And assist you in locating specific messages from client, a colleague or a friend. The real advantage of nicknames is that you can, with confidence, know that you have included everyone in the group and not mis-typed an email address. Most programs will allow you to make a nickname from an incoming email message. Signatures can be helpful in marketing an individual's or organization's website. It is also advisable to place your phone and fax numbers and postal address in your signature file.
Some people like to add their favorite quote.
A number of the newer email programs allow multiple signature files. You can often attach full text, pictures or other files to your signature or alternative signature file and automatically send along that information. Avoid using the v-card type of Signature files available in Netscape mail and other email programs. These annoying units are sent as attachments and end up filling up receipients attachments folders. If you re-direct a piece of email and the new recepient responds, their response will go to the originator of the message, allowing you to effectively get out of the loop.