Send original to Capital Assets Accounting with copy to Department of Risk Management, Mail Code 0259. For personally-owned property or property on loan to the Institute send a memo which has written concurrence of Department Head or Lab Director to Risk Management. Include name of owner, GA Tech building and room location where equipment will be kept or other location if applicable. Include equipment or property list and costs with back-up data if available. State reason for bringing equipment on campus or on trip if applicable.
Ensure document is signed by both parties.
If personal property, a letter or copy of invoice will be requested. If property is consigned or on loan, a Loan Agreement or letter from owner will suffice. The copy will be retained in the Risk Management Certificate Book in numerical order along with all back up information.