Reconcile any amount due to the traveler or the University. Show amounts due the University in parentheses and attach a check in that amount to the TRV-1. Do not send cash. Traveler's signature stating that expenses listed are accurate and were incurred for University business. Signature of supervisor of traveler stating that the reimbursement request is just, necessary and reasonable and in compliance with University policies.
List accounts to charge.
If the account holder is someone other than the person authorizing the travel reimbursement, then those approvals for any accounts listed must be obtained separately under 'Acct Holder Initials'. Fill in the total dollar amount to be charged to the six-digit account number. The total of the 'Amount Reimbursed' column must equal the total in the 'Total Expenses to be Reimbursed' box.