The departmental time clerk must report all vacation and sick leave hours authorized by each staff member during the period indicated, and must return the form to the Human Resources Department. The Human Resources Department will maintain computerized vacation and sick leave records for the purpose of verifying the leave accruals, leave taken, and leave balances maintained in each department. This report is also computer-generated and sent to each department on a quarterly basis at the end of November, February, May, and August of each year. The purpose of the report is to enable the departmental time clerk to compare departmental leave balances to the leave balances shown on the report. Any discrepancies must be brought to the attention of the Records Section of the Human Resources Department.
Errors are to be corrected and all parties notified.
This form is computer-generated and is sent to all academic departments each month. It is similar to the Hours Utilized Report for Staff mentioned in 2.6 above. If the person terminating is a regular employee, the time clerk must also complete the individual's Vacation, Sick and Compensatory Leave Accrual Form UPO-25 and report any leave taken on the Monthly Vacation and Sick Leave Hours Utilized Report.