If circumstances, such as unique dietary needs, make it necessary to forego the provided meal, then the traveler may claim up to the maximum meal allowance. In this case, a receipt and a written explanation is necessary. Long term travel status applies to sabbatical leave. Any long term travel status must be authorized by the department head with a letter of explanation detailing the lodging arrangements, requested meal per diem and other pertinent information. The following guidelines apply.
Lodging includes all related costs such as electricity, gas, water and telephone.
Receipts are required for all of these charges regardless of who pays the cost. The itemized portion of the telephone bill must accompany the reimbursement claim. Lodging includes all related costs such as electricity, gas, water and telephone. Receipts are required for all of these charges regardless of who pays the cost. Mileage is not reimbursable if the traveler returns to his or her residence during long term subsistence travel.