Appropriate deadlines should be set for these items also, and their cost included in the overall cost of the program. If there is more than one handout, consider some type of folder to place them in. Universities often offer folders at no cost for programs held on campus. Also check with the local travel and tourism office for folders, maps, pens, and various other items. Sometimes vendors will also supply folders for advertising purposes.
Programs are an excellent opportunity to display other types of information.
Always arrange to have a display table with chapter bulletins, SLA membership forms, sponsor's product announcements, and so on. The facilitators can make or break a program, so it is necessary and important that they be knowledgeable, personable, and outgoing, with an innate ability to keep things moving. It sometimes happens that moderators and speakers know each other socially or professionally or have been on similar programs before. If so, this will help. Make sure facilitators know that part of their job is to arrive early and acclimate themselves to the room, the crowd, and the speakers.