Baltimore and Vienna were such meetings. Singapore and Cape Town are Congress meetings with a full two days, so if you want to plan for some dinner or other activity the second night, it would be appropriate. In addition to the evening meals, we will need luncheon provided for the delegates on the two days of meetings. Unless the hotel has breakfast included in the room charge, you may want to provide a continental breakfast in the meeting room before the sessions begin. Spouse and Guest Program You will want to design a program for the spouses and guests.
Experience indicates that a mix of things to do and see is best.
The best events are interesting things to see in the area, especially if there is a good docent so they can learn something new. Some things, of course, are more fun to do with the larger group of delegates. For instance, when you have an interesting national speaker address either the guests or delegates, the other group would also want to be involved. For a truly memorable meeting, plan a surprise somewhere in the program. That is, plan some event that is not advertised and spring it on the group during the meeting without any advance warning.