You must have at least two hours in a quarter to claim subsistence for the quarter. If prior approval is not obtained on the Form 17 an explanation of the need for the rental vehicle must be given with the Form 25 reimbursement request. If extra days are included on the Form 17 to take advantage of a Super Saver flight, list the price of both flights. A cost comparison which includes additional lodging and subsistence cost should be included on the document. Airfare fees can be paid in advance by using the Department Purchasing Card.
Some airlines require the credit card be presented at the airport.
Membership dues included with a registration fee are not reimbursable. Additional charges for books, publications, tapes, etc. A statement to that effect must appear on the travel reimbursement request. The name and phone number of the preparer should be included at the bottom of the Form 17. All rights reserved.