Continuously updated written electronic policies will reduce risk and liability. They also serve to educate employees about the unintentional consequences of seemingly innocent habits. The following checklist may be used as a starting point to establish electronic communication policies in a growing firm or in a new virtual partnership. New hires usually are expected to sign an agreement. Managers must secure consultants' signatures.
Equipment is restricted to work-related usage.
All information and programs are the property of the firm. Access to data is limited to authorized users. Security processes and technology must not be bypassed. Password usage is limited to those assigned them. If requested, employees must supply their password to their supervisor.