This is not a plan for the College to take back the funds, simply to carry the funds forward. Departments will be required to project and report their ROH year-end balance to the college business office by June 1st so that the commitments and transfers can be processed before June 30th. Some departments have inquired as to what this entry was, since SAP provides no detail on budget adjustments. The Personnel Admin Support Group had tabled a discussion regarding finding lost documents and determining proper handling procedures. Sometimes an on-line document is simply lost.
Every system needs a method of checking data.
In discussion, the GL Recon group determined that there are inconsistent patterns of errors which could indicate operator error. The recommendation is that the user keep a list of document numbers to spot check the following day, especially during the learning curve experienced by a new user. Linda Rossiter reports that errors on payroll may make it appear that there are unused dollars on lines. Those unused dollars may be offsetting deficits elsewhere. It seems that most of the payroll problems detected thus far involve joint appointments or appointments with multiple cost centers.