One of the first tasks of an incumbent Placement Chair is to copy all the web pages and images to the new placement web server. The easiest way to handover the site is for the exiting Placement Chair to give the incumbent Placement Chair the logon ID and password to the site after their term is complete. If universities requested an invoice, I also gave them the URL because that process can take up to 2 months given university bureacracies. The only call is if people wanted to pay by money order. In practice, the AIS Office manager was so busy with AIS registration, I didn't want to bother her much the weeks preceding AIS, so I gave the URL for money orders then checked after the fact for proper payment.
Most applicants are easy to register because they know how to post their own web pages.
You can imagine how frustrating it is for that person to carry out the task without the proper skills. I put a note on the index page to help these people convince their superiors to give them technical help, because Denise and I could obviously not teach people over the phone how to create and post a web page. Also, I made people register online, even if they faxed things to the AIS office because Denise and I needed the email information to update the site. This also minimized the need to coordinate with the AIS Office Manager. After the site opened on May 1, I'd say about 5 registrations on average arrived daily, plus an additional 10 to 15 emails with questions, requests, etc.