The justification must be supported by factual, auditable statements of need, and signed by the principal investigator, department head, or director. Additionally, University employees who were involved in that decision must disclose in writing whether or not they have a potential or actual conflict of interest. University employees cannot make or participate in any purchasing decision that places them in a conflict of interest between their official University duties and any other interest or obligation. Maintains liaison with ordering department from date of receipt of Purchase Requisition until receipt of goods or services. Designates buyer assignment.
Places order against an existing primary supply agreement.
When a primary supply agreement does not exist, selects vendor whose prices are reasonable and offers the lowest cost. Obtains competitive quotations when required by Universitywide guidelines or State law. The purchase must be awarded to the lowest responsible bidder meeting specifications. Upon request, the department may review quotations and participate in the selection of a vendor. Information supplied for review is confidential and may not be discussed with or disclosed to any vendor.