a working party or detail ona military reservation and while in transit to or from such a working party or 6-1
NISCINST 3120.1A PH Re 1AA5 (2) NISC division, branch, and section heads will maintain cognizance of employees using the program in order to meet command production requirements. ' (3) Employees may work no more than five consecutive hours before being required to take a lunch break. Lunch breaks will be taken during the middle Flexitime Time period (1130 through 1300) and must consist of no less than the authorized 36 minutes nor more than 1 1/2 hours. The normal working week is 8 hours every day, 5 days a week, Monday through Friday. (4) Employees will be held responsible for attendance at scheduled meetings. Starting time each day for personnel on flexitime is at the discretion of tha amnicnraa, Urwave= ertovees shovla ninr werk hours in ” “m4 Me. Py elas ’ te ke eee FS Ne Pee ee tee, wie ew Wt - ee se + ee = te ee a en q Fate : ers Fheis, 2.0 PID dar Let elle wcrc load ard computer operation S. Where necessary, the supervisor is authorized to assign minimum coverage personnel from 0600 to 0930 or 1430 to 1800 if adequate coverag2? is not obtained through normal flexitime operations. The hours of clerical positions should usually coincide as closely as possible with those of their supervisors. (5) All employees who take advantage of flexitime, i.e., arrive other than 0730 and depart other than 1600, will sign in each morning and out each night in the Daily Time Logs which will be provided at convenient locations. These logs will be used by authorized timekeepers to maintain the Bi-Weekly Pay Checks. (6) Employees are responsible for the Weekly Time Recording Sheet used for production management control. These sheets will be submitted to sipervisors by 9930 Monday, or in the case of holidays, Tuesday. on cn me re ee 1100 1200 1300 1400 1430 1500 1600 1700 1800 FLEXITIME PERIODS OS ey he a ee ec oe ee ee i ee ee 3 1/2 hours FLEXIBLE TIME 1 1/2 hours CORE TIME 2 hours FLEXIBLE TIME 1 1/2 tours CORE TIME 3 1/2 hours FLEXIBLE TIME ee er ne ep ee per gee CORE TIME - The hours during which all employees must be present or be charged with leave. FLEXITIME TIME - The hours during which employees may plan their time of arrival to and departure from the office. 6-4
NISCINST 3120.1A Shay 1985 604. OVERTIME AND COMPENSATORY TIME a. Basic Policies (1) Increased overtime costs ami the lack of compensatory time use in lieu of overtime is a continuing problem. No person except the Commanding Officer or the Executive Officer will direct or approve overtime work which will result in overtime pay and compensatory time. Requests for authorization for overtime shall be limited to the following cases: (a) Urgent fleet readiness (b) Emergencies (c) Safeguarding life and property (a) Instances where savings can be clearly demonstrated. (2) In application of overtime standards, employees of NISC regardless of assignment, shall be treated equally and fairly. (3) Authorization of overtime work shall be in writing in advance of the performance of the work, except when the situation prevents prior approval, in which instance written approval will be accomplished not later than the first working day after the overtime work. (4) Overtime work means work in excess of 8 hours in a day or in excess Of 40 hours in an administrative work week that is officially ordered or approved and is performed by an employee. (5) Overtime pay is paid at the hourly rate of one and one-half times the employee's hourly rate of basic pay. Employees whose rate of basic pay exceeds the minimum rate of GS-10 will receive overtime at the hourly rate of One and one-half times the hourly rate of basic pay at the minimum rate for GS-10. Under no condition will the aggregrate rate of pay for any pay period exceed the maximum rate authorized for a GS-15. (6) Compensatory time is time off from an employee's scheduled tour of duty instead of payment of overtime pay. It is accured at a rate equal to the amount of time spent in overtime work. (7) SES employees are excluded from payment of overtime or crediting of compensatory time. (8) Employees whose basic rate of pay is more than the maximum rate of pay of GS-10 should be credited with compensatory time in lieu of overtime pay. Exceptions will require approval by the Commanding Officer and must be in the best interest of the Command. (9) Wage grade employees will be paid overtime. All other personnel whose basic rate of pay is less than the maximum rate of pay of GS-10 have the option of choosing overtime pay or compensatory time. 6-5
va NISCINST 3120.1A 15 NOY 1985 (2) Compensation for extensive or unusual working hours. (3) Compensation for duty at any activity for which normal liberty is inadequate due to the isolated location. (4) A traffic safety consideration for long weekends or avoidance of peak traffic periods. k. A 96-hour liberty shall include two consecutive non-working days and shall not under any circumstances extend beyond 96 hours... FRA THAME laryte gy my a. The authority to approve requests for routine leave is vested in line mangement and may he delegated Only to persons in the normal line supevision. The granting of leave is a matter of administrative discretion to be determined by the employee's supervisor. In determining whether or not requests for leave shall be approved, supervisors should consider workload, the employee's work history and leave record and the amount of leave necessary to be taken to avoid forfeiture. Further, an employee may be required to take annual leave under conditions set forth in 630. b. The procedures as outlined below shall apply to all types of leave (i.e., annual leave, sick leave, voting leave, etc.). {1} The employee shall request leave by submitting an Application for Leave, SF-71, to his immediate Supervisor for approval. Following approval, the timekeaper shall record the - leave: on the Time and Attendance Card. (2) Supervisors who approve emergency leave on the basis of requests by telephone, telegraph or mail, prior to the employee's return, will be responsible for reporting such leave to the timekeeper for recording. In those instances where the supervisor withholds approval disapproval of emergency leave until the employee returns to duty, the supervisor will keep the timekeeper informed of the employee's status. (3) In cases of minor emergencies, employees must notify their immediate supervisors one hour after the beginning of the workday as to leave status. In cases of a major emergency, such as Serious accident or death of a family member, due consideration will be given by supervisors in enforcing these reporting requirements. Mere unforeseen circumstances, such as minor accidents, ordinary illness of the employee or members of his family, etc., do not, in any case justify failure to notify their immediate supervisor. Whatever the circumstances there is no remission of the requirement that the Supervisor must be notified. The fact that an employee notifies someone other than the supervisor, i.e., timekeeper, duty officer, etc., that emergency (or sick) leave is required, does not in itself, constitute approve of such leave. Employees will keep their supervisors apprised of the estimated duration of their leave requirement. Failure to give such notice may result in disapproval and a charge to unauthorized absence. If the circumstances warrant, annual leave or leave without pay may be granted. 6-12
NISCINST 3120.1A io FeV 1985 (4) No medical certificate is required for sick leave of three days or less. However, in individual cases, if there is reason to believe an employee might be abusing sick leave privileges, a medical certificate may he required to support an application for sick leave involving three working days or less. Periods in excess of three working days will normally be supported by a medical certificate to be filled within 15 days after return to duty. Under unusual circumstances, in lieu of a medical certificate, a personal certificate may be approved by the employee's supervisor. If an employee fails to file a medical or a personal certificate within the prescribed time limit, the period of absence may be approved as annual leave, if accured, or as leave without pay. The supervisor may also, at his discretion, withdraw prior approval of leave if the requested documentation is not provided by the employee, or such documentation is not considered satisfactory, amd retroactively charge the period of absence to absence without leave. c. Department heads are responsible for the uniform application of policy and procedures concerning leave for civilian employees, and for assuring that the administration of leave within their departments complies with this instruction and CMMI 630. d. Supervisors are responsible for granting leave to civilian employees in accordance with policies and procedures outlined in this article and CMMI 630. e. Employees will advise their immediate supervisors far enough in advance of their annual leave plans in order that supervisors may plan leave schedules. Employees are encourage to plan their leave in increments throughout the year so that approval of leave requests will not be limited by quotas. Reference: CMMI 630 FPM ltr 630.22 of 11 Jan 74 609. LOCAL TRAVEL a. These instructions apply to both military and civilian employees assigned to the Naval Intelligence Support Center who perform reimbursable travel in the Washington, D.C. area. Local travel is defined as: (1) Military - the round trip distance is less than 100 miles. (2) Civilian - the total time of the trip is less than 10 hours. b. Department heads will coordinate and authorize local travel and preparation of reimbursement claims for personnel assigned to their respective departments. Each department head will signify his approval by initialing alongside claimant's signature. Each department head has the responsibility to hold expenses down and investigate the nonavailability of official transportation. c. The department head will certify that the local claim for reimbursement is correct and proper for payment and approved as advantageous to the Government. In order to verify a local travel claim is advantageous to 6-13
NISCINST 3120.1A 15 NOV i359 k. The department/staff head will sign block 8 indicating approval as advantegeous to the Government and enter the date amd amount for which approved. The amount will be as shown in the "Grand Total" block of the form. unless he disallows certain expenses or there is an error in computation, in which case he will correct the error and indicate his reason for disallowing specific expenses. 1. The SF-1164 is forwarded by the department to NISC-OSP2 for cert.ification and proper accounting classification data. The claim will then be forwarded to the Navy Regional Finance Center (Crystal City) for payment. ~ GStomiard Table of Crml Distances from NISC: Place One-Way Distance (miles) ance EE eS) Andrews BEB. ccc cs cece cece cc cncctvcccccsctesceccceaces eee eeas 3 Arlington Hall Station. cccccccccccccecccccsccccsscesvevcesl5 Beltsville, MArylar. cece ese e cece cece cece cecnccccceseceee 25 Central Intelligence Agency (CIA)....cccsesececcccccecuceee 22 Chesapeake BEACH. + eee cece eee cece ccc eneecncccceeesces cess 34 Civil Service COMMISSION. . cece ee ces ccc ccccecccnccsccasccsce 6 Crystal PLAZA + eee e cece cece cece eee eee tees seccceeesce ee] Fort Meade, a2: 6 DS Germantown, MALYLANG. cc cece ee ec cece cece ncscecucscccccccess 48 Naval Station. cecscccecsccsccccccceccvcceceacesvccecccecece 5 Navy VAT. cece cececeseccccccccesccccccccscevecscsccescecee 5 Naval Photographic Center (NPC). ccccesccscccccccecccseccece 5 Navy Research Lab (NRL) ccc c ccc ccccccccccccccccscccccscceselO PENEAGON. eee see ceeesceeceecececcesencecsscecsecececsecenecd? Rockville, MATYANG. 0. cece cece ese e econ ccc ccccecsseececenee35 Rosslyn Circle, ViCGinia. ... ce cec cece cc ccerecccccccccevevee] 3 Springfield, VETQINI A. cece ccc cece cence cccccccccccccceces 24 Washington National ALLPOrts cceccccccccecescccccccccscceeeeld References: Joint Travel Regulations Navy Travel Instructions NAVINTCOMINST 7240.1 series 610. GOVERNMENT VEHICLE TRANSPORTATION a. The following procedures will be followed regarding transportation services within this command: (1) Use of Government Vehicles (a) The Transportation Office provides limited passenger service to all NISC personnel throughout the Greater Washington Metropolitan Area. Also, NISC has a limited number or U-Drive vehicles which are available for 6-16
NISCINST 3120.14 15 Koy 1f65 use provided the operator has a current state and government drivers license. Applications for a government d@rivers license may be obtained from the NISC Transportation Office. . (2) Requests for Transportation (a) Requests for transportation will be submitted to the NISC Mobile Vehicle Dispatcher on Form 2856. Requests will be signed by the department or division head am will include the requestor's telephone number. If government transportation is not available the dispatcher will provide the requests with a line number for non-availabi lity of government transportation for use when filing local transportation settlement claims. (b) Requests for transportation for chauffeur driven and/or U-Drive vehicles will be submitted 24 hours in advance to facilitate planning. Requests for special means of transportation such as trucks or buses, must be submitted two weeks in advance. Short-notice requests for transportation will be accepted only if drivers/vehicles are available. (c) The transportation foreman and/or dispatcher will coordinate all requests for transportation. (a) Requestor will notify the dispatcher of cancellation or changes to the request. Transportation will not be reserved for more than 15 minutes beyond requested time. (e) Unless a definite pick-up time can be given, pick-up will be upon telephone notification. b. The following regulations and procedures will be used in the operat ion of government controlled and leased vehicles. (1) Utilization of Vehicles (a) The use of all Navy-owned and controlled motor vehicles shall be restricted to official purposes only. The term "official purposes" means travel must be performed by a person in official capacity. This Precludes the use of government vehicles for personal use. The purpose of the trip must be related to the performance of official duties or in connections with activities conducted under official authorization. (b) The use of official vehicles for private purposes of any type is specifically prohibited by law. (c) The utilization of a government vehicle is with the understanding that the operator is personally responsible for the payment of fines or fees resulting from any traffic violations occurring while operating the vehicie. (d) All material to be transported will be clearly marked with the address of the recipient, to include directions if needed, ary special handling instructions, and the nam, phone number, room number amd building number of the recipient. 6-17
NISCINST 3120.1A “ fr em AQAP 7? wy * > (e) Official vehicles will not be utilized for trips to or from local transportation terminals for personnel on travel orders except in an emergency or when official visitors have been invited to participate in DoD activities at their own expense. Official vehicles will not be used for trips to rotels, clubs, restaurants, other places of Public entertainment or residences unless such trips can be unquestionably justified as necessary for official business. (£) Command vehicle operators are not allowed to wait more than S minutes to pick-up passengers, nor more than 15 minutes at their destination unless "remain with" authorization has been issued by the dispatcher. woe: - Male ad. aPSt Ge Miley UPSrSticn (a) No person shall operate an of ficial government vehicle without having in his possession a valid state drivers license and a valid government drivers license. (b) No person shall operate a government vehicle while intoxicated or under the influence of controlled substances. (c) The number displayed on the side of the vehicle serws as the vehicle registration number. (a) All vehicle operators will be familiar with and observe all traffic regulations in the Maryland, Virginia and Washington Metropolitan area, always driving in a safe, cautious manrer. (e) Physical or mechanical discrepancies affecting the safe Operation of the vehicle will be noted and appended to the clipboard of the vehicle. (£) No food or drink will be Opened or consumed in the vehicle and all trash will be removed from the vehicle at the completion of utilization. (3) Accident Reports: ‘The Operator of a government owned or private vehicle being operated by a government employee on official business involved in a motor vehicle accident will ensure that the following instructions are strictly adnered to: (a) Stop inmediately; determine whether any personal injuries occurred, and, if so, help the injured secure prompt medical care; request ambulance services if needed. (b) Call local police: notify GSA or reservation police if accident occurred on government property. (c) Do not move any vehicle involved; however, to prevent additional accidents, Place flares, flags or station someone well in back of the accident to warn oncoming vehicles; at this time, clear the roadway of any debris, especially glass and sharp metal, if possible. 6-18
