Obviously some offices will have more vital records than others. The format of vital records, paper or electronic, is irrelevant to the survey. What matters is that the University knows where they are and ensures that they are protected. Examples of vital records include payroll and personnel information, title deeds, student records, research results, teaching materials, contracts and agreements. The major considerations in identifying vital records are whether the information held is required by the department during an emergency, whether the University's specific rights and interests are protected by the department involved, and whether the information is readily accessible elsewhere.
Vital records are generally current and reflect on-going operations.
It is very important, however, that the survey capture only those records that fit the definition of vital, or the effectiveness of the programme will become diluted. In the near future your department will be contacted regarding the survey. Extended opening has been made possible by the allocation of additional funding by the Information Services Planning Unit. Please spread the word - evidence of usage will be essential to ensure continued funding. The summer vacation opening hours pattern will begin on Saturday 19 th June and run until Thursday 23 rd September.