Whatever the approach, pre -program review orientation is essential for the most effective results. The day of the program review arrives. A diverse and informed team is ready for work. Marketing experts suggest developing an environment conductive for sharing ideas and concerns. The meeting room should be free from outside distractions, should be neutral, and should have chairs arranged with team members facing each other.
Tables are options.
In addition to the review team, a facilitator and a recorder is needed. The facilitator may or may not be the 4-H professional organizing the review. However, the facilitator must be skilled in asking semi-structured, neutral focus questions and encouraging discussion and interaction about questions and responses. A facilitator must not be afraid to probe for additional information. The recorder, preferably someone who won't take part in the discussion, should audio-record the discussion, take notes on discussion highlights, and help prioritize the team's recommendations.