Skill in the operation of standard mail room equipment, such as envelope opening and sealing machines, date stampers, binders, etc. Thorough knowledge of the contents, arrangement, and filing procedures for subject matter, historical, and numerical filing systems used by the organization, including types and purposes of documents kept presently and in the past. Knowledge of the functions of the organization in order to locate required materials in any of several possible locations, to classify and cross reference materials accurately. Knowledge of records management procedures for a variety of filing systems. Knowledge of the organization's record transfer and archival practices.
Most work is performed independently.
The supervisor approves any deviations from established procedures and spot checks work for accuracy and compliance with guidelines. Guidelines consist of numerous standing oral instructions and written procedural guides, such as office code lists, organization directories, and handbooks, which are applicable in different work situations. The employee must use judgment in selecting and applying the proper guide. The work involves a variety of mail processing and filing duties. Procedures differ according to the type of mail processed and the category of materials filed, indexed, or archived.