If, after requesting a formal estimate, the department chooses not to proceed with the work, the requester will be charged for estimating costs only. Itemized costs for projects not formally estimated are available upon completion of the work. When required, Facilities Operations will secure approval from the Office of the State Fire Marshal and the Office of State Architect Access Compliance Division. The fees assessed by these departments are charged to the requester. If a requesting department cancels a project after it has been initiated, all labor and cost of materials used or ordered prior to the cancellation will be charged, unless Facilities Operations is able to utilize these materials elsewhere within a reasonable time period.
Some departments have a high volume of small work requests.
Procedure Departments wishing to use this system may submit a funded Facilities Work Request form indicating the dollar limit for each four month period, the account number and signature of the person designated to authorize work. Billing and Status Reports Costs are recorded against the Four Month Work Order and billed to the department at the close of the four month period. Interim status reports are available to the requesting department at any time.