All committee members must be notified of the meeting, but it will not be necessary to notify the general membership. Business may be voted on by the committee members present, and passed by a simple majority. The Executive Committee must ensure that each of the four committees is adequately staffed in order to spread the workload fairly. There must be at least one volunteer committee member in each committee in addition to the chair. The executive committee will ensure that the other four committees are formed and operating each year, and will receive updates on their progress throughout the year.
Students giving their exit seminar at the colloquium are ineligible for the prize.
The award must be used within one year. The Colloquium committee will organize the judging and determine the size of the award. At least one member of this committee is required to also serve on the PBGG Recruitment Committee. There should be at least eight nominees. The six candidates receiving the highest number of votes will be appointed to the Executive Committee for a term of one year, starting in July.