Visiting Lecturers, Scholars, Scientists and Professors with or without appointments, as well as, Adjunct and Emeritus Professors may drive vehicles rented by the University only if they are currently employed by the University and receive a University payroll check. Volunteers , persons working for the University, but not receiving a payroll check, may not drive vehicles rented by the University. It's very important that travelers also take into consideration the Loss Damage Waiver feature of each rental car contract. These are listed on page 4 and 5 of this summary. The car rental companies under contract will offer promotional or special rates whenever these are lower than the contracted rates.
Higher rates are allowable only in published extra-charge locations.
Thereafter a minimum of 30 days notice is required for rate changes. Departments using travel agencies to make their travel arrangements should make sure the travel agency has and uses this information when making reservations for official University business. The current account numbers to be used with each of the eight vehicle rental firms presently under contract with the State are listed on the rental car insurance card. Always identify yourself as an employee of North Carolina State University and tell the rental car company representative you will be using the vehicle for official State business. Always use the University's American Express or Diners Club Corporate Card to pay for rental car services.