This solution is hosted by a third party, with a three year implementation plan. Your Service E-Procurement Team will be working with all of the buying entities in the State to determine system users, work flow requirements, and to deliver training. The project will also work with a selected number of organizations to integrate the E-Procurement Service with their current business systems. These organizations will be chosen based on the ability to replicate this integration at other locations.
Integration is necessary to effectively perform funds checking and accounts payable functions.
Initially the project team will concentrate on building and loading electronic catalogs for term contract vendors, followed by agency convenience contract vendors. Catalogs will be loaded according to a schedule that has been developed in conjunction with the Division of Purchase and Contract and ITS Procurement. The E-Procurement Team will be contacting all governmental agencies to determine the best approach to bring each entity into the system, determine who needs to be trained, set up users, enroll vendors, and establishing approval work flows, etc. The E-Procurement Team is also in the process of developing the training materials to train the estimated 40,000 users that will eventually use the system. This training material will be a combination of internet based training and instructor led training.