Each department should formulate and implement a software audit process for auditing the proper and legitimate use of computer software within the department. Such process can be carried out with the assistance of some software auditing tools. Please be informed that the Finance and Enterprise Office of the University will soon start to audit the software licenses of departments using the GASP 5.2 software auditing program. It is advisable for departments to carry out similar audits to ensure the compliance with the amended Ordinance at the department level. Departments have to remind all its members, both staff and students, formally that they have to provide the legitimate licenses on their computers for any software NOT covered by software licenses arranged through the department in order to avoid any legal offences.
Individual members have to keep records of their own software licenses for auditing purpose as well.
A reply form for attending the briefing sessions is herewith attached. Please fill in and return the Reply Form to the Computer Centre at your earliest convenience. For further enquiries on the above guidelines, please contact our Mr. Vitus Lam at 28592491 or Mr. TY Shen at 22415229. Thank you for your attention.