Since many of your expenses might have been charged to the corporate card and will be billed to you directly, you will probably want to receive your travel reimbursement before it's necessary to pay your charge card bill. Whenever the total amount of advances exceeds the total expenses, a check payable to The Regents of the University of California must be stapled to the front of the Travel Expense Voucher before submitting to the UCSB Travel Office. Unless other arrangements are mutually agreed upon in advance by the departments and accounting offices of the campuses involved. The same rules apply to non-University personnel as to faculty and staff. However, non-University personnel do not receive travel advances or have airfare billed directly to.
Prior approval is required.
Travel expense ought not to exceed air coach fare, applicable subsistence and other allowable expense. Generally, travel outside the United States will not be reimbursed. Exceptions All exceptions to travel policies and procedures should be referred to the appropriate administrative officers as delegated by the chancellor. For further information and direction contact your departmental Travel Coordinator or call the Travel Office.