Also, make sure that time cards are completed monthly and routed to Raine for processing. Time cards shall be filled out monthly and routed to Raine Hambly in the Career Education Office. Raine will assist the Project Director in maintaining the budget for any in-kind match. The Time Card serves to document in-kind services of project personnel, and this should be completed monthly. Keep a copy for the project files and send the original Time Cards to Raine Hambly to forward.
Funding agencies maintain the right to audit the grant records.
At the end of the grant year, the financial records and program records will be filed together and stored until their destruction date as given by the granting agency guidelines. Generally, formal communication with the funding agency will consist of interim and final project reports. It is a good idea, however, to maintain open lines of communication with the program officer. The program officer, the representative of the funding agency who oversees the project, will be interested in progress toward meeting the goals and objectives of the project. The OCC Grant Development Office has cultivated numerous contacts in federal and state agencies, and will assist you in maintaining these relationships with program officers.