Not only does ERS provide you with synonyms to help you to store and retrieve documents, but in the long run it helps promote a better and more consistant understanding of terminology used within your industry and at your enterprise. While the security is extensive, it is not complex to manage and it is hidden from view. The typical person is not even aware that it is there. Our security requires ERS administrator to define which organization a person works for and what type of documents should they be able to access. These are not difficult questions to answer.
Most people only work with about a dozen different subjects or classes of documents.
However, if the administrator of ERS does not know, the system can help answer the question by watching the individual work with ERS for a couple of months. The classification usage information is a standard report available in the system. A means of grouping like documents together in order to manage them and facilitate retrieval. ERS uses classes. The Uniform Subject Classification system is a hierarchical structure that provides a means of identifying the subject of a document in a similar manner across the entire enterprise.