\ 
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ADMINISTRATION 
STANDING  OPERATING  PROCEDURES 
01    ••  SEP  1988 
BYCDRUSAMSCOMIOIPO 
AuthPftr»l-603D«Sl
Change 
No.  1 
C-1,  USAFS  Kunia  Admin  SOP 
DEPARTMENT  OF  THE  ARMY 
UNITED  STATES  ARMY  FIELD  STATION  KUNIA 
Schofield  Barracks,  Hawaii  96857-5300 
9  February  1387 
UNITED  STATES  ARMY  FIELD  STATION  KUNIA 
ADMINISTRATION  STANDING  OPERATING  PROCEDURES  (SOP) 
USAFS  Kunia  Administration  Standing  Operating  Procedures,  2  June  1985  is 
changed  as  follows: 
1.  Remove  old  pages  and  insert  revised  pages  as  Indicated  below: 
Remove  Pages  Insert  Pages 
Jk&> 
2-l-thru  2-11   2.1  thru  2-11  *^ 
6-1  thru  6-15   6-1  thru  6-12  rfi&G£ 
2.    File  this  change  sheet  in  front  of  the  SOP  for  reference  purposes. 
(IAHK-AA) 
FOR  THE  COMMANDER: 
OFFICIAL: 
BONNIE  BENNETT^ 
Administrative  Officer 
DISTRIBUTION: 
RICHARD  C.  RIDENOUR 
MAJ,  AG 
Adjutant 
Plus  50  -  IAHK-AA 
2  -  Cdr,  INSCOM,  ATTN;  IASA-AP
DEPARTMENT  OF  THE  ARMY 
UNITED  STATES  ARMY  FIELD  STATION  KUNlA 
WAHIAWA.  HAWAII  »67Se-S000 
ATTlMTlON  0» 
IAHK-AA 
2  June  1986 
UNITED  STATES  ARMY  FIELD  STATION  KUNIA 
ADMINISTRATION  STANDING  OPERATING  PROCEDURES  (SOP) 
1ABLE  OF  CONTENTS 
CHAPTER- 1 .  INTRODUCTION 
Paragraph 
General   *    1-1 
Reference  Publications,  Forms,  Acronyms/    1-2 
Abbreviations,  and  Cross-reference  Index 
Responsibilities    1-3 
Use   .    1-4 
CHAPTER  2.  COMMANDER'S  INTRODUCTORY  REMARKS 
General    2-1 
Policies   ,    2-2 
CHAPTER  3.  COMMAND  GROUP  GUI DANCE /SPECIAL  STAFF 
General   ,    3-1 
Staff  Meetings    3-2 
Award,  Promotion,  and   ......  3-3 
Retirement  Ceremonies 
Duty  Hours   -.    3-4 
Duty  Uniforms   .    3-5 
Police  Call   .    3-6 
Protocol    3-7 
The  Acting  Inspector  6eneral    3-8 
Chaplain    3-9 
CHAPTER  4.  PERSONNEL  AND  ADMINISTRATION 
General    4-1 
Personnel  Management    4-2 
Administrative  Management    4-3 
Legal  Services   »    4-4 
Morale  and  Welfare    4-5 
Page 
1-1 
1-1 
1-1 
1-1 
2-1 
2-1 
3-1 
3-1 
3-1 
3-2 
3-3 
3-3 
3-3 
3-4 
3-4 
4-1 
4-1 
4-4 
4-10 
4-10
USAFS  Kuril  a  Admin  SOP  2  June  1986 
CHAPTER  5.  SECURITY 
General   ,    5-1  5.1 
Security  C1earance/SCI  Access    5-2  5-1 
Safeguarding  Classified  Information    5-3  5-1 
Classified/Unclassified  Trash  Disposal    5-4  5-1 
V1s1  tor/Escort  Procedures   ....  5-5  5.2 
Key  Control /Crime  Prevention,    5.5  5.2 
Exit  Searches  for  Items  Leaving  the  SCIF    5-7  5-2 
Classified  Courier  Orders   '.   5-8  5-2 
Security  Containers    5-9  5-3 
Communications  Security....    5-10  5-3 
Travel  Security  Policy    5-11  5-4 
Sensitive  Compartmented  Information  Facility    5-12  5-4 
(SCIF)  Security 
Billet  Management    5-13  5-5 
Badge  Access    5-14  5.5 
Privacy  Communications  Act....    5-15  5-5 
SCI  Clearance  Passage   ,    5-16  5-5 
Armed  Forces  Courier  Service    5-17  5-5 
Document  Control    5-18  5-5 
Red  Badge  Policy    5-19  5-5 
Nondisclosure  Areas    5-20  5-6 
Access  to  Non-SCIF  Areas  at  Kunla    5-21  5-6 
Vehicle  Registration    5-22  5-6 
Armed  Forces  Traffic  Ticket    5-23  5-7 
0ne-T1me  Access   .    5-24  5-7 
Transfer-ln-Status    5-25  5-8 
CHAPTER  6.  TRAVEL 
Responsibilities    6-1  6-1 
Policy 
  6-2  6-2 
Approval  of  Travel   .    6-3  6-3 
Control  of  Funds    6-4  6-3 
Sign  In/S1gn  Out 
  6-5  6-4 
Notification  to  Families    6-6  6-4 
Briefing  of  Heads  of  Staff  Elements/Commanders...  6-7  6-4 
Reports   „    6-8  6-4 
Conference  Travel   c    6-9  6-4 
Passports    6-10  6-5 
Notification  Procedures   .' 
  6-11  6-5 
Travel  Clearance  Requirement  for  OCONUS  Visits...  6-12  6-5 
Travel  Authorization    6-13  6-6 
Amendments*  Rescissions,  and  Revocations    6-14  6-6 
Completion  of  DO  Form  1610    6-15  6-6 
Invitational  Travel  Orders    6-16  6-8 
Requests  for  Advance  of  Funds   „    6-17  6-8 
ii
2  June  1966  USAFS  Kunla  Admin  SOP 
Submission  of  Travel  Voucher/    6-18       6-8 
Subvoucher 
Reimbursement  of  Expenses    6-19       6-8 
Reimbursement  of  Travel  Within  and    6-20       6-9 
Around  TOY  Station 
Travel  Within  and  Around  Permanent..    6-21       6-10 
Duty  Station 
CHAPTER  7.  OPERATIONS  MANAGEMENT,  PLANS  AND  TRAINING 
General.^ ^^^    7-1       7-1 
(w)  Release  ■    pto  Contractors  and    7-2       7-1 
Consultants^^  . 
Plans  and  Training   „ 
  7-3       7-1 
CHAPTER  8.  SUPPLY 
General    8-1       8-1 
Property  Accountability    8-2       8-1 
Delivery  of  Supplies  and    8-3       8-2 
Cleanup  of  Turnaround  Area 
Dining  Facility  Hours  of  Operation    8-4       8-3 
CHAPTER  9.  COMMUNICATIONS 
General    9-1                  9-1 
Responsibilities    9-2                  9-1 
Telephone  Service    9-3                  9-1 
Message  Preparation    9-4                 9-3 
Pagers    9-5                 9-3 
CHAPTER  10.  INFORMATION  MANAGEMENT 
General   . 
  10-1       10-1 
Automated  Data  Processing  Support  Requests    10-2      10-1 
ADP  Security    10-3       10-1 
Fraud,  Waste,  and  Abuse    10-4      10-1 
Problem  Reporting  and  Assistance  Requests    10-5      10-1 
CHAPTER  11.  CONFIGURATION  MANAGEMENT 
General    11-1      n-i 
APPENDIX  A:  Reference  Publ  ications    A-1 
APPENDIX  B:  Reference  Forms    B-l 
GLOSSARY:        Acronyms/ Abbreviations    Glossary-1 
INDEX:            Cross-references    Index-1 
t|)M!NTIAL 
rv
2  June  1986  USAFS  Kunla  Admin  SOP 
CHAPTER  1 
Introduction 
1-1.  general  (SI).  This  SOP  outlines  operating  policies  and  procedures 
within  United  States  Amy  Field  Station  Kunla  (USAFS  Kunla).  Proponents  for 
each  paragraph  are  shown  In  parentheses  following  the  paragraph  title. 
1-2.  Reference  Publications,  Forms,  Acronyms/Abbreviations,  and  Cross- 
reference  Index  (SlT  Reference  publications  are  listed  at  Appendix  A.  Forms 
cited  in  the  text  are  listed  at  Appendix  B.  Acronyms/Abbreviations  used  are 
Identified  in  the  Glossary.  The  Index  contains  a  listing  of  cross-referenced 
•aterlal. 
1-3.    Responsibilities  (XO): 
a.  .Principal  Staff  Officers/Commanders.    Principal  staff  officers/ 
commanders  are  responsible  for  the  overall  Implementation  of  this  document  and 
will  give  personal  and  contributing  attention  to  the  policies  and  procedures 
within. 
b.  Individuals.  All  personnel  assigned  for  duty  within  this  command  are 
responsible  for  becoming  thoroughly  familiar  with  the  policies  and  procedures 
applicable  to  their  activities. 
1-4.     Use  (SI).    Users  who  have  further  questions  regarding  a  paragraph  should 
contact  the  staff  element  responsible  for  the  paragraph.    Responsible  staff 
elements  are  indicated  after  the  paragraph  title. 
1-1
9  February  1987  CI,  USAFS  Kuoia  Admin  SOP 
CHAPTER  2 
Commander's  Introductory  Remarks 
2-1.  General  (Cdr). 
a.  This  SOP  1s  required  reading  for  all  personnel  assigned  or  attacned  to 
USAFS  Kunia  and  its  subordinate  elements.  It  Is  recommended  redding  for  key 
personnel  1n  tenant  organizations.  While  all  of  tne  Information  1n  tne  SOP 
pertains  to  soldiers,  much  of  It  also  1s  relevant  to  sailors,  marines,  airmen, 
and  civilians  (government  and  contractors)  wno  work  at  tfte  Field  Station. 
b.  Tn1s  document  and  the  command  letters  posted  on  bulletin  ooards 
provide  the  general  framework  of  policies,  procedures  and  guidelines  for  tne 
Field  Station.  My  introductory  remarks  are  oriented  primarily  on 
soldier-related  matters  and  people-oriented  policies.  Tne  body  of  the  SOP 
provides  fnformation  on  topics  of  common,  command-wide  Interest.  More 
detailed  and  specific  SOPs  are  publisned  for  unit/section  operations. 
c.  For  tnose  readers  of  this  document  Mho  are  new  to  the  command,  let  me 
extend  you  a  hearty  welcome  on  behalf  of  all  the  men  and  women  of  Field 
Station  Kunia.  Your  assignment  to  this  command  will  provide  you  witn  a 
cnallenging  experience.  You  can  stand  proud  1n  the  knowledge  that  you  are 
working  with  otner  professionals  in  carrying  out  plans  and  programs  tnat  are 
vital  to  the  present  and  future  defense  of  our  Nation.  For  all  readers,  botn 
newcomers  and  old-timers,  this  SOP  will  assist  you  In  serving  as  a  memoer  of 
tne  team.  Use  It  as  a  point  of  reference  throughout  your  tour  on  standard 
ways  of  doing  business. 
d.  In-processing  at  a  new  unit  Is  often  a  confusing  experience.  A 
tremendous  amount  of  Information  is  passed  out  1n  a  relatively  short  time,  and 
much  of  1t  tends  to  be  quickly  forgotten.  This  SOP  will  not  answer  tvery 
question  that  could  arise;  rather,  It  provides  guidance  on  a  broad  range  of 
subjects  to  assist  in  tne  orderly  and  efficient  Integration  of  new  personnel 
Into  the  command. 
2-2.  Policies  (Cdr): 
a.  Personal  Responsibility.  All  member*  of  this  command  are  fully 
responsible  for  tneir  actions.  Since  tnis  SOP  1s  Intended  to  assist  our 
soldiers  and  civilians  in  fulfilling  their  obligations,  all  are  encouraged  to 
seek  clarification  of  any  policies,  procedures  or  guidelines  wnlch  are  not 
clear. 
b.  Open  Door.  All  commanders  from  company  througn  Field  Station  will 
have  an  open  door  policy  to  assist  our  people  1n  resolving  problems,  normally 
you  should  seek  help  from  tne  chain  of  command/NCO  support  channels  (e.g., 
squad  leader,  platoon  sergeant,  platoon  leader,  first  sergeant,  company 
2-1 
n?
CI,  USAFS  Kunia  Admin  SOP  9  February  1987 
commander,  or  command  sergeant  major)  before  seeing  a  higher  level  commander. 
When  a  soldier  needs  to  see  a  commander,  appointments  should  be  scheduled  1f 
practical.  However,  commanders  will  see  their  soldiers  at  the  earliest 
opportunity  when  an  emergency  or  other  compel Ung  reason  makes  it  appropriate 
for  a  soldier  to  go  directly  to  his/her  commander.  A  letter  on  this  policy 
will  be  posted  on  command  bulletin  boards. 
c.  Promotions.  Every  soldier  In  this  command  will  nave  the  opportunity 
to  compete  tor  promotions.  Recommendations  for  promotion  to  grades  E2  through 
E6  will  be  submitted  through  the  cnaln  of  command  starting  with  the  first-line 
supervisor  {e.g.,  section/squad  leader).  The  recommendations  will  be  based 
upon  duty  performance,  military  knowledge,  physical  condition,  leadership 
ability,  technical  knowledge,  and  eligibility.  The  company  commander  is 
normally  the  promotion  authority  for  promotions  from  PV2  through  SP4. 
Battalion  Commanders  «*ill  convene  promotion  boards  for  SGTs  and  SSGs. 
Commanders  at  each  level  of  the  chain  of  command  may  disapprove 
recommendations,  returning  them  through  the  chain  of  command  citing  the 
specific  reasons  for  disapproval.  Copies  of  disapprovals  will  be  furnished  to 
the  commander  one  echelon  above  the  disapproving  commander  for  information. 
d.  Equal  Opportunity.  This  command  fully  supports  the  Army  Equal 
Opportunity  Program.  The"  chain  of  command  is  the  primary  channel  for 
correcting  discriminatory  practices  and  for  communications  on  equal 
opportunity  matters.  All  supervisors  will  assure  that  their  people  are 
treated  fairly  and  that  personnel  actions  are  based  on  fitness,  capabilities, 
and  job  performance.  Actions  will  not  be  based  on  race,  color,  sex,  age, 
national  origin,  religious  or  other  discriminatory  factors.  The  Field  Station 
has  a  full  time  equal  opportunity  NCO  who  is  responsible  for  assisting 
conmanders  in  assuring  equal  opportunity  for  all.  A  letter  publishing  this 
policy  will  be  posted  on  command  bulletin  boards. 
e.  Military  Conduct  and  Discipline; 
0)  The  chain  of  command  extends  unbroken  from  the  President  of  the 
United  States  down  to  tne  individual  soldier.  This  command  channel  must 
accommodate  a  flow  of  information  from  both  directions.  Commanders  and 
supervisors  are  responsible  for  Issuing  lawful  orders  to  accomplish  tne 
command's  mission.  All  soldiers  are  responsible  for  obeying  and  executing 
lawful  orders.  Likewise  leaders  are  responsible  for  assisting  our  people  in 
their  personal  and  professional  development.  If  a  soldier  has  a  problem,  the 
Individual  who  should  be  in  the  best  position  to  take  corrective  action  and 
provide  assistance  1s  the  immediate  supervisor.  If  this  Individual  can't 
solve  the  problem,  he/she  will  direct  you  to  someone  who  can  be  of 
assistance.  If  you  have  taken  a  problem  to  your  leader  and  he/she  has  been 
unable  or  unwilling  to  give  you  assistance,  or  if  the  situation  1s  one  of  such 
personal  sensitivity  that  you  feel  uncomfortable  1n  discussing  It  with  your 
leader,  you  are  strongly  encouraged  to  see  your  commander.  He/she  will  try  to 
resolve  any  problem,  be  it  of  a  military  or  personal  nature,  and  will  support 
you  In  reaching  fair  and  proper-  solutions. 
2-2
9  February  1987  CI.  USAFS  KuTila  Admin  SOP 
(2)  Military  justice  win  be  exercised  promptly,  fairly  and 
consistently. 
(3)  Military  courtesy,  Including  respect,  greetings,  and  saluting,  1s 
fundamental  to  soldiering.  Rflitary  courtesy  will  oe  extended  to  personnel  of 
all  Services  and  to  foreign  military  visitors.  In  addition,  as  members  of  the 
profession  of  arms,  all  of  us  must  set  trie  example  In  respecting  the  National 
Anthem  and  Colors.  Proper  respect  will  be  shown  wnether  on  or  off  duty,  and 
1n  or  out  of  uniform. 
(4)  The  senior  soldier  1n  any  situation  1s  responsible  for  the 
actions  of  r»1s/ner  tenow  soldiers.  If  a  disturbance  orea*s  out,  fc»e  senior 
soldier  will  act  promptly  to  restore  order  using  tnose  means  whicn  are 
necessary  and  reasonable. 
(5)  Appearance  and  Proper  Wear  of  Uniforms  JAR  670-1): 
(a)  Multiple  uniforms  are  currently  authorized  for  wear.  Commanders 
will  determine  wnich  uniforms  should  be  worn  for  different  duty  environments 
and  ensure  their  soldiers  present  a  neat  and  soldierly  appearance.  Each 
soldier  must  take  pride  in  himself /herself  and  meet  high  appearance  standards. 
(b)  Soldiers  should  be  proud  of  their  decorations  and  are  encouraged 
to  wear  them  on  Class  A  and  B  uniforms  (note  that  ribbons/decorations  are 
authorized  for  wear  on  Class  B  uniforms  wnile  In  Hawaii  but  not  In  CONUS). 
(c)  There  are  many  hairstyles  which  are  acceptable  In  the  Army.  All 
soldiers  will  keep  tneir  hair  neat,  clean,  and  within  the  current  standards 
published  1n  Army  regulations. 
(d)  While  appearance  Is  ar  Individual  responsibility,  all  officers, 
warrant  officers  and  NCOs  have  an  Inherent  responsibility  to  maice  on-tne-spot 
corrections  when  soldiers  or  military  members  of  other  Services  violate 
uniform  policies.  In  addition,  the  MPs  will  assist  1n  correcting  uniform 
violations.  Should  an  occasion  arise  when  an  individual  fails  to  conform  to 
applicable  uniform  regulations,  the  person  noticing  the  violation  should 
tactfully  correct  it.  Since  there  are  numerous  differences  among  Army,  Navy, 
Air  Force  and  Marine  Corps  regulations  on  wear  of  the  uniform,  corrections 
made  by  members  of  one  Service  on  personnel  from  another  snould  normally  be 
limited  to  obvious  violations  such  as  failure  to  wear  a  itat  wuen  required,  or 
mixing  military  and  civilian  clothes. 
(e)  Unit  Insignia.  The  INSCOM  patch  is  worn  by  all  assigned/attached 
soldiers  on  Class  A  and  fatigue  uniforms.  The  USAFS  Kunia  Crest  has  been 
approved  by  HQDA;  however,  as  of  this  date,  It  has  not  yet  been  produced. 
This  crest  will  be  worn  by  all  our  soldiers  when  It's  available.  Until  1t 
becomes  available,  the  INSCOM  crest  will  be  worn. 
(6)  Physical  Fitness  and  Weight  Control  (FM  21-20/AR  o00-9); 
2-3
CI,  USAFS  Kunla  Admin  SOP  .  9  February  1987 
(a)  All  soldiers  are  responsible  for  keeping  their  weight  within 
standards  and  for  meeting  physical  fitness  requirements. 
(b)  Since  the  physical  and  mental  demands  1n  today's  Army  require  alj_ 
soldiers  to  be  In  top  physical  condition,  all  units  will  develop  physical 
training  (PT)  programs.  The  programs  will  be  based  on  regular  physical 
training  tempered  with  organized  team  athletics  and  education  concerning  the 
adverse  effects  of  "lifestyles"  involving  drugs,  alcohol,  and  careless 
nutrition  habits. 
(c)  All  soldiers  will  participate  In  an  active  PT  program.  Platoon 
level,  duty  section,  or  Individualized  programs  are  authorized,  but  organized 
programs  directed  by  commanders  will  be  the  norm. 
(d)  All  soldiers  exceeding  weignt  standards  will  be  placed  on  a 
special,  organized  PT  program.  Soldiers  with  physical  profiles  will 
participate  in  tailored  programs  witnln  profile  limitations. 
(e)  Group  sports  are  used  to  supplement  organized  PT  and  to  develop 
competitive,  cohesive  teams  accustomed  to  winning.  Teamwonc  through  atnletic 
competition  means  winning  squads  and  companies.  Athletic  competition  between 
units  Is  healthy  and  has  served  the  Army  well  over  many  years.  Kunla's  teams 
have  been  extraordinarily  successful  in  external  competition  with  other  units 
as  evidenced  by  the  multiple  championship  trophies  earned  over  tne  past 
several  years  In  competition  with  WESTCOM  units.  However,  1t  is  equally 
important  for  us  to  have  internal  sports  programs  tnat  allow  the  maximum  i 
number  of  soldiers  to  participate.  j 
(f)  Soldiers  on  Individualized  PT  programs  are  encouraged  to  use 
fitness  centers  on  Schofield  Barracks  (SB)  and  in  the  Sensitive  Compartmented 
Information  Facility  (SCIF)  at  Kunla.  In  addition,  participation  In  running 
events  (e.g.,  the  Honolulu  Maratnon,  the  annual  8-mile  Aloha  Run,  and  numerous 
other  events)  1s  strongly  encouraged. 
(g)  The  level  of  fitness  of  soldiers  within  this  command  Impacts  not 
only  upon  potential  for  promotion,  but  more  importantly,  upon  their  overall 
fitness  for  life.  Accordingly,  health  related  issues  have  received  and  will 
continue  to  receive  special  emphasis.  Dining  facilities  will  provide  a 
variety  of  choices  which  enable  members  of  this  command  to  be  selective  in 
determining  their  diet.  A  recreational  program  will  be  offered  which 
maximizes  opportunities  for  participation.  This  program  will  be  highlighted 
by  an  annual  Field  Station  Olympics  wnich  emphasizes  participation  and 
introduction  of  new  activities  as  a  means  to  promote  fitness.  This  command  Is 
committed  to  providing  a  framework  for  a  nealtnful  lifestyle.  Members  of  this 
command  are  encouraged  to  Integrate  these  opportunities  Into  a  personal  health 
and  fitness  program. 
2-4
9  February  198?  CI,  USAFS.4Cunia  Admin  SOP 
(7)  Indebtedness  (AR  600-15).  All  •embers  of  the  command  are 
expected  to  meet  tneir  financial  obligations.  Irresponsibility  or  evasiveness 
toward  financial  obligations  will  not  be  tolerated,  Violations  will  subject 
individuals  to  judicial  and/or  administrative  action.  All  personnel  are 
reminded  that  some  loan  companies  often  charge  high  rates  of  Interest,  and 
that  caution  should  be  used  before  committing  oneself  to  any  financial 
arrangements. 
