Conducting Meetings - Tips for Conducting a Meeting Plan the reason for meeting and delegate individual preparation. Haphazardly planned meetings rarely accomplish much. Therefore, before meeting, all team members should know the specific goals of that meeting and how they need to individually prepare for it.
Nothing rends a meeting useless faster than lack of members' preparation.
Therefore, team members must come to meetings prepared to accomplish that meeting's goals, e.g., completing assigned readings, brainstorming options, etc. Identify a clear beginning and end time. Waiting around for tardy members can be extremely frustrating for busy people, so teams should establish a policy of punctuality to make the most out of their meeting time. Likewise, meetings that drag on too long inevitably lead to frustration, so setting a clear end time encourages the team to be efficient in the allotted time. If, during a meeting, it appears that the end time must be extended, all members must agree on a different time.