All participants should know who the artist is, why he is in residence and the focus of the artist's work. Receptions allow staff to meet the artist, hear his ideas for residency work and ask questions. These activities are not intended to replace the artist-staff workshop for professional development. The sponsor is responsible for securing free or reduced-rate housing for the artist. Often sponsors arrange for lodging in a local hotel or bed and breakfast in exchange for public recognition of the contribution.
Some artists are willing to stay in the homes of staff or community members.
Lodging details should be confirmed with the sponsor well in advance of the residency. The sponsor should provide lunch for the artist each day. Sponsors arrange for donated meals from local restaurants, PTO, parents or teachers. Invitations for other meals may be offered. Artists should be considerate of these plans and notify the hosts if they need to change them.