Receipts must accompany claims. Transportation may be arranged through a local travel service and charged to the Athletic Department with the approval of the Athletic Director or designee. Entertainment expenses may be reimbursed at cost within NCAA and conference rules. Travel A. Institution officials and guests of the University who accompany the team or student group on trips must be approved in advance by the President or designee. In all cases, team and group transportation will be arranged through established University procedures.
Travel itineraries are to be approved in advance.
Documentation must be maintained in the athletic or other appropriate departments or offices indicating that various cost alternatives have been explored before making all arrangements and reservations. However, if such arrangements are made by the institution's Purchasing Office, that office should maintain the appropriate documentation. C. A roster of all individuals on a particular trip must be included with the itinerary documentation for proper accounting and auditing purposes and filed with the travel claim. One person from the Athletic Department or other appropriate department or office who is well versed in the travel regulations will be responsible for the advance and all bills connected with team or group travel. E. Receipts are required for all team or group travel expenses, consistent with TBR Policy No.