Lobbying a legislator or governmental official. Obtain supplies of the form by printing or photocopying the master in the PDF version of 70.31.5 . The request form must include a list of participants, indicating each participant's relationship to the University, e.g., employee, official, guest. When seeking approval for refreshments , this list may include the names of the participating organizations or groups when the number of participants is large or when the names of participants are unknown. State Facility Indicate whether or not a state of Washington facility is to be used for the event.
State regulations require that state facilities be given preference when possible.
See 95.06 for information about conferences and conventions. Approval An expenditure from University monies for meals or light refreshments must be approved by the responsible chair or director at least five working days before the event. The responsible chair or director indicates approval on a completed Request to Serve Food form by signing the Certification near the bottom of the form. Route a copy of the approved form to the Travel Division. A department may directly pay the vendor or reimburse an employee for incurred food expenses.