The City Manager can then either accept or reject that recommendation and if accepted, forward it to the City Commission for approval. Robert Settle was one of three persons passing the required test whose name was submitted to Fire Chief Gary Brown. Preliminary recommendations, and preliminary memoranda in which opinions are expressed or policies formulated or recommended. Otherwise, there would be a chilling effect cast upon the ability of the government to function as a system. There must be an atmosphere among staff members whereby they may express their opinions, give recommendations and otherwise engage in a preliminary process in support of the ultimate decision-maker s final decision.
Many papers are simply work papers which are exempted because they are preliminary drafts and notes.
Yellow pads can be filled with outlines, notes, drafts and doodlings which are unceremoniously thrown in the wastebasket or which may in certain cases be kept in a desk drawer for future reference. Such preliminary drafts and notes and preliminary memoranda are part of the tools which a public employee or officer used in hammering out official action within the function of his office. When, however, the request for preliminary notes used in formulating a formal recommendation are requested by a public agency employee, and the notes relate to him, these decisions are not controlling. The records shall include, but not be limited to, work plans, job performance, demotions, evaluations, promotions, compensation, classification, reallocation, transfers, layoffs, disciplinary actions, examination scores, and preliminary and other supporting documentation. A public agency employee, including university employees, applicant, or eligible shall not have the right to inspect or to copy any examination or any documents relating to ongoing criminal or administrative investigations by an agency.