Some insurance coverage and payroll deductions may be unique to an agency. Coverage available by payroll deduction at one agency may not be available at another agency. Employees are to be advised of payroll deductions and insurance coverages which may not be transferred to the receiving agency. Vehicle fringe benefits should be posted to employees' records by the sending agency when appropriate to ensure the employer tax contribution is charged to the appropriate agency account. The procedures for obtaining a turnaround W-4 for organization code changes are contained in the Payroll Preparation Manual, Volume V, Section 5, Page 10.
Employees changing pay cycles require additional attention.
Some of the files used in payroll processing are impacted by the pay cycle. State Insurance and Pretax Benefits Authorization File, the Bureau of Deferred Compensation's Authorization File and the Bureau of State Payrolls' Court Ordered Support system. Deleting the insurance code on a payroll record is not sufficient to stop deductions for the Pretax Reimbursement or Supplemental Insurance programs. Sending and receiving agencies must also coordinate the payroll deductions or reductions. Deferred Compensation Salary Reductions are prescheduled amounts based upon payroll warrant date.