Supporting receipts must be submitted with a Travel Expense Voucher for expense reimbursement. If the destination is served by a regularly scheduled airline, alternate transportation by railroad, bus or ship requires advance approval as provided in IDA 070 . A full explanation of the circumstances must accompany the traveler's claim for expense reimbursement. D. Travel by Automobile 1. Mileage is reimbursed to cover the expense of using a privately-owned automobile, regardless of the number of persons transported.
Mileage is payable only to the owner of the automobile.
If official University travel begins or ends before or after a UCI employee's workings hours, or if travel begins or ends during a regularly scheduled day off, mileage may be allowed between the traveler's residence and the common carrier. Options for computing mileage can be found in G-28, VI.E.2.a.3 . The following certification must be stated on the face of the Travel Expense Voucher used to claim the reimbursement rate for Specially Equipped or Modified Automobiles for Travelers with Physical Disabilities. The purpose of this certification is to notify the traveler that substantiation of claimed expenditures to tax authorities may be required. I certify that the actual cost of operating the vehicle was equal to or greater than the rate claimed on this Travel Expense Voucher, and that I will maintain substantiating records of the fixed and variable costs of operating my automobile in support of this claim in the manner and for the period prescribed by law.