The use of State-owned cars for official business travel is generally preferred over the use of personal vehicles, provided the trip is more economical to the University. The Motor Pool section of the Virginia Tech web site has details for using the Virginia Tech Motor Pool. 32.5 Cents Per Mile Round trip is less than 100 miles. 32.5 Cents Per Mile Motor Pool vehicle is not available.
Reimbursement is made for costs incurred while in an authorized travel status.
Mileage payments are calculated from the distance between the destination and the employee's residence or official station, whichever distance is the less. If a traveler elects to use a personal vehicle, the traveler is responsible for all expenses should the vehicle either break down or be involved in an accident while on the business trip. Mileage incurred when the individual is required to work on a Saturday, Sunday, or holiday that is not a scheduled workday may be reimbursed When a trip requires airline transportation and reasonable public transportation is not available, the traveler may be reimbursed at the private-vehicle mileage rate for a maximum of two round trips between the airport and the lesser of the distance between the official station or employee residence. If a traveler elects to use a taxi to travel to Roanoke airport from Blacksburg or the employee residence, the traveler may be reimbursed an amount equal to the rate charged by the Blacksburg Limousine Service if the taxi receipt is provided. When travel is by personal automobile, the total transportation expenses reimbursed, including meals and lodging, should not exceed the cost of the most economical public air transportation fare available.