The university may issue Hotel and Transportation Orders to university employees to be used for official travel. Hotel Orders shall be subject to the same limitations on the cost of lodging as apply in the case of reimbursement for lodging expenses. Hotel or Transportation Orders may be utilized, but no cash advance may be granted. If an employee receives payment by a third party, the employee must reduce the amount of reimbursement requested from the university by the payment received, or refund that amount to the university.
Supervisors are responsible for reviewing and approving travel vouchers submitted by employees.
Employees are responsible for insuring that expenses claimed on their travel reimbursement vouchers are proper and accurate, and incurred while in the performance of official university business. Careless, fraudulent or negligent preparation of a travel voucher will require financial restitution and may result in disciplinary action. A traveler who knowingly presents a false, fraudulent, or fictitious claim may be subject to penalties under criminal statutes.