The Rules and Policy Administration Section, Administrative Assistant 2 is responsible for all administrative, and some technical functions supporting the Rules and Policy Administration Section. The work includes, but is not limited to, serving as Administrative Assistant to the Rules and Policy Administration Manager, developing and maintaining a project tracking system for rules and policy, ensuring rules and policy are current and accessible, acting as liaison for staff in responding to inquiries, setting up appointments and preparing documents. The person in this position must be able to work independently as well as with others in performing a variety of clerical, technical and administrative tasks and functions. This is done in person, by telephone, or through electronic or written communications. Ensure that the manager is informed of the meeting purpose, location, attendees, and required materials.
Ensure manager has sufficient preparation and follow-up time for scheduled meetings.
Prepare and distribute appropriate materials for meetings. Collect and review project status forms completed by staff members. Responsible for administrative functions associated with maintaining documentation for Rules and Policy. Provide support to the Rules and Policy Administration staff in an efficient and timely manner. Provide backup support to the Director s Office.