Consultation with Records Management on all proposed microfilm and electronic imaging systems and equipment. No University records will be microfilmed without authorization of Records Management. Keeping microfilming costs at a minimum by utilizing the facilities of the University Microfilm Facility unless otherwise approved. Consulting Records Management on all major purchases of filing equipment. Records Any papers, E-mail, books, electronic record, electronic image, maps, photographs, original microfilm, or other documentary materials regardless of physical form or characteristics, made, produced, executed or received by any academic or administrative staff member in connection with the transaction of University business.
Inactive records are records referred on an average of once per month or less.
Stocks of printed or reproduced documents kept for supply purposes where file copies have been retained for record purposes. Books, periodicals, newspapers, posters and other library and museum materials made or acquired and preserved solely for reference or exhibition purposes. Private materials neither made nor received by a University staff member in connection with the transaction of University business. Duplicate microfilm of University records. Tapes and cassettes provided that the documents containing the same information have been retained or approved for disposal.