The statistics are recorded on two PC spreadsheets. The Documents Receiving Assistant records the Depository piece count statistics and the Maintenance Supervisor records the bibliographic record counts. The statistics are retrieved by J. Archer on a monthly basis. Additional information is downloaded by John from the database to produce the final statistical reports. Function keys to enter the strings are programmed on the appropriate terminals.
Staff change their own function key dates.
All function keys are set up with 1 at the end. If there are two volumes and each one has its own item record, put the default string with the number 1 at the end in both item records rather than a string with the number 2 at the end.