In many cases, office automation software will be provided with the appropriate hardware, either as part of the purchase agreement or as part of a government standard. It is desirable that all users of office automation software be trained in their use. In most countries external training providers will be available. Some electoral authorities may be able to provide in-house training using its own skilled staff. Modern office automation software is very powerful.
Skilled users can develop very sophisticated products.
As the use of office automation software expands, the need to apply standards becomes more and more important. Where many users are sharing systems and files, it is important to ensure that files are stored in logical locations using a standard set of file naming conventions. Computer files are generally stored in folders. Folders can be 'nested' in other folders so that subsets of files dealing with specific subjects can be located in folders within other folders dealing with a broader subject. For example, a folder called 'Finance' could include within it folders for the previous financial year, the current financial year and the next financial year.