The Notes database can now determine the variance, actual to budget on these accounts, and a flag may be raised if the variance is found to lie outside an acceptable range. If an account raises too many flags, the database can send emails to those who should be informed. Views can be made based on the number of flags set, how the number of flags has been changing over the months, etc. I have developed mission-critical databases, to the point where a manager's compensation is determined by the total number of flags set on his portfolio. When Notes may not be the best choice.
Notes allows individuals to coordinate their efforts.
It follows that if you work alone or with one or two other people you will probably not reap the full benefit of Notes. When you depend on accurate, up to date , information Through replication, Notes allows users to work independently, on their own version of the information. One of Notes strengths is its ability to quickly resynchronize two or more versions of a database. However, until the information is resynchronized there can be conflicting data. The most obvious example is an account balance in a financial system.