Write the plan with the assumption it will be implemented by personnel completely unfamiliar with the function and operation. Use short, direct sentences, and keep them simple. Long sentences can overwhelm or confuse the reader. Use topic sentences to start each paragraph. Use short paragraphs.
Long paragraphs can be detrimental to reader comprehension.
Present one idea at a time. Two thoughts normally require two sentences. Use active voice verbs in present tense. Passive voice sentences can be lengthy and may be misinterpreted. Avoid gender nouns and pronouns that may cause unnecessary revision requirements.