U.S.  NAVAL  SECUSJTY  GROUP  ACTIVITY SaSaNa  EHCa 
"?0  Ml  A.v.l   i-CS3 
NSSA3SS:::ST    SiCQ.lD 
0I:DI?.     • 
NA7SECG3UACT  SA3ANA  ST.CA  INSTRUCTION  5400.15   . 
?som;  Command ina  Officer 
"Subi:  U.  S.  "aval  Setu.ricy  Grouo  Activity  Sabana  Saca  Puerto  3ico 
Organization  and  Peculations  Manual. 
1.  Purncsa «_  To  provide  Command  oersonnel  with  a  re  adv.  source;  of 
information  coneaming  their  dutias,  responsibilities  and  authority  in. 
administering  and  operating  the  Command. 
2.  Cancellation.   NAVSECGRUACTINST  5^00, 1C. 
3 .  Scope  ... 
a.  This  Manual  is  the  basic  organizational  and  resuiatorv  directive  of 
the  Command.   The  functional  guides  included  in  the  chaotar  on 
Administrative  Organization  constitute  the  formal  delegation  of 
responsibility  and  authority  by  the  Commanding;  Officer  to  subordinata 
members  of  the. command.   However,  the  functional  guides  shall  in  no  wav  ba 
construed  as  restricting  the  initiative  or  discouraging  the  resourcefulness 
of  tha  individuals  concerned. 
b,  "othing  in  this  Manual  shall  be  construed  as  contravenir.2  or 
superseding  U.  S.  Navy  Regulations  or  other  directives  of  the-Savy* 
Department, 
£,  Objectives,  The  following  are  the  principal  .objectives  of  this 
instructions 
a.  To  provide,  by  means  of  organizational  charts  or  functional  guides,, 
a  comprehensive  and  clearly  defined  presentation- of  this  Command's 
organizational  structure. 
b.  To  set  forth  explicitly  the  duties,  'responsibilities-,  limits  of 
authority  and  organizational  relationships  of  key  members  in  the  Command's 
organization. 
c.  To  sec  forth  the  principal  regulations  governing  individual  conduct 
-in  the  Command. 
5.   Station  Regulations.  .  In  addition  to  desiznated  sections  of  this  Manual, 
certain  activity  directives  are. promulgated  seoaratelv.  They  shall  be 
maintained  in  accordance  with  the  "avy  Directives  Svstem  by  each  Daoartmant 
and  Division  of  the  Comaand. 
6.   Conoliar.ee.  A  thorough  knowledge  o¥  this  Manual  by  every  officer  and 
enlisted  Command -- member  is  essential  to.the  orooer  understanding  of  "assigned 
duties.  Officers  are  responsible  for  tha.  affective  indoctrination  :t  ■ 
assigned  enlisted  personnels  -'     >,'..-■
'ri.VSiC'Sl'ACTir.'ST  5v:o.id 
~.  Availabil  i:*'.   Ccuis-5  of  sbis  Manual  and  chsnaes'  cbarets  =re  available 
fro-n  cha  A-iT.ir.iszraciv»  Offica  uuori  request. 
■  
A*>  /  /    //        A 
Distribution;
cjrc   cz   all  .cr.sngss   st^tsc   sr.sil   =e  nsie    in    :r.e   s?.sca   rrovi;5-i    below, 
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:     <:  r      t   „ri1T,  ,                     -              '                        ■■"'■■  '      -                 '                    ......    ..'".    ' 
:'"■■■■                                                                                ■                ■    -i  i 
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;       '.-           ...'...'.'■.■•...  j 
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Ll..  '  "  ll11'.       !■■"      "■'   .  "       — ^^^—  — — ■ ■—«■■— IW^^— — «■    „^ — — — — ^— — M— ■— I      !!■■   — — —
7A3X.S  0?   CONTESTS 
Promulgating  Instruction 
Change  Record  Sheet 
Table  or  Contents 
Chancer  I  -  Administrative  Organisation 
Section  1  -  Command  3elationsaios,  General 
Orzanization  and  "nf nnation 
II— 111" IV 
1-1-1  thru  1-7- 
1-1-1  thru  1-1-. 
Article 
1101 
1102 
1103 
no* 
■Ceisaand  "elstionshios 
Succession   to  Cotrraand 
General  Orzanizatien 
Continuity  of  Operations 
Section  2  -  Ccrraand 
1201 
1202 
Ccismanding  Officer 
Executive  Officer 
Section  3  -  Executive  Staff  Assistants 
1301 
1302 
1303 
1304 
Chaolain  (011) 
Gotland  Career  Counselor  (012) 
Securitv  Chief/Chief  Mas'cer-At-Aras  (014) 
Connsand  Master  Chief  (015) 
1401 
1402 
Section  4  -  General  Departmental  and 
Divisional  Organization 
Deoart^e-nt  *-*ead  . 
Division  Officer 
Section  5  -  Soacific  Deoartinenta1.  Organisation 
1  301 
1501. 1 
t 502.1 
«  so-, 
1305.1 
1505.2 
1505.3 
Administrative  Ueoart^ent  Head  (10) 
Ad-iinistrativ-  Services  Division  (11) 
Soecial  Security  Administrative  Division 
Cc-ssunicstions  Deoart^ent  Head  (20)        - 
CMS  Custodian 
Public  "orks  Deoartsent  Head  ' 30) 
Suobly  and  Fiscal  Department  Head  (40) 
Ooeratior.s  Deoartr.ent  Head  (30)  •, 
Operations  Chief 
Siznals  Collection  Division  Officer  (51) 
SULLSiVI  Division  Officer  (52)    ' 
Electronics  Maintenance  Department  H*ad  (60) 
1-1-1  thru  1-1-2 
1-1-2 
1-1-2  thru  1-1-3 
1-1-3 
1-2-1  thru  1-2-2 
1-2-1 
l-i-l  -h*...  ',-n-"- 
1-3-1  thru  1-3-5 
1-3-1  thru  1-3-2 
1-3-2  thru  1-2-3 
1-3-3  thru  1-3-4 
1-3-4  thru  1-3-5 
1-4-1  thru  1-4-3 
1-4-1  chru  1-4-2 
1-4-2  thru  1-4-3 
1-5-1  thru  1-3-1" 
1-5-1  thru  1-5-2 
1-5-2  chru  1-5-2 
1-5-3  thru  -1-5-4 
1-5-4  thru  1-5-r 
1-5-5  '  • 
1-5-6  thru.  1-5-5;:: 
1-5-6  thru  :  1-5--': 
.1-5-9  thru  1-5- 11^ 
1-5-V1  ■  
' 
i.-;-!i-  tnru  '.,-*r~^-. 
1-3-12 
1-5-12  thru;:i-5^i::
.  a  ?e 
1507 
1507.  1 
1507.2 
150 -.3 
Recreational  Services  DaoarCTier."  Head  (70) 
Recreation  Director  C  "^  1 ) 
Consolidated  Messes  Director  '.'"21 
Central  Account  i.r.2  Office  Director 
1-5-13  t 
1-5-14  t 
1-5-15  t 
1-5-15  t 
n  rv 
r>  ec  1 1  o . 
-  Collar 
-o  L  Later  a  l    Jut ies 
joaris  ar.c  ,o-i^iittees 
1601  Collateral   Duties 
1602  3oards    and   Corrsittees 
Section  7  -  Other  Organizational  Elements 
Marine  Guard  Officer,  Marine  Guard  Unit  (04) 
Resident  Assistant  Navy  Exchange  Officer 
(RANiO)  (05) 
Medical  Officer,  ".  S.  Naval  Hosoical, 
Koossvelt  Hoads  3 ranch  Clinic  (06) 
Dental  Officer,  ?!3val  Regional  Dental  Center, 
Roosevelt  Hoads  Branch  Clinic  (07) 
Consolidated  Package  Store  (CPS)  Manager  '02) 
Personnel  SuDDort  Activity  Detachment  (03) 
Chaoter  II  -  Watch  Organisation 
1701 
1702 
1703 
1704 
1705 
1706 
Section  1  -  Militarv  Watches 
2101 
2102 
2103 
2104 
2105 
2106 
2107 
210S 
2109 
Introduction 
Cotaraand  Duty  Officer  (CDO) 
Officer  of  the  Dav  (OQD) 
Junior  Officer  of  the  Day  (JOOD) 
Messenger  of  the  Watch  (MQOW) 
Public  Works  Duty  Petty  .Officer 
Duty  Master-At-Aras/Security  Patrol 
Duty  Hospital  Corpsraan 
Duty  Dental  Technician  (DDT) 
1  _A_  1 
1-6-1 thru 
"         s 
1-7-1 thru 
1    "*    * 
1-7-1 thru 
*         -■        r* 
1-7-2 
1-7-2 
t  n  ru 
'    _~.-  " 
1-7-3  chr. 
1-7-4    chru 
1  _  "  _  ~ 
1-7-5 
2-1-1    thru 
">—"  —  '■ 
2-1-1    thi- 
2-'.  -'.  '. 
2-1-1    thru 
2-1 
2-1-4   thru 
2-1-6   thru 
2-1-8   thru 
2-f1'? 
2-1-9    thru 
*\      i         ■»    *■« 
2-1-11 
2-1-n 
2-1-12 
2-1-13 
Section  2  -  Operations  3uilding  Watch  Organization 
2201  Introduction 
2202  Operations  Watch  Chief  (OWC) 
2203  Operations  Site  Watch  Supervisors 
2-2-1  thru  :-:-: 
2-2-1 
2-2 
2-2 ■i  thru  :-:-: 
Organization   Charts 
Mgures    _-_- 
111
iaoter 
3101 
3102 
21^7 
31  Ci 
3105 
3106 
310T 
3103 
3109 
3110 
Special  Recuest  A^t-roval  Author! tv 
D  a  i  1  v  R  o  u  t  i  -  e 
Leave  and  Liberty 
Enlisted  Muster  Reoort 
unifon  and  Civilian  Clothing  -~ 
Personnel  Inspection 
Authority  of  Officers  and  Petty  Officers 
Processing  of  Mast  Cases 
Command  '-forking  Parties 
Restricted  Personnel 
.  i 
—  <-i     r 
:  h  r-j 
7-1 
3- 
-7    t 
:hr\j 
3-1 
-l ; 
3- 
.  i 
-10 
thru 
7- 
■i-i 
3- 
.i 
-13 
thru 
i-i 
3- 
-1 
-U 
thru 
•i-l 
3- 
-i 
-1  A 
t  h  ru 
,i  _  i 
3- 
_i 
-17 
Section  2  -  Command  Regulations 
•1  thru  3-0-13 
3201 
3202 
3203 
3204 
3205 
3206 
320  7 
Alcoholic  3everages 
Cameras  . 
Citizens  3and  Radio  Stations 
Household  Pets 
Privatelv  Owned  Vehicles 
Weapons 
Librarv  Regulations 
3-2-1  thru  3-2-3 
3-2-3 
3-2-3  thru  3-2-- 
3-2-&  thru  3-2-6 
3-2-6  thru  3-2-1! 
3-2-11 
3-2-11 
■'j  j 
7-->. 
Annexes  A-I 
Dailv  Routine  Annex  A 
Muster  Sheet  Annex  3 
Parade  "iagram  for  Personnel  Inspection  Annex  C 
Notification  of  Restriction  to  Station  Annex  D 
Notification  of  Restriction  to  Station  and 
Withdrawal  of  Station  Privileges  Annex  E 
.£araiss_ion  co  Ooerate  an  Amateur  or  Citizens  Annex  7 
Band  Radio  Station  on  board  NSGA  Sabana  Seca; 
request  for 
Apolication  for  Automobile  Registration  Annex  0 
On  Base  Parking  Request  Annex  H 
Auto  Hobby  Shoo  Parkins  Request  Slio  Annex  * 
Susoension/Revocation  of  Driving  Privileges/  Annex  J 
Point  Assess-ent  for  Moving  Traffic  Violations 
Personal  Weapons  Registration  Annex  n 
Requst  for  t ransoortat i^n  via  20verr.-.er.t  Annex  L 
aircraft  under  the  Environmental  and  Morale 
Leave  (EML^  Program
NAVSECGRUACTINST  5400. ID 
_  -i  .-*  ^  •-» 
1  .L  . ; .'-   ; .-  *-  J 
7.  The  Medical  Officer,  U.  S.  Naval  Hosoital  Roosevelt  Roads  3ranch 
Clinic,  Sabana  Seca  (Code  06),  reports  to  Che  Commanding  Officer,  NSGA 
Sabana  Seca  for  additional  ducv. 
8.  The  Dental  Officer,  Branch  Clinic,  Sabana  Seca  (Code  07),  a 
component  of  the  Naval  Regional  Dental  Center  Roosevelt  Roads,  reports  to 
the  Commanding  Officer,  NSGA  Sabana  Seca  for  additional  duty. 
9.  Military  personnel  assigned  to  the  Personnel  Support  Activity 
Detachment,  Sabana  Seca  (Code  08),  a  component  of  the  Personnel  Support 
Activity,  Norfolk,  VA,  receive  logistic  support  from  Commanding  Officer, 
NSGA  Sabana  Seca. 
*&&.-•:  '.Vr..t/',----X  CWv^t-  iVt''.'-^-'--.-  'ic;j-'   "■•'•■•••- 
ThQ^00BBMBMrtHMBMHBOMBSKBBHnntanbit6£ 
receives  logistic  support  from  Commanding  Officer,  NSGA  Sabana  Seca. 
1102   Succession  to  Command 
1.   Succession  to  command  is  in  accordance  with  U.  S.  Navy 
Regulations,  1973,  Chapter  8.  All  officers  assigned  to  this  Command  with 
designators  of  111X,  161X,  13XX,  644X  and  744X  are  eligible  to  succeed  to 
c  ommand . 
2.  In  accordance  with  Article  0703  of  U.  S.  Navy 
Regulations,  1973,  at  least  one  officer,  either  in  command  or  eligible  to 
succeed  to  command  shall  be  present  and  ready  for  duty  at  all  times.  To 
this  end,  all  officers  eligible  to  succeed  to  command  will  check  out  with 
Che  Quarterdeck  before  departing  the  station  and  check  in  upon  return, 
after  1700  on  Fridays  and  on  Saturdays  and  Sundays.  If  the  CDO  is  not 
eligible  to  succeed  to  command,  the  CDO  will  ensure  that  the  last  officer 
present  who  is  eligible  to  succeed  to  command  is  notified  of  his  status. 
"Present  and  Ready"  is  construed  to  mean  available  by  phone  or  radio  and 
within  30  minutes  traveling  time  of  the  station. 
3.  Officers  eligible  to  succeed  to  command  must  be  thoroughly 
familiar  with  regulations,  instructions,  and  other  pertinent  information 
concerning  Che  responsibilities  and  duties  associated  with  succession  to 
c  ommand • 
(R) 
1103   General  Organization 
1.  The  Command  is  organized  and  administered  in  accordance  with  the 
laws  of  the  United  States;  Navy  Regulations;  Navy  Department  General  Orders; 
Standard  Organization  and  Regulations  of  the  0*.  S.  Navy;  and  such 
regulations,  directives  and  instructions  as  may  be  issued  by  this  Command  or 
higher  competent  authority.  Applicable  portions  of  COMNAVFORCARIB 
instructions  also  pertain. 
2.  NSGA  Sabana  Seca  Organization  is  described  and  displaved  in  Che 
^iSiBS^^S^^^PWiff^S&S^f,    in  accordance  with  NAVSECGRUTNST  5450. 3A. 
This  report  indicates  Che  deoartmental  and  divisional  organization,  the 
1-1-2
NAVSECGRUACTINST  5400... ID 
CHAPTER  I 
ADMINISTRATIVE  ORGANIZATION 
Section  1 
Command  Relationships,   General  Organization  and   Information 
1101  Command  Relationships 
1102  Succession  to  Command 
1103  General  Organization 
1104  Continuity  of  Operations 
i  > 
1101   Command  Relationships 
e~rw  i*v,t    t.   CP&fi-'    ,'."oT£    ~-^'-: 
1.  The  U.   S.  Naval   Security  Group  Activity  Sabana  Seca,   hereinafter"' 
called  NSGA  Sabana  Seca,  vasJBSSHHHBflBBBHEHfflSEflEBESKSEBHSSBRSMi 
flKSBBEESHI  as  a  shore  activity  of  the  U.   S.   Naw.     NSGA  Sabana  Seca  is 
under  the  command  of,   and  receives-  primary  support   from  the  Commander,  Naval 
Security  Group  Command.     The  mission,    tasks  and   functions  of  this  Command 
are  set   forth  in  NflBfl  HH  BBSKfl  A. 
2.  Under  the  provisions  of  SECNAVINST   5400,14,    the  Commanding 
Officer  reports   to  the  Commander,  Naval  Forces  Caribbean  for  area 
coordination  purposes.     Further,    the  Commanding  Officer  reports   for  r 
additional  duty  to  the  Commander,  Naval  Forces  Caribbean  as  advisor  for       ■■*m**- 
crvptologic  matters  and   to  the 
6LC;-CiiC-»      <•'•-  t> :<•■*-;-■*•' ■X    4jrt:U0*   QM  ^mr  -J:    of  ■♦>£.     Al^iv(_   c*iV  ■t«-"0''"  r/a 
3.  The  Consolidated  Package  Store  Branch  Manager  (Code  02)  reports 
directly  to  the  Commanding  Officer,  NSGA  Sabana  Seca.- 
U.5   ?Jii\U  fti..M   !?#.,',  o 
4c  Military  _personnel  assigned  to  the    
(Code  03),  a  component  of  the  U.  S.  Naval 
Communications  Station  Roosevelt  Roads,  receive  logistic  support  from 
Commanding  Officer,  NSGA  Sabana  Seca. 
5.  A  detachment  of  Marines  is  assigned  to  the  Command  from  Marine 
Barracks,  Roosevelt  Roads 
   Orders  for  the 
various  posts  are  issued  by  the  Commanding  Officer,  Marine  Barracks  through 
the  Commanding  Officer,  NSGA  Sabana  Seca.  These  orders  are  set  forth  in 
Marine  3arracks  Roosevelt  Roads  Barracks  Order  5510. 3C.   The  Guard  Officer, 
Marine  Guard  Unit  (Coae  04)  is  under  the  operational  control  of  Commanding 
Officer,  NSGA  Sabana  Seea  and  the  administrative  control  and  command  of  CO, 
Marine  3arracks  Roosevelt  Roads. 
h.     The  Resident  Assistant  Naw  Exchange  Officer  (Code  05)  reoorts 
for  duty  to  the  Commanding  Officer,  NSGA  Sabana  Seca.   He  is  resoonsible  to 
the  Navy  Exchange  Offic-r  (NE0),  U.  S.  Naval  Station  Roosevelt  Roads  for  the 
prooer  operation  of  the  Branch  Navy  Exchange  at  Sabana  Seca.  Details 
oertaining  to  the  functions,  duties,  responsibilities,  authority  and 
organizational  relationships  of  the  Resident  Assistant  Navy  Exchange  Officer 
are  contained  in  the  Navy  Exchange  *»anual.   The  NEO  reoorts  to  z^e 
Commanding  Officer,  NSGA  Sabana  Seca  for  additional  dutv. 
•  i* 
t  •  -  ■>•-.• 
1-1-1
NAVSECGRUACTINST  5400. ID 
"i     C.      i  r.  «•  •  ..■.'"..-> 
distribution  of  authorized  billets,  and  the  names  of  incumbents  of  key 
billets.   The  current  organizational  charts  by  billet  are  attached  as  Annex 
A  to  this  manual.   3asically,  the  functional  department  organization  is  as 
follows; 
Department  Code 
Administrative  Department  10 
Communications  Department  20 
Public  Works  Department  30 
Supply  and  Fiscal  Department  40 
Operations  Department  50 
Electronics  Maintenance  Department  60 
Recreational  Services  Department  70 
1104   Continuity  of  Operations.   Command  positions  are  established  on  the 
basis  of  the  magnitude  of  the  tasks  concerned.   Officers  who  are  assigned 
responsibility  for  more  than  one  position  will  keep  separate  records  for 
each  position  in  order  to  preserve  the  continuity  of  each  position  and  to 
facilitate  turnover  to  another  officer. 
1-1-3
NAVSECGKUACTTMST  5400. ID 
Section  2 
Command 
1201  Commanding  Officer 
1202  Executive  Officer 
1201  Commanding  Officer 
1.  Basic  Functions.   As  set  forth  in  0.  S.  Navy  Regulations,  1973, 
Chapter  7,  the  Commanding  Officer  is  charged  with  absolute  responsibilitv 
for  the  safety,  well-being  and  efficiency  of  the  command,  except  to  the 
extent  he  may  be  relieved  therefrom  by  competent  authority. 
2.  Duties,  Responsibilities  and  Authority.   The  duties  and 
responsibilities  of  the  Commanding  Officer  are  established  by  U.  S.  Naw 
Regulations,  General  Orders,  customs  and  tradition.   The  authority  of  the 
Commanding  Officer  is  commensurate  with  his  responsibility,  subject  to  the 
limitations  prescribed  by  law  and  b>  U.  S.  Navy  Regulations. 
3.  Organizational  Relationship.  The  relationships  of  key 
subordinates  to  the  Commanding  Officer  are  in  the  TJ.  S.  Naw  Regulations, 
Chapter  7,  Article  0706. 
1202  Executive  Officer 
1.  Basic  Functions.  The  Executive  Officer  functions  as  an  aide  or 
executive  to  the  Commanding  Officer.   He  is  specifically  charged  with 
executing  the  orders  of  the  Commanding  Officer  and  with  coordinating  and 
supervising  the  performance  and  administration  of  the  command,  including 
matters  pertaining  to  morale,  discipline,  training,  welfare,  work  exercise, 
safety,  rights  and  privileges  of  individuals  within  the  command. 
2.  Duties,  Responsibilities  and  Authority.   In  consonance  with  the 
provisions  of  Chapter  7,  U.  S.  Navy  Regulations,  1973,  the  Executive  Officer 
shall; 
a.  Act  for  the  Commanding  Officer  during  his  absence,  when  so 
designated. 
b.  Allocate,  with  the  aporoval  of  the  Commanding  Officer,  the 
necessary  resources  (including  space,  equipment,  personnel  and  funds)  to 
various  departments  for  carrying  out  their  assigned  functions. 
c.  Evaluate  the  performance  of  officers  and  enlisted  personnel 
through  recommendations  to  the  Commanding  Officer  regarding  fitness  reports 
and  evaluation  sheets  and  through  review  of  periodic  marks.   Prepare  the 
initial  draft  of  fitness  reports  of  Department  Heads  and  Executive  Staff 
Assistants. 
d.  Exercise  general  suoervision  over  organizational  bills. 
1-2-1
NAVSECGRUACTINST  5400. ID 
1  v-  •  •  • 
e.  Regulate  liberty  and  leave  of  personnel. 
f.  Prosecute  a  planned  program  of  recreation  and  athletics. 
2.   Direct  the  investigation  for  the  Command ing  Officer  of 
alleged  violations  of  Che  Uniform  Code  of  Military  Justice,  U.  S.  Navy 
Regulations,  NAV5ECGRUACT  Sabana  Seca  instructions,  and  other  military  and 
civil  laws,  and  recommend  appropriate  disciplinary  action  to  the  Commanding 
Officer  when  necessary. 
h.   Prosecute  a  program  of  economy  and  conservation,  and  promote 
cost  consciousness  within  the  command. 
i.   Ensure  the  Commanding  Officer  is  advised  of  all  casualties, 
deficiencies  and  anticipated  difficulties  which  may  significantly  affect  the 
operational  readiness  or  administrative  efficiency  of  the  command. 
j.   Act  en  personal  requests  (which  may  be  addressed  to  the 
Commanding  Officer)  that  do  not  involve  the  formulation  of  policy  or  will 
not  require  action  of  higher  authority. 
k.   Ensure  that  adequate  supplies  and  services  are  made  available 
to  Executive  Staff  Assistants  within  allotment  of  maintenance  and  operating 
funds. 
1.   Supervise  the  reception  of  visitors  to  this  activity. 
ra.   As  an  Assistant  Special  Security  Officer,  perform  the 
functions  delegated  to  him  by  the  Commanding  Officer  in  connection  with  his 
Naval  Security  Group  SSO  duties. 
n.   Ensure  that  the  Officer  of  the  Day  Standing  Order  Book  is 
kept  current. 
•  ■  •        o.   Supervise  the  training  and  professional  development  of 
officers  of  the  command  and  command  watch  personnel. 
3.  Organizational  Relationships 
a.  The  Executive  Officer  is  directly  responsible  to  the 
Commanding  Officer. 
b.  Department  Heads  and  Executive  Staff  Assistants  report  to  the 
Executive  Officer  for  all  matters  pertaining  to  the  internal  administration 
of  the  command. 
c.  The  Executive  Officer  shall  have  on  his  staff  the  following 
Staff  Assistants,  whose  duties  and  responsibilities  are  enumerated  in 
Section  3  of  this  Chapter: 
Oil  Chaplain 
012  Command  Career  Counselor 
014  Security  Chief  and  Chief  Master-At-Arms 
015  Command  Master  Chief 
1-2-2
NAVSECG3UACTINST  5400. ID 
Section  3  —  ** 
Executive  Staff  Assistants 
1301  Chaplain 
1302  Command  Career  Counselor 
1303  Security  Chief  and  Chief  Master— At-Anns 
1304  Command  Master  Chief 
1301   Chaplain  (Oil) 
1.  Basic  Functions.   The  Chaolain  is  the  principal  Command  assistant 
for  religious  and  moral  matters. 
2.  Duties,  Responsibilities  and  Authority 
a.  Advise  the  Commanding  Officer  on  all  religious  and  moral 
matters  affecting  Navy  and  Marine  Corps  personnel  of  this  Command  and  their 
dependents. 
b.  Advise  the  Commanding  Officer  on  Command  welfare,  benefits 
and  recreation  programs. 
c.  Conduct  a  public  worship  according  to  the  manner  and  form  of 
his  own  church  at  the  times  prescribed  in  the  Command  routine. 
d.  Insofar  as  practical,  make  available  to  all  personnel 
opportunities  for  worship  and  religious  self-expression  according  to  the 
manner  and  form  of  their  respective  faiths. 
e.  Facilitate  and  encourage  religious  instruction  through 
voluntary  classes,  study  and  discussion  groups. 
f.  Extend  counsel  to  personnel  and  their  dependents  in  times  of 
trouble,  bereavement  or  distress. 
g.  Advise  the  Commanding  Officer  and  the  Executive  Officer  in 
matters  of  administrative  policy  bearing  on  the  welfare,  morale,  and 
spiritual  well-being  of  Command  personnel. 
h.   Conduct  liaison  between  Command  personnel  and  welfare 
organizations  such  as  Navy  Belief  and  the  American  Red  Cross. 
i.   Act  as  coordinator  of  the  Navy  Relief  Society  in  the  Command. 
j.   Act  as  Fund  Custodian  of  the  Chaoel  Funds.  (R) 
k.   Coordinate  and  supervise  the  activities  of  the  Auxiliary 
Chaplain. 
