This applies to Business Reply and Postage Prepaid envelopes as well as regular mailing envelopes. When addressing outgoing mail, please type or use computer labels when possible to speed delivery. Mail addressed by hand will be processed manually at the Post Office, thereby slowing down delivery. Third Class, Special Fourth Class, and Library rate materials should all be marked, otherwise, First Class Rates will be charged. If a Third Class bulk mailing of 200 or more pieces of identical size and weight or a First Class pre-sort mailing of 500 or more pieces of identical size and weight is being planned, the mail room has specific guidelines that help save in postage, approximately .20 per letter for third class.
Personal mail is accepted to be mailed from the mailroom but only if postage is applied.
It is illegal for personal mail to be posted through the University Postage Machine. The mailroom does sell stamps for your convenience. For packages and letters that are shipped via Federal Express, UPS, or Airborne, the mailroom has forms that we require the department to fill out so that a record of all outgoing packages is maintained. The mailroom keeps a supply of these forms. These packages need to be brought to the mail room as early as possible in the day to make sure that they go out the same day.