If some decide not to renew their license or maintenance, then the others may end up paying more in subsequent years than they had originally planned. The vendor may require MIT to channel support calls through a small number of technical contacts. In some cases, individual users may contact the vendor directly. Some licenses require MIT to count CPUs or keep track of serial numbers. MIT may be entitled to only one copy of the media and may be expected to copy the software and distribute it to each user.
Some licenses also prohibit network distribution.
Sometimes individuals can order media copies directly from the vendor. Each department may have to buy its own copies. These issues can always be negotiated.