When planning a meeting it is important to keep in mind the reasons people join clubs and committees. Each person brings their own expectations. These may or may not coincide with the specific goals of the organization. You, as a leader, must be aware of these variables and must endeavor to create a climate of support and acceptance. Learning to listen to others and to interpret the essence of messages is a vital aspect of good leadership.
Members also have a key role in the outcome of meetings.
To be a good participant, come prepared and with an open mind. Arrive on time and listen carefully. If you have a presentation to give, make it concise. Remember the purpose of the meeting and work hard to reinforce a climate where ideas are openly expressed and explored by the group. Try, and it is bound to lead to a more productive and satisfying meeting.