This checklist has a comprehensive listing of all divisions to easily track which divisions have sent in their timesheet. The Comment section is used to track which timesheets were sent back to the division for correction and when the corrections were made. In addition to documenting receipt and status of timesheets, this master list helps to identify patterns in processing timesheets. If a pattern emerges that needs to be remedied, Melissa works with the timekeeper to resolve problems. All checklists are stored in a notebook at CO to serve as an audit tool, to reconcile discrepancies, and to serve as a quick reference for questions.
Internal auditors refer to the notebook and employee timesheets when auditing.
Another example of communication used by the Railroad Commission is the Timekeeper Meetings held several times each year. The purpose of the meeting is to announce any proposed changes to procedures, to provide timekeepers a forum for suggestions, and to discuss any problems they may be having. Upper Management attends these meetings to stay informed of the issues associated with Leave Accounting at the agency and to help resolve problems that might be occurring.