An administrative log is kept. Confidential files on all informal complaint activity are maintained. Formal Complaint 1. A Virginia Tech Formal Complaint Form must be filed within 180 calendar days of the last complained event to initiate a Formal Complaint . An investigative file is opened.
Initial interview is conducted.
Details of the complaint, the persons involved, and the remedies desired are detailed. All named respondents are notified in writing of the pending investigation. The name of the complainant is not released at that time unless the complainant has consented. A review of pertinent information not limited to personnel files, individual reviews, leave reports and pay records is conducted to further assess the matter. An administrative log is kept.