Make sure you have adequate resources, mailbags or containers, postage, and the materials for packaging. And prepare address data well in advance. Labels look more professional than handwritten addresses, particularly when they are not legible. The most important address information concerns the department. This is especially true of magazine subscriptions and bulk mail.
Numbered addresses are more commonly mis-read.
While Canada Post requires this for very large volumes of metered mail, it can be performed as well for internal services such as Campus Mail Services . When mail is unsorted it requires the mailsorter to handle, read, and direct each piece. When mail is presorted into bundles of mail all going to a single department the speed and reliability of the mailroom can be greatly enhanced. There are two reasons. Presorting reduces the number of sorting steps, reducing the likelihood of error for mailsorters, who merely read one label on a bundle rather than reading each and every letter from among an aggregate of thousands of pieces.