The participants take responsibility for their issues by walking to the center of the circle and recording their topic on the paper provided, announcing the topic to the group and convening the session. After the issues are presented, they are posted on a blank wall which is designated as the Community Bulletin Board. The individual creating the issue sets their agenda by selecting the time and place for holding the meeting from the posted matrix. The participant applies their selected time and meeting place to their topic. This process continues until there are no more issues presented on the floor.
Participants attend sessions at the designated starting times.
Once in the meeting, the convener or someone selected by the convener records the proceedings. These proceedings are later entered into computers which are located in the central room. This real-time process keeps participants informed about those meetings they were unable to attend. When the session are over, participants return to the central location where chairs are again set up in a circle. At the closing, a hand-held microphone is passed around to each participant for them to share their observations, conference developments, and challenges for the future.