Records are the printed reports of magnetic files stored in the City's onsite and off-site libraries. Report consists of date, tape number and slot number. Records include system objectives, requests for the system, authorizing directives, source data, detailed studies reflecting advantages and disadvantages of alternate solutions, equipment requirements, tangible benefits, output requirements, and schedule for completion. These records are maintained in Information Services Division or office responsible for system development. Records consist of system test specifications, test runs, machine listings of test data, and test results.
Series is used to define system file structure.
Also includes explanation of the coding system and a cross reference code manual of every code used together with their values. Records include handbooks, guides to data availability, and procedures for querying files. Also may include user oriented instructions of prepare data for control and interpretation of output reports and for processing work on the computer. Series consists of files written to erasable disk and tapes and are assigned a specific expiration date. Retain as needed.