Because Agriculture Hall had no elevator, cranes were used to lift the moving vans to the building's upper floors, where equipment and supplies were loaded onto the vans. Policies and Procedures Records. Special Event Records. In most cases, records should be transferred to the Archives when they are no longer used in the everyday operation of the office and are referred to less than once a year. Specific instructions for transferring certain records to the University Archives after a certain number of years are given in the General Records Retention Schedule.
Most permanent records are open to public inspection.
If they are transferred to the Archives, the Archives staff can provide reference service and access to the materials. Inactive permanent records can be moved from expensive office space to semi-active storage to less expensive storage provided by the Archives. The Archives provides environmentally stable and secure storage and reference areas, uses archival supplies to house materials, and monitors reference use of materials in order that they may be preserved for use by future generations. When you have records to transfer to the University Archives, please contact the Archives staff. Staff members will discuss with you the type and amount of records to be transferred, arrange for physically moving the records from your office to the Archives, and complete an Archives Transmittal Form.