If you offer your speakers a pointer, be sure to show them ahead of time how to operate it. If your sponsors set up displays for the symposium, try placing them close to the door of the auditorium. This helps participants realize that the displays are associated with your symposium and access sponsor information easily. Having your moderator remind participants of the presence of the displays also increases awareness. We also suggest that your moderator be specific about what is offered at each displays so that participants can maximize their available time.
Food Provide a meal or snack at times when most people are accustomed to eating.
If you use a catering service, they will ask for a final count of participants a day or two before the symposium. If you choose to provide food yourself, use the registration list to estimate the number of attendees.