Functions and principles discussed apply to computerized as well as hand-kept records. These characteristics are vital if the records are to provide useful information. There are three steps in record keeping and information dissemination. Recording of temporary record 2. Transferring to a permanent individual record 3.
Temporary records are usually in the form of a diary or daybook.
Events of importance should be recorded in the daybook immediately with all pertinent information. For this reason, a pocket notebook and pen should be carried at all times by all farm personnel. All notes should be dated, with time, correct animal identification and other data pertinent to the situation. Situations noted may or may not require immediate attention but in either case, the note should be made immediately. Events committed to memory more often than not fail to get recorded or are recorded incorrectly.