As a result the Mapping Section completed the scanning of record drawings and other Divisions have found the information to be useful. The goal of the Engineering Division is to provide an automated mapping system that could be accessed by all users. Management is in the process of developing this program in-house and will begin the process by defining and formalizing a plan to achieve their goals and objectives. Implementation is estimated to take several years. Internal Audit encourages management to continue the progress towards developing and formalizing a plan to achieve the Engineering Division s goal of automating the mapping process that will include the establishment of definitive goals and objectives.
Improvement is recommended for the indexing of record drawings.
The Mapping Section is responsible for maintaining all record drawings. We noted, however, the current indexing of the record drawings does not appear effective. Management agrees the most practical and operationally useful method for indexing would be by street and cross street. Internal Audit supports management s pursuit of re-indexing of record drawings by street and cross streets, to facilitate access to the needed drawings by operational personnel. The Engineering Division continues to work toward a project monitoring system.