The insurance supplement should be taken into account when the student prepares the financial aid forms. The department should complete Form 30 and forward to SPS with the 10F. The funds will be transferred to a departmental 694 account and paid in 12 equal payments with the stipend. The target time frame for meeting this expectation has not yet been determined. During the annual budget process, anticipated fellowship supplements should be budgeted on object 7-1093 and anticipated graduate assistant supplements should be budgeted on the appropriate graduate position code. It is very important this procedure be followed for general fund supplements since these are approved as part of the department's total budget plan.
Many departments award small fellowships.
We investigated these situations and determined that most of these are not true fellowships. They are more appropriately classified as an award or scholarship and should be paid with an invoice voucher. Transfers should be processed using object 7-1093 for fellowship general fund supplements. Funds will not be transferred for assistantship supplements since the effort will be certified directly on the appropriate account. All changes discussed will be effective with the August 1997 FY payroll and the first AY payroll in September 1997.