The 'Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system. Information is retrieved alphabetically by the last name of the individual concerned. Building containing files employs 24 hour security guards. Such personnel are trained and screened for dependability.
Files are permanent.
Five years after any decision or board action, file is retired to the Federal Records Center. For personal visits the individual should provide valid identification such as military identification card, Department of Defense building pass, drivers license, or other type identification that includes picture and signature. In the absence of such identification, the individual must provide sufficient data to insure that the individual is the subject of the inquiry.