These include Equal Opportunity Clauses and goals and timetables for minority and female participation in the Contractor's aggregate work force as established on a county-wide basis. University financed construction contracts Voluntarily established, these very closely parallel the federal requirements. The specifications are a detailed description of all the materials and workmanship involved in the project. The specifications can be subdivided into portions of the work, or into disciplines, such as mechanical, electrical, structural, etc. Drawings Drawings, which include any blueprints, are a graphic representation of the design, dimensions, and location of all parts of a project.
Procurement manages the receipt of bids, and analyzes the bidders' commercial specifications.
The department analyzes the technical specifications. Upon agreement with the department, Procurement then prepares a Recommendation for Award. After the contract is signed, Procurement distributes copies of the conformed contract to the contractor, the appropriate accounting office, and the requesting department. If no contractors are available with whom the University already has a service order agreement would apply, then the same procedures for competition as apply to the service order agreement system. Award Procurement reviews the bids, and awards the contract to the lowest responsive, responsible bidder.