The Comptroller's Office will report in the appropriate box on 1099 MISC form payments made to state agencies for rents paid to unincorporated entities, unless paid to a real estate agent or management company. Please process this information to the Comptroller's Accounts Payable Division, Special Processing Section between January 1 and January 10. It is the responsibility of each state agency to comply with IRS regulations. The Comptroller's Office will report payments made by state agencies for the purchase of land or real estate. This is required to comply with the Internal Revenue Service regulations for accurate reporting of 1099 Miscellaneous Income paid for services rendered to State agencies.
All payments made to attorneys for legal services regardless of corporate status are reportable.
Reporting Proper federal reporting information must be included on each invoice for payment. The fact that an employer identification number is included on the vendor's own invoice has no direct relationship to the status of the entity. Information as to whether a vendor is incorporated may also be obtained from the Corporation Division of the Secretary of State. It is the responsibility of the state agency doing business with the vendor to determine the type of business organization so that proper reporting of payment information is submitted to the payee and the Internal Revenue Service. B. Identification numbers on invoices from vendors doing business as a group of individuals should be consistent.