To request a sole source procurement, the requisitioner must submit a written justification. A statement that the item is only available from one supplier. The requisitioner must submit a copy of the grant portion that specifies the independent contractor or professional services with the justification for sole source. Pricing and terms shall be negotiated with the vendor. The buyer must be satisfied the price to be paid is the best available pricing for the item.
Price analysis is required.
Comparing the quoted price with the prices previously paid for the same or similar items. Comparing the quoted price with existing contracts, such as state contracts, GSA contracts, etc. A written statement from the vendor that the price quoted is the best available to the University and includes all applicable University and quantity discounts. The buyer shall then sign the sole source justification and submit all documentation for the approval of the Director of Procurement. When the sole source justification is approved the purchase order will be issued.