Understand this issue and work with it. If you can find most things in a few minutes your system is working. People who use this system remember things and locate them visually, not abstractly. The pink file folder sits at the top left corner of your desk under the tape dispenser. You see it in relation to other things.
Filing is the surest way to lose something or forget it.
The placement of material has an order known to the owner. Leaving things out visually reminds us of the task needed to be done. Leaving it in a certain place denotes priority. Completion can sometimes be an issue. The end result is often more dynamic.