If it is determined that such effort was not made, the traveler may not be eligible for the full reimbursement amount.
Travelers pay for their hotel expenses and are compensated later.
If you shared the room with an IU employee and paid the total charge, please reference both reimbursements forms with the original receipt attached to the reimbursement who is claiming the charge and a copy of the lodging receipt attached to the reimbursement of the other traveler so they may be reimbursed for per diem. The traveler should use corporate Diner's Club, American Express or personal credit cards when hotel deposits are required. For out of state travel, print the disbursement voucher cover sheet, attach a photocopy of the signed Travel Authorization Form and mail the two forms to Travel Management Services, Poplars 120, Bloomington Campus. For in state travel adding the in state travel number assigned to the traveler on the disbursement voucher is all that is required. Reservations can be made through an agency, but it is not required.