NISCINST 3120.1A fe NOV 1995 (d) Do not make or give any statements or express an opinion regarding the accident. (e) Notify your supervisor or the dispatcher by the most rapid means available, preferably by telephone, so that an investigation can be made while all the witnesses and other evidence are readily available. Use the emergency phone numbers maintained on a list in the glove compartment of each vehicle. (f£) Furnish to any person directly involved in the accident a completed Accident Identification Card. Blank forms are maintained in each vehicle. (g) Obtain the names, business and home addresses andj phone numbers of all vehicle operators involved in the accident. Further, record their drivers license numbers, car registration numbers, ami names ard addresses of insurance companies. (h) Obtain the names, business and local addresses ani phone numbers of all witnesses. Record names, rank, and badge numbers of all traffic or police officials at the scene. Ensure correct spelling is used in all information. (i) Fill out SF-91 (Qperator's Report of Motor Vehicle Accident ) at the scene. Copies of this form are kept in the glove compartment of all government motor vehicles. (j) Ensure all material being transported at the time of the accident is safeguarded at all times by appropriately cleared personnel. (k) Neither admit any responsibility nor sign any statements. References: OPNAVINST 11240.8F OPNAVINST 11240.15 OPNAVINST 11240.16A DoDINST 4500.36R NAVFAC P-300 611. TEMPORARY ADDITIONAL DUTY (TEMADD) a. Temporary additional duty orders are orders which assign a person to temporary duty in addition to his present duties and which direct him upon completion of this temporary additional duty, to resume his regular duty or temporary duty. When travel is involved, one journey away from the individual's duty station to one or more places and a return journey to the duty station are directed in the orders. Except when specifically directed by the Chief of Naval Personnel, TEMADD orders automatically expire when the individual returns to his duty station, unless such return is incident to necessary change of plane or train enroute to the next TEMADD station and no unnecessary delay is taken in making such a change, or unless the individual returns for personal reasons. Authority to authorize "revisit permanent duty stations" is not delegated. Personnel on TEMADD remain attached to the station from which they initially proceeded on temporary additional duty. 6-19
NISCINST 3120.1A 25 WOV 1985 b. Travel status is necessary to effect entitlement to per diem. Travel status is not considered affected when TEMADD is within the metropolitan area limits of the duty station by virtue of the TEMADD. Travel within the limits of the duty station is nct considered within the purview of this article; however, if otherwise authorized, such travel should be reimbursed in accordance with Chapter 4, Part K of the Joint Travel Regulations ard article 640 of this manual. c. Issuing and funding of TEMADD orders shall be under the control of the . Head, Office of Support Programs (NISC-OSP). 2 Otters EMBO Gore eb tt hs costes in requcst ing m™MADD travel. Sach veqees. fev istwet avis. we elgnel “yy tle division/pranch read of the person(s) concerned, “as well as the department head or someone designated to sign for him. All TEMADD requests must be submitted to NISC-OSP2 10 working days prior to the anticipated date of departure. To ensure proper handling, they should be hand carried to the Travel Clerk for administrative approval. e. Emergency requests should be designated as such am are handled in the same manner as Outlined above. Unfunded emergency trips must be accompanied by written justification citing directing authority. £. TEMADD Travel Requests requiring COMNAVINTCOM approval are to be handled similarly to the procedures outlined above except the unprogrammed requests must be submitted 15 working days prior to the date of departure with a written justification attached. g. When. the travel order, ad@varee authorization form, transportation requests (TR's), tickets and/or proper documentation have been prepared by the travel clerk, he will advise the requestor that the “travel package" is ready to be picked up. h. The traveler is responsible for arranging airline, rental car, lodging reservations. Airline reservations should be obtained from the travel office at the Navy Yard for travel in CONUS and PSD Anacostia for travel outside CONUS. If traveling to a military installation BOQ or BEQ reservations are required. Telephone numbers are available in the travel office. If BOQ/BEQ is not available then a five digit non-availability number should be obtained ard annotated on the travel request. i. The Comptroller of the Navy directs that “Commanding Officers of civilian and military travelers will request collection of travel advanced by deduction from the traveler's pay when they fail to file a claim within 5 calendar days following their return...." In addition, if a traveler's advance is determined to be larger than the entitlements earned, he is required to remit the excess advance within 20 days. j- Requests for Travel Clearances: (1) Visits to a specific commani, or an individual on official travel in an area, though a specific command is not being visited, require prior clearances. The classification of the visit will dictate the classification 6-20
NISCINST 3120.14 of the area clearance request. NOTE: Area clearance messages will not Pa used to schedule visits. The visit should have been arranged by separate correspondence. . (2) Personnel on of ficial travel to areas requiring clearance urder the guidelines set forth in OPNAVINST 4650.11 series are responsible for requesting their clearance. Additionally, all area clearance messages will be released by NISC-0l after a chop from NISC-OSP2. k. Obtaining Passsports: (1) Official no-fee (red) passports may be obtained for travelers under official orders to an overseas location. Applications may be obtained from NISC-OSP2. (2) Regular fee (blue) tourist passports: (a) Personnel traveling under official orders to or from high threat area or high risk airports by commercial air are authorized to obtain and use the regular fee (blue) tourist passports for security reasons. Appropriate visas must be obtained. Reimbursement for costs of passports and visas obtained under these conditions is authorized. Contact NISC-OSP2 for updated information on designated areas. (b) Some countries have strict rules as to the type of passport or visa required for entry. Restrictions on the use of regular fee (blue) tourist passports must be determined prior to commencement of travel. (c) Rejmbursement for regular fee (blue) tourist passports for personal travzl is not authorized. (4) When traveling to a high treat area or high risk airport contact NISC-CSC for a security briefing. 611.1 VISITS TO NISC NAVAL RESERVE UNITS a. The Naval Reserve Intelligence Program (NRIP) is essential to NISC intelligence production. The core of the Reserve support is provided by the fifteen NISC Reserve Units throughout the United States which have an allowance of 341 billets (228 officers ani 113 enlisted). These units are engaged in approximately 59 Mobilization Readiness Projects (MRP) in support of NiSC. Supplementing the efforts of the NISC Reserve Units are an additional 20 non-NISC Reserve Units which provide support on twenty Reserve Intelligence Support Projects (RISP). b. Coordination between NISC and our units is achieved principally through ACDUTRA here by unit members and by visits of NISC personnel to the units. Budgetary considerations will normally preclude visits solely for the purpose of liaison and coordination. c. Despite budgetary constraints, it is desirable that each of the fifteen NISC Reserve Units be visited at least once (but generally not more than twice annually) by senior NISC personnel (LCDR and above or GS-13 am above) in conjunction with required travel they are performing on regular NISC 6-21
NISCINST 3120.1A 1 RAV 1955 business. In executing their primary travel duty, required additional travel and per diem expenses may be authorized to permit diversions in travel up to serveral hundred miles and extensions up to several days so that NISC personnel can visit NISC Reserve Units during their drill weekend. d. To coordinate visits to NISC Reserve Units by NISC personnel, all travel requests for officers in the grade of LCDR and above and civilian employees GS-13 ani above will be submitted via the NISC Reserve Program Coordinator (NISC-0004). The Reserve Program Coordinator will chop the requests to determine the availability of a unit during the period of travel and note the estimated additional cost for the conduct of a visit to the unit. au , DV AN AG masa mR A plan of the day will be published daily by the Executive Officer or his authorized representative and will constitute a medium for the promulgation of such orders and directives as the Executive Officer may issue. a- The plan of the day will be posted on all department, division and branch bulletin boards. b. All persons will read the plan of the day each day, an are responsible for obeying applicable orders contained therein. c- All persons are encouraged to submit Proposed entries for the plan of the day to NISC-OSP2 no later than 0800 on the day preceding desired publication. / 612. BULLET BOARpS Official military and civilian bulletin boards are located in the lobby on the lst and 2nd floor of NISC building (NIC-II). NISC-OSP and OSP2 shall be responsible for the complete anj timely posting of all appropriate materials On these bulletin boards. No other person shall authorize or post materials on these official bulletin boards. It is the responsibility of each person to review the bulletin board and keep himself abreast of the latest official information. Departments and divisions are encouraged to maintain orderly individual bulletin boards to assist in keeping their personnel informed. 614. SMOKING IN NISC a. The GSA has set forth guidelines to be followed by agency heads in providing a working environment reasonably free of air pollutants. These guidelines are not directive in natur. but recognize the rights of smokers and non-smokers alike. Additionally, quality control standards in certain work areas dictate a no-smoking policy. b. Courtesy and common sense should enter into the efforts to make the work environment at NISC as comfortable as possible. On the one hand, smokers should recognize the right of individuals working or visiting at NISC to an environment which is reasonably free of contaminants. On the other hand, non-smokers should also recognize the right of individuals to smoke at NISC, providing this does not endanger life or property, cause discomfort or unreasonable annoyance to non-smokers, or otherwise infringe upon their rights. 6-22
NISCINST 3120. 1A 2S NOY 1985 c. The following actions shall be taken in an effort to provide a comfortable work environment for all employees: (1) Smoking Prohibited Areas: (a) Quarterdeck (b) Shuttle bus (c) Computer rooms (ad) Photo productive spaces (2) Controlled Smoking Areas: (a) No smoking is allowed in either the Training Room or Conference Rooms when filled to more than 25% of maximum capacity. (b) Non-smoking areas designated in the cafeteria. (3) Uncontrolled Smoking Areas: Smoking in the remaining NISC spaces shall be at the discretion of the individual, taking into consideration the discomfort and possible health hazard which smokers create for non-smokers. Reference: DODINST 6015.18 SECNAVINST 5100.13 615. TELEPHONE USE a. All employees shall use government telephones for official business only, except in the case of an emergency. Commercial pay phones are located in the building for personal calls. When emergency commercial calls must be made from official phones, arrangements shall be made to reimburse NISC. In addition, NISC personnel shall ensure that classified information is not Giscussed in telephone conversations except as authorized over approved secure communication circuits. (1) Department heads shall inform their personnel that the Automatic Voice Network (AUTOVON) is the preferred method of calling any DOD acitivity in its system. Commercial calls will be placed only when a line overload prohibits AUTOVON access and time requirements do not permit waiting for AUTOVON lines to clear. (a) NISC telephones are now configured so that long distance calls can be direct dialed by the caller. The requirement for going through an Operator, identifying yourself and "certifying" that you are making an official call has been eliminated. (b) This relaxation of the procedures for placing long distance calls makes it incumbent upon all NISC personnel to be aware amd ensure that only official business long distance calls are charged to NISC telephone numbers. NISC must pay for all long distance calls and, each month, is provided with a detailed listing of all long distance calls placed through 6-23
NISCINST 3120.1A ir ay 4985 NISC telephones. This detailed listing provides an audit means for detecting abuses. Where abuses are detected, reimbursement to the goverment will be required. (2) DTS-w CENTREX maintains an accurate account ing of all long distance calls by recording the time and date of each call as well as the number called and the extension placing the call. (a) Department heads shall ensure that a departmental telephone jog is maintained of all commercial long-distance telephone calls. Figure 6~) shows the required format of the telephone log. My ONTSC-OH shati mrnwide the latect morthty Defense Telephone (c) Department heads shall review ani compare the DIBS reports with the departmental telephone logs to authorize listed long-distance calls as official business. The DTBS Usage Reports shall be annotated with an "OK" Opposite each call made on official business and returned umer Signature to NISC-OOR. Any possible violation of applicable fraud, waste and abuse directives, and suspected unauthorized telephone use will be reported to the NISC Comptroller. (3) Monitoring of telephone conversations will be in accordance with OPNAVINST 2305.14 series. Basically, this directive provides that there will be no regular monitoring or recording of telephone calls. If, in an exceptional case, the monitoring of a specific telephone call is considered necessary amd requested by one of the parties, the other party or parties to the conversation will he made aware that the call is.being monitored. Secretarial personnel will not monitor calls without explicit, affirmative instructions for each specific call. b. DIS-W coordinates telephone services in the national capital region. The word "services" as used herein includes telephone installation, repairs, adding new numbers, ami relocating present instruments. The following guidelines will be adhered to when requesting telephone service: (1) Prior to requesting any telephone service, each department head or his designated representative must review the contemplated change, in such a way so as to enable the office to perform its functions with exist ing equipment. This review by the department head or his designee is a necessary element of a commanid-wide effort to eliminate or reduce certain future expenditures in this area. During this final review, the departmental ration of restricted versus unrestricted lines should be adhered to, bearing in mind that overall the command must remain within the 60% restricted ami 40% unrestricted category. (2) Upon completion of this final review, if it is still determined that work must be done, a typewritten memorandum will be prepared giving the room(s) and number of instruments involved, plus a detailed description of the work to be done. A departmental contact who is thoroughly familiar with the required changes mist be listed on the memorandum, by name and phone number. The completed memorandum must be signed by the department head and forwarded to the NISC Building Manager. 6-24
