If you are going away for more than a day, return your key. Do not pass keys between users. Return all keys to Jay and see him to check out keys. If this is just impossible, use a blank check out form to transfer responsibility and get it back to Jay in a timely manner. In all cases of confusion, the original user retains liability until either the return of the key to Jay or Jay acknowledges the transfer by accepting a new check out form.
Same restrictions apply.
Editing should be done with off-line quality image files. All images must be digitized at low resolution to enable all key holders equal access to hard drive space. This means you must have time code on all of your source tapes for later re-digitizing. This should only be necessary for the final edit and print to videotape session. There will be a meeting at the beginning of each quarter to reserve blocks.