Preparation is an unavoidable, labor intensive step in the imaging process. It could involve any number of tasks. Usually, all staples, paper clips, etc., need to be removed. All documents have to be examined, with oversize, colored or damaged sheets earmarked for special attention. It is important to note that trained personnel, with a good working knowledge of your office's functions, are vital to this step.
Indexing is all important.
Once scanned, the only way to find them will be through their links to an accompanying index. Again, indexing is a labor intensive step, totally dependent on trained, dedicated and knowledgeable personnel. As the cost of scanning equipment varies enormously, you need to analyze carefully your requirements before making any purchases. Once that analytical framework is in place, you can determine the technical components of the system. This is crucial because, although most systems offer various enhancement techniques to improve image quality, the basic scan resolution can never be increased.