Whenever possible the telephone quotes should be provided the same day. Telephone quotations have the same integrity as written bids, and are often necessary to obtain a quick response to requests. This method of solicitation requires the use of preprinted catalogs and price lists. When price lists are used, prices must be current and valid. Written Quotations - This method of solicitation requires written submission of the bid using a Request for Quotation form.
Written quotations are normally due back within seven days after receipt.
Formal bidding is designated to protect the interest of the bidders, as well as the City through openness and impartiality. Formal bidding includes a Legal Notice in the local newspaper, and an Invitation to Bid Packet including all contractual terms and conditions and technical specifications. A public bid opening is held at the advertised specified time. The City Council authorizes the award of the contract. Late bids received after the specified time will be returned unopened to the bidder with a letter of disqualification.