Reimbursement Procedures Requests for reimbursements are approved by the employee's manager. Requests for reimbursement should be made in the same calendar year in which the fees were paid by the employee. The manager reviews the form and documentation to ensure accuracy, completeness, and that the professional organization for which the employee is requesting reimbursement is appropriate under Section 4 of these instructions. If approved, the manager forwards the form to Employee Accounting for payment. A copy of the form and the documentation should be maintained by the manager.
Reimbursement is included in the employee's pay.
When the amount of the reimbursement requested would cause the specified maximum to be exceeded, the payment is limited to the available amount remaining for that employee for that calendar year. Although covered by these instructions, reimbursement for licenses, certifications, and professional privilege taxes must also comply with Accounting Procedure 12.