Because it is important for all of us to make effective use of the City s investment in this important communication resource, we have described some of the advantages of the less frequently used features of GroupWise 5, and provided a few helpful hints to make your communications easier. Notes are special mail messages attached as a reminder to a specific date on the calendar. The specialty of notes lies in the ability to specify a date for the note to appear. The Notes function is useful for reminding yourself or others of meetings, deadlines, or important events. Tasks differ from e-mail messages in that tasks are assignments attached to a specific date on the calendar, along with a due date or time range for completion.
Tasks can be either one-time or recurring events.
Until a task has been marked completed, it will carry forward in the recipient s calendar and reappear day after day. Creating personal folders within the master folder makes it easier to organize correspondence that pertains to a specific subject or project. Personal Folders are stored in the Cabinet, Work in Progress, or Main folder. You can set up hierarchical folders within other folders. You can also establish shared folders to allow other users to access mail messages, documents, and so forth in a universal folder.