Nevertheless, most of us need some tools to remind us of our commitments and to free our minds from worrying. To design our own systems, we need to be able to take apart the flow of tasks and activities that we face and make some sense of it all. Imagine a task to be a tangible thing. Tasks are generated by such things as meetings, telephone calls, documents, plans, and your own mind. Holding-Pattern is where a task goes before it gets done.
Landing is where a task goes to get done.
This is where you make a commitment to do something on a particular day or time. This is where tasks get checked off. At take off, you need something with which to note the task's existence. I recommend using a single spiral notebook for every meeting, telephone call, and personal priority setting session. This tool is useless without a regular routine.