If approved, the office would re-type the declaration on official stationery. The governor would either sign the declaration at an official ceremony, or the staff would attach his autopen signature and mail the declaration to the sponsor. The declarations are accompanied by the letters or phone conversation notes from the sponsor requesting the declaration. Additional background information might also have been provided by the sponsor and is included in the series. The declarations are arranged chronologically by month and year of the declared item.
Undated material appears first.
Two additional boxes were transferred to the archives after filming in 1994, so there is a second sequence of chronological material. Two additional boxes of unarranged declarations were sent in as a different series in February 1995, after the first material had been filmed and destroyed. There was no way to splice all this material in chronological order, so a separate chronological sequence was created. Both sequences should be checked, as material might appear in both as easily as in one or the other. The series was scheduled in November 1986 and transferred to the records center beginning in 1987.