In some communities the sound of women's barbershop singing may be unfamiliar, so be prepared with audio and video tapes of some outstanding groups. Little details of hospitality will create a fine impression for this first gathering in your community. You'll need a table by the door with at least one greeter to record names and addresses and help with name tags. When planning your meeting agenda, keep it flexible. Include simple choreography, if possible.
First impressions are important.
During this first meeting you will act as chair, since you are introducing everyone to the fun and excitement of becoming a Sweet Adeline. You will want to ask one of the women in attendance to record any actions that might be taken. Later, perhaps during the second or third meeting, the group should plan on selecting a temporary chair and secretary. Remember, people came to sing and that in women's barbershop harmony, the notes written in the bass clef are sung an octave higher than written.