Document viewers allow the end user to view formatted output on a computer display instead of printing it. If necessary, a printed copy or selected portion of the document may be printed on demand, saving time and unnecessary printing expense. Document Definition Modern technology has redefined the word document as it is used in today's organizations. Today, documents are conduits of information within groups, as well as media for collecting and retaining information. Documents represent the formatting of information in various media for archiving or distribution to other media.
Documents are the currency of business.
Documents can be categorized as those that are fundamental to the purpose of the organization and those that support organizational processes. Documents fundamental to the organization's objectives include business plans, contracts, patents and licenses, invoices, and purchase orders. Documents supporting organizational processes include MRP reports, financial statements, and output from desktop applications. In a white paper outlining its position, the DMA envisions the ideal implementation as one in which electronic documents can be located and used wherever they are and in whatever form they exist. Workers in departments and organizations can operate document management systems designed around specific areas of practice and strategic business applications.