Provides totals and reports upon request. Thorough knowledge of the contents, arrangement, and filing procedures for subject matter, historical, and numerical filing systems used by the organization, including types and purposes of documents kept presently and in the past. Knowledge of the functions of the organization in order to locate required materials in any of several possible locations, to classify and cross reference materials accurately, and to determine specific assignments for materials when the subject is not readily discernable. Knowledge of records management procedures for a variety of filing systems. Knowledge of the organization's record transfer and archival practices.
Most work is performed independently.
The supervisor approves any deviations from established procedures and spot checks work for accuracy and compliance with guidelines. Guidelines consist of numerous standing oral instructions and written procedural guides, such as office code lists, organization directories, and handbooks, which are applicable in different work situations. The employee must use judgment in selecting and applying the proper guide. Performs a variety of related duties, including searching, filing, cross referencing, and associating of materials, which require consideration of the differences in the materials, files, and records processed. The purpose of the work is to provide prompt service in the daily flow of materials to and from the file unit.