Not every situation can be anticipated, and some regulations are not dictated by the facility. And, although it's difficult to know which questions to ask, finding the answers is essential. Many show managers rely on their peers to help provide some first-hand knowledge. Events that are similar in both size and industry classification will often encounter the same types of problems. Another food show manager, for instance, could have warned Huffaker about the garbage surcharge at his facility since food shows typically produce vast amounts of waste.
Suppliers can also help, since they are familiar with the experiences of their other clients.
This is particularly important if the supplier has regulations which differ from those at the facility. Facility managers and convention service personnel are excellent resources themselves. A review of a show's planned agenda can help facility managers spot trouble areas which could cause unwelcome expenses. Mandel recommends that show managers be forthright about their needs. An exhibitor for one show manager I represent displays a truck, and because there's fuel in the truck they need a waiver.