NISCINST 3126. 1A PS NAV 3 (3) The Command Telephone Service Representative (TSR), upon receipt of the memorandum, will call the departmental contact and arrange a mutually agreeable time during which they can survey the spaces together to verify amd transcribe the actual changes to the floor plan. (4) The TSR will contact the phone company and the phone company will obtain approval from DTS-W. Once the order is submitted, allow four to six weeks for the work to be completed. When the job is finished, inform the TSR (3-1286) so that his files can be updated. The TSR should also be informed when work is unsatisfactory or incomplete. (5) It is essential that the TSR be kept informed regarding any changes in status of the work required subsequent to submission of the request and prior to the actual start of the work. Additions cannot be made to the requisition once the repairman starts the work without another written request and the ensuing four to six weeks delay. (6) Telephone trouble calls and repairs are handled directly with the phone company and the individual discovering the trouble by calling 699-1500, explaining the problem and giving him the phone number of the faulty instrument and room number where located. The company will send a repairman as soon as possible to correct the malfunction. References: SECNAVINST 2305.i0 OPNAVINST 2305.13 OPNAVINST 2305.14 616. DIRECTIVES a. The primary NISC publications containing unclassified directive materials having continuing applicability are the NISC Organization and Regulations Manual (NORM) and NIC Security Regulations Manual. The exceptions are classified instructions and special publications such as Disaster Preparedness Plan. NISC notices are issued to effect actions having temporary applicability. b. The existance of a directive from higher authority requiring NISC action is never, by itself, justification for issuance of a NISC directive. However, a NISC directive may be justified if further clarification and amplification are required. c. Unclassified NISC directives (except notices and those applicable for inclusion in Security Regulations) shall be incorporated in the NORM whenever possible. A change transmittal shall be forwarded with the addition, deletion or change. A covering memorandum to the Commanding Officer via NISC~OSP2 shall contain the following, as applicable: (1) Recommended placement in NORM. (2) Justification. (3) Completed chop list (NISC-OSP2 is always included as last chop). (4) Originator's name, NISC code and telephone number. 6-25
NISCINST 3120.1A 15 NOY W985 Reference materials will be forwarded with the memorandum and returned to the originator after signature. . d. The department /staff element originating a notice, classified directive, or a change to a current classified directive will: (1) Prepare directives in accordance with SECNAVINST 5215.1¢. (2) Assigr the stanJard subject classification code number in accordance with SECNAVINST 5210.11. Contact NISC-OSP2 prior to assigning SSIC to avoid duplication of consecutive numbers. (4) Assign serial number on classified directives. (5) Contact OSP2 for guidance, if required. 616.1 DIRECTIVES CONTROL The Military Personnel Liaison Office (NISC-OSP-2) is designated as the Directives Control Center for NISC. In this regard, the Office will: a. Maintain the case file ami master copies of all effective ani superseded NISC instructions and notices. b. Maintain continuous control of instructions and notices sulmitted for ‘ signature and reproduction. c. Assign consecutive numbers to instructions in accordance with SECNAVINST 5210.11C (Standard Subject Identification Codes). d. Provide guidance to originators and review submissions for proper format, arrangement of contents and revision or change procedures. e. Maintain a current numerical index of effective NISC instructions ad notices and publish a list at least semi-annually. £. Arrange for reproduction ami distribution of signed directives as indicated within each directive. g- Ensure proper chop list is completed prior to publication of any directive. The Commanding Officer will sign all change transmittals for the NORM and will normally sign all other directives which affect broad commard policy. 616.2 DISTRIBUTION OF NISC CORRESPONDENCE AND DIRECTIVES a. The appropriate internal distribution list and case number for NISC correspondence, directives and memorandums are as follows: (1) List I, Case A: Department Heads, Element Heads and Deputies 6-26
NISCINST 3120.1]A (2) List I, Case B: Department Heads, Element Heads, Deputies ami Division Heads (3) List 1, Case C: Department Heads, Element Heads, Deputies, Division Heads and Branch Heads (4) List I, Case D: All Hands NOTE: Only the appropriate list ami case will be indicated below the distribution line. b. Directives (Instructions and Notices) that are forwarded to external commands will be listed below the distribution line as follows: SNDL A3 (CNO (OP-009) FS1 (COMNAVINTCOM) FS4 (NIPSSA) FS5 (NAVOPINTCEN) FS9 (CIF 168) c. The originator of correspondence ard directives is responsible for ensuring the appropriate distribution list is identified. If something is originated that needs to go to the NISC-OO or NISC-Ol, a copy to will be added below the distribution list. The distribution center (mailroom) shall make appropriate copies for case A and B. If case C or D is used, the originating department is required to have copies made before delivery to the distribution center. If case C or B is used for directives, NISC-CSP2 will ensure the appropriate number of copies are made. The appropriate number of copies for internal distribution is listed below. DEPT CASE A CASE B CASE B CASE D NISC~O00 2 6 9 39 NISC-OCOMC 1 1 1 1 NISC-—OOHR 1 1 1 1 NISC-00J 2 6 6 9 NISC-OSP 2 5 5 25 NISC-OOR 2 4 6 38 NISC-CSO 2 6 10 36 NISC-OOW 2 8 8 29 NISC~10 2 6 1l 68 NISC-20 2 8 19 147 NISC~30 2 5 10 53 6-27
NISCINST. 3120. 1A eras 618. PERSONNEL RECORDS a. Military: (1) Service records are held by the Personnel Support Detachment (PSD), Anacostia, and will be verified upon the reporting and departure of personnel. All appropriate administrative record entries, personnel diaries, aml preparation of correspondence relating to military personnel administration will be prepared by the PSD Anacostia. Vel tert itis act mil oy tne Medicei Department, Naval Air Facility, Andrews Air Force Base. Physical examinations and other medical requirements may be arranged directly with the Naval Air Facility Medical Department. (3) Pay records are held by the Military Pay Branch at PSD, Anacostia. b. Civilian. Official personnel folders are maintained by the Suitland Branch Office, Consolidated Civilian Personnel Office in the NIC-I building. 619. APPROPRIATE CIVILIAN RETIREMENT HONORS a. Ceremony: All employees requesting retirement will be asked whether or not they desire a retirement ceremony by department heads, including their per ference of location, Speaker and guests. Flyers should be prepared andi given wide distribution to co-workers, friends, guests. Department will also make arrangements to have photographer available amd the retiree will be afforded the following minimum honors: (1) Letter of retirement. (2) Retirement certificate. (3) Federal Career Service/Length of Service Award. (4) American Flag flown over Capital and at NISC with certificates. (5S) NISC Benefit Association Retirement Gift. b. Awards: Per CCPOINST 12451.1, Sustained Superior Performance and Quality Step Increases are not to be granted as retirement or "farewell" testimonials. Special Achievement Awards resulting in dollar benefits as a One-time act may be recommended when occurring near retirement. More appropriate, however, are the honorary performance awards available to retirees that are listed below: (1) Navy Distinguished Civilian Service (2) Navy Superior Civilian Service Award 6-30
NISCINST 3120.14 (3) Navy Meritorious Civilian Service Award ° (4) Letters of Appreciat ion/Commendat ion The Civilian Management and Manpower Instruction 451.3 (filed with the Federal Personnel Manual Chapter 451) provides an even longer list of potential honors for retirees, including Special Secretary of the Navy awards, non-Navy awards, and presidential awards. 620. FIRE BILL a. Purpose. The purpose of the Fire Bill is to provide the necessary organization, prescribe procedures, and assign responsibilities for: (1) Reporting a fire; (2) Establishing commani at the scene of a fire; (3) Securing classified material; (4) Evacuating the building; and (5) Obtaining a rapid muster of all employees. b. General (1) The Naval Intelligence Support Center building is equipped with an internal fire alarm system which is energized by manually activated alarm boxes located throughout the building. When any alarm is pulled in this building, a message is instantly relayed to GSA communications headquarters which is staffed 24 hours per day. GSA then calls the Prince Georges County Fire Department. The fire department responds immediately and can reasonably be expected on the premises within three minutes. (2) The Naval Intelligence Support Center alarm system is separated into three zones. When an alarm box is activated within one of these zones, the alarm sounds only in that zone. Acitivation of the local alarm causes a light to appear on the control panel of the central recorder located on the Quarterdeck. The GSA guard or duty officer must then press the buttons below the remaining two zone lights to activate the alarms throughout the building. (3) I£ for any reason the central recorder alarm system malfunctions and alarms cannot be activated by this device, a main alarm box is located on the Quarterdeck near the building entrance. Activation of this alarm causes alarms to sound throughout the entire building. c. Responsibility. As the primary tenant, Commanding Officer of NISC is responsible for promulgating a Fire Bill for the NISC building. Other tenant commands shall adhere to the provisions stated herein. The NISC Building Manager, in his capacity as the building Fire/Safety Officer shall maintain this Fire Bill in a correct and up-to-date status. Department heads are responsible for assigning personnel who will assist in the evacuation of this building and that all newly assigned personnel read this Fire Bill as part of 6-31
NISCINGT, 3120. 1A bee WUE their initial orientation and in-processing. All personnel are individually responsible for being aware of the contents of this Fire Bill and for reporting potentiai fire hazards to the Fire/Safety Officer (Fire Warden). ad. Immediate Actions Upon Discovering A Fire (1) Any person discovering a fire shall inmdeiately turn in an alarm at the nearest fire alarm box, and in addition, call the Quarterdeck at extension 3-2112. The person making the report shall state the exact location of the fire and the person at the Uiarterdeck receiving the information shall write this location down. This in:ormation is very important because it provides the fire department {via the Quarterdeck Watch personnel) with an avare Lossedoqr an sha #fee amt ai! eriates a time-consuming search on the part oe Poa Soo Be. Lo wating it ine fire. (2) After receiving this information, the Quarterdeck shall sound the alarms throughout the entire building by pressing the buttons beneath the unlit zone lights (detailed instructions are posted on the Quarterdeck). Although activated, and GSA in turn notifies the fire department, there is a remote possibility that the communications system could malfunction. To guard against such occurrence, the Quarterdeck should, in addition to sounding tre alarms throughout the building, notify the fire department directly after determining that a fire emergency exists. Fire department telephone numbers are posted near the central recorder on the Quarterdeck. (3) Evacuating the building: {a) Upon sounding the fire alarm, all personnel who are not ‘assigned duties in the evacuation of the building shall secure all classified material when possible, turn their electrical equipment off, assist in closing all windows/doors, and immediateiy evacuate the building via the nearest exit. No person will be directed zo emlanger their life for the purpose of securing classified material. (b) Ail personnel will exit the building using the evacuation routes shown for their floor plan. (c) Personnel evacuating from all exists shall congregate at the front of the building in the area behind the flag pole in the approximate location as depicted on the attached diagram. (d) Department heads shall muster their personnel as rapidly ani as accurately as possible to ensure that all their personnel have evacuated the building. (e) Department heads shall report mister information to the senior NISC military officer present who will inform the fire department of the suspected locatons within the building of any individuals unaccounted for. (£) The senior NISC military officer present at the outside area will be in charge of evacuated personnel ard will direct them as required. e. Definition and Responsibilities 6-32
NISCINST, .3120. 1A (1) DoD Building Administrator: (a) Definition - the DoD Building Administrator has overall responsibility for the safety and protection of DoD employees in the Suitland area. The DoD Building Administrator functions as the Group Fire Warden for all DoD elements in Suitland. (b) Responsibilities - The DoD Building Administrator's responsibilities are as established by Washington Headquarters Services, Washington, D.C. (2) Fire Warden: (Building) (a) Definition - An individual designated by the Commanding Officer, Naval Intelligence Support Center. (b) Responsibilities - The Fire Warden is responsible to the Group Fire Warden for the efficient functioning of this Fire Bill within the NISC building. Supervises Floor Wardens and Monitors, assesses possible emergency situations and formulates plans for dealing with them, schedules and conducts evacuation drills ani training exercises, and assures building security when evacuation takes place. Coordinates plans, drills, ard exercises with tenant elements in the building and with the Group Fire Warden. Performs liaison with the DoD Building Administrator as required, both in planning and in the execution stages of this Fire Bill. (3) Alternate Fire Warden: (a) Definition - An individual designated by the Commanding Officer of NISC who acts for and in the absence of the building Fire Warden. (b) Responsibilities - Assists the Fire Warden in the planning and execution of this plan. Insures that vacancies in the Warden and Monitor systems are filled as they occur. Acts for amd in the absence of the building Fire Warden. Plans personnel movement routes and establishes movement procedures to effect the personnel movement provision of this Fire Bill. Coordinates with department heads in the assignment and training of Floor Wardens and related personnel, as required. During drills and actual emergencies, supervises and directs movements of personnel within, into, and out of the building as required by this Fire Bill. (4) Floor Warden: (1) Definition - An individual designated by the department head whose unit occupies the greatest area on each floor. Floor Warden is under the direct supervision of the Building Fire Warden. (2) Responsibilities - Responsible to the Fire Warden in the planning and execution of this Fire Bill. Instructs employees on his floor in evacuation of all areas on the floor. Supervises and trains assistants. During drills, exercises amd emergencies, assures that all rooms are checked for security, that lights are turned off, and that other electrical equipment is turned off. Maintain a roster of physically handicapped personnel working on their floor and arrange special provisions for their movement in the event 6-33
NISCINST 3120.1A TE NOV 1985 of evacuation. Periodically inspect signs and evacuation routes. Preserve order and ‘iiscipline during drills, exercises, and emergencies. Direct fire fighting personnel to fire areas to extinguish or contain the fire. Report to the Building Fire Warden when assigned duties have been completed in drills, exercises, and emergencies. (5) Alternate Floor Warden: {a) Definition - An individual designated by the department head which occupies the greatest area on each floor. The individual acts for and in the absence of the Floor Warden. (Wi Basmincititlicies - Assists their Floor Warden in training s & rs? in tma absence of the Floor alo. alist baddD aargicyass 25 vonquitel. pevere Warden. (6) Floor Monitor am Alternates: (a) Definition - Individuals designated by the Floor Warden to assist in evacuating the floor. (b) Responsibilities - Ensure all personnel within their area are aware of all fire plans amd assigned evacuation routes. Assure that proper evacuation routes and calm exists during the evacuation of the building. Knows location of all existing fire equipment and alarm locations. Prepares and furnishes the Floor Warden with a list of hamlicapped personnel in their area. Assists handicapped personnel with limited movements and insures safe exit. Verifies that their area has been evacuated. Reports to the Floor Warden and then departs the building. £. Specific Duties of Individuals During Fire: (1) Fire/Safety Oficer (Fire Warden): (a) Assist in orderly building evacuation. (b) Coordinate operations with fire fighters when they arrive. (2) Alternate Fire Warden - as directed by the Building Fire Warden. (3) Floor Wardens: (a) Direct the orderly flow of personnel along prescribed evacuation routes. (b) Assure that all personnel have vacated their floor. (c) Report to the Building Fire Warden at the Quarterdeck that their floor is vacated ani stand by for further instructions. (4) Alternate Floor Warden - as directed by their Floor Warden. 6-34
