Personal information, such as name, mailing address, scars, AKAs, personal description, relationships, etc. are also available on the system. In addition, input of the information is backlogged by about four to six weeks. We reviewed several of the reports, and found inaccurate information regarding custody levels of inmates, number of inmates at MSP, number of women inmates at WCC, the next review date for inmate classification, and the total violent and sex offenders in the state. Inaccurate or misleading reports could result in incorrect management decisions or misleading statistics. System Tables A method for ensuring accurate entry of data on the system is through tables.
Tables contain lists of valid values or parameters for particular fields.
When an entry is made to the fields, the system automatically checks the tables to ensure it is a valid entry. We found several instances where the information on the table was incorrect or outdated. For instance, a person may be assigned a number of A012345. That number is to be used only once and is unique to that person. If offenders commit subsequent offenses, that information is added to the existing file, under their original A0 numbers.