Occasional improper use of credit cards is drawing increasing attention. For this reason, Purchasing is increasing the frequency of transaction reviews. This is largely routine and you are not being accused of anything. Your cooperation will be sincerely appreciated. Original Receipts .
Procedures require an original itemized receipt to back up each transaction.
To a great degree this is happening. On the rare occasion that an itemized receipt has been lost or is not available, you should place a memo in the file explaining the circumstances and detailing what was purchased. Card Users . For proper security, only the P-card holder should use the card. If the card is shared with others in the department, there will be no way to trace questionable charges.