If an invoice has been received from a vendor, approve the invoice and forward it immediately to the Accounts Payable Office. If it is determined that an invoice was not received on an item that was delivered within 30 days, contact the Accounts Payable Office who will request a duplicate invoice by sending a letter to the vendor. If notice has been received from a vendor that an item cannot be supplied, prepare a change order requesting that the item and encumbrance be canceled. If it is determined that payment to the vendor has been made but the encumbrance has not been liquidated, request liquidation by sending a memorandum to the Accounts Payable Office. Questions concerning outstanding travel encumbrances should be directed to the Travel Office within the Department of Finance and Accounting.
Financial information is updated on a nightly basis.
The Data Administrator will assign the user access rights to a regional data center. Once the access has been granted to the user, a sign-on name is given and a password is needed to secure entry. Once the user is signed-on to SACA, the user is able to key in data or use inquiry functions. Depress the enter key and the system will prompt you to the main menu. Each vendor file is developed to meet specific needs of the university.