If approval can't be obtained by the deadline, indicate on your proposal that you have applied and will forward the approval form to the Office of Sponsored Programs as soon as it is available. You should have applied to the IRB by the time you submit your proposal. No money can be awarded until that approval letter is received. Make sure that your costs are appropriate . See the back of the form for examples of costs that commonly come up on these proposals.
Travel is appropriate, so long as it fits into the overall goal of the program.
Part of the justification for that proposal was to explain that there was no other way to have access to the material. A Faculty Development Teaching and Learning proposal might involve sending a faculty member to a workshop to learn about designing courses for the web and then having that member return to teach everyone in the department how to do it. Remember that the underlying function of the teaching and learning grants is faculty development. Paying a student worker on a research project would be allowable but only so long as the overall project was about the faculty member's research and not just to provide funding for student research. Be alert to the fact that some costs can't legally be supported by state funds.