The area faculty's status recommendation and draft letter are read out. The entire faculty discusses the student's case and comes to consensus on the student's status and how best to guide each student. Advisors and area coordinators take notes. If an advisor or area coordinator is not going to be available, it is their responsibility to find a substitute. Review coordinator prints letters and gives them to advisors.
Students meet individually with their advisors and get their letters in person.
In the meeting, students read their letters and discuss them in detail with their advisors. Advisors communicate the advice of the entire faculty to each student, discuss kudos and concerns, and provide constructive feedback. Students may also respond by writing comments on their self-evaluation forms to be read out to the faculty at the next review. Review coordinator reminds area coordinators to set up area meeting. Area coordinators e-mail area faculty to schedule area meeting.