Meal claims must be actual, reasonable and necessary and represent the actual amount spent. On any particular day an employe is entitled to reimbursement for two or more consecutive meals, the maximum amount for one or more meals may be exceeded and the employe may claim the actual amount spent for each meal as long as the total amount claimed for the eligible meals is not greater than the combined maximum reimbursement rate for those meals. If meal maximums are not reached on one day, the excess amount does not accrue and cannot be applied to meals on another day or other costs incurred. State employes should rarely have to pay full price for lodging. Employes should carry an ID that identifies them as a State employe.
Reimbursement is limited to the single room rate.
If employes share a room, the reimbursement rate may be divided equally but not in excess of the maximum permitted for each employe had each stayed in a single room. State employes are exempt from paying sales tax in Wisconsin on lodging and should avoid such by furnishing retailers with written documentation stating they are traveling on government business. In the event the employe must pay taxes, the taxes will also be reimbursed. Contact your agency travel coordinator in advance of travel for rates in a specific city. When using fleet vehicles, passengers must be limited to State employes or travelers engaged in official state business.