The completed authorization form should be retained by the supervisor who has responsibility for approving the use of privately owned vehicles. Authorization forms are valid for a period not to exceed one year. Once completed, the form must be verified, resigned, and dated annually by the employee to certify that it is current.
Insurance maintained by the state is only for liability above the level maintained by the employee.
Payments made by the employee's insurance are not reimbursable by the university. The normal practice of insurance carriers is to allow the occasional use of privately owned vehicles on business trips without an increase in premium rates. The rates of reimbursement for mileage set out in Section I.G.2.a include the cost of maintaining liability insurance at the minimum amount prescribed by law as well as collision insurance sufficient to cover the reasonable value of the vehicle, less a standard deductible.