In this phase the documentation to build the structure is developed. These documents include contracts, working drawings, specifications, cost estimates, consultant records, and bid sets. The architect oversees but does not control the building process. Today, different companies may be in charge of different pieces of the project. For government projects it is common practice for the originals of the working drawings to go the government while the firm keeps copies.
Shop drawings can sometimes be important depending on the significance of the building.
Also coming out of this phase are reports, change orders, photographic and video documentation, correspondence, blueprints done to scale, and details of certain sections. Not all of these records should be considered permanent. Some things you may not need after a building is gone, like plumbing information. For example, publicity photographs should not be mixed with the project files. Institutions that maintain individual building files should arrange them by building, by structure, then by type of document, phase of project, etc.