Biweekly appointments must be on the PICS system by 5pm on Friday preceding the Wednesday timesheet cutoff. If you have new staff members who need training on the timekeeping system, please call 515-4350. Information from the student registration system defines a student s current semester enrollment status which determines the appropriate earnings code to be used, as well as eligibility for social security exemption. A student s enrollment status and academic standing are relevant to an individual s eligibility to hold a graduate appointment. Data comparison results are translated into error messages which appear on PICS screen.
Some messages are warnings while others are fatal and require immediate action.
Individual is not enrolled as a degree-seeking graduate student for the attempted appointment period. Appointment will be disallowed. Individual is not in good academic standing. Although the PICS action will be allowed, you are advised to contact the Graduate School for written approval before the action is approved at the departmental level. If approved by the Graduate School, a copy of the approval will be forwarded to Academic Personnel.