Suspension, without pay 4. Employees accept fair, equitable, and consistent discipline. Positive, progressive, hot stove approaches work best. The more quickly the discipline follows the offense, the more likely the discipline will be associated with the offense rather than with the dispenser of discipline. It is more likely that disciplinary action will be interpreted as fair when employees receive clear warnings that a given violation will lead to a known discipline.
Fair treatment demands that disciplinary action be consistent.
Refer to the policy or procedure that was violated. Determine whether the employee was previously notified of the correct operating procedure and be able to provide documentation, if it exists. Know whether the employee has been disciplined previously. Provide documentation of verbal counseling, if possible. In discipline discussions with an employee, the supervisor points out the unsatisfactory behavior, explains the need for and purpose of the rule or practice that is being violated, and expresses confidence in the employee's willingness and ability to make the necessary changes in behavior.