Homepage Sole Source Justification Requisitions for items that are to be purchased from a specific vendor, where substitutes to the vendor or brand are unacceptable, must be accompanied by a written justification explaining the circumstances that make substitutes unsuitable. The justification must be signed by the department head. The Purchasing Manager determines whether the justification is appropriate.
Justifications are to be supported by factual statement.
It is the salient features of a product that make it a sole source. Please check the appropriate category below and furnish explanation . Attach sheets if necessary. As a practical matter this means that a written justification for a sole source purchase, including efforts to determine whether there is competition for the product, should be prepared and made a part of the record of the board's decision to award a sole source contract.