### Companies Ordinance 《公司條例》

644. Protection of certain particulars from inspection
(1) Despite section 642(1), (2) and (3), a company may withhold the following particulars contained in its register of directors from a person who inspects the register or requests for a copy of it or any part of it—
(a) an address contained in the register as the usual residential address of a director or reserve director; and
(b) the number of the identity card or passport of a director or reserve director.
(2) A company may only exercise the power under subsection (1) in the prescribed manner and to the prescribed extent.

### Companies Ordinance 《公司條例》

645. Duty to notify Registrar of appointment and change
(1) If a person is appointed as director of a company otherwise than under section 453(3) or (4) or section 454(2) or (3), the company must, within 15 days after the appointment, deliver to the Registrar for registration a notice in the specified form containing—
(a) the director’s particulars specified in its register of directors;
(b) a statement that the person has accepted the appointment; and
(c) if the person is a natural person, a statement that he or she has attained the age of 18 years.
(2) The company must, within 15 days after the nomination of a person as a reserve director of the company, deliver to the Registrar for registration a notice in the specified form containing all the particulars with respect to that person that are required to be contained in its register of directors.
(3) If a person is nominated as a reserve director of a private company, the company must, within 15 days after the nomination, deliver to the Registrar for registration a statement in the specified form that the person has accepted the nomination and has attained the age of 18 years.
(4) If a person ceases to be a director or reserve director of a company or there is any change in the particulars contained in the register of directors of a company, the company must, within 15 days after the cessation or change, deliver to the Registrar for registration a notice in the specified form containing—
(a) the particulars of cessation or change and the date on which it occurred; and
(b) other matters that are specified in the form.
(5) If the company is not allowed under section 56(7)(b) to state in a notice under subsection (4) that a director’s correspondence address is changed to an address other than the address specified in subparagraph (i) or (ii) of that section, subsection (4) does not apply in relation to that change.
(6) If a company contravenes subsection (1), (2), (3) or (4), the company, and every responsible person of the company, commit an offence, and each is liable to a fine at level 4 and, in the case of a continuing offence, to a further fine of $700 for each day during which the offence continues.

### Companies Ordinance 《公司條例》

646. Duty of director to make disclosure
(1) A director of a company must give notice to the company of matters relating to the director that are required for the purposes of sections 643 and 645.
(2) A reserve director of a company must give notice to the company of matters relating to the reserve director that are required for the purposes of sections 643 and 645.
(3) A person who contravenes subsection (1) or (2) commits an offence and is liable to a fine at level 4.

647. Registrar to keep an index of directors
(1) The Registrar must keep an index of every person who is a director of a company or a reserve director of a private company.
(2) The particulars contained in the index must, in respect of each director or reserve director, include—
(a) the name and address of the director or reserve director;
(b) the latest particulars sent to the Registrar in respect of the director or reserve director; and
(c) the name of each company of which the director or reserve director can be identified as a director or reserve director.
(3) The index kept under this section must be open for inspection by any person on payment of a prescribed fee.
(4) Despite subsection (3), the following particulars contained in the index must not be open for inspection under that subsection—
(a) the usual residential address of the director or reserve director; and
(b) the full number of the identity card or passport of the director or reserve director.
(5) Subsection (4) does not affect the inclusion in the index of a correspondence address of the director or reserve director, nor does it affect the inspection of the correspondence address under subsection (3), even if the correspondence address is the same as the usual residential address of the director or reserve director.

### Companies Ordinance 《公司條例》

648. Register of company secretaries
(1) A company must keep in the English or Chinese language a register of company secretaries.
(2) A company must enter in the register of company secretaries the required particulars specified in section 650 of a person who is, or persons who are the company secretary or joint company secretaries of the company.
(3) A company must keep the register of company secretaries at—
(a) the company’s registered office; or
(b) a prescribed place.
(4) A company must notify the Registrar of the place at which the register of company secretaries is kept. The notice must be in the specified form and delivered to the Registrar for registration within 15 days after the register is first kept at that place.
(5) A company must notify the Registrar of any change (other than a change of the address of the company’s registered office) in the place at which the register of company secretaries is kept. The notice must be in the specified form and delivered to the Registrar for registration within 15 days after the change.
(6) Subsection (4) does not require a company to notify the Registrar of the place at which the register of company secretaries is kept—
(a) if, in the case of a register that came into existence on or after the commencement date# of this section, it has at all times been kept at the company’s registered office; or
(b) if—
(i) immediately before that commencement date#, the company kept a register for the purposes of section 158 of the predecessor Ordinance; and
(ii) on and after that commencement date#, that register, in so far as it relates to the company secretary or joint company secretaries of the company, is kept as a register of company secretaries for the purposes of subsection (1) at the place at which it was kept immediately before that commencement date#.
(7) If a company contravenes subsection (1), (2), (3), (4) or (5), the company, and every responsible person of the company, commit an offence, and each is liable to a fine at level 4 and, in the case of a continuing offence, to a further fine of $700 for each day during which the offence continues.
Editorial Note:
# Commencement date: 3 March 2014.