The guide is organised into Series which divide the collection into sets of related records according to archival principles which aim to describe and organise the records in a meaningful way. This allows easy access individual records, yet preserves information about how the records were organised when they were still in use. Within each Series files or records are numbered consequtively, and form the Inventory lists. These Series divide the records according to their type or function. The Series Listing provides a summary of the contents of each Series, and provides an overview of the collection contents and structure.
Series are number consequtively.
The Inventory is a detailed list that documents each file or record in the collection. The Series list can be used as an entry point from which to browse the Inventory list, or the Inventory listing for each Series can be accessed directly from the front page. A Search tool is also available, which allows free-text searches of the entire collection to be made. These searches are made on a line by line basis, not by Series and File number. This forms the Provenance, or source, of a collection and aims to document the context in which the records were created.