These notes can be anything from a log of the contacts the individual has made with the department to special notes about the student's personal problems. Staff from other departments that use the same application also want to access the notes, but the department responsible for entering the notes feels that the data should not be shared outside of their department. In order to help them in their evaluations of university applicants for positions, administrative staff members in a department want to be able to access information about previously terminated employees at the institution, especially the reason for the termination. The information is relevant to managing and operating the personnel function of the university. It would have to be determined whether individuals within the department have a legitimate need to know the information.
Home address is part of an employee's official record.
A determination of whether or not a recognition banquet is considered official university business would need to be made based upon campus practices. An academic school wants to restrict access to detailed data because they feel that it compromises their ability to manage their school. In the past, employees had access to the specific information that they processed in their areas. The new department application combines the information from all areas into one local database. The data users of the departmental application will be the department head, faculty, secretaries, and accounting clerks.