Notice will be distributed annually, reminding all employees and Governing Board members of their need to complete this form. It is the responsibility of each person to keep the disclosure form current. 1202.2 Applicability Only those employees who have a potential conflict of interest need to complete this form. Exceptions are Administrators, Purchasing staff, Fiscal staff with signatory authority, and Governing Board members, who must submit the form annually. Disclosure forms are available from the Purchasing Office or the Fiscal Office at each College or Center and are to be returned to the District Purchasing Department.
Participation includes initiating, signing, or acting in a decision-making role.
The procurement of supplies, equipment, or services from any employee of the District is not authorized unless it is made through public competitive bidding. The Purchasing Department is not required to request competitive bids for procurement of small dollar value merely to allow District employees to bid. 1202.4 Record Keeping, Reporting, and Review The Purchasing Department shall maintain the listing of disclosure forms and shall refer to it as part of the normal purchasing and contracting procedures. This is done to identify all potential conflicts of interest. All related party transactions shall be recorded in the Purchasing Department.