This is especially critical when making observations about work performance. Keep copies of examples of poor performance. Take notes or keep logs of work assigned and completed. Maintain a record from which specific incidents can be cited. Get the best evidence possible.
Hard evidence is always better than a description of it.
While a picture speaks a thousand words, the samples of errors are more eloquent. In an instance of employee violence where a weapon was used, the actual weapon is better than a description of it or even a photograph. Date all information. University policy requires that supervisors discipline within ten days of an act or event or within ten days of knowledge of the act or event. Supervisors are encouraged to act as quickly as possible without jeopardizing the position of the University or subjecting the employee to undue delays.