The amount available for continuing costs is the uppermost limit that institutions may spend on continuing costs. However, institutions are free to spend the amount available for continuing costs on either continuing costs or one-time costs for projects, depending on institutional priorities. Continuing costs include supplies, expenses and student help. Continuing cost may not be used for full-time staff. In addition, institutions should utilize Form D or other means to provide an audit trail that establishes a historical record of appropriate use of funding.
Institutions are to track expenditures for each project.
These steps should facilitate future planning for routine replacement and other fiscal management. If the original equipment is still useful in a different setting, such reassignment would also require updating in the inventory data. The Department of Administration will no longer allow the UW to carry over program funds from one fiscal year to the next. Therefore, until the statutory language is modified, institutions will not be able to carry over unencumbered Modernization funds from one year to another. Institutions must stay within their total allocation for the fiscal year and repay the funds according to an agreed upon plan.