Other copies or editions of the title are noted, along with their conditions. Availability of a bound replacement is determined by searching Books in Print and other reprint sources. If no paper copy is found, a Microfilm replacement search is iniated. Results of the searches are noted on the form. High use materials are automatically replaced by a bound copy.
High use equals five or more circulations in the last ten years.
If a reprint is not available, a preservation photocopy will be made either in-house or commercially. Commercial photocopy orders are placed by the Central Order Unith, with Preservation staff preparing the book for shipment. Lower use materials will be replaced with either a hard copy reprint or an available microfilm. Titles that were not found will be microfilmed in order to contribute to the National Preservation efforts. Retention of originals particularly significant to the collection will be placed in a durable protective enclosure for reshelving or shrinkwrapped and transferred to the storage facility at Ivy stacks.