Any information provided shall be in writing and governed by the provisions of Article II, Paragraph 2. Generally, reference information will be provided when authorized by the staff member. No information should be given directly from the University's records unless specifically authorized by the staff member. F. Article VI, Access to Employee Records 1. Only staff personnel specifically named by the responsible administrative authority of the various departments shall have direct access to employee records maintained by that department.
Employees have the right to be informed of the nature of the content of their record.
Employees will be able to discuss the contents of their records with the responsible administrative authority. Employees have the right to reply to or suggest deletion of derogatory evaluation material or statements of an accusatory nature placed in their file. Such requests for deletions or replies to material should be in writing to the unit supervisor. If, in the case of requested deletions, the matter cannot be resolved between the employee and the supervisor, it may be taken to the appropriate grievance board or committee for consideration. G. Article VII, Retention of Employee Records 1.