Requests for rental cars leaving Tulsa should be submitted through the requisition procedure to Purchasing Services. Airline travel is preferred, unless ground travel can be cost justified. Living Expenses - Room accommodations should be appropriate for the occasion and not luxurious. Reimbursement for meals is not allowed unless overnight travel is involved. Please refer to the Entertainment Policy, paragraph 407 for guidelines regarding reimbursement of meals where entertainment is involved.
Tips are to be included in the services rendered.
For instance, they are included in the per meal allowance above. Expense Reports - An expense report approved by a Vice President, Academic Dean or Administrative Department Head should be filed with Accounts Payable within one week following the trip. Employees requesting reimbursement for Study Abroad trips must files an expense report within one month following the trip. If you have received a cash advance, and the advance exceeds the trip expense, reimbursement should accompany the report. All normal and necessary travel expenses are subject to reimbursement.