Imaging projects must be tailored to the exigencies of specific business applications and implemented within unique environmental parameters. A systems approach to implementation is required in order to insure compatibility and integration among various recordkeeping tools and techniques. Given proper implementation, imaging systems can provide improved information services and diminish expenditures for records management. A rash or ill-devised implementation will only serve to exacerbate existing deficiencies in the control of records. Implementing Document Imaging for Document Management While the components to be included in an imaging system will depend upon the specific application environment, some general observations about document imaging systems can be proposed.
Document imaging involves image capture and image processing, as well as storage, and retrieval.
An output component is also integral to imaging systems. Before considering any of these functions, however, appropriate records for input into the system should be identified. This will often involve a survey of all records produced within an organization and identification of the business activities through which records are created. Redundancy and inefficiency in information handling and records creation can then be eliminated through business process reengineering. Automation of sub-optimal recordkeeping practices will only serve to further institutionalize poor performance.