Although the computer technology has introduced some very new ways of doing things, still the basic ideas of the traditional office have been central in the development of our computers. This would be comparable to taking an arm full of papers and throwing them all into the filing cabinet. Eveything would be there, but there would be no organization. You might be able to get along this way for a while - as long as you did not have too much material. However, this would be a very poor way to do business.
Most offices use a filing system.
The traditional office system has a filing cabinet. In that cabinet, there are a number of file folders - usually arranged alphabetically. In each folder there are a number of documents. Maintaining and keeping the files up to date is a major part of running an efficient office. Operating a computer is very similar.