Confer with Other Club Officers Confer with your officers before the meeting to insure smooth meetings. Be sure you consult with the vice president, secretary, and treasurer about the order of business. Check with the program chairperson before the meeting to be sure program time has been arranged. Sometimes it is better to have the program before the business if a guest speaker is involved. Alert committee chairpersons if you plan to ask them for reports at the meeting.
Some presidents ask each chairperson to give a progress report at each meeting.
After consulting with the officers, make an agenda listing what must be done at the meeting. It is a good idea to note the amount of time you think each item on the agenda will take. You can use this estimated time schedule as a guide to help keep the meeting on track as you preside. It is your job to see that the club follows its bylaws. Read and be familiar with the club's bylaws and keep them on hand during the meetings for reference.