Other considerations such as previous probationary status, ratings on previous inspections, length of time as a depository library, and major changes in staffing or facilities are also determining factors on whether a library is audited. Libraries often request an on-site inspection to document significant changes to the library or documents operations or to have the inspector confer with a new administration. The responsible Regional librarian for that area is also queried about that depository's performance. The documents coordinator should also collect whatever materials would be useful, e.g., procedures manual, policies, annual reports, strategic plan, promotional flyers, etc. These items may already have been included with the self-study, but may have been revised since that time.
Many depository libraries post their policies, operations manuals and guides on their Web sites.
These can serve as models for other libraries. Previous Inspection Reports may provide suggestions on upgrading depository services especially if they have not been acted upon. If you cannot find previous Inspection Reports, contact Depository Services Staff at GPO and we will fax or mail copies to you. Using the self-study and GPO's evaluation, the inspector's findings can be anticipated and communicated to library administration. If any problems can be addressed before the compliance review, so much the better.