The initial blanket order requires approval by Purchasing and the Business Office before goods and services are ordered. Purchases made by departments under this blanket order will approve invoices as they are received for payment. Change Orders are issued by the College Purchasing Department and will identify the purchase order number and describe clearly the changes being made. The Purchasing Department may waive the requirement of competitive bids or proposals for supplies when it has been determined and documented that there is only a single feasible source for the supplies. Immediately upon discovering that other feasible sources exist, the Purchasing Department will rescind the waiver and proceed to procure the supplies through competitive bids or proposals.
Supplies are proprietary and only available from the manufacturer or single distributor, or b.
The requirement for advertising may be waived, if not feasible, due to the supplies being available at a discount for only a limited period of time. The Purchasing Department may waive the requirement of competitive bids or proposals for supplies when it has been determined that there exists a threat to life, property, public health or public safety or when immediate expenditure is necessary for repairs to College property in order to protect against further loss of, or damage to College property, to prevent or minimize serious disruption in College services or to insure the integrity of College records. Emergency procurement shall be made with as much competition as is practicable under the circumstances. In acceptance of this delegated authority, the department acknowledges its ability to and agrees to fulfill all of the requirements in making purchases and entering into contracts and keeping records. Any department which fails to fulfill all purchasing requirements may have its delegated authority rescinded.