Users are required to comply with University requests for access to and copies of e-mail records when access or disclosure is required or allowed by applicable law or policy, regardless whether such records reside on a computer housed or owned by the University. Failure to comply with such requests can lead to disciplinary or other legal action pursuant to applicable law or policy, including but not limited to appropriate University personnel policies or Codes of Conduct. Under time-dependent, critical operational circumstances. Security E-mail is a public record, is subject to the Freedom of Information Act and to subpoena by a court of law. Please be aware that any information submitted via e-mail is not confidential and could be observed by a third party while it is in transit.
Encryption only encourages the false belief that privacy can be guaranteed.
Please keep in mind that users should never put anything in an e-mail message that must be kept confidential. E-mail must be treated the same way cellular or cordless phones are treated using the assumption that anyone could accidentally or intentionally overhear. The University will provide the best security the currently used software will provide, as well as use a firewall to prevent unauthorized access to the mail server. Users must take all reasonable precautions, including safeguarding and changing passwords, to prevent the use of the account by unauthorized individuals. The Office of Information Technology does not archive documents.