Function based recordkeeping systems maintained by servers outside the central IT infrastructure. The creation of an electronic document for storage must also account for the need for software change. Electronic formats with licensing restrictions on the period of use or formats that are not common will not be able to be migrated into new software formats over time. The use the Microsoft Office suite of software is recommended. The storage of electronic records on floppy disks is NOT supported by the Records Management Office.
Floppy disks are an unacceptable media for storage of corporate records.
Floppy disks provide adequate copies for backup routines however it has been proven over time that floppies have low storage potential and a high level of technological redundancy. Managing email records. Access to this communications medium is governed within UNE by the Rules for the Use of Computers. Due to volume of messages generated on campus, no third party can access an email to judge if any message is a record or not. The organisation must therefore rely on the training standards of staff to determine whether a message is a record.