Many offices have chosen to set up their own storage area for temporary records. Factors pertaining to the facility, equipment, and supplies to be used should be considered before developing a storage area. The area needs to be functional, not decorative. It does not need carpeting, and warehouse lighting is acceptable. Lighting should be able to be turned off when the area is not being used by someone.
Security is one of the most important factors.
Ideally the space should have no windows, a single entry or exit, a locked door, and a limit on the number of people with access. If the space is part of a larger area, it should be caged off. The area should also be outfitted with a smoke alarm and fire extinguisher or sprinkler system, and be located away from water and steam pipes. College of Veterinary Medicine records storage area. The College has set up its own records storage area for efficient storage of inactive, non-permanent records.