Each Head of Department should appoint a person to be responsible for supervising and recording of relevant daily attendance information. Each employee has an individual attendance time sheet. Checking for accuracy of entries on attendance sheets should be carried out by supervisors. If a member of staff attends for duty and, at any time during that day, is forced to leave work on account of illness, the time of departure should be entered on the attendance sheet. Where a person is ill and will not be in attendance for one whole day or a longer period, the Head of Department or supervisor should be advised.
Work performed on public holidays is regarded as overtime.
In cases where permission is granted for a person to have time off in lieu of overtime worked, the number of hours taken should be entered on the attendance sheet. A Fortnightly Summary of Absences form should be submitted to Personnel Services for absences of general staff as well as Research Assistants and Senior Research Assistants. On Monday mornings of the pay week, the Fortnightly Summary of Absences Form, used to record all leave except time off to attend classes, should be completed by the appointed person according to the information on the certified attendance time sheets for the previous fortnight. The summary form is then signed by the Head of Department and forwarded to Personnel Services the same day. Medical certificates, required for absences on account of illness exceeding three consecutive working days, should be attached to the summary.