Notice must be sent not less than 60 days nor more than 120 days before filing the report. Not Returned by Post Office Mail not returned to you by the post office does not, by itself, qualify as a contact with the owner or activity on the account. When you are reviewing your records for unclaimed property, look for the last documented communication or other contact with the owner or the last debit or credit generated by the owner on any account. Signed W-9 forms, change of address notices or other correspondence from the customers that prove they are aware the property exists. If the account is interest earning, list all like interest amounts with the applicable property type.
Special rules apply when reporting dividends.
Dividends should not be reported in aggregate. You are encouraged to provide the Unclaimed Property Division with a separate detailed list of owner names and amount due each owner reported in the aggregate. This will reduce the need for the Unclaimed Property Division to refer the owner back to you for verification. List any descriptive or identifying information in the property description field. Consolidated Reports Arkansas does not accept consolidated reports.