Larger cities provide the most advantageous price competition. Obtain information regarding activities planned by other groups from the city convention or tourist bureau. The AAS Executive Management Center is available to consult with any conclave host unit on the site selection, planning, and operation of conclaves. Prior to presenting a bid for any conclave, the proposing squadron must obtain approval of the detachment professor of aerospace studies. Areas should not accept bids for conclaves unless the proposed host unit has completed a preliminary planning package.
Selection is by a majority vote of the governing body.
Units should make no contract or agreement with any hotels or other agency until the AAS Executive Management Center critiques and returns the unit's planning package to the squadron. National Funding Assistance to Money-Losing Conclaves. Any conclave HQ which did not submit a planning package to the Executive Management Center for critique is not eligible for any subsidy. Conclave HQ Commander. Planning and executing conclave activities are the responsibility of the area conclave HQ commander, under the direction of the area commander.