Using Internet technology, however, will make it easier for your staff people to find the information they are looking for. Let me explain. You can use your existing network to store documents your staff people need to reference during the day. You create these documents in programs such as Word and then save them as a Word document file. These document files are then stored in a certain location on the network server.
Problems arise, though, if documents are created in different programs.
Now your staff people have to know which program created the original document so they know which program they need to open to read the file. Now you have to tell your staff about the new locations. Another problem is the ability of your staff to know how to use different programs. Very quickly, your staff will become confused and discouraged. While this type of information sharing sounds good, rarely have we seen it work very well.