Once the date, topic and other pertinent information are established, the ACEP President designates a leader to visit the chapter. The leader is contacted by the Chapter Services staff to determine his or her availability for the visit. Once a leader agrees to participate, Chapter Services staff will contact the chapter to confirm leadership representation and to gather other needed information. Chapter Services will then send an initial confirmation letter to the chapter and a copy to the leader. The leader will then contact the national ACEP Board member who is the Board Liaison to that chapter to inquire about any pertinent issues, concerns, activities of the chapter.
Leaders make their own flight and hotel arrangements.
However, if a chapter prefers to make the hotel reservation, Chapter Services will notify the leader. Chapter Services will also work with the chapter to arrange ground transportation, if needed. If you are scheduled to visit a chapter, please contact Chapter Services with your flight numbers and arrival and departure times. The packet will contain information about the chapter, final details of the visit, materials to share with the chapter, a reimbursement letter, and a feedback form for the leader to complete and return to Chapter Services. The leader must return this form with the reimbursement letter to the Chapter Services Manager in order to be reimbursed for a rotation visit to a chapter.