1-3-1
NAVSECG3UACTIHST  5400. ID 
i 
-  ^  '     T.  Provide  advice  to  Chapel  Councils.  (R) 
3.  Organizational  Relationships 
a.  The  Chaplain  reports  to  the  Executive  Officer  for  the 
performance  of  his  assigned -responsibilities.  As  advisor  to  the  Conmanding 
Officer  on  religious  and  moral  matters,  he  has  direct  access  to  the 
Commanding  Officer. 
b.  Enlisted  or  civilian  personnel  assigned  to  the  Chaplain's 
Office  report  to  the  Chaplain. 
1302   Command  Career  Counselor  (012) 
1.  Basic  Functions.  The  Command  Career  Counselor  is  the  principal 
Command  assistant  on  policies  and  regulations  related  to  8avy  career 
planning  matters,  and  the  primary  technical  advisor  supporting  other  members 
of  the  Command  Retention  Team. 
2.  Putifes,  Responsibilities  and  Authority 
.  a.  Organize  and  monitor  a  vigorous  and  effective  Command  career 
counseling  program  and  interview  schedule. 
b.  Organise,  train  and  support  Department  and  Division  Career 
Counselors. 
c<  Report  retention  team  activities  to  the  Commanding  Officer  on 
a  monthly  basis. 
d.  Advise  the  Commanding  Officer  of  situations  which  have 
positive  or  negative  impact  on  retention  team  efforts  and  make 
recommendations  as  appropriate. 
e.  Maintain  Command  retention  statistics  and  keep  the  Co— Binding 
Officer  advised  of  *i 
f,  Keep  retention  teem  members  informed  of  changes  in  policy 
which  may  affect  individual  attitudes  toward  the  Ravy  or  Command. 
g.  Maintain  publications  and  materials  necessary  to  sustainVari5 
effective  program. 
h.  Coordinate  and  arrante  for  group  interviews. 
i.  Maintain  a  tickler  file  to  ensure  that  all  enlisted  personnel 
are"  counseled. o  '    ■     :     '  :  ... ,  '     -  -  "y 
.'  -  ■    LJ   '-"-£■■     '■ 
|V  insure  that "all  personnel  arc  informed  on  matters  relating  to 
career  retention. 
'"1-3-2       .       m  - 
*&.-:.*£'  ^'-fttfAir
NAVSECGRUACTINST  5400. ID 
k.  Maintain  liaison  as  appropriate  to  ensure  t^at  all  interviews 
are  conducted  in  2  timely  fashion. 
1.   Submit  NAVSECGRU  Retention  Information  Reports  and  Annual 
Personnel  Retention  Reports  as  required  to  the  Commanding  Officer. 
3.  Organisational  Relationships.  The  Command  Career  Counselor 
reports  to  the  Executive  Officer  for  the  performance  of  his  assigned 
responsibilities.  As  advisor  to  the  Commanding  Officer  on  retention 
matters,  he  has  direct  access  to  the  Commanding  Officer. 
1303   Security  Chief  and  Chief  Mastcr-At-Arms  (014) 
l*  Basic  Functions.  The  Security  Chief  and  Chief  Master-At-Arma  is 
the  principal  assistant  to  the  Executive  Officer  for  the  maintenance  of  good 
order  and  discipline. 
2.  Duties,  Responsibilities  and  Authority 
;ss   a.  Organize,  train,  and  supervise  the  Security  and  HAA  Force  in 
the  performance  of  their  duties. 
b*  Enforce  Havy  Regulations,  Command  regulations,  and  pertinent 
directives. 
c.  Keep  the  Executive  Officer  advised  of  security  and  discipline 
matters  requiring  his  attention. 
d«  Assume  custody  of  all  persons  placed  in  a  restricted  status 
<ad  supervise  extra  duties  assigned  to  personnel  of  the  Command. 
e.  Assist  in  the  execution  of  the  Command  daily  routine, 
including  the  following;       ^   ^  f 
<l)  Perform  duties  of  the  0OD  during  normal  working  hours. 
(2)  Provide  payday  escorts. 
(3)  Escort  visitors.     • 
(4)  Escort  Commanding  Officer  during  personnel  inspection. 
(5)  Coordinate  Captain's  Masts  and  courts-martial. 
■^ 
'•  Forward  the  Command  Journal  <log)  to  the  Commanding       (R) 
Officer,  and  the  Executive  Officer  daily  for  review. 
g.  Review  the  Quarterdeck  fDL  and  Trouble  Log  daily,         (R) 
taking  action  t»   accessary  to  correct  identified  discrepancies  by  security 
force  action  or  coordination  with  the  Public  Works  Department. 
.   
„  J1'     ?r°«ure  necessary  administrative  supplies  for  the         (R) 
quarterdeck. 
-•   Provide  the  Quarterdeck,  via  the  Senior  Watch  Officer.     CR) 
with  the  security  force's  standing  orders  and  changes  thereto. 
3«  Organisational  Relationships 
1-3-3        <?       «  •     f'
NAVSECGRUACTINST  5400. ID 
—  ^>  ».- 
a.  The  Security  Chief  and  CMAA  reports  to  the  Executive  Officer 
for  the  performance  of  his  assigned  responsibilities. 
b.  Military  personnel  assigned  to  the  Security  and  MAA  Force 
report  to  the  Security  Chief  and  CMAA. 
c.  The  Security  Chief  and  CMMA  coordinates  with  the  Senior    (B) 
Watch  Officer  on  matters  relating  to  the  Quarterdeck  and  the  interface  of 
the  Security  Force  with  the  Command  Watch. 
1304   Command  Master  Chief  (015) 
*— 1__»>_> — __ —— . — • — M— ■— 
1.  Basic  Functions.  The  Command  Master  Chief  serves  as  the  enlisted 
advisor  to  the  Commanding  Officer  on  the  formulation  and  implementation  of 
policies  pertinent  to  the  morale,  utilization,  and  training  of  all  enlisted 
personnel.  Additionally,  the  Command  Master  Chief  is  responsible  for 
carrying  out  established  command  policy  in  specific  areas,  as  directed  by 
the  Commanding  Officer  and  Executive  Officer. 
2.  Duties,  Responsibilities  and  Authority 
a.  Act  at  all  times  to  maintain,  promote  and  encourage  the 
effectiveness  of  the  chain  of  command  and,  when  necessary,  sake 
recommendations  to  improve  its  effectiveness. 
b.  Advise  the  Commanding  Officer  regarding  the  formulation  or 
change  of  policy  pertaining  to  enlisted  members. 
c.  Ensure  established  policies  are  adequately  explained, 
understood,  and  carried  out  by  inspiring  cognisant  subordinates  to* 
effectively  develop  and  use  basic  leadership  principles.  Thereby,  enlisted 
. members  will  be  encouraged  to  maintain  the  highest  standards  of  conduct  and 
general  appearance  through  effective  middle  management. 
d.  Attend  the  Commanding  Officer's  briefings,  when  appropriate. 
e.  Assist  th$  Commanding  Officer  in  the  preparation  for,  and' 
participate  in,  all  advancement,  retirement  and  other  ceremonies  concerning 
enlisted  personnel. 
f.  When  appropriate,  represent  or  accompany  the  Commanding 
Officer  to  official  functions,  inspections,  and  conferences.  ~ 
g.  Participate  in  the  reception  and  hosting  of  official  visitors 
to  the  Command.  o 
h.  Upon  invitation,  represent  the  Command  and  Xavy  by 
participating  in  community  and  civic  functions. 
Maintain  close  coordination  with  the  following: 
(1)  Command  Retention  Team 
(2)  Career  Counselor 
fl            1-3-4     '.'',' 
■  -*.■'     ■•*  ..:...-■   ■■■■',.  .  ,  ■■  -.■■■;..,     .~^J  ■■..'.    -  '■>.■.«  .■■„.  *<■■■  t"    -$1
NAVSECGatSACTINST  5400.  ID 
-   0     .  ~  - ,  *  •.. 
-*•  :w  \S  i™ » .    ■ »-  •-•  J 
(3)  Huraait;  Relations  Council 
(4)  Navy  Exchange  Advisory  3oard 
C5)  Chief  Petty  Officers'  Mess  (Open)  and  Enlisted  Mess  (Open) 
Advisory  Groups 
(6)  Navy  Wives'  Club  » 
(7)  Command  Family  Ombudsman 
(8)  OPH  Council 
(9)  Recreation  Committee 
(10)  Recreation  Council 
j.     Chair  the  Sailor  of  the  Ouarter  and  Sailor  of  the  Year 
Selection  Boards. 
k*     Advise  the  Commanding  Officer  regarding  Human  Resource 
Management  program  requirements. 
1.     Maintain  liaison  with  the  Force  Master  Chief  of  the  Naval 
Security  Group  Command. 
m.     The  Command  Master  Chief  is  not  required  to  stand  Command     (R) 
Watches. 
3.     Organizational  Relationships.     The  Command  Master  Chief  reoorts 
to  the  Executive  Officer  for  the  performance  of  his  assigned 
responsibilities.     As  advisor  to  the  Commanding  Officer  on  enlisted  matters, 
he  has  direct  access  to  the  Commanding  Officer. 
\ 
1-3-5
NAVSECGSDACTINS?   5400. ID 
Section  4  *-&\J,-\       ■■'."■j 
General  Department  and  Division  Organization 
1401  Department  Head 
1402  Division  Officer 
1401   Department  Head 
1.  Basic  Functions.  The  head  of  a  department  of  the  Command  is  the 
officer  detailed  as  such  by  competent  authority.  He  is  the  representative 
of  the  Commanding  Officer  in  all  matters  that  pertain  to  his  department. 
All  persons  assigned  to  the  department  shall  be  subordinate  to  him  and  all 
orders  issued  by  him  shall  be  obeyed  accordingly  by  them.  In  the 
performance  of  his  duties  as  a  he*d*of  department,  he  shall  conform  to  the 
policies  and  comply  with  the  orders  of  the  Commanding  Officer. 
2.  Duties ,  Responsibilities  and  Authority.  The  head  of  a  department 
shall: 
a.  Supervise  the  training  and  professional  development  of  junior 
officers  assigned  to  his  department. 
b.  Advise  division  officers  on  matters  affecting  the  morale  or 
discipline  of  personnel  within  the  department,  keeping  the  Commanding 
Officer  informed  -of  any  matter  which  may  adversely  affect  the  department  or 
the  naval  service,   (in  a  well  commanded  department  the  need  for  formal 
punishment  should  be  infrequent), 
c.  Approve  exchanges  of  duty  between  similarly  qualified 
officers  or  enlisted  personnel  of  his  department,  subject  to  instructions  by 
'the  Executive  Officer';-."'*. 
d.  Maintain  established  standards  of  performance  and  conduct; 
evaluate  performance  by  mean*  of  drills,  exercises,  inspections  and  other 
control  devices;  prepare  enlisted  performance  evaluations  and  review 
periodic  marks;  and  make  recommendations  to  the  Commanding  Officer  for 
meritorious  masts  and  disciplinary  matters. 
e.  Carry  out  a  Department  Training  Program  consistent  with  the 
Command  Training  Program. 
f.  Review  the  eligibility  of  enlisted  personnel  in  the 
department  for  advancement  in  racing  and  make  advancement  recommendations  to 
the  Commanding  Officer. 
g.  Take  cognisance  over  the  applicable  line  code  items  xn  the 
command  financial  plan. 
h.   Forward  aooropHate  special  requests  to  the  Executive 
Officer,  with  recommended  action.  In  cases  involving  special  privileges, 
comments  concerning  past  conduct  and  performance  of  dutv  are  approoriajie.  - 
1-4-i  "
NAVSECGRUACTINST  5400.10 
(Department  Heads  may  be  authorized  to  approve  certain  types  of  special 
requests). 
i.  Formulate  and  submit  budgetary  requirements  for  the 
maintenance  and  operation  of  the  department,  and  approve  expenditures  from 
funds  allocated. 
j.  Prepare  rough  reports  of  fitness  for  officers  assigned  to  the 
department. 
k.  Prepare  departmental  instructions  as  required,  and  ensure 
proper  dissemination  and  observance. 
1.  Be  familiar  with  and  be  guided  by  the  contents  of  the  Cost 
Reduction  Program  Manual  (NAVSO  P-2486). 
3*  Organizational  Relationships 
a.  A  Department  Head  reports  to  the  Commanding  Officer  for  the 
operational  readiness  of  his  department  and  any  matters  relating  to  his 
department  whenever  he  believes  such  action  necessary  for  the  good  of  his 
department  or  the  tvav*l  service. 
b.  He  reports  to  the  Executive  Officer  for  all  administrative 
matters  and  keeps  the  Executive  Of ficer  appropriately  informed  of  direct 
reoorts  to  the  Commanding  Officer. 
c.  Any  immediate  subordinates  assigned  to  the  Department  Head 
report  directly  to  him. 
1402   Division  Officer 
l«  Basic  Functions.  The  Division  Officer  is  responsible  for  the 
organization,  administration  and  operation  of  the  division.    ' 
2«  Duties,  Responsibilities  and  Authority.  The  Division  Officer- 
shall:  ..-"'■-,'. 
a.  Direct  the  operations  of  the  division  as  prescribed  in  the 
division  organisation. 
b.  Assign  personnel  to  watches  and  duties  wlfchinthe  division 
and  develop  rotation  programs  to  ensure  the  training  '  va&   proficiency  of 
assigned  personnel. 
c.  Schedule  and  conduct  training  for  division  personnel.  Phases 
of  division  training  should  include  indoctrination  of  new  personnel, 
preparation  for  advancement  in  rating  including  both  correspondence  courses 
and  drills  in  military  professional  subjects,  team  training  to  fulfill  • 
operational  requirements  of  the  division,  and  individual  training  through 
the  Educational  Services  Office. 
l-i-2
NAVSECGRUACTINST  5400. ID 
:  '.•  !  r.  • . :  '  <"•  r>  -i 
d.  Prepare  periodic  evaluations  of  division  personnel. 
e.  Maintain  a  division  notebook  containing  personnel  data  cards, 
training  program  data,  a  space  and  equipment  responsibility  log,  and  such 
other  data  as  may  be  useful  for  the  orientation  of  an  officer  relieving,  and 
for  ready  reference.   (A  Standard  Division  Officer's  Personnel  Record  Torm 
is  available  through  the  supply  system). 
f.  Be  responsible  for  all  forms,  reports  and  correspondence 
originated  or  maintained  by  the  division. 
g.  Ensure  Chat  prescribed  security  measures  are  strictly 
observed  by  personnel  in  the  division. 
h.  Make  recommendations  for  personnel  transfers  and  changes  in 
the  division  allowance  to  the  Department  Head. 
i.  Forward  or  approve  requests  for  leave,  liberty  (R) 
and  special  privileges,  as  appropriate,  with  recommendations. 
j.   Conduct  periodic  inspections,  exercises  and  musters  to 
evaluate  performance  and  discipline  of  the  division,  and  initiate 
disciplinary  action,  when  deemed  necessary,  in  accordance  with  the  UCMJ  and 
other  regulatory  directives. 
k.   Cooperate  with  division  officers  of  other  divisions  in  the 
department  and  recommend  improvements  in  departmental  policies  and 
procedures  to  the  Department  Head. 
1.   Become  familiar  with  and  be  guided  by  the  contents  of  the 
"Cost  Reduction  Program  Manual  (SAVSO  P-2486). 
3.  Organizational  Relationships 
a.  The  Division  Officer  reports  to  the  appropriate  department 
head  in  the  performance  of  assigned  duties. 
b.  Subordinates  in  the  division  report  to  the  Division  Officer. 
1-4-3
NAVSZCGSUACTINST  5400. ID 
Section  5 
Specific  Departmental  Organization 
1501  Administrative  Department  Head  (10) 
1501.1  Administrative  Services  Division  Officer  (11) 
1501.2  SSO  Division  Officer  (15) 
1502  Communi  cat  ions  Department  Head  (20) 
1502.1  CMS  Custodian 
1503  Public  Works  Department  Head  (30) 
1504  Supply  and  Fiscal  Department  Head  (40) 
1505  Operations  Department  Head  (50) 
1505.1  Operations  Chief 
1505.2  Signals  Collection  Division  Officer  (51) 
1505.3  BULLSEYE  Division  Officer  (52) 
1506  Electronics  Maintenance  Department  Head  (60) 
150"  Recreational  Services  Department  Head  (70) 
1501    Administrative  Department  Head 
1.  Basic  Functions.   The  Administrative  Department  Head  (10)  shall 
act  as  the  Head  of  the  Administrative  Department. 
2.  Duties,  Responsibilities  and  Authority 
a.  Perform  the  duties  of  a  Head  of  Department  outlined  in 
Article  1401  of  this  manual. 
b.  Coordinate  all  visits  to  the  command,  including  schedules, 
clearances,  transportation,  hotel  accommodations,  travel  reservations;  and 
recommend  to  the  Executive  Officer  the  assignment  of  an  escort  officer  when 
appropriate. 
c.  Coordinate  photographic  needs  and  services. 
d.  Supervise  the  production  of  the  command  newspaper. 
e.  Organise  the  personnel  assigned  to  the  Administrative 
Department  and  supervise  the  division  officers  in  the  performance  of  their 
duties. 
f.  Assume  responsibility  for  the  spaces  and  equipment  allocated 
to  the  Administrative  Department. 
g.  Provide  legal  referral  services  for  assigned  military 
aers-'-nnel  and  their  dependents. 
h.   Supervise  the  Command  Librarv. 
i.   Function  as  Command  Historian. 
j.   Supervise  and  maintain  the  "onrnanH.  Post  Office. 
1-5-1
NAVSSCGRUAC"I?JS7  5A00.1D 
k.   Supervise  the  Civilian  Personnel  Clerk. 
1.   Prepare  and  maintain  Che  department  budget.  (R) 
3.   Organizational  Relationships 
a.  Reports  as   Head  of  Department  as  indicated  in  Article  1401 
of  this  Manual. 
b.  As  Administrative  Assistant  within  Che  areas  of  delegated 
authority  in  relationship  to  Department  Heads  and  Executive  Staff 
Assistants,  acts  as  the  direct  representative  of  the  Executive  Officer. 
c.  The  following  report  to  the  Administrative  Department  Head 
for  the  performance  of  duties  assigned: 
,  (1)  Administrative  Services  Division  Officer  (11) 
(2)  Special  Security  Administrative  Officer  (15) 
1501.1  Administrative  Services  Division  Officer  (11) 
1-   Basic  Functions.  The  Administrative  Services  Division  Officer 
shall  be  the  principal  assistant  to  the  Administrative  Department  Head  in 
administrative  matters. 
2.  Duties,  Responsibilities  and  Authority 
a.  Provide  administrative  services  to  facilitate  the  operation 
and  management  of  the  Command  and  provide  certain  approved  administrative 
services  for  other  Naval  activities  in  accordance  with  host/tenant 
agreements. 
b.  Sort,  route  and  control  incoming  unclassified  mail. 
c.  Maintain  the  Command  tickler  system  for  unclassified  reports 
and  correspondence. 
d.  Coordinate  the  Reports  Control  Program. 
e.  Maintain  the  Directives  control  point. 
f.  Maintain  Command  serial  files. 
g.  Review  correspondence  to  be  signed  by  the  Commanding  Officer 
or  the  Executive  Officer  for  correctness. 
h.   Supervise  unclassified  reproduction  services. 
i.   Publish  the  Plan  of  the  Day. 
i.   Serialize  and  nail  unclassified  correspondence  signed  bv  the 
Commanding  Officer,  Executive  Officer  or  Depart-aenc  Heads. 
1-5-2
NAVSECGRUAC7INS?  3^00.10 
k.   Maintain  the  forms  management  program.       I  "-  '  "  " 
1.   Supervise  the  records  disposal  program. 
m.   Maintain  a  library  of  administrative  publications.        (?) 
n.   Forward  a  copy  of  all  manpower  authorization  documents     f."R) 
(QPNAV  1000/2)  to  each  department  when  received. 
o«   Maintain  the  Quarterdeck  Instruction  and  Notice  (R) 
library. 
p.  Ensure  that  the  Quarterdeck  restricted  persons  log       (3) 
is  updated  by  the  Legal  Yeoman  after  Non- Judicial  Punishment  and  upon 
completion,  as  required. 
3.   Organizational  Relationships 
a.  The  Administrative  Services  Division  Officer  reports  to  the 
Administrative  Department  Head. 
b.  All  personnel  assigned  to  the  Administrative  Services 
Division  report  to  the  Administrative  Services  Division  Officer. 
1.  Basic  Functions.  The  Special  Security  Administrative  Division 
Officer  is  responsible  for  all  matters  relating  to  Naval  Security  Group 
oriented  administrative  and  correspondence  procedures. 
2.  Duties,  Responsibilities  and  Authority 
a.  Perform  the  duties  of  a  Division  Officer  as  outlined  in 
Article  1402  of  this  manual. 
b.  As  the  principal  Assistant  SSO  (Special  Securitv  Officer), 
perform  the  following  functions  in  connection  with  the  Naval  Security  Group 
SSO  Program: 
(1)  Maintain  an  accurate  up-to-date  record  of  security 
clearances. 
(2)  Indoctrinate  and  debrief  personnel  in  accordance  with 
current  security  regulations. 
(3)  Maintain  a  tickler  system  of  clearance  record  dates  and 
initiate  all  required  correspondence  associated  with  background 
investigation  updates. 
(4)  Inculcate  security  consciousness  in  all  personnel 
through  lectures  and  required  reading. 
(5)  Control  access  to  the  classified  areas  and  facilities  of 
the  CoTTrmand  and  supervise  the  NAVSECG3U  security  badge  svste-i. 
1-3-3
NAVSECGSUACTINST  5^00. ID 
_  -w  .j,  r  .  . 
(6)  Serve  as  the  Command  Security  Manager  and  Top  Secret 
Control  Officer,  performing  functions  as  indicated  in  OPNAVIJJST  5510. IS. 
(7)  Prepare  required  reports  and  maintain  necessarv  files 
associated  with  the  SSO  Program. 
c.   Supervise  assigned  personnel  in  the  performance  of  their 
duties,  including: 
(1)  Processing  all  incoming  and  outgoing  ARFCOS.   Processing 
all  Registered  Mail  addressed  to 
with  the  following  exceptions;    -_c <•<-.«-..: mi..*.   .  --v 
(a) 
(b)  The  Supply  (40),  and  Recreation  (70)  Departments, 
who  do  not  receive  classified  mail  via  the  registered  mail  system. 
(2)  Processing  all  ARFCOS  and  Registered  Mail  for  the 
Command,  less  registered  mail  addressed  to/from  Director,  Naval  Motion 
Picture  Service,  Bldg  311,  Flushing  Avenue,  Brooklyn,  Sew  York  11251. 
Materials  to/from  NMPS  will  be  introduced/received  by  a  mail  orderly 
assigned  to  the  MWR  Department. 
(3)  Establishing  a  routing  and  tickler  system  for  all 
incoming  classified  material. 
(4)  Processing  all  outgoing  Special  Intelligence  material 
and  correspondence. 
(5)  Controlling  guard  mail  delivery  between  the  Operations 
and  Support  Sites. 
(6)  Controlling  the  use  and  maintenance  of  assigned 
reproduction  equipment. 
(7)  Conducting  personnel  check-in/outs  for  all  personnel 
employed  in  the  Operations  Building. 
3.  Organizational  Relationships 
a.  The  Special  Security  Administrative  Division  Officer      (R) 
reports  to  the  Administrative  Department  Head,  and  advises  the  SSO  and  the 
Senior  Resident  Officer  of  the  Operations  Site  on  special  security  matters. 
b.  All  personnel  assigned  to  the  SSO  Division  report  to  the  SSO 
Division  Officer. 
1502    Communications  Department  Head  (20) 
1.   Basic  Functions.   The  Communications  Department  Head  shall  act 
as  the  Head  of  the  Communications  Department. 
1-5-4
NA7SECG3UAC7INST  5^00.10 
Duties,  Responsibilities  and  Auf.horitv 
a.  Perform  Che  duties  of  a  Department  Head  as  outlined  in 
Article  1401  of  this  manual. 
b.  Provide  secure,  reliable  and  rapid  electrical  corrmunications 
for  the  Command,  keeping  the  Commanding  Officer  continually  advised  of  any 
serious  communications  curtailment. 
c.  Be  responsible  for  overall  security  and  operations  of  the 
eryptocenter  and  technical  control  facilities,  including  supervision  and 
training  of  communications  personnel. 
d.  Have  a  detailed  knowledge  of  NAVSECG3U  communications. 
e.  Ensure  that  the  communication  procedures  employed  are  in 
accordance  with  appropriate  directives. 
f.  Route  all  incoming  message  traffic  within  the  Command  to 
offices  concerned,  notifying  cognizant  offices  immediately  upon  receipt  of 
messages  requiring  immediate  attention. 
g.  Provide  for  routing,  filing,  relaying  and  physical  security 
of  all  messages  processed  by-  the  Corniounications  Department. 
h.   Prescribe  procedures  for  Che  preparation  of  outgoing 
messages  and  ensure  that  all  messages  are  properly  prepared  for  transmission. 
i»   Perform  quality  con!" to'  checks  on  all  communication 
processing  of  incoming  and  outgoing  messages. 
j.  Make  preparations  to  transmit  messages  by  courier  in  the 
event  that  electrical  communications  are  seriously  disrupted. 
k.  Ensure  that  all  equipment  and  supplies  are  properly  cared 
for  and  take  measures  necessary  f:or  their  preservation  and  economical  use. 
