Generally, records are considered inactive if they are referred to no more frequently than once per cubic foot per month .
Records stored at SRCs remain the property of the depositing agency.
A records center can turn into a costly operation if its function is not understood clearly. If should not be a burial ground for dead records. Nor should it contain relatively active records. It should contain those records not active enough to justify continued retention in the office, but which must be available for a specified period of time on an intermittent reference basis, or to satisfy legal requirements. Destruction of records stored in the records center is not automatic when the retention period expires.