Timing a. Think about choosing a long weekend for your first event. Unless your circumstance is unusual, that is about as much time as the majority of people can give. A long weekend also provides additional travel time. Plan a year in advance. Unless you are planning a very small reunion, this is crucial.
Many families make their plans at least a year in advance.
You want to get your event in their calendar first. This is a time to reconnect in fun and enjoyable ways. Include variety, there should be activities near your location to attract all interests to your event. May, June, last week of August, September and October are good months for a reunion in Chautauqua.