Word identifies any merge fields used in the main document that do not match names of data fields in the data source. To view a merged document before printing With the main document in the active window, click the View Merged Data button on the Mail Merge toolbar. Word displays information from the first data record in place of the merge fields in the main document text. To view information from other data records, click one of arrow buttons on the Mail Merge toolbar, or type a record number in the Go To Record box. To merge to a new document With the insertion point in the main document, click the Merge To New Document button on the Mail Merge toolbar.
Word places all the resulting merged documents in a single new document.
Return to MailMerge Table of Contents Need to add an Additional Field in the Data File Adding another field to an existing data file is a multi-step process. First have the data source fill-in form on the screen, and select View Source. You will see the data in the form of a table. Decide where to add the new column, and move your cursor to the top of the column that will move over when the new column is added. The cursor should change to a black arrow pointing down.