Members of the Selection Committee may be appointed or elected to terms of one or more years. Consecutive terms may be limited by a department. Selection procedures may include committee member voting, nominee ranking, or nominee point totaling. Since a department has flexibility in creating selection procedures that best accommodate its program, it is critical that the selection procedures be applied consistently for every nominee in a particular category or program. The Chair of the Selection Committee should retain all nomination forms and documentation of award recipient selection for a period of 12 months or until the next time the program is offered All documents should remain confidential and destroyed after the appropriate period of time.
Many departments coordinate ceremonies, dinners, or luncheons as forums for presenting awards.
Monetary awards are considered employee income and appropriate taxes will be deducted for any award amount given. Please refer to the Human Resources Manual for SPA Employees , Section XIV, Appendix B, for policy guidelines on monetary and paid leave awards. Public notification of an award recipient is essential to giving employees appropriate recognition. Some departments display a plaque or trophy publicly while others, such as the campus libraries, put bookplates in books to honor their employees. Even a letter of certificate given personally to an employee by a supervisor or director can mean a great deal.