Provide an explanation as to the business purpose of these charges. Expenses of a personal nature such as movies, laundry, health club, etc. are normally not reimbursable expenses. In some situations these might be appropriate business expenses. If so, provide an explanation on the voucher. If the method of payment references the University's master credit card account this indicates that the airfare has been paid directly by the University.
Reimbursement is for coach fare only.
The used passenger coupon should be attached to the voucher unless ticketless travel is used. In that case, attach the original itinerary. This quote must be in writing on the travel agency's letterhead. The University will reimburse for the cost of a single fare ticket if the traveler purchased a single fare ticket for the same destination at the same time they purchased the companion fare ticket. If neither of the other two methods are used, the traveler will be reimbursed one-half of the cost of the companion fare.