ORD will identify these contracts at the time that the award is final and documentation is forwarded to Restricted Funds Accounting. ORD will identify these grants at the time that the award is final and documentation is forwarded to Restricted Funds Accounting. B. Justification for budget modification requests For audit purposes, the investigator must document the request for budget modification by explaining the reason for the reallocation of funds. The following questions may be used as guidelines for writing the justification section of the budget modification form or the letter to the agency. The justification section must be completed on all budget modification forms, regardless of the signatures required.
Salaries Explain why the increase is necessary and for whom.
If clerical and administrative expenses were not proposed in the original budget and funded by the agency, such expenses normally should not be charged to the grant or contract. If so, then the request to rebudget and purchase may require the prior approval of the sponsor. When the budget modification is for foreign travel, please attach a copy of the program announcement showing the traveler is presenting a paper, poster session, etc. Federal grants and contracts will only reimburse travel with a US-flag air carrier at coach rates. Supplies Provide a justification for the increase.