All accounts must be associated with a particular University fund. Refer to the FRS Manual for additional information. Purpose Accounts can be established for a variety of purposes. A number of departmental service activities A department might have any number of different accounts for the same basic function, such as an instructional function divided into a number of accounts each representing a field of interest within the subject. An individual might have any number of different accounts for which he or she is responsible, such as a number of accounts for various research activities or a number of accounts for different funding for the same research activity.
Most accounts used by departments are part of a subsidiary ledger.
The basic financial data shown in these accounts are budgets, revenues, expenditures, encumbrances, and budget balance available. Some general ledger accounts will be used to record specific fund additions and fund deductions as account activity occurs. Others, with related subsidiary ledger accounts, will carry summaries of the budgets, revenues and expenditures that are in the subsidiary ledger. The relationship between subsidiary ledger accounts and their general ledgers is called mapping. In some cases there are many subsidiary ledger accounts mapping to one general ledger account.