Issues we have been faced with include the storage, retrieval and tracking of information. When that information is in paper format, an efficient filing system is essential to the operations of of any organization. A system needs to be in place to handle the flow of paper so that it flows in and flows out. Imagine a traffic cop who allows cars to come into an intersection but doesn t allow them to leave it once they ve arrived. A pile-up occurs and the flow of cars stop with a jammed up intersection.
Paper needs to come in, be directed and sent out.
Tray baskets direct incoming mail, outgoing correspondence and items to be filed. Paper constituting pending action can flow into file folders placed on a desktop file holder. This directs paper with related action or project activities into temporary holding bins. Establish a time, an agenda, to handle paperwork. A person should only have to pick up and handle that piece of paper once if it is tended to immediately.