A copy of the approved form must be attached to the invoice from the moving company in order to authorize payment. The department submits a copy of the approved form with any travel reimbursement request or bills for airfare, car rental, etc., to authorize payment by the Travel Office. When a change of station takes place at the request of the Oregon State System of Higher Education, and the new station is 50 miles or more from the previous station, an employee may claim certain travel and moving expenses. Reimbursement will be made for travel expenses up to 45 days following notification of the transfer or until the employee establishes a new residence, whichever occurs first. A classified employee represented by OPEU who is transferred to a new official station 50 or more miles from the previous station at the request of or for the benefit of the state may request reimbursement for certain travel and moving expenses.
Reimbursement is in accordance with the bargaining agreement where it covers such moves.
If the bargaining agreement is silent on this matter, the employing agency may agree to reimburse employees. A separate authorization is required for the return to Oregon. The following reimbursement allowances apply to both travel and moving expenses for new employees, when authorized. Private automobile mileage may be claimed from the old residence to the new residence, or the employee may request reimbursement for the common carrier fare. Meals and Lodging.