This column may be blank. Cutoff The retention period begins at cutoff. The Retention Period is the minimum period that the records must be kept after cutoff. Administrators may keep records longer. The cost of keeping the record including filing equipment and space must be evaluated in relation to potential value or consequence of not keeping the record.
Few records are worth preserving forever.
The Records Committee rarely approves retaining a Records Series permanently. Most records have served administrative needs after one or two years. If one WSU office has the official file, other offices do not have to keep the record for six years. The Records Officer reviews retention periods to assure that legal requirements are satisfied. The University Archivist can advise administrators regarding records which may be suitable for the WSU archives collection.