DEFENSE  INTELLIGENCE  AGENCY 
REGULATION  NO.  12-15 
HEADQUARTERS,  DEFENSE 
INTELLIGENCE  AGENCY 
WASHINGTON,  DC  20301 
14  July  1981      - 
ADMINISTRATION 
PROCESSING  OF  NFIC.  NFIB,  AND  MIB  PAPERS 
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1.  PURPOSE:  To  establish  internal  DIA  policies 
and  procedures  governing  the  preparation  of  DIA 
comments  and  positions  for  matters  to  be  acted 
upon  by  the  National  Foreign  Intelligence  Council 
(NFIC).  National  Foreign  Intelligence  Board 
(NFIB),  and  the  Military  Intelligence  Board  (MIB). 
2.  APPLICABILITY:  This  regulation  applies  to 
all  elements  of  the  DIA. 
3.  SUPERSESSION:  This  regulation  supersedes 
DIAR  12-15,  23  September  1976. 
4.  AUTHORITY  AND  RESPONSIBILITY  OF 
NFIB  OFFICE  (DI-NFIB):  The  NFIB  office  will: 
a.  Serve  as  the  primary  DIA  point  of  contact 
with  the  NFIC/NFIB  Secretariat  concerning 
NF1C/NFIB  items  and  initiate  and/or  transmit 
correspondence  to  the  NFIC/NFIB  Secretariat 
when  appropriate. 
b.  Receive,  log,  control,  assign  action  upon,  and 
monitor  timely  responses  to  incoming  NFIC/ 
NFIB  documents  which  are  the  subject  of  NFIC/ 
NFIB  actions. 
c.  Review  NFIC/NFIB  briefing  papers  and  cor- 
respondence prepared  by  DIA  action  officers  for 
format,  adequate  response  and  coordination,  and 
consistency  with  other  DIA  actions. 
d.  Prepare  (as  appropriate)  briefing  books  of  ap- 
propriate background  material  and  action  officer's 
briefing  papers  for  the  use  of  the  Director  and 
other  designated  DIA  representatives  at  Prebriefs 
and  NFIC/NFIB  meetings. 
e.  Arrange  and  coordinate  NFIC/NFIB  Pre- 
briefs and  meetings  of  the  MIB.  The  MIB  wUi  con- 
vene after  the  Prebrief  to  enable  the  Service  Intel- 
ligence Chiefs  to  discuss  matters  of  mutual  con- 
cern and  to  present  their  positions  with  reference 
to  the  NFIC/NFIB  agenda.  Prebriefs  normally 
will  be  scheduled  the  day  of  the  MIB.  however,  if 
the  agenda  items  are  long  and  contentious,  more 
than  one  Prebrief  may  be  needed  and  will  be  sched- 
uled accordingly  by  the  DI-NFIB  office.  It  is  the 
responsibility  of  the  action  officers  to  advise  the 
DI-NFIB  office  when  a  MIB  or  NFIC/NFIB  item 
falls  in  the  above  category  so  that  sufficient  time 
for  the  Prebrief(s)  can  be  scheduled.  Prebriefs  are 
normally  held  in  the  Director's  office  and  MIB's 
held  in  the  Director's  Conference  Room.  As  appro- 
priate, insure  that  DIA  positions  on  policy  and  re- 
source matters  are  coordinated  with  the  Deputy 
Undersecretary  of  Defense  (Policy)  (DUSD(Pl)  by 
the  action  officers. 
f.  Maintain  the  DoD  reference  file  of  NFIC/ 
NFIB  documents. 
g.  Supervise  dissemination  of  NFIC/NFIB  docu- 
ments within  the  DoD. 
h.  Provide   copies   of  NFIC/NFIB   documents 
and  action  memoranda  for  DIA  elements. 
i.  Serve  as  the  primary  point  of  contact  with  the 
Services  concerning  NFIC/NFIB/MIB  items. 
j.  Act  as  the  Secretariat  of  the  MIB. 
k.  Initiate  appropriate  followup  action  as  a  re- 
sult of  NFIC/NFIB/MIB  meetings. 
