The Elections and Legislative staff is responsible for the maintenance of all official acts of the executive branch and acts of the legislature. In addition, the Elections and Legislative Bureau is responsible for the maintenance of uniformity in the application of election law. In this capacity, the bureau assists local officials in the operation of all elections, and publishes and maintains official canvass results. The Notary Compliance Specialist is responsible for filing and maintaining records for all State of Montana notaries appointed by the Secretary of State. This bureau files and maintains records such as corporate charters, assumed business names, registration of marks, and trademarks.
Forms are available for download .
All Uniform Commercial Code and Federal Food Security Act lien filings are performed in this bureau. The Administrative Code Program staff executes the duties required of the Office of the Secretary of State under the Montana Administrative Procedures Act. The Records Management staff is responsible for maintaining an effective records management program for executive branch agencies and political subdivisions by establishing guidelines and procedures for the efficient and economical control of the creation, utilization, maintenance, and preservation of state and local records. In addition to these duties, the staff maintains the State Records Center for the retention of vital state record and computer tapes and performs microfilming of source documents. The Information Services Bureau is responsible for planning development, installation, operation and support activities for the Office of the Secretary of State's computers, peripherals and applications.