Employees will attend e-mail training. For additional help with using e-mail, the System Administrator should be contacted. This policy was originally created by the NetWare Managers Group Policy Committee. It was then modified to accommodate the migration to Microsoft Exchange. If a mail item needs to be retained, it should be moved to an archive folder, a disk, or be printed.
Items placed in an employee's archive are the employee's responsibility.
The need for retention of an item should be reevaluated after it has been stored for 6 months. Employees can contact the State Records Manager with any questions on retention schedules. In drafting and sending e-mail messages, employees should not include anything they are not prepared for the public to read. E-mail communication should resemble typical professional and respectful business correspondence. Unsolicited mail, or spam, should be deleted immediately.