Student organizations requesting monies are required to submit a list of officers to the Senate and keep the list updated as changes occur. All student organizations must have a formal constitution and subsequently follow the same. A copy must be on file in the Office of Student Activities. All student organizations are expected to follow their approved budgets. Any line-item changes must be approved in advance by the Student Senate Finance Committee.
Every student organization is responsible for obtaining and retaining receipts for all expenditures.
These records must be available upon request for periodic audits by the Student Senate Treasurer. Student Activity Fee funded organizations are responsible for the proper use and care of all items purchased with Senate funds. The Carroll College Business Office requests receipts with all check requests. The organization will decide who is responsible for the loss or destruction of the property. Before any monies are available in the fall, the Student Senate Treasurer will meet with organization's Financial Officer to conduct a fiscal year audit.