By limiting the number of menus a user needs down to a manageable 10 to 15, the chances of a successful implementation increases dramatically. Form Level . At the form level, an administrator has control over the data on a specific form. For example, the administrator can make the entire form read-only or read write, based on the needs of the user. By making a form read only, the data is really only needed as a reference and should not be changed.
Users still have access to all the data, but if they try and change the data, nothing happens.
Field Level . At the field level, an advanced CMMS package takes the form level security one step further. An administrator can make a specific field on a form read only if desired or hide the field entirely while leaving the rest of the form available. This is a particularly useful feature when dealing with sensitive employee information such as wage rates, phone numbers and social security numbers. An added benefit of field level security is similar to that of menu level security.