The minutes of each meeting should be approved by the President and the Secretary. The Secretary of the EXCO shall send a copy of all EXCO meeting agendas to each councillor prior to meetings. Councillors have the right to attend any EXCO meeting. Copies of all minutes and financial reports prepared by the EXCO shall be sent to each Councillor. The minute of any meeting is open to Society members.
Meetings are open to all members.
The President may grant the member right of expression. The EXCO shall supervise the task force's activities. Neither of the Councillors shall be an EXCO officer. The Councillors' term are from October 1 to the end of September the following year. The money that the Society receives shall be deposited in the Columbia-Barnard Federal Credit Union.