The Payroll Department is responsible for preparing and distributing a schedule of key events in the payroll processing cycle, including the dates when employee time records are due, and developing and supplying time records and accompanying written instructions. The Citadel is required to maintain accurate records of employee time worked. Various departments at The Citadel will use a combination of these methods for timekeeping. Employees are responsible for making a daily record of their hours worked and ensuring that such information is accurately presented on their time record. All employees must submit a time record in advance of the deadline if they plan to be on leave on a day the time records are due.
Supervisors are responsible for training all new hires on how to complete a time record.
Supervisors must review each time record completed by their employees for completeness and accuracy and indicate approval of each time record with their signature. Supervisors who will be out of the office on the day time records are due should make arrangements with their own manager or another individual so that time record duties are carried out while the supervisor is absent. Supervisors also are responsible for preparing a time record for any employee who failed to complete a time record and is absent on the day the time record is due. If possible, preparation of the time record should be coordinated with the employee over the telephone. Employees are responsible for submitting time records to their supervisor by the end of the last day of the pay period.