Then send the requisition through for processing once the budget change transaction has taken place in the Financial Records System. Requisition A Requisition is required for all purchases. A requisition must be completed before a purchase order can be processed through the Purchase Order System. Once a requisition has been approved in the department, it is transmitted to the University Unions Financial Affairs Office and then to Student Fund Accounting for approval and a Purchase Order is issued. Always verify with a vendor that a purchase order is acceptable for the purchase.
Some vendors give the purchaser the invoice if the purchase is picked up.
That invoice must be turned in to Student Fund Accounting immediately. Use proper line items according to the type of purchase. You can refer to the Expenditure Object Code Listing in the Business Manual for line item descriptions. The University is required to purchase needed items provided by State Term Contracts from contract vendors. It is not permissible to purchase similar items from a non-contract source.