Participants that require to receive an official invitation in order to obtain a visa should contact the EGS office by at least 4 weeks prior to the meeting at the very latest. Requests received later cannot be processed. Participants that require to receive an invitation in order to raise travel funds or for administrative purposes may contact the EGS Office or the appropriate Convener. However, it should be understood that such an invitation is not a commitment on the part of the organizers to provide financial support. The organizers cannot accept liability for personal accident, loss or damage to private property, which may be incurred as a result of the participation in the EGS meeting.
Participants are, therefore, advised to arrange appropriate insurance cover.
This should extend not only to travel but also to cancellation costs.