If your translation software does not support the format you wish to send to other schools, you may use the facilitation software provided by The University of Texas at Austin to convert from one format to the other. The final step in this process will be to encrypt the transcripts prior to transmission. The mechanism for encryption and the keys to be used must be agreed upon in advance with all parties involved in the transmission. For many institutions the data extracted from the main computer system is downloaded to a PC, using file transfer software, for this step and the subsequent processing. Transmit the data.
Manual system Put the envelope into the mail.
The actual method of transmitting the data will depend upon the agreements you have made with the institutions you are trading transcripts with. The general method is to transmit an electronic package containing all of your transcripts to an electronic post office which will look at your electronic envelopes and place the files into the appropriate electronic mail box. This can be accomplished through file transfer software, electronic mail software, or electronic data interchange software. Other schools use the 'sneaker net' and deliver tapes or diskettes by mail, courier, or other secure manual methods. Some schools have set up secure ftp accounts to allow trading partners to place transcripts directly on their computer systems.