Detailed information can be obtained from the Purchasing Office. The College maintains comprehensive, collision and liability insurance on all vehicles rented or leased in the College's name. This can be done simply by adding Vassar College to the signature block in addition to the renter's name. If a rented vehicle is involved in an accident, the employee must notify the College Business Manager's office within 24 hours, in addition to notifying the car rental agency. Reimbursable costs include the daily rental fee, gasoline charges, parking and tolls.
Rental companies levy a charge for refueling, far more than the price of gas.
Avoid drop charges by returning the vehicle to the renting location. Compare the cost of air travel versus driving and drop charge. A receipt should be requested to document these expenses. Limousine service to and from airports should only be used when other means of transportation are not practical or available. All College approved travel should be arranged through the college's designated travel agency and will be at the most economical rates, not first or business class.