Checks are mailed out from Albany the next business day after payment is entered on the RF on-line system. If original receipts are not submitted, this payment will be included on the 1099 form. Multiple payments should be encumbered, regardless of the amount. Requests for payments to non-resident aliens along with required tax forms should be submitted in a timely fashion. Travel reimbursements will be considered taxable income.
Manual checks are available on an emergency basis.
Checks being mailed to the Project Director's home will be mailed the following day after processing from Albany, Wire transfers can also be requested, although the time to complete may take up to two weeks, depending upon the country. Upon return to campus, the department should forward the receipts to Accounts Payable as soon as possible, so the file can be closed. In absence of a formal receipt, a log book or letter of explanation may be submitted. Human Subjects Cash Advance for human subjects can also be processed by Accounts Payable. Upon expenditure of the funds, the department should submit to Accounts Payable signed receipts by the subjects indicating the amount received, date and social security number.