The Controller will not disburse monies in excess of the cash balance for each activity. Self-generated revenues should be projected in the overall budget plan of the student activity. The University has the responsibility, on behalf of students, to enact procedures that will assist in maintaining controls, preventing loss and enabling identification in the case of loss. Property purchased with student fee funds or self-generated revenues will be treated as state property and will be subjected to identification inventory control. Non-expendable property is any item of equipment that does not become an integral part of some other piece of property or is not consumed in operation.
Examples are furniture, office machines, cameras, and sound equipment.
Within approved budgets, individual student organizations and activities will continue to determine items of equipment to be procured to meet their needs. Central Receiving will advise the Fixed Assets office of the numbers assigned to such property. Control of the property will continue to rest with the student organization or activity for whom the purchase was made. The Fixed Assets office will affix or provide a numbered decal for the newly acquired property. Any shortages will be reported to the appropriate student organization or activity, to the Internal Auditor of the University, and to the Associate Vice President and Dean for Student Services for determination of action to be taken.