These files usually refer to personnel, health, payroll, and benefit claim matters. They are used to administer Institution benefit programs and regular business functions, as well as to provide information required by such government agencies as the U.S. Equal Employment Opportunity Commission. C. Institution practices are designed to protect the privacy and confidentiality of information about you, both within and outside the Institution. Within the Institution, access to personal information is limited only to you and those persons having a legitimate need to see and use it in the performance of their duties and responsibilities. 2.Other than the exceptions noted below, personnel have the right to see what is in their files.
Files are available for review upon request.
Material may not be removed from the files, but correction of data can be requested if you believe it to be wrong and a statement may be added concerning any disputed information kept in this file. Not available are reports of investigations to determine the validity of complaints concerning improper activities. If, however, any adverse action might arise from such an investigation, the circumstances will be discussed with you. Also not available are letters of reference from outside sources whether they be for pre-employment, promotion or tenure actions. These are obtained in confidence and their confidentiality must also be protected.