Set and prepare a meeting location. Pick a comfortable, easily accessible meeting room. Rooms that are off-site or at least outside the nursing unit will give you more privacy, less distraction, and separation from the normal workflow. Be sure that the room accommodates any requirements such as a dry-erase board or space for flip charts. If the work group is comprised of smaller teams, design the seating arrangement for joint meetings in a crescent shape, for example, to encourage interaction between teams.
Jump start the first meeting.
Since the first meeting sets the group's tone and direction, you must plan it carefully. Start an icebreaker exercise to help people get to know one another. Outline and agree on the group's objectives and purpose. Discuss individual expectations. Explain the facilitator role.