The AV people were great. The setting up and administration of the event went very well. Format kept to specific issues relating to MIT voters. We needed more people to show up. Err on the side of too small.
Publicity needs to work both ways.
If you send out Email, ask for response. If you get none, start calling people. While the intro period was ok, the formal questions period was too long. If there are a number of issues, try a formal statement period then ask for questions on that issue for 10 minutes to get the audience into it. Then go to the next issue.