Annual accumulation Based on information from the files custodian, estimate the annual rate of accumulation for each series if the records are current and continuing. Cutoff To cut off records means to break, or end, them at regular intervals to permit their disposal or transfer in complete blocks to permit the establishment of new files. Indicate how often the records are cut off and when the last cutoff occurred. If they are not cut off, explain how inactive records are separated from active ones. Also indicate whether they are the originals or duplicates.
Duplication Indicate duplication in form or content.
The copies may contain significant differences or notations. Similar data or information may be available elsewhere in the agency, either physically duplicated or in summarized form. Note the existence of any finding aids for the series, especially if the records are to be proposed for permanent retention. Indicate where the finding aid is located and note if it covers more than one series. Restrictions on access and use Indicate any restrictions on access to, and use of, the particular series.