We suggest you complete one form with your federal employer identification number, company name, and address, and then make several photocopies of this form. Date of birth, date of hire state of hire, and whether medical insurance is available to the employee are also listed on the form. Employers can report new hires by leaving a detailed voice message. If you use this option, a voice will prompt you for each item of information. You will also have the opportunity to correct your message if necessary.
Employers can choose to report by magnetic tape or diskette.
We highly encourage this method as it is the most effective and efficient. Click here for media type requirements. Employers can choose to report electronically. The data must be in the file layout shown here .