This process positions the professional to invest available time efficiently by preserving alignment of objectives, history and authority, which otherwise is a fleeting blur in the daily grind of information overload. Second, Web mail provides a direct path to return for further research when more time is available. Third, corrections do not burden the record with complexity that causes mistakes. By helping people organize, align, and retrieve information efficiently, we greatly increase the chances of a productive meeting. Links alert people to a much broader range of factors that impact results, and so further increase the chances of favorable results.
Medical patients are highly motivated to help the doctor be prepared to get favorable results.
While the same scale of motivation may not be attainable in less critical work, those who track the bottom line, may be moved to try intelligence to improve earnings. Another advantage of preparing for an effective meeting is that work product helps write up the record of what is actually accomplished. Capturing the record, in turn, provides critical intellectual captial to prepare for the next task, and thereby helps solve the precise problem that brings down CEOs, reported recently by Fortune magazine. Recall that Deming calls it plan, do, study, act. It all boils down to following the Boy Scout credo of be prepared , every day, all day long.