With this knowledge existing systems can be assessed and strategies for recordkeeping identified to suit the environment. The subsequent design of the recordkeeping system incorporates the processes and practices that support agency business. The system is implemented and reviewed at a later stage. Summary of methodology for designing and implementing recordkeeping systems described in Part 3 of Australian Standard AS 4390 articulating recordkeeping requirements as the basis for the design of recordkeeping systems. Determining recordkeeping requirements focuses activity on why records need to be kept in each case, what specific needs they must satisfy and what the risk is of not satisfying those needs, for example, for evidence.
Organisations differ in their regulatory and technological environments and organisational cultures.
Any one or combination of these tactics can be used to suit a particular environment for successful development and implementation of a recordkeeping system and associated practices. The use of the methodology and tactics described above moves beyond traditional records management and requires a multidisciplinary approach because it involves management principles, the law, a range of technologies, audit processes and systems design. The Archives Authority has begun to develop various products to help cultivate a better recordkeeping environment within New South Wales. These products will be implemented on a whole of Government basis. The diagram below depicts the whole of Government framework for records management in New South Wales.