This allows members to come to a meeting prepared to discuss their ideas, exchange information, and make decisions. The following agenda items are standard in most groups. You can adapt them to meet the needs of your organization, but be consistent. The list can include spaces for recording whether a member is present, absent, or tardy. The Chair recognizes each officer in turn.
Reports usually are for informational purposes.
However, if a report involves a recommendation for action, the group may discuss the recommendation as soon as the report is finished. If a recommendation is made in the report, it may be discussed as soon as the report is finished. This category includes all business left over from pervious meetings. The chair works from a prepared list unfinished business topics, announcing each one in turn for discussion and action. The chair may make or call upon other members of the organization to make any announcements of interest to the group.