Some convocation sites already have good sound systems, but others, such as the gyms in the Carpenter Sports Building, have none and these present a bit of a challenge, he added. On Commencement day, approximately 18 technical staff, four students and seven contract workers are on duty. An operator and monitor are at the larger convocation sites, and a command post is set up to handle problems that might arise. According to Sam Jones, grounds and mover services, staff members are responsible for setting up and breaking down the sites for Commencement and approximately 15 convocations. They set up 11,000 chairs, install stages, tables, floral arrangements, plants and other items.
Movers also erect a half dozen tents.
Campus beautification projects start about two weeks before Commencement, and set up alone takes a week. Staff in Student Health Services also are at the ready, according to assistant director Patricia Haas. A doctor and a nurse are on duty under the east and west stands during Commencement. During the entire day, two nurses are on call at the Sports Medicine Center and at Student Health Services. A van of supplies is stationed at the stadium, with stretchers and medical kits for emergency service.