Merge to Printer Creates the merged document and prints it on the currently selected printer. Mail Merge Displays the Merge dialog box, which provides options for selecting records and sorting records before you merge. You can use an existing file for the data source in your mail merge. Your data source could be a Word document, an Excel document, an Access database or query, a dBASE file, or even a FoxPro file, as well as many others. With the main document for your mail merge open, choose T ools, Mail Merge to display the Mail Merge Helper dialog box.
Word can read many different data source formats.
Choose the drop-down arrow on the Files of T ype list to select the file type for your data source. I n list to find the drive and folder where the data source file is stored. Select the file and choose O pen, or if available, click the MS Query button if you want to select a non-Word database. When you are prompted that Word found no merge fields in your main document, choose the Edit M ain Document button to insert merge fields into the main document. Microsoft Query comes as a separate application with Microsoft Excel.