1.   Plan  with  the  Electronics  Maintenance  Department  Head,  for 
Command  emergency  communications;  establish  communications  procedures  and  be 
prepared  to  operate  the  equipment. 
m.  Prescribe  procedures  for  the  reduction  of  NSGA  Sabana  Seca 
outgoing  traffic  under  "MINIMIZE"  conditions  and  coordinate  implementation 
of  such  procedures  when  ordered. 
n.   Prepare  and  publish  procedures  and  duties  for  casualties  and 
emergencies,  including  instructions  for  the  disposition  and  destruction  of 
classified  publications  ar.o  cryptographic  material  issued  to  the 
Communications  Department. 
o.   Establish  procedures  for  access  to  the  Communications 
Center,  and  access  to  crvptogranhic  material  in  accordance  -jith  ■~'"iIAVT"S~ 
C5510.30. 
1-5-5
NAVSECGRUACTIMST  5400. ID 
J.  A.  J  h  :  .  •  -  ~  ^ 
p.   Function  as  Anted  Forces  Censorship  Officar. 
q.   Function  as  Suilding  85  Hurricane  Supplies  and  Readiness   (R) 
Condition  Coordinator. 
r.   Prepare  and  maintain  the  department  budget.  (R) 
s.   Ensure  the  proper  preparation  and  timely  submission  of 
records  and  reports.  (R) 
3.   Organizational  Relationships 
a.  The  Communications  Department  Head  reports  as  indicated  in 
Article  1401  of  this  manual. 
b.  All  personnel  assigned  to  the  Communications  Department  will 
report  to  the  Communications  Officer. 
1502.1   Communications  Security  Material  System  (CMS)  Custodian 
1.   Basic  Functions.  The  CMS  Custodian  will  perform  the  duties  of 
CMS  Custodian  for  the  Cocmand  and  keep  the  Commanding  Officer  advised  of 
pertinent  directives  pertaining  to  the  Communications  Security  Material 
System. 
2*   Duties,  Responsibilities  and  Authority 
a.  Maintain  custody  of  all  CMS  material  in  accordance  with  CMS  4 
b.  Provide  guidance,  training,  and  instruction  on  the        (R) 
proper  use,  storage,  and  destruction  of  CMS  material. 
3.   Organizational  Relationships 
a.  Reports  to  the  Commanding  Officer  for  CMS  matters. 
b.  Personnel  assigned  to  CMS  duties  report  to  the  CMS  Custodian. 
1503    Public  Works  Department  Head  (30) 
1.   Basic  Functions.   The  Public  Works  Department  Head  C  30)  shall 
act  as  the  representative"^  the  Commanding  Officer  in  all  matters  that 
pertain  to  the  Public  Works  Department. 
n 
Duties,  Responsibilities  and  Authority 
a.   Perform  the  duties  of  a  Head  of  Department  as  outlined  in 
Article  1401  of  this  manual. 
3«   Be  responsible  tor  the  repair,  upkeep  and  iiaintenance  of  all 
buildings,  facilities  and  grounds  assigned  to  this  Command. 
c.   Coordinate  the  Shore  Facilities  Planning  ^rosram. 
1-5-6
NAV3ZCGRUACTINS7  5^00. ID 
-  »  ,-•-  _;■; 
d.  Plan,  develop  and  provide  engineering  supervision  for: 
(1)  Minor  construction  and  alteration  projects 
(2)  Special  Projects 
(3)  Military  Construction  Projects 
e.  Request  assistance  from  Atlantic  Division,  Naval  Facilities 
Engineer!.-^  Command  on  all  Public  Works  matters  bevond  the  scope  and 
capability  of  the  Public  Works  Department. 
f.  Maintain  utilities  services,  including  electrical         (R) 
power,  water,  steam,  air  conditioning,  telephone  and  trash  removal. 
g.  Operate  a  transportation  motor  pool. 
h.  Establish  procedures  for  and  manage  licensing  of  drivers  for 
military  vehicles. 
i.   Act  as  the  principal  assistant  to  the  Commanding  Officer  in 
safety  matters  and  perform  those  functions  associated  with  development, 
promulgation  and  monitoring  of  component  programs. 
j.   Act  as  the  tfAVSECGRUACT  Sabana  Seca  Fire  Marshall. 
k.   Serve  as  Officer  in  Charge  of  Construction  for  NAVFACENGCOM 
contracts  as  designated  by  Commander,  Atlantic  Division,  Naval  Facilities 
Engineering  Command;  and  as  Resident  or  Assistant  Resident  Officer  in  Charge 
of  Construction  as  assigned  by  the  Officer  in  Charge  of 
Construction/Resident  Officer  in  Charge  of  Construction,  Puerto  Rico  area. 
'^..'.."T'-v ..-.  •>"■'•  f«-,i,',i  -'/■.  .'/.♦   ...•-)• 
1.     VBBBHBHHHHHHHBM00^  an<*  others  as   specified   in 
Host /Tenant  agreements. 
m.   Supervise  the  Family  Housing  Program  for  the  command  in 
accordance  with  NAVSECGROACT  Sabana  Seca  Instruction  11101. 21E. 
n.  Maintain  a  Housing  Referra'  Service  for  off-base  Navv 
personnel  in  accordance  with  OPNAVTNST  11101.21C. 
o.  Direct  the  energy  conservation  program. 
o.  Serve  as  Environmental  Program  Coordinator. 
q.  Serve  as  Employee  Transportation  Coordinator. 
r.  Prepare  and  maintain  the  department  budget  (R) 
s.   Ensure  the  proper  preparation  and  timelv  submission  of 
records  and  reports.  (R)
NAVSECGRUACTINST  5400. ID 
->    ?.     <  -   -  i  '.  j  '   "j 
_.;.::.;:  r  J  J 
3.   Organizational  Relationships 
a.  Reports  as  Head  of  Department  as  indicated  in  Article  1401 
of  this  manual. 
b.  Subordinate  officers,  when  assigned,  and  other  personnel  in 
the  Public  Works  Department  report  to  the  Public  Works  Department  Head. 
NAVSECGRUACTINST  5400. ID 
1504    Supply  and  Fiscal  Department  Head  (40) 
1.  Basic  Functions.   The  Suppiv  and  Fiscal  Department  Head  shall 
act  as  head  of  the  Supply  and  Fiscal  Department. 
2.  Duties,  Responsibilities  and  Authority 
a.  Perform  the  duties  of  a  Department  Head  as  outlined  in 
Article  1401  of  this  manual. 
b.  Provide  supply  support  as  follows; 
(1)  Maintain  proper  inventory  level  of  standard  stock 
material. 
(2)  Receive,  inspect,  store  and  issue  materials. 
(3)  Process  requisitions  for  standard  stock  material  and 
open  purchase  items. 
(4)  Arrange  for  proper  shipment  of  materials  and  equipment 
from  this  Command. 
(5)  Maintain  a  Command  Imprest  Fund. 
(6)  Conduct  audits  and  inventories  as  required. 
(7)  Prepare  reports  as  required  by  Naval  Supply  Center, 
Charleston,  South  Carolina. 
(8)  Maintain  PIES  records. 
c.   Provide  financial  support  as  follows: 
(1)  Plan,  organize,  direct,  and  execute  financial  management, 
(2)  Provide  technical  guidance  and  advice  on  budget 
preparation,  review  and  evaluation. 
(3)  Devise  guides,  instructions  and  local  forms  for  use  bv 
Department  Heads  and  the  Commanding  Officer  for  submission  of  budgetary 
estimates. 
(4)  Consolidate  iepartment  submissions  into  an  overall 
Command  budget  and  make  recommendations  concerning  individual  items  in  the 
consolidated  report. 
1-5-8
NAVSECGRUACTINS7  5400.  ID 
,  '  ■  -1 :  :  >z  -"   *> 
-J-  "^  w  i   !  .   ■  ^  w  *v 
(5)  Compare  actual  performance  of  statistical  financial  data 
with  planned  objectives. 
(6)  Correct  deficiencies  revealed  by  formal  audits,  reports, 
analysis,  observation  or  other  means. 
(7)  Develop  and  supervise  a  program  of  internal  review  and 
controls.  ' 
(8)  Maintain  Plant  Property  Account  Records. 
d.  Be  responsible  for  the  proper  and  efficient  operation  of  the 
Enlisted  Dining  Facility  including; 
(1)  Maintenance  of  adequate  inventory  levels  of  food  items 
to  meet  normal  operating  requirements. 
(2)  Maintenance  of  sanitary  conditions  for  food  service 
spaces,  equipment  and  utensils. 
(3)  Preparation  and  service  of  food. 
(4)  Preparation  of  reports  and  returns  in  accordance  with 
applicable  publications  and  instructions. 
e.  Provide  supply  support  to  Naval  Communications  Station 
Roosevelt  Roads  and  Marine  Barracks  Puerto  Rico  components  at  this  Command 
in  accordance  with  Host/Tenant  agreements. 
f.  Act  as  Agent  Cashier  for  the  Disbursing  Officer,  U.  S.  Naval 
Station  Roosevelt  Roads. 
g.  Function  as  the  Unaccompanied  Personnel  Housing  Officer. 
h.   Function  as  the  UOPH  Billeting  Fund  Custodian,  and        (R) 
and  as  manager  of  the  funds  in  accordance  with  the  Manual  for  Messes  Ashore 
(NAVPERS  15951)  and  the  Non-Appropriated  Fund  Accounting  Procedures  Manual 
(NAVSO  P-3520). 
i.   Ensure  the  proper  preparation  and  timely  submission  of 
records  and  reports.  (R) 
3.   Organizational  Relationships 
a.  Reports  as  Head  of  Department  as  indicated  in  Article  1401 
of  this  manual. 
b.  Subordinate  officers,  when  assigned,  and  other  personnel 
under  his  direct  supervision  report  to  the  Supply  and  Fiscal  Department  Head. 
1505    Operations  Department  Head  (50) 
1.   Basic  Functions.   The  Operations  Officer  shall  act  as  head  of 
the  Ooerations  Department.
NA.VSECGRUACTINST  5400.  ID 
2 .   Duties,  Responsibilities  and  Authority 
a.  Perform  the  duties  of  a  Head  of  Department  as  outlined  in 
Article  1401. 
b.  Be  primarily  responsible  for  the  accomplishment  of  the 
command's  operational  mission  as  set  forth  in^KWUIERBBfc  and  other 
applicable  directives.  ,  v  -w  -i  >'.'-,■ 
c.  Respond  promptly  and  effectively  to  all  operational 
directives  from  COMNAVSECGRU ,  DIRNSA  and  other  competent  authority.   Comply 
with  the  technical  directives  promulgated  and  fulfill  operational  tasking 
and  requirements. 
d.  Inform  other  departments  concerning  changes  in  operational 
tasks  which  will  alter  the  support  required  from  them. 
e.  Ensure  compliance  with  command  directives  in  all  Department 
bills  and  regulations. 
f.  Prepare  and  maintain  the  department  budget  and  coordinate 
the  budgetary  requirements  of  the  divisions  with  the  departmental  budget. 
g.  As  Senior  Resident  Officer  at  the  Operations  Site,        (R) 
establish  procedures  to  ensure  proper  routine  operation  of  the  Operations 
Site.   Such  evolutions  include,  but  are  not  limited  to:   NEGDEF;  destruction    ^_ 
of  classified  material;  common  area  cleanliness  and  upkeep  of  the  operations    . ^j 
building  and  surrounding  areas. 
h.   Serve  as  Fire  Marshal  for  the  Operations  Site. 
i.  Act  as  Che  Senior  Watch  Officer.  (R) 
j.   Interface  with  Marine  OIC/AOIC  on  all  Marine  (R) 
related  duties  at  the  Operations  Site  Compound,  and  investigate  incidents 
involving  misconduct  by  Marine  sentries  while  on  duty  at  the  Operations  Site. 
k.  Coordiate  MBMPH9common  area  cleanup.  (R) 
1.  Coordinate  support  to  Building  85.  (R) 
m.  Coordinate  Building  85  Command  working  parties.  (R) 
n.  Be  the  Command  Reserve  Affairs  Coordinator.  (R) 
o.   Ensure  the  pro'oer  preparation  and  timely  submission  of 
.records  and  reports  (R) 
3.   Organizational  Relationships 
a.  The  Operations  Officer  reports  in  accordance  with  Article 
1401  of  this  manual. 
b.  The  Operations  Officer  coordinates  with  other  department 
heads  as  necessary  for  support  required  by  the  operations  department.
MAVS'CGR'JACTINST  5^00. ID 
-  -  ■  '.'• J     '■  ."'  0  J 
;.   All  immediate  subordinates  in  the  Operations  Department 
report  to  the  Operations  Officer. 
1505.1  The  Operations  Chief 
1.  3asic  Functions.   The  Operations  Chief  is  the  senior  enlisted 
person  in  the  Operations  Department.   In  addition  to  supervising 
administrative  functions  in  the  Department  Office,  he  performs  the  following 
duties; 
a.  Conducts  requisite  liaison  with  the  Operations  Department 
Division  Chief  Petty  Officers  in  meeting  requirements  within  the  Operations 
Department. 
b.  Conducts  requisite  liaison  with  Chief  Petty  Officers  and 
Leading  Petty  Officers  of  elements  outside  of  the  Operations  Department  in 
matters  requiring  interaction. 
c.  Advises  the  Operations  Officer  on  all  matters,  military  and 
operational,  impacting  on  the  personnel  or  mission  of  the  Operations 
Department. 
d.  Monitors,  coordinates  and  directs  the  functions  of  the 
Operations  Watch  Chief. 
e.  When  directed,  represents  the  Operations  Officer  in 
conducting  coordination  and  liaison  with  division  officers. 
f.  Provides  technical  advice  regarding  operational  mission  to 
the  Operations  Officer. 
2.  Organizational  Relationships 
a.  The  Operations  Chief  reports  to  the  Operations  Officer  in 
performing  his  duties. 
b.  The  Operations  Watch  Chiefs  report  to  the  Operations      (R) 
Chief. 
1505.2  The  Signals  Collection  Division  Officer  (51) 
l-      Basic  "unctions.   The  Signals  Collection  Division  Officer  is  in 
charge  of  the  m&l3^MmWWW88Pfy. 
2.   Duties,  Responsibilities  and  Authority 
a.  Performs  the  duties  of  a  division  officer  as  outlined  in 
Article  1402  of  this  manual. 
b.  Supervises  the  performance  of  the  division  mission. 
c.  Keeps • informed  of  the  status,  utilization  and  effectiveness 
of  installed  collection  and  processing  positions  and  makes  recommendations 
for  improvements  as  necessary. 
1-5-11
NAVSECGSUACTINST  5400. ID 
>   v..  , ■  -i 
d.  Provides  data  processing  services  on  a  not-to-interf ere 
basis  Co  other  command  elements,  as  approved  by  Che  Operations  Officer. 
e.  Supervises  the  use  of  the  informal  operational 
communications  circuit  vOPSCOMM)  of  the  Operations  Department  and  submits, 
for  Department  Head  approval,  instructions  regulating  such  use. 
f.  Conducts  a  program  of  professional  training  for  assigned 
Cryptologic  Technicians. 
3.   Qrzanizational  Relationships.   The  Signals  Collection  Division 
Officer  reports  directly  to  the  Operations  Officer  for  all  technical  and 
administrative  matters. 
1505  3  The  WSmSto  Division  Officer  (52) 
1.  Basic  Functions.  The  BULLSEYE  Division  Officer  is  in  charge  of 
the  BULLSEYE  Division. 
2.  Duties,  Responsibilities  and  Authority 
a.  Performs  the  duties  of  a  division  officer  as  outlined  in 
Article  1402  of  this  manual. 
b.  Supervises  the  division  mission. 
c.  Keeps  ^"fo^ned  o^Jd^^i^ru^^itiligation  and  effectiveness 
recommendations  for  improvements  as  necessary. 
'•-■.,m  Pr?*  ■<■ /•'■■•■  r-.^_,  f  u;.-  n,-.),.. 
Signals  Collection  Division  as  required. 
e.  Conducts  a  program  of  professional  training  for  assigned 
Cryptologia  Technicians. 
3.  Organizational  Relationships.  The  BULLSEYE  Division  Officer 
reports  directly  to  the  Operations  Officer  on  all  technical  and 
administrative  matters. 
1506    Electronics  Maintenance  Department  Head  (60) 
1.  Basic  Functions.  The  Electronics  Maintenance  Department  Head 
shall  act  as  Head  of  the  Electronics  Maintenance  Department. 
2.  Duties,  Responsibilities  and  Authority 
a.  Perform  the  duties  of  Head  of  Department  as  outlined  in 
Article  1401  of  this  manual. 
b.  Assume  the  overall  responsibility  for  the  maintenance  of 
assigned  operational  equipment  and  for  the  supervision  and  professional 
trainina  of  enlisted  CTM  personnel. 
1-5-12
MAVSECGRUACTINST    5^00. ID 
■~  -j  xj 
c.  Provide  an  effective  preventive  and  corrective  maintenance 
program  for  operational  equipment  and  RF  distribution  svsteras. 
d.  Ensure  the  accomplishment  of  modifications  and  alterations 
of  operational  electronic  equipment  as  promulgated  by  competent  authoritv. 
e.  Coordinate  with  the  Supply  Department  to  ensure  an  accurate 
inventory  of  assigned  electronics  equipment. 
f.  Ensure  the  proper  preparation  and  timely  submission  of 
records  and  reports. 
g.  Prepare  and  maintain  the  Station  Facilities  Book. 
h.   Ensure  that  CTM  personnel  are  instructed  in  emergency 
destruction  procedures  as  outlined  in  current  Emergency  Destruction 
Directives. 
i.   Prepare  and  maintain  the  department  budget. 
j.   Coordinate  assignment  and  maintenance  of  building  85      (R) 
transportation  (class  "B"  vehicles);  keys  and  routine  issue  of  the  vehicle 
remain  controlled  by  the  OWC. 
k.   Interface  with  03  on  behalf  of  building  85  elements.      (R) 
1.   Conduct  routine  interface  with  30  on  behalf  of  building   (R) 
85  departments;  maintain  status  of  and  local  control  over  building  85  work 
requests. 
3.   Organizational  Relationships 
a.  Reports  as  Head  of  a  Department  as  indicated  in  Article  1401 
of  this  manual. 
b.  Subordinate  officers  when  assigned,  and  other  personnel 
under  his  direct  supervision,  report  to  the  Electronic-s  Maintenance 
Department  Head. 
1507    Recreational  Services  Department  Head  (70) 
1-   Basic  functions.   The  Department  Head  shall  manage  and  direct 
the  Recreational  Services  Department. 
2.   Duties,  Responsibilities  and  Authority 
a.  Perform  the  duties  of  a  Department  Head  as  outlined  in 
Article  1401  of  this  manual. 
b.  Develop  and  administer  an  active  recreational  program  in 
accordance  with  existing  Naw  guidelines  and  instructions. 
1-3-13
NAVSECGRUACTINST  5^00. ID 
10  •  r  '.•■   ':  T1  Q  'i 
-i-  '-  ■■'.-'•.:'  •-C-1-'  Organize,  train,  and  supervise  the  department  staff  in  the 
performance  of  their  duties  as  defined  in  existing  job  descriptions. 
Subject  to  the  approval  of  the  Commanding  Officer,  this  includes  the 
employment  and  discharge  of  employees  (including  enlisted  personnel  working 
during  off-duty  hours)  paid  from  non-appropriated  funds  and  the 
establishment  of  working  hours  and  rates  of  pay. 
d.  Maintain  liaison  with  other  military  activities  and  civilian 
communities  with  respect  to  available  recreational  activities  and  facilities. 
e.  Manage  the  procurement  and  maintenance  of  Recreational 
Services  resources. 
f.  Maintain  reference  and  source  material  pertaining  to 
non-appropriated  fund  instrumentalities. 
g.  Serve  as  custodian  of  the  Recreation  Fund. 
h.  Advise  the  Commanding  Officer  concerning  the  Recreational 
Services  interests  and  needs  of  Command  personnel. 
I.  Ensure  the  accurate  preparation  and  timely  submission  of 
annual  recreation  and  messes  budgets  (R) 
3.  Organizational  Relationships 
a.  The  Recreational  Services  Department  Head  reports  as  Head  of 
a  Department  as  indicated  in  Article  1401  of  this  manual. 
b.  The  following  personnel  report  directly  to  the  Recreational 
Services  Department  Head  in  the  performance  of  assigned  duties  and 
responsibilities. 
(1)  Recreation  Director  (71) 
(2)  Consolidated  Messes  Director  (72) 
(3)  Central  Accounting  Office  (CAO)  Director  (73) 
1507.1  Recreation  Director  (71) 
1»  Basic  Functions.   The  Recreation  Director  is  the  principal 
assistant  to  the  Recreational  Services  Department  Head  in  administering  the 
recreational  program  for  the  Command. 
2.  Duties,  Responsibilities  and  Authority 
a.  Develop  and  administer  an  active  recreation  program 
embracing  activities  such  as  organized  entertainment  and  social  activities, 
varsitv  and  intramural  athletics,  and  off-dutv  hobbies  and  diversions  for 
the  personnel  of  the  Command. 
b.  Encourage  maximum  participation  in  varsity  and  intramural 
spores  with  che  objectives  of  stimulating  spirit  and  physical  well-being. 
c.  Supervise  the  preparation  and  timely  submission  of  required 
correspondence,  including  the  annual  recreation  budget.
u 
NAVSECGRUACTINST  5^00.10 
d.  Obcain  and  disseminate  Co  Command  personnel,  information  of 
historical  and  cultural  interest  concerning  the  island  of  Puerto  aico  and 
nearby  islands. 
e.  Organize  tours  to  points  of  interest. 
f.  Arrange  for  transportation,  as  required,  to  suoport 
organized  athletics  and  recreational  activities. 
g.  Maintain  recreation  facilities  and  resources. 
h.   Act  as  Circuit  Manager,  Naw  Motion  Picture  Exchange. 
i.   Coordinate  with  the  Fort  Buchanan,  MSA  Office  in  (R) 
arranging  for  joint  support  of  NSGA  Sabana  Seca  personnel. 
j.   Introduce/receipt  for  Registered  Mail  address  (R) 
to/frora  Director,  Naval  Motion  Picture  Service,  Bldg  311,  Flushing  Avenue, 
Brooklyn,  New  York  11251.   The  following  items  are  the  only  materials  which 
may  be  sent/receipted  for:  motion  pieture  projectors,  power  packs,  lens, 
and  bulbs.  All  other  registered  mail  is  to  be  processed  in  accordance  with 
article  1501. 2. 2c( 2) . 
3.   Organizational  Relationships 
a.  The  Recreation  Director  reports  to  the  Recreational  Services 
Department  Head  in  the  performance  of  assigned  duties  and  responsibilities. 
b.  All  personnel  assigned  to  the  Recreation  Division  will 
report  to  the  Recreation  Director. 
1507.2  Consolidated  Messes  Director  (72) 
1.  Basic  Functions.  The  Messes  Director  is  the  principal  assistant 
to  the  Recreational  Services  Department  Head  in  the  administration  of  the 
Messes,  which  include  the  Commissioned  Officers,  Chief  Petty  Officers  and 
Enlisted  Messes  (Open). 
2.  Duties,  Responsibilities  and  Authority.   Under  the  guidelines  of 
Manual  for  Messes  Ashore  (NAVPERS  15951),  Nonappropriated  Fund  Accounting 
•  Procedures  (NAVS0  P-3520) ,  Cost  Control  Manual  (NAVPERS  15999),  Special 
Services  and  Messes  Personnel  Manual  (BUPERSINST  5330.9)  and  other  pertinent 
instructions,  notices,  and  directives,  the  Consolidated  Messes  Director  will; 
a.  Exercise  overall  management  of  the  operation  of  the  Messes 
including  budgeting  and  comprehensive  advance  planning,  food  preparation  and 
bar  operations,  special- party  catering,  maintenance  of  adequate 
supplies/snacks  and  beverage  stocks,  and  entertainment  and  social  activities. 
b.  Maintain  custody  of  all  records  and  proDerty  of  the  Messes 
and  all  government  property  in  the  possession  thereof.   Shall  be  responsible 
for  their  safekeeping,  preservation,  and  accessibility  for  inspection,  and 
permit  their  removal  only  with  the  written  approval  of  the  Command ing 
Officer. 
1-5-15
NAVSECGSUACTINST    5400. ID 
1 2  !,;•;  -^ 
"*"   *"  c.   Assume  responsibility  for  funds  generated  from  all  sources, 
their  collection,  reconciliation,  recording,  safeguard  and  deposit  as 
directed  by  pertinent  policies  and  procedures.   Insure  that  policies  and 
procedures  for  the  control  and  accounting  of  cash  and  other  negotiable  items 
are  strictly  adhered  to. 
d.  Recommend  changes  in  local  policies  and  standard  operating 
procedures  to  improve  operations  to  achieve  the  most  efficient  and 
economical  services,  including  changes  in  equipment  and  physical  assets; 
establish  pricing  and  cost  controls  for  each  phase  of  the  operation; 
recommend  changes  and  adjustments. 
e.  Serve  as  purchasing  agent  for  the  Messes. 
f.  Verify  the  receipt  of  stocks  of  merchandise  and  assume 
responsibility  for  the  safekeeping  thereof. 
g.  Assume  responsibility  for  the  receipt,  safekeeping,  deposit, 
disbursement,  and  accountability  of  the  funds. 
h.  Maintain  accurate  accounts  and  records  of  the  Messes. 
i.   Prepare  monthly  financial  statements  of  the  Messes. 
j.  Act  as  Division  Officer  for  enlisted  personnel  assigned  to  the 
Messes. 
k.   Assign  duties  and  supervise  the  work  of  enlisted  personnel  and 
civilian  employees  engaged  in  the  various  activities  of  the  Messes. 
1.   Assume  responsibility  for  the  training  and  evaluation  of  all 
employees. 
m.   Prepare  and  submit  in  a  timely  manner  the  annual  messes     (R) 
budget 
3.  Organizational  Re'  tionships 
a.  The  Messes  Director  reports  to  the  Recreational  Services 
Department  Head  for  performance  of  assigned  duties  and  responsibilities. 
b.  Military  and  civilian  personnel  assigned  to  the  Messes,' report 
to  the  Messes  Director. 
1507.3    Central  Accounting  Office  Director  (CAP)  (73) 
!••  Basic  Functions.  The  CAO  Director  is  the  principal  assistant  to 
the  Recreational  Services  Department  Head  in  the  administration  of 
centralized  accounting  services  support  to  Che  Recreational  Services 
Department  Head. 
2.   Duties,  Responsibilities  and  Authority 
a.   Process  incoming  and  outgoing  correspondence  for  the 
Secreacional  Services  Department  maintaining  appropriate  departmental 
correspondence  files  and  tickler  systems.
