Every state but CA runs an annual STIP cycle. Every state but IA has a formal project management office, where support staff reside to help institutionalize project management. In CA, MO, and OH, this office is in district or regional offices. These offices have quite different duties from state to state. Most of us agree the ideal is to have a dedicated project manager.
Software tools are across the board.
MN and MO use Artemis products. NE and KS are using a mid-frame computer tool. As we find other states using the same vendor, perhaps we can begin to negotiate for future software enhancements. Our stages of implementation also vary greatly. KS and WI's consultant services team in one district office are using spreadsheets to manage key milestones.