Cardholder Definition Click here for the Cardholder Profile Form A Cardholder is defined as a University of South Florida employee whose name appears on their PCard and who is accountable for all charges made with that card. Cardholders are responsible for ensuring all transactions are processed in a timely manner. Cardholders must pass the Certification Exam before their card can be issued. Reconcilers add required information to PCard transactions and forward them to Accounts Payable for electronic payment. Transactions must be reconciled within prescribed time frames.
Reconcilers are responsible for record retention of receipts and reports.
Reconcilers can be Cardholders. However, they cannot approve their own transactions. An Approver is the USF Staff or Faculty who approves electronic transactions already reconciled. The designation of a departmental approver is optional, and not required for PCard transactions. Approvers are required when Cardholders reconcile their own transactions.