The City College Purchasing Department is solely authorized to sign any agreement or document that creates an obligation between The College and a conference center for use of their facility. The City College Purchasing Department will obtain the approval of the Office of General Counsel prior to signing any agreement. When attending a conference that is not sponsored by New York State or The City University of New York, the lodging and meal amounts may exceed the normal per diem amounts if the attendee stays at the hotel hosting the conference. If meals are included in the conference fee, the meal allowance must be reduced on your voucher. Fees for social activities such as sightseeing tours or golf outings are considered personal expenses and will not be reimbursed.
Many conferences supply transportation between the conference site and the transportation terminal.
Car rental should be justified and used for official business only. It should be indicated on your voucher that calls were for business purposes. Expenses for supplies and materials will be reimbursed when they are for business purposes.