If you want to change a document type, keyword, etc, all you'll need to do is contact your system administrator, who can change it with a click of the mouse, you won't need to call a programmer or script writer. Of course, if you want to integrate the software into your software system, an API toolkit module is available. We mentioned an SQL database. Microsoft has a SQL server, Sybase does too. So does Oracle and Informix.
Most companies start with one department, then expand to other ones.
The number of documents grows exponentially. Then they face the expensive and daunting task of combining all of these unrelated databases into something that everybody can use 'on line'. Save yourself the money now. If your serious about document management, have a lot of documents that are related to one another, and have the 'need for speed' at a reasonable cost, then look at OnBase. The software has six main modules, and 25 smaller modules.