Time off using credit hours must also be requested in advance. For example, if an employee requests leave on a regularly scheduled 9 hour workday the employee will be required to use 9 hours sick, annual or other appropriate leave. Each employee requesting an AWS must document their tour of duty, in writing and acquire supervisory approval. It can be documented by memorandum or other suitable document. The supervisor must provide a copy of the approved tour of duty, in writing to each employee's timekeeper.
Supervisors have the authority to make necessary changes any time, as needed .
Employees requesting an emergency change for any length of time, must acquire prior supervisory approval. Approved changes become effective the beginning of the following pay period. An AWS evaluation must be conducted during or immediately after the first year implementation and every 5 years after implementation. Destroy the records two years after the retention period ends. DPS - Retains IC AWS plans for as long as they are needed for administrative purposes.