Vendors are encouraged to contact our office prior to making sales calls on campus. Vendors are advised not to furnish supplies or services without a valid Purchase Order. Unauthorized purchases will be considered personal transactions between the vendor and employee . The public may review almost all documentation in the possession of the Purchasing Department during normal business hours. The interested party must be able to adequately describe the information they are seeking in writing.
Information required is typically through a bid number, purchase order number, or contract number.
The documents the Purchasing Department receives in soliciting, evaluating, and awarding procurements are available to the public for inspection and copying under the terms of the Freedom of Information Act. Preliminary advisory opinions from bid evaluators. Information or records subject to the attorney-client privilege. In order to minimize disruptions in bid evaluation and award, and to accommodate other programmatic activities, the Purchasing Department will try to respond within five business days, but reserves the right to provide written notification to extend the deadline by an additional ten business days. A person seeking copies of Purchasing Department documents should submit a written request specifically identifying the desired documents.