Occasionally they may type directly from a dictating machine, using earphones to listen to a recorded voice. Dictation may include letters, legal documents, technical or statistical data, and other materials.
Stenographers are responsible for correct format, punctuation, capitalization, and spelling.
They are expected to distinguish between words or expressions that sound alike but are spelled differently and to use the dictionary for reference. Time spent in stenographic work may vary, but in all cases it makes up an essential part of the job. In addition to their stenographic duties, most Stenographers do some clerical tasks related to the operation of the office. They may type a variety of materials from longhand copy, set up and maintain files, keep records up to date, and compile statistical or other reports based on these records. They may also sort and distribute mail, compose routine letters, answer the telephone, and act as receptionist.