They track copier usage by department, individual, or project for billing purposes. Even if you don't bill for copies, however, these systems can help reduce usage. The most basic copier control systems consist of keys that look much like self-inking stamp pads. Each key includes a resettable counter that keeps track of the total number of copies that are made with that particular key. While these systems are quite inexpensive, they can require some math to keep track of usage.
More sophisticated systems require each user to enter a specific billing code for every copy job.
You can then read the system display, receive a printout, or download data into a computer to obtain usage information per code. Quick Tips Control central . Access controls are also available for other types of office equipment, including fax machines, mailing equipment, and laser printers. Avoid control systems with an integrated printer, monitor and keyboard. You want to have the option to repair just the component that needs fixing, not the entire unit.