These claims are adjusted and liquidated when payment documents, purchase order changes, and encumbrance adjustments are processed.
Encumbrances reduce the balance of the available appropriated funds in a particular organization.
The recording of encumbrances serves as a valuable aid to departments for keeping expenditures within budgeted amounts. Construction Contracts issued for construction of new facilities, additions, or alterations to existing facilities. Consultant agreements with architects and engineering firms. Independent Consultant Agreements Specific Facilities Design and Construction and Physical Plant Services work orders for renovations, alterations, repair or maintenance services. With the exception of Regents' contracts, the department controlling the appropriation retains responsibility for the established encumbrances, availability of funds, propriety of expenditures, and policy or contractual considerations.