This allowed Mobile Gas to begin moving printing functions out and down to the network. They are able to ship mainframe printouts to network printers wherever they are located. But they were still printing multiple copies of reports and in some cases these reports were being sent to different printers. They felt it more efficient that a single copy of each report be placed where multiple users could view and print them as required. With Notes scripting and editing abilities they are able to organize reports by job number and date simplifying the displayed report index.
Users have the responsibility to archive and retain their reports as they see fit.
Multiple users can access the same report. Scripts have been developed which can copy older reports to an archive database deleting the report from the original location. Notes security controls unauthorized access to sensitive data. VSE2PDF allows users to access PDF formatted reports from the intranets as well as the internet with their browser. VSE2PDF gives report distribution authority to department managers and end users.