The memorandum will end up in the IANR Finance and Personnel Office, which is responsible for maintenance of records. Finance and Personnel will make a copy and return it to the Administrative Unit. For Deans and Directors, the only difference is that they will forward the memorandum to the Vice Chancellor. IANR Finance and Personnel will maintain the vacation records on the computer and forward a semi-annual report of the vacation leave balance to the Unit Administrators and Deans and Directors' offices. Vacation will be reported in terms of days, with vacation detail required to the nearest one-half day.
Many units already have acceptable methods in place for reporting vacation.
If a memorandum is used, it should include the employee's signature, date and amount of vacation to be taken. The memorandum should be signed by the Unit Administrator with a copy returned to the employee. IANR Finance and Personnel has developed a computerized record keeping system for vacation leave which is available upon request. This site maintained by IANR Finance and Personnel . Direct all questions or feedback to Linda Arnold .