Place letter-sized records in the box facing the front, numbered end. Stack computer printouts and ledgers on their backs facing the lid of the box. Do not stack them past the hand-hold cutouts. Leave a minimum of two inches of free space in each box, so that your hands fit comfortably into the hand-hold cutouts. This applies to letter and legal-sized files as well as computer printouts and ledgers.
Pack records one record series per box.
By listing the first and last record, a file range is provided, be it chronological, alphabetical, numerical, etc. When a specific file is requested from a box in storage, it can be easily located, as it falls within a certain file range. In this case, Records Management strongly recommends that the department maintain an itemized index of the contents of each box sent for storage. This is easily accomplished as you pack the box, simply list the title of every file as it is placed in the box. File the indexes with the corresponding transmittal form.