Records document purpose, responsibilities, intent, and goals of international oriented organizations. Records include correspondence between the City and the groups and reference material on the organizations and their interests. Records include correspondence, reports, itineraries, recommendations, requests observations, and background information on specific projects. Examples of projects include sport and cultural exchanges, trade and economic development information, reference material on City development projects, and trip, travel and educational information. Dispose of reference material and background information before sending to archives.
Guide includes list of cultural organizations and an explanation of resources offered.
Record includes individual project files, correspondence, contacts, itineraries, and reference for visitors to Portland or international cities. The inventory is a list of gifts given to the City and includes who gave the gift, when it was received, and other pertinent information on the acquisition. Gifts are often loaned by the International Relations Office to schools, businesses, and other organizations upon request. Records include general information on sister cities, procedures, bylaws, financial information, host families, Sister Cities International records, conferences, and potential sister cities. Types of records include correspondence, reports, and manuals.