Receiving of Purchases, x 3603. The local accounting technician audits all transactions. Local files are maintained by account and are open to inspection at any time. NMSU-A check writing is essentially limited to numerous student transactions. All other payments are made through voucher to the main campus.
State law discourages prepayment for merchandise or services.
Original invoices and confirmations of receipt of item must be turned in to the Business Office quickly so that payment may be made as soon as possible in order to maintain goodwill and updated records. Petty cash funds are to be used for incidentals and are not to be used to circumvent the use of a purchase order. NMSU-A does not pay sales tax. In February, preparation of the budget for the upcoming fiscal year begins. Department heads will be requested to submit forecasted needs.