Any participating country is free to leave ECFA on six months' notice given at a Plenary ECFA meeting. ECFA Plenary ECFA decides on all ECFA activities, appoints the Chairman and Secretary, approves the final reports of the working groups and terminates their activities, decides on admission of new countries and observers, and makes recommendations to outside organizations. Plenary ECFA appoints members for a total maximum period of six years after nomination by their country. While the members so chosen should be able to represent the views of the high-energy physics community of their country, they are members of Plenary ECFA as individuals. Plenary ECFA normally holds two meetings per year.
Meetings are public unless otherwise decided.
Restricted ECFA assists and advises the Chairman and the Secretary in the current running of ECFA, and acts as the communication channel to each participating country, its physics community and national institutes and authorities. The Secretary of elected for a three-year term. The Chairman is elected for one term of three years which is not, normally, extendible. Nominations for Chairman shall be invited at the second meeting of Plenary ECFA in the Chairman's second year of office and election shall take place at the first meeting the following year. The term of office shall normally start on 1st January.