The microfiche is forwarded to the microtext department for filing and the file folder containing the unbound thesis and a acid free slip is sent to the York University Archives. York University Archives stores theses in boxes according to accession number assigned by library technicians. The theses accession number is part of the cataloguing record. The most current two years are kept on the third floor archives and all previous theses are stored in the archival vault. The archives receives 10 to 12 inquires a month to view a thesis and archival staff direct individuals to the microtext copy, only allowing access to the unbound copy if the microfiche is unreadable or the particular thesis includes colour photographs.
Microfiche copies are now available for use.
If a thesis has some restriction placed on it then the thesis is held at the SGS until the restriction is removed. After that it is placed in one of the regular shipments to the microfilmer. It is the student's responsibility to bind and deliver copies for her departmental library. Departments take various approaches to theses created by their students. The Computer Science library simply places theses in a separate section, alphabetically by author.