Provide an original itemized lodging receipt and itemize by each day on the travel expense report. There are maximums for high cost cities. Check with me at Ext. 3912 for these maximums.
Higher reimbursement is allowable if the hotel is the conference site hotel.
If this is the case, provide a copy of the brochure, program or registration info that specifies that the hotel is in fact the conference site hotel. If you are sharing a room with another employee, one should each pay for their own half of the room and obtain your own itemized, original lodging receipts. Cross reference each other's name on the Travel Expense Report and indicate that you are sharing the cost of the room. If the hotel allows only one person to pick up the whole bill, indicate on the travel expense report that you are also paying for Jane Doe's lodging, and have Jane Doe explain that you had paid for the entire lodging bill. Itemized receipts must be attached and lodging must be within the city lodging maximums.