Three copies of the form should be prepared. The original and one copy should be forwarded to your agency personnel office, and the third copy retained in your departmental files or as otherwise instructed. Review available program data, work methods, existing work plans, procedural standards or guides, written instructions, etc., which are relevant to the position. Review the organization structure and determine how any changes have affected the position. Identify the major responsibilities of the position.
Responsibility is accountability for procedures, solutions, programs, services, and decisions.
Define the duties and tasks by which the responsibilities are carried out. Duties are the component elements or actions assigned to a position. Duties are made up of tasks. Tasks are the most basic element of work. A task can be defined as an action or action sequence to accomplish an objective.