Includes but is not limited to unpaid bills, correspondence, printouts, registers, statements and electronic records. Once bills are paid, they become Vouchers. Accounts Receivable Records Records used to track the money due to be paid to the agency from any source. May include but is not limited to copies of bills or statements sent out, logs, registers, correspondence, printouts, warnings, notices and electronic records.
Uncollected bills remain active until collected or written off.
Collected bills become Receipts. Money collected becomes Deposits. Appropriation and Allotment Records Records of lump sum appropriations or allotments from the state treasury and other sources. Audit Reports Records created or received as a result of any required or voluntary audit of fiscal records. Records of financial transactions between the agency and any bank.