When it is possible to do so, it is the responsibility of an instructor granted sick leave to make necessary arrangements for submission of any course reports or other materials that may be required during the period of absence. Records are subject to periodic review by campus administrative officers and must be retained in departmental files, available for University, State, or Federal audit, for a minimum of five years, or longer if required by the terms of a contract or grant. For purposes of computing sick leave credit, an appointee is considered to work no more than 40 hours per week. An appointee must be on pay status for a least one-half the working hours of the month before the sick leave credit for that month may be used. The use of sick leave during a vacation or the period immediately prior to termination of employment is governed by the following rules.
Sick leave is granted to appointees who become ill while on vacation.
Sick leave may not be allowed a vacationing appointee for care of or attendance upon an ill family member. A retiring appointee who becomes ill after the last day of work but during a period of vacation immediately preceding termination of service is ineligible for paid sick leave. An appointee is entitled to use accrued sick leave during a period of illness immediately prior to resignation or retirement, except that the appointee is not entitled to paid sick leave beyond the previously determined date of termination. If an appointee transfers from one University position to another in which the appointee accrues sick leave credit, or from one funding source to another, any accrued sick leave balance is also transferred. If an appointee transfers to a position in which the appointee will NOT accrue sick leave, a record of any credit balance accrued previously is retained in the personnel file.