From time to time there will also be other considerations beyond this list that justify the electronic publication of material. In many cases electronic publishing results in decreased production, distribution and storage costs over the traditional print publishing process, particularly where the information is going to be re-issued later or used in multiple formats. To avoid costly re-conversion for Internet publishing, ensure that during the creation stage, a dedicated 'master' Word file is maintained to create HTML or other formats of online documents. However, the author agency may wish to establish a policy on the cost of disseminating its information. For some of its customer groups, free access via downloading and demand printing may be more appropriate than letting the customer pay for this service.
Software programs are available which can automate styling and formatting processes.
As soon as an electronic master version is produced, copies can be produced on demand when needed without expensive set-up costs every time a run is made. 3.1.2.3 Distribution savings Physical distribution of diskettes and CD-ROMs is less expensive than distribution of print material, as both media are small, light and easily packaged. The capacity of a CD-ROM or a set of diskettes is equivalent to many hundreds or even thousands of printed pages. In this case, information is installed once on a server , and then accessed on demand by users. Physical storage of diskette or CD-ROM supplies requires less warehousing space than printed products.