Supervisors should promptly initiate Access Request forms for terminating employees with computer access. As job functions of their employees change, computer access should also be changed accordingly. Computer terminals should be located in such a way to prevent use by unauthorized staff or visitors. Users shall be instructed to not leave their logged-in terminals unattended. Users are responsible for the secrecy of their passwords and should not leave a printed copy where unauthorized persons may discover it.
Employees are to set up passwords that are cryptic and impede unauthorized access.
These passwords should be changed regularly and when other circumstances warrant. It is the responsibility of TSTC to provide procedures to control and monitor access. Programs have been provided to allow users to periodically change their passwords to reduce the possibility of unauthorized persons learning them and thus gaining access. Other programs monitor frequency of password change and compare those people granted access with those employees who have terminated employment. Uninformed users may damage computer files by incorrect entry of data.