Again, the fax server will notify the user after the document transmits. Multiple copies of the same fax are sent to several people. If the fax goes to a long distance number and doesn't need to be there immediately, several fax servers allow you to schedule a time to send the fax. This feature saves in long distance telephone charges. Keep in mind, though, that the recipient must know that you will be sending faxes after hours.
Most firms have one or two fax machines, located in a central location.
Most fax servers allow you to place the fax server anywhere on the network, whether it is a standalone server or a dedicated system. The software notifies the Fax Administrator over the network when a fax is received. The recipient can then choose to review it, print it, or save it. Note that most fax servers allow you to automatically print all incoming faxes. This approach works only if your firm's office is wired for this technology.