It does not reduce the necessity to obtain a quality product or service in an economical, fair and objective fashion. For example, an RFQ does not require, notification of all prospective vendors, a formal public bid opening or advertising in a newspaper. This system uses an interactive electronic bulletin board to inform prospective vendors of RFQ activity. Bidders obtain information directly from the fax information system and respond directly to the issuing agency. The award is made to the responsible bidder that submitted the quotation that is most advantageous to the state.
Quotations are public record and are available for review after the contract is awarded.
Written quotations must be in ink or typewritten. Penciled documents will not be accepted. Prior to submittal, please review all documents for completeness and accuracy and verify that they have been signed by someone in authority to commit your organization. Unless otherwise noted in the RFQ documentation, responses to RFQ's may be mailed, faxed or hand-carried to the location identified on the RFQ documents. The responses have a specific due date and time, and late submissions are not accepted.