All student records are reviewed periodically. Information concerning the frequency of review and expurgation of specific records is available in the Registrar's Office. The major exceptions to student review are medical and counseling records. Other exceptions are law enforcement records, private notes of staff members, and financial records of parents. A student may waive the right to review a specific record by submitting in writing a statement to this effect to the official responsible for that record.
Examples are recommendations for career placement or admission to graduate study.
University personnel who have access to student educational records in the course of carrying out their University responsibilities shall not be permitted to release the record to persons outside the University, unless authorized in writing by the student or as required by a court order. Only the official responsible for the records has the authority to release them. All personal educational information about a student released to a third party will be transferred on condition that no one else shall have access to it except with the student's consent. A record is maintained showing who has had access to student records, and this record is open to inspection by the student. The effect of this action is that transcripts, registration forms and diplomas are withheld as well as the process of dropping or adding a course.