Commercial Transportation Commercial transportation expense is an allowable cost subject to the specific rules and regulations of the sponsoring agency. All Foundation travel should be procured at the lowest coach or tourist class services available that meets the specific needs of the traveler. First or business class rail or air service is not an allowable cost. Please note that the Federal government requires almost all foreign travel on its sponsored programs to be conducted on U.S. airlines. This rule applies even if the cost is higher and the service less convenient.
Foreign travel needs to be anticipated at the time of proposal submission.
The Foundation may periodically revise its mileage reimbursement rate. Current rates are listed in At the end of this policy. In no case will this rate exceed the mileage reimbursement rate set by the Internal Revenue Service. The top portion must be completed to include beginning and ending dates and times of travel, as well as destination and purpose. Part A needs to be filled out to include all amounts required in the various expenditure categories, including any miscellaneous items, such as tips for luggage handling, etc.