Take the climate into consideration. Take advantage of the expertise of the director of golf or the pro at the golf club or resort where the tournament is to be held. You might be an excellent conference planner, but let a professional assist you in planning the tournament. They do it all year long, so they know all the ins and outs. Estimate how much time is available for the tournament.
Times vary from course to course and according to format.
If the tournament is a charity event, send the invitations out as early as possible. These events have become so popular that it is not unusual for a corporate golfer to be invited to more than one event on the same day. Different formats require different kinds of awards. Determine how many awards will be given at the tournament and buy them ahead of time. Awards can be trophies that you bring to the event, something from the pro shop or a gift certificate to use anywhere at the resort.