Additionally, much of the stationery in use does not reflect a business look and feel. Emails should be considered as business documents in the same regard as memoranda. Suitability of email as the communication vehicle. Employees should evaluate the suitability of email as the communication vehicle for particular information or work products. For example, email transmission may, in some instances, not be appropriate for conveying performance appraisal information and may be similarly undesirable as a substitute for face to face dialogue on other issues or matters of office concern.
Email is a significant, but somewhat limited, communication form.
Maintaining personal contact remains important in cultivating good working relationships with the office. Routing and review procedures for email should be same as for letters and memoranda. If management review is appropriate, then the email transmission should similarly note the appropriate manager's concurrence, or the transmission should be sent from the manager. One of the principal conveniences of email is the ability to broadcast messages to a wide audience simultaneously. Moreover, in the aggregate, such messages consume considerable staff time.