Under federal law, the University of California may hire only individuals who are legally able to work in the United States. To determine eligibility to work in the United States, departments need to complete I-9 forms for all new hires. Departmental and campus transfers are not subject to verification unless there has been a break in service. The employee completes Section 1 at the time of hire. In addition to completing the I-9 form, employees must present an original document or documents that establish identity and employment eligibility within three business days of the date employment begins.
Employees can choose which documents they want to present from the lists of acceptable documents.
In cases where an employee has lost a document, a receipt for application of the lost document must be presented, also within three business days of the date of hire. All documents, however, must be produced within 90 days of the date of hire. Attached is a complete list of acceptable documents. When an employee's work authorization expires, the employee must present a document that shows either an extension of the initial employment authorization or new work authorization. If the employee cannot provide proof of current work authorization, continuation of employment is not possible.