As you embark on your organizational activities this year, it might be useful to have some guidelines to help you fulfill your role in meetings and achieve the objections of your organization. Be sure that they are clear prepare and distribute agendas in advance provide appropriate organizational background information Be aware of resources and possible limitations with regard to specific projects being considered. Arrive early to complete setup of the room. Establish procedural details such as discussion limits Concentrate on agenda items recognize differences in opinion but maintain control use conflicts to promote learning keep discussions moving achieve closure on items before moving to another Summarize before adjourning Recap decisions, assignments, and deadlines Set date, time, and place for next meeting End on time Compile minutes or written summary of meeting. Circulate to all members.
Planning is crucial and anticipating is the secret to being prepared.
Experience will tell you the probable pitfalls so use your creativity to help identify possible solutions to those awkward or critical moments that may occur in meetings. Delegate responsibility and involve others in the decision making. Never compete with group members. Dont permit anyone to be on the defensive. Listen carefully and judicially to group members Nurture ideas in participation.