Following are the highlights of the group discussion. Use frozen files or census databases to respond to requests. Passwords and date stamps are not solutions because they can be easily circumvented. Prepare the data before freezing so it s the best possible source of data Run analytical reports prior to the freeze . Meet with data stewards prior to the freeze .
Publish census dates well in advance so everyone is informed.
This is just a cursory review and only represents those institutions attending the DA Constituent Group session. The consensus of the DA Constituent Group was that these definitions, particularly those with standard sources, would be of value to many institutions. The time saved in collecting the definitions from national standards organizations would be a significant value since it would save duplicating this effort at many individual institutions. Specific suggestions from the group will be incorporated into the forthcoming proposal. As an experiment, we held a first, more formal session on Tuesday, then a follow-up, more informal session during the lunch break on Wednesday.