A 23-digit number used as a reference number by the bank and the merchant who took the order. You are expected to review and sign your statements monthly. Signing indicates review and approval. If the cardholder is also the PI on the default chartfield of their card, the cardholder must obtain a supervisor's signature on the second approval line of the monthly statements. The Purchasing Department will require your records to be available to an auditor on a yearly basis.
Most audits occur at the reconciler's location.
This auditing process is required and monitored by the University's Internal Audit department and also the State of Utah Auditor's Office. The records will be audited for compliance in all areas of procedures surrounding the card. Any problems found in the audit are subject to the details prescribed in the Violations Record .