Faculties are responsible for notifying the accounts section of any additions to, or deletions from the register. The University has a regular weekly cheque run for payment of creditors, employee reimbursements and advances. There is a second cheque run for salary claims and emergency student loans, which miss the regular weekly run. The university will pay creditors for goods and services received on receipt of a duly authorised invoice, and in accordance with the agreed terms of trade, taking account of discount available. Authorisation signatures Signatures will be accepted only from those officers who are authorised by delegation of the Resources Committee.
Signatures are to be clear on all document copies to enable matching with the signature register.
Initials will not be accepted for authorisation of expenditure. A list of signatories is available from the Accounts Co-ordinator. The same person will not be permitted to sign in both capacities on the same cheque. Payments will be issued from a cheque book kept in the cheque safe by the Accounts Co-ordinator. Details of prompt cheques issued will be entered onto the finance system within twenty four hours of issue.