Hudson Valley Community College is required to adhere to the County Ethics Law. The purpose of sole source justification is to show that competitive bidding is impractical because only one product can meet a specific need. Therefore, an equitable evaluation of comparable products must be made and documented by the requestor which shows that rejection of other products is based solely on their failure to meet that need. In cases where no other comparable source can be identified, a technical description of the product requested and a listing of those companies which were considered as alternate sources must be provided. Sole source justification cannot be based on quality or price.
Quality can be a subjective evaluation based upon opinion.
During this time other suppliers will have the opportunity to review the request and submit a quotation for an equivalent source. Therefore, justifications must contain clear, in-depth, and accurate information in order to avoid protests and the possibility of delaying the procurement. Complete all categories and sections that apply. Sole source Justification forms lacking sufficient detail cannot be approved. However, I am requesting sole source procurement based on the following criteria.