Improve how the group works together as a team. Evaluate your meetings near the end. Keep records of your work. The Team Leader keeps a file of all documents related to the team's activities and accomplishments. This includes meeting minutes, sign off documents, copies of questionnaires, charts and graphs of data.
Most teams rotate the responsibility of keeping minutes among members.
At appropriate steps, the team presents it's results to the sponsor for review and evaluation. If any problems arise in the way the team is analyzing the process or in the solutions being developed, this is the step at which it is appropriate to make adjustments. This step is vital to the success of the CQI process and to the continued effectiveness of the team. The team leader is the information link between the Sponsor and the team. The Team Leader must keep both the sponsor and the team accurately informed.