Circulation staff conduct repeated searches for these items once they are reported. The form is retained by CM until a final decision is made. If all collection managers decide not to replace the title, the form may be discarded. Approximately one year after the item is reported missing, the Catalog Department will be notified by circulation staff from the appropriate location to withdraw the item from the catalog. Circulation staff sends the form to the primary collection coordinator in the owning location and, if necessary, by assigned classification.
CM is responsible for keeping the classification list up to date.
For example, an item classed in LC as HB3771 and missing from the Science Library would be sent first to A. Battiste and if she chooses not to replace it she would forward the form to Peter McKay in Library West. If a book in the same classification is missing from Main, the form would first go to Peter McKay. If Peter McKay decides not to replace it, then it would go to Anita Batiste. In this manner, the decision not to replace will represent all collection managers of materials classed in the same classification but housed in different locations. Acquisitions will attempt to replace the item.