The coordinator or chairman needs to set up a meeting of interested leaders and agencies. Determine who can help and make assignments. As soon as the contest date is set, leaders should select judges, helpers, and graders. In planning, consider the number of teams, divisions, and number of individuals that will participate. A team consists of three or four contestants, with the three high scores tabulated as the official team score.
Site Selection Locate a farm where different conditions can be found to judge.
Secure permission from the owner to use the area. Select four sites, dig pits, and prepare an official scoring key for each site, before the contest. This will insure that graders can score the contest in the shortest possible time. Each site should have colored flags to indicate field boundaries of the area to be judged. The fields should be a minimum of 100 feet x 100 feet in size, but it does not necessarily have to be square.