Revised tax forms are also required whenever the employee's tax status or number of allowable exemptions changes. Calendar year tax statements, commonly reported on a W-2 reporting form, are mailed each January to the employee's current address of record. Changes in address should be promptly reported to assure receipt of the W-2 reporting form. The university is required by law to record and pay for hours actually worked, including overtime hours, for non-exempt support staff employees. Time actually worked for non-exempt employees is documented by a biweekly time sheet or timecard.
Employees are responsible for accurately recording their time worked for each scheduled workday.
The university's Timekeeping System requires that an employee complete and sign a daily time sheet and submit it to the designated department timekeeper. This timekeeper will then input the employee's time worked into the system for processing. An employee's signature on the Daily Timesheets certifies that the time recorded is accurate. Falsification of the time record is a serious violation of university policy and is, in essence, theft. Such falsification will result in corrective action, up to and including immediate discharge.