Users are not to place passwords in any form in an electronic file. An example of fraudulent or improper use of sensitive unclassified data is providing information to persons without a need to know, such as job applicants, the news media, or other Laboratory employees. These sections pertain to the access and disclosure of sensitive information including access through computer systems. For complete information on regulations on employee conduct and records, refer to this manual. All employees are responsible for becoming familiar with and abiding by policies and guidelines covering privileged information.
Privileged information includes medical, security, and personnel information.
Employees with access to sensitive unclassified data should not leave such information visible on an unattended computer screen. Downloaded sensitive data or reports including such data must be treated the same as the source data. The LLNL Procedure on Privacy of and Access to Information was established to express the principles and intent of the University of California Legal Requirements on Privacy of and Access to Information and with recognition of the Laboratory's obligation under Contract 48 to comply with applicable Federal laws. Under these Acts, such records, with few exceptions, must be disclosed to any member of the public upon request. A key exception is the disclosure of personnel, medical, or similar records which would constitute an unwarranted invasion of privacy.