The Records Center operates an industrial-sized shredder that can assist in shredding confidential records. Records Management Services provides access to the shredder for those customers who need to shred a large volume of confidential records. Definitions Original university records are those records that are created by university employees in connection with university business. Copies of the original can be kept and destroyed as administratively required by the organization. Additional security measures should be used in storing confidential records such as use of double-locked filing cabinets or in restricted areas.
Vital records are records essential to the continuing operation of the university.
Vital records may or may not be confidential. Vital records include student records, faculty and staff records, certain financial and legal records, academic programs, etc. To ensure maximum protection of a vital record, one copy should be maintained at the unit of use, and another copy maintained at an off-site location such as in the Records Center's Vault Room. 5. Compliance Assurance Manual , Section 20300, issued by the State Comptroller, June 1983, and as updated. Revision 1 Section 2.