Taking the time to write a letter shows sincerity and thoughtfulness. Typically, legislators respond best to their own constituents, if you are not in their district or state your letter may not make it past an intern's desk. Here are some guidelines for effective communication.
Timing is important .
A letter sent after Congress acts is a missed opportunity, while correspondence sent months before an issue is considered is likely to be forgotten. Basically, once Congress agrees upon a final Budget Resolution, the next step is to determine funding allocations for the 13 appropriations subcommittees in each chamber. After receiving their allocations, subcommittee chairs begin drafting the legislation that will fund the agencies and programs under their jurisdiction. This usually happens in June-July and that is THE TIME to contact appropriators regarding concerns over funding for particular programs. Limit your letter to one page and one subject .