The issues your Academy addresses lend themselves towards many different kinds of events, such as career days, seminars and speeches, contests, and awards. Pick a date Check your in-house schedule first, but also see what other community groups are planning on doing around the same time. Check local and national calendars for scheduled observances, political dates, or other significant occasions. Avoid three-day weekends and holidays when many people are likely to have plans. Check with the weather service to see what the average weather has been.
Special events require a lot of work and a lot of lead time plan on at least four months.
During the first two months, you will be planning the budget and arranging the logistics. During the last two months, you will be juggling all the details. There will be lots of changes and compromises in logistics as you finalize arrangements, address problems, and capitalize on opportunities. You will also need to get promotion activities underway. At this point, there are too many details involved to rely on memory.