Dates business expenses were incurred. Location where business activity took place. Purpose and nature of business activity. Budget account numbers to be charged, with approval of the appropriate budget officer.
Payment is contingent upon available funds in the budget account.
Personal entertainment expenses and purchase of alcohol will not be reimbursed. Please advise guests that College policy prevents reimbursement for alcoholic beverages. Employees are liable and must pay directly for charges on personal credit cards, including American Express cards obtained through the college program. The college will not normally reimburse employees for travel expenses incurred by a spouse or dependents. On rare occasions when spousal or dependent expenses are reimbursed, the amount of that expense will be considered as taxable income to the employee and included as a payroll item, unless the spouse is employed by the college and there is a bona fide and documented business purpose similar to that of someone employed for the event.