Establishes and maintains files, prepares correspondence, and maintains office supplies. May provide advice to secretaries in subordinate units concerning matters such as time and leave, travel, reporting, and correspondence procedures. May serve as timekeeper. Knowledge of duties, priorities, commitments, and program goals of the office to shift clerical staff in subordinate offices or to respond to fluctuating workloads or to advise other secretaries on various clerical and administrative procedures. The organization is divided into subordinate organizations with further subdivisions and there are extensive internal procedures and reporting systems, or, the organization is limited in complexity, but has extensive responsibilities for coordinating work outside the organization.
Supervisor defines major priorities and specific assignments.
Completed work is reviewed for conformance with established policies and procedures. Specific guidelines on office procedures are available, written and oral. In many instances the incumbent uses judgment in selecting the most appropriate alterative from these guidelines. Work consists of duties involving different and unrelated processes, or methods. Incumbent decides what needs to be done and by what method, based on knowledge of programs, goals, priorities, and commitments of the supervisor and the office.