As a member, University travelers are entitled to discounted rates at many hotels across the country. The password to gain access to hotel rate information is stsuadsc. The University is often awarded research grants which require funds to be available at remote locations. In order to allow research operations to run without disruption, funds may be advanced to researchers for further disbursement at the research site. The Accounts Payable department is committed to providing an efficient method for disbursement of funds while maintaining effective internal controls and compliance with applicable laws and regulations.
Several mechanisms exist to provide advance funds for remote research projects.
When funds are expected to be replenished, a Petty Cash account is appropriate. Short term projects may be funded by a one time Project Advance if approved by the Divisional Business Office. Travel Advances should not be used to pay for project costs in remote locations. Wire transfers to remote locations are becoming more reliable. A program, piloted last year by the Office of the Controller, is being offered again this June through the Center for Training and Education .