### Union Church Incorporation Ordinance 《佑寧堂法團條例》

9. General meetings
(1) The annual general meeting of the Church shall be held in the month of March in each year or as soon as is practicable thereafter.
(2) A special general meeting may be called at any time by the Minister or by the committee and shall be called by the Minister if he shall receive a requisition, stating the purpose for which the meeting is required and signed by not less than forty voting members.
(3) Notice of every general meeting shall be given at each service held in the Church on not less than two Sundays immediately preceding such meeting at the usual time in the usual manner for giving notices during divine service and the meeting shall be held not earlier than the Wednesday next following the second of such Sundays.
(4) Save as may be otherwise prescribed, no motion shall be carried at a general meeting unless it shall receive the votes of not less than two-thirds of the voting members present and voting plus one.

10. Business at a general meeting
(1) At every general meeting, the chair shall be taken by the Chairman or, in his absence by the Vice-Chairman or, if both the Chairman and the Vice-Chairman shall be absent, by such person as the meeting shall elect as chairman for the purpose of such meeting.
(2) At every general meeting every member shall be entitled to attend and to speak at such meeting but only a member who is over the age of eighteen years and who has been enrolled as a member for not less than six months shall be entitled to vote at a general meeting.
(3) The quorum for a general meeting shall be such number as may be prescribed or, if no quorum is prescribed, forty voting members:
Provided that if at a general meeting there is not a quorum, the Chairman shall adjourn the meeting for a period of not less than three weeks and notice of such adjourned meeting shall be given in accordance with the provisions of subsection (3) of section 9 and at such adjourned meeting the quorum shall be the number of voting members there present.

### Union Church Incorporation Ordinance 《佑寧堂法團條例》

11. Committee of management
(1) There shall be a committee of management which shall be responsible for the management of the Church property and the temporal affairs of the Church.
(2) The committee shall consist of twelve voting members, or such other number as may be prescribed, elected at the annual general meeting together with the following ex-officio members—
(a) the Minister;
(b) the secretary; and
(c) the treasurer.
(3) The committee shall hold office from the first day of the month next following the date of its election until the date on which a new committee elected by the Church at its annual general meeting shall assume office.
(4) At its first meeting, the committee shall elect from its elected members a chairman and vice-chairman and at any subsequent meeting may elect therefrom a temporary chairman or a temporary vice-chairman in substitution for any chairman or vice-chairman so elected if either such officer shall be absent from Hong Kong or otherwise for any good reason be unable to act. (Amended 32 of 1999 s. 3)
(5) The committee shall have power to co-opt to the committee any voting member.

12. Officers
(1) There shall be an honorary secretary and an honorary treasurer who shall be voting members elected by the Church at its annual general meeting and who shall hold office from the first day of the month next following the date of such election until replaced by other officers similarly elected.
(2) If an honorary secretary or an honorary treasurer shall be absent from Hong Kong or otherwise for any good reason be unable to act the committee may elect a member of the committee to hold such office during his absence or inability. (Amended 32 of 1999 s. 3)

### Union Church Incorporation Ordinance 《佑寧堂法團條例》

13. Deacons’ Court
(1) There shall be a Deacons’ Court which shall be responsible with the Minister for all matters relating to the spiritual welfare of the Church and shall carry out such other duties as may be prescribed.
(2) The Deacons’ Court shall consist of the Minister and such other persons as shall be nominated and approved as deacons or received as deacons in accordance with the provisions of subsection (3).
(3) Every deacon shall be either—
(a) nominated by the Deacons’ Court, subject to approval by a general meeting of the Church in such manner as may be prescribed, and inducted as a deacon by the Minister; or
(b) if he had previously been elected and received into any other Christian church in an office equivalent to that of deacon, received as a deacon, by the Deacons’ Court.
(4) No person shall be nominated to be a deacon or be received as a deacon unless he is a voting member and a communicant.
(5) Every member who is inducted as a deacon or is received as a deacon shall continue to hold office as a deacon until he ceases to be a member or resigns.
(6) The Minister shall act as Moderator at every meeting of the Deacons’ Court at which he is present and, if he is absent, a deacon, who shall be selected by the deacons present at such meeting, shall act as Moderator.
(7) There shall be a clerk to the Deacons’ Court who shall be elected at the first meeting of the Deacons’ Court held after the annual general meeting of the Church and who shall be responsible for the summoning of meetings of the Deacons’ Court and the maintenance of the minutes of the Deacons’ Court and for carrying out such other duties as the Deacons’ Court may decide.
(8) The Deacons’ Court shall meet at intervals of not less than two months.

### Union Church Incorporation Ordinance 《佑寧堂法團條例》

14. Trustees
(1) There shall be not more than ten and not less than three trustees.
(2) Each trustee shall be a voting member and shall be elected by the members of the Church at a general meeting in such manner as shall be prescribed and shall hold office until he ceases to be a member, resigns or has been absent from Hong Kong for a continuous period of not less than two years. (Amended 32 of 1999 s. 3)
(3) If the number of trustees falls below four, at least one additional trustee shall be elected as soon as is practicable thereafter.
(4) When a person has been elected to be a trustee, the secretary shall, within three weeks after his election or within such further time as may be allowed by the Chief Executive, furnish to the Chief Executive such evidence as the Chief Executive may require of the election of such person. (Amended 32 of 1999 s. 3)
(5) A notification in the Gazette under the hand of the Chief Secretary for Administration that such evidence has been furnished to the Chief Executive by the secretary shall be conclusive evidence of such election. (Amended L.N. 226 of 1976; L.N. 242 of 1994; L.N. 362 of 1997; 32 of 1999 s. 3)
(6) The trustees, in such manner as they may consider appropriate, may from time to time elect one of their number to be Chairman of Trustees for the purpose of summoning and presiding at meetings of trustees.

15. Minister
(1) Each Minister, on first appointment, shall be selected at a general meeting in such manner as may be prescribed, on the joint recommendation of the Deacons’ Court and the committee, meeting together and, on such selection, shall be appointed by the committee upon such terms as may be agreed.
(2) The appointment of a Minister may be renewed by the committee on the joint recommendation of the Deacons’ Court and of the committee, meeting together, subject to approval by a general meeting, in such manner as may be prescribed.
(3) The Deacons’ Court and the committee meeting together may appoint any person to act as Minister during the absence from Hong Kong or inability to perform his duties, through illness or for any other cause, of any person appointed as Minister under this section. (Amended 32 of 1999 s. 3)