The National Petroleum Council meets in Washington, D.C. at least twice a year and study groups meet as necessary. The time, place, and agenda of each Council and study group meeting are determined by its respective chair, with the concurrence of the Department of Energy. To constitute a quorum for the transaction of business at a Council meeting, one-third of the membership must be present. One-half of the membership of a committee or subgroup must be in attendance in order to transact business at a meeting. Action at a Council, committee, or subgroup meeting is taken by a majority of members in attendance.
Meetings are open to the public.
Documents discussed or presented at a meeting are available for inspection and duplication at the NPC office by members of the public. The government representative in whose presence a meeting is conducted is authorized to adjourn a meeting whenever the representative considers adjournment to be in the public interest. Verbatim transcripts are kept of all proceedings of Council and committee meetings, and detailed minutes are prepared of subcommittee and task group meetings. The accuracy of all minutes is certified by the chair of the group and by a full-time officer or employee of the government present during the proceedings. These records are available for public inspection at the NPC office and the U.S. Department of Energy.