For example an IRS letter concerning client Jones would be filed in the Jones directory. All 1998 invoices are stored in the 1998 subdirectory of the invoice directory. This is a simple straightforward file management process based on the manual method of file management. I have taken longer to describe this file management process than it takes when you use it on a daily basis. All machines have 64 megs of ram except for 128 megs on the newest machine.
Software is installed on the workstation machine depending on the function required of that machine.
All tax preparation software is installed on this machine. Scanners are attached to two other machines to enable easy capture and organization of client data using Xerox Pagis pro as mentioned above. Several other machines have the Microsoft Office 97 Professional package installed on them to do Excel spread sheets, Word documents and Access database work. All machines have McAfee virus protection software, UPS battery backup and Internet access. The network hub ties all the computers together and acts as the central meeting point for network wires coming from each computer.