A list of municipal elections held appears at the beginning of the 1892 officers record. Legislative apportionment appears at the start of the 1893-1894 officers record. Volumes are arranged by type. Some individual volumes are further divided into sections, usually for lists of officers or indexes and lists of expenses. There are indices for the payment record, Bill Record C, and four of the officers records.
Entries are alphabetical by first letter of precinct name.
The initial ledger has a personal name index as well. In 1896 when Utah became a state and the Utah Commission disbanded, the commission turned over 10 account books and their other papers and office equipment to the Secretary of State. The archives acquired 5 cu. Archival processing was completed in 1989 by A.C. Cone.