Any mileage in excess of 3,000 miles must be cost-justified and approved as an exception by the Assistant Comptroller for Disbursements prior to travel. New Changes to Purdue University Travel Policy. The following changes are effective for all tr avel commencing on or after July 1, 1999. Prepaid Airfare Airfare is a major portion of travel expenses. After the Form 17 has been completed and approved, faculty and staff traveling on University business may charge the cost of airfare expenses using the Purdue University purchasing card.
Some airlines require the credit card be presented at the airport.
All foreign travel will be reimbursed using the federal foreign travel reimbursement rates unless the source of funds requires the use of State travel reimbursement rates. The use of gift funds and general funds no longer require an exception. While no exception is required, justification and approval requirements have not changed. Gift funds may be used for foreign travel as long as the purpose of the trip is consistent with the intentions of the donor. General funds may be used for foreign travel when the purpose of the trip is consistent with the purpose of the fund.