If the item is to be transferred to a new user, the new user must give approval of the transfer, before it can be put into place. It may be necessary to update the item's location, as well. In addition to the instructions above for using inventory or recall listings, the user must be especially careful to reference the correct ECN as typographical errors will result in failure to make the requested change. The recall report issued by the ACL covers a seven month period. Reports are generated at the end of the month.
Items appear on the report in chronological order, based on the calibration due date.
The Recall Report identifies each item by ECN, instrument type, manufacturer, serial number, next calibration and scheduled date. It clearly identifies the equipment and the ranges or parameters found out of specification. The report will list the name of the test, the minimum and maximum allowable tolerances, the deviation from normal and the before and after values. The report will be signed either by the technician performing the work or the person processing the paperwork. The report will also be signed by the site supervisor.