Payroll Office Audit employee s sick leave records. Upon termination of employment, compute final sick leave payment for employees with 10 or more years of creditable service. All such payments for unused sick leave shall be made in lump sum and the employee shall not be carried on the payroll beyond the last day of employment. It is the responsibility of each supervisor to control abuse of sick leave by early identification of a pattern of absence. It is incumbent upon supervisors to monitor the use of sick leave by their employees to the extent that they become aware of the development of a pattern of absences on particular workdays, or a series of absences on a predictable basis over a given period of time.
Documentation is essential.
All absences should be recorded with specific dates, times, duration of such absences and reasons reported by the employee. The supervisor should record the dates of absences. The employee should be provided the opportunity to explain the absences in question. If no justification can be furnished by the employee to explain the pattern of absence, the supervisor should discuss the situation with the Director of Human Resources. If approved by the Director of Human Resources, no further sick leave will be authorized for days of absence which conform to the employee's pattern of absence.