Custodian may require purchaser to sign or initial original receipt. Upon receipt of completed information, the petty cash expenditures will be reimbursed by the fund custodian. Requests for fund replenishment should be submitted in a timely manner and should allow ample time for processing. Requests should include a summary of all charges by account number. The summary should include each unique accounting distribution only once with the total of all charges for the account.
Replenishment requests require an approval signature by the authorized departmental representative.
Accounts Payable will return unsigned replenishment requests to the originator. Upon receipt of completed information, the Accounts Payable Department will return a check to the department for the amount of the request. Termination of the funds will be noted on the original establishment form and a copy will be forwarded to the custodian by campus mail. Involuntary Repeated violations of petty cash procedures can result in termination of fund. The checking account and the general ledger account will be closed by Accounting Services and replenishments will no longer be processed by the Accounts Payable Department.