Sharing of taxis and limousines is encouraged where possible. University-provided pool cars should be used, when available, in traveling locally on University business. They may also be used for long distance travel with approval of the appropriate authority. When a traveler elects to use a personal car in lieu of air transportation, expenses will be reimbursed only to the extent that they do not exceed the cost of economy air fare. Additional information about the use of personal cars can be found in APL 26 .
Travelers are responsible for ensuring that they are getting the lowest possible rates.
Additional information about the use of rental cars can be found in APL 26 . All other travel expenses must be backed up by original receipts per APL 26 . Other expenses incurred while on a trip should be detailed and receipts provided to the extent possible. These expenses can include tips, telephone calls and fax charges. Examples of personal expenses that will not be reimbursed include in-room movies, theatre or sporting event tickets and alcohol.