This Instruction describes how Procurement manages the solicitation, receipt, and evaluation of quotations. The Request for Quotation procedure is being evaluated to standardize written instructions in the electronic forms environment. This material applies to the Purchasing and Contracts group in the Procurement Department. II.A and II.B. D. D. Background. Procurement can choose from several methods to determine the prices suppliers will charge for requested items.
Procurement can request quotations, bids or proposals.
Which method to select depends on the items needed. Procedure A. Applicability Procurement solicits quotations when requesting price and delivery information for relatively few supply-type items. An example of a supply-type item is a video cassette recorder. B. Methods of Solicitation 1. Verbal Procurement can request quotations verbally or in writing.