Ineligible costs are included in the project budget . Sponsors should read the guidebook before submitting the application. Project budgets often include ineligible expenses such as administration expense, international travel, salaries, or construction of buildings. Delays are caused because R.I. staff must send out letters, reminding clubs of criteria and requesting revised budgets. The official R.I. rate of exchange is not used .
Staff prefers receiving the project budgets in local currency.
When reviewed, the official R.I. rate of exchange is applied to the application. When clubs use their own rate, all numbers on the application may be incorrect. Staff must write back to obtain them. Rotarians do not always read the information provided to them. Rotary publications and the application forms contain specific guidelines and instructions, however many Rotarians do not seem to read or follow them properly or completely.