If the information is extensive, record it in a database that can be easily updated, listing telephone or identification numbers and locations. Prepare a summary of the quantities of each type of service currently in use. It should include all centrex or PBX stations, single line business phones, datafax, essential service lines, foreign exchange lines, public telephones, cellular, radio, and faxes. Record what facilities are used to connect all locations. Identify the quantity and type such as copper, fiber, microwave, or other transport elements.
Every business is susceptible to communications failures.
Identifying what those vulnerabilities are before they can affect service and reducing or eliminating them should be a significant part of the planning process. There are four major areas to check. Structural - Evaluate how structurally sound the building is which houses the communications equipment. Look for known hazards that could damage the equipment such as water pipes located directly over critical equipment. Check if there are any air-conditioning units mounted on the roof.