The Archives and URC both contain records, but each one contains records at different stages in their life cycle. When they are first created, records are considered active and are kept in the department that created them for immediate use.
Some records become semi-active records.
They still need to be kept for administrative, operational, financial or legal reasons, but because they are referred to only infrequently, they can be stored. During this period, Records Analyst Craig Neelands examined 2900 boxes of records that had been placed in the URC since it was first established 12 years ago. The recommendations specified either transfer to the University Archives or confidential recycling. In some cases, when departments advised Neelands of an ongoing administrative, operational, legal or fiscal need, these records were flagged for future disposal. Certain series of records, such as academic personnel records, will not be disposed of until a Records Retention and Disposal Authority is completed.