Compounding this problem is volunteer turnover. Sometimes a good match may seem impossible, but people can offer up pleasant surprises if they know what is expected and when. Communication with your volunteers is essential. Form is not as important as content. After all, you don t want to waste everyone s time to produce an unwieldy document that no one ever looks at.
Some people find standard outline formatting extremely intimidating.
If that s true of your chapter, then start with a list form that is simple, easy to read, and complete. Ask for critiques of the president s list, and then assign each board member and committee head to write a list of their duties, including time estimates and a time line. Go over all these descriptions as a group, looking for overlap or the mis-assignment of jobs. If you have questions about who is supposed to be doing what, consult your bylaws. Avoid this and you, or another president, could be caught unprepared, and that could hurt your chapter.