If you can, contact YF from other areas and test for interest in the event. Enlist a monthly meeting as a sponsor of your event by going to their business meeting with a proposal. It is an important step, however, because it signifies that certain guidelines for safety and supervision will be followed during this activity. It gives the committee the opportunity to help support the YF and their MM through the planning process, anticipating problems, giving advice, and helping overcome obstacles. Inquire about SCYM funding of year round planning which may be available to help fund the cost of your event.
Publicity can be a substantial up front cost for any event when all Young friends are to be invited.
At least two adults over the age of 21. Although not a necessity, FAPs will probably come from the sponsoring meeting. Consider finding FAPs who are not parents of the participating youth if possible. Inform a prospective FAP about the safety guidelines for youths and adults, particularly the one that prohibits the use of tobacco and alcohol at an event. Make sure you have enough drivers and cars.