5.  RESPONSIBILITIES     OF      DIA 
OFFICERS: 
ACTION 
a.  Advise  DI-NFIB  of  the  name  and  telephone 
extension  of  designated  action  officers. 
b.  Prepare  a  briefing  paper  recommending  the 
DIA  position  for  the  MIB  and  NFIC/NFIB  meet- 
ings. Action  officers  will  follow  the  principles  of 
completed  staff  action,  coordinating  as  appropri- 
ate with  other  elements  of  the  DIA,  the  Services, 
the  Joint  Staff,  the  Office  of  the  Secretary  of  De- 
fense (OSD)  and  other  members  of  the  Intelligence 
Community.  An  original  and   six  copies  of  the 
OPR.  DI-NFIB
w        s  will  be  delivered  to  DI-NFIB.  room 
p* ^gon.  by  1200  hours  of  the  day  prior  to 
***>f  (or  as  otherwise  requested)  for  review 
*"*  rporation  in  l^e  briefing  books.  Action  of- 
'  ^wtfl  be  prepared  to  orally  brief  the  Director 
^^[e  Prebrief  and  the  Service  Intelligence  Chiefs 
jjie  M1B.  Unless  otherwise  informed,  action  offi* 
Jers  will  not  accompany  the  Director  to  the  NFIC/ 
NFIB  meetings. 
c.  Action  officers  will  coordinate  items  concern- 
ing policy  and  resource  matters  with  the  DUSD(P) 
staff  and  so  indicate  on  the  briefing  paper  under 
the  coordination  block. 
d.  Telephonic  concumitce/nonconcurrenct  action. 
Some  NFIC/NFIB  actions  are  decided  without  a 
formal  meeting  of  the  NFIC/NFIB  principals. 
When  other  than  a  Special  National  Intelligence 
Estimate  (SNIE)  is  being  considered  in  this  man- 
ner, the  action  officer  will  forward  an  original  copy 
of  the  briefing  paper  plus  any  necessary  back- 
ground information  to  DI-NFIB  for  a  decision  by 
the  Director.  If  a  SNIE  i»  being  considered,  six 
copies  of  the  briefing  paper  will  be  forwarded. 
6.  FORMAT  OF  THE  NFIC/NFIB/MIB  BRIEF- 
ING PAPER:  The  briefing  paper  serves  as  an  aid 
to  the  Director  at  the  applicable  meeting.  It  should 
be  succinct  and  preferably  limited  to  one  page  but 
no  more  than  two.  The  paper  should  be  single  spac- 
ed on  white  bond  paper  and  prepared  in  the  format 
outlined  in  enclosure  1 . 
FOR  THE  DIRECTOR: 
OFFICIAL: 
E.  A.  BURKHALTER.  JR. 
Rear  Admiral,  U.S.  Navy 
Chief  of  Staff 
C*f 
X 
/ 
M^NLEY'  S.  SULLIVAN 
Chief,  Publication  and 
Presentation  Division 
» 
nclosure 
ormat  for  Briefing  Paper 
DISTRIBUTION  D
DIAR  12-15 
FORMAT 
Serial  Number 
Briefing  Paper  for  DR 
Subject:  In  the  subject,  give  the  title  of  the  action  /document,  and  in  the  case  of  NFIC/NFIB  documents, 
the  number.  «  . 
1.  Background:  State  the  nature  of  the  action,  what  the  applicable  Board  is  required  to  do,  and  a  brief  his- 
tory (when  applicable)  of  previous  action  on  the  item.  When  pertinent,  state  which  NFIB  agency  initiated 
the  item. 
2.  Problem:  Identify  the  problem  and  issues  in  light  of  DIA  objectives  and  interests.  Include  a  brief  state- 
ments) as  to  what,  if  any,  effect  approval/disapproval  of  the  proposal  will  have  on  U.S.  relations  or  intelli- 
gence interests  in  the  area  concerned. 
3.  Discussion:  Analyze  the  problem.  List  issues  that  may  be  brought  up  by  other  principals  based  upon 
coordination  with  other  action  officers.  Include  information  on  Service  positions.  If  the  proposed  DIA  posi- 
tion requires  modification  of  the  text  including  proposed  new  text  and  if  appropriate  evidence  to  support 
the  proposed  changes  as  Tabs. 
4.  Recommendations:  State  the  proposed  DIA  position  —  concurrence  with  the  basic  document,  noncon- 
currence,  or  concurrence  subject  to  amendment. 
5.  Coordination:  State  the  coordination  effected  both  within  and  outside  the  DIA. 
Briefing  Paper  prepared  by:    Name  of  action  officer 
Extension 
DIA  Element 
Approved  by:  {Appropriate  Vice  Director,  or  his  representative) 
ENCLOSURE  1