People have a tendency to chat and before long the time has past and nothing has been accomplished. Agendas and 'Minutes of Meeting' reports are the principle tools that can be used to ensure success during and after a meeting. Meetings fail because objectives are not set or are not clear to the members. With lack of structure in a meeting, one person can easily dominate the discussion, while the majority attending are left unable to contribute. Ineffective meetings are costly and unproductive.
Time is valuable.
If a meeting of hotel managers is poorly run, the cost could run in the thousands of dollars. Simple planning and reporting is the key to success of any meeting. You plan the meeting with the agenda. You control the meeting with an agenda. You execute the decisions of the meeting through 'Minutes of the Meeting' reports.