When a new address is unavailable, a volunteer removes the name from the mailing list. Volunteers set up tables, drive nails in walls, hang entries as they are submitted. They explain entry procedures, check entry cards, tape labels on the back of entries, stick on identification tabs, and tote pictures. They accept entry fees and check that students are charged half-price. They check each entry card and fee and deposit the fees.
Volunteers move works around as the juror wishes.
When he declines a work they carry it back to be marked and recorded on the entry card and cataloged in storage. Accepted works and awards are also recorded on the entry cards and are placed in a separate storage section. The notification cards are marked to show the jurors decision. A volunteer then mails the cards or notifies the entrants by e-mail. Volunteers man the pickup hours for declined works.