Attributes and the data associated with an element have color-coded labels to distinguish one from the other. These lists are either closed or semi-closed. A closed list offers a discreet number of choices, and the archivist must choose a value from the list. It then enables that field and allows the archivist to type the appropriate word or phrase. Values for closed and semi-closed lists can be edited with the System Preferences.
Many data elements allow additional tagging for words and phrases.
If it is legal to insert additional tags in the current field, the tagging toolbar button and menu choice will be enabled. If text is highlighted in the data field, then the subsequent dialog will show the highlighted text along with the list of valid tags. If no text is highlighted, then, when the archivist selects the desired tag, the start and end tags are copied into the data field, and the cursor is placed between them. Further typing will be inserted inside the newly placed tags. The Toolbar Above the outline region and just below the menu bar is a series of toolbar buttons that serve as one-click shortcuts to common actions.