To achieve this the membership may establish bylaws limiting attendance. In order to limit overall conference attendance, and to assure representation from a greater number of organizations, the maximum number of registrants from any organization is sixteen. Further, at least half of all representatives from organizations sending more than one representative are expected to participate on the program. In other words, the ratio of participants to attendees from any one organization sending two or more representatives is expected to be at least one to one. In addition, registration costs would be reduced to one-half for emeritus members.
Emeritus status is granted by the organizers of the conference upon request of an eligible member.
The term of office of each site and program chairperson shall be two years, staggered so that one person from each pair of offices is selected each year. Each year the newly selected chairs shall assist the second-year chairpersons, who shall be primarily and jointly responsible for planning the following year's conference. The site chair and registrar may succeed themselves, in which case only one site chair and one registrar are required. The chairpersons-elect for the program and site shall be elected by a majority vote of the active members present in previously announced business meetings during the annual conference. The Treasurer may be one of the chairpersons or any active member willing and able to perform this role.