Generally such delegations should be made to directors, department heads, principal investigators, or other office administrators as deemed appropriate. These authorizations are not included on the centrally approved authorized signature list. A copy of this authorization should be retained by the department or college. In no case will proxy signatures or rubber stamp signatures be accepted. Only regular University employees may be authorized to commit funds or receive goods and services on behalf of the University.
Higher authority is defined as any individual with line authority over the payee on a document.
Examples of procedures where this applies are Travel and Hospitality. Deans and vice presidents are responsible for initiating new and changed signature authorization requests for their areas. They are also responsible for initiating equests to remove employees from the authorized signature list when they leave the University or move to another department. The president approves signature authorization of vice presidents. The academic vice president approves signature authorizations for deans.