First, note what type of fund is being credited. The one exception would be a reimbursement from a vendor for overpayment etc, in which case you should use the original account code to receive the payment. Additionally, many grant funds are not allowed to receive payments from any source other than the granting agency. To decide what account code to use for crediting your fund, locate your fund and the source of the credit in the table below. I'd like to have a list of that information for my department and grant accounts, but don't seem to be able to get anything other than crosswalk information.
More complex queries are possible, i.e. combining fund, organization code and program code.
The system defaults the current date into this field on data entry forms. This is the day you entered the transaction. You can override the default and enter a date other than today. This happens all the time with our interface transactions, like payroll. They are entered into the system on about the 11 th of one month but the transaction date is set to the last day of the previous month, the month the expense really happened.