Funds awarded to a conference that later is cancelled must be returned or accounted for by the organizers. Advance planning by conference organizers is essential. Proposals must be submitted to the Executive Director well in advance to allow sufficient time for a committee to review and make recommendations, and for Council to approve support at least 3 months before the start of a conference. Therefore, conference proposals must be received by 1 January if the conference is to occur after 1 July of that year, and by 1 August if the conference is to occur after 31 December of that year. If the proposed conference is endorsed by a Society section, chapter, or working group, a letter of support should accompany the request.
Financial support is limited to one grant per conference occurrence.