General readers are those who have no particular expertise in technical fields. Reaching this audience requires that you define all technical terminology, give all background material, and give detailed explanations of procedures and processes. For example, Consumer Reports articles are technical reports aimed at the general reader. These articles explain the details of testing procedures and what information each test is designed to elicit. Document Organization Technical reports are designed to convey information as quickly as possible.
White space refers to the amount of blank space between lines or groups of lines.
You can set off an important line or section simply by putting more than the usual space above and below it just as this guidebook uses space to separate different sections from one another. Bullets or numbers can be used to emphasize separate points as seen above in the section on document organization. Indentation also visually separates important points from the rest of the text. Headings , placed at the beginning of every major segment of your report, guide your readers to the parts they consider most relevant and interesting. Subheadings break down long segments into more manageable pieces and serve as guideposts for the reader.