Records in electronic recordkeeping systems may now utilize a variety of media from creation to disposition. An example of an electronic recordkeeping system is one in which the original records are generated on a personal computer and stored on a magnetic disk. While paper copies of the electronic records may be printed out for distribution, the original records are transferred to a computer and stored on magnetic tape. Other electronic records may be created, manipulated, maintained, and disposed of on the computer without ever being produced in hard copy. The purpose of this Electronic Records Management Handbook is to provide guidance for managing electronic recordkeeping systems in California State government.
Voice mail is always a non-record.
Word processing files and superseded printed drafts are non-records. The final printed outputs are records. Databases and other data compilations that are used for multiple purposes are records. The exact implementation of these principles will depend on the needs of the organization. Any information that is in a form only a computer can process.