The sponsor is soley responsible for disbursal and collection of cards. On the student affairs side, the sponsor will be responsible to the club advisor who will report to the student life director, who will respond to the student affairs dean. Any time Student Development Transcript attendance cards are distributed, they must be stamped with the date of the event before the students receive them. This will validate the cards only for the event for which they are intended. The responsibility for date stamping the cards for any event falls to the sponsor of that event.
Participation includes more than mere attendance, but meaningful contributions to the organization.
After the president and secretary have signed the Student Development Transcript Student Organization Membership Verification, it should be sent to the advisor of the organization. A three week period is necessary in order to prepare the individual student activity reports which will be mailed to students at approximately the same time grade reports are mailed. Sometimes, part of the membership of a club will decide to perform a special project or activity which may qualify for additional SDT credit. As in all other cases, the form must be submitted a minimum of three weeks prior to Reading Day for the 16-week term. At the end of a semester during which the student has served on the committee, the Office of the Dean of the University will submit a complete list of student participants on all institutional committees to the USC Sumter Student Records Office.