All offers are publicly opened or received at the Materials Management Office. Anyone is welcome to attend a bid opening at the date and time listed in the documents. Market Procedures Informal quotations will be solicited by telephone, mail, fax or personal visit. Informal purchases do not require public advertising. This includes the evaluation and award process.
Quotations represent the most frequent type of buying transaction done by the buyers.
Whenever possible, these purchases will be based on competitive quotations. The City employee making such a purchase will complete the form and provide the original copy to the vendor for billing and record purposes. The City employee making such a purchase will pay in cash and obtain an original receipt. This is a MasterCard and processed like any credit card purchase. The State of Arizona institutes and administers cooperative purchasing agreements between governmental agencies and political subdivisions such as counties cities and schools districts.