Implement scanning as a formal system . A formal scanning system is one that is planned, sustained and coordinated. Planning ensures that information gathering is based on the organization's goals and critical information needs. Continuous monitoring enables the organization to detect deviations from the norm and sense early warning signals. Sustained monitoring also allows the system to grow its information networks and build up its knowledge base.
Coordination minimizes duplication and maximizes the scope and efficiency of information gathering.
Partner with domain experts and IT specialists in designing the scanning system . Domain experts transform information into intelligence that can guide action and decision making. They are not just consumers of the end products of scanning but active participants in the collection and analysis of information. Information specialists add value to information in various ways to signal its significance and enhance its accessibility and utility. IT specialists implement systems that accelerate and simplify the movement and sharing of information.