Agencies are encouraged to review delegated purchasing authority to achieve maximum benefits from the program. Each employee using the purchase card must ensure that purchases with the purchase card comply with all applicable laws, rules, and regulations. The request must be in writing and must be approved in writing by OSP before taking effect. Purchasing requirements such as mandatory use state contracts that would normally apply are still applicable. 45.10.60.a Each agency shall develop its own internal procedures for using the purchase card.
Management includes training, maintenance of list of card custodians , and approving managers .
This may include establishing authorization controls for each cardholder. Establish a system for responsibility, control, and distribution of purchase cards within the agency. Design appropriate records to be maintained. Amount of purchases made with the card within a stated period. Report of any problems encountered with the use of the purchase cards.