(8)  Support  of  family  members.  Members  of  the  Army  are  expected  to 
conduct  their  personal  affairs  in  an  honorable  manner,  to  include  providing 
adequate  and  continuous  support  for  their  legal  dependents  and  fully  complying 
with  the  terms  of  divorce/separation  agreements  and  court  orders.  Failure  to 
do  so  can  result  In  Judicial  or  administrative  action.  Soldiers  with  financial 
difficulties  should  seek  guidance  from  the  chain  of  command,  which  will  provide 
advice  and  assistance  on  potential  remedies  (e.g.,  Army  Emergency  Relief). 
f.  .'Leave  (AR  630-5).  Command  policy  is  to  provide  tne  opportunity  for 
individuals  to  take  leave  during  the  period  they  desire  1n  keeping  with  the 
number  of  days  accrued  and  mission  requirements.  In  order  to  maintain  the 
capability  to  fulfill  mission  requirements,  the  maximum  number  of  personnel  who 
may  be  on  leave  at  any  one  time  1s  15  percent.  Regular  leave  requests  should 
be  submitted  through  the  chain  of  command  not  less  than  10  working  days  ahead 
of  the  time  for  which  the  leave  Is  scheduled  to  start.  Requests  suomitted  less 
than  ten  days  ahead  of  time  will  be  disapproved  If  they  conflict  with  duty 
rosters  or  mission  requirements.  I  strongly  encourage  all  personnel  to  taice  an 
extended  leave  (at  least  10  consecutive  days)  each  year.  Personnel  with 
school-aged  children  are  further  encouraged  to  schedule  their  leaves  to  coin- 
cide with  school  breaks  (e.g.,  Christmas  vacation,  spring  break,  summer 
vacation).  Extended  leaves  should  be  planned  and  scheduled  well  in  advance  to 
preclude  conflicts  with  duty  and  training  requirements.  Bona  fide,  validated 
emergency  leave  requests  will  always  be  granted. 
  
9-  Vehicle  Registration  and  Traffic  Control.  All  personnel  working  at 
Field  Station  Kunia  who  own  a  motor  vehicle  will  register  It  with  the  Field 
Station  MPs.  A  Kunia  sticker  will  be  provided  for  properly  registered 
vehicles.  Vehicles  with  this  sticker  displayed  on  the  windshield  will  be 
authorized  access  to  the  Field  Station  parking  lot.  Vehicles  without  a  sticker 
will  have  to  be  logged  1n  by  the  MP  at  the  gate  of  the  compound  before  access 
1s  authorized.  Due  to  limited  parking  at  the  Field  Station,  the  MPs  will 
provide  specific  directions  on  where  to  park  and/or  deny  access  to  the  facil- 
ity when  conditions  warrant  such  action.  More  detailed  Information  on  vehicle 
registration  and  MP  duties  and  procedures  1$  1n  the  body  of  this  SOP.  Of 
particular  emphasis  at  Kunia  are  the  following: 
(1 )  POVs  are  not  authorized  access  to  the  tunnel . 
(2)  Seat  belts  are  mandatory  (just  as  they  are  throughout  the  State 
of  Hawaii). 
2-5
CI,  USAFS  Kunia  Admin  SOP  9  February  1987 
(3)  Both  military  and  civil  traffic-codes  apply. 
(4)  A  valid  driver's  license,  vehicle  registration,  and  minimum 
venicle  Insurance  are  mandatory. 
(5)  Strict  observance  of  local  speed  limits  and  designated  parking 
areas  is  expected  of  all  personnel  asslgned/attacned  to  this  command  (Kunia 
Reg  1-1).  Should  violations  result  within  the  FS  Kunia  compound  (e.g., 
parking  1n  unauthorized  areas,  failure  to  comply  with  posted  signs),  an  Armed 
Forces  Traffic  Ticket  (00  Form  1408)  will  be  issued.  A  copy  of  the  ticket 
will  be  forwarded  to  the  Individual's  commander  for  action  as  deemed 
appropriate.  Tickets  will  not  normally  be  forwarded  to  Schofield  MPs. 
Tickets  issued  to  repeat  violators  will  be  sent  to  the  individual's  commander 
for  a  formal  reply  to  the  Field  Station  Commander  explaining  actions  to  be 
taken  to  discourage  future  violations.  Repeat  violations  will  oe  grounds  for 
suspending  driving  privileges  on  the  Kunia  compound. 
h.  Crime  Prevention.  It  1s  a  command  responsibility  to  ensure  the  secu- 
rity for  both  people  and  property.  For  the  crime  prevention  program  to  be 
effective,  strict  compliance  by  all  personnel  with  the  following  procedures  is 
necessary: 
(1)  Notify  appropriate  authorities  (e.g.,  the  CQ,  SDO,  company 
commander,  or  1SG)  if  you  observe  (or  are  aware  of)  a  crime  being  committed. 
Notify  MPs  or  civilian  authorities  as  appropriate. 
(2)  Notify  your  1SG  or  commander  immediately  if  you  have  been  robbed 
or  burglarized.  Notify  MPs  or  civilian  authorities  as  appropriate. 
(3)  Secure  personal  articles  of  value  not  carried  on  your  person. 
(4)  Maintain  an  up-to-date  list  of  valuables  by  serial  number.  You 
are  encouraged  to  use  an  engraving  tool  to  mark  your  belongings. 
(5)  Immediately  Inform  your  supervisor  or  the  SDO  of  any  suspicious 
activities  or  persons  In  the  vicinity  of  the  billets  or  work  areas. 
(6)  Turn  over  to  the  1SS  or  SDO  any  valuables  found  unsecured  in 
common  use  areas  along  with  any  Information  that  could  be  used  to  locate  the 
owner. 
1.  Fire  Prevention.  This  1s  a  responsibility  that  we  all  share.  All 
personnel  must  exercise  special  caution  at  all  times  wnen  working  around 
combustibles,  to  Include  vehicles  or  generators  powered  by  combustible  fuels. 
All  personnel  are  responsible  for  following  established  safety  procedures, 
knowing  the  location  of  the  nearest  ft  re  extinguishers  within  their  working 
and  living  areas,  knowing  where  the  nearest  fire  alarm  is  located,  and  knowing 
how  to  evacuate  the  area  In  accordance  with  the  fire  escape  plans. 
2-6
9  February  1987  CI,  USAFS  Kunia  Admin  SOP 
j.  Substance  Abuse.  Use  of  Illegal  drugs  and  the  excessive  use  of 
alcohol  win  not  be  tolerated.  Violators  will  be  promptly  and  firmly 
punished.  Our  mission  1s  too  vital  end  the  number  of  our  soldiers  too  few  to 
allow  any  lessening  of  our  constant  readiness  through  abuse  of  drugs  or 
alcohol.  He  must  execute  our  mission  24  hours  a  day  every  day.  Consequently, 
we  must  combat  drug  and  alcohol  abuse  at  every  opportunity,  and  must  act 
decisively  and  responsibly  to  deal  with  soldiers  who  have  fallen  Into  the  drug 
or  alcohol  abuse  trap.  General  policies  that  will  be  enforced  1n  this  command 
are  outlined  below  (detailed  procedures  on  tne  command  program  are  In  tne  bodv 
of  this  SOP):  J 
(1)  Users  of  Illegal  drugs  will  be  considered  for  elimination  from 
the  Army  through  either  administrative  or  legal  action. 
(2)  Soldiers  who  fail  drug  or  alcohol  rehabilitation  programs  will  be 
processed  for  elimination  from  the  Army  under  provisions  of  AR  600-85. 
(3)  An  active  program  to  Identify  substance  abusers  will  be 
Implemented  at  all  levels  of  command.  This  will  Include  urinalyses, 
breathalizer  tests,  and  searches  (to  include  those  assisted  by  dogs). 
(4)  Soldiers  convicted  of  driving  under  the  influence  (DUI)  will 
receive  a  letter  of  reprimand  from  a  general  officer.  Drivers  who  refuse  to 
submit  to  blood-alcohol  tests  are  considered  to  be  DUI  under  the  "implied 
consent*  provisions  of  the  law.  6eneral  officer  letters  of  reprimand  for  DUI 
are  subject  to  filing  in  official  military  personnel  files  (OMPF). 
(5)  Personnel  who  recognize  they  have  a  drug  or  alcohol  problem  are 
encouraged  to  seek  help.  Every  effort  will  be  made  to  assist  them  1n 
overcoming  their  problem. 
k.  Safety.  All  members  of  this  command  are  responsible  for  the  safety  of 
our  people  and  the  protection  of  equipment  and  facilities.  Our  safety  program 
emphasizes  accident  prevention  and  precautions  to  minimize  Injuries  and  damage 
should  accidents  occur.  The  key  to  accident  prevention  1s  remembering  that  no 
task  Is  so  urgent  that  1t  cannot  be  performed  1n  a  safe  manner.  Your  safety 
Is  important  to  you,  to  me,  to  your  loved  ones,  ana  to  the  Army.  We  must  not 
let  haste,  danger,  horseplay,  recklessness,  fatigue,  intoxication,  drugs, 
Inattention,  irritation,  illness,  or  any  other  factor  influence  us  to 
disregard  safety  whether  on  or  off  duty.  We  should: 
(1)  Never  speed  in  motor  vehicles. 
(2)  Never  drive  while  sleepy,  tired  (particularly  at  night),  or 
intoxicated. 
(3)  Never  ride  as  a  passenger  in  a  car  operated  by  an  unsafe  driver. 
2-7
CI,  USAFS  Kunia  Admin  SOP  9  February  1987 
(4)  Never  swim  1n  water  tnat  1s  not  protected  by  lifeguards. 
(5)  Never  dive  Into  unknown  water. 
(6)  Never  lose  respect  for  the  ocean. 
(7)  Never  forget  that  high  voltage  power  can  kill.  Only  trained  and 
authorized  maintenance  personnel  using  approved  procedures  should  repair 
electronic  equipment. 
1.  Gambling,  Betting  and  Lotteries.  These  types  of  activities  are 
prohibited  at  this  command.  This  policy  derives  from  AR  600-50  and  laws  of 
the  State  of  Hawaii.  It  applies  to  all  personnel  of  all  services/agencies.  A 
Field  Station  Kunia  command  letter  on  this  subject  is  posted  on  command 
bulletin  boards.  It  provides  specific  guidance  on  fund  raising.  Note  that 
u'l  fund  raisers  conducted  on  Field  Station  property  must  be  approved  In 
advance  by  the  Field  Station  CSM.  Further  note  that  raffles  of  all  tvpes  are 
not  permitted. 
  — s~~   
si.  Security.  All  personnel  having  a  security  clearance  are  responsible 
for  security  of  classified  information.  Detailed  security  procedures  are 
published  1n  this  SOP.  In  addition,  a  command  security  letter  1s  posted  on 
bulletin  boards.  The  bottom  line  in  a  good  security  program  is  making 
security  a  state  of  mind.  A  good  security  program  exists  when  all  individuals 
with  clearances  follow  sound  security  practices  and  use  common  sense.  Our 
security  program  depends  on  vigilance  by  all  Individuals  handling,  i 
safeguarding  and  controlling  classified  information.  If  we  all  do  our  job,        J 
security  violations  can  be  avoided.  Personnel  committing  security  violations 
will  be  subject  to  firm  command  action  to  Include  a  letter  of  reprimand  or 
more  stringent  disciplinary  action  under  the  provisions  of  the  Uniform  Code  of 
Military  Justice  CUCMJ)  as  the  situation  warrants.  Some  key  aspects  of  the 
security  policy  that  deserve  special  emphasis  are: 
(1)  All  containers  removed  from  the  SCIF  are  subject  to  search  by  the 
MPs  with  the  exception  of  wallets,  purses  of  wallet  $1ie  (3x5x8  inches  or 
smaller),  properly  wrapped  and  controlled  packages  carried  by  an  authorized 
courier,  and  items  carried  by  senior  personnel  excused  from  this  policy  by  the 
Commander,  USAFS  Kunia  (e.g.,  visiting  Congressmen).  If  you  don't  want  your 
gym  bag,  large  purse,  etc.,  searched,  don't  bring  It  Into  the  SCIF. 
(2)  No  one  1s  authorized  to  discuss  classified  Information  over 
nonsecure  phones. 
(3)  No  one  1s  authorized  to  carry  classified  material  from  the  SCIF 
unless  the  material  Is  properly  packaged  and  controlled,,  and  the  individual 
carrying  the  material  1$  an  authorized  courier  with  official  orders.  This 
Includes  "collateral"  material  handcarried  into  the  SCIF  by  visitors. 
2-8
9  February  1987  CI,  USAFS  JCunia  Admin  SOP 
n.  Interpersonal  Respect  and  Dignity.  All  personnel  oust  be  treated  with 
basic  human  dignity  and  respect^  It  s  never  appropriate  to  belittle  or  demean 
others.  It's  always  appropriate  to  leave  an  individual's  dignity  Intact,  even 
when  that  individual  1s  being  corrected  or  counseled  for  an  Infraction  of  the 
rules.  As  a  norm,  people  should  be  addressed  by  their  rank  and  name,  vice  only 
their  family  name.  Treating  people  with  respect  fosters  an  environment  that 
promotes  conscientious  duty  performance,  harmony,  growth,  and  high  standards 
of  conduct.  A  subject  of  particular  concern  1s  profanity,  which  1$  a  form  of 
misconduct  having  the  potential  to  undermine  relationships  among  people. 
Since  profanity  is  defined  as  "debasing  by  a  wrong,  unworthy,  or  vulgar  use" 
and  "treating  with  abuse.  Irreverence,  or  contempt,"  It  Is  inherently  wrong 
and  should  be  avoided.  We  must  permit  our  people  to  live  and  work  In 
environments  free  from  offensive  language. 
0.  Sexual  Harassment.  A  command  letter  prohibiting  sexual  harassment 
will  be  posted  on  command  bulletin  boards.  The  command  policy  1s  that  no 
actions- which  Involve  "...Influencing,  offering  to  Influence,  or  threatening 
the  career,  pay  or  job  of  another  person,  man  or  woman,  in  exchange  for  sexual 
favors"  will  be  tolerated. 
p.  fraternization.  The  definition  of  fraternization  per  AR  600-20  is  as 
follows:  "Relationships  between  service  members  of  different  rank  which 
involve  {or  give  the  appearance  of)  partiality,  preferential  treatment,  or  the 
Improper  use  of  rank  or  position  for  personal  gain."  Since  these  relationships 
are  prejudicial  to  good  order,  discipline,  and  morale,  they  are  strictly 
prohibited.  Commanders  and  supervisors  will  counsel  those  Involved  or  take 
other  action  as  appropriate,  whenever  relationships  between  soldiers  of 
different  rank:  (a)  cause  actual  or  perceived  partiality  or  unfairness;  (b) 
Involve  the  Improper  use  of  rank  or  position  for  personal  gain;  or  (c)  can 
otherwise  reasonably  be  expected  to  undermine  discipline,  authority,  or 
morale.  A  letter  on  this  policy  will  be  posted  on  command  bulletin  boards. 
q.  Tour  Extensions.  Requests  for  extensions  of  tours  of  duty  at  USAFS 
Kunia  will  be  considered  on  a  case-by-case  basis.  Decisions  will  be  based 
on:  needs  of  the  command,  total  job  performance,  record  of  conduct,  the 
requestor's  personal  needs,  and  the  best  Interests  of  the  Army  and  the 
requestor's  career.  He  have  a  critical  need  for  high  performers  who  have 
valuable  experience  1n  USAFS  Kunia  operational  and  support  functions  and, 
therefore,  we  encourage  extensions.  However,  even  when  high  performers  seek 
extensions,  1t  1s  our  policy  to  consider  the  total  needs  of  the  Army.  Since 
careers  are  enhanced  by  a  degree  of  variety  In  assignments,  In  some  cases, 
particularly  among  our  junior  officers  and  NCOs,  the  need  to  move  on  to  the 
next  assignment  will  be  the  major  criterion  1n  the  decision.  Requests  for  FST 
extensions  should  be  submitted  at  least  one  year  In  advance  of  established 
DEROS. 
2-9
CI,  USAFS  Kunia  Admin  SOP  9  FeDruary  1987 
r.  Education.  Educational  opportunities,  botn  on  and  off  duty,  exist  for 
every  soldier  m  the  command  from  Private  tnrough  Colonel.  Tnese  opportunities 
should  oe  viewed  as  anotner  "comoat  multiplier."  Our  mission  calls  for 
well-educated  and  motivated  soldiers  who  understand  tneir  equipment,  their 
mission  and  their  orders.  As  a  matter  of  policy,  all  soldiers  will  process 
through  tne  Army  Continuing  Education  System  (ACES)  office  at  Kunia.  We  will 
devote  resources  to  education  to  foster  ootn  self-improvement  and  development 
of  job-related  skills. 
s.  Leadership  Development  Programs.  Leader  development  is  required  if  we 
are  to  maintain  sound  leadersnip  in  the  command.  Leadersnip  training  is 
included  in  orientations  for  newcomers  and  in  our  Officer  and  NCO  development 
programs.  In  addition,  we  foster  challenging  environments  wnere  leaders  grow 
and  develop  by  "doing"  and  are  supported  by  positive  feedback  and  counseling. 
Junior  leaders  will  be  placed  in  leadersnip  positions,  given  mission-type 
orders,  appropriately  ODserved,  and  critiqued.  We  will  foster  an  environment 
where  tnere  is  freedom  to  mane  legitimate  mistakes. 
t.  Continuity  Files.  All  command  and  staff  elements  will  maintain 
documentation  on  key  events  and  activities  to  pass  on  to  their  successors. 
This  effort,  1f  done  correctly,  will  greatly  assist  newcomers,  save  time  and 
enhance  mission  performance.  All  of  us  must  keep  good  files  and  talk  our 
successors  through  them. 
u.  Sponsorship  Program.  We  will  sustain  a  comprenensive  sponsorship 
program  to  ensure  proper  welcome,  orientation  and  integration  of  all  new 
soldiers  into  the  command.  Incoming  personnel  who  believe  they  were  not 
adequately  sponsored  should  advise  tneir  company  commanders. 
v.  Wholesome  Off-Duty  Activities.  Our  mission  places  many  demands  on  our 
time,  but  we  must  not  forget  Uat  off-duty  time  is  important,  too.  To  provide 
our  soldiers  wholesome  alternatives  for  their  off-duty  time,  we  encourage 
participation  in  cultural  events,  chapel  activities,  sporting  events, 
recreational  centers,  craft  shops,  libraries,  and  on-post  clubs. 
w.  Command  Climate.  I  am  committed  to  sustaining  an  environment  in  wnich 
commanders,  start,  and  leaders  at  all  levels  are  mission  and  soldier-oriented. 
The  soldiers  must  believe  in  tne  Importance  of  tneir  individual  and  collective 
tasks  and  understand  how  they  contribute  to  mission  accompli snment.  The 
leaders  of  this  organization  must  work  hard  to  cultivate  a  command  climate 
which  will  enhance  the  leadership  skills  of  subordinate  officers  and  NCOs. 
This  climate  must  also  foster  discipline,  pride,  ethical  conduct,  and  advance- 
ment of  deserving  soldiers.  Our  attitudes  and  actions  must  consistently 
challenge  and  encourage  soldiers  and  junior  leaders  to  exercise  initiative,  to 
learn  ss  they  are  doing,  and  to  profit  from  their  mistakes.  We  will  work  hard 
to  make  our  soldiers  feel  wanted  and  needed  1n  their  units.  Tney  must  under- 
stand the  threat  we  face,  be  highly  disciplined,  be  motivated  to  be  winners, 
2-10
9  February  1987  C1,  USAFS  KuMi  A(Jmin  SQp 
and  believe  that  they  are  truly  the  best  anywhere.    They  oust  Jeaonstrate  this 
competence  and  professionalism  by  words  and  deeds  on  a  daily  basis. 
J:    Very  Important  People  (VIP).    All  Members  ©f  this  comand  will  be 
C02      fir!     «  Wi°  **rrom  •  v<Jr*  <«Portant  role  In  executing  our  sensitive 
ano  critical  mission. 
WILLIAM  H.  CAMPBELL 
COL.  MI 
Coamanding 
2-11 
1  7
2  June  1986  USAFS  Kunla  Admin  SOP 
CHAPTER  3 
Command  Group  Guidance/Special  Staff 
3-1.  General  (Cmd  6p).  The  purpose  of  this  chapter  1s  to  provide  Information 
regarding  tne  policies  and  procedures  which  fall  within  the  purview  of  the 
Field  Station  Command  Sroup.  The  intent  of  this  chapter  1s  to  provide 
specific  policy  guida'ice  on  the  conduct  of  various  meetings  and  ceremonies, 
and  to  highlight  those  areas  where  command  emphasis  Is  appropriate. 
3-2i.  Staff  Meetings  (XO). 
a.  The  Commander's  command  and  staff  meeting  1s  held  each  Wednesday  at 
0830  hours  In  Conference  Room  3,  Bldg  9,  FS  Kunla.  Staff  heads  and  battalion 
commanders  will  attend  this  meeting.  In  the  event  that  e  staff  head/ 
subordinate  commander  is  not  able  to  attend,  the  next  senior  member  of  the 
staff /command  will  be  designated  as  his  representative. 
b.  -Requests  to  present  or  sponsor  add-ons  to  staff  meetings  must  be 
coordinated  with  the  Executive  Officer  (XO)  not  later  than  72  hours  prior  to 
the  presentation.  The  XO  will  be  informed  of  the  following: 
(1)  Topic. 
(2)  Estimated  duration  (not  to  exceed  15  slnutes). 
(3)  Name  of  briefer. 
MOTE:  Coordinate  directly  with  AVC  1f  audiovisual  support  1s  required. 
c.  The  presence  of  guests  or  visitors  at  staff  meetings  1s  discouraged. 
Their  attendance  requires  approval  of  the  staff  head/commander  and 
coordination  with  the  XO.  Visitors  must  have  a  TOP  SECRET  clearance; 
d.  In  the  event  of  last-minute  cancellation  of  a  staff  meeting,  the  XO 
will  Inform  the  staff  heads/battalion  level  commanders. 
3-3.  /Ward,  Promotion,  and  Retirement  Ceremonies  (XO). 
a.  Participation  by  members  of  the  Command  Group  In  headquarters  award, 
prxaotlon,  retirement,  or  other  local  ceremonies  will  be  scheduled  and 
coordinated  with  the  XO. 
b.  The  FS  Awards  NCO  will  coordinate  the  time  and  place  for  ceremonies 
performed  by  the  Commander. 
3-1
USAFS  Kunia  Admin  SOP  2  June  1986 
c.  Ceremonies  will  take  place  in  Conference  Room  4,  unless* otherwise 
directed. 
d.  Dress  for  honorees  will  be  Class  B  uniform. 
e.  The  honoree's  staff  head  will  Insure  that: 
(1)  The  honoree's  biographical  worksheet  (figure  3-3)  1s  turned  1n  to 
the  XO  MLT  48  hours  In  advance  of  the  ceremony. 
(2)  An  escort  has  been  assigned  to  assist  with  the  sign-in  and 
escorting  of  all  uncleared  guests. 
(3)  The  honoree  and  spouse  are  brought  to  the  office  of  the  presenter 
15  minutes  before  the  ceremony  for  a  courtesy  call. 
(4)  Protwwol  Is  Informed  of  any  unusual  circumstances  (guests  1n 
wheelchairs,  high-ranking  guests,  etc.)  In  advance  of  the  ceremony. 
(5)  Personnel  assigned  to  the  staff  element  are  informed  of  the  time 
and  location  of  the  ceremony  and  are  encouraged  to  attend. 
f.  Figures  3-1  and  3-2  show  the  appropriate  level  for  ceremonies. 
