After roommate assignments are made, records are filed by dormitory and room. Later the cards are pulled and filed by class year. Destroy in office when reference value ends. Records of special medical conditions of students. Reports are sent by physicians to alert Residence Life staff about medical requirements for students.
Files contain restricted information.
Destroy in office 1 year after graduation or student's permanent withdrawal from college. Records concerning purchasing activities. Files may include specifications, bids, correspondence, reference materials. Destroy in office after 3 years or when reference value ends, whichever is later. Logs identifying individuals with access to buildings on security system.