All requests for phones must have the appropriate management approvals. Equipment is owned by TVA and must be returned to TVA when the user no longer has a business need for a cellular phone. Cellular phone rate plans must be selected based on business needs. Packages with excessive minutes included must be avoided unless there is a business requirement. Rate plans must be managed and monitored consistent with TVA business needs.
Employees receive monthly detailed billing invoices for their cellular service.
Appropriate documentation and supervisor approval are required. Cellular reimbursement records not associated with travel should be maintained on TVA property for audit purposes for at least three years. Cell phone costs submitted as part of a travel claim must be retained with travel records for six years and three months as outlined in Accounting Procedure 15.