The Fixed Assets Section of Materials Management Department is responsible for disposition or transfer of all surplus and excess property. Departments which have surplus or excess property should contact the Fixed Assets Office for instructions on disposition. Credit cannot normally be given to departments resulting from the sale of surplus property. Some used equipment has value when used as a trade on the purchase of new equipment of the same type.
Examples are office machines and scientific equipment.
When used equipment is to be traded in on new equipment, this notation should be made on the purchase requisitions for the new equipment. The used equipment should be identified by model number, serial number, description, and University Fixed Assets tag number. In soliciting bids, the used equipment will be offered as a trade-in allowance. In addition, the trade must be approved by the State Surplus Property Agency. The Fixed Assets Manager, Materials Management Department, will write the justification of approval to trade.