In most cases, this will involve putting the receipts in an envelope, labeling the envelope with the unique claim number, and then forwarding the envelope to the finance department. The email alerts can be turned off if desired. The Administrator can add and remove expense items, clients, vendors, users and can alter the reporting hierarchy. In addition, expense items can be matched against ledger codes, allowing for easy integration with the company accounts. A daily foreign exchange feed assigns a foreign exchange rate to a particular expense item based on the currency of the expense and the date on which it was incurred.
Expenses also incorporates the different VAT rates for multiple countries.
The Administrator can override the assigned foreign exchange and VAT rates. The reports feature has been designed to allow for comprehensive analysis of expense data. In particular, the General Ledger report groups expense data according to general ledger code, allowing for immediate upload to the company accounts. 4 or Netscape Navigator 4 or higher. In addition, features are added and upgraded on an ongoing basis.