This group will offer much technical know-how as well as contacts and personal relationships for the overall meet promotion. This should be done many months before the meet is to be held. Determine fee, if any, to be charged. This should be in line with fees charged by other meets and in accordance with national guidelines. Select a publicity director who is well versed with the sport and who has a good relationship with local newspapers in sports and general news.
Early releases relating to the planning and progress of the meet are important.
As soon as the format of the meet has been developed the Meet Director should organize a tentative schedule of events. The best guidance for this task is knowledge of the events and the rulebook. The schedule must not only follow a proper order but the interval of time between each event must allow for the completion of the previous event and the calling of the next event. Other details should acknowledge the variety of events to maintain spectator interest. The Games Committee should appoint an awards committee early in the planning stages to determine appropriate awards for all events and places.