Requests  of  the  honoree  will  always  be  considered.  The  figures  are  only  a 
guide. 
g.  The  Commander  designated  will  maintain  control  over  ceremonies  for 
awards  as  indicated  1n  Figure  3-1.  Awardee  may  choose  whomever  he  wishes  to 
present  the  award,  but  over-all  control  of  the  ceremony  will  remain  at  the 
Indicated  level.  All  promotion/award  ceremonies  for  E5/E6  should  be  brought 
to  the  attention  of  the  command  group,  even  1f  the  commander  may  not  be' 
attending  the  ceremony. 
3-4.  Duty  Hours  (Cdr): 
a.  FS  Kunia  duty  hours  for  straight  day  workers  are  0730  -  1630  (an 
8-hour  workday),  Monday  thru  Friday,  with  a  1-hour  lunch  period  between  the 
hours  of  1100  -  1300.    Staff  heads/CMmanders  may  establish  differing  8-hour 
shifts  for  Individuals  so  long  as  all  offices  are  manned  and  operational 
during  duty  hours.    Shift  workers  on  the  8-hour  workday  will  be  authorized  40 
minutes  for  lunch  1n  addition  to  two  IC-minute  operator  reliefs,  for  a  total 
of  one  hour  In  breaks. 
b.  Rotating  work  schedule  for  shift  workers.    The  working  schedule  will 
normally  be  "six  days  on  and  two  days  off,"  four  shifts  rotating  1n  a  days, 
swings,  and  nlds  sequence.    Breaks  will  be  72  hours  after  the  sixth  "day" 
shift,  48  hours  after  the  sixth  "swing"  shift,  and  72  hours  after  the  sixth 
m1dN  shift.    Some  soldiers  will  nave  their  schedule  modified  to  accommodate 
asymetrical  manning  requirements  (soldiers  will  not  normally  be  required  to 
perform  more  than  six  duty  days  In  their  section  vrithout  a  break). 
3-2
2  June  1986  USAFS  Kunla  Admin  SOP 
3-5.  Duty  Uniforms  (CSM).  Duty  uniforms  will  be  prescribed  by  unit 
commanders  or  section  chiefs.  Uniforms  will  conform  to  dress  regulations  I AW 
AR  670-1.  BDU  sleeves  can  be  worn  up  or  down  except  when  determined  by  the 
commander  for  formation.  When  sleeves  are  rolled  up,  the  camouflage  side  will 
bLfac!n9  t0  the  outside.  Personnel  are  authorized  to  remove  the  BDU  Jacket 
while  1n  the  work  area,  but  full  uniform  must  be  worn  outside  the  immediate 
work  area,  e.g.,  dining  facility,  snack  bar,  and  the  vending  machine  area. 
3-6.  Police  Call  (CSM).  Police  call  will  be  done  IAW  Instructions  In  U3AFS 
Kunla  Reg  420-1.  Each  Individual  working  1n  Bldg  9  and  A  Quad  is  responsible 
for  contributing  to  the  good  order  and  appearance  of  the  facilities  by  using 
proper  trash  and  cigarette  receptacles. 
3-7.  Protocol  (Cmd  Gp).  The  protocol  section  handles  any  visitor  (not 
assigned  or  attached  to  FS  Kunla)  conducting  official  business  with  this 
station.  Specific  responsibilities  of  the  protocol  section  and  the  visitor's 
sponsor  are  discussed  below: 
••  VIP  ^sits.  VIP  visits  (GS-16  and  above,  officers  of  flag  rank, 
distinguished  visitors  or  those  personnel  so  designated  by  the  Commander)  will 
be  handled  by  the  protocol  section.  All  other  visitors  (6S-15  and  below,  06 
and  below)  will  be  handled  by  a  designated  sponsor  (sponsors  will  be  assigned 
by  the  protocol  section  with  coordination  between  appropriate  offices). 
b.  Visitor  Rosters.  Protocol  will  update  visitor  rosters  on  a  weekly 
basis  and  distribute  them  to  subordinate  commanders  and  staff  heads. 
c.  Protocol  will  handle  hotel  and  rental  car  (RAC)  reservations  and 
statements  of  non-availability.  Sponsors  win  contact  the  SCIP  desk  to  1  nsure 
the  visitor's  clearance  has  been  passed  prior  to  the  scheduled  arrival  date. 
d.  Scheduling  of  FS  Kunia  Station  Briefing.  Protocol  will  schedule  VIP 
briefings  and  tours,  in  the  event  ot  a  conference  room  scheduling  conflict, 
distinguished  visitors  will  take  precedence  over  other  commitments.  Any 
exception  will  be  personally  coordinated  with  the  Commander  or  the  Deputy 
Commander,  FS  Kunla.  The  station  briefing  will  not  be  given  to  contractors. 
Briefings  and  tours  for  GS-15  and  below  will  be  coordinated  by  the  sponsor. 
e.  Visitor  reports.  Visitor  reports  (if  required  IAW  INSCOM  Reg  1-2) 
will  bs  handled  by  Protocol.  They  will  be  sent  out  within  24-hours  after  the 
visit.  Personnel  who  provide  briefings,  chair  discussions,  or  escort  visitors 
will  provide  feedback  for  inclusion  in  the  visitor  reports.  fHT^ 
[on  visitor  reports  for  congressional  visitors. 
3-3
USAFS  Kuril  a  Admin  SOP  2  June  1986 
3-8.  The  Acting  Inspector  General  (AIGh  The  AIG  is  part  of  the  Inspector 
General  support  system,  me  aiu  acts  on  ill  requests  for  assistance  from 
soldiers  and  civilians  to  aid  in  resolution  of  their  problems.  Personnel 
seeking  assistance  should  first  utilize  their  chain  of  command,  as  many 
requests  can  be  resolved  at  the  company  level.  The  Acting  Inspector  General 
is  located  1n  Bldg  9. 
3-9.  Chaplain: 
a.  The  FS  Kunla  Chaplain  supervises  and  conducts  religious  services  and 
observances,  coordinates  religious  activities  within  the  command  and  provides 
pastoral  care  and  counseling  to  soldiers  and  fatally  members.    The  Chaplain 
will  provide  area  coverage  for  attached  personnel  both  Military  and  civilian. 
Personnel  desiring  counseling  should  make  anpolntments  to  see  the  Chaplain 
through  appropriate  channels  and/or  the  Chaplain's  office. 
b.  The  Chaplain  will  be  notified  of  emergency  situations  (I AH  SDNCQ 
SOP).   'The  Chaplain  will  also  be  given  updated  reports  of  hospital  admittances 
and  MP  blotter  reports  involving  INSCOM  personnel. 
c.  Regularly  scheduled  Protestant  Services  are  conducted  weekly  on 
Sundays  1n  Bldg  9,  Conference  Room  4. 
d.  The  Chaplain's  office  Is  located  In  Room  107,  Bldg  A,  West  Wing  of  A 
Quad,  Schofield  Barracks.  An  additional  office  will  be  located  In  Bldg  9  In 
the  near  future. 
3-4
2  June  1986  USAFS  Kunia  Admin  SOP 
Presentation  of  Awards  (Military  or  Civilian) 
Award:         Legion  of  Merit/  Army  Army 
Soldier's  Medal/  Commendation  Achievement  Civilian 
Meritorious  Medal  Medal  Service  Pins/ Awards 
Service  Medal 
Ceremony 
Arranged  By: 
Cdr 
BnCdr 
Co  Cdr 
Figure  3-1 
Presentation  at  Promotion  and  Retirement  Ceremonies 
Promotion  to/ 
Retirement  at: 
By: 
Cdr 
Bn  Cdr 
Co  Cdr 
2LT-C0L 
X 
M61-CW4;  SPC-SfiMVCSM 
X 
S5T/SS5 
X 
PV2-5M/CPL 
X 
Civilian  personnel 
X 
Figure  3-2 
3-5
USAFS  Kunla  Admin  SOP 
2  June  1986 
BIOGRAPHIC  HORiKHEET 
Promotion: 
Award: 
C/C: 
Retirement! 
Other: 
NAME: 
RANK/GRADE: 
PLACE  OF  BIRTH: 
JOB  TITLE: 
DOB: 
MOS: 
CEREMONY  DATE: 
OTHER  AWARDS: 
PLACE: 
TIME: 
STAFF  SECTION/ORGANIZATION: 
LENGTH  OF  TIME  IN  PRESENT  ASSIGNMENT: 
PRIOR  4SSIGNMENTS: 
YEARS  IN  SERVICE: 
NEXT  ASSIGNMENT  AND  DATE  OF  DEPARTURE: 
-  personal 
CIVILIAN  SCHOOLS/DEGREES  AWARDED: 
data  - 
SERVICE  SCHOOLS: 
SPOUSE: 
CHILDREN: 
-  additional  Information  - 
HOBBIES/INTERESTS: 
REMARKS: 
FAMILY/FRIENDS  ATTENDING  CEREMONY: 
SPECIAL  CONSIDERATIONS  (VIP  GUESTS.  HANDICAPPED  GUESTS.  ETC.): 
Figure  3-3 
3-6
2  June  1986  USAFS  Kunla  Admin  SOP 
CHAPTER  4 
Personnel  and  Administration 
4-1.  General  (SI).  To  provide  Information  regarding  the  policies  and 
procedures  which  fall  within  the  purview  of  the  SI.  The  Intent  of  this 
chapter  1s  to  provide  specific  policy  guidance  when  feasible,  provide  a  ready 
reference  to  detailed  policy  guidance  which  Is  not  contained  In  this  document, 
and  to  highlight  those  areas  where  command  emphasis  is  appropriate. 
4-2.  Personnel  Management  (SI); 
a.  People  Management  Program.  To  assist  supervisors  1n  learning  how  this 
command  provides  personnel  management  systems  and  services  for  assigned 
soldiers,  FS  Kunla  Pam  600-1  has  been  published.  The  pamphlet  Is  organized 
•round  a  life-cycle  approach;  that  1$,  1t  has  five  divisions  which  generally 
correspond  to  the  life  cycle  or  time  period  that  a  soldier  is  involved  with 
the  field  station.  These  five  phases  are  acquiring  soldiers,  Inprocessing, 
management  systems,  for  assigned  soldiers,  customer  services,  and 
outprocessing.  The  five  divisions  are  subdivided  to  explain  In  detail  the 
management  system  or  service  being  addressed.  In  addition,  Information 
regarding  command  programs  such  as  drug  and  alcohol,  weight  control,  and  the 
equal  opportunity  program  is  provided. 
b.  Officer/Enlisted  Evaluation  Reports  (AR  623-105/623-205): 
(1)  Personnel  actions  which  Involve  changes  in  duty  assignments, 
rating  officials,  or  departure  on  TOY  for  a  period  of  90  days  or  more  will  be 
reported  to  the  Personnel  and  Administration  Center  (PAC).  Upon  notification, 
the  PAC  will  take  appropriate  action  to  Initiate  the  required  report.  Prompt 
reporting  of  these  changes  is  a  key  factor  in  establishing  suspense  dates  to 
allow  submission  of  the  reports  within  the  prescribed  time  frame.  The  PAC 
will  also  Interface  with  MILPO  to  Initiate  all  other  officer/enlisted 
evaluation  reports  required,  I.e.,  annual,  PCS,  and  separation  (see  also 
paragraph  3-4  below). 
(2)  Each  subordinate  battalion  level  command  1s  responsible  for 
updating  rati no  schemes  on  a  quarterly  basis.  Rating  schemes  should  be 
updated  as  of  T  January,  1  April,  1  July,  and  1  October.  Rating  schemes  will 
be  due  to  PAC  by  the  15th  of  the  month  in  which  they  are  updated. 
c.  Personnel  Records  -  Reporting  Procedures.  Up-to-date  maintenance  of 
personnel  records  1s  of  utmost  importance  to  DA  and  to  the  Individual 
concerned.  Personnel  records  are  used  extensively  1n  connection  with  actions 
relating  to  a  soldier's  career.  Changes  in  the  status  of  military  personnel 
which  require  concurrent  changes  in  the  personnel  or  financial  records  and 
submission  of  efficiency  reports  will  be  reported  IAM  the  provisions  of  this 
paragraph. 
4-1
USAFS  Kunla  Admin  SOP  2  June  1986 
(1)  Coramander/prlnclpal  staff  officers  will  notify  the  PAC  of  the 
following  as  they  occur: 
(a)  Change  of  principal  duty. 
(b)  Change  In  duty  military  occupational  specialty  (MOS). 
(c)  Change  1n  duty  title. 
(d)  Change  of  rater. 
(e)  Departure  of  a  soldier  on  TDY  for  a  period  of  90  calendar  days  or 
■ore. 
(2)  Each  soldier  assigned  to  this  command  will  notify  the  duty 
section,  unit,  and  PAC  of  the  following  as  they  occur: 
(a)  Change  1n  home  address  or  emergency  address. 
(b)  Change  In  marital  status. 
(c)  Change  In  number  of  dependents. 
(d)  Change  In  phone  number. 
(3)  In  reporting  an  Initial  assignment  to  or  reporting  a  change  1n 
principal  duty,  principal  staff  officers/commanders  will  Insure  the  job  title 
clearly  reflects  the  nature  of  the  duty  to  be  performed  and  the  degree  of 
responsibility  to  be  exercised,  regardless  of  the  TOA  position  that  Is 
occupied. 
d.  Ombudsman  Program.  Family  members  have  an  official  link  with  the 
command  through  the  field  station  ombudsmen.  Family  members  serving  as 
ombudsmen  volunteer  their  time  from  Tuesday  thru  Friday  from  8:30  a.m.  to 
noon.  The  volunteers  are  trained  in  crisis  intervention,  counseling,  and 
effective  communication.  Staff  Interface  is  maintained  with  the  Field  Station 
HR/EO. 
e.  Preparation  of  Soldiers  for  Movement.  Based  upon  ¥$  Kunla's  mission, 
our  soldiers  are  subject  to  being  sent  on  TOY  trips.  The  following  measures 
are  to  be  followed  when  performing  TOY  or  other  official  government  travel  to 
assure  compliance  with  current  DA  policy. 
(1)  In  Item  16,  DO  Form  1610,  (Remarks  section,  TOY  order).  Mention 
will  be  made  that  soldiers  will  wear  two  Identification  tags  with  metal 
necklaces  whenever  traveling  on  government  business  whether  1n  uniform  or  not. 
4-2
2  June  1966  USAFS  Kunia  Admin  SOP 
(2)  A  current  Identification  Panograpbic  Radiograph  Bust  be  1n 
soldier's  dental  records.  Additionally,  dental  records  will  not  be  taken  on 
TOY  trips  regardless  of  duration. 
f.  Sponsorship  Program  -  Military.  The  sponsorship  program  will  be  used 
to  Insure  that  incoming  soldiers  and  their  families  are  made  to  feel  welcome 
to  the  command  and  that  upon  their  arrival  they  receive  every  assistance  In 
becoming  settled.  Detailed  sponsorship  procedures  are  contained  in  Field 
Station  Kunia  Pam  600-1. 
g.  Sponsorship  Program  -  Civilian: 
(1)  Upon  notification  from  the  Civilian  Personnel  Office  (CPO)  that 
selection  is  official  and  the  candidate  accepts,  principal  staff  officers/ 
cofsuanders  will: 
Ja)  Appoint  a  sponsor  for  each  individual.  The  sponsor  will  then 
perform  the  following: 
Communicate  with  each  new  arrival  to  Insure  he  Is  prooerly  advised 
of  geographic  and  cotammlty  information,  as  say  be  required,  1n  addition  to 
Information  concerning  his  duty  assignment. 
Meet  the  new  arrival  on  his  first  day  and  provide  necessary 
orientation  and  Introductions. 
*  Invite  the  arrival,  If  eligible,  to  the  next  "Hall  and  Farewell" 
reception  and  otherwise  perform  associated  sponsor  responsibilities. 
(b)  Submit  the  name  of  the  sponsor  to  the  Civilian  Personnel 
Coordinator. 
(c)  Notify  the  Resource  Management  Office  (RMO)  to  obtain  a  fund  cite 
for  the  PCS  orders. 
(2)  The  Civilian  Personnel  Coordinator  will: 
(a)  Dispatch  an  official  welcome  letter  and  brochures,  as  nay  be 
appropriate,  to  the  Individual. 
(b)  Coordinate  with  the  sponsor  to  insure  that  administrative 
processing  1s  scheduled  and  conducted. 
h.  Inquiries  from  Outside  Agencies  for  Strength  Figures  (SI).  All 
requests  oy  outside  agencies  for  F5  Kunia  strength  figures  will  be  directed  to 
that  staff  element  having  primary  responsibility  as  set  forth  below. 
4-3 
2G
USAFS  Kunia  Admin  SOP  2  June  1986 
(1)  SI  -  tctual  strengths. 
(2)  RMO  -  authorized/approved  program  strengths. 
In  addition,  each  staff  element  will  Insure  that  all  strength  figures  utilized 
in  the  development  of  Internal  studies  and/or  for  Input  to  outside  agency 
studies  are  properly  coordinated  with  the  appropriate  staff  element  prior  to 
publication  or  release. 
1.  Financial  Assistance.  For  all  assistance  with  the  servicing  Finance 
and  Accounting  Office  (FAQ),  soldiers  should  go  to  the  PAC.  Only  PAC 
personnel  can  make  appointments  with  the  FAO.  PAC  personnel  are  also 
available  for  the  fielding  of  inquiries  concerning  entitlements. 
j.  Reenllstment.  The  Reenlistment  office  is  located  in  the  quarter-deck 
adjacent  to  the  main  entrance.  The  office  hours  are  0700-1600,  Monday  thru 
Friday.  Counseling  is  conducted  either  by  appointment  or  on  a  walk-In  basis. 
Unit  reenllstment  KCOs  will  nornally  schedule  appointments.  A  critical  func- 
tion during  in/out  processing  1s  to  ensure  the  soldier  has  received  the  proper 
counseling  and  that  the  soldier  has  sufficient  service  remaining  for  the  tour 
or  for  PCS.  The  Field  Station  Reenllstment  Office  provides  assistance/ 
information  for  all  matters  pertaining  to  reenllstment,  enlistment  extensions, 
Bonus  Extensions  and  Retraining  (BEAR)  Program,  and  enlistment/ reenllstment 
bonus  program. 
k.  Equal  Employment  Opportunity  (EEO)  Officer.  The  EEO  Officer  1s 
responsible  for  implementation  of  the  EEO  program  within  the  command,  to 
Include  the  Federal  Women  and  Hispanic  Employment  Programs.  These  programs 
are  conducted  under  the  direction  of  the  Field  Station  Commander,  who  retains 
responsibility  and  accountability  for  the  EEO  Program.  The  EEO  Officer, 
provides  program  leadership  and  management  to  insure  equal  employment 
opportunity  for  all  personnel  without  regard  to  race,  color,  national  origin, 
sex,  religion,  age,  or  physical  handicap.  The  EEO  Officer  coordinates  EEO 
complaint  processing  procedures  with  the  USASCH  EEO  office.  The  Chief, 
Administrative  Services  Branch  (ASB)  Is  the  FS  Kunla  EEO  Officer,  located  in 
RoomM229,  Bldg  9. 
4-3.  Administrative  Management  (SI): 
a.  Printing/Copying  Services. 
(1)  Requests  for  printing  services  of  large  project  Items,  card- 
stock  forms,  color  reproductions,  etc.,  must  be  submitted  on  a  DD  Form  843 
(Requisition  for  Printing  and  Binding  Service).  DO  Form  843  will  be  completed 
IAW  Its  prescribing  directive  (AR  310-1)  with  the  exception  of  the  "TO:" 
address  block,  and  blocks  14,  15,  and  17,  which  will  be  completed  by  ASB.
2  June  1986  USAFS  Kunla  Admin  SOP 
All  printing  requests  will  be  forwarded  to  the  Printing/Reproduction  Control 
Officer  (P/RCO).  ASB  for  approval.  The  P/RCO  acts  as  the  final  approval 
authority  for  rll  printing  requests  to  Include  those  that  cannot  be 
accomplished  by  on-site  equipment. 
(2)  Copying  will  be  accomplished  by  properly  trained  personnel  within 
each  staff  element/section.  Correspondence  containing  distribution  f  omul  as 
will  be  reproduced  by  DDCC  personnel.  The  NCOIC,  ASB  1s  responsible  for 
training  all  personnel  on  correct  copier  utilization.  Anyone  desiring  to 
reproduce  large  project  items  must  contact  ASB  to  reserve  the  copier  located 
in  Room  M226.  Designated  hours  for  reproduction  of  large  projects  are  from 
1100  to  1300. 
b.  Preparation  of  Field  Station  Kunla  Administrative  Publications. 
Principal  staff  officers  having  primary  interest  m  a  publication  will: 
.(1)  Prepare  a  draft  of  the  new  or  revised  publication^  Guidance  and 
definitions  of  command  administrative  publications  are  contained  1n  AR  310-2, 
chapter  4;  AR  310-3,  chapters  1,  2,  and  3;  and  DA  Pam  310-20. 
(2)  Ensure  that  the  draft  publication  is  carefully  reviewed  for 
technical  content  and  format. 
(3)  Contact  ASB  to  determine  essentiality  and  compatibility  with 
existing  publications,  unique  requirements,  publication  media,  publication 
number,  etc. 
(4)  Coordinate  the  draft  publication  with  all  concerned.  Mandatory 
coordination  is  required  for: 
(a)  Publications  that  contain  new  or  major  changes  in  policy.  As 
with  all  policy  decisions,  publications  that  contain  new  policy  or  a  major 
change  in  current  policy  will  be  coordinated  with  the  command  group. 
(b)  Supplements.  Draft  supplements  must  be  approved  by  the  INSCOM 
proponent. 
(c)  Classified  publications.  Staff  elements  will  coordinate 
classified  draft  publications  with  the  Command  Security  Officer. 
(d)  Forms.  All  publications  prescribing  forms  must  be  coordinated 
with  the  Forms  Management  Officer  (ASB). 
(5)  Coordination  will  be  accomplished  through  the  use  of  a  decision 
DF  (see  AR  340-15).  The  following  key  points  are  provided: 
4-5 
2C
USAFS  Kunia  Admin  SOP  2  June  1986 
(a)  All  coordination  will  be  completed  before  the  final  draft  1s 
submitted  to  ASS. 
(b)  Nonconcurrences  id  11  be  handled  as  follows:  the  nonconcuring 
official  will  write  "nonconcur"  and  his  initials  on  the  decision  DF  and  add  an 
MFR  (on  a  separate  sheet  of  paper)  explaining  the  reasons.  An  attempt  will  be 
nade  to  eliminate  disagreements  at  the  action  officer  level;  but  if  this 
fails,  the  head  of  the  originating  office  will  contact  the  head  of  the 
nonconcuring  staff  element  in  an  attempt  to  resolve  the  differences.  Xf  this 
effort  also  fails,  the  head  of  the  originating  staff  element  will  then  submit 
to  the  Command  Group  the  consideration  of  the  nonconcurrences.  Nonconcurrences 
will  be  resolved  before  submission  to  ASB. 
(6)  Submit  two  copies  of  the  draft  publication  and  the  decision  DF  to 
ASB  who  will  edit  and  publish  the  manuscript. 
c.  Preparation  of  Field  Station  Kunia  Forms  and  Form  Letters: 
(1)  Prior  to  submitting  a  request  for  approval  of  a  form  (or  a  form 
letter),  coordination  will  be  made  with  the  Forms  Management  Officer,  ASB  to 
determine  whether  there  1s  an  appropriate  for*  already  available. 
