Also you may wish to stipulate that 'extras' e.g. charges for luggage, additional passengers, public holidays and weekend and night-time rates and gratuities are payable by the passenger and not by the scheme. You will need to review your fares structure regularly, i.e. annualy or biennially to take account of tariff increases, so as to maintain the original yardage. You will also need to consider any fees you may have to pay per booking to the operating companies as they will have labour and systems costs arising from the scheme. Where fees are not charged to a scheme's funding authority, it is likely that the operating company will take this either as a proportion of the metered fare or from driver subscription. It is assumed that no authority will wish to be at risk of unlimited expenditure.
Experience shows that open-ended schemes are at most risk from very limited numbers of high users.
A fixed average price Trip limits take the form of an annual or monthly limit on all users or identified individuals. A typical annual allocation is 104 trips i.e. equivalent to one trip per week. It is essential that operating companies and users are informed of any trip limits in force. Persons joining the scheme during a financial year can be given pro rata allocations. You may need to consider appeal mechanisms for persons' seeking additional trips on grounds of urgency or particular hardship, or purpose e.g. attendance at educational courses.