Its work will complement but not duplicate the work of the Consultative Committee on Foreign Academics. The committee will meet twice a year in Ottawa, normally in March and October. Members may be consulted and exchange information with the chair to resolve issues between meeting. All committee members may propose agenda items to the committee chair. Agenda items will be circulated in advance by letter, fax or electronic mail so that members may decide whether to attend.
Members are responsible for their expenses related to the work of the committee.
IVRP will keep official records for each committee and of consultations between meetings. These will be distributed to all members within one month following each meeting and consultation, and tabled at the subsequent meeting. IVRP will maintain a list of organizations and individuals who may be invited to comment or participate when issues arise of particular concern to them. Examples of such groups are listed in the Others section below.