(2)  Requests  for  approval  of  new  forms  or  revisions  to  existing  forms 
will  be  submitted  on  DA  Form  1167  (Request  for  Approval  of  Form).  The 
originating  office  will  forward  to  ASB  the  original  and  one  copy  of  DA  Form 
1167,  a  justification  for  the  form,  a  draft  of  the  proposed  form,  and  a  copy 
of  the  publication  which  prescribes  Its  use.  DA  Form  1167  will  be  completed 
IAW  AR  310-1,  Chapter  4,  with  special  attention  given  to  blocks  13,  14,  and  19. 
(a)  Block  13.  No  command-wide  form  will  be  approved  for  printing, 
reproduction,  or  issuance  unless  authorized  In  a  prescribing  directive.  Any 
local  form  required  for  use  by  two  or  more  elements  of  an  Installation  or 
activity  also  requires  a  prescribing  directive.  However,  1f  the  form  is  to  be 
used  by  only  one  element,  a  prescribing  directive  Is  not  necessary. 
M  Block  14.  Must  be  complete  yet  concise.  Procedures  for  use  of 
the  form  must  provide  sufficient  detail  to  allow  the  Forms  Management  Officer 
to  adequately  determine  the  scope  of  use  and  economic  necessity  for  the  form. 
(c)  Block  19.  If  a  form  Is  to  be  used  to  collect  personal  data  from 
an  individual,  the  originating  office  must  conform  with  the  guidance  outlined 
in  AR  310-1,  pari  4-18a(1)  and  (2)  prior  to  submission  of  DA  Form  1167  to  ASB. 
d.  Micrographics  Equipment.  Micrographics  Management  (AR  340-22)  is  the 
responsibility  of  A$B.  While  the  field  station  currently  has  limited 
micrographics  equipment  on  hand,  coordination  with  the  Micrographics  Management 
4-6
2  June  1986  USAFS  Kynla  Admin  SOP 
Officer  (WO),  ASB  can  be  accomplished  to  determine  future  requirements.  The 
FS  Kunia  WO  1s  located  1n  ASB  and  the  WO  for  1st  Ops  Bn  Is  the  XO,  1st  Ops 
Bn.  Micrographics  equipment  Includes  viewers,  viewer/printers,  rotary  and 
planetary  cameras,  film  processors,  film  duplicators,  computer  assisted 
retrieval  (CAR)  systems,  and  computer  output  microfiche  (COM). 
e.  Office  Copying  Equipment  and  Responsibilities: 
(1)  Requests  for  office  copying  equipment  will  be  submitted  to  the 
Records  Manager,  ASB  IAW  AR  340-20  and  USAINSCOM  Supplement  1.  Requesters 
will  use  AR  340-20,  figure  2-1  (Guide  Utter  for  Copier  Equipment  Requests), 
ensuring  completion  of  all  appropriate  paragraphs. 
(2)  Principal  staff  officers/commanders  will  ensure  that  responsible 
Individuals  are  appointed  as  key  operators  (principal/alternate)  designated  to 
■ana92  and  maintain  copying  equipment.  Key  operators  will: 
(a)  Take  copy  meter  readings  the  last  day  of  each  month  and  submit  to 
the  Records  Manager,  ASB.  Annotate  on  the  meter  reading  cards  vendor  credit 
for  bad  copies  and/or  excessive  downtime  on  rented  copiers. 
(b)  Maintain  adequate  supplies  and  provide  dally  upkeep  of  equipment, 
to  Include  notifying  the  Records  Manager  when  equipment  requires  service.  The 
Records  Manager,  ASB  Is  the  only  Individual  authorized  to  contact  vendor*  for 
repair/service  calls. 
(c)  Ensure  that  copiers  are  operated  by  trained  personnel  only  and 
Implement  appropriate  controls  (noted  1n  AR  340-20,  paragraph  3-2)  necessary 
for  good  management  of  the  equipment. 
f.  Distribution  and  Document  Control  Center  (DDCC).  Distribution  leaving 
the  field  station  for  Bldg  102.  Mheeler  AFB;  A  Quad,  Schofleld  Barracks;  and 
other  destinations  will  leave  at  0930  and  1430,  Monday  through  Friday. 
Outgoing  dlstrlbutl on/mall  must  be  1n  DDCC  at  least  30  minutes  prior  to 
departure.  ARFCOS  1s  delivered/ received  at  the  field  station  on  Tuesdays  and 
Fridays.  For  shipment  of  ARFCOS  material*  users  must  go  through  their 
administrative  office  for  proper  document  completion  at  least  one  day  prior  to 
the  shipping  date.  Administrative  messages  are  received  from  DDCC  by  a 
designated  Individual  from  each  section  (twice  dally).  All  outgoing  mall  will 
be  properly  addressed  and  envelopes  will  be  left  unsealed  when  brought  to 
DDCC.  The  DDCC  1s  located  in  Room  M225,  Bldg  9.  Hours  of  operation  are  from 
0730  -  1630,  Monday  thru  Friday. 
g.  Command  Library.  The  ASB  maintains  a  reference  library  of  Department 
of  the  Army  (DA)  publications  (i.e.,  ARs,  Pams,  FMs,  etc.)  and  miscellaneous 
publications.  All  publications  on  file  in  Room  M229  will  be  available  for 
4-7
USAFS  Kunla  Admin  SOP  2  June  1986 
reference  only  and  will  not  be  signed  out.  Portions  of  ARs  nay  be  reproduced 
for  office  use  1f  needed.  In  addition,  there  is  a  microfiche  reader/printer 
available  for  use  with  microfiche  publications. 
h.  Resupply  of  DA  Administrative  Publications  and  Blank  Forns: 
(1)  Sub-account  holders  Bust  submit  a  DA  Fora  4S69  to  obtain  DA 
administrative  publications.  Requests  wist  Include  description  of  publication 
(AR,  Pam,  TM,  etc.),  unit  of  issue,  quantity  required,  and  changes  needed. 
(2)  To  obtain  blank  forms,  all  sub-account  holders  must  submit  a  DA 
Form  17  which  will  Include  a  description  of  the  form  (DA,  DD,  $F,  etc.),  and 
the  quantity  required.  Block  6  of  DA  Form  17  will  Include  section  nam  and 
duty  phone  number. 
(3)  Sub-account  holders  must  submit  a  DA  Form  17  by  the  10th  day  of 
each  month  to  insure  timely  resupply  of  blank  forms. 
1.  Military  Awards  and  Decorations  Program: 
(1)  Recommendations  for  awards  will  be  prepared  and  processed  IAM  AR 
672-5-1,  INSCOH  Supl  1  to  AR  672-5-1.  The  FS  awards  NCO  (located  1n  Room 
M229,  Bldg  9)  administers  the  Command  Awards  Program. 
(2)  Battalion  level  Commanders  have  authority  to  approve  the  award  of 
AAMs  and  DACs  and  have  been  delegated  authority  to  disapprove  ARCOM 
recommendations. 
(3)  The  following  procedures  apply  In  conducting  the  battalion  level 
awards  program: 
(a)  Approved  recommendations  for  AAMs  will  be  maintained  at  the 
battalion  level.  Requests  for  orders  (RFOs)  and  certificates  for  AAMs  and 
DACs  will  be  prepared  by  the  battalion  awards  clerks. 
(b)  All  recommendations  for  ARCOM  and  higher  awards  will  be  forwarded 
through  the  FS  Kunla  Awards  NCO,  ASB  to  the  Field  Station  Commander.  These 
recommendations  will  be  reviewed  by  a  field  station  awards  board  which  will 
make  recommendations  to  the  commander. 
(c)  Feeder  statistics  for  the  IA  For*  105  will  be  forwarded  to  the 
Awards  NCO,  ASB  NLT  10  days  after  the  end  of  each  quarter. 
(4)  Presentations  of  awards  to  military  personnel  will  be  scheduled, 
coordinated,  and  completed  by  the  respective  unit  commanders.  Awards  will  be 
presented  1n  an  appropriate  military  ceremony  or  formation.  Uniform  for 
personnel  to  be  presented  with  awards  will  be  determined  by  unit  commanders. 
4-8 
J
2  June  1986  USAFS  Kunia  Admin  SOP 
j.  Suggestion  Program.  Suggestions  will  be  prepared  and  processed  IAW  AR 
672-20,  and  FS  Kunia  supplementation.  The  Suggestion  Program  Is  conducted  by 
the  Suggestion  Program  Coordinator  located  In  ASB,  Room  M229,  Bldg  9. 
k.  Public  Affairs  Office  (PAO): 
(1)  PAO  actions  fall  under  Army  regulations  360-81  and  360-5.  The 
Command  Information  section  publishes  the  field  station  newspaper,  Kunia 
Underground  News,  on  a  monthly  basis.  One  thousand  copies  are  circulated 
throughout  the  field  station,  ITIC-PAC,  and  the  125th  MI  Battalion. 
Publication  date  1$  the  first  Friday  of  each  month.  Deadline  for  submissions 
1s  the  third  Monday  of  the  month.  The  PAO  regularly  contributes  to  another 
command  information  outlet,  the  INSCOM  Journal.  Any  press  releases  to  such 
military  or  civilian  publications  must  be  cleared  through  PAO. 
(2)  The  Public  Affairs  section  monitors  the  Homet&wn  News  Release 
(HTNR)  Program  and  processes  the  forms  (DO  Form  2266)  for  release  to  the 
Hometown  News  Center,  Kelly  AFB,  Texas.  The  Public  Affairs  Officer  also 
handles  all  media  inquiries  and  should  be  contacted  immediately  upon  receipt 
of  such  a  request.  Tne  PAO  is  located  in  Room  M229,  Bldg  9. 
(3)  PAO  Inquiries: 
{a)  The  PAO  is  responsible  for  answering  all  public  inquiries  1n 
reference  to  Field  Station  Kunia.  All  written  and  telephonic  inquiries  should 
be  forwarded  to  the  PAO  for  action. 
(b)  Requests  for  information  submitted  under  provisions  of  the 
Freedom  of  Information  Act  {FOIAMAR  340-17)  are  processed  under  procedures 
governed  by  Federal  statute.  Accordingly,  these  inquiries  will  be  brought  to 
the  immediate  attention  of  the  Chief,  ASB  for  processing. 
1.  Civilian  Personnel: 
(1)  The  processing  of  official  correspondence  relating  to  civilian 
personnel  (I.e.,  SF  52s;  performance  management  standards  and  appraisals; 
Incentive  awards;  disciplinary  actions;  grievances;  etc.)  will  be  coordinated 
th^oygh  the  Chief,  ASB. 
(2)  Time  Cards.  Time  cards  for  civilian  personnel  are  maintained  by 
designated  timekeepers  within  each  section  where  civilian  personnel  are 
employed.  Time  cards  will  be  certified  (signed)  by  a  designated  Individual 
and  forwarded  to  ASB  by  the  Thursday  prior  to  the  end  of  each  pay  period  for 
submission  to  USASCH  Finance  and  Accounting,  Ft  Shafter. 
(3)  The  civilian  personnel  bulletin  board  is  located  1n  the  hallway 
outside  of  ASB,  Room  M229,  Bldg  9. 
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USAFS  Kunia  Admin  SOP  2  June  1986 
4-4.  Legal  Services  (SI): 
a.  Appointments  can  be  made  with  the  Legal  Assistance  Office  at  Schofleld 
Barracks  upon  request  of  the  Individual.  When  the  legal  office  does  make  a 
legal  assistance  appointment  for  the  soldier,  the  1SG  or  Cdr  will  be  notified 
that  an  appointment  was  made.  The  nature  of  the  appointment  will  not  be 
disclosed  without  the  soldier's  consent. 
b.  Notary  Public.  USAFS  Kunia  has  notary  public  services  available  to 
all  military  and  civilian  members  of  this  organization  and  their  families. 
The  hours  of  operations  are  0730-1630,  Monday  thru  Friday.  These  services, 
provided  by  the  legal  office,  are  best  obtained  by  calling  1n  advance  to  set 
up  an  appointment. 
4-5.  Morale  and  Welfare  (SI); 
a. m  Command  Alcohol  and  Drug  Policy.  Following  are  the  specific  policies 
and  procedures  which  will  be  adhered  to  concerning  the  Alcohol  and  Drug  Abuse 
Prevention  and  Control  Program  (ADAPCP)  at  this  organization.  These  policies 
and  procedures  are  1n  accordance  with  Department  of  the  Army  and  INSCOM 
directives  and  are  applicable  to  all  members  of  this  command. 
(1)  The  Alcohol  and  Drug  Abuse  Prevention  Control  Program  (ADAPCP): 
(a)  There  is  no  place  In  this  organization  for  any  soldier  who  abuses 
alcohol  and/or  uses  drugs.  Abuse  of  alcohol  and  the  use  of  drugs  affects  the 
morale,  discipline,  health,  and  safety  of  the  Individual,  as  well  as  his  or 
her  family,  friends,  and  co-workers. 
(b)  The  abuse  of  alcohol  and  the  possession,  distribution  or  use  of 
Illegal  drugs  by  anyone  assigned  or  attached  to  this  command  will  not  be 
tolerated. 
(c)  Commanders  will  interview  all  soldiers  who  are  suspected  or 
identified  as  alcohol  abusers  and  refer  them,  If  appropriate,  to  the  Alcohol 
and  Drug  Abuse  Prevention  and  Control  Program. 
(d)  Officers  and  noncommissioned  officers  who  choose  to  drink  will 
set  the  example  of  responsible  drinking  practices. 
(e)  The  A-Quad  coordinator  will  publish  the  commander's  policies  and 
procedures  concerning  the  quantity  of  alcoholic  beverages  authorized  In  the 
barracks. 
(f)  No  military  personnel  on  duty  shall  have  a  blood  alcohol  level  of 
.05  percent  or  above.  Any  violation  of  this  provision  provides  a  basis  for 
disciplinary  actions  under  the  UCMJ  and  a  basis  for  administrative  action,  to 
4-10
2  June  1986  USAFS  Kunla  Admin  SOP 
Include  characterization  of  discharge,    Nothing  In  this  guidance  thall  be 
Interpreted  to  mean  that  Impairment  does  not  exist  if  the  blood  alcohol  level 
Is  less  than  .05  percent.    To  be  In  violation  of  this  provision,  t  soldier 
wist  have  known  or  should  reasonably  have  known  prior  to  becoming  Impaired 
that  he  or  she  had  duties  to  perform. 
(g)    Nonalcoholic  beverages  will  be  Bade  available  at  all  social 
functions  to  Indicate  a  clear  choice  for  those  who  prefer  not  to  drink. 
(h)    Slamorlzatlon  of  alcohol  will  not  be  condoned  at  any  official  or 
unofficial  military  function. 
(2)  Field  Station  Education  Policy.    Commanders  will  provide 
education  and  training  on  ADAPCP  policy  and  on  effective  measures  to  alleviate 
problems  associated  with  alcohol  and  drug'abuse. 
(a)  PV1-SP4/CPI.    Education  will  normally  be  conducted  within  30  days 
after  arrival  at  FS  Kunla  and  will  emphasize,  is  a  minimum,  the  legal 
consequences  of  illegal  drug  use  and  alcohol  abuse  under  both  the  UCMJ  and  the 
local  laws. 
(b)  SGT-SGM/CSM/Of f 1 cers .    Education  will  normally  be  conducted 
within  30  days  after  arrival  at  fS  Kunia  and  will  emphasize,  as  a  minimum,  M 
command-unique  elements  of  the  alcohol  and  drug  problem  that  Impact  on  health, 
welfare,  morale  and  readiness,  and  local  military  and  civilian  resources. 
(3)  Biochemical  Testing  (Urinalysis): 
(a)  Random  tests  of  soldiers  will  be  conducted  by  each  unit.  The 
goal  1s  to  test  each  soldier  at  least  once  per  year.  The  goal  for  military 
police  1s  three  times  per  year. 
(b)  There  will  be  an  individual  of  SFC  rank  or  above  present  in  the 
Immediate  testing  area  for  all  SFCs  and  above,  and  officers. 
(c)  Commanders  may  Individually  direct  (commander  directed)  soldiers 
to  be  tested  who  are  suspected  of  Illegal  drug  use  at  any  time. 
(4)  Alcohol  Breath  Measuring  Devices  (Alco  Sensor  III). 
(a)  Commanders  will  use  these  devices  as  identification  and  screening 
tools. 
(b)  If  the  results  of  an  .05  BAC  level  are  recorded  and  the  commander 
desires  to  impose  UCMJ  action,  he/she  must  direct  the  soldier  to  report  to 
either  the  PMO  or  Schofleld  Barracks  Medical  Clinic  (Emergency  Room)  for 
testing.  Only  the  result  of  this  testing  can  be  used  1n  disciplinary  actions. 
4-11
USAFS  Kunla  Admin  SOP  2  June  1986 
(c)  Supervisor/designated  representative  must  accompany  soldier  to 
the  testing  site. 
(5)  Requests  to  serve  alcohol 1c  beverages  during  duty  hours. 
Department  of  the  Army  policy  prohibits  the  serving  of  alcoholic  beverages 
during  duty  hours  to  soldiers  on  duty.  However,  on  unique  occasions  such  as 
INSCOM  Day,  exceptions  to  this  policy  may  be  granted  by  the  installation 
commander.  Commander,  FS  Kunla  has  been  delegated  this  authority  for  the  FS 
Kunla  compound.  The  Deputy  Installation  Commander  for  Schofleld  Barracks  has 
this  authority  for  Schofleld  Barracks.  Requests  for  exceptions  to  policy 
should  be  routed  through  command  channels  to  Commander,  Field  Station  Kunla  at 
least  seven  (7)  duty  days  prior  to  the  scheduled  event.  Written  requests  must 
include: 
(a)  Organization 
(b)  Purpose 
(c)  Effective  date  and  duration  of  dispensing  period 
(d)  Justification 
(e)  POC  and  phone  number 
Additionally,  the  request  should  clearly  address  responsibilities  for  control 
of  alcoholic  beverages  and  procedures  for  providing  necessary  transportation 
for  soldiers  and  family  members. 
b*  Safety.  Safety  is  a  command  responsibility  as  well  as  a  personal 
responsibility  of  each  and  tvery  soldier  and  civilian  assigned  to  Field. 
Station  Kunla.  This  responsibility  mandates  establishing  safe  work  practices 
and  physical  environments.  A  safety  hotline  has  been  established  to  enable 
immediate  reporting  of  safety  hazards.  All  accidents/hazardous  situations 
should  be  reported  to  the  Safety  Office.  During  duty  hours  the  Safety  Hotline 
number  1s  622-3319;  after  duty  hours,  622-3390.  Additionally,  there  Is  a 
Safety  Bulletin  Board  located  on  the  3d  Floor,  Bldg  9,  directly  opposite  the 
SC IF  exit.  The  command  safety  program  1s  orchestrated  within  the  Office  of 
the  SI. 
c.  Athletics  and  Recreation  Program. 
(1)  Field  Station  Kunla  personnel  participate  in  a  number  of 
recreational  programs  to  include  all  Army,  MACON,  interservlce,  and 
installation  levels.  Additionally,  Intramural  competition  Is  offered  in 
several  activities  to  accommodate  rotating  shift  schedules.  This  intramural 
competition  culminates  in  an  annual  Field  Station  Kunia  Olympic  competition.
2  June  1986  USAFS  Kunla  Admin  SOP 
For  Information  regarding  these  programs,  contact  the  A&R  NCO  located  at  the 
FS  Kunla  Recreation  Center. 
(2)  Located  1n  the  Kunla  recreation  area  1$  a  tennis  court,  Softball 
field,  outdoor  volleyball  court  with  two  portable  basketball  goals,  four 
picnic  cabanas,  and  a  children's  play  area.  To  reserve  the  recreation  area, 
unit  representatives  should  contact  the  Athletics  and  Recreation  NCO. 
Additionally,  two  full -sized  basketball /volleyball  courts  are  available  at  A 
Quad  for  soldier/authorized  family  «eober  use.  Commander,  1st  Ops  Bn  controls 
access  and  use  of  these  facilities. 
4-13
2  June  1986  OSAFS  Kunla  Admin  SOP 
CHAPTER  5   . 
Security 
5-1.  General  (S2/SS0).  This  chapter  provides  Information  regarding  policies 
•nd  procedures  which  fall  within  the  responsibilities  of  the  S2  and  SSO. 
5-2.  Security  Clearance/SCI  Access  (S2).  Many  fS  Kunla  personnel  must 
possess  a  iop  secret  clearance  Da sea  on  a  Special  Background  Investigation 
(SBI)  and  be  eligible  for  Sensitive  Cotnpartroented  Information  (SCI)  access. 
All  personnel  are  required  to  be  processed  for  the  appropriate  clearance  and 
access  through  the  f$  Kunla  S2/SS0  offices.  Supervisors  are  also  responsible 
to  ensure  that  nomination  actions  for  SCI  access  are  Initiated  through  the 
appropriate  security  manager.  The  security  manager  will  forward  the 
nomination  through  the  S2  to  the  SSO.  The  SSO  will  forward  the  nominations  to 
the  Personnel  Central  Clearance  Facility  (PCCF).  After  receiving  favorable 
indoctrination  authority  from  PCCF,  the  individual  1$  Indoctrinated  for  SCI 
access.  Newly  indoctrinated  personnel  are  reindoctrinated  after  the  first  six 
months;  all  cleared  personnel  are  reindoctrinated  every  two  years  thereafter. 
All  supervisors  are  responsible  for  insuring  that  any  credible  information  of 
a  possible  derogatory  nature  on  soldiers  is  brought  to  the  attention  of  the 
chain  of  cownand  and  the  Field  Station  S2.  For  additional  details,  refer  to 
AR  604-5,  TB  380-35,  and  FS  Kunla  supplementing  Instructions. 
5-3.  Safeguarding  Classified  Information  (S2).  I AW  AR  380-5  and  AR  380-35, 
all  FS  Kunla  personnel  are  responsible  for  the  proper  safeguarding  of 
classified  information.  All  personnel  must  be  familiar  with  the  current 
security  procedures  at  FS  Kunla.  Special  command  emphasis  will  be  placed  on 
the  need-to-know  criteria.  It  1s  the  responsibility  of  all  individuals  with 
access  to  sensitive  information  to  use  good  judgment  and  discretion  to  ensure 
that  uncleared  personnel  are  not  given  access  to  classified/sensitive 
Information.  Supervisors  are  responsible  for  enforcing  security  practices  1n 
dally  operations  and  for  reporting  practices  dangerous  to  security.  For  more 
details,  see  AR  380-5  and  AR  380-35  and  FS  Kunia  supplementing  instructions. 
5-4.  Classified/Unclassified  Trash  Disposal  (S2).  Unclassified  trash  will  be 
placed  in  clear  plastic  bags,  marked  with  the  date,  printed  name,  duty 
section,  and  signature  of  an  E6  or  higher,  and  taken  to  the  designated  trash 
collection  point  located  outside  the  tunnel  complex.  All  classified  paper 
trash  will  be  placed  in  burn  bags.  All  other  classified  trash  (typewriter 
ribbons,  magnetic  tape,  slides,  or  miscellaneous  film  material)  will  be  placed 
in  a  separate  bag  and  marked  "SPECIAL  BURN."  Classified  burn  bags  will  be 
marked  with  the  date,  printed  name,  duty  section  and  phone  number.  Classified 
burn  bags  (to  include  SPECIAL  BURN  bags)  will  be  taken  to  the  collection  point 
(1st  floor)  each  day.  (Kunia  Regulation  380-5). 
