Facilitator's Guide Page 4 5. Ensure equipment is in working order. Make sure that you are receiving both video and audio on the monitors. Raise monitors above the audience on stands, and keep the number of people viewing each monitor as low as is practical. The rule of thumb no more than one person per diagonal inch of screen.
Lights Keep the lights on so that the participants can take notes.
If possible, turn off the lights directly in front of the TV monitor or projection screen to avoid glare. Print materials Have all print materials ready to distribute to participants, or place materials on the tables beforehand. Keep spare copies on hand. You will have received a master set of print materials from the conference organizer. Make photo-copies for each participant at your site.