Eventually they should be removed after being photocopied if appropriate. As a first step in cataloging the collection, a file list was prepared for each box. With the file lists it was possible to try to assemble the pieces and see whether they formed a picture. The principle of alphabetical order within each time period appears to have been followed in setting up the files, as the earlier inventory seems to suggest. Apparently files were maintained over periods of one year or several years, after which time the files were stored and a new sequence was started.
Some active files seem to have been retained and ultimately filed with a more recent sequence.
There is considerable overlapping in the Bursar's papers before 1957 and in the Assistant Comptroller's and Vice President's papers throughout. It was decided to retain or restore the order of the collection as far as possible rather than to attempt a complete reclassification. The collection was reorganized according to the following principles. First, the documents were divided into three sections according to the function of the office, not the title of the officeholder. Second, within the category of each office, the arrangement is for the most part chronological.