5-1
USAFS  Kunla  Admin  SOP  2  june  1986 
5-5.  Visitor/Escort  Procedures  (S2).  All  personnel  entering  the  FS  Kunla 
SCIF  must  be  verified  for  security  access  by  the  SSO  or  escorted  by  a 
responsible  Individual  with  appropriate  access.  All  FS  Kunla  personnel  will 
be  familiar  with  visitor/escort  requirements  for  the  facility.  Family  members 
will  not  be  allowed  Into  the  SCIF  on  a  routine  basis.  Periodic  exceptions  to 
policy  for  justifiable  official  reasons  say  be  requested  through  the  SSO. 
Requests  for  family  member  access  to  the  SCIF  will  be  considered  on  a 
case-by-case  basis.  Entrance  to  non-SCIF  portions  of  the  Kunla  complex  must 
be  coordinated  1n  advance  with  the  S2.  Access  rosters  must  be  updated  on  a 
quarterly  basis  and  provided  to  S2. 
5-6.  Key  Control /Crime  Prevention  (S2).  All  personnel  at  FS  Kunla  are 
responsible  for  Key  Control  and  Crime  Prevention  procedures  appropriate  for 
their  work  areas.  All  personnel  will  be  knowledgeable  of  the  appropriate  key 
control/crime  prevention  procedures.  It  Is  the  responsibility  of  all 
individuals  to  report  any  criminal  or  questionable  activity  to  the  Field 
Station  S2  through  their  chain  of  command.  (AR  190-13  and  AR  190-31). 
5-7.  Exit  Searches  for  Items  leaving  the  SCIF  (S2).  All  equipment, 
hand-carried  Items  such  as  briefcases,  hand  bags  larger  than  a  wallet  (I.e., 
8"  x  5"  x  3"),  and  gym  bags  will  be  searched.  Equipment  leaving  the  SCIF 
either  permanently  or  temporarily  must  also  be  searched  by  one  of  the 
following  offices  and  a  OA  Form  1818,  Individual  Property  Pass,  must  be 
obtained  from  the  SSO  office: 
a.  ADPSSO  -  Computer  equipment.  (Room  M212) 
b.  SSO  -  Personal  property  (I.e.,  coffee  pot,  camera  without  film,  vacuum 
cleaner).  (Room  M-210) 
c.  All  off 1c*  furniture  and  equipment  (to  Include  cabinets  and  security 
containers)  leaving  the  SCIF  for  any  reason  will  be  physically  inspected  by  an 
E6  or  above  from  the  section/activity  signed  for  the  furniture  or  equipment. 
Individuals  conducting  the  inspections  will  then  certify  (using  OA  Form  1818) 
that  absolutely  no  material,  to  Include  classified  defense  material,  Is 
contained  therein.  This  form  will  be  affixed  to  each  piece  of  furniture/ 
equipment  Inspected  and  will  be  retained  by  the  Property  Book  Office  (PBO) 
Security  Manager. 
d.  Upon  turn-1n  of  security  containers,  combinations  must  be  reset  to 
50-25-50. 
5-8.  Classified  Courier  Orders  (S2); 
a.  The  escort/hand  carry  of  classified  defense  material  between  this 
command  and  other  activities  located  on  the  Island  of  Oahu  will  be  accomplished 
5-2
2  June  1986  USAFS  Kunia  Admin  SOP 
only  by  authorized  and  appointed  couriers.  The  appointment  of  couriers,  with 
supporting  justification,  will  be  forwarded  through  S2  to  SI.  Couriers  for 
sensitive  compartnented  information  will  be  appointed  and  briefed  on  their 
duties  by  the  command  SSO. 
b.  Requests  for  the  appointment  of  couriers  for  classified  defense 
material  off  the  island  of  Oahu,  regardless  of  mode  of  travel  or  destination, 
will  be  forwarded  to  the  S2  IAW  Section  3,  Chapter  VIII,  AR  380-5,  as 
supplemented,  NLT  seven  days  prior  to  travel.  The  hand  carrying  of  classified 
defense  material  off  the  island  of  Oahu  Is  strongly  discouraged.  Every  effort 
will  be  made  to  forward  classified  defense  material  to  off-1sland  locations 
via  Armed  Forces  Courier  Service  (ARFCOS)  or  other  approved  means  as  specified 
1n  Section  1,  Chapter  VIII,  AR  380-5.  If  SCI  courier  orders  for  off  Island 
are  required,  orders  must  be  requested  from  the  SSO  HLT  eight  days  prior  to 
travel.  The  SSO  will  forward  the  request  to  SSG,  INSCOM  NIT  seven  days  prior 
to  travel  to  obtain  approval /disapproval. 
5-9.  Security  Containers  (S2): 
a.  Each  office/section  will  designate  one  security  container  as  a  master 
container  and  the  combinations  to  all  other  security  containers  for  that 
office/section  will  be  stored  therein.  Only  the  combination  to  the  master 
container  will  be  forwarded  to  the  SSO  for  safekeeping. 
b.  Security  managers  should  insure  that  the  changing  of  combinations  will 
be  accomplished  only  by  trained  personnel.  S2  will  provide  training.  In 
emergency  situations  additional  assistance  will  be  provided. 
c.  Lockouts  will  be  immediately  reported  to  the  S2  section.  If 
assistance  1$  required  by  a  locksmith,  the  S2  will  effect  the  necessary 
coordination. 
5-10.  Communications  Security  (S2): 
a.  As  members  of  the  intelligence  community,  our  personnel  must  be  aware 
of  the  vulnerabilities  of  the  nonsecure,  or  "black,"  telephone.  Do  not 
discuss  classified  Information  on  nonsecure  telephones.  Official  OoD 
telephones  tre  subject  to  monitoring  for  communications  security  purposes  at 
all  times.  Use  of  official  DoD  telephones  constitutes  consent  to 
communications  security  telephone  monitoring. 
b.  There  are  many  ways  to  Increase  communications  security  awareness 
thereby  decreasing  our  vulnerabilities;  some  ere  listed  below: 
(1)  "Secure"  phones  are  the  primary  means  of  communication  within 
Bldg  9  and  with  HQ  INSCOM  and  NSA/CSS.  Black  phones  will  only  be  used  when 
grey  phone  service  1s  not  available. 
5-3
USAFS  Kunla  Admin  SOP  2  June  1986 
(2)  Don't  talk  around  classified  Information  on  nonsecure  phones.  If 
the  topic  1s  classified,  use  secure  neans,  I.e.,  secure  phones. 
(3)  Essential  Elements  of  Friendly  Information  fEEFI)  have  been 
developed  by  the  QPSEC  officer  (S3)  for  FS  Kunla.  These  EEFI  are  constant 
reminders  of  the  type  of  classified/ sensitive  Information  that  must  be 
protected.  All  personnel  should  become  acquainted  with  the  current  EEFI  and 
avoid  discussing  them  on  the  phone. 
(4)  When  using  nonsecure  phones,  keep  your  conversation  short,  use 
notes,  and  stick  to  your  topic. 
(5)  Make  sure  the  telephone  receiver  1s  seated  firmly  1n  the  cradle 
when  the  call  1s  completed.  Also,  ensure  all  hold  buttons  are  up.  Do  not 
tape  or  clamp  buttons  down.  This  constitutes  a  practice  dangerous  to  security. 
(6)  If  communication  security  violations  or  practices  that  are 
dangerous  to  security  are  noted,  report  them  Immediately  to  your  supervisor  or 
security  manager. 
5-11.  Travel  Security  policy  (S2).  Detailed  guidance  regarding  command 
security  policy  is  provided  to  each  TDY  traveler  upon  embarking  on  TDY.  Key 
points  provided  within  this  policy  are: 
a.  All  soldiers  performing  TDY  to  OCONUS  locations  will  report  to  the  S2 
for  a  counter- terrorism  briefing. 
b.  TDY  through  or  to  terrorist  threatened  areas  will  be  conducted  only  If 
deemed  mission  essential. 
c.  Unofficial  travel  to  terrorist-threatened  areas  1s  strongly 
dl scouraged. 
d.  U.S.  facilities  will  be  used  for  billeting  and  other  requirements,  as 
well  as  the  use  of  Military  Airlift  Command  (MAC)  flights  for  travel  whenever 
possible. 
e.  If  travel  by  an  SCI-indoctr1nated  Individual  Is  to  a  restricted  area, 
SSO  approval  and  an  SSO  travel  briefing  will  also  be  obtained.  The  SSO 
maintains  a  list  of  areas  which  are  restricted. 
5-12.  Sensitive  Compartmented  Information  Facility  (SCIF)  Security  (SSO). 
The  SSO  establishes  command  policy  for  SCIF  security  In  coordination  with  the 
S3.  The  SSO  conducts  Inspections  of  the  SCIF,  Investigates  security 
violations  for  possible  compromise  of  SCI  as  a  result  of  carelessness  or 
administrative  error,  and  governs  construction  of  the  SCIF  for  physical 
security.  The  SSO  participates  1n  all  new  construction  planned  for  the  SCIF 
to  Insure  criteria  Is  met  for  SCIF  accreditation.. 
* 
5-4
2  June  1986  USAFS  Kur.la  Admin  SOP 
5"13-  Billet  Management  (SSO).  An  Individual  requiring  access  to  SCI  to  do 
Si^/her-  jo&  Bust  be  established  in  a  specific  position  called  a  billet  The 
SSO  billet  manager  manages  all  billets  for  FS  kunia.  Billets  Sill  J?" 
requested  by  the  section  security  managers  through  the  S2  to  the  SSO  30  days 
prior  to  being  needed.  As  job  titles  or  Job  descriptions  change,  the  section 
security  manager  will  notify  the  SSO  to  ensure  Maintenance  of  en  accurate 
billet  roster. 
S"1*'  Badge  Access  (SSO).  FS  Kunia  personnel  receive  a  permanent  badge  after 
being  Indoctrinated.  While  In  the  SCIF,  this  badge  1s  to  be  worn  on  the 
person,  above  the  waist.  Once  outside  {he  SCIF,  this  badge  should  be 
safeguarded  so  as  not  to  be  lost  or  Misplaced,  and  should  not  be  visible 
outside  the  SCIF  at  any  time.  During  periods  of  TOY  or  extended  leave, 
storage  and  safekeeping  of  the  badge  1s  the  responsibility  of  the  bearer.  An 
Individual  must  require  SCIF  access  twice  a  week  over  a  sustained  period  of 
tine  to  be  assigned  i  pemanent  badge. 
W5.  Privacy  Communications  Act  (Eyes  Only /Personal  For)  (SSO).  SSO  closely 
Monitors  this  communication  support  for  the  commander  to  ensure  timely 
delivery  and  transmission  of  messaged ),  following  appropriate  procedures 
found  1n  AR  380-38,  and  strict  control. 
5"16-  SCI  Clearance  Passage  (SSO).  The  SSO  will  pass  SCI  clearances  to  the 
station  where  a  traveler  will  be  TOY.  The  traveler  will  complete  HWA  Form 
14-R  (Clearance  Passing  Slip)  listing  the  activities  to  be  visited  and 
clearances  required  and  give  1t  to  the  SSO  at  least  seven  days  prior  to 
travel.  The  SSO  will  return  HWA  Form  14-R  to  the  traveler,  Including  the 
date-time  group  of  the  clearance  passing  message,  after  completion  of  the 
action.  The  traveler  will  take  the  date-time  group  of  the  clearance  passing 
message  along  to  help  verify  the  clearance  level  possessed  If  difficulty 
occurs  at  the  visited  activity. 
5*17-  Armed  Forces  Courier  Sevlce  (ARFCOS)  (SSO).  To  ensure  SCI  materials 
•re  adequately  protected  against  the  possiMHty  of  hijacking,  unauthorized 
V1??1R9»  1oss*  or  other  fonns  of  compromise  durlag  transportation,  ARFCOS  Is 
utilized  and  handled  by  the  Document  Distribution  Control  Center.  SSO  ensures 
this  station  follows  correct  procedures. 
5-18-  Document  Control  (SSO).  The  DDCC  serves  as  the  focal  point  for 
receipt,  control  and  accountability  of  SCI  material.  The  SSO  ensures  adequate 
control  through  advice  and  periodic  Inspections. 
5-19.  Red  Badge  Pol Icy  (SSO).  The  Intent  of  allowing  uncleared  {red  badge) 
personnel  into  the  SCIF  is  to  allow  people  such  a%  facility  engineer  workers, 
telephone  installers/repairmen,  typewriter  repairmen,  alarm  maintenance 
personnel,  safety  inspectors,  fire  Inspectors,  etc.,  escorted  access  for  a 
5-5
USAFS  Kunia  Admin  SOP  2  june  1986 
short  period  of  tine.  When  an  uncleared  person  Is  In  the  SCIF  the  area  Is  to 
be  sanitized,  all  classified  either  put  away  (out  of  sight)  or  covered  so 
documents  cannot  be  viewed  by  the  uncleared  person.  Classified  conversations 
will  cease  until  the  uncleared  personnel  have  departed  the  area.  The  policy 
1s  not  to  allow  uncleared  personnel,  assigned  to  a  unit/office  who  nay  be 
awaiting  clearance,  unrestricted  access  to  an  area  within  a  SCIF,  for  any 
period  of  time.  Exception  to  this  for  short  periods,  I.e.,  an  hour  or  so,  1s 
at  the  discretion  of  the  local  SSO  Commander. 
5-20.  Nondisclosure  Areas  (SSO).  Hallways  and  restroons  located  Inside  the 
SCIF  are  nondisclosure  areas.  Classified  material  will  not  be  discussed  1n 
these  areas. 
5-21 .  Access  to  Won- SCIF  Areas  at  Kunia  (S2): 
* 
a.  Access  to  Kunia  non-SCIF  areas  will  be  granted  to  those  Individuals 
listed  .on  the  access  card/roster  files.    All  others  oust  possess  a  need  for 
access  and  be  signed  In  on  the  visitor  register  (IAHK  Fn  56).    Access 
card/roster  files  nust  be  updated  on  a  quarterly  basis  and  provided  to  the  S2 
office. 
b.  Permanently  assigned/attached  personnel  must  show  proper 
Identification  at  Guard  Post  2  (tunnel  gate),  before  entering  the  tunnel 
entrance. 
c.  Requests  for  family  member  access  to  non-SCIF  areas  will  be  considered 
on  a  case-by-case  basis  and  must  be  coordinated  in  advance  with  S2. 
d.  Visitors  claiming  to  have  access  who  are  not  listed  In  the  access  file 
will  be  denied  access  until  verification  for  access  can  be  determined.   . 
5-22.    Vehicle  Registration  (MP): 
a.  General .    All  personnel  assigned  to  Field  Station  Kunia,  military  or 
civilian,  must  register  their  privately  owned  vehicle  with  the  Kunia  Military 
Police.    Non-registered  vehicles  will  be  signed  in  or  denied  access. 
b.  Hours  of  Operation.    The  Kunia  Military  Police  Vehicle  Registration 
Desk  1s  open  from  0730-1630  hours,  Monday  thru  Friday. 
c.  Vehicle  Registration  Requirements.    Vehicle  registration,  proof  of 
Insurance  (No-fault  card),  safety  inspection  sheet,  and  driver's  license  are 
needed  to  register  the  vehicle.    Temporary  registrations  (30  days  1n  duration) 
will  be  Issued  for  vehicles  that  are  missing  any  of  the  previously  listed 
Information,  or  for  leaner/rental  cars  and  Island  residents  with  temporary 
duty  at  Field  Station  Kunia. 
5-6 
h2
2  June  1986  USAFS  Kunla  Admin  SOP 
d.  Kunia  Cecals.  Special  decals  designed  for  Kunla  will  toe  placed  either 
on  the  top  center  or  the  windshield  or  the  bumper  of  the  driver's  side  of  the 
vehicle. 
e.  Decal  Removal.  Kunla  decals  must  be  removed  from  the  vehicle  prior  to 
the  vehicle  being  shipped  off-island  or  sold.  Kunia  decals  are  not 
transferable  from  one  owner  to  another.  When  removed,  the  used  decal  will  be 
turned  in  to  the  Kunla  Military  Police. 
5-23.  Armed  Forces  Traffic  Ticket  (DP  Fonn  1408)  (HP); 
a.  General .  The  Military  Police  have  the  primary  responsibility  for 
ensuring  that  traffic  laws  (AR  190-5  (OPNAVINST  11200-5B.  AFR  125-14.  and  MCO 
5110.1B)  end  USAFS  Kunia  Regulation  1-1  (Parking))  affecting  the  Field  Station 
are  enforced.  Individuals  who  are  In  violation  of  traffic  laws,  or  any  of  the 
previously  listed  regulations,  will  be  1*«ued  an  Armed  Forces  Traffic  Ticket 
(DO  Fono.1408). 
b.  Processing  of  DP  Form  1408.  All  DD  Forms  1408  will  be  prepared  IAW 
FM  19-10. 
(1)  The  original  (white)  copy  will  be  forwarded  through  command 
channels  and  administratively  processed  IAW  AR  190-5. 
(2)  The  2d  (yellow)  copy  will  be  maintained  by  the  USAFS  Kunia 
Military  Police  office. 
(3)  The  3d  (pink)  copy  will  be  given  to  the  violator.  In  unattended 
vehicle  violations,  the  3d  copy  will  be  placed  under  the  windshield  wiper  of 
the  vehicle,  or  otherwise  conspicuously  affixed  to  the  vehicle. 
(4)  After  the  original  copy  has  been  administratively  processed  by 
the  commander,  it  will  be  forwarded  to  the  USAFS  Kunia  Military  Police  office 
for  filing  with  the  2d  copy. 
(5)  All  DO  Forms  1408  written  for  state  violations  (I.e.,  expired 
registration,  safety  inspection  sticker)  will  be  forwarded  to  the  Schofield 
Barracks  Military  Police  for  processing. 
5-24.  One-Time  Access  (SS0).  One-time  access  will  be  used  to  create  a  billet 
which  Is  required  for  90  days  or  less.  One-time  access  is  normally  used  for 
people  who  have  a  need  to  know  SCI  for  a  short  time  and  meet  all  other 
requirements  for  SCI  access,  but  do  not  currently  have  SCI  access.  Examples 
include  Instructors,  IMAs  and  TOY  travelers.  A  OF  requesting  one-time  access 
will  be  sent  with  justification  from  the  section  security  manager  through  the 
S2  to  arrive  at  the  SSO  NLT  seven  days  prior  to  the  date  required. 
5-7
USAFS  Kunla  Attain  SOP  2  June  T986 
5-25.  Transfer-ln-Status  (SSO).  Tran$fer-1n-Status  (T-I-S)  allows  an 
individual  to  PCS  from  one  command  to  another  without  being  debriefed  and 
relndoctrlnated  for  SCI  access  when  SCI  access  1s  required  at  both  the  losing 
and  gaining  commands.  Hie  procedure  requires  the  gaining  command  to  request 
T-I-S  from  the  losing  command.  The  section  security  nanager  will  request 
T-I-S  through  the  S2  to  the  SSO  In  time  so  that  the  SSO  request  will  take 
place  before  the  Incoming  person  departs  the  losing  command. 
i 
5-8
9  February  1967  CI,  USAFS  Kunla  Admin  SOP 
CHAPTER  6   - 
Travel 
6-1.  Responsibilities  (RMO): 
a.  Heads  of  staff  elements/commanders  are  responsible  for  the  following: 
CD  Ensuring  that  the  purpose  for  which  the  travel  1s  to  be  performed 
cannot  be  accomplished  by  correspondence  or  other  means. 
(2)  Coordinating  proposed  travel  with  other  staff  elements  when 
appropriate. 
(3)  Ensuring  that  proposed  travel  conforms  with  existing  policy  and 
that  travel  requests  ^re  prepared  I AW  the  contents  of  this  chapter. 
(4)  Ensuring  certification  of  traveler's  security  clearance.  A 
•request  listing  activities  to  be  visited,  POCs,  and  required  clearances  will 
be  prepared  and  forwarded  to  the  SSO  for  approval  and  release. 
(5)  Enforcing  economy  in  modes  of  transportation  authorized  and  used. 
(6)  Developing  travel  plans  I AW  guidance  and  dollar  restraints 
provided  by  the  Resource  Management  Office  (RMO). 
(7)  Ascertaining  whetner  assigned  personnel  have  the  correct 
passports  and  visas  in  their  possession. 
(8)  Ensuring  that  passports  are  current  and  valid. 
(9)  Ensuring  that  military  personnel  are  aware  of  HQDA  requirement 
for  soldiers  to  wear  ID  tags  at  all  times  while  traveling  on  government 
business  (whether  in  uniform  or  civilian  clothes)  and  wnile  traveling  to  or 
through  terrorist  areas. 
b.  The  RMO  1s  responsible  for  the  following: 
(1)  Establishing  travel  ceilings. 
(2)  Reviewing  the  status  of  the  TOY  program  at  the  mid-year  review, 
end  of  the  third  quarter,  and  as  otherwise  required  for  identifying  necessary 
adjustments. 
(3)  Monitoring  TOY  orders  for  compliance  with  provisions  of  Joint 
Travel  Regulations  (JTR). 
6-1 
^;5
CI,  USAFS  Kunla  Admin  SOP  £  February  1987 
(4)  Certifying  the  availability  of  funds  on  travel  requests  using  OMA 
funds. 
c.  The  SI  Is  responsible  for  authenticating  DO  Form  1610  and  assigning 
the  travel  order  number. 
6-2.  Policy  (RHO); 
a.  TOY  visits  Mill  be  arranged  with  a  minimum  requirement  on  equipment, 
facilities,  and  services  of  the  host  unit/installation. 
b.  TOY  visits  will  not  normally  exceed  30  consecutive  days  (with  the 
exception  of  attendance  at  courses  of  instruction).  Requests  for  over  30  days 
must  be  approved  by  the  commander. 
c.  Transportation  used  for  TOY  travel  will  be  the  least  costly  service 
available  which  will  permit  satisfactory  accomplishment  of  the  mission. 
d.  TOY  for  the  purpose  of  training  military  personnel  will  be  coordinated 
with  and  approved  by  P4T  {S3). 
e.  Soldiers  performing  official  travel  are  encouraged  to  participate  in 
airline  promotional  programs  to  earn  credit  toward  reduced  fare  tickets.  All 
credits  earned  must  be  applied  toward  subsequent  official  travel,  and  may  not 
be  used  for  personal  travel.  Seat  upgrades  may  be  used  for  official  travel. 
Any  promotional  gift  received  by  an  official  traveler  must  be  turned  in  to  RMO 
on  completion  of  travel.  On  PCS,  soldiers  will  provide  the  RMO  with  a 
statement  of  mileage  credits  accrued  on  official  travel  while  assigned  to  FS 
Kunia. 
f.  TOY  travel  for  training  of  civilian  personnel  will  be  coordinated  with 
the  Training  Coordinator,  CPOH,  Ft  Shafter. 
g.  All  military  personnel  on  TOY  at  or  near  a  military  installation  will 
use  government  quarters.  Military  personnel  will  also  use  available  messing 
facilities.  A  statement  of  nonavailability  will  be  obtained  when  quarters 
and/or  messing  facilities  are  not  available. 
h.  Members  1n  a  TOY  status  will  personally  pay  for  all  official 
commercial  telephone  calls  (Including  toll  calls)  and  Include  the  claim  for 
reimbursement  1n  the  travel  voucher  submitted  after  the  completion  of  travel. 
