If you haven't already, put the font directly into the System folder. As a last resort, use a font downloader to send that font to the printer before printing the document. Always keep all of the files in the same folder. Use scripts to automate database functions. Don't be afraid to experiment.
Scripts offer significant time savings.
Lock tools in layout mode. Set auto-save intervals. Put a creation and modification date in all records. This makes it much easier to find, print etc. When adding names and addresses be sure to split up first and last name, city, state, zip, etc.