Index generally includes meeting date and topics. Series is usually printed annually as part of the minutes or agendas. Series is used to compile the agendas, reports and studies for the Planning Commission and City Council. Records include copies of agendas, studies and reports, staff reports, and other items discussed or presented to the Planning Commission. Series is the background data that accompanies the agenda.
Series is used to compile the summary minutes.
Records include tape recordings of Planning Commission meetings. Records include applications, resumes, interview notes, staff reports, letters of recommendation, letters of appointment, correspondence and other related records. Record includes name of Commissioner and dates served. Records include application, site plans, zoning maps, notifications, reports, final decisions, supporting documents, responses from citizens, interpretations, etc. If the case has been appealed to Council the record may include appeal and report to Council, Hearings records, Council Documents and acceptance.