The director will assign the number of officers required and assess the costs expected to be incurred. The Coordinator of Student Center Services will then place the event on the permanent University calendar maintained in the LBJ Student Center. If a planned event is canceled, the sponsor is responsible for notifying the Dean of Students, the University's food service contractor, the Director of University Police, the director or coordinator of the facility, and the Coordinator of Student Center Services. Such notification will be made as soon as is practical after the sponsor determines that the event will be canceled. All costs incurred up to the time of cancellation are the responsibility of the sponsor.
University police require a minimum of four hours notice of cancellation.
The university's food service contractor will ensure that all permits required by the Alcoholic Beverage Commission are approved prior to the activity. 03.02 Attachment III contains a checklist of steps to reduce personal and university liability at events at which alcoholic beverages are served. The university encourages sponsors to follow these steps to help reduce the risk of personal harm and property damage. Intoxication or ignorance of the law does not release an individual from that responsibility. 04.03 Violation of University policy occurring under such circumstances will be treated as any other violation.