UAMS must account for all materials or equipment leaving the University. This includes equipment or materials being returned to vendor for credit, exchange, repair or trade-in. Copies of the form may be obtained from the UAMS Stockroom.
Most vendors require prior approval of all returned merchandise.
The requesting department will be responsible for obtaining such approval before any equipment or material will be returned to a vendor. Departments must notify the Procurement Services Department prior to returning any expendable and non-capitalized commodities to the vendor for credit, or for rejection as unsuitable due to improper delivery as specified by the Purchase Order. The Property Management Department must coordinate such shipments to ensure proper accounting of any potential changes to UAMS inventory listings. Materials or equipment for shipment must be labeled and packaged appropriately and submitted to the Shipping and Receiving Department along with all four copies of the Outgoing Shipment Form. The requesting department should notify the Shipping and Receiving Department of the Outgoing Shipment prior to delivery to the dock in order to insure space is available to process the items.