Review coordinator e-mails students and asks them to fill out student review forms. Area coordinators e-mail area faculty to schedule area meeting. Review coordinator e-mails faculty and asks them to fill out review forms for their advisees. Advisors submit faculty advisor's review forms for their advisees via the Web. Area faculty meet to discuss students in their area and decide on a status recommendation for each student, along with what their letter should say.
Faculty attend meetings in each area in which they are advising one or more students.
If an advisor is not going to be available, it is their responsibility to find a substitute. Area coordinators read on-line letter drafts and modify them as appropriate. Summary report created. All faculty meet and discuss each student. The area faculty's status recommendation and draft letter are read out.