Write an article in council newsletter. Announce the event at roundtable. Plan a staff meeting Reserve the room. Make it a combination of reusing good old activities and a few new untried ones. How To Book.
Old program helps.
Last years event. Decide on rough schedule of events to inform staff early. The detailed schedule can be made rather late in your planning. Conduct the Staff meeting Have lots of activity ideas ready but be open minded. Staffers ideas should be respected but you should not rely on them for ideas.