Faculty and staff normally have access to University facilities through their academic department or administrative unit. Governmental and public educational agencies may use University facilities when available. Any use of facilities by University or non-University groups must be contingent upon sponsorship by an appropriate academic division, department, or administrative or governmental unit. Requests for instructional space are made through the Instructional Space Office which is a part of the Space Management Office. Requests for all other space are handled by the Central Reservations Office, an arm of the Space Management Office operated under the auspices of the Memorial Union and Union South.
Some units maintain scheduling procedures for specialized facilities under their immediate control.
These units have policies which apply to the specific requirements of the space under their control. No rental fee is charged for the use of University facilities when there is no admission charged, donation requested, or revenue generated. Other fees are imposed when there are security expenses, or when a special setup is required, special equipment is needed, or when it is anticipated that there will be more than routine cleanup required following a particular event. Revenue produced by the event shall be deposited in a University account and shall not be released until all University costs associated with the event are paid. Invitations to attend revenue-producing events sponsored by student organizations shall be limited to students, faculty, and staff unless an exception is specifically authorized by the Chancellor or Chancellor's designee.