If yes, then preliminary expenditures are unlikely because the conditions of the contract must be met, or you must file an addendum to the contract. The sponsor has the money and makes the rules. For more information about Principal Investigator Policy, visit the Office of the Vice-President of Research and Public Service Research Guide . Usually, department staff submit these needs to Human Resources . You must know the terms and conditions of the grant.
Some sponsors are loose on the terms of the grant, while others are quite strict.
Equipment Tuition Remission Fellowship stipends Some expenditures are rarely allowed. They are only approved if specially justified in proposal as beyond normal grant costs. The principal investigator, PI, is responsible for the project, including financial concerns. Usually the PI approves expenditures and assures monthly reconciliation of those expenditures. These reports are printed for the department on the first Wednesday of every month.