Keep a photocopy. Have them keep a photocopy of your schedule. If not, and even if so, be sure the front desk also has a copy. Keep it portable . Always carry with you a photocopy or computer printout of your daily schedule for fast and handy reference.
Numbers count .
For those of us who may not have the benefit of a hand-held electronic calendar, take ten extra seconds to jot down phone number and address along with name, date, and time of your appointments. Scheduling Record all of your committed time . Identify all appointments, staff meetings, presentations, speaking engagements, other business functions. Don't over schedule . Build yourself a cushion between activities.