Departments are responsible for tracking credits earned by individual faculty members.
Any such deferred teaching reduction requests must be honored in the soonest available semester following the one for which the request was made and deferred. Department chairs must submit evidence to the Academic Affairs Office that the faculty member in question has indeed earned the requested course reduction. The evidence is to be submitted when the chair turns in the staffing plan for the semester in which the faculty member proposes to take the earned course release. The evidence can be presented in any format deemed appropriate by the chair so long as the material provided with the staffing plan clearly demonstrates how it is that a particular faculty member has earned a course reduction. Unsubstantiated requests for course reduction cannot be honored.