Once the meeting implementation is complete, the site can open for reservations. As attendees reserve rooms, information is stored in the central Passkey ResDesk database. At any time, the housing manager or hotel or meeting planner can obtain block and pickup information on demand. The housing manager can use this information to adjust blocks for maximum efficiency. For example, if the exhibitor block is full but the staff block has extra rooms, rooms can be moved among the blocks.
Hotels can transfer data to their property management system at any time after cutoff.
Attendees can continue to reserve through Passkey ResDesk, which serves hotels as a distribution system to the group. Attendees' reservation modifications and cancellations can also be entered into the shared, central database until the day of arrival. The use of Passkey ResDesk through this peak activity period virtually eliminates the information tracking problems that traditionally occur, ensuring that everyone is booked into the group block and reflected in the final meeting history. After the Event Passkey ResDesk can remain open for reservations up to the day of arrival. As a result, it provides an accurate summary of the meeting's reservations for all participants.