The unit representative or delegate assigned responsibility to administer the specific program serves as custodian of the cash advance. The custodian is fully responsible to assure the cash advance is properly secured, maintained, and used for its established purpose. The custodian is accountable for all aspects of maintaining the advance, including its safekeeping, appropriate usage of the funds, and familiarity with this section and related cash handling policies and procedures. Does not allow anyone else access to program cash or bank accounts without documented authorization to delegate access to others. Exercises caution and prudence in the administration and safeguarding of the program funds.
Issues payments only for reimbursement of money actually expended for program purposes.
Obtains documentation of transactions before expending funds. Repays any money lost because of improper use of fund cash or failure to properly safeguard the fund. Money lost due to circumstances beyond the control of the custodian will be repaid from the unit's available operating funds. Notifies the campus Office of Business and Financial Services, Accounting Division immediately upon being relieved of custodial responsibility or changing address. Vouchers must always be submitted to replenish the fund to its full balance as of June 30 of each year to assure that expenditures are recorded in appropriate fiscal years.