2.3 Approval for Large Dollar Purchases University policy requires that requesting departments obtain Board of Visitors approval for certain large purchases. In these instances, the Board is not concerned about the method of procurement, but rather in approving both the purchase and the execution of the contract. Procurement Services or the requisitions department may prepare the resolution for Board of Visitors approval. Departments anticipating a procurement of this size should plan to seek Vice Presidential and Board approval well in advance of the date the contract needs to be finalized. This allows us to review the purchase to ensure they meet all applicable fire codes and State requirements.
Furniture is defined as an item needed for convenience in an office.
Departments submit these types of procurements on a purchase requisition to Procurement Services for processing. In the event that there is a compelling reason for selecting a particular hotel or motel as the site for a conference, meeting, or training session, such as location or the only one that can provide the needed facilities during the time frame in which the event is to be held, the University handles the procurement on a sole source basis. In this case, the use of non-competitive negotiation to secure the best price is required. 2.6 Equipment 1. Research and Capital Equipment.