For academic accounts, the voucher must be approved by the department chair for departmental accounts and the dean for divisional accounts. When an employee is in travel status, the University will reimburse reasonable transportation expenses to and from meals. The receipt can be a credit card receipt, a restaurant check, a cash register tape, a credit card statement, etc. Other reimbursable items such as phone calls, parking, etc. See Other Expenses.
Lodging is reimbursed at the single rate.
Provide the single rate or indicate on the voucher that the rate charged was the same as the single rate. The lodging receipt should be an itemized folio that shows daily charges. Indicate on the voucher if the place of lodging does not provide itemized folios and attach the receipt that they did provide. If the traveler did not get an itemized folio at the time of check out, contact the hotel to fax a copy of the folio. The hotel receipt should be in the traveler's name.