Travel on sponsored project money requires approval from the campus sponsored programs office. In some cases, vehicle travel is the only logical mode of transportation. See discussion at the end of this document. This option has the benefit of convenience and simplicity. No gasoline or other vehicle-related receipts are reimbursable since the mileage reimbursement rate is designed to cover both operating costs and general wear and tear.
Traveler reports the actual number of miles driven for purposes of business.
University regulations and State of Colorado law require drivers to drive insured. These agencies offer State-negotiated rates and have agreed to provide liability insurance at no additional cost to the traveler. Traveler uses his or her Diners Club card to rent the vehicle and declines insurance. Diners Club assumes primary responsibility as the insurer and provides full-value collision damage insurance at no cost to the traveler. This is the most favorable scenario for the department covering the cost of the trip.