DEPARTMENT  OF  THE  NAVY 
U.S.  NAVAL  FACILITY 
FLEET  POST  OFFICE 
NEW  YORK  09560 
NAVFACBDAINST  5400. 1M 
30  April  1985 
Et§j.  NAVAL  ZAClLrTY^  BERMUDA  INSTRUCTION  5400..  1M 
Subj;   U.S.  NAVAL  FACILITY,  BERMUDA  STANDARD  ORGANIZATIONAL 
AND  REGULATION  MANUAL  (SORM) 
*•  £ii££2i5'  T.°  promulgate  Commanding  Officer,  U.S.  Naval 
Faci 1 i ty~Bermuda  Organizational  Structure  and  Regulations,  1985. 
Failure  to  comply  with  the  procedural  provisions  of  this  instruc- 
tion may  be  grounds  for  disciplinary  action. 
2.  Cancellation.  NAVFACBDAINST  5400. 1L  is  superseded  and 
cancelled.  Remove  the  covers  from  the  old  edition  and  use  with 
this  directive. 
3 .    S  c  oq  e 
a.   This  manual  is  the  basic  organization 
directive  of  thr    command.   The  functional  guides 
chapter  on  ad:;  n  i  s  t  rat  i  ve  organization  constit 
delegation  of  responsibility  and  authority  by 
Officer  to  subordinate  officers  of  the  command, 
functional  guides  shall  in  no  way  be  construed  as 
initiative  or  discourag.ng  the  resourcefulness 
officers.   Officers  at  all  levels  are  ultimately 
the  performance  of  their  individual  organizat iona 
if  they  have  charged  subordinates  with  the  imme 
bility  for  the  management  of  certain  functions. 
al ,  regulatory 
included  in  the 
ute  the  formal 
the  Commanding 
However,  the 
restricting  the 
of  ind  i vidual 
responsible  for 
1  segments  even 
diate  responsi- 
b.  Nothing  in  this  manual  shall  be  construed  as  contraven- 
ing or  superseding  U.S.  Navy  Regulations  or  other  directives  of 
the  Navy  Department. 
4.  Ac_tJon.  A  thorough  understanding  of  this  manual  by  all 
personnel  is  mandatory  for  proper  command  orientation  and  effec- 
tive performance  of  duties.  All  Naval  Facility  personnel  are  to 
adhere  to  the  regulations  prescribed  in  this  instruction. 
J.  K.  WRIG1 
Distr  ibut  i  on: 
NAVFACBDAINST 
List  I 
5605. IF 
Ccpv    to: 
CO.viOCii  AWS  YS  L  ANT
NAVFACBDAINST  5400. 1M 
30_April  1985 
5§99§D  91  CHANGES  AND  CORRECTIONS 
The  U.S.  Naval  Facility,  Bermuda  Organization  and  Regulation 
Manual  will  be  maintained  current  by  the  issuance  of  interim 
changes,  notices,  and  by  periodic  change  pages  as  follows: 
a.  Brief  changes,  such  as  single-word  substitutions,  will  be 
entered  by  pen  and  ink. 
b.  More  lengthy  changes  and  additions  will  be  accomplished 
by  the  insertion  of  a  new  page  labeled  with  the  appropriate 
change  number  and  date.  These  pages  will  be  inserted  upon 
receipt  in  the  proper  places  as  directed  by  the  transmittal 
notice.   The  pages  thereby  superseded  shall  then  be  removed  and 
destroyed.*  Upon  insertion  of  changes  into  the  manual,  a  record 
of  such  changes  shall  be  made  in  the  spaces  provided  below  and 
dated  with  the  effective  date  of  changes. 
Change       Date  of        Date  Signature  of  Person 
Number       Change         Entered        Entering
NAVFACBDAINST    540Q.1M 
APR  3  0  1985 
INTRODUCTION 
GeneraK   United  States  Naval  Facility,  Bermuda,  established  1 
June~1955,  is  a  shore  activity  assigned  to  the  operating  forces 
of  the  U.S.  Navy  under  the  Commander  in  Chief,  U.S.  Atlantic 
Fleet.   It  is  under  the  Management  Control  of  Commander,  Naval 
Electronics  System  Command,  the  Military  Command  of  Commander 
Oceanographic  System  Atlantic,  and  Coordinating  Control  of  the 
Commanding  Officer,  U.S.  Naval  Air  Station,  Bermuda. 
Mission.   The  mission  of  U.S.  Naval  Facility,  Bermuda  is  to 
conduct  continuing  oceanographic  research  in  order  to  provide  the 
U.S.  Navy  with  more  extensive  information  on  oceanographic 
condi  t  ions. 
i  i
NAVFACBDAINST   5400.1M 
APR  3  0  1985 
TABLE  OF  CONTENTS 
Page 
Rec"o~rd     of     Changes     and     Corrections   .".".'.".V.'ii 
Introduction   I  i  i 
Table     of     Contents   
CHAPTER   1    -  COMMAND  STAFF 
100  Commanding  Officer      .. 
101  Cornnanding  Officer  Acting   1-2 
\ll  ^"s^rsUf-Piiijwiii^-if-iirc^;-:::.^ 
104  Command  Career  Counselor   
105  Command  Training  Officer   
106  3M  Coordinator/Manager   •   
107  AT  &  T   •   : 
 1.o 
108  Bendix  Technical  Support  Personnel   .1-10 
109  Ombud  sman   
CHAPTER  2  -  DEPARTMENT  HEADS  AND  DIVISION  OFFICERS 
200  Department  Head  Duties,  Responsibilities,   2-1 
And  Authority  2_3 
201  Operations  Department   2_4 
202  Operations  Officer   2_4 
203  Public  Works  Department   •   2_4 
204  Public  Works  Officer   2_5 
205  Administrative  Department   «   2_5 
206  Administrative  Officer   *2_g 
207  Supply  Department   ***"*.*.  .2-7 
208  Supply  Officer   2-7 
209  E lee  tron ics  Depar  tment . . .   •  .  •  •  •   *  '  *  2-8 
210  Electronics  Material  Officer  (bM0>:;:;:;;   ,-9 
211  Division  Officer  Duties,  Responsibilities   l   » 
and  Authority  „_tl 
212  Operations  Administration  Officer    *_J2 
213  SURTOPS  Coordinator   2_12 
214  Quality  Assurance  (QA)  Officer   2l3 
215  Communications  Officer..        3 
216  Oceanographic  Watch  Officer  (OWO)   '  * 
217  Indoctrination  ("I")  Division   •'  ^ 
218  Current  Operations  Officer   
\ 
\ 
t  l
NAVFACBDAINST   5400.1M 
APR  3  0  1985 
CHAPTER  3    -  COLLATERAL  DUTIES 
HI!*  Page 
300  Automatic  Data  Processing  (ADP)  Security  Of f icer. . .3-1 
301  ADP  Systems  Security  Officer    3-1 
302  ADP  Office  Information  Systems  Security  Of f icer. .. .3-1 
303  ADP  Terminal  Area  Security  Officer   3-2 
304  Armed  Forces  Couriers   3-2 
305  Athletic  Officer   3-3 
306  Casualty  Assistance  Calls  Officer   3-3 
307  Command  Mas ter-At-Arms  (CMAA)   3-4 
308  CMS  Custodian  and  Alternates   3-5 
309  Command  Audi  tor   3-5 
310  Command  Historian   3-6 
311  Command  Photographer   3-6 
312  Command  Training  Team  Leader   3-7 
313  Communications  Security  Officer  (COMSEC  OFFICER) .. .3-7 
314  Configuration  Control  Officer   3-8 
315  Customs  Officer   3-9 
316  Disaster  Control  Coordinator   3-9 
317  Educational  Services  Officer  (ESO)   3-10 
318  Equal  Oppor  tuni  ty  Of  f  icer   3-11 
319  Fire  Chief   3-11 
320  Fire  Marshall   3-12 
321  Housing  Manager   3-13 
322  Internal  Review  Coordinator   3-14 
323  Internal  Control  Program  (ICP)  Coordinator   3-15 
324  Inter-Service  Support  Agreement  (ISSA)  Officer   3-16 
325  Legal  Officer   3-16 
326  Military  Cash  Awards  Program  (MILCAP) 
Administrator   „   3-17 
327  Naval  Warfare  Publications  Library  (NWPL) 
Custodian   3-18 
328  Oceansystems  Library  Custodian   3-19 
329  Operations  Security  (OPSEC)  Officer   ,   3-19 
330  Overseas  Duty  Support  Officer  (ODSO)   3-20 
331  Physical  Fitness  Coordinator/Officer   ...3-20 
33  2  Security  Officer   3-20 
333  Postal  Officer   3-22 
334  Privacy  Act  Coordinator   3-22 
335  Publ  ic  Affairs  Off  icer  (PAO)   3-23 
336  Safety  Officer   .....3-24 
337  Security  Manager   3-25 
338  Senior  Watch  Officer  (SWO)   3-28 
339  SHOROC/SHORSTAMPS  Coordinator   3-28 
340  Substance  Abuse  Coordinator   3-29 
341  Top  Secret  Control  Officer   3-30 
342  Top  Secret  Control  Officer  Assistant   3-31 
iv
NAVFACBDAINST    5400.1M 
APR  3  0  1985 
Hike  Page 
343  Transportation  Officer   .3-31 
344  Utilities  Conservation  Officer   3-32 
345  Voting  Off  ice  r 
 3-33 
346  Wardroom  Mess  Treasurer   3-33 
347  Weapons  Officer   .3-34 
348  Welfare  and  Recreation  Funds  Custodian   3-34 
CHAPTER  4  -  BOARDS,  COMMITTEES  AND  COUNCILS 
Awards  Board   4-1 
Crypto  Board    4-1 
Enlisted  Examination  Review  Board   4-3 
Formal  Survey  Board   4-4 
Human  Relations  Council  (HRC)   4-4 
Occupational  Safety  And  Health  Committee   4-5 
Occupational  Safety  And  Health  Council   4-6 
Officer  Candidate  Interview  Board   4-6 
Operations  Security  (OPSEC)  Control  Group   4-7 
Petty  Officer  Quality  Reviev;  Board   4-7 
Physical  Security  Review  Committee   4-8 
Planning  Board  For  Training   4-9 
Command  Seaman  and  Sailor  of  the  Quarter/Year 
Board   4-9 
Striker  Selection  Board..   4-11 
Welfare  And  Recreation  Committee  Advisory  Board. .. .4-12 
Command  Training  Team..".   4-12 
Additional  Boards/Commi  ttees   4-13 
CHAPTER  5  -  WATCHES  AND  DUTIES 
500  Command  Duty  Officer  (CDO)   5-1 
501  Duty  Electronics  Technician   5-2 
502  Generator  Watch   5~4 
503  Perimeter  Watch/Roving  Patrol   5-6 
504  Gate  Guard  Watch   5*8 
505  Color  Guard   5"9 
506  Barracks  Watch   5"9 
CHAPTER  6  -  BILLS 
600  Alert  Conditions  Bill  (LERTCONS)   ..6-1 
601  Bomb  Threat  Bill   6-1 
602  Emergency  Action  Plan  (EAP)  Bill   6-5 
60  3  Fire  Bill   6"6 
604  Personnel  Inspection  Bill   6-15 
605  Sabotage  Alert  Bill   6-17 
606  Storm  Bill   6"21 
607  Training  Bill   6-22 
v 
400 
401 
402 
403 
404 
405 
406 
407 
408 
409 
410 
411 
412 
413 
414 
415 
416
WtPSte™—-—- 
Title  2SKe 
607  Training  Bill.......   •   *~2\ 
608  Zone  Inspection  Bill   D  «* 
CHAPTER  7  -  GENERAL  ARTICLES 
700  Addresses  Of  Personnel   J"J 
701  Alcohol   I"  J 
702  Alcohol  Abuse   •  l 
703  Autovon  And  Commercial  Telephones   <-/ 
704  Cameras  And  Recorders   «"* 
705  Civilian  Authorities-Arrest-Court  Appearances   7-z 
706  Off-Duty  Employment   7-2 
707  Classified  Material  -  Authori  ty  To  Classify   7-J 
708  Classified  Material  -  Routine  Destruction   7-3 
709  Classified  Material  -Safeguarding   7-4 
710  Coffee  Messes   J"| 
711  Compensatory  Time  For  Watchstanders   <-° 
712  Customs  Regulations   "~° 
713  Deadly  Force   •   •   '"' 
714  Discrimination  Complaint /Grievance  Procedures   7-7 
715  Drugs   •  •  •  ■  * ; 
  ~z. 
716  Electrical  Equipment  (Privately  Owned)   /-» 
717  Emergency  Access  to  Supply  Storerooms   7-10 
718  Emergency  Equipment     J-i 
719  Extra  Military  Instruction  (EMI)   '  j" 
720  Internal  Security   7"\\ 
7  21  Leave   l~\t 
722  Liberty   '  \t 
723  Liberty  Cards   ••••'  J* 
11\     Meetings.  
 «  \\ 
725  Motor  Vehicles   '  J* 
726  Personnel  Emergency  Message   i~ \\ 
727  Plan  Of  The  Day  (POD)   /"J* 
7  28  Privacy  Act   ''J* 
729  Quarters   * 
730  Recreational  Equipment   '  J° 
731  Residing  On/Off  Base   <~}° 
732  Safe  Combinations   •   •  Jjj 
733  Sexual  Harassment   «~Jjj 
734  Small  Arms   '"J 
735  Trip  Reports   •   li 
736  Unclassified  Official  Correspondence   <    £" 
737  Uniform  Pol  icies  and  Regulations   7-20 
738  Utilities  Conservation   n-'ll 
7  39  Working  Party   l~l 
vi
NAVFACBDAINST   5400. 1M 
APR  3  0  1985 
APPENDICES 
THle  Page 
Appendix  A  Command  Organization  Charts   A-l-1 
Appendix  B  Standard  Daily  Routine   B-l-1 
Appendix  C  Routing  Codes.   C-l-1 
Appendix  D  Zone  Diagrams 
Zone  1  Administrative  Department   D-l-1 
Zone  2  Supply  Department...   D-l-2 
Zone  3  Public  Works  Department   D-l-3 
Zone  4  Operations  &  Electronics 
Departments   D-l-5 
Zone  Diagrams   D-2-1 
V  1  1
NAVFACBDAINST   5400. 1M 
APR  3  0  1985 
CHAPTER  1   -  COMMAND  STAFF 
100.  COMMANDING  OFFICER 
a*  WHILES  ggs^ic  Funet|on.  The  Commanding  Officer  is 
responsible"" for  Ihe  sa"fe"ty7~ef f iciency,  and  performance  of  Naval 
Facility,  Bermuda. 
b.   Duties^  ResfionslbilltUs^  and  Author|ty_.  As  set  forth  in 
U.S.  Navy  Regulations^  the  Commanding  Officer's  responsibility 
for  the  Naval  Facility  is  absolute.   The  authority  of  the  Com- 
manding Officer  is  commensurate  with  the  responsibility  of  the 
title. 
c*   2lEa.Di5aii£.Dai  B£iaii°J}j5i}i2«  Tne  relationships  of  key 
subordinates  "to  the  Comma ndTiig""0*f"f  icer  are  contained  in  U.S.  Navy 
Regulations.   Department  Heads  report  via  the  Executive  Officer 
to  the  Commanding  Officer  for  the  performance  of  their  assigned 
duties  except  as  otherwise  indicated  in  this  instruction.   The 
Commanding  Officer  reports  to  Commander  Oceanographic  System 
Atlantic  in  Norfolk,  VA  as  the  next  senior  in  the  chain  of  com- 
mand and  to  Coordinating  Authority  Bermuda  when  applicable. 
101.  COMMANDING  OFFICER  ACTING 
a*   gliJLS  fiJBSliSJ!'   Upon  the  incapacity,  death,  departure 
on  leave,"  detachment~without  relief,  or  absence  due  to  orders 
from  competent  authority  of   the  Commanding  Officer,  the  next 
senior  line  officer  shall  assume  command  of  the  Facility   and 
have  the  same  authority  and  responsibility  as  the  officer  whom 
succeded. 
b-  PuH^it  55ieons2b2iitj.es  and  Authority..  The  officer  who 
succeeds  to  command  during  the  temporary  absence  of  the 
Commanding  Officer  shall  make  no  changes  in  the  existing  organi- 
zation, and  shall  endeavor  to  have  the  routine  and  other  affairs 
of  the  command  carried  on  in  the  usual  manner.  When  the  officer 
temporarily  succeeding  to  command  signs  official  correspondence, 
the  word  "Acting"  shall  appear  below  the  signature. 
c>*  CIS*!}!]?*!!0.!!8-!  5i:iaIi°Dsh|pj5.   Identical  to  the  Command- 
ing Offfcer.  ~ 
1-1
NAVFACBDAINST    5400. 1M 
APR  3  0  1985    — —- — 
102.   EXECUTIVE  OFFICER 
a.  Basic  Function.  The  Executive  Officer  is  the  direct 
representative  of~the~Commanding  Officer.  All  orders  issued  by 
the  Executive  Officer  shall  have  the  same  force  and  effect  as 
though  issued  by  the  Commanding  Officer,  and  shall  be  obeyed 
accordingly  by  all  persons  within  the  command.  The  Executive 
Officer  shall: 
(1)  Conform  to  and  effectuate  the  policies  and  orders 
of  the  Co'.imanding  Officer. 
(2)  Keep  the  Commanding  Officer  informed  of  all  signi- 
ficant matters  pertaining  to  the  command. 
(3)  Be  primarily  responsible,  under  the  Commanding 
Officer,  for  the  organization,  performance  of  duty,  and  good 
order  and  discipline  of  the  entire  command. 
(4)  Recognize  the  right  and  duty  of  Department  Heads  to 
confer  directly  with  the  Commanding  Officer  on  matters  specific- 
ally relating  to  their  department. 
b.  Duties^  Responsibilities  and  Author Uy.  The  Executive 
Off  ice  r, ""subject"  to  the~o7ders~of  the  "Commanding  Officer  and 
assisted  by  the  appropriate  subordinates,  shall: 
(1)  Prepare  and  maintain  the  bills  and  orders  for  the 
organization  and  administration  of  the  command. 
(2)  Assign  personnel  to  departments  and  the  executive 
staff. 
(3)  As  Command  Training  Coordinator,  supervise  and  co- 
ordinate the  work,  exercise,  training,  and  education  of  all 
personnel . 
(4)  Supervise  and  coordinate  the  operational  plans  and 
schedules  of  the  command. 
(5)  Promulgate  the  Plan  of  the  Day  and  such  advance 
schedules  as  may  serve  to  aid  subordinates  in  planning  their 
work. 
(6)  Make  frequent  inspections,  in  company  when  practic- 
able with  the  subordinates  concerned,  and  take  such  remedial 
action  as  required  to  correct  defects. 
(7)  Ensure  that  all  prescribed  or  necessary  security 
measures  and  safety  precautions  are  understood  and  strictly 
observed. 
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NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
(8)  Maintain  high  morale  within  the  command.  The  disci- 
pline, welfare,  and  privileges  of  the  individuals  of  the  command 
shall  be  a  chief  concern  of  the  Executive  Officer  and  to  the 
extent  of  the  authority  of  the  position,  ensure  that  these  and 
related  matters  are  administered  in  a  just  and  uniform  manner. 
(9)  In  accordance  with  current  Equal  Opportunity  direc- 
tives, monitor  discrimination  practices  if  existing  within  the 
command.  Specifically,  to  monitor  military  watches  and  duties  to 
ensure  that  equal  opportunity  and  equity  is  achieved. 
(10)  Evaluate  the  performance  of  officers  and  enlisted 
personnel  through  recommendations  to  the  Commanding  Officer  re- 
garding fitness  reports  and  evaluations,  and  through  review  of 
periodic  marks.  Prepare  the  initial  draft  of  fitness  reports  of 
department  heads  and  executive  assistants. 
(11)  Regulate  liberty  and  leave  of  personnel. 
(12)  Direct  the  investigation  for  the  of  alleged  viola- 
tions of  the  Uniform  Code  of  Military  Justice,  Navy  Regulations, 
Naval  Facility  Regulations,  and  other  military  and  civil  laws, 
for  the  Commanding  Officer  and  recommend  appropriate  disciplinary 
action  when  necessary. 
(13)  Direct  energy  conservation  and  economy  plans  to 
promote  cost  consciousness  within  the  command. 
(14)  Ensure  that  the  Commanding  Officer  is  advised  of  all 
casualties,  deficiencies,  and  anticipated  difficulties  which  may 
significantly  affect  the  operational  readiness  or  administrative 
efficiency  of  the  command. 
(15)  Act  on  personal  requests  which  may  be  addressed  to 
the  Commanding  Officer  that  do  not  involve  the  formulation  of 
policy,  or  that  will  not  require  the  action  of  higher  authority. 
(16)  Supervise  the  reception  of  visitors. 
(17)  Serve  as  the  Chairperson  of  the  Planning  Board  for 
Train  ing. 
(18)  Serve  as  the  Chairperson   of  the  Facility's  3-M 
program. 
(19)  Supervise  the  organization  of  the  Facility's  3-M 
program. 
(20)  Perform  other  duties  as  may  be  required  or  directed. 
1-3
NAVFACBDAINST  540C.1M 
APR  3  0  1985 
c«  QlE5Bi.2§liPJ!2l  5£iSiiS55i!i£i  Tne  Executive  Officer  is 
directly~resporisTble~to"thel5ommanding  Officer.  All  department 
heads  and  executive  assistants  report  to  the  Executive  Officer 
for  all  matters  pertaining  to  the  internal  administration  of  the 
command.   The  prescribed  duties  of  the  Executive  Officer  will  not 
be  construed  as  relieving  a  subordinate  from  any  assigned  respon- 
sibili  ties. 
103.   MASTER/SENIOR  CHIEF  PETTY  OFFICER  OF  THE  COMMAND 
a«   §55i£  Fy-D^lloHi   Tne  MCPOC/SCPOC  functions  primarily  as 
the  senior  enlisted  advisor  to  keep  the  command  appraised  of 
existing  or  potential  situations,  procedures,  and  practices  which 
affect  the  welfare,  morale,  and  well-being  of  enlisted  personnel. 
The  Chief  Of  Naval  Operations  has  promulgated  guidelines  for 
MCPOC/SCPOC/CPOC  programs  in  OPNAVINST  5400. 37B  which  are 
detailed  in  COMOCEANSYSLANTINST  5400.5. 
b.   Duties  Res2onsib221iles  and  Author  Uv^  The  MCPOC/SCPOC/ 
CPOC  shall: 
(1)  Assist  the  Commanding  Officer  in  an  advisory  capacity 
in  all  matters  pertinent  to  the  welfare,  job  satisfaction, 
morale,  utilization,  and  training  of  enlisted  members. 
(2)  Maintain  continual  liaison  with  the  OCEANSYSLANT 
Master  Chief. 
(3)  Advise  the  Commanding  Officer  concerning  to  the  for- 
mulation of  or  change  to  policies  which  pertain  to  enlisted 
members . 
(4)  Maintain  and   promote  the  effectiveness  of  the  chain 
of  command. 
(5)  Routinely  attend  Department  Head  meetings  in  order  to 
promote  more  effective  communications  between  the  officer  and 
enlisted  communities. 
(6)  Accompany  the   Commanding  Officer  at  all  personnel 
inspections,  command  quarters,  and  cermonies  involving  enlisted 
members . 
(7)  Participate  in  the  reception  and  hosting  of  official 
enlisted  visitors  to  the  command. 
(8)  Work  in  close  association  with  the  Command  Career 
Counselor  to  support  the  command's  retention  team  effort  by 
working  with  senior  petty  officers  to  enhance  the  command  reten- 
tion and  counseling  effort,  and  to  motivate  the  Navy's  "Number 
One"  sales  force:   The  Senior  Petty  Officer. 
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NAVFACBDAINST  5400. 1M 
APR  30  1985 
(9)  Function  in  close  coordination  with  the  Command  Equal 
Opportunity  Representative. 
(10)  Attend  all  NJP  proceedings  as  an  impartial  observer. 
(11)  Conduct  periodic  meetings  with  all  CPO'S  in  order  to 
strengthen  communications  between  the  CPO  community  and  the 
command.  The  primary  objective  is  to  mold  the  CPO  community  into 
a  cohesive  unit  working  toward  a  common  goal. 
(12)  Supervise  and  monitor  the  command  Sponsor  and  Indoc- 
trination program. 
(13)  Be  a  member  of,  or  function  in  close  conjunction 
with,  the  following: 
(a)  Welfare  and  Recreation  Committee 
(b)  Welfare  and  Recreation  Advisory  Board 
(c)  Petty  Officer  Quality  Control  Review  Board. 
(d)  Command  Retention  Team 
(e)  Commissary  and  Navy  Exchange  Advisory 
(f)  CPO,  PO,  and  EM  Club  Advisory  Boards 
(g)  Human  Relations  Council 
c.   Organizational,  ReUUonshj^-  The  MCPCC,  SCPOC,  or  CPOC 
(as  applicable)  reports  directly~"to  the  Commanding  Officer, 
while  keeping  the  Executive  Officer  informed  on  all  pertinent 
ma  1 1  e  r  s  . 
104.   COMMAND  CAREER  COUNSELOR 
a.   Basic  Functjoiu  The  Command  Career  Counselor  shall  work 
directly" for" the  Executive  Officer  and  shall  serve  as  the  com- 
mand's principle  advisor  on  policies  and  regulations  related  to 
Navy  career  planning  matters,  be  a  primary  technical  assistant 
supporting  other  members  of  the  command's  retention  team,  and 
maintain  awareness  of  revisions  and  innovations  in  retention 
programs  through  access  to  Navy  directives,  reference  material, 
experience  and  training. 
b-   PiiilJrSj.  Re spon s  i bjJ  1  tj_e s  and  AuUior^ty. 
1-5
NAVFACBDAINST  5400.1M 
"APR3C  1985 
(1)  Organize  and  monitor  a  vigorous  and  effective  Command 
Career  Counseling  program  and  interview  schedule. 
(2)  Organize,  train,  and  support  Departmental/Division 
Career  Counselors. 
(3)  Report  retention  team  activities  to  the  Commanding 
Officer. 
(4)  Inform  the  Commanding  Officer  of  situations  which 
have  positive  or  negative  impact  on  retention  team  efforts  and 
make  recommendations  as  appropriate. 
(5)  Maintain  command  retention  statistics. 
(6)  Keep  retention  team  members  informed  of  changes  in 
policy  which  may  affect  individual  attitudes  toward  the  Navy  or 
Command. 
(7)  Maintain  those  publications/materials  necessary  to 
sustain  an  effective  program. 
(8)  Coordinate  and  arrange  group  interviews. 
(9)  Maintain  a  tickler  file  to  ensure  that  all  enlisted 
members  receive  required  interviews  and  ensure  proper 
documentat ion. 
(10)  Ensure  that  all  personnel  are  informed  on  matters 
relating  to  career  retention. 
(11)  Hold  Career  Information  and  Benefits  courses  as 
necessary. 
105.   COMMAND  TRAINING  OFFICER 
a«   §asjic  Function.   The  Command  Training  Officer  shall 
assist  the  Execut  i"ve  Of  f  icer  in  all  matters  concerning  training. 
D«   Dyllfrlj.  ?tesEons2b_nities  and  Au thorny..    In  addition  to 
those  duties  outlined  in  COMOCEANSYSLANTINST  S1500.2H,  the 
Command  Training  Officer  shall: 
(1)  Promulgate  standard  mi  I  i tary/ leadership  lesson  plans. 
(2)  Assign  responsibility   for  updating  and  revising 
military  lesson  plans. 
1-6
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
(3)  Arrange  for  semi-annual  first  aid  training  by  quali- 
fied personnel. 
