Always Include unit cost and quantity for each item on your requisition. The Fixed Asset System requires that a unique and distinct asset number be assigned to each and every item purchased. Therefore, clearly defined descriptions, quantities and unit prices are extremely important. However, when accessories are ordered that are directly related to the main equipment being purchased, use the same equipment object code for these accessories regardless of unit cost. The main piece of equipment, along with its related accessories, will be recorded as one complete package within the Fixed Asset System.
Examples are fax machines, scanners, and certain models of printers.
On Screen 251, indicate the name of the person who is ordering the equipment. Include the person s telephone number, department name, building name and and room number. This should be the location of the equipment being purchased. This information facilitates the process of arranging appointments to have the equipment purchases properly tagged for inventory purposes . Direct payments to vendors provide a clear audit trial and facilitate the process of updating the Fixed Asset System.