The Clerical Assistant II-A , will also maintain and update a dynamic list of policies, procedures, and regulations related to the use and maintenance of the University's fund raising database. This encompasses gift, pledge, biographical, prospect management, and other related policies and procedures. Training manuals and documentation for fund raising systems support may also be developed and maintained . Advancement Services is highly computerized. An intermediate knowledge and experience in the use of various complex computer systems and proficiency with a wide range of software will be especially important for the Clerical Assistant II-A to function at the highest level of efficiency and effectiveness.
Responsibilities are frequently public in nature.
The Clerical Assistant II-A must possess exemplary interpersonal skills, and be able to interact with staff and management throughout the University, and external University constituents, in a prompt and professional manner, on a wide variety of development and advancement related issues. The Clerical Assistant II-A must also be able to coordinate the functions of Advancement Services with other clerical and professional staff in the Office of University Development, and in other university departments. Most interactions outside of Office of University Development will be with the Foundation and school based development officers and related support personnel. Computer hardware and software information will be entered into an inventory system and maintained as will a vendor file for all computer hardware and software purchases, upgrades, and license agreements. The Clerical Assistant II-A will also work with other clerical staff to oversee the carefully coordinated planning and reporting activities of Advancement Services with all of its constituents.