Legal involvement in the preparation of these documents is essential for identifying deviations to the latest approved model documents and to coordinate with project sponsor legal counsel for concurrence. The Assistant District Counsel is responsible for preparation of a deviation memorandum, if needed. Independent review of the above documents shall be limited to a single recognized expert in policies and procedures relating to the above documents, who has not directly participated in the project. This individual shall be selected from a list of qualified personnel, maintained by the Chief, Office of Counsel. The reviewer will work with the Assistant District Counsel and the Project Manager to resolve issues raised during the review and unresolved issues will be brought to the DPM for resolution.
Proper documentation is a key component of an effective review process.
Significant decision must be recorded and the entire process must leave a clear audit trail. The documentation of the review shall be included in the project file, where it will be subject to audit. The purpose of the review documentation is to show the full scope of the review and to assure action items are appropriately tracked to a resolution or request for Policy decision. The DPM will sign a certification for the above documents that indicates that the independent review process has been completed and that all issues have been resolved. A Legal Certification is also required.