When applying for a retroactive costs transfer, send a memo to the Director of Contracts and Grants requesting the transfer. The memo must contain all details pertaining to the transfer and a copy of the document showing the expenditure. In addition, a full explanation and reason for the transfer should be given. The salary and wage categories and job or position classifications on sponsored projects must be congruent with those established for all other employees of the University. Salary rates and increments are therefore subject to the regulations applied to all other University employees of the same classification.
Exceptions only result in audit disallowances.
Salary and wage rates contained in a proposal, including projected increases, are budgetary figures. All personnel commitments are handled in conformity with established University salary and wage policies. Budgetary data contained in a proposal does not in any way supersede such policies. All University personnel must be paid through the University payroll system, even if they are considered consultants. In addition, all students that are enrolled at the University and are being paid for services rendered must be paid through the University payroll system.