The most significant point about engineering writing is that it is totally different from the writing most people were taught - and if you do not recognize and understand this difference, then your engineering writing will always miss the mark. However, this article outlines a methodical approach to writing which will enable anyone to produce great works of engineering literature. Indeed, since so much of the communication between you and more senior management occurs in writing, your whole career may depend upon its quality. It is this deliberate, dual aim which should form the focus for all your writing activity. In relation to a project, documentation provides a means to clarify and explain on-going development, and to plan the next stages.
Memoranda are a simple mechanism for suggestions, instructions, and general organisation.
The minutes of a meeting form a permanent and definitive record. Writing is a central part of any design activity. Quality is improved since writing an explanation of the design, forces the designer to consider and explore it fully. For instance, the simple procedure of insisting upon written test-plans forces the designer to address the issue. As engineers, we write for very distinct and restricted purposes, which are best achieved through simplicity.