The type of meeting, its timing, and its level of formality are determined by its purpose in the overall public involvement effort. Scheduling for a meeting depends on what information participants need and when they are likely to need it, as well as on when agencies need information from the public. The underlying principle is to provide timely and adequate opportunities for participation.
Flexibility is crucial.
Agencies may vary meeting types to grab attention or focus on specific elements of a plan or program. Near the completion of a process, if an agency is legally required to hold a public hearing, it may choose to prepare potential participants with further informational gatherings and discussions. In cases where time is insufficient, agencies might schedule another date when discussion can continue.