We welcome your comments and suggestions for future articles. Craig Neelands Thin files can clog up your filing system as easily as empty ones. It's tempting to open a new file rather than fit the document into the established file classification system. As a general guideline, you should wait until you have five or six pieces of paper before you open a new file. Don't allow files to get too fat.
Fat files are difficult to handle and invite lost documents.
Place a coloured paper as the top document in order to indicate that a file is closed. Indicate on the coloured sheet the date range and where future information will be filed. If multi-volume sets are frequently opened under a single classification, this may indicate the need to create new, more specific classifications. File only once. However, if a memo or other document does fall in two subject categories, it may be necessary to photocopy it and place it in two files.