Please begin to use this new contract immediately . The card is assigned to a specific individual, but purchases are made with University funds. The card allows for the rapid purchase of business goods and services and greatly reduces the necessary paperwork for purchasing. The ProCard will increase a department s purchasing flexibility while eliminating the necessity of a purchase requisition. With the ProCard, orders can be phoned, faxed, mailed or submitted via secure Internet sites.
Restrictions are in place to avoid abuse of the card.
Single transaction, daily purchase and monthly spending limits are established in advance for each cardholder. All ProCard accounts have some restrictions based on State purchasing regulations. Unauthorized purchases for all cards include purchases from University storerooms, travel expenses, cash advances and items for personal use. Departments utilizing the ProCard are responsible for monitoring card spending to ensure that sufficient funds are available to cover charges. A reconciler must be authorized in each department to process the charge bills and paperwork.