However, in the event of accidents, serious illness or death within the employee's immediate family, or other critical circumstances beyond the control of the employee, the department will be obligated to pay the penalties and charges. Prior written approval of the department head is required. Personal vehicle -Use of personal vehicle requires approval of the department head or designee. There are two different rates which currently can be used for mileage reimbursement when employees use their personal vehicles on official state business. 31 cents per mile may be paid for round trips of 60 miles or less, or for trips when a state-owned vehicle is not reasonably available.
SActual mileage is reimbursable.
Parking fees, tolls and storage fees are reimbursable. Airport parking expenses in excess of 96 hours may be reimbursed in extraordinary circumstances if advance approval is obtained from the department head. Rental Vehicle -a receipt is necessary for reimbursement. Rental vehicles are to be used as a last resort and in accordance with the State contract on file for rental vehicles. Procedures for the use of State cars not owned by the motor pool must be established by the departments concerned.