A night of combined lodging for both the employee and spouse counts as one night. The actual costs paid for common carrier transportation of the employee's household goods and personal effects from the former principal residence to the residence at the new work location are reimbursable. When at all possible, the employee should utilize a common carrier based in Virginia. Purchase of such a vehicle or equipment is not reimbursable. The purchase of moving supplies, such as packing paper, boxes or cartons, may be reimbursed with appropriate receipts.
Gas used by a rental truck during the move is reimbursable with proper receipts.
A receipt from the individual employed, with amount paid and signature, must be attached to the reimbursement request. A car or truck with a trailer in tow will also be reimbursed at the mileage rate specified in the current Appropriation Act. Non-Reimbursable Expenses Costs related to moving and relocation not specifically allowed in these regulations are not reimbursable. Reasonable Residential Parking fees will be reimbursed during the 90 days of temporary quarters. Such expenses must be reasonable and necessary.