Councilors should arrange themselves for Alternate Councilors to replace them. Prior to the meeting a mailing that includes some yellow cards that allow an Alternate Councilor to represent a Councilor at the Council meeting. Bring the yellow card to the Exec Comm meeting, sign it as the authorized signer, and give it to the Alternate. Invite Divisional Award Winners to the Saturday night dinner. Also determine whether they want to update their ad pieces in the May Newsletter.
Filing is done in alternate years.
Write up the minutes of the Executive Committee Meeting and circulate by e-mail. The current contact person at ACS is Mr. Julian Oteyza. Send out Room reservation and Social Hour Request Forms . Both social hours are held in conjunction with Poster Sessions. Order Separates for the Divisional membership.