MAVSICGRUAC7INST  5400. ID 
b.  Supervise  payroll,  accounting,  and  bookkeeping  functions  for 
the  Recreational  Services  Department. 
c.  Maintain  a  continuous  training  program  for  CAO  personnel. 
d.  Process  personnel  actions  and  correspondence  incidental  Co  the 
maintenance  of  personnel  files,  compile  data  for  personnel  reports,  and 
provide  basic  information  about  regulations,  procedures,  programs,  and 
benefits  to  NAP  personnel. 
3.   Organizational  Relationships 
a.  The  CAO  Director  reports  to  the  Recreational  Services 
Department  Head  in  the  performance  of  assigned  duties  and  responsibilities. 
b.  All  CAO  personnel  will  report  to  the  CAO  Director.
NA7SECGRUACTINST  5400. ID 
-•  ...   :  -v  --  •-; 
Section  6 
Collateral  Duties;  Boards  and  Committees 
1601  Collateral  Duties 
1602  3oards  and  Committees 
1601  Collateral  Duties.   The  Commanding  Officer  assigns  personnel  to  till 
collateral  duty  billets.   A  listing  of  all  collateral  duties  and  names  of 
incumbents  assigned  is  promulgated  periodically  in  NAVSECGRUACT  Notice 
5420.   Separate  records  should  be  kept  for  each  position  to  preserve  the 
continuity  and  permit  rapid  turnover  to  a  relief. 
1602  3oards  and  Committees 
1.  Basic  Functions.   Boards  and  committees  consist  of  persons 
appointed  to  deliberate  or  evaluate  a  problem  and  to  formulate  recommended 
policies  and  procedures.   They  are  policy  forming  groups  and  normally  will 
not  be  assigned  functions  requiring  supervision  or  direction.  These  boards 
and  committees  shall  submit  reports,  as  required,  and  shall  advise  the 
Commanding  Officer  and  Executive  Officer  on  policy  and  procedural  matters  bv 
conducting  audits  and  inventories,  sitting  as  judicial  or  examining  bodies, 
or  carrying  out  planning  or  other  functions  as  directed. 
2.  Activation  of  Boards  and  Committees.   A  board  or  committee  will 
not  be  created  unless  it  furthers  the  efficient  administration  of  the 
Command  and  unless  the  functions  of  the  board  or  committee  cannot  be 
performed  as  an  adjunct  of  the  duties  and  responsibilities  already  assigned 
to  an  officer  of  the  Command. 
3.  District  and  Community  Representatives.  There  are  a  number  of 
intra-island  and  community-wide  councils  and  boards  requiring  Naval  Security 
Group  Activity  Sabana  Seca  representation  on  a  continuing  basis.   Designated 
command  representatives  will  attend  the  scheduled  meetings  and  be  governed 
by  the  procedures  established  for  each  council  or  board.   In  addition, 
command  representation  shall: 
a.  Ascertain  command  policy,  prior  to  the  meetings,  on 
non-routine  agenda  items  which  may  affect  the  command. 
b.  Not  commit  the  Command  until  the  command  policy  is  determined. 
c.  Seek  out  the  opinions  of  NAVSECGRUACT  Sabana  Seca  personnel 
being  affected  by  the  decisions  of  the  councils  or  boards. 
d.  Upon  completion  of  the  meetings,  advise  the  Commanding  Officer 
of  results  as  appropriate. 
4.  .Current  Boards  and  Committees.   Boards  and  committees  are 
resoonsible  for  performing  the  duties  for  which  intended.  Personnel 
concerned  are  enjoined  to  ascertain  that  references  are  consulted  and  chat 
they  are  effective  editions  or  latest  revisions.   The  Commanding  Officer 
1-6-1
NAVSECGRUACTINST  5400. ID 
assigns  personnel  Co  the  various  boards  and  committees.   Such  assignments 
shall  be  effected  by  formal  letters  when  required,  or  by  publication  in 
NAVSECGHUACT  Sabana  Seca  Notice  5420. 
a.  Chief  Petty  Officers'  Mess  (Open)  Advisory  Group.   Advisor/ 
group  members,  elected  by  the  General  Assembly  and  appointed  by  the 
Commanding  Officer,  will  attend  regularly  scheduled  monthly  meetings  and  any 
special  meetings  called.  They  will  represent  club  members;  present 
suggestions,  recommendations,  complaints,  etc.  called  to  their  attention  by 
the  club  members;  and  serve  on  various  committees  appointed  by  the 
Chairman.  They  will  act  in  an  advisory  capacity  to  the  Commanding  Officer. 
The  purpose  of  the  group  13  to  observe  the  overall  operations  of  the  Mess, 
make  recommendations  for  improvement  therein,  and  advise  the  Commanding 
Officer  concerning  extraordinary  expenditures,  in  accordance  with 
NAVSECGR UACTINST  1 710 . 5 . 
b.  Commissioned  Officers'  Mess  (Open)  Advisory  Group.   This 
group,  which  consists  of  at  least  three  officers  appointed  by  the  Commanding 
Officer,  will  act  in  an  advisory  capacity  to  the  Commanding  Officer.   Its 
purpose  is  to  observe  the  overall  operations  of  the  Open  Mess;  to  make 
recommendations  for  improvements  therein;  and  advise  the  Commanding  Officer 
concerning  extraordinary  expenditures,  in  accordance  with  NAVSECGUUACTINST 
1710.5. 
c  .Community  Relations  Council.  This  council  shall  function  in 
an  advisory  capacity  to  the  Commanding  Officer  to  ensure  that  all  Naw 
policies  related  to  community  relations  are  carried  out  at  this  Command. 
The  council  shall  be  composed  of  any  interested  personnel  and  shall  meet 
monthly  to  develop  and  share  ideas  that  will  foster  harmonious  community 
relations  and  to  provide  a  forum  for  the  discussion  of  community  relations, 
as  delineated  in  OPNAVINST  5720.44, 
d.  Enlisted  Mess  (Open)  Advisor/  Group.  This  group,  which  is 
composed  of  representatives  from  departments  and  Tenant  Activities,  provides 
the  enlisted  members  of  the  Command  an  opportunity  to  participate  in  the 
operation  cf  the  Mess  and  provides  the  Commanding  Officer  with  a 
representative  group  to  reflect  the  desires  of  the  enlisted  personnel  in 
regard  to  their  Mess.  The  advisory  group  will  observe  Che  operation  of  the 
Mess  and  make  recommendations  concerning  improvement.  Meetings  will  be  held 
monthly  and  information  will  be  passed  to  members  at  general  meetings.  The 
advisory  group  will  be  governed  by  NAVSECGRUACTINST  1710.5. 
e«  Enlisted  Examining  Board.  The  enlisted  examining  board  is 
responsible  for  examining  eligible,  recommended  enlisted  personnel  for 
advancement  in  rating  within  the  enlisted  rating  structure.  This  board  will 
administer  and  conduct  all  examinations  for  advancement  in  rating.  The 
senior  member  of  the  board  shall  schedule  and  instruct  the  other  members  of 
the  board  in  their  duties  and  maintain  custody  and  accountability  for  all 
advancement  examinations  administered  by  this  command. 
•
1-6-2
NAVSECG3UACTINST  5^00. ID 
f .  Human  Relations  Council  (HKC) 
1.  3asic  Functions.   To  aid  the  Commanding  Officer  in 
ensuring  chat  all  Navy  policies  relating  to  human  relations  and  equal 
opportunity  (HK/EO)  are  carried  out  at  this  Command.   The  HRC  will  perform 
the  following  functions  as  discussed  in  SECNAVTNST  5720.^4. 
a.  Assist  the  Command  in  the  dissemination  of  information 
relating  to  Navy  Equal  Opportunity  Programs  and  Policies. 
b.  Provide  a  forura  for  discussion  of  human  relations 
matters  or  problems  which  cut  across  divisional  lines. 
c.  Examine  incidents  and  situations  where  tensions, 
dissensions  or  discrimination  may  exist  and  propose  corrective  action. 
d.  Monitor  the  effectiveness  of  the  Command's  Affirmative 
Action  Plan/Command  Action  Plan  and  develop  recommended  modifications  and 
revisions  thereto,  as  necessary  to  ensure  its  effectiveness. 
2.  Organization 
a.  The  HRC  will  be  composed  of  12  members  of  different 
racial  and  ethnic  groups,  including  both  male  and  female  members 
representing  a  cross  section  of  all  ages,  ranks,  rates,  and  elements  within 
the  Command. 
b.  The  HRC  will  accept  nominations  for  council  membership 
from  departments  and  staff  elements,  and  recommend  new  members  to  the 
Commanding  Officer  to  fill  council  vacancies*   The  Commanding  Officer  will 
appoint  the  members  of  the  council. 
g.  Miscellaneous  Funds  Audit  and  Inventory  3oard.  The 
Miscellaneous  Funds  Audit  and  Inventory  Board  shall  conduct  quarterly  audits 
of  non-military  command  sponsored  private  activities  such  as  Saddle  Club, 
scouting  organizations  and  Wives  Clubs,  coke  and  coffee  messes,  etc. 
Results  will  be  submitted  in  writing  to  the  Commanding  Officer. 
h.   Monies  Audit  Board.   The  Monies  Audit  Board  will  determine 
that  all  government  property  and  monies  are  accounted  for  and  are  properly 
managed;  that  personnel  are  familiar  with  and  adhere  to  regulations  and 
instructions;  and  determine  if  any  irregularities  exist  which  require 
correction.   The  Monies  Audit  Board  will  conduct  the  following  routine 
monthly  or  quarterly  audits  in  accordance  with  current  directives  and  report 
results  to  the  Commanding  Officer: 
1-6-3
NAVSECGRUACTINST  5400. ID 
(1)  Disbursing  Cash  Verification 
(2)  Pose  Office  Funds 
(3)  Imprest  Funds 
(4)  C?S  Petty  Cash  Fund  and  CPS  Change  Fund  (R) 
i.   Internal  Review  Boards.   Internal  Review  is  the  conducting  of 
special  audits,  studies,  and  investigations  of  financial  operations  and  the 
use  of  Command  resources  to  detect  deficiencies  in  proprieties  and 
inef ficiences,  and  to  provide  recommendations  in  order  to  correct  conditions 
that  adversely  impact  on  financial  management,  mission  accomplishment,  or 
the  integrity  of  the  Command.   As  internal  review  is  a  fundamental  element 
of  comptrollership,  responsibility  for  over  seeing  the  program  is  assigned 
to  the  Supply /Fiscal  Officer.   The  Internal  Review  Boards  will  function 
under  the  following  guidelines:  -' 
(1)  The  Supply/Fiscal  Officer  will  coordinate  with  the 
Commanding  Officer  on  schedules  and  subject  areas  to  be  covered. 
Recommendations  to  appropriate  areas  for  internal  review  will  also  be 
solicited  from  department  heads.   In  general,  the  Command  internal  review 
instruction  will  include  a  preliminary  schedule  of  audits  of 
non-appropriated  fund  activities  (annual  review)  and 
audits/analyses/inspections  of  appropriated  fund,  command  functions  (3  year 
review  cycle).   However,  this  schedule  may  be  modified  as  required. 
(2)  The  Internal  Review  Board  may  complement  but  should  not 
intentionally  duplicate  the  functions  of  already  existing  audit  boards. 
(3)  Each  Internal  Review  Board  will  be  comprised  of  at  least 
one  commissioned  officer  and  one  Senior  enlisted  person  assigned  by  the 
Commanding  Officer.   Additional  personnel  may  be  assigned  at  the  request  of 
the.  Senior  member  of  the  Review  Board. 
(4)  All  assignments  to  conduct  Internal  Review  functions, 
including  constitution  of  Internal  Review  Boards,  will  be  made  by  the 
Commanding  Officer 
j«   Navy  Exchange  Advisory  Board.   The  objective  of  this  board  'is 
to  establish  a  customer  relations  mechanism  designed  to  improve 
communications  between  management  and  the  patrons  to  identify  and  respond  to 
customer  requirements  and  complaints.   Composition  will  be  representatives 
from  the  various  Command  departments  and  tenant  activities  and  appointed 
dependent  representatives.   The  Board  shall  meet  at  least  once  per  quarter. 
'<•   Physical  Security  Review  Committee.   This  committee  is 
established  to  ensure  a  viable  physical  security  program  for  Che  Command. 
Security  problems  peculiar  to  this  Command  will  be  assessed  and  procedures 
developed  to  combat  weaknesses.   Guidance  will  be  OPNAVINST  5510.1  and 
5510.45  series. 
!•   Recreation  Committee.   Consists  of  enlisted  departmental 
representatives  detailed  to  review  and  comment  upon  uhe  recreation  program. 
The  senior  enlisted  member  appointed  will  act  as  Chairman.   The  Recreational 
1-6-4
NAVSECGRUACTINST  5^00. ID 
Services  Department  Head  or  his  designated  representative  shall  attend  the 
meetings  of  the  Committee  for  the  purpose  of  supplying!  information  relative 
to  recreation  fund  directives  and  the  availability  of  funds,  but  shall  not 
have  a  vote.   Another  member  designated  by  the  Commanding  Officer,  will 
serve  as  Secretary  of  the  Committee  and  will  be  non-voting.  Amplification 
of  the  procedures  and  duties  of  the  Recreation  Committee  is  contained  in  the 
Special  Services  Manual  (BUPERSINST  1710.11), 
m. 
Recreation  Council.   Consists  of  officers  appointed  by  the 
Commanding  Officer  to  oversee  all  aspects  of  the  recreation  program. 
Officer  in  Charge,  0.  S.  Naval  Radio  Receiver  Facility  shall  be  one  of  the 
designated  officers.  The  Recreational  Services  Department  Head  shall  attend 
Council  meetings  in  an  advisory  capacity;  he  shall  have  no  vote.   He  will 
also  provide  secretarial  services  to  the  Council.  A  representative  of  the 
Recreation  Committee  may  attend  the  Council  meetings  for  information 
purposes.  Amplification  of  the  procedures  and  duties  of  the  Recreation 
Council  islcontained  in  the  Special  Services  Manual  (BUPERSINST  1710.11)= 
n.   Safety  Council.   The  Safety  Council  convenes  to  develop 
recommendations  for  policy  in  safety  matters  and  analyze  progress  of  the 
overall  safety  program  as  well  as  to  enhance  interdepartmental  and 
host/tenant  communication  in  accident  prevention  at  division  and  work  center 
levels.  The  Executive  Officer  serves  as  Chairman  of  the  Safety  Council. 
o.   Sailor  of  the  Quarter  Selection  Board.   This  Board  is 
established  to  select  each  quarter,  the  best  enlisted  member  according  to 
the  member's  performance  of  duty  and  according  to  the  schedule  established 
as  set  forth  in  NSGAINST  1616. 2C.  Composition  of  the  Board  will  be  the 
Master  and  Senior  Chief  Petty  Officers  of  the  Command.   The  Board  will  be 
augmented  by  an  E7  from  each  department  not  having  an  E8  or  E9  assigned. 
The  Command  Master  Chief  will  be  chairman. 
P.   Station  Planning  Group.   Members  include  the  Executive      (R) 
Officer  (Chairman),  Operations  Officer,  Supply  and  Fiscal  Officer, 
Electronics  Maintenance  Officer,  Officer  in  Charge,  NRRF,  and  the  Public 
Works  Officer  (Recorder).  Other  command  representatives  may  be  invited  to 
meetings  at  the  call  of  the  Chairman.  The  Group  shall  review  the  Military 
Construction  Program  annually  with  the  aim  of  compiling  an  integrated 
priority  list  to  be  submitted  to  higher  authority  for  approval.  The  Group 
shall  meet  at  the  call  of  the  Chairman  to  consider  specified  minor 
construction  and  alteration  projects  that  are  within  the  funding  authority 
of  the  Commanding  Officer.   Results  will  be  reported  to  the  Commanding 
Officer. 
q.   UPH  Council.   The  UPH  Council  is  established  to  coordinate  and 
act  as  liaison  in  UPH  matters  between  occupants  of  the  UFH  and  the 
Comraandinz  Officer.   The  Council  will  be  composed  of  a  Chairman  and  at  least 
five  UPH  occupants. 
1-5-5
MAVSECGRUACTINST^OO.  ID 
.1    "    •  .  -     ■-.;<  ■< 
•„  .     ...  ^O 
r.   Youth  Activities  Council.   The  Chaplain  will  serve  as  Chair-nan 
of  this  Council  and  will  select  seven  volunteers  to  serve  on  it.   The 
Chairman  will  report  directly  to  the  Commanding  Officer.   The  MWR  Deoartment 
Head  will  attend  Council  meetings  as  an  observer  and  advisor.   The  Chairman 
may  invite  youth  representatives  to  present  ideas  and  recommendations  to  the 
Council.   The  Council  will  plan,  organize,  direct  and  control  a  broad  and 
flexible  program  of  youth  activities  which  contribute  to  the  mental  and 
physical  well-being  and  cultural  awareness  of  participating  youth. 
3.   See  NSGAINST  5354. 1A  for  further  guidance.  (R) 
n
NAVSECGRUACTINST  5400. ID 
Section  7  . 
Other  Organizational  Elements 
1701  Marine  Guard  Officer,  Marine  Guard  Unit 
1702  Resident  Assistant  Navy  Exchange  Officer 
1703  Naval  Hospital  Roosevelt  Roads  Branch  Dispensary 
1704  Branch  Dental  Clinic,  NRDC  Roosevelt  Roads 
1705  Manager,  Consolidated  Package  Store  Branch  Store 
1706  Personnel  Support  Activity  Detachment,  Sabana  Seca 
1701  Marine  Guard  Officer,  Marine  Guard  Unit,  Sabana  Seca 
1.  Basic  Functions.   The  Marine  Guard  Officer,  Marine  Guard  Unit  (04) 
in  his  primary  duty  is  under  the  operational  control  of  the  Commanding 
Officer  and  shall  be  an  advisor  to  the  Commanding  Officer  in  matters 
pertaining  to  external  security  and  matters  affecting  the  Marine  Guard 
Unit.   He  shall  be  a  member  of  the  NAVSECGRUACT  Physical  Security  Review 
Committee. 
2.  Duties,  Responsibilities  and  Authority 
a.  Be  responsible  for  Che  perimeter  security  of  the  Command. 
b.  Provide  Marine  sentries  for  the  gates  and  perimeter  of  the 
Command . 
c.  Supervise  the  prooer  execution  of  the  orders  and  instructions 
relative  to  the  guard  posts. 
d.  Direct  the  operation  of  assigned  personnel  as  prescribed  by 
Marine  Barracks  Roosevelt  Roads  directives. 
e.  Provide  the  NAVSECGRUACT  Quarterdeck,  via  the  Senior       (R) 
Watch  Officer,  with  a  copy  of  the  Marine  Guard  Standing  Orders  and  changes 
thereto. 
3.  Organizational  Relationships 
a.  The  Marine  Guard  Officer,  Marine  Guard  Unit  functions  within 
the  Command  at  the  Department  Head  level. 
b.  The  relationship  between  Navy  and  Marine  Commands  at  NAVSECG3U 
Activities  where  Marines  are  stationed,  as  promulgated  by  the  Chief  of  Naval 
Operations  is  as  follows; 
(1)  The  Navy  Commanding  Officer  has  command  over  all  Marine 
Corps  personnel  assigned  at  the  Command. 
(2)  Command  of  Marine  Barracks  oersonnel  is  exercised  through 
the  Commanding  Officer,  Marine  Barracks  Roosevelt  Roads,  Puerto  Rico  and  the 
Marine  Guard  Officer,  Marine  Guard  Unit,  Sabana  Seca,  Puerto  Rico. 
1-7-1
NAVSECGRAUCTINST  5400. ID 
(3)  In  matters  pertaining  to  Marine  Corps  administration  and 
training,  the  Marine  Guard  Officer  reports  via  the  Marine  Corns  chain  of 
command. 
1702  Resident  Assistant  Naw  Exchange  Officer  (RANEO)  (05) 
1.  3asic  "unctions.   The  Resident  Assistant  Navy  Exchange  Officer  is 
the  principal  resident  advisor  to  the  Commanding  Officer  in  matters 
affecting  the  Sabana  Seca  Navy  Exchange  and  in  Navy  Exchange  matters  in 
general.   The  Navy  Exchange  Officer,  Roosevelt  Roads,  reports  to  the 
Commanding  Officer  on  an  additional  duty  basis  as  advisor  on  Navy  Exchange 
matters. 
2.  Duties,  Responsibilities  and  Authority.   In  addition  to  those 
general  duties  prescribed  by  the  Navy  Exchange  Manual  or  Exchange  Officer, 
U.  S.  Naval  Station,  Roosevelt  Roads,  the  Resident  Assistant  Exchange 
Officer  shall; 
a.  Advise  the  Commanding  Officer  on  matters  concerning  questions 
of  the  Sabana  Seca  Navy  Exchange  which  affect  customer  service,  civilian 
employee  relations,  safety  of  personnel  or  security  of  assigned  equipment 
and  spaces. 
b.  Maintain  custody,  care  and  protection  of  buildings  and 
furnishings  provided  by  the  Command. 
c.  Serve  as  Division  Officer  for  enlisted  personnel  assigned  to 
the  Sabana  Seca  Navy  Exchange  as  specified  in  Article  1402  of  this  manual. 
d.  Serve  as  an  advisor  to  the  Cctntnanding  Officer  on  Navy  Exchange 
matters  in  general. 
3.  Organizational  Relationships.  Details  on  the  functions,  duties, 
responsibilities,  authority  and  organizational  relationships  of  the  Resident 
Assistant  Navy  Exchange  Officer  are  contained  in  the  Navy  Exchange  Manual  of 
21  January  1954.  Amplification  of  these  is  as  follows.' 
a.  The  Resident  Assistant  Navy  Exchange  Offcer  functions  within 
the  Command  at  the  Department  Head  level. 
b.  The  Resident  Assistant  Navy  Exchange  Officer  reports  for  duty 
to  the  Commanding  Officer,  NSGA  Sabana  Seca. 
c.  As  Resident,  he  is  fully  responsive  to  the  Exchange  Officer, 
U.  S.  Naval  Station,  Roosevelt  Roads,  Puerto  Rico,  for  the  efficient 
operation  of  the  3ranch  Exchange,  Sabana  Seca. 
1703  Medical  Officer,  U.  S.  Naval  Hospital  Roosevelt  Roads,  Branch  Clinic 
Sabana  Seca  (067   ™"  :       '         : 
 "  
!■•   3asic  Functions.   The  Naval  Hosnital  Roosevelt  Roads,  Branch 
Clinic,  Sabana  Seca  is  a  component  of  U.  S.  Naval  Hospital  Roosevelt  Roads. 
1-7-2
NAVSECGRL'ACTINST  5400.10 
<■■     C      it-.;  .  
C:  y  
~ 
The  Medical  Officer  is  assigned  to  Commanding  Of  ficer, —NSGA-' Saoaria '"Seca  for 
additional  duty.   In  addition  to  the  primary  duty,  the  Medical  Officer  shall 
be  the  principal  advisor  to  the  Commanding  Officer  in  medical  matters. 
2.  Duties,  Responsibilities  and  Authority 
a.  Direct  the  operations  of  assigned  personnel  as  prescribed  by 
higher  authority. 
b.  Ensure  security,  safety,  fire  protection  and  fire  prevention 
measures  prescribed  in  NAVSECGRUACT  Sabana  Seca  directives  are  strictly 
observed  by  assigned  personnel. 
c.  Maintain  accountability  of  assigned  personnel. 
d.  Ensure  that  pertinent  directives  concerning  the  administration 
of  the  conraand  are  complied  with  by  assigned  personnel. 
e.  Coordinate  and  provide  in-patient  and  out-patient  medical 
care,  examination  and  treatment  of  authorized  personnel  and  their  dependents. 
f.  Perform  required  physical  examinations  and  maintain  medical 
records  of  military  and  civilian  personnel  as  authorized. 
g.  Provide  emergency  medical  care  for  occupational  injuries  and 
diseases  of  civilian  personnel  assigned  to  NSGA  Sabana  Seca  and  all  other 
tenant  activities. 
h.   Provide  industrial  and  environmental  medical  support  and  food 
inspection  services. 
i.   Maintain  custodial  responsibility  for  buildings,  grounds, 
vehicles  and  material  provided  by  the  Command  as  agreed  to  in  the 
Host /Tenant  agreement  between  NSGA  Sabana  Seca  and  Naval  Hospital  Roosevelt 
Roads. 
.1.   Serve  as  the  principal  advisor  to  the  Commanding  Officer,  NSGA 
Sabana  Seca  in  all  matters  affecting  the  above  Host/Tenant  agreement. 
3.  Organizational  Relationships 
a.  The  Medical  Officer  functions  within  the  Command  at  the 
Department  Head  level. 
b.  The  Medical  Officer  is  directly  responsible  to  the  Commanding 
Officer,  U.  S.  Naval  Hospital  Roosevelt  Roads  for  the  efficient  operation  of 
the  3ranch  Dispensary  Sabana  Seca;  and  reports  to  the  Commanding  Officer, 
NSGA  Sabana  Seca  for  additional  duty. 
1704  r)ent!il   Officer,  Naval  Regional  Dental  Center  Roosevelt  Roads,  Branch 
Dental  Clinic  (07) 
-•   Basic  Functions.   The  3  ranch  Dental  Clinic  is  a  component  of  Naval 
Regional  Dental  Center,  Roosevelt  Roads. 
1-7-3
NAVSECGRUACTINST,  5400. ID 
19  ; "   . .:  J  J 
i  >w  O  ■  '  ■  ' 
2.  Duties,  Responsibilities  and  Authority 
a.  Perform  the  duties  of  Head,  Branch  Dental  Clinic  as  directed 
by  Commanding  Officer,  Naval  Regional  Dental  Center,  Roosevelt  Roads. 
b.  3e  responsible  for  preventing  and  controlling  dental  diseases 
and  supervising  dental  hygiene  and  for  advising  the  Commanding  Officer  in 
all  matters  pertaining  thereto. 
c.  Maintain  liaison  with  civilian  and  military  medical 
authorities  within  area  of  responsibility. 
d.  Coordinate  with  Commanding  Officer,  Naval  Regional  Dental 
Center,  Roosevelt  Roads  on  matters  of  mutual  concern. 
e.  Implement  and  maintain  a  preventive  dentistry  program. 
