How to Make a Request for University Records under the Freedom of Information and Protection of Privacy Act Before submitting a written request for information, contact the University department or office that has the records you seek access to. Discuss your request with a staff member to determine if records exist that respond to your request and if those records can be disclosed to you routinely outside of the Freedom of Information and Protection of Privacy Act. If the department refuses to disclose records to you, re-submit your signed request in writing by regular mail to the department.
Requests received by electronic mail are unacceptable.
If you wish, you may copy your written request to the University's Information and Privacy Coordinator, Archives and Records Management Department. When making a written request, be clear and identify the specific records you seek access to. Such requests result in significant costs and time delays in processing. Keep the scope of your request narrow and specific. A clearly defined request with a narrow scope will greatly assist the University in searching for records and responding to your request quickly.