Sample inspection and damage deposit sheets are below. These forms should be in duplicate to maintain a chapter copy and tenant copy. After completing an inspection, the House Manager should give the chapters copy to the Treasurer for filing. Damage deposit funds should be held in a bank account separate from the chapter's general checking account. Each damage deposit should be received before the tenant moves in.
Many chapters require the deposit to be paid in order to reserve a space in the house.
If a tenant does not move out between school terms, it is common to hold the deposit and carry it forward to the next term. When a tenant does move out, following the final inspection, any remaining balance should be returned to him promptly. To read a PDF file, you will need Adobe Acrobat Reader which can be downloaded free of charge from the Adobe download site.