Consider that you may be catering for the disabled, or that your delegates may need fax or E-mail facilities. All should be considered, depending on the type of event and your delegate s requirements. Although it shouldn t be, catering often turns into a major issue. This is because there is nothing worse than offering your guests cold coffee and soggy sandwiches. There are a number of companies that specialise in catering for events and are experienced enough to not let you down.
Many venues also have their own catering department or catering firms that look after clients.
Make a careful list of the type of equipment that you are going to need throughout the seminar. The venue may provide some, but you will need to bring the majority of equipment yourself. You will therefore need to look at hire costs and make sure the equipment is tried and tested before you let the people that install leave the premises. There is nothing worse than equipment that does not work when you need it and there is no one around to remedy the problem. If it is in a small town centre, you have to consider those who will need accommodation in the area.