A lot depends on the observer's experience, seeing conditions, scope, etc. Some of the same techniques used for night time observing can be applied to solar observing. Averted vision helps sometimes, tapping the scope a bit when you see a suspected very small spot. It's up to you. They don't have to be masterpieces, one method is to mark a box wherever you see a spot group, putting the number of spots in that group in the box.
Some people make rough sketches of the groups and spots.
It's totally up to you. This will show you not only the direction of travel but the angle the sun is tilted at as well. On my solar observing resources page I list several excellent books which you should try to read. Include it in your monthly reports from now on. Put the value in the R field on the report form.