The faculty or staff member reserving a vehicle must indicate the account user code number which will pay for the usage charge at the time the reservation is made. A copy of the trip ticket for each usage of a vehicle will be attached to the invoice sent to the account supervisor so that the account supervisor may know the name of each person who has charged their account for vehicle usage. Non-availability certifications will not be authorized if reservations are not made 24 hours in advance. The Transportation Office shall release vehicles only to individuals who are authorized drivers. Questions regarding driver authorizations will be referred to the Risk Management office.
Drivers are to complete and sign a trip ticket at the completion of each trip.
The trip ticket will indicate starting and ending odometer reading, destination and total mileage. Mechanical failures and other operating deficiencies shall be noted on the trip ticket. The credit card is to be used only for the purchase of sufficient gasoline to insure the return trip to the campus. Special arrangements could result in an extra charge. An appropriate cleaning fee will be charged back to the offending driver when warranted.