With a little extra work, you can also integrate your word processing program with your spreadsheet and database applications. If you need to track numbers, spreadsheet applications are indispensable. Whether you must do cost estimates for upcoming events or compare profits from past meetings, you will find many valuable uses for spreadsheet programs. Some organizations also use these packages for non-budgetary purposes, such as managing and updating rooming lists and tracking seating assignments at special events. The end-user database programs are not difficult to use as long as your information management needs are not too extensive.
Most speakers now use computers to generate and display digital slide presentations.
Presentation software programs are easy to use and enable business people to create quick, classy presentations that will impress just about any audience. If you are in the process of automating your meetings department or are revamping your existing software applications, your first objective is to decide what type of software solution you wish to implement. In general, there are three approaches you can take. One is to utilize general-purpose software applications and customize them for your needs. For example, you may decide to use an end-user database program and create your own registration tracking system so that you can record attendees' names and generate session rosters and other reports.