These regulations do not apply to employees who live within a 50-mile radius of the primary work location as indicated in the offer letter or employment agreement. Mileage is based on the Rand McNally Standard Highway Mileage Guide. Approval Eligibility for travel reimbursement is determined by the hiring organization. New and returning students must obtain pre-approval for travel reimbursement from the hiring organization before incurring any travel expenses. Conditions Reimbursement of travel expenses is intended to help offset round-trip travel expenses between the employee's university and the primary work location.
Reimbursement is limited to one round-trip per appointment.
An appointment is defined as the length of assignment as specified in the employee's offer letter or employment agreement. In accordance with the requirements of the HR-5 Student Programs Office, participants must be enrolled in a university program at the time of the return trip to be eligible for reimbursement. The lowest available airfare should be obtained based on the official travel dates and locations. The reimbursement amount will be based on the most direct route available between the authorized travel point and the primary work location. Costs incurred over the lowest available direct fare will be the employee's responsibility.