NISCINST 3120.1A oe tov 1985 (5) Floor Monitors and Alternates - assist personnel in vacating their area. Report to the Floor Warden when area has been totally vacated. Depart by appropriate fire exit ani join other members of their department in front of the building in the area of the flag pole. (6) Department Heads - ensure that evacuation of personnel from their department proceeds in an orderly manner. (7) Physical Security Oficer - ensure that all doors amd gates are unlocked to provide for exit for evacuating personnel and to provide for immediate entry of fire fighting personnel amd equipment. In the event of fire or smoke of undetected origin, fire department personnel shall be granted full access to any affected space without regard to their security clearance or access authorization. Ina fire emergency, life safety of personnel is paramount and security conditions secondary. When an element of Goubt exists as to the seriousness of the emergency or whether a threat to life safety exists, full access shall be granted to all fire fighting and rescue personnel. (8) OOD/Quarterdeck Security Watch: (a) During Non-working Hours: i. Ensure that the fire department and GSA have been notified. 2. Ascertain location of the fire by interpretation of coded signals from the central recorder of the alarm system (detailed instructions are posted near the recorder). 3. Ensure that all zone lights are lighted on the cont rol panel signifying that the alarm is being sounded in all areas of the building. Acitivate alarms throughout the building by pressing alarm buttons below unit zone lights. 4. Issue keys for spaces as required. 5. Direct fire fighters to the scene of the fire. 6. Notify the following: Commanding Officer, Executive Officer, NISC Security Officer, Department Heads, GSA Guard Force, and Fire Safety Officer. (b) During Working Hours - same as above excluding 6. (9) Transportation Personnel - move vehicles to provide free access to building for fire fighting equipment. g- Posting of Plan: This Fire Bill will be posted by Floor Wardens in conspicuous place on each floor of the building. Each employee will be required to read it ami digest its contents. 6-35
NISCINST 3120.1A 621. MILITARY WATCH ORGANIZATION The military watches are essential for safety and proper operation of the command. The duties and responsibilities of each watchstander are delinated in NISC Instruction 1601.1. 622. MILITARY SPONSOR PROGRAM . a. NISC-OSP2 will designate a. sponsor for military perscnne] in receipt of PCS orders to this conmand. hb. & amnneee Letter signed by NISC~Ol with a NISC welcome aboard package wiil te _- - it: the individual. c. The sponsor will be notified amd provided a sponsor checklist to use to make the transition a smooth one. d. A coordinated effort by pertinent personnel will be a major factor in showing the individual that he/she is a welcomed addition to the NISC team. 6-36
NISCINST 3120.1A 15 NOV 1985 NORTH BASEMENT EMERGENCY EXIT ROUTES SOUTEL FRONT OF BUILDING KNOW YOUR ROUTE, SIGNS AND FLOOR WARDEN CLEAR THE BURDING ALL PERSONNEL ARE TO MUSTER “* THE FROM! OF THE BUILDING BEHIND THE FLAG POLE
8e-9 iy NISCINST 3120.1 15 NOV 1985 \ Ast FLUUK a, | thet boo: EMERGENCY EXIT ROUTES ee | : Ti an ene ; i FRONT OF BUILDING KNOW YOUR ROUTE, SIGNS AND FLOOR WARDEN — CLEAR THE BUILDING Alt PERSONWEL ARE TO MUSTER IN THE FRONT OF THE BUILDING BEHINO THE FLAG POLF Figure 6-2
6€-9 WEST NORTH 2nd FLOOR EMERGENCY EXIT ROUTES > Y v v Vv v v Y <« <« soutTit FRONT OF BUILDING NISCINST 3120.1A 18 OV 1985 KNOW YOUR ROUTE, SIGNS AND FLOOR WARDEN — CLEAR THE BUILDING ALL PERSONNEL ARE TO MUSTER IN FRONT OF THE BUILDING BEHIND THE FLAG POLE Figure 6-3
Im NISCINST 3120.1A ~ "NORTH 15 Nov tugs BUILDING i) wetsT ROAD EAST t > o OO's MIO WSSdIN SIGOAWi ANID: SOUTH Figutr 6-4
NISCINST 3120.14 CHRPTER 7 15 NOV 1985 PROPERTY, FUNDS AND SPACES 700. NISC BUILDING MANAGEMENT The purpose of this article is to establish policies ami procedures governing building management. a. Office Relocations and Renovations/Alternat ions: (1) The following actions require prior approval: (a) Office relocations either wholly within space now allocated to a department or staff or to space allocated to another department or staff. (b) Construction in or modification or renovation of existing office space. NOTE: The above projects whose estimated cost is $15,000 or over also require the approval of COMNAVINTCOM. (2) The following procedures will be followed: (a) Request to accomplish actions in subparagraph a.(1)(b) above should be made by internal memorandum with description and justification of change proposed and, when necessary, appropriate drawings. The memorandum should be sent to NISC-OSP. (b) The Building Manager will evaluate the forward the request with recommendations to the Commanding Officer for decision. (c) The Building Manager will prepare ami submit to the GSA Buildings Manager work order requests (GSA Form 2957) for all approved projects. All such requests will be submitted to GSA via the National Capital Region Facilities and Services Staff. In addition, projects with an estimated cost of $15,000 or over will be submitted via COMNAVINTCOM. b. The NISC Building Manager is the single point of liaison for building alternations am maintenance. 701. MAINTENANCE OF SPACES a. The General Services Administration (GSA) has responsibility for the NISC building, its general maintenance and upkeep, and the spaces therein. NISC building maintenance and upkeep at the Suitland Complex is supervised am coordinated by the NISC Building Manager. All maintenance and minor construction services, overtime, utilities and mterials used in special support of NISC spaces are charged against Navy O&MN funds allotted to NISC. b. Department heads are responsible for the proper care, orderliness andi economical use of allotted space, equipment and stores under their control. The Building Manager shall institute and coordinate programs for the overall proper allotment of spaces, operation, care and preservation of spaces, building, logistics, ani furnishings, used therein. 7-1
NISCINST 3120.1A 15 Noy 1985 ec. Work in special logistic support of the mission of NISC and the special maintenance of its spaces is not the responsibility of divisions/ Gepartments and shall not be performed by them. It shall, however, be performed by the GSA Division, Suitland Federal Complex or by an appointed contractor. Accomplishment of this work shall be requested from the Building Manager in the form of detailed GSA work request (GSA Form 1354). The work request should state clearly what is desired, why it is necessary, and priority precedence of work request, accompanied by detailed plans or designs. It shall also include the name of the supervisor who can be contacted for consultation on the work. Emergency repairs may be arranged by telephone to the Building Maintenance Manager. Special requirements must be 702. PROCESSING OF ADP PROCUREMENT REQUESTS This article provides the framework for processing requests for procurement of laboratory and ADP equipment and services within the Naval Intelligence Support Center. e a. The policies am procedures of this article apply to all NISC departments and offices and to all ADP related equipment, materials, and services procured for use within NISC. b. ADP equipment and services will be procured only in response to clearly stated and thoroughly justified requirements approved by the Commanding Officer and in accordance with NAVCOMINST 5236.1D. 703. PROPER USE OF CONTRACTOR .PERSONNET, a. Naval Intelligence Support Center personnel who, during their daily work either utilize or are exposed to contractor-furnished services are required to familiarize themselves with the guidance contained herein to insure that tasks performed by contractor personnel are proper. b. Basically, these instructions are intended to delineate Navy personnel responsibilities related to contractor-furnished services and the limitations upon the use of such services, the difference between personal and non-personal services, and the factors arising during contract administration which may renier otherwise proper contracts illegal. Although this guide has been written primarily for the users of contractor services, it will also be of help to scientific, engineering, technical, analyst, contract administration personnel, project managers and others in carrying out theirs duties pertaining to contracts requiring services. c. The Government may not contract out for the services of people who receive their assignments from Government personnel, work under the direct supervision of Government personnel, and whose relationship to the Government is thus no different from that of a Government employee. Where the Government wishes to procure services in this fashion, it must hire the people directly, in accordance with the Civil Service Laws. d. The Government may not permit a perfectly legal services contract to cross over into the forbidden area of a personal services contract either because of the way it is written or because of the way it is administered. 7-2
NISCINST 3120.1A 15 NOV 1985 The best written contract can later be ruled illegal if it is not administered properly. Good, intelligent ‘administration is the key to avoiding personal services problems. e. The Government may not assume the right to instruct or supervise or control a contractor's employee in how he performs his work. Oontract users must provide the contracting officer with a detailed description of the job they want done and it will be accomplished through a contract which is a formal document of requirement. Users may not mix Government and contractor personnel so that they are working side-by-side under similar conditions or Supervision. However, personal services may still be found in a case where these personnel--although physically separated ~- are all performing the same work amd are otherwise in’ -»x changeable. £. The Government usually assigns personnel in a liaison capacity to provide contract surveillance, to monitor progress and also to provide the contractor, not individual contractor employees, a contact point through whom the contractor may relay his questions or problems. Replies to these queries are made to the contractor, not to his individual employees. This is a legitimate liaison function. Contract administration begins to run afoul when Government employees go beyond the terms of the contract. By telling the contractor what to do, they may be subjecting the Government to claims for changes. By directing how to do requirements in the contract, they are crossing over the line into a personal services situation, which legally may not be done. g- NISC personnel should not allow their well-intentioned desire to achieve perfection in the services obtained to cause the contract to become a personal services contract. Such overzealousness must be restrained. h. NISC employees should contact the appointed contract administrator in Supply (NISC-OOR) before they initiate direct instructional communication either with the contractor or contractor personnel in order to prevent violation of the personal services contract prohibition. 704. MONITORING CONTRACTOR PERFORMANCE The extensive use of Time and Material/Labor Hour Contracts necessitates the establishing of guidelines which will permit accurate and timely monitoring of contractor performance. a. Action: (1) The scope of work must be clearly defined in the contract by the project monitor. (2) The contractor's proposal must be reviewed to ensure consistency with defined scope of work. (3) The contractor must provide a timetable for accomplishing the work. This should be reviewed by the project monitor who in turn informs the contracting officer of approval or disapproval. The contracting officer then informs the contractor. 7-3
NISCINST 3120.1A 15 SV 1985 (4) Periodic reports mist be provided by the contractor. The reports should take the form of a line of balance or some other form of milestone reporting. The Contract Data Requirements List (DD Form 1423) must clearly define the type and frequency of reports desired. (5) Invoices should be submitted on a monthly basis and should be accomplished by a detailed breakdown, by category of labor, for all hours being claimed. Material costs should also be identified by line item as well as any services for which the contractor may have subcontracted. (6) All invoices should be reviewed ani approved by two levels of technical management and the local Supply Officer prior to submission to the Navy Regional Finance Center. Washiroton, D.C., for nayment. (7) Technical management should be made aware of the cumulative level of expenditures vs. the planned expenditures, on a monthly basis, by the Supply Officer. (8) Both the applicable department ami the contractor must identify a coordinator who would be responsible for maintaining control of all correspondence as well as liaison activity. b. In the event there are multiple tasks to be accomplished by the contractor, the authorization to proceed should be issued in such a manner as to readily identify each task. In this case, the contractor would be required to provide all of the above information for each task. a. All scope of work alterations and/potential commitment level changes can only be. issued by the Contractina Officer. SECNAVINST 4200.23 states "No person other than the duly designated Contracting Officer acting within the scope of his authority is authorized to enter into or modify a contract.” References: Defense Acquisition Regulations SECNAVINST 4200.23 series NAVINTCOMINST 4280.1 series 705. UNAUTHORIZED COMMITMENTS a- Only personnel within the Office of the Comptroller (NISC-OOR) are authorized to commit command funds and make procurements for materials and services. All other personnel are specifically prohibited from engaging in any act which tends to obligate the command to a procurement. NISC is required to act within the constraints of law and expressly in accordance with regulations contained in the FAR and NAVSUP Publication 467. Paragraph 1031 of the NAVSUP Publication 467 is quoted as follows: "1031 UNAUTHORIZED COMMITMENTS 1. GENERAL. Contracting and ordering officers of the Naval Supply Systems Command are not authorized, under any circumstances to issue purchase orders or contracts, after the fact, to provide a means of payment to a supplier who has furnished supplies and/or services to the 7-4
NISCINST 3120.14 TE NAY 1985 Navy as a result of the derection, order or commitment issued or made ky individuals other than properly designated contracting or ordering officers acting within the limits of their authority.” b. It has always been cont rary to regulations to issue pruchase orders and contracts "AFTER THE FACT." Issue of "AFTER THE FACT" purchase orders am contracts at the NISC level cannot be done. c. For purposes of specific clarity, the following occupants of specific positions within NISC-OOR are designated as officers legally authorized to issue order or commitments arising out of properly documented requirements for supplies and services. Supply Of ficer Supply Management Officer Contract Specialists Purchasing Agents dad. Any other employee, either military or civilian, not specifically listed in paragraph c above, is prohibited from either issuing a verbal or written hint, instruction, clarification, order or commitment, either tentative or final, while acting as an employee of NISC. Any employee in this category who makes an unauthorized commitment runs the risk of being held "PERSONALLY RESPONSIBLE," for the cost of the goods or services furnished as a result of the commitment, ard that disciplinary action will be recommended against those who persist in making unauthorized commitments, either tentative or final, while acting in his capacity of an employee of NISC. 706. SOLE SOURCE PROCUREMENTS a. All procurement requests must be scrutinized by contracting personnel to ensure competition is obtained to the maximum extent practical for all requirements. Purchase requests from commerciai sources (exceeding $1,000) require, at a minimum, two sources of supply or a statement substantiating only one supply source. Whenever a purchase request is for a sole source item, full justification for the use of a purchase description that limits availability of the supplies or services to a single source must be provided by the requisitioning activity. In providing that justification, the originator shall take the following factors into consideration amd provide the necessary smooth documentation with their purchase request where applicable: (1) Does the requirement represent only the Government's minimum requirement? Material evidence should be provided to verify these minimum requirements. (2) What unique capabilities does the proposed contractor possess which makes it the only company capable of satisfying these minimum requirements? Which of these unique capabilities are mandatory? (3) If time is a constraining factor, what evidence exists to support the urgency? In other words, if the proposed contractor is the only vendor which can satisfy the requirement by a required date, what support exists for having to meet the required date? What happens if the date is not met? 7-5
