A formal Request for Quotation will be issued to a reasonable number of vendors but not less than three vendors. Solicitations and replies must be in writing.
Faxed replies are acceptable.
A formal bid is requested for purchases where a specific item, service, or job is identifiable and price is the major factor. The procedures for a Request for Proposal and Invitation to Bid are much the same. A formal notice is prepared providing general specifications and the time and date of the opening. Vendor responses must be in the sealed envelope provided. This is important to insure your Bid or Proposal is properly handled when received in the Procurement Office.