Some sponsors may require cost share or matching. If you must include matching in your proposal budget, this should be limited to the faculty s salaries and benefits. Other forms of matching may be possible only in very exceptional cases. Your departmental staff member or AGCO staff can assist faculty in calculating the appropriate times and amounts of faculty salary to include in the budget. Cost sharing is not encouraged unless it is required by the sponsor.
OSU policy states that reimbursement is to be sought and collected on all sponsored projects.
Although some sponsors will not pay indirect costs or will pay only a reduced rate, the amount not allowed as reimbursement is nonetheless to be shown in the proposal so that the sponsor and the University will be aware of the University's contribution. Often times the sponsor, particularly federal and state sponsors, have their own award documents. However, private sponsors may not have an award instrument on hand. In that event, AGCO should be contacted to negotiate a standard OSU agreement with the sponsor. If the sponsored project involves human subjects, animals, or recombinant DNA, the required institutional approvals must have been obtained before the award can be accepted.