The Chair should only discuss a title after other committee members have had an opportunity to speak so as not to unduly influence the decision. The administrative assistant is a non-voting member of the Committee. Voting Procedures Final selections are made at the Midwinter Meeting during an intensive series of meetings. After comments from observers and discussion by committee members, a vote is taken to determine if a title should be included on the final list. Only members attending the Midwinter meeting will be allowed to vote.
Members can only vote on books they have read.
If a committee member must leave before the final vote, that member must give a signed ballot to the Chair who will designate a voting proxy for the absent member. The final vote will be counted by the Advisor and the Administrative Assistant. After the final discussion and selection, titles are then annotated by the committee. These annotations are completed at the last meeting of the committee. The list of nominations will be updated monthly.