Any long term travel status must be authorized by the department head with a letter of explanation detailing the lodging arrangements, requested meal per diem and other pertinent information. The following guidelines apply. Lodging includes all related costs such as electricity, gas, water and telephone. Receipts are required for all of these charges regardless of who pays the cost. The itemized portion of the telephone bill must accompany the reimbursement claim.
Lodging includes all related costs such as electricity, gas, water and telephone.
Receipts are required for all of these charges regardless of who pays the cost. Mileage is not reimbursable if the traveler returns to his or her residence during long term subsistence travel. Travelers are allowed regular lodging and per diem allowances for a period not to exceed 7 days while arranging for long term assignment accommodations. Reimbursement associated with long term travel status in excess of one year is taxable income to the employee and will be reported on the employee's W-2 form. When a traveler or group is on travel status and camping in the field is required, the following rules apply.