When a journal entry is set up, information for the month is documented and attached to the journal entry form. The student will mark the label charges and enter the information into a spreadsheet. This includes the number of sheets used, the date printed, and the user name for whom the labels were printed. The spreadsheet calculates the total number of sheets per department, based on the usernames. Supplies and hardware are also billed via journal entry.
Documentation is sent to the business office along with the charge.
After 30 minutes, or at the discretion of the staff member on duty, all systems should be shut down. Most packages for the Computer Center go through two phases. The Service Center delivers the packages to the student room at Dray Computer Center. Each package, or group of packages from a single vendor, includes a packing slip that lists the items and the purchase order number. Stamp the box and the packing list with the date received.