These forms, and repayment of any unused travel advance funds, are due to Travel Ac-counting within 10 days after a trip is complete. Professional Certifications As outlined in the Professional Proficiency section of this manual, individuals are expected to seek professional certifications. The department will reimburse the employee for the cost of one exam when the entire process is complete. Appropriate receipts should be submitted to the department secretary for processing. Smoking The department office areas are designated as a non-smoking workplace.
Smoking is prohib-ited in all department offices.
The department secretary maintains central department files. These files are maintained for a period of 7 years at which time they will be reviewed and de-stroyed as appropriate. General office files which will include correspondence, departmental administrative files, personnel files, publications, and files relating to professional organizations, and commit-tees. These items are filed by department or organization and will be reviewed on an an-nual basis and purged as necessary. General Office Equipment Maintenance of general office equipment should be coordinated by the department secretary.