This policy applies to those agencies that are subject to any of the following statutes. ORS 291.037 ff. Definitions For this policy, except where the context requires otherwise, the following terms have the meanings shown. For example, systems includes phones, pagers, Fax machines, computers, copiers, recorders, transmitters, and any similar, connected, or related, devices. Systems includes other systems accessed by or through those devices, such as the Internet, e-mail, cable television, and phone services.
Systems includes designs, specifications, passwords, access codes, and encryption codes.
Information' ' means information of any kind used in any way in agency systems. Examples include messages, communications, e-mails, files, records, recordings, images, graphics, transmissions, signals, programs, macros, software, and data. Examples include newsletters, web pages, fliers, chain letters, and postings to Internet groups or to e-mail lists. ''Use, uses, used' ' means any use of agency systems to affect information in any way by state employees, officers, agents, or volunteers. Examples include using systems to search, produce, calculate, extract, forward, print, publish, receive, send, transmit, apply, run, control, download, upload, record, copy, rename, access, alter, delete, erase, encrypt, or store any information. Policy Systems and information are state property.