Although board members should feel free to place items on the agenda, last-minute requests should be discouraged. If you want something on the agenda, request it well in advance of the meeting. That way, other board members and the administrator can consider and research the issue before they have to deal with it at the meeting. Last minute agenda changes often produce poor discussion and poor decisions. Approve minutes of the last meeting.
Minutes are the official record of board actions.
Approval can be handled quickly, but the importance of the minutes should not be taken lightly. Scrutinize them carefully before the meeting and correct errors before the board approves the minutes. Hear the financial report. Your financial condition affects the actions you take in the rest of the meeting, so the financial report should come early on the agenda. The finance report should not include long discussions about where to find new revenue or how much surplus revenue you should maintain.