(4)  Serve  es  a  member  and  the  recorder  of  the  Planning 
Board  for  Training. 
(5)  Draft  and  maintain  the  Command  Long  Range  Training 
Schedule. 
(6)  Coordinate  with  department  heads  to  ensure  no  con- 
flict in  training  periods  scheduled  for  the  proper  execution  of 
the  overall  Naval  Facility  training  program. 
c*  QL&*H12*1±2H*1   5£l5!i °51i3lB*   The  Command  Training  Offi- 
cer reports  to  the  Executive  Officer,  and  collaborates  with  the 
following  personnel  in  developing  the  overall  training  program 
and  the  formulation  and  implementation  of  special  training 
programs. 
(1)  Department  Training  Officers 
(2)  Department  Training  Petty  Officers 
(3)  Division  Training  Officers 
(4)  Division  Training  Petty  Officers 
(5)  Educational  Services  Officers 
(6)  Command  Safety  Officer 
106.   3-M  COORDINATOR/MANAGER 
a«   Bas^i?  Function.   The  3M  Coordinator  is  responsible  for  the 
proper  functioning  of  the  command  3-M  program  in  accordance  with 
OPNAVINST  4790.4,  COSP/COSL  Instruction  4790. 1A  and  NAVFACBDAINST 
4790. IB. 
D«   Put  ies?  RespjJns^bjJLLt^eSj.  and  Aujthorj^.  The  3-M  Coordina- 
tor shall  coordinate  the  command  3-M~program  in  accordance  with 
NAVFACBDAINST  47  90.  IB. 
c-   QlSiilLi^iLLL0:.!}^!  ^l®li2JDi2}l2'   The  3-M  coordinator  shall 
report  directly  to  the  Executive  Officer  in  the  function  as 
Command  3-M  Manager  and  will  coordinate  the  proper  functioning 
of,  and  report  on,  training  in  the  3-M  system  at  all  levels  of 
the  command   in  accordance  with  the  guidelines  given  in 
NAVFACBDAINST   4790. IB. 
1-7
NAVFACBDAINST  5400.1M 
APR  3  0  1985    —   
107.   AMERICAN  TELEPHONE  AND  TELEGRAPH  AT&T 
a«   §5ll£  Function.   The  basic  function  of  the  AT&T  Resident 
Engineer  is~"to""pTovide  engineering  services  associated  with  the 
installation,  operation,  data  interpretation,  and  maintenance  of 
equipment  manufactured  and/or  installed  under  AT&T  contract  with 
the  Navy. 
D«   5i!li51i  5flfi25slJbJI.Lt.ies  5H^  Authorjjt^.  The  AT&T  Resident 
Engineer  stial 1:  ~ 
(1)  Regularly  investigate  and  evaluate  the  quality  of 
equipment  performance,  advise  cognizant  maintenance  and  operation 
personnel  of  discrepancies  found  and  recommend  corrective  action. 
(2)  Assist  operational  personnel  in  developing  and  using 
techniques  to  increase  known  data  on  station  characteristics, 
and,  in  general,  improve  system  performance. 
(3)  Assist   naval  personnel  in  analyzing  and  interpreting 
recorded  data  based  on  the  present  state  of  the  art. 
(4)  Instruct  assigned  personnel,  as  required,  on  approved 
techniques  and  procedures  for  scheduled  maintenance  to  ensure  the 
continued  effectiveness  and  reliability  of  the  completed  opera- 
ting system. 
(5)  Provide  direct  liaison  between  the  Naval  Facility  and 
the  contractor  on  technical  and  reliability  problems  concerned 
with  installation,  maintenance  and  operation  of  equipment  manu- 
factured and/or  installed  by  AT&T. 
(6)  Expedite  the  exchange  of  operational  and  technical 
information  related  to  program  development  and  evaluation  between 
the  Naval  Facility  and  the  Field  Engineering  Headquarters  of 
AT&T. 
(7)  Procure  the  assistance  of  engineering  specialists  in 
equipment  installation,  maintenance,  operations  and  communica- 
tions, whenever  advisable. 
(8)  Consult  and  cooperate  with  the  Operations  Officer  and 
division  officers,  as  well  as  other  cognizant  personnel  including 
field  maintenance  technicians  at  the  assigned  location,  in  con- 
nection with  the  investigations  and  solutions  of  engineering, 
operational  maintenance  problems. 
1-8
NAVFACBDAINST  540 (KIM 
APR  3  0  1985 
e.  9lgan^zaUonai  Rjiatjonslufi-  Administratively,  the  AT&T 
Resident~En"nee7~7epiorls  d7"rectly  to  the  Commanding  Officer  for 
such  duties  as  may  require  liaison,  consultation,  or  performance 
at  a  command  level.  The  routine  duties  and  responsibilities  of 
the  engineer  will  normally  be  accomplished  through  coordination 
with  the  Electronics  Material  Officer. 
108.   BENDIX  TECHNICAL  SUPPORT  PERSONNEL 
a«  §11*5:  £iil3£^i.2I! -  Under  Naval  Electronics  System  Command 
annual  contract™  Bend ix  Technical  Maintenance  Representative  is 
to  provide  repair  and  support  capabilities  directly  to  the  indi- 
vidual field  sites.  They  function  in  general,  as  on-board  main- 
tenance consultants  on  virtually  all  electronics  components 
(i.e.,  computers,  peripherals,  etc.)  which  comprise  various  IUSS 
ADP  subsystems  (exclusive  of  AT&T  manufactured  equipment). 
b«   Duties,  RespjMis^bjJ^iiS!  55£?  AuUiorrt^;. 
nical  Maintenance  Representative: 
The  Bendix  Tech- 
(1)  Provides  on-call  field  engineering  and  maintenance 
support  services. 
(2)  Provides  training  as  requested  in  the  maintenance, 
alignment  and  repair  of  selected  IUSS  components.  Conducts  on- 
the-job  training  on  new  and  modified  equipment. 
(3)  Acts  as  liaison  between  the  site  and  NESEA,  as  re- 
quested, on  technical  and  logistics  matters. 
(4)  Takes  or  recommends  a  course  of  action  to  correct 
equipment  problems  when  such  problems  are  beyond  the  scope  of 
assigned  military  personnel. 
(5)  Provides  technical  advise,  as  appropriate,  to  the 
Site  System  Change  Request  (SCR)  review  board. 
(BEMI ) . 
(6)  Maintains  the  Baekfit  Master  Equipment  Inventory 
(7) 
requested. 
Assists    the    site   with   any    IUSS    related    tasks   as 
c-      QLg*!liz*l±2!}*l  Ml*±±2HZh±2-      Tne  Bendix  Technical    Main- 
tenance Representative  will    be   directly    responsible    to    the  Elec- 
ronics   Material    Officer.      It    is    essential    that   he    have   access    to 
ihe  Commanding  Officer    for   consultation,    or    redress   of   grievance 
through    the   chain    of   command.
NAVFACBDAINST    5400.1M 
APR  3  0  1985 
109.     OMBUDSMAN.     The  Ombudsman    is   an  officially  appointed   volun- 
teer who~provides   information  directly   to  the  Commanding  Officer 
to   facilitate  personal   contact  with  dependents  of  command 
members.     The  Ombudsman  also  assists   the  Commanding  Officer    in 
policies   or   programs   affecting  dependents  of  command  personnel. 
1-10
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
CHAPTER  2  -  DEPARTMENT  HEADS  AND  DIVISION  OFFICERS 
200.   DEPARTMENT  HEAD  DUTIES^  RESPONSIBILITIES^  AND  AUTHORITY 
a*   §SSi5  Function.   A  department  head  is  the  representative 
of  the  Commanding  "Officer  in  all  matters  that  pertain  to  the 
department.  All  persons  assigned  to  the  department  shall  report 
to  the  Department  Head  and  all  orders  issued  shall  be  obeyed 
accordingly.   A  department  head  shall: 
(1)  Conform  to  the  policies  and  comply  with  the  orders 
of  the  Commanding  Officer. 
(2)  Keep  the  Commanding  Officer  informed  of  the  general 
condition  of  all  equipment  of  the  department,  and  especially  of 
any  circumstance  or  condition  which  may  adversely  affect  the 
safetry  or  operatiton  of  the  command. 
(3)  Inform  the  Commanding  Officer  of  the  need  for  and 
progress  of  repairs  other  than  those  of  a  minor  nature. 
(4)  Not  disable  any  equipment  when  such  action  may 
affect  adversely  the  safety  or  operation  of  the  command,  without 
the  permission  of  the  Commanding  Officer* 
D*   Duties,  Responsibilities  and  Authority^   A  department 
head  shall":       ~" 
(1)  Organize  and  train  the  department  to  ensure  peak 
operational  readiness. 
(2)  Prepare  and  maintain  the  bills  and  orders  for  the 
organization  and  operation  of  the  department. 
(3)  Assign  personnel  to  duties  within  the  department. 
(4)  Be  responsible  for  the  effectiveness  of  the  depart- 
ment by  planning,  directing,  and  supervising  the  work  and  person- 
nel within  the  department. 
(5)  Ensure  that  all  prescribed  or  necessary  security 
measures  and  safety  precautions  are  strictly  observed  by  all 
persons  within  the  department  and  by  others  who  may  be  concerned 
with  matters  under  departmental  control.   All  applicable  safety 
precautions  shall  be  kept  properly  posted,  in  conspicuous  and 
accessible  places,  and  all  personnel  concerned  shall  be 
frequently  and  thoroughly  instructed  and  drilled  in  their  obser- 
vance . 
2-1
NAVFACBDAINST  5400.1M 
APR  3  0  1985    _   
(6)  Make  frequent  inspections  of  the  personnel  and  mater- 
ial of  the  department  including  the  spaces  assigned,  and  take 
necessary  action  to  correct  defects  and  deficiencies. 
(7)  Control  the  expenditure  of  funds  allotted,  and  oper 
ate  the  department  within  the  limit  of  such  funds. 
pi  ies. 
(8)  Ensure  economy  in  the  use  of  public  money  and  sup- 
(9)  Be  responsible  for  the  proper  operation,  care,  pre- 
servation, and  maintenance  of  the  equipment  and  other  material 
assigned  to  the  department,  and/or  the  submission  of  such  data  in 
connection  with  its  accounting,  including  periodic  inventories  of 
assigned  material,  as  may  be  prescribed  by  competent  authority. 
(10)  Be  responsible  for   the  maintenance  of  records  and 
the  submission  of  reports  required  of  the  department. 
(11)  Be  the  custodian  of  the  keys  of  all  spaces  and 
storeroom  of  the  department,  except  such  as  are  assigned  by 
regulation  to  the  custody  of  another  officer.  The  Department  Head 
designate  and  authorize  subordinates  within  the  department,  as 
necessary,  to  have  duplicates  of  such  keys.   Ensure  that  copies 
of  all  keys  are  provided  to  the  Security  Officer. 
(12)  Be   responsible  for  the  cleanliness  and  upkeep  of 
the  spaces  assigned  to  the  department. 
(13)  Anticipate   the  personnel  and  material  needs  of  the 
department,  submit  timely  requests  to  fulfill  requirements. 
(14)  Contribute  to  the  coordination  of  effort  of  the 
entire  command  by  appropriate  cooperation  with  the  other  depart- 
ment heads. 
(15)  Supervise  the  training  and  professional  development 
of  junior  officers  assigned  to  the  department. 
(16)  Advise  division  officers  on  matters  affecting  the 
morale  or  discipline  of  personnel  within  the  department,  keeping 
the  Commanding  Officer  informed  of  any  matter  which  may  adversely 
affect  the  department  or  naval  service. 
(17)  Approve  exchanges  of  duty  between  similarly  quali- 
fied officers  or  enlisted  personnel  of  the  department,  subject  to 
instructions  promulgated  by  the  Commanding  Officer,  Executive 
Officer,  and  Senior  Watch  Officer. 
2-2
NAVFACBDAINST  5400.1M 
APR  3  0-4985   
(18)  Maintain  established  standards  of  performance  and 
conduct;  evaluate  performance  by  means  of  drills,  exercises, 
inspections,  and  other  control  devices;  initiate  fitness  reports 
and  evaluation  reports,  and  keep  appraised  of  any  declining 
performance  of  personnel. 
(19)  Formulate  and  carry  out  a  department  training 
program  within  the  framework  of  the  Naval  Facility's  training 
program. 
(20)  Review  the  eligibility  of  enlisted  personnel  in  the 
department  for  advancement  in  rating. 
(21)  Forward  special  requests  to  the  Executive  Officer, 
with  recommended  action  when  applicable.   In  cases  involving 
special  privileges,  comment  on  past  conduct  and  performance  of 
duty  as  appropriate. 
(22)  Formulate  and  submit  budgetary  requirements  for  the 
maintenance  and  operation  of  the  department,  and  approve  expendi- 
tures from  the  funds  allocated  by  the  Commanding  Officer. 
(23)  Prepare  the  department  organizational  manual  and 
directives  and  ensure  proper  dissemination  and  observance. 
(24)  Perform  other  duties  as  may  be  assigned. 
c«   9lS5  nl  5  atj^ona^  Relations  jug.  A  department  head  reports 
to  the  Comma"hding  Officer  for~the  operational  readiness  of  the 
department,  general  condition  of  the  equipment,  including  the 
need  for  and  progress  of  major  repairs  and  any  circumstance  or 
condition  which  may  adversely  affect  operational  readiness;  and 
any  other  matter  relating  to  the  department  whenever  such  action 
is  necessary  for  the  good. of  the  department  or  the  naval  service. 
The  Department  Head  reports  to  the  Executive  Officer  for  all 
administrative  matters  and  keeps  the  Executive  Officer  appro- 
priately informed  of  direct  reports  to  the  Commanding  Officer. 
Department  personnel  shall  report  to  the  Department  Head. 
201.   OPERATIONS  DEPARTMENT 
a.  Composition.  The  Operations  Department  consists  of  the 
Current  Operations,  SURTOPS,  Communications,  and  Quality  Assur- 
ance Divisions. 
b.  Mission.   The  mission  of  the  Operations  Department  is  to 
conduct  oceanographic  research  and  provide. data  to  higher  author- 
ity and  other  commands  as  prescribed  by  current  directives  and 
procedures. 
2-3
NAVFACBDAINST   5400.1M 
APR  3  0  1985        -  
 
202.   OPERATIONS  OFFICER 
a.  Basic  Function.  The  Operations  Officer  is  responsible  for 
the  adminiTtr  alive  and  operational  organization  and  effectiveness 
of  the  Operations  Department. 
b.  Dullesj.  Res2onsibj,iH2es  and  Authority.  The  Operations 
Officer  shall  conformrto""the""provisions""for~""a  department  head  in 
this  instruction. 
c«   9l£anizail55aI  55JLall2Hliiifi'  Tne  Operations  Officer 
reports  to  the~Commanding"Of f icer~f or  operational  matters  and 
reports  to  the  Executive  Officer  for  all  administrative  matters, 
keeping  the  Executive  Officer  appropriately  informed  of  direct 
reports  to  the  Commanding  Officer.   Department  personnel  are 
responsible  to  the  Operations  Officer  via  their  Divisional  Chain 
of  Command. 
203.  PUBLIC  WORKS   DEPARTMENT    0?WD) 
a.  Com£OSJ_tj_on.  The  Public  Works  Department   consists   of    all 
Seabees,  "members   of   "I"  Division,    and   persons   assigned    to    the 
Generator    Shop. 
b.  Mission.   To  ensure   proper   maintenance   of  all    buildings, 
grounds   and~related   equipment. 
204.  PUBUC  WORKS   OFFICER 
a.  Basic  Function.  The  Public  Works  Officer  is  responsible 
for  the  admin isTrative  and  operational  performance  of  the  Public 
Works  Department. 
b.  Duties^  ResgonsibU  i  Ues  and  Authorrtv..  The  Public  Works 
Officer  shall  conform~to  the  provisions"^  or~a  department  head  as 
outlined  in  this  instruction.   In  addition,  the  Public  Works 
Officer  shall: 
(1)  Ensure  the  upkeep  and  maintenance  of  all  electrical 
and  air  conditioning  equipment  assigned  to  the  command  (other 
than  that  assigned  to  the  Operations  Department).  • 
(2)  Supervise  the  upkeep  and  maintenance  of  all  vehicles 
assigned  to  the  Facility. 
(3)  Inspect  buildings  and  outside  areas  and  effect 
routine  material  upkeep  and  maintenance  as  necessary  to  ensure 
top  material  condition. 
2-4
NAVFACBDAINST    5400.1 
APR  3  0  1985 
(4)  Ensure  all  power  generating  equipment  is  operating  at 
maximum  potential,  keeping  the  Commanding  Officer  and  Operations 
Officer  advised  of  its  status. 
c.   OrgajuzaUona^l  ReUtj^nshjj)*  The  Public  Works  Officer 
reports  to  the~Commaniding  oTflcer""for  operational  matters,   and 
reports  to  the  Executive  Officer  for  all  administrative  matters, 
keeping  the  Executive  Officer  appropriately  informed  of  direct 
reports  to  the  Commanding  Officer. 
205.  ADMINISTRATIVE  DEPARTMENT 
a.  ComgosrUon.  The  Administrative  Department  consists  of 
administrative~"personnel  assigned  by  the  Executive  Officer. 
b.  Mission.  To  carry  out  effective  and  responsive  admini- 
strative and'per sonne 1  functions  as  outlined  in  the  Interservice 
Support  Agreement  with  Personnel  Support  Detachment  Bermuda  and 
as  required  by  the  Executive  Officer,  Commanding  Officer,  and  all 
standing  instructions  and  regulations  of  the  Naval  Facility. 
206.  ADMINISTRATIVE  OFFICER 
a.  Basj_c   FuncUoru   Responsible   for    the  administrative 
mission   and  performance  of   the  Administrative  Department. 
b.  Dutlfli   *tes£ons2b2<lli!es   and  Author rt^.   The  Administra- 
tive Officer    has    the   ful ^"responsibilities   and  authority  of   a 
department   head.      In   addition    to   the  orders  of   the  Commanding 
Officer    and  Executive  Officer,    the  Administrative  Officer's 
duties    are   as    follows: 
(1)  Observe   and    report    effectiveness   of   administrative 
policies,    procedures   and   regulations  of   the   command    to   the  Execu- 
tive   Officer. 
(2)  Review   all    correspondence   prepared    for    the   signature 
of   the  Commanding  Officer   or  Executive  Officer,    ensuring   conform- 
ity   to    the  Navy  Correspondence   Manual    and   any  pertinent   direc- 
tives. 
(3)  Screen    all    correspondence      and   directives    routed    to 
ithe  Executive  Officer   and  Commanding  Officer,    and    initiate 
|adminis trat i ve   action    where    required. 
(4)  Route    all    unclassified   official    mail.
NAVFACBDAINST  5400. 1M 
APR  3  0  1985    -——-—- 
(5)  Exercise  budgetary  control  of  funds  for  expenses  of 
the  Administrative  Department  and  approve  requisitions  for 
supplies. 
(6)  Supervise  preparation  of  the  Plan  of  the  Day,  review 
for  arrangement  and  content  prior  to  signature,  and  ensure  proper 
routing. 
(7)  Supervise  the  forwarding  of  required  reports  and 
maintain  the  master  reports  tickler  file. 
(8)  Serve  in  an  advisory   capacity  to  other  department 
heads  with  regard  to  administrative  procedures  and  requirements. 
(9)  Review  all  directives   prepared  for  the  signature  of 
the  Commanding  Officer  or  Executive  Officer  for  proper  format, 
arrangement  of  contents,  and  revision  or  change  procedures.   En- 
sure there  is  no  duplication  of  or  conflict  with  other  releases. 
Maintain  the  command's  central  directives  files. 
(10)  Act  as  verifying  officer  in  the  issuance  of  Liberty 
Cards. 
(11)  Maintain  the  Commanding  Officer's  Congressional 
response  file. 
(12)  Ensure  maintenance  of  the  command  recall  list,  ob- 
taining quarterly  updates  from  all  department  heads. 
(13)  Ensure  maintenance  of  the  publication  master  list 
for  unclassified  publications  at  the  Naval  Facility. 
(14)  Review  all  request  chits  prior  to  submission  to  the 
Executive  Officer  and  Commanding  Officer. 
(15)  Review  all  enlisted  performance  evaluations  to  en- 
sure compliance  with  Navy  and  local  directives  prior  to  submis- 
sion to  the  Executive  Officer  and  Commanding  Of f ice r  and  ensure 
proper  maintenance  of  the  evaluation  log. 
(16)  Carry  out  department  head  responsibilities  as  out- 
lined in  this  instruction. 
c*   9lSSJ}iHil55lI  5i:iiL£!25J>J]!2*  The  Administrative  Officer 
reports  to  the  Executive  Officer  in  the  performance  of  these 
duties.  Administrative  Department  personnel  report  directly  to 
the  Administrative  Officer  via  the  Leading  Petty  Officer. 
207.   SUPPLY  DEPARTMENT 
2*&
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
a.  Comj>os2tjon.  The  Supply  Department  consists  of  all 
Storekeeper  personnel  assigned  to  the  command  and  any  personnel 
assigned  by  the  Executive  Officer. 
b.  M^sslSI!'   Provide  the  command  with  the  materials  and 
services  necessary  for  maximum  logistic  support. 
208.   SUPPLY  OFFICER 
a>   §5515  £i^i35ll°i}*   Responsible  for  the  overall  organization 
and  effective  performance  of  the  Supply  Department  and  to  ensure 
supply  functions  are  performed  to  support  and  enhance  the  com- 
mand's operational  mission  while  providing  services  to  all 
departments. 
D«   Duties,  Re s pons i b i 1 i t i e s ,  and  AuthorjJ^-   The  Supply 
Officer  has  the  full  responsibilities  and  authority  of  a  depart- 
ment head.   In  addition  to  following  the  orders  of  the  Commanding 
Officer  and  the  Executive  Officer,  duties  are  as  follows: 
(1)  Ensure  the  economical  and  efficient  operation  of  the 
Supply  Department. 
(2)  Ensure  proper  procurement,  receipt,  stowage,  issues, 
and  accounting  for  equipage,  repair  parts,  and  consumables  re- 
quired to  support  the  command. 
(3)  Perform  certification  for  payment  of  lawful  bills. 
(4)  Ensure  close  liaison   with  related  NAS  Bermuda  and 
COMOCEANSYSLANT  Supply  Departments. 
(5)  Perform  Departmental  duties  as  described  by  NAVFACBDA 
Supply  Department  Instruction  5400.1. 
c*   9££S5l55ll5i}®l  £i:JL5lA°I}.§hA£.   The  Supply  Officer  reports 
directly  to  the  Commanding  Officer  concerning  the  operation  of 
the  Supply  Department  and  to  the  Executive  Officer  for  the 
administration  of  the  department. 
209.   ELECTRONICS  DEPARATMENT 
a.   Cornpos2.t_ion.   The  Electronics  Department  consists  of 
Ocean  Systems  Maintenance  Technicians  (OTM)  and  Electronics 
Technicians  (ET)  assigned  to  the  Naval  Facility. 
all 
2-7
W?'f^NST  5400*1M 
(3)  Ensure  that  the  spaces,  equipment,  and  supplies 
assigned  to  the  division  are  maintained  in  a  satisfactory  state 
of  cleanliness  and  preservation.   Report  promptly  to  the  depart- 
ment head  any  repairs  which  may  be  required  or  other  defects 
which  need  correction,  initiating  appropriate  remedial  action 
when  capable. 
(4)  Carefully  instruct  subordinates  in  all  applicable 
safety  precautions  and  require  their  strict  observance. 
(5)  Maintain  an  applicable,  accurate  Watch,  Quarter  and 
Station  Bill,  and  other  bills  and  orders  for  the  division  and 
ensure  that  pertinent  parts  are  kept  available  or  posted  where 
they  will  be  accessible  to  Division  personnel. 
(6)  Direct  the  operation  of  the  division  through  the 
leading  petty  officers,  as  prescribed  in  the  division 
organization. 
(7)  Assign  personnel  to  watches  and  duties  within  the 
division  and  develop  rotation  programs  for  watches  and  general 
duties  to  ensure  the  training  and  proficiency  of  assigned 
personnel . 
(8)  Schedule  and  conduct  training  for  personnel  assigned 
to  the  division.   Phases  of  division  training  should  include 
indoctrination  of  new  personnel;  preparation  for  advancement  in 
rating,  including  correspondence  courses  and  personnel  advance- 
ment requirements  in  both  military  and  professional  subjects, 
individual  instruction  and  drills;  team  training  to  fulfill 
operational  requirements  of  the  division;  instructions  in  prin- 
ciples of  effective  leadership  and  promote  individual  training 
through  DANTES  and  local  college  programs.   In  accomplishing  this 
function,  the  division  officer  receives  guidance  from  the  Educa- 
tional Services  Officer. 
(9)  Initiate  enlisted  performance  evaluations  for  person- 
nel of  the  division. 
(10)  Maintain  a  division  officer's  notebook  containing 
personal  data,  training  program  data,  a  space  and  equipment 
responsibility  log,  the  watch  stations  required  to  be  manned  and 
such  other  data  as  may  be  useful  for  the  orientation  of  an 
relieving  officers  and  for  ready  reference.   Ensure  compliance 
with  the  Privacy  Act  of  1974. 
(11)  Be  responsible  for  all  forms,  reports,  and  corres- 
pondence originated  or  maintained  by  the  division. 
2-10
NAVFACBDAINST    5400. 1M 
_    .  .  APR  3  0  1985 
(12)  Establish  and  maintain  a  division  organization  man- 
ual and  other  directives  which  may  be  necessary  for  the  admin- 
istration of  the  division. 
(13)  Ensure  that  prescribed  security  measures  are 
strictly  observed  by  division  personnel. 
(14)  Make  recommendations  for  personnel  transfers  and 
changes  in  the  division  allowance  to  the  department  head. 
(15)  Forward  requests  for  leave,  liberty,  and  special 
privileges,  with  recommendations. 
(16)  Conduct  periodic  inspections,  exercises,  and  musters 
to  evaluate  performance  and  discipline  of  the  division  and  to 
initiate  disciplinary  action,  when  deemed  necessary,  in  accor- 
dance with  the  Uniform  Code  of  Military  Justice  and  other 
standing  instructions. 
(17)  Supervise  the  administration  and  performance  of  the 
work  centers  within  the  division  in  implementing  the  Naval 
Facility's  3-M  Program. 
c-   9l£5I}.i2Jl.t.i.2I!5i  5£laj2_qnsh22.  A  division  officer  reports 
to  the  department  head  for  all  administrative  and  operational 
ma  1 1  e  r  s . 
212.   OPERATIONS  ADMIN  ISJ^JJON  OFFICER 
a«   §5115  EiiSiLLii?0.*   Tne  Operations  Administration  Officer  is 
responsible  to  "the   Operations  Officer  for  the  daily  monitoring 
and  coordination  of  all  departmental  administrative  matters. 
D"   OujUeSj.  5iLS2ons2b2ilJLi.es  and  Authority..   The  Operations 
Administration  Officer  shall": 
(1)  Serve  as  the  Operations  Department  Forms  Control 
Representat  i  ve. 
(2)  As  the  Opeprations  Department  Directives  Control 
Point  Representative  manage   all  facets  of  the  Operations  Direc- 
tives Program,  ensuring  that  the  departmental  directives  which 
require  periodic  updates  are  properly  revised  and  promulgated. 
(3)  Be  aware  of  changing  manpower  requirements  within  the 
department  and  submit  manpower  documents  as  necessary  to  rectify 
manpower  shortfalls. 
(4)  Prepare  and  administer  VIP  briefs. 
