Such a group is used primarily when an agency can seriously commit to incorporating the group's decision into ongoing work. Because of the important role of a collaborative task force, the sponsor may agree to ratify its findings, if not too costly or unimplementable. The sponsor sets broad limits on issues to be explored. A mission statement for the task force is clearly identified before it begins its work. The schedule reflects the complexity of the issue and the time required to come to a resolution within the task force.
Many sponsors observe groups in a non-participatory role without assuming any leadership function.
Representatives of the sponsor respond to questions from the group and provide technical assistance whileretaining a neutral position. Expressions of support for the process from high-level agency leaders also help sustain commitment and progress, especially when a task force is wrestling with difficult issues. A collaborative task force needs a facilitator to maintain the agenda and schedule and assure that all participants are heard. The facilitator plays a special role in the task force. Feedback and encouragement to the group are required to maintain progress in the development of issues and steps toward resolution.