With a direct organizational pattern, you include your purpose in the first, introductory paragraph and then proceed directly with the information you wish to communicate, and end with a conclusion which summarizes your mail points. If you letter contains bad news, and is thus sensitive, use an indirect organizational pattern . That is, you embed the bad news into the second or third paragraph and lead the reader gently to it. If you letter's purpose is to persuade, use a persuasive organizational pattern . The text in this area should be concise, clear, and well-written.
Organization is very important.
If you have may points that you wish to emphasize, you can use bullets, to make your points easier to follow. Remember, only one idea or topic per paragraph. Your last paragraph is your conclusion. Conclusions can summarize your thoughts or make a recommendation. Conclusions are also useful if you wish to make a request.