The steps for making a purchase are logical, and will seem almost familiar to users. For items not in the catalog, the user specifies the commodity category, a free-form description, estimated price, and quantity. Each logged-in user has a default cost center and shipping location, but these can be overridden. All in all, the design of the Web page minimizes the amount of information the user enters, which increases efficiency and accuracy. Once the appropriate entries have been made, the user sends the requisition along the Web to Purchasing which dispatches it to the various vendors.
Users can check the status of their requisition online at any time.
Accounts Payable pays vendors upon receipt of invoice for non-capital equipment orders. This eliminates paperwork and speeds the process. And PeopleSoft really does deliver the goods. Users in Lombardi have reacted positively to the new system and have commented on how easy it is to use. They have also been astute in pointing out where the project s approach to a process could be improved, helping pave the way for campus-wide Web procurement later in the fall.