Do not roll items without a support core, or stuff items inside of a tube. Once the document is rolled around the tube, cover the record with a stable paper to protect it from light and dust. Information about the record may be written in pencil on this protective cover sheet. Do not roll brittle papers, items printed on heavy board, or records with a fragile image or support. Record boxes come in standard sizes to accommodate various sizes of folders.
Place folders upright in boxes.
Do not overstuff boxes. This makes retrieval difficult and can damage records. Use pencil to label folders and boxes. Inks fade and may run if folders are exposed to excessive moisture. Adhesive labels often fall off eventually, causing a loss of information and perhaps also damaging other materials to which they may inadvertently adhere.