When you listen, you are as responsible as the speaker for successful communication. Your mind must be active and your energy focused to be successful. Think about how these things impede communication. Perception is reality, but perception is not always true. Knowledge can be a problem if you can't take your message to the receiver's level.
People listen more when they are interested in the topic.
Professional appearance is important to promote respect for your position. Distractions can come from noise, temperature, lighting, hunger, etc. The sequence of the message can be numerical, alphabetical, chronological, or progressive. The form chosen depends on the topic. However, disorganization has a negative impact on effective communications.