Service Use information should be maintained for all persons using services from programs fully or partially funded through the demonstration. All services provided to any member of a client-family, including caregivers and elder clients, should be recorded. Group setting-based programs fully or partially funded by the demonstration . This includes adult day care, group day care, and institutional respite programs created for this demonstration and those programs that are not exclusively funded by the demonstration, but serve demonstration clients. C. Frequency and Time for Recording Service Use Each agency should record the dates and amount of service used by each client on a monthly basis.
More frequent recording is encouraged.
Any persons designated by the agency can record this information. In the case of voucher or reimbursement programs, the Service Use information should be tracked and reported by the agency administering the program. If data are to be reported using scanable forms, the original Service Use Forms should be forwarded to the evaluators and the copies should be kept in the agency files. This form will provide a user-friendly mechanism for reporting service characteristics in a standardized format that will enable comparisons to be made among the diverse programs. Agency Profile data will also be used to assess the link between service delivery characteristics and patterns of client service use.