The chapter's Board of Directors is also responsible for selecting sites for the membership meetings. Of paramount importance is the quality and price of the facilities and food. When considering a facility you have not used before, contact other organizations that have met there. Metropolitan chapters that meet monthly need to give equal attention to facilities. While a tradition of meeting at the same location may be established, this arrangement should be examined periodically, particularly in terms of costs.
Many restaurants have private dining rooms that can be utilized for board meetings.
In cases where a chapter has a large Board of Directors, it may be appropriate to assign the responsibility of site selection to a subcommittee, which will then make recommendations to the board. In addition to site selection, another important factor to consider when scheduling chapter meetings is determining the basic format and length of membership meetings. This is often based on tradition, which can have drawbacks. People and interests change and the needs of members change, as do their time and travel constraints. Frequent evaluation of effectiveness is necessary.