Double click on the file to view its contents. Learn to use the right mouse button. The right mouse button should display a list of functions available in the current pointer location. In other words, if you want to know what you can do in a certain field, click on it with your right mouse button and a menu should appear. Usually this drop down menu does not represent all the functions that can be performed but more than likely will have the function you are looking for.
Management systems are available.
However, since each company's process and business practices are slightly different, it is a challenge to find one that supports all your needs. The key to locating and fully maximizing a vendor management system is to understand your own processes first. A management system needs to incorporate and support your business practices. It needs to save you time. If you have a request to fax something, the system should be interfaced to fax generating software so the request can be completed without leaving your seat.