This form is then faxed to the office of the Controller. The Director of Accounts Payable reviews form for accuracy then authorizes. Accounts Payable forwards the application to the office of Finance and Treasurer for submission to Suntrust. Once the card is received, a cardholder record is created. The department is informed of receipt of card, which is then signed for, and picked up in the Office of the Controller.
Monthly statements are to be reviewed thoroughly to verify accuracy of charges.
Controller s form letter must be signed by cardholder signifying their acceptance of charges. Receipts for ALL expenses are to be attached to the form and given to managing supervisor. Usage of the travel card for personal expenses will result in loss of privileges. Expenses made by cardholders must be reviewed and approved by authorizing the Controller s form letter. Form must be reviewed and signed by both parties and returned to Accounts Payable within 30 days of receipt.