Volunteers write and design the prospectus for the show, take it to the printer and pick it up.
They check the mailing list, delete names of people who have moved, add names of people who request the prospectus. They print out labels from the mailing list, affix the labels and stamps to the prospectuses and carry them to the post office. They collect the returns and try to find new addresses when people have moved and mail them a second prospectus. When a new address is unavailable, a volunteer removes the name from the mailing list. Volunteers set up tables, drive nails in walls, hang entries as they are submitted.