However, the policy requires that position classifications be reviewed periodically to correctly reflect changing duties and provides for classification change if necessary. The intent of this audit was to confirm the presence of, and review the quality of, decision documentation involved in position classification changes. We also reviewed the document retention time and the number of pay steps granted upon position classification change upward. The results of this audit reveal that agencies are generally adhering to prescribed process in position classification change. Also, when the actions are taken they are justified, documented and the additional financial costs are normally minimized.
Most agencies have some type of process in place for position classification changes.
Larger agencies tend to have more formalized processes. Some agencies use a management committee, labor management committee or classification review committee in the decision-making process. We recommend that agencies have a policy that indicates when a position will be reviewed, the review criteria, and what constitutes a rationale for review of duties or reclassification. Agencies should have a written procedure for position classification changes. In some agencies, this procedure may include a management group that reviews reclassification requests to ensure consistent and equitable decisions.