Each employee of the University agrees to render service at a specified rate of pay, either at a monthly rate, hourly rate or job rate, and in return expects compensation at a specified time. Therefore, it is the objective of Payroll Services, as a service function of the University, to provide payment for services rendered to each employee when payment is due. It must be recognized that for Payroll Services to meet the established objective, all offices of the University involved with the pay process must meet the payroll schedule.
Some procedures apply to both types of payrolls while some procedures are applicable to only one.
For purposes of this presentation, each type of payroll will be presented separately. As required by state law, all state officers and employees shall not be paid any salary fee, wage, remuneration, or other compensation on warrants issued by the State Treasurer except when claim for payment is made on the prescribed payroll form of the agency for which services are performed. As required by federal and state law, the University is responsible and held accountable to ensure compliance with the laws relating to income tax, unemployment compensation, workers' compensation, social security and minimum wage. In order to fulfill the University obligation with respect to federal and state law, all payments for services rendered shall be made on payroll, except honoraria for individuals who are neither an employee of the University nor an employee of any other state agency. It shall be Human Resources responsibility to see that each new employee reports to the Office of Human Resources for the purpose of completing the necessary forms required for payroll before the employee begins working.