Leave reports should be submitted to the employee's supervisor for signature by the 5th of each month and forwarded to Human Resources by the 10th of the month. Supervisors are responsible for ensuring the information on the leave report is accurate. The leave report in Human Resources is the official permanent record of paid time. Vacation may be anticipated for the fiscal year. Any termination will require an adjustment in the final salary check if vacation taken exceeds the vacation earned.
Every annual appointee is encouraged to use vacation time each year.
Employees, with annual pay basis appointments, who have completed 25 years of service prior to the beginning of the fiscal year may exchange up to 40 hours of paid annual leave for a cash payment. For staff whose appointment is less than full time, the 40 hours will be pro-rated. Annual appointees who have teaching responsibilities should arrange their vacation time when the University is not in session. Annual pay basis staff terminating their employment with the UW System should utilize their vacation credits prior to formal termination. If you are eligible to vote in an election, but find it impossible to exercise this right during non-working hours, you will be allowed reasonable time off with pay, not to exceed 3 consecutive hours, for the purpose of voting.