Physical Description Number and size of files, volume, annual growth, physical condition. Content Description Type of material, subjects, duplication, missing or purged material. The Records Inventory Work Sheets and a Summary are to be sent to the organizational unit head for his or her concurrence. In cases of nonconcurrence, the documents are to be sent to the responsible vice president for approval. Processing Records transferred to the University Archives are to be arranged and described according to standard archival procedures and practice.
Processing is to occur as time and resources permit.
Duplicate and other extraneous material is to be weeded and removed. Inventories and other finding aids are to be produced to facilitate the quick retrieval of requested items. Organizational units may request copies of any inventories for their own use. Use of Archival Materials Records that are transferred to the Archives are arranged and maintained as part of the permanent history of the individual unit, committee, or other body or unit to which they belong. In certain cases, access to archival materials may be restricted by the depositor.