Establish a program agenda and call or write the author to discuss the details. Arrange overnight lodging in the author's name. Delegate someone from the chapter to meet the speaker and handle local transportation. In cases where the author is driving, send directions and a map. Consider purchasing copies of the author's publication for distribution.
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Remember to send a follow-up note or letter to the speaker after the visit. Complete and return the evaluation form. Write a follow-up article in the chapter newsletter or local newspaper.