We should have a sign in the case for each of the library's exhibits. Designing and ordering graphic materials Photographic and facsimile reproductions are necessary or advisable in some cases. Use facsimile reproductions for verso sides of pages and letters. Replace light sensitive materials with reproductions, e.g., colored glass slides, artwork with sensitive media like water colors or pastels, etc. Determine decisions about such activities by the nature of the exhibit, whether it involves an outside organization, or whether it receives outside funds.
Receptions are possible generally only if there is outside funding.
The Yale Dining Halls' catering service can cater the event. For rules about food in library spaces and to reserve library rooms, contact Library Administrative Services. Prepare press releases and contact news editors. Publicize the exhibit by contacting the editors of Nota Bene, the Library Gazette, the Yale Weekly Calendar and Bulletin, and the Yale Alumni Magazine. Report exhibits of campus-wide significance presented in other libraries in the system to Library Administrative Services in advance of the opening of the exhibit for announcement in the University Calendar.