Decide on advertized cost per person. Discuss things with advisor. Inquire where and how to order patches Draw your own, or, use a catalogue. You probably need a week or two to decide. The patch company need 6 weeks to deliver.
Patches cost less in larger numbers.
Ask your adviser which patch companies are trustworthy. Determine maximal occupancy. Find out which resources are critical. Talk to the ranger. Go to camp ground and figure out how many tents fit on each site.