Meetings are controlled by the Chair, who is responsible for seeing that the business is dealt with properly. Items of business for consideration at a meeting are set out on the agenda sheet. Most items take the form of an officers report. The front page of the report summarises what it is about and sets out a list of recommendations. These may or may not be accepted by the Committee.
Officers attend meetings to present their reports or give advice to members.
They do not have a vote. Copies of the agenda are available beforehand from the reception area at the St. Peter's Square entrance to the Town Hall Extension. Some additional copies are available at the meeting from the Committee Officer. It is the Council's policy to consult people as fully as possible before making decisions which affect them.