All offices providing services that are involved, including parking and public safety, depend on this office to screen requests and make arrangements. After locations are given tentative approval, the production company must take part in an initial meeting with representatives of all university departments involved. In addition, if the company wishing to film at NC State has three or more employees, it must furnish proof of Workers' Compensation insurance. The university reserves the right to require production companies to make a damage deposit prior to the arrival of any production vehicles on campus. The damage deposit will be refunded in full when the shooting locations are inspected by university officials and found to be in satisfactory condition.
Special arrangements can be make for small productions.
Contractual Agreement NC State University will consider a shoot confirmed when a contract has been signed. The contract must contain a hold-harmless clause approved by university counsel. NC State must have the client's insurance certificate, damage deposit, check for full amount of location fee and signed contract at least 24 hours before set-up begins. At that point, the conditions in the contract become operative. Contacting individual offices will slow down the process, not expedite it.