Several departments handle designated divisions of the records.
To begin with, the Administrative Assistant is in charge of the record keeping of the agendas and minutes of meetings held by the Board, Management teams, Union-Management and other miscellaneous meetings. Filing and storing copies of contracts, budgets, annual reports, correspondence, and surveys are also the Administrative Assistant's responsibility. Records are kept for a divers periods of years. Then after a contract has been in the files for 3 years, it is destroyed. In other words, at any one time, there will be 3 years of janitorial contracts in the files.