2-11
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
ah,   „  .(5)  Ensure  that  personnel  in  all  divisions  are  knowledge- 
able and  proficient  in  emergency  procedures.  g 
(6)  Other  duties  as  may  be  directed. 
tinn^ffl12--1--11?-"*  SsiSiionshlfi.   The  Operations  Administra- 
tion Officer  reports  to  the  Operations  Officer.   The  Operations 
^aUmtH   e°"?an  reP°rts,  to  the  Operations  Administration  Offi- 
cer in  the  performance  of  duties. 
213.   SURVEiLLANCT  TRAINING  AND  OPERATING  PROCEDURES 
STANDARDIZATION  ~lSyRTOP|r~^|DpATOR~~   
Divilinn5^  ---^^'    The  SURTOPS  Coordinator  acts  as  SURTOPS 
till   IZ   °/flc"  anf  as  sueh  »»  responsible  for  the  administra- 
TiI%iTO?nS?  n* U°nal  °r&anization  of  the  SURTOPS  Division.   In 
The  SURTOPs,  Coordinator  shall  conform  to  the  provisions  for  a 
Division  Officer  in  this  instruction.  »*i°ns  ior  a 
Coord inal^llfallT-25-1-111-1-^  ~~  A^Slitv,   The  SURT0PS 
(1)  Be  designated  in  writing  by  the  Commanding  Officer. 
(2)  Be  a  LEVEL  I  qualified  officer. 
(3)  Be  responsible  for  the  implementation  and  effective 
SfmrI^«Smmat,i°!5  °i   the  SURT°PS  Proeram>  including  the  initta   on 
of  recommended  changes,  requests  for  waivers,  conduct ing  per  iodic 
evaluations  of  SURTOPS  compliance,  and  ensur  ng  that  adfqCIte 
training  is  conducted  to  support  the  program.        ^equate 
(4)  Train  and  supervise  SURTOPS  instructors  in  the 
performance  of  their  duties. 
c   Organizational.  ReUUonshifi.    The   SURTOPS  Coordinator 
and  eff\?li!   I    to  the  Operations  Officer  for  the  implementation 
and  effective  administration  of  the  SURTOPS  program. 
214.   QUALITY  ASSURANCE  (£A)    OFFICER 
<ihil"f  JSfiT  fjaSlifiS-   Th*  Quality  Assurance  Officer  is  respon- 
o,,o  i?t  l  administrative  and  operational  organization  of  the 
Quality  Assurance  Division,  and  is  to  improve  operational  perfor- 
mance through  quality  control  checks  of  watch  performance. 
Ac^'o  --TrrM    -^2°ns±biUUes^    and  Authority.   The  Quality 
Assurance  Officer  shall:       *  - 
2-12
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
(1)  Be  the  final  determining  authority  on  operational 
data  sent  from  the  Naval  Facility. 
(2)  Be  responsible   for  conducting  a  daily  quality  con- 
trol review  of  watch  section  performance  and  preparation  of  a 
daily  report  noting  significant  discrepancies  and/or  superior 
quality  work. 
(3)  Coordinate  with  the  SURTOPS   and  Current  Operations 
divisions  to  correct  watch  section  deficiencies  and  conduct 
training  evolutions. 
c*   9l£§.Di.££i20.nJ*I  5iLLiLLJ.SJ3.5hJj>*  The  Quality  Assurance  Offi- 
cer reports  to  the  Operations  Officer. 
215.  COMMUNICATIONS  OFFICER 
a*   Basjc  £i?i}Sll2i3'   Tne  Communications  Officer  is  responsi- 
ble for  the  administrative  and  operational  organization  of  the 
Communications  Division,  and  for  the  coordination  and  supervision 
of  all  internal  and  external  electrical  communications.  The 
Communications  Officer  shall  comply  with  provisions  of  OPNAVINST 
3120.32. 
D*   Duties,  Besponsj^b^lliSl  fiUi?  AuUiojQly.*   The  Communica- 
tions Officer  shall: 
(1)  Supervise  the  distribution  and  internal  handling  of 
messages . 
(2)  Maintain  and  direct  an  overall  communications 
security  program. 
(3)  Supervise  the  preventive  maintenance  of  all 
electronic  equipment  assigned  to  the  division. 
(4)  Review  and  revise  local  directives  pertaining  to 
Commun  i  ca  t  i  ons . 
c'      QLESilli "L J-LilSDiLl  5iLiiLtii2n..shl£.   The  Communications  Officer 
reports  to  the  Operations  Officer. 
216.  OCEANOGRAPHIC  WATCH  OFFICER  (OWO)
NAVFACBDAINST    5400. 1M 
APR  3  0  1985  "■ 
a.   Basic  Functjon.   The  OWO  is  responsible  for  the  efficient 
operation,  administration  and  organization  of  an  assigned  watch 
section.  The  OWO  is  the  Commanding  Officer's  direct  represent- 
ative in  operational  matters  to  any  other  command  or  facility. 
The  Operations  Watch  Officer  shall  comply  with  the  provisions  of 
Division  Officer  duties  as  outlined  in  this  instruction. 
D«   Put  ies,  Resgonsjib_n.i  t_ies  and  Authorj.  t^.   The 
Oceanographic  Watch  Officer  shall"   ~  ~  ~"  " 
(1)  Be  responsible  to  the  Current  Operations  Officer  for 
the  operational  and  military  conduct  and  appearance  of  subordi- 
nates in  accordance  with  Navy  Regulations  and  directives  of  the 
Commanding  Officer. 
(2)  Cause  a  vigorous  on-the-job  training  (OJT)  program  to 
occur  within  the  watch  team.  As  OJT  is  the  single  most  important 
type  of  training  in  support  of  qualification  attainment  and 
operational  proficiency,  this  training  will  include  as  a  minimum: 
(a)  Operational  drills  of  the  Formal  Drill  type. 
(b)  Frequent  testing. 
(c)  Informal  qualification  boards. 
(d)  Emergency  drills. 
(e)  Fast  reaction  drills. 
(f)  General  Military  Training  (GMT)  when  the  watch 
team  cannot  attend  regularly  scheduled  GMT  sessions,  and  as 
directed  by  higher  authority. 
(3)  Maintain  continual  awareness  of  the  tactical  opera- 
tional situation,  ensuring  effective  employment  of  operations  and 
communications  equipments. 
(4)  Maintain  awareness  of  operational  plans,  orders,  and 
exerc  i  ses . 
(5)  Maintain   awareness  of  current  machinery  and  equip- 
ment capabilities  and  limitations. 
(6)  Be  responsible  for  the  proper  receipt,  handling,  and 
transmission  of  communications  message  traffic. 
(7)  Be  co-responsible  with  the  Security  Force  for  the 
physical  security  of  the  Naval  Facility  during  non-working  hours. 
2-14  »•"-*
NAVFACBDAINST  5400.1M 
APR  3  0  1985 
c.   Organizational  R§l£tl2!!.§i}.i£«  Tne  Oceanographic  Watch 
Officer  repoTts""to""the  OperaTions  Officer  via  the  Current  Opera- 
tions Officer  for  operational  and  administrative  matters.  The 
following  personnel  report  to  the  Oceanographic  Watch  Officer  in 
,  matters  pertaining  to  the  Operational  Watch: 
(1)  Operations  Watch  Section  Personnel. 
(2)  Communcat ions  Division  Watch  Personnel. 
(3)  Electronics  Watch  (Electronics  Department). 
(4)  Generator  Watch  (Public  Works  Department). 
217.   INDOCTRINATION  ("I")  DIVISION 
a.  Bas^c  Function.   "I"  Division  shall  be  an  assigned  group 
of  all  newly~arr iving~non-designated  personnel  responsible  for 
standing  watches  and  performing  duties  as  assigned  by  the  First 
Lieutenant  and  as  outlined  within  this  article. 
b.  Com20s.i.Lion.   "I"  Division  will  be  composed  of  assigned 
nonrated  personnel  who  have  not  been  assigned  to  another  depart- 
ment. 
c.  Organizational.  5i:iiL£i£Jls  hl.fi*   "I"  Division  personnel 
shall  report  to  the~Fi rst~Lleu tenant  (that  individual  in  charge 
of  "I"  Division)  in  the  performance  of  their  assigned  duties. 
The  First  Lieutenant  is  responsible  to  the  Public  Works  Officer. 
d.  Non-designated   personnel  will  normally  be  assigned  to 
"I"  Division  for   a  minimum  of  six  months  to  allow  for  timely  and 
orderly  processing  through  the  Striker  Selection  Board.  Once 
designated,  the  individual  may  be  assigned  to  the  appropriate 
depar  tment/di v is  ion. 
e.  Personnel  assigned  to  "I"  Division  will  complete  the 
fol lowing: 
(1)  Career  Information  and  Benefits  Course  (CIAB) 
(2)  Indoctrination 
(3)  Navy  Rights  and  Responsibilities  Workshop 
(4)  3-M  Abbreviation  Workshop  (2  hours) 
f.  The  Executive  Officer  has  the  authority  to  exempt  or 
assign  personnel  to  1  Division  based  on  mission  requirements. 
2-15
NAVFACBDAINST    5400. 1M 
APR  3  0  1985      
218.   CURRENT  OPERATIONS  .(OOPS)  OFFICER 
a«   Basjc  Function.   The  Current  Operations  Officer  is 
responsible""  for  "the  administrative  and  operational  organization 
of  the  Current  Operations  Division  in  the  performance  of  duties. 
As  a  Division  Officer,  the  COPS  Officer  shall  conform  to  the 
provisions  for  a  Division  Officer  in  this  instruction. 
D«   ??.i!ii£Sj.  Rj^onslb^.Litj.es^  and  Author^ii-   The  Current 
Operations  Of ficer- shall: 
(1)  Prepare  and  maintain  current  Operations  Watch  Sec- 
tion Bill. 
(2)  Ensure  all  Preventive  Maintenance  within  the  work 
center  is  accomplished. 
(3)  Prepare  and  maintain  division  Watch,  Quarter,  and 
Station  Bill  and  Division  Recall  Bill. 
(4)  Maintain  cleanliness  of  2nd  and  3rd  decks. 
(5)  Prepare  and  administer  VIP  Briefs  as  directed. 
(6)  Coordinate  and  chair  all  Watch  Officer  Meetings. 
c«  QL5*!li!:*l±2B*!   ReJ_a^H>jQsh22'   The  Current  Operations 
Officer  reports  to  the  75p~eTaTTons~ Of f icer. 
2-16
NAVFACBDAINST   5400. 1M 
APR  3  0  1985 
CHAPTER  3  -  COLLATERAL  DUTIES 
300.  AUrOMATJC  DATA  PROCESSING  iADIM  SECURITY  OFFICER 
a*   S5il5  EiJJ]i'IJL2I}«   Serve  as  advisor  to  and  representative 
of  the  command  in  masters  of  ADP  Security. 
D«   5i!ilSSj.  ^S2ons2biJ.2^2es  and  AuUiojvit^. 
(1)  Develope  and  maintain  command's  ADP  Security 
policies  and  standards  consistent  with  Department  of  the  Navy 
policies  and  documentation. 
(2)  Coordinate  with  the  command  Security  Manager  on 
matters  concerning  ADP  Security,  in  accordance  with  the  security 
organizational  structure  established  by  the  Commanding  Officer. 
(3)  Implement  the  Command  ADP  Security  Plan  as 
outlined  in  NAVFAC  Bermuda  ltr  Ser  420  dtd  18  Oct  1984. 
c«   9l££I]lz5jUL9I!iLl  ReUt2onshj.£.   The  ADP  Security  Officer 
(ADPSO)  shall  be  des7gnated~!n~wr i t ing  and  shall  report  to  the 
Commanding  Officer  via  the  Security  Manager  and  Executive 
Officer . 
301.  ADP   SYSTEMS    SECURITY  OFFICER. 
a*   §5515  Fun^USI!*   Manage  the  implementation  and  execution 
of  the  Command  ADP  Security  Program  as  it  applies  to  an  assigned 
ADP  System.  5 
b*   5iilJL:§.§.i  5£S£ons2bj.J.lii.es  and  AuUiojMt^. 
(1)  Ensure  that  the  command's  ADP  security  policies  and 
standards  are  enforced. 
(2)  Ensure  that  all  suspected  ADP  security  incidents  or 
violations  are  documented  and  that  remedial  actions  are  taken  to 
avoid  recurrence. 
c-   9lIi*n_|zaLional.  £elaUonshJj>.   The  ADP  Systems  Security 
Officer  (ADPSSO)  shal  1  "^"dlsfgnated  in  writing  and  shall  report 
to  the  ADP  Security  Officer. 
30  2.   ADP  OFFICE  INFORMATION  SYSTEMS  SECURITY  OFFICER.
NAVFACBDA INST  5 4  0  0  .  1M 
APR  3  0  1985 
a.   Basic  Function.   Manage  the  operation  of  Office 
Information  Systems  (ois)  in  accordance  with  the  established 
security  procedures  of  Chapter  4  of  OPNAVINST  5239. 1A. 
D«   ^.LLSiLi  J^sgon S2b2lJ.tj.es  and  Authority. 
(1)  Ensure  that  all  users  of  OIS  are  properly  indoc- 
trinated concerning  their  security  responsibilities. 
c«   9l£!I}iza_UonaJ[  Relationship.   The  Officer  Information 
System  Secur i ty  Of f fcer  (OlSSO)  shall  be  appointed  in  writing  and 
shall  report  to  the  ADP  Security  Officer. 
303.  ADP  TERMINAL  AREA  SECURITY  OFFICER. 
a*      §5^iS  £iJU£jt J. o n .      Be   responsible    for    terminal    security   in 
communications    spaces"? 
D*      Dyii^s^  Responsibilities   and  Authority. 
(1)  Brief   and    indoctrinate  each    terminal    user/operator 
regarding   terminal    security   requirements. 
(2)  Ensure    terminals   are   properly  protected    from  casual 
or    transient   observers. 
(3)  Ensure    that    access    controls,    locks    and   other    neces- 
sary physical    protection   devices   are  provided    for    each   terminal 
si  te. 
c-      9l£5J}iz£2ionai  Relationship.      The  ADP  Terminal   Area 
Security  Officer    (TASO)    shall    be~des  ignated    in   writing   and    shall 
report    to    the  ADP  Security  Officer. 
304.  ARMED  FORCES  COURIERS 
a\  ?asic  Function.   Command  couriers  for  CMS -d is tr ibuted 
materials  are  individuals  designated  in  writing  by  the  Commanding 
Officer  to  accept  or  deliver  such  materials  from  or  to  an  Armed 
Forces  Courier. 
b.   Membership.   The  number  of  command  couriers  is  at  the 
discretion  of  the  Commanding  Of  f  iccr.   Each  command  courier 
shall  have  a  security  clearance  commensurate  with  the  security 
level  of  the  material  being  handled.  Specific  information  on 
detailed  requirements  for  personnel  handl i ng  CMS-dis tr ibuted 
materials  of  given  security  levels  may  be  found  in  the  below 
listed  references.   The  authorization  to  perform  these  duties  is 
implicit  in  the  initial  appointments  of  the  CMS  Custodian  and 
Alternate  CMS  Custodian. 
3-2
NAVFACBDAINST   S400.1M_ 
APR  3  0  1985 
c«  9l£SJDl5lil2I]5l  ^i5il5I!Shl2.  Couriers  shall  perform 
their  duTTes~~as  requfred,  or~as  directed,  by  the  CMS  Custodian. 
Normally,  the  duties  of  command  courier  will  be  handled  by  the 
CMS  Custodian   or   alternate. 
d-     Kllirences.        CMS4;     CSP-1;     and    OPANVINST     5510. 1G. 
305.  ATHLETIC  OFFICER 
a-  §1125  £iJJ25ll5I!'  ^o  promote  and  administer  athletic  acti- 
vities for  command  personnel. 
b*   PiJiilli  Respons  ibi  1  i  t  ies,  Author  i  ty.   The  Athletic  Officer 
shal 1 :  ~ 
(1)  Have   overall   authority  regarding  organized  sports 
competitions  in  which  command  teams  are  involved. 
(2)  Solicit  and  select  coaches  for  command  sports  teams. 
(3)  Be  responsible  for  onboard  recreational  equipment. 
c*  9l£!!lii^§H°.D!!.  ^lllli.l.DlJHfi*    Reports  to  the  Executive 
Officer  in  the  performance  of  these  duties. 
306.  CASUALTY  ASSISTANCE  CALLS  OFFJCER 
a«   §1115  £^55J-i°.J}'   Tne  Casualty  Assistance  Calls  Officer 
(CADO)  is  a~eommissioned  officer  with  2  or  more  years  of  active 
duty  or  senior  enlisted  member  of  paygrade  E-7  or  above, 
appointed  to  assist  surviving  family  members  in  the  case  of 
missing  or  deceased  Navy  members  or  civilian  personnel  for  whom 
the  Navy  is  responsible. 
D*   Put  ies ,  Responsibi  1  it  ies,  and  Author  jj.^.   The  Casualty 
Assistance  Calls  Officer  shall:       ~  ~ 
(1)  Make  personal  notification  of  casualty  and  provide 
circumstances  of  the  incident  as  reported  and  keep  the  next  of 
kin  informed  of  search  efforts  on  those  members  reported  in  a 
missing  status. 
(2)  Comply  with  NAVMILPERSCOMINST  1710.1,  The  Casualty 
Assistance  Calls  Program  Manual. 
c-   9l£aI}lzi.*-Ll'lll  ^lillloililii?'   Tne  Casualty  Assistance 
calls  Officer  reports  to  the  Commanding  Officer  via  the  Executive 
Officer. 
3-3
NAVCBDAINST    5400. 1M 
APR  3  0  1985    
•307.   COMMAND  MASTER-AT-ARMS  iCMAA) 
a*  Bas^c  £jJJ3:£JLi£I!«   Tne  Command  Master-at-Arms  is  respon- 
sible for  the  maintenance  of  good  order  and  discipline  and  for 
the  enforcement  of  regulations  at  the  Naval  Facility  and  in  the 
spaces  on  the  Naval  Air  Station  (Annex)  which  are  occupied  by 
Naval  Facility  personnel. 
D«   5^iiJ§Sj.  Resgonsjjnl^J^ies  and  Authorj^r.  Tne  Command 
Master-at-Arms  sliall:   ~      ~ 
(1)  Enforce  Navy  and  Naval  Facility  and  applicable  host 
station  Regulations. 
(2)  Supervise  extra  duty  personnel  and  those  performing 
hard  labor  without  confinement  and  maintain  records  of  all  extra 
duties  and  hard  labor  without  confinement  assigned  and  performed. 
(3)  Ensure  restricted  personnel  are  mustered  in  accordance 
with  this  instruction.   Maintain  a  Restricted  Personnel  Log. 
(4)  Be  present  at  the  scene  of  emergencies  and  other 
special  gatherings  of  personnel. 
(5)  Ensure  frequent  inspections  of  the  Naval  Facility  and 
BEQ  spaces  assigned  to  Naval  Facility  personnel. 
(6)  Submit  a  monthly  Command  Watch  Bill  to  the  Senior 
Watch  Officer  prior  to  the  25th  of  each  month. 
(7)  Furnish  escorts  for  the  Commanding  Officer,  Executive 
Officer  and  visitors  as  directed. 
(8)  Assist  in  the  execution  of  daily  routines. 
(9)  Assist  the  Security  Officer  in  matters  related  to 
security,  anti-sabotage  and  investigations. 
(10)  Assist  in  conducting  Executive  Officer's  Investiga- 
tions and  Commanding  Officer's  Mast  and  courts-martial. 
(11)  Escort  the  inspecting  party  at  all  personnel  and 
material  inspections. 
(12)  Inventory,  together  with  a  commissioned  officer,  the 
personal  effects  of  persons  transferred  under  emergency  condi- 
tions.  Upon  completion  of  the  inventory,  seal  the  seabag  or 
other  container  and  deliver  it  to  the  Supply  Officer  for  dispo- 
sition. 
3-4
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
(13)  Enforce  all  safety  directives  and  precautions. 
(14)  Read  those  articles  specified  in  Article  137,  UCMJ, 
to  enlisted  personnel  six  months  after  entrance  on  active  duty 
and  at  time  of  reenl i s tment. 
(15)  Promulgate  the  command  watchbills. 
c-   Ql£5£lz a t^orml  ReJ^at^onshjj>.   The  CMAA  reports  to  the 
Executive  Officer".  ~ 
308.  CMS  CUSTODIAN  AND  ALTERNATES 
a*      §5515  £]*I!i:iiPi!*      Tne  CMS  Custodian   is    responsible   for    the 
custody,    aceounlingHfor,    handling,    safeguarding,    and  destruction 
of  all   COMSEC  materials   held  by   this  command.      CMS  custodian 
alternates   shall   also  be  designated    to   assist   or   perform  primary 
functions    in    this   area    in   the   absence   of    the  CMS  Custodian. 
b*      2lE5i}lza^5I!Sl  £fLL5i!°J].§hi2«     The  CMS  Custodian    reports 
directly  "to"he  Commanding  Officer. 
c«      Q^ler e nee.      CMS    4. 
309.  COMMAND  AUDITOR 
a*  §a.§j.c  £lii}£ll5!}*  T^e  Command  Auditor  is  a  commissioned 
officer  appointed  to  ensure  the  correct  and  accurate  administra- 
tion of  the  Imprest  Fund,  Wardroom  Mess  Fund,  Welfa.re  and  Recrea- 
tion Committee  Fund,  Soup  Kitchen  Fund,  and   any  other  fund  as 
directed  by  the  Executive  Officer,  in  accordance  with  OPNAVINST 
3120. 32A. 
D*   Put  ies,  Re spon s  i b j  1  i  t  i e s ,  and  AuthorjJ^.  The  command 
auditor  shall:    ~ 
(1)  Make  an  unannounced  verification  audit  of  Imprest 
Fund  transactions/cash  and  verified  vouchers  at  least  once  quar- 
terly in  accordance  with  NAVSUP  Manual  3-94-1,  Art.  3168. 
(2)  Conduct  audits  of  the  Welfare  and  Recreation  Commit- 
tee Fund  and  Wardroom  Mess  Fund  prior  to  change. of  the  custodian 
or  change  of  command,  but  at  least  three  times  a  year.. 
(3)  Conduct  an  audit  of  the  Soup  Kitchen  transactions/ 
funds  quarterly  and/or  prior  to  any  change  of  personnel. 
(4)  Provide  written  audit   results  to  the  Commanding 
[Officer  via  the  Executive  Officer.
NAVFACBDAINST    5400.1M 
APR  3  0  1985 
(S)  Maintain  an     accurate    historical    file   of   all   audits. 
c.     Organizational  Relationship.'     The  command  auditor    reports 
to   the  Command i n~g~~oTfi c~eT~v*fa"t~he  Executive  Officer. 
310.      COMMAND  HISTORIAN 
a.  Basic  Function.     The  Command  Historian   compiles    informa- 
tion  of    hfstor fc*"sTgnif icance     concerning    the   command. 
D«      DuiilSiLi  §Ji.S£ons2b.iJ.j.  tj.es  SBf?  Authority 
(1)  The  Command  Historian   will    ask    for   and    screen    inputs 
from   the   departments   annually  concerning  events   of   historical 
s  igni  f  icance. 
(2)  A  final  report  will  be  prepared  in  accordance  with 
OPNAVINST  5750. 12C  and  submitted  to  the  Executive  Officer  not 
later  than  10  February  each  year  for  the  previous  calendar  year. 
(3)  Specific  attention  to  the  preparation  and  handling  of 
classified  material  shall  be  afforded. 
c-   OlganizatjoUSA  B^at^onshjj).   The  Command  Historian  re- 
ports to  the" Executive  Officer. 
3H.   COMMAND  PHOTOGRAPHER 
a.  BasjU:  £unc_Uon.   The  Command  Photographer  will  be  charged 
with  the  le~sponsibl  illy  of  taking  photographs  at  all  official 
command  functions  and  activities. 
b.  Duties^  Resgons^b^llifl  SB^  £u^hO£JJt}[.   The  Command 
Photographer"  shall: 
(1)  Maintain  sufficient   command  supplied  photographic 
consumables  on  hand. 
(2)  Maintain  and  properly  stow  the  command's  photographic 
equipment  and  materials. 
(3)  Be  the  liaison  with  the  Naval  Air  Station  Bermusa  NAS 
Audiovisual  Facility  for  the  development  and  reproduction  of 
photographic  products. 
(4)  Maintain  a  chronological  file  of  photographic  pro- 
ducts and  corresponding  negative  files. 
3-6
NAVFACBDAINST    5400.1M 
APR  3  0  -^985   
c*     9l£aI!i.5al.i2£i!i.  ?£l5ll2!}.§i}i.JB*     The  Command  Photographer 
will    reoort~~tb   the  "Pu*bric"XrfaTrs*Of f  icer. 
312.  COMMAND  TRAINING  TEAM  LEADER 
a«   §5iLi£:  £l?i}£J^ J.212 •   ^^e  Command  Training  Team  Leader  shall 
be  designated  in  writing  by  the  Commanding  Officer  for  responsi- 
bility in  scheduling  and  conducting  Navy  Rights  and  Responsibili- 
ties instruction  and  other  workshops  necessary  to  increase  the 
awareness  level  of  personnel  to  Navy  and  Command  equal  opportu- 
nity and  human  resources  programs  in  accordance  with  OPNAVINST 
5300.2,  OPNAVINST  5300. 6B  and  OPNAVINST  5354. 1A. 
D*   Put  ies?  Respons^bil^J.  tj^es  and  AuUiority^   Carry  out  the 
functions  as  outlined  in~OPNAVrNST  5f54.1A. 
c-  QLS^Bl^li2Illl  Q0ii*li2!llhl2'     The  Command  Training  Team 
Leader  will  liaise  with  the  Equal  Opportunity  Officer  and  will 
report  directly  to  the  Executive  Officer. 
313.  COMMUNICATIONS  SECURITY  OFFICER  1COMSEC  OFFICER) 
a*   §5^1^  £iJ55li5I!'  The  COMSEC  Officer  shall  be  responsible 
for  maintaining  physical,  cryptographic,  transmission,  and  emis- 
sion security  within  the  Communications  Division. 
D-  put.iest  Responsibi  1  i t ies,  and  Author^ ty.   The  duties  and 
responsibilities  of  the  COMSEC  Officer  are  outlined  in  the  effec- 
tive editions  of  CSP  1.   Specific  duties  shall  include: 
(1)  Ensure  that  the  operation  of  the  crypto  center  is 
accurate,  secure,  and  efficient. 
(2)  Supervise  and  train  crypto  personnel;  ensuring  that 
they  have  a  thorough  working  knowledge  of  all  crypto  systems 
used,  related  publications,  and  local  instructions. 
(3)  Ensure  that  all  necessary  reports  are  submitted  in 
accordance  with  Chapter  3  of  CSP  1  and  appropriate  operational 
and  maintenance  instructions. 
(4)  Provide  standard  operating  procedures  for  receipt, 
handling,  accounting  for,  and  destruction  of  all  classified  mes- 
sage traffic. 
(5)  Provide  standard  operating  procedures  and  training 
covering  all  areas  of  communications  security. 
3-7
NAVFACBDAINST    5400. 1M 
APR  3  0  1985    
(6)  Ensure  that  the  technical  and  general  secure  communi- 
cations center  is  inspected  by  qualilfied  personnel  at  prescribed 
intervals. 
(7)  Ensure  that  when  absent  from  the  crypto  center, 
duties  are  assumed  by  a  person  who  is  duly  qualified  and  desig- 
nated. 
(8)  In  consonance  with  the  Command  Emergency  Action  Plan, 
update  the  emergency  action  plan  for  COMSEC  materials  and  other 
classified  materials  providing  specific  instructions  for 
securing,  removing,  partial  destruction  and  complete  destruction. 
This  shall  be  accomplish  on  a  quarterly  basis  in  accordance  with 
Article  602  of  this  instruction. 
