Avoid the use of abbreviations and technical jargon known only to program staff. Describe the information consistently found in the series and provide a summary of the subject matter of the record series. If most information is compiled on standard forms, the description should note that such forms are used. If possible, attach copies of the forms. Used by program or other staff or citizens to conduct research into particular topics.
Vital records are records essential to the continuing operation of an organization.
These records are necessary for an organization to resume its operations after a major disaster. Enter the rate of reference activity for the records. This information is used to determine when to place a record series in off-site storage or to microfilm. Indicate the volume for the record in the space provided beside the appropriate format under each record medium. For paper records, express the volume in cubic feet.