Retain in agency until no longer needed then send 1 copy to Archives. Retention counted from payment of the final voucher for project segments. Original Licenses issued to Maine residents and non-residents. Insurance reports and any correspondence regarding same. Retention period starts at final disposition of case.
Retention period refers to balanced reports.
Unbalanced reports either are balanced, or may be destroyed when written off. Agency keeps these files to show ownership, acquisition value, restriction, date of purchase or agreement, copies of deeds, photographs, easements, agreements, related correspondence and any other pertinent information. These files must be kept for Agency referencing purposes. Keep in Agency until referencing stops. Retain until superseded.