Proposals should include a brief statement regarding the nature of the contract, expenditures required, revenue expected, and any other important issues. The proposal should be submitted to the appropriate dean, director or department chair for initial approval. Contracts that are approved by the department or college should be referred to either the Purchasing Department or the University Contracts Manager as described in Section D below. Only individuals authorized by the University may enter into and sign contracts. Unauthorized individuals may be held personally liable for the obligations incurred under the terms of the contract.
State regulations prohibit approval of an expenditure contract for services already performed.
Plan well in advance to have a contract reviewed and approved to ensure that the contract is in place before performance begins. Contracts on a standard form and properly filled out generally are approved in less than a week. Contracts on a vendor-provided form or requiring negotiation may require additional time for processing. Please refer to Section D below for specific directions. These offices will ensure that legal sufficiency review occurs as necessary.