New researchers are required to complete a registration form and present picture identification and proof of current address in order to use the collections. Registration is updated annually. All researchers are required to sign the register daily. To maintain security of Virginia's irreplaceable documentary heritage, all personal items such as outer coats, bags, briefcases, purses, waist packs, backpacks, computer cases, packages, clipboards, notebooks in covers, portfolios, folders, or envelopes are not permitted in the research rooms. Computers, typewriters, tape recorders, and cameras may be used with permission.
Public lockers are available.
Only pencils, unbound note paper, legal pads, index cards, portable computers, and loose research notes are allowed at the work tables. The staff will provide pencils and note paper upon request. Use of Collections Material in the Archives and Map Research Rooms is available to all researchers on equal terms of access. Privileged or exclusive use of material will not be granted any person or persons, nor is access to any body of material denied unless specified by legal, donor, or purchase restrictions. To request records, complete a stack service slip.