Many associations have reduced the number of directors for their Board from 9 to 7 or 5. It is also possible to reduce the number of directors that constitute a quorum of the Board. A quorum is the minimum number of directors who must be present for the Board to conduct business. An amendment to the Bylaws could reduce the quorum from a majority to something less than a majority. However, in making the change, there is a risk that a small minority of the Board will be able to make decisions binding on the Association.
Many associations actively encourage members to be directors throughout the year.
A nomination made at the annual meeting is more likely to be accepted if the proper groundwork has been laid. It is also important for Associations to eliminate obstacles to serving on the Board. The President and the managing agent should work hard to limit the amount of time that directors spend in board meetings. The Association should have Director's and Officer's insurance to limit member's concerns about director liability. Indemnity provisions in the Declaration and Bylaws should also be reviewed to make sure that directors are properly protected.