How the expense is submitted for direct payment to the vendor, or for reimbursement to the traveler varies according to the timing of the payment and the needs of the vendor. Traveler learns that a registration fee will be required in order to participate in the event. Procurement Card holder in the department pays registration fee directly to vendor using the University credit card . The department reallocator updates the Procurement Card transaction, as usual, identifying the SpeedType and Account that will cover the expense. This completes the payment process.
Registrations frequently require an enclosure with the warrant.
If the department needs to attach any other materials, e.g., a personal check from the traveler for an optional outing, then department should request that the warrant be returned via Campus Mail. The department can then prepare all necessary enclosures and send entire packet to the vendor. Traveler attends the meeting or conference and pays the registration fee on-site. Maintains files of original documents. Maintains files of original documents.