The final action to be taken on records at the end of their retention periods. This could include destruction or permanent retention at the University Archives. Recorded information that is made or received in the course of a practical activity. The value of a record that documents the policy and decision-making activities of an organization. The smallest conceptual unit of aggregated documents.
Files typically relate to one subject or one sub-activity.
In the University File Plan, File Codes are the lowest level of classification available. File codes are symbols or numbers that represent a particular location, time period, organization, etc. They are added to subject numbers to facilitate the classification, filing or retrieving of records. A classification scheme for the physical arrangement, storage, and retrieval of files. The process of arranging and sorting records so that they may be retrieved rapidly when needed.