The chief executive and staff should consider new ways of presenting facts and information. Conducting the Meeting. Disappointing attendance or lackluster participation may indicate problems with the tone and style of meeting management. Experienced presiding officers know they best serve the board by disclosing their own views later in discussions, immediately following someone who has expressed a view similar to their own. Restraint is important.
Good minutes are legal requirements and evidence of accomplishments.
The chief executive, board chair, and board secretary must see that minutes are accurate and convey the flow and substance of discussion without being verbatim transcripts. Listing attendees and absentees helps to maintain accurate attendance lists and calls attention to chronic absenteeism. Secretaries Professional board secretaries are vital in helping boards operate effectively by providing the support trustees require for sound policy setting and decision making. Their responsibilities vary widely, but every board secretary is pivotal in advancing his or her institution s mission by supporting and enhancing the work of the governing board and chief executive. Board secretaries share some basic responsibilities.