If the grievant does not receive a response within the prescribed time limits, the grievant may proceed to the next step in the Procedure. If the grievant does not adhere to the prescribed time limits, the grievance will be considered settled in accordance with the last decision provided by the University. Circumstances that prevent a grievant from adhering to the time limits must be considered. For a grievance alleging discrimination relating to race, color, sex, age, disability, veteran status, religion, national origin or sexual orientation, or sexual harassment, the department is to notify the Equality Administration office immediately. For any other type of grievance, the department is to notify the appropriate Faculty Affairs Office immediately.
Notification is to be by telephone.
Correspondence received from the outside agency or attorney should be hand-delivered to the Equality Administration office or University General Counsel. Only these offices may contact outside agencies with respect to the grievance. The Office of General Counsel on the Coral Gables Campus will be responsible for all communication with outside attorneys. The supervisor will give a decision to the grievant within five working days from the date of the initial discussion. If the grievance is not resolved in accord with the time limits defined in Step I.A or if the grievant does not agree with the supervisor's decision, the grievant must discuss the grievance with the immediate next level of authority within five working days.