All computer-generated forms must show the identification number immediately above the form number. Mail the completed Letter of Intent immediately to the Forms Bureau. Prepare substitute forms in accordance with the Department's guidelines and submit them to the Forms Bureau for approval. Provide samples of each form the firm intends to produce for each new tax year. The Department reviews submitted computer-generated forms on the basis of format and readability.
Practitioners are ultimately responsible for the accuracy of their software.
To deposit collections and process information more efficiently, the Department has established a system by which certain forms may be read by OCR equipment. The format and the OCR scan-line must duplicate that of the official form. Some of the official OCR-readable forms require entry of information on both the front and back of the form. Practitioners must submit any OCR-readable reproductions to the Department for approval before using them. Upon approval of OCR-readable reproductions, practitioners must print their identification number in the address box above the scan line box of each coupon.