Original receipts must be attached to the submitted Travel Expense Voucher. Air transportation expense will be reimbursed on the basis of the lowest coach air fare available. Auto transportation for travelers having permission to use their own vehicles will be paid at the approved rate per mile for actual mileage on the authorized trip unless the trip could be conveniently made by air, in which case reimbursement will be limited to the lowest coach air fare. Commercial Air Travel Airline arrangements must be made through the University's officially designated travel agency,The Travel Center. Purchase of airline tickets 30 or more days in advance of travel generally decreases the cost of travel.
Plan travel as far in advance as possible.
Consistent with provisions of the contract with the University's travel agency, an employee should apply for credit from the travel agency for any subsequent fare rate reductions to assure the University is charged the lowest rate available. The airline ticket stub or invoice must be attached to the submitted Travel Expense Voucher form. University travelers are prohibited from traveling in private air craft on University business unless recommended by the appropriate Cabinet member and approved by the President after consultation with the Treasurer about appropriate insurance coverage. This rate covers all auto expenses such as depreciation, fuel, insurance, with appropriate documentation. Mileage should be calculated from the University business location if the travel occurs on a regular business day.