If a state-owned vehicle is involved in an accident in which no other vehicle is involved, and property of others is damaged, the owners should be contacted in addition to the police. In every circumstance, a telephone report should be made to the Motor Pool, Comptroller's Office, and the driver's department, if practicable, followed by a written report on the insurance forms which are carried in the state vehicle. The cost of personal insurance endorsements may be reduced, however, because of the university's insurance. Use of a private vehicle for official university business within the state is permissible. Private vehicle mileage can be paid at a rate not to exceed the existing rate for the mileage posted on the official Kansas State Highway map between cities, plus any detours necessarily traveled.
Mileage is claimed from the center of one city to the center of the city visited.
No vicinity driving is allowed unless you go on the turnpike, or go to more than one place in the visited city. Any claim for vicinity mileage must be shown on the travel voucher as a separate item. Repairs, gas, and oil must be paid by the traveler. List the trip out and the return trip as separate entries on the travel reimbursement voucher. When turnpike tolls are claimed, mileage must be shown in accordance with the turnpike mileage chart.