Based on an informal sample of other universities, purchasing card systems do not provide information for tax reporting. Like Harvard, these universities restrict the use of the purchasing card in reportable or taxable situations. See Harvard's Purchasing Card Manual, page 5 Restricted Commodities . Web Voucher allows for identification of third party payees and provides information for production of Forms 1099 or 1042S. Risk of non-compliance with IRS reporting rules is low using this payment option. Risk of non-compliance with IRS reporting rules is low using this Form.
Employee pays the non-incorporated caterer with personal funds.
High System does not permit IRS reporting Preferred Non-incorporated caterer provides itemized invoice processed via Web Voucher. Low System permits IRS reporting Non-incorporated caterer provides itemized invoice processed via Web Voucher. Local unit requests non-incorporated caterer to include fees, travel and other expenses on the invoice. Local units are strongly encouraged to request and review copies of all receipts. These copies are not forwarded to AP but are retained by the local unit.