A basic letter format for a FOIA request follows. This basic format can be used to request information from state agencies also, however, you should know that FOIA does not apply to state agencies.
Most states do have some form of open records statutes though.
The format will, however, work for anyone, with minor editing for specifics. The index is required to provide a detailed justification of the grounds for claiming each exemption and an explanation of why each exemption is relevant to the document or portion of the document withheld. This information shall not be used for any commercial purpose, it is requested in the public s interest, and therefore I request that all fees be waived. I looked forward to a response to this FOIA request within ten days. Please contact me if you require further information.