These days preplanning can be helped enormously by the use of e-mail. And in all your getting, get understanding. After Norman's talk, audience members participated in a game in which socks were tossed to other persons at their tables. Starting slowly, people had little trouble keeping up with the socks. But when the tempo was increased, people started throwing badly and dropping the socks tossed to them.
Teamwork is vital to keep the tasks from falling through the cracks.