University Sponsor Responsibilities University Sponsors are responsible for ensuring that facilities users adhere to the policies and procedures established for the use of University facilities for extracurricular activities. The University sponsor is responsible for making all the necessary arrangements for audiovisual equipment, parking, special cleaning requirements, etc. Arrangements must be confirmed with the appropriate departments at least five working days prior to the scheduled event. The University sponsor is responsible for payment for all damages to University property, furnishings, or equipment that occur as a result of their program. The University sponsor is responsible for any labor costs accrued beyond those routinely provided that are essential to their program.
Overtime is charged when required.
The Director of Facilities Management is responsible for issuing facility passes to representatives of the organizations using the facility. Food, Alcohol, Tobacco University Catering Services must be used for on campus events that require food service. Alcohol may not be served at extracurricular events unless expressly approved by the appropriate reservation center. Alcohol may not be sold under any circumstances unless the University department is licensed by the Liquor Control Board of the Commonwealth of Pennsylvania. The University may require security services at any extracurricular event at the expense of the sponsor.