If prior damage is discovered, it should be reported immediately to the rental agency to prevent improper claims. At the time you return a rental car, report any accident involving the rental vehicle and file an accident report with the rental agency. Other Expenses Registration fees paid by the employee at the conference will be reimbursed on a Travel Voucher when supported by a paid receipt. When registration fees are prepaid by the University, attach a copy of the Remittance Voucher to your Travel Voucher. Tips for meals and taxis should be included as part of those charges.
Tips reported here include baggage-handling tips when arriving and departing a hotel or airport.
If multiple taxis are used, itemize. Actual parking fees while away from home, and road and bridge tolls are reported here. Receipts Major expenses incurred by an employee while on official travel for the University require receipts. The receipts must be originals and not copies. If reimbursement exceeds advance, Business Services will send a check for the excess to the traveler.