Using a new name without updating Social Security's records may prevent posting of earnings. Notifying the company is not enough. The employee must notify Social Security to update the permanent record. Not only can you be subject to penalties when employee names and SSNs don't match our records, but also unmatched wage reports can cause additional processing costs for you, and earnings that are not posted to your employees' records. Social Security offers employers two convenient methods for verifying employee SSNs.
Some offices accept faxed listings.
You may call or visit the office. Just follow the instructions in the registration package. These instructions contain Year 2000 compliant specifications and can be used by individual employers and third-party submitters. Social Security Number Allocations - Knowing what Social Security Numbers have been allocated will help you determine if a SSN is valid. Name Format Enter the name and Social Security number as they are shown on the employee's Social Security card.