Authors can use publishing options to publish documents at specific times and automatically archive documents at a later period. Versioning and rollback are used to protect documents from mistaken updates and help keep track of the document lifecycle. Finally documents can be archived automatically to remove documents from search results and keep the most relevant information most accessible. Automated Document Distribution Document Server 2001 users can take advantage of document tracking options. Document tracking is a powerful tool that sends a notification by email, fax or even SMS to a user when new documents are created, updated or other changes are made.
Users can specify to track individual documents or groups of documents.
During the publishing of a document it is possible for a user with adequate permission to specify that the document be distributed to one or more group members. Documents can either be sent as an email attachment, a faxed document or a simple notification can be sent with a direct link to the document on the web site. Integration With Microsoft Office Applications Document Server 2001 integrates with Microsoft Office 2000 to make publishing documents to any number of intranet, extranet or Internet sites easy. A simple wizard installs on the client computer connect Microsoft Office applications to the information system databases. Documents can be published easily in a few steps without the need to open the browser.