Reimbursement of claims for fewer than three meals per day should be evaluated for reasonability in terms of the daily limit. Under normal circumstances, it is expected that dinner should cost more than lunch, and lunch more than breakfast. Tips should be included in the price of each meal. Meals may be reimbursed for the day of departure and return from overnight trips subject to departure and arrival time restrictions. Receipts for meals are not required.
Reimbursement is limited to the cost of meals for the individual employee.
Reimbursement may be allowed for meals within the 30-mile radius and for noon meals not associated with overnight lodging if the meals are an integral part of a scheduled meeting and the individual is an official representative of the University, or if the meals are a part of a required registration fee. Reimbursement may be made for actual lodging expenses based on reasonable rates as determined by the circumstances of the trip. All lodging claims must be documented by the hotel or motel bill receipts. Many hotels and motels grant commercial rates upon request to state employees who show identification. The Accounts Payable Department can provide information or a list of hotels and motels that provide discounts to University employees on official business.