The State Auditor's Office, the Office of the Attorney General, and the university or city police department must also be notified. The university must notify the State Comptroller that the three-year waiting period has lapsed, and deletion is subject to approval of the State Auditor's Office. Stolen property must be reported to the police within 48 hours of identifying a theft. Upon filing of the police report and other required forms with the State Comptroller's Office and the State Auditor's Office, stolen property may be deleted, upon approval of the State Auditor's Office, without waiting three years. Identification of surplus property and salvage property is the responsibility of the individual property custodians.
Surplus property is defined as property that is in excess of the needs of the department.
When property is identified as surplus or obsolete, the Facilities Operations and Contracts Department is notified. They then pick up the property, provide the property custodian with a receipt, and bring the property to the warehouse to be secured. The property accountant updates the fixed asset subledger and State Property Accounting system to show that the property has been removed from the custody of the assigned property custodian and moved into the warehouse. Surplus property is publicized to the TSU faculty and staff so that it can be reused where possible. Salvage property is turned over to a disposal contractor for sale or other disposition.