Purchase over the Internet Purchase over the Internet should only occur in exceptional circumstances and only when the cardholder is satisfied that the card details are secure. The cardholder must make such purchases in accordance with other policies and procedures that may be in place concerning purchases of equipment. An Asset Registration Advice must be completed and forwarded to the Asset Management Office to enable the asset to be placed on the asset register. Both the Visa Card and the Amex Card have a cash withdrawal facility. Withdrawals from Automatic Teller Machines are subject to individual machine's limits.
Unspent cash is to be paid into the cost centre from where the spent cash is to be charged.
The cash can be paid into the account via the main cashier in building 101. Small amounts of foreign currencies that can not be exchanged for Australian currency can be held over for the next trip or given to other members of staff travelling to the same destination. These small amounts are included on the statement of expenses as 'incidental foreign currency'. Where the supplier is reluctant to accept the sales tax exemption status of the card or an Amex card is used a sales tax exemption certificate can be obtained from Financial Services. To assist the University in gaining all the deductions it's entitled to you are asked to complete all the additional areas on the reverse of the allonge.