Associated records are not arranged in a classified order, but by the record creator's original arrangement or filing plan. The repository creates finding aids to help locate and use specific records. Photo or Image File Information on photographs or images of objects, documents, collections, exhibits, etc. May contain captions, release forms, copyright information, and other data about the photo or image, or may contain actual photographs or images. Loan File Documents incoming and outgoing loans.
File contains information on ownership, object use, loan conditions, and location.
Correspondence Incoming and outgoing letters, memoranda, minutes from meetings, briefing materials, decision documents, etc. Importantly, however, records management may be handled somewhat differently by the various types of repositories discussed in Section VII based on laws, regulations, directives by the Board of Directors, or other guidance for this activity. In particular, federal repositories must follow the requirements specified in the Federal Records Act, the Freedom of Information Act, and their accompanying regulations. Many states may have similar laws, including Sunshine laws, and policies that affect state repositories and archives. Private museums, academic repositories, tribal cultural centers, and historical society museums, however, may choose to follow standards set out by professional societies, such as the Society of American Archivists, the Academy of Certified Archivists, and the Association of Information Management Professionals.