A log of exceptions will be kept along with a copy of each exception form. The State of Wisconsin's procurement practices are based on the idea that where there is public record there is public confidence. We have long taken pride in the openness and impartiality of our procurement practices. Openness requires that all aspects of the purchasing process be available for public scrutiny. Established policies and procedures are set forth in writing and available to the public.
Documentation is a fundamental, but often neglected, aspect of the purchasing process.
It is necessary to maintain internal control and to build a complete public record. Proper documentation of action is especially important when unusual conditions are encountered, or when deviations from established policies are necessary. Impartiality must be evident in the manner in which vendors are treated. Sound policies and consistent application of policies are necessary to avoid favoritism. Proper specifications are needed to ensure competition and to maintain the appropriate quality level for items purchased.