Users must not compromise the privacy of their password by giving it to others or exposing it to public view. Passwords should be changed on a regular basis. Retain messages only if relevant to the business or an anticipated litigation. Messages will be retained by the e-mail system for not more than 60 days. Address messages to recipients who need to know rather than to everyone you know.
Messages sent unnecessarily can impact system and user performance.
That's Joe Longo's astonishing assessment, and he ought to know. And what he sees concerns him deeply. A Worldtalk team sets up a computer to intercept every e-mail your company sends out over the Internet and analyze it for content using search software that looks for evidence of noncompliance, harassment, or whatever else you ask it to find. The result provides a clear idea of the risks your company runs in its use of e-mail. And productivity problems are growing with the growth of the Internet.