VOF staff sends basic information to the landowner. The landowner and the staff discuss what an easement is, how it works, and whether it might be appropriate for the landowner. VOF staff arranges an initial site visit to meet the landowner and view the property. Staff consults with the landowner on easement terms that will meet the landowner's goals, protect the resources, and meet the standards of the Foundation. Staff suggests that the landowner consult an attorney and provides a disclosure statement for the landowner's signature.
Staff photographs the property.
The landowner and staff reach a preliminary agreement consisting of an identification of the parcel and the proposed terms of the easement. The terms are based on the Foundation's standard form of easement. The staff explains the preliminary agreement to the Board by providing background information, identifying the parcel, explaining the proposed terms of the easement, and making a recommendation regarding acceptance of the easement. The Board may reject the proposed easement, agree to accept it, or agree to accept it subject to changes. Prior to the Virginia Outdoors Foundation Board of Trustees approval, a meeting of the appropriate Regional Advisory Board is called to provide a recommendation to the to the VOF Trustees on the funding level granted a Trust Fund application.