In order to utilize this service, graduate students must start a file in that office and instruct their references to send letters directly to counseling and career services. The applicant will provide a list of names and addresses where the letters should be sent. As an alternative to the above, students may ask faculty for letters of recommendation. After writing a letter, faculty will give it directly to the staff graduate advisor who is responsible for maintaining a letter of recommendation file for each graduate student. The staff graduate advisor will photocopy and mail the letters as needed.
Students have the option of supplying a stamped, self-addressed reply postcard for each address.
The department chair will write a cover letter to be enclosed with each letter package. Students will not have access to the actual letters. At this point, pending further budget reductions, stationery supplies and mailing expense will be incurred by the department. Departmental computer room may be used to send out letters. Students who have advanced to candidacy are entitled to 500 free copies per year, thereafter copies are 5 cents each.