NISCINST 3120.1A 15 NOV 1985 (4) Was the item or service previously procured? If yes, was it from the same contractor? If this is a continuation of a previous effort by the same contractor, demonstrate why no other sources are now available. (5) Is there a specification, technical data package, engineering description, statement of work or purchase description available which is sufficient for competitive procurement? If not, is one being developed? If not, why not? How much lead time would be required to develop one? Can the requirement be postponed until a competitive package.can be obtained? Has a cost~benefit analysis been conducted to determine whether it is advantageous to the Government to buy or develop a competitive package? If not, what evidenes oviets to sumnort whe an enalweic chould not be nerformed? (6) Can any portion of the requirement be broken-out and competed? If not, why not? (7) Is the procurement the result of an unsolicited proposal? If yes, does the unsolicited proposal truly present a unique or innovative idea which is the result of independent thinking? Who first described the problem addressed by the unsolicited proposal for a specific requirement which is normally satisfied by competitive methods? (8) What material evidence exists that the Government would be injured if the non-competitive procurement is not made? Estimates of additional costs to be incurred should be provided by the requiring activity. What is the criticality cof the schedule? When was the procurement need first identified? When did funding become available? How reasonable is the delivery schedule? Urgent. requirements necessitated hy roor planning must be reviewed to ensure that the benefits of expediting the procurement outweigh the harm of restricting competition. (9) The originator must sign and date the justification. Requires signature of endorsement by Department Head or Deputy for purchases up to 20,000 and Commanding Officer or Executive Officer for those over $50,000. NOTE: The preceding guidelines on Sole Source Procurements are subject to change due to forthcoming U.S. Navy interpretation of "The Competition in Contracting Act of 1984." (Title VII of P.L. 98-369). 707. REIMBURSABLE FUNDS a. Reimbursable funding will be accepted to perform specific high priority projects which have not been included in the NISC direct S&T budget. A utilization plan for the reimbursable funds will be prepared and sent to the command providing the funds. If the project appears to be a continuing requirement, then action should be taken to program the project requirement in the Navy GDIPP. Reimbursable monies can be only used to support the project for which the funds are provided. b. Specific procedures for accepting and using reimbursables are as follows:
NISCINST 3120.1A LO RAY 1985 (1) When NISC is tasked to perform a mission function for which direct S&T resources are not available, reimbursable funding may be accepted from the activity requesting the service. The department that has prim responsibility for the reimbursable request wil] prepare a utilization plan, in letter format, addressed to the requesting activity. The utilization plan must give a brief description of the services NISC will provide and how the funds will be disbursed, e.g., amounts for costs such as travel, overtime, supplies, and minor equipment. The utilization plan should be completely coordinated with all other concerned NISC activities prior to being sent to NISC-OOR for signature. (2) When the reimbursable funding document is received from the requesting activity, NISC-OOR will notify the performing department that the funds are available for obligation. NISC-OOR will then assign a job order(s) and sent a copy of the funding document to the performing department. (3) If the performing department finds it necessary to deviate substantially from the original utilization plan, a revised utilization plan should be prepared and sent to NISC-OOR for signature and further processing. See figure 7-1 for sample. 708. GOVERNMENT PROPERTY No person shall remove or transfer government property from NISC except for official use and then only with the approval of the appropriate department head, deputy department head, or the Administrative Assistant. When it is necessary to remove government property for such officially approved use, each item of such property will be listed on a property pass. The department head will retain a signed copy of the property pass as a custody receipt until the property is returned. The person removing the property must surrender the properly signed original pass to the security guard upon departing the building. 708.1 ACCOUNTABILITY AND DISPOSITION OF PLANT PROPERTY This section promulgates the guidance contained in NAVOOMPTMAN Volume III for the recording, reporting and verification of plant property. a. Definitions: (1) Plant Property - all Navy-owned real property ami personal property. Real property and personal property are legal terms and are defined as: real property is real estate (land, buildings, structures am improvements thereto); personal property is ail property other than real estate (such as office equipment, automobiles, printing amd duplicating equipment). (2) Plant Property Classes - for management, financial ami technical control purposes, plant property items and expenditures thereof and divided into the following four classes: (a) Plant Property Class 1 - Land (b) Plant Property Class 2 - Buildings, structures am improvements
NISCINST 3120.1A 16 NOV 1985 (c) Plant Property Class 3 - Equipment costing more than 1,000.00 (a) Plant Property Class 4 - Industrial plant equipment costing more than $1,000.00 b. Requirements/Procedures: (1) Each item falling into Plant Property Classes 3 and 4 must be controlled by a DoD Property Record Card (DD-1342) and a Controlled Equipage Custody Card (NAVSUP 306). Control cards mst be completed through coordination ts +s Sverty “vision who will provide the registration. (2) Identification numbers ani serialized metal tags for Class 3 and 4 property will be issued by the Supply Division as required. (3) Department heads shall be accountable for all equipment assigned to their department. c. Inventory of Plant Property: (1) NAVCOMPTMAN Volume III requires that all Class 3 am 4 Plant Property items be inventories every three years. (2) The inventory will be scheduled by NDW WASH DC, the Authorized Accounting Activity for NISC Plant Property. (3) The inventory will be conducted by the departments having accountability for the Plant Property Items and it will be conducted under the coordination and direction of the NISC-OOR3. (4) NISC-OOR3 will compile the departmental inventories and report the results to the Commanding Officer and to the Authorized Accoount ing Activity. (5) Annually, NISC-OOR3 will provide plant property lists to each department for update and revision. d. Disposition: (1) No equipment shall be transferred or loaned to another agency or activity without prior written authorization from the NISC-OOR3. Loan of equipment to another agency or department within NISC shall not relieve the department head making the loan of his responsibility for accountability. (2) A department head will insure that his relief signs for ani assumes custody of all property for which his predecessor was responsible. Copies of the master custody record held by NISC-OOR3 will be provided to department heads. NISC-OOR3 will update the master property records at the time of new acquisition/receipts, transfers out, disposal, survey, etc. Department heads are responsible for maintenance of their copies of the master records. 7-8
NISCINST 3120.1A 15 NGv ist e. Photographic Equipment: (1) Commander, Naval Air Systems Command serves as the inventory manager for photographic equipment used by the Department of the Navy. This responsibility encompasses development, procurement, allocation amd control of the equipment. (2) NAVAIRSYSCOMINST 10700.2 series promulgates the requirements for accountability, repair and disposition of photographic equipment: (a) All activities mist submit an intitial one-time photographic equipment inventory report to NAVATRSYSCOM. (b) After the intitial inventory submission, changes to the inventory are submitted on an as occurring bassis; such changer: -nclude purchase of a new item, transfer of an item, receipt of another activity, change of condition, survey or declaration of an item as excess to the command's needs. (3) NISC-60 is responsible for NISC reporting requirements under NAVAIRSYSCOMINST 107°0.2 series. References: NAVCOMPT Manual, Vol III NAVAIRSYSCOMINST 10700.2 series 708.1.1 MINOR PROPERTY a. Minor property is defined as personal property having a unit cost of less than $1,000.00. Typical of items in this category are cameras, calculators, adding machines, binoculars and typewriters. b. Control over minor property will be exercised as follows: (1) All minor property over $100.00 will be initially received by the Supply Division who will affix a serialized metal tag to the item and obtain a custody/receipt signature upon turnover to the department. (2) The Supply Division will maintan records on minor property over $100.00 to include: date received, custodian ami his receipt signature, serial number of metal tag affixed to the item, item description and serial number, purchase order or requisition number. (3) Accountability for minor property less than $100.00 will be the responsiblity of the departments having custody. c. Inventory of minor property: (1) All minor property assigned to a department will be inventoried upon relief of department head/head of staff element. (2) The Supply Division will furnish a minor property inventory _ listing of property over $100.00 to the relieving department head for use in conducting the inventory.
NISCINST 3120.1A 15 Nov t9a5 (3) The relieving department head will cause the inventory to be conducted and completed as soon as practicible. If possible, the inventory should be completed prior to relief, but it mist be completed no later than two weeks thereafter. (4) Upon completion of the inventory, results will be reported in the Supply Officer. Items which cannot be accounted for will be surveyed in accordance with the provisions of paragraph 708.3 of this instruction. 708.2 DISPOSAL OF EXCESS PROPERTY a. NISC has a substantial quantity of Navy~owned Plant Property am minor erpirmers woieh ts de She custedy of the individual denevtments. Overall Rep lare sl a Ve Tushtaty, sinc enance, prorec ...llaniien arnt aventual disposal of this property/equipment rests with the department having custody of the items. b. At times, property becomes excess to the commam’'s needs and it becomes necessary to dispose of this government-owned equipment because the equipment has outlined its useful life, has deteriorated to the point where it is not economical to repair, has become technologically obsolete or the function which it supports is no longer performed by NISC. c. Disposal of such property is accomplished by turning the property in the an authorized Defense Disposal Activity such as the one at Brandywine, Maryland. d. Overali responsibility for the disposal of excess property rests with the Gepartment having custody of the property. Assitance in carrying out this responsibility will be provided by elements of NISC-OOR. e. Specifically, the following procedures will be adhered to in disposing of excess property; the individual department will: (1) Determine what equipment is excess to its needs. (2) Keep the excess property in its space until the day that it is physically moved to the Defense Disposal Activity Brandywine, Maryland. If an extended holding period is required, arrangements can be. made through NISC~OOR On a space available basis for storage. In keeping with proper management principles, excess property will not be placed in the hallways because such action constitutes a fire and safety hazard. (3) Provide an inventory to NISC-OOR for preparation of the necessary documentation to accomplish turn-in of the items to the Defense Disposal Activity. Excess ADP equipment require additional screening in accordance with DODINST 4160.19M, (NISC-OOR with assist). This inventory will contain the following information about the excess property: Unit of Issue and Quantity Nomenclature Federal Stock Number Serial Number Cost (Original cost or best estimate if original cost not determinable) Condition Code (select from the following): 7-10
NISCINST 3120.14 7 & NOV 1985 Condition : Code Brief Definition Expanded Definition A Serviceable (issuable New, used, repaired or reconditioned without qualification) Material that is serviceable and issuable to all customers without limitation or restriction. D Servicable (test/ Servicable material that requires modification) test, alternation, modification, conversion, or disassembly. (This Goes not include items that must be inspected or tested immediately before issue. ) 5 Unser viceable Material that involves only limited (limited restoration) expense or effort to restore to serviceable condition ami that is accomplished in the storage activity where the stock is located. F Unser viceable Economically reparable material that (reparable) requires repair, overhaul, or reconditioning, including reparable items which are radioactively contaminated. G Unser viceable Material requiring additional parts or (incomplete) components to complete the emd item before issue. H Unser viceable Material that has been determined to be (condemned) unserviceable and does not meet repair criteria, including comemned items that are radioactively contaminated. s Unser vi ceable Material that has no value except for (scrap) its basic material content. (4) Notify NISC-OOR that excess property is being held for turn-in to Disposal. (5) On the day that the equipment is physically transferred to Disposal, provide a responsible escort to accompany and coordinate the turn-in the items to the Disposal Activity. f. NISC-OOR will prepare the necessary turn-in documents and turn-in tags. These documents and tags will be provided to the department who will affix the tags to each piece of excess property: the related documents will be ham carried with the equipment to the Disposal Activity by the escort provided by the individual Gepartment. 7-11
LE NOY 4985 g- Contact NISC-OSP3 to obtain the necessary laborers and vehicle to physically remove che equipment from the department's space and have it hauled to the Disposal Activity. 708.3 SURVEY OF NAVY PROPERTY a. A survey will be required when Navy property has been lost, damaged, or destroyed. Government Property Lost or Damaged (GPLD) Certification (DD Form 2090) will be used if no personal responsibility is evident. Report of Survey (DD Form 200) will be used if personal responsibility is evident, if the reviewing authority does not approve the DD Form 2090, or if the Comandinra Officer so directe, b. A definition of Navy property for this purpose is property of a capital nature (consisting of machinery, equipment, furniture, machine tools, accessory and auxiliary items) used or capable of use in the manufacture of supplies, or in the performance of services, or for any administrative or general plant purposes. c. The purpose of a survey is to determine responsibility for lost, damaged or destroyed property and to fix the actual loss to the Government. d. Immediately upon discovery of loss, damage, or destruction of Government property, the department head or division officer will determine if there is evidence of negligence, willful misconduct, or deliberate unauthorized use. When the preliminary research fails to show positive evidence of negligence, willful miscorduct or unauthorized use, the acoountable or responsible officer initiates a GPLD Survey Certificate (DD Form 2090) for relief of the individual concerned ani adjustment of records. If the results of the research show positive evidence of negligence, willful misconduct, or unauthorized use, the accountable or responsible officer will initiate a Report of Survey (DD Form 200). If the amount does not exceed $500.00 and the responsible individual voluntarily consents to reimburse the Government, a GPLD may be used for adjustment of records. e. Survey action will no longer be required prior to turn over to the property disposal office when property becomes obsolete, unfit for performance of work or unserviceable and beyond repair as a result of technological advances, changes in procedures or wear and tear resulting from normal usage. The DD Form 1348-1 for the turn over to the property disposal office will be signed by the Supply Officer (NISC-OOR3). f£. Detailed instructions for conducting a survey and completing the DD Forms 200 and 2090 can be found in the NAVSUP Manual Volume II, Chapter 5, located in the Supply Division. 708.4 SHIPPING OF MATERIAL a. The procedures described below pertain to all shipments of material (other than by U.S. Mail) valued at $25.00 or more. The procedures will ensure that the shipped material will be accounted for at all times.
