Initial obligations are to be keyed into the PC-based application and then uploaded to the mainframe. These are obligations for goods or services which have not been received, performed, and accepted by the Bureau. The Controller, or Budget and Accounting Officer at locations without a Controller, must ensure that obligations for ordered goods are established in undelivered orders, rather than accounts payable, upon receipt of the obligating document. These are obligations for goods or services which the Bureau has received and accepted. The Controller must ensure that obligations are liquidated from undelivered orders and established as accounts payable when the Bureau receives and accepts goods and services.
Services are to be established as accounts payable in the month in which the services are performed.
A six digit document number may be assigned. The available month is the month in which the obligation is available to make payments against. A recurring obligation is established for goods or services being provided continually across months and is a definite amount each month. Recurring obligations are to be entered directly from the purchase order or contract. A recurring obligation is established for a total amount and can be assigned to months or distributed across months.