Otherwise, institutions may discover that the licenses they sign box in and restrict their users in ways that would be unacceptable in any environment, print or digital. It is best to coordinate decisions on license terms with other departments or units that may use the materials. Contrary to your goals, providers may wish to restrict who may access their materials. Considering the nature of the resource, try for a carefully defined but broad user group. As a general rule, negotiate the broadest range of access options you reasonably foresee needing.
Some licenses prohibit quotations, modifications, or manipulation of data.
These types of restrictions may be unacceptable in an academic environment. Other providers may want to review or restrict publications containing their data. And some providers may claim rights to any research results or inventions derived from the use of their products. These extremely onerous terms should be removed. They will likely conflict both with rights granted in sponsored research contracts and with university policies.