Some agendas are more effective than others. The items listed should not be merely sketchy notations indicating generally what is to be discussed but should be described at such length that the board will know what to expect. The person responsible for the presentation of each item should be noted, as should the expected length of time for its consideration at the meeting. Due care must be given to keep the agenda of the board meeting from becoming too full. If matters can be handled outside the meeting, they should be.
Many managers recommend that the meeting agendas be as detailed as possible.
Simply putting down Treasurer s Report is too vague and allows for too many unexpected issues to be brought up during a meeting. Another manager suggests listing only committees on the meeting agenda that have something to report. Traditionally, an agenda might list every single committee, which leaves the committee chair feeling that they have to give some sort of report, even if they don t have anything to say. Communication Communication between meeting attendees is important. Letting all participants see an agenda before the meeting starts helps them come prepared to each meeting.