Transfer records identified as permanent to the National Archives as required. Protect vital records appropriate to their value. Protect records that contain security classified, confidential business, or other types of sensitive information with appropriate safeguards. Do all of this in a manner that is as cost effective as possible. The purpose of the 10 commandments exercise is to focus on what is really important and to simplify the message.
Records management is an important management concept.
It can be distilled down to a few basic ideas, but like any other resources management, there is regular repetitive work that has to be done, just as we need regular property inventories, regular employee evaluations, and regular financial accounting. Designate a record copy of each document, deliverable, product, or other record and keep it in an official file. Make someone responsible for the official file and put that responsibility in his or her performance standards. File records according to the Agency file plan. Break your files at the end of each year and start new files.