One of the main goals of this program is to encourage a large number of different women speakers. Therefore, institutions may be asked to select an alternate speaker if their first choice speaker is already giving several talks that year within the program. In case of oversubscription to the program, preference will be given to institutions with greater need, or to speakers who may reap greater benefits from the particular engagements. Funding for the Travel Grants for Women Speakers Program is limited, and institutions are encouraged to apply early in the academic year, even if the speakers are scheduled for the spring semester. The institution may choose to be reimbursed for either of the speakers.
Reimbursement is for travel and lodging expenses only.
Honoraria or extraneous expenses at the colloquium itself, such as refreshments, are not reimbursable. Institutions should not submit receipts until their Travel Grants for Women Speakers Application Form has been approved and the colloquium or seminar has been completed. Original receipts should accompany the APS Travel and Expense Report Form, which will be sent to all approved applicants. If original receipts are not available, copies should be submitted along with a short memo explaining that the university has already reimbursed the speaker and must retain the receipts. A mileage allowance applies to travel by car.