The invoice and contract copy is forwarded to Disbursement Services for payment. A Purchasing Services buyer who specializes in professional services can assist you in this process. Occasionally, a department will need to amend an existing contract. Most often, contracts are amended to extend the time or change the dollar amounts. It is not appropriate to use a new contract form to amend an existing contract.
Reference is made to the contract number and contractor name .
An explanation of the change and the signatures of the department head and contractor are included. The amendment is forwarded to Purchasing Services for contracts charged to non-sponsored funds or to Sponsored Projects Administration for contracts charged to sponsored funds. Departments should avoid using these alternate contracts. If an alternate contract must be used, it must be reviewed by the Office of the General Counsel. These reviews will cause a delay.