Transfers shall be accomplished by determining the dollar value of the hourly vacation contribution and by increasing the recipient's sick leave balance by that value. Procedure Responsibility Action Recipient's supervisor Obtain approval from administrative official within the recipient's department to use compassionate transfer. The request must include a copy of a physician's statement documenting the illness or injury. Notify the recipient's supervisor. Notify supervisor of the donation.
HR Determine the dollar value of the vacation hours contributed.
Convert that value to sick leave hours for the recipient and notify the recipient's supervisor of the hours to be credited. Increase the recipient's sick leave balance. Decrease the contributor's vacation balance. Retain a copy of the Transfer of Leave form for the Absence Report file. Place copies in the contributor's and recipient's personnel files.