This kind of monitoring can be expensive, since it requires considerable time designing an approach, collecting and analyzing data and reporting on findings. It can be particularly effective, however, in cases where detailed and reliable client-level assessments are needed. Fiscal Monitoring Methods Grantees should use a variety methods to monitor the fiscal performance and practices of their contractors. Monthly Disbursement Monthly disbursements, based on submission of proper invoices, receipts and program reports, are one way to ensure supervision of contractors' fiscal performance. Problems with a contractor underspending its allocation may only appear over the course of several months.
Problems typically occur at the beginning and the end of fiscal years.
Redistribution of Funds Grantees may discover that redistribution of funds is necessary at some point during their fiscal year. Selection of new grant recipients should be conducted by an independent community review committee - perhaps the same committee that does annual provider grant reviews. Funds may also be redistributed to fund original proposals which were unfunded or under-funded due to insufficient funds. As with the initial disbursement of funds, the outcome of the redistribution must be consistent with the priorities and resource allocations of the planning council. The grantee must inform the planning council of any changes to service priority allocations which would result from the redistribution of program funds.