The City of Seattle has invested approximately one million dollars since 1996 to implement a City-wide messaging system. GroupWise 5 was chosen as a comprehensive messaging system to replace the five different e-mail products that were being used by City employees and to standardize electronic messaging services for City employees. We recently conducted a survey of City employees use of the GroupWise messaging system. Although 100 percent of the employees surveyed used the e-mail feature, the use of other features could be improved. Because it is important for all of us to make effective use of the City s investment in this important communication resource, we have described some of the advantages of the less frequently used features of GroupWise 5, and provided a few helpful hints to make your communications easier.
Notes are special mail messages attached as a reminder to a specific date on the calendar.
The specialty of notes lies in the ability to specify a date for the note to appear. The Notes function is useful for reminding yourself or others of meetings, deadlines, or important events. Tasks differ from e-mail messages in that tasks are assignments attached to a specific date on the calendar, along with a due date or time range for completion. Tasks can be either one-time or recurring events. Until a task has been marked completed, it will carry forward in the recipient s calendar and reappear day after day.