B. Employees can review their Official Personnel Records at any time in the Federal Human Resources Office. They may request that training certificates, letters of appreciation or commendation be returned at that time. If any outdated or unauthorized material is accidentally left in a file, it may not be used to support any personnel action detrimental to the employee. It is recognized that supervisors have the right to keep supervisory files. These files are for the sole use of the originator They must be maintained in a secure fashion in order to prevent disclosure.
Employees have the right to review any files and to provide their own comments if desired.
Employees will be asked to sign that they received a copy. If not used to support any actions, the records may only be retained for a period of one year. C. Should supervisors use the files in preparing any performance appraisals, awards or disciplinary actions, they will be made a part of the appropriate file and covered by the Privacy Act.