The decision to cancel some or all classes should be made and announced as soon as possible to accommodate faculty and students who commute to the main campus or the off-campus centers. In all other cases, the recommendations will be submitted as soon as possible. University vice presidents Each Vice President will be responsible for notifying the appropriate personnel in the division. If possible, the statement should be prepared on Public Affairs office letterhead and faxed to each media outlet. If notification is required any time other than regular office hours, the Director of Public Affairs may telephone the media and report the cancellations.
Many media outlets require private passwords or codes for clement weather notifications.
These codes shall be kept confidential and maintained annually by the Director of Public Affairs. Access to a listing of the codes will be limited to designated Public Affairs staff members and the Executive Director for University Advancement.