DEPARTMENT  OF  THE  ARMY 
US  ARMY  FOREIGN  SCIENCE  AND  TECHNOLOGY  CENTER 
220  Seventh  Street,  NE 
Charlottesville,  Virginia   22901 
FSTC  MEMORANDUM  20  September  193  3 
NUMBER     380-1* 
Security 
PREPARING  FOMCAT  VOLUMES  FOR  RELEASE  TO 
UK,  CANADA,  AUSTRALIA,  NATO,  AND  SHAPE  TECHNICAL  CENTRE 
Paragraph 
Purpose           1 
Scope           2 
Responsibilities           3 
Sanitization  and  Preparation           £ 
Dispatch           5 
Procedural  Changes           6 
References           7 
Appendix  A.   Transmittal  Letter,  SHAPE  and  NATO  Security  System 
Appendix  B.   Transmittal  Letter,  UK 
Appendix  C.   Transmittal  Letter,  Canada 
Appendix  D.   Transmittal  Letter,  Australia 
Appendix  E.   Receipt 
1.  Purpose.   This  memorandum  prescribes  procedures  for  preparation  and  release 
of  the  Foreign  Materiel  Catalog  (FOMCAT)  (TB  381-5-series)  to  the  UK,  Canada, 
Australia,  NATO  and  the  SHAPE  Technical  Centre. 
2.  Scope.   This  memorandum  applies  to  all  elements  of  FSTC  located  in  Charlottesville, 
VA. 
3.  Responsibilities.    a.   Eattlefield  Systems  (BA)  ,  Combat  Arms  (CA),  Electronic 
Systems  (ES) ,  and  Military  Technology  (MT)  will: 
(1)  Prepare  and  process  FOMCAT  volumes  in  accordance  with  established 
instructions. 
(2)  Appoint  a  FOMCAT  Coordinator  and  notify  the  Security  Office  of    the 
appoint  cent . 
b.  The  Chief,  Administrative  Services  will  insure  that  the  FSTC  d  i  st.  r  iU;  c  !.->:: 
of  each  FOMCAT  volume  includes  18  additional  copies  and  that,  upon  receipt,  cf  the 
distribution  by  the  Mail  and  Document  Control  Unit,  the  18  copies  are  transmitted 
to  the  FOMCAT  coordinator  in  the  production  division  responsible  for  that 
J 
particular  volume  (BA,  CA.  ES ,  or  MT; . 
*This  memorandum  supersede?  FSTCM  380-1,  23  Jun  78,  including  Change*  1. 
/.
FSTCM  380-1 
c.  The  FOMCAT  Coordinators  for  BA,  CAt  ES ,  and  MT  will: 
(1)  Sanitize,  as  specified  in  par  4,  below,  each  of  the  18  copies. 
(2)  Insure  that  the  letters  of  transmittal  are  correctly  prepared  according 
to  the  examples  Appendices  A  through  D,  and  are  attached  to  the  sets  to  be 
released.   A  copy  of  the  transmittal  letter  (with  MFR)  will  be  included  for  the 
Security  Office  file. 
(3)  Have  the  sets  prepared  for  dispatch,  including  mailing  labels.   If  the 
volume  being  released  is  classified,  prepare  and  include  a  receipt  (DA  Form  3964) 
for  the  sets  to  UK,  Canada,  and  Australia,  according  to  the  example  Appendix  E. 
(A)   Deliver  the  sets  to  the  Security  Office. 
d.  The  Security  Office  will  complete  act'ion  on  the  case,  sign  the  letters, 
and  deliver  to  the  Kail  and  Document  Control  Room  for  dispatch. 
4.   Sanitization  and  Preparation.    a.   Each  of  the  copies  will  be  sanitized  as 
follows: 
(1)  Remove   FOREWORD. 
(2)  On  the  CONTENTS  page,  delete  reference  "FOREWORD",  "Table  2",  "Table  3", 
and  "Index  of  Materiel  Items". 
(3)  Remove  Table  2  and  Table  3. 
(A)   Remove  Index. 
(5)  Remove  all  pages  containing  items  on  Free  World  Countries. 
(6)  Remove  all  pages  containing  items  marked  "NOT  RELEASABLE  TO  FOREIGN 
NATIONALS"  (N0F0RN) . 
(7)  Remove  all  pages  containing  items  marked  "THIS  INFORMATION  HAS  BEEN 
AUTHORIZED  FOR  RELEASE  TO   "  (REL) ,  unless  the  country  to  whom  the  copies 
are  to  be  sent  is  listed  as  one  of  those  to  whom  the  item  is  releasable. 
(8)  Delete  all  caveats  restricting  distribution  and  all  special  handling 
markings  WHEREVER  they  appear. 
(9)  Delete  all  page  numbers  on  the  remaining  pages, 
b.   The  pages  remaining  after  sanitization  will  be  assembled  and  fastened 
into  individual  copies  which  will  be  divided  into  sets  for  each  recipient, 
properly  annotated  to  identify  the  recipient.   The  number  of  copies  for  each  set 
and  their  recipient  is:    NATO  -A;   UK  -  3;   Canada  -  3;  Australia  -  8. 
