The completed document is then printed, bound and given to the member. The bill is now ready for introduction by the member. Note's highly visible workflow reduces duplication of effort. For example, if two assembly members were independently working on similar bicycle helmet legislation, Notes makes this duplicated effort easier to identify. The staff examines each new request to determine if a similar request is currently in work.
Notes also provides a complete audit trail for every document.
The status, location and dates of revision are retained for everyone who works on the document. The groupware solution provides both a communications vehicle and a peer review process. Participants can communicate with each other and inspect the documents without regard to the place or time. Replication between database servers is a strong suit of Notes. Changes to both documents and applications are synchronized across all servers.