Consider the pros and cons of evenings and weekends. Decide whether to print a formal report or to present the information as a packet of materials. Carefully edit the report. This may vary by seminar topic. Mail at least 4-6 weeks prior to the seminar.
Process registrations as they arrive.
Send registered participants maps and parking information. Determine whether you will involve the media. However, in some communities, the mass media may be involved in civic journalism, providing leadership to the examination of local issues. Participant Packet Assemble. Establish if participants will pay for their meals.