Pursuant to documentation regulations from the Internal Revenue Service, meals shown must be actual expense. Under unusual circumstances or if entertainment is involved and documented, full reimbursement may be obtained by approval of the Dean or appropriate Vice President. The date, place, and description of the entertainment. Business purpose and relationship or nature of the benefit to University expected to be realized. They involve active conduct of business or directly precede or follow a substantial and bona fide business discussion or meeting.
Tips are to be included in the services rendered.
For instance, they are included in the per meal allowance above. If the advance exceeds the trip expense, reimbursement should accompany the report. All normal and necessary travel expenses are subject to reimbursement. Expenses not applicable to University business, or those which are extravagant or exorbitant are not allowed. Documentation requirements are included on the expense report form.