Physical and emotional distractions, organizational interference, language choice, differences in education and experience all factor into the process of communicating effectively. These same old slippery, worn out, ambiguous, and overused words are often what get us into trouble. There's no getting around them, however. Effective communication cannot take place without them. The channel is the method chosen The receiver is the individual who is to hear or read the message Interference is anything that hinders clear reception or understanding of the message Feedback is the response of the receiver to the message sent Effective communication has occurred not when you have effectively transmitted your message, but when the receiver has accurately received and interpreted that message.
Effective communication requires two active participants.
You can't force someone to understand what you have said or written to them. But you can make sure you are communicating with a fuller awareness of the sorts of things that can hinder both your own accuracy in composing and delivering the message and the receiver's accuracy in interpreting it. Choose your channel wisely The telephone may not be the best means to deliver a lengthy or detailed message. The telephone also may not be the best means of introducing yourself to a new client, vendor, or business connection. The telephone lends itself to familiarity, a lack of formality.