This information is also required for the state's Comprehensive Annual Financial Report. Without this information we cannot determine if enough money is available to support the programs and decision items from the fund. Form 9s should be completed for all funds, including federal funds. Both sides of the paper should be used to decrease the use of paper, which is becoming increasingly expensive. Agencies using detail documents produced by a system other than the SAM II budget system must make absolutely certain that these documents match the coding in the SAM II budget request.
Inaccurate information makes it very difficult to understand or evaluate a budget request.
For example, ongoing maintenance costs for proposed equipment purchases must be included to ensure appropriate evaluation of the cost effectiveness and rationale for the request.