If the agreement is to pay only part of the cost of a moving company, the University college or department should inform both the purchasing department and moving company of the set amount it is willing to pay. The moving company can then bill the University for that amount, and the employee is responsible for the remainder. In these cases, the cost of the moving van must be under the current bid limit. The employee may be reimbursed up to any maximum total amount, within these limits, imposed by the University college or department. Travel from old residence to new residence.
Travel includes transportation and lodging expenses only.
Expenses related to moving household goods and personal property, including supplies such as boxes, tape, and packaging materials for household goods. Storage charges for the first 30 days. Although these expenses are excluded from taxable income, the amount must be reported separately on IRS form W-2. All other moving expenses reimbursed by the University will be considered taxable income for the employee and will be subject to both social security and federal income tax and reported on the employee's earnings statement, IRS form W-2. This form will assist in identifying the amounts to be included or excluded from federal taxes.