The only exception to this is in the month of September for which statements are produced showing the balance forward activity. Date - Date the transaction was posted to accounting records. Balance Fwd - Amount carried forward from previous year. Orig Budget - Original budget assigned at the beginning of the fiscal year. Expenditures are shown as negative amounts.
Income is shown as a positive amount.
These would be Purchase Orders or Travel Requests. Free Balance - Balance in the account after every transaction has posted. It is the responsibility of the administrator of the account to make sure the account is reconciled on a monthly basis. When the statement of account is received, the department should compare each transaction against departmental records to verify that all transactions have been recorded accurately for the month. Attach the documentation for each transaction to the statement of account.