Specifically prohibited purchases include furniture, equipment, services, and rentals. The signature of the authorized administrator indicates that the budget account code is correct, funding is available to cover the amount of the requisition, items procured fulfills your five year master plans, and that the purchase meets all district, state, and federal policies and regulations. Goods purchased under this purchasing method may be picked-up by the purchaser or delivered by the vendor to the requesting department. When goods are delivered by the vendor, the name and department of the employee requesting the goods must be clearly identified on the package and receipt. The department is also responsible for all vendor inquiries.
Proof of payment is required.
Copies of the front and back of the check, credit card receipt or statement, or proof of cash payment referencing the employee's name must be attached. Please ensure that itemized receipts for reimbursements show district expenses only. Personal purchases, charges for services or rentals, and any other prohibited purchases shown on a receipt for reimbursement are not acceptable. Fiscal Services will process the budget transfer and forward the purchasing requisition to Purchasing. Reimbursement will not occur until adequate funding in the budget code.