Committee members or the hiring administrator should not discuss interview plans or interview dates with the applicants, but only inform them that they will be contacted by the Library Personnel Office on the status of the search. The committee or hiring administrator may telephone interview as many candidates as it deems necessary. As a result of the telephone interviews, the search committee or hiring administrator generally  though not necessarily  limits interest to between three and five candidates for which at least three referees are contacted. If there is no search committee, Library Personnel Office staff conducts telephone interviews with referees, otherwise, search committee members share this responsibility. The same questions are generally asked of each referee.
Clarification regarding specific candidates is permitted.
Referees should be told that they may also be requested at a later date to send a letter of reference. Only referees listed by the candidate are to be contacted. The LPO will contact the candidate requesting additional references. A synopsis of conversations with referees is documented by those who make the calls and submitted to the committee chair or hiring administrator. The committee or hiring administrator prepares a recommendation for interview, in memo format, addressed to the appropriate Division Director.