The documentation can also be made available to the users in a number of differing formats. The user may well find it easier to download and print the entire document in PDF and read it offline. The document contained on the website will be of use to both internal staff and the general public. The processes of publishing documents electronically should be well designed and constantly checked for efficiency. Publishing data on the website should save on the printing, distribution and storing of printed documents and the wastage caused by overestimated print runs.
Users now have the ability to print a selected document or a section of a document at their leisure.
It is important that electronic master copies of each document published on the website are kept. This not only makes the creation of new versions in other formats easy, it also maintains an archive version for historical purposes. Back to top 4.1.4 Maintenance It is important that all documents contained within the website are maintained at all times. Information must be up to date and error free. Each document should adhere to the site template and all data should be formatted in a consistent way.