The Tennessee Civil Rights Act of 1990 prohibits official University activities in locations, establishments, or commercial facilities that do not grant full access or membership rights and privileges to individuals based on sex, race, creed, color, religion, ancestry, national origin, or disability. No University funds may be paid to such facilities and University employees may not be reimbursed for using these facilities. Before arranging to use a facility for entertainment purposes, University departments must ascertain that no such discriminating practices exist. The entertainment is approved by a Vice President, Chancellor, or their designees. The group or individuals involved are identified.
Documentation is obtained to support the entertainment expenses.
Expenses Billed Directly to the University. The following procedures must be followed when the University is billed directly for entertainment expenses. The purpose of the function must be either written on the face of the invoice or provided on an attachment. Tennessee sales tax should not be included since the University is exempt from this tax. Expenses Billed Directly to the Employee.