The key word is not meeting, but planning . Planning a meeting for people.
People is actually critical word.
The purpose of the meeting. Your job is to insure that each member of the audience will be comfortable. Everyone must be able to see and hear the program. Make your president look good by cross-illuminating her with a pair of spotlights covered with soft pink gels. Unless your goup is very small, you will need to amplify the speaker's voice and any prerecorded audio material.