A document is a structured unit of recorded information, published or unpublished, in hard copy or electronic form, which is managed as a discrete unit in information systems.
Documents are the means by which information is communicated, captured, managed and controlled.
A document becomes a University record when it provides evidence of the conduct or transaction of business. An electronic document is a structured unit of recorded information, communicated and maintained by means of electronic equipment, and managed as a discrete unit in an information system. A document may or may not be a record. Many documents supply information but do not form a record by nature of the evidential quality existing in a record. The publication of a record as an electronic document may also destroy the evidential nature of the record in the new format.