Invite grants officers to visit your facility. However, there is no reason why you can t initiate contact and invite the grantmaker to tour your facility. Sometimes I would follow the letter with a phone call to repeat the invitation. If your group is selected for a site visit, consider the following points of etiquette. Energize your workplace.
Nobody wants to give money to a comatose organization.
Find out if the phones ring, if people talk and smile at one another, and if the place smells busy. See if they talk TO you or AT you. While you re warming up the coffee pot, you might get out the broom and mop and clean the office. Give your best show and tell. The seed bank is a stimulating place, filled with beautiful crops, pungent smells, and lots of interesting textures.