The decision to declare an emergency purchase is the sole responsibility of the agency. The GSC has delegated to all agencies the authority to make emergency purchases. This delegation is subject to any GSC rules that may be adopted during the course of this delegation. If requested, the GSC will assist in advising on proper procedures but will not certify whether an emergency exists. The agency is encouraged to use standard informal bid procedures, including obtaining the required number of bids.
Documentation is to be retained by the agency for auditing purposes.
Bidding for an emergency purchase is done by the agency who is responsible for awarding the order to the lowest and best bid, considering the emergency conditions. The agency will have the responsibility for handling complaints and protests. An emergency purchase requires a letter of justification which will become a part of the file.