Developing and holding to a budget for first-year shows is much trickier than it is for shows with a history. There's no track record on attendance, labor costs, decorating, and so forth. It's hard to know what to anticipate. Problems may also arise when new management takes over from people who were lackadaisical about budgets. Additional crane charges are incurred because of a shipping foul-up.
More lighting has to be provided in one corner of the hall to keep exhibitors happy.
A board member wants a shuttle bus running from a hotel that wasn't previously included. Then, if we need to spend money on-site, we can. We want the show experience to be a pleasant one for everyone, and you can't do that if you're running out of budget. He budgets to have this work done outside, but actually does it in-house, saving a significant sum of money. Tight controls Executive level approval is a critical aspect of financial monitoring.