Occasionally some church facilities will not accommodate all the members so other arrangements will need to be made. When possible hold fellowship dinners where kitchen facilities have adequate refrigeration, freezing, heating, serving, and seating capacity. Church leaders are encouraged to provide such facilities necessary for the social and health evangelism programs of the church. It is suggested that a fellowship dinner coordinator be chosen with several assistants, so that one person is not burdened with the full responsibility. The coordinator assigns the various responsibilities and assures that the mealtime celebration is conducted efficiently.
Some churches find that selecting hospitality teams to assist the coordinator is helpful.
The coordinator meets with the committee and the pastor to develop a schedule for the fellowship dinners several months to a year in advance. The schedule may need approval from the church board. Advanced planning allows coordination with other church activities and gives ample time for advertising the dates to the congregation. The coordinator assigns responsibilities to committee members to assure that fellowship meals run smoothly. Individuals assigned to host the guests will help members and visitors feel welcome.