Of course, the story may be expanded beyond this, but these five items are essential. Even a recurring event can be made fresh with a new angle. Such an event would be commonplace, and, as such, not news. But if the meeting has a unique theme, speaker, or if some unusual event is associated with it, the old story takes on new life. Remember that boards, committees, ministry-sponsored special interest groups, and others meet almost every day.
News is defined as that which is unique.
After this question is answered, build the story around that unique angle. Get to the point quickly. Tell the most important part of the story in the first sentence. Supporting details can begin in the second paragraph. Provide the name of a contact person.