The accounts are charged the indicated percentages of the total bill. Indicate the percentage to be charged next to the appropriate coding. It is not necessary to complete other vendor department coding. This is optional. Include any information on this part of the form which will assist the vendor department in filling the order and Accounts Payable in correctly billing the requisitioning department.
Encumbrances Indicate Please Encumber if the purchase amount is to be encumbered.
Other vendor departments do not process encumbrances. See 70.02 for an explanation of expenditure authority. The college may require that the form be routed through the college finance office for fund coding before it is sent to the vendor. Vendor departments are to enter applicable source and subsource codes in the indicated fields. Invoice Number Assign and enter an Invoice Number based upon the vendor department's IRI numbering system.