Purchases of goods and services on behalf of the College may be authorized by a department head, and should not exceed the department's budgeted amounts or, in the case of restricted accounts, should not exceed the restricted fund balance. These levels of authorization also apply to all contracts. The Accounting Manager and the Controller are authorized to approve purchase orders on behalf of the Business Office. The purchase order is a legal document and, when accepted by the vendor, constitutes a contract between the College and the vendor. It should therefore contain all pertinent details of the agreement such as terms and conditions of sale.
Purchases made by one department on behalf of another department require a countersignature.
Office Supplies, Equipment, Photo Copiers, Fax Machines and Furniture. All of the above should be purchased through the Haverford College Purchasing Office. Commercial Credit Card for Purchases. Use of a credit card eliminates the need for purchase orders and can streamline the purchasing process for these smaller dollar purchases. Commercial credit cards may be issued to faculty, department heads and those designated by department heads to make purchases on behalf of the College.