This is difficult, though, if the code is to reflect the arrangement of the materials can t do it until the work is done. Ideally, it should be written on each document. A proper workspace is needed, close to conservation unit and storage. The physical process of sorting has priority over any other part of the activity of arrangement. Random access order provides the most efficient use of shelf space.
Descriptions act as representations of the original materials.
It is important to treat a finding aid as a definitive description and, therefore, final. The main finding aid should be a structural representation file, in which the individual descriptions are put into an order which demonstrates the original system and provenance of the material, and which is based upon the structural divisions of the originating organization. It should be of use to non-expert users as well. Depth or fullness of description refers to giving the most appropriate and relevant information for the purpose of the description, and enough of it. The focus used to be on the creation of surrogate files, e.g. full-text transcripts or calendars that were comprehensive enough to be of use to researchers.