The organization sponsoring an activity or event is responsible for the actions of the guests and participants and for ensuring compliance with policies of the University and laws of the Commonwealth. In order to centralize event information and to facilitate the space reservation and use process, the Events and Conferences office of the University Center will be responsible for collecting event information from all areas of the University. The University Center will compile this information and make it available to the entire University community, and additionally will function to reduce scheduling conflicts. The exact procedure to be followed will be outlined in mailings by the University Center. Billing When fees are to be charged for space, facilities rental, or other services provided by the University, an invoice must be prepared in accordance with established procedures and issued to the user by the approving office with which the arrangements were made.
Invoices are due and payable upon presentation.
Payment can be made to the office issuing the invoice or by mailing it to the University Cashier, Wilson Hall. Past due invoices will be referred to the Comptroller. In addition to the fee for use of the facility, a service charge will be necessary in many instances to cover the cost of security, parking, selling tickets, setting up and breaking down stage facilities, etc. Administrative organizations of the University, or groups which are officially considered to be under the jurisdiction of, or advisory to, academic or administration groups. Instructional activities or activities which are an extension of instruction, e.g., classes, student and faculty rehearsals, etc., are not to be charged facility fees.