For a listing of pertinent offices, refer to the UC Records Management Disposition Schedules . The Legislature declares that the right to privacy is a personal and fundamental right protected by Section 1, Article 1 of the Constitution of California and by the United States Constitution and that all individuals have the right of privacy in information pertaining to themselves. In order to protect the privacy of individuals, it is necessary that the maintenance and dissemination of personal information be subject to strict guidelines. Members Applies to all career employees. Contract employees may be covered by this policy, contact the specific office of record to determine applicability.
Individual departments are responsible for maintaining all casual and student files.
An employee's supervisor is responsible for making sure that information that is included in the employee's departmental file is included in the appropriate office of record file as listed in the UC Records Disposition Schedules Manual . E. Guidelines 1. Records - It is the responsibility of each department to send all personnel documents to the office of record upon completion. All documents placed in an employee's file must be discussed with the employee and a copy made for the employee. Refer to the UC Records Disposition Schedules Manual for office of record and retention period.