If more than one source of funds is used for a trip, the one request form should include all budget account numbers to be charged. If an encumbered trip is not subsequently taken, contact the Travel Clerk to unencumber the funds. In addition, a receipt certifying the actual exchange rate of currency during the trip must be included with the travel voucher form. All amounts shown on the travel voucher form must be in U.S. funds. All amounts shown on the travel voucher form must be in U.S. funds.
State regulations make no provisions for travel advances.
A receipt certifying the actual exchange rate of currency during the trip must be attached to the travel voucher. The folio must include the single room rate. Be sure to stipulate the need for separate folios when signing in or paying in advance. Copies of receipts or notarized statements will not be accepted in lieu of a folio receipt. In order to process reimbursement for travel to conferences, the traveler must provide the Travel Clerk with documentation of meals provided in the conference registration fee.