These suggestions and this timeline are in addition to other programming, budgeting, and scheduling considerations for campus events and are not exhaustive. Discuss the thematic idea of the show, and create a list of technical needs and personnel required to create the show and fulfill needs. This would be a great time to ask your adviser to sit in on the meeting, learn about your needs, and provide information and assistance to your group. Settle on the final rehearsal schedule, including all use of sound, lights, and performers up to the show itself, and subsequent striking of equipment after the show. Appoint individuals for all backstage and front of the house responsibilities if this has not been done.
Review finances to be sure everything is in line with projections.
One week before the show Hold an informal meeting with the facility's technical director and key creative personnel. Discuss any last minute changes, equipment needs, and additional personnel needs, or simply check in to determine that everything is on schedule. Double check that all technical personnel are available for technical rehearsals, dress rehearsal, the show, and the after-show striking of equipment and sets. Final dress rehearsal All personnel should be required to perform their work exactly as it will be performed during the show. This prevents unhappy surprises, such as sound that does not work, technical cues that have not been ironed out, performers not realizing how long it takes to change clothes, and performances with content that surprises the event's organizers.