APSU Accounts Payable makes one consolidated payment to Bank of America upon receipt of the consolidated monthly invoice. Similar to a credit or debit card, except that no interest charges apply. The person responsible for reviewing a department's low value purchases and for reallocating the charges to applicable accounts each month. A cardholder may be the reconciler or the reconciler may manage more than one cardholder's account within a department. The person selected to receive a department's Purchasing Card and one who is authorized to make low value purchases for the department.
Orders can only include items that are to be charged directly to the department's account.
Purchases exceeding the cardholder's authorized dollar limit will be refused by the Merchant. Cardholders are not authorized to split orders to fit within their dollar spending limitation or to avoid obtaining multiple bids. Purchasing Cards may not be used to pay for services including those specified in this manual. Purchasing Cards may not be used to pay for capital equipment. Employees assigned University Purchasing Cards cannot use them to purchase personal items, and any use of the cards for unauthorized transactions may result in disciplinary action including, but not limited to, the loss of card authorization, suspension or involuntary termination.