This Instruction describes how Procurement and the Sponsored Projects Office interact when a department is charging an externally sponsored account. This material applies to the Contracts group and to the Procurement administration group. SPO negotiates contracts and grants, maintains award files, files reports, and is generally Procurement's initial contact for award information. Procedure Procurement's type of interaction with SPO depends on the nature of the award. If Procurement receives a requisition for a transaction which will be handled by a contract, then a contract specialist or the Procurement Operations Manager of the Special Contracts group visits SPO and reviews the contract or grant under which the money is being spent.
Procurement makes certain that any award provisions related to subcontracting are observed.
Such provision may relate to required clauses in the subcontract, requirements for reports, and other issues. For more information on general government procurement, see SPI 5.03. See SPI 3.06 for more material on this subject. As with government subcontracts, if Procurement will draft a contract under a contract or grant between the University and a private entity, Procurement reviews SPO's files for award provisions relevant to the evolving contract. The information on SPO in SPI 5.02 also applies to Procurement's responsibilities related to non-government subcontracting.