To develop a budget, list all of the items that are necessary to complete the proposed activities. A standard budget for group activities will depend on what the group plans for the course of the year. Budgets should include typing and printing costs for student group newsletters, transportation costs for field trips, rental costs for audiovisual materials, refreshments, etc. The group may want to start with an annual budget for regular activities and later prepare a separate budget should the group decide to sponsor a large seminar. In either case, the budget should list each projected expense allowing some leeway for unexpected items and a reasonable amount for each planned activity.
Most medical schools have some funds available to assist student organizations.
When approaching sources within the school for funds, it is helpful to have on hand a budget and other information regarding the activities for which funds are being sought. This could include a list of group members, activities planned for the year, program outlines or programs from the previous year. It is also helpful to have an idea of how much funding other student groups have received from the same source. If the group is planning a large conference or a number of expensive activities, it is not realistic to expect the school to fund all activities. However, the school may have some funds available.