DEFENSE  MAPPING  AGENCY 
BUILDING  56.  U.S.  NAVAL  OBSERVATORY 
WASHINGTON.  D.C.   20305 
DMA  INSTRUCTION  8052.3 
DMAINST   8052.3 
PPS 
12    December   1972 
SUBJECT: 
REF: 
DoD  MC&G  Support  of  NASA 
a.  Public  Lav  85-568,  National  Aeronautics  and  Space  Act  1958. 
b.  DoD  Directive  5030.18,  Depart  me  ntor__DeJen^£__Su^^e*-ir-of 
National  Ae  ronjiutjx2--aj*i--Strar^      i s tr a t i on  (NASA)  , 
^us~rT965T 
c.  Agreement  between  the  DoD  and  NASA  concerning  cartographic 
support  of  NASA  by  DoD,  dated  October  1972. 
d.  DMA  Instruction  6050.2,  MC&G  Reimbursable  Projects  (to  be 
issued) . 
1.  Purpose.   This  instruction  establishes  the  relationship  between,  and 
responsibilities  of,  Headquarters  DMA  and  each  of  the  DMA  Production 
Centers  in  the  management  of  the  Department  of  Defense  (DoD)  MC&G  support 
of  NASA's  programs. 
2.  Cancellation.   This  instruction  replaces  DIA  Instruction  70-38, 
23  December  1966,  which  should  be  held  until  cancelled  by  DIA. 
3.  Scope . 
a.  This  instruction  applies  to  all  Components  of  DMA  which  provide 
MC&G  products  or  services  for  NASA  in  the  form  of  operational,  maintenance, 
procurement,  and  research  and  development  programs. 
b.  This  instruction  does  not  apply  to  the  DoD  Geodetic  Satellite 
and  National  Geodetic  Satellite  Programs. 
4 .  Definitions . 
a.  MC&G  products,  as  used  in  this  instruction,  are  any  cartographic, 
topographic,  hydrographic ,  or  geodetic  products  and  related  data  furnished 
by  DoD  to  NASA.   This  includes,  but  is  not  limited  to,  maps,  charts,  photo 
mosaics,  and  related  networks  of  geodetic  control. 
b.  MC&G  services,  as  used  in  this  instruction,  are  those  DoD  services 
for  NASA  which  involve  research  and  development,  acquisition,  validation, 
and  dissemination  of  data  used  in  the  production  of  MC&G  products.   These 
services  include  preparation  of  reports,  technical  studies,  graphics,  and 
photographic  imagery  for  NASA.
3 MAIN'S!  8052.3 
5 .   Responsibilities  . 
a.   Headquarters  DMA: 
(1)   The  Programs,  Production  and  Operations  Directorate  (DMA/PPO) 
will  be  the  DoD  representative  to  NASA  on  all  matters  concerning  policy 
and  the  allocation  or  proposed  allocation  of  MC&G  resources.   DMA/PPO 
will: 
(a)  Establish  DoD  policies  and  programs,  as  required,  to 
support  NASA's  MC&G  requirements,  make  appropriate  assignments  to  the 
DMA  Production  Centers,  and  coordinate  DoD  MC&G  activities. 
(b)  Include  in  the  annual  planning  and  programming  guidance 
a  level  of  effort  and  program  objectives  for  NASA  MC&G  support  for  each 
DMA  Production  Center.   The  submission  of  this  document  is  normally  during 
the  January /February  time  period. 
(c)  Determine  normally  15  April  of  each  year  those  items 
to  be  produced  by  DMA  Production  Centers  during  the  next  fiscal  year  and 
forward  a  listing  to  those  Centers,  along  with  task  guidance  for  planning 
purposes  (to  the  extent  possible)  for  five  succeeding  years. 
(d)  Request  the  Centers  to  provide  within  30  days  (normally 
by  15  May)  estimates  of  cost,  manpower  required,  completion  schedules, 
and  a  statement  of  capability  relative  to  task  accomplishment. 
(e)  Furnish  to  NASA  estimates  of  program  cost  not  later 
than  30  days  prior  to  the  beginning  of  the  fiscal  year. 
(f)  Notify  the  concerned  Production  Centers  (upon  receipt 
of  NASA's  approved  FY  program)  of  the  approved  program  and  take  the 
necessary  action  to  increase  and/or  decrease  NASA  resources  in  accordance 
with  the  level  of  work  assigned  to  each  Production  Center. 
(g)  Prepare  the  DMA  reports  for  submission  to 
of  Defense  Research  and  Engjjie_erjja#-, — h&— atL utaance" with  RCS 
74?^.  nnD  .fr±Tnnyrr-or~N5SX" 
tor 
DD-DR&E  (SA) 
(h)   Coordinate  all  matters  pertaining  to  the  allocation 
and  utilization  of  DMA  manpower  and  dollar  resources  in  support  of  NASA 
with  the  DMA  Comptroller  (CM). 
(i)   Coordinate  all  technical  matters  pertaining  to  research 
and  development  efforts  in  support  of  NASA  with  DMA/PRT.
DMAINST  8052.3 
(2)   DMA /C orr.pt roller  (CM)  will  provide  DMA/PPO  with  the  _c_os£. 
for  use  as  a  basis  for  inclusion  in  the  DMA  reporJ__to_JJi^-^rrector  of 
Defense  Research  and  Engineering,  ''DoD^Supp^rt^oT^NatiQv.al   Aeronautics 
and  Space  Administration^XtiA^AVr^^^DD-DR1^  (SA>  7A2."   These  cost  data 
will  be  submitted -semiannually  as  of  the  end  of  June  and  December,  due  in 
DMA/PPtrT)y~the  first  working  day  of  August  and  February. 
b.   DMA  Production  Centers  will: 
(1)  Produce  MC&G  products  and  perform  services  for  NASA  in 
accordance  with  assigned  program?  and  with  minimal  impact  on  DoD  MC&G 
programs  and  will  keep  DMA/PPO  periodically  informed  concerning  these 
activities  . 
