Mail ballots may be conducted only by the President. Neither bylaw changes nor matters for which the Bylaws or the Acts require a meeting of the Board may be acted upon by mail ballot. The text of any matter that was the subject of a mail ballot, with the vote of each member thereon, will be read into the minutes of the subsequent meeting. Such matters will be subject to reconsideration as if considered immediately before such reading, or upn the motion of a member who did not receive timely notice. The President shall facilitate the exchange of comments among such members and those using electronic means.
Votes are subject to each member's reconsideration until the approved deadline.
Unless the issue concerns legal or personal matters appropriate to closed session, the President shall post notice of the proposed action to the Society web site not later than the day following the transmission of the call for the vote, and is encouraged to post additional notices to national and regional caver mail lists and discussion groups. No expenditure in excess of one percent of the Society's operating budget may be approved by mail ballot unless the expendature is from a restricted fund. A Director or Officer should not serve as chairman of a national committee nor on committees at national events if such positions present a conflict of interest with their business interests.