Time must be allowed for submission to the Board of Regents. For information regarding Board dates, call the Purchasing Department. Leases which are longer than one year, must be encumbered at the beginning of each fiscal year. A purchase order must be submitted annually for the purpose of encumbering the funds necessary for that fiscal year. An order is required as part of the original request package.
State law prohibits payments for any unoccupied space.
If it is anticipated that any currently leased space will be unoccupied for more than 30 days, the department should notify the Director of Purchasing. The Director of Purchasing will contact the lessor for possible renegotiation of lease payments. The following forms are provided by the Purchasing Department. A purchase order must be submitted and a purchase order number assigned prior to move in.