Cancellations A first night s deposit is required to guarantee your reservation. Your credit card will not be charged until the time of check-in. Do not send checks to the Housing Bureau. If you choose to guarantee your reservation with a check, send the check directly to the hotel after receipt of your hotel confirmation. All hotels require rooms to be guaranteed within 14 days of making the reservation.
Hotels reserve the right to cancel non-guaranteed reservations.
Reservations must be received by the Housing Bureau no later than September 22. Any cancellations or changes must be made in writing to the Housing Bureau on or before September 29. After this date, you must contact the hotels directly. In order to obtain a deposit refund, cancellations must be made 72 hours prior to arrival. Early departure fees may be assessed if you check out of the hotel prior to your scheduled departure date.