When a process is executed, it is helpful to have forms to fill out or examples to follow of products that must be produced. In most organizations, many of these forms and examples already exist. In the spirit of capturing best practices within the organization, the best of these forms and examples are referred to in both the process model and the procedure tables and are physically or electronically collected into a single reference location. As subject matter experts, the members of the PAT collect the forms and examples, which are then maintained as part of the process by the SEPG or the SEPG's equivalent. To ensure they develop processes for typical projects within the organization, each PAT is provided a description of the purpose, scope, and viewpoint for the process when they begin.
Training provides a tremendous boost to any effort to adopt a new process.
Therefore, the final set of process artifacts produced by the PAT are training materials that generally consist of overhead slides and instructor notes. The number of working sessions that each PAT needs varies depending on the complexity of the process and on how much time the MSC wishes to spend on a process. The time between sessions should be 10 working days to allow sufficient time to generate the process artifacts for use at the next working session. If a PAT lasts longer than three months, a follow-up meeting with the customer focus group is recommended shortly after the PAT dissolves and again at two to three months thereafter. These follow-up meetings help with the eventual adoption of the process.