The empty space is disheartening, and can even create a false impression of poor attendance. Atmosphere can be important, too. Some venues are visually neutral, while others make a strong visual impression. Outdoor patios can be particularly flexible. Lights, banners, canopies and potted plants can create a colorful fiesta or a dignified award presentation.
Venues also offer the possibility of varying the presentation format.
When you've developed your agenda or event schedule, consider what services and equipment are implied. Sometimes a hospitality area, with coffee and pastries, can be a lifesaver for early arrivals or volunteers. It's easy to forget details when you're planning a large event. Checklists are one of several methods you can use to make sure your event stays on track.