It is a centralized, financial, database system specifically designed to support the financial functions performed by the Commonwealth. In addition, information may be reviewed by departments to help make policy or planning decisions. This gives managers the opportunity to create criteria specific reports at their desktop. For example, the Vendor table contains information about vendors from whom a department may purchase goods and services.
Documents are typically more extensive than tables.
Documents are also more extensive because the information on them often needs to be calculated and checked. For a Purchase Order document, the cost of each item that will be purchased is added together to derive the total dollar amount that will be needed. Many transactions must be approved by an oversight department. Once the oversight department has reviewed the documentation for these transactions, if acceptable, the oversight agency will apply the PEND status approval to approve the document.