Before moving, the purchasing department requires a written estimate from the shipper outlining the expected moving expense. This estimate is to include the mileage utilizing the most direct route from origin to destination and provide estimated fuel costs. The estimate should not contain depreciation, repairs, or parts for personal equipment or purchase of additional equipment, as these items cannot be reimbursed. This estimate shall be compared against the cost of utilizing a rental agency to determine cost effectiveness. The employing department is responsible for submitting the necessary paperwork to ISU s accounting office for reimbursement.
Taxable items are subject to withholding.
ISU is required to deduct this withholding from the employee's paycheck during the month in which the reimbursement is made. All expenses must be appropriately documented with original receipts. Up to 5 days reportable. Above 5 days taxable.