Files contain data elements for each employee, including appointments, deductions, hours, payroll balances, deduction balances, retroactive adjustments to hours worked, lump-sum pay adjustments, dollar and hour balance adjustments, refunds, wage assignments and check cancellations. This electronic file functions as the source for federal and state tax reporting, W-2 production and other year end reports. The jacket will be maintained with the Master Payroll Fiche for 50 years. File is backed up daily, copied to electronic tape every 18 months and the archived data is produced on fiche since its creation in 1988-1989. Records disposition may not take place if there is an open records request, or if there is pending litigation or audit involving these records.
Electronic file is backed up daily and only retained until payroll history records are updated.
Some Institutions receive copies of payroll reports tapes or payroll extract tapes that are specific to their respective institutions. Institutions use this information to update their own stand alone information systems. Page Please read this warning . Records disposition may not take place if there is an open records request, or if there is pending litigation or audit involving these records. Leave Accounting Master File Electronic file containing leave transaction data from the payroll data file during the processing of each pay period.