No single individual should try to write a community progress report alone. The facilitator should make it a group activity by the community representatives, on behalf of the whole community, for approval first by the community. . Encourage members to ask for help from friends and colleagues, programmer, manager, staff and those who can assist in either concepts or in style. The following are a few tips on making better reports. To be concise means that they should be both brief and complete.
Short reports are more likely to be read than long reports.
But reports that miss important information are disappointing. A report is easier to read when it is written in simple, straight forward language, with correct grammar and words easily recognized. Do not try to impress anyone with flowery language, esoteric vocabulary, or long and convoluted sentences. Use short, simple sentences. Use short paragraphs.