The date, location, and amount for each meal and lodging will be reported. Meals Reimbursement will be made for the actual costs of meals within certain limits. Reimbursement of claims for fewer than three meals per day should be evaluated in terms of the daily limit. Meals may be reimbursed for the day of departure and return from overnight trips subject to departure and arrival time restrictions. Receipts for meals are not required.
Reimbursement is limited to the cost of meals for the individual employee.
Reimbursement may be allowed for meals within the 30-mile radius and for noon meals not associated with overnight lodging, if the meals are an integral part of a scheduled meeting and the individual is an official representative of the institution, or if the meals are a part of a required registration fee. This rate should be requested at the time the reservation is made. All lodging claims must be documented by receipts . It is expected that reservations will be made in advance whenever practical, that minimum rate accommodations available will be utilized, that deluxe hotels and motels will be avoided, and that commercial rates will be obtained whenever possible. Many hotels and motels grant commercial rates upon request to State employees who show identification.