Credit cards may be used for regular unleaded fuel only. Receipts Receipts must be legible and have the vehicle number and mileage at the time of fueling recorded on them. At the end of the month, send all receipts for fuel to Motor Pool Operations, Box 354270. In addition to submitting receipts, operators must also contact Motor Pool Operations via email or phone by the 25th of each month to report the current vehicle mileage. The following describes the charges that are considered misuse of credit cards.
Misuse is defined as either departmental misuse or operator misuse .
These costs will be recharged to the renting department. These charges will be reported to the department head and Internal Audit. Operators responsible for misuse of a gas credit card shall be subject to disciplinary action and loss of rental privileges. Departments are responsible for all charges incurred resulting from loss or theft of a credit card until the loss or theft is reported to Motor Pool Operations. Contact Motor Pool Operations immediately to report a missing credit card and obtain a replacement.