### Companies Ordinance 《公司條例》

26. Fees payable to Registrar
(1) The Financial Secretary may make regulations to require payment to the Registrar of fees in respect of—
(a) the performance of any of the Registrar’s functions; or
(b) the provision by the Registrar of services or facilities for purposes incidental to, or otherwise connected with, the performance of any of the Registrar’s functions.
(2) The regulations may—
(a) provide for the amount of the fees to be fixed by or determined under the regulations;
(b) provide for different fees to be payable in respect of the same matter in different circumstances; and
(c) specify when and how fees are to be paid.
(3) The Registrar—
(a) may, subject to the approval of the Financial Secretary, determine what fees are chargeable in respect of the performance of functions or the provision of services or facilities—
(i) for which fees are not provided for by the regulations; or
(ii) in circumstances other than those for which fees are provided by the regulations; and
(b) may charge such fees.
(4) Fees received by the Registrar must be paid into the general revenue, unless the fees are required by section 5 of the Trading Funds Ordinance (Cap. 430) to be paid into the Companies Registry Trading Fund.

27. Registrar must keep records of companies
(1) The Registrar must keep records of—
(a) the information contained in every document that is delivered to the Registrar for registration and that the Registrar decides to register under this Part;
(b) the information contained in every certificate that is issued by the Registrar under this Ordinance; and
(c) the information contained in every prospectus registered by the Registrar under section 38D or 342C of the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32).
(2) The Registrar must continue to keep the records that were, immediately before the commencement date of this section, kept for the purpose of a register of companies under the predecessor Ordinance.
#(3) For the purposes of subsections (1) and (2), the Registrar must record the specified address as the correspondence address of a director, reserve director or company secretary of the following company—
(a) an existing company;
(b) a company falling within paragraph (a) of the definition of company 

### Companies Ordinance 《公司條例》

28. Provisions supplementary to section 27
(1) The records kept under section 27 must be such that information relating to a company is associated with the company in a manner determined by the Registrar, so as to enable all the information relating to the company to be retrieved.
(2) A record of information for the purposes of section 27(1) must be kept in such form as to enable any person to inspect the information contained in the record and to make a copy of the information.
(3) Subject to subsections (1) and (2), a record of information for the purposes of section 27(1) may be kept in any form that the Registrar thinks fit.
(4) If the Registrar keeps a record of information in a form that differs from the form in which the document containing the information was delivered to, or generated by, the Registrar, the record is presumed, unless the contrary is proved, to represent the information contained in the document as delivered or generated.
(5) If the Registrar records the information contained in a document for the purposes of section 27(1), the Registrar is to be regarded as having discharged any duty imposed by law on the Registrar to keep, file or register the document.

29. Registrar not required to keep certain documents etc.
(1) The Registrar may destroy or dispose of any document delivered to the Registrar for registration under an Ordinance if the information contained in the document has been recorded by the Registrar in any other form for the purposes of section 27(1) or for the purpose of a register of companies under the predecessor Ordinance.
(2) If a document or certificate has been kept by the Registrar for at least 7 years for the purposes of section 27(1) or for the purpose of a register of companies under the predecessor Ordinance, the Registrar may destroy or dispose of the document or certificate.
(3) If the Registrar is required by section 48 not to make any information available for public inspection, the Registrar is not required to keep a record of the information for any longer than appears to the Registrar to be reasonably necessary for the purpose for which the information was delivered to the Registrar.

30. Registrar must keep Index of Company Names
The Registrar must keep an index of the names of every company.

### Companies Ordinance 《公司條例》

31. Unsatisfactory document
(1) For the purposes of this Division, a document delivered to the Registrar for registration is unsatisfactory if—
(a) the information contained in the document is not capable of being reproduced in legible form;
(b) in the case of a document that is neither in English nor in Chinese, it is not accompanied by a certified translation of it in English or Chinese;
(c) the requirements specified in relation to the document under section 32 are not complied with;
(d) the document is not delivered in accordance with an agreement made under section 33, and any regulations made under section 34, in relation to it;
(e) the applicable requirements of the Ordinance under which the document is delivered are not complied with;
(f) the document is not accompanied by the fee payable for the registration;
(g) the document, or any signature on, or any digital or electronic signature accompanying, the document—
(i) is incomplete or incorrect; or
(ii) is altered without proper authority;
(h) the information contained in the document—
(i) is internally inconsistent; or
(ii) is inconsistent with other information on the Companies Register or other information contained in another document delivered to the Registrar;
(i) the information contained in the document derives from anything that—
(i) is invalid or ineffective; or
(ii) has been done without the company’s authority; or
(j) the document contains matters contrary to law.
(2) In this section—
applicable requirements (適用規定), in relation to a document, means the requirements as regards—
(a) the contents of the document;
(b) the form of the document;
(c) the authentication of the document; and
(d) the manner of delivery of the document.

### Companies Ordinance 《公司條例》

32. Registrar may specify requirements (for section 31(1))
(1) The Registrar may, in relation to any document required or authorized to be delivered to the Registrar under an Ordinance—
(a) specify requirements for the purpose of enabling the Registrar to make copies or image records of the document and to keep records of the information contained in it;
(b) specify requirements as to the authentication of the document; and
(c) specify requirements as to the manner of delivery of the document.
(2) The Registrar may, in relation to any document authorized to be delivered to the Registrar for registration under section 41(3) for the purpose of rectification of an error, specify requirements as to—
(a) the delivery of the document in a form and manner enabling it to be associated with the document containing the error; and
(b) the identification of the document containing the error.
(3) For the purposes of subsections (1) and (2), the Registrar may specify different requirements for different documents or classes of documents, or for different circumstances.
(4) For the purposes of subsection (1)(b), the Registrar may—
(a) require the document to be authenticated by a particular person or a person of a particular description;
(b) specify the means of authentication; and
(c) require the document to contain, or to be accompanied by, the name or registration number, or both, of the company to which it relates.
(5) For the purposes of subsection (1)(c), the Registrar may—
(a) require the document to be in hard copy form, electronic form or any other form;
(b) require the document to be delivered by post or any other means;
(c) specify requirements as to the address to which the document is to be delivered; and
(d) in the case of a document to be delivered by electronic means, specify requirements as to the hardware and software to be used and the technical specifications.
(6) This section does not empower the Registrar—
(a) to require a document to be delivered to the Registrar by electronic means; or
(b) to specify any requirement that is inconsistent with any requirement prescribed by an Ordinance as to—
(i) the authentication of the document; and
(ii) the manner of delivery of the document to the Registrar.
(7) Requirements specified under this section are not subsidiary legislation.