This should include a program agenda, a list of speakers with their titles, bio information and address, phone, etc., an evaluation form and registration form. Distribute speaker's handouts during the speaker's presentation. We recommend not passing them prior to their presentation. People tend to read the material and may not pay close attention to the presentation. This could detract the speaker's presentation.
Schedule breaks for session participants between speakers and panels.
We scheduled a break on each hour. Facilitator should also keep track of time so the program moves along. The Facilitator should also keep track of time so the program moves along in a timely fashion. A timekeeper with flash cards to indicate to speakers that they have five, two and one minute to end their presentation is also very helpful. As the facilitator, always keep your personal bias and opinions out of the discussion and or presentations.