Place the large pages in your oversized file and make a cross reference sheet. If it seems proper to keep certain papers together, use plastic paper clips or devise a system of penciled notations for the upper right corner of each page. As you process materials, cross-reference them when it is appropriate. Hence, any given file folder would reveal at a glance everything in the collection which is relevant to the contents of that folder. Some sort of accession system should be maintained.
Some archivists simply place the name of the donor and the date on the item itself in pencil.
Some day at least the oldest items should be preserved in this fashion. The Southern Baptist Historical Library and Archives will always and the Baptist Depository in your state will often make arrangements for microfilming your materials if you ask. Conclusion You may well be standing on the threshold of a most fascinating part of your life. As you invest countless hours in the history of your church, you have the opportunity to make an important contribution to your church and to create a unique collection that will provide you with enormous personal satisfaction. In a very real sense, gradually you become the memory of your church, and questions of all sorts will be directed your way for answers.