Users who send forms to multiple parties simultaneously save money. The forms are then automatically routed to a designated clerk who reviews them and either rejects or accepts them. If accepted, an electronic date-time stamp is affixed to the form, it is saved in the court's database, and the information is downloaded into the courts' case management system. Users can view forms at the courthouse or can connect to the court's database at their home or office. Forms are retrieved by name or case number or the database can be searched if these identifiers are unknown.
Few states have rules prohibiting or regulating electronic filing.
However, there are rules that affect the viability of electronic filing. One example concerns the use of original signatures and certifications supported by a notary seal. Liberty Forms provides for electronic signatures with security features that prevent forgeries. In addition, The SRBA court has promulgated rules requiring users to keep an original, notarized copy of each form filed electronically. The court makes a new backup disk for each day of the week and rotates these disks weekly.