For payroll purposes and to facilitate Federal reporting requirements, certain personal information, such as name, address, telephone number, date of birth, salary, sex, race, etc., is maintained by the Office of Human Resources. All reasonable precautions are taken to maintain the confidentiality of this information, and to ensure that it is used only for the purposes required by Federal law. Release of information shall not be given to third parties without the consent of the employee, unless required by law.
Employees are to have reasonable access to personnel records during regular business hours.
Copies may be made of items at the expense of the employee. Employees will have access to records in the presence of an Office of Human Resources staff member. It is the policy of the University to provide this access to current employees only. No former employee shall have access to their personnel file, nor shall copies be made from documents contained in the former employee's personnel file. There is no specific law covering compulsory rest periods in an educational institution.