If travel is funded from an individual s grant or another organization, the single room rate is allowable. Car Rental must be pre-approved and justified in writing on the voucher . Unusual expenses i.e. conference materials, books, copy service, etc., sold at conference site only if it would be beneficial to the University. Explanation of calls is required. Transportation Air Coach, tourist or its equivalent must be used, where possible, in lieu of first class air accommodations.
Rail transportation is permitted.
A receipt is required for reimbursement. If a personal car is used outside the state, reimbursement is made at a rate not to exceed the equivalent of commercial air coach. Car rental services may be used in situations were the cost is less than or equivalent to other means of transportation or when schedule commitments require deviation from normal means of transportation. Prior approval is recommended to ensure reimbursement. Meal maximums above still apply.