Be ready to back the number up with a list of names. Offer to provide it. If you talk with staff, request that your message be relayed to the legislator. Notify your coordinator and advocate about the call and its outcome. Each letter should be about only one piece of legislation and should identify the bill by its number and author.
Legislators discount pre-printed form letters.
Even if the wording is the same, have members copy the letter on their own letterhead or in their own handwriting. Try to keep your letter to one page, but bear in mind the reader may not be familiar with the subject matter. Ask for a reply indicating the legislator's position. Send your coordinator and advocate a copy of the letter.