(9)  Prepare  local  operating  rules  and  regulations  as  are 
necessary  to  ensure  the  secure  and  efficient  conduct  of  crypto- 
graphic operations. 
(10)  Ensure  that  crypto  equipment  and  crypto-anci 1 lary 
equipment  are  properly  maintained. 
c'  QLE&H±£*±i2Il*±  l^ajnonsllug.  The  COMSEC  Officer  reports 
to  the  Commanding  Officer  in  the  performance  keeping  the  Opera- 
tions Officer  and  Executive  Officer  informed  . 
314.   CONFIGURATION  CONTROL  OFFICER. 
a-   §5125  PuncjUo;.!!'  The  Electronics  Material  Officer  shall 
normally  be  assigned  the  duties  as  Configuration  Control  Officer 
(CCO).   The  CCO  shall  be  cognizant  of  all  configuration  changes 
or  modifications  and  shall  authorize  such  modification  or 
changes. 
b*   Dyil^JLi  ^sgons^b^iJ. J:j.es  ---  -■u.-^2li.i.v-i  Tne  cco  shall: 
(1)  Maintain  accurate  records  of  all  changes  or  modifica- 
tions made,  ensuring  that  only  those  changes  authorized  or  origi- 
nated by  the  Configuration  Management  Agency  (CMA)  and  authorized 
by  COMOCEANSYSLANT  are  implemented. 
(2)  Ensure  that  no  on-site  testing  of  hardware  or  soft- 
ware changes  by  either  station  personnel  or  assigned  civilian 
representatives  is  attempted  without  proper  authorization  from 
COMOCEANSYSLANT. 
(3)  Maintain  accurate  indexing  of  all  current  software 
configurations  of  all  IUSS  subsystems  at  the  command. 
3-8
NAVFACBDAINST 
APR  3  0  1985 
5400. 1M 
(4)  Ensure  that  all  proposed  changes  to  the  hardware 
configuration  are  properly  documented  through  the  SCR  system  and 
that  no  changes  are  accomplished  prior  to  authorization  from 
COMOCEANS YSLANT . 
(5)  Maintain  a  record  of  all  configuration  management 
documents  and  their  location.  Additionally  the  COO  shall  ensure 
that  all  destruction  of  superceded  documents  is  reported  to  Naval 
Oceanographic  Systems  Command  (NOSC)  as  appropriate. 
c-   2l££i3ii?.at.ion.  The  Configuration  Control  Officer  shall 
report  directly  to  the  Executive  Officer. 
315.   CUSTOMS  OFFICER 
a-   §5525  fHU£ll2i}'  The  Customs  Officer  functions  as  an 
assistant  to  the  Executive  Officer  in  the  administration  of  all 
import  and  export  matters  of  the  command. 
D*   Duties,  Resgons^b^lJLtJies  and  Author_itjj.   The  Customs 
Officer  shall:         ~       ~"         ~ 
(1)  Ensure  that  a  customs  inspector  is  assigned  to  all 
Naval  Facility  personnel  departing  under  PCS  orders. 
(2)  Ensure  that  all  imported  materials,  equipments  or 
commodities  are  properly  accounted  for  and/or  used  in  the  fulfil- 
lment of  their  intended  function. 
(3)  Provide  exemption  forms  and  guidance  to  Naval 
Facility  personnel  and  their  dependents  for  property  transported 
to  the  United  States,  subsequent  return  of  personal  property,  and 
purchased  American  merchandise. 
(4)  Serve  as  Primary  point  of  contact  for  the  U.S. 
Customs  Advisor;  assist  in  planning  functional  activities  of  the 
advisor . 
(5)  Inform  the  U.S.  Customs  Advisor  of  all  matters 
related  to  military  customs  program  at  Naval  Facility  Bermuda. 
c*  QLZ*B±£*±±2!}*L  &£i!*l±2!llh±B'    Tne  Customs  Officer  reports 
to  the  Executive  0?ficer_for  the  performance  of  his/her  duties. 
316.   DISASTER  CONTROL  COORDINATOR 
a.   The  Disaster  Control  Coordinator  shall  co.ordinate 
Idisaster  control  planning  and  exeeute  disaster  control  proce- 
Id  u  r  e  s  .
NAVFACBDAINST    5400.1M 
  
APR  3  0  1985 
b.   Duties,  Responsibilities  and  Authority..  The  Disaster 
Control  Coordinator  sT»all: 
(1)  Ensure  that  Disaster  Preparedness  Teams  are  manned 
and  that  personnel  are  made  available  on  a  continuing  basis  for 
disaster  preparedness  training. 
(2)  Conduct,  as  a  minimum,  one  hour  annual  Disaster 
Preparedness  Training,  for  all  hands,  based  on  current  publica- 
tions. 
(3)  Act  as  advisor  to  the  Commanding  Officer  in  regard  to 
Disaster  Preparedness /Control /Recovery. 
c«   2lH£Ulzaii.ona2  Relationship..  The  Disaster  Control  Coordi- 
nator reports  to  the  Commanding  Officer. 
317.   EDUCATIONAL  SERViCES  OFFICER  JESO) 
a.  Basic  Function.  The  Educational  Services  Officer 
functions  a"s~  the  assistant  to  the  Executive  Officer  in  the  Admi- 
nistration of  educational  programs.  The  ESO  assists  the  planning 
board  for  training  in  coordination  and  evaluation  of  training 
programs  which  facilitates  the  educational  and  professional 
advancement  of  all  personnel. 
b.  Duties^  Res£onsibiiiJties  and  Authority.   The  Educational 
Services  Officer  shall: 
(1)  Comply  with  the  provisions  of  OPNAVINST  3120. 32A, 
CNETINST  15603.3  and  BUPERSINST  1430. 16B. 
(2)  Coordinate  with  PERSUPPDET  Bermuda  to  order  and  stock 
military  and  professional  correspondence  courses  whose  completion 
is  mandatory  for  advancement. 
(3)  Order  Division  Officer  Planning  Guides  (NAVPERS 
1522H)  and  Bibliographies  for  all  ratings  represented  at  the 
command  annually. 
(4)  Attend  meetings  of  Planning  Board  for  Training. 
(5)  Coordinate  with  the  Navy  Campus  representative  at  NAS 
Bermuda  for  educational  programs  available  to  Naval  Facililty 
Bermuda. 
(6)  Maintain  a  file  of  current  directives  pertinent  to 
Navy  Educational  Programs  and  a  current  file  of  Training  Informa- 
tion Procedures  (TIPS). 
3-10
NAVFACBDAINST  5400.1M 
APR  3  0  1985 
(7)  Publicize  the  availability  of  Navy  Educational  Pro- 
grams through  the  Plan  of  the  Day.   In  conjunction  with  the 
Command  Career  Counselor,  Administrative  Officer,  and  Division 
Officers   assist  interested  personnel  with  the  preparation  of 
applications  for  these  programs. 
c«   9lSSi}izailona^  Itelallonshlp..   The  Educational  Services 
Officer  reports  to  The  Executive  Officer. 
318.  EQUAL  OPPORTUNITY  OFFICER 
a«   §H1£  fiJ.Dc.tj.on.   Tne  Equal  Opportunity  Officer  assists 
the  Commanding  Officer  support  of  Navy  Equal  Opportunity  Program. 
D*   PutAfr-Lt.  ^12°llllblililes  and  Authorj^ 
(1)  Keep  the  command  informed  of  additions  to  or  changes 
in  the  Equal  Opportunity  Program  OPNAVINST  5354. IB. 
(2)  Investigate  complaints  concerning  equal  opportunity 
and  assist  command  members  with  correct  procedures  in  accordance 
with  the  Discrimination  Complaints/Grievances  Procedures  as  out- 
lined in  this  instruction. 
(3)  Serve  as  a  member  of  the  Human  Relations  Council  and 
advise  the  Council  on  matters  concerning  equal  opportunity  when 
required. 
(4)  Assist  in  the  development  and  implementation  of  a 
Command  Managed  Equal  Opportunity  (CMED)  Program.   OPNAVINST 
5354. IB. 
(5)  Assist  the  Command  Assessment  Team  (CAT)  Officer  in 
the  maintenance  of  Demographic  Data.   See  BUPERS  Note  5354. 
c*   9l£iLDlza^iona2  £i:AaJ-i°Jl§.!}.i2*   The  Equal  Opportunity  Offi- 
cer reports  to  the  Commanding  Officer  keeping  the  Executive 
Officer  informed  on  all  pertinent  matters. 
319.  FIRE  CHIEF 
a*      §a.§j.c   I.  U.Qf:.LL  P: "  •      Tne   Fire  Chief    shall    be    responsible    for 
the  maintenance   of   all   NAVFAC   fire-fighting   equipment    and    for 
providing   critiques    of    all    command    fire    drills. 
b«      Pj^ii^^    ^cs£°j]sj^j.2i ties    and   Aujthorj^y.      The    Fire   Chief 
ihall:
NAVFACBDAINST    5400.1M 
APR  3  0  1985 
(1)  Conduct  monthly  inspections   to  ensure  readiness  of 
fire-fighting  equipment  and  identify  potential  fire  hazards. 
(2)  Notify  the  NAS  Annex  Fire  Department  if  participation 
is  desired  during  fire  drills. 
(3)  Function  as  an  impartial  observer/recorder  during  all 
command  fire  drills.   With  the  Fire  Marshal,  critique  all  dis- 
crepancies noted. 
(4)  Serve  as  member  of  the  Occupational  Safety  and  Health 
Committee. 
(5)  Coordinate  with  the  Fire  Marshal  in  scheduling 
training  and  drills. 
(6)  Assume  duties  as  the  Fire  Marshal  in  the  absence  of 
the  Fire  Marshal. 
c*  9££5.Di  z SliSHil!  5iLliLLL2nsi}i£.§ 
(1)  The  Fire  Chief  reports  to  the  Commanding  Officer  via 
the  Fire  Marshal  for  matters  pertaining  to  discrepancies  in  the 
fire-fighting  equipment  and  fire  hazards.  The  Fire  Chief  shall 
also  notify  the  Safety  Officer  of  discrepancies  found  and  the 
status  of  repair. 
320.  FIRE   MARSHAL 
a*   M£sj.c  £iJi}<;_Lion.   The  Fire  Marshal  shall  be  responsible 
for  the  overall  readiness  of  this  command  to  prevent  and/or  fight 
fires  within  the  Naval  Facility  compound. 
b*  Pi!1!6^  Responsibilities  and  Authority.  The  Fire  Marshal 
shall: 
(1)  Be  responsible  for  comprehensive  and  accurate  command 
fire  bill  and  make  all  necessary  changes,  subject  to  the  approval 
of  the  Commanding  Officer,  with  inputs  from  the  Command  Training 
Officer  and  Executive  Officer. 
(2)  Conduct  frequent  drills  and  instructional  periods  for 
all  personnel  to  ensure  successful  execution  of  the  fire  bill. 
(3)  Schedule  quarterly  fire-fighting  instruction  periods 
with  the  NAS  Bermuda  Annex  Fire  Department  for  each  fire  party 
and  other  command  personnel  not  normally  assigned  to  a  specific 
f  i  re  par  ty. 
•  3-12
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
(4)  Serve  as  member  of  the  Occupational  Safety  and  Health 
Commi ttee. 
(1)  In  the  administration  of  the  training  program,  the 
Fire  Marshal  reports  to  the  Executive  Officer  via  the  Command 
Training  Officer,  keeping  the  Fire  Chief  informed. 
(2)  The  Fire  Marshal  will  coordinate  with  the  Executive 
Officer  and  the  Fire  Chief  schedule  drills  and  other  training 
evolutions. 
(3)  In  matters  pertaining  to  fire  fighting  and  preven- 
tion, the  Fire  Marshal  shall  function  in  the  capacity  and  author- 
ity of  a  department  head,  within  the  executive  branch.  All 
personnel  in  the  fire  fighting  organization  shall  report  to  the 
Fire  Marshal. 
321.   HOUSING  MANAGER 
a*   §5515  ?^B5ii5U'   The  Housing  Manager  functions  as  an 
assistant  lo~the~Execut i ve  Officer  in  the  efficient  administra- 
tion of  the  housing  needs  of  the  command  by  providing  necessary 
assistance  to  command  personnel  in  housing  matters. 
D*   5yiiJ.§-i  5£5£°I!iLLbJ..Liii.£.s  5125?  Author jj£.  The  Housing  Man- 
ager shall: 
(1)  Maintain  an  up-to-date  Married  Quarters  Housing  List. 
(2)  Provide  base  housing  applications. 
(3)  Discharge  other  responsibilities  as  outlined  in 
NASBDAINST  11101.2B. 
(4)  Maintain  liaison  with   the  BEQ  1439  Manager  in  order 
to  keep  the  Executive  Officer  and  Command  Master  Chief  informed 
on  a  monthly  basis  of  total  Naval  Facility  personnel  residing  in 
the  BEQ. 
c«   9l£§I!lial2ona2  ^i5li°2li]i2'   Tne  Housing  Manager  reports 
to  the  Executive  Officer. 
3-13
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
322.   INTERNAL  REVIEW  COORDINATOR 
a«   §55ic  Function-   The  Internal  Review  Coordinator  shall  be 
designated  in  writing  and  report  directly  to  the  Commanding 
Officer  for  the  Management  of  the  Internal  Review  Program.  The 
Internal  Review  Program  will  provide  the  Commanding  Officer  with 
an  on-going  program  to  ensure  adherence  to  sound  management 
practices  and  procedures. 
b.   DulieSj.  Re sfionsjbjj.! t  i e s^  and  Author  Ht^.   The  Internal 
Review  Coordinator,  in  accordance" w~ith~CINCLANFLT INST  7510. IB, 
SECNAVINST  7510.8,  and  COMOCEANSYSLANTINST  7510.1,  shall: 
(1)  Provide  an  annual  internal  review  plan  on  or  before  1 
October  of  each  fiscal  year  for  approval  by  the  Commanding 
Officer. 
(2)  Submit  to  the  appropriate  type  commander,  with  a  copy 
to  CINCLANTFLT,  the  appropriate  approved  Internal  Review  Program 
on  or  before  1  November  of  each  fiscal  year.   In  addition  in 
March  of  each  fiscal  year,  a  semi-annual  update  of  the  plan 
should  be  submitted  to  reflect  any  changes. 
(3)  Maintain  documentation  to  show  programs/functions 
reviewed,  management  officials  who  performed  the  review,  weak- 
nesses identified  and  plans  for  corrective  action.  Individual 
managers  will  monitor  and  follow  up  on  correction  of  reported 
deficiencies,  document  corrective  actions  and  results  of  correc- 
tive actions.   Copies  shall  be  provided  to  the  Internal  Review 
Coordinator. 
(4)  Provide  the  Commanding  Officer  a  continuous  objective 
evaluation  of  internal  management  controls,  practices,  and  proce- 
dures at  all  levels  to  determine  adequacy  in  concept  and  effec- 
tiveness in  application.   Further,  the  Internal  Review  Coordi- 
nator will  help  ensure  that  there  is  financial  integrity  and 
effective  utilization  of  all  available  command  resources. 
c-   9lianiz5ii°I}5i  fteJlaUonsfuja.   The  Internal  Review  Coordi- 
nator reports  directfy  to  the~Commanding  Officer  keeping  the 
Executive  Officer  informed. 
3-14
NAVFACBDAINST  5400.1M 
APR  3  0  1985 
323.   INTERNAL  CONTROL  PROGRAM  UCP)  COORDINATOR 
a«  §®ii£  ?liB5ii5I!'  The  internal  Control  Program  Coodinator 
shall  be  desTgnatedTn  writing  and  report  to  the  Commanding 
Officer  via  the  Executive  Officer  for  the  management  of  the 
Internal  Control  Program  of  this  Command.   The  ICP  Coordinator 
shall  comply  with  the  provisions  of  SECNAVINST  5200.35, 
SECNAVNOTE  5200  dated  21  June  1984,  and  USCINCLANTFLT/ 
CINCLANTFLTINST  5200.7  and  other  pertinent  directives  in  the 
management  of  the  program. 
D*   Duties,  Responsibi 1 i t iest  and  Author^t^. 
(1)  Determine  programs  or  functions  that  represent  a 
significant  level  of  effort  within  the  command  and  task  cognizant 
managers  to  perform  vulnerability  assessment  of  their  areas  of 
responsibi lty  to  determine  areas  that  are  highly  vulnerable  to 
fraud,  waste,  and  mismanagement. 
(2)  Review  results  of  vulnerability  assessments  to  deter- 
mine programs/functions  that  require  Internal  Control  Reviews. 
Higher  level  authority  may  require  review  of  specific 
f unct ional/subfunct ional  areas. 
(3)  Task  managers  to  perform  Internal  Control  Reviews  in 
areas  where  vulnerabily  assessments  indicate  a  need. 
(4)  Screen  Internal  Control  Reviews  completed  by  managers 
and  determine  the  significance  of  weaknesses.  Reviews  and  com- 
pliance statements  will  be  submitted  to  Commander,  Oceanographic 
System,  Atlantic  by  1  August  each  year. 
(5)  Provide  technical  assistance  (including  arrangements 
for  assistance  from  outside  the  command)  for  managers  as  re- K 
qui  red . 
c«   9l£5i}lzat2_tona2  RelajUonshjj).  The  Internal  Control 
Program  Coord ina tor" report s~to~he  Commanding  Of ficer  via  the 
Executive  Officer.  The  ICP  Coordinator  shall  exercise  management 
and  quality  control  over  the  documentation  efforts  of  Program  • 
managers. 
3-15
NAVFACBDAINST  5400.1M 
APR  3  0  1985 
324.   INTER-SERyjCE  SUPPORT  AGREEMENT  .(ISSA)  OFFICER 
a*  §55lS  £iii}JSiiSi}*  Tne  ISSA  Officer  shall  be  responsible  for 
the  mainTelialicirim7r~review  of  all  Inter-Service  Support  Agree- 
ments. 
D«   5Hil£li  5i=S£o^s^bjJjUjes  and  Author_i.ty.   The  ISSA  Officer 
shall:  ~   ~  ~   ~ 
(1)  Act  as  principal  advisor  to  the  Commanding  Officer  on 
all  matters  relating  to  Inter-Service  Support  Agreements. 
(2)  After  consultation  with  the  Executive  Officer,  and 
upon  Commanding  Officer  approval,  negotiate  new  agreements  and 
changes  to  existing  agreements  with  other  commands  as  required 
for  optimum  operation  and  services  at  the  Naval  Facility. 
(3)  Initiate  annual  review  of  existing  ISSA's  and  upon 
completion  forward  appropriate  documentation  to  COMOCEANSYSLANT 
and  CINCLANTFLT. 
(1)  The  ISSA  Officer  reports  to  the  Commanding  Officer 
via  the  Executive  Officer. 
(2)  The  ISSA  Officer  negotiates  directly  with  other  com- 
mands, after  command  approval,  in  establishment,  review,  and 
changes  to  ISSA's. 
(3)  The  ISSA  Officer  coordinates  with  other  departments 
within  the  command  on  required  and  recommended  changes  to  the 
ISSA's. 
325   LEGAL  OFFICER 
a*   §5-51°.  £i!I!5ll5I}-   The  Legal  Officer  functions  as  an  advi- 
sor to  the  command  concerning  the  interpretation  and  application 
of  the  Uniform  Code  of  Military  Justice,  the  Manual  for  Courts- 
Martial,  and  other  military  law. 
D«   PUil£.Si  Kespons^b mjtj.es  SJS^  AuthoHj:^.   The  Legal  Offi- 
cer shall:  ~  "" 
(1)  Ensure  that  officers  and  enlisted  personnel  assigned 
to  courts-martial,  investigations,  and  other  legal  duties  are 
well  versed  in  the  legal  aspects  of  their  duties. 
3-16
NAVFACBDAINST  5400. 1M 
-APR  30-1985 
(2)  Collaborate  with  the  Command  Training  Officer  to 
ensure  that  all  personnel   are  instructed  as  to  their  rights  and 
obligations  under  the  Uniform  Code  of  Military  Justice. 
(3)  Supervise  the  technical  and  clerical  preparation  of 
charges. 
(4)  Act  as  liaison  between  the  Naval  Facility  and  the 
Senior  Judge  Advocate,  Naval  Air  Station,  Bermuda   and  obtain  . 
professional  and  technical  information  for  the  preparation  of 
charges  as  necessary. 
(5)  Review  records  of  courts-martial  for  legality  of 
procedure,  findings,  and  sentences. 
(6)  Refer  personnel  to  military  legal  assistance  offi- 
cers or  to  cooperating  volunteer  civilian  lawyers,  as  appro- 
priate, in  connection  with  such  matters  as  wills,  deeds,  con- 
tracts, powers  of  attorney,  and  domestic  relations  (see 
SECNAVINST  5801.1). 
c.   Organ izaUona_l  ReUUonsMp.  The  Legal  Officer  reports 
to  the  Commanading  Officer  via~Executive  Officer  for  the  perfor- 
mance of  these  duties. 
326.   MILITARY  CASH  AWARDS  PROGRAM  IMILCAP)  ADMINISTRATOR 
a.  Basic  Function.  The  Command  MILCAP  Administrator  is 
responsiblT  for  implementing  and  administering  a  program  of  mili- 
tary cash  awards  for  individual  contributions  which  enable  the 
command  and  Navy  to  be  more  efficient. 
b.  Duties^  Re^onsIbHIIIes^  and  Authority.   The  Command 
M I LCAP  A"d m i  n  i  s  t  r a~to  r  ~s"ha  ll : 
(1)  Effect  implementation  of  command  MILCAP  and  generate 
interest  through  promotional  material,  POD  notes,  and  personal 
contact . 
(2)  Ensure  that  forms  are  available. 
(3)  Conduct  an  annual  review  of  command  MILCAP  utilizing 
a  MILCAP  review  checklist  and  report  results  to  the  Comanding 
Officer . 
(4)  Maintain  a  record  file  on  suggestions  and  their 
current  processing  status,  and  advising  suggestees  of  same. 
3-17
NAVFACBDAINST  5400. 1M 
APR  3  0  1985        
(5)  Recommend  amount  of  cash  awards  to  the  Commanding 
Officer. 
(6)  Prepare  an  annual  report  for  the  Commanding  Officer 
utilizing  DD  1609,  Incentive  Awards  Program  Annual  Report  Form 
for  submission  via  the  chain  of  command. 
c-  °IH£5l zatjonaj.  ReJ^UonshlP.s.  The  MILCAP  administrator 
reports  lo  The  Commanding  Officer  via  the  Executive  Officer. 
d.   Reierence.   OPNAVINST  1650.8B,  OPNAVNOTE  1650. 
327.   NAVAL  WARFARE  PUBLICATIONS  LIBRARY  CNWPL)  CUSTODIAN 
a.   Basjc  Function.  The  NWPL  Custodian  will  be  designated  in 
wr  i  ting  "by"  the"  Commanding  Off  ice  r  and  shall  be  responsible  for 
the  proper  maintenance  of  the  NWPL  account. 
D-   Djyil^s  Res£ons jb2lJLtj.es  and  Ajijthorliy..  The  NWPL  Custo- 
dian shall: 
(1)  Distribute  NWPL  publications  and  disseminate  the 
information  within  the  command. 
(2)  Control  the  operation  of  the  NWPL  including  the 
receipt,  safeguarding,  accounting  for,  and  transfer  of  publica- 
tions within  the  command. 
(3)  Ensure  that  the  authorized  NWPL  publication  allowance 
is  onboard  and  available  for  issue. 
(4)  Ensure  that  all  changes  or  corrections  to  NWPL  publi- 
cations are  correctly  entered  in  an  expeditious  manner. 
(5)  Conduct  page  checks  upon  receipt  and  after  entry  of 
changes.  Ensure  page  checks  of  secret  publ icat ions -upon  change 
of  custodian. 
(6)  Ensure  that  appropriate  action  is  initiated  in  the 
event  of  loss  or  compromise  of  classified  publications  or  parts 
thereof. 
c-   QlSillUzailona!  £eJ.a!2onshj.p.1  Tne  NWPL  Custodian  reports 
to  the  Operations  Officer. 
3-18
NAVFACBOAINST  S400.1M 
APR  3  0  1985 
328.   OCEANSYSTEMS  UBRARY  CUSTODIAN 
a«   §55_i5  £5551155*   Responsible  for  the  maintenance,  upkeep, 
and  security  of  the~Oceansys terns  Reference  Publication  Library  in 
accordance  with  Operating  Procedures  for  the  Integrated  Undersea 
Surveillance  Systems  SURTOPS  Manual,  Volume  II. 
°«  ®Hli£lL   555555515111  Hes^  and  Au_thorl_t^.  The  Ocean  systems 
Library  Custodian  shall:      ~       "~      ~ 
(1)  Maintain  in  a  secure  and  current  condition  the  re- 
quired publications  listed  in  COMOCEANSYSLANTNOTE  C3120. 
(2)  Each  quarter  conduct  an  audit  of  all  materials  con- 
tained in  the  Oceansystems  Reference  Publication  Library. 
(3)  Conduct  a  page-check  of  all  materials  contained  in 
the  Oceansystems  Reference  Publication  Library  at  least  semi- 
annual ly. 
(4)  Maintain  in  a  secure  and  current  condition  any  addi- 
tional publications  incorporated  into  the  Reference  Publication 
L  ibrary . 
c-  QL£*U±Z:*li2!l*i  ^l^li^HlhlQ-      The  Oceansystems  Library 
Custodian  shall  be  designated  In  writing  and  shall  report  to  the 
Operations  Officer. 
32  9.   OPERATIONS  SECURITY  10PSEC)  OfHcej; 
a«   §5515  Z555il55«  Serve  as  advisor  to  and  representative  of 
the  command  in  matters  of  operational  security. 
D«  I?5ll55a  §555555151111155  and  AuJ.hor!^ 
(1)  Serve  as  Commanding  Officer's  Advisor  and  direct  re- 
presentative in  all  matters  concerning  Operational  Security. 
(2)  Coordinate  OPSEC  planning  and  training  as  specified 
in  CINCLANTFLT/CINCUSNAVEURINST  3070. 1A. 
(3)  Ensure  that  adequate  OPSEC  security  measures  are 
maintained. 
(4)  Determine  OPSEC  weaknesses  and  develop  remedial  OPSEC 
^procedural  policy  for  command  consideration. 
(5)  Conduct  quarterly  OPSEC  Control  Group  meetings,  pro- 
iding  meeting  minutes  to  the  Commanding  Officer  and  Executive 
ffficer.
NAVFACBDAINST5400 . 1M 
APR  3  0  1985 
c.     Organizational  ReUUonshig.     The  OPSEC  Officer    reports 
to   the  ColhmaTaTng~~Of ficer  "vTaHThe  Executive  Officer. 
330.  OVERSEAS    DUTY   SUPPORT  OFFICER    (GDSO) 
a.      See   NAVFACBDAINST    5352. IB. 
331.  PHYSICAL   FITNESS   COORDiNATOR/OFnCER 
a.  Basic  Function.      The  Physical  Fitness  Officer    is    respon- 
sible  to   the~Physical~Fi tness  Coordinator    in   the  administration 
of    the  Weight  Control  Program  and  Physical   Fitness  Testing 
Program  at  U.S.    Naval   Facility  Bermuda. 
b.  Duties^.  Responsibilities   and  Au^hor^t^.     The   Physical 
Fitness   Of  f  icer"  shal  1 : 
(1)  Conduct    yearly   physical    fitness    tests    in   accordance 
with   OPNAVINST    6110.1A 
(2)  Conduct   appropriate   weight   checks  of  command 
personnel    to  ensure  compliance  with    the   standards    set    forth    in 
OPNAVINST     6110. IE. 