U.S.  Government  telephone  service  such  as  AUTOVON,  Hide  Area  Telecommunications 
Service  (WATS),  or  Federal  Telecommunications  Service  (FTS)  should  be  used 
when  available  unless  the  use  of  such  service  would  adversely  affect  the 
mission.  Travel  vouchers  containing  reimbursement  claims  for  official  calls 
must  be  approved  by  the  RMO. 
6-2
9  February  1987  CI,  USAFS  Kuril  a  Admin  SOP 
1.  In  those  rare  Instances  when  it  is  deemed  necessary  to.  hand  carry 
classified  materials  to  or  from  a  TOY  destination,  advance  coordination  will 
be  conducted  through  the  S2  1n  sufficient  time  to  obtain  approval  with  the 
SSO.  As  a  minimum,  five  days  advance  notice  is  required.  See  USA1NSC0M  Memo 
380-5,  paragraph  9-8,  for  details. 
6-3.  Approval  of  Travel  (SI).  See  Standing  Operating  Procedure  on  Resource 
Hanagement,  Part  n,  Chapter  2 . 
6-4.  Control  of  Funds  (RMO): 
a.  The  RMO  1s  responsible  for  the  administrative  control  of  appropriated 
funds  allotted  to  F$  Kunia. 
b.  All  DD  Forms  1610  citing  FS  Kunia  funds  will  be  signed  by  the  RMO 
officer  or  the  designated  fund  certifying  official  prior  to  authentication  by 
the  SI. 
c.  Fund  cites  issued  by  OA  Form  2496,  message,  or  other  correspondence  to 
other  commands  and  activities  will  be  coordinated  with  the  RMO  prior  to 
release.  No  fund  cites  will  be  issued  by  telephone  unless  necessitated  by 
emergency;  1n  which  case,  the  verbal  fund  cite  will  be  followed  up  in  writing 
and  coordinated  as  indicated  above. 
6-5.  Sign  In/Sign  Out  (SI); 
a.  Military  personnel  are  required  by  AR  210-10  to  sign  in/out  at  the 
start  and  completion  of  TOY  travel.  USAFS  Kunia  personnel  are  required  to 
sign  1n/out  at  A-Quad  using  DA  Form  647  (Personnel  Register).  When  that  is 
not  possible,  DA  Form  647-1  (Personnel  Register)  1s  authorized,  if  accompanied 
by  a  copy  of  the  DD  Form  1610.  In  either  case,  signing  in/out  must  be  done 
prior  to  the  first  day  of  TOY  travel  or  return  to  permanent  duty.  Telephonic 
notification  is  not  acceptable. 
b.  Military  personnel  whose  period  of  TOY  1s  expected  to  exceed  90  days 
will  report  to  the  PAC  prior  to  departure  to  Insure  the  appropriate  officer 
evaluation  report/enlisted  evaluation  report  (OER/EER)  is  Initiated.  Officer 
personnel  should  receive  a  "DEPART  TOY"  evaluation  and  enlisted  personnel 
should  receive  a  "CHANGE  OF  RATER"  evaluation  If  minimum  rating  periods  are 
met.  In  addition,  officers  who  will  be  attending  a  course  of  Instruction  for 
which  an  academic  report  will  be  rendered,  regardless  whether  or  not  the  TOY 
period  exceeds  90  days,  must  receive  the  "DEPART  TOY"  report.  All  personnel 
must  also  obtain  reproductions  of  their  personnel  qualification  record  (DA 
Form  2-1  (Personnel  Qualification  Record  -  Part  II),  or  tne  Officer  Record 
Brief  (ORB))  for  use  by  their  gaining  activity. 
6-3
CI,  USAFS  Kunla  Adroln  SOP  ^9  February  1987 
6-6.  notification  to  Families  (SI).  TOY  personnel  will  not  request  1n 
messages  that  information  be  relayed  to  their  families.  Necessary  action  will 
be  taken  by  the  designated  representatives  of  the  staff  element  «f  assignment 
to  ensure  that  pertinent  details  are  relayed  to  families  concerned. 
6-7.  Briefing  of  Heads  of  Staff  Elements /Commanders  (DCdr).  Upon  return  to 
USAFS  Kunia,  the  individual  or  tne  senior  member  of  the  party  will  brief  the 
head  of  his  staff  element/commander  on  the  findings  of  the  visit. 
6-8.  Reports  (DCdr): 
a.  Upon  conclusion  of  the  above  briefing,  a  written  summary  report  of  TOY 
travel,  IAHK  Form  89  {Figure  6-1)  will  be  prepared  and  submitted  to  the  head 
of  the  staff  element/commander. 
b.  Report:  will  Include  all  significant  items  pertinent  to  the  visit. 
Necessary  staff  coordination  will  be  made. 
6-9.  Conference  Travel  (S3): 
a.  Requests  for  military  personnel  to  attend  meetings  of  technical,  scien- 
tific, professional  or  similar  non-governmental  organizations,  as  prescribed 
in  AR  1-211,  will  be  submitted  on  DA  Form  2496  to  PAT  (S3)  for  review  of  career 
beneficiallty  and  tuition/registration  fee  assistance.  Travel  requests  should 
be  forwarded  to  PAT  (S3)  at  least  seven  weeks  before  travel. 
b.  Requests  for  conference  travel  in  relation  to  training  for  civilian 
personnel,  as  prescribed  in  paragraph  C-4500,  Vol  II,  JTR,  should  be  forwarded 
to  the  Training  Coordinator,  CPOH,  Ft  Shafter  at  least  seven  weeks  prior  to 
commencement  of  travel . 
6-10.  Passports  (SI): 
a.  Civilian  personnel  traveling  to  countries  requiring  passports  and/or 
visas  will  contact  CPOH,  Ft  Shafter.  Military  personnel  will  contact  the 
MILPO,  Ft  Shafter. 
b.  A  birth  certificate  bearing  a  raised  seal,  expired/tourist  passport  or 
other  proof  of  U.S.  citizenship  is  required  1n  order  to  obtain  a  passport  for 
all  enlisted  and  civilian  personnel  and  for  those  officers  whose  citizenship 
was  obtained  by  other  than  birth  in  the  U.S.  or  in  a  foreign  country  of 
parents  who  were  U.S.  citizens.  Passports  issued  for  the  purpose  of  official 
travel  will  not  be  used  for  personal  travel.  (Provisions  of  AR  600-290  apply.) 
c.  Information  on  tourist  passports  can  be  obtained  by  contacting  the 
State  Department  directly  witn  specific  questions.  Tne  SI  is  not  responsible 
for  providing  information  regarding  personal  travel,  but  will  assist  soldiers 
In  obtaining  tourist  passports  when  required  for  official  business. 
6-4
9  February  1987  CI,  USAFS  Kunia  Admin  SOP 
6-11.  Notification  Procedures  (DCdr);  When  the  visit  under  consideration  has 
been  Initiated  by  FS  Kunia,  the  affected  staff  element/command  trill: 
a.  Dispatch  a  visit  notification  Message  (Figure  6-2). 
b.  On  unit  concurrence,  prepare  appropriate  request  for  travel 
clearance.  (Also  see  paragraph  6-13). 
c.  Prepare  and  process  the  OD  Form  1610  through  RMO  and  SI,  (Also  see 
paragraph  6-16). 
d.  Arrange  authorized  travel  accommodations. 
6-12.  Travel  Clearance  Requirement  for  OCONUS  Visits  (DCdr). 
a.  Travel  clearance  1s  required  for  all  visits  to  OCONUS  command/agencies. 
b.  Requests  are  required  45  days  In  advance  of  travel  commencement. 
c.  Requests  not  meeting  the  45  day  suspense  require  DCdr  approval  prior 
to  release.  Justification  for  late  requests  will  be  Included  In  the  last 
paragraph  of  the  travel  clearance  message.  Only  those  visits  that  have  been 
precipitated  by  an  Invitation  or  by  a  compelling  operational  requirement  will 
be  approved. 
d.  Requests  for  travel  clearance  must  be  prepared  on  DD  Form  173  (Joint 
Message  Form). 
e.  When  TOY  visits  are  to  non-USAINSCOM  elements,  the  staff  element 
Initiating  travel  will  obtain  authority  from  the  conmand  to  be  visited -prior 
to  processing  clearance  and  travel  reque«ts. 
f.  OCONUS  travelers  will  process  through  the  S2  prior  to  departure  (see 
para  5-11). 
6-13.  Travel  Authorization  (SI).  Requests  for  travel  authorization  will  be 
initiated  on  DO  Form  1610  for  all  personnel.  Except  1n  cases  of  emergency, 
requests  for  travel  will  be  initiated  in  time  to  reach  the  RMO  five  work  days 
In  advance  of  proposed  departure  date.  Preparation  guidance  1s  contained  in 
AR  310-10.  TOY  orders  will  not  be  processed  on  a  "while  you  wait"  basis, 
unless  the  traveler  1s  departing  within  48  hours. 
6-14.  Amendments,  Rescissions,  and  Revocations  (SI).  Requests  for  an 
amendment,  rescission,  and/or  revocation  of  a  travel  authorization  will  be 
submitted  on  DD  Form  1610.  Blocks  1  thru  7,  10b,  17,  and  18  will  be  completed 
6-S 
1*9
CI,  USAFS  Kunla  Admin  SOP  A  February  1987 
by  the  Initiator  with  blocks  20  thru  22  being  completed  and  authenticated  by 
the  SI.  Justification  for  the  change  will  be  cited  1n  block  16.  Coordination 
will  be  the  same  as  that  given  the  original  order.  Explanations  of  the  above 
are  as  follows: 
a.  Amendments.  Amendments  are  Issued  when  any  portion  of  the  TOY  has  to 
be  altered,  I.e.,  deletions/additions.  (NOTE:  Travel  time  may  fluctuate  by 
100  percent  or  seven  days,  whichever  1s  less,  without  an  amendment.) 
b.  Revocations.  Revocations  are  Issued  when  the  traveler's  TOY  is 
cancelled  for  any  reason.  The  original  TOY  order  must  be  revoked  and 
processed  as  stated  above. 
6-15.  Completion  of  DP  Form  1610  (RMO).  At  FS  Kunla  the  office  of  origin 
will  complete  blocks  1  thru  7,  or  9  thru  18.  The  RMO  will  enter  the 
appropriate  fiscal  citation  1n  block  19.  Requests  citing  OMA  funds  must 
contain' the  signature  of  the  RMO  1n  block  19.  Block  17  will  be  signed  by  the 
requestor.  Block  18  will  be  signed  by  the  head  of  the  staff  element/commander 
or  his  designated  representative.  TOY  travel  of  military  personnel  to  attend 
training  will  be  approved  by  PAT.  Items  not  specifically  Identified  in  AR 
310-10  or  1n  the  following  subparagraphs  are  considered  self-explanatory. 
a.  Block  8.  This  block  will  be  left  blank. 
b.  Block  15.  Enter  "MAX"  if  travel  advance  1s  desired. 
c.  Block  16. 
(1)  Mandatory  remarks  1n  this  block  are: 
(a)  "Government  quarters  and  mess  will  be  used  if  available." 
(b)  "Traveler  1s  required  to  submit  a  request  for  reimbursement  within 
five  days  after  travel.  Receipts  for  lodging  are  required  regardless  of  cost." 
(c)  "Soldiers  will  wear  two  identification  tags  with  metal  necklaces 
whenever  traveling  on  government  business." 
(d)  "Emergency  notification:  (unit  address  and  telephone  number}." 
(e)  "Reimbursement  for  registration  fees  is  authorized." 
(2)  Examples  of  special  authorization  entries.  If  applicable,  are: 
(a)  "Hire  of  special  conveyance  authorized  UP  paragraph  (M-4405,  Vol 
I,  JTR  (military)  or  C-2101-2,  Vol  II,  JTR  (civilians))."  (A  special  convey- 
ance is  any  method  of  transportation  other  than  common  carrier,  government 
6-6
9  February  1987  CI,  USAFS  Kunia  Admin  SOP 
conveyance,  or  privately  owned  conveyance,  which  requires  specific  authoriza- 
tion or  approval  for  the  use  thereof.  This  Includes  a  commercial  rental  car, 
but  does  not  Include  use  of  taxis  for  In  and  around  travel.) 
(b)  "Reimbursement  for  travel  1n  and  around  TOY  point  authorized  UP 
paragraph  H-4415/C2102-1,  JTR."  (Authorizes  use  of  taxi,  common  carrier  or 
privately  owned  vehicle  (POV)  for  transportation  from  place  of  lodging  and 
place  of  business  and  place  where  meals  *re  provided.) 
d.  Military  travelers  are  responsible  for  signing  In/out  of  TOY  station 
and  home  station  (see  paragraph  6-5). 
e.  Information  concerning  the  courier  of  classified  material  will  not  be 
Indicated  on  the  DD  Form  1610.  Courier  authorization  will  be  issued  I  AW 
USAINSCOH  Memo  380-5. 
f.  Reference  will  not  be  made  to  leave  in  conjunction  with  TOY  orders 
(I AW  AR  630-5,  paragraph  7-1  a). 
g.  Errors.  When  typographical  errors  are  made,  the  Invalid  information 
will  be  deleted  by  "X-1ng";  and  the  correct  data  will  be  entered  Immediately 
thereafter.  All  deletions/changes/corrections  will  be  Initialed  by  the 
requesting  official  (block  17).  The  use  of  self-adhesive  correction  tape 
and/or  liquid  typing  fluid  on  the  00  Form  1610  Is  prohibited. 
6-16.  Invitational  Travel  Orders  (SI).  Invitational  travel  orders  are  Issued 
to  persons  who  are  not  Federal  Government  employees  or  members  of  the  ^
uniformed  services  when  they  are  acting  in  a  capacity  tnat  Is  directly  related      i
to,  or  In  connection  with,  official  activities  of  the  Department  of  Defense. 
Invitational  travel  orders  will  be  Issued  by  the  SI  upon  receipt  of  a  DD  Form 
1610  completed  I AW  paragraph  16  above.  Block  7  of  the  DD  Form  1610  will 
reflect  "Invitational  travel  orders," 
6-17.  Requests  for  Advance  of  Funds  (RMO).  See  Standing  Operating  Procedure 
on  Resource  Management,  Part  II,  Chapter  5. 
6-18,  Submission  of  Travel  Voucher, /Sub voucher  (DP  Form  1 351-2)  (RMO).  See 
Standing  Operating  Procedure  on  Resource  Management,  Part  II,  Chapter  6. 
6-19.  Reimbursement  of  Expenses  (RMO).  See  Standing  Operating  Procedure  on 
Resource  Management,  Part  II,  para  6-7. 
6-20.  Reimbursement  for  Travel  Within  and  Around  TDY  Station  (RMO).  This 
paragraph  encompasses  travel  performed  within  and  around  a  station  at  which 
the  individual  has  been  placed  in  a  TDY  status. 
6-7
CI.  USAFS  Kunla  Admin  SOP  .<  February  1987 
a.  Reimbursement  for  travel  will  be  authorized  only  when  Government 
transportation  is: 
(1)  Not  available  or  is  Inadequate. 
(2)  Available,  but  official  determination  is  made  that  commercial 
transportation  will  be  more  advantageous  to  the  Government. 
b.  Conditions  for  which  reimbursement  will  be  authorized  are  as  follows: 
(1)  Travel  from  first  point  of  duty  to  second  or  subsequent  point. 
(2)  Travel  from  last  point  of  duty  back  to  first  point,  if  necessary 
to  return. 
(3)  To  transport  bulky,  scientific,  fragile,  or  valuable  equipment  or 
exhibits;  equipment  which  Is  precluded  by  law  from  being  transported  by  public 
surface  carrier;  and/or  classified  documents. 
(4)  In  the  case  of  civilian  travel  between  place  of  lodging  and  place 
of  business,  travel  orders  or  reimbursement  voucher  will  include  a  statement 
justifying  reimbursement  for  such  travel. 
c.  Payment  for  travel  will  be  included  on  the  same  travel  voucher  used  to 
pay  TOY  allowances. 
d.  The  approving  official  for  the  travel  voucher  used  to  pay  TOY  allow- 
ances will  also  approve  reimbursement  for  travel  within  and  around  TOY  station. 
It-Is  the  approving  official's  duty  to  examine  all  items  submitted  for  reim- 
bursement and  determine  that  they  are  valid  items  IAW  applicable  directives 
(AR  37-106  and  JTR). 
6-21 .  Travel  Within  and  Around  Permanent  Duty  Station  (RMO): 
a.  Travel  performed  on  a  day-to-day  basis  on  the  Island  of  Oahu  will  be 
considered  as  travel  within  and  around  the  permanent  duty  station.  Tnis  policy 
will  not  include  travel  which  requires  the  Individual  to  be  placed  in  a  TOY 
status. 
b.  Personnel  requiring  transportation  between  FS  Kunia  and  other  locations 
within  and  around  the  island  of  Oahu  for  official  business  must  notify  the 
Support  Detachment  Transportation  NCO  to  arrange  for  government  transportation 
1f  1t  1s  available.  If  government  transportation  Is  not  available,  IA(HQ) 
Form  11  (Request  for  Travel  In  and  Around  Permanent  Duty  Station)  (Figure  6-3) 
will  be  prepared  in  triplicate.  The  request  will  be  approved  by  the  head  of 
the  staff  element/commander,  or  their  authorized  representatives  and  forwarded 
to  the  RMO  for  fund  certification.  As  a  minimum,  the  request  will  explain  the 
6-8
9  February  1987  CI.  USAFS  Kunla  Admin  SOP 
purpose  of  the  travel  and  will  contain  a  reference  to  the  telephone  conversa- 
tion with  the  Support  Detachment  Transportation  NCO  who  stated  government 
transportation  was  not  available.  It  1s  emphasized  that  these  requests  will 
contain  a  full  explanation  as  to  why  prior  approval  could  not  be  obtained. 
c.  Local  travel  of  this  nature  1s  chargeable  to  the  same  accounting 
classification  as  normal  TDY  and  will  be  reimbursed  at  the  rate  prescribed  In 
the  JTR. 
d.  Requests  which  Involve  travel  to  or  from  an  Individual's  residence  will 
be  approved  only  when  justified  In  writing  as  being  clearly  advantageous  to  the 
government.  Reimbursement  will  be  for  the  total  distance  actually  traveled 
when  authorized  to  travel  directly  between  the  residence  and  alternate  duty 
points. 
e.  Standard  Form  (SF)  1164  (Claim  for  Reimbursement  for  Expenditures  on 
Official  Business)  will  be  utilized  when  submitting  a  claim  for  reimbursement 
of  local  expenses.  1A(HQ)  Form  11  1s  required  by  the  RMO  only  and  does  not 
have  to  be  included  with  the  claim  for  reimbursement  submitted  to  the  FAO. 
The  head  of  the  staff  element/commander  or  their  authorized  representative 
will: 
(1)  Review  amounts  being  claimed  by  the  travelers  to  determine  if 
they  are  valid  and  IAW  the  travel  previously  autnorized  by  the  IA(HQ)  Form  11. 
(2)  Approve  SF  1164  after  determination  1s  made  that  the  claim  is 
valid,  to  include  the  correct  accounting  classification  previously  cited  on 
IA(HQ)  Form  11,  or  return  the  form  with  appropriate  comments  to  the  traveler 
when  claim  1s  determined  to  be  invalid. 
(3)  Instruct  Individual  to  submit  voucher  to  the  RMO. 
6-9  53
12*   INFORMATION  GAINED; 
TRIP  REPORT 
(USAFS  Kuni»  Mttnc  2*1) 
fc„  PROM: 
i.  DATE: 
2.  CTC  SYMBOL t 
3.  TELEPHONE i 
4.  THRU: 
5.  TOi 
7.  TRAVELERS )  J 
6.  PERIOD  OF  TD»j 
9.  PLACE (S)  W2SITED: 
10.   PERSONS  CONTACTED: 
11.   PURPOSE  OF  TDY: 
13.   BENEFITS  TO  DSAFS  KUN2A  MISSION; 
3*.   SIGNATURE  OR  SENIOR  TRAVELER: 
IS.   COMMENTS  OF  REVIEWER: 
lfc-  COPIES  FURNISHED: 
JAHXFOme?      (3  Aug  81*) 
Figure  6-1 
6-10
FM  CDRUSAFLDSTA  KUNIA  HI//(GFFICE  SYMBOL)// 
TO  CORINSCOK  AHS  VA//CAS  REQUIRED)// 
CLASSIFICATION 
QQSQ 
SUBJECT:   PROPOSED  TDY  VISIT 
1.  NAMECS)  OF  TRAVELERCS),  GRADE  (GRADE  EQUIVALENT  IN  CASE  OF 
CONTRACTOR  PERSONNEL),  SSN,  ASSIGNMENT. 
2.  PURPOSE  OF  TRIP.   SUBJECT  OF  PRIMARY  INTEREST. 
3.  PROPOSED  ITINERARY. 
a.'  se;urity  CLEARANCE. 
5.  REQUESTS  FOR  SPECIAL  COORDINATION.   COURTESY  CALLS. 
6.  OTHER  INFORMATION  TO  HELP  ADDRESSEE  ARRANGE  THE  VISIT  SUCH  AS 
MODE  OF  TRANSPORTATION,  ESTIMATED  TIME  AND  DATE  OF  ARRIVAL,  BILLETING 
REQUIREMENTS,  SPECIAL  TRANSPORTATION  OR  SOCIAL  FUNCTIONS. 
7.  REQUEST  CONCURRENCE/COMMENTS. 
NOTE:   CLASSIFICATION,  CITE  SYMBOL  AND  SPECIAL  HANDLING  INSTRUX  WILL 
BE  INCLUDED  AS  REQUIRED. 
Figure  6~2 
6-11
.    «iou«t »o« tmvii ,m anoa«ouno n*uw  t doty itation 
TO. 
MMTl 
(Htitf  of  Staff  Clvwnt  or 
Other  Approver) 
SiO»T**Vtltftg» 
rriMCiUHT 
vuu 
(RtouottlM  Of  Met 
Olvtfloh.  If inch,  ttc.) 
•*▼!*■  0»TIUvfi 
I 
UTtturgo  moumO  »■•* 
*»*<*no+ 
.«*tc 
ItvOMTOiBI 
**•  *M«  *•  MtMToTTcTaC'Oa 
asrsjar 
pahtm 
TO. 
(Fund  Certifying 
Officer}  ' 
MO« 
(Sttff  Element 
Approving  Travel) 
*»mi 
n*t 
#»*Tki 
TO 
(Koqutsttr} 
mow- 
(Fund  Certifying 
Officer) 
KMil 
♦««« 
>  MM  0*  lima  £■•***«•  0»»« 
«A(HQ)  .  **.,    11 
|Hmw5 
figure  6-3 
6-'2 
••"•"'•Deoer 
0«Tt 
OATL 
trvamG*9i 
5C
w 
(c) 
Z  Juntf  1986 
USAFS  Kunia  Admin  SOP 
CHAPTER  7 
Operations  Management,  Flans  and  Training 
7-1.    General  (S3).    This  chapter  provides  Information  concerning  Plans  and 
Training.    Thechaoter  delineates  responsibilities  and  guidelines  concerning 
releasing  M  ^leadership  Training,  Language  Training,  Physical  Fitness, 
Learning  Resourcetenter,  Kunia  Education  Subcenter,  Conference  Room 
scheduling.  Army  intelligence  activities  and  alert  notifications.   .. 
