If the course instructor cannot be reached, the contact may be to the Departmental Undergraduate Office. In any case, a phone notification must be followed by a written notification as soon as possible. In cases of illness when a student is under the care of a physician, the student should provide a note from the physician. If a student is ill, but not under the care of a physician prior and during an exam, she or he can provide the course instructor with a written statement of the nature and the seriousness of the illness, prepared and signed by the student. Normally, a retroactive statement prepared by a student can only be used once during a course.
Documentation regarding illness is kept by the course instructor until final marks are submitted.
Such documentation is then forwarded to the Departmental Undergraduate Office. Making a false statement regarding reasons for missing an exam is considered academic dishonesty and will be treated as such. Documentation regarding a death in the family must consist of a note signed by the student and accompanied by other documentation, such as a copy of the obituary, or a note from a relative, pastor, or funeral director. Students who are absent from a final exam are treated according to regulation 7c of the Faculty of Arts and Science. Final exams are deferred only in exceptional circumstances.