(3)  Ensure    that   command   personnel    who   fail    to  meet    the 
minimum  standard   set   forth    in  standing   instructions    are  placed   on 
the   weight   control   program  in  accordance  with  NAVFACBDAINST 
6110. 3A. 
(4)  Monitor  command  personnel  on  the  weight  control  pro- 
gram and  provide  the  Physical  Fitness  Coordinator  with  quarterly 
reports. 
c.   Organizational   ReiaUonshifi.      The  Physical    Fitness   Officer 
reports~dfrectly   to  lhe~PhysTcaI  Fitness  Coordinator.       The  Phy- 
sical  Fitness  Coordinator    is   responsible   to   the  Commanding 
Officer    for  monitoring   the  physical    fitness   and  weight   control 
programs    and   ensuring  compliance   with  OPNAVINST  6110. 1A, 
OPNAVINST   6110. 3E   and  NAVFACBDAINST   6110.1    by   all    command 
personnel . 
332.      SECURITY  OFFJCER 
a.      Basic  Funcjtjion.      Assist    the  Comanding  Officer   by   deter- 
mining  t7ie~adequacy   o?    the  Physical   Security   and  Loss  Prevention 
Program  within   thte   command  by   identifying  to  the  Command  ing 
Officer    those  areas    in  which    improved   physical    security  and    loss 
prevention   measures    are    required    and   by   managing   the   program. 
Reference  NAVFACBDAINST   5530.1    for    details    concerning   program 
management. 
3-20
NAVFACBDAINST  5400.1M 
APR  3  0  1985 
&•  Puil^ij.  5£S£ons2b2lItjes  and  Au_t  hojr_i  tj[ . 
(1)  Serve  as  the  Commanding  Officer's  direct 
representative  in  all  cases  pertaining  to  Physical  Security  and 
Loss  Prevention  Program. 
(2)  Manage,  implement  and  direct  the  command  Physical 
Security  and  Loss  Prevention  Program. 
(3)  Determine  adequacy  of  cocmmand's  Physical  Security 
and  Loss  Prevention  Program,  identify  those  areas  in  which 
improved  physical  security  and  loss  prevention  is  required,  and 
provide  recommendation  for  such  improvement  to  the  Commanding 
Officer. 
(4)  Develope,  prepare  and  maintain  a  current  command 
physical  security  plan. 
(5)  Identify  physical  security  procedures  and  equipment 
that  will  detect  and/or  prevent  wrongful  removal,  damage, 
destruction  or  compromise  of  protected  property. 
(6)  Develope,  prepare  and  maintain  a  current  command  loss 
prevention  plan.. 
(7)  Develope,  publish  and  maintain  physical  security 
instructions  which  address  required  physical  security  procedures. 
(8)  Establish  personnel  identification  and  acces  control 
system(s). 
(9)  Conduct  physical  security  surveys. 
(10)  Provide  technical  assistance  on  physical  security 
ma  1 1  e  r  s . 
(11)  Participate  in  the  planning,  direction,  coordination 
and  implementation  of  procedures  for  crises  management  of 
situations  which  pose  a  threat  to  the  physical  security  of  the 
eomand,  and  provide  advice  to  the  Commanding  Officer  during  which 
relate  to  physical  security. 
(12)  Establish  and  maintain  liaison  and  working  relation- 
ships and  agreements  with  Federal  Investigative  Agencies,  local 
NIS  components,  local  law  and  fire  authorities.  • 
(13)  Serve  as  a  facilitator  and  be  responsible  for  minutes 
and  records  of  the  comnand  Physical  Security  Review  Conmittee. 
(14)  Perform  other  such  duties  as  may  be  assigned.
NAVFACBDAINST  5400.1M 
APR  3  0  1985    
c«   9l£SJ}J.2£il5I}ilI  5£iatiojishiE.  The  Security  Officer 
reports  To  lhe~Commanding  Officer  via  the  Executive  Officer. 
333.   POSTAL  OFFICER 
a-  §^S2c  Function.   The  Postal  Officer  functions  as  an  assis- 
tant to  the  Executive  Of ficer  in  the  efficient  administration  of 
mail  service  to  the  command. 
D«  P"ii 6 Sj.  Response b_iiili.es  and  Authority.   The  Postal 
Officer  shall,  in  accordance"  wi  th"  OPNAYiNST  5112. IB: 
(1)  Organize  and  supervise  the  postal  functions  of  the 
Naval  Facility. 
(2)  Ensure  timely  distribution  of  mail  within  the 
command. 
(3)  Ensure  proper  security  stowage  for  all  postal  effects 
held  in  trust. 
(4)  Discharge  other  responsibilities  as  outlined  in  U.S. 
Navy  Postal  Instructions  (OPNAVINST  5112. IB)  and  in  current  U.S. 
Postal  Service  Regulations. 
c-  9lS5JDizSiioUiai  Millions hifi.   The  Postal  Officer  reports 
to  the  Executive  Officer.   ~ 
334 ♦   f-ttlYACY  ACT  COORDINATOR 
a*   ^aJLlc  £yJ2i:Iiori.   The  Privacy  Act  Coordinator  is  responsi- 
ble for  the  administration  of  the  Privacy  Act  of  1974  and  the 
implementation  of  other  naval  instructions  concerning  the  Privacy 
Act. 
b-   t^iieSj.  ResjoonsibiiiUies  and  Author  i^.   The  Privacy  Act 
Coordinator  shall:  ~  ~ 
(1)  Ensure  provisions  of  the  security  and  confidentiality 
measures  required  under  the  Privacy  Act  and  SECNAVINST  5211. 5B 
are  enforced. 
(2)  Ensure  the  formulation  and  implementation  of  stan- 
dards of  conduct  for  those  personnel  working  with  personal  infor- 
ms t  i  on . 
(3)  Ensure  that  all  personnel  are  informed  of  the 
mechanics  of  the  Privacy  Act. 
3-22
NAVFACBDAINST  5400.1M 
APR  3  0  1985 
(4)  Prepare  an  Annual  Privacy  Act  Report  in  accordance 
with  SECNAVINST  5211. 5B,  to  be  submitted  to  the  Executive  Officer 
not  later  than  10  January  of  each  year. 
c.  Organizational  KeUtionsh_ijg.  The  Privacy  Act  Coordinator 
reports  "to  the"  Executive"  Of  fleer. 
335.   PUBLIC  AF FAJ.RS  OFFICER  .(PAO) 
a.  The  PAO  functions  as  an  assistant  to  the  Commanding 
Officer  and  the  Executive  Officer  in  carrying  out  the  Public 
Affairs  program  of  the  command. 
b.  Duties^  Res£ons2bn..it.ies_j.  and  Authority.  The  PAO  shall 
carry  ou"assigned  duties  i"n  "accordance  ~w~ith  OPNAVINST  3120. 32A. 
(1)  Keep  the  Commanding  Officer  and  Executive  Officer 
informed  concerning  public  relations  trends,  policies  and  poten- 
tialities, including  directives  on  security  and  release  of  infor- 
mation for  publication. 
(2)  Prepare  briefing  material  for  any  tours,  as  directed. 
(3)  Act  as  liaision  with  the  NAS  Public  Affairs  Officer 
in  the  publication  of  newsworthy  accomplishments  or  events  of 
Naval  Facility  personnel.  This  will  include  the  submission  of 
photographs  and  narrative  for  publication. 
(4)  Supervise  the  preparation  of  material  for  local  and 
hometown  news  releases  on  Naval  Facility  personnel.   Significant 
events  will  be  forwarded  also  to  Navy  Times  for  publication. 
(5)  Coordinate  activities  of  the  command  photographer  so 
that  photographs  of  award  presentations,  reeni istments,  advance- 
ments, etc.,  are  available  for  press  releases  and  inclusion  in 
NAS  Bermuda's  weekly  newspaper. 
(6)  Display  at  the  Naval  Facility,  photographs  and/or 
narrative  statements  of  accomplishments  by  Naval  Facility  person- 
nel, including  letters  of  Appreciation,  Commendation,  Good  Con- 
duct Medals,  etc. 
c.   Orgaruza_t_i ona  1  ReUUonshj.2-   The  Public  Affairs  Officer 
reports  "to  the  Commanding  Officer,  via  the  Executive  Officer. 
The  PAO  will  collaborate  with  NAS  Bermuda  Public  Affairs  Office 
as  necessarv. 
3-23
NAVFACBDAINST    5400.1M 
APR  3  0  1985    
336.   SAFETY  OFFICER 
a*  gasjc  Func_Uon.   The  Safety  Officer  is  responsible  for 
implementing  and""continuously  monitoring  a  comprehensive  Command 
Safety  Program  based  upon  the  precept  established  by  OPNAVINST 
5100. 23B  and  such  other  policy  and  goals  as  may  be  established  by 
the  Commanding  Officer. 
D-  Du  t  i  e  s  ?  ^esgons^b^iiJties  and  Authorj^.   The  Safety  Offi- 
cer shall: 
(1)  Coordinate  with  all  Department  and  Division  Safety 
Petty  Officers  in  efforts  to  improve  the  Command  Safety  Program. 
(2)  Compile  accident,  near  accident,  and  hazardous  condi- 
tion reports;  develop  statistical  data  on  deficiencies  and  cor- 
rective actions  concerning  safety  matters. 
(3)  Develop  an  agenda  list  for  Safety  Council  meetings, 
providing: 
(a)  Statistical  data. 
(b)  Accident,  near  accident,  and  hazardous  condition 
reports. 
(c)  Data  requested  by  the  council  to  assist  the 
council  in  executing  its  responsibilities. 
(4)  Act  as  principle   advisor  to  the  Commanding  Officer 
on  all  internal  safety  matters. 
(5)  Maintain  direct  collaboration  with  all  department 
heads  in  matters  of  safety  relating  to  their  respective  depart- 
ments . 
(6)  Maintain  direct  liaison  with  all  Department  Safety 
Petty  Officers. 
(7)  Promote  maximum  cooperation  in  safety  matters  at  all 
level s. 
(8)  Ensure  command-wide  dissemination  of  all  safety 
information. 
(9)  Maintain  appropriate  safety  records  and  accident 
stat  i  st  ics. 
(10)  Monitor  the  timely  submission  of  required  accident 
and  safety  reports  to  ensure  accuracy  and  completeness. 
3-24
NAVFACBDAINST    5400. 1M 
"APR  3  0  1985 
(11)  Serve  as  a  member  of  the  Safety  Council. 
(12)  Serve  as  the  chairperson  for  the  Occupational  Safety 
and  Health  Committee. 
(13)  Indoctrinate  newly  reporting  personnel  in  matters  of 
safety  and  the  Command  Safety  Program. 
(14)  Recommend,  plan,  and  administer  General  Military 
Training  presentations  as  scheduled  by  the  Planning  Board  for 
Training. 
(15)  Submit  mishap  reports  to  the  Navy  Safety  center  as 
prescribed  by  OPANVINST  5102.1. 
(16)  Conduct  semiannual  Command  Safety  Inspections; 
reporting  safety  deficiencies  and  recommended  solutions  to  the 
Commanding  Officer  via  the  Executive  Officer. 
c«      9l£2J}!5.§JLiP.I!Jl!   5.£2iLLL0Jl.§IlA2.§* 
(1)  The  Command  Safety  Officer  reports  to  the  Commanding 
Officer  for  matters  relating  directly  to  safety  and  the  correc- 
tion of  safety  deficiencies. 
(2)  In  the  administration  of  safety  programs,  the  Command 
Safety  Officer  reports  to  the  Executive  Officer,  also  keeping  the 
Executive  Officer  informed  of  safety  matters  communicated  to  the 
CO. 
(3)  In  matters  pertaining  to  safety,  the  Command  Safety 
Officer  shall  function  in  the  capacity  and  authority  of  a  depart- 
ment head  within  the  executive  branch. 
(4)  All  personnel  assigned  to  the  safety  organization 
shall  report  to  the  Command  Safety  Officer. 
337.   SECURITY  MANAGER 
a.  Basj^c  function.  The  Security  Manager  assists  the  Command- 
ing Officer  in  fulfilling  inf  ormat  ion  Secur  i  ty  responsibilities 
while  retaining  supervisory  authority  for  the  security  of  classi- 
fied information. 
D>  ^JLieSj.  Res£ onsjibj. ^ties  and  Authority..  The  Security 
Manager'shall,  in  accordance"  wi  tti~OPNAV  INST  3120. 32A  and 
OPNAVINST  5510. 1G: 
(1)  Serve  as  the  Commanding;  Officer's  advisor  and  direct 
representative  in  cases  pertaining  to  the  security  of  classified 
information. 
3-25
NAVFACBDAINST  5400.1M 
APR  3  0  1985    —   
(2)  Ensure  that  all  persons  to  be  granted  access  to 
classified  information  by  Commanding  Officer  are  appropriately 
cleared  and  properly  instructed.  The  clearance  status  shall  be 
recorded  and  accessible  for  verification. 
(3)  Formulate  and  coordinate  a  security  orientation, 
education,  and  training  program  for  the  protection  of  classified 
information  in  accordance  with  OPNAVINST  5510. 1G. 
(4)  Formulate  and  coordinate  security  control  and  storage 
measures  for  the  protection  of  classified  information  within  the 
command.   In  amplification  of  this  duty  ensure  that: 
(a)  Only  GSA  approved  security  equipment  is  being 
used  for  the  storage  of  all  the  most  sensitive  material. 
(b)  Vaults  or  containers  used  for  the  storage  of 
classified  information  or  material  are  designated  and  a  number  or 
symbol  affixed  to  each  container. 
(e)  Combinations  to  security  containers  are  changed 
at  least  annually  when  custodians  are  reassigned,  and  when 
personnel  with  knowledge  of  combinations  should  no  longer  have 
access  to  a  container 
(d)  Records  of  combinations  are  assigned  to  a 
security  classification  equal  to  the  highest  category  of  classi- 
fied material  authorized  to  be  stored  therein. 
(e)  Combinations  to  security  containers  are  dissemi- 
nated on  a  need-to-know  basis. 
(f)  Procedures  provide  for  only  cleared  and  trained 
persons  to  change  combinations. 
(g)  Security  containers  are  periodically  inspected  to 
ensure  that  they  are  in  good  condition,  and  that  the  safeguarding 
features  of  the  container  are  effective. 
(5)  Ensure  that  all  personnel  who  prepare  or  originate 
classified  material  are  provided  pertinent  classification  guides 
and  are  familiar  with  their  use. 
(6)  Participate  actively  as  a  consultant  by  assisting 
command  personnel  in  reaching  classification  decisions. 
(7)  Initiate  action  to  correct  erroneous  classification 
or  regain  custody  of  lost  classified  material,  evaluate  potential 
damage,  discover  weakness,  and  assign  respons i bi 1 i 1 ty. 
3-26
NAVFACBDAINST  5400.1M 
APR  3  0  1985 
(8)  Maintain  records  of  current  classified  information 
for  which  the  command  is  responsible. 
(9)  Exercise  administrative  security  control  over 
visitors  to  and  from  the  command.   To  this  end  the  Security 
Manager  and  Security  Officer  will  coordinate  all  visits. 
(10)  Designate  specific  equipment  for  the  reproduction  of 
classified  material,  and  post  rules  and  warnings. 
(11)  Conduct  on  a  regular  basis  a  review  to  ensure  that 
the  classification  determinations  are  being  made  by  proper 
authority  throughout  the  command. 
(12)  Prepare  recommendations  regarding  release  of  classi- 
fied information  to  foreign  governments.        ^ 
(13)  Maintain  liaison  with  the  Command  Public  Affairs 
Officer  to  ensure  that  proposed  public  releases  which  could 
possible  contain  classified  information  are  referred  to  the 
Security  manager  for  review. 
(14)  Supervise  the  control  of  Secret  and  Top  Secret 
information. 
(15)  Conduct  semi-annual  refresher  security  briefings  for 
all  hands. 
(16)  Ensure  that  personnel  who  have  been  granted  access 
to  classified  information  are  given  foreign  travel  briefings 
prior  to  such  travel. 
(17)  Administer  the  program  of  continuous  evaluation   of 
eligibility  for  security  clearances. 
(18)  Ensure  that  security  access  for  command  personnel  is 
withdrawn  when  there  is  no  foreseeable  need  for  access  to  classi- 
fied information  or  material  in  connection  with  the  performance 
of  their  official  duties. 
(19)  Ensure  that  denials  or  terminations  of  security 
clearances  for  cause  are  made  a  matter  of  record  and  the  particu- 
lars reported.   Debrief  all  individuals  whose  security  clearance 
is  terminated  at  the  command. 
i. 
(20)  Take  necessary  security  measures  to  ensure  the  pro- 
tection of  classified  information  processed  by  ADP  equipment. 
c'      ^LS^Bi^liBH^i   Kej^iionsjuo.  The  Security  Manager  shall 
be  designated  in  writing  and  report  directly  to  the  Commanding 
Officer. 
3-27
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
3  38.   SENIOR  WATCH  OFFICER  .(SWO) 
a«  ?£ll°  fUD£ll5!}*   The  SWO  is  responsible  for  the  assignment 
and  gene"ral~superv  i  s  ion  of  all  Naval  Facility  duty  wateh 
standers. 
b«  Du  t  i  e  s ,  R^.§2ons_ib_n_il_ies  UI}£)  AuJthor_ily_.   The  Senior  Watch 
Officer  shall: 
(1)  Maintain  a  data  file  of  CDO  watch  standers,  including 
watch  standing  qualifications. 
(2)  Submit  the  monthly  command  watchbill  to  the  Executive 
Officer  for  approval  and  signature. 
(3)  Monitor  Military  Watches  and  Duties  to  ensure  that 
Equal  Opportunity  and  equilty  is  achieved. 
(4)  Promulgate  standing  orders  and  standing  procedures 
for  Command  Duty  Officers. 
(5)  Provide  written  guidance  for  maintaining  the  Command 
Duty  Officer  watch  log. 
c«  9l£S5i5at_iona2  ReUt_ionshjj>'   The  Senior  Watch  Officer 
reports~to  the  Executive  Officer  for  the  approval  of  command 
watch  bills  and  for  the  training  of  Command  Duty  Officers. 
339.   SHOROC/NAVMEP  COORDINATOR 
a.  BasU  Function.   The  SHOROC/NAVMEP  Coordinator  is  respon- 
sible for  performing  manpower  management  functions,  including 
maintenance  of  staffing  standards  at  the  activity  and  claimant 
levels,  by  reviewing,  evaluating,  and  commenting  on  functional 
correctness  of  measurement  plans  and  staffing  standards  prepared 
by  the  Navy  Manpower  and  Material  Analysis  Centers,  Atlantic  and 
Pacific. 
b.  DuUes^  Responsibilities  and  Author  rt^.  The  SHOROC/ 
NAVMEP  Coord ina~t or  shalll 
(1)  Become  thoroughly  familiar  with  all  manpower  direc- 
tives pertinent  to  the  Naval  Facility. 
(2)  Prepare  all  reports  concerning  SHOROC/NAVMEP  for 
forwarding  to  higher  authority. 
(3)  Act  as  technical  advisor  to  the  command  on  all  mat- 
ters pertaining  to  SHOROC/NAVMEP. 
3-28
NAVFACBDAINST    5400.1M 
APR  3  0  1985 
c.    OrgaruzaUonaJ.  Relationship-      The  SHOROC/NAVMEP  Coor- 
dinator   reports    to    the  Execut i~ve~Of f icer. 
.340.   SUBSTANCE  ABUSE  COORDINATOR  1SAC) 
a-   §S^i£  £.yi}i:!i.on.   The  Substance  Abuse  Coordinator  serves 
as  an  advisor  To  the  Commanding  Officer/Executive  Officer  on  the 
nature  and  context  of  drug  and  alcohol  use  and  abuse  within  the 
Navy.  The  SAC  provides  assistance  in  developing  and  implementing 
management  actions  necessary  to  comply  with  directives  and  to 
effectively  cope  with  the  problem.  The  SAC  also  serves  as  a 
coordinator  concerning  drug  and  alcohol  education,  identifica- 
tion, and  rehabilitation. 
D*   PHilirJLA  Kej5goj3slbJ.llU.es  and  Authority 
(1)  Assist  in  administering  and  coordination  of  Navy 
policies  and  procedures  concerning  drug  and  alcohol  education, 
identification,  rehabilitation  and  enforcement. 
(2)  Advise  the  command  on  the  methodologies  to  design  and 
implement  a  comprehensive  drug  and  alcohol  abuse  prevention  and 
control  program. 
(3)  Advise  the  command  concerning  the  use  of  applicable 
resources  and  interface  with  Navy  organizations  having  a  func- 
tional role  in  drug  and  alcohol  abuse  prevention  and  control 
programs. 
(4)  Maintain  liaison  with  evaluation  and  counseling  faci- 
lities designated  by  the  command  and  those  departments  and 
personnel  within  the  command  whose  activities  require  coordina- 
tion to  ensure  an  effective  drug  and  alcohol  abuse  prevention 
effort. 
c«   9liai*.Dl5Jill.2.D.§l  5iLlilll£DJ!J}l.B'   The  Substance  Abuse  Coordi- 
nator reports  to  the  Commanding  Officer,  keeping  the  Executive 
Officer   informed,  for  the  performance  of  assigned  duties  and  for 
the  performance  of  all  drug  and  alcohol  abuse  prevention,  and 
control  program.   Personnel  associated  with  drug  and  alcohol 
abuse  education,  indenti f ication,  rehabilitation  efforts  colla- 
borate and  coordinate  with  the  SAC.   Additionally,  the  SAC  pro- 
vides inputs  to  the  Planning  Board  for  Training,  matters  per- 
taining to  drug  and  alcohol  education,  and  to  the  Welfare  and 
Recreation  Committee  for  development  of  positive  alternatives  to 
drug  and  alcohol  abuse. 
3-29
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
341.   TOT  SECRET  CONTROL  OFFICER 
a«  §5125  flil}52l513*   The  duties  of  the  Top  Secret  Control 
Officer  Include  the  receipt,  custody,  accounting  for,  and  distri- 
bution of  Top  Secret  information  and  material. 
D«  D^iiilJiLi  5iL§£°Diii?i2.!!i.§.§  2U£!  AuthorjJ^.  The  Top  Secret 
Control  Of  flcer~~s"hafi : 
(1)  Maintain  a  system  of  accountability  within  the  com- 
mand which  will  completely  identify  and  reflect  dispatch,  down- 
grading, source,  movement  from  one  officer  to  another,  destruc- 
tion and  current  custodian  of  all  Top  Secret  material. 
(2)  Avoid  unnecessary  dissemination  of  Top  Secret  infor- 
mation. 
(3)  Release  to  a  subordinate  echelon  only  the  absolute 
minimum  of  Top  Secret  information  which  is  necessary  for  proper 
planning  or  action.   Ensure  no  reproduction  without  consent  of 
originating  activity  or  higher  authority. 
(4)  Maintain  a  current  roster  of  persons  within  the 
command  who  are  authorized  access  to  Top  Secret  information. 
(5)  Transmit  Top  Secret  information  within  the  command  by 
hand  carrying. 
(6)  Maintain  continuous  chain  of  receipts  and  disclosure 
records  for  all  Top  Secret  information. 
(7)  Ensure  that  physical  inventories  of  Top  Secret 
material  are  conducted  at  least  annually. 
(8)  Avoid  unnecessary  accumulation  of  Top  Secret 
ma  t  e  r  i  a  1 . 
(9)  Ensure  that  custodians  are  properly  cleared  of 
accountability  for  Top  Secret  material  when  relieved  of  their 
custodial  responsibility. 
(10)  Page  check  Top  Secret  documents  on  initial  receipt 
and  upon  completion  of  entering  a  change. 
(11)  Train  the  assistant  Top  Secret  Control  Officer. 
c*   QlSSUizaiiona.!  rte^atj^nstup.   Tne  Top  Secret  Control  Offi 
cer  shall  be  designated  in  writing  by  the  Commanding  Officer  and 
shall  report  to  the  Security  Manager. 
3-30
NAVFACBDAINST  5400.1M 
APR  3  0  1985 
d.   References.   OPNAVINST  3120.32A  Art.  305.19,  and 
OPNAV I NST   55 1 (J7lG. 
34  2.   TOP  SECRET  CONTROL  OFFICER  -  ASSISTANT 
a-   M5I2S  EliI}£^J.51}*   Tne  Assistant  Top  Secret  Control  Officer 
is  designated  To  act  in  the  name  of  the  Top  Secret  Control  Offi- 
cer, (TSCO).   This  shall  not  be  construed  to  relieve  the  TSCO  of 
any  of  responsibilities  for  the  control  and  protection  of  Top 
Secret  material. 
D-   Put  ies,  Re S£onsj^2j.2.t jj.es  and  AuUjorjJty.   The  Assistant  Top 
Secret  Control  Officer  shal"~7n  the  absence  of  the  TSCO  or  when 
directed  by  the  TSCO,  in  accordance  with  OPNAVINST  3120. 32A  and 
OPNAVINST  5510.1G: 
(1)  Sign  courier  receipts  and  transfer  of  custody 
receipts  for  Top  Secret  material. 
(2)  Certify  material  being  transferred  into  the  Armed 
Forces  Courier  System  and  sign  ARFCOS  Form  1  on  behalf  of  the  Top 
Secret  Control  Officer. 
(3)  Transmit  Top  Secret  material. 
(4)  Conduct  required  page  checks  of  Top  Secret  documents. 
c.   Organization^  Relat_ionshjj>«   The  Assistant  Top  Secret 
Control  Of  flcer™epo"r  ts~~to  "the  TSCO. 
343.   TRANSPORTATION  OFFICER 
a<  ?ail£  F"„Uj>n.   The  Transportation  Officer  coordinates 
and  monitors  all  functions  regarding  vehicles  assigned  to  the 
Naval  Facility. 
D«  5iiiij§lj.  Ri^§£onsjb22„„.s_L  5„  Aujthorrty..   The  Transporta- 
tion Officer  shal  1: 
(1)  Establish  dispatching  procedures,  in  accordance  with 
current  instructions  and  regulations  pertinent  to  the  proper 
handling,  use,  and  safety  of  Government-owned  vehicles. 
(2)  Review  necessary  procedures  and  guidelines  for  proper 
licensing  of  drivers  of  Government-owned  vehicles,  ensuring  for 
each  class  license  applied  for  that  member: 
(a)  Possesses  a  valid  U.S.  driver's  license. 
(b)  Obtains  a  Government  driver's  license. 
3-31
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
(e)  Obtains  a  Bermuda  Government  endorsement. 
NOTE:   A  log  will  be  maintained  of  all  Government  licenses  issued 
and  periodic  checks  will  be  made  to  ensure  that  personnel  renew 
Government  licenses. 
(3)  Conduct  training  as  necessary  to  applicable  personnel 
in   safe  driving  procedures. 
(4)  Schedule  preventive  maintenance  and/or  repair  work 
for  vehicles  with  NAS  Bermuda  Transportation  personnel. 
(5)  Periodically  inspect  vehicles  for  cleanliness  and 
general  appearance  and  test  drive  each  vehicle  to  verify  its 
mechanical  condition. 
(6)  Ensure  records  are  maintained  on  all  repair  costs, 
mileage,  accident  reports,  and  gasoline  consumption  for  each 
vehicle. 
(7)  Inspect,  prior  to  accepting  from  the  repair  activity, 
vehicles  that  have  been  turned  in  for  repair  work  to  ensure  that 
work  requested  has  been  performed  satisfactorily  to  keep  each 
vehicle  in  a  mecahnically  safe  condition. 
(8)  Provide  necessary  vehicles  from  the  Naval  Facility's 
pool  to  comply  with  requirements  of  the  command's  emergency  bill. 
c-   9l££I!izali5.DiLl  £e2a_Uonshjj).   The  Transportation  Officer 
reports  To  the  Public  Works  OTfTcer. 
