If you believe an initiative will bring benefits then find the least expensive way of achieving it. Do usability tests Usability testing is inexpensive. It can save large amounts of users time. In my experience it is almost always ignored by educational institutions. Where possible buy solutions Off the shelf solutions are likely to be more cost effective than building your own.
Organisations often argue that their needs are unique.
Standardise interfaces All institutions will have systems from many sources. The difficulty is to integrate systems. Some try to solve the problem by building everything, others by buying from the one vendor. A better solution is to adopt interface standards. Standards exist for defining interfaces.