Travelers who lodge with friends, relatives or otherwise lodge at no expense to the state, are not required to indicate the name or address of the party with whom the employee lodged. Except in unusual circumstances, this information shall not be necessary to validate the other voucher claims. Where circumstances warrant, the State Auditor reserves the right to request such information. As a rule, the Auditor's Office shall not allow payment of lodging in a private residence. Exceptions shall be approved in advance by the State Auditor's Office.
Reimbursement is limited to the approved state rate.
Prior approval is not routinely granted but is available only in exceptional circumstances. Factors taken into account are the nature of the employment and work involved, duration of the travel and similar items. If it appears to be appropriate that an individual or group of individuals apply for permission for payment to be made directly to the motel or hotel, requests shall be submitted in writing to the Business Office as far in advance of the travel date as possible. This will be referred to the State Auditor and the written response from that office will be attached to the voucher. Special permission is required to bill a motel directly.