These records must be available to Internal Auditing for software audit upon request. If so, care should be taken to insure that access to the computer and data is protected through use of passwords and within sight of staff personnel. If your computer is in a public area and you leave your desk, sign off from any e-mail accounts or secured systems. Read the section entitled, Virus Protection for instructions on avoiding and removing viruses. Network servers generally need to be located in a secured area behind a locked door with very limited access.
Key control is imperative.
Most departments and divisions depend upon their local servers for mission-critical activities. People without training and authorization should not have access to network servers. Heat and humidity need to be controlled in order for computers and other equipment to operate without problems. If a computer or printer is operating outside those boundaries, you may see intermittent problems and failures. Generally, computers and printers can tolerate a slightly broader range of temperatures and humidity if the equipment is turned off.