Modern Windows-based DBMSs give you much flexibility to define things like fonts, colors, graphics, and other elements to improve the appearance of the report. Reports also have on each page a header and footer. You can define what appears on the top and bottom of each page. In writing your user manual, you can assume the user knows basically how to use the DBMS you choose. One of the most important features of the manual is instruction on how to enter data.
Instructions have to be specific to make sure that data is entered consistently.
Inconsistent data entry will make for unreliable results when output is generated from the database. For instance, be clear on how textual data is entered. Things like caps vs. lowercase, entering last name first, departmental codes, and so forth help the user understand how to enter data properly. The manual should also provide guidance on how to interpret reports. A description of the selection, sorting and other manipulation of the data to create the report would help the user to understand what the report represents.