In the second paragraph, describe the importance of the issue. Cite relevant facts and avoid emotionalism. Frame your discussion from a national, rather than a personal, perspective. Be courteous, to the point, and include key information, using examples to support your position. Limit your letter to one page and one subject.
Timing is important.
A letter sent after Congress acts is a missed opportunity, while correspondence sent months before an issue is considered is likely to be forgotten. Moreover, it is important to address your listener correctly. Thus, below are some ways to properly send a correspondence to your important leaders. Remember that a staff member, not the member of Congress, often takes telephone calls. Ask to speak with the aide who handles the issue to which you wish to comment.