Consultation with the Executive Director is required on the acceptability of any event's potential impact on registration fees. Purpose and Objectives. Site Selection and Scheduling. Area conclaves are held once each year before the end of November. Should an Area Conclave HQ believe it can not comply with this provision, the HQ must provide full justification in writing to the National HQ NLT the fall Board of Directors meeting.
Larger cities provide the most advantageous price competition.
Obtain information regarding activities planned by other groups from the city convention or tourist bureau. The AAS Executive Management Center is available to consult with any conclave host unit on the site selection, planning, and operation of conclaves. Prior to presenting a bid for any conclave, the proposing squadron must obtain approval of the detachment professor of aerospace studies. Units must submit the completed package and proposed budget to the AAS Executive Management Center for critique. Units should make no contract or agreement with any hotels or other agency until the AAS Executive Management Center critiques and returns the unit's planning package to the squadron.