As you provide information from the treasurer, give the balance on hand as well as total receipts and disbursements. It is essential that the report of the treasurer is in writing and attached to the minutes. The report of the treasurer is filed for audit rather than approved or adopted. The motion of each action item must be recorded exactly as stated by the maker. Motions are repeated by the chair prior to voting and when they are in writing it makes it much easier to repeat them and make sure everyone is voting on the same language.
Minutes contain the action of the meeting rather than a running dialogue of every comment.
When items are discussed, it is useful to indicate if someone was named to do follow-up or other important information. Do not list individual names as part of the discussion text. Following the last item on the agenda, give the time of adjournment and provide a place for the secretary to sign the minutes. Some local units also ask the president to sign the minutes although this is optional. All written reports or other documents that are to be filed with the minutes need to be listed in the minutes as attachments.