It is the responsibility of University of Florida employees to make sure that they are in compliance with all state and university regulations relating to the use of computer software. An employee should make sure that the legality of each software package on any workstation assigned to them and to the workstations of employees who report to them or whose workstations they manage is properly documented. Records for uncapitalized software should be held in the unit, be readily retrievable, and should include statements of all licenses in use, license counts, locations where software is installed or available, to whom software is assigned, and sub license statements where required. It is recommended that supporting materials be kept as well. B. Software must be installed and distributed within the restrictions defined by licenses or agreements with vendors.
Installations are to be documented so that it is clear what was installed, when, and by whom.
Software is protected by federal copyright law, which says that you can't make additional copies without the permission of the copyright holder. Copiers are liable for the resulting copyright infringement. It is illegal to install software onto more than one computer or to make copies of the software unless there is specific permission from the copyright holder. Backup copies, if permitted, must be made in accordance with licenses or vendor agreements and documented. For computers with multiple users, operating system features or utilities to protect installed software from misuses or copying must be utilized.