When recurring purchases are to be made to the same vendor over a period of time. This period of time could be for the length of a specific project, such as a musical or theater production, or the length of a term such as the entire fiscal year. Complicated situations will affect the time required for issuance as will periodic fluctuations in spending. This automatically generates purchase order closure. Sign and date.
Purchase orders encumber funds against budgeted general ledger accounts until paid or closed.
No purchase orders will be closed without written departmental authorization. All purchase orders remaining open at the end of the fiscal year will roll forward into the next fiscal year and continue to encumber budgeted funds. It is the department's responsibility to monitor encumbered funds and insure that unused purchase orders or portions, thereof, are properly closed. Contact the TSU Financial Affairs office .