Number the boxes in the front, upper right corner. Do not use glued-on or taped on labels to supply additional identifying information. No standard method of affixing labels is effective in long-term records center storage. Also the contents of the box may be confidential. Complete all fields on the form, except the area identified as Archives and Records Office Use Only .
Information stored on different media requires different preservation techniques.
Archives and Records will fill in the minimum retention and calculate the disposal date if the records are to be destroyed. If an index of the files already exists it may be used or cut and pasted into the form. If the existing index is used as it stands, draw a line across the pages where the list matches each box's contents and put the box number beside that portion of the list. The order of the files on the index must match the order of the files in the boxes. Each box should have a list of headings from each file folder in the box.