These are available for use at the discretion of the Head of Department and may be used for reasonable expenditure which promotes departmental aims, which might, for example, include a contribution towards the total cost of entertainment for an event commensurate with the degree of official purpose. 3.4 Trust Funds Expenditure from this source should be within the terms of the Trust and regulations. Although a close and co-operative relationship with a supplier is often mutually beneficial, a degree of impartiality must be maintained. Any arrangement which might, in the long term, prevent fair competition should be avoided. Business gifts, other than items of very small intrinsic value, such as business diaries or calendars, should not be accepted.
Modest hospitality is an accepted part of business relationships.
However, care should be taken to ensure that the acceptance of hospitality cannot be deemed by others to have influenced a business decision. As a rule, the frequency and scale of hospitality accepted should not be significantly greater than the University would provide in return. If in doubt as to whether a gift or hospitality is acceptable, the offer should be declined or advice sought from a superior. Advice on any ethical matter may also be obtained from the Treasurer. Payment of Travel Expenses Expense claims should normally consist of an itemised list of expenditure mostly or completely supported by documentation.