### Employment Ordinance 《僱傭條例》

45. Information to employees
(1) Every employer shall inform his employee, in a manner intelligible to the employee—
(a) whenever any change takes place in the conditions referred to in section 44 or the conditions in force at any time, of such change;
(b) at the time of each payment to him of his wages, in so far as such particulars may be subject to change, of the particulars of his wages for the wage period concerned.
(2) Where there is no written amendment to a contract of employment, upon receipt of a written request from his employee the employer shall deliver to him— (Amended 41 of 1990 s. 20)
(a) where the request relates to changes in the conditions referred to in subsection (1)(a), forthwith; or 
(b) where it relates to the particulars referred to in subsection (1)(b), at the time of the payment to him of his wages for the wage period concerned,
a notice in writing containing such changes in conditions or particulars, as the case may be.
(3) Where there is any written amendment made to a contract of employment, the employer shall provide his employee with a copy of the written amendment immediately after the amendment is reduced to writing or immediately after the procedure to validate the amendment is completed where such procedure is required. (Added 41 of 1990 s. 20)

46. Details of conditions and particulars of wages
(1) The conditions referred to in sections 44 and 45 shall include the rate of wages, the overtime rate and any allowances, whether calculated by the piece, job, hour, day, week or otherwise, of the person or employee concerned.
(2) The particulars referred to in section 45 shall include—
(a) particulars of the amount earned, including overtime earnings (if any), by the employee; and
(b) particulars of any deductions made from the wages of the employee and the reasons therefor.

47. Records to be kept by employers
(1) Every employer who is a member of a class specified under subsection (2) shall in respect of—
(a) each of his employees; or
(b) any class of them,
keep records in such form as may be specified to enable him to comply with Part X.
(2) For the purposes of subsection (1), the Commissioner may, by notice in the Gazette, specify any class of employers.

### Employment Ordinance 《僱傭條例》

48. Returns to be made to Commissioner
(1) For the purposes of this Ordinance, the Commissioner may, either by notice in writing served by registered post or by notice in the Gazette, require any employer or class of employers to make returns in such form and at such times as he may in any such notice direct:
Provided that the Commissioner shall not require in any return information or particulars in respect of a time or period more than 6 months immediately preceding the date of the notice.
(2) Copies of any such form shall be supplied to an employer free of charge on application to the Commissioner.

49. Form of notices, records, etc.
(1) The Commissioner may specify the form of any consent, request, notice in writing, certificate, application, record or return required for the purposes of this Ordinance. (Amended 52 of 1988 s. 15)
(2) The Commissioner may publish in the Gazette any forms specified by him under subsection (1).

### Employment Ordinance 《僱傭條例》

49A. Requirement to keep wage and employment records
(1) Every employer shall at all times keep and maintain a record in which is set out the wage and employment history of each employee covering the period of his employment during the preceding 12 months. (Amended L.N. 34 of 1990; 7 of 2007 s. 16)
(2) The wage records referred to in subsection (1) shall be kept—
(a) at the employer’s place of business or at the place where the employee is employed; and
(b) for a period of 6 months after the employee ceases to be employed.
(3) A record which includes particulars in relation to each employee of—
(a) his name and identity card number;
(b) the date he commenced his employment;
(c) his job title;
(d) the wages paid to him in respect of each wage period;
(e) his wage period;
(ea) if the employee is an employee within the meaning of the Minimum Wage Ordinance (Cap. 608) and the wages payable to the employee in respect of any wage period are less than the amount specified in the Ninth Schedule (or the amount that bears the same ratio to that amount as the length of that wage period bears to the month in which that wage period falls, calculated where that wage period falls in more than one month according to the number of days of that wage period falling in each particular month), the total number of hours (including any part of an hour) that are hours worked by the employee in that wage period; (Added 15 of 2010 s. 20)
(f) periods of annual leave, sick leave, maternity leave, paternity leave and holidays— (Amended 21 of 2014 s. 16)
(i) to which he is entitled; and
(ii) that he has taken together with details of payments made in respect of such period;
(g) the amount of any end of year payment payable under Part IIA and the period to which it relates;
(h) the period of notice required for termination of contract;
(i) the date of any termination of employment,
shall be a sufficient record for the purposes of subsection (1).
(4) Despite subsection (3), subsection (1) must also be taken to require an employer to keep—
(a) for an employee to whom the Minimum Wage Ordinance (Cap. 608) does not apply because of section 7(4) of that Ordinance, a document (or copy of a document) issued by an institution showing that the period of work is arranged or endorsed by the institution in connection with a programme being provided by the institution to the employee that is of a kind covered by the definition of student intern