3.  Organizational  Relationships 
a.  Reports  as  Head,  Branch  Dental  Clinic  to  Commanding  Officer, 
Naval  Regional  Dental  Center,  Roosevelt  Roads  as  directed  by  OPNAVNOTE  5450 
of  16  April  1975. 
b.  The  Dental  Officer  functions  within  the  Command  at  the 
Department  Head  level. 
1705  Consolidated  Package  Store,  Manager  (02) 
1.  Basic  Functions.  The  Consolidated  Package  Store,  Sabana  Seca,  is 
a  branch  3tore  of  the  Consolidated  Package  Store,  Roosevelt  Roads.  The 
manager,  an  employee  of  the  Naval  Security  Group  Activity,  Sabana  Seca  is 
the  principal  resident  advisor  to  the  Commanding  Officer  in  matters 
affecting  the  Sabana  Seca  Package  Store  and  in  Consolidated  Package  Store 
matters  in  general. 
2.  Duties,  Responsibilities  and  Authority.   In  addition  to  those 
general  duties  prescribed  by  Consolidated  Package  Store  regulations,  the 
Manager  shall; 
a.  Advise  the  Commanding  Officer  on  matters  concerning  questions 
of  the  Sabana  Seca  Package  Store  which  affect  customer  service,  civilian 
employee  relations,  safety  of  personnel  or  security  of  assigned  personnel 
and  space. 
b.  Maintain  custody,  care  and  protection  of  buildings  and 
furnishings  provided  by  the  Command. 
c.  Serve  as  an  advisor  to  the  Commandine  Officer  on  Consolidated 
Package  Store  matters  in  general. 
3.  Organizational  Relationship.   The  manager,  Consolidated  'ackage 
Store,  Sabana  Seca  3ranch  reports  directly  to  Che  Commanding  Officer  on 
matters  affecting  the  -nanagement  of  the  Branch  Package  Store,  Sabana  Seca. 
1-7-4
NAVSECGRUACTINS7  5400. ID 
He  is  also  fully  responsible  Co  the  Manager,  Consolidated  Package  Score, 
Roosevelc  Roads',  Puerto  Rico  for  Che  efficient  operation  of  che  Branch 
Package  SCores  Sabana  Seca. 
1706   Personnel  Suocort  Activity  Detachment,  Sabana  Seca,  Puerto  Rico     (R) 
1.  Basic  Functions.   To  provide  pay  and  personnel  services  and 
maintain  associated  ,pay  and  personnel  records  to  officer  and  enlisted  naval 
personnel;  to  provide  commands  and  activities  with  passenger  transportation 
management  information  and  other  related  support  in  accordance  with 
OPNAVTNST  1000. 23A;  and  to  perform  such  other  functions  and  tasks  as 
directed  by  Coramanding  Officer  Personnel  Support  Activity,  Norfolk,  VA. 
2.  Duties.  Responsibilities  and  Authority. 
a.  Provide  personnel  administration,  pay  support  and  passenger 
transportation  support  to  the  individual  service  member  and  dependents. 
b.  Provide  pay,  and  personnel  management  information  to  customer 
commands  to  assist  in  the  effective  management  of  personnel  assigned. 
c.  Ensure  the  accuracy  and  timeliness  of  submission  of  pay, 
personnel,  and  passenger  transportation  data  to  NAVMILPERSCOM,  and  NAVFINCEN. 
d.  Support  the  mission  and  functions  of  the  Personnel  Support 
Activity,  Norfolk,  Virginia. 
3.  Organizational  Relationship. 
a.  The  Officer  in  Charge  of  PERSUPPDET,  reports  directly  to  and 
is  responsible  to  Commanding  Officer,  Personnel  Support  Activity,  Norfolk, 
VA. 
b.  The  Officer  in  Charge  of  PERSUPPDET  will  function  at  the 
Department  Head  level  keeping  all  levels  of  command  at  Sabana  Seca  advised 
on  matters  which  require  tasks  to  be  performed  jointly  by  PERSUPPDET  and  its 
customer  command. 
4.  Educational  Services.   PERSUPPDET  shall  provide  those  services 
delineated  in  Article  501.7  of  OPNAVTNST  1000. 23A. 
1-7-5
NAVSECGRUACTINST  5400.10 
ChapCer  II 
Watch  Organization 
Section  1 
Military  Watches 
2101  Introduction 
2102  Command  Duty  Officer  (CDO) 
2103  Officer  of  the  Day  (OOD) 
2104  Junior  Officer  of  the  Day  (JOOD) 
2105  Messenger  of  the  Watch  (MOOW) 
2106  Public  Works  Dutv  Pettv  Officer 
2107  Duty  Master-At-Arm/Security  Patrol 
2108  Duty  Hospital  Corpsman 
2109  Duty  Dental  Technician 
2101   Introduction 
1.  This  chapter  defines  the  duties  and  responsibilities  of  oersons 
assigned  to  command  watches  and  provides  for  the  assignment  of  personnel  to 
the  watch  organization.   Section  1  'promulgates  information  concerning  all 
watches  except  the  Operations,  Communications,  Public  Works  (Engineroom) , 
MWR,  and  Electronics  Maintenance  Departments  watches.   These  comprise  a 
regularly  constituted  rotating  watch,  and  are  covered  in  Section  2  of  this 
chapter. 
2.  Article  0604  of  U.  S.  Navy  Regulations  states  that  a  commander 
shall  take  all  practicable  steps  to  maintain  his  Command  in  a  state  of 
readiness  to  perform  its  mission.   In  addition,  various  services  must  be 
provided  in  order  that  command  facilities  f*ill  be  fully  used.  Military 
watches  are  a  necessary  part  of  every  Navy  man's  training  and 
responsibility;  therefore,  it  is  necessary  to  have  available,  continuing, 
current  listings  of  these  personnel.  Normally,  all  enlisted  personnel, 
other  than  regularly  assigned  watchstanders,  are  eligible  for,  and  are 
required  to  stand  military  watches.  The  military  watches  in  this  section 
are  distinct  and  apart  from  functional  assignments. 
3.  Article  0861  of  U.  S.  Navy  Regulations  states,  in  part,  "In  the 
event  of  incapacity,  death  or  absence  of  the  Commanding  Officer  or  Officer 
in  Charge  of  a  naval  shore  activity  not  otherwise  provided  for  in  these 
regulations,  the  officer  next  in  rank  shall  succeed  him."  Article  1102  of 
this  manual  provides  information  on  succession  to  command  at  this  Command. 
"Command"  is  construed  to  mean  all  structures,  equipment,  material  and  land 
within  the  geographical  limits  of  the  Operations  and  Supoort  Sites  at  U.  S. 
NAVSECGRUACT  Sabana  Seca. 
4.  The  followin2  Command  Military  Watch  Organization  is  (R) 
established  and  will  be  discussed  in  subsequent  Articles  in  this  section, 
detailed  guidance  is  concained  in  NAVSSCGR'.'ACTINST  1601.1. 
2-1-1
NAVSE,CGRUACTINST?5400.  ID 
a.  Command  Duty  Officer  (CDO) 
b.  Officer  of  the  Day  (OOD) 
c.  Junior  Officer  of  the  Day  (JOOD) 
d.  Messenger  of  the  Watch  (MOOW) 
e.  Public  Works  Duty  Petty  Officer 
f.  'iuty  Master  at  Arms/Security  Patrolman  (R) 
g.  Duty  Hospital  Corpsman  (R) 
h.  Duty  Dental  Technician  (R) 
5.  The  Operations  Officer  is  assigned  as  the  SWO  (Senior  Watch     (R) 
Officar).  He  is  responsible  for  the  preparation  of  the  monthly  CDO,  OOD, 
JOOD  and  MOOW  watch  bills.   The  Command  Watchbill  Coordinator  is  responsible 
for  training  the  OOD  and  JOOD  and  for  coordinating  the  training  of  all  other 
watchstanders  except  the  CDO.   The  SWO  shall  train  the  CDO  and  originate 
standing  orders  for  the  watch,  via  the  Executive  Officer. 
6.  The  Command  Watch  Bill  Coordinator  is  the  senior  enlisted       (R) 
person  who  stands  military  watches  at  the  Command.   The  Command  Watch  Bill 
will  be  prepared  monthly  by  the  Command  Watch  Bill  Coordinator,  for  the 
SWO's  approval,  at  least  five  working  days  before  the  effective  date, 
normally  the  first  day  of  each  month.  -  Prior  to  the  20th  of  each  month, 
department  heads  and  division  officers  and  tenant  activity  OIC's  will  submit 
to  the  Command  Watch  Bill  Coordinator  the  names  and  rates  of  those  El 
through  E9  personnel  who  are  not  regularly  assigned  as  functional 
watchstanders,  for  assignment  to  the  Command's  military  watchbill.  The 
department's  availability  lists  will  include  the  names  of  personnel  assigned 
monthly  duty  in  X  division.   Certain  individuals,  by  virtue  of  their  primary 
assignment,  may  of  necessity  be  excused  from  the  military  watches.  Requests 
for  excuse  will  be  submitted  to  the  Executive  Officer  via  the  SWO  for 
determination  on  an  individual  basis.   The  submitted  availability  lists  will 
include  anticipated  arrivals  and  indicate  those  personnel  changing  from  one 
watch  list  to  another  (e.g.  MOOW  to  JOOD),  to  facilitate  assignment  of 
indoctrination  watches.   Personnel  whose  regular  duty  assignments  require 
special  assignment  (e.g.  eve  watches  only)  will  be  indicated  on  each  month's 
availability  list. 
a.   Subsequent  to  SWO  approval  of  the  monthly  watchbill,        (R) 
watch  standbys  for  personnel  granted  regular  leave  or  TAD,  other  than  short 
notice,  will  he  assigned  by  the  granting  department  head  from  within 
departmental  resources,  informing  the  Command  Watch  Bill  Coordinator. 
7.  Personnel  may  be  relieved  from  a  scheduled  watch  by  a 
supernumerary  only  in  the  case  of: 
a.  Sickness 
b.  Emergency  leave;  or 
2-1-2
NAVSECGRUACTINS7  5^00.10 
c.  Absence  from  Che  stacion  on  short  notice  TAD  ~  "  '-'  "  ■  ■  ""^^f.?.) 
(Temporary  Additional  Duty). 
d.  Personnel  standing  00D,  JOOD,  and  MOOW  will  not  be  (R) 
assigned  watches  when  scheduled  for  regular  leave.   CDO ' s  are  required  to 
provide  their  own  relief  when  taking  regular  leave. 
8.  A  separate  supernumerary  list  shall  be  maintained  for  each      (R) 
watch. 
a.  The  CDO  supernumerary  lists  will  be  non-rotating,  (R) 
with  the  individual  at  the  top  of  the  list  assuming  the  next  unscheduled 
watch  relief  of  an  assigned  CDO.   Unscheduled  watch  reliefs  are  considered 
to  be  appropriate  for  emergency  leave  situations,  non-programmed  TAD, 
extended  TAD  (30  days  or  more),  sickness  (with  appropriate  limited  duty  or 
no  duty  chit)  or  any  situation  deemed  necessary  by  the  SWO. 
b.  The  00D  supernumerary  list  will  be  alphabetically  (R) 
arranged,  and  rotate  monthly  with  the  individual  at  the  top  of  the  list 
moving  to  the  bottom.   OODs  will  be  removed  from  the  supernumerary  rotation 
once  they  have  stood  a  relief  watch  for  unexpected  reasons  until  a'.?.  OODs 
have  stood  a  relief  watch.  At  that  time  the  full  00D  supernumerary  list 
shall  be  reconstructed.   Appropriate  unexpected  reasons  are  considered  to  be 
sickness  (with  appropriate  limited  duty  or  no  duty  chit),  emergency  leave, 
non- prog rammed  TAD  of  the  assigned  00D,  or  any  situation  deemed  necessary  by 
the  SWO.   The  OOD  watchbill  will  be  adjusted  in  formulation  to  accommodate 
leave  and  TAD  that  is  indicated  in  the  watchbill  availability  lists.  OODs 
will  arrange  for  their  own  reliefs  for  leave  scheduled  after  availability 
lists  have  been  submitted,  keeping  the  SWO  and  CWBC  informed. 
c.  The  MOOW  and  JOOD  supernumeraries  shall  be  assigned         (R) 
equitably  for  individual  duty  days  on  the  monthly  watchbill.  The  MOOW  and 
JOOD  supernumeraries  will  be  in  the  standby  status  on  that  day  to  stand  a 
watch  in  the  event  of  an  unexpected  absence  of  the  assigned  watchstander,  or 
may  be  required  to  assume  the  watch  in  the  event  of  official  duties 
requiring  the  assigned  watchstander  to  be  absent  from  the  Quarterdeck  (e.g. 
driving  the  ambulance)  or  to  augment  the  watch,  if  required.  In  the  event 
the  supernumerary  is  assigned  a  full  watch  on  his  supernumerary  day  in 
advance  of  that  duty  day,  the  appropriate  supernumerary  for  the  following 
day  will  be  assigned  as  supernumerary  for  the  gapped  day,  in  addition  to 
retaining  the  original  assignment.  MOOW  and  JOOD  supernumeraries  shall 
muster  with  the  Quarterdeck  at  0730  on  their  duty  day,  either  in  person  or 
by  phone.  They  will  be  available  for  relief  of  the  watch  on  fifteen  minutes 
notice  and  be  available  for  contact  by  the  Quarterdeck  at  all  times 
throughout  the  duty  day.   Personnel  residing  off-station  with  no  means  of 
contact  will  remain  on-station  during  days  assigned  as  a  supernumerary.   The 
OOD  bunk  room  will  be  used  for  berthing,  if  necessary. 
9.  CDO's  shall  request  duty  exchanges  and  standbys  from  the        (R) 
Senior  Watch  Officer.   Other  personnel  desiring  exchange  of  duty  or  standby 
shall  submit  a  special  request  form  via  their  Department  Head  to  Che  Command 
Watch  Bill  Coordinator.   Upon  approval,  the  Command  Watch  3ill  Coordinator 
shall  notify  the  Administrative  Office  (POD  Yeoman)  and  che  Quarterdeck  in 
order  that  changes  may  be  effected  co  che  Plan  of  the  Day  and  che 
Ouarcerdeck  Watch  List. 
2-1-3
NAVSECGSUACTINST    5400. ID 
v.- 
2... 
10.  While  it  is  recognized  Chac  chere  are  personal  benefits        (R) 
to  be  achieved  by  maintaining  a  continous  watch  rotation,  the  changing 
watchstander  availability  from  month  to  month  necessitates  nearly  complete 
reconstruction  of  the  OOD,  JOOD,  and  MOOW  watchbills  each  month.   The 
Command  Watch  Bill  Coordinator  maintains  records  of  watches  stood  and 
assigned  and  ensures  equitable  distribution  of  assignments  among  personnel 
standing  military  watches,  but  consistency  of  the  intervals  between  watches 
from  month  to  month  cannot  be  assured. 
11.  Personnel  normally  will  not  be  assigned  military  watches       (R) 
during  their  initial  and  terminal  fourteen  days  at  the  Command. 
12.  The  SWO  and  CWBC  will  review  the  Quarterdeck  PDL  and  Trouble   (R) 
Logs  regularly  to  ascertain  problems  with  the  watch  for  corrective  action. 
2102  Command  Duty  Officer  (CDO) 
1.  Basic  Functions.   The  CDO  is  the  primary  representative  of  the 
Commanding  Officer. 
2.  Duties,  Responsibilities  and  Authority 
a.  The  Command  Duty  Officer  will  be  an  officer,  master  chief 
petty  officer,  or  senior  chief  petty  officer  fully  qualified  for  assignment 
to  CDO  duties  and  assigned  to  such  duties  by  the  Executive  Officer.   He  is 
responsible  for  the  proper  routine  functioning  of  the  command.   Orders 
issued  by  the  Command  Duty  Officer  shall  be  considered  as  emanating  from  the 
Commanding  Officer.   The  period  of  duty  shall  be  from  0730  to  0730.   The 
principal  assistant  to  the  CDO  i3  the  Officer  of  the  Day  (see  paragraph 
2103).  The  Command  Duty  Officer  shall  be  in  the  uniform  of  the  day  while 
actually  performing  duties. 
b.  Except  as  specified  in  this  sub-paragraph,  ..'-*•' f'f"-'^  -:/\-        (R) 
theConmiandDutvOfficerwill  normally  stand  duty  at  ehe^JKWBBBPBPBff 
'' MffMMfffllHKMMRBBBHfc  On  normal  weekday  working  davs  when  the  Executive 
Officer  is  present  at  the  Support  Site,  the  CDO  may  execute  normal  work 
duties.  Under  such  circumstances,  the  Executive  Officer  will  function  as. 
the  CDO  during  the  hours  of  0730-1600,  and  the  OOD  or  JOOD  will  notify  the 
Executive  Officer  directly  of  emergency  matters  requiring  action,  and  then 
notify  the  CDO  at  the  Operations  Site.  The  CDO  may  depart  the  Support  Site 
for  short  periods  on  weekends  and  from  1600  to  0730  on  weekdays  to  conduct 
necessary  business  at  the  Operations  Site  or  for  an-  inspection  tour. 
c.  It  is  incumbent  upon  the  CDO  to  ensure  that  he  is  kept  fully 
informed  by  his  Duty  Section.   In  cases  of  serious  accidents,  fires,  alert 
readiness  conditions,  power  failures,  hurricane  conditions,  riots,  sabotage 
or  any  other  occurrences  which  adversely  affect  the  performance  of  the 
assigned  mission,  the  CDO  shall  ensure  prompt  action  and  notification  of 
Command  in  accordance  with  pertinent  instructions. 
d.  When  the  Commanding  Officer  and  the  Executive  Officer  are 
absent  from  the  station,  the  CDO  has  the  authority  to  release  messages.   Tlv*. 
releasing  authority  and  specimen  signatures  shall  be  kept  at  the 
Communications  Center. 
2-1-4
NAVSE.CGRUACTINST  5400.  ID 
'  '   f  •-  -  • 
e.  In  the  absence  of  the  Commanding  Officer  the  CDO  is  authorized 
Co  order  searches  involving  military  personnel  and  areas  under  jurisdiction 
of  the  Commanding  Officer,  U.  S.  Naval  Security  Group  Activity,  Sabana 
Seca.   This  authority  will  be  exercised  with  utmost  discretion  and  any  such 
searches  will  be  conducted  in  complete  compliance  with  command  directives 
and  paragraph  152  and  Article  31,  Appendix  2,  Manual  for  Courts  Martial, 
United  States,  1969,  revised. 
f.  The  CDO  shall  ensure  that  incidents  of  a  serious  nature  are  - 
reported  to  C0MNAV70RCARIB  Duty  Officer. 
g.  A  Station  Journal,  maintained  by  che  OOD,  will  note 
appropriate  events  occurring  during  the  period  of  duty  and  shall  be  signed 
by  the  Command  Duty  Officer  upon  relief. 
h.   After  the  setting  of  the  day  watch  and  debriefing  of        (R) 
the  off-going  watch,  the  relieved  CDO  shall  immediately  notify  the  Executive 
Officer,  either  in  person  or  by  phone,  of  any  occurrences  of  interest.   When 
the  end  of  a  duty  period  falls  on  a  Saturday,  Sunday  or  holiday,  the  report 
shall  be  made  on  the  next  working  day.   In  the  absence  of  the  Executive 
Officer,  the  report  will  be  made  to  the  Commanding  Officer. 
i.   He  shall  sample  the  noon  meal  served  in  the  Enlisted  Dining  (R) 
Facility  for  quality  and  quantity  and  make  appropriate  remarks  on  the 
inspection  report.  The  Executive  Officer  will  sample  the  noon  meal  on 
weekdays  unless  the  CDO  is  notified  to  the  contrary. 
j.   He  shall  inspect  the  UEPH,  EM  Club,  CPO  Club  and  the        (R) 
Officers  Club  (if  open)  at  least  once  during  the  eve  watch. 
k.   He  shall  tour  the  Support  Site  and  the  area  beyond  Stone    (R) 
Road  Gate  with  the  DMAA  prior  to  sunset. 
3.  Eligibility.   Personnel  eligible  for  CDO  watches  are  those 
officers,  master  chief  petty  officers  and  senior  chief  petty  officers 
designated  by  the  Executive  Officer. 
a.  Prospective  CDOs  will  complete  the  following  prior  to       (R) 
standing  a  watch. 
(1)  One  or  two  (as  appropriate)  indoctrination  watches  with 
the  SWO  or  CWBC. 
(2)  The  CDO  syllabus  (to  be  completed  within  three  weeks  of 
reporting  aboard). 
(3)  Certification  by  the  SWO  of  suitability  for  assignment. 
b.  Once  certified  to  be  qualified  for  assignment,  the  SWO  will 
draft  and  forward  to  the  Commanding  Officer  the  CDO's  designation  letter. 
4.  Organizational  Relationshios 
2-1-5
n  !.v. 
/  >  .■ . 
a 
NAVSECGRUACTINST  5^00. ID 
The  CDC  shall  report  immediately  to  the  Commanding  Officer  and 
Executive  Officer  all  matters  or  occurrences  of  an  emergency  nature  which 
are  considered  to  adversely  affect  the  security,  safety  or  conduct  of  the 
activities  and  personnel  of  the  command;  if  deemed  appropriate,  submit  a 
written  memorandum  report  to  the  Commanding  Officer  via  the  Executive 
Officer. 
b.  All  military  watches  (as  indicated  in  subsequent  (R) 
articles  of  this  section)  report  to  the  CDO,  normally  via  the  OOD.   All 
operational  watches  (as  indicated  in  Section  2)  report  to  the  CDO,  normally 
via  the  OWC  and  the  OOD. 
c.  The  SWO  is  responsible  for  training  the  Command  Duty       (R) 
Officer  and  originating  standing  orders  to  the  CDO  and  OOD. 
2103  Officer  of  the  Day  (OOD) 
1.  Basic  Functions.  The  OOD  is  the  principal  assistant  to  the  CDO. 
2.  Duties,  Responsibilities  and  Authority.  Orders  issued  by  the  OOD 
shall  be  considered  as  .emanating  from  the  CDO.  The  CDO  may,  at  his 
discretion,  delegate  to  the  OOD  the  authority  to  act  for  the  CDO  in  matters 
pertaining  to  the  routine  functioning  of  the  command.   The  OOD  shall  be  in 
the  uniform  of  the  day  while  actually  performing  duties.  The  hours  of  duty 
are  from  1600  to  0730,  Monday  through  Friday  and  0730  to  0730  Saturdays, 
Sundays  and  holidays.  The  Security  Chief  will  function  as  OOD  0730  to  1600 
on  normal  working  days.   The  OOD  will  stand  his  watch  at  the  Quarterdeck  and 
will  perform  the  following  duties; 
a.  Report  to  the  Quarterdeck  15  minutes  prior  to  assuming      (R) 
the  watch  to  receive  any  special  instructions  and  to  become  familiar  with 
any  changes  in  standing  instructions. 
b.  Muster  the  military  watches  under  direct  supervision  and  pass 
the  word  pertaining  to  the  watch. 
c.  Ensure  that  the  Quarterdeck  is  manned  at  all  times. 
d.  Carry  out  all  duties  assigned  in  Standing  Orders. 
e.  Ensure  that  the  Military  Duty  Section  properly  carries  out 
assigned  duties. 
f.  Upon  being  notified  of  a  fire,  take  action  to  notify  the  CDO 
and  Commanding  Officer,  and  carry  out  the  procedures  specified  in  the  Fire 
Protection  and  Prevention  Bill. 
g.  Promptly  notify  the  CDO  of  any  NSGA  Sabana  Seca  personnel 
absent  without  proper  authority. 
h.   Initiate  aopropriate  action  to'  ensure  the  internal  security  of 
Che  Command,  its  cleanliness  and  appearance,  proper  conduct  of  Command 
personnel  and  protection  of  governraenc  property. 
2-1-6
NAVSECGRUACTINST    5400.10 
-  &  -Jr-\,i   ;:c.3 
i.   Inspect,  or  cause  Co  be  inspected,  Che  UPH  between  1600  and  (R) 
2200,  and  half  hourly  from  2200  Co  0600  Co  ensure  thac  proper  standards  of 
conduct  are  maintained,  that  fire  hazards  do  not  exist  and  that  maximum 
security  of  personnel  and  property  are  maintained. 
j.   Maintain  the  Station  Journal  and  ensure  that  it  is  accurate 
and  complete. 
k.   Ensure  that  all  requests  for  assistance  from  civil  authorities 
are  promptly  referred  to  the  CDO. 
1.  Ensure  that  the  Fire  Phone  is  tested  daily  at  0805. 
and  1600. 
n.  Approve  essential  off-station  transportation  outside  of  normal 
working  hours. 
o.  Muster  personnel  placed  in  a  restricted  status. 
p.  Bring  to  Che  attention  of  the  CDO  all  matters  of  a  serious  or 
unusual  nature.   Riots,  fires,  automobile  accidents  involving  government 
vehicles,  damage  to  government  property,  serious  injuries  to  station 
personnel  including  dependents,  factors  which  relate  to  the  inability  of  the 
station  to  perform  the  assigned  mission,  or  similar  situations  shall  be 
construed  as  falling  in  this  category. 
q.  Ensure  message  traffic  destined  for  the  Communications  Center 
is  delivered  as  efficiently  and  expeditiously  as  possible. 
r.  The  OOD,  upon  setting  the  raid-watch  and  ensuring  that  all 
activities  on  the  Command  are  under  control,  may  retire  to  his  quarters  or 
the  000  Bunk  Room. 
3.   Sample  the  evening  meal  served  in  the  Enlisted  Oining       (R) 
facility  for  quality  and  quantity  and  make  appropriate  remarks  on  the 
inspection  sheet. 
t«  Be  qualified  as  an  ambulance  driver  in  the  event  the       (R) 
J000  cannot  be  so  assigned. 
u.   Be  attentive  to  the  needs  of  the  watch,  advising  the       (R) 
SW0  or  CWBC  of  areas  that  require  corrective  action  or  improvement. 
v.   The  weekday  000  will  check  the  Quarterdeck  Trouble         (R) 
Log  and  submit  trouble  calls  to  the  PW  Trouble  Oesk  daily,  follow-up  to 
ensure  action  was  completed  and  clear  the  Trouble  Log  of  completed  items. 
