Documentation of the continuing development of HMS programs has administrative value. For example, administrators and faculty on the Curriculum Committee may need to determine when particular courses were approved and what were their objectives. These decisions are contained in their own committee records as well as in the records of other committees that oversee changes in the existing curriculum and acceptance of new courses. Minutes of departmental meetings and correspondence files of committee chairs and individual faculty members record the process by which sequences of courses are constructed and individual courses are formulated and approved. The main record produced by a committee is the minutes of its meetings.
Minutes provide the most complete record of the actions of a committee.
The supporting papers that accompany each set of minutes provide information that makes minutes more meaningful. These documents include published materials, position papers, data, proposals, correspondence, submissions and whatever information is deemed necessary to prepare committee members to discuss and take action on agenda items. These records provide important information that help document the decisions of a committee. Go to top 3. According to Robert's Rules of Order , the minutes of a meeting should contain a record of what is done, not what is said.