Special requests are distinguished from other payments so that follow-up accounting can be performed. Another type of payment is the recurring payment. The Accounts Payable Subsystem allows the payable mangers to create documents on-line of recurring payments for such items as leases, rent, etc. The initial establishment of a recurring payment is a memorandum entry without creation of accounting entries. Account numbers are validated when payments are executed.
Execution can occur automatically by date, or manually as needed.
Void checks and stop payments can be recorded on-line as required, or as a result of bank reconciliation. Bank Reconciliation - The Accounts Payable Subsystem bank reconciliation matches institutional receipts with bank deposits and outstanding checks with cleared checks. A series of bank reconciliation reports are produced, and on-line facilities are produced to make correction to the ledger or the data submitted by the bank. Reconciliations may be performed for each bank account, with adjustments recorded automatically in the ledgers. The bank provides data to UCSD and UCSD provides data to the bank.