344.   UTILITIES  CONSERVATION  OFFICER 
a*   SliLii:  £iij}5ii51}«   Tne  Utilities  Conservation  Officer  is 
responsible  for  the  administration  of  utilities  conservation 
programs  as  required  by  Presidential  Executive  Order  12003  of  20 
July  1977. 
D*   PuiliLSj.  5^i£5i}sib_ilj.i^  £051  £U.i.!3£I.il2*  Tne  Utilities 
ConservatToiTof fleer  shall:  ** 
(1)  Monitor  the  consumption  and  cost  of  purchased  and 
station  generated  electricity. 
(2)  Initiate  and  monitor  energy  conservation  measures  and 
procedures  to  reduce  overall  consumption  of  electricity  to  the 
maximum  extent  possible  with  a  goal  of  not  less  than  two  percent 
per  year  through  1985. 
3-32
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
(3)  Ensure  that  realistic  and  effective  training  in 
energy  conservation  measures  be  given  to  all  command  members. 
c«  9lH5J]i55il5i}5i  5®!Sii5.Disi)i2*  Tne  Utilities  Conservation 
Officer  "re  pof  ts~~to~  The  "Exeeut  fv~e~"Of  f  icer. 
d.   References.   CNO   letter  44/4856  dated  6  August  1974  and 
President iaT"Execut ive  Order  12003  of  20  July  1977. 
345.   VOTING  OFFICER 
a.   Bas^c  Function.  Advisor  for  command  personnel  in  absentee 
voting  matters. 
D«   PiJilSi  *£$   5®S2ons2b_i2iii55*   Tne  Voting  Officer  shall: 
(1)  Ensure  that  voter  registration  information  be  disse- 
minated to  all  members  of  the  command  in  a  timely  manner. 
(2)  Maintain  and  update  the  yearly  Voting  Assistance 
Guide,  and  ensure  copies  are  available  for  general  use. 
(3)  Ensure  an  ample  supply  of  Federal  Post  Card  Applica- 
tions (FPCA's)  are  available  for  general  use. 
(4)  Act  as  point  of  contact  for  Naval  Facility  personnel 
concerning  procedures  for  voter  registration  and  absentee  ballot 
requests. 
(5)  Refer  any  problems/questions  that  cannot  be  dealt 
with  locally  to  the  Federal  Voting  Assistance  program  for  timely 
assistance. 
c-  QL2&£±2:&±i2!l£i   5^151151} shi£.   The  Voting  Assistance  Offi- 
cer reports  to  the  Executive  Officer. 
346.   WARDROOM  MESS  TREASURER 
a.  Basjc  Function.  Designated  in  writing  by  the  Commanding 
Officer  In  administration  of  the  Wardroom  Mess  in  accordance  with 
OPNAVINST  3120. 32A  article  305.10 
D«   9uIi£Si  ^esfions^biiitUs  and  AuthorU^.   The  Wardroom 
Mess  Treaslirer  shall: 
(1)  Maintain  the  Wardroom  Mess  books  and  checking  ac- 
count . 
3-33
NAVFACBDAINST    5400 .  1M 
APR  3  0  1985 
(2)  Provide   each  member  with  a  monthly  statement  of 
dues/assessments   and  a   receipt   for   all   payments. 
(3)  Provide   a   monthly   statement    to    the  Mess  President   of 
the    financial    status   of    the   Mess. 
c.   Organ iza^onaj.   Re^atj^onsh^.      Reports    directly    to    the 
Executive    Officer. 
347.      WEAPONS   OFFICER 
a.  Basic  Function.     The  Weapons  Officer    shall    maintain 
custody  of   all    weapons/ammunition   and  associated   field  equipment 
aboard   the    facility   and   coordinate   appropriate   qualifications 
programs    for    training. 
b.  Duties    and   Responsjbj.  1| ty..      The   Weapons  Officer    shall,     in 
accordance    with  OPNAVINST    3120732A: 
(1)  Assume   custody   of   all    firearms,   ammunition,   and   asso- 
ciated  field   equipment   assigned   to   the  Naval   Facili-ty. 
(2)  Personally    inventory  all    firearms   weekly.      Ensure 
that  OWO   inventories   are  completed  prior    to   each  assumption  of 
the    watch. 
(3)  Coordinate   a   small   arms    training  program  and   report 
qualifications    to   the  Personnel   Support  Detachment,   NAS  Bermuda, 
for    entry    in    service    records. 
(4)  Instill    the   highest    standards   of    firearm   safety    in 
all    applicable    personnel. 
(5)  Ensure    the   proper    stowage,    care,    and   cleaning  of   all 
weapons. 
c-    9l££J]!zaUona_l    ReJail°J!.§]}i£'      The    Weapons  Officer    reports 
to    the  Execu"t!ve~Of f icer. 
348.      WELFARE  AND  RECREATION  FUNDS   CUSTODIAN 
a.     Basj^c  Function.     Designated    in  writing   by   the  Commanding 
Of f icer  "tcTassTst    the  Executive  Officer    in   financial   administra- 
tion of  the  Welfare  and  Recreation  Committee   in  accordance  with 
OPNAVINST    3120. 32A    article    305.17. 
D«     P^li^Sj.  Resgons^b^iiiies   and  Aujthor^t^ 
3-34
NAVFACBDAINST  5400.1^ 
APR  3  0  1985 
,     (1)  Maintains  Welfare  and  Recreation  Committee  books, 
checking  and  savings  accounts. 
.  (2)  Serve  as  a  non-voting  member  of  the  Welfare  and 
Recreation  Committee. 
(3)  Serve  as  a  non-voting  member  of  the  Welfare  and 
Recreation  Committee  Advisory  Board. 
(4)  Provide  a  monthly  statement  to   the  Welfare  and 
Recreation  Advisory  Board  Chairman  of  the  financial  status  of  the 
fund . 
c.   CrganjizajUnaJ.  RjiSi  ions  hip.   Reports  directly  to  the 
Executive  Officer.  ~ 
3-35
NAVFACBDAINST    5400. 1M 
APR  3  0  1985 
(THIS  PAGE  INTENTIONALLY  LEFT  BLANK) 
3-36
NAVFACBDAINST   5400.1M 
APR  3  0  1985 
CHAPTER  4    -   BOARDS,    COMMITTEES,    AND  COUNCILS 
400.  AWARDS    BOARD 
a-   M5i4- .---~i^*   The  Awards  Board  is  established  to  pro- 
mote recognition  and  enhance  morale  by  presenting  deserving  indi- 
viduals with  decoration  and  awards  for  exceptional  performance. 
To  preserve  the  character  and  meaning  of  the  awards,  the  board 
will  screen  deserving  nominees  in  accordance  with  SECNAVINST 
1650. IE.   Recommendations  on  individuals  who  meet  or  exceed  the 
requirements  will  either  be  approved  for  forwarding  upon  approval 
of  the  Commanding  Officer,  or  will  be  granted  the  appropriate 
award  level  for  which  the  Commanding  Officer  may  designate. 
b.   M£!Pbersh_i2'   The  Awards  Board  membership  shall  be  desig- 
nated in  NAVFACBDANOTE  1301  and  will  consist  of  the  Executive 
Officer,  Command  Master  Chief  and  all  department  heads. 
c*   ^I2^du£es 
(1)  The  Awards  Board  will    as  a  minimum  meet  quarterly  and 
be  chaired   by   the  Executive  Officer.      Nominations    for    awards   will 
be   submitted  by   committee  members   and   reviewed  for   el igibi 1 i 1 ty, 
content   and   type   of   awards    recommended. 
(2)  Upon    review  of  candidates,    make   recommendations    to 
the  Commanding  Officer    for    immediate  and   long  term  awards. 
(3)  Forward      awards    to  TYCOM  at    least   90   days    in  advance 
of   date   award    is    to   be    delivered. 
(4)  Monitor    status    of   awards   previously   submitted. 
(5)  Ensure   confidentiality   of   all    awards    and  make    recom- 
mendations   for    presentation. 
401.  CRYPTO  BOARD 
a-  ®*I±9.   fi^Hon-   Tne  Crypto  Board  shall  be  responsible  to 
the  Commanding  Officer  for  the  accurate,  efficient,  and  secure 
use  of  all  cryptographic  systems  wihtinthe  command  for  com- 
pliance with  all  security  regulations  pertaining  thereto. 
b.   Member  shjj>.   Established  by  NAVFACBDANOTE  1301. 
4-1
NAVFACBDAINST    54  0  0.1M 
APR  3  0  1985 
c.  Res£ons2b2liHes.   The  Crypto  Board  will  be  responsible 
for : 
(1)  Proper  handling  of  classified  message  traffic. 
(2)  Proper  handling  of  COMSEC  material  and  information. 
(3)  Proper  use  of  cryptographic  systems. 
(4)  Compliance   with  all  applicable  security  regulations 
pertaining  to  cryptographic  work. 
d.  %o,ujiremen_ts.   All  prospective  Crypto  Board  members  must 
meet  the~~fol  lowing  "requi  rements  in  order  to  qualify  as  a  Crypto 
Board  Member. 
(1)  Possess  an  appropriate  security  clearance. 
(2)  Be  authorized,  in  writing,  by  the  Commanding  Officer 
to  perform  cryptographic  duties. 
(3)  Be  familiar  with  all  cryptographic  systems  in  use  at 
this  command. 
(4)  Have  a  thorough  knowledge  of  handling  procedures  for 
all  classified  materials,  including  COMSEC  materials  and  infor- 
mation. 
(5)  Have  a  thorough  understanding  of  all  COMSEC  applica- 
t  ions. 
(6)  Have  a  working  knowledge  of  all  applicable  publica- 
t  ions. 
(7)  Be  able  to  recognize  security  violations  and  prac- 
tices dangerous  to  security. 
(8)  Possess  a  thorough  knowledge  of  all  phases  of  the 
Communications  Division  Section  of  the  Command  Emergency  Action 
Plan. 
(9)  Satisfactorily  demonstrate  qualification  requirements 
through  practical  and  written  examinations. 
e.   Training.   Prospective  Crypto  Board,  members  will  undergo 
training  "as""outl  ined  in  the  Crypto  Standard  Operating  Procedures 
(SOP).   All  areas  of  required  training,  including  a  listing  of 
reference  materials,  are  discussed  in  detail  therein.   Training 
will  be  supervised  by  the  COMSEC  Officer. 
4-2
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
-   ...   (1)  Crypto  Board  members  will  be  required  to  maintain 
familiarization  with  crypto  and  security  procedures  by  quarterly 
^qualifications,  and  semi-annual  reading  of  required  publica- 
tions  as  listed  in  the  Crypto  SOP   binder. 
k«  m  -  /2)  *nd.ividual  Crypto  Board  member  training  records  will 
be  maintained  in  the  rear  of  the  Crypto  SOP  binder. 
f-   Convening  Da_tes.   As  directed  by  the  COMSEC  Officer. 
£•       inferences.   NTP  4,  OPNAVINST  3120.32A. 
402.   ENLISTED  ELIMINATION  BOARD 
tnnnJ'  ,^  iljyn^lon.   The  Enlisted  Examination  Board  is  re- 
2i    Vr*     J°r   examinine  eligible  and  recommended  enlisted  person- 
i    s   S^rntTHand/K0r  Change  in  ratin^  within  the  enlisted 
ra.ing  structure.   This  board  shall  administer  and  conduct  all 
examinations  for  advancement  in  rate.  *.«»uuc.i  an 
VAV^rnJ&TirM1^2'   Desi&nated  by  the  Commanding  Officer  in 
NAVFACBDAMOIE  1301.   The  Test  Control  Officer  (TSO)  shall  be 
chairman  of  the  board.  »"«n  oe 
adminUr/^-H--^-'   Th!  board.sha11  ensure  that  examinations  are 
administered  and  reports  submitted  in  accordance  with  current 
instructions.   The  Test  Control  Officer  is  responsible  for  a  1 
;;;oIntat!on  materials  and  will  ensure  that  they  are  properly 
protected  and  accounted  for.   The  TSO  will  prepare  all  Required 
reports  for  the  signature  of  the  CommandingOfficer.   Whe?e 
possible   departments  should  revise  watch  lists/special  duty 
?«.ig^e2?S'  et?".  t0  Preclude  candidates  from  being  penalized  by 
nlJi   ?«  sle*p'  late  "porting,  etc.,  and,  further,  eliminate  the 
need  for  substitute  examinations. 
d-   Pie£ara_Uon  ^or  Administration.   Approximately  three  (3)' 
ZtQlS   Prir°\hi0   the  Sched»lcd  dTTe-oTTxamiSStion,  t  
He  Senior 
member  of  the  examining  board  should  conduct  a  meeting  of  the 
examining  board  to  review  all  directives  on  the  advancement 
abU^i^ctivesr"  *"*  "*"  pr0Cedures  in  the  s*stem  <s**  applic- 
(1)  Assignment  of  adequate  examining  rooms. 
«tro»,-«  (2)  Ass{&nment  of  proctors  required  to  assist  in  adrnini-  • 
s  i  rs 1 1 on « 
(3)  Scheduling  of  examination  times. 
4-3
NAV FACBDA I N  ST    5 4 0 0  . 1 M 
APR  3  0  1985 
(4)   Provisions    for   materials    required    to   administer    the 
examinat  ions. 
40  3.      FORMAL   SURVEY   BOARD 
a*      §5il^   F^I}*:.!!0^'      The    formal    Survey  Board    is    responsible 
for    investigating    the   circumstances    surrounding    loss    or    damage 
when   culpable    responsibility    is    indicated    or   when  directed   by    the 
Commanding  Officer    or    higher    authority. 
b.      Membe£Sh_i£.      A   formal    survey    is  made   by  either   a  commis- 
sioned  officer   or    a    board   of    three   officers,    one   of    whom,    and   as 
many  as   practicable,    will    be  commissioned   officers.      The   survey 
officer    or    board    is    appointed   bv    the  Commanding  Officer.     General 
membership    is    established    i n  NAVFACBDAKOTE    1301.      The    following 
officers   will    not    serve   on   a    formal    survey   board; 
(1)  The  Commanding  Officer. 
(2)  The  officer  on  whose  records  the  material  being 
surveyed  is  carried. 
(3)  The  officer  charged  with  custody  of  the  material 
being  surveyed. 
c*   £l2££^HI£l-   **  articles  are  damaged,  the  survey  officer 
or  a  survey  board  shall  make  a  thorough  inspection  of  the  arti- 
cles to  determine  their  condition  at  the  time  of  the  survey.   If 
articles  are  missing,  the  survey  officer  or  survey  board  shall 
make  a  thorough  examination  of  the  circumstances  prior  to  the 
loss  and  shall  determine  cause  and  responsibility.   If  responsi- 
bility cannot  be  determined,  they  shall  make  a  statement  ex- 
plaining clearly  why  such  cannot  be  done.   A  full  report  shall  be 
made  on  the  survey  form,  including  the  findings  of  conditions, 
cause  and  responsibility,  together  with  a  recommendation  as  to 
disposition,  replacement,  or  continuance  in  service. 
d-   2°.D.Y.enjing  Partes.   When  directed  by  the  Commanding  Officer. 
e.   Hejerenee.   Afloat  Supply  Procedures,  NAVSUP  P-485. 
404.   HUjVIAN  RELATIONS  COUNCJL  jHRC) 
a.   Function.   The  Human  Relations  Council  provides  the  com- 
mand wi  th  a~mariagement  tool  which  will  be  useful  in  identifying 
and  solving  problems  that  cut  across  organizational  lines.  It 
does  not  relieve  the  chain  of  command  of  its  responsibility  for 
4-4
NAVFACBDAINST  5400.1M 
APR  3  0  1985 
dealing  with  leadership  and  human  relations  problems.   It  is 
designed  to  assist^   the  chain  of  command  in  this  complex  and 
vital  area.  The~Human  Relations  Council  supports  the  chain  of 
command  by  providing  improved  communications  and  increased  aware- 
ness of  potential  problem  areas  before  they  evolve  into  problem 
areas.  The  HRC  serves  as  a  forum  for  frank  discussions  of  human 
relations  problems  and  provides  a  means  of  dealing  with  problems 
of  race  relations,  equal  opportunity,  sexual  discrimination,  and 
other  human  relations  matters  affecting  the  morale  and  perfor- 
mance of  duty  by  personnel  at  NAVFAC  Bermuda. 
b.   prober sh_i£.   The  Executive  Officer  shall  chair  the  coun- 
cil and  the  Equal  Opportunity  Officer  shall  act  as  recorder.   The 
following  departments/divisions  will  send  a  representative  to  be 
designated  in  the  NAVFACBDANQrE  1301  as  members: 
(1)  Departments:   Administrative,  Supply,  Electronics, 
and  Publ ic  Works. 
(2)  Divisions:   Current  OPS,  QA,  SURTOPS ,  COMM,  and  each 
Watch  Section. 
c'       Representat  i  ve's  Res£ons2b2Jj.U.es 
(1)  Maintain  contact  within  their  representative  areas. 
(2)  Present  and  report  on  results  of  meetings,  to  their 
representative  areas. 
(3)  Solicit  ideas  from  their  constituents  and  present 
them  to  the  council  for  discussion. 
d.  Command  personnel  who  want  to  present  grievances  to  the 
council  should  contact  their  HRC  representative.   The  HRC  repre- 
sentative should  ensure  that  all  other  means  of  solving  the 
problem  have  been  taken  before  presenting  it  to  the  council. 
Problems  better  handled  within  a  division,  or  by  another  commit- 
tee at  the  command  should  not  be  addressed  by  the  council. 
e.  Meetings.   The  HRC  will  convene  quarterly  or  as  directed 
by  its  chairperson. 
405.   OCCUPATIONAL  SAFETY  AND  HEALTH  COMMITTEE 
a-  §a5i£  FiJ.Df:ii£D*   Tne  Occupational  Safety  and  Health  Com- 
mittee s"nall  act  lis  advisor  to  and  assist  the  Command  Safety 
Officer  in  matters  of  the  safety  and  health  of  command  personnel, 
it  shall  provide  the  Safety  Council  a  draft  if  proposed  policies 
4-5
NAVFACBDAINST  5400  .  1M 
APR  3  0  1985 
and  safety  program  objectives.   The  Committee  shall  suggest  and 
recommend  measures  to  correct  safety  program  deficiencies;  iden- 
tify, define,  and  study  occupational  safety  and  health  problems 
of  the  command,  and  recommend  solutions. 
D-  jy®!I?J?£I.§h'£'   Designated  by  the  Commanding  Officer  in 
NAVFACBDANOTE  1301  and  shall  consist  of  the  Safety  Officer, 
department/division  Safety  Petty  Officers  and  the  Command  Master- 
at-Arms. 
c-   £.PJ}.y.enj.nj7  Dajes.   First  two  months  of  each  quarter. 
d-   References.   OPNAVINST  5100.8E,  OPNAVINST  5100. 23B 
405.   OCCUPATIONAL  SAFETY  AND  HEALTH  COUNCIL 
a-   §aii.£  Ii!I}^ii°J3*   Tne  Command  Occupational  Safety  and 
Health  Council  shall  maintain  command  wide  liaison  in  all  safety 
matters  to  include;  review  of  Occupational  Safety  and  Health 
Committee  inputs,  address  reports  on  accidents  and  injuries,  and 
review  statistics  compiled  by  the  Safety  Officer.  The  Council 
shall  make  recommendations  for  policy  on  safety  matters  to  the 
Commanding  Officer. 
b.  Membership.   Designated  by  the  Commanding  Officer  in 
NAVFACBDANOTE  1301  and  shall  consist  of  each  department  head. 
The  Executive  Officer  shall  be  the  chairperson  and  the  Safety 
Officer  shall  be  the  recorder.  When  available  a  representative 
from  the  Medical  Department   shall  attend  the  meetings  as  a  non- 
voting member. 
c*   Convening  da^es.   Quarterly. 
4  07.   OFFICER  CANDIDATE  INTERVIEW  BOARD 
a-   §ssic  Function.   The  Officer  Candidate  Interview  Board  is 
responsible  for  examining  eligible  and  recommended  enlisted  per- 
sonnel for  participation  in  officer  procurement  programs.  This 
board  will  provide  the  final  recommendation  to  the  Commanding 
Officer  as  to  eligibility  and  potential  of  all  candidates. 
b.   Member shjip.   As  promulgated  in  NAVFACBDANOTE  1301. 
4-6
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
408.   OPERATIONS  SECURITY  lOPSE^  CONTROL , GROUP 
a«   §^s|£  £jJI!<:il2I}-   Provide  OPSEC  planning,  review  and 
training~mTt7iod"Tor~*the  purpose  of  reducing  the  chances  that 
pctentia!  adversaries  will  be  able  to  gain  specific  knowledge  of 
the  operational  capabilities  and  limitations,  or  intentions  and 
plans,  or  the  tactics  and  the  readiness  of  this  command.  The 
OPSEC  control  group  shall  identify  and  recommend  measures  to 
correct  OPSEC  program  deficiencies. 
b.   Membership.  Shall  consist  of  all  department  heads  and  the 
Communicat  io"ns~Of  f  icer  and  will  be  designated  in  NAVFACBDANOTE 
1301.   The  OPSEC  Officer  shall  be  the  chairperson. 
c«   90n.YJ:ning  DaUss.   The  last  month  of  each  quarter. 
409.   PETTY  OFFICER  QUALITY  CONTROL  REVIEW  BOARD 
a-   B£!lc  Funcjt_u>n.   The  Petty  Officer  Quality  Control  Review 
Board  is~designed  to  monitor,  intervitw,  and  possibly  counsel 
petty  officers  referred  to  the  board  for  poor  or  inconsistent 
performance,  declining  personnel  evaluations,  disciplinary  prob- 
lems, personal  problems,  or  for  evaluating  career  goal/objec- 
tives.  The  Petty  Officer  Quality  Control  Review  Board  is  in- 
tended  to  support  the  chain  of  command  and  supplement  other 
petty  officer  development  functions  such  as  the  striker  board  and 
leadership  and  management  education  training  (LMET)  courses. 
b.   Membership.   Members  of  the  Petty  Officer  Quality  Control 
Review  BoaTd  will  be  appointed  by  the  Commanding  Officer  and 
designated  in  NAVFACBDANOTE  1301.   Members  of  the  board  will 
normally  consist  of  all  comand  Chief  Petty  Officers  with  the 
Command  Senior  Enlisted  member  as  chairperson. 
c-   El°£S^Ie-   Individuals  may  be  referred  to  the  Petty 
Officer  Qual i ty  Control  Review  Board  in  the  following  situations: 
(1)  yisc2£lj.narv  s_tatus.   Individuals  will  be  interviewed 
about  circumstances  contributing  to  an  infraction;  counseled  on 
seriousness  of  disciplinary  proceedings  with  respect  to  effecting 
career  objectives,  and  provided  with  goals  to  overcome  or  mini- 
mize the  effect  of  a  disciplinary  record. 
(2)  Pooj*  ojr  inconsistent  performance.   Individuals  will 
be  interviewed"  about  flicToTTs)-  co  n't  r  i  bull  rig  to  poor  performance, 
personal  goals  within  the  Navy,  and  counseled  on  the  importance 
of  professional  performance  in  achieving  personal  goals. 
(3)  Persona^  problems.   Individuals  will  be  interviewed 
to  determine  The*  esftenToT  personal  problems  and  to  determine 
contributing  factors.   Individuals  will  then  be  counseled  on 
4-7
pmiNST  5400. 1M 
personal  actions  to  correct  problem(s)  or  referred  to  proper 
counselling  authority  (ie.  chaplain,  legal,  medical,  etc.). 
(4)  DecJ.lni.ng  fiersonnc^  evaluations.   Individuals  will  be 
interviewed  as  seated  in  paragraph"  2  a"bove. 
d.   Ac^Uon.   All  candidates  for  the  Petty  Officer  Quality 
Control  Review  Board  will  be  submitted  by  memorandum  to  the 
Commanding  Officer  via  the  chain  of  command.   It  is  expected  that 
referred  individuals  will  have  been  counseled  prior  to  referral 
with  appropriate  documentation  for  review  by  the  chain  of  command 
and  the  Quality  Control  Review  Board.  A  written  report  of  the 
Board's  activities,  findings  and  recommendation  will  be  forwarded 
to  the  appropriate  department  head  via  the  Commanding  Officer  and 
Executive  Officer. 
e»   £°.D.y.erwng  dates.   The  Petty  Officer  Quality  Control  Re- 
view Board  will  convene  when  directed  by  the  Commanding  Officer. 
410.   PHYSICAL  SECURITY  REVJJEVV  COMMITTEE 
a«   §1115  Fy£i:.LL2I!*   rhe  Physical  Security  Review  Committee 
shall  advise  and  assist  the  Commanding  Officer  in  applying  the 
standards  and  implementing  the  programs  for  physical  security  as 
set  forth  in  OPNAVINST  5530.14   and  other  pertinent  directives. 
b.   Memberjihjg 
(1)  Executive  Officer  (Chairperson) 
(2)  Senior  Watch  Officer 
(3)  Security  Manager 
(4)  Supply  Officer 
(5)  Public  Works  Officer 
(6)  Communications  Officer 
(7)  Operations  Officer 
(8)  Electronics  Material  Officer 
(9)  Physical  Security  Officer 
(10)  Weapons  Officer 
c*      Procedures^     The  Physical   Security  Review  Committee 
shall:        ~ 
4-8
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
(1)  Review  the  physical  security  program  in  accordance 
with  OPNAVINST  5510. 45B  and  make  recommendations  concerning  the 
security  plan  to  the  Commanding  Officer  as  apropriate. 
(2)  Determine  requirements  for  and  evaluate  the  security 
provided  by  security  areas. 
(3)  Review  reports  of  significant  losses  or  security 
violations  and  recommend  corrective  measures. 
(4)  Develop  and  review  the  Emergency  Action  Plan  suit- 
able for  meeting  all  contingencies  within  the  limits  of  Bermuda's 
historical  and  geographic  demography. 
d-  Convening  PiLLSl*  The  Physical  Security  Review  Committee 
shall  meet  "quarter ly  at  a  time  designated  by  the  chairperson. 
4)1.    PLANNING  BOARD  FOR  TRAINING 
a*  §£!_!.£  £uncjtju>n.  Assist  the  Commanding  Officer  in  formu- 
lating the  training  policies  and  objectives  at  the  commencement 
of  each  year's  training  cycle. 
b.  Member  slufi.  A  board  composed  of  the  Executive  Officer  as 
Chairperson,  Command  Training  Officer,  Department  Heads,  Educa- 
tional Services  Officer  will  carry  out  duties  as  prescribed  in 
the  COMOCEANSYSLANTINST  and  NAVFACBDA  Training  Manuals  and  shall 
perform  the  following  general  functions. 
(1)  Establish  the  long-range  training  program  and  review 
the  quarterly  schedules  within  the  program  to  evaluate  the  pro- 
gress of  training  and  future  requirements  or  modifications. 
(2)  Coordinate  the  command's  indoctrination  training 
program. 
(3)  Prepare  and  submit  to  the  Commanding  Of ficer  for 
approval  the  Long-Range/Quarterly  Training  Schedule. 
412.   COMMAND  SEAMAN  AND  SAILOR  OF  THE  QUARTER/ YEAR  BOARD 
a.   Pu££OS6.   The  purpose  of  this  article  is  to  establish  a 
selection  board  and  procedures  for  choosing  the  NAVFAC  Bermuda 
"Command  Seaman  and  Sailor  of  the  Quarter"  and  "Command  Seaman 
and  Sailor  of  the  Year." 
4-9
yFACBDAINST  5400.1 
imm 
D«   Selection  Board.   The  selection  board  shall  consist  of 
all  Chief  P e t t y "~Of ffc e Fs  attached  to  the  command.  The  Master 
Chief  Petty  Officer  of  the  Command  shall  serve  as  chairperson  and 
will  vote  only  in  case  of  a  tie. 
