Seize the opportunity. Your policy needs to provide guidelines for acceptable use and explain access and privacy protection. It should define records and explain records management. Roles and responsibilities should be identified for end users, managers, technical staff, records managers, and support staff. Be aware that you do not need to create a policy from scratch.
Numerous sources outline the components of a successful management strategy for e-mail.
It is critical that we understand the complexity of retention management and then design and implement it's functions into our electronic mail environment. Do not mistake backup tapes for a retention policy. Make sure records are destroyed as scheduled. Indeed, there are several reasons why this might prove valuable for some users. Modern search engines can routinely search several gigabytes of information in seconds, rendering enormous quantities of information manageable.