Conference registration fees will be paid under either situation, provided receipts are obtained. To reduce the funds that a staff member must advance for university travel outside the state, and to take advantage of special advance fare discounts, current travel arrangements must be made with the current state travel contractor. Airfare will be charged to the University's Business Travel account. Personal credit cards are not to be used for airfare when traveling on non sponsored funds. The same information as below must appear on the voucher.
State law contemplates the use of tourist or economy class air fare.
First class can be substituted only upon approval of the Comptroller's Office. In the event that such approval is given, the traveler must present justification for first class air travel on the travel reimbursement voucher. Requests for advance ticket vouchers may be made up to 90 days prior to departure date. As noted above, reimbursement for air travel is limited to tourist or economy class. The traveler must enter a statement on the reimbursement voucher identifying the class of travel used and if the class is other than tourist or coach air fare the traveler must deduct an amount equal to the excess over the cost of these fares.