It may also be necessary to schedule some vacations at particular times or to postpone a scheduled vacation due to departmental work requirements. An employee who comes on the payroll before the 16th of any month will earn two days of vacation for that month. An employee whose last day of work is before the 16th of any month will not earn vacation credit for that month. Paid vacation will not be earned during a leave of absence without regular pay. When an official University holiday falls within an employee's vacation period, vacation is not charged for that day.
Vacation pay is payable only at the time vacation is taken or upon termination.
Vacation pay will not be granted in lieu of vacation except at termination, and then only with the approval of the department head and responsible planning unit head. Employees who transfer from one department to another will retain their unused earned vacation time. The employee's vacation record must be transferred to the new department. Vacation earnings are posted annually on June 30. In the event that an employee has accumulated 32 or more vacation days and cannot take vacation time immediately because of pressing departmental needs as identified by the department supervisor, the supervisor shall specify, in writing, when vacation days may be taken and the employee, under such circumstances, will not lose any vacation days, providing those vacation days are scheduled and taken within 90 days of the date the vacation was originally scheduled.