Also offer to complete any preliminary paper work prior to your start date. Declining a job offer Should you decide not to accept a job offer, a thank you letter is mandatory . Indicate your appreciation of the offer and the time invested in your interview. State that you are removing yourself as a candidate for consideration and explain your reasoning for doing so. Always leave a situation in a positive and fair manner.
Handwritten letters are inappropriate.
Use laser jet quality print, not dot matrix. Send a clean original signed with black ink. Do not use a ballpoint pen. Use high quality business letter stationery. Stay away from bright colored paper.