3.   Eligibility.   Personnel  in  pay  grade  E-7  assigned  to  the        (R) 
Military  Duty  Section  shall  perform  Che  duCies  of  the  OOD.   Prospective  OODs 
will  complete  the  following  prior  to  standing  a  watch; 
2-1-7
NAVSECGRUACTINST  5400. ID 
TO  ,  -  , ,   •".  ^  ~> 
a.  One  or  two  (as  aooropriate)  indoctrination  wacches  (.R; 
as  scheduled  by  the  SWO. 
b.  The  OOD  syllabus  (to  be  completed  within  three  weeks        (R) 
of  reporting  aboard). 
c.  Certification  by  the  CWBC  of  suitability  for  (3) 
assignment,  forwarded  to  the  Executive  Officer  via  the  SWO. 
4.   Organizational  Relationships 
a.  The  000  reports  to  the  CDO. 
b.  The  Chief  Master-At-Arms  is  responsible  for  training  the 
Officer  of  the  Day. 
2104  Junior  Officer  of  the  Day  (JOOD) 
1«   Basic  Functions.  The  JOOD  is  a  principal  assistant  to  the  OOD. 
2.  Duties,  Responsibilities  and  Authority.   The  JOOD  will  perform 
such  duties  as  the  OOD  or  other  competent  authority  may  direct.   He  shall 
supervise  the  Messenger  of  the  Watch  in  the  proper  performance  of  his  duties 
and  shall  conduct  frequent  inspections  of  berthing  and  station  areas  as 
directed  by  the  OOD.  The  JOOD  shall  be  in  the  uniform  of  the  day  while 
performing  duties  unless  directed  to  shift  to  the  working  uniform  for 
special  assignment.  The  hours  of  duty  are  from  0730  to  1600  (Day  Watch), 
1600  to  2400  (Eve  Watch)  and  2400  to  0730  (Mid  Watch)  daily.  The  JOOD  will 
stand  his  watch  at  the  Quarterdeck  and  will  perform  the  following  duties; 
a.  Report  to  the  Quarterdeck  15  minutes  prior  to  assuming      (R) 
the  watch  to  receive  any  special  instructions  and  to  become  familiar  with 
any  changes  to  standing  orders. 
b.  Assist  the  OOD  and  assume  the  duties  of  the  OOD  in  his 
absence.  Ensure  the  smooth  functioning  of  the  Command  and  coordinate 
routine  activities  in  accordance  with  the  plan  of  the  day. 
c.  Log  all  disturbances  and  incidents  in  the  OOD's  Station 
Journal,  including  the  time,  personal  identification  and  other  pertinent 
data. 
d.  Keep  the  OOD  informed  of  his  whereabouts  at  all  times. 
e.  Upon  discovering  a  fire,  being  notified  of  a  fire,  or  hearing 
a  fire  siren,  report  the  event  immediately  to  the  Fire  Department,  report  to 
the  scene  and  take  charge  of  sounding  alarms,  evacuating  personnel  from  the 
area  and  mustering  and  supervising  the  firefighting  team  until  relieved  by 
fire  department  personnel.   Assist  the  fire  department  personnel  upon 
arrival  at  the  scene  as  necessary. 
f.  Serve  as  duty  driver  and  driver  for  the  ambulance  when      (R) 
directed. 
2-1-3
NAVSECGRUACTINST    5400. ID 
■  ^  <y  -J 
g.   Enforce  all  station  regulations. 
h.   Supervise  personnel  assigned  extra  duty  as  result  of  NJP. 
i-   Check  the  UPH  area  especially  between  2200  and  0600.        (R) 
j.   Inspect  the  UEPH  room,  take  custody  of  keys  and  issued      (R) 
linen,  and  issue  service  records  to  personnel  checking  out  of  the  Command 
after  normal  working  hours. 
k.   Oversee  the  execution  of  colors,  including  ensuring  a  time 
check  is  made  with  Building  85  prior  to  0745. 
3*.  Eligibility.   Personnel  in  pay  grades  E-5  and  E-6  assigned      (R) 
to  the  Military  Duty  Section  shall  perform  duties  as  JOOD.   Prior  to 
certification  by  the  CWBC  and  assignment  as  JOOD,  prospective  JOOOs  will 
complete  the  following: 
a.  Licensing  to  drive  government  vehicles,  including  (R) 
authorization  to  drive  emergency  vehicles  (i.e.,  the  ambulance). 
b.  One  or  two  full  break-in  watches  on  the  eve  watch,  as       (R) 
assigned  by  the  SWO. 
c.  The  JOOD  syllabus.  (r) 
4.  Organizational  Relationships 
a.  The  JOOD  reports  to  the  00D  or  other  competent  authority. 
b.  The  Messenger  reports  to  the  JOOD. 
c.  The  CWBC  is  responsible  for  training  the  JOOD.   He  will     (R) 
be  assisted  by  the  00D  and  JOOD  during  the  prospective  JOOD's  indoctrination 
watches. 
2105  Messenger  of  the  Watch  (MOOW) 
.  l'     Basic  Functions.   The  Messenger  of  the  Watch  will  perform  such 
duties  as  directed  by  competent  authority.   The  primary  purpose  of  this 
watch  is  to  deter  theft,  locate  and  remove  fire  hazards,  and  report  the 
outbreak  of  fires  and  disturbances. 
2*   Duties,  Responsibilities  and  Authority.   The  M00W  will  (R) 
It     ^   SUCh  duties  as  the  J00D  or  0£her  competent  authority  may  direct. 
The  MOOWshall  be  in  the  working  uniform  of  the  day  while  performing  duties 
unless  directed  to  shift  into  the  uniform  of  the  day  for  special  occasions. 
The  hours  of  duty  are  as  for  the  JOOD.   The  MOOW  will  perform  the  following 
duties:  . 
a.   Report  to  the  Quarterdeck  15  minutes  prior  to  assuming      (R) 
the  watch  to  receive  any  special  instructions  and  to  become  familiar  with 
any  changes  to  the  standing  orders. 
2-1-9
NAVSECGRUACTINST  5400. ID 
-  ~  w.-.n  trlwM3600  -  2200 
(1)  Operate  Che  Command  Switchboard. 
(2)  Perform  duties  as  directed  by  the  OOD  or  JOOD, 
(3)  After  1600,  conduct  an  hourly  fire,  security  and  good    (cw 
order  patrol  of  the  UPHs,  unless  the  patrol  is  taken  by  the  JCOO,  OOD  or 
CDO.   Immediately  report  any  unusual  circumstances. 
c.  2200  -  0600 
(1)  Conduct  a  half  hourly  fire,  security  and  good  order  patrol 
of  the  UPHs,  unless  the  patrol  is  taken  by  the  JOOD,  OOD,  or  CDO. 
Immediately  report  any  unusual  circumstances. 
(2)  Perform  other  duties  as  prescribed  by  the  OOD  or  JOOD. 
d.  Switchboard  Duties  (R) 
(1)  Incoming  seven-digit  calls:   activate  the  recorder  prior 
to  lifting  the  receiver;  if  Che  call  does  not  require  recording  (i.e.  bomb 
threat,  terrorist  call,  police  report,  etc.),  deactivate  the  recorder  and 
rewind  it  to  start  after  the  call  is  completed,*  patch  calls  to  three-digit 
lines  as  requested;  take  messages  for  UEPH  residents  or  call  them  to  the 
phone  if  of  an  emergency  nature;  take  urgent  messages  for  housing  residents 
for  delivery  by  the  OMAA;  incoming  calls  or  queries  regarding  Marine  Corps 
personnel  will  be  patched  to  the  Sergeant  of  the  Guard  (X221/322). 
(2)  Incoming  three-digit  calls;  answer  the  phone;  patch  to 
seven  digit  lines  after  ascertaining  from  the  caller  the  caller's  name, 
three  digit  number,  and  that  the  call  is  official  business;  outgoing 
long-distance  calls  will  not  be  permitted  without  the  approval  of  the  OOD; 
all  long  distance  calls  3hall  be  logged  in  accordance  with  NAVSECGRUACTIN&T 
2305.3  with  logs  forwarded  by  the  CMAA  to  the  Executive  Officer  weekly. 
e.  Clean  the  Quarterdeck  during  each  raidwatch,  to  include      (R) 
vacuuming,  swabbing,  dusting  and  emptying  all  trash  receptacles.  The  deck 
will  be  waxed  every  Wednesday  and  Sunday  midwatch. 
3.  Eligibility.   Personnel  assigned  to  the  Military  Duty  (R) 
Section  in  paygrades  E-4  and  below  shall  perform  the  duties  of  the  Messenger 
of  the  Watch.   Prospective  MOOWs  will  be  assigned  one  full  indoctrination 
eve  watch  prior  to  being  assigned  to  a  regular  watch.   Prospective  MOOWs 
shall  obtain  a  government  driver's  license,  including  emergency  vehicle 
authorization  (i.e.  ambulance),  to  permit  duties  as  ambulance  driver  if  the 
JOOD  is  unable  to  do  so. 
4 .  Organizational  Relationships 
a.  The  Messenger  of  the  Wacch  reports  to  the  JOOD  or  other 
competent  authority. 
b.  The  MOOW,  JOOD  and  OOD  assigned  to  the  prospective  (R) 
MOOW's  indoctrination  watch  are  responsible  for  training  the  MOOW. 
2-1-10
NAVSECGRUACTINST  5400. ID 
2106  Public  Works  Duty  Petty  Officer 
1.  Basic  Functions.   The  Public  Works  Duty  Petty  Officer  provides 
essential  Public  Works  services  and  emergency  maintenance  and  repair  outside 
of  normal  working  hours. 
2.  Ducie3t  Responsibilities  and  Authority.   The  Public  Works  Duty 
Petty  Officer  is  the  direct  representative  of  the  Public  Works  Officer.   All 
personnel  subject  to  the  orders,  of  the  Public  Works  Officer  shall  be 
subordinated  to  the  Duty  Petty  Officer  while  the  latter  is  in  the 
performance  of  his  duties. 
a.  The  PWDPO  shall  be  responsible  to  the  00D  for  all  matters 
pertaining  to  Public  Works  during  his  duty.   He  shall  stand  his  duty  at  the 
Public  Works  Dispatch  Office,  Building  26,  or  will  keep  the  00D  or  J00D 
informed  of  his  location  at  all  times. 
b.  Maintain  the  Public  Works  Duty  Log,  logging  all  trouble  calls 
and  other  items  of  significance.   On  receiving  trouble  calls,  the  PW  Duty 
Petty  Officer  shall  determine  the  urgency  of  the  trouble  and  either 
accomplish  the  action  or  refer  it  to  the  trouble  desk  for  accomplishment 
during  working  hours.   Trouble  calls  shall  be  accomplished  by  the  PW  Duty 
Petty  Officer  or  by  contacting  the  appropriate  on-call  petty  officer.   (In 
addition  to  the  Public  Works  Duty  Petty  Officer,  the  Public  Works  Officer 
will  have  on-call  an  electrician,  a  wrecker  operator  and  a  utilitiesraan. ) 
The  PWDPO  shall  exercise  extreme  tact  and  courtesy  in  dealing  with  persons 
making  trouble  calls  and  refer  any  coordination  problems  to  the  00D. 
c.  Perform  overall  supervision  of  transportation  and  the 
dispatching  of  official  vehicles  when  approved  by  APWO  or  PW0.   After  normal 
working  hours  only,  the  CD0  or  0OD  may  authorize  the  dispatch  of  official 
vehicles  off-station. 
d.  Monitor  the  security  of  Public  Works  facilities  and  equipment, 
ensuring  that  all  unnecessary  lights  and  equipment  are  turned  off;  buildings 
are  secured;  and  only  authorized  personnel  enter  or  use  Public  Works 
facilities. 
e.  Upon  securing  the  watch  (on  work  days),  deliver  the  log  book 
and  make  a  verbal  report  to  the  Public  Works  Chief. 
f.  Carry  out  instructions  in  case  of  fire  in  accordance  with 
SSGAINST  11320. IB. 
3.   Eligibility.   Military  personnel  assigned  to  the  Public  Works 
Department  who  are  not  assigned  other  watches  will  stand  PWDPO. 
tj"      Organizational  Relationships.   The  ?W  Duty  Petty  Officer  reports 
to  the  0OD.
NAVSECGRUACTINST  5400.  IT) 
1  <£  J.Hi'i  i~>-)J 
2107  Duty  Master-At-Arras /Security  Patrol 
1.  Basic  Functions.  Master-at-Arms /Security  Patrol  duty  personnel 
are  tasked  with  maintaining  law  and  order  aboard  the  Command,  and  providing 
basic  security  and  law  enforcement  services. 
2.  Duties,  Besponsibilitiea  and  Authority.  The  Duty 
Master-at-Arms/Security  Patrol  is  the  direct  representative  of  the  Chief 
Master-at-Arms  and  will  perform  such  duties  as  he  may  direct,  including; 
a.  Providing  preventive /deterrent  patroi  of  the  Command,  to 
include  prescribed  physical  security  checks  of  buildings  and  gates.   Patrol 
of  outlying  federal  property  will  be  performed  during  daylight  hours. 
b.  Enforcement  of  traffic  regulations,  to  include  issuance  of 
warnings  or  citations. 
c.  Performance  of  escort  functions. 
d.  Supervision  of  helicopter  landing  operations. 
e.  Control  of  stray  animals. 
f.  Performance  of  preliminary  investigations  of  offenses  or 
accidents  occurring  on  government  property. 
3.  Eligibility.  Military  personnel  assigned  to  the  Security 
Division,  of  paygrade  E4  or  above,  who  are  qualified  to  carry  and  use  issued 
weapons,  may  stand  Master-at-Arms/Security  Patrol  duties.   In  addition, 
military  personnel  assigned  to  other  departments  may  be  qualified  by  the 
Chief  Master-at-Arms  to  stand  duties  as  Auxiliary  DMAA/Security  Patrol. 
4.  Organizational  Relationships.   Master-at-Arms/Security  Patrol  duty 
personnel  report  to  the  OOD  during  periods  when  the  Chief  Master-at-Arms  or 
the  Security  Division  Leading  Petty  Officer  are  not  in  attendance. 
2108  Duty  Hospital  Corpsman 
1.  Basic  Functions.   The  Duty  Hospital  Corpsman  provides  essential 
Branch  Medical  services  outside  of  normal  working  hours. 
2.  Duties,  Responsibilities  and  Authority.   The  Duty  Hospital 
Corpsman  will  perform  such  routine  duties  as  may  be  directed  by  the  Medical 
Officer,  and  will  respond  to  requests  for  emergency  medical  care  from  the 
CDO,  OOD,  J00D,  or  other  personnel  in  a  position  of  authority.   Situations 
requiring  emergency  medical  attention  are  defined  as:   a  traumatic 
experience  or  injury,  sudden  onset  of  injury,  or  a  life/limb  threating 
situation.   The  Duty  Hospital  Corpsman  will  decide  whether  an  illness  is  an 
emergency;  and  will  either  refer  the  case  to  the  next  sickcall,  provide 
appropriate  medical  treatment,  or  request  assistance  from  the  Medical 
Officer.   The  Duty  Hospital  Corpsman  assumes  the  watch  upon  the  securing  of 
the  Medical  Clinic  after  normal  working  hours  or  on  weekends  or  holidays, 
and  will  inform  the  Quarterdeck  of  his/her  whereabouts  at  all  times  until 
the  return  of  Che  Clinic  day-working  staff.   On  weekends  and  holidays,  the 
Duty  Hospital  Corpsman  watch  is  changed  at  0700.
NAVSECGRUACTINST   5400. ID 
"'.    '■      '•  ~.  ' '   ■_•■-  .- 
—  ''V  'J   H  ;i         '  ~  J  J 
2109  Duty  Dental  Technician  (DDT)  (R) 
1.  Basic  Functions.  The  Duty  Dental  Technician  provides  essential 
Dental  Clinic  services  outside  of  normal  working  hours. 
2.  Duties,  Responsibilities  and  Authority.  The  DDT  will  perform  such 
routine  duties  as  may  be  directed  by  the  Dental  Officer.  With  respect  to 
the  Command  Watch,  the  DDT  will  perform  the  following: 
a.  Make  a  security  inspection  of  the  Dental  Clinic  on  Saturday 
prior  to  1200. 
b.  Report  to  the  Quarterdeck/Dispensary  when  directed  by  the  00D 
or  J00D,  to  determine  if  emergency  dental  work  will  be  required  in  the  event 
of  automobile  or  other  accidents ;  notify  the  Dental  Officer  and/or  NAVSTA 
Roosevelt  Roads  Duty  Dental  Officer,  as  appropriate. 
c.  Evaluate  personnel  with  requirements  for  urgent  dental 
treatment  after  working .hours,  providing  temporary  emergency  treatment 
and/or  notifying  the  Dental  Officer,  as  appropriate. 
d.  Provide  the  Quarterdeck  with  on-base  location  and  phone  number 
(if  available);  check  out  and  in  with  the  Quarterdeck  before  and  after 
returning  to  the  base;  be  available  by  telephone  while  off-base  or  check  in 
with  the  Quarterdeck  every  two  hours. 
2-1-13
NAVSECG8UACTINST    5400. ID 
j-Zjm-i^j 
Section  2 
Operations  Building  Watch  Organization 
2201  Introduction 
2202  Operations  Watch  Chief  (OWC) 
2203  Operations  Site  Watch  Supervisors 
2201  Introduction 
1.  This  section  Hefines  the  duties  and  responsibilities  of  key 
persons  assigned  to  regularly  constituted,  rotating  watches  within  the 
Operations  Building. 
2.  Personnel  are  assigned  to  watch  sections  by  department /division 
officers  charged  with  promulgating  and  keeping  watch  bills. 
3.  Classified  instructions  for  the  performance  of  these  watches  are 
set  forth  in  directives  and  standing  orders. 
2202  Operations  Watch  Chief  (OWC) 
1.  Basic  Functions.  The  OWC  is  charged  with  the  overall  supervision 
of  the  Watch  Section  to  ensure  that  all  aspects  of  the  operational  mission 
are  satisfactorily  completed  and  that  proper  military  regimen  is  sustained. 
2.  Duties,  Responsibilities  and  Authority.  The  OWC  will  (R) 
constantly  monitor  the  conduct  of  the  command  operational  mission  to  ensure 
it  is  executed  effectively  and  correctly.  Toward  thi3  end,  he  is  militarily 
and  professionally  responsible  for  the  watch  personnel  of  the  three  command 
departments  within  the  operations  building.  The  OWC  will  remain  within  the 
Operations  Site  complex,  which  includes  the  grounds  within  the  antenna 
array.  He  will  notify  the  CDO  (Command  Duty  Officer)  via  the  Quarterdeck  of 
anv  situation  which  calls  him  away  from  his  duty  station  and  request 
immediate  assistance  if  necessary.  As  the  military  senior  on  watch  within 
the  Operations  Building  and  as  the  Operations  Site  link  with  the  command 
watch  organization,  the  OWC  will  keep  the  CDO  informed  of  any  condition 
which  affects  the  ability  of  the  Command  to  fulfill  its  operational  mission 
or  of  any  unusual  or  emergency  situation.   The  administrative  chain  of 
command  for  the  OWC  is  through  the  Operations  Department  Chief  to  the 
Operations  Officer.   The  OWC  is  accountable  to  the*  chain  of  command  for  all 
activity  in  the  Operations  Building  and  is  entrusted  with  requisite 
authority.   In  addition  to  the  above,  the  OWC  is  responsible  for  the 
following: 
a.  The  conduct  of  operations  and  the  attentiveness  and  alertness 
of  individuals  on  watch. 
b.  Initiating  actions  Co  deal  with  unusual  situations  ranging 
from  scheduled  Dower  outages  to  unscheduled  conditions  that  threaten  Che 
Command's  ability  to  oertorm  its  operational  mission. 
2-2-1
NAVSECGRUACTINST    5400. ID 
±  &  o  ,-i ; .  >  -  -1  - 
c.  Familiarity  with  all  instructions,  standard  operating 
procedures  and  other  guidance  provided  for  OWC  use. 
d.  Ensuring  that  the  watch  section  is  properly  indoctrinated  and 
capable  of  responding  to  non-routine  as  well  as  routine  situations. 
e.  Reviewing  incoming  messages  and  notifying  the  appropriate 
operational  element  or  the  000  of  those  items  requiring  prompt  attention. 
f.  Releasing  operational  traffic  in  accordance  with  current 
directives,  ensuring  accuracy  in  message  addresses,  format,  classification 
and  content. 
g.  Informing  the  CDO,  Operations  Officer  and  Operations  Chief,  a3 
appropriate,  of  significant  developments  and  correspondence. 
h.  Maintaining  the  cleanliness  and  material  conditions  of  the 
Operations  Building  and  reporting  to  the  Operations  Officer  required  actions 
beyond  the  ability  of  watch  section  accomplishment. 
i.  Ensuring  that  conditions  which  adversely  affect  the  health, 
welfare  and  morale  of  personnel  in  the  Operations  Building  are  immediately 
corrected,  and  reporting  to  the  00D  or  Operations  Officer,  as  appropriate, 
those  required  actions  beyond  the  capability  of  the  watch  section. 
j.  Ensuring  that  all  routine  watch  evolutions  such  as  clean-ups, 
working  parties,  and  incinerator  use  are  carried  out  effectively. 
k.  Maintaining  a  log  of  all  pertinent  events  to  provide  a 
permanent  record  of  unique  operational  matters  and  of  incidents  which  relate 
to  personnel  morale  and  security. 
1.   Preparing  the  Daily  Status  Report  in  accordance  with 
NAVSECGRUACTINST  3120.1. 
m.   Acting  as  custodian  of  the  Operations  Building  key  file  and 
technical  publications  library. 
n.   Attending  and  participating  in  meritorious  ceremonies 
involving  personnel  in  his  watch  section. 
o.   Being  a  link  in  the  chain 'of  command  for  forwarding  special 
requests  that  involve  leave  or  special  liberty.   Such  is  necessary  so  chat 
the  OWC  can  maintain  current  emer2encv  assignment  bills  for  his  section. 
3.   Eligibility.   The  OWC  will  be  at  least  a  first  class  petty 
officer.   OWCs  will  normally  be  provided  from  Operations  Department 
resources;  however,  this  does  not  preclude  assignment  by  the  Executive 
Officer  of  personnel  from  the  Communications  or  Electronics  Maintenance 
Departments.   A  staffing  factor  will  be  provided  from  a  pool  of  personnel 
who  have  previously  served  as  OWC  or  have  undergone  OWC  training.   This 
supernumerary  list  will  rotate  as  personnel  are  required  for  staffing.   The 
Operations  Officer  will  maintain  a  list  of  oersonnel  eligible  for  OWC  duty 
2-2-2
NAVSECGSUACTINST    5400. ID 
12  JAN  1983 
and  will  also  maintain  a  supernumerary  list.   He  will  provide  an  effective 
training  program  for  prospective  OWCs  and  ensure  the  incumbents  are 
qualified  in  all  requirements  of  the  position.   The  Operations  Officer  will 
provide  tasking  and  administrative  support  to  the  OWC  position. 
4.   Organizational  Relationships 
a.  The  OWC  reports  to  the  00D. 
b.  The  OWC  will  report  to  the  Operations  Officer  any  unusual 
developments  pertaining  to  NAVSECGRU  operations  and  related  functions. 
c.  All  department  and  division  watch  supervisors  report  to  the 
OWC. 
d.  The  OWC  responds  to  all  operations  site  department  (R) 
heads  and  division  officers  on  routine  matters.   To  ensure  unity  of  command, 
policy  or  SOP  matters  will  be  handled  via  the  Operations  Officer  or  the 
Operations  Chief. 
2203  Operations  Site  Watch  Supervisors 
1.  Basic  Functions.   Operations  Site  Watch  Supervisors  are  the 
primary  representatives  of  their  division  officers  or  department  heads. 
2.  Duties,  Responsibilities  and  Authority.   The  Operations         (R) 
Site  Watch  Supervisors  will  perform  such  duties  as  directed  by  their 
respective  division  officers  or  department  heads  or  other  competent 
authority,  keeping  the  OWC  informed  o'f  pertinent  operational  developments 
and  any  changes  in  ability  to  perform  the  assigned  mission.   They  will 
ensure  a  sufficient  number  of  personnel  are  available  to  man  emergency 
assignment  bills  as  assigned  by  the  section  OWC.   They  will  be  primarily 
responsible  for  the  supervision  of  the  watch  in  professional, 
administrative,  and  military  matters.   The  Operations  Site  Watch  Supervisors 
will  stand  their  watches  in  their  respective  division  spaces,  except  as 
required  in  the  performance  of  their  duties.  Duty  hours  will  be  as 
promulgated  by  the  watch  bills. 
3.  Eligibility.   Personnel  eligible  to  be  Operations  Site  Watch 
Supervisors  are  those  enlisted  personnel  in  specified  pay  grades  as 
desisnated  bv  their  respective  Department  Heads  or  Division  Officers. 
4.  Organizational  Relationships 
a.  The  Operations  Site  Watch  Supervisors  will  report  (R) 
to  the  OWC  and  r*.jpective  Division  Of ficers /Department  Heads. 
b.  All  personnel  assigned  to  a  division  watch  section  report  to 
Che  respective  Division  Watch  Supervisor. 
c.  Operations  Site  Deoartment  Heads  or  Division  Officers  are 
responsible  for  training  Ooerations  Sice  Watch  Supervisors. 
2-2-3
COMMANDING  OFFICER 
TENANT  ACTIVITIES 
02  - 
MANAGER,  CONSOLIDATED 
PACKAGE  STORE  BRANCH 
03  - 
OIC,  NAVY  RADIO  RECEIVERS 
FACILITY 
04  -  MARINE  GUARD  OFFICER 
05  -  RESIDENT  NEX  OFFICER  (RANEO) 
06  -  MEDICAL  OFFICER 
DENTAL  OFFICER 
OIC,  PERSONNEL  SUPPORT 
08  -  DETACHMENT 
r 
ADMINISTRATIVE 
DEPARTMENT  ,!I.EAD_  J 
PUBLIC3WORKS 
DEPARTMENT  HEAD 
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COMMUNICATIONS 
DEPARTMENT  HEAD 
NAVdl^OmJAUlltMdl     DHUU. 
