In other words, if your office created and stored these records in an acending chronological order when they were active, box them that way for inactive storage. Do not put hanging folders into the boxes. Over time the metal ends will destroy a box. Remove contents of hanging file folders and place in regular file folders. Be sure to label the new folder appropriately.
Place folders so that they stand upright.
Do not permanently mark the boxes until after the Transfer Memorandum has been sent to the University Records Archivist and you have been contacted with the unique acquisition number. Once you are given an accession number you can mark the boxes. Do not do so before hand, as changes might need to be made to the organization or volume of your shipment. The Archives does not use or accept any type of attached label to the box because over time labels can fall off. Mark the appropriate information directly on the box.