Moving your inactive and low-use records to the Records Management facility frees up valuable office space for other uses, and frees your staff to do other more pressing tasks. The savings and cost-avoidance can be significant. Protection of your records. As in-office storage space dwindles, it is not uncommon to find records being stored under conditions that are not conducive to their proper maintenance. Attics and basements are often hot, humid, dry, or subject to mildew.
Many institutions lose their vital records in such conditions.
It also slows the deterioration of vital historically, legally and fiscally relevant documents, thus providing increased peace of mind. Personal and institutional protection. Through consulting with Records Management you can ensure that your retention of records is neither too short, nor too long . Records maintained for an insufficient period can constitute a legal and fiscal liability for your department and the College. Records maintained too long can also provide this kind of liability, as well as incurring unnecessary maintenance costs.