Communication is the key to making a group agenda work. As with any organization, generally there is a leader or group of leaders who are committed to a project. However, leadership changes over time. It may be a new elected official, a new executive officer of the chamber of commerce or the loss of a volunteer community leader. Sound record keeping is one way of reducing the incidence of disruption of meeting long-term goals.
New leaders can get a better understanding about the ideas, plans and desires of previous leaders.
They also can see which actions proved beneficial, and which did not. Good records can help determine why a program failed, and whether or not it is likely to fail again if attempted. Conversely, the flip side of record keeping is that community leaders involved in development programs tend to like action. Special care also must be given to scheduling meetings. It is difficult for community business owners or managers to pull away from their businesses for long periods of time.