These are the sorts of things that perhaps feel very different to you from what you have comfortably thought of as writing . You may want to look into Document Management Systems. You may want to look into the possibilities of SGML based writing. You may want to build your documents from simpler building blocks and rearrange those building blocks as is audience appropriate. Whatever questions you may eventually have to answer, you should start developing a word policy now.
Words are delightfully romantic sorts of things.
But sometimes it's healthy not to be all that romantic about them. In future issues of Uncommonly Clear we will attempt to further pin down some more of these very practical issues surrounding the business of good writing.