The guide addresses basic procedures and controls that cannot be easily evaluated by the central Purchasing and Accounting Offices for the University. Effective control of property can only be achieved if each department maintains adequate safeguards and inventorying procedures. Responsibility The department head is responsible for ensuring that state property is adequately controlled. An employee should be assigned the responsibility for tracking equipment location and inventorying property each year. Larger departments may have to designate several persons to be responsible for specific areas if property is located in various locations.
Safeguards Evaluate whether steps have been taken to adequately safeguard property subject to theft.
If permanently moved, the equipment location should be updated on University records. For costly items most subject to theft, a permanent form of identification such as engraving is recommended. Other Activity Review of other aspects of property control.