The next update is planned for January 2000. The main risk identified for the PRP is the challenge to meet the mandatory implementation date of April 1, 2000. The implementation of Contributor streamlining has been postponed many times since its initial due date in July 1999. Since many system releases are built on Contributor streamlining, the project will not be able to sustain any further delay past December 1999. Various measures have been identified in the risk management strategy document to mitigate the risks identified, but they have not been formalized in a comprehensive contingency plan.
Key managers supervise the project for resource utilization, workload, deliverables, and costs.
Workplans and schedules are revised on a timely basis. However, the delay incurred to start the project and the workload associated with the required changes and streamlining have left a very small window for any unforeseen emergencies that are often uncovered towards implementation. The Project Office uses committee meetings and status reports to communicate and disseminate information on project activities and requirements and to resolve issues promptly. However, monthly project status reports are not always completed on a timely basis and the project office library is not well organized. Specification documents have been frozen and changes require review and approval.