If you are producing signage for sponsors, then request camera-ready artwork as far in advance as possible to avoid expensive rush jobs. Be sure to assign staff or volunteers the duty of hanging the signage, and be prepared with the right tools. Consideration needs to be given as well to the event atmosphere, including the awards podium, flowers, exhibit area and other entertainment. An event organizer must also develop a local transportation plan for athletes, officials, sponsors, VIPs and media, which may involve transportation to and from airports, motels, venues and media centers. As for accommodations, some event organizers work deals directly with hotel properties or university dormitories, while others use CVBs or specialty sports tourism companies to handle housing needs.
Some event managers make arrangements with a transportation company to provide special discounts.
Success is in the details. The way to approach organizing a sports event depends on many things, such as the type of event, your partners, the event s history and location, to name a few. There is no easy recipe for putting on a sports event, as each event requires special ingredients. But like a chef, the more you practice the better you get.