All changes to the total dollar amount claimed must be initialed by the claimant . The expense of a meal must be supported by a receipt. In order to claim reimbursement for a business-related meal, the circumstances surrounding the expense must be beyond the control of the employee and it must be impractical to complete the business during normal working hours. Employees may not claim reimbursement for a business-related meal if they are also claiming subsistence. Claims for meal expenses where business is incidental to the meal, or where the attendance of the employee is primarily for public- or community relations, are specifically prohibited.
Lodging is defined as the room plus room tax.
The statement must certify that all charges were paid or charged to the claimants credit card. If the statement is unclear that all charges were paid, a credit card slip or a copy of both front and back of the claimant's check must be attached. Statements for lodging must show the name of the hotel or motel, its address, the dates the room was occupied, the name of the claimant, and the daily rate. If the room was shared, only the single occupancy rate may be claimed. After obtaining the best available ticket price the agency will deliver the ticket to San Francisco State University.