A payroll letter outlining the additional changes will be issued prior to implementation. This includes all data relating to sick leave occasions in the Master file, Payroll Disbursements Journal and the Payroll Screens on the computer terminals. At this time we have placed zeros on the employee's earnings statement. Throughout the benefit year as an employee uses sick leave, the first 40 hours used will be paid at the employee's total hourly rate of pay. Please note that this is the only modification of the definition of active pay status.
Employees still accrue all forms of leave when using sick leave.
Each work week in a pay period begins on Sunday and runs through Saturday. In any week in which an employee uses sick leave, the employee must work a number of hours corresponding to the amount of sick leave used to balance the total hours in active pay status to 40 hours. Once an employee reaches 40 hours in active pay status, hours worked in excess of 40 continue to be coded as overtime. If the employee does not work sufficient hours to reach 40 hours in active pay status, actual hours worked in the week over 40 will be paid at straight time, rather than overtime. An employee works Monday, Tuesday and Wednesday.