No matter the type of meeting you're planning, from a luncheon to an annual conference, organization is key.
Experts recommend following a timetable to ensure nothing is forgotten.
The two most important variables, according to the Dallas-based Meeting Professionals International, are the size of the meeting and supply of hotel rooms. A large gathering requires more advance planning than a small seminar. And a popular site or season necessitates earlier bookings. Whatever the size of your meeting, make sure the dates don't conflict with religious holidays, long weekends or heavy vacation time. For large conferences, Meeting Professionals International recommends planning three to five years in advance.