( 
DCID  No.  1/4 
(New  Series) 
DIRECTOR  OF  CENTRAL  INTELLIGENCE  DIRECTIVE  NO.  1/41 
COMMITTEE  ON  DOCUMENTATION  (CODIB) 
(Effective  23  April  1965) 
Pursuant  to  paragraphs  3b  (2)  and  6a  (3),  NSCID  No.  1,  and  to  facili- 
tate continuing  interchange  and  maximum  community  utilization  of 
intelligence,  intelligence  information  and  other  information  which  has 
utility  for  intelligence  purposes,  a  standing  committee  of  the  United 
States  Intelligence  Board  on  documentation-  is  hereby  established. 
1.  Composition  and  Organization 
(a)  The  Committee  shall  be  known  as  the  Intelligence  Board  Com- 
mittee on  Documentation  (CODIB)  and  shall  include  representatives 
of  the  departments  and  agencies  represented  on  the  USIB,  including 
Army,  Navy  and  Air  Force  representatives.  Other  agencies  of  the 
Government  may  be  invited  by  the  Committee  to  participate  as  ap- 
propriate. Representatives  shall  be  authorized  to  speak  for  their 
respective  agencies  on  matters  related  to  the  Committee's  functions. 
The  Chairman  shall  be  designated  by  the  Director  of  Central  Intelli- 
gence in  consultation  with  the  USIB.    CIA  will  provide  the  secretariat. 
(b)  The  Committee  may  at  its  discretion  organize  subcommittees 
to  assist  it  in  discharging  its  responsibilities.  Membership  on  sub- 
committees need  not  be  limited  to  member  agencies  of  the  Committee 
but  may  be  extended  by  association  under  the  provisions  of  NSCID 
No.  1,  para.  2,  footnote. 
2.  Mission 
The  mission  of  the  Committee  shall  be  to  promote  means  by  which 
the  intelligence  community  can  make  optimal  use  of  information  of 
intelligence  value  however  recorded. 
*o 
3.  Functions 
(a)  To  recommend  policy  to  the  Intelligence  Board  in  the  field  of 
documentation. 
(b)  To  conduct  surveys  required  to  support  the  mission  of  the  Com- 
mittee, subject  to  agreement  by  departments  and  agencies  concerned. 
(c)  To  coordinate  the  development  of  compatible  systems  for  docu- 
mentation and  the  processing  of  information. 
(d)  To  review  the  operation  of  reference  services  of  common  con- 
cern. 
'This  Directive  supersedes  DCID  No.  1/4  (New  Series)   of  26  June  1S59. 
*  Documentation  is  defined  as  the  group  of  techniques  necessary  for  the  orderly 
presentation,  organization  and  communication  of  recorded  specialized  knowl- 
edge, in  order  to  give  maximum  accessibility  and  utility  to  the  information 
contained. 
.    This  document  downgraded  to 
(        UNCLASSIFIED  by  authority  of 
Sec   3(B),  E.O.  11652,  on  12/15/76 
by  246321. 
COPY  ]\J9
(e)  To  exchange  information  within  the  intelligence  community 
on  the  solution  of  documentation  problems,  including  studies,  re- 
searches, contracts,  proposed  agreements  and  actions,  publications, 
seminars,  and  demonstrations. 
(f)  To  monitor  interagency  agreements  in  the  field  of  the  Commit- 
tee's responsibility. 
(g)  To  assist  member  agencies  in  solving  problems  arising  from 
programs  or  projects  under  way  and  of  mutual  interest. 
(h)  To  coordinate  selected  documentation  activities  with  foreign 
intelligence  services  with  which  the  interchange  of  information  has 
been  authorized  by  the  Intelligence  Board. 
4.  Reports 
The  Committee  will  report  to  the  Intelligence  Board  annually  and 
as  directed,  and  may  also  submit  special  reports  on  its  own  initiative. 
JOHN  A.  McCONE 
Director  of  Central  Intelligence 
C 
(.