Department of Defense DIRECTIVE April 23, 1986 NUMBER 5105.40 ASD(C) } SUBJECT: Defense Mapping Agency (DMA) References: (a) Title 10, United States Code (b) DoD Directive 5105.40, subject as above, August 10, 1978 (hereby canceled) (c) Title 44, United States Code (d) DoD Directive 5000.19, “Policies for the Management and Control of Information Requirements,” March 12, 1976 A. REISSUANCE AND PURPOSE Under the authority vested in the Secretary of Defense by reference (a), this Directive reissues reference (b) to update the responsibilities, functions, relationships, and authorities of the Defense Mapping Agency (DMA). B. MISSION DMA shall provide support to the Office of the Secretary of Defense (OSD), the Military Departments, the Organization of the Joint Chiefs of Staff (OJCS), the Unified and Specified Commands, and the Defense Agencies (hereafter referred to collectively as “DoD Components”) on matters concerning mapping, charting, and geodesy (MC&G). C. ORGANIZATION AND MANAGEMENT DMA is established as a separate agency of the Department of Defense under the direction, authority, and control of the Assistant Secretary of Defense (Command, Control, Communications, and Intelligence) (ASD(C3I)). It shail consist of a Director and such subordinate organizational elements as are established by the Director within resources authorized by the Secretary of Defense. D. RESPONSIBILITIES AND FUNCTIONS l. The Director, DMA, shall: a. Organize, direct, and manage the DMA and all assigned resources. b. Serve as Program Manager and coordinator of all DoD MC&G resources and activities, to include reviewing the execution of all DoD plans, programs, and policies for MC&G activities not assigned to DMA. Ce Provide staff advice and assistance on MC&G matters to the OSD, the OJCS, the Military Departments, other DoD Componeats, and other Coverniment agencies, as appropriate.
d. Develop MC&G guidance for the Department of Defense; review ttiLitary Uepartment program and fiscal documents related to MC&G matters; and recommend appropriate actions to the Secretary of Defense. e. In support of the OJCS, review the MC&G requirements and priorities of the DoD Components and other Government agencies, and develop a consolidated statement of MC&G requirements and priorities. t. Ensure responsive support te the MC&G requirements of the Military Departments and the Unified and Specified Commands. ge Establish policies and provide DoD participation in national and international MC&G activities, in coordination with the Assistant Secretary of Defense (International Security Affairs) and the Assistant Secretary of Defense (International Security Policy), and execute DoD responsibilities under interagency and international MC&G agreements. h. Establish and/or consolidate DoD MC&G data collection requirements and provide them to the ASD(C31), who shall verify and set priorities for such requirements; and collect or task other DoD Components to collect and provide necessary data. i. Establish DoD MC&G Research, Development, Test, and Evaluation (ROT&E) requirecents, in coordination with the ASD(C3L), and task other DoD Components or private contractors to accomplish such requirenents. j- Carry out the statutory responsibilities assigned to the Department of Defense under Chapter 167 of 10 U.S.C. (reference (a)) for providing nautical charts and marine navigation data for the use of all vessels of the United States and of navigators generally, and the responsibilities assigned under Chapter 13 of 44 U.S.C. (reference (c)) for the printing of notices to mariners and other publications. 2 The Secretaries of the Military Departments and the Commanders of ae Unified and Specified Commands shall: ae Develop and submit to DMA their MC&G requirements and priorities. b. Provide support, within their respective fields of responsibilities, to the Director, DMA, as required to carry out the assigned uission of the Agency. ce Assess the responsiveness of the DNA to their operational needs. 3. The Joint Chiefs of Staff (JCS) shall: ae Advise the Secretary of Defense on MC&G requirements and priorities. b. Provide guidance to the DMA and the Unified and Specified Commands that will serve as the basis for interrelationships between these organizations.
