Committee or Task Force Reports. Again, written reports should be sent to board members in sufficient time for review prior to board meetings. Therefore, the board should only hear from committees or task forces that have recommendations for board actions. This includes such items as tabled motions, items not addressed due to adjournment or those intentionally carried over for more research or discussion. Any action the board needs to take should probably be under new business.
Some new business requires routine action.
Others call for debate. The chief executive must prepare, in cooperation with individual board members or committee or task force members, the various sides of an issue with prioritized resolutions. Most boards require each member to vote on a motion. Consensus decisions don't record how each board member voted. Of course, some issues will call for special closed meetings such as evaluation of chief executive and purchasing land or buildings.