Adding Excitement to your Presentations Getting the most from the technology involved with videoconferencing requires some extra planning on your part. When you plan a business videoconference, always prepare an agenda ahead of time. If you want to use visual aids, prepare them ahead of time especially for the conference. Use pastel paper and bold type instead of regular type on white paper.
Pastel paper shows less glare and displays on computer screens better than white paper.
If you're planning a conference with international participants, be careful selecting a time for the meeting. You should consider time zone differences, and also keep in mind that there may be cultural differences regarding meetings. For example, early morning meetings may be popular in one country and rare in another. Before beginning the conference, secure the camera in a place where it won't be knocked over, and position the microphones carefully to properly pick up sounds. Also, check all the light settings and resolution adjustments.