The meeting leader contacts these people in advance, to determine if and how their item can be included in the meeting. Responsibility for leading the meeting or part of the meeting is rotated. Meetings start and stop on time. Discussions on items are not allowed to drag. Two hours is usually the maximum.
Some professional development is a part of each meeting.
Some fun and fellowship is a part of each meeting. Meeting notes are posted or circulated right away. Every staff group has unique needs. Consider the following only as a guide. Not everything can be done at every meeting.