Acrobat Reader is a free download from Adobe. It is primarily used by departments to make corrections to account numbers or sub-codes. The accounts payable voucher is used by all departments to process for payment certain current expenditures that are not required to be processed on a standard purchase order or field order. Adequate documentation for the expense such as invoices, original receipts or registration forms should be attached to the voucher. If approved, vouchers are forwarded to accounts payable for payment.
Sample accounts payable voucher and instructions follow.
Complete all sections of the accounts payable voucher. Remember that the person reviewing the voucher may not be familiar with the terms and conditions of the grant. If the voucher is for an independent contractor, make sure that the social security number is on the voucher. Use the correct subcode. If you are not sure what subcode to use, please call your Financial Representative.