Request a Review or a New Records Schedule Records Schedules are to be reviewed and updated every 5 years. However, amendments can be made to individual records series at any time necessary. If your unit does not currently have a schedule, make note of the active and inactive records series stored in the unit. That is, types of records and frequency of use, for example correspondence files may date back to 1980, but only the correspondence file from 1995-present is referred to on a regular basis. Also, have information on state or federal regulations pertaining to your files, if any, ready to share with the archivist.
Information regarding internal audits is also important.
If your unit has a schedule that is out of date, review the schedule and make note of any series that are no longer being maintained by the unit and note any changes to a records series. For example, changes would be needed if a records series has been computerized since the last schedule was written, or if state or federal regulations have been revised concerning a records series. The University Archivist will take information about the records and create and return draft records schedule for your unit within 2 to 4 working days of the initial meeting. Look over this records schedule and discuss with appropriate staff within the unit. Make any additions or corrections that are necessary and return a copy to the University Archivist.