Use of personal vouchers and coupons is not considered as airfare paid and will not be reimbursed. Proper supporting documentation and travel itinerary from the travel agent must be attached to the travel expense voucher as a receipt. The intent of this policy is that it is the responsibility of the employee to use free tickets issued as a result of miles accumulated on institutional travel on their next institutional trip. Employees who pay airfare with per sonal funds and are in turn reimbursed by the College must use those mileage credits for college travel. All employees are expected to use a College or state fleet vehicle if one is available for use.
Mileage is payable only to the owner or lessee of the vehicle.
If a personal vehicle is used in lieu of air travel, for the employee's convenience, meals and motel expenses will be allowed for a maximum of one day each way. However, the maximum the employee will be reimbursed will be the lessor of the costs incurred from the usage of the vehicle or from the costs of the air travel. Employees will receive a packet with a credit card for the vehicle which is checked out for expenses incurred when us ing a College or state fleet vehicle. If an employee incurs expenses for the operation of a Col lege or state fleet vehicle, they must present a receipt for those expens es before they will receive a reimbursement. Any parking tickets received while the vehicle is assigned to an employee will be the responsibility of that employ ee.