Participants are to know one year in advance of where and when the PacSLRF conference is to be held . Submissions to host the conference are to be made to each member of the standing committee no later than one year and six months preceding the actual time of the conference. All conferences are to be held over three or four days. A minimum of 2 plenary speakers are to be invited to the conference. The conference is to be made up of lectures, workshops and plenary sessions.
Organisers are to arrange affordable accommodation and rooming facilities.
A nominee from the host institution shall act as conference chairperson to chair over the opening meeting, the business meeting and the election of committee members. Submission of Papers 7.1. Standing Committee 8.1. A committee of seven members shall be elected at each business meeting by the participants of that conference. Committee member elections shall be held at a conference in the year when a term of office is concluded.