At the campus the budget system is used for assigning responsibilities for managing campus financial resources, overall budget planning, and ongoing budget reconciliation.
Individual departments use the budget system information to develop their own budgets.
The system supplies data to other automated systems such as the interface to the General Ledger for the transmittal of year-beginning initial budget data and incremental adjustments through out the fiscal year. It also provides data to the staffing system. The Staffing System enables the campuses to reconcile academic and staff salary commitments and unfilled Provisions with budgeted appropriations. It merges data from the Payroll and Budget systems with Provisions and produces a Staffing List that compares authorized budgetary appropriations to current salary levels of filled positions and unfilled Provisions. The document is then used to determine changes to be entered into the Budget system, Payroll system, and the Provision file that will reconcile staffing commitments to their budgetary appropriations.