NISCINST 3120.1A i ROY 7965 b. When it has been determined that a property shipment must be made, the originating department shall submit an Inter-NISC Material Request Form, showing item nomenclature, model number, serial number, Navy plant property number, dimensions and weight when applicable, to the Supply Divisicn. A complete consignee's address with appropriate telephone number is to be furnished. The Supply Division shall assign the mode of shipment, authenticate it and return it to the originator. The originating department will then arrange movement of the property, accompanied by the DD Form 1149, to the shipper, after coordinating all facets of the transaction with the Supply Division. One copy of the receipted (by shipper) DD Form 1149 is to ke returned to NISC-OOR3. c. Originators of the request act as project manager for the shipment until it is completed. No material may be shipped without this formal documentation, signed ky the Commanding Officer, Supply Officer, or Supply Management Officer. References: NAVSUP Manual Vol. 2, Chapter 5 709. MANAGEMENT OF PHOTOGRAPHIC AND IMAGERY INTERPRETATION FACILITIES, EQUIPMENT AND MATERIALS. a. In direct support of its mission requirements, NISC operates facilities for photographic support and imagery interpretation. These operations fall under the purview of OPNAVINST 3150.6, OPNAVINST 3150.2R, ard NAVAIRINST 10700.2, which have been issued to ensure efficient utilization of equipment and material assets associated with photographic activities in the Navy. b. Departmental responsibility for the operation of the photographic laboratory is assigned to the Technical Services Department (NISC-60). The laboratory is operated as two branches of the Reprographic Division (NISC-64). In accordance with the provisions of OPNAVINST 3150.6, the Head, Reprographics Division is designated as the NISC Photographic Officer. In addition to direct responsibility for the effective operation of the photographic facility the Photographic Officer is tasked with providing advice to the entire command in matters pertaining to photography, photographic facilities anid equipment; act to coordinate the assembly of data required to be reported by NAVAIRINST 10700.2 and OPNAVINST 3150-6, and is designated as the primary custodian for all photographic equipment in the command, with the exception of equipment which is directly related to imagery analysis/interpretation. c. The Imagery Analysis Department (NISC-70) is assigned the responsibility of providing imagery interpretation/analysis support within the NISC mission. Such analysis include both hard-copy (film) am soft-copy (digital and analog) exploitation of imagery. Additionally, NISC-70 will conduct an RDT&E program directed toward advanced technology in imagery exploitation. NISC-70 is assigned the responsibility for coordination of all development, procurement, operation ani maintenance of system, sub-systems, and components, dedicated to the imagery exploitation function. Accordingly, NISC-70 is responsible for overall management of all facilities that are directly involved in imagery analysis. 7-13
NISCINST 3120.1A 15 NOV 1985 d. The following specific responsibilities are assigned to NISC-64: (1) Photographic Facility Management: (a) In accordance with the provisions of OPNAVINST 3150.6, Operate the authorized photographic laboratory for NISC. (b) When auxiliary photographic facilities are deemed necessary for direct, integral support of the imagery analysis function, such facilities Will be under the management of NISC-70. Procurement ani subsequent accountability of the photographic equipment and material will remain the purview of NISC-64 and will be mordinated accordingly. (c) Ensure assigned photographic personnel are properly trained and utilized to provide efficient, high-quality Photographic support. (a) Continually review the operation of NISC photographic facilities to ensure efficient, proper operation. Submit required requests, surveys, etc., to maintain equipment in proper order to reflect current technology in the photographic field. (e) Maintain close control of pilferable materials to ensure only proper use is made of government materials. (£) Ensure prompt, efficient service is provided to meet the needs of NISC and other agencies as directed, taking steps to reduce production delays of S&T materials to minimums practical under constraints of manpower and workloads. (g) Advise user activities of procedures, methods, etc., which will provide maximum required service with minimum delay, whenever customer input material bears on production time required by the photographic facility. (2) Photographic Equipment /Materials Management: (a) Act as single-point procurement official for all photographic production and materials required by NISC departments. (b) Establish proper accountabi lity, procurement, amd stock issue procedures to ensure adequate supplies of photographic materials are available to meet command-wide needs. (c) NISC-64 will maintain primary custody of all photographic equipment, except imagery exploitation systems and components, and grant sub-custody to other elements of the command, as required. Photographic equipment required to support the Foreign Materiel Program at Chesapeake will be required on sub-custody basis. (d) Establish ani maintain proper preventive maintenance programs for all cameras, projectors, and other photographic equipment utilized by the commamn. 7-14
NISCINST 3120.1A 15 NOV 1985 (e) NISC-64 will coordinate funding requests, inventory reports, etc., as required by OPNAVINST 5290.1 or other directives which may be relevant to the operation of the photographic facilities. Specifically, NISC-64 will be responsible for all fiscal budgeting and prcgramming for photographic facilities. NISC-70 will maintain responsibility for all fiscal budgeting and programming for imagery exploitation systems, sub-systems, and components. (£) Assist NISC~70 in research and development of collection techniques, materials, or equipment, providing laboratory facilities and Manpower assistance as required. (g) NISC-64 will serve as liaison officer with appropriate CNO and NAVAIRSYSCOM offices on all matters relating to general Naval photography. NISC-70 will serve a similar function on all matters relating to imagery exploitation and associated imagery analysis RDT&E programs. (5) Dry mounting presses. (6) Photographic quality control equipment (sensitometers, densitometers, pH meters, and negative analyzers). (7) Film magazines for aerial and radarscope car>vas. (8) Test equipment designed specifically for use with reconnaissance cameras and camera control systems. (9) All major components of ES--40A and ES-81A Mobile Photographic Processing Complexes. '10) Government owned photographic equipment undergoing research amd development. (11) Photographic projectors of all types (i.e., slide, overhead, motion picture, etc.). (12) Detachable camera and enlarger lenses valued in excess of $199.00 or which are assigned an individual NSN. (13) All viewers and mior optical devices used in photographic interpretation. (14) Any other non-consummable photographic equipment within FSC Class 6700 not specifically mentioned above which provides a significant photographic capability, or which is valued in excess of $199.00. (NOTE: The above list includes NON-STANDARD items, as well as those which have FSN's assigned. Source of procurement or end usage does not affect the requirement to report acquisition/disposition.) g- The following items are not reported under the provisions of OPNAVINST 5290.1, but are afforded local control due to the nature of the items, i.e., high pilferability: 7-15
NISCINST 3120.1A 45 Hoy 1998 a (1) Camera lenses with a value of $198.00 or less. (2) Lightmeters. (3) Darkroom items (such as paper easels, filter kits). (4) Carrying cases/"gadget bags." h. The following items are to be acquired, stored, and issued under the control of the Photographic Officer (NISC-64): (1) Films, papers, ami chemistries (includes Polaroid films). “g: tha preessiep mille. ss) fuse: 7 SDelids: lurpeses only) . 4 a (3) Manual processing equipment (tanks, reels, etc.). 710. UNIFORM MATERTAL MOVEMENT AND ISSUE PRIORITY SYSTEM a- The Uniform Material Movement and Issue Priority System (UMMIPS) standards have been established to ensure that materiel requirements within the supply system are processed ani transported based upon the mission essentiality of the requesting activity and the urgency of need for the materiel or service requested. Under the UMMIPS, NISC is assigned Force/Activity Designator (FAD) III which allows for assignment of issue priorities 03, 06 and 13 depending upon the urgency of need. Authority to assign FAD II and lower precedence FAD's is delegated to Commander, Naval Intelligence Command in accordance with OPNAVINST 4614.1F. b. All requests for supplies and services received in NISC supply are assigned a priority. The priority dictates the time frame within which the request should be processed. For requests to be filled within the Department of Defense or by GSA, the priority also dictates the time frame within which the supplies or services should be issued or contracted for ami the mode of transportation for shipment. ec. Action (1) Departments will: (a) Submit requests for supplies ani services in a timely manner, keeping in mind that lack of planning or "forgetting to order" does not justify a higher than routine priority. (b) Justify the urgency of requests requiring other than a rountine priority by explaining how the material or service required impairs the capability of the command to perform its primary mission. Requires department head/deputy level signature authority. (c) Ensure that all means within the department have been exhausted to alleviate the need for urgency of a specific request. 7-16
NISCINST 3120.1A 15 NOV 1985 (2) NISC-OOR3 personnel will: (a) Be thoroughly familiar with the criteria for establishing urgency of need and assignment of priorities as set forth in OPNAVINST 4614.1 series. (b) Ensure that requisitions are dated as of the actual date the requisition is transmitted from NISC to the supply source. (c) Promptly process all Material Validation (MOV) requests to insure that they are returned within a time frame that will meet required deadlines dates. (d) Only assign other than a routine priority to requisitions at the direction of the Supply Officer or Supply Management Officer. (e) Meintain status ami provide expenditious follow-up on all requisitions. (3) Supply Officer will: (a) Be responsible for training purchasing personnel in UMMIPS procedures. (b) Review and be the approval authority for assignment of other than routine issue priorities. 711. DEPARTMENTAL REQUISITICNING FROM SUPPLY a. Submission Process. The following procedures pertain to requisitioning Of supplies and services, the distribution of INTRA-NISC MATERIAL REQUEST form and the processing of those requests. b. The storerooms located in NIC-I am NIC~II will issue supplies during normal working hours. Storeroom supplies are issued without a INTRA-NISC MATERIAL REQUEST form. A shopping list must be completed for all supplies issued from the storeroom. c. Procurement Requests: (1) The following procedure has been adopted in order to facilitate procurements and related data cost processing. The INTRA-NISC MATERIAL REQUEST form, figure 7-2, is to be used for all requests for services amd material that is not stocked in the supply storerooms. Data should be printed with ball point pen or typed. It is essential that the form be prepared according to these instructions for efficient and rapid processing. (a) The procurement request, Figure 7-2, will list the following information at a minimum: i. Date requested. 2. Departmental request number - (see sub-paragraph (b) below).
NISCINST 3120.1A +t HOV 1985 10. ln. 12. 13. 14. is. 16. i?. 18. Person originating request. Activity (command). Requestor's code. Requestor's telephone number. Priority - 6 or 13. If 6, a priority justification must be submitted with the request. Date material required (Mo not mark ASAP, actual caigmia: ats is required. } Stock number, model number, or part number of the requested item. Quantity of item. Unit of issue. Unit price. Total cost. Item description - the minimum specifications to meet the requirement. Shipment address, Suggested source. If total cost of item(s) requested fran one source is below $1,000, only one suggested source is required; to promote competition it is recommended that more than one source be solicited. If total cost exceeds $1,000, at least two and preferably - three suggested sources, with model numrers amd prices, are required. If sole source procurement is desired for requests exceeding $1,000, see paragraph h. Cost code for purchase. Initials of person authorized to approve requests. Purchase requests which have critical information blocks left blank will be returned to the requestor for completion and resubmission to NISC Supply (OOR3). (b) The activity request number will be a unique number assigned by the requesting activity/department to each procurement request. The prefix assigned to each department is as follows: 7-18
NISCINST 3120.1A NON-NISC NISC . N- NIC O- 00, 01, COA 1 - 000 P - NIPSSA B - OFM 2 - 20 F - NOIC Cc - cso 3 - 30 T - TF-168 W - OW 4 - 40 S - OSP 5 - 50 6 - 60 7 - 70 EXAMPLE: Activity request number NO10 would be the tenth INTRA-NISC MATERIAL REQUEST initiated by NIC for the fiscal year. (2) A separate request will be submitted for each line item required. The request will be routed through normal activity approval channels prior to submission to NISC Supply (OOR3). Request for major and/or non-stamard technical equipment and materials shall be supported by certified justification, completed specification, sources of supply, and criteria for evaluation of proposals or bids. (3) Requests for related materials, to be purchased at the same general period of time, may not be split in order to get under these limitations, particularly if the request is for several of the same items. These items will be combined by the Supply Division and processed through proper channels. If sole-source procurement is desired or indicated by the originator, it must be justified and certified with the sole-source documentation accompanying the request. Urgency is not a justification for sole-source procurement. (4) Routine requirements levied upon the Supply Division will be filled through use of the SERVMART, Washington Navy Yard, when the material is available at that source. SERVMART pick-ups will be performed on a once-weekly basis by the Supply Division subject to workloads and availability of transportation ami personnel. (5) After completing the INTRA)NISC MATERIAL REQUEST, retain the pink copy in the department or activity. Forward the white and yellow copies to NISC Supply. The white copy will remain in the NISC Supply Office purchase file. The Supply Division purchasing agent will return the yellow copy of the completed purchase request to the originator upon placement of the order. The yellow copy of the request should be retained by the originator until the requisitioned material or service is received. This is required, since all inquiries regarding procurement in progress should reference the assigned requisition number. For foliow-up action, send either a yellow copy or a duplicate to NISC Supply. Every effort will be made to answer all questions about status of procurements. INTRA-NISC MATERIAL REQUESTS FORMS are available from the NISC Supply Storeroom. (1) Current directives request that material be procured through the Federal Supply System, unless direct purchase of the material is authorized or 7-19
NISCINST 3120.14 1 © NOY 1985 when research indicates direct purcmse is authorized. Three months are available for purchase of the item. (a) When total cost of procurement is less than $2500 or the item is listed under a Federal Supply Schedule Indefinite Quantity Contract the Supply Unit will make local purchase. (b) When the total cost is between $2500 ami $10,000, the requisition will be forwarded to the Supply and Fiscal Officer, Naval District Washington, for purchase. (c) Procurements in excess of $10,000 will be forwarded to the Neat > Rees? acat Sn mankion Parhsac fos ero sitico- f. The following procedures will apply in all cases for the receipt of material: (1) The Supply Unit will be responsible for accepting, receipting and handling routine incoming material shipments on the loading dock. External examination of the shipment for damage will be made at that time ard discrepancies noted for possible later claims procedure against the carrier. (2) Inspection and certification of condition of complex equipment is the responsibility of the department receiving such shipments. Departmental certification of receipt will be carried out within four working hours of delivery to the loading dock. Individual departments will be responsible for Pick-up of material both at Supply amd at the loading dock. In cases where shipments contain units of large size and weight, assistance will be furnished at the time cf unloading by the departmental consignee. (3) Upon receipt of complex incoming material shipments, the Supply Unit will immediately notify the cognizant department of such arrival am] that department will promptly furnish a representative to inspect the shipment. Procedures to approve payment for the equipment will not be initiated until technical acceptance has been made by the consignee, and such acceptance noted on appropriate material doucments. Technical inspection shall be hardled as PRIORITY by the department concerned, primarily so payments may be expedited to take advantage of discounts for prompt payment. g. Except in unusual cases, required plant accounting of equipment shall be completed prior to issuance of equipment to the ordering department. Exception to this requirement will be made in cases where operating tests are a part of the inspection for technical acceptance of shipments. h. Each department shall designate one primary and one alternate representative to provide uninterrupted liaison with the Supply Unit during periods of official absence. Names of consignees shall be forwarded to the Supply Unit. 712. %IMPREST FUND The following procedures pertain to the administration of the Imprest Furd; i.e., screening purchase requests for Imprest Fund purchase, consummating Imprest Fund actions, the handling of Imprest Funds, and audits. 7-20
