However, most plans are difficult to use and become outdated quickly. Poorly written procedures can be extremely frustrating. Well-written plans reduce the time required to read and understand the procedures and therefore, result in a better chance of success if the plan has to be used. Well-written plans are also brief and to the point. Standard Format A standard format for the procedures should be developed to facilitate the consistency and conformity throughout the plan.
Standardization is especially important if several people write the procedures.
Background information should be written using indicative sentences while the imperative style should be used for writing instructions. Particular policies applicable to the procedures Instructions should be developed on a preprinted form. A suggested format for instructional information is to separate headings common to each page from details of procedures. Writing Methods Procedures should be clearly written. Write the plan with the assumption it will be implemented by personnel completely unfamiliar with the function and operation.