If hotel is designated by the conference, the actual rate will be reimbursed, not to exceed the single room rate if proper conference documentation is submitted. If the claimant stays with friends or relatives instead of a hotel, they may claim per diem in lieu of lodging. The maximum reimbursement will be the lesser of the ground or air travel. Reimbursement may be made for the cost of registration, airport shuttle, business phone calls, gas receipts for University vehicle or rental car, parking fees, and airfare. Reimbursement for a rental car is made only for official use.
Mileage is paid on Oklahoma state map distances with allowances for local travel.
Accurate record of actual miles and departure and return times are required. Travel claim processing may be done at the department level or at the Business Office. All travel claims must be signed by the claimant in ink after being completed. You should expect your travel check in approximately 7 to 10 days after filing your claim.