If the project director is aware of any costs that cannot be charged within that time period, please contact Contracts and Grants to explain the problem. This notification will avoid preparation and submission of the report to the agency before all charges are included. Generally, all materials and supplies must be received and services must be rendered prior to the expiration date of a project. NSF may pay for all valid encumbrances after the expiration date. Department of Education can pay for encumbered items if they are received prior to the time the report is due.
Most projects require the submission of a technical report.
Failure to submit this report will result in The University of Texas not being paid for a project. If this becomes a problem OSP will contact the project director. Inventories are required at the close of contracts. Usually equipment purchased on grants becomes the property of UT and will be inventoried with other departmental equipment annually. However, if the equipment becomes surplus to the needs of the department or is no longer being used for federal projects OSP should be notified.