Upon receiving the vendor's invoice, you should complete reimbursement forms and submit them to PTD before the vehicle actually arrives. When you accept delivery of the vehicle, the reimbursement can be processed and NCDoT can issue advance payment. If you do not submit the invoice prior to delivery of the vehicle, the Financial Management Section will notify you and ask you to send the invoice. However, it is important that the invoice is submitted to NCDoT for reimbursement prior to receipt of the vehicle. The vendor sends the title paperwork prior to delivery of the vehicle so that tags for the vehicle can be requested before the vehicle actually arrives.
Vehicles usually arrive without temporary tags.
My vehicle has been delivered. The vehicle must be inspected within 24 hours of delivery acceptance. Inspection forms are issued with the vehicle ordering forms, however if you do not have the inspection form, please contact Judy Dean at PTD and she will send one to you via facsimile. A copy of the completed vehicle inspection form must be sent via fax to the vendor. If PTD has not received the invoice, you will be notified.