If special air fares are used, reimbursement is the actual cost incurred. Conference Services covers the cost of audiovisual equipment ordered for programs. Preconferences pay for all meal and beverage services from the revenues they generate. When a section is asked to cosponsor a program, the section Executive Committee makes the decision. When the division requests cosponsorship from outside the division, the approval decision then rests with the other party.
Committee begins planning and agrees on topic.
Members also select preconference chair, outline the program and begin to identify speakers. The committee also appoints any subcommittees and assigns responsibilities, discusses handouts, drafts the budget, and identifies potential cosponsors. Program Coordination Committee evaluates proposal and submits it to the Board with a recommendation. Preconference Committee meets to continue planning. Committee members review budget, discuss potential publications, and publicity.