Rather than copying files onto a floppy disk and delivering it to the co-worker in the next office, there are other options which simplify sharing but add to the expense of setting up a computerized office. A server eliminates the problem of people forgetting to back-up. The original set-up is not the end of the computer story. Experts agree that one of the biggest problems in all businesses is that they do not budget enough for their technical needs. In order to save money, it is necessary to have a good plan at the beginning to avoid having to buy new equipment and software more often than necessary.
Many small businesses fail to take into consideration future upgrades when buying computers.
Although many businesses cannot afford to wait for upgrades to be released before they buy their system, experts do have several suggestions about how to avoid future problems when buying the initial system. Coulter says that any business should invest in high-end hardware in order to save money in the long run on software upgrades. They do that to reduce cost, but it also reduces the ability to upgrade. Ky. He suggests talking to someone with technical expertise before you purchase a computer. Depending on the manufacturer, they will offer an upgrade when it comes out.