It shall also endeavor to attract researchers to the Library, enhance the range of topics availvble to researchers and provide a valuable resource within the overall library service. 2 Statement of Authority to acquire material 2.1 The authority for the acquisition of material by the archives service comes from the Librarian of the James Hardiman Library, NUI Galway. The authority to manage the acquisitions process for the archives service is vested in the archivist. 3 Definition of terms Records Documents containing data or information of any kind and in any form, created or received and accumulated by an organisation or person in the transaction of business or the conduct of affairs. They are subsequently kept as evidence of such activity through incorporation into the recordkeeping system of the organisation or person.
Records are the information by-products of organisational and social activity.
Those records that are required so infrequently in the conduct of current business that they can be transferred from offices to separate storage areas. Evidential Value . The value for providing evidence of the origins, structure, functions, policies and operations of the person or agency that created the records. Administrative Value . The value for the conduct of current and future administrative business.