Set up displays and have staff available to answer questions and hand out promotional giveaways and member education materials. Some credit unions ask all employees to attend the annual meeting to lend a hand, learn, mix and mingle. Notify them well in advance of the meeting date. Have a photographer record highlights for your newsletter, bulletin boards, and web site. Be sure to identify the members pictured and add a line or two of explanation.
Some credit unions hire a professional stenographer to take meeting notes.
Prepare board chair and other committee representatives for presenting their reports. Determine how door prizes will be awarded and who will present them. Planning the agenda Obtain speakers, videos and other aids needed to produce an interesting, educational, and entertaining program. Invite your Senators and Representatives at the state and federal level. It's a great way for legislators to learn about credit unions, and they'll appreciate the opportunity to speak with their constituents.