Where you spent the night before returning to home base. Actual expenses incurred during overnight travel for these expense categories is not permitted. Business Calls , Telegrams and Facsimiles made on official business and paid for by the traveler may be claimed on the travel voucher. Between Employee Residence and Base Point . Between Employee Residence and Common Carrier Terminal .
Rental cars are generally allowable only after reaching the destination of travel.
VCU Transportation must authorize exceptions. Keep all original receipts for gas, registration fees, tolls, etc. Meals - Other meal expenses not involving an overnight stay are not reimbursable unless documentation supporting the reimbursement clearly establishes that the meal is taken during overtime work periods or for official business reasons. To be eligible for reimbursement, non- travel official business meals must be essential to the agency's mission, be a business necessity, involve substantive and bona fide business discussions, and be approved by the Agency Head, or designee. Car Rental Insurance - traveler is covered by the University's insurance plan when a Travel Authorization Form is signed.