There is a very sophisticated weighting system used to rank children on the waiting list by needs. If the family data is already in the agency data base, the basic information is retrieved and supplemented with other data that is specifically related to the program. Medical tracking information is appended to the basic application data as an on-going medical history of the child. Children are placed into available slots from the waiting lists and transportation routes are prepared. Once classes are in session, attendance is posted week by week.
Meals reimbursement billing is produced automatically by the system.
Statistics related to attendance, absences, reasons, etc. are maintained and are available in report form or on-line. Special needs and disabilities, both for the Head Start child and for other family members are coded and recorded and listings are produced by type of disability by child, family, class, etc. as needed to provide special services. Health tracking is designed to produce exception management notification of children and tasks needing attention. The system monitors due dates and notifies the user of tasks requiring attention. The system tracks changes in heights, weights, and other developmental indicators allowing us to notify health workers of children who are outside of a normal range and may need attention.