Arrange the room before members arrive. Vary dates and times of meetings to accommodate all members. If you plan to have food, review purchasing plans with your advisor prior to the meeting. Allow ample setup and clean-up time. Greet members and make them feel welcome.
Refreshments can serve as a comfortable icebreaker.
Stick to the agenda. Redirect members if they go off on another subject. Encourage group discussion to get all ideas and points of view. You will have better decisions as well as highly motivated members. They will feel that attending meetings is valuable to them Encourage feedback.