These documents are very detailed and technical in nature and involve both drawings and specification manuals. The purpose of this review is to confirm that the project will be constructed of materials, systems and characteristics, which comply with BGSU standards, operating procedures and maintenance requirements. The Purchasing Office and the project manager will invite contractors to a pre-bid meeting on the job site and present the project in detail. Contractors may, by going through the Office of Design and Construction, revisit the site during this phase and ask for clarification of the bid documents. Questions about the bidding process should be directed to the project manager.
Every effort is made to include all costs associated with the project.
The requestor is responsible for developing and requesting project authorization for the full cost of the project. If the project is State funded, then the process for the release of funds begins. This process takes an average of six weeks, and must be completed prior to the processing of contracts for the contractors. The contractor will most often file the permit application and handle all interactions with the State's building department for small projects. The Purchasing Office will issue both a contract and a purchase order, which is a binding contract, with the contractor.