Travel by air coach must be used. If the cancellation or change is made for the personal benefit of the employee, it shall be the employee's obligation to pay the penalties and charges. However, in the event of accidents, serious illness, or death within the employee's immediate family, or other critical circumstances beyond the control of the employee, the department will be obligated to pay the penalties and charges. The amount of savings must be documented with a statement from the airline company agent specifying the amount of funds saved by using the delayed travel option. This statement should be attached to the special travel request.
Prior approval is required.
Frequent Flyer Miles earned by a state employee while traveling on state business at state expense are the property of the state. Frequent flyer miles accumulated by an individual state employee during previous state business trips should, to the extent possible, be used by the state employee accumulating the frequent flyer miles while traveling on future state business trips. Coupons or certificates for reduced air fare if acquired by a state employee while traveling on state business at state expense are the property of the State and should be used, to the extent possible, by the state employee on future state business trips. Reimbursement for airport parking and for travel between the employee's duty station and the nearest airline terminal is limited to a maximum of two round trips with no parking charge, or one round trip with a parking charge for a maximum of ninety-six hours. Receipts are required for airport parking claims.