Time is valuable. Delaying the starting time of an educational program for the benefit of late arrivals penalizes those arriving on time. Starting programs on time establishes a tradition among clientele. If advertised as a three-hour program, make the program three hours long. If speakers go over their allotted time, cut them off.
Meeting rooms have to be comfortable and create an open and friendly atmosphere.
Arrange rooms so clientele can be seated and can view the screen easily. Make clientele comfortable with correct heating, cooling, and seating. Be able to shut out light so visual aids will be legible to all. Room accommodations such as public address system, chairs, projector, and screen should be ready well in advance. Avoid having to apologize for visual aids, screens, or equipment.