If there is a discrepancy between this electronic policy and the written copy held in the Purchasing Department, the written copy prevails. Regular Bid Bids are for a particular item or items with specific quantity. A purchase order is to be issued as soon as bid is awarded. The bid prices are normally firm for 30 days. The bid specifications request prices to be firm for a specific period of time, and states the expected quantity of each items to be ordered.
Funds are encumbered and usage is processed by partial.
Items are only delivered on request. The invoice will be paid by the Comptroller's Office without additional paper work. Blanket Bid Bids are for pricing only for a specified period of time. The specifications will state that all items may not be ordered. Funds will not be encumbered and goods will not be ordered.