Providing for all special needs is critical whether due to the fragile nature of evidence of just its sheer bulk. Whether through special shelving, or through a grid painted on a large open floor area, the special physical needs of bulky property must be considered in the layout of a new facility. Being able to specifically identify and document each storage location used by the Department is a critical step in the evidence function. All rooms, bays, bins, shelves, racks and containers need to have a clearly readable address. Unfortunately, relief personnel and supervisors must also work in the same environment.
Every effort needs to be made to guarantee that all locations are properly marked.
Using an organized numbering system that is specific is a critical element of the system. If changes ever have to be made, it is imperative that the old numbers be completely removed and all applicable documentation be changed. There are at least three basic concepts for storing items on shelves. Almost all property rooms use one, or a combination, of these three. Space assigned by date - This system assigns one or more shelves to each day.