Boards often require guests to sign a special visitors form. This is done to shorten the time for introductions and sometimes as a security measure. As previously indicated, board members may request adding items to the agenda. However, last-minute requests should be discouraged. This not only extends the meeting but often the chief executive or board members will not have sufficient time to gather enough information about an issue.
Meeting minutes are extremely important.
They are the official records of board actions. Therefore, each board member should scrutinize the minutes and correct any errors before the full board votes on approval. Chief Executive's Report. The chief executive's report generally should be for informational purposes. Any issues requiring action should be placed on the agenda under new business.