These letters become a place for coordinators to express their feelings about their program's progress, both positive and negative along with the description of the activities. Write your narrative reports in the way you are most comfortable in doing them. The important thing is getting them in on time every month. Even if there were no activities during the month you need to send us a report explaining why there were no activities. When reports get months behind it is difficult to catch-up.
People tend to forget what happened months ago.
Sometimes coordinators change and missing reports leave the new coordinator with a headache of trying to send in reports on something that they were not a part of. When you request an advance, your advance check will be held up if all the narrative reports are not in. To keep things as simple as possible, please get your reports in on time. Also, share your report with your local council. It is an excellent way to keep them up to date on what your program is doing.