Working effectively in a team is a skill that can be learned and developed. An agenda is a road map during the meeting, it lets teams know what topics will be covered during the meeting and how much time is allotted for each issue. The agenda for the next meeting should be created after each meeting, when everyone is present to contribute what needs to be covered at the next meeting. Send the agenda to all team members before the next meeting.
Documentation is extremely important because it enables members to track their progress.
Members who missed the meeting can review the notes. There are many different methods of taking notes during a meeting. You may even want to use something that you have used in previous meetings. If you choose to use this method, you may want to adapt it later on. At the end of a meeting, you should go over things that you need to cover at the next meeting.