A solution is to make copies and put them in the various places. A paper-conserving idea is to put the information in one folder, and then make a note inside the other folders that references the folder where the information is stored. If you need materials from your resource files to go into a project folder, either make a copy or make a note in the resource folder where the information is being temporarily housed. The paperless office is still a dream for most of us. Even with the advent of scanners and e-mail, a lot of paper passes through our hands on a daily basis.
Many therapists rely on paper for their client records and financial management.
I highly recommend using a computer as much as possible. Time is the most important commodity a practitioner possesses. The increased productivity, time saved, and enhanced service which automating provides will more than compensate for your learning-curve efforts and expenditures. Surveys indicate that the number of therapists owning computers continues to rise dramatically. Computers are used for researching, communicating, maintaining client files, managing finances, marketing, desktop publishing, electronic insurance billing, and data archiving.