This General Schedule is applicable to the Equipment and Supplies records of the Oregon University System. Retention periods apply to the record copy of all public records, regardless of medium or physical format, created or stored by the above specified agencies. This series documents the acquisition, location, transfer, and disposition of state-owned property and equipment. This series documents the institution's lending of equipment to borrowers conducting research, educational programs, and or other activities consistent with institution goals and missions.
Series documents the operation, maintenance, service and repair of institutional equipment.
Such property is carried on the state equipment inventory records for insurance and management purposes. This series is used to provide the department with a record of the dollar value of food, alcohol, and other consumable stock at the end of each month for planning, ordering, and fiscal accounting purposes. This series is used to provide the office with verification of vendor deliveries, transfers of food and supplies from the housing office warehouse, updated pricing information, and other vendor information. This series documents the distribution of consumable supplies such as gasoline, oil, rock, gravel, and other supplies issued for authorized use. This series documents fiscal year ending reports sent to the OUS Controller annually.