A continuing concern is the manner in which Gordon Research Conferences funds are used for social activities and alcoholic beverages at Conferences. The GRC contribution to the Chairs' Fund allotment may only be spent on conferee support and, to a limited extent, activities related to the organization of the meeting.
Organizational costs are subject to restrictions described elsewhere.
Any abuse of the fund raising activities or use of funds at a Conference outside of these policies may result in the Conference being placed on probation or, in extreme cases, being terminated. Policy Conference money may be spent on social functions for the Conference under limited conditions. Supplemental discretionary funds, if available and so clearly designated, may be used for additional social activities at the meeting, including purchase of a moderate and reasonable quantity of alcoholic beverages. In all cases the Chair must make all arrangements with the host site directly and must make payment to the host site. The GRC will reimburse the Chair for the expenditures based on receipts submitted and funds available in the appropriate categories.