Specific TE designations within this range may vary by campus. A lien can be amended or corrected by completing a Lien Adjustments Form, UFIN 285. When the invoice payment is greater than the amount of the lien, the appropriation balance will be decreased by the difference. When the invoice payment is less than the amount of the lien, the cancellation of the lien will result in the appropriation balance being increased by the difference, provided the lien has been established during the current fiscal year. Type of entry code 60 is used for the cancellation of a lien resulting from a check payment or journal entry.
Specific usage varies by campus.
Encumbered balances can be carried forward for donations, endowments, or other funds provided the period and terms of availability extend into the following fiscal year. A government contract or grant that has terminated may have outstanding charges which will not be recorded in the ledgers until the following fiscal year. In coordination with campus Internal Audit, the Accounting Officer has the responsibility to assure that encumbrances are established and removed in accordance with the procedures presented in this chapter. Memorandum to chief campus officers and statewide administrative officers, on The Disposition of General Funds Balances at June 30, March 26, 1964. The President is authorized to approve the incurring of commitments and expenditures against the following year's budget in advance of the effective date thereof.