The account director should identify as delegates only those individuals having job descriptions that warrant this level of responsibility. In the event that a delegate leaves the position, a new Record of Authorized Signatures must be submitted to cancel signature authority. If no delegates are authorized, the new director of an account is required to submit the Record of Authorized Signatures to insure that his or her signature is kept on file. A Record of Authorized Signatures for Fiscal Transactions must be completed for each budget account by the Account Director and submitted to the Documents Control Section of the Purchasing Department. The SAML screen is accessible to servicing departments requiring confirmation of the signatories' degree of authority.
Original signatures are available for examination by servicing departments.
Account Directors must submit a new Record of Authorized Signatures for Fiscal Transactions to the Hospital Finance Department at the commencement of each fiscal year. However, the same Record of Authorized Signature for Fiscal Transactions form is used by the Foundations. Procedures for submission of the records to the Foundations are contained in the guidelines available in the foundations' offices. Only representatives listed on the Authorized Signature for Payroll Check Distribution form may pick up payroll checks for distribution to their respective area. Departments with fewer than three student employees may authorize each individual student, with proper identification, to pick up his or her own paycheck.