The following information has been compiled to assist people in chairing meetings effectively. The Agenda Role of the Chairperson Executive Officer Notice of Meeting Sufficient advance notice of a meeting should be given to all people entitled to attend the meeting, and starting and finishing times should be indicated. Background and other papers should be circulated in advance and be brief or summarized. A Notice of Meeting and an Agenda may be combined. Items of General business should be strictly within the framework of the Notice of Meeting.
Topics relating to the business at hand only are permissible.
Nothing needs to be recorded in the Minutes unless a decision is taken. Role of the Chairperson Broadly the Chairperson's task is one of assisting the committee to function smoothly, efficiently and harmoniously. Executive Officer An Executive Officer may be nominated or appointed to assist the Chairperson in the organization of meetings and may be the person with whom the Minute Secretary confers after the meeting. This document is the property of Edith Cowan University. Permission given for non-commercial use.