Persons filing formal charges of discrimination for reasons listed above should do so with the campus or university affirmative action office, whichever is appropriate. An employee may initiate a complaint of alleged discrimination within his or her department, or with the campus human resources department. In these cases, the dean, director, or department head must report the complaint to the campus or university affirmative action office. Parties accused of discrimination must take special caution to avoid the appearance of retaliation against an individual who files a complaint. Settlement Stage 1 Employees must initiate a grievance within ten working days of knowledge of the incident.
Staff are to take a problem or complaint to the immediate supervisor.
If the problem or complaint involves more than one employee, a single spokesperson or representative of the group may present the problem. The supervisor and the employee are to attempt to resolve the matter. The supervisor has two working days to reply. Copies of the written complaint and written answers or decisions must be forwarded to the campus human resources department. Exceptions When the problem involves a termination, the notice of termination is regarded as a final decision of Settlement Stage 1.