Within one week of the conclusion of all meetings, the secretary will coordinate and distribute a motions list and an action list to the board. These motions would be numbered with a 'C' in the above fashion, for the records. Final two numbers reflect sequentially the order the motion was made. These practices are subject to change from term to term, based on the needs of the association. Senders of the message write in the language they feel most comfortable communicating in.
Senders can arrange for volunteer translation, as well.
In the event another translator is used to produce a translation, a Bilingualism Committee representative must review the translated material prior to distribution. Costs associated with translation must be budgeted for in advance, and such costs must be communicated to the Treasurer for authourization prior to purchasing the service. There may be rare instances where sessions or events are offered in fewer than these four languages. In these cases, there must be advertising to indicate which languages will be used, so participants can plan accordingly. The conference planning committee has the authority to determine the details of interpreting contracts which will meet the needs of the conference workshops, business meetings, social events and other associated gatherings.