Travel expense vouchers must be audited and reviewed for completeness, correctness, fiscal integrity, and initialed by the reviewer. Expenses are not claimed by employees in leave status. Vicinity travel is consistent with work assignments. Beginning and ending hours and dates are shown for each trip when meals are being claimed. The travel was properly authorized and the purpose of the travel is shown.
All entries are mathematically correct and excess expenses are deducted.
All necessary receipts and explanations are securely attached to the Travel Expense Voucher. All others should be submitted within 90 days. A travel voucher must be submitted immediately after the trip when an advance has been issued. When placing long distance telephone calls while in travel status, if a credit card is not available, long distance calls could be charged to the traveler's hotel room and included with the receipt for lodging. A copy must be submitted with the claim.