113 Records 113.0 Records Review of Employee File Employees may view their records in Human Resources at any time during regular working hours. The employee must present a staff identification card before access to records will be granted. Because an employee may have waived access to a letter of reference, such letters are not included in the file. An employee may not insert materials into the employee file without written permission of the supervisor. Medical Information Medical information is not to be placed in employment files, either in the department or in Human Resources.
Medical information is to be maintained in separate folders where confidentiality is assured.
This includes information pertaining to accommodation under the Americans with Disabilities Act. Adverse Documentation Documentation that reflects unfavorably on an employee will not be placed in the employee file without evidence of the employee's knowledge. Letters or memos addressed to the employee. Letters or memos showing a copy sent to the employee. Confidentiality of Records Because UNL is a public body, its records are available for public inspection.