Apr 23, 86 5105.40 Cc. Obtain the advice and recommendations from the Director, DMA, on matters within the areas of responsibility assigned to the DMA. E. RELATIONSHIPS 1. In performing assigned functions, the Director, DMA, shall: ae Be responsible to the JCS for operational matters within their cognizance, as well as requirements associated with the Joint Planning process. For these purposes, the Chairman of the JCS ifs authorized to task and communicate with the DMA directly. b. Maintain appropriate liaison with other DoD Components and other agencies of the Executive Branch for the exchange of information on programs and activities in the field of assigned responsibilities. c. Make use of established facilities and services in the Department of Defense or other governmental agencies whenever practicable to achieve maximum efficiency and economy. d. Ensure that appropriate staff elements of the OSD, the OJCS, the Military Departments, and other DoD Components are kept fully informed concerning DMA activities with which they have substantive concern. 2. The Secretaries of the Military Departments and Heads of other DoD Components shall: a. Provide assistance within their respective fields of responsibility to the Director, DMA, in carrying out the responsibilities and functions assigned to the DMA. b. Coordinate with the Director, DMA, on all programs and activities that include or are related to MC&G. F. AUTHORITY The Director, DMA, is specifically delegated authority to: l. Task DoD Components directly to accomplish the MC&G RDT&E and data collection requirements established by DMA and verified by the ASD(C31). 2. Have free and direct access to, and direct communications with, all elements of the Department of Defense and other executive departments and agencies, as necessary to carry out DMA functions and responsibilities. 3. Obtain such reports and information, consistent with the policies and criteria of DoD Directive 5000.19 (reference (d)), and advice and assistance from other DoD Components as necessary to carry out DMA functions and responsibilities. 4. Establish facilities necessary to accomplish the DMA mission in the most efficient and economical manner. 5. Exercise the administrative authorities contained in enclosure l. 3
G. ADMINISTRATION Ll. The Director, DMA, shall be a commissioned officer of suitable general or flag rank appointed by the Secretary of Defense from officers of the Armed Forces on active duty. 2. The Ceputy Director shall be selected by the ASD(C9L). When the Deputy Director is a military officer, selection shall be based on the recommendation of the JCS. 3. DMA shall be authorized such personnel, facilities, funds, and other administrative support as the Secretary of Defense deems necessary. 4. The Military Departments shall assign ailitary personnel to DMA in accordance with approved authorizations and procedures for assignment to Soint duty. The JCS shall review and provide recommendations on the DMA joint sanpower program to the ASD(C’I), as appropriate, for those functions where DMA is responsive to the JCS. q. EFFECTIVE DATE This Directive is effective inmediately. William H. Taft, IV Deputy Secretary of Defense Enclosure - 1 Delegations of Authority
Apr 23, 86 5105.40 (Encl 1) DELEGATIONS OF AUTHORITY Pursuant to the authority vested in the Secretary of Defense, and subject to the direction, authority, and control of the Secretary of Defense, and in accordance with DeD policies, Directives, and Instructions, the Director, DMA, or in the absence of the Director, the person acting for the Director, is hereby delegated authority as required in the administration and operation of DMA to: l. Exercise the powers vested in the Secretary of Defense by 5 U.S.C. 301, 302(b), and 3101 pertaining to the employment, direction, and general administration of DMA civilian personnel. 2. Fix rates of pay for wage-rate employees exempted from the Classification Act of 1949 by 5 U.S.C. 5102 on the basis of rates established under the Coordinated Federal Wage System. In fixing such rates, the Director, DMA, shall follow the wage schedule established by the DoD Wage Fixing Authority. 3. Establish advisory committees and employ part-time advisers, as approved by the Secretary of Defense, for the performance of DMA functions pursuant to the provisions of 10 U.S.C. 173, 5 U.S.C. 3109(b), and the agreement between the Department of Defense and the Civil Service Commission on employment of experts and consultants, dated March 14, 1975. 4. Administer oaths of office incident to entrance into the Executive Branch of the Federal Government or any cther oath required by law in connection with employment therein, in accordance with the provisions of 5 U.S.C. 2903, and designate in writing, as may be necessary, officers and employees of DMA to perform this function. 5. Establish a DMA Incentive Awards Board and pay cash awards to, and incur necessary expenses for the honorary recognition of civilian employees of the Government whose suggestions, inventions, superior accomplishments, or other personal efforts, including special acts or services, benefit or affect DMA or its subordinate activities, in accordance with the provisions of 5 U.S.C. 4503 and applicable Office of Personnel Management (OPM) regulations. 6. In accordance with the provisions of 5 U.S.C. 7532; Executive Orders 10450, 12333, and 12356; and DoD Directive 5200.2, “DoD Personnel Security Progran,”~ December 20, 1979; as appropriate: ae Designate any position in DMA as a “sensitive” position. b. Authorize, in case of an emergency, the appointment of a person to a sensitive position in the Agency for a limited period of time for whom a full field investigation or other appropriate investigation, including the National Agency Check, has not been completed. Ce Authorize the suspension, but not terminate the services of an employee in the interest of national security in positions within DMA.
