For example, if the meeting place and time is different each meeting, and the chair announces where and when the next meeting will be, that is recorded in the minutes. If there is a guest speaker or a program, the name of the speaker and program are written in the minutes. No effort should be made to summarize points given by the speaker. The last paragraph contains the hour of adjournment. Minutes are closed with the signature and title of the person who took the minutes.
Nothing is erased from the minutes.
Corrections are made in the margin. If material is expunged, a line is drawn through the words that are to be expunged. Someone should be able to read what was crossed out. Because these motions are on going to rescind or amend them, requires previous notice and a majority vote, or a two thirds vote without notice. However, the secretaries of some small parliamentary study units still do this.