You plan the meeting with the agenda. You control the meeting with an agenda. You execute the decisions of the meeting through 'Minutes of the Meeting' reports. Then because the 'Minutes of the Meeting' form a central component of the next meeting, the process is cyclical. Once the objectives have been established, the team leader must develop an agenda.
Long meetings are always unproductive, boring and costly.
This is a written record of the events and actions at the meeting. Since this is a team effort, it is not important to list who said every point. This allows the person responsible for the duty to recognize their duties. Minutes must first detail the time, date and place of the meeting, followed by a list of those attending and those who have forwarded of their reasons for absence. The minutes will generally follow the structure of the agenda, summarizing the discussions and decisions.