First of all, there is no reporting to a national organization. Keepers of the Faith provides the materials to you, the customer, and the club is yours to operate according to what works best for you and your group. There can be as much or as little record keeping as you deem necessary.
Families can certainly keep their own records.
There is a check-off place under each badge listed in the handbooks for the parents to sign off as their child completes a badge. And, best of all to make the director or coordinator s job easier, each parent can order their own materials and badges directly from Keepers of the Faith. Simply hand out a catalog as each new family joins.