Select one contact person. It will make it easier and more effective if you have only one person who is coordinating the logistics of the event. This means only one person should talk to Room Assignments, Facilities, Audiovisual, etc. Put it in writing. The room assigning process works much faster if we get your request in writing before we get your phone call.
Telephone calls to check on room availability take up a lot of time.
Remember also that room requests take at approximately five days to process. Come and talk to us. If you are planning a large event, make an appointment to see someone in Room Assignments to review your space needs with you after you have submitted your request. Please make sure to request space for the entire amount of time you will need the room, not just the duration of the event. This means planning for any set up and break down, as well as anticipating your guests lingering in conversation.