It is the responsibility of the sponsor to assure that the organization, its members, and the program adhere to the generally accepted academic and communal standards of the Institute. The sponsor is financially liable for the program in the event the outside organization is delinquent in this regard. Once approval for an event is given by the Facilities Use Committee, the Conference Services, Events, and Information Center staff will work with the MIT sponsor to determine the detailed logistical needs and plans for the conference, and will coordinate all of the MIT services connected with the event. The final judgment on the fee for use of MIT rooms rests with the Provost. The department to which the space is assigned.
Users have logistical and financial responsibility for returning rooms to their original state.
Users who fail to comply may lose the privilege of using shared meeting facilities. MIT Use of Outside Facilities Official Institute business is occasionally conducted in private clubs outside the Institute. Some private clubs have discriminatory membership policies or practices. Consistency with the Institute's long-established policy of nondiscrimination requires that no member of the MIT community be placed in the position of having to participate in an official MIT function at a place where he or she would not be welcome as a member. In keeping with this policy, it is inappropriate for official MIT business or social functions to be conducted at Institute expense in clubs having discriminatory membership policies.