Other encumbrances, i.e., for equipment, cannot normally be held open. Disposition of TJU Equipment and Materials Transfer or sale of TJU equipment or materials outside the University can only be completed with the prior approval of Inventory Control and Controller s Office. If required in the Material Transfer Agreement, send a report to the material provider on the results of the project and return or dispose of the material as directed by the provider. Submit Reports Financial SPAO prepares and submits a final financial report. Since some sponsors require final financial reports within 90 days, all project charges should appear on the University accounting system by the termination date.
PIs are responsible for completing patent reports and invention statements.
Technical PIs complete and submit technical reports. The sponsor usually indicates the format and deadline for these reports. Retain Records Under the legal terms of awards to the University, auditors have the right of access to all official University records associated with a project. The University is obligated to make such records readily available for examination. Since auditors may visit departments to review supporting documentation and interview personnel who have certified effort on projects, departments must maintain complete records.