A primary example of the difficulty in managing imaged information is the requirements for CRM, Customer Relationship Management. Further, this distributed information set is spread over the entire organization, in different departments, different applications and platforms, and paper filing systems. EDMS digitizes, indexes, stores, processes, and retrieves document images, which are configured to meet individual work process needs. With all these images lying around, demand grows even more for system and storage resources. Image files are large, their associated databases track large numbers of records, and imaging functions such as OCR, image display, and searching require extensive computing power.
Storage fits nicely with document imaging.
I should say. According to Steve Gilheany of Archive Builders, storage costs are very often less than ten percent of the cost of a document management system. He believes that as the cost of storage continues to decline, driven by technical advances, storage costs will become inconsequential in document management planning. The continuing cost decline may bring many other document forms into records management, including video, digital photographs, voice mail, and telemetry data from research, manufacturing equipment, and exploration. Some images will need to be stored indefinitely, such as financial and medical records, but may not require immediate access.