Before using this form, check with the Department of Administration to see if it is current. Do NOT use for data on corporations or vendors. B. Application for Temporary Classification of Data Not on Individuals as Nonpublic or Protected Nonpublic Developed by the Department of Administration for the title purpose. Before using this form check with the Department of Administration to see if it is current. Do NOT use for data on individuals.
Several issues arise when forms are used to collect data on individuals.
Thus, if you don't need a particular data item, don't ask for it. Forms should be reviewed frequently to determine that each data element is required to carry out the duties of the program or activity. Data is necessary if retention of the particular data are essential to comply with a state or federal requirement that data be retained for a specified period for the purposes of auditing, records retention, historical interest, and other similar purposes. Necessary - Agency personnel who use forms regularly should review the data collection forms to determine the necessity and relevancy of the data elements in question. They should consider whether the questionable items can be reworded or eliminated entirely.