Usually, a newsroom has individual computers linked together. Each computer has its own folder, but articles, photos and other items can be uploaded to the news server where everyone can access it. Reporters who have finished their articles, can transfer them to the server so editors can retrieve them to place them on the pages. But it has caused some problems such as the one mentioned above. Boredom also can play a part.
Papers often have reporters in the newsroom just in case breaking news happens.
There isn't always breaking news available to keep the reporter busy. Boredom sets in. To fight boredome, creative methods are devised by the newsroom. Let's face it, things get creative as the night goes on. A good game is writing headlines, or rewriting them.