NISCINST 3120.1A TS Sty 1985 a. Procedures: (1) Small Purchases: (a) Purchase requests will be screened by the purchasing agent as received and those eligible for procurement by the Imprest Fund method so annotated. (b) When a department desires the material requested to be picked up directly fram the vendor, a department representative is responsible for that action. (c) The Imprest Fund cashier will provide a cash advance utilizing Standard Fund 1165 to the departmental representative who will acknowledge receipt of the funds on the Interim Receipt for Cash. (a) The depertmental representative will physically purchase the material from the vendor obtaining a receipt for the purchase. (e) The departmental representative will bring the receipt and purchased materials to the Imprest Fund cashier no later than 1600 hours on the same day that the money is drawn from the Imprest Fund. The Imprest Fund cashier will inspect the pruchased materials, obtain transaction receipts, and receive any funds remaining from the transaction. He will then void the Interim Receipt for Cash and stamp the receipt anid the purchase request with the following certification: Received ami Accepted. Date ne Name amd Title (£) Imprest Fund purchases may be handled C.O.D. (cash on delivery) from the vendor. (2) Cash Handling: (a) The Commanding Officer shall appoint the Imprest Fund cashier in writing. ; (b) All funds advanced to the Imprest Fund cashier and records supporting disbursement of funds will be kept in a combination lock safe. The combination to the safe will not be divulged to anyone or placed on file for any reason. (c) The Imprest Fund cashier is authorized to hold a minimum of $800.00 in cash and/or subvouchers for expenditure of cash. (a) The Imprest Fumi cashier will reconcile the fund at least once per week. (e) The Internal Auditor will be the Imprest Fund Audit Officer and conduct unannounced quarterly audits. 7-21
NISCINST. 3120.1A £5 NOY 1885 (£) The Imprest Fund cashier will prepare Stamfard Form 1129 with associated subvouchers at least once per month for reimbursement of cash. b. Restrictions. The following restrictions apply to the use of the Imprest Fund: (1) No purchases will be made without prior approval. Reimbursement will not be made to individuals making purchases without prior authorization. (2) Imprest Funds will not be used as defined in paragraph 5028.2 of NAVSUP P-467. (3. Ma Trorect Fur rurchases will be authorized in the absence of re ee. a s7 7B Shale ome te 8 (4) The Supply Officer will be the final approval authority for use of Imprest Funds. Reference: NAVSUP P-467 para. 5025, 5032. References: NAVSUP Manual Vol. 2, Chapter 5 713. EMERGENCY AND EXTRAORDINARY EXPENSE FUNDS a. The Naval Intelligence Command provides the Naval Intelligence Support Center with an annual budget of Emergency ani Extraordinary Expense (E&EE) funds for the purpose of financing the procurement of intelligence which cannot be purchased through normal procurement channels. These funds, commonly referred to as .1230 funds, are frequently used by departments in hosting luncheons for visiting foreign dignitaries. b. All claims involving the use of E&FE funds will be approved by the Executive Officer and coordinated with the Resources Management Comptroller (NISC-OOR). In the absence of the Executive Officer, the Acting Executive Officer will be the approving authority. 714. REAR LOADING PLATFORM DELIVERIES/PICKUPS In order to accomplish deliveries/pickups through the rear gates ami to maintain maximum physical security within the gates, the NISC security guard will immediately notify the Supply Unit of all incoming material deliveries for NISC, exclusive of mail. a. Security responsibilities: (1) The rear loading platfrom shall be urder the control of a security guard from the security office during normal working hours. (2) The NISC Officer of the Day (OOD) will be responsible during © non-working hours for maintaining control of the key and key log and following the security procedures as outlined above. (3) Government-owned equipment shall not be dispatched from the rear loading dock area without explicit documentation and instruction from the Supply Unit. 7-22
NISCINST 3120.1A 15 NOV 1985 NISC-50 7110 Ser 50/XXxXxX (date) From: Commanding Officer, Naval Intelligence Support Center To: Commander, Naval Air Systems Command Subj: REIMBURSABLE FUNDS; UTILIZATION OF Ref ; (a) Work Request NO0019-81WR-11255 of 28 OCT 80 1. Funding in the amount of $25,000 provided by reference (a) will be used to support the Foreign Materiel Exploitation TACAIR (FMETA) program CLUSTER RAVEN for simulator intelligence data base development and cocrdination. 2. Utilization of funds to be expended are: Travel/Per Diem $10, 000 Overtime Salaries 10, 000 Supplies 5,000 3. The NISC point of contact/monitor is C. E. Field, NISC~XX, 763-XXXX. ROBERT E. GOLDBERG By direction Blind copy to: NISC-OOR1-20 NISC-OORS ltr file Drafted by: Typed by: FIGURE 7-1 7-23
NISCINST 3120.1A EDUCATION, TRAINING AND RECOGNITION 800. CAREER PROGRAM FOR GENERAL INTELLIGENCE PERSONNEL a. DoD Manual 1430.i0-M-3 of February 1978 implements that part of DoD Direct ive/5010.10 which applies to a DoD-wide Intelligence Career Development Program (ICDP) for all civilian general intelligence personnel, am provides the framework for a career development program. DoD Manual/5010.10-M of November 1976 contains procedural instructions and assignment of responsibilities of operation of the Defense Intelligence Special Career Automated System (DISCAS). DISCAS provides for the registration, inventory and referral of personnel within the scope of the ICDP. b. NAVINTCOM manages and administers the Civilian Career Program for general intelligence personnel in accordance with the above directives and established personnel management procedures. Several NAVINTCOM instructions provide additional information and local guidance on career development, i.e., NAVINTCOMINST 12950.1 and 12950.2 (current series). Within NISC, the Office of Support Programs will staff and coordinate career development and training requirements in support of the ICDP and DISCAS with the assistance of designated department/staff training coordinators. 801. CIVILIAN OF THE QUARTER a. The Commanding Officer desires to recognize outstamiing performance of duty by the personnel of the command. It should be noted that a wide variety of awards are available to recognize the performance of civil service personnel, for example see CCPOWASHDC Instruction 12451.1. In addition, there are awards from the DNI level to be considered. The "Civilian of the Quarter" award will serve as a highly visible means of rewarding our employees for superior performance. Accordingly, one civilian employee shall ke selected each quarter for designation as "Civilian of the Quarter." While all NISC civilian personnel are eligible for this honor, supervisors are encouraged to use this award to reward their deserving junior employees in the support areas. An indiviudal may be selected only once within any 12-month period. The award shall consist of: (1) A letter of commendation made part of the official personnel record. (2) A wall plaque bearing the command seal and an engraved plate with the person's name and period of the award. (3) Use of the designated "Civilian of the Quarter" reserved parking place for the yuarter following the award. (4) The display of his/her portrait on the "Civilian of the Quarter" roster board with attendant news coverage provided. The selectee will be automatically nominated to the NISC Civilian of the Year Board.
NISCINST 3} 20.1A b. When considering candidates for nomination under the provisions of this article, the following factors will be evaluated: (1) Performance of duty and contribution to the Navy and the command, particularly during the preceding quarter. (2) Ability to work with minimum supervision, in the performance of duties. (3) Leadership and adaptability. (4) Extracurricular activities, including community assistance activities, and edirational ef fert= soch as night scrool, special training UMD tag oro cote govte ne eR ee ae EMEA Tifse raquilec ts meet 30b requirements. c. Supervisors desiring to nominate qualified members of the command for “Civilian of the Quarter" shall submit, in writing via the department head concerned, a letter setting forth the supporting information citing the reasons why the individual merits being selected. These nominations should be forwarded to the Chairperson of the Performance Rating Board (PRB) via NISC-OSP to arrive not later than the 15th of the month preceding the quarter of the award. The Chairperson, PRB will present the nominees to the Performance Rating Board where nominees' records will be reviewed, and a vote will be taken to recommend a first, second and third place nominee. This recommendation will be forwarded to the Technical Director, together with the letters of nomination. Upon approval by the Technical Director, the selection shall be promulgated and the awards listed in the preceding paragraphs shall be presented.. The Management Analysis Staff (NISC-OOR2) will be responsible for the coordination of the "Civilian of the Quarter" program with the Suitland Branch Office, Consolidated Civilian Personnel Office, amd upon notification of selection approval will take the following action: (1) Ensure that sufficient news coverage is provided including notice in the plan of the day. (2) Arrange an appointment for a portrait. (3) Notify the appointee, through his department head, of the award and of the portrait appointment. (4) Ensure that the parties concerned are notified of the time an place for the Commanding Offficer's presentation of the award to the recipient. (5) Ensure that the protrait is properly displayed on the "Civilian of the Quarter" roster board. (6) Arrange for availability of the various benefits which are attendant upon the award. 802. SATLOR OF THE QUARTER a. For morale and emulation purposes, the Commanding Officer desires to recognize outstanding performance of duty by the personnel of the command. Accordingly, one enlisted person, E-6 or below, shail be selected each quarter 8-2
NISCINST 3120.1A for designation as "Sailor of the Quarter." An irdividual may be selected only once within any 12-month period. The award shall consist of: (1) A letter of commendation. (2) A mid-week 72-hour special liberty (not to coincide with normal weekend liberty). (3) Use of the designated "Sailor of the Quarter" reserved parking place for the quarter following the award. (4) Exemption from watch standing for the quarter following the award. (5) The display of his/her portrait on the "Sailor of the Quarter" roster board with attendant news coverage provided. b. The selectee will automatically be nominated to the NISC Sailor of the Year Board. The first two runners-up receive a letter of congratulations ani a 48-hour special liberty. 803. TRAINING PROGRAM a. The goal of NISC is that all civilian and military personnel receive the maximum amount of training and education possible within budgetary and time restrictions, to aid in the development and maintenance of an effective and motivated work force. It is the responsibility of management at all levels to promote efficiency and economy of operations through staff development by encouraging staff members to engage in self-education, self-training, and self-improvement programs, and to supplement such efforts by providing government sponsored programs for training. (1) Selection and Assignment of Employees for Training: (a) Selection for training will be made without regard to race, color, religion, sex, age, national origin, or handicap status. (b) Selection for highly desirable training opportunities which cannot be offered to all qualified employees and training which will prepare an employee for advancement or promotion or there is an identified potential for advancement or promotion will be based upon merit selection procedures. (c) Special emphasis is placed in the orientation and information of all newly assigned personnel. As applicable to new scientific and intelligence analysts, a plan is developed for orientation and training during periods while individuals are waiting for proper clearance/access. Additionally, a systematic, accelerated training plan is established for entry level engineers. (2) Responsibilities for Training: (a} The Career Development Unit (NISC-OSP1) is assigned the _ responsibility for developing an overall coordination of the civilian training plan for the command. In this regard, the Unit will strive to consolidate training needs of various activities within the command; review and forward 8-3
NISCINST 3120.1A in oy 85 nominations for training te the Consolidated Civilian Personnel Office (Suitland Branch Office): verify completion of training and maintain training records; maintain training catalogs, brochures, schedules, evaluations, ami other information relating to available training opportunities; and prepare training reports and responses to training surveys. Additionally, OSP-1 is responsible for monitoring and coordinating special career programs such as the Quality of Analysis Program, the DCI Exceptional Intelligence Analyst Program, the Defense Advanced Language and Area Studies (DALASP), and all DISCAS-related training. (b) The departmental training coordinators are assigned Yaar aiba titer fea eariauinge aw Sova ede ees wif ten TROIS t9 the Career Pats misery Toews lis wfte lnocr ‘“r2li2., catalogs am brochures to employees within the department: prepare “the annual department / staff training plan: ensure departmental training/travel funds are available for the requested training: prepare training reports and responses to surveys when required. (c) The NISC Training Committee, consisting of the Command Training Representative (Chairman) and departmental training coordinators, is responsible for reviewing the annual activity training program regarding training priorities and program support. (d) First line supervisors are responsible for developing in their subordinates the knowledge, skills ard abilities required to perform assigned tasks as efficiently ani effectively as possible; encouraging and recagnizing employees who take responsiblitiy for their own self-development; act as counsel for employees on their careers. am] on the types of self-development. and other training activities on which their activity places a premium; idencifying the training needs of each subordinate employee as an integral part of the annual Performance Appraisal. (e) Individual employees are responsible for notifying their supervisors when they feel a need for training and are encouraged to seek counsel from their supervisors. (3) Training Priorities: (a) Priority I - training that must be accomplished in the ensuing annual training cycle or it will have a direct adverse effect on mission accomplishment. Training required by law or regulation (essential). (b) Priority II - training which is required to provide for systematic replacement of skilled employees through developmental programs and if deferred beyond the ensuing training cycle will have an adverse effect on mission accomplishment in the period following (needed). (c) Priority III - training which is required for an employee who is performing at an adequate level of competence, but will increase his efficiency and productivity and may be accomplished after Priority I and II needs have been met. (helpful).
NISCINST 3120.1A 1 NOV 1985 (4) Identification and Annual Review of Training Needs - annually, supervisors and employees must analyze each employee's career goals in light of che NISC mission and develop or update an individual development plan and determine the amount and type of training required during the next year - the individual training schedule. These various individual requirements are complied to formalize the annual activity training plan. b. General Military Training Program: (1) The General Military Training is an integral part of military training, essential to the broader requirement of combat readiness. The purpose of the program is dedicated solely to the accomplishment of the training, educational, and informational objectives, in specified programs, which are required for the general Navy population. General Military Training (GMT) is defined as the initial orientation and follow-up on-board training in those nontechnical areas which serve the purpose of: (a) Preparing Navy personnel to fulfill the obligations of their oath of service: and (6) Providing guidance and information on matters affecting their welfare, both as citizens and as members of the Navy. (2) An effectively administered GMT program assists in providing the well-trained, motivated personnel needed by the modern Navy. Through the information and instruction offered in GMT, an individual in the Navy will be afforded the opportunity to develop an awareness of the: (a) Unique role of the Navy in American history, including its contribution to peace-keeping. (b) Benefits, rewards, and responsibilities of a professional career in the Navy. (c) Fundamental principles of American government and the forces which threaten its security. (ad) Rights and obligations of citizenship and means to improve human relations at home and overseas. (e) Principles, practices, and the techniques of Navy leadership. (£) Navy policy and personnel responsibility in the conduct of personal affairs and the maintenance of physical fitness. (g) Medical, legal and social aspects of drug, nicotine, and alcohol abuse. (3) Departmental Training Petty Officers are tasked by the NISC Training Officer to provide for training sessions in the areas listed in paragraph b(2) above. These training sessions may be in the form of Plan of the Day notes, lecturettes, spots on internal TV, or formal training sessions. In any case, all topics will be covered ina twelve-month cycle. The GMT training is mandatory for military members and encouraged for civilian employees.
