Include a cover letter with the amendment explaining the circumstances surrounding the error. You will report the financial effects of these changes on your next, regular report. You should, however, report changes in name, job status, or mailing address to your agency liaison who advises the Ethics Commission of such changes before reminder notices are mailed for the next report. Persons needing extra time to file a complete report should request the automatic 30-day extension. This must be in writing and received by the Ethics Commission within the 10-day period leading up to and including the due date.
Postmarks have no bearing on whether a document is timely filed.
Due to activity on the FAX machine, the Commission will consider a report timely filed if received by facsimile transmission before midnight of the due date. Be aware that if you wait until the due date, you run the risk of the FAX machine not being available. Before sending a notarized document by FAX, please shade the seal from side to side, top to bottom with a dull pencil so that it appears on the faxed document. The FAX alone suffices, and it is not necessary to then mail the original report. Personal copy Be sure to keep a copy of your report.