Transfer files for special events as the NCAA Soccer Finals to College Archives for appraisal and final retention. Report is prepared through Quattro Pro software and a printout accompanies monies sent to Controllers Office. A copy of the printout is maintained in the Games Management Office. Maintain in office for 2 years or released from all audits, whichever is later. Records relating to planning and management of special athletic events with ticket sales.
Files contain correspondence, contracts, publicity, reports, and other documents.
Maintain in office for 2 years or until reference value ends, transfer to College Archives for appraisal and final disposition. Notebooks of annual ticket order forms and ticket sales. Destroy in office after 2 years. All unsold or unused tickets for athletic events and ticket stubs for player will call used tickets. Files are subject to audit and are boxed and sealed after each game report is completed.