Series is also used as a future reference to ensure that equipment works well together. Records are copies of specifications, operating manuals, technical sheets, manufacturer's literature and other related material. Series is used to authorize and acknowledge a purchase to a vendor and encumber city funds. Series includes Purchase Requisitions. Records include contractor or vendor name, description of item, amount of contract, date and council action.
Series is created to send additional information about bids to prospective bidders.
List may include solicitation number, contractor information, date, and other similar information. Series is created to track compliance and issues that arise on specific contracts. Records may include copies of contracts, correspondence, complaints, general information, notes contract extensions, contract reviews and other related information. Although called annual contracts, contract lengths vary from 1 to 5 years. Records include application or resume, bureau reviews, notes and correspondence.