Cost centers establish budgets and rate structures for the vehicles. As the vehicles are utilized, collections are made from the using organization. These collections are generally made by the vehicle managers. For vehicle usage of 5 days or more or vehicles taken out of the District, e-mail is sent to transportation officer for approval.
Information required is same as above.
Whenever vehicles are used, cost codes and org codes are entered on the vehicle trip ticket. All vehicle usage is compiled monthly into a computer program. Usage of more than 4 hours is charged as a full day. Revolving fund vehicles assigned permanently to a particular organization are charged full month usage. Completed vehicle charges are transferred to disk and sent to Resource Management for processing.