d. Initiate investigations, issue personnel security clearances and, if necessary, in the interest of national securlty, suspend, revoke, or deny a security clearance for personnel assigned or detailed to, or employed by DMA. <Any action to deny or revoke a security clearance will be taken in accordance with procedures prescribed in DoD 5200.2-R, “DoD Personnel Security Program,” December 1979. 7. Act as agent for the collection and payment of employment taxes imposed by Chapter 21 of the Internal Revenue Code of 1954, as amended; and, as such agent, make all determinations and certifications required or provided for under Section 3122 of the Internal Revenue Code of 1954, as amended, and Section 205(p)(1) and (2} of the Social Security Act, as amended (42 U.S.C. 405(p)(1) and (2)) with respect to DMA employees. 8. Authorize and approve overtime work for DMA civilian officers and employees in accordance with the provisions of 5 U.S.C. Chapter 55, Subchapter V, and applicable OPM regulations. 9. Authorize and approve: ae Travel for DMA civilian officers and employees in accordance with Joint Travel Regulations, Volume 2, “DoD Civilian Personnel.” b. Temporary duty travel for military personnel assigned or detailed to DMA in accordance with Joint Travel Regulations, Volume 1, “Members of Uniformed Services.” Ce Invitational travel to persons serving without compensation whose consultive, advisory, or other highly specialized technical services are required in a capacity that is directly related to, or in connection with DMA activities, pursuant to the provisions of 5 U.S.C. 5703. 10. Approve the expenditure of funds available for travel by military personnel assigned or detailed to DMA for expenses incident to attendance at meetings of technical, scientific, professional or other similar organizations in such instances where the approval of the Secretary of Defense, or designee, is required by law (37 U.S.C. 412 and 5 U.S.C. 4110 and 4111). This authority cannot be redelegated. . ll. Develop, establish, and maintain an active and continuing Records Management Program, pursuant to the provisions of Section 506(b) of the Federal Records Act of 1950 (44 U.S.C. 3102). 12. Establish and use imprest funds for making small purchases of material and services, other than personal, for DMA, when it is determined more advantageous and consistent with the best interests of the Government, in accordance with the provisions of DoD Instruction 5100.71, “Delegation cf Authority and Regulations Relating to Cash Held at Personal Risk Including Imprest Funds,” March 5, 1973. 13. Authorize the publication of advertisements, notices, or proposals in newspapers, magazines, or other public periodicale as required for the effective administration and operation of DMA consistent with 44 U.S.C. 3702. 1-2
Apr 23, 86 5105.40 (Encl 1) 14. Establish and maintain appropriate property accounts for DMA and appoint Boards of Survey, approve reports of survey, relieve personal liability, and drop accountability for DMA property contained in the authorized property accounts that has been lost, damaged, stolen, destroyed, or otherwise rendered unserviceable, in accordance with applicable laws and regulations. 15. Promulgate the necessary security regulations for the protection of property and places under the jurisdiction of the Director, DMA, pursuant to DoD Directive 5200.8, “Security of Military Installations and Resources,~ July 29, 1980. 16. Establish and maintain, for the functions assigned, an appropriate publications system for the promulgation of common supply and service regulations, instructions, and reference documents, and changes thereto, pursuant to the policies and procedures prescribed in DoD Directive 5025.1, “Department of Defense Directives System,” October 16, 1980. 17. Enter into support and service agreements with the Military Departments, other DoD Components, or other Government agencies, as required for the effective performance of DMA functions and responsibilities. 18. Exercise the authority delegated to the Secretary of Defense by the Administrator of the General Services Administration with respect to the disposal of surplus personal property. 19. Enter into and administer contracts, directly or through a Military Department, a DoD contract administration services component, or other Government department or agency, as appropriate, for supplies, equipment, and services required to accomplish the mission of DMA. To the extent that any law or Executive Order specifically limits the exercise of such authority to persons at the Secretarial level of a Military Department, such authority shall be exercised by the appropriate Under Secretary or Assistant Secretary of Defense. 20. Sell maps, charts, and related products to the public as governed by the provisions of OMB Circular A-25, “User Charges,” and 10 U.S.C., Chapter 167, Section 2794. 21. Authorize the release of classified DoD MC&G products to foreign nationals within DoD disclosure policies. 22. Lease property under the control of DMA, under terms that will promote the national defense or that will be in the public interest, pursuant to the provisions of 19 U.S.C., Chapter 159, Section 2667. 23. Execute Sectica 8(91 of Public Law 99-190 (The FY 1986 Department of Defense Appropriatiouvs Act), December 19, 1985, relating to international agreements. The Director, DMA, may redelegate these authorities as appropriate, and in writing, except as otherwise specifically indicated above or as otherwise provided by law or regulation. These delegations of authority are effective immediately. 1-3