To break or cancel the contract requires the consent of the other party. When a Purchase Order is written to a vendor but is not in accordance with the terms and conditions which were previously offered by the vendor, it does not become a binding contract until the Purchase Order is acknowledged and accepted by the vendor in writing. Penalty for Change Changes to Purchase Orders already accepted by vendors must be requested by the Purchasing Division .
Most vendors are willing to make reasonable changes to an order without penalty to the purchaser.
Generally, only when a vendor may have expended funds for fabricating or ordering special equipment or supplies will a charge be made for changing or cancelling an order. Change Order A Purchasing Change Request, Form P-103, is necessary to make a change in any existing Purchase Order to a vendor. A separate Change Request is required for each transaction. The form should reflect the requested change and must reference the original Purchase Requisition number, Purchase Order number and reason for the change. Changes can also be requested electronically via the on-line requistioning system.