The responsible department chair, unit head, principal investigator, or project director must endorse a statement on a Travel Authority describing the extenuating circumstances that justify the exception. If the traveler is an administrator, his or her supervisor must endorse the statement. In the absence of a specific statement, travel by air coach or tourist class is presumed and authorized. Route the exception Travel Authority to the Controller prior to the trip. Scheduled airlines usually offer the greatest convenience at the least cost in terms of dollars and time.
Bus transportation is recommended for short distances.
The University pays the lesser of tourist class fare or state contract air fare for common carrier travel. Travelers are encouraged to utilize reduