Then you can grow into the lowest level of detail covering all documents throughout their entire life cycle. Although classifying a document properly is very important to the system, your ability to find it again, on the other hand is not at all a difficult task. It is part of the 4 hour training class we recommend for everyone. Classifying documents are easy because most people only have to choose between a dozen or so classes available to them. However, if someone still has trouble picking the right class, the system can help them select one through the use of synonyms.
Synonyms are alternate ways to refer to a class.
For example, let's say the document you are searching for is the accounts payable journal vouchers. We of course have a class for it. Well, in ERS you just press a button and the system will search through the description of the document looking for a word that match its synonyms. ERS then displays a short list of classes that you can access and pertain to your document. You simply pick the most appropriate class from the list and off you go.