If food is being served or if sleeping rooms are being used, the hotel will generally decrease the sleeping room rate or discount the meeting room rental. Other locations often will not charge for the meeting room when meals are purchased. When working with catering, be as accurate with your numbers as possible. Guarantee meals approximately 1 week in advance. This will allow for increased or decreased food purchase, as appropriate.
Hotels usually charge a room tax.
The tax varies from city to city. The only tax from which the University of Missouri is exempt is the Missouri State Tax. Be ready to provide the hotel with a copy of the tax exempt letter upon request. Make clear what facility the hotel uses and that it is a comparable facility. This will allow facilitators some flexibility in making room reservations.