For example, students are encouraged to hand the instructor the letter of verification that DSS provides. This is best accomplished either before classes begin, or at the latest during the first week of classes. This introduces the student and their requests for accommodations early. Sometimes, though, personal contact is not possible. Another option is to leave written messages with the department secretary and leave voice-mail phone messages.
Email is also increasingly effective as a way of communicating with instructors.
It can be helpful to note days and times that attempts were made to contact the instructor, as well as when the instructor received the student's letter of verification. The student can always try catching the instructor before or after class. All instructors should have published office hours in which they are available to meet with students. DSS coordinators will advise students if difficulties arise, and may offer to meet with the student and instructor in some cases. If the instructor's office is not physically accessible to your student, the instructor will make arrangements to meet them in an accessible location.