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EXECUTIVE  ASSISTANTS 
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014  -  CMAA/SECURITY  CHIEF 
015  -  COMMAND  MASTER  CHIEF 
OPE 
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DEPARTMENT  HEAD 
SUPPLY  AND  FISCAL 
DEPARTMENT  HEAD 
RECREATIONAL 
SERVICES  DEPT.  HE/ D 
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DEPARTMENT  HEAD 
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NAVSECGRUACTINST  5400. ID 
U 
ADMINISTRATIVE 
DEPARTMENT  HEAD 
1  1 
ADMINISTRATIVE 
SERVICES 
OFFICER 
103 
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PERSONNEL 
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102 
POST  OFFICE 
ASSISTANT 
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OFFICER 
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ADMINISTRATIVE  ASSISTANT 
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TECHNICAL  CONTROL  CHIEF 
CMS  CUSTODIAN  CLERK 
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NAVSECCRUACT1NST  5400. ID 
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311 
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3211 
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NAVSECGRUACT      ,T  5400.  ID 
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NAVSECGRUACTtN   5400. Jo 
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SUPPLY  SERV. 
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Figure  2-2-8
NAVSECGRUACTINST  5400. ID 
Chapter  III 
Regulations 
Section  I 
Military  Regulations 
tJ#Af   > 
/JV„.  V 
3101  Special  Request  Approval  Authority 
3102  Daily  Routine 
3103  Leave  and  Liberty 
3104  Enlisted  Personnel  Muster 
3105  Uniform  and  Civilian  Clothing 
3106  Personnel  Inspection 
3107  Authority  of  Officers  and  Petty  Officers 
3108  Processing  of  Mast  Cases 
3109  Command  Working  Parties 
3110  Restricted  Personnel 
3101  Special  Request  Approval  Authority.   Special  Request  chits 
shall  be  forwarded  through  the  chain  of  command  with  final  approving; 
authority  as  follows: 
(R) 
REQUEST 
Normal  Leave  (on  or  off  island  up  to  30  days) 
Leave  request  involving  more  than  30  days  leave 
Negative  Leave  Balance 
Move  ashore/COLA/COMRATS/RENT  PLUS 
Move  to  Base  Housing 
96  Hour  Liberty 
Special  Liberty,  less  than  96  hours 
Reenlist 
Advance  Pay 
Inter-Division  Change 
Out  of  Rate  Assignment  at  Station  (MWR,  CC,    BEO) 
Special  CO ' s  Mast 
HARP  Duty 
3-1-1 
APPROVING  AUTHORITY 
Division  Officer  or 
Department  Head 
XO 
XO 
CO 
CO 
CO 
Division  Officer/ 
Department  Head 
CO 
CO 
Department  Head 
CO 
CO 
CD
NAVSECGRUACTINST    5400. ID 
1 2  JAN  1903 
Military  Watch  Changes 
Command  Watch  Bill 
Command  Sponsorship 
Tour  Length  Extension  at  the  Command 
Early  Orders 
Spouse  Duty 
TAD  (for  courses,  etc.) 
Others 
SWO  (Officer) 
Coordinator  (Enlisted) 
CO 
CO 
CO 
CO 
XO  (on-island) 
CO  (off-island) 
As  coordinated  with 
Admin 
3102  Daily  Routine.  Annex  A  contains  the  chronological  routine  of  events 
to  be  followed  during  a  normal  working  day,  Saturdays,  Sundays,  and 
holidays.  The  events  described  in  this  annex  carry  the  full  force  and 
effect  of  orders  of  the  Commanding  Officer  to  accomplish  the  tasks 
indicated.  Contents  of  this  annex  shall  be  published  frequently  to  all^ 
hands  and  copies  shall  be  posted  on  Command  bulletin  boards.  This  routine 
shall  be  adhered  to  unless  deviations  therefrom  are  prescribed  in  the 
Command  Plan  of  the  Dav.   All  hands  are  responsible  for  understanding  and 
complying  with  Annex  A. 
3103  Leave  and  Liberty.   BUPERSMAN  Article  3020075  authorizes  Commanding 
Officers  and  Off icers-in-Charge  to  grant  leave  and  liberty  to  officers  and 
enlisted  personnel  under  their  command. 
1.   Definitions 
a.   Annual  Leave.  Leave  granted  in  execution  of  a  Command's  leave 
program. 
b.  Advance  Leave.  Leave  granted  prior  to  actual  accrual  to  the 
member's  leave  account,  based  on  a  reasonable  expectation  that  it  will  be 
earned  by  the  member  during  the  remaining  period  of  obligated  active  duty. 
Advance  leave  is  a  means  whereby  members  with  limited  leave  accrued  may  be 
granted  leave  to  resolve  emergency  and  urgent  personal  or  morale  problems. 
As  such,  it  will  reduce  the  need  to  accumulate  large  leave  balances  as  a 
hedge  against  future  emergencies. 
c.  Convalescent  Leave.   A  period  of  authorized  absence  granted  to 
persons  under  medical  care,  which  is  part  of  the  care  and  treatment,  for  a 
member's  recuperation  or  convalescence.   Convalescent  leave  is  not  charged 
to  a  member's  leave  account. 
d.  Emergency  Leave.   Leave  granted  for  a  oersonal  or  family 
emergency  requiring  the  member's  oresence.   It  is  charged  to  the  member's 
leave  account. 
1-1  ■
NAVSECGRUACTINST  5400. ID 
1  2  JAN  "iS33 
e.  Special  Liberty.   Special  liberty  is  granted  outside  of 
regular  liberty  periods  for  unusual  reasons  such  as  compensatory  time  off, 
emergencies,  exercising  voting  responsibilities,  observing  maior  religious 
events,  or  for  special  recognition.  Special  liberty  shall  not  exceed  72 
hours,  except  in  the  case  of  special  four-day  liberty.   Department  Heads  or 
Division  Officers  mav  approve  72  hcur  liberty. 
f.  96  Hour  Liberty.  This  is  a  special  liberty  period  commencing 
with  the  end  of  normal  working  hours  on  the  given  day  and  expiring  with  the 
start  of  normal  working  hours  on  the  fourth  day.  The  period  must  include  at 
least  two  consecutive  non-work  day3,  such  as  from  Thursday  afternoon  until 
Monday  morning.  Department  Heads  may  recommend  96  hour  liberty,  when  it  is 
deemed  appropriate,  to  the  Commanding  Officer  for  consideration. 
2.  Leave  Policy 
a.  Leave  granting  authorities  shall  not  authorize  commencement  of 
annual  leave  prior  to  the  expiration  of  the  member's  normal  working  hours  on 
a  normal  day  of  duty.   The  day  of  departure  from  the  Command  is  considered  a 
day  of  duty  and,  therefore,  not  charged  as  leave.   If  no  duties  are 
scheduled  for  that  day  (i.e.,  Saturday,  Sunday  or  watchstander' s  break), 
leave  may  commence  anytime  during  the  day.   If  the  time  of  return  is  at  or 
before  0900,  that  day  is  counted  as  a  day  of  duty. 
b.  Annual  leave  will  commence  and  expire  on  board  the  U.  S.  Naval 
Security  Group  Activity,  Sabana  Seca,  Puerto  Rico. 
c.  Extension  of  leave  may  be  requested  by  a  prepaid  telephone 
call,  a  telegram  or  a  naval  message.   Telephone  requests  shall  be  directed 
to  the  00D  (Commercial  809-784-6060,  Autovon  831-7240/7204)  who  will  relay 
the  request  to  the  appropriate  approving  official  for  determination.   If  an 
answer  is  not  received  to  a  request  for  an  extension  of  leave,  the  request 
will  be  considered  denied  and  the  member  is  responsible  for  complying  with 
the  original  expiration  of  leave  date.  The  following  personnel  are 
authorized  to  approve  extensions  of  leave; 
(1)  Commanding  Officer 
(2)  Executive  Officer 
(3)  Member's  Department  Head 
(4)  Command  Duty  Officer 
d.  All  requests  for  advance  leave  must  be  forwarded  to  the 
Executive  Officer.   Full  iustif ication  must  be  included  on  all  advance  leave 
requests  and  a  statement  appended  that  the  member  has  had  explained  to  bins 
and  fully  understands  the  negative  aspects  of  advance  leave.  Normally,  no 
more  than  ten  days  advance  leave  will  be  granted  to  an  individual. 
e.  Emergency  Leave.  Emergency  leave  may  only  be  granted  by  the 
Commanding  Officer,  Executive  Officer  or  Command  Duty  Officer  when  an 
emergency  exists  and  the  granting  of  leave  will  contribute  to  alleviating 
Che  emergencv.   Red  Cross  verification  may  be  requested  to  determine  if  a 
bona  fide  emergencv  exists.   Emergencv  leave  is  comouced  in  accordance  vich 
3UPERSMAN  Article  3020400. 
3-1-3
NAVSECGRUACTINST  5400. ID 
1 2  JAN  1983 
f.   Foreign  Leave  Travel.   Personnel  desiring  to  take  leave  in 
foreign  countries  must  comply  with  the  instructions  contained  in  BUPEHSINST 
1050. 1C.   In  addition,  upon  approval  of  foreign  leave  travel,  all  SI 
indoctrinated  personnel  must  report  to  the  Special  Security  Administrative 
Office  prior  to  departing  on  leave. 
3.  Leave  Procedures  for  Logging  Out /In 
a.  During  normal  working  hours,  the  leave  log  and  leave  papers 
are  maintained  in  the  PSD.  After  normal  working  hours,  they  are  maintained 
at  the  Quarterdeck. 
b.  Personnel  may  log  out  either  in  person  or  by  telephone, 
provided  they  have  picked  up  part  3  of  their  leave  authorization  prior  to 
commencement  of  leave.  When  checking  out  or  in  by  telephone,  the  time,  date 
and  person  with  whom  logged  out  or  in  will  be  indicated  on  the  member's  copy 
of  the  leave  papers.   Each  member  is  cautioned  to  be  in  the  immediate 
vicinity  of  the  Command  (residence  is  considered  appropriate)  upon 
commencement  and  termination  of  leave  by  telephone.   It  is  not  intended,  for 
example,  that  a  member  whose  leave  commences  on  a  Monday  depart  the 
immediate  vicinity  of  the  Command  at  the  commencement  of  liberty  on  Friday 
and  start  leave  by  telephone  on  Monday  from  out  of  the  area. 
c.  The  PSD,  Officer  of  the  Day  or  Junior  Officer  of  the  Day,  as 
appropriate,  is  responsible  for  making  the  entry  on  parts  3,  4,  and  5  (parts 
4  and  5  if  a  person  is  checking  out  or  in  by  telephone)  of  the  leave  papers 
and  entering  the  information  in  the  leave  log.  The  PSD  is  responsible  for 
delivery  of  the  leave  documents  and  log  to  the  Quarterdeck  at  the  end  of  the 
normal  work  day  and  for  pick  up  at  the  beginning  of  the  next  normal  work  day. 
4.  Liberty  Policy.   Liberty  shall  normally  be  granted  outside  of 
normal  working  hours  to  personnel  not  required  to  be  physically  present  for 
work  assignments  which  should  have  been  completed,  for  additional  essential 
work,  or  for  the  currently  required  level  of  operational  readiness.  Liberty 
shall  not  exceed  72  hours  commencing  at  the  end  of  normal  hours  on  a  given 
day  and  expiring  with  the  start  of  normal  working  hours  on  the  next  working 
day,   National  holiday  periods  which,  by  direction  of  the  President,  are 
extended  to  exceed  72  hours  are  regular  liberty  periods.  The  Command  Duty 
Officer  or  Officer  of  the  Day  may  cancel  liberty  and  direct  an  individual  to 
return  to  the  Command  by  a  specific  time  if  the  individual  is  apprehended 
for  civil  or  criminal  offenses. 
5.  Environmental  and  Morale  (EML)  Program 
a.   Annual  leave  is  granted  to  provide  periods  of  respite  from  the 
working  environment  to  enhance  performance,  motivation  and  morale.  Where 
adverse  environmental  conditions  (such  as  significant  distances,  travel  time 
from  CONUS)  preclude  the  full  utilization  of  ordinary  leave  benefits, 
supolemental  programs  are  necessarv.   Therefore,  military  oersonnel  and 
their  dependents,  and  DOD  civilian  employees  and  their  dependents 
(dependents  under  17  must  be  accompanied  by  an  adult  "ML  eligible  member), 
3-1-4
NAVSECGRUACTINST    5400. ID 
12JANWW 
may  be  provided  space  available  air  transportation  for  the  purpose  of  taking 
ordinary  leave  in  a  more  desirable  location.   Personnel  assigned  to  DOD 
activities  in  Puerto  Rico  are  eligible  for  the  EML  Program.  Commander, 
Naval  Forces  Caribbean  is  designated  as  the  area  program  coordinator. 
Manifesting  for  government  aircraft  will  be  done  through  the  MAC  Terminal, 
Naval  Station,  Roosevelt  Roads  not  earlier  than  seven  days  prior  to  the 
requested  date  of  flight.   The  following  restrictions  and  limitations  apply 
to  the  EML  Program; 
(1)  Dependents  must  be  Command  sponsored. 
(2)  Participants  are  restricted  to  two  trips  per  calendar 
year. 
(3)  Military  members  must  be  in  a  leave  status. 
(4)  Travel  opportunity  will  be  afforded  on  an  equitable  basis 
to  officers,  enlisted  personnel,  civilian  employees,  and  their  accompanying 
dependents,  without  regard  to  rank  or  grade,  military  or  civilian,  or  branch 
of  service. 
(3)  DOD-owned  or  controlled  aircraft  will  not  be  scheduled 
primarily  for  this  program,  and  the  privilege  extended  by  the  provisions  of 
this  instruction  does  not  include  authority  for  any  additional  expenditure 
of  flight  hour  funds. 
(6)  Theater  or  international  restrictions  will  be  complied 
with. 
(7)  All  directives  and  requirements  pertaining  to  passports, 
visas,  foreign  customs,  and  immunizations  will  be  complied  with. 
(8)  Participants  will  have  sufficient  personal  funds 
available  to  defray  the  cost  of  the  return  trip  to  Puerto  Rico  via 
commercial  transportation  if  space  available  transportation  cannot  be 
provided. 
(9)  All  travel  will  be  on  a  space  available  basis  and  each 
traveler  will  be  required  to  pay  a  $10.00  space  available  fee. 
(10)  EML  travelers  will  travel  under  orioritv  6,  categorv  2a, 
except  unaccompanied  EML  dependents  17  years  of  age  or. older  who  will  travel 
under  Priority  6,  Categorv  2h. 
(11)  The  MAC  Terminal  will  not  maintain  seoarate  registers  or 
manifests  for  EML  travel. 
(12)  Travel  will  be  to  the  first  location  in  CONUS  served  by 
DOD  owned  or  controlled  aircraft.   Travel  within  CONUS  under  this  program  is 
prohibited. 
3-1-5
NAVSECGROACTINST    5400. ID 
-  y  •  n  \t  1983 
(13)  Travel  under  this  program  need  not  be  restricted  to 
scheduled  missions,  provided  facilities  are  available  and  prescribed  safety 
standards  are  adhered  to. 
b.   Personnel  who  desire  to  apply  for  government  air 
transportation  under  the  EML  program  must  obtain  approval  for  their  leave 
period,  and  must  complete  an  EML  Transportation  Bequest  (Annex  M) . 
3104  Enlisted  Personnel  Muster.   The  presence  of  all  personnel  attached  to 
the  Command  shall  be  accounted  for  daily.  ■»  Personnel  who  fail  to  report  to 
the  appointed  place  of  duty  at  the  hour  specified  will  be  reported  as  absent. 
1.  The  Administrative  Services  Division  (Code  11)  is  responsible  for 
compiling  a  muster  report  for  all  personnel  assigned  to  U.  S.  Naval  Security 
Group  Activity,  Sabana  Seca,  and  upon  compilation,  forwarding  the  report  to 
the  Officer-in-Charge,  Personnel  Support  Activity  Detachment,  Sabana  Seca. 
2.  The  Officer-in-Charge,  Personnel  Support  Activity  Detachment, 
Sabana  Seca,  upon  receipt  of  muster  reports  from  the  Administrative  Services 
Division  and  all  tenant  activities,  will  forward  to  the  Commanding  Officer, 
U.  S.  Naval  Security  Group  Activitv,  Sabana  Seca  a  complete  report  of  all 
enlisted  personnel  assigned  to  the  Command  not  later  than  1000  each  normal 
working  day. 
3.  In  completing  the  enlisted  muster  report,  all  enlisted  personnel 
assigned  will  be  accounted  for,  with  off-duty  personnel  being  reported  as 
"authorized  absentees".   The  enlisted  muster  will  identify  by  name  chose 
personnel  on  TAD,  unauthorized  absentees  (UAs),  hospitalized,  and  gains  and 
losses  since  the  last  muster  report.  Enlisted  muster  report  shall  be 
submitted  as  follows: 
a.  Departments  and  Executive  Staff  Assistants 
(1)  Weekdays  -  verbal  muster  report  to  the  Administrative 
Services  Division  not  later  than  0800  followed  by  a  written  muster  report 
(Annex  B)  to  be  received  by  the  Administrative  Services  Division  no  later 
than  1300  that  same  day. 
(2)  Eve/Mid  Watches  -  The  Operations  Watch  Chief  (R) 
(OWC),  upon  receipt  of  division  and  department  musters  (as  soon  as  possible 
after  watch  relief)  will  submit  a  verbal  muster  report  to  the  00D/J00D  for 
entry  in  Che  Station  Journal. 
(3)  Weekends  and  Holidays  -  The  OWC  will  muster  operations 
site  personnel  in  accordance  with  paragraph  3a(2)  above. 
b.  On  the  first  working  dav  of  each  month,  the  daily  muster 
report  will  include  a  breakdown  by  paygrade  of  all  officers  and  enlisted 
personnel  assigned  to  the  organization.   This  requirement  only  applies  to 
personnel  in  UICs  66754,  32703  and  30417. 
3-1-6
NAVSECGRUACTINST  5400. ID 
—  >v  v^ n : 'j  •^'""'j 
c.  Tenan'C  activities  will  submit  muster  reports  to  the 
Officer-in-Charge,  Personnel  Support  Activity  Detachment,  Sabana  Seca  in 
accordance  with  the  schedule  listed  for  departments  and  executive  assistants 
in  paragraph  3a  above. 
3105  Uniform  and  Civilian  Clothing 
1.  General.  Each  member  of  the  naval  service  is  a  representative  of 
the  United  States  Government  and,  therefore,  will  dress  both  in  military  and 
civilian  attire  in  such  a  manner  as  to  reflect  credit  upon  the  individual, 
the  naval  service,  and  our  country.  All  naval  personnel  while  on  board- this 
Command  will  be  in  the  prescribed  uniform  of  the  dav  or  appropriate  civilian 
attire  as  described  in  U.  S.  Navy  Uniform  Regulations,  1978, 
COMNAVFCRCARIBINST  1020.1  series,  and  this  article.   Furthermore,  they  will 
familiarize  themselves  with  the  standards  of  appearance  as  described  in 
these  uniform  regulations  and  shall  be  held  responsible  under  Article  92(1) 
UCMJ  for  ensuring  that  their  appearance  is  within  these  standards  while  in  a 
duty  status. 
2.  Military  attire.   All  naval  personnel  will  provide  themselves  with 
an  adequate  supply  of  the  correct  uniforms  prescribed  in  Navy  Uniform 
Regulations  and  this  article,  and  will  not  possess  or  wear  any  other  than 
the  regulation  uniform  and  insignia  or  wear  decorations,  medals,  badges,  or 
their  ribbons  in  any  way  other  than  that  prescribed. 
a.  Uniform  of  the  Day  for  Officers /CPOs 
(1)  Service  Dress  -  Service  Dress  White 
(2)  Summer  Khaki  (skirt  or  slacks  for  women  as  work 
environment  dictates) 
(3)  Working  Uniform  -  Working  Khaki  (skirt  or  slacks  for  women 
as  work  environment  dictates) 
b.  Uniform  of  the  Day  for  Enlisted  E1-E6  (H) 
(1)  Service  Dress  -  Summer  Blue  ("A"  for  women) 
(2)  Summer  Blue  ("A"  or  "B"  for  women  as  work  environment 
dictates) 
(3)  Working  Uniform  -  Dungarees 
For  functions  involving  the  civilian  community;   Summer  White  for 
Officer/CPOs  and  Summer  Blue  ("A"  for  women)  for  E1-E6. 
.       c*   Group  13  Personnel.   Seabees  are  authorized  to  wear  the 
Utilitv  Green  Working  Uniform  during  normal  working  hours  or  in  a  ducv  or 
watch  status. 
3-1-7
NAVSECGRUACTINST   5400. ID 
iv  \±x  1383 
""       d.  Jumper  Stvle  Uniforms.   The  White  Jumper  Style  Uniform  is 
authorized  for  wear  as  a  uniform  of  the  day  for  E1-E6  personnel. 
e.  USMC  Personnel.  Uniform  corresponding  to  those  prescribed  for 
Navy  personnel. 
f.  Other  U.  S.  Armed  Forces.  Uniforms  corresponding  to  those 
prescribed  for  Navy  personnel. 
3.   Guidance 
a.  Unless  otherwise  indicated  in  this  article,  all  personnel 
while  on  board  the  U.  S.  Naval  Security  Group  Activity,  Sabana  Seca,  Puerto 
Rico,  will  be  in  the  uniform  of  the  day  or  appropriate  civilian  attire  on 
the  following  occasions: 
(1)  Holidays  and  Sundays 
(2)  After  1830  on  working  days,  including  attendance  at 
command  movies,  messes,  etc. 
b.  The  dungaree  uniform  may  be  worn  by  those  personnel         (R) 
actually  engaged  in  work  which  would  unduly  soil  dress  uniforms  (e.g., 
Public  Works  Department  and  Electronics  Maintenance  Department  personnel 
actually  engaged  in  construction  or  maintenance  duties,  watchstanding 
personnel  other  than  on  the  Quarterdeck,  and  personnel  in  supervised  working 
parties).  Working  uniforms  may  be  worn  while  traveling  between  work  and 
residence;  however,  working  khaki  (cotton)  and  dungarees  will  not  otherwise 
be  worn  off  base.  Working  uniforms  are  authorized  for  wear  in  exchange 
outlets,  medical  and  dental  facilities,  the  Personnel  Office  and  other 
service-type  organizations  during  normal  working  hours.   Off-going  eve  watch 
personnel  may  wear  the  working  uniform  in  the  Casual  Bar  of  the  Enlisted 
Mess  (Open). 
c.  Master-At-Arms  Personnel.   Personnel  assigned  as,  or        (R) 
performing  duties  of,  Master-At-Arms  will  wear  the  uniform  of  the  day  with 
standard  badge.   Personnel  assigned  to  Security  Patrol  watches  are 
authorized  to  wear  the  dungaree  uniform,  regardless  of  time  of  day. 
d.  Quarterdeck  Watch.   The  Command  Duty  Officer,  Officer       (R) 
of  the  Day,  and  Junior  Officer  of  the  Day  will  wear  the  prescribed  uniform 
of  the  day.   The  Messenger  of  the  Watch  may  wear  the  dungaree  uniform. 
e.  Sponsors.   Personnel  assigned  as  sponsors  will  wear  the 
prescribed  uniform  of  the  day  when  accompanying  a  new  Command  member  during 
Che  check-in  process. 
3-1-8
NAVSECGRUACTINST    5400.  I'D 
1-  2  ?-'  •     • 
-  *  v»H!V  JOC- j 
f.  Specific  Functions.   Personnel  will  wear  the  prescribed 
uniform  of  the  day  when  in  attendance  at  an  official  command  function  in  the 
Commanding  Officer's  or  Executive  Officer's  office  (e.g.,  presentation  of 
awards  or  trophies;  checking-in  or  out  of  the  Command;  meritorious,  request, 
or  disciplinary  masts). 
g.  Officers  and  Chief  Petty  Officers 
(1)  Summer  Khaki  is  prescribed  for  office  work,  official 
travel  .on  military  aircraft  within  the  Caribbean  area,  attendance  at  working 
meetings  and  conferences,  working  inspections  and  similar  activities.   It 
will  not  be  worn  in  situations  where  official  representation  with  the 
general  public,  government  or  military  dignitaries,  or  foreign 
representatives  is  conducted  or  when  the  individual  is  in  a  purelv  leave  or 
liberty  status.  Wash  Khaki  (100Z  cotton)  may  be  worn  only  by  those  officers 
and  chief  petty  officers  actually  engaged  in  work  which  unduly  soils  summer 
Khaki  uniforms. 
(2)  The  Khaki  jacket  is  optional  for  wear. 
(3)  Garrison  caps  are  optional  with  Summer  Khaki  or         (R) 
Working  Khaki  uniform. 
(4)  Black  shoes  and  socks  will  be  worn  with  the  Khaki 
uniforms.   Black  half-Wellington  boots  may  be  worn  with  that  uniform. 
h.   Female  Officers,  Chief  Pettv  Officers  and  Enlisted  E1-E6 
(1)  Black  Berets  are  optional  with  Summer  Blue  ALPHA  or  BRAVO 
uniforms,  and  Summer  White  ALPHA. 
(2)  The  regulation  blue  sweater  may  be  worn  with  any  uniform 
while  within  the  confines  of  the  working  spaces  of  the  Command. 
(3)  Dungaree  uniform  items  are  not  to  be  worn  mixed.   ^      (R) 
No  patches  or  decorations  are  permitted  on  these  uniforms  except  rating 
badges. 
(4)  Mess  Management  Specialists,  while  working  in  the  Enlisted 
Dining  Facility,  may  wear  the  women's  short  sleeve  white  shirt  without  tie 
and  suitable  washable  white  work  slacks. 
(5)  Small,  (gold  for  officers  and  chief  petty  officers;  silver 
for  female  enlisted  E1-E6)  ball  (post  tvpe)  earrings  may  be  worn  at  che 
individual's  discretion  wich  the  dress  uniform. 
(6)  The  Maternity  uniform  will  be  worn  by  pregnant  female 
personnel  when  regular  uniforms  no  longer  fit. 
i.   Male  Enlisted  E1-E6 
3-1-9
NAVSECGRUACTINST    5400. ID 
~  c  .., ;-;  i .  i  •-  -  J 
(1)  Dunearee  uniform  items  are  not  co  be  worn  mixed.        (R) 
No  patches  or  decorations  are  permitted  on  these  uniforms  except  rating 
badges. 
(2)  Mess  Management  Specialists,  while  working  in  the  Enlisted 
Dining  Facility,  may  wear  white  tee  shirts,  white  trousers,,  caps  as 
appropriate,  and  white  apron. 
