Information usually includes authorization date, name, sample signature, position, remarks, conditions, and related data. Includes journals, ledgers, registers, day books, and other account books that provide backup documentation to the general ledger. May include details of revenues, expenditures, encumbrances, cash receipts, warrants, and others. Information often includes date, payee, purpose, fund credited or debited, check number, and similar or related data. Includes expense reports and receipts, vouchers, requests, authorizations, and related documents.
Retention applies to private vehicle usage as well.
Information often includes estimated costs, prepayments, final costs, destination, method of transportation, travel dates, approval signatures, and related data. Used to determine trust fund spending for reporting to trustees. May include wills, other legal documents, expenditure records, chronologies, resolutions establishing trust funds by the agency, records documenting subject matter approved for purchase, acquisition lists, and related records. Some records may have historic value. Information usually includes vendor name of person or company, address, and phone number, name of contact person, as well as a description of goods or services provided.