Employees will promptly report verbally, with immediate follow-up in writing, to their immediate supervisor and to the University Police Access Control Office any loss of a key or any violation of these guidelines. Employees in possession of a University-issued key will not permit such key to be out of their personal possession at any time. Procedures for Obtaining Keys Keys to be assigned to employees may be requested only by the appropriate administrative head of an academic or administrative department. The University of Texas at San Antonio's University Police Access Key Request form is to be used to certify that the person for whom a key is requested is a UTSA employee. The UTSA 1604 Campus employee for whom a key has been ordered will pick up the key from the University Police Access Control Office in the Multidisciplinary Studies building, room MS 1.01.14B and sign a key receipt.
Identification is required.
If physically unable to appear at this office, arrangements may be made by University Police Access Control Office personnel to personally deliver the key and obtain the signature on the key receipt. Persons other than the employee to whom the key is issued will not be allowed to pick up the key. The UTSA Downtown Campus employee for whom a key has been ordered will pick up the key from the UTSA Downtown University Police Administration office, room BV 1.303. Separation Processing forms will not be released until all keys have been returned. Whenever a key is lost, and the University Police Access Control Office has been notified as required in paragraph A.3 above, the involved locks must be rekeyed and new keys issued as soon as possible to return security to the area.