Arrange seating in a circle so that each member can see one another. Check physical surroundings such as lighting and ventilation. It is important that the meeting space is comfortable. Have newsprint paper or some other visual aid present if needed. Consider asking two long-standing members to objectively evaluate and report on the group's progress after the meeting is complete.
Every leader sets the tone and pattern of the meeting in the earliest minutes.
Do not require people to stand or get permission to speak. Let the group talk with one another instead of hearing your voice regularly. It is important to avoid continually expressing your opinion, your ability, your argument, or your solution. If you have an opinion about someone's remark or contribution, avoid showing it - otherwise there is a tendency to stamp out the ideas and support of others. Ask the group to verify all summaries.