Oftentimes, the UW institutional archives also functions as the focus for records management related activities on the campus. For each record series identified below, the schedule provides the records series identifying number, title, additional description and sometimes a comment on the administration of this series. And last, the retention and disposition are specified. Retention is the period of time that the records must be retained to satisfy all state requirements. The event should be well defined as part of the record series and understood by all staff who work with the records.
Disposition is what happens to the records after the retention period is satisfied.
Most record series in the schedule have a disposition of destroy. The State Records Center has fact sheets that explain options for destruction of paper and microfilm records. This is computer matched with the Social Security Administration. Records may include signed and dated mainframe logon id request.