The outline below describes the steps through which curricular or academic policy matters would proceed from the point of initiation to final approval. A time frame is included for most of the processes. In all instances in which the Undergraduate Council deliberates a specific proposal, the initiating department or program will be informed of the date and place of meeting at which time their proposal is to be discussed. On that occasion the initiating department or program should be appropriately represented at the Undergraduate Council meeting. After consultation with the Dean of Undergraduate Studies, the Chair may call additional meetings as necessary.
Meetings require a quorum.
Committee members who find it impossible to attend a meeting or meetings of the Council shall designate substitutes from their own areas or disciplines. Agenda for the meeting and appropriate information should be made available to the substitutes. Persons so designated and prepared as substitutes may exercise voting privileges. It is essential that members regularly attend meetings and avoid the use of substitutes because of the nature of the work and the extensive preparation required in order to vote in an informed manner on each proposal. Therefore, the Chair will request a replacement for a member who misses two meetings in a calendar year without notification.