Do not add details about yourself, your past experience, or your preparation that may call attention to your weaknesses or raise questions about your confidence or ability to do the job. Use active voice and powerful action verbs in your writing to hold the reader's interest and convey a sense of energy. Avoid writing that lumps together unrelated information without a strong topic sentence to tie the information together. Remember it is your responsibility to organize the information for the reader. Always back up general statements with specific facts or examples.
Documentation creates credibility and reduces uncertainty and abstraction for the reader.
Avoid jargon and cliches. Check the spelling and grammar in all correspondence. If you are not confident of your ability to detect grammatical, punctuation, or English usage errors or if you need help in organizing your letters, bring your correspondence to a professional for assistance. Never misrepresent yourself by overstating your experience or skills. Even if you do not have every qualification sought by the employer, stick to the facts and tell the truth by emphasizing your strengths.