Series is used as a reference tool for public involvement processes. Records include monthly calendars that contain information on when a meeting is scheduled, what will be discussed, where the meeting will take place, who the contact person is, and other related information. Series is used to coordinate City Bureaus and ensure that government is communicating and making efficient use of resources. Records include notices, e-mails, meeting minutes, training records and other similar records. Series also includes outreach and involvement handbook, pocket directory, and city phone directories and databases.
Series is created to track daily activity of the program.
Records include daily records, maps, canvass results, logs, tick sheets and other similar records. Series is used to assign and follow up on problems raised by the public. Records may include name, address, concern, action and other similar information. Copy of record must be provided upon request with complainant information removed. Consult your agency's legal counsel for assistance before releasing information.