Such a meeting must be held before staff will accept a rezoning application. It is recommended that the meeting be at least one week prior to filing in order to benefit from staff follow up of issues. Counter meetings are held for all other rezoning proposals. These are reviewed by senior staff within the following week and additional comments may be forthcoming. A list of the property owners and associations contacted, a copy of the letter sent and a notarized affidavit stipulating to the mailing must be submitted to zoning staff within 10 working days of the filing of the zoning application.
Staff has the option to request additional notification.
The applicant is strongly urged to meet with neighbors in the area prior to the first hearing and attempt to address their concerns. Notice of these meetings and the results of these meetings including attendees, time and place should be provided to the village planner in whose village the case is located. The applicant is also encouraged to contact the office of the Council member in whose district the case is located about his plans. As in the case of the written notices, the applicant shall submit a notarized affidavit stating the sign has been posted and a photograph showing the sign on the site. Please see the attached handout which contains the required specifications for the sign.