That same tool allows updates of inspection data on a daily basis. This tool is called an automated compliance report system. An automated compliance report system is a unique application of technology. This technology consists of a specialized piece of software loaded onto a handheld computer. This system is able to receive inspection data, store it into a database, and print completed inspection reports using report-writing software customized for use in child care.
Preset options help to reduce data entry errors and insure consistency in reports.
Inspectors may also add comments to each item and to the overall inspection. The provider receives a detailed, standardized report of the inspector's findings and recommendations before the inspector leaves the premises. Implementation of an automated compliance report system requires a close working relationship between the vendor, management, and inspectors. Although development efforts may meet with some resistance from staff who prefer traditional methods, any staff involved in inspections should be invited to contribute their knowledge during the planning process so that the final product is both easy to use and appropriate for all needs. Pilot testing and follow-up development are the next steps toward ensuring a quality product.