First of all, they send letters of thanks to the people who helped in the summer APCC and survey the volunteers. Their comments and suggestions can be helpful for the following year's event. At the same time, the account closing and achievements are reported, the appointments of executive committee members are announced, the detailed plans of the invitation project for the following year are decided on, and the detailed administration work of the Secretariat concerning such things as sending invitations to the responsible departments of each country are performed. If the volunteers want to apply for the following year, the procedures for re-registration are carried out. The organizational structure of the executive committee is announced and the activity is initiated on a full-scale basis.
Volunteers raise their awareness as project staff and deepen their relationships with other members.
The invitation for host families to apply is announced early in the new year. At this time, the announcement of participation and lists of participants are sent from each country in the Asian-Pacific region. The Secretariat begins working on matching the host districts with the participating countries. The invitation to apply for the spring mission project in which the children of Fukuoka City visit the Asian-Pacific countries is announced. The activities become busier in the spring.