Clicking on a database, we have various options. Using word search, we can quickly locate a document. Word Perfect documents can also be transferred to a database. Obviously, we still have mail coming into the office. At this time, we are keeping incoming mail in its original form.
Many questions remain.
We solved the latter question by printing confidential materials and deleting them from the database. Also, by having separate databases for each department, persons in each department have access only to their own records. In the past there have been a few times when overseas offices closed and the files sent to the archives. In recent years, I have been making a concerted effort to gather files from overseas offices. In Bangladesh, India, Indonesia and the Philippines, with the help of staff, we separated the files into three categories.