### Deaths Registration (Special Registers) Ordinance 《死亡登記 (特設登記冊) 條例》

5. Requirement of registration in No. 1 registers
(1) Any person in possession of a death certificate (1896) may require the Registrar to register the death to which such certificate relates in the No. 1 register (1896) and such death shall be registered accordingly without payment of any fee. 
(2) Any person in possession of a death certificate (1934) may require the Registrar to register the death to which such certificate relates in the No. 1 register (1934) and such death shall be registered accordingly without payment of any fee. 
(Amended 26 of 1949 s. 3)

6. Requirement of registration in No. 2 registers
(1) Any person who is unable to produce a death certificate (1896) but who by means of other evidence satisfies the Registrar that the death to which such evidence relates was registered in the lost register (1896) may require the Registrar to register the death in the No. 2 register (1896) and such death shall be registered accordingly without payment of any fee. 
(2) Any person who is unable to produce a death certificate (1934) but who by means of other evidence satisfies the Registrar that the death to which such evidence relates was registered in the lost register (1934) may require the Registrar to register the death in the No. 2 register (1934) and such death shall be registered accordingly without payment of any fee. 
(3) No death shall be registered in the No. 2 register (1896) or the No. 2 register (1934) except with the consent of the Registrar and the fact of such consent having been given shall be entered in any such register. 
(Amended 26 of 1949 s. 3)

### Deaths Registration (Special Registers) Ordinance 《死亡登記 (特設登記冊) 條例》

6A. Register forms
(1) The Registrar shall, before registering a death under section 5 or 6, arrange for a register form to be—
(a) completed; and
(b) signed by the person who requires such registration.
(2) The register form shall—
(a) (in the case of a registration under section 5(1)) contain such particulars as set out in Form 1 in the Second Schedule;
(b) (in the case of a registration under section 5(2)) contain such particulars as set out in Form 1 in the Third Schedule;
(c) (in the case of a registration under section 6(1)) contain such particulars as set out in Form 2 in the Second Schedule;
(d) (in the case of a registration under section 6(2)) contain such particulars as set out in Form 2 in the Third Schedule.
(3) The Registrar shall, on registration of a death under section 5 or 6, cause—
(a) the signed register form that relates to the death to be recorded in the form of a digital image; and (Amended E.R. 3 of 2022)
(b) the particulars contained in the form to be stored in the database of a register computer in the form of data which are capable of being retrieved and reproduced in a legible form.
(4) The image recorded in accordance with subsection (3)(a) shall form part of the relevant register in which the death shall be registered.
(Added 8 of 2006 s. 34)

7. Indexes and searches
(1) The Registrar shall cause indexes of the special register of deaths to be made, and any person shall be entitled on payment of the prescribed fee to require the Registrar to cause a search to be made of such indexes and register and to receive a copy of any entry in the said register certified under the hand of the Registrar and sealed or stamped with the seal or stamp of the general register office. (Amended 26 of 1949 s. 3; 8 of 2006 s. 35)
(2) If the particulars of an entry have been stored in the manner described in section 6A(3)(b), the Registrar may cause to be produced a copy of such entry by using such particulars, and the copy so produced, if certified and sealed (or stamped) in accordance with subsection (1), shall be deemed to be a certified copy of such entry in the special register of deaths. (Added 8 of 2006 s. 35)

### Deaths Registration (Special Registers) Ordinance 《死亡登記 (特設登記冊) 條例》

8. Official seal and evidential value of registers
(1) The Registrar shall cause to be sealed or stamped with the seal or stamp of the general register office all certified copies of entries given in the said office. 
(2) Every entry and every certified copy of an entry in the No. 1 register (1896) shall be received as evidence of the death to which the same relates without other or further proof of such entry. 
(3) Every entry and every certified copy of an entry in the No. 1 register (1934) shall be of equivalent evidential value to that accorded to a death certificate (1934) by section 24 of the principal Ordinance. 
(4) Every entry and every certified copy of an entry in the No. 2 register (1896) or the No. 2 register (1934) shall be received as proof that evidence (other than a certified and sealed copy of an entry of death) to the satisfaction of the Registrar has been produced that the death to which such entry or certified copy thereof relates was registered in the appropriate lost register. (Replaced 18 of 1953 s. 2) 
(Amended 26 of 1949 s. 3)

9. Fees
There shall be paid in respect of any matter for which a fee is prescribed under this Ordinance, the fees specified respectively in Part I of the Fourth Schedule.

10. Offences and penalties
(Replaced 8 of 2006 s. 36)(1) Any person who having custody of or access to the special register of deaths or certified copies thereof, or of any part thereof, carelessly loses or injures the same or carelessly allows the same to be injured whilst in his keeping or possession commits an offence and shall be liable on summary conviction to a fine at level 1. (Amended L.N. 25 of 1996; 8 of 2006 s. 36)
(2) Any person who having the custody of or access to the database referred to in section 6A(3)(b)—
(a) alters any data in the database or allows such data to be altered, other than for the purpose of carrying out duties under this Ordinance;
(b) carelessly loses or damages any data in the database or allows such data to be lost or damaged; or
(c) otherwise tampers with the database so that the data contained in it or any part of such data becomes incapable of being retrieved or reproduced in a legible form,
commits an offence and shall be liable on summary conviction to a fine at level 1 or to imprisonment for 6 months. (Added 8 of 2006 s. 36)