Leave records are maintained in the department on a database. Accrued hours and leave used are posted biweekly upon completion of payroll certification. Reconciliation with UMSA leave balances is done biweekly when the certifications are received for the next pay period. Any discrepancies are investigated with HR and resolved. Current annual leave balance is indicated on the employee pay stub.
Sick leave is accrued in the same manner as annual leave.
Leave slips are submitted for all sick leave taken. If in a current pay period, the notation is indicated on the certification when prepared, documenting sick leave usage. If a prior pay period is involved, a certification adjustment form is completed and signed by the chairman. Sick leave records are also maintained in the Department, and reconciled with UMSA on a biweekly basis at the time payroll certification is prepared. All leave records are available for employee perusal.