Always respond just as promptly to email media inquiries as you would to phone calls. Reporters who work for online publications are much more likely to contact you by email than by phone. If you're responsible for answering media inquiries, check your email frequently throughout the day. Set up an online archive for your media communications. Set aside an area of your Web site where reporters can locate past press releases.
Post press releases only to appropriate lists, news groups, and publications.
If you plan to post your press release to any email discussion lists, news groups or online publications, make sure the topic of your release is appropriate content for the list or Web site. If your press release announces a new report on air pollution, it would not be appropriate content for a forum for race car enthusiasts, for example. Collect email addresses from your media contacts. If you've been distributing your press releases by fax or postal mail, ask your media contacts if you can switch to email distribution. Commercial media directories routinely include email contact information.