Services are to be charged to the fiscal year in which they are delivered.
Capital equipment expenditures are to be charged to the fiscal year in which they are ordered, except that capital outlay expenditures may be charged to the year of delivery in cases where the order was placed earlier to compensate for unusually long delivery lead times. Advance payment of subscriptions are chargeable to the fiscal year in which the subscription begins. Retroactive payments made after the close of a fiscal year may be prorated between the two fiscal years. Each spring, the Purchasing Department notifies University departments of annual deadlines to allow compliance with state deadlines and to allow adequate order processing time for current year orders. Once a deadline has passed, orders received after that date will be processed against the new fiscal year unless one of the above EOY rules applies.