Forms are to be forwarded to the Salaries Officer, Salaries Section, Business Services Division. Salaries Section will prepare a salary journal for processing to the Payroll System. The form will be filed with the salary journal for audit purposes. Employee Details A - The name and staff number and position number of the employee whose salary is to be transferred. A full explanation of the reason for each journal is required.
Full details are necessary to satisfy control and audit requirements.
In a request for this type of journal, the origin of the error must be specifically identified. A salary journal has a description line of fifteen characters maximum. If a specific description is required to be recorded in the general ledger the wording should be placed in quotations. If no specific description is nominated then the name of the staff member will be entered. The date from and to which the transfer of salary applies.