A period of at least three years must have elapsed since the course work to be alleviated was completed. The substandard course work to be alleviated may have been completed at any college or university. Determination of the applicability of this policy will be made only following formal application to the Office of Admission and Records. When academic course work is alleviated from the computation of a grade point average, the permanent record shall be properly annotated in a manner to ensure that all entries are legible and that a true and completed record is maintained. That is, although course work is being alleviated from the computation of grade point average, the courses and the actual grades will remain on the transcript.
Official withdrawal is the responsibility of the student.
A student who does not withdraw in accordance with established procedures may receive a penalty grade. A student may withdraw from a semester-length class during the first four weeks of instruction and no notation will be made on the student's academic record. In courses of less than a regular semester's duration, a student may withdraw prior to the completion of 30 percent of the period of instruction and no notation will be made on the student's academic record. After the fourth week of instruction, a student may withdraw from a semester-length class, whether passing or failing, at any time through the last day of the fourteenth week of instruction and a ''W'' grade shall be recorded on the student's academic record. Military withdrawal may be requested when a student who is a member of an active or reserve United States military service receives orders compelling a withdrawal from courses.