All such money must be processed in accordance with the following procedures. All discrepancies are to be reported immediately to the Bursar or to the Director of Finance and Accounting. The checks and Memorandum of Payment Received sheet will be taken immediately to the Cashier. Received sheet the following morning. However, these checks must be restrictively endorsed immediately upon receipt, secured in a locked bank bag issued to the Secretary II, and placed in the vault.
Received sheet are correct and complete.
The Cashier will sign the Memorandum of Payments Received sheet and denote the date it was received. Checks received from the Office of the Vice President for Business and Finance will be immediately verified by a Cashier to the attached Memorandum of Payments Received sheet. The Cashier will ensure that the checks are endorsed and verify that all information on the Memorandum of Payments Received sheet is complete and correct before receiving the monies. The Memorandum of Payments Received sheet will then be date-stamped and initialed by the Cashier. Discrepancies discovered when verifying the receipt of checks should be resolved immediately.