The plan budgets expenditures for hardware and software, staff resources, and infrastructure over the planning period so that new functionality is aligned with campus business priorities, funding, and capacity to adapt to new systems. Budgets include costs incurred by data custodians and end users as well as the business unit responsible for the system. Budgets include expenditures at all stages of the system life cycle. The Administrative Computing Coordinating Council guides the alignment of the administrative computing plan with business goals. The Information Technology Policy Board evaluates the administrative computing plan and the Provost and Executive Vice Chancellor makes final funding and policy decisions for administrative systems, process changes, and infrastructure investments.
Every system has a designated business unit responsible for overall administration of the system.
Integrating Systems Planning Administrative systems are designed, to the extent possible, to make the most efficient use of campus databases, hardware and vendor software, applications modules, security systems, and other resources that can be shared or reused. Access to administrative systems is governed by the simplest possible procedures consistent with security of the data. Data custodians or stewards have final authority over access to individual systems. Administrative systems use data collected by designated offices of record when they exist, rather than collecting redundant and potentially inconsistent data. The office of record is responsible for consulting widely during system design to ensure that it collects data in a format that meets the requirements of other campus units as well as it own needs.