Go ahead and schedule the meeting. Each user is assigned a user id and password. Rights assigned to the user account allow the individual to have system administrator, or scheduling capabilities. The user can indicate to IQ.Session whether a room should be used by the Optimizer when developing a schedule. The number of users for your license is limited by the number of 'schedulers'.
Schedulers are people who can make changes to the schedule.
Viewers may be installed in an unlimited number of locations. On the utilization reports and graphs, the course sections will still appear separately but will have the same time block indicating they are utilizing the room at the same time. The application can reside on either depending on how you wish to use the software. A network user license must have the data residing on the shared server so several individuals can access it. The application portion of IQ.Session should be installed on the workstation for optimal performance.