In other databases, records might include books, inventory items, etc. Files - The final part of the database structure is the file. All of the records make up the file. In our example, all of our students in the class would comprise the file. In other words, all of the information about an entire group is the file.
Records are all the information about one entity and make up files.
Files are all the information about one group. Using Databases Databases are very powerful organizational tools that can save you a lot of time. The best feature of a database is that you can sort information to see relationships and trends. There are many different types of databases, including DBaseIV, and Access. Some integrated software packages such as ClarisWorks and MS Works contain database programs within them.