F. Operation and Maintenance of Property Privacy and Security of Technological Resources Purpose. This policy applies to access and use of technological resources by faculty, staff, administrators, students and any other person whether inside or outside the academic community. The term shall also include non-institutional technological resources used in the performance of official duties by faculty, staff, or administrators, but only to the extent of such use. Privacy and Security Issues. Although UNH will endeavor to maintain appropriate security mechanisms to prevent unauthorized access of records resident on technological resources, due to the nature of the resources, there is no way to guarantee the privacy of such records.
Electronic records can be very easily copied and disseminated.
As a result, electronic communications can be redistributed to an audience much broader than the original author may have intended. Like all records, electronic records are subject to the possibility of involuntary disclosure. Institutional Access to Records. The Vice President shall review the application, make any such further inquiry as he or she deems appropriate, determine whether there is a sufficient legitimate official need, and inform the applicant of the decision in writing. Unless the Vice President determines it would be impractical or would defeat the institutional justification to do so, the author of the record and the holder of the account in which the record resides shall be notified of a decision to allow access to, or copying, or deletion of, a record.