Should there be subsequent disapproval, the Associate Vice President for Resource Management will request the Business Office to make the appropriate reversal. No department may add personnel or make other commitments without the written approval of the Dean or Administrator where such action would result in exceeding the year's FTE, salary or non-salary budget for that department. No unit may add personnel or make other commitments without the written approval of the Senior Vice President for Administration and Finance where such action would result in exceeding the year's FTE, salary or non-salary budget for that unit. Controls by the State a. Each month Financial Statements, Budget Comparison Reports, and detailed Department Transaction Reports are issued for comparison of actual expenditures to that which was budgeted.
Distribution is internal.
These reports, plus accompanying narratives to respective managers highlighting items requiring corrective action, are a prime device for monitoring expenses. Managers are expected to reply in writing citing reasons for exceeding budget and remedial action planned.