(1)  QuarterW  SeljecJ:_ion.   Command  Seaman  of  the  Quarter 
must  be  E1-E3  and  S a  i  Tor"  oT*~t  he  Quarter  must  be  E4-E6.  Any 
person  attached  to  this  command  may  nominate  an  individual  for 
these  awards.  A  Plan  of  the  Day  notice  will  be  published  during 
the  last  month  of  the  quarter  indicating  the  deadline  for  submit- 
ting nominations.  Nominations  will  be  submitted  in  writing  to 
the  chairperson  of  the  board.  The  board  will  meet  no  later  than 
the  fifth  day  of  the  first  month  of  the  new  calendar  quarter  to 
carefully  consider  all  nominations.  Selection  will  be  based  on 
performance  during  the  preceding  calendar  quarter. 
(a)  Nominators  may  appear  in  person  before  the  board 
to  speak  in  support  of  their  written  nominations.  Although 
performance  is  the  key  factor  in  making  a  selection,  members  of 
the  board  will  be  especially  alert  for  displayed  initiative, 
personal  appearance,  adaptability,  attitude,  and  trends  in  these 
areas.  Upon  completion  of  the  voting,  the  chairperson  will 
submit  the  name  of  the  selectee  to  the  CO  via  the  XO. 
(2)  Yearly.  SeJhscMon.   Nomination  procedures  for  the 
Sailor  of  the  Ye"ar  "w"i fl  "be  the  same  as  those  for  the  Quarter 
except  that  all  Command  Seaman  and  Sailors  of  the  Quarter  for 
the  previous  year  will  be  automatically  considered  for  selection 
as  Command  Seaman  and  Sailor  of  the  Year.   The  selection  board 
will  meet  no  later  than  the  fifteenth  of  January  to  make  selec- 
tions for  the  Year  for  the  current  year.   Selection  will  be  based 
on  performance  during  the  previous  calendar  year. 
d.  Ac_Uon.  A  presentation  will  be  made  at  a  time  when  the 
command  is  in"  format  ion.  The  honor  will  consist  of  the  follow- 
ing: 
(1)  A  letter  will  be  placed  in  the  service  member's 
record  as  evidence  of  selection  as  Command  Seaman  and  Sailor  of 
the  Quar ter /Year. 
(2)  An  official  picture  will  be  placed  on  local  display. 
(3)  A  U.S.  Naval  Facility,  Bermuda  plaque,  appropriately 
engraved,  will  be  presented. 
4-10
NAVFACBDAINST  5400. 1M 
APR  30  1995 
(4)  A  96-hour  on-island  liberty  pass  or  a  reservation   on 
the  NAS  C-131  for  the  awardee  (and  family)  will  be  arranged  for 
the  Sailor  of  the  Quarter. 
(5)  Command  consideration  will  be  given  the  Sailor  of  the 
Year  to  be  nominated  as  OCEANSYSLANT  Sailor  of  the  Year. 
(6)  A  special  evaluation  will  be  submitted  by  the  Depart- 
ment Head  no  later  than  20  days  after  selection. 
413.    STRIKER  SELECTION  BOARD 
a-   §£•§!£  £jyj}5ii5£*   Tne  Striker  Selection  Board  will  serve 
to  interview  all  non~des  ignated  personnel  for  rating  selection, 
to  motivate,  inform,  and  monitor  the  progress  of  all  non-desig- 
nated personnel  toward  a  rewarding  career  in  the  Navy.  The 
rating  desires  of  the  individual  will  be  considered  against 
qualifications  and  talents,  the  requirement  of  the  Command,  U.S. 
Navy,  advancement  opportunities,  etc.   The  Striker  Selection 
Board  may  not  recommend  striker  identification  under  the  fol- 
lowing conditions: 
(1)  Striker  identification  may  not  be  assigned  for  a 
rating  for  which  completion  of  a  class  "A"  School  is  mandatory 
for  advancement  to  P03. 
(2)  Striker  identification  may  not  be  assigned  to  ratings 
with  NMPC  entry  controls. 
(3)  Striker  identification  may  not  be  assigned  to  a 
rating  for  which  the  parent  command  has  no  associated  billet 
within  their  Manpower  Authorization. 
b.   ^mbershjj?.   Members  of  the  Striker  Selection  Board  will 
be  appointed~by  the  Commanding  Officer  and  designated  in  the 
Command  Notice  1301. 
c*   Respons  ibi 1 i  t  ics.  It  is  the  responsibility  of  the  indivi- 
dual's Leading  Petty  Officer  (LPO)  and  Division  Officer  to  ascer- 
tain the  individual's  area  of  general  interest,  talents,  and 
eligibility.   It  is  also  the  Division  Officer's  responsibility  to 
ensure  that  each  non-designated  person  assigned  to  Division  is 
actively  pursuing  a  path  of  advancement.   It  is  the  responsibi- 
lity of  the  Striker  Selection  Board  to  monitor  the  progress  of 
all  non-designated  personnel,  initiate,  and  maintain  a  written 
Progress  Report  for  all  strikers. 
4-11
NAVFACBDA1NST    5400.1M 
APR  3  0  1985 
d.  Eligibility.  All  non-rated,  non-designated  personnel  in 
pay  grade~E-3~or  below  shall  appear  before  the  Striker  Selection 
Board. 
e*  255^5J3lil£  2§l5i*  The  Striker  Selection  Board  shall  con- 
vene quarterly  at  a  time  designated  by  the  Executive  Officer.  A 
report  of  the  meeting  will  be  routed  to  the  Commanding  Officer. 
Copies  of  the  quarterly  Striker  Selection  Board  Report  will  be 
routed  to  all  Board  members  and  concerned  Division  Officers  for 
retention. 
414.  WELFARE  AND  RECREATION  COMMITTEE  ADVISORY  BOARD 
a*     ZUHi:!!0!!'      Monitors   activities   of    the  Welfare   and  Rec- 
reation ComnTitTee,    providing  guidance  and/or    suggestions,    reviews 
proposed  activities   in  making  recommendations    to   the  Commanding 
Officer. 
b.  Member shjjo.      Established    in  NAVFACBDANOTE   1301.     All 
Department  Heads   and    the  Executive  Officer   as   chairperson,   are 
voting  members.      The  Welfare  and  Recreation    funds  custodian  and 
the  senior   enlisted  member   of   the  command  are  non-voting  members. 
c.  Meetings.     The  Welfare   and  Recreation  Committee  Advisory 
Board  shall   meet  within  seven  working  days   after    regularly   sched- 
uled Welfare  and  Recreation  Committee  meetings. 
415.  COMMAND  TRAINING  TEAM. 
a*   §5ii£  fUi}£il5J}'   Designated  by  the  Command  Training 
Leader  to  conduct  Navy  Rights  and  Responsibilities  (NRScR)  Work- 
shops.  Trained  and  certified  by  a  Organizational  Effectiveness 
Center  Team. 
b«   Piili^lj.  ]-^l£2i}sibillties  and  AiUhori^y.. 
(1)  Conduct  Workshops. 
(2)  Provide   output    from  workshops   to   the  Command  Training 
Team  Leader    for   possible    inclusion    in. the  Command  Affirmative 
Action  Plan. 
(3)  Assess    effectiveness    of    workshops    and       recommend 
mod  i  f icat  i  tons. 
(4)  Identify    team   needs    for    additional    information    and 
training     skills. 
4-12
NAVFACBDAINST  5400. 1M 
.APR  .3  0  1985 
ma 
(5)  Assist  the  Human  Resources  Officer  in  developing  and 
intaining  Equal  Opportunity  data  file. 
c.  9LE^Bi^li2H^i   ?®iSii2I}shi£.   Reports  to  the  Command 
Training  Leader  in  the  performance  of  duties. 
416.   ADDITIONAL  BOARDS /COaEVHTTEES  . 
a.  The  following  are  additional  Boards/Committees  which  pur- 
pose and  organization  are  contained  in  other  command/current 
i  ns t rue  t  ions : 
(1)  Activity  Planning  Board  (NAVFACBDAINST  11010. 3C) 
(2)  Command  Retention  Team  (NAVFACBDAINST  1040.2) 
(3)  SURTOPS  Qualification  Review  Board  (COMOCEANSYSLANT- 
INST  C5041.2) 
(4)  Welfare  and  Recreation  Committee  (NAVFACBDAINST 
1710. 1A) 
(5)  Internal  Control  Program  (ICP)  Board  (USCINCLANT/ 
CINCLANTFLT  5  200.6/SECNAVINST  5200.35)
NAVFACBDAINST   5400. 1M 
APR  3  0  1985 
(THIS   PAGE   INTENTIONALLY   LEFT  BLANK) 
4-14
NAVFACBDAINST   5400.1M 
APR -3  0  4985   
CHAPTER  5  -  WATCHES  AND  DUTIES 
500.   COMMAND  DUTY  OFFICER  iCDCv) 
a  Basic  Function.   The  Command  Duty  Officer  (CDO)  is  that 
Off icerT"ChTef"Petty  Officer,  or  First  Class  Petty  Officer,  who 
has  been  qualified  in  accordance  with  the  checklist  provided  by 
the  Senior  Watch  Officer  and  is  designated  by  and  the  direct 
representative  of  the  Commanding  Officer  for  carrying  out  the 
routine  of  the  Naval  Facility. 
D-   ^JLi^jL  KesDonsj.bjni2ti.eSj.  and  Au_thor_[t^.   The  CDO  shall: 
(1)  Be  available  to  assist  the  NAS  Bermuda  Annex  OOD  in 
matters  pertaining  to  Naval  Facility  personnel. 
(2)  Relieve  the  watch  at  0730.   Prior  to  assuming  the 
watch,  receive  a  briefing  from  the  off-going  CDO.   The  CDO's 
assumption  of  duty  will  be  considered  official  when  both  the  on- 
going and  on-coming  CDO's  have  signed  the  CDO  log.   It  is  the 
responsibility  of  the  CDO  to  maintain  the  log  during  the  watch. 
(3)  Advise  the  OVVO  in  matters  concerning  the  general 
activity  and  safety  of  the  facility. 
(4)  In  times  of  emergency,  take  action  as  appropriate 
until  relieved  by  an  officer  senior  in  the  chain  of  command. 
(5)  Conduct  frequent  inspections  to  ensure  the  safety 
and  security  of  the  facility. 
(6)  Be  available  to  assist  in  disciplinary  matters.   Each 
such  occurance  shall  be  fully  documented  in  the  CDO  log. 
(7)  Be  responsible  for  morning  colors  on  normal  working 
days,  utilizing  the  two  UEPH  watchs tanders  who  have  mustered  that 
morn  ins. 
(8)  Fulfill  duties  concerning  restricted  and  extra  duty 
personnel  in  accordance  with  NAVFACBDAINST  1626.1  A. 
(9)  Keep  advised  of  routine  matters  affecting  the  admin- 
istration of  the  facility.  KeeD  informed  concerning  intentions  of 
U he  Commanding  Off icer,  Execut i ve  Of f icer ,  directives  from  higher 
luthority,  and  such  other  matters  as  concern  the  Navel  facility. 
5-1
NAVFACBDAINST    5400. 1L 
APR  3  0  1985    
(10)  Conduct  a  minimum  of  one  round  of  the  Annex  and 
Naval  Facility  in  the  evening  and  two  when  ships  are  in  at  the 
Annex. 
(11)  Remain  within  ten  minutes  of  the  command  during 
watch,  keeping  the  OWO  informed  of  whereabouts  at  all  times. 
(12)  Report  in  person  to  the  Executive  Officer  at  the  end 
of  the  normal  working  day  to  receive  any  special  instructions  to 
be  effected  during  the  watch.  (If  the  Executive  Officer  is 
unavailable,  carry  on). 
(13)  Sample  one  meal  a  day  from  the  Galley  A  Meal 
Sampling  and  Mess  Inspection  report  will  be  filled  out  and 
submitted  to  the  Executive  Officer. 
c«  2lS5£l2aU.ona_l  ReJ. a Jt^ on sh j.I>'   The  Command  Duty  Officer 
reports  to  the  Executive  Officer  in  the  performance  of  duties. 
The  Command  Duty  Officer  reports  to  the  Senior  Watch  Officer  for 
administrative  matters. 
501.   DUTY  ELECTRONICS  TECHNICIAN 
a-   M^il^  £iil}5li2i}-   Tne  Duty  Electronics  Technician  is 
assigned  to  augment  the  Operations  Watch  Section  and  is  the 
representative  of  the  Electronics  Material  Officer  (EMO),  respon- 
sible for  coordinating  and/or  effecting  corrective  actions  as 
necessary  to  ensure  the  operational  integrity  of  all  mission 
essential  electronics  systems  and  equipments  for  the  period  of 
watch. 
b-  t>Hl.ii:Ij.  ^SDons2b2J.j.lies_i  and  Au_t hor_i_ty_.   The  Duty  Elec- 
tronics Technician  shall: 
(1)  Keep  the  Oeeanographie  Watch  Officer  (OWO)  informed 
of  current  status  of  all  mission  essential  electronics  systems 
and  equipments. 
(2)  Maintain  a  complete  chronological  record  of  all 
events  pertinent  to  the  watch  routine  including  equipment  casual- 
ties, restoration  actions,  training  conducted,  problems  encoun- 
tered during  the  watch,  and  such  other  information  relative  to 
watch  functions  in  the  Electronics  Watch  Log. 
(3)  Provide  training  or  assistance  to  Operations  Watch 
personnel  in  power  restoration,  safety  procedures,  equipment 
operation,  and  such  other  subjects  as  required. 
5-2
NAVFACBDAINST 
APR  3  0  1985 
5400. 1M 
(4)  Make  hourly  rounds  of  all  Electronics  spaces  after 
normal  working  hours,  being  especially  aware  of  printer  paper  jams 
and  low  paper  levels,  system  display  error  messages,  current/vol- 
tage abnormalities  en  the  common  control  bay  charts,  etc. 
(5)  Respond  to  all  requests  by  operator  personnel  to 
investigate  suspected  system  or  equipment  problems,  and  report 
findings  and/or  corrective  action  taken,  as  necessary,  to  the 
Watch  Coordinator. 
(6)  Promptly  notify  the  Electronics  Material  Officer  and 
Electronics  Department  Leading  Chief  Petty  Officer  or  Leading 
Petty  Officer  of  any  system,  equipment,  or  power  outages  effec- 
ting primary  mission  support. 
(7)  Be  responsible  for  maintaining  internal  security  of 
all  Electronics  spaces,  ensuring  that  spaces  not  occupied  are 
secured. 
(8)  Promptly  report  to  the  OWO  any  abnormal  conditions 
found  during  rounds  of  Electronics  spaces. 
(9)  Be  responsible  for  securing  primary/secondary  power 
to  systems  and  equipments  during  emergency  situations  as  directed 
by  the  OWO. 
(10)  Be  thoroughly  familiar  with  all  Electronics  Depart- 
ment Casualty  Control  and  Emergency  Bills. 
(11)  Be  responsible  for  maintaining  the  cleanliness  of 
all  Electronics  spaces  during  the  period  of  the  watch. 
(12)  Keep  the  OWO  informed  of  their  whereabouts  at  all 
times,  and  report  to  the  OWO  on  an  hourly  basis  during  the  period 
of  the  watch. 
(13)  Pick  up  EMO  message  traffic  from  Communications,  and 
vi- 
outstanding  trouble  reports  from  the  Watch  Coordinator  prior 
0745  daily  during  normal  working  week  and  turn  over  to  the  Di 
si  on  LPO. 
(14)  Keep  the  Electronics  Division  Leading  Petty  Officer 
appraised  on  ail  watch  functions,  equipment  casualties  incurred, 
corrective  actions  taken  or  pending,  problem  areas  encountered 
during  the  watch,  etc. 
(15)  On  assuming  the  watch,  read   the  Pass  Down  Log  (PDL) 
land  carry  out  any  standing  orders  that  may  be  applicable.
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
(16)  Promptly  respond  to  all  system  or  equipment  casual- 
ties. If  determined  beyond  the  capability  of  the  watch  to  re- 
solve, immediately  contact  the  appropriate  Work  Center  Super- 
visor, or  the  Electr-onics  Division  Leading  Chief  Petty  Officer. 
(17)  Perform  all  daily  preventive  maintenance  require- 
ments during  weekend  duty. 
(18)  Institute  Electronics  Division  Emergency  Recall  as 
directed  by  the  OWO. 
(19)  Prior  to  departing  the  confines  of  the  T-Building, 
obtain  a  relief  and  notify  the  Electronics  Department  Leading     ** 
Chief  Petty  Officer  or  Leading  Petty  Officer  and  the  OWO. 
(20)  Be  responsible  for  the  actions  and  training  of  all 
Under  Instruction  (UI)  Watch  Standers  assigned  during  watch,  and 
ensure  that  lil's  are  gainfully  working  towards  completing  their 
watch  qualifications. 
(21)  Perform  such  other  duties  as  may  be  assigned. 
c-      9l£5Hlza tj^ona^  Re^at^onslup..  The  Duty  Electronics  Techni- 
cian reports"  to  the~OWO~  in  "the~per f ormance  of  maintenance  duties, 
ensuring  the  Electronics  Material  Officer  and  Division  Leading 
Chief  Petty  Officer  are  kept  informed  at  all  times.  The  Duty 
Electronics  Technician  reports  to  the  Electronics  Division 
Leading  Petty  Officer  in  the  performance  of  administrative 
dut  ies. 
50  2.   GENERATOR  WATCH 
a'      B&1±£.   E.yH.SiAP.1}'   Tne  Generator  Watch  shall  be  responsible  . 
for  the  maintenance  and  performance  of  station  generators  and 
related  systems  during  the  period  of  watch.   Due  to  the  critical 
need  for  power  and  the  necessary  reaction  time  if  a  problem 
occurs,  Generator  Watch  personnel  must  stay  current  on  the  watch 
standing  orders  and  operating  instructions  contained  in  the  Pub- 
lic Works  Department's  Organization  and  Regulation  Manual. 
D-   Piili£S  and  Respons^b^^t^es.   The  Generator  Watch  shall: 
(1)  Conform  to  all  watehstand ing  directives  and  policies 
of  the  Public  Works  Department  applicable  to  the  Generator  Watch. 
(2)  Report  by  phone  to  the  OWO  (Ext.  7305)  on  the  hour 
from  1700  to  2400   on  normal  work  days  and  from  0800  to  2400  on 
holidays  and  weekends.   If  the  Generator  Watch  fails  to  report, 
the  O'au  will  foilow-up  to  ascertain  the  reason,  being  concerned 
with  personnel  safety. 
5-4
NAVFACBDAINST  5400.1M 
APR  3  0  1985    — 
(3)  Notify  the  OWO,  EMO  and  Public  Works  Generator  Shop 
LPO  if  for  any  reason  checks  cannot  be  made,  if  unusual  condi- 
tions of  any  kind  are  noted,  in  the  event  of  a  casualty,  or  if  in 
doubt  about  any  given  situation.  Ensure  any  entry  is  made  in  the 
Generator  Watch  Log  concerning  action  taken  and  personnel  noti- 
fied. 
(4)  Ensure  that  access  to  the  generator  shop  spaces  is 
restricted  to  authorized  personnel  only,  and  that  doors  to  the 
engine  room  are  kept  closed  at  all  times  to  prevent  the  entry  of 
foreign  materials.   The  rear  door  to  the  engine  room  will  be  kept 
closed  and  latched  in  place  to  prevent  it  from  being  opened  from 
the  outside. 
(5)  Sweep  down  the  generator  shop,  bunk  room,  and  head 
and  empty  all  trash  cans  in  the  dumpster.   The  head  will  be  swept 
down  and  swabbed,  the  wash  basin  will  be  cleaned  and  the  duty 
bunk  will  be  made  prior  to  being  relieved.   The  on-coming  watch 
will  ensure  cleanliness  and  proper  operation  prior  to  relieving 
the  watch.   The  on-coming  and  off-going  watch  will  make  a  round 
together  prior  to  relieving.  The  watch  will  be  held  responsible 
for  the  proper  operation  and  cleanliness  of  assigned  spaces. 
(6)  Exchange  watches  only  with  prior  approval  of  the 
Senior  Watch  Officer  and  Public  Works  LCPO. 
(7)  Maintain  the  status  board  and  all  logs  on  an  up-to- 
the-minute  basis.   The  Generator  Watch  will  prepare  the  daily 
status  report  at  2400. 
(8)  Adhere  strictly  to  ail  safety  precautions,  promptly 
reporting  any  safety  hazards  to  the  Shop  LPO  or  the  assistant 
LPO,  and  the  OWO,  and  make  an  entry  in  the  Generator  Watch  Log. 
(9)  Be  able  to  transfer  fuel  oil  from  storage  tank  number 
3  as  often  as  necessary  to  prevent  tanks  1  and  2  from  falling 
below  5  0%  of  capacity.  The  £umgjU}£  si^lAi?.0.  wi.I2  be   IS  55Hll5i}l 
QH^H^ance   wh_ne  i"c _1  oTl  jjs  "b£ill£  if^BllS-LL^  12  2L£l££l   SXSI.T 
(10)  Ensure  that  whenever  the  350KW  emergency  diesel 
generators  are  in  operation,   watches  will  be  stood  in  the  engine 
room  two  (2)  hours  at  a  time.   The  watch  will  not  leave  the 
engine  room  except  in  the  line  of  duty  or  when  properly  relieved. 
(11)  Loan  out  tools  or  machinery  ojUy.  with  proper  author- 
ization from  the  Shop  LPO  or  the  assistant  LPO. 
(12)  During  a  fire,  man  the  AN/PRC-91  (Oscar  Tango  Two) 
and  be  prepared  to  secure  power  upon  order  of  the  CDO  or  OWO. 
5-5
NAVFACBDAINST  5400. 1M 
APR  30  1985     -  — 
(13)  During  a  security  alert,  man  the  AN/PRC-91  (Oscar 
Tango  Two)  and  report  to  the  Oceanographic  Watch  Officer.   Hold  a 
security  check  of  the  generator  room  and  all  other  assigned 
areas,  locking  appropriate  doors.   Upon  completion,  station  in 
the  generator  room  and  await  further  orders  from  the  CDO  or  OWO. 
(14)  During  Emergency  Destruction,  station  in  the  genera- 
tor room  and  await  further  orders  from  the  CDO  and  OWO. 
(15)  During  Gale/Storm/Hurricane  Condition  One,  two  per- 
sonnel will  normally  be  assigned  to  the  generator  watch  for  duty 
in  the  generator  spaces.   These  personnel  shall  assist  the 
CDO/OWO  in  areas  which  concern  the  power  plants. 
(16)  During  bomb  threats,  closely  examine  ail  Engine  Room 
and  Bunk  Room  equipment  -for  foreign  and  contraband  material  and 
immediately  notify  the  CDO/OWO  upon  completion  and/or  discovery 
of  such  items. 
(17)  Train  new  personnel  in  the  proper  procedures  for 
standing  the  Generator  Watch.   When  personnel  under  instruction 
are  considered  qualified  and  the  Generator  Watch  check-off  sheet 
has  been  completed,  the  sheet  will  be  submitted  to  the  Shop  LPO. 
Prior  to  being  certified  as  a  qualified  Generator  Watch,  the 
individual  must  demonstrate  proficiency  to  the  Shop  LPO  and  the 
PWD  LCPO  in  any  of  the  emergency  situations  which  might  arise 
during  the  watch. 
(18)  Report  any  discrepancies  found  by  the  Generator 
Watch  concerning  the  Air  Conditioning  systems  immediately  to  the 
PWD  LCPO  or  Public  Works  Officer. 
(19)  Make  temporary  emergency  repairs  of  the  plumbing 
system  or  cypher  doors.   Electrical  emergencies  will  be  repaired 
only  by-  an  electrician. 
e-  9lg£.Di.za.t.ioi]a!  5i:iiL!:i.2I}il}il!'   Tne  Generator  Watch  reports 
to  the  OWO  Tn  watch  standing  functions  and  the  Public   Works  LCPO 
in  performance  of  duties. 
50  3.   PERIMETER  WATCH/ROVING  PATHOL  (Reference  NAVFACBDAINST 
5510.1  and  the  Roving  Patrol~S tanding  Orders) 
a.   Basj_c  FuncjUon.    The  Perimeter  Watch/Roving  Patrol  is 
responsible  for  ensuring  the  security  of  the  compound. 
D*   y^ilfij.  !*i:i£2I}i!l^l!JL.ilf:s.  5i3^  6.yi.i]PJlA!l'   ^he  Perimeter 
Watch/Roving  Patrol  shall: 
5-6
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
(1)  Maintain  the  internal  security  of  the  Naval  Facility 
compound  by  visually  and  physically  checking  the  two  vehicle 
access  gates,  and  the  pedestrian  gate  for  "Locked"  condition  when 
not  in  use  or  when  a  gate  watch  is  posted. 
(2)  Maintenance  of  building  integrity  of  all  compound 
structures;  specifically: 
(a)  Building  21.   All   cypher  lock  doors,  allowing 
access  from  the  exterior  of  the  building  shall  be  checked  once 
per  hour.   Ensure  the  air  conditioning  control  room  door  is 
locked. 
(b)  Building  22.   The  Generator  Room  will  be  secured 
after  normal  working  hours.  The  double  doors  on  the  north  end  of 
the  building  must  be  secured  and  the  generator  door  will  be 
locked. 
(c)  Building  6.   The  Builders  Shop  sliding  door  will 
be  locked  unless  maintenance  watch  is  posted  and  in  the  compound. 
The  main  access  door  must  be  padlocked  after  the  expiration  of 
normal  working  hours. 
(d)  Ensure  paint  locker  is  locked. 
(e)  Ensure  cable  termination  chamber  and  vacuum 
system  rooms  are  locked. 
(3)  The  physical  security  of  the  perimeter  fence  shall  be 
inspected  hourly  and  a  report  made  to  the  OWO. 
(4)  The  use  of  physical  force  to  restrain  personnel 
attempting  to  gain  access  shall  be  avoided  if  possible.   AH 
visitors  who  attempt  access  to  the  Naval  Facility  after  normal 
working  hours  will  remain  outside  the  gate  until  such  time  as 
identification  has  been  established. 
(5)  When  in  doubt  of  any  suspicious  activity  or  attempted 
unauthorized  access,  immediately  request  that  the  SAB  Alert  Team 
be  set  via  telephone  or  the  most  expeditious  means  available. 
(6)  Be  equipped  with  a  PRC  and  flashlight  during  evening 
rounds.  Radio  checks  with  the  OWO  shall  be  made  at  least  once 
each  patrol. 
(7)  During  evening  hours  ensure  that  all  security  light- 
ing throughout  the  compound  is  operational,  reporting  any  dis- 
crepancies to  the  OWO. 
5-7
NAVFACBDA INST  54 0 0 . 1M 
APR  3  0  1985 
c»   9l£5I!i55ii5i}Si  S^IailSIlJilJiP'   The  Perimeter  Watch/Roving 
Patrol  repo7ts"o~the  Seel ion~Leader  in  the  performance  of 
duties. 
504.   GATE  GUARD  WATCH 
a«   §5^15  f^U5ll2U*   To  allow  only  authorized  personnel  ac- 
cess to  "the  Naval  facility  and  to  receive  visitors. 
D*   Duties,  Res£ons2bjU_i_tjies  and  AiUhorjJ^ 
(1)  The  gate  guard  watch  will  man  the  gate  24  hours 
daily.   Watch  rotation  be  in  accordance  with  the  Gate  Sentry 
Watch  Bill. 
(2)  All  watches  will  be  stood  the  uniform  of  the  day. 
