The 5.5 implementation recognizes that and automatically attaches the document, not the reference, without the sender's intervention. Managing Your Documents Document management gets a couple of subtle improvements. One that will make a slight difference in a large number of installations is the new ability to mass-update document properties in a batch. If your company undergoes a reorganization, you must assign ownership rights of whole folders' worth of files to a new person, andautomated batch process will come in handy. Document properties can also use what's essentially a look-up feature called related fields, which can save time in entering properties, making it more likely people will use properties.
Related fields enforce relationships.
For example, the creator of a document is one field, and the department that owns it is another. The system can then be set up to know that if, say, Gridley is the creator, then her department, Facilities, is the owner. Directories and other metadata schemes are wonderful for the organization, but few organizations create incentives for employees to carefully and thoroughly create the metadata. Metadata benefits the organization, but not the people expected to create it. And given the immediate-term thinking most American companies are driven by, this kind of incentive is unlikely to be disseminated soon.