Policy and system design ensure that records are created through normal business procedures. Yes, there is conformance to common practices. Functional Recordkeeping systems must capture, maintain and access evidence over time. Records accurately capture all information recorded or generated by their creators. Records incorporate or link to a representation of the software functionality that created them, other versions or views, a data model of relations between elements of information within a record, eye-readable conventions such as placement or font, and other structural information that adds to their meaning.
Records incorporate or link to information about the context of their creation.
All IU Metadata Specifications 1. Records are captured accurately, but not all pertinent context information is available over time, use history information in particular. Some context information is available electronically with specific instances of records. Some context information is available through procedure manuals. Documentation exists to provide structural information for this transaction type.