The transactions made on the Procurement Card are billed directly to the College even though the name of the Cardholder is on the card. The College pays 1st Chicago once a month for all charges made by every Cardholder. The Cardholders' default account, or the account to which the transaction has been reallocated, is then debited for the amount of the transaction. These are Prohibited Transactions and are Cardholder violations. These files may be audited periodically by personnel from CCD Administrative Services.
Some steps obviously have to be done by the cardholder.
Other steps will be done by the support staff person, depending upon how your department has designed its procedures. Regardless of who does what, each of the following must be done. Step 1 - Make a purchase. Many of the purchases will be done in person at a store. However, you may also make purchases over the phone, by fax, or mail by completing an order form for subscriptions, in-state conference registrations, etc.