The graphical depiction of tasks make identifying groups of tasks simple. Accompanying the list of tasks is another list of team members. Information such as the person's forthcoming holidays, their phone number and email address and their daily chargeable rate can be added here to help with planning and communications. By matching the lists of tasks and people together, users of the system can clearly see the tasks that each team member has assigned to them, and which team members have free time. Storing data about tasks and people in a database allows users to control to way information is presented to them easily.
Users are free to configure their own report formats or can choose from a pre-defined reports.
Progress reports can be created to keep everyone up to date. These can either be printed, or saved in intranet-ready HTML format. Project Scheduler works with another program called Project Communicator to allow individual team members to interact with the project plan. Using Project Communicator, team members can easily update the records of the work they have completed to date and estimates of the tasks they have yet to undertake. Those updates are automatically posted to the team leader for inclusion in the overall plan.