Any of the previous computing tips are available through the Tip Archive page . Outlook Distribution Lists Outlook offers both Windows and Mac users loads of functionality for storing personal addresses. Last week's tip discussed how to use the Contacts file on Windows computers and the Personal Address Book on Macintoshes to store information for individuals. This week's tip outlines yet another feature of Outlook address books, creating personal distribution lists for groups of people in your Contact file and Personal Address book. A distribution list is an address book entry that allows you to send messages to a group of individuals by simply specifying the list name.
Outlook provides two types of lists - public distribution lists and personal distribution lists.
Public distribution lists are created by our campus email administrator and maintained by designated individuals who have the ability to add and remove list members. Public lists appear in the Outlook address book of all campus users, although only select individuals are able to access closed lists. The permissions for use of the list and editing rights are set by the email administrator. Anyone on campus can request that a public distribution list be created by filling out the online form from the CIT web page. Personal distribution lists are stored and managed through your Outlook Contacts file on a Windows computer and in the Personal Address book on Macintosh computers.