People register within hours of the brochures being distributed. We use the relational aspects of File Maker Pro to merge the class list database with other pertinent databases. The media center secretary enters registrations in the database as they arrive so we can keep on top of the situation. Instructors receive a letter that includes a final description of what they will be teaching, expectations about handouts, tips for teaching adult learners and summer contact information. I ask principals to send letters to staff encouraging them to attend classes that will be especially beneficial and invite administrators to classes they might be interested in.
Schools can become a maze of moving and reorganization in the summer.
All class locations need to be clean and ready for use, air conditioning and fans need to be operational halls. We ask people to register early, but there is always a last minute rush and need to do some tweaking of locations, instructors and equipment. Finalize class locations We announce building locations, but not specific rooms until we know the final count. This causes less confusion than announcing room locations in the brochure, Send out confirmation letters Do not underestimate the importance of a written confirmation letter. People do not remember what they have registered for and want something in writing.