Also, all database files are saved on the cartridges and sent to the off-site storage vendor. See Record access procedures above. Information collected in all subsystems is received from individuals primarily through letters, telephone calls, or personal visits to the Commission's offices. The records are used for statistical reports and employee career counseling, for determining whether mandatory training has been received, and for assessing whether the cost, quality, and appropriateness of courses and sources merit consideration for fulfilling future agency training needs. Electronic media is maintained in a database, paper records are kept in binders and folders.
Records are available to authorized agency staff.
Both paper and electronic media are kept in a secure facility with 24 hour security guard surveillance. Personnel access to the database records is restricted by passwords. See Record Access procedures above. By the Commission.