It is the responsibility of the Office of Planning and Special Projects to handle all communications, appointments, and negotiations with potential lessors. Once property has been previewed and accepted by the requester, the Office of Planning and Special Projects will have the Offices of Occupational Safety and Health and Engineering and Facilities inspect the property to ensure its intended use is code compliant and air quality is satisfactory. Once the proposed lease is signed by the lessor, it will be submitted to the University Legal Office for review. The lease will then be presented to the Vice President for Finance and Administration for signature. The requester will be notified by copy of the signed lease agreement that final approval has been received.
Occupancy can then occur.
The Office of Planning and Special Projects will forward the lease to the State Budget and Control Board. An IIT will also be needed from the department paying for the lease. The Office of Planning and Special Projects is responsible to contact each tenant one year in advance of a lease's termination. The tenant is responsible, no later than nine months prior to lease termination, to forward in writing to the Office of Planning and Special Projects its intent to renew or terminate upon expiration the current lease. The Office of Planning and Special Projects will proceed to notify the lessor of the University's intent.