Extended or recurrent travel may require special arrangements to be coordinated by the Approving Authority, Comptroller and Business Services Administrator on a case by case basis. Examples of such circumstances may include extended stays in a residential setting where grocery purchases provide a more cost-effective approach than dining out. Travelers should check with IRS to determine whether any record keeping is required for personal income tax purposes when using per diem allowances. Every effort should be made to ensure that lodging costs are reasonable and appropriate. Travel-On and Omega can assist with reserving Government, and other discount rates.
Some discounts also apply to personal travel.
Lodging and other in-trip expenses are normally paid by the traveler at time of use with their University of Maryland Travel Card or other preferred personal charge card. University of Maryland normally does not issue Travel Advances. A credit card slip alone does not satisfy the receipt requirement. In-room cable TV and other items of personal nature are not reimbursable. Reimbursement for meals charged to the hotel bill must be submitted as outlined under Reimbursable Meal Rates.