Electronic records are records that are stored in a form only a computer can process.
Electronic records include information, datasets, databases, text files, and other records stored on hard disks, floppy disks, magnetic tape, optical disks, CD-ROMs, and other electronic or magnetic media. Like all paper records, photographs, maps, microfilm, and other materials, electronic records may be Federal records, and they should be inventoried and scheduled if they are created, received, or used in conjunction with agency business. Permanent records are agency records that the National Archives has determined to be especially significant, of enduring historical or informational value, or that protect the legal rights of the government or the public. Permanent records will eventually be transferred to the custody of the National Archives for preservation and research after they have no further value to the agency. Be sure to identify the restrictions to the records on the inventory form and the SF 115.