Be concerned with the use of margins and the consistency of spacing between lines and paragraphs. A 60-character line or less will help your reader track correctly through your text. Eliminate visual nuisances such as fancy borders or prominent logos. Use a style sheet For consistency, design template files with your preferred page layouts for letters, reports, and memos. Save these settings in separate files and lock them.
Some word processors have a styles feature to facilitate paragraph formatting.
Style sheets save you time because you make the small but important decisions involved in formatting your written communications just once. Style sheets also help you create a consistent, professional image. Add visual appeal Add personality and drama to your correspondence by incorporating hand-written notations, graphic illustrations, and charts. Checklists, sidebars, summaries, tables, graphs, hand-written notations, and cartoons will add to the visual appeal of the page. Use restraint Sparingly employ italics, boldface, underlining, upper-case type, asterisks, and changes of font or type size.