The Dean of Graduate Studies is responsible for maintaining the files. Access is limited to the Dean, clerical staff, graduate academic advisors, academic department chairs, research supervisors and graduate employment supervisors. International Programs Office maintains and is responsible for files on international students. Access is limited to department staff and other personnel concerned with the legal status of international students. Minority Programs Office maintains files for students in special programs.
Information is confidential.
Access is limited to the department administrator. Files containing all information required by the Internal Revenue Service for all nonresident aliens at Tech are also kept here. The Federal Programs Compliance Officer is responsible for maintaining these files. Access is limited to office staff, payroll staff, Human Resources staff, and authorized auditors. Office of the Registrar maintains official academic records of students, which include all transcripts from other institutions, official records of courses taken at Tech, copies of all correspondence, test scores, applications for admission, and lists of authorized individuals who have inspected the file.