When the employee and family are traveling to the new home, expenses for in-transit meals and lodging are reimbursable. Accurate records must be kept of each expense and original receipts attached to the travel voucher. In lieu of actual costs, payment can be made at 27 cents per mile. The employee's family includes any dependent who normally resides in the household and moves to the new location. If the employee must vacate the old residence due to furniture being moved, one day's meals and lodging at the former location is reimbursable.
Expenses are also reimbursable for the day of arrival at the new home.
Travel reimbursement does not include automobile rental, except for house hunting purposes. The actual costs paid for carrier transportation of the employee's household goods and personal effects from the former residence to the new residence are reimbursable. When at all possible, the employee should utilize a common carrier based in Virginia. Moving van, truck, trailer, hand truck, or other appropriate moving equipment, vehicles and supplies are reimbursable with rental company receipt. Purchase of such a vehicle or equipment is not reimbursable.