Manual calculations are done on substitute teachers, bus drives, hourly employees, salary reductions and overtime. All district leave must be posted. The balancing process of salary and deductions takes almost a full day. Extra hours are also worked to meet the payroll deadline. Accounts payable process begins every Friday and must be completed by Thursday of the following week.
Invoices come to our office and are sent to the department managers for approval.
Once approval is given, invoices are matched to purchase order and verified to the budget balance. After invoices and purchase orders are correct, we actually write the check. Then the check run is balanced. After which the checks are printed. The checks are then mailed along with a copy of the invoice being paid.