Then move to your repetitive commodity purchases. Dissect all repetitive units, then assemble them by commodity. Steal the text from all units for which you have either bids or orders. Analyze your reports. If they are uniform, and regular, develop formats, identify and save them.
Publications are equally easy to address.
If they change frequently, you are ready for word processing. How can it work. Your buyer receives brief specifications for a fraction collector, which you've identified as a repetititve item. Your buyer denotes the specification identifier, and and opening date, and ships the requisition to the word processing operator. The operator creates a uniform bid, and copies and envelopes for the bidders request by the commodity identifier.