To correct the minutes after they have been approved requires a two-thirds vote, unless previous notice has been given. Nothing is ever erased from the minutes. When material is expunged, a line is drawn through the words that are to be expunged. Crossed out words should still be readable. Go to top 4.
Many committees find that they maintain several different types of records.
Organizing records by type will simplify the tasks of retrieving and filing records. The arrangement of one type of committee records, those relating to committee meetings, deserve special attention due to their central role in documenting the work of the committee. Meeting records are generally arranged chronologically, by meeting date. The preferred method is to file together all records that reflect the business of a particular meeting. Any other records discussed at the meeting, whether mentioned on the agenda or not, should also be included.