Take advantage of this feature to ensure a message sent has been read. If an e-mail message is important, reply briefly to the message upon receipt to let the sender know you got it, even if you will send a longer reply later. Try to rid your mailbox of unnecessary attachments, as they are particularly space consuming. Writing E-mail Try to keep message brief and concise. Start your e-mail with a quick greeting, as you would a phone call or letter.
Plain text is best.
Use mixed case. Upper case letters alone are generally regarded as shouting. Use upper case only for emphasis. Similarly, do not use bold or italics as the mail may end up being read on a system that cannot display them. Always capitalize your sentences and use appropriate punctuation.