Always check with the court's deputy courtroom clerk or law clerk to find out if the judge likes the exhibits numbered prior to trial, or to be numbered during the trial when the exhibit has been admitted into evidence. This person can be the biggest asset a paralegal or legal assistant can have at trial. He or she will be willing to help you if you make his or her job easier. During trial, the trial attorney may like to have a copy of the exhibit for his or her working purposes. These copies are always in a colored file folder or separate binder.
Most case files are in manila folders which makes the colored folders stand out.
Keep a deposition log of who, when, where, court reporter information and attach the summary. Depositions in a big case can become overwhelming. With this system, all deposition information can be placed in a binder and easily stored in the legal assistant's office. Perfect a numbering system for discovery documents. Each firm has its own system, and everyone in the firm should know the system.