Even from a printout you can sometimes tell who wrote a document, based on nothing more than an author s style. Think of file sharing as the document swim-suit competition. It should come as no surprise that sharing documents with clients, co-counsel, and the courts raises an ugly set of potential problems. Here are some items you may want to think about before you attach that file to your next email. A template is a collection of instructions Word is supposed to follow in order to create a set of documents which resemble each other, and follow the same rules.
Templates are extremely individual, and vary widely between firms.
There are a number of companies which are hired by firms to create and customize templates. Alternatively, firms may make use of internal resources to create their templates. Their presence can serve to identify a document s origin and its path through the legal community. Both DocXamine and DocXtools can search for and report on those document variables where they exist. They can be removed through automation, or by moving the document content to a new file container.