PCCs should be exempt from notification. Those who are already registered under the 1984 Act need do nothing until asked by the DPC to convert their registration into a notification. It is to be used only for specified purposes. The information is adequate, relevant and not excessive in relation to the purpose for which it is to be used. The information is kept for no longer than necessary for the purpose records of pastoral care discussions, for example, should not be kept for several years unless this can be justified.
Individuals subject access rights are honoured see later.
It is kept securely addresses and phone numbers should not be left where they are open to abuse, and access to more sensitive information should be particularly restricted by either computer passwords or locks on filing cabinets etc as appropriate. Information should not be transferred to any country outside Europe without adequate data protection being in place. You may charge a fee of up to 10 for providing it. This covers all information held on computer and any correspondence and other papers from which that information might be deemed to be reasonably accessible. The general principle is that as much information as possible should be shared with the individual.