The following guidelines apply to Macalester sponsored van trips that involve one way mileage of 400 or more miles. College vans are reserved through the Physical Plant. Groups of 31 or more will be required to use buses with paid drivers. Van occupancy must be reduced to accommodate baggage or equipment. Training must occur at regularly scheduled sessions and prequalified drivers must be identified at the time van reservations are made.
Training is to include mechanical orientation as well.
A minimum of one qualified driver per 400 miles of driving must be identified, with a two driver minimum for any trip. A maximum of 16 hours of continuous travel is allowable, after which a layover of at least eight hours is required. Denial of rental may occur with agreement of two of the above. Renters will be issued a College credit card for such emergencies and layover expenses will be funded by the College, with no charge back to renters. The sponsor will either go along on the trip, or provide written acknowledgment of responsibility to serve as emergency contact here on campus.