If the data received cannot be completed or corrected, the requisition will be rejected. The requisitioner will be notified of this rejection by an automated Supply Status document. It provides a status code that informs the customer of the reason for the rejection. If necessary, this automated rejection may be supplemented by correspondence. Documents that fail to pass certain of the prescribed validation or edit checks will be assigned a code indicating which data element contains errors, and output to the ICP for item manager review, and for reentry after correction.
Identification is the initial validation edit.
Documents must contain an authorized Document Identifier Code and be the responsibility of the processing ICP before they can be released for further processing. Next, a series of validation edits takes place on the essential portions of the requisition. The NSN is compared to ICP records to ensure that the item can be identified for further supply action. The unit of issue is validated, or converted to one that matches the inventory records of the ICP and allows the customer to receive an amount comparable to the amount requisitioned. The media and status code, the quantity fields, the date and Serial Number are all checked for correctness of format.