However, departments are urged to obtain competitive prices. Items purchased downtown are usually processed by submitting a payment voucher, accompanied by an invoice, to the University Business Office. Items to be ordered can be processed by submitting an APO to the University Purchasing Office. Payment is initiated by the ordering department when they submit the receiving copy of the APO to the University Business Office. Items can also be purchased by using your university credit card.
Payment is initiated by the vendor once the items are shipped.
A telephone quote must be submitted and approved by the University Purchasing Director before the order is placed. Ordered items are processed by submitting an APO, accompanied by the approved telephone quote, to the University Purchasing Office. Payment is initiated by the ordering department when they submit an agency receiving copy of the APO to the University Business Office. The Purchase Requisition is forwarded to the State Division of Purchases for bid processing. The acquiring department is always involved in communications with the Division of Purchases during the bid evaluation and awarding process.