(2)  Be  responsible  for  carrying  out  the  following  actions  in  an 
efficient  and  timely  manner: 
(a)  Determine  appropriate  reimbursement  levels  for  proposed 
or  projected  NASA  MC&G  programs. 
(b)  Maintain  capabilities  to  provide  NASA  support  on  the 
basis  of  the  fiscal  year  program  as  approved  by  DMA/PPO. 
(c)  Implement  policies,  plans,  and  directives  for  providing 
products  and  services  as  authorized  by  DMA/PPO. 
(d)  Deliver  to  NASA  those  MC&G  products  and  services  com- 
pleted in  accordance  with  authorized  programs  and  maintain  an  inventory 
of  completed  projects  and  reproduction  materials. 
(e)  Accomplish  budgeting,  programming,  reporting,  and 
accounting  functions  in  support  of  authorized  projects  and  tasks.   (When 
acceptance  of  a  reimbursable  order  exceeds  approved  reimbursable  funding 
authority,  the  responsible  DMA  Center  will  expedite  a  request  for  increased 
funding  through  appropriate  Comptroller  channels.) 
(f)  Schedule  MC&G  support  work  and  include  it  in  the  monthly 
Progress  Report  to  NASA  with  copies  to  DMA/PPO  and  other  Production 
Centers  as  appropriate. 
(g)  Respond  to  NASA  emergency  requests  for  additions  or 
modifications  to  space  flight  support  products  or  data,  subject  to  verbal 
approval  of  the  responsible  NASA  official.   (In  the  event  that  personnel 
are  not  available  to  obtain  the  necessary  verbal  approvals,  this  work  will 
be  initiated  and  the  Production  Center  involved  will  provide  the  respon- 
sible NASA  office  within  24  hours  a  preliminary  estimated  cost  of  the 
addition  or  modification.)
DMAINST  SO  5  2.  3 
(h)   Avoid  production  efforc  beyond  the  minimum  statement 
of  work,  even  though  a  Contract  (NASA/DoD  Purchase  Request)  has  provided 
funds  proven  to  be  in  excess  of  those  predicted  by  the  original  project 
estimate. 
(i)   Not  accept  work  exceeding  the  specified  funding  for 
participation  in  NASA  Study  Groups,  working  groups,  groups  guided  by 
principal  investigators,  special  projects,  etc.,  unless  authorized  by 
NASA  and  DMA/PPO. 
(j)   Provide  directly  to  NASA  such  status  and  cost  infor- 
mation pertaining  to  assigned  tasks  as  specifically  requested  by  NASA 
and  periodically  as  required  by  the  "Statement  of  Work"  which  is    a  part 
of  the  NASA  Form  523,  "NASA-Defense  Purchase  Request."   Information 
copies  (including  status  and  cost  data)  will  be  provided  DMA/PPO. 
(k)   Immediately  advise  NASA  of  anticipated  or  encountered 
delays  or  cost  overrun  in  accomplishing  assigned  tasks,  in  accordance 
with  an  established  completion  date.   Provide  NASA  with  full  particulars 
and  explanatory  correspondence  follow-up.   Information  copies  will  be 
furnished  to  DMA/PPO  as  applicable. 
(1)   Maintain  minimum  essential  staffing  and  overhead  costs 
in  recognition  of  the  more  changeable  project  levels. 
(m)   Keep  travel  fund  expenditures  at  the  lowest  possible 
level  consistent  with  meeting  NASA  stated  requirements. 
(n)   Prepare  and  submit  to  DMA/PPO  proposals  for  new  work. 
(o)   Promptly  refer  to  DMA/PPO  any  correspondence  or  inquiries 
from  NASA  that  may  involve  general  policy,  cooperation  of  other  Government 
agencies,  allocation  of  DoD  resources,  expenditure  of  NASA  funds,  or  a 
change  in  NASA's  requirements  for  MC&G  support. 
(p)   Prepare  contingency  plans  for  implementation  to  utilize 
manpower  scheduled  for  NASA  work  in  the  event  of  NASA  mission  failures  or 
to  provide  additional  support  for  exploitation  of  unscheduled  sources  of 
materials . 
(q)   Establish  and  maintain  appropriate  contracts  and  manage- 
ment arrangements  with  other  DoD  components,  NASA,  civil  agencies,  and 
commercial  organizations. 
(3)   Provide  DMA/PPO  narrative  data  and  to  DMA/Comptroller  cost. 
,fara  nn  i-kAj^-fn^raiim  Tim  mn  jyThasis  rnr  rhe  DMA  report  required  by
DMAINST   8052.3 
reference    b.      These    data   will    be    submitted    semi  ^nmia  1  1  y    m    >~r    iif    ir — ClTC 
_firc;r    "rT-l-ii^r    j my — cri    August    and    Keoruary    of    each    year. 
6.      General . 
a.  The  Production  Centers  may  contact  NASA  directly  for  details 
relative  to  assigned  tasks. 
b.  A  free  exchange  of  information,  related  to  assigned  tasks,  among 
elements  of  NASA,  DMA,  the  Production  Centers  and  other  appropriate 
agencies  is  encouraged. 
DISTRIBUTION  B 
JAMES  H.  W ATKINS 
jor  General,  USAF 
eputy  Director 
Copy  to: 
NASA  (Code  W) 
NASA  (Code  MA) 
NASA/MSC  (Code  TF5)