Further a check request is filed with this office. If the department has knowledge as to what kind of visa the person holds, this information should be included as well. In order for a foreign national to receive reimbursement for expenses only, the payment must be requested by the department through the Travel Statement process. The Travel Statement must have a copy of the passport identification page, expiration date, visa page, and I-94. The OISS is not involved with this process.
Some countries offer a visa waiver program which is also acceptable for payments of reimbursements.
In all cases, it is best to contact the OISS prior to making the terms of agreement with the foreign visitor in order to ensure proper payment can be made. Another option is to consider eligibility for reimbursement for expenses only. In sum, honoraria may be paid only to visitors who are in the USA with a visa granting proper authorization for payment. Exceptions include a few countries with whom the USA has a tax treaty. However, you must contact Payroll a minimum of one month prior to payment in order to file appropriate tax benefit forms.