When possible, calls should be placed on a telephone credit card rather than billed through the hotel in order to minimize expenses. Non-reimbursable Expenses Expenses not related to the business activity are not reimbursable. Examples of non-reimbursable expenses include the cost of movies or other entertainment, bar bills, the cost of reading materials, meal expenses of personal guests, and losses due to theft or misplacement. Expense Reporting for Reimbursement Accurate and complete travel expense reports with itemized receipts are required for all reimbursable travel expenses. Credit card statements in lieu of original receipts are not sufficient for reimbursement.
Expense reports require the signed approval of one's supervisor.
Although reimbursement is preferred, employees may request a travel advance, if needed. Employees who have received cash advances must submit a detailed expense report with receipts upon the completion of travel. The report must have the signed approval of the employee's supervisor. Unexpended funds due the Diocese are payable at this time.