In cases such as the return of an item left for identification by an enquirer, or the return of a loaned item, updating the relevant entry record may be all that is needed. Logging the despatch of the museum's own objects for, say, a touring exhibition will require more detailed exit records.
Many museums use carbonless, triplicate forms as a convenient way to create exit records.
The top copy is kept in an exit file, the second copy is given to the recipient, while the third can be kept as a backup. Maintain a record of all despatches. Date of despatch Reference to appropriate file containing additional details Ensure that the exit record is consistent with other information required for inventory control, including updating the entry record for all temporarily deposited objects. Organise agents, couriers and transport as required and record details. Ensure that the appropriate documentation accompanies the object.