To enter employee information, log in with administrator privileges and import or key in the data. Scanning brings the photos in, then you have to link each picture with the correct bio. Instant access to a picture and bio of anyone in your company is surprisingly useful and fun. It's the intangibles. They really make a huge difference in what can sometimes be an overly formal workplace.
Pictures can help with the work, too.
For example, one intern gets deluged with work requests. He looks at the photos and bios to see how much clout each requester has and sets priorities accordingly. Beginning with its punning name, AboutFace is a clever product. The interface is at least as easy to use as your printed phone directory. Installation is easy, too.