Each item placed on the agenda should be researched so that discussions will flow smoothly at the meeting. This research may include inviting someone to the meeting who is not a regular member of the committee but who has specialized or specific knowledge of an item to be discussed. Items referred from a lower level will only be considered if they have been submitted through the Referral Process described earlier. Annex B contains a format for minutes. Completion and Distribution of Minutes Management is responsible for completing the minutes.
Management is also responsible for distributing the minutes to management representatives.
The level of the meeting. The names of the participants. A clear report on the resolution of the item, including whether or not action is required, and indicating the person responsible for taking the action. If possible, target dates for the completion of actions should also be indicated.