That way you can get a clear overview before you start to do the detailed listening. None of the accompanying material is superfluous, but, although small promotional stuff like logo sweets is OK, entries should not include substantial gifts like T-shirts, mugs or the collector's edition toy lorry which one entrant gave to the judges last year. I want to know what was in your head when you put this programme together, and why you did what you did to serve your audience best. I found lots of puffery and very little actual fact. Give me some background on what's actually happening during a programme.
Some judges think too much additional written information accompanies the entries.
When judging they try to do it from the point of view of a listener coming to something for the first time. Station of the Year categories 'The presentation of entries is important. The tapes should flow, should show a good range of material, should show humour and sadness where it exists, and excitement, and day to day done well, and the really interesting, or unusual, and the very local, and the mundane. Judges tend to look for confident stations with well thought out programming, including music, and for stations which know their audience. A relatively young station against established competition, was nominated last year for some of these reasons.