A basic order and bibliographic record is entered in Music Acquisitions, then the order request with Purchase Order number is sent to the Acquisitions Dept. to be placed. Open, unpack shipment. Look for invoice or packing slip. If neither, cut out vendor's return label and keep with material. Packing slips cannot be used as invoices.
Some vendors send invoices separately.
Match items with invoice and check off on top copy using Acquisitions green pen. Keep PO slips with corresponding items. Invoices are routed for date and authorized signature, entered on 2nd copy of final page, and then forwarded to Accounting for processing. Write totals on monthly tally sheet. Each format has characteristics that must be noted.