Since computer generated and stored records present unique security problems, the institution should have in place special security measures to protect and back up the data. Non Compliance with recommendations Palo Alto College closely follows the recommended procedures of the Texas State Library and Archives Commission Local Schedule JC regarding the security of student records. It must establish and publish information-release policies, which respects the rights of individual privacy, the confidentiality of records, and the best interests of the student and institution. The Family Educational Rights and Privacy Act of 1974, as amended, prescribes the conditions under which information about students can be released. In hard copy on campus and electronically in district offices in downtown San Antonio.
Electronic files are accessible on campus and are backed up twice nightly.
State and District mandated policies regulate the confidentiality and retention of these records. Suggestion That the Office of Student Records store backup files of its records in a secure vault or, preferably, a fireproof cabinet.