Check with the travel agent or hotel on the price and availability of shuttles. When making car rental reservations, ask about current promotional or special rates which may be cheaper than the University's discounted rates. If renting for four days or more, check the weekly rates, which may be cheaper. Return the car to the same location to avoid drop-off charges. Fill the gas tank before returning the car.
Rental companies levy a charge for refueling, far more than the price of gas.
Apply for reimbursement for the gas on the Employee Travel Reimbursement Form. Look the bill over carefully before signing. Saving on Lodging Like airlines, hotels have tiers of rates and the lower rates are available to travelers who qualify for them. University travelers should attempt to secure the lowest rate. Often business travelers may receive a lower rate simply by asking for it.