Don't file periodicals or newspaper clippings unless you refer to them frequently. Use the library. If, for example, records are scheduled for destruction after three years, don't store them for five years. This is the same school of thought that leads one to move leftovers to the back of the refrigerator to turn green before throwing them out. In general, records received from university offices should be filed under the name of the originating office.
Some records seem to belong under more than one series or category.
To handle this, file the records in one category and place a cross-reference note in the other. It is important to be consistent in deciding where to file records. Once information is filed in a given series and category, it should always be filed there. Some records do not seem to fit conveniently into any series or category. Remember that the categories listed are suggested categories only.