7-2.    Release 
contractors  worl 
o  Contractors  «nd  Consultants  (S3).    Several 
within  Bidg  9,  ane  many  contractors  and  consultants  are  TOY 
at  FS  Kunia  annually.    There  are  strict  controls  on  the  release  of  both 
classified  and  unclassified  materia^  Policy  relating  to  operational 
Information  is  contained  infl  Fandth^S3will  review  and  approve 
release  of  information  falling  under!  J  The  RMO  1»  the  reviewing 
of fid  el. for  procurement  planning  Information  or  information  which  may  Impact 
on  futur^orocurements.    The  OOIM  1s  the  POC  for  release  of  Information 
(either!  pr  other  regulations)  relating  to  software  maintenance 
support  contracts. 
7-3.    Plans  and  Training  (S3); 
a.    leadership  Training  Course  (LTI).    The  LTC  Is  designed  to  provide 
supervisors,  £4(P)  -  E9,  with  the  leadership  skills  they  need  to  perform  their 
duties  as  leaders  and  supervisors,  and  is  part  of  the  FS  Kunia  NCODP. 
following  procedures  will  be  followed: 
The 
(1)  Attendees  should  be  In  the  grade  of  E4(P)  -  E9.  Selected 
SP4s'/CPLs  will  be  accepted  on  a  space-available  basis. 
(2)  Each  soldier  must  submit  a  formal  schools  application  (IAHK  FL  2) 
through  his/her  chain  of  command. 
(3)  The  consolidated  and  approved  school  applications  will  be 
forwarded  to  the  LTC  coordinator.  Plans  and  Training  by  each  battalion-level 
commander  in  accordance  with  each  class  announcement  OF. 
(4)  Personnel  selected  must  be  released  from  the  duty  section  for  the 
entire  class  period. 
(5)  The  class  length  1$  80  hrs  or  two  weeks;  approximately  one  class 
each  month. 
(6)  The  class  rill  be  held  in  classroom  M231  on  the  2d  floor  of  the 
Kunia  tunnel  facility,  61 dg  9. 
5T
USAFS  Kunli  Attain  SOP 
..2  June  1986 
c.  FS  Kunla  Physical  Training:  Fitness  training  will  «eet  the  following 
criteria: 
FT  sessions  win  be  conducted  IAW  procedures  established  In 
(1) 
FM  21-20. 
(2)  Soldiers  will  participate  1n  either  an  organized  or  Individual  PT 
program. 
(3)  PT  sessions  will  be  preceded  by  adequate  warm-up  exercises  and 
followed  by  sufficient  cool-down  exercises. 
(4)  Soldiers  who,  on  the  Army  Physical  Fitness  Test  (APFT),  fail  to 
■eet  Army  physical  fitness  standards  will  participate  In  remedial  PT  IAW 
procedures  set  forth  1n  AR  350-15  and  FM  21-20. 
(5)  Individuals  on  the  Weight  Control  Program  will  be  required  to 
attend  special  fitness  program  sessions  IAW  FM  21-20,  Chapter  1,  and  AR  600-9, 
the  Army  Weight  Control  Program. 
(6)  Soldiers  40  years  of  age  and  elder  will  not  participate  in  PT 
unless  aedically  screened  IAW  AR  350-15. 
(7)  Personnel  who  are  granted  temporary  or  permanent  profiles  will 
participate  1n  PT  IAW  AR  350-15  and  FM  21-20. 
d.  Learning  Resource  Center  (LRC).  The  IRC  Is  located  on  the  2d  Floor, 
Bldg  9,  down  from  Conference  Room  s.     It  Is  a  state-of-the-art  video  and  audio 
system  which  Is  automatically  controlled  by  the  proctor  to  assist  and  monitor 
student  progress.  There  are  ten  stations,  each  containing  a  color  monitor 
with  audio  capability.  The  LRC  1s  open  Monday  thru  Friday  0730-1600  and  on 
weekends  and  holidays  on  an  appointment  basis  only.  Scheduling  for  the  use  of 
the  LRC  can  be  done  by  contacting  Plans  and  Training  (S3).  Material  presently 
available: 
S8
2  June  1986 
USAFS  fcmla  Admin  SOP 
Video  Cassette  Films:  Psychology  of  Winning,  Mew  Age  Thinking, 
Time  Management,  Stress  Management,  tnd  Problem  Solving. 
e.  Kunia  Education  Subcenter.  The  purpose  of  the  Education  Subcenter  1s 
to  provide  educational  and  training  opportunities  to  military  personnel 
assigned  or  attached  to  units  performing  duty  at  Field  Station  Kunia  and  the 
surrounding  environment. 
(1)  Staffing:  .Director/guidance  counselor,  guidance  counselor, 
military  clerk,  test  examiner,  and  teacher  aide  1n  the  evenings  during  college 
semesters. 
U)  Services  Provided:  Education  record  maintenance,  tuition 
assistance.  Army  and  civilian  (college)  correspondence  courses,  educational 
counseling,  civilian  college  and  other  testing  (CLEP,  SAT,  ACT,  DANTES  SST, 
achievement  testing,  etc.),  college  classes,  reference  materials.  College 
advisors  from  various  schools/universities  are  available  on  scheduled  dates. 
Military  personnel  testing  at  Kunia  Is  pending  approval.  VA  approvals  and 
certification  on  request. 
(3)  Hours  of  Operation:  0730-1600,  Monday  thru  Friday.  Some 
educational  services  are  available  from  1600*1745  when  college  classes  are 
being  held  in  the  tunnel. 
(4)  Inprocess 1 ng/Cl earance .  Education  records  (DA  Form  669)  of  all 
Army  personnel  assigned/attached  to  fS  Kunia  will  be  maintained  at  the 
Education  Subcenter  Kunia.  Inprocess ing  1s  required  for  all  officers  and 
enlisted  personnel.  All  education  services  will  be  through  the  Bldg  9 
educational  facility.  Outprocesslng  will  also  be  accomplished  through  this 
subcenter. 
(5)  Army  Educe tl on-Sponsored  Trai ni ng .  The  Education  Subcenter  Kunia 
will  assist  1n  providing  OA-mandated  language  training,  Advanced  Skills 
Education  Program  (ASEP)  quotas,  Basic  Skills  Education  Program  (BSEP)  quotas, 
Unit  Learning  Center  (ULC)  personnel  and  resources,  utilizing  Army  education 
funds,  as  available.  FS  Kunia  will  provide  Input  1n  a  timely  manner  to  permit 
the  letting  of  contracts  for  those  education  and  training  requirements  I AW 
Department  of  Defense  (DoD)  policy  and  regulations. 
(6)  General .  The  Education  Subcenter  Kunia  is  mandated  to  provide 
all  educational  services  to  members  of  any  of  the  armed  services  assigned/ 
attached/resident  at  FS  Kunia  IAW  agreements  between  the  services  and  FS 
Kunia.  At  the  present  time,  tuition  assistance  (TA)  funds  are  not  available 
through  this  Subcenter  for  Navy,  Marine  Corps  or  Air  Force  personnel.
USAFS  Kunia  Admin  SOP  ^  Z  June  1986 
f.  Conference  Room  Scheduling: 
(1)  The  following  steps  will  be  taken  in  order  to  reserve  conference 
rooms  3,  4,  and  5: 
(•)  The  Individual  reserving  the  conference  room  will  go  to  room  M219 
to  coordinate  the  reservation. 
(b)  This  office  will  not  set  any  priorities  in  the  reservations  of 
the  conference  rooms.  Except  for  service  element  command/staff  meetings  all 
reservations  are  on  a  first-come  basis. 
(2)  The  protocol  KCO  controls  scheduling  for  Conference  Room  1. 
g.  AR  381-10.  U.S.  Army  Intelligence  Activities.  Under  procedure  14, 
AR  381-10,  I NSC DM  Commanders  must  familiarize  their  personnel  with  the 
provisions  of  Executive  Order  12333,  AR  381-10,  and  any  subsequent 
instructions  supplementing  the  Executive  Order.  All  incoming  soldiers  will  be 
given  AR  381-10  training  within  60  days  of  arrival.  The  S3  will  provide  units 
adequate  training  materials  for  initial  and  refresher  training.  Unit 
cotananders  will  train  soldiers  on: 
(1)  Procedures  1  -  4  of  AR  381-10. 
(2}  A  summary  of  other  procedures  under  AR  381-10  which  pertain  to 
collection  techniques  which  may  be  employed. 
(3)  Reporting  responsibility  under  Procedure  15  of  the  regulation. 
h.  Alert  Notifications/Recall  Exercises.  The  S3  Is  responsible  for  alert 
notifications  and  will  exercise  recalls  twice  a  year  composed  of:  one 
station-wide  recall,  and  one  recall  by  the  battalions.  Unit/staff  sections 
are  responsible  for  maintaining  alert  and  current  recall  rosters. 
7-4 
GO
2  June  1986  USAFS  Kunli  Admin  SOP 
CHAPTER  8 
Supply 
8-1.  general  (S4).  This  chapter  provides  Information  pertaining  to  supply 
procedures  (5* J. 
8-2.  Property  Accountability  (S4): 
a.  IAN  Army  regulations  each  Item  of  government  property  1s  to  be 
properly  used  and  accounted  for.  Hand  receipt  holders  are  responsible  for 
proper  use  and  accountability  of  the  property  for  which  they  are  signed. 
Mearout  or  breakage,  whether  through  natural  causes  or  through  misuse/loss 
aust  be  reported  to  the  Property  Book  Officer  (PBO)  promptly. 
b.  While  the  hand  receipt  holder  1s  responsible  for  proper  use  and 
accountability,  anyone  using  government  property  1$  responsible  for  Us  care 
and  safekeeping.  Should  a  person  damage  or  lose  a  piece  of  government 
property,  they  are  required  by  regulation  to  report  the  situation  to  their 
supervisor  and  the  appropriate  hand  receipt  holder  as  soon  as  practical.  The 
supervisor  and  the  hand  receipt  holder  should  determine  the  circumstances 
causing  the  damage  or  loss  and  report  them  to  the  PBO  Immediately. 
c.  Army  adjustment  procedures  (outlined  1n  AR  735-11).  Hhen  property  1s 
lost,  damaged  or  destroyed,  adjustment  procedures  must  be  accomplished  to 
relieve  the  hand  receipt  holder  from  accountability  or  responsibility.  The 
final Izatlon  of  an  adjustment  action  provides  the  PBO  with  documentation 
required  to  drop  lost  or  destroyed  property  from  the  property  books.  This 
must  be  accomplished  before  a  replacement  can  be  requisitioned.  Prompt 
reporting  1s  mandatory.  The  primary  means  of  obtaining  relief  from 
responsibility  for  property  are  explained  below: 
(1)  Cash  Collection  Voucher  (DP  Form  1131).  The  00  Form  1131  1s 
prepared  by  the  PBO  section  to  collect  for  losses  when  the  person  responsible 
for  loss,  damage  or  destruction  admits  his/her  liability.  The  hand  receipt 
holder  and  appropriate  supervisor  are  responsible  for  reporting  the  situation 
to  the  PBO.  There  are  exceptions;  that  Is,  some  types  of  loss,  damage,  or 
destruction  automatically  require  a  report  of  survey  (para  c(3)  below). 
(2)  Statement  of  Charges  (DO  Form  362).  The  OD  Form  362  will  be 
prepared  by  the  PBO  section  at  the  request  of  appropriate  supervisors  and/or 
hand  receipt  holders  who  request  such  action.  The  DO  Form  362  1s  used  when  an 
Individual  1s  reported  to  have  caused  loss,  damage  or  destruction  through 
his/her  own  fault  or  neglect.  The  guilty  party  must  agree  to  this  action. 
Again,  there  are  some  circumstances  under  which  a  report  of  survey  action  is 
required. 
8-1 
c:
USAFS  Kunla  Attain  SOP  2  June  1986 
(3)  Report  of  Survey  (DA  Form  4697).  When  the  above  means  of 
securing  relief  fro*  accountability  are  not  authorized,  or  when  Mane  cannot 
be  clearly  fixed,  a  Report  of  Survey  (RS)  1$  Initiated.  The  hand  receipt 
holder  1$  responsible  for  Initiating  the  RS  promptly  when  above  procedures  are 
not  used  and/or  when  required  by  regulation.  When  It  becomes  apparent  that  an 
RS  Is  required,  the  hand  receipt  holder  will  be  referred  to  the  S4  by  the 
PBO.  Some  situations  requiring  RS  are  listed  below: 
(a)  Loss  of  weapons,  ammunition  and/or  other  sensitive  Items. 
(b)  When  a  person  admits  liability  and  the  loss,  damage  or 
destruction  exceeds  the  person's  monthly  basic  pay.  When  the  RS  Is  required, 
1t  must  be  Initiated  and  processed  Immediately.  This  1s  done  so  that  persons 
Involved  and  witnesses  are  available,  and  the  facts  are  fresh  1n  their  minds. 
To  be  effective,  the  RS  system  requires  promptness.  Under  normal 
circumstances,  an  RS  should  be  processed  through  Army  channels  within  75 
calendar  days.  The  person  responsible  for  the  property  should  check  the  facts 
and  prepare  the  Report  of  Survey  (DA  Form  4697)  by  the  5th  day;  although,  he 
has  15  calendar  days  maximum  time  to  complete  his  part  of  the  process.  The 
appointing  authority  and  surveying  officer  have  70  calendar  days  to  review  the 
RS  personally  and  process  at  their  level. 
d.  Should  any  questions  arise  regarding  accountability  of  property,  or 
procedures  for  RS,  contact  the  PBO  or  the  S4  for  assistance. 
8-3.  Delivery  of  Supplies  and  Cleanup  of  Turnaround  Area  (S4): 
a.  Hand  receipt  holders  will  be  notified  by  the  PBO  that  requisitioned 
equipment  has  been  received.  The  hand  receipt  holder  and  the  PBO  will  arrange 
for  a  delivery  date  for  the  equipment  to  be  Issued.  The  hand  receipt  holders 
will  have  24-hours  after  delivery  to  remove  their  equipment  from  the 
turnaround  area.  Should  the  equipment  remain  1n  the  turnaround  area  longer 
than  24-hours,  the  S4  will  contact  the  hand  receipt  holder  as  a  reminder  for 
them  to  remove  the  equipment.  If  the  equipment  continues,  to  remain  1n  the 
turnaround  area  after  the  S4  has  contacted  the  hand  receipt  holder  and  a 
second  24-hour  period  has  elapsed,  the  equipment  will  be  reissued  against 
other  outstanding  requisitions  to  another  hand  receipt  holder  or  returned  to 
stockage  at  the  warehouse. 
b.  Turn-ins  will  not  be  delivered  to  the  turnaround  area  by  hand  receipt 
holders  until  the  day  of  pick  up  arranged  in  advance  by  the  hand  receipt 
holder  with  the  PBO. 
c.  Hand  receipt  holders  will  be  responsible  for  removing  all  cardboard 
cartons,  trash  and  binding  materials  associated  with  any  equipment  delivered 
to  them.  Wooden  crating  materials  will  be  removed  by  Transportation,  but  It 
8-2
2  June  1986  USAFS  Kunlt  Adnrin  SOP 
will  be  the  responsibility  of  the  hand  receipt  bolder  to  pi ice  the  packing 
Material,  broken  wood,  etc..  Into  the  wooden  container.  Hand  receipt  holders 
who  fall  to  comply  with  the  above  will  be  contacted  to  furnish  detail 
personnel  to  perform  police  call  functions  when  the  deficiency  is  noted. 
d.  Hand  receipt  holders  requisitioning  expendable  supplies  are 
responsible  for  the  receipt,  removal,  and  the  neat  storage  of  these  items. 
The  turnaround  area  1s  not  a  permanent  storage  facility  for  this  material  and 
such  Items  will  be  moved  expeditiously  Into  Bldg  9.  Hand  receipt  holders  will 
also  be  responsible  for  removal  of  expendable  supply  containers  such  as  boxes, 
bags,  etc. 
e.  Any  exceptions,  to  this  policy  will  be  coordinated  through  the  S4 
office. 
8-4.  Dining  Facility  Hours  of  Operation  (S4): 
a.  The  Kunia  Dining  Facility  hours  of  operation  are  as  follows: 
Bldg  9  A  Quad 
Breakfast:  0600-0715  *  0630-0800  (Mon-Fri) 
Lunch:  1100-1245  1130-1300 
Dinner:  1745-1930  1630-1800 
Mi ds  Heal:  0100-0245  None 
*  A  Quad  breakfast  meal  hours  on  Saturday  and  Sunday  will  be  0700-0830. 
b.  Civilians  are  authorized  to  eat  only  one  meal  per  day  In  the  dining 
facility  at  the  surcharge  rate. 
c.  All  TOY  visitors  will  pay  the  surcharge.    TOY  visitors  on  per  diem 
will  pay  the  per  dietn  rate. 
8-3
2  June  1986  USAFS  Kunla  Admin  SOP 
CHAPTER  9 
Communications 
9-1.  General  (ISC).  This  chapter  provides  Informatl on  pertaining  to  requests 
for  and  use  of  telecommunication  systems  and  services. 
9-2.  Responsibilities  (ISC): 
a.  The  CE  Officer/Commander,  United  States  Amy  Information  Systems 
Command  (USAISC)  Det  INSCON  Kunla  provides,  operates,  and  maintains 
telecommunications  systems  and  terminals  to  satisfy  validated  information 
needs. 
b.  Commanders  and  chiefs  of  staff  sections  will: 
•(1)  Submit  requests  for  telecommunications  services. 
(2)  Control  and  document  commercial  long  distance  (toll)  use. 
(3)  Appoint  1n  writing  a  unit/section  Telephone  Control  Officer  (TCO) 
(SSS  or  above)  and  forward  copy  to  ISC. 
9-3.  Telephone  Service  (ISC): 
a.  Requests  for  telephone  service,  to  include  activations,  changes,  and 
removals,  will  be  submitted  to  Cdr,  ISC  Det  Kunla,  ATTN:  Telephone  Officer. 
Requests  apply  to  secure  and  nonsecure  telephone  service  within  the  field 
station  and  nonsecure  service  required  for  official  business  outside  of  Bldg  9. 
b.  Requests  will  be  submitted  by  the  unit/section  TCO  on  DA  Form  3938 
(Local  Service  Request).  A  sketch  of  the  floor  plan  Involved  indicating 
telephone  instrument  1ocat1on(s)  must  be  attached  to  each  request.  Requests 
for  changes  to  telephone  service  within  Bldg  9  must  be  submitted  at  least  30 
days  prior  to  the  desired  activation  date.  Requests  for  changes  to  service 
outside  of  Bldg  9  must  be  submitted  45  days  prior  to  the  desired  activation 
date. 
c.  Detailed  instructions  for  completing  OA  Form  3938  are  Included  In 
Field  Station  Kunia's  Telephone  Directory  distributed  by  and  available  at  ISC 
Det. 
d.  Commercial  long  distance  (toll)  calls  will  be  controlled  as  follows: 
9-1
USAFS  Kunla  Admin  SOP  2  June  1986 
(1)  TCOs  will  Insure  each  official  long  distance  commercial  toll  call 
Is  recorded  on  DA  Form  360  (Report  of  Authorized  Official  Toll  Telephone 
Calls).  The  form  will  be  Maintained  Monthly,  reflecting  all  calls  Made  from 
the  first  day  of  the  Month  through  the  last  day. 
(2)  TCOs  will  be  provided  a  copy  of  their  unit's/section's  portion  of 
the  commercial  telephone  bill  Monthly  and  using  the  DA  Fona  360  identify  any 
unofficial  /unauthorized  toll  calls  charged  to  their  unit/section.  If  there 
are  no  unofficial /unauthorized  calls,  the  TCO  will  certify  that  all  billed 
calls  were  official  and  forward  the  statement  to  ISC  Kunla.  For  each 
unofficial  toll  call,  the  TCO  will  determine  the  liable  Individual  and  collect 
the  amount  of  the  call  PLUS  $7  for  each  unofficial /unauthorized 
call.  Money  orders  to  pay  for  unofHcTal /unauthorized  calls  will  be  made 
payable  to  USASCH  Finance  and  Accounting  Office. 
(3)  These  control  procedures  apply  to  all  calls  dialed  by  the  user  or 
through  military  operators  using  control  numbers  Issued  by  the  ISC  Kunla 
Technical  Control  section. 
e.  Units/staffs  requiring  commercial  long  distance  access  who  do  not  have 
a  direct  dial  capability!  will  obtain  a  control  number  from  Technical 
Control.  Control  numbers  will  only  be  Issued  for  those  calls  which  fall  Into 
one  of  the  following  ^*o  categories: 
(1)  The  location  of  the  agency  being  called  1$  not  accessible  through 
the  AUTOVON  system  (directly  or  off-net). 
(2)  The  subject  matter  requires  urgent  communications  AND  AUTOVON 
access  1s  not  available  In  a  timely  manner. 
f.  Users  will  report  Inoperative  telephone  Instruments  within  Bldg  9  to 
the  ISC  Kunla  Telephone  Section.  For  Instruments  that  are  Inoperative  due  to 
obvious  or  suspected  abuse  or  mistreatment,  an  Investigation  will  by  conducted 
by  the  responsible  TCO  and  a  written  report  submitted  to  the  Telephone  Section. 
g.  Telephone  repair  for  Instruments  located  outside  of  Bldg  9  Is 
accomplished  by  Hawaiian  Telephone  Company  (611). 
h.  Shoulder  cradles  WILL  NOT  be  Installed  on  nonsecure  telephone  handsets 
within  Bldg  9. 
1.  AUTOVON  Service.  There  are  no  direct  dial,  common  user  AUTOVON 
circuits  available  within  the  field  station.  Personnel  requiring  access  to 
the  AUTOVON  system  will  book/place  calls  through  the  Pearl  Harbor  operator, 
422-0531.  AUTOVON  service  1s  the  primary  means  to  be  used  by  Field  Station 
personnel  for  long  distance  communications  requirements. 
9-2
2  June  1986  USAFS  Kunla  Admin  SOP 
9-4.  Message  Preparation  (ISC).  For  preparation  of  electrical  messages  refer 
to  the  USAiSC  Detachment  Kunla  Message  Preparation  Guide. 
9-5.  Pagers  (ISC).  A  limited  number  of  pagers  for  electrical  signalling  are 
available  from  the  ISC  Detachment  Kunla.  Requests  for  pagers  should  be 
forwarded  to  the  CE  Officer  on  a  disposition  form. 
9-3 
ec
Z  June  1986  USAFS  Kunla  Attain  SOP 
CHAPTER  10 
Infomtlon  Management 
10-1.  General  (DOIM).  This  chapter  provides  information  regarding  the 
policies  and  procedures  which  fall  within  the  purview  of  the  Directorate  of 
Information  Nanagenent  (DOIM). 
10-2.  Automated  Data  Processing  (ADP)  Support  Requests  (DOIH):  Requests  for 
•11  ADP  support  will  be  submitted  through  the  DOIM  (IAHK-IM-5E). 
