The committee will establish its own appointment calendar and deadlines. In soliciting information, the committee shall attempt to get a broad spectrum of input and guard against bias or discrimination. In order to ensure that the committee receive comments from those peers supporting the reviewee, as well as his or her detractors, it shall be mandatory that all members from the department, including the Departmental Executive submit written statements to the committee. The Departmental Executive s written statement will be about any particular issues which the Departmental Executive wishes the committee to consider when making its report. This statement is not to be in the form of a recommendation to grant or deny tenure.
Student evaluations are an integral part of the review process and are to be considered.
Copies of other pertinent records shall be made available by the Departmental Executive to the committee. The committee and any attendees shall not release information given to the committee nor make public announcements, except for meeting times. The Reviewee must make a personal appearance before the review committee and shall discuss the types of teaching methods employed, types of examinations given and the laboratory exercises used in each course taught. One basis for the recommendation shall be a secret ballot and the results of the final ballot shall be forwarded with a written report. It shall then be the duty of the Departmental Executive to provide the Reviewee with a copy of the committee s report and, at the option of the Reviewee, to discuss said report with the Reviewee in the presence of one or more of the members of the evaluation committee.