Project is related to a special system used at departmental discretion. The next two columns, Effective Date and Point of Entry, are both codes arbitrarily assigned by the system. Sequence Number is assigned by the system. Document Date gives the date of the document creating the entry. Transaction Description is a verbal description of the transaction.
Reference provides further description, such as loan, sundry debtor, or document numbers.
PF indicates Partial or full release of encumbrances. Type Entry, Transaction Number, Transaction Description and Reference Number are the most important items in identifying a transaction. FS109 The FS109 is used in conjunction with the FS100. See pages 15-16 for sample FS109 and corresponding Current Month Transaction listing. An encumbrance, first of all, is a firm commitment of dollars for a specific purchase.