This media format is not readily available and requires specialized hardware and software to operate. Because of the limited number of companies that provide materials and support for WORM technology, it is not highly recommended. When paper documents are received in an office, they must be organized to be useful. Documents are labeled, sorted, stapled, placed in folders and filed in a cabinet. Without these steps, nothing could be found in a busy workplace.
Electronic documents are no different.
A document imaging system must have a comprehensive indexing system that organizes documents for future use. Traditionally, keyword indexing has been used to make the information within a document available. Assigning key words from the document itself allows users to store and find pages later. Unfortunately, it can take a lot of time for qualified people to read and manually key word documents. Document imaging systems can eliminate the need for manual key word indexing by providing automatic full-text indexing.