If the student's signature is not provided on the ETR sent to University Payroll, the student will still be paid for the hours submitted but documentation must be maintained by the employing department on an internal log of work hours. This record is to be kept on file in the department for three years and made available for audit upon request. The second copy is for the department and the third is for the employee's record. Please do not staple or fold the time records as this delays processing and causes microfilming problems. Remove the perforated ends and extra copies before submitting the original.
Weekly totals are critical for keypunching.
Be sure your totals add up correctly. Fractional hours should be entered in decimal form. If the employee has not worked either week of the pay period, DO NOT submit an ETR showing zero hours for each week. Be sure time reported on the ETR is after authorization begin date and before authorization end date. If it is necessary to change the number of hours on any one or more days, X out incorrect hours with a red pen.