We must reimburse the USPS the equivalent amount of postage and fees due for the penalty mail service we receive. Prior to the beginning of each fiscal year each office using OMAS estimates its postage use for the upcoming fiscal year and supplies a cost authority for charge-backs. OMAS provides a quarterly report of actual postage use. These reports should be reviewed by each office to ensure accuracy. At the end of the fiscal year, USPS compares costs billed with the estimated payments collected.
Reclamation then receives an invoice indicating an additional charge or refund due.
Agency Code 118 is assigned to Reclamation. BRM Permit No. 12849 is required on all Reclamation penalty business reply mail. Offices using the Commercial Payment Method must establish a commercial account at their local post offices. C. Permit Imprint Number.