With prior written approval, alcoholic beverages may be served on certain occasions at functions held on Laboratory premises. Such requests require the approval of the cognizant deputy Laboratory director, associate Laboratory director, or division director and must be made in writing and submitted in advance to the Laboratory Director or designee. Food services provided by the Laboratory cafeteria require a Request to Provide Food Service at Informal Meeting form. It must be completed, signed by the division director or designee, and forwarded to the cafeteria manager. A minimum of 24-hours notice to the cafeteria manager is required to process requests.
Food services obtained from outside sources require approval on the same form.
Notice of Arrival of Nonemployees. Prior notice of the arrival of nonemployee attendees must be given to Laboratory Site Access Services by submitting a Gate Pass Request form with the name of the visitors, date of arrival, estimated time, name and telephone number of the Laboratory host, and location of the meeting. Cost, attendance, transportation, logistics, and purpose should all be taken into account when deciding on an off-site meeting location. The division director must approve all requests for costs associated with off-site informal meetings. All contracts must be negotiated and signed by the Conference Services Manager.