Affidavit filed by the advocate’s clerk will not be accepted: High Court of Orissa

Thabir Sagar vs State Of Odisha on 18 June 2021 Orissa High Court Thabir Sagar vs State Of Odisha on 18 June 2021 HIGH COURT OF ORISSA CUTTACK BLAPL No.7421 it is in flagrant violation of rule of law to execute an affidavit without having any knowledge of the averments made therein. Courts rely heavily on affidavits and their ensuing probative value for the smooth administration of justice. Noting the importance of an Affidavit courts have strongly deprecated the practice of affidavits being sworn by someone who has no knowledge of the facts or who has no means of achieving said knowledge 6. Recently it is noticed that there has been a growing trend of advocates clerks signing affidavit for applications petitions counter affidavits etc. imperviously and oblivious of the contents therein. A Vakalatnama to represent a party in Court is held by an Advocate and the brief is entrusted to the Advocate. The Advocate client relationship is quite clearly accepted as a fiduciary relationship and the communication is privileged and confidential. It is strictly between the client and the Advocate Neither the brief nor is the permission to represent a party to be shared by the Advocate with his clerk. An advocate s clerk signing an affidavit instead of the party 4 himself or a person designated authorised by the party or the Advocate holding the Vakalatnama is unacceptable and such attempts to subvert the law is impermissible. An advocate s clerk as defined in The Orissa Advocates Clerks Welfare Fund Act 2008 is as under 2 b) "Advocates clerk" means a clerk employed by an Advocate and recognized by such authority and in such manner as may be prescribed and who is a member of an Advocates Clerks Association An advocate s clerk no doubt renders invaluable assistance in the advocate s office in various day to day matters including filing effecting service coordination etc. Nothing entitles or enables an advocate s clerk to appear before a Court on behalf of an advocate. Similarly an advocate s clerk cannot swear affidavits in a perfunctory manner for petitions applications on behalf of a party before the court especially those which include facts beyond his personal knowledge or where he cannot completely explain how he derived knowledge of the facts he has affirmed Indian Kanoon Thabir Sagar vs State Of Odisha on 18 June 2021 The Courts have always come down heavily on the practice by initiating contempt proceedings where they have discovered that an advocate s clerk has falsely signed an affidavit. The most recent instance of the same being the order passed by a coordinate bench of this Court wherein a show cause contempt notice was served on 5 an advocate s clerk who had sworn an affidavit in a bail application of an accused on the basis of forged medical certificates 7. The relevance of Affidavit is ingrained in both the procedural codes in India. The word "Affidavit has its roots from a Latin word which literally means to "pledge one s faith." It is a written statement from an individual which is sworn to be true and the contents of an affidavit reflect the personal knowledge of the individual making the statement. The Civil Procedure Code deals with the issue in the following terms Civil Procedure Code 1908 Order XIX Affidavits 3. Matters to which affidavits shall be confined. Affidavits shall be confined to such facts as the deponent is able of his own knowledge to prove except on interlocutory applications on which statements of his belief may be admitted Provided that the grounds thereof are stated.The costs of every affidavit which shall unnecessarily set forth matters of hear say or argumentative matter or copies of or extracts from document shallbe paid by the party filing the same Similarly the Orissa High Court Rules Chapter VI General Rules regarding Applications and Affidavits provides as follows 4. Every petition and every affidavit shall be entitled "In High Court of Orissa" and i) neatly typed on foolscap thick white paper with a margin of five centimetres and shall contain approximately twenty four lines in each full page and only one side of the paper shall be used ii) couched in proper language and 6 iii) signed and dated either by the petitioner or declarant or his advocate Provided that in case where the petition is filed from the judgment or order of a Subordinate Court as in the case of Civil Revision Criminal Revision and Civil Review and where the facts are borne out by the records of the Court an affidavit signed and dated by the Advocate s clerk may be accepted and the parties affidavit dispensed with iv) presented either by the petitioner or declarant or his recognised agent or his Advocate or some person appointed in writing in each case by such Advocate to present the same Indian Kanoon Thabir Sagar vs State Of Odisha on 18 June 2021 14. When the petitioner in any petition or the declarant in any affidavit speaks to any fact within his knowledge he must do so directly and positively using the words I affirmand say 15. When in an affidavit on an interlocutory application the declarant makes a statement of his belief he shall if the facts are ascertained i) from another person give such details of such person as are required by Rule 11 ii) from a document or copy of a document state the source from which it was procured and shall state his belief as to the truth of such fact 26. No petition or affidavit shall be read or used in the High Court which does not comply with the provisions of this Chapter. 