Therefore, the waiver offered by the rental company should not be purchased. The amount paid for mileage is intended to compensate the traveler for wear and tear, gas, and insurance coverage on the personal vehicle. Mileage to common destinations has been computed by Disbursements using the official state highway map and road atlas using the shortest route usually traveled. The University provide subsistence to staff and others while they are traveling on official University business. The subsistence allowance is intended to pay for charges for meals, tips, etc.
Subsistence is reimbursed after the trip is complete.
The Form 25 is the document an individual uses to obtain reimbursement for expenses incurred while traveling on University business. This form can be obtained from the business office. When completing the Form 25, the individual should reference the expenses that were approved on the Form 17. Unapproved expenses for which the traveler is requesting reimbursement should be noted and explained. The traveler needs all receipts and should work closely with Viki Taylor in the business office.