It should also identify some of the hidden costs associated with implementing an imaging system. The cost of future system upgrades and record migrations. The cost of staff training. The cost of daily system maintenance. In most cases, these costs are inevitable and substantial.
System integrators are individuals or firms that conduct needs assessments.
They also design and implement systems using components from various manufacturers best suited to user requirements. They can provide ongoing training, support, and upgrades for the systems they design and install. System integrators are likely to recommend solutions that are based on standards that are open rather than proprietary. Allows government agencies to digitally image public records that they work with. However, it provides that if a public record has a retention period of more than 10 years, or has archival value, as identified on an approved Retention and Disposal Schedule, the record must also be retained on a human-readable storage medium.