Departmental personnel should use this form to locate the item, apply the tag and update the form with all applicable information, including the serial number of the asset, etc. All unlocated items on the Asset Locator Form should be highlighted. The updated Asset Locator Form should be returned within one week of receipt to the Property Accounting Clerk in the Controller's Office for data entry into the system. Also, any unused inventory tags that were initially furnished by the Controller's Office should be returned with the Form. If notification has been received that the CIP fund is complete and tags have not been received, contact the Property Accounting Clerk in the Controller's Office.
Exceptions are furniture items and small technical equipment.
Once a tag is placed, do not remove it and replace it somewhere else because of the adhesive on the tag. Consistency in tagging equipment is important to allow for efficient scanning of the assets and to reduce the number of reconciling items once an area has been inventoried. For anything not covered, use your best judgement with the following guidelines. Any other questions regarding tagging should be directed to the Property Clerk in the Controller's Office. Top computers - tag the bottom of the computer.