Before records are ready for transfer, the records files must be broken down into a records series . Records series contain records of a particular activity, form, or subject. The records series is important for arranging your files and for determining how long to keep them. Archives and Records Office staff need to confer about the correct retention and disposition of the records before the records are packaged and transferred to the Archives and Records Office. This will save you the time and work of sending records that should possibly be disposed of or retained in your office.
Packaging Use the proper size box when packing records.
For legal and letter-sized records use standard sized boxes. For x-rays and magnetic media different sized boxes are required. Contact the Archives and Records Office to determine the appropriate boxes for your records. The boxes will be delivered by Transportation, usually on the same day. To pack the records correctly, treat the records carton like a filing cabinet.