Sharer says it's important to not only have strong presentation equipment, but to record the meetings for archiving. The most important tool is the ability to archive video and audio in realtime, but in a digital format. It is amazing to see how much useful information can be reused because it is easy to access and can be pieced together in one format. He notes videoconferencing should never be considered as merely an add-on to a presentation room. When you take that approach, you'll guarantee that the videoconference will be very awkward, very stuttered, won't feel right, and will be difficult to use.
People have to change their thinking so they maximize the space.
Lighting doesn't matter, acoustics don't matter. When businesses don't want to invest in the equipment or only want to use videoconferencing occasionally, Proximity, a videoconferencing broker in business since 1995, is one of the companies providing the services they need. With more than 2,400 videoconferencing sites worldwide, Proximity helps clients use the technology with significant savings over buying the equipment. Bob Kaphan, president and cofounder of Proximity, says anything you can do in a live meeting you can do with videoconferencing. To complement the videoconference, Kaphan says the most common equipment in presentations includes a document camera, which allows users to view documents much like a fax.