Remember, you are representing not only yourself but also the School of Dentistry. Think of this visit as a type of interview. Use a prepared checklist so that you can accomplish your task in the short time that you promised. Identify yourself to the receptionist, state your purpose and ask for the contact person. When you have finished, thank everyone and complement them on their office.
Graph paper is preferable.
Main intent is to see how many and what types of rooms there are, their approximate size and relationship to each other, and the traffic flow patterns around the office. Office Layout and Space Utilization Analysis. The more concise you are with your observations and suggestions, the better. If an area does not need improvement, then say so and why. One of my Practice Management Course assignments is to study the setting and design of a practice of my choice.