Any problems should be reported to your supervisor. Unit records should be sufficient to identify and retrieve evidence of legal acquisition for capitalized software rapidly. Records for uncapitalized software should be held in the unit, be readily retrievable, and should include statements of all licenses in use, license counts, locations where software is installed or available, to whom software is assigned, and sub-license statements where required. It is recommended that supporting materials be kept in a notebook. Installation, Distribution, Backup, and Protection Software must be installed and distributed within the restrictions defined by licenses or agreements with vendors.
Installations are to be documented so that it is clear what was installed, when, and by whom.
Backup copies, if permitted, must be made in accordance with licenses or vendor agreements and documented also. For computers with multiple users, operating system features or utilities to protect installed software from misuse or copying must be utilized. A sample log sheet may be obtained from the Dudziak-McClintock Business Technology Center for your use. The Dudziak-McClintock Business Technology Center will be glad to install any legally obtained software accompanied by the appropriate license. The principles for using and managing software derive from U.S. copyright law, the Florida Computer Crimes Act, and legal agreements in the form of licenses and purchase agreements.