4.   Civilian  Attire 
a.  Whenever  civilian  clothing  is  worn,  naval  personnel  shall 
ensure  that  their  dress  and  personal  appearance  are  appropriate  for  the 
occasion  and  will  thereby  enhance  the  desired  image  of  our  military 
members.  The  naval  service  is  an  honorable  profession  and  pride  in 
appearance,  whether  in  uniform  or  civilian  attire,  is  an  expression  of  this 
pride  and  dedication  to  military  service.  Recognizing  the  diversity  of 
civilian  clothing  styles,  specific  standards  are  difficult  to  establish.   It 
is  therefore  incumbent  upon  all  Command  personnel  to  exercise  the  finest 
mature  judgment  and  common  sense  in  achieving  an  acceptable  appearance. 
b.  Current  styles  and  fashions  are  authorized;  however, 
consistent  with  U.  S.  Navy  Uniform  Regulations,  tank  top  shirts,  white 
undershirts  (including  "tie-dyed")  worn  as  outer  garments,  cut-off  shorts 
and  shower  sandals  are  considered  inappropriate  attire  when  worn  transitting 
the  gate,  attending  Command  messes,  using  the  Navy  Exchange  facilities,  or 
using  the  Enlisted  Dining  Facility.   Personnel  in  hair  rollers  may  not  enter 
military  messes'  or  clubs. 
c.  Since  military  personnel  are  accountable  for  the  actions  of 
their  dependents,  it  follows  that  they  are  responsible  for  the  civilian 
attire  worn  by  their  dependents  while  on  board  any  naval  activity. 
Dependents,  retirees,  guests  and  Government  Service  employees  will  be 
required  to  conform  to  the  proper  dress  codes  outlined  in  subparagraphs  a 
and  b  above. 
d.  Only  those  articles  of  the  military  uniform  which  do  not 
present  a  unique  marking  or  distinct  military  appearance  (i.e.,  shoes, 
socks,  gloves  and  underwear)  may  be  worn  with  civilian  attire  by  military 
personnel.  Dungaree  trousers  which  are  sold  as  part  of  the  dungaree 
uniform,  if  stenciled,  will  be  considered  as  being  part  of  the  uniform  and 
as  such,  not  authorized  for  wear  as  civilian  clothing. 
e.  All  personnel  will  wear  safety  helmets  while  riding 
motorcycles  and  scooters  on  base. 
3106   Personnel  Inspection 
1.   Muster.   Personnel  inspection  will  be  conducted  when  prescribed  bv 
the  Commanding  Officer,  normally  quarterly.   All  military  personnel  will 
participate  in  personnel  inspections  with  the  following  exceptions: 
3-1-10
NAVSSCGRUACTINST  5400. ID 
-  **  •J/ilV  .'JO J 
a.  Personnel  of  tenant  activities. 
b.  Personnel  on  leave,  on  TAD,  in  the  hospital  or  in  no  duty  or 
light  duty  status. 
c.  Personnel  excused  by  Department  Heads. 
Paraae  formation  will  be  in  accordance  with  Annex  C.  £••««*«*  0fficarS 
will  form  their  departments/divisions  not  later  than  0745.  All 
deJartmSts/divisions  will  guide  right  and  will  be  separated  by      - 
^proximately  ten  feet.  Officers  and  Chief  Petty  Officers  will  form  a 
platoon  at  the  west  end  of  the  formation. 
2   Parade  Area.   The  area  specified  for  personnel  inspection  is  the 
3treet  In  front  of  Building  2.  The  Security  Chief  will  ensure  that  no 
vehicles  are  oarked  in  that  area  when  personnel  inspection  is  sch eduled. 
Se  Public  Works  Department  Head  will  take  action  to  ensure  that  the  parking 
lot  and  street  are  swept  down  to  remove  any  standing  water  and  that  the 
surrounding  area  is  policed. 
3.  Pn.,1  Wither  Parade  Area.   In  the  event  of  obvious  inclement 
weather  at  the  time  of  fail-in,  all  personnel  will  proceed  <*  «»• 
^asium.   Foul  weather  parade  after  commencement  °f  inspection  will  be  m 
the  breezeway  between  the  Enlisted  Dining  Facility  and  UPH  A  . 
4.  Plantation  of  Awards.   Awards  may  be  -presented  at  each  Personnel 
inspection.   Individuals  receiving  awards  will  be  notified  m  advance  by  the 
Administrative  Department  Head.   The  Administrative  Depar ™ent  Head  will 
ensure  that  award  documents  are  placed  in  precedence  order  (highest  first) 
and  given  Co  the  Inspection  Yeoman.   Personnel  who  are  to  «ceivejw a.ds 
will  form  a  rank  in  front  of  the  podium  (see  Annex  C).  The  Command  Master 
Chief  will  read  the  award  document,  and  the  Commanding  Officer  will  present 
Se  award  to  the  individual.  This  rank  will  be  dismissed  after  presentation 
of  awards. 
5.   Guidelines  for  Conducting  Personnel  Inspection. 
a.  When  attention  is  sounded,  all  personnel  will  come  to 
attention  and  remain  at  attention  until  the  Commanding  Officer  arrives  in 
fronc  of  the  first  department  or  division  to  be  inspected.   At  that  time, 
all  presenting  officers  in  charge^of  formations  other  than  the  one  being 
inspected  will  order  "Parade  Rest". 
b.  Presenting  officers  may  exercise  their  personnel  by 
alternating  between  positions  of  "Attention",  and  "Parade  Sest",  while  the 
Commanding  Officer  is  inspecting  other  formations.   Each  formation  will  be 
at  attention  when  the  Commanding  Officer  approaches. 
3-1-11
NAVSECGRUACTINST  5400. ID 
x   v'    c.  The  presenting  officer  shall  take  station  in  front  of  and  to 
the  right  of  the  front  rank  and  shall  carry  out  the  following  procedures 
upon  arrival  of  the  Commanding  Officer; 
(1)  As  the  Commanding  Officer  approaches,  the  presenting 
officer  shall  call  his  formation  to  "Attention".  When  the  Commanding 
Officer  has  approached  to  within  six  (6)  paces  of  the  formation,  the 
presenting  officer  will  order,  "Hand  Salute".  He  will  greet  the  Commanding 
Officer  with  "Good  Morning  (Good  Afternoon),  Captain."  After  the  Commanding 
Officer  returns  the  salute\  the  presenting  officer  will  give  his 
department/division  the  command,  "Two".  The  presenting  officer  will  then 
address  the  Commanding  Officer  as  follows:  "(Title)  department/division, 
all  present  or  accounted  for"  or  "(Title)  department /division,  _____ 
personnel  absent".   (Be  prepared  to  inform  the  Commanding  Officer  of  the 
identity  of  unauthorized  absentees,  if  asked). 
(2)  After  addressing  the  Commanding  Officer,  the  presenting 
officer  will  precede  the  Commanding  Officer.  After  the  Commanding  Officer 
inspects  the  front  of  each  rank,  the  presenting  officer  will  issue  the 
command,  "         rank,  "Uncover  -  Two".  Upon  the  completion  of  the 
inspection  of  the  formation,  issue  the  command,  "(Title)  department/division, 
"Cover  -  Two".  Upon  completion  of  the  inspection,  the  presenting  officer 
acknowledges  the  comments  of  the  Commanding  Officer  and  renders  the  hand 
salute. 
(3)  After  the  Commanding  Officer  departs,  the  presenting 
officer  will  order  "(Title)  department/division,  "Parade  Rest".  At  the 
command  of  the  Battalion  Commander,  the  presenting  officer  will  dismiss  the 
formation. 
6.  Uniform  for  Personnel  Inspection 
a.  Normally  the  uniform  for  personnel  inspection  will  be:  Male 
Officers  and  Chief  Petty  Officers  -  Summer  White,  Female  Officers  -  Summer 
White  with  Combination  Hat,  Male  Enlisted  -  Summer  White,  and  Female 
Enlisted  -  Summer  White  with  Combination  Hat.   However,  every  third 
personnel  inspection  will  be  a  working  uniform  inspection. 
b.  Identification  cards  shall  be  carried. 
c.  Nothing  shall  be  carried  in  the  shirt  pockets  of  any  uniform 
for  personnel  inspection,  nor  shall  anything  be  carried  in  the  trouser 
pockets  which  may  create  noticeable  bulges. 
d.  All  other  uniform  insignia  and  accouterments  shall  be  worn  as 
prescribed  by  U.  S.  Navy  Regulations.  Earrings  are  not  authorized. 
7,  Reports 
a.   The  Inspection  Yeoman  shall  prepare  a  memorandum  in  the  form 
prescribed  by  the  Commanding  Officer  and  shall  forward  chis  memorandum  co 
reach  the  Commanding  Officer  the  next  working  dav. 
3-1-12
NAVSECGRUACTINST    5400. ID 
i^Jm  iS83 
b.  Discrepancies  noted  by  the  Commanding  Officer  will  be  referred 
to  the  responsible  Department  Heads  or  Executive  Staff  Assistants.   It  is 
their  responsibility  to  ensure  that  personnel  who  were  assessed  as 
unsatisfactory  are  personally  reinspected  by  the  Department  Head,  Division 
Officer  or  Executive  Staff  Assistant.  Reports  of  reinspection  and 
corrective  action  taken  regarding  those  personnel  will  be  forwarded  to  the 
Commanding  Officer. 
3107  Authority  of  Officers  and  Petty  Officers.  U.  S.  Navy  Regulations,' 
which  is  the  source  of  this  authority,  grants  to  officers,  warrant  officers, 
and  petty  officers  necessary  authority  for  the  performance  of  their  duties 
and  responsibilities.  Authority  includes  the  right  to  require  actions  of 
others,  and  actions  of  others  are  directed  by  oral  and  written  orders.  An 
order  must  be  lawful  and  any  order  imposing  punishment  outside  the  framework 
of  the  UCMJ  is  illegal.   Punishment  may  only  be  directed  through  iudicial 
process  or  non-judicial ly  through  Article  15,  UCMJ,  and  authority  to 
administer  non-judicial  punishment  is  carefully  reserved  by  the  UCMJ  to  the 
Commanding  Officer.  However,  there  are  measures  which  can  be  taken  by 
officers  and  petty  officers  to  correct  minor  infractions  which  do  not  merit 
punishment  under  Article  15,  to  correct  subordinate  deficiencies  in  a  phase 
of  military  duty,  or  to  direct  completion  of  work  assignments  which  may 
extend  beyond  normal  working  hours.   The  Chief  of  Naval  Operations  has 
established  the  following  guidance: 
1.   EMI  (Extra  Military  Instruction).   Extra  Military  Instruction  is  a 
bona  fide  training  device  intended  to  improve  the  efficiency  of  a  command 
and  must,  therefore,  be  genuinely  intended  as  such  and  not  be  used  as  a 
substitute  for  punitive  action  appropriate  under  the  UCMJ.  Extra 
instruction  assigned  must  be  logically  related  to  the  deficiency  to  be 
corrected.  Extra  Military  Instruction  shall  be  implemented,  when  required, 
within  the  following  limitations-: 
a.  EMI  will  not  normally  be  assigned  for  more  than  two  hours  per 
day. 
b.  EMI  may  be  assigned  at  a  reasonable  time  outside  of  normal 
working  hours. 
c.  EMI  duration  will  be  no  longer  than  what  is  necessary  to 
correct  the  training  deficiency. 
d.  EMI  "should  not  be  assigned  on  a  member's  sabbath. 
e.  EMI  will  not  be  used  as  a  method  of  depriving  normal  liberty. 
A  member  who  is  otherwise  entitled  to  liberty  may  commence  normal  libertv 
upon  completion  of  EMI. 
3-1-13
NAVSECGRUACTINST   5400, ID 
y'   
'.  
t  >*  '•Go- 
■ 
-  **  yJh.Vi    CO  J 
The  authority  to  assign  EMI  to  be  performed  during  working  hours  is  not 
limited  to  any  particular  rank  or  rate.  It  is  an  inherent  part  of  that 
authority  over  their  subordinates  which  is  vested  in  officers  and  petty 
officers  in  connection  with  duties  and  responsibilities  assigned  to  them. 
It  is  the  policy  of  this  Command  that  the  authority  to  assign  EMI  outside  of 
normal  working  hours  rests  with  the  officers  and  chief  petty  officers  of  the 
Command • 
2.  Withholding  of  Privileges.  Temporary  withholding  of  privileges  is 
another  non-punitive  measure  that  may  be  employed  to  correct  infractions  of 
military  regulations  or  performance  deficiencies  when  punitive  action  does 
not  appear  appropriate  due  to  the  minor  nature  of  the  infraction  or 
deficiency.  Final  authority  to  withhold  a  privilege,  however  temporary, 
must  ultimately  rest  with  the  level  of  authority  empowered  to  grant  that 
privilege.  Therefore,  the  authority  of  officers  and  petty  officers  to 
withhold  privileges  is,  in  many  cases  (e.g.,  use  of  the  Enlisted  Mess 
(Open)),  limited  to  recommendations  via  the  chain  of  command  to  the 
Commanding  Officer.  Officers  and  petty  officers  are  authorized  and  expected 
to  initiate  such  recoraraendatons  when  appropriate.   It  is  the  policy  of  this 
Command  that  the  authority  to  withhold  privileges  of  personnel  in  a  liberty 
status  (e.g.,  special  Command  programs,  base  MWR  events)  shall  rest  with  the 
officers  and  chief  petty  officers  of  the  Command;  however,  in  no  event  shall 
the  withholding  of  such  privileges  be  tantamount  to  a  deprivation  of  liberty 
itself. 
3.  Extension  of  Working  Hours.  Deprivation  of  liberty  as  a 
punishment  except  as  specifically  authorized  under  the  UCMJ  is  illegal.   It 
is  however,  necessary  to  the  efficiency  of  the  Command  that  certain 
functions  be  performed  and  accomplished  in  a  timely  manner.   It  is, 
therefore,  not  a  punishment  if  persons  of  the  Command  are  required  to  be  on 
board  and  be  physically  present  outside  of  normal  working  hours  for  work 
assignments  that  should  have  been  completed,  or  for  additional  essential 
work,  or  for  the  currently  required  level  of  operational  readiness.   It  is 
the  policy  of  this  Command  that  officers  and  petty  officers  who  are  assigned 
duties  and  responsibilities  that  require  them  to  extend  working  hours  of 
their  subordinates  in  order  to  complete  their  assigned  duties  or  to  maintain 
a  required  level  of  operational  readiness  may  extend  working  hours  as 
appropriate. 
4.  Action.  Application  of  the  policy  in  this  Article  must  be  fair, 
reasonable,  and  non-discriminatory  if  it  is,  in  fact,  to  serve  its  objective 
of  reinforcing  good  order,  discipline,  and  command  efficiency. 
3108   Processing  of  Mast  Cases 
1.   Request  Mast.   Article  1107  of  U.  S.  Navy  Regulations  states  that 
"The  right  of  any  person  in  the  Naval  Service  to  communicate  with  the 
Commanding  Officer  at  a  oroper  time  and  place  is  not  to  be  denied  or 
restricted."   It  is  expected  that  the  leadership  in  the  chain  of  command  at 
this  Command  is  such  that  most  problems  will  be  resolved  at  a  lower  level. 
3-1-14
NAVSECGRUACTINST  5400. ID 
"■    c     . 
However,  problems  or  requests  that  cannot  be  acted  upon  satisfactorily  at  a 
lower  level  may  be  brought  to  the  attention  of  the  Commanding  Officer  in 
accordance  with  this  article  as  follows; 
a.  Personnel  who  desire  Request  Mast  shall  complete  a  Special 
Bequest  Form  (NAVPERS  1336/3)  and  submit  it  through  appropriate  command 
channels. 
b.  The  Executive  Officer  shall  coordinate  the  request  and  notify 
the  requestor  of  the  date  and  time  that  the  Request  Mast  will  be  held. 
2.  Meritorious  Mast.  This  mast  is  provided  for  in  BUPERSMAN  Article 
3310200  as  a  means  of  giving  public  recognition  to  enlisted  personnel  whose 
performance  of  duty  is  noteworthy  or  commendable  beyond  the  usual 
requirements  of  duty.  The  following  is  quoted,  in  part,  from  this  Article: 
"Whenever  an  enlisted  member  does  anything  noteworthy  or 
commendable  beyond  the  usual  requirements  of  duty,  or  displays  exceptional 
energy,  judgment,  or  initiative,  a  report  shall  be  made  to  his  commanding 
officer  by  the  senior  who  observed  the  meritorious  act.   The  commanding 
officer  at  mast  shall  give  such  reports  the  same  formal  and  careful 
consideration  given  to  breaches  of  discipline.   Should  the  circumstances 
warrant,  the  commanding  officer  shall  make  an  entry  of  the  facts  in  the 
member's  service  record," 
It  is  readily  apparent  that  Meritorious  Mast  is  one  of  the  most  effective 
instruments  available  to  ensure  that  deserving  personnel  receive  command 
recognition.   As  such,  it  is  a  tool  of  positive  discipline.   Department 
heads  and  division  officers  are  encouraged  to  use  the  channels  of 
Meritorious  Mast  as  a  means  of  reporting  outstanding  performance  of  duty  by 
personnel  under  their  supervision.   Such  reports  shall  be  addressed  to  the 
Commanding  Officer  via  appropriate  command  channels. 
3.  Disciplinary  Mast.  The  following  procedures  will  be  followed  in 
disposition  of  offenses  against  the  Uniform  Code  of  Military  Justice 
involving  military  personnel  attached  to  this  Command: 
a<   When  an  offense  is  suspected  of  having  been  committed  and 
reasonable  indication  is  present  that  an  individual  subject  to  the  Uniform 
Code  of  Military  Justice  committed  the  offense,  the  person  having  knowledge 
of  the  offense  shall  prepare  a  Report  and  Disposition  of  Offense  (NAVPE3S 
1626/7).  This  report  shall  contain  all  relevant  information  through  the 
section  that  advises  the  accused  of  his  rights  under  Article  31,  Uniform 
Code  of  Military  Justice,  including  the  signature  of  the  accused  where 
applicable.   All  charges  and  specifications  thereunder  shall  be  written  in 
accordance  with  the  formats  delineated  in  Appendix  6c  of  the  Manual  for 
Courts-Martial,  United  States,  1969.   The  person  initiating  the  report  will 
then  submit  the  report  to  the  Legal  Assistance  Yeoman  for  review  and 
completion. 
-1-15
NAVSECGRUACTINST  5400. ID 
b.  The  Legal  Assistance  Yeoman  will  reproduce  one  copy  of  the 
report  for  a  suspense  file  and  will  forward  the  original  to  the  department 
head  of  the  accused  no  later  than  the  next  working  day.   The  department  head 
shall,  within  three  working  days,  address  the  issue  within  the  department. 
By  the  end  of  the  third  working  day,  the  department  head  shall  discuss  the 
report  with  the  Executive  Officer  and  determine  one  of  the  following: 
(1)  To  act  upon  the  report  at  the  department  level  in  the 
chain  of  command,  or 
(2)  To  forward  the  report  to  the  Executive  Officer. 
c.  If  the  report  is  to  be  forwarded  to  the  Executive  Officer,  the 
department  head  will  conduct  a  thorough  and  complete  investigation  and  will 
submit  the  results  to  the  Executive  Officer  within  seven  working  days  of  the 
report  having  been  initiated. 
d.  The  Executive  Officer  3hall  review  the  report  and 
investigative  results,  and  if  considered  advisable,  conduct  a  screening  at 
which  he  will  either  dismiss  the  charge  or  refer  the  charge  to  the 
Commanding  Officer  for  Disciplinary  Mast.   Prior  to  the  screening,  the 
accused  will  be  informed  of  his  rights. 
e.  The  Legal  Assistance  Yeoman  shall  coordinate  with  the 
Executive  Officer  on  details  concerning  the  holding  of  Disciplinary  Mast, 
including  informing  the  Chaplain,  Command  Master  Chief,  Chief 
Master-At-Arms,  accused,  and  department  representatives  of  the  time  and  date 
of  the  Mast. 
f.  The  Chief  Master-At-Arm3  will  ensure  that  the  office  is 
prepared  and  that  all  concerned  are  present  and  are  aware  of  the  procedures 
to  be  followed  during  Disciplinary  Mast. 
The  Commanding  Officer  will  either  dismiss  the  charge,  award 
appropriate  noniudicial  punishment,  or  refer  the  charge  to  a  court-martial. 
4.   Dissemination  of  Mast  Results.   The  Administrative  Department  Head 
will  ensure  chat  the  results  of  all  Meritorious  and  Disciplinary  Masts  are 
published  in  the  Plan  of  the  Day. 
3109  Command  Working  Parties.  Working  parties  are  required  at  various 
times,  during  and  outside  of  normal  working  hours,  to  perform  command 
functions.   A  command  working  party  is  appropriate  for  a  command  sponsored 
function  which  does  not  fall  under  the  responsibility  of,  or  is  beyond  the 
capability  of,  any  one  department.   When  a  need  arises  for  a  command  working 
party,  the  requirement  will  be  forwarded  to  the  Executive  Officer  with 
justification.   Normally,  at  least  two  working  days  are  required  Co 
coordinate  such  requests.   A  supervisor  will  normally  be  provided  by  the 
requesting  authority.   Personnel  will  be  furnished- for  command  working 
parties  in  accordance  with  the  following  distribution; 
3-1-16
NAVSECGRUACTTNST   5400. IB 
"J  y  l  r-  •  :      :;jl,  -) 
-  ^  --Ji-Mi    'vOO 
Administrative  Department  (10)  1 
Communications  Department  ( 20)  1 
Public  Works  Department  (30)  1 
Supply  and  Fiscal  Department  (40)  1 
Operations  Department  (50)  2 
Electronics  Maintenance  Department  (60)               1 
3110  Restricted  Personnel*   Immediately  upon  restriction  of  enlisted 
personnel  attached  to  this  Command,  either  Annex  D  or  Annex  E,  as 
appropriate,  will  be  executed  and  an  entry  of  the  same  made  in  the  station 
log.  Additionally,  when  Annex  E  is  executed,  an  entry  will  be  made  in  the 
Unit  Punishment  Reeord. 
1.  Restricted  personnel  will  muster  with  the  0OD  on  the  (R) 
Quarterdeck,  Building  1,  at  0730,  1630,  and  2130,  in  the  prescribed  uniform 
of  the  day  unless  performing  extra  duties  coincident  with  their  muster  or 
beginning  a  work  day,  if  the  working  uniform  would  be  appropriate. 
Watchstanding  personnel  who  are  undergoing  restriction  will  request  their 
supervisor  to  call  in  a  muster  to  the  00D  if  they  are  on  watch  at  the  time 
muster  is  required. 
2.  In  the  event  of  an  emergency,  for  a  specified  purpose  (e.g., 
visits  to  the  Chaplain,  Legal  Officer,  medical  treatment),  a  restricted 
person  mav  be  permitted  to  leave  the  limits  of  the  Command  for  a  specified 
period  of  time.   Express  permission  must  be  obtained  in  each  instance  from 
the  Commanding  Officer  or  Executive  Officer.   In  their  absence,  the  Command 
Duty  Officer  may  approve  requests  of  an  emergency  nature. 
3.  Personnel  who  have  been  restricted  to  the  Command  as  a  result  of 
non-judicial  punishment  are  prohibited  from  purchasing  or  drinking  alcoholic 
beverages  while  in  such  a  status. 
4.  A  copy  of  the  "Notification  of  Restriction  to  Station  and 
Withdrawal  of  Station  Privileges"  shall  be  kept  posted  in  the  Snack  3ar, 
Enlisted  Mess  (Open),  Movie  Theater,  Bowling  Alley,  and  Consolidated  Package 
Store. 
5.  The  Administrative  Officer  will  ensure  that  specifics  of        (R) 
the  individual's  restricted  status  and/or  extra  duties  are  entered  in  the 
Quarterdeck  restricted  person's  muster  and  extra  duties  folder.   The  J00D 
will  log  musters  and  the  accomplishment  of  extra  duties  in  this  folder  in 
addition  to  the  Station  Journal. 
3-1-17
NAVSECGRUACTINST  5400. ID 
Section  2  JL  £  JM/'i  l^OJ 
Command  Regulations 
3201  Alcoholic  Beverages 
3202  Cameras 
3203  Citizens  Band  Radio  Stations 
3204  Household  Pets 
3205  Privately  Owned  Vehicles 
3206  Weapons 
3207  Library 
3201  Alcoholic  Beverages.  Alcoholic  beverages  include  wines,  distilled 
spirits,  and  malt  beverages. 
i.   No  person  in  the  naval  service  under  21  years  of  age  shall  be 
employed  as  a  bartender  or  in  any  other  capacity  involving  the  dispensing  of 
alcoholic  beverages. 
2.  Alcoholic  beverages  shall  not  be  sold  to,  given  to,  bought  for, 
nor  consumed  by: 
a.  Personnel  who  have  not  reached  their  18th  birthday. 
b.  Personnel  under  restriction  or  arrest. 
c.  Personnel  on  duty.   Drinking  alcoholic  beverages  while      (P.) 
on  duty  is  prohibited.   Duty  is  further  defined  to  include  duty  of  any 
anticipatory  nature,  such  as  that  of  a  person  in  the  Duty  Section,  who  has 
not  been  specifically  assigned  to  a  watch.   Personnel  standing  rotating 
watches  of  four  sections  or  less  will  not  be  considered  to  be  on  duty  during 
any  period  between  watches  although  discretion  should  be  exercised  to  ensure 
readiness  to  assume  the  next  watch. 
d.  Personnel  who  are  intoxicated  or  are  approaching  the  state  of 
intoxication.   In  cases  where  the  bartender  is  in  doubt  as  to  the  condition 
of  the  purchaser,  the  opinion  of  the  Officer  of  the  Day  or  his  designated 
representative  shall  determine. 
3.  Alcoholic  beverages  may  be  consumed  only  in  designated  areas 
immediately  adjacent  to  the  place  of  sale;  except  that  personnel  including 
civilians,  assigned  to  quarters  (includes  Unaccompanied  Personnel  Housing) 
may  consume  such  beverages  within  their  quarters  area.  Additional  areas  in 
which  beverages  may  be  consumed  are  specifically  designated  as  follows; 
Commissioned  Officers'  Mess  (Open) 
Chief  Petty  Officers'  Mess  (Open) 
Enlisted  Mess  (Open) 
Snack  Bar  (beer  only) 
Bowling  Alley 
Recreation  areas  such  as  Che  gymnasium,  Sharks  Stadium,  patio,  Scone  Road 
picnic  area,  horse  corral,  and  other  areas  as  may  be  authorized  bv  the 
Recreational  Services  Department  Head  as  events  tnay  dictate. 
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