Provide a standard method for indexing, transferring and controlling agency records. Provide fast and efficient reference service to the records housed at the State Records Center. Systematically dispose or transfer records in the normal course of agency business in accordance with approved retention schedules. Provide technical consulting service to state agencies in all areas of records management and Records Center policies. By making use of Center storage, an agency can remove records from high-cost office space, yet maintain custody of and accessibility to the records.
Records are under control using a sophisticated inventory database.
Records will be tagged for destruction or transfer at the correct time. Copies of vital records and back up of electronic data can be stored off-site so they can be used if the originals are destroyed in a disaster or rendered unusable. Only individuals authorized by agency records management officers are allowed access to records. The agency maintains legal custody of records while stored at the Center. The records must be packed in approved Records Center boxes available from State Consolidated Stores.