This mailing should include some preliminary meeting information to catch the interest of our members. This mailing one or two weeks later should contain motel information and maps of the city and campus. Final touches supplied by the host who has the program printed within a week or less. Sometimes the program is mailed to the membership and sometimes it isn't. Following are some ideas for the host to keep in mind when planning a meeting.
Meetings are generally more enjoyable when all activities are centrally located and close together.
Attempts should be made to have the hospitality room, meeting rooms and exhibitors areas as close together as possible so as not to isolate any part of the activities. Obtaining exhibitors has generally been the responsibility of the host. The number of exhibitors at our fall meetings has varied from 2 to more than 10. The number seems to be related to the aggressiveness of the host more than anything else. Generally exhibitors have not paid for the right to exhibit.