Regulation and policy dictate some of these functions, but common sense must account for the rest. For example, people may be walking in from the street to get information spontaneously, or they may request it via fax from across town or from another state. The answers to these questions may truly change the way offices and agencies work, regardless of deploying technology. Users should know that as well as document security classifications, there may be special requirements associated with the reliability and legality of data and documents. If these are issues for your agency, take the extra time to understand them before you commit to one particular method of document production and storage.
High volumes can bring economies of scale, while raising demands for equipment durability.
In addition, issues of format compatibility with internal and external customers must be addressed. A full inventory of the products in use will help with issues such as reaching optimum productivity and ensuring compatibility with future purchases of equipment, software and other products. Factors to consider here include capital procurement costs, labor, consumables, etc. New technologies sometimes require enhanced employee skills so that organizations can fully realize the potential of their new systems. Few organizations are able to conduct a useful assessment, recommendation and implementation process in house.