Records are compiled to process access requests, and for research and statistical purposes. Applications come from within and outside the public service. The applications contain personal characteristics and histories describing the educational and working backgrounds of the applicants.
Some applications also contain unsolicited performance appraisals.
Records are maintained for general administration. Supporting documentation for payment of accounts. It contains files on payments for travel and relocation, reimbursements for allowable charges and contractual agreements. Records are compiled for the control and administration of the expenditures of the Council. The bank is used for accounting, reference and statistical purposes.