Our records center facilities will notify your agency records officer by letter when agency accessions are to be recoded to temporary status in the NARS-5 system because of changes in disposition authority. Your records officer is responsible for coordinating the agency response to NARA, including any necessary contacts with the agency's regional records management or program staff. The first thing to remember is that under 36 CFR 1228.50 your agency is required annually to review and, if necessary, update your records schedules. We encourage agencies to maintain their records schedules and transfer documentation and to use them as information resources in determining disposition status. Contact the appropriate facility from the attached listing for further information about these reports and others which may be useful.
Information regarding costs for copies is also available from each facility.
Other specialized reports. CIPS, used by most Federal agencies to reference their records currently stored in NARA's records center facilities, allows agencies to access the 01 Report as well as certain kinds of historical information about records previously stored in these facilities. NARA's records center facilities will follow up with those agency officials from whom return receipts are not received within thirty days. The records officer may instruct NARA to continue its current practice of sending disposal notices to the office which retired the records or to another office designated on the SF 135. For regional facilities, notify the appropriate Regional Administrator.