For continuity, etc., it is helpful to have a short set of minutes prepared and circulated.
Email lists are easy to maintain and cost nothing.
Your secretary should use this list as a starting point and to ensure no bona fide members are missed. You should welcome all guests and work on getting them to join CMOS after they have been exposed to a few meetings. Finally, during the year, you will receive periodic messages from the Corresponding Secretary about new members which have been approved. These lists should be monitored closely for new members in your area and they should be contacted soon. This gets out spouses, companions, etc.