If Procurement's Cure Notice did not also act as a Show Cause letter, then Procurement and the contract coordinator consider whether the supplier would be likely to respond to a Show Cause letter. Procurement and the contract coordinator agree on the contents of the Show Cause letter which Procurement will send to the supplier. If appropriate, Procurement requests review of the draft by the University Counsel's Office. Proof of receipt of the letter is vital. Procurement usually sends the letter by certified mail, return receipt requested.
Exhibit C is a sample termination letter.
Make every effort to be available during the entire period of time when the supplier is on notice of the problem, beginning with the initial letter through the deadline in the default letter. Continue to obtain extensive and comprehensive documentation. Always maintain a friendly and cordial relationship with the supplier so that a mutually acceptable resolution of the problem may yet be developed. Termination for convenience refers only to Stanford's convenience, not the supplier's. Procurement may terminate for any reason and need not justify the action to the supplier.