Before that happens to you, here are a few helpful reminders of paperwork you should have in order. Terms of employment Employers are required to notify their employees at the time of hiring of the pay rate and the regular pay day. Employers are also required to give written notice, or to publicly post, the employer's policy on sick leave, vacation, personal leave, holidays and hours of work. A simple one page statement will do just be sure it contains the necessary information. When you terminate an employee, you have five working days from the date of the employee's termination in which to notify the employee, in writing, of the exact date of termination and the exact date of cancellation of employee benefits connected with the termination.
Some employers try to cover damages caused by an employee by using a wage deduction.
You should know that employers are prohibited from making deductions from an employee's wages, even on consent, where those deductions do not benefit the employee. This means that, even if an employee signed a pre-authorized deduction for damages that he or she might cause to the employer's property, such a deduction is unlawful. The corporation may be found guilty of a misdemeanor and the Department of Labor may assess fines for such a violation. Although the I-9 requirement has been in place for some time, many employers simply do not keep such records. If you use a payroll service, the service might request them from you or remind you to obtain such documents.