Business Support Services . Elizabeth City State University Travel Policies and Procedures Subsistence Allowances . The employee may receive meal allowances regardless of the actual amount incurred. Payment for lodging is limited to actual cost and must be documented by a receipt from a commercial establishment.
Reimbursable rate is the prevailing rate at time of travel if the federal per diem is requested.
The traveler must document that overnight lodging was necessary and accomplished. Lodging receipt must reflect payment of charges or charge card evidence of payment must be attached. The following billing methods are authorized for ECSU employees. Direct payment by traveler to the commercial establishment with reimbursement to the traveler by the University. Direct charge to the traveler at the time of lodging by use of credit card issued in his or her name with reimbursement to the traveler by the University.