They identify vehicle replacements for all state agencies including higher education by working with those agencies to estabish the types of vehicles and estimated expenses. When requesting bids, SFM combines its vehicles with the needs of city and county purchases. This allows the state to get better discounts that are typically well below dealer cost. SFM is responsible for bidding the financing of these vehicles, as well as tracking loans and billing agencies. The staff receives new vehicles, processes and licenses them, and exchanges new vehicles for those turned in.
Fleet evaluates each returned vehicle.
If there is another vehicle in the state that may be in worse condition or one that has just been denied repairs, SFM will rotate this vehicle and dispose of the worst one. In essence, SFM has managed to get the maximum use from each unit, with the average age being 10 years with 105,000 miles on the odometer. Fleet holds public auctions every two months. Fleet employees handle all accident claims, arrange for repairs, work with other individuals and insurance companies, and handle the many details when an accident occurs. SFM has recently started working with the State Risk Management Office to enhance safety training and encourage each agency to perform periodic driver record checks.