These are three steps that can be cut out by simply writing down the information and putting the appropriate documentation where it belongs. That is, of course, assuming you do not have a data entry specialist. Remember, invoice numbers are very important in scheduling and organizing jobs. Invoice numbers should be on every document concerning a project. If you start organizing and scheduling your business today, your business will run much more smoothly in no time.
Organization brings structure, and structure brings order.
These organization techniques are rather low maintenance. If you can't do them all, pick out the ones that would be most beneficial to your business and use those. Not every shop requires all of these techniques. But every shop should have some system for scheduling and organizing the work. Late jobs and lost jobs can be expensive.