Cost, attendance, transportation, logistics, and purpose should all be taken into account when deciding on an off-site meeting location. The division director must approve all requests for costs associated with off-site informal meetings. All contracts must be negotiated and signed by the Conference Services Manager. In all cases, costs must be reasonable. The nature and urgency of the meeting session require participants to work through the meal period.
Meals are incidental to the meeting.
Work sessions precede or follow the meal. Attendance at the meal session is necessary for full participation in the business of the meeting. Meal costs must be reasonable for the location of the meeting. Costs may be higher or lower depending on the location or time of year. Unallowable Costs .