In most cases, the accommodation can be made with minimal difficulty or cost. After the candidate has accepted the offer, return the application materials and completed Personnel Action Form to Human Resources Immediately after person accepts job, notify CWU candidates by telephone that they were not selected. Notify all candidates, either by telephone or letter, that they were not selected. The new employee must receive the hire letter prior to first day of employment. However, departments must maintain specific search documents for a minimum of three years, according to federal guidelines.
State law requires that original correspondence be retained for a minimum of six years.
Once retention requirements have expired, materials should be shredded. Send to Appointing Authority for signature. Schedule employee for new employee orientation. Prepare and send supervisor packet. Prepare and send employee packet to new employee.