If I don't hear back from the person within a few days, they go up on the list. If they see themselves up there and then contact me, we try to resolve the matter. If it did, I'd have no business doing this list. I remove them from this list and put them on another one, namely with the police department in their home town. Lots of names are on the list.
Names only stay there a certain amount of time.
If there are no further complaints they are removed. If a situation is in dispute, the name is removed until we figure things out. Those are the date of the last complaint. If I get a report on someone who is already on the list, I change the date to the current date. Of course not.