The statutory definition of records includes the term 'electronically formatted documents,' but there is little guidance to State agencies in management of them. The Group is reviewing a recent Supreme Court rule on electronic records as well as records laws in the State of Florida as possible models. No more microfilming at the Department of Administration. The DOA Records Management Section will no longer continue its microfilm business but will replace it with its document capture service. The new DOA Document Capture Service is designed to assist agency migration from paper to electronic recordkeeping while also maximizing the cost savings opportunities and minimizing the risks associated with media conversion.
Document capture is the process of converting paper documents into digital images and index data.
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