Records inventories represent the holdings of a repository. Finding aids are created so that users can locate information within the records. By maintaining intellectual control, records custodians are protecting the rights of Georgians to have access to the public records of their communities. Knowing what you have is essential before beginning other records or preservation activities. Records without permanent value may be scheduled for eventual destruction.
Retention schedules save space, because only a limited number of records have long-term value.
The development and implementation of retention schedules also save money by ensuring that only records of enduring value will be permanently retained. Retention schedules are created by evaluating the purpose and information content of records. Common records schedules have been created for public school systems, courts, and county and municipal governments. Once it has been determined that records are to be permanently retained, make the effort to provide the best possible physical support and stable housing. Protect all records from dust and light by placing them in enclosures, e.g., folders and boxes.