The A.G.M. will be held each year, normally during the Annual Conference of the Group. The agenda will be sent to every member at least one month before the date of the meeting. The agenda will include information about vacancies for officers and committee. At the A.G.M. the chair is taken by the President or the Vice-President. The A.G.M. approves resolutions by a simple majority of the votes cast.
Elections are by secret ballot.
The Secretary will prepare minutes of the A.G.M. which, after approval by the President, will be distributed to all members. International Committee 10. The International Committee is responsible for administering the affairs of the Group. The International Committee consists of the President and sixteen other members elected as provided by rules 15 and 18. Every year, four of the sixteen committee places are refilled.