This amount should be calculated 'before' the trip and outlined in box 15 on the Form 17. The statement from the travel or ticketing agent should be attached to the reimbursement request, Form 25. If a statement from the travel or ticketing agent verifying the business portion of the trip is not included with the reimbursement request, we will determine the cost of the direct, one-way business portion of the trip, double it and add applicable taxes. Any remaining cost is the travelers responsibility. The receipt should show dates of occupancy and the name and address of the place of lodging.
Individual travelers are limited to reimbursement of the single room rate.
The traveler must pro-rate the rental based on the number of personal days versus business days. Purdue insures, on a worldwide basis, the collision damage exposure for vehicles rented by staff traveling on university business. Therefore, the waiver offered by the rental company should not be purchased for the days the car is used for University business. Advise the rental car company that Purdue University self-insures rental vehicle collision damage. A wallet card is available from Risk Management with the insurance information on it.