Their work is then separated into broad disciplinary categories. Faculty are recruited to serve as judges. They receive copies of the abstracts and evaluation criteria. Pre-forum meetings are scheduled so that the organizers meet at least once with the judges prior to the event, to discuss procedure, responsibilities, and expectations. The student presentations are mostly in poster form, though some are multi-media and performance based.
Students use their own resources or access to resources to prepare their presentations.
The first forum was held on a Saturday afternoon. Students set up during the morning, in the student union. Faculty arrived early for assignment to groups, and the groups met to decide how to manage the review, e.g., time-keeper, spokesperson, questioning sequence. They were encouraged to begin with an easy warm up question to ease student anxiety. Students gave a few minutes overview and then responded to questions.