The Society will provide rooms when possible but cannot guarantee that a room rental charge will not be required. In most cases, a room rental charge will be assessed if significant food and beverage are not ordered by the sponsor. Coffee breaks, continental breakfast and cash bars are not considered significant food and beverage by most hotels. Signs for satellite and ancillary events may only be placed outside the door entrance to the event. Directional signage for satellite and ancillary events is prohibited.
Organizers are responsible for removing signage and meeting handouts, etc.
Organizers may be assessed a cleaning fee for any materials left behind. Live exhibits cannot be accommodated at the meeting.