Information such as medical records, immigration forms, government or court ordered payroll actions, will be maintained separate from the official personnel file. Anonymous material will not be placed in an official personnel file. If anonymous material is found in a personnel file, it will be removed immediately. Revisions relating to the individual's employment status. A copy of this material must be given to the employee prior to inclusion in the file.
Employee responses to the above.
Training records and certifications and unemployment documentation. Written documentation of faculty workload and evaluations relating to promotion, retention, tenure, and contractual obligations will be maintained by the appropriate academic office and are considered to be part of the faculty member's official personnel file. The Medical Records File contains all confidential medical information related to employment. Access to and use of information contained in the file will only be as provided by applicable law. Authorized university personnel may examine or copy this file for routine administrative purposes without notification to the employee.