10-3,  ADP  Security  (DOIH):  The  Infomtlon  Services  Division  (ISO)  of  the 
DOIM  Is  responsible  for  ADP  security  Matters  Including  the  Automated  Data 
Processing  Systems  Security  Officer  (ADPSSO)  function.  All  ADP  Magnetic  media 
(floppy  disks,  hard  disks,  magnetic  tapes,  etc.)  leaving  the  SCIF  must  be 
cleared  and  certified  through  the  ADPS«n.  The  ADPSSO  Is  located  1n  the  ISO. 
10-4.  Fraud,  Waste,  and  Abuse  (DOIM).  Fraud,  waste,  or  abuse  of  any  AOP 
system  or  equipment  will  be  reported  Immediately  to  the  DOIM.  Following  are 
examples  constituting  fraud  1n  automation: 
a.  Loading  of  any  software  on  any  computer  requiring  licensing  without 
the  license. 
b.  Loading  personal  Information  on  government-owned  computers  not 
pertaining  to  government  use. 
c.  Using  the  automation  system  for  anything  other  than  for  official 
government  business. 
d.  Making  commitments  for  software  or  hardware  maintenance  without  the 
proper  authorization. 
10-5.  Problem  Reporting  and  Assistance  Requests  (DOIH).  There  are  two  ADP 
problem  reporting  centers  1n  DOIM.  The  Professional  Computer  Information 
Center  (PCIC)  problem  reporting  center  1$  for  the  office  automation  systems. 
The  other  problem  reporting  center  Is  located  1n  the  System  Operations 
Division  (SOD)  for  support  of  all  other  ADP  problem  reporting. 
10-1 
GT
2  June  1986  USAFS  Kuril •  Attain  SOP 
CHAPTER  11 
Configuration  Management 
11-1.  General  (CMO).  CMO  1s  a  dynamic  process  whereby  Improvements  to  the 
operational  portion  of  the  field  station  or  the  electronic  systems  that  nke 
It  up  can  be  suggested,  coordinated,  and  Implemented.  Ideas  are  solicited 
from  all  personnel  and  ths  details  for  submission  and  processing  can  be  found 
1n  FS  Kunia  Reg  5-3.  The  CM  office  Is  also  the  repository  for  technical 
documentation  concerning  the  station  and  Its  systems,  which  1s  of  great  use  to 
management,  maintenance,  and  operations.  The  CM  office  1s  located  in  Room 
E207,  Bldg  9. 
11-1
2  June  1986  USAFS  Kunia  Admin  SOP 
APPENDIX  A 
Reference  Publications 
ARMY  REGULATIONS  (AR) 
1-211   Attendance  of  Military  and/or  Civilian  Personnel  at  Private 
Organization  Meetings 
37-106   Finance  and  Accounting  for  Installations:    Travel  and  . 
Transportation  Allowances 
190-5   Motor  vehicle  traffic  supervision  (OPNAVINST  11200.5B  AFR  125.14 
MCO  5110  IB) 
190-13   The  Army  Physical  Security  Program 
190-31   Department  of  the  Army  Crime  Prevention  Proram 
210-10   Administration 
310-1   Publications,  Blank  Forms,  and  Pr1nt4ng  Manageotr.t 
310-2. .^..  Identification  and  Distribution  of  DA  Publications  and  Issue  of 
Agency  and  Command  Administrative  Publications 
310-3   Preparation,  Coordination,  and  Approval  of  Department  of  the  Army 
Publications 
310-10   Military  Orders  (Reprinted  w/BasIc  Inc  CI -7) 
340-15    Preparing  and  Managing  Correspondence 
340-17    Release  of  Information  and  Records  From  Army  Files 
350-15    Army  Physical  Fitness  Program 
360-5......  Public  Information 
360-81   Command  Information  Program 
380-5   Department  of  the  Army  Information  Security  Program 
380-35    (S)  Department  of  the  Army  Communications  Intelligence  Security 
Regulation 
380-38   Department  of  the  Army  Privacy  Communications  System 
380-380....  Automated  Security 
381-10    US  Army  Intelligence  Activities 
600-9   The  Army  Weight  Control  Program 
600-15    Indebtedness  of  Military  Personnel 
600-20   Amy  Command  Policy  and  Procedures 
600-50    Standards  of  Conduct  for  Department  of  the  Army  Personnel 
600-85    Alcohol  and  Drug  Abuse  Prevention  and  Control  Program 
600-290....  Passports  and  Visas 
604-5   Personnel  Security  Progrm 
623-105....  Officer  Evaluation  Reporting  System 
623-205   Existed  Evaluation  Reporting  System 
630-5   Leave  and  Passes 
670-1   Wear  and  Appearance  of  Army  Uniforms  and  Insignia 
672-5-1....  Illustrations  of  Awards 
672-20   Incentive  Awards 
735-11   Accounting  for  Lost  Damaged,  and  Destroyed  Property 
A-l
USAFS  Kunia  Admin  SOP  2  june  1986 
INSCOM  REGULATIONS 
1-2   Visits  by  Distinguished  Persons 
350-3    INSCOM  Command  Language  Program 
600-4   Temporary  Duty  and  Travel  Incident  Thereto 
KUNIA  REGULATIONS 
1-1..   Vehicle  Operating  and  Parking 
420-1   Building  Cleanup  and  Area  Police 
3S0-5   Information  Security  Program  (to  be  published) 
MISCELLANEOUS  PUBLICATIONS 
AFR  125-14,  Motor  Vehicle  Traffic  Supervision 
OA  Para  310-20,  Administrative  Publications:    Action  Officers  Guide 
FM  21-20,  Physical  Readiness  Training 
INSCOM  Memo  380-5,  Headquarters  Security  Procedures 
INSCOM  Suppl  1  to  AR  672-5-1,  Military  Awards 
Joint  Travel  Regulation  (JTR) 
Kunia  Pan  600-1,  People  Management  Pamphlet 
MCO  5U0-1B,  Marine  Corp  Order  on  Traffic 
NAVY  OPNAVINST  11200-5B,  Traffic  Law  Instruction 
TB  380-35,(C)  Security,  Use,  and  Dissemination  of  Sensitive  Compartmented 
Information 
Uniform  Code  of  Military  Justice  (UCMJ) 
A-2 
TO
2  June  1986  USAFS  Kunla  Admin  SOP 
APPENDIX  B   - 
Reference  Forms 
0A  2-1 
  Personnel  Qualification  Record  -  Part  II 
DA  '7 
 _    Requisition  for  Publications  and  Blank 
Forms 
5}  ??.  L*ive  Authorization 
0A  3t*  Report  of  Authorized  Official  Toll 
Telephone  Calls 
DA  638 
 __________    Recommendation  of  Award 
0A  M?  Personnel  Register 
DA  C47-1  .  Personnel  Register 
SJ  JJ|_ 
 ________________  Educational  Development  Record 
°A  »'fe/     Request  for  Approval  of  Form 
DA  1818   _    Individual  Property  Tass 
£}  2496  .•         
 _______  Disposition  Form  (DF) 
CA  3938 
   Local  Service  Request 
5A  *S6l-  -    ISAAGPC  Requisition  Code  Sheet 
0A  469>  Report  of  Survey 
DD  H3    __    Joint  Message  Form 
OD  362 
  '    Statement  of  Charges 
00  843_^ 
 ___________    Requisition  for  Printing  and  Binding 
Service 
OD  1131 
   Cash  Collection  Voucher 
DO  1351 
   Travel  Voucher 
85  ]351-2  ~"~  Travel  Voucher  or  Sub  voucher 
DD  »351-3  Statement  of  Actual  Expenses 
55  JJJjj 
  Armed  Forces  Traffic  Ticket 
DD  161° 
   Request  and  Authorization  for  TOY 
Travel  of  DoD  Personnel 
00  2265- 
   Information  for  Hometown  News  Release 
*WA  14-R 
  Clearance  Passing  Slip 
IA(HQ)  11 
   Request  for  Travel  In  and  Around 
Permanent  Duty  Station 
IA  105   _  Awards  Administration  Report 
IAHK  56 
  Security  Area  Visitor  Register 
}AHK  89  Trip  Report 
IAHK  FL  l  Formal  Schools  Application 
B-l
USAFS  Kuni.  Attain  SOP  2  June  1986 
f£  ??„  . 
   Request  for  Personnel  Action 
*  11M     —   Slain  for  Reimbursement  for 
Expenditures  on  Official  Business 
B-2
2  June  1986  USAFS  Kunla  Admin  SOP 
GLOSSARY 
Acronyms/Abbreviations 
AAM    Army  Achievement  Medal 
ACES   Army  Continuing  Education  System 
ACT    American  College  Test 
ADAPCP   Alcohol  and  Drug  Abuse  Prevention  and  Control  Program 
ADP    Automated  Data  Processing 
ADPSSQ   Automated  Data  Processing  Systems  Security  Officer 
AFB    Air  Force  Base 
AFR    A1r  Force  Regulation 
AIG.,   Acting  Inspector  General 
APFT   Army  Physical  Fitness  Test 
AR   Army  Regulation 
ARCOH   Army  Commendation  Medal 
ARFCOS. ..;...  Armed  Forces  Courier  Service 
ASB    Administrative  Services  Branch 
ASEP   Advanced  Skills  Education  Program 
AUTOVON   automatic  voice  network 
AVC   Audiovisual  Center 
A4R    Athletics  and  Recreation 
BAC    Blood  -  Alcohol  Content 
BDU    battle  dress  uniform 
BEAR   Bonus  Extension  and  Retraining 
Bldg   building 
Bn    battalion 
BSEP   Basic  Skills  Education  Program 
CAR   Computer  Assisted  Retrieval 
c/c   courtesy  call 
Cdr   commander 
CE    communications  -  electronics 
CLEP    College  Level  Examination  Program 
C«0    Configuration  Management  Office 
Co    company 
COL    colonel 
COM    Computer  Output  Microfiche 
CONUS.......  Continental  United  States 
CPL    corporal 
CPO    Civilian  Personnel  Office 
CPOH    Civilian  Personnel  Office  Hawaii 
CQ    charge  of  quarters 
CSM    Command  Sergeant  Major 
Glossary-1 
*7*5
USAFS  Kunia  Admin  SOP  2  June  1986 
OA   Department  of  the  Amy 
DAC   Department  of  the  Army  Certificate 
DANTES  SST..  Oefense  Activity  for  Non-Traditional  Education  Support 
Subject  Standardized  Test 
DCdr   Deputy  Commander 
DDCC   Distribution  and  Document  Control  Center 
DEROS   date  eligible  for  return  from  overseas 
Det   Detachment 
DF   disposition  form 
DOB   date  of  birth 
DoD    Department  of  Defense 
DOIM   Directorate  of  Information  Management 
DSAR   Defense  Supply  Agency  regulation 
DUI    driving  under  the  Influence 
EEFI   Essential  Elements  of  Friendly  Information 
EEO    Equal  Employment  Opportunity 
EER.../   Enlisted  Evaluation  Report 
e.g   for  example 
PAO   Finance  and  Accounting  Office 
FM   field  manual 
FOIA   Freedom  of  Information  Act 
FS   field  station 
FST    foreign  service  tour 
FTS   Federal  telecommunication  service 
HQ   headquarters 
HR/EO   „.  Human  Relation/Equal  Opportunity 
HTNR   Hometown  News  Rel ease 
IAU    in  accordance  with 
IM    Information  Management 
IMA    Individual  Mobilization  Augmentee 
INSCOH    Intelligence  and  Security  Command 
ISC    Information  Systems  Command 
ITIC-PAC...  Intelligence  and  Security  Command 
Theater  Intelligence  Center  -  Pacific 
1.e    that  Is 
JTR    Joint  Travel  Regulation 
LRC   Learning  Resource  Center 
LTC    Leadership  Training  Course 
Glossary -2 
7U
2  June  1986  USAFS  Kynie  A(kn1n  SOP 
•  - 
MAC    solitary  airlift  command 
MAX    Maximum 
MCO    Marine  Corp  Order 
MFR    memorandum  for  record 
MI    ■Niter*  Intelligence 
MILPO    military  personnel  off1ce(s) 
MMO    micrographics  management  officer 
MOS    Military  occupational  specialty 
MP    military  police 
NCO   noncommissioned  officer 
NCODP   Noncommissioned  Officer  Development  Program 
NIT   not  later,  than 
OCONUS   outside  continental  United  States 
OER    Officer  Evaluation  Report 
DMA.... ».-...  Operations  and  Maintenance,  Army 
OPMF   official  military  personnel  file 
OPNAVINST...  Operations  Navy  Instruction 
Ops    operations 
OPSEC   operations  security 
ORB    Officer  Record  Brief 
Pam    pamphlet 
P&T    Plans  and  Training 
P/RCO    Printing/Reproduction  Control  Officer 
PAC    Personnel  and  Administration  Center 
PAO    Public  Affairs  Office 
PBO    Property  Book  Office 
PCCF    Personnel  Central  Clearance  Facilty 
PCIC    Professional  Computer  Information  Center 
PCS    permanent  change  of  station 
PMO    Provost  Marshal  Office 
POC    point  of  contact 
POV    privately  owned  vehicle 
PT    physical  training 
PVT....    Private 
RAC    rent  a  car 
Reg    regulation 
RFO    request  for  orders 
RMO    Resource  Management  Office 
RS   o...  Report  of  Survey 
61 ossary-3
(e> 
mmmiki 
USAFS  KunU  Adnln  SOP 
SI    Adjutant  (U.S.  Army) 
S2    Intelligence  Officer  (U.S.  Army) 
S3    Operations  and  Training  Officer  (U.S.  Army) 
S4    Supply  Officer  (U.S.  Amy) 
SAT    Scholastic  Aptitude  Test 
SB    Schofleld  Barracks 
SBI    special  background  investigation 
SCI    special  compartmented  Information 
SCIF    Sensitive  Compartmented  Information  Facility 
SDO    staff  duty  officer 
SF    standard  for* 
SFC    Sergeant  F1 rst  CI ass 
SGM    Sergeant  Major 
SGT    Sergeant 
  _^ 
S00    Systems  Operation  Divlslon^^^^^ 
SOP    standing  operating  procedure 
SP4    Specialist  Four 
SS6    Staff  Sergeant 
SSO    Safety /Security  Officer 
TA    tuition  assistance 
TB...    technical  bulletin 
TCO    telephone  control  officer 
TOA    tables  of  distribution  and  allowances 
TOY    temporary  duty 
T-I-S    transfer-1n-statu$ 
TM    technical  manual 
UCMJ    Uniform  Code  of  Military  Justice 
ULC    unit  learning  center 
USAFS.. ......  United  States  Amy  Field  Station 
USAIHSCOH...  United  States  Army  Intelligence  and  Security  Command 
2  June  1986 
VA    Veterans  Administration 
VIP...    very  Important  person 
WATS    wide  area  telecommunication  service 
X0..o    Executive  Officer 
Slos;:ary-4 
TS 
5Q 
Ml
2  June  1986  USAFS  Kunia  Attain  SOP 
INDEX 
Cross-references 
Accountability  of  property 
Page  No. 
8-1 
Acting  inspector  General.  The 
Administrative  publications.  Preparation  of^ 
3-4 
4-5 
ADP  assistance  requests 
10-1 
ADP  problem  reporting 
10-1 
ADP  security 
10-1 
ADP  support 
10-1 
Advance  fund  requests,  travel 
ARFCOS 
6-8 
5-5 
AUTOVOM  service 
9-2 
Airline  promotional  programs,  travel 
6-2 
Alcohol  Abuse 
2-7 
Alcohol  breath  Measuring  devices  (Alco  Sensor  ill) 
4-11 
Alcohol  and  drug  abuse  prevention  control  program  (ADAPCP) 
Alcohol  and  drug  policies 
4-10 
—  4-10 
Alert  notifications 
7-4 
Amendments,  rescissions,  and  revocations,  travel 
Athletics  and  Recreation  (A4R)  Program 
6-6 
4-12 
Award  presentations 
3-5 
Awards  and  decorations 
4-8 
Badge  access 
5-5 
Betting 
2-8 
Billet  management 
5-5 
Biochemical  testing  (urinalysis) 
Biographic  worksheet 
"""  4-11 
3-6 
Briefing  scheduling 
'  "   3-3 
Cash  collection  voucher 
8-1 
Ceremonies  (award,  promotion,  retirement) 
Chaplain 
3-1 
3-4 
civilian  personnel  actions 
4-9 
civilian  sponsorship 
4-3 
Clearance  requirement  for  OtONUS  visits,  travel 
Commercial  long  distance  telephone  calls 
Communication  responsibilities 
6-5 
9-1 
9-1 
Communications  security  (COMSEtl 
5-3 
Conference  room  scheduling 
7-4 
Conference  travel 
6-4 
Configuration  management 
11-1 
Containers,  security 
5-3 
Copier  management  4^4,  4-7 
Index-1 
7?
USAFS  Kunia  Adnln  SOP                                                                     .  2  June  1986 
Courier  Orders,  classified 
 .  5-2 
Crime  prevention 
 __^_   2-6,  I"? 
p«Mg#/dastruct1on  or  property  .  J-l 
Decals/Decal  Removal    5-7 
Deliveries  1n  turnaround  area  |-| 
Dining  facility  hours 
  8-3 
Distribution,  attain 
 _    f-7 
Document  control     4-7,  J-* 
Duty  hours 
  *-Z 
Duty  uniforms 
   3-3 
Education  Subcenter.  hum  a  '-3 
Educational  opportunities    , 
 
2-10 
Enlisted  Evaluation  Reports  (EERs)  4-1 
Equal  employment 
  _    4-4 
Equal  opportunity 
 _________    2~2 
Extensions,  tour 
  2-9 
Financial  assistance   __    J- J 
Fire  prevention   ______    J" J 
Forms  management  4-6 
Fraternization            _    2- J 
Fraud,  Waste,  ana  ADuse  '0-1 
Fund  control ,  travel          ___    6-3 
Sarabl 1  ng 
  _    2-8 
Sovernment  transportation  use  J-J 
Hometown  Hews  Release  (HTNR)  Program  4-9 
Identification  tag  requirement,  travel  6-7 
Indebtedness 
 ___    2-5 
Information  management 
  »0*' 
Introduction 
   \"\ 
Invitational  travel  orders  6-8     • 
Key  control  ____^ 
 —  5*2 
Kunia  Under's-ound  News  4-9 
Language  trailing 
  '-2 
Leadership  development      ^ 
 •  2-10 
Leadership  Training  Course  (LTC)__   ;  __    7-1 
Learning  Resource  Center  (LRC )___ 
  J-Z 
Leave    2-5 
Legal  services                                                                  4-10 
Library,  publications 
   J" J 
Long  distance  telephone  cans  9-1 
Lotteries 
   |-8 
Message  preparation  9-3 
Micrographics  management  4-6 
Military  conduct  and  discipline  2-2 
Military  sponsorship 
  4-3 
Morale  and  welfare 
  4-10 
Non-SCIF  *rsa  access 
  5-6 
Index-2
2  June  1986                                                                          USAFS  Kur.1i  Attain  SOP 
Nondisclosure  areas 
  »5.5 
•totary  Public  4.^0 
Notification  of  alerts  7.4 
Notification  procedures,  travel  6-5 
Off  duty  activities   ~                            — "  2-10 
Officer  Evaluation  Reports  lULHs)  Vl 
Ombudsman  program                                               "**  4-2 
One-Time  Access  JZZZZIZZZZZZ!^ZZZZZZimm^~"  5-7 
Open  door  policy                                                                      *"*""  j-i 
Pagers                                                                         -  9-3 
Passports-                                                                    g.5 
People  management  4.^ 
Personnel  records,  reporting  procedures                                  —  4.1 
Physical  fitness/training   ~~"~~         ""   2^4.  7-2 
Police  Call         " 
 —   —  3.3 
POVs           ~  2-5 
Printing,  services                                                               »—  ^ 
Promotion  ceremony  presentations 
   3-5 
Promotions  2-2 
Property  accountability                                                            —  g.j 
Protocol                        — ——--—__          _«___ — 
Public  Affairs  Office  4.9 
Publications,  preparation  of  4-5 
Publications,  resupply                                                                —  4-8 
Red  Badge  policy  5.5 
Reenl 1 stment  4.4 
Reimbursement^t  expenses,  travel  6-8 
Releasefl           pto  contractors  and  consultants                         ~  7-2 
Rel 1 gi ous  services  3.4 
Remedial  physical  training                                                           7-2 
Report  of  survey   Z^IZZZZZZIZZIIZII!II!!Iir~~  8-2 
Reports,  travel 
   6.4 
Requests  for  aovance  of  funds  6-8 
Retirement  ceremony  presentations                     3-5 
Safety                                   3.7,  4-12 
Scheduling  onetings                     -    ~    *  3.3 
SCI  access                                                  ~ — "~"~~~  5-1 
SCI  clearance  passage  5.5 
SCIF  security  5.4 
Searches  ( personal /property )  5-2 
Security  clearances   IZ~~~~"~~~   *  5-1 
Security  containers                                                                       5-3 
Sexual  harassment  2-9 
Shift  schedules                                                                      ""    3.2 
Si  an  in/Sign  out 
  ~~    6-4 
Soldier  movement""  4-2 
Sponsorship  program  ( c 1 vi 11 an/mi  1 1 tary )  4-3 
Index-3 
jQiiaBSTTiAT
I(si9l 
(■■ 
USAFS  Kunla  Attain  SOP  2  June  1986 
Stiff  Meetings 
  -  3-1 
Statement  of  charges  (property)  *  8-1 
Station  briefing  3-3 
Strength  figure  inquiries  -4-3 
Substance  abuse       2-7 
Suggestion  program  4-9 
Telephone  repair       9-2 
Telephone  service       9-1 
Tine  Cards,  civilians  ~~     4-9 
Tour  extensions  ~     2-9 
Traffic  tickets.  Armed  Forces  5-7 
Transfer-ln-Status  5-8 
Transportation,  government  6-9.  6-10 
Trash  disposal,  clas/unclas       5-1 
Travel,  airline  promotional  programs       6-2 
Travel  amendments,  rescissions,  and  revocations       6-6 
Travel  approval  6-3 
Travel  authorization  6-6 
Travel  clearance  requirements  for  OCOMUS  visits  6-5 
Travel,  completion  of  DO  Form  1610 
 __     6-6 
Travel,  conference    '  6-4 
Travel ,  fund  control  ~  6-3 
Travel,  Identification  tags  6-7 
Travel  notification  procedures    6-5 
Travel  orders.  Invitational    6-8 
Travel  policies  6-2 
Travel  reimbursement  or  expenses  o-b.  6-9 
Travel  reports 
  
6-4,  6-12 
Travel  requests  for  advance  of  funds 
   6-8 
Travel  responsibilities    6-1 
Travel  security  5-4 
Travel,  visit  notification  message  6-5.  6-13 
Travel  vouchers  6-8,  6-14 
Travel  within  and  around  permanent  duty  station        6-10,  6-15 
Trip  reports     6-4,  6-12 
Turnaround  area  deliveries  8-2 
Underground  Hews 
  4-9 
Uniform  *ear  T3.  3-3 
Urinalysis  4-11 
Vehicle  registration  2-5.  5-6 
Visitor  reports  3-3 
Visitor  roster 
  3-3 
Visitor  procedures,  security  5-2 
Visits.  VI? 
  '     3-3 
Voucher,  travel  6-8.  6-14  " 
Height  control 
 '    2-4,  7-2 
Hork  schedule,  smfts  3-2 
Index-4