Any annual leave taken by a monthly employee or 12-month faculty should be documented and brought up to date on a monthly time sheet. The Personnel Office will send monthly exempt employee and 12-month faculty a time sheet to complete. The Payroll Office will distribute monthly non-exempt employee time sheets with the monthly payroll. Collecting all monthly time sheets at the end of each month. The Personnel Office will verify leave balances, prepare Per 12's on each employee for the new calendar year, and distribute the new Per 12's to each department.
Employees are eligible to use annual leave after being on payroll for one month.
For biweekly employees, pay reduction is accomplished by reporting on the Biweekly Time Report only the actual number of hours worked or hours for which leave is paid. Determine the total number of days, both present and prior, for which pay was earned as a regular employee of The University of Tennessee, and any agency, office, or department of State, or any State College or University, or as full-time teacher employed by a local school board. Prior service as a student or as a term employee cannot be counted as such employees do not accrue annual leave. The result is the constructed date of employment which is the constructed annual leave date. This constructed date is used to determine the leave accrual rate for non-exempt employees and to verify leave accrual data for exempt employees.