The responsible administrator will immediately appoint an investigator and initiate an inquiry to determine whether policies and regulations of the University have been violated. Within 7 days of receiving the complaint, the Chancellor will inform the accused in writing of the complaint and the name of the responsible administrator. The responsible administrator will inform the accused in writing of the name of the investigator and the procedures to be followed during the inquiry. During the inquiry, the investigator will use extreme caution to contact only those individuals whose participation would be absolutely necessary for the collection of relevant information. Each individual will be apprised of the requirement of confidentiality.
Federal policies require that the complainant's identity be held in confidence.
The accused will be asked to provide any materials or documents needed to conduct the inquiry. If there is a lack of cooperation on the part of the accused, or when there is danger that the physical evidence might be disposed of or altered, the investigator may take steps necessary to ensure the safety of the evidence and, if necessary, proceed directly to the formal investigation. The investigator shall prepare a report of the inquiry that cites evidence reviewed, summarizes relevant interviews, and includes the conclusions of the inquiry. The report of inquiry and any other detailed documentation to support the conclusion shall be submitted to the responsible administrator, who shall maintain the report and documentation in a secure manner for a period of at least three years after termination of the inquiry. If the investigator determines that there are reasonable grounds to support the complaint that a violation of University policies or regulations occurred, the responsible administrator will proceed with a formal investigation, as described in V-C, below.