A personnel file consists of any information gathered by the College relative to application for employment, initial employment, promotions, demotions, transfer, leave, salary, suspension, medical records, disciplinary actions, and termination of employment in whatever form. Material which is placed in all personnel files may be placed in any individual employee's personnel file without that employee s knowledge or approval.
Reference is made here to such items as contracts and letters of intent.
Employees may place in their files any response or reaction that they wish to make to such materials. 3 - 4.2 Administrative Files Supervisors may maintain administrative files on employees they supervise. These unofficial files remain under the control of individual supervisors.