Below that is a second series of index tabs. Additional tabs in this second series display description, condition, purchase data, selling data, restoration history, and other information. New sets can be added at will, and new items can be added to the sets. Set and item numbers are assigned by the software. When a set is added, default values can be assigned to item fields.
Fields are relatively small, though one field has space for long narrative descriptions.
Field names are fixed. Separate hardware and software are required to create such picture files. The last two are additional databases. Printed reports can include data on a whole collection, a selected set, selected items, or a single item. Selected items are specified by a simple filter table or by a sophisticated query language.