Other student records not on student file Other files may be created to document non-academic business activity of the student. It is a requirement of the NSW FOI Act that the student be advised of the location of all records collected by the institution. It is good policy to document the purpose for collection of data to meet the Federal Information Privacy Principles. This is a residential and administrative record not related to the academic progression of a student and shall remain in the college jurisdiction. It contains the legal agreement between the Residential College and the tenant.
Overseas students generate records in relation to student visas.
The institution, through the International Office, obtains student visas through the Department of Immigration. These files do not form part of the RMO student file. There are also records of special needs for examinations held on some students by the Examinations unit. Grievance and Counselling Case records generated by the Student Counselling service or by the EEO unit in relation to student grievances shall remain separate from student files. These records shall be maintained in accordance with the professional standards of the officers generating the documents.