Annual Reports Annual reports are an important means to create an institutional memory. Annual reports are the official record of the activities of the organization during an administrative year and include an account of important actions, projects and programs. They make it possible to monitor the progress of the Association toward its goals. They are also important transitional documents for bringing incoming officers up to speed on the current activities of the Association. The deadline for receipt of reports is normally one month before the Midwinter Meeting or Annual Conference.
Minutes are the official record of the meeting.
The chair is responsible for the minutes, except that the secretary of each section is responsible for the minutes of meetings of the executive committee of the section. The chair of each section should receive copies of the minutes of every meeting in that section. The procedure developed by the SS Committee to Study Serials Cataloging may be followed.