It is usual to encourage the hosts to run the first part of the meeting as an open-ended discussion. The second part then seeks answers to more specific questions. Key points arising in both early and late discussions are written on butcher paper, which is returned to the organisers. Most of the remainder of this section describes in some detail how neighbourhood meetings might actually be set up. This description is intended as one example of the way in which neighbourhood meetings might be organised.
Many variations are possible.
To speed up the process, this can take place at the same time as the following two steps. Assemble the butcher paper, felt pens, and other material required for the neighbourhood meetings. You might decide to run some small meetings yourself, to gauge the reactions of local stakeholders. This can then be videotaped. The edited videotape then provides a useful briefing device both for the hosts and their guests.