Which method to select depends on the items needed. Procedure A. Applicability Procurement solicits quotations when requesting price and delivery information for relatively few supply-type items. An example of a supply-type item is a video cassette recorder. B. Methods of Solicitation 1. Verbal Procurement can request quotations verbally or in writing.
Procurement needs the information quickly.
Written When Procurement requests quotations in writing, Procurement uses a Request for Quotation, form PD-5. Procurement can prepare more than one RFQ form if the transaction involves many line items. The RFB has several introductory pages of instructions, and then a multi-page listing of the items under consideration. Using an RFB is preferable to preparing a large number of RFQ forms. For more information, see SPI 3.18, section II.D. E. Receipt of Quotations 1.