Traditionally, HR information has been distributed on paper making it difficult, time-consuming and expensive to keep current. With information changing continually, the HR department must produce and distribute bulky manuals and update them frequently. In some cases, information is obsolete even before employees receive it. In fact, information changes so frequently that many IS departments have been unable to deploy HR application systems on employee computers cost-effectively. When employees have questions, they typically call HR instead of searching through the manuals.
Enrollment is also an issue.
Once employees have made their choices, they must wade through tedious forms and deliver them to HR, where the HR staff manually sorts and re-enters the information in a data entry application. As a result, benefits enrollment periods are onerous to employees and require a tremendous effort on the part of HR personnel. During open enrollments, other essential tasks are often put on hold while the HR staff contacts employees and updates data. The Intranet Solution A n Intranet creates a single, secure repository for all confidential HR information and processes. Access rights for each employee are established by HR and are typically determined by the level of management of the employee and the department they are in or their key job functions.