However, a Meeting Room Application must be completed and signed by the group requesting use of a meeting room at least one week in advance of the meeting room use. All Meeting Room Applications must be approved by the Library Director or her designated representative before a meeting room may be used. Approved Meeting Room Application forms will be mailed to the group's representative whose name and address are on the application. Reservations may be made no more than twelve months in advance of the meeting. The library shall have the right to limit the number of meetings held by any organization in order to make space available to as many groups as possible.
Meeting rooms are in heavy demand.
The signed Meeting Room Application constitutes an agreement that a meeting will take place. If a meeting is canceled, the library must be notified as soon as possible so that this space may be made available to others. Neither the name nor the address of the Keene Memorial Library may be used as the official address or headquarters of any organization. No mail or shipments of materials will be accepted for organizations or individuals. Further, the library phone number shall not be used by any group in meeting announcements.