The employee makes brief calls within the local commuting area that can be reached only during working hours, such as a local government agency or a physician. An employee makes brief calls to locations within the local service area to arrange for emergency repairs to his or her residence or automobile. Except local area calls of a reasonable duration and frequency, personal calls cannot involve a cost to the University of Illinois at Springfield. If a personal long distance call must be made, the call should be charged to a home phone number or personal credit card. If personal long distance calls are charged to the University of Illinois at Springfield, the person responsible for the charge must reimburse the University.
Individuals are responsible for reporting their personal calls to the fiscal officer monthly.
The University will bill individuals. Payments will be made to the Bursar. Telecommunications account fiscal officers are required to review and sign-off on telecommunication billings including records of long distance calls on a monthly basis. Fiscal officers will maintain a file of the telecommunications billings and certifications for two fiscal years that can easily be made available for audit review by state auditor general. Fiscal officers or the appropriate supervisor are responsible for taking necessary action to prevent abuse of telephone service and to identify personal use of University of Illinois at Springfield telephones.