Since there is no index listing to update or consult, time is saved in both filing and retrieving records. File guides that show names frequently used can speed up the filing and retrieval processes. The system is cumbersome to use when storing a large volume of records. Frequent confusion and congestion can occur when dealing with files that contain common, similar, or identical names. Features of an Indirect Access System 1.
Security is provided for all records in the files.
Individuals without access to the coding system cannot gain access to specific records. The system is most efficient when sorting a large volume of records. Duplication of records can be avoided because each code is used only once. Greater accuracy in filing and retrieving is generally provided. Several different sets of files and indexes are necessary to maintain control.