For example, employees may not need telephone directories or certain reference manuals in their offices if this information is available on-line. Share publications rather than ordering several copies of the same publication. Store old documents on disk, CD-ROM, or micro fiche to minimize the number of hard copies needed. Encourage employees to communicate via electronic mail. Contact companies that send your business unwanted mail and ask to be removed from their lists.
Revise forms to reduce length and eliminate unnecessary duplicates.
Avoid cover sheets for faxes. Use a rubber stamp especially made for fax transmittal. Create a central filing system instead of maintaining duplicate files for each employee. Purchasing and Shipping Practices Purchase products in concentrated form or in bulk. Instead of cardboard boxes, use durable containers for shipping to your branch offices, stores, or warehouses.