Our team of Web developers, instructional designers and graphic artists has built the infrastructure, Web tools and methods to move large scale documents to intranets or the Web. Our experiences and obstacles might benefit other Web developers facing the same challenges. Typically, organizations or businesses have ideas or graphics but no solid text content. For large document conversions, the first task is to prioritize the conversion based on organizational or business needs. This might sound obvious, but you can roll out segments of large-scale documents in phases.
Materials hopefully come in some type of digital format.
If the information is large and not in a digital format, look for a conversion service that specializes in scanning, copy writing or whatever makes sense for the original format. Conversion services have the technology and turn around times that make the cost worth it. Determine who will do maintenance on the site. Several years ago, supermarkets started experimenting with kiosks that would tell you where to find items in the store. The problem was that the database of available foods is constantly changing.