Open with each member stating one positive thing they have appreciated about each member since the last meeting. Ask for subjects of concern or issues for discussion. Create a list and discuss each one at a time. Some families will be more comfortable with less structure. Meetings may be called at any time, incorporated into driving time when schedules are tight, or following a family meal.
Informal meetings allow issues to be dealt with as they arise.
A problem is identified during a long drive. You ask everyone to relax and treat this issue as a problem everyone can help solve. After everyone has contributed, work together to find a solution that works for everyone. It is likely some combination of ideas rather than one person's sole idea may work best. Decide how the family might continue to use this process in the future.