Once the conference topics are identified, a few speakers are invited to speak on particular topics and a call for presentations is issued. Because of time, space, and programming requirements, Online Northwest is forced to reject a large number of proposals each year. Many people report that good food and good equipment are an important part of their experience at Online Northwest. They also say that printed executive summaries are important. These things are arranged, but they come with a cost.
Food is the most expensive item.
The cost of renting computers and data projectors is high enough that it is not possible to provide hands on workshops without substantially raising costs for attendees. Administrative and committee expenses are the way they are because of the costs associated with processing the many types of payment that Online Northwest accepts. Also, committee members are reimbursed for travel expenses to and from Online Northwest meetings. The vendors do. Some prizes are donated by vendors while others are purchased with funds made available by vendors fees.