Also, the artistic director has a specific vision for that dance piece. A shorter dance floor can mean an ellipse shape, which is not the same as a fully rounded circle. If we impede the stage, then we're infringing on his circular formation. And if it's not within his artistic realm of compromise, he will not allow us to perform the piece. Another issue that arises is the expense of traveling to the Virgin Islands.
Immediate decisions arise as to which dance numbers can be done.
A piece that requires extensive and sometimes fragile sets, as well as the full company, is feasible if your company is going to load the sets on a truck and drive them to your next gig. That same piece is not feasible for a St. Thomas performance where the sets might have to go on planes, trains and boats. Compromises have been made, dance numbers decided upon and a revised technical rider to the contract negotiated and signed. From six months to two months out, the technical directors for company and theater may have numerous other discussions. The work schedule is set, crews notified.