Your action files may sit on the far corner of your desktop, they might be in your file drawer, or in baskets on the credenza. Whichever method works for you is fine. Label them according to what actions fit best with your industry. Your action files must be clearly labeled so you will always know what is in them, and just as importantly, what not to put in them. Planning vs. scheduling.
Planning is done with a master list.
The master list contains tasks, large and small, short range and long range. In order to schedule, pull a task from the master list, break it into manageable pieces and then schedule those pieces on your calendar. By breaking your large tasks up into steps, you will be able to better estimate how long it will take you to finish, and you won't feel overwhelmed by the size of the task. Realize that simply because something exists, it doesn't mandate your time and attention. Cancel any subscriptions that you aren't getting to read regularly or that you aren't finding valuable.