OCSE Search . Help Multistate Employer Reporting Multistate employers can range in size from large corporations employing thousands of people across the country to small businesses with a handful of workers in different States. The only requirement to be considered a multistate employer for new hire reporting purposes is that you have personnel who are employed in at least two States. Well, the program is really quite an easy one. When we look at what we're doing currently with the W-4 information, all we're adding is an extra step of passing along to the agency a copy of it.
Multistate employers have a luxury in most cases of being able to do things electronically.
You may not report using both multistate and single-state methods. Notify the Secretary of Health and Human Services, in writing, which state you have designated as the recipient of all your new hire information for your entire business. If your company will be reporting new hires on behalf of subsidiaries operating under different names and FEINs, please also list the names, FEINs and states where they have employees working. Transmit all new hire information either magnetically or electronically in accordance with your designated state's requirements. Report your new hire information twice a month, not less than 12 nor more than 16 days apart.