If a member cannot attend 4 consecutive meetings, a substitute may attend in their place. Depending upon the agenda, meetings with fewer than 5 members present may be canceled or rescheduled. As a courtesy, employees interested in attending should notify the current chair. If employees wish to add an item to the agenda, they should notify a committee member. The recorder will provide a draft of the minutes within 2 days of the meeting.
Members then have two days to suggest edits or corrections.
At the end of each meeting, an agenda will be built for the next meeting. The definition of consensus for this group will be that most members agree and that all members can live with a particular decision. All members need to utilize their opportunity to share and discuss issues. If a consensus is not clear, the issue will be moved to the next meeting s agenda, or, if that is not possible, a simple majority vote will pass the issue. All dissenting views, opinions, and ideas will be recorded in the minutes.