For example, if morning newspaper reporters must wait until a speaker presents a paper at 4 p.m. before starting to write their stories, they may miss their early edition deadline. Wire-service reporters often must write and transmit stories several hours ahead to reach morning and afternoon newspapers published in different time zones. When copies of papers, reports, or speeches are made available in advance of delivery, it is only fair, to speakers and reporters alike, for the society and PIO to indicate the time and date of release. Others feel that trying to observe specific hours or quarter hours is cumbersome. All papers delivered or events scheduled after 1 p.m. are released for use in morning papers the following day.
Extraordinary news is released at the time of presentation without qualification.
So is spot news, i.e. any event not a part of the scheduled program. The 1 p.m. cutoff division between afternoon and morning newspaper use is only an example. Other organizations use other times as the cutoff hour. And, of course, electronic media may use material as soon as the embargo time has passed. It is not the business of the NASW to tell a professional society what release practices it should follow.