Reviews outgoing correspondence for conformance with instructions, grammar, and typographical accuracy. May provide advice to secretaries in subordinate units concerning matters such as time and attendance, travel, reports, and correspondence procedures. May serve as timekeeper. Skill in advising secretaries in subordinate units concerning such matters as application of various procedures and reporting requirements. The organization is either divided into subordinate organizations with further subdivisions where there are extensive internal procedures and reporting systems or, the organization is limited in complexity, but has extensive responsibilities for coordinating work outside the organization.
Supervisor defines major priorities and specific assignments.
Completed work is reviewed for conformance with established policies and procedures. Procedures are established and specific guidelines are available including dictionaries, style manuals, agency instructions on correspondence procedures, time and attendance, and supervisor's policies. Uses judgment in selecting applicable guides, and refers to supervisor for any significant deviations. Work duties involve several related steps, processes, or methods. Incumbent decides what needs to be done, and takes action based on knowledge of procedural requirements and awareness of specific functions and staff assignments.