8. The importance of affidavits strictly conforming to the requirements laid out in Order XIX Rule 3 of the Civil Procedure Code 1908 has been discussed as far back as in 2010 in Padmabati Dasi v. Rasik Lal Dhar1 wherein the Hon ble High Court of Calcutta held as under We desire to impress on those who propose to rely on affidavits that in future the provisions of Order XIX Rule 3 ILR 37 Cal 259 7 must be strictly observed and every affidavit should clearly express how much is a statement of the deponent s knowledge and how much is a statement of his belief and the grounds of belief must be stated with sufficient particularity to enable the Court to judge whether it would be sage to act on the deponent s belief The Hon ble Supreme Court of India confirmed the aforesaid position in State of Bombay v Purushottam Jog Naik 2 wherein a Constitution Bench while considering the importance of verification of an affidavit among others held as under We wish however to observe that the verification of the affidavits produced here is defective. The body of the affidavit discloses that certain matters were known to the Secretary who made the affidavit personally. The verification however states that everything was true to the best of his information and belief. We point this out as slipshod verifications of this type might well in a given case lead to a rejection of the affidavit. Verifications should invariably be modelled on the lines of Order 19 Rule 3 of the Civil Procedure Code whether the Code applies in terms or not. And when the matter deposed to is not based on personal knowledge the sources of information should be clearly disclosed Further in Barium Chemicals Ltd. v. Company Law Board3 the Hon ble Supreme Court has posited that where evidence was adduced by affidavit such an affidavit could be verified either on knowledge or from sources but the basis of such knowledge or source of information must be clearly Indian Kanoon Thabir Sagar vs State Of Odisha on 18 June 2021 stated. Further more recently in Amar Singh v. Union of India4 the Hon ble Supreme Court struck a note of caution as under AIR 1952 SC 317 1966SCR 3117 SCC 69 8 "64. This Court wants to make one thing clear i.e. perfunctory and slipshod affidavits which are not consistent either with Order 19 Rule 3 CPC or with Order 11 Rules 5 and 13 of the Supreme Court Rules should not be entertained by this Court. In fact three Constitution Bench judgments of this Court in Purushottam Jog NaikBarium Chemicals Ltd.[AIR 1967 SC 295] and A.K.K. Nambiar3 SCC 864 and in several other judgments pointed out the importance of filing affidavits following the discipline of the provision in the Code and the said Rules It is trite law that an affidavit shall always be confined to such facts as the deponent has his own knowledge to prove except on interlocutory applications on whose statements of his belief may be admitted provided that the grounds thereof are stated 9. Interestingly the question of whether an advocate s clerk is empowered to swear an affidavit was thoroughly discussed in the leading case of Smt. Savitramma v. Cicil Naronha and Anr.5 wherein the Hon ble Supreme Court held that 2. ...In the case of statements based on information the deponent shall disclose the source of his information. Similar provisions are contained in Order 19 Rule 3 of the Code of Civil Procedure. Affidavit is a mode of placing evidence before the Court. A party may prove a fact or facts by means of affidavit before this Court but such affidavit should be in accordance with Order XI Rules 5 and 13 of the Supreme Court Rules. The purpose underlying Rules 5 and 13 of Order XI of the Supreme Court Rules is to enable the Court to find out as to whether it would be safe to act on such evidence and to enable the court to know as to what facts are based in the affidavit on the basis of personal knowledge information and belief as this is relevant for the purpose of appreciating the evidence placed before the Court in the form of affidavit...If the statement of facts is based on information the source of information must be disclosed in the affidavit 5. The matter does not rest here. The affidavit filed on behalf of the accused in reply to the contempt petition is shocking 1988 Supp SCC 655 9 The office clerk of the advocate for the accused has filed affidavit on behalf of the accused in reply to the contempt petition. The deponent of the counter affidavit has verified the affidavit saying that the statements of the case of the accused are true and correct which are based on the records maintained in the office of the advocate and based on the instructions received from the clients. Such an affidavit is wholly improper and inadmissible in evidence and liable to be rejected. What reliance can be placed on an affidavit filed by a person sitting at Delhi and that too a clerk of an advocate practising at Delhi giving reply to the allegations and facts and circumstances existing at Karnataka on the basis of records maintained in advocate s office at Delhi The practice of clerks of advocates