Each department should maintain an Affirmative Action file or pool of applicants for replacement, emergency hire, and to meet Affirmative Action objectives.
Suggested procedures are below.
To establish the applicant pool, submit the Recruiting Plan and Position Vacancy announcement as described in paragraph 13 of PPS 7.02. These forms may describe a broad range of positions for greater flexibility. Submit forms in the fall and use a closing date of December 31 of the following calendar year. Using the applicant pool to fill positions is unlike the normal process, in that applicants may be reviewed for positions before the closing date. Send a letter to all applicants annually who were in the previous year's pool, requesting a response if they wish to remain in the active pool.