Be organized Plan what you want to say and ask. Invite speakers from campus at least two weeks in advance. Speakers from off-campus should be invited at least one month in advance. Tell the speaker what you are doing, what the goals are for the program and how they can fit. Give the personal background information on your organization, what the occasion is, how many people are expected in the audience, what else will be going on at the program, where the program will be held.
Tidbits Invite a speaker in person, if at all possible.
Be flexible on date and time. Be clear as to what your expectations are for the program. If a contract is needed, contact the Office of Student Activities at least one month prior to the event. If you are using a University account to pay someone, there should be a contract. You will need the speaker s address, social security number, and other vital information.