Select a location for the exhibition based on what is available at the time the Reflections Program Traveling Exhibit is available. Apply for funding if needed. If you decide to host a reception as part of your event, you should allow six to eight weeks lead time to plan and prepare. Prepare a reception invitation list. Determine the details of the reception , such as whether food will be donated or purchased.
Recruit volunteers to assist with the reception.
Determine the program for the opening reception. It may include a special speaker or performances by Reflections Program winners or local PTA or exhibit site participants. Once the prospective guest speakers and performers have been identified, invite them personally, then follow up in a letter with the details of the event, i.e., date, time, location, program lineup, length of the guest s program segment, etc. Prepare a printed program that lists participants in the opening reception. Create signage, banners, or posters to decorate the reception hall.