During your planning sessions, decide what is to be done and provide staff accordingly. All records management tasks require personnel. Keep the number of staff to a minimum and use personnel already employed by the various offices to be involved when ever possible. You will make little headway with the administrative body if you announce that you will require a staff of twelve individuals. In short, be realistic or even conservative in your estimates, but don't under-staff to the extent that you jeopardize the program.
Someone does have to collect information, refine systems, and push buttons.
This is not as elaborate as it might sound. A records center can be operated in almost any warehouse-type area. Records housed in a records center are of limited value and do not require elaborate fire and security systems. An archives, conversely, cannot be just any area. Since an archives houses the most valuable records of a local government, care should be taken to ensure that this material is protected adequately.