The Master Directory Determine where the master directory will be kept. A master copy should always be kept in at least two locations. There are many factors in the design and production of a meeting directory. Make it easy to update. Good organization and pre-planning will accomplish this goal.
Some meeting directories organize first by day and time, then by location.
Meeting directories for larger areas often organize first by geographical location, then by day and time. Use clear and simple language. Many meeting directories use one or two letters to specify meeting format, smoking or non-smoking, common and additional needs, wheelchair accessibility, open and closed, etc., which are then defined in a legend. Some meeting directories put the legend in a prominent place to make it easier to understand. Decide what other information you would like to see appear on your meeting directory.