End users can eliminate 60 to 80 percent of in-house paper consumption. In addition, a decrease in print demands can make large production printers unnecessary. Online viewing, along with a retrieval and archiving solution, eliminates the need for microfiche or microfilm. End users can also look forward to savings in overhead and in personnel needed to file and retrieve documents. Electronic storage will save the cost of office space required for large printers, printed and new paper, file cabinets, and microfiche readers.
Online retrieval can bring significant savings by reducing internal mailing and photocopying.
External mailing costs may also decrease when documents are transferred electronically among company locations and faxed directly to the customer from the DMS system. Conclusion DMSs are an important contribution to today's organization. Product champions, in order to sell the concept to upper management, must understand the strategic impact of these products on long-term business process improvement and the enhanced competitive advantage for the enterprise. Document management systems are mature products, some having been available to HP customers for more than a decade. Copyright 2001 Interex.