The Society will provide rooms when possible but cannot guarantee that a room rental charge will not be required. In most cases, a room rental charge will be assessed if significant food and beverage is not ordered by the sponsor. Coffee breaks, continental breakfast or cash bars are not considered significant food and beverage by most hotels. Signs for satellite and ancillary events may only be placed outside the door entrance to the event. Directional signage for satellite and ancillary events is prohibited.
Organizers are responsible for removing signage and meeting handouts, etc.
Organizers may be assessed a cleaning fee for any materials left behind. Live exhibits cannot be accommodated at the meeting. Instructions for Completing the Form Please complete one form for each function room required. For example, if your event consists of two functions, a symposium in one room and a luncheon in a separate room, two forms must be submitted. The size of the room required for a symposium with a theater setup is different from the size of the room required for a luncheon with a roundtable setup.