The Legal and Risk Management units may borrow records created by any business unit, and refer them to external legal advisers or to a Court. Archives should be advised of such actions. Finance staff may borrow any records relating to financial affairs. Document Management staff may borrow any record required for recordkeeping purposes. However duplicate items may be loaned if they are needed for a business-related purpose.
Photocopies are also available in lieu of the original materials.
Council officers who need to borrow or consult records must send a written request to the Archives. If possible this should be e-mailed to the 'archives' group address. E-mail requests should not be sent to individual Archivists. Alternatively, requests may be sent to the Archives by fax. The Archives will not loan records requested verbally, and cannot guarantee an appointment to consult records that is not requested in advance.