filing affidavits without a proper verification should be Indian Kanoon Thabir Sagar vs State Of Odisha on 18 June 2021 deprecated. As matters before the Apex Court are determined on the basis of the statements contained in affidavits it is the duty of the litigants and the lawyers to file affidavits in accordance with the rules to assist the court in administering justice Furthermore in Someswar Gogoi v. State of Assam6 the Hon ble High Court of Gauhati held as We are of the view that the best person to swear an affidavit is undoubtedly the petitioner himself and normally an affidavit should be verified by him. In case the petitioner be ailing or infirm he can definitely depute somebody else who is to full know of things whose affidavits would satisfy the mind of the Court about the correctness of the averments made in the petition. It is too well known that when a writ petition is filed either the petitioner or somebody being in know of things comes to brief the Counsel. In such a situation it should not be difficult to get the required affidavit verified by such a person If an Advocate s clerk has to verify the affidavit all that he can say is that what has been stated by him relating to the facts of the case is true to the information derived by him either from the petitioner or some tadbir karak. Now if the petitioner or tadbir karak had come to brief the counsel we do not find any reason as to why such I a person should not be asked to verify the affidavit. It may be pointed out that provision of Order 19 Rule 3 requires giving of source off information when the fact is not true to the knowledge of the deponent. In such a situation if the advocate s clerk has merely to say what has been stated by him is true to the information supplied by the petitioner as he shall have to say unless he has direct knowledge of the facts the Court 1988 SCC OnLine Gau 10 10 would: not know whether the information supplied by the petitioner was true to his knowledge or he himself in turn has derived the same from some other source. An affidavit of an Advocate s clerk in such a situation cannot inspire full confidence in the mind of the Court about the correctness of the averments made in the petition It would be apposite to note the following observations made by the High Court of Madras in Tamizhaga Panchalai Thozhilalar Sangam v. The Presiding Officer and Ors7. 23. Though under the Vakalat an Advocate is authorised to appear and defend the proceeding has the duty to represent the proceedings a Party to the lis cannot fix responsibility on the clerk. The brief is not in held in trust by the advocate s clerk Neither the Civil Rules of Practice nor the rules framed by the High Court to regulate the registration of recognized clerk and communicated to the lower courts enable the pleader s clerk to file an affidavit on behalf of the litigant. Where the Advocate s clerk has committed a bona fide or inadvertent mistake or there is an accidental omission or typographical error in a pleading by the typist engaged by the pleader in his office it is the litigant or the pleader to file an affidavit explaining the reasons for the said mistake on the basis of his personal knowledge or information as to the facts pleaded. There cannot be any extension of the vakalat given to an Advocate to a Clerk or to a typist to any other employee in the Pleader s office to act on behalf of a Indian Kanoon Thabir Sagar vs State Of Odisha on 18 June 2021 party. Authorisation given under Vakalat cannot be extended to an Advocate Clerk for the purpose of swearing an affidavit 10. An affidavit is an accepted mode of placing evidence before the Court. A party uses an affidavit to prove a fact or facts before the Court. Perforce such an affidavit should always be in accordance with the prescribed Rules. The purpose underlying the Rules is to enable the Court to find out as to whether it would be safe to act on such evidence and to enable the court to know as to what facts are 2012 SCC OnLine Mad 3105 11 based in the affidavit on the basis of personal knowledge information and belief. This is relevant for the purpose of appreciating the evidence placed before the Court in the form of affidavit in the right perspective. It is for this very reason that a party swearing an Affidavit must disclose as to what facts are true to his personal knowledge information or belief. If the statement of fact is based on information such source of information must be disclosed in the affidavit. An affidavit which does not comply with these provisions has no probative value and it is liable to be rejected. An advocate s clerk who has no personal knowledge of the facts of the case nor is independently empowered to swear such an affidavit is not permitted in law to file a token and mechanical affidavit. When the Rules clearly lay out the form content and degree of knowledge required to be included in an affidavit to ensure the reliability and veracity of the same any affidavit which is not in strict consonance with the same has to be discarded 11. It is clear that Rule 4(iii) of the Orissa High Court Rules contemplates that in cases where this court exercises appellate powers as in cases involving civil or criminal revision as well as cases where the Court is exercising its power of Review a specific exception has been made