NISCINST 3120.1A INDEX © Page Number Accountability and Disposition of Plant Property....eeeereeeeees 7-7 Acoustic Analysis and Training Support DiviSiON....ceeesseeeeees 2-19 Acoustic CharacteriSticS DiviSion......c cece cece cece ee nscvaveses 27-18 ACOUSLiC M@ASULEMENES DiViSiON..ccccececcvsvccseccenseeseseceses 2747 AG HOC PLOGUCELONs ce ccccc cer ccs ccenncrcccecccercccsesssssseseses An22 ADP SeECUrity DIVISION... cece acre eee re neers rccesesnsssrerevece 2-45 Aerodynamic Weapon SySteMS DIviSiOn....eceerseesessenescecevees 2-28 Air SYSCEMS DIVISION... . cece nee e were eee e ec eecennseerereereesanee 2-23 Appropriate Civilian Retirement BONUS... seeeereesnererserecees 6~30 ASW SENSOLS DiviSiOn..cececcccscecccscsesceecesscsccccescsessses 2718 Automation Executive Board (AXB).ecececscccccscncrceeeseessseess Ind AWALAS BOALGecececrccccce reser seas assareesssanassee reser ereseeses 3-1 BaChelOr QUALCELS. cree cccssreecaccveesssnasesesescsessseeessens 6-29 BalliStic MISSILE SYSTEMS... crew crc erar ace roveveweeeesressserers 2-26 Basic Imagery Interpretation Report (BIIR)...-seeeceeceeereceees 4-12 Boards, GroOupS, ANd COMMILTECES. co cee eee reece cre eens eersevrecerenes 3-1 Budget and AcCOUNtCING DIVISION... ee cer eee ee ness rceesererverees 2-47 BULLECiN BOALdS.recccccccccccccceecccusssescsscscsscssssssvvcses OML2 Career Development Unit. ccccccceecscvecercvecersesvesssvecserens Career Program for General Intelligence Personnel. ..sssseeeeeoes Casualty Assistance Calls OFLICEK. cc cere cece reer creer acsaeevene Chief MaSter-At-ArMS.. cee rcccccccressrceseseraeeesesosseseoecas Civilian of the QUAFLEEL.cccsccesrenesaecerveennaresessssssseveses Claims IMVeEStigatioOn BOALAG. cere cceseeesecarersesesvereressseves CNO Intelligence Point PAPerS..cercesnseccecsresessoeseeserevces Command Career COUNSELOL. cccccvvcracessresecessesesesesneesreces Command HiStOry FOrMAat.. ccc cree cccveverecccesessasesseresssesys Command HiStOLy.cccesceceacreeneesevenessesenerssessssesresesars Command Master ChiekE wc cccsccccscccsccseeesesssvssvesssssscssees Commanding OFLiCer... cree ceescnrenccerccceseseeonsrscvesessnes Communications/Ocean Surveillance SySteMS....cceceeeeeserssovees Concept Of NISC ProductS..cccecesevscvcccesveesesaseesersseseras Conferences And MECLingGS...cccccccecsecrsecesrcrsesssscsseecsses Consolidated Security OFLICe... eee eee cee ewer err e eras acevesennces Contract and Execution Review BOaLd.crcrcaccecsevcccvessesescens Conventional Weapon SyStemS DIVISION... cece cecec seers sereseceves Coordination of and Representation of NISC BrieLingsS....ssseeres Correspondence and Message and Release AUtChOrity...ersesseeeeees 51 { Wh of 8) Go OO DN NO O ft | tt & YI I FPWR N WWW ON & AIF w veenne I bm & bh NNN WD NY Ono i ot mm ' Daily and Holiday ROUtine...csceccccncccccceesseccenceseessseces Departmental Requisitioning from Supply. ..eeececseeseeceesnasees Development and Support DLrectOrate..cccceseceseceeesreceseseces DiTECtives COMELOL. ccc cece cece ew weer ce ere eseeesseanesesssevesse? DILFECELVES. ccc wc ccc cee rece c ence r sere eerassesecsersseaseeeses 6-25 Director, Imagery EXplOibatiOn.. cere ecscccrvescesareevereresenes 2-40 ANnNn~™~A a fn Ww { l Ns | NO fo)
NISCINST 3420.1A tla Disposal Of EXCESS PLrOperty.... sec ces ec cc ee cer cccecceeces a aaee Distribution of NISC Correspondence and Directives.......... Drug and Alcohol Abuse COOrdinatOr.... cee eee eens on rerreeers Education, Training and Recognition... cr eeeveccenese . Electromagnetic Systems Department. ..cscccceceece cece nce enae ElectronicsS DIVISION... . ce ccc cece cern cree seas coe Emergency and Extraordinary Expense Funds......... Equal Employment Opportunity (EEO) Committee... ... ces eeeeees Equal Opportunity Policy Statement .cccrccccceeeece a ecoraees -% Brobability....... DACCULCLUIe sso rsa ereseccnaananereeresvesoeeeesseseaces eooceesveee EXECULLVe OCFLICEL. . ce wer cee ener eee rane masa ences seresesesene Executive's ASSISCANES.. cece cree ean estes nese ceressesesescns Fire Bille ccc ccc ccc ccc cc sneer nn scarce eseensssesens Fleet Support DIVISION. .. ccc rece unnneneerevecrese FIEXitime PrOgrame ccc rccccsennevenrtresessvevresrseeen Foreign Materiel Program (NFMP)....cceceeeccccevecs Format for Weekly Wire SUbMISSION. .. cece cree renee ecerereees GOVEENMENt PLOPe LEY. . cece cn ener eee een revrvevessvessenes Government Vehicle Transportation... ...cceweeevees . Graphic, Photographic, and Lithographic/Multiple............ Copies Support Guidelines for Data Presentation in Weekly Wire...........-. Submission Human Relations COUNCIL. cc ccc ccc ncn caer rer caserseesscccece Imagery AnalysiS DepartMent... cc cccrrececrvvccccccresves cease Imagery Management DivViSiONn.....cccccencreenccnces . IMPreSt FUNG... cere wre ccc ccc cr er ecce veces essere sessessess Information Control Security DivViSiON....ccccccrecccvevsees eoeoeeeeve eo ee e @ Information Resource Management System........... Information Services DiviSioOn...ccrwrcccccssccccces Intelligence Collection RequireMeNntS....cccccceeevercceceees Intelligence Information Report (IIR) Evaluations........e-. Intelligence/Warfare DIVISION... cc cern e sac cnccrrveccrveesens Internal Review Staff... cc ccevcwenccaccanccveseseveceseses eeeeveevned eeeeveevevevs Joint Intelligence Research OfLLICE. ... cc cece cece eevee vesccce Leave (CLVILIAN) cc cece ccc ccc cer rere wae eer enaseseresersesse Leave and Liberty (Military) ....cccescccccvesvervcsesesesace Local Travel. ccccccccsecessssscesnvecvrereeressesessessecsees Maintenance Of SPACES. .ccccccccccsvcsesrecavessssesssesesees Management Information DIViISLiON., ccc cwer eer eeer esses ssences Management of Photographic and Imagery Interpretation....... Facilities, Equipment and Materials MANNING wevcecerc severe ccceccereenenerer eee eseseseessscerers MicrographicS DiviSion....cssccccacevcrcecvecceesscesescsces Military Personnel Li@iSon Staff... cc peewee eee cence nc erncces Ir eveceaetoen eevee oeee eoeee eosse ooee oeee oeee i ~ oS Nn { | UT ht ron) | | NOR © NOD RRM WY AED & © 4 NN Ak & BS Ww WE 'o4 Oe mm! UW Nh OV I U1 Oo Ww Rw
NISCINST 3120.1A Military SpOnSOr PLOGLFaM. .. ccc reac nv n esc erevesr arses esesesssece Military Watch OrganiZation.....ccccccvseccnvcccnvansrnccveceere Minor PLOPEL LY... cee ewe re sree rarer een ere eee cesresserssesseoereses Mission eeveoevoeveeveeoeeeoenseeaneveeaewaeveeeveevneeveeeneveeeeoe see nese ees eee eae se ee ee Monitoring Contractor PerfOrMAanCe.. wsreenneseverncccsrevvesesese Naval Intelligence Technical Assessment (NITA)....-ceccesesscees Naval Intelligence Technical Summary (NITS)....sccvcecevececsece Naval SyYStemMS DepartMeNnt... cc ececcceeves eves ssssnesessssvscces Naval Tactical Warfare Publication (NWP)... cc ccc cc nncccccccccece Naval Technology Assessment DIVISION... . cece w creer ccesecesesenes Naval Technology Department... . cc ccerescccccccrsenvcresesscsvnes Naval Weapons Technology Department... .cccesccseressseveesasves Navy Foreign Materiel] Program. .cceccecceccccccscrvenccnvvenscvece Navy Foreign Materiel Program Security DIVISION... .cecceseeeeees Navy Scientific and Technical Intelligence Review (NAVSTIR).... Navy Technology TranSfer Program. ..ccccnasercescaavessevvestsces NFIB Committee and Working GroupS....c rece vccccsscccesecsesvvvnse NISC BeneLit ASSOCTACION., cc ccc esr vcecacsnccccerecervscrsesenseses NISC Building ManageMent....eecsccccccvsrcessessccnnnssscensenes Office of Naval Warfare Capabilities. ..cccnvesccvsercevevsseeens Office of RESOULFCE MANAGEMENE... reece rsceveevresevsaresevscrsee Office Of SuUPpOrt PLOGraMS.... cer vevscersevnvvensnssnssnsevevese Operations AnalySiS DivViSiON..cwcwccscresvcvcvceveecrsevvessvees Operations OLLICS]r. cc cece cevercvnvceranensasecssevsssseescsssose Overall Production GuidelineS.. ccc rscccccrvvccenvcscecvsecesees Overtime and COMPenSA@tOry TiM@... cere ennceravenevevssveceecors Part Time Employment of Civilian and Military Personnel......... Personnel] RECOLdS... crew ueanncencnencccescesereseneveseneavcence PhHOtOgGraphic DIVISION... . wcrc cccecccsrecccsscrsveereeveneseesues Physical Fitness COOrdinatOr...ccceesecrasaccesevesecsecseeeeces Physical Security DIVISION... ccc eee ecccr ever essvesncessenesssace Plan OF Che DaV.nsccccscnsvcrsccccevssvversesesnsssesssssserveees Precious Metals Recovery Program (PMRP)...cecvencccvecesvecevene Processing of ADP Procurement REQUESE. . ccc errr nennsncvvesseccnes Production Coordination DIViSiON. .ccccavevcceceresvecsecsssssece Production Review Group (PRG)... cc ccecccccccevecresensvnsecscece Production and TaSking DiViSiONn..cccwccccervevecensesssuscecvons Production/AGMiniStration Staff... cece ccreccccevccsecsesecesence Proper Use of Contractor Personnel... . cece ncseveatsesesssccenes Property, FUNdS, And SPACES. cccecsvnrncenanceceesesesecesesscace Public Affairs ASSISTANE... cer cee ance vnevveevscssvesssesoere PUDLIiCACLONS DIVISION. co cece e cece sere eescrasnrasesesssseessere Rear Loading Platform DeliveryS/PiCkUPS. ...ccsccccecveveccvevese Regulations and AAGMiNiSt ration... cccccvssesesscccssccesvnneaeens REimburSable FUNAGS. ccc rece cere es ees naa wa as ecsceseesssevenesons Reporting and Detaching Procedures. ...cccccccccccscsscsessvscese RESCLVE COOLGINACOL. ccc cere cans n nearer eres eesseesessssseseeeene Safety OFLEL COL. ce ccc cc ccc ww rec wcrc ecco eee cece ease reer eseeeess Sailor of the QUALCELe ce new vec acer srrescccceenseressessereseenes Tit { be Wan “Ww Ww Ub db bh 1id BD PHN tO bHK bd it (teettwt he Fe OV OO Nw sO Pee ee TT I t 1 2) ' WUNNMNDN & OWW ~i Or wb Ub & em &m Ne OO tot HO fee) rt NA~TS =! NN ~J AID Po wh ' Nh t ' Nu moO ne Nh Ww Uk 0h GW bh No CON i
Pe ale tie Tea! ” . ae WISCINST 3i20.1A , * ‘ 4 Scheduled DIA Products..........0. sce ee eee ewer e cece ese seees SCI and Personnel Security DiviSion..... cece cnencccscecccvvcecae Scientific and Technical Intelligence Data Base Advisory........ Group SECULTeE COMMUNICACLONS. cc cecccescccaccentaeaaresessessesesvecvcese Selected Production GuidelineS.... ceca ccccccvvcvescescccacecees Senior Staff ENGINGCL. cw cc rcv cece cere cece ese ereevecusssseesaues. Senior Watch OfFLLIcer. cc ccc ccc cc ec ec cece cece caer ane e esses ssseusce Shipping of MAteri al... cccaccccncnncccsescescecesvecvesveseveveves SMOKING 2:22 cere rrr e ewe creer nea ne reser sees reese eesseessesees SPACE MANAGEMENT UNL. . ce covcccnsvavesecsssssevesevesevessscseces Special ACCiVitiES. .. cece crcccev cnc vaneevaanvrsevsesssesseesees Special AnalySiS DIvViSion.... cr cccccercccsccsvvccecssecsscvecsese Special Navy CONtrolProgramS...ccseccccrccncesssccsessvecsvcsere Special Services OFLICEr. .. .co cee ccc cree reece erase cascecsesees Standard Operating Procedures for Precious Metal... ....cccccceces Recovery Program (PMRP) Within NISC-60 Standard Operating Procedures for Film Destruction... .....ccceeee and Precious Metal Recovery Within NISC-70 Standard Operating Procedures for Precious Metal... cscs ccccces Recovery (PMR) Within NISC-10 Standard Operating Procedures for Precious Metal......cccccaceecs Recovery (PMR) Within NISC-20 Submarine SyStemsS Division. ..crcccccccersvcveccerccseccesccsvecse Supply and Transportation Division... .cccceccccscccsesvecvcccece SUPpOrt ProgramS DiviSion....cccccsccseresevsecscsesescsresecess Surface Ship SystemS DIVISION... . cc ccecccccccvesvecceceseccceses Survey Of Navy Property. wcsccccccccccsecessesesssesecesecccsens TASk ANG PLOGUCCION. ..ccccccerercccscccensccssersscccsscvesssere Technical AnalySiS DiIViSiON... ccc ccc cece cee reer ceccrcceecccseces TECHNICA] DILFECtOL cer secccccccenenccssesccesrscevcesseseseseve Technical Services DepartMent....ceccecccacccccccccssscceveseces Technology Transfer DiviSion...ccccsccccsccccccsccscesesecccvece TELEPHONES USC... cccceccccccseveccevvcnacassevssesesncessscessvce Temporary Additional Duty (TAD)... cccccsecccccccscccccccvesscves The Exploitation Support DiviSion...ccccccccccccccccccccecccsenes The Transition and Support DiviSion....cccscecvcccccvcvevcsccvces Threat ASSESSMENES (TAS) .ccccvccesecccccccrecssccccseacceceseves Training AGViSOLY Board. ccereccsesvcccccsssecvvesccversesveveves TLAINING PLOGFAaM. coerce cacrncvevsceseseeeesevssaveseveesssesees TLANSLACIONS DIVISION. ..cwwccenccrcncccesecveveseveccecseveseees TLANSPOLCAtCiON BLANCh. cc cecsececccecvccvsescccessevccesessvvses Unauthorized Commitments... cc cccccccsccrrescccssccevvesveeseevece Undersea Warfare Technology DepartMent...cccccccceccecccsccseces Uniform Materiel Movement and Issue Priority System.....ecceseee Uniform Policy and Dress COdG...ccccccccceevcvevcceeceevessvnces Visits to NISC Naval Reserve UnitsS...ccccccccccccccvcccescvcsves Weekly WLLC. ccc ccc ec ww ww cee enc ete eeeeeeeeeeseceeeesesscesecess Welfare, Morale and Recreation (WMR) Fund Audit.....ccoccccccces and Inventory Board IV NN NH ' SI KD WAP BHEUUNEEANYNN He of tea mWWOfH aw a to Hee oO ~) i N ~ Ww & fo.) Aw~Ihw ~J NN OW & 5 t om)