The I-9 form needs to be filled out by the employee AND the employing department. The form is automatically generated after completing the web based hiring documents via the Human Resources Web Transaction System. The Employee Eligibility Verification form is also available on the e-forms web site for Human Resources. The employee needs to complete the first section with their name, social security number, address, birthday, citizen status and dated signature. The employee then needs to provide their department with appropriate documentation to establish identity and employment eligibility.
Further explanation is provided on the back of the form.
Examples are a U.S. Passport, a driver's license, and a U.S. Social Security card. The department should sign and date the I-9 when all of the information is verified. An I-9 is needed before any payment can be made by Payroll. Currently, an I-9 is valid until there is a break in service.