If no documentation is provided, an explanation must accompany the cardholder's log. Receipts should be attached to the log for review by the Site Manager. Copies of Billing Inquiry Forms submitted by the cardholder should be attached to the log. The person reconciling the transaction logs to the Accounting Control Ledger Statements or the ProValue Services database must be different from the individual making the purchases and keeping the log. The cardholder should dispute any problem transactions.
Spot check extensions and additions on attached receipts, credit slips, or packing slips.
Attach adding machine tape, if one was necessary to verify. Update the transaction log to include any changes from the original data entered. Talk to the cardholder about disputing any problems. Question any sales tax charged unless service is provided outside the State of Wisconsin. States charging sales tax .