Transfer to the custody of the University Records Center when administrative value ends. Records will be retained for office in the University Records Center 1 additional year and then transferred to the custody of the University Archives for appraisal and final disposition. Bank statements, reconciliation and cleared checks for specific university accounts. File includes account for ECU Foundation, ECU Educational Foundation, Student Government Association Fund, Student Government Association Medical Fund, Credit Card Clearing Account, Payroll Clearing Account, Athletic Fund, and Athletic Impress Fund. Destroy in office after 6 years if no litigation, cliam, audit, or other official action has been initiated, destroy in office after completion of action and resolution of issues involved.
Reference copies budgetary records.
File includes budget reports, requests for budget changes, budget authorizations, and other related records. Destroy in office when administrative value ends. Reference copies of correspondence and memorandums. Destroy in office when reference value ends. Records used to create list of outstanding university issued checks that were never cashed.