The report should clearly indicate, however, that full discussion was held - all options considered. See the report outline below. An informal relaxed atmosphere. Good preparation on part of the chair and members. Interested, committed members.
Minutes are complete and concise.
Periodic self assessment of committee's performance. Recognition and appreciation are given to members so that they feel they are really making a contribution. The work of the committee is accepted and makes a valuable contribution to the organization. Announce purpose of meeting. Appoint a secretary to maintain records of the committee's action or recommendation.