These meetings can be very important for reminding the employees to keep focused on safety. When you do not have time to come up with a specific outline of topics keep one of these in reserve. Employees like knowing how they stack up against others. Consider a chart using statistics on your department's incident rate, and compare it with the company norm. Ask one of the department managers to prepare the chart for the meeting and discussion will ensue.
Employees are interested in hearing their own suggestions discussed in open forums.
Ask your workers for ways of improving safety measures, then use the better ones as starting points for short discussions. Employees look to you for expertise and your regular inspections can be a source of meeting topics. You will see things that workers in the area are not aware of because they are there everyday working around the problem. Discuss the incidents on how they could have been prevented or minimized. If it isn't, the results are often immediate and disastrous.