Register for a free e-mail address on a portal like Yahoo or Excite. Then use this address whenever you fill in online forms or request information that you feel may lead to spam, or unwanted e-mail. Learn how to use your e-mail program to block or filter unwanted messages. Your firm's system administrator can help you with this. Exercise caution when you sign up for any professional discussion list.
Some lists generate an extremely high frequency of e-mails.
Instead of opening and labouriously reading through each new message, see if your e-mail program allows you to preview just the first few lines of a message as well as the subject line. If you routinely receive a barrage of similar query messages from prospective clients, consider authoring a standard initial e-mail response that can be sent as an automatic reply. Reserve a slot of time each day to manage your e-mail so that your inbox does not become unwieldy, and you can read through and respond to urgent messages. Copies of outgoing messages should be retained for your records. However, in some programs you may have to turn on a feature that controls this function.