Each batch of completed data is accompanied by a set of reports, the most important of which are the assumption and exception reports. The assumption reports include any updates to instructions and any assumptions that the operators made that were not explicitly covered by the keying instructions. The exception reports identify any data which fall outside of accepted range values, any documents containing illegible characters, as well as any records which the operators wish to bring to the attention of the client as noteworthy. Exception report formats and content are developed in consultation with client staff at the start of the project. However, the following general statements should allow a potential customer to evaluate the capabilities of HDEP International.
References are available on request.
The bulk of our work is done from microfilm or microfiche source documents. Most of our projects require our operators to make judgments about the reasonableness of data as it appears on the source documents. Our customers have included state and county governments that required computerization of historical information, particularly as related to land transactions, vital statistics, UCC filings, personnel documents, etc. HDEP International has a particular expertise in computerizing land records, creating back plants for title insurance companies and computerizing county records. The computerized files we produce are used to issue title insurance and must be absolutely accurate.