Two files will be maintained, one for paid invoices and one for outstanding invoices. Overdues clerk routes invoices to director and at that time, notifies director if patron can be reached by phone. If so, phone number will be included on invoice. Items that are still not returned after 6 months from due date will be deemed lost or stolen and officially withdrawn from the collection. Overdues technician creates a list of items from invoices and routes to director.
Technician adds notes field to patron record in automation system.
Notes field includes item Title, ID, and total amount owed on invoice. Technician checks in the item to be removed from collection by item I.D. 5. At time of invoicing, overdues clerk prepares a notification letter to send to the Registrar. When invoiced patrons return their materials, they will be asked to pay the fine owed. If they can t or don t want to, it will be at the library employee s discretion to forgive the fine and clear the record.