Web Tech Serv. Be sure that the objectives for the meeting are clearly stated. If you cannot come up with a purpose, then do not have a meeting. Provide appropriate background information. Be aware of resources and limitations with regard to special projects being considered.
Research shows that complimentary visuals can reduce the time spent in meetings.
They can facilitate understanding and retention of ideas. Appoint a recorder or secretary if you do not have one. Reserve room in advance and specify arrangements. Arrive early to complete set up of the room. Start on time.