Need two plans. The NCAA Committee on Certification ultimately decides what is critical. They can make conditions, suggestions or strategies. They are not held to the peer review team's report. Any plans from the self-study will be adopted as formal institutional plans and show commitment to the Athletics Department.
Minutes are critical.
Take attendance at your meetings, take notes as to who is giving input at meetings, etc. Currently the review team will want to see all minutes. Develop plans for improvement Delineate your responses. Make sure that is reflected in the timeline. Make sure everyone knows who is responsible doing what things.