This has been a cost-effective compromise that has resulted in few bugs. Make sure there is room to grow. In this case, text fields have grown from 20,000 characters to 65,000. Other organizations may decide to use the database once it has proven itself. Also, the more you give users, the more they seem to want.
Sponsorship can make it easier.
Once senior management saw the benefit of using a standard process, a single PR, and a single database, EP no longer had to maintain separate requirements, processes, procedures, and updates. Technology improvements can make it easier. Training is essential to the effectiveness of the database and the user. It saves users hours of time by not having to struggle with an unknown element, and gives them hands-on experience. Help lines and training manuals are important in helping users further understand what they are expected to do.