wherein the affidavit by the parties may be dispensed with and the accompanying affidavit can be filed by an advocate s clerk. This specific exception was made perhaps keeping in mind 12 that in certain cases as aforementioned the records of the case are already present in the records of the Court. In such a situation the advocate s clerk is not required to furnish any additional new information or put forth any original fact. That is the only extent to which such an exception may be made. Since the Rules made by different High Courts have to be in conformity with Order XIX of the CPC which broadly deals with affidavits this exception envisaged in the Orissa High Court Rules is restricted in its use. In all cases arising out of the original jurisdiction of the Court including any other matter which does not fall under the categories expressly provided for in the proviso to Rule 4(iii) the question of an affidavit being filed by an advocate s clerk is impermissible and perverse. When a rule provides for an exception it has to be strictly construed and cannot be diluted 12. Furthermore a perusal of Rule 14 and Rule 15 of the Orissa High Court Rules which lays down how an affidavit is to be framed by the declarant the Court while accepting the affidavit of a declarant casts a strict responsibility on them to make certain disclosures to ensure that the facts statements etc. contained in the affidavit are based on personal knowledge or on belief which can be traced back to its sources. Even then the affidavit will be subject to Rule 26. Given the fact that a clerk has no means of having any personal knowledge or belief with respect to the facts in an original petition the question of 13 him being permitted to file an affidavit does not arise. It has rightly been left out in the Rules which specify that only the petitioner declarant or an advocate can sign such an affidavit Indian Kanoon Thabir Sagar vs State Of Odisha on 18 June 2021 13. This practice of advocate s clerks filing affidavits is unacceptable. The Registry is directed to ensure that steps are taken forthwith to stop the practice of accepting such affidavits which form part of petitions applications under the original jurisdiction of the Court made in gross violation of Rule 26 of the Orissa High Court Rules 14. A conjoint reading of the abovementioned Rules thereby lead this Court to an irresistible i. An affidavit must strictly be restricted to the facts that the deponent is able to prove are within his own knowledge ii. In certain situations i.e. in interlocutory applications if the deponent chooses to rely on other sources on which he bases his belief the details of such person document etc. must clearly be stated and it must be explained how the information was procured iii. An affidavit may be presented either by the petitioner or the declarant or the Pairokar or advocate or such person as duly appointed in writing only iv. If a petition is filed from the judgment or order of a Subordinate Court where the facts are borne out by the records of the Court an affidavit signed and dated by the Advocate s Clerk may be accepted as per Rules and v. Any affidavit not in complete compliance with the provisions shall not be relied upon or used 14 15. In view of the above this Bail Application being defective is accordingly dismissed. It is further made clear that any of the observations made in this judgment shall not come in the way of a fair trial of the case nor shall the trial Court be influenced by these observations. The petitioner can file a fresh Bail Application if he is so advised S.K.Panigrahi) Judge Orissa High Court Cuttack The 18th day of June 2021 AKK LNB AKP Indian Kanoon 

Summary: Affidavit refers to a written document from a person regarding the facts of the case which he swears it true. The affidavit along with witness statements are used to ascertain the truth in most cases. This document is ideally signed by the petitioner himself and allowing an outsider like the advocate’s clerk to sign the affidavit is not acceptable. This was addressed in the case of Thabir Sagar v State of Odisha [BLAPL No. 748 of 2021] by single-member bench of the High Court of Orissa consisting of Justice S. K. Panigrahi on the 18th of June 2021. The petitioner, Thabir Sagar has been accused of dacoity which is punishable under Section 395 of the Indian Penal Code. The Additional Sessions Judge, Koratpur rejected his past bail application on grounds that suspicious money was retrieved from him and some of the co-accused was still absconding. For these reasons the Additional Sessions Judge felt granting bail to the petitioner would hamper the course of the trial. The present petition was filed by Thabir Sagar to set aside the Additional Sessions Judge’s decision and request the High Court to grant him bail. The affidavit accompanying the present petition has been filed by a man named Tophan Pradhan who is the advocate’s clerk. The court did not appreciate the excuse that Mr Pradhan was supposedly looking after the case and stated that it was gross violation of the Orissa High Court rules. The Court also pointed out that the affidavit was to be signed only by someone who has full complete first-hand knowledge of the case and that the clerk signing the affidavit instead of the petitioner was impermissible.