(3)  The  watch  will  control  the  security  badge  issuing  and 
retreval  of  aJU  fiersonnel.  entering  and  departing   the  compound 
during  the  period  of  the  watch.  Any  personnel  who  do  not  have  a 
badge  in  their  possession  shall  have  their  military  ID  card 
checked  against  a   list  of  personnel  who  are  authorized  access. 
When  the  gate  guard  is  satisified,  the  person  will  be  allowed 
access  into  the  compound.  Any  problems  that  arise,  or  any  point 
of  contention,  shall  be  addressed  to  the  Chief-Master-At-Arms 
first  or  any  senior  military  member  of  the  command  for  reso- 
lution.  Visitors  will  be  provided  an  escort  by  calling  and 
informing  the  designated  department  of  the  visitor. 
(4)  At  no  time  will  the  gate  be  left  unattended. 
(5)  Be  responsible  for  the  cleanliness  of  the  Guard  Shack 
during  the  period  of  watch. 
c'  QLZ*HiZ£li2£!*}.  R£.lf*±i2Ulhi2'  The  Sate  watch  reports  to 
the  Chief ~.\ias  ter-At-Arms  in  the  performance  of  their  duties  and 
the  OirVO  during  off  hours. 
5-8
NAVFACBDAINST  5400 . 1M 
APR  3  0 .1985   
505.   COLOR  GUARD 
a«   §5525  £i!I!£liSi}'  The  Color  Guard  shall  be  responsible  for 
per  forming" at  NAVFAC  inspections  and  parades. 
b*   Put  ies,  Kes^onsj^b^llli^i  a"£!  6liilJ°llii*  ^he  Color  Guard 
will  prele"nt  and~par!t"de~The  ^coTors~at  Uie~assigned  function. 
c«  QL£**}±I*±±2Il&i  ^i^li2Hlhi2'      The  Color  Guard  reports  to 
the  Command  Master  Chief  in  the  performance  of  their  duties. 
50  6.   BARRACKS  14  39  FIRE   AND  SECURITY  WATCH 
a-   ^Sl|c  Function.   The  BEQ  1439  Fire  and  Security  Watch  is 
responsible  for  maintaining  order,  Navy,  and  local  BEQ  regula- 
tions in  reference  to  all   occupants  and  their  guests. 
b'      ®ui±£!±   RS-!>22ns±h±l±±±£lj.   a.Dd  Authority..   The  BEQ  1439 
Fire  and  S  ecu  r  i  ty~  Watch"  shall  :         ~  ~ 
(1)  Muster  daily  at  0730  with  the  NAVFAC  Command  Duty 
Officer  (CDO).  Muster  is  held  in  the  Admin  spaces  on  working 
days  and  in  the  BEQ  manager's  office  on  non-work  days. 
(2)  Carry  out  morning  colors  as  directed  by  the  CDO 
during  the  workweek. 
•o 
(3)  Arrive   fifteen  (15)  minutes  prior  to  the  commence- 
ment of  watch  to  facilitate  proper  and  complete  turnover. 
(4)  Not  consume  intoxicants  six  (6)  hours  prior  to  the 
commencement  of  the  duty  day  (0745). 
(5)  Stand  watch  in  the  prescribed  uniform. 
(6)  Remain  awake  and  alert  at  all  times. 
(7)  Be  familiar  with  the  BEQ  complex,  including  location 
of  specific  rooms,  alarms,  and  telephone  systems. 
(8)  Rehearse  the  actions  that  would  be  taken  in  response 
to  various  emergency  situations;  i.e.,  contact  the  Annex  JOOD, 
OOD,  NAVFAC  CDO,  duty  Corpsrnan,  Fire  Department,  etc. 
(9)  Be  alert  for  incidents  occurring  near  and  directly 
within  the  B£Q  complex. 
5-9
NAVFACBDAINST    5400. 1M 
APR  3  0  1985        
(10)  Not  read  any  material  other  than  military  courses 
and  logs  asociated  with  the  performance  of  duties. 
(11)  Not  engage  in  any  action  or  activity  that  hinders 
the  ability  to  perform  duties  correctly.   Example:   watch  TV, 
video,  or  computer  games,  playing  pool,  listening  to  the  radio, 
social  phone  calls,  visitor  or  guests  while  on  watch,  etc. 
(12)  Conduct  continuous  roving  patrol  of  all  three  decks, 
including  lounges  and  laundry  rooms. 
(13)  Maintain  cleanliness  and  prevent  safety,  fire 
hazards.  Using  discretion  and  diplomancy,  the  TV  and  laundry 
rooms  can  be  secured  until  cleaned  and  cleared  of  all  debris. 
(14)  Police  the  area  around  the  BEQ  complex  as  required. 
(15)  Maintain  the  BEQ  Fire  and  Security  Watch  log  book 
with  required  entries  and  noting  material  discrepancies  found 
during  the  watch. 
(18)  Notify  the  Annex  OOD/CDO  of  all  incidents  occuring 
on  watch. 
(17)  Report  to  the  Annex  JOOD  on  each  hour  by  phone. 
(18)  Be  aware  of  the  personnel  in  the  common  areas  of  the 
BEQ  after  taps  (2200  daily),  and  discourage  loitoring,  removing 
all  non-residents  from  the  building  upon  the  securing  of  visiting 
hours . 
(19)  Ensure  that  all  exit  doors  and  fire  doors  are 
secure . 
(20)  Ensure  that  non-residents;  i.e.,  shipboard  person- 
nel, civilians,  military  dependents  who  are  not  authorized  or 
escorted  are  not  allowed  in  the  BEQ.   The  facilities  of  the  BEQ; 
laundry,  TV  and  lounge  rooms,  are  specifically  for  residents 
on  ly . 
(21)  Remain  on  watch  until  properly  relieved. 
c*  9LZ!*!l±z§:li2!!}&l   £i:!i:JLionshj.£.   Tne  BF'Q  1439  Fire  and  Secu- 
rity Watch  Is  dTrecU_y.  lesgonsjbU:  U)  ^hc  Annex  OOD/CDO.   NAVFAC 
CDO  will  only  be  contacted  after  the  Annex  OOD~has  been  con- 
tac  ted. 
5-10
NAVFACBDAINST   5400. 1M 
APR  3  0  1985 
CHAPTER  6  -  BILLS 
600.   ALERT  CONDmONS  BILLS  -  aERTCONS.) 
a   Purpose.  To  prescribe  procedures  and  assign  responsi- 
bilit'ies" for  action  to  be  taken  for  an  alert  condition  change  in 
accordance  with  CINCLANTFLTINST  S3301.1A 
b.  Discussion.  Action  required  for  a  LERTCON  change  depends 
upon  the"desig"nated  change. 
c.  In  all  instances  the  OWO  shall: 
(1)  Notify  all  watch  personnel,  CO,  XO,  CDO  and  Opera- 
tions Officer. 
(2)  Send  a  formal  reply  when  required  in  accordance  with 
CIxN'CLANTFLTINST  S3301.1A. 
(3)  Carry  out  all  duties  IAW  CINCLANTFLTINST  S3301.1A. 
d.  The  Command  Duty  Officer  shall: 
(1)  Notify  the  Security  Manager. 
(2)  Ensure  that  appropriate  security  measures  are  carried 
out  for  the  protection  of  the  NAVFAC  compound,  if  applicable. 
(3)  Carry  out  all  actions  specified  in  CINCLANTFLTINST 
S3  30 1.1 A. 
(4)  Carry  out  all  duties  specified  in  CDO  Ready  Reference 
Handbook. 
501.       BOMB    THREAT   BILL 
a     General.      While    the   possibility   of   a   valid  bomb    threat    to 
the  NavaTFacTlity    is   considered   remote,    a   comprehensive   and 
efficient   Bomb  Threat  Bill    remains   essential.      Although  most   bomb 
threats  will    prove    to  be  a   hoax,    all    threats   will   be    treated   as 
Ivalid   until    overwhelming   evidence    to    the   contrary    is    available. 
\lf    a    hazardous   device    is    found,    experts    wi 1 1    be   called    in    to 
iispose    of    the    device.      Reference   NAVFACBDAINST    5d10.1. 
b.   Organization.    A  Bomb  Threat    Investigation   and  Search  Team 
kill    be   as^em"bTe"d"by    the  Command  Duty  Officer.      Members   of    this 
\am  will    be   chosen   on   a  basis   of    their   maturity      sound   Judgement 
[d    knowledge   of    areas    to    be    searched.      There   will    normally   be   a 
>resentative    from   each   division   or    work    space.
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
c.  Action.  Division  Officers/Work  Center  Supervisors  will 
ensure  t"hat  the  Watch,  Quarter,  and  Station  Bill  is  kept  up  to 
date,  designating  those  personnel  best  qualified  to  conduct  a 
search.  The  person  recenMng  the  bomb  threat  phone  call  shall 
comply  with  the  following  procedures:- 
(1)  Attempt  to  extract  as  much  information  as  possible  from 
the  caller  to  help  assess  the  credibility  of  the  call.   Specifi- 
cally, the  call  receiver  shall  utilize  the  Bomb  Threat  check-off 
sheet  and  attempt  to  obtain  the  following  information: 
(a)  The  exact  time  the  call  was  received. 
(b)  As  nearly  as  possible  the  exact  transcription  of 
the  call. 
(c)  The  location  of  the  bomb. 
(d)  Type  of  detonation  device  (magnetic,  fuse,  time, 
shock,  etc.) 
(e)  Description  of  the  device  (size,  shape,  color, 
etc. ) 
(2)  Attempt  to  evaluate  the  telephone  call  in  the  following 
manner : 
(a)  Sex  of  caller. 
(b)  Age  of  caller  (young  or  old). 
(c)  Nationality  or  regional  characteristics  of 
caller's  accent. 
(d)  Background  noise  (machinery,  music,  totally 
quiet,  etc. ). 
(3)  DO  NOT  HANG  UP  THE  PHONE!!! 
(4)  As  soon  as  the  information  is  obtained,  use  a  dif- 
ferent telephone  and  notify  the  OWO. 
(1)  Notify  the  Telephone  Trouble  Desk  and  request  the 
call  be  traced.   This  can  only  be  done  if  the  person  who  received 
the  threat  left  the  telephone  off  the  hook. 
6-2
NAVFACBDAINST  5400.1M 
APR  3  0  1985 
(2)  Evacuate  all  non-essential  personnel  to  the  Tudor 
Hill  access  road  area,  keeping  only  those  personnel  essential  to 
the  operations  watch  and  physical  security.   If  a  detonation  time 
was  stated  and  the  threat  is  believed  to  be  valid,  30  minutes 
prior  to  stated  time  evacuate  a^l  personnel  until  30  minutes 
after  detonation  time. 
(3)  Notify  the  Command  Duty  Officer,  Commanding  Officer, 
Executive  Officer,  all  Department  Heads,  Duty  Electronics  Techni- 
cian, and  Generator  Watch. 
(4)  Direct  the  gate  sentry  to  secure  the  compound  and  not 
let  any  personnel  enter  the  compound  without  the  explicit  consent 
of  the  Commanding  Officer,  Executive  Officer,  or  the  Command  Duty 
Off  icer . 
(5)  Release  an  immediate  message  to  COMOCEANSYSLANT, 
Norfolk,  VA  (and  call  the  CDO  at  COSL)   and  ensure  a  personal 
phone  call  is  made  to  the  COORDINATING  AUTHORITY,  Bermuda  con- 
taining all  pertinent  information  regarding  the  bomb  threat. 
(6)  Inform  Tudor  Hill  Lab  that  a  bomb  threat  has  been 
received  at  the  Naval  Facility. 
(7)  Notify  the  Annex  Fire  Department,  Dispensary,  and  the 
Naval  Investigative  Service  at  NAS  Bermuda. 
(8)  Prepare  for  a  search  by  securing  all  unnecessary 
equipment  and  turning  on  all  lights,  opening  all  doors  and  win- 
dows, and  having  keys  available  to  all  spaces. 
(9)  Draft  an  OPREP-3  message  as  outlined  in  OPNAVINST 
C3100.6   Thj.s  message  ?}££!   be  released  bv  the  Commanding  2111°. er 
2L   iz*££.}ilil£.   QLL1£2]Ll  ~  ~  "  -  — -  -  - 
e.   The  Command  Du_tv  Officer  sha_U: 
(1)  REPORT  IMMEDIATELY  TO  THE  NAVAL  FACILITY,  Compile  an 
accurate  muster  of  personnel  available  to  assist  in  the  search. 
Initiate  emergency  actions  and  direct  additional  personnel  to  the 
^muster  point. 
(2)  Form  search  parties  and  coordinate  A  thorough  search 
jf  all  spaces.    While  searching  for  explosive  devices  keep  the 
loll  owing  items  in  mind: 
(a)  Search  the  areas  that  you  know  best. 
(b)  Start  outside  at  ground  level 'and  -work  up,  check- 
holes,  cars,  trash  cans,  and  leaves.
NAVFACBDAINST  5400.1M 
APR  3  0  1985 
(c)  Let  the  OWO  know  when  you  have  finished  searching 
a  specific  area. 
(d)  Check  the  elevator,  store  rooms,  A/C  spaces, 
equipment  panels,  etc.  listening  for  any  unusual  sound. 
(e)  The  Team  Leader  should  pick  an  item  of  a  certain 
height.   First  search  everything  up  to  the  height  then  proceed  to 
the  remainder  of  the  room.   Seal  the  door  with  tape. 
(f)  Beware  of  hazards,  such  as  hot  water  pipes, 
electrical  circuits,  overhead  supports,  operating  machinery  and 
alarm  systems. 
(3)  Have  the  following  materials  available  for  the  search 
ieams: 
(a)  Flashlights 
(b)  Masking  tape/rope 
(c)  Screwdr iver s/cresent  wrenches 
(d)  Magic  marker  and  sign  materials 
(4)  Prepare  to  implement  the  fire  bill.   Organize  fire 
party  #2  from  additional  personnel  reporting  to  mustering  point. 
As  a  minimum  ensure  that  this  party  is  fully  manned  and  standing 
by  until  the  all  clear  is  passed  by  competent  authority. 
(5)  In  the  event  an  explosion  occurs,  prior  to  or  during 
the  search,  take  necessary  actions  to  minimize  equipment  and 
personnel  casualties. 
(6)  Personally  inspect  all  suspicious  items  reported  by 
the  search  teams.   Do  not  handle  any  suspected  interns  under  any 
cJ^£cums_tanees_L  Call  the  NAS  Bermuda  UOD  and  request  EOD  ser- 
vices. Also  forward  a  direct  request  to  NAS  Bermuda  and  info  the 
nearest  activity  having  operational  control  of  an  EOD  team. 
FM  NAVFAC  BERMUDA 
TO  NAS  BERMUDA 
LnFO  COMOCEANSYSLANT  NORFOLK  VA 
N»\S  CHARLESTON  SC 
C  O  N  F  I  DEN  T  I  A  L   //N08027// 
SLBJ:  E.OD   SERVICES  (U) 
6-4
NAVFACBDAINST 
APR  3  0  1985 
5400. 1M 
(7)  Make  recommendation  to  the  Commanding  Officer  or 
absence  the  next  senior  officer  present  on  action  to  be  taken  in 
the  Comanding  Officers  absence. 
f  •  §£££<:!}  i£5m  0?.£m.!?e I  il)£j.! : 
(1)  Under  the  instruction  of  the  Command  Duty  Officer 
conduct  a  methodical  and  complete  search  in  your  assigned  area. 
When  searching  interior  spaces,  the  size,  shape,  and  contents  of 
the  space  will  determine  the  best  method  of  search.   Ensure  that 
no  area  or  container  is  overlooked,  paying  particular  attention 
to  plumbing,  electrical  distribution  boxes,  overhead  supports, 
and  operating  machinery.   If  searching  outside  areas,  pay  parti- 
cular attention  to  the  exterior  sides  and  tops  of  structures  as 
well  as  manholes,  vehicles  and  exposed  vent  pipes. 
(2)  If  a  suspicious  device  or  explosive  device  is  found: 
(a)  Don't  panic,  don't  move  it  and  don't  forget  about 
it. 
poss  ibie. 
(b)  Warn  everyone  in  the  area. 
(c)  Notify  the  CDO  and  OWO 
(d)  Mark  off  the  area  with  tape,  rope  and  signs  if 
(e)  Allow  no  one  to  examine  or  touch  the  object  until 
the  arrival  of  the  CDO. 
(3)  Upon  the  conclusion  of  the  investigation  of  the 
assigned  area,  report  the  results  to  the  CDO  and  return  to  the 
center  mustering  point.   _IN  NO  CASE  loiter  in  the  vicinity  of  the 
Naval  Facility  or  assist  others  unless  specifically  instructed  to 
do  so. 
60  2.   EiiEHCENCY  ACTION'  PLAN  UAP_)  BJLL 
a.   Purpose.   To  provide  for  removal  or  destruction  of  clas- 
sified material  and  equipment  in  order  to  prevent  compromise 
through  capture  or  natural  disaster.   The  Department  of  the  Navy 
Information  Security  Program  Regulation  (OPNAVINST  5510. 1G)  sets 
forth  general  procedures  for  emergency  destruction. 
b-   ^£^£2J3ii^lill^"   * he  Security  Manager  .shall  be  responsible 
for  establishing  and  maintaining  up  to  date  EAP  procedures  in  the 
event  that  destruction  or  removal  of  classified  material  and 
equipment  is  deemed  necessary.   These  procedures  are  contained  in 
NAVi-'AUiDAlNSr   5511.2. 
6-5
NAVFACBDA I NST    5 4  0  0 . 1M 
APR  3  0  1985  ,  ...  
 
(1)  Personnel  from  all  departments  within  the  command 
shall  be  assigned  as  necessary  to  ensure  that  the  EAP  can  be 
carried  out  in  a  rapid  and  thorough  manner. 
(2)  Rapid  recall  of  personnel  shall  be  initiated  by  the 
Operations  Watch  Officer  in  accordance  with  the  Fast  Reaction 
Procedures  Publication  held  by  the  Operations  Watch  Officer. 
(3)  The  Operations  Watch  Officer,  assisted  by  the  Command 
Duty  Officer,  shall  oversee  all  destruction  efforts  and  properly 
maintain  all  master  destruction  records. 
(4)  Officers  having  classified  material  containers  shall 
ensure  that  workable  combinations  for  their  security  containers 
are  on  file  with  the  CMS  Custodian. 
(5)  The  CMS  Custodian  shall  ensure  that  envelopes  which 
contain  combinations  are  properly  sealed.   The  flap  of  the  seal 
will  be  signed  and  covered  with  tape  to  ensure  that  the  envelope 
cannot  be  opened  without  disturbing  the  signature.   In  the  event 
that  a  combination  envelope  must  be  opened,  the  officer  whose 
signature  is  on  the  opened  envelope  must  be  notified  as  soon  as 
poss  ible. 
c-  Act^va^on  Au_thorj_t^.   Emergency  destruction  will  norm- 
ally be  executed  by  The  Commanding  Officer,  or  in  the  Commanding 
Officer's  absence,  the  Executive  Officer,  the  Operations  Officer 
or  the  Operations  Watch  Officer  in  that  order. 
d-   Ke£0£jts.   The  Security  Manager  will  ensure  that  the 
procedures  for  destroying  communications  material  includes  provi- 
sion for  making  reports  as  outlined  in  KAG-1  and  ACP  122. 
e-  1X22.  92U}T^B^£L  **2±±L± cBli £D-   At  tne  onset  of  a  situation 
which  would  require  the  EAP  to  be  activated,  COMOCEANSYSLANT 
shall  be  notified  by  the  most  expeditious  means  available,  fol- 
lowed by  an  OPREP-3  report  in  accordance  with  the  Fast  Reaction 
Procedures  Publication  held  by  the  Operations  Watch  Officer. 
603.   FJ[RE  B^LL   (Confined  to  the  boundaries  of  NAVFAC  Bermuda) 
(Reference  COiViOCEANSYSLANT INST  11320.2) 
a.   Puisose.   The  purpose  of  this  bill  is  to  provide  a  fire 
fighting  organization,  prescribe  procedures  and  assign  responsi- 
bilties  for  action  to  be  taken  when  fire  occurs  within  the  con- 
fines of  the  U.S.  Naval  Facility,  Bermuda. 
6-6
NAVFACBDAINST  5400. 1M 
APR  3  0  1985 
b*  iBlSiroSiioj}'  This  command  receives  fire  fighting  support 
from  the  U.S.  Naval  Air  Station  Annex  and  the  Bermuda  Fire 
Department.  However  it  is  essential  that  all  hands  be  aware  that 
the  availability  of  this  fire  fighting  support  in  no  way  relieves 
this  command  of  the  responsibility  for  fire  fighting  within  its 
own  boundaries.   Each  individual  aboard  this  command  shall  be 
instructed  in  fire  safety  precautions  procedures  in  the  event  of 
fire  and  the  use  of  installed  portable  fire  protection/fire 
fighting  equipment.   The  following  basic  philosophy  with  regard 
to  NAVFAC  Bermuda  fire  fighting  and  training  shall  prevail: 
(1)  For  fires  in  the  T-building  or  the  generator  shop: 
(a)  Activate  the  fire  alarm  and  report  to  the  OWO 
stating  the  type  of  fire,  location,  and  if  know.,  ti.e  extent  of 
the  fire. 
(b)  If  electrical  fire  or  unsure,  secure  electrical 
power  to  the  affected  building. 
(c)  Person  discovering  the  fire  will  attempt  to 
contain  the  fire  with  the  appropriate  type  of  fire  extinguishers. 
(d)  Ensure  that  all  non-essential  personnel  are 
cleared  from  the  area. 
(2)  For  fires  not  in  the  T-building  or  generator  shop: 
(a)  Activate  the  fire  alarm  and  report  fire  to  OWO 
stating  the  type  of  fire,  location,  and  if  known,  the  size  of  the 
fire. 
(b)  Person  discovering  the  fire  will  attempt  to 
contain  the  fire  with  the  appropriate  type  of  fire  extinguisher. 
(3)  In  either  of  the  two  cases  discussed  above,  the 
professional  services  of  the  Annex  fire  department  should  be  at 
the  scene  within  five  minutes.   When  they  arrive,  the  On  Scene 
Leader  (OSL)  will  brief  the  Fire  Chief  and  turn  over  the  fire 
fighting  effort.  NAVFAC  Fire  Parties  will  at  that  time  be  placed 
at  the  disposal  of  the  Annex  Fire  Chief. 
(4)  The  following  protection/detection  alarm  systems  are 
installed  at  Naval  Facility,  Bermuda: 
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NAVFACBDA INST  54 0 0 . 1M 
APR  3  0  1985 
(a)  Manual^  activated  .alarm.  These  alarms  are  acti- 
vated at  red  pull" boxes  located  "throughout  the  NAVFAC.   When 
activated  the  alarm  sounds  at  the  NAVFAC  and  NAS  Annex  Fire 
station  simultaneously.  When  this  alarm  sounds,  all  personnel 
not  assigned  fire  party  stations  muster  with  the  CDO  at  the  ocean 
side  of  the  Naval  Facility. 
(b)  Au^omat_ic  acjtn/ated  aTarm.   This  alarm  will 
automatically  sound  when  any  installed  C02  system  is  activated. 
When  this  alarm  sounds,  all  personnel  not  assigned  fire  party 
stations  muster  with  the  CDO  at  the  ocean  side  of  the  Naval 
Fac  i 1 i  ty. 
(c)  Smoke  sensor  aJLarm.  Smoke  sensor  alarms  are 
installed  in  the  second  deck.   When  a  smoke  sensor  alarm  sounds 
the  second  deck  shall  immediately  be  searched  by  the  fire  party 
for  the  cause  of  the  alarm.   If  a  fire  is  present/obvious,  proce- 
dures for  normal  reporting  and  fire  fighting  shall  be  followed. 
(5)  The  following  C02  systems  are  installed  at  Naval 
Facility,  Bermuda.  All  hands  are  responsible  for  knowledge 
regarding  the  location  of  all  fire  fighting  equipment  within 
their  spaces: 
(a)  Fj[xed  hose/reeji  C02  system.    Located  on  the 
first  and  third  deck,  these  systems  are  activated  at  the 
hose/reel  stations.   The  hose/reel  station  when  activated  is 
supplied  in  sequence  by  five  100  pound  C02  cylinders.   A  fixed 
hose/reel  C02  system  is  also  located  in  the  generator  shop.  When 
activated,  the  generator  shop  hose/reel  stations  are  supplied  by 
three  100  pound  C02  cylinders. 
(b)  Por_tab_le  50_lb  C02  cv.  lenders.   These  cylinders  are 
strategically  located  throughout  the  NAVFAC, 
(c)  Portable  1.5J.b  CG2  cy._l_i  riders.   These  cylinders  are 
mounted  in  several  locations  through  the  NAVFAC. 
(6)  Two  portable  150  pound  PKP  bottles  are  located  inside 
the  generator  shop. 
(?)  4  sets  of  fire  gear  will  be  permanently  retained  on 
the  third  deck  of  the  T-building  Operations  spaces  and  stair- 
well. 
c'      ^£^.2211^.1^.11  ill   21  JLilZ.   ^j£I.§hal_  and  1m  re  Ch_ief_ 
(l)  The  Fire  Ma.rsha_l  is  responsible  for: 
6-8
NAVFACBDAINST  5400. 1M 
(a)  The  comprehensiveness  and  accuracy  of  this  bill 
and  all  necessary  changes  thereto,  subject  to  the  approval  of  the 
Commanding  Officer,  with  inputs  from  the  Command  Training  Officer 
and  Executive  Officer* 
(b)  Conducting,  with  the  assistance  of  the  NAVFAC 
Fire  Chief,  a  minimum  of  one  unannounced  fire  drill  per  watch 
section  each  quarter  (watch  section  only). 
(c)  Conducting,  with  the  assistance  of  the  NAVFAC 
Fire  Chief,  a  minimum  of  one  unannounced  command  wide  fire  drill 
per  quarter  to  evaluate  Fire  Party  #1,  muster  Fire  Party  #2,  and 
in  the  event  of  a  night  drill,  muster  Fire  Party  #3. 
(d)  Conducting,  with  the  assistance  of  the  NAVFAC 
Fire  Chief  and  the  NAS  Annex  Fire  Chief,  training  during  Command 
GMT  to  include:  first  aid,  fire  fighting  procedures,  and  fire 
prevention. 
(e)  Conducting,  with  the  assistance  of  the  NAVFAC 
Fire  Chief,  NAS  Annex  Fire  Chief  and  the  Operations  Training 
Officer,  monthly  watch  section  training  to  include:  first  aid, 
firefighting  procedures  and  fire  prevention. 
(f)  Forwarding  all  schedules  and  training  documenta- 
tions to  the  Command  Training  Officer  for  record  purposes. 
(g)  The  overall  effectiveness  of  the  command  fire- 
fighting  forces  and  the  fire  prevention/protection  program,  re- 
porting to  the  Commanding  Officer  via  the  Executive  Officer  in 
the  performance  of  these  duties. 
(2)  The  Fnre  Chief  is  responsible  for: 
(a)  Ensuring  that  all  fire  fighting  equipment  is 
maintained  in  accordance  with  established  PMS  procedures  and/or 
LANTDIV  instructions/directives  reporting  any  discrepancies  and 
the  progress  of  all  corrective  action  to  the  Fire  Marshal. 
(b)  Functioning  as  an  observer/recorder  during  all 
command  fire  drills,  assisting  the  Fire  Marshal  in  critiquing 
fire  party  personnel  of  any  discrepancies  noted  during  the  drill. 
(c)  Ensuring  inspection  of  alarm  systems,  NAVFAC 
buildlings,  and  fire  protection/fire  fighting  equipment  are  con- 
ducted in  accordance  with  applicable  directives/instructions. 
(3)  Dej>ar_trnent  Heads   shall  be  responsible  for: 
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