All foreign travel requests must be submitted at least two weeks prior to the departure date to allow time for the proper review of the request. All foreign travel, for employees of state supported institutions of post secondary education, must be approved by the chief executive officer of Purdue University, or his designee in accordance with State of Indiana regulations. At IPFW, the Comptroller has been delegated final approval authority for all foreign travel requests. The university therefore requires a statement on foreign travel requests justifying the use of the funds proposed for reimbursement. This should be typed in Block 15 of the Form 17.
Some countries require verification of medical and life insurance.
All foreign travel will be reimbursed using the federal foreign travel reimbursement rates unless the source of funds requires the use of State travel reimbursement rates. Federal foreign travel reimbursement rates are defined as the per diem allowance as determined monthly by the United States Department of State and Government Accounting Office standard regulations and other federal guidelines permitted by university policy. The use of gift funds and general funds for foreign travel no longer require an exception. Gift funds may be used for foreign travel as long as the purpose of the trip is consistent with the intentions of the donor. General funds may be used for foreign travel when the purpose of the trip is consistent with the purpose of the fund.