B. Necessary Documentation 1. Cash cost-sharing must be recorded and documented by canceled checks, and deposit receipts. In-Kind Contribution Form suitable for reproduction. Each volunteer should complete and sign such a form each time he or she works on the project. All cost-sharing records are subject to audit and must be held on file for a period of three years after the project's termination date .
Most MHC grants award outright funds to the grantee.
The MHC also awards grants from matching funds made available by the federal government to encourage non-federal support of public humanities projects. Matching funds must be leveraged by third-party gifts to the project. The MHC awards one dollar in matching for every two dollars raised in third-party gifts. The gifts raised cannot come from the sponsoring organization, from funds received from the National Endowment for the Humanities, or from any other federal source. However, funds from state and municipal governments are eligible for matching if declared to be non-federal in origin.