.0.      3
FSTCM  380-1 
c.  Prepare  letters  of  transmittal  according  to  the  examples  attached  as 
Appendices  A  through  D.   Sets  will  be  attached  to  the  appropriate  letter  of 
transmittal.   Prepare  mailing  labels  for  each  set  with  addressees  as  shown  on 
Appendices  A  through  D.   If  the  volume  is  classified  CONFIDENTIAL  or  SECRET  and 
is  destined  for  the  UK,  Canada  or  Australia,  prepare  a  receipt  (DA  Form  3964) 
according  to  the  example  attached  as  Appendix  E  and  attach  to  the  appropriate 
set. 
d.  Deliver  to  the  Security  Office  where  the  sets  will  be  reviewed.   If 
errors  are  found,  the  sets  will  be  returned  to  the  FOMCAT  Coordinator  with 
instructions  for  correction.   If  there  are  no  errors,  the  Security  Office  will 
sign  the  letters  of  transmittal  and  deliver  to  the  Mail  and  Document  Control 
Room  for  dispatch. 
5.  Dispatch.  Sets  will  be  packaged  and  mailed *to  the  addressees  shown  on  the 
mailing  labels  (and  letters  of  transmittal).  The  receipt  (DA  Form  3964)  which 
accompanies  the  classified  sets  will  be  included  in  the  appropriate  packages. 
6.  Procedural  Changes.   Prior  approval  of  DAMI-CIS  must  be  obtained  before  any 
change  is  made  in  the  number  of  copies  furnished  to  any  country,  the  countries 
to  whom  furnished,  and  the  recipient  in  the  particular  country. 
7.  References.    a.   DDAL  73-14;  b.   AR  380-5;   c.   AR  380-10  (C) . 
(DRXST-SO) 
FOR  THE  COMMANDER: 
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DEPARTMENT  OF  THE  ARMY 
US  ARMY  FOREIGN  SCIENCE  AND  TECHNOLOGY  CENTER  FSTCM     380-1 
220  SEVENTH  STREET.  NE. 
CHARLOTTESVILLE.  VIRGINIA   22901 
«I1Y  TO 
ATTCNTIOMOf: 
DRXST-SO 
SUBJECT:   Release  of  Documents  to  SHAPE  and  NATO  Security  System 
US  Documents  Officer 
US  National  Military  Representative 
Supreme  Headquarters  Allied  Powers  Europe 
APO  New  York  09055 
Enclosed  four  copies  of  TB  380-5-     (FOMCAT,  Vol    )  are  forwarded  with 
authority  for  release  to  SHAPE  for  further  release  within  the  NATO  Security 
System.   The  Assistant  Chief  of  Staff  for  Intelligence,  DA  approves  and 
this  Center  concurs  in  the  release.   If  it  is  desired,  one  copy  may  be 
distributed  to  SHAPE  Technical  Centre  through  the  US  Research  and  Development 
Coordinator,  S&STC. 
FOR  THE  COMMANDER: 
1  Encl  JAMES  M.  BUTLER 
as  Chief,  Security  Office
DEPARTMENT  OF  THE  ARMY 
US  ARMY  FOREIGN  SCIENCE  AND  TECHNOLOGY  CENTER  FSTCM     380-  1 
220  SEVENTH  STREET.  NE. 
CHARLOTTESVILLE.  VIRGINIA   22901 
APPENDIX    B 
*t«.Y  TO    ■ 
 
ATTi*Tio*e*:  (Month ,    Day,    Year) 
(Office) 
Head,    BDILS-W 
Room  438,  New  Chancery 
British  Embassy 
3100  Massachusetts  Avenue,  NW 
Washington,  DC  20008 
Dear  Sir: 
Enclosed  three  copies  of  TB  381-5-      (F0MCAT,  Vol    )  are  forwarded 
for  retention  and  use  within  your  Ministry  of  Defence. 
Sincerely  yours, 
Enclosure  James  M.  Butler 
Chief,  Security  Office 
G
DEPARTMENT  OF  THE  ARMY 
US  ARMY  FOREIGN  SCIENCE  AND  TECHNOLOGY  CENTER  FSTCM     3BQ-1 
220  SEVENTH  STREET.  NE. 
CHARLOTTESVILLE.  VIRGINIA    22901  APPFNDIX     C 
Mnr  to 
AntH-tvHOf  (Month,    Day,    Year) 
(Office) 
Senior  ILO,  CFI1.0-W 
Defense  Intelligence  Agency 
Room  2056,  B  Building,  AHS 
Washington,  DC  20301 
Dear  Sir: 
Enclosed  three  copies  of  TB  381-5-     (FOMCAT,  Vol    )  are  forwarded 
for  retention  and  use  within  your  Department  of  National  Defence. 
Sincerely  yours, 
Enclosure  James  M.  Butler 
Chief,  Security  Office
DEPARTMENT  OF  THE  ARMY 
US  ARMY  FOREtGN  SCIENCE  AND  TECHNOLOGY  CENTER  FSTCM     380-  1 
220  SEVENTH  STREET.  NE. 
CHARLOTTESVILLE.  VIRGINIA   22901  . 
M«.V  TO 
AruNTKnof  (Month,    Day,    Year) 
(Office) 
Australian  Army  Staff 
Australian  Embassy 
1601  Massachusetts  Avenue,  NVJ 
Washington,  DC  20036 
Dear  Sir: 
Enclosed  eight  copies  of  TB  381-5-     (F0MCAT,  Vol    )  are  forwarded 
for  retention  and  use  within  your  Joint  Intelligence  Organization. 
Sincerely  yours, 
Enclosure  James  M.  Butler 
Chief,  Security  Office
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