The Records Access Officer shall compile and maintain a detailed current list by subject matter, of all records in the possession of the Board, whether or not available to the public. The Superintendent of Schools, with the Board's approval, shall designate a Records Management Officer for the district. The Records Management Officer will develop and oversee a program for the orderly and efficient management of district records. A record is defined as any information kept, held, filed, produced or reproduced by, with or for the Board in any physical form whatsoever, including but not limited to reports, statements, examinations, memoranda, opinions, folders, files, books, manuals, pamphlets, forms, papers, designs, drawings, maps, photos, letters, microfilms, computer tapes or disks, rules, regulations or codes. No record for which there is a pending request for access may be destroyed.
Fees are subject to periodic review and change.
However, no fee shall be charged for search for or inspection of records, certification of documents, or copies of documents which have been printed or reproduced for distribution to the public. The number of such copies given to any one organization or individual may be limited, in the discretion of the Records Access Officer. Requests to inspect or secure copies of records shall be submitted in writing, either in person or by mail, to the Records Access Officer. Applications for public access to records are available in the office of the Records Access Officer upon either written or personal request. All requests for information shall be responded to within five business days of receipt of the request.