Constitution A document that records the fundamental laws and principles that prescribes the nature, functions and limits of an organization. A current constitution is required to be on file in the Student Activities Office for an organization to function at the University. A legal agreement between the University and an outside individual or entity. This original document is not legal until the Treasurer of the University signs it. Coordinator of Programs A Student Activities Office full-time staff member whose responsibilities include assisting organizations with planning events, including informing organizations of University and Student Activities Office policies and procedures.
Every student organization is assigned to the caseload of one Coordinator of Programs.
Encumbrance of Funds Committing money for a specific purchase or service before the payment is actually made. Encumbered funds are not available for use by the organization. Encumbrance Page A document available from SABO which lists all of the financial commitments of a student organization. These may be listed in the form of a purchase order, requisition, or GSU Services request. It is considered a central meeting place for students.