Use of this medium by students, faculty, and staff is encouraged for scholarly, work-related, and personal communication within the constraints of ethical standards and other policies, procedures, and job responsibilities that are in place at Colby.
Electronic mail is private and owned by the sender and each recipient account holder.
The use of each account is the personal responsibility of the account holder. The contents of electronic mail will not be monitored, censured, or otherwise examined except with specific authorization and direction by the appropriate Dean or Vice President or as part of the required system administration as described below. When a person affiliated in any way with the College is involved, ITS will act only under the specific instructions of a member of the Senior Staff to ensure that individual rights, including rights to privacy and due process, are maintained. Colby staff members may, under certain conditions, have e-mail files accessed by others when it is related to departmental functions. Mail moved by the account holder outside the mail systems becomes personal files covered by other policies and procedures.