Have everything organised the day before the meeting so there is no last minute rushing around to be done. Someone must be responsible for setting up the tearoom, getting the urn going before the end of the meeting, and clearing up. This need not be done by the chairman of course, but it usually is. The Membership secretary is in charge of all this, but must have the full support of the whole committee. From the outset, the chairman should try to identify keen new members and get them as involved as possible in the running of the society.
Subscriptions are annual, and due at the start of the year.
The ASSA subs cover membership and a year's subscription to Sky and Telescope magazine at a greatly discounted rate. Subs are at present R200. It is best to remind the treasurer of these requirements and to ensure that payment is made as soon as possible in the year. The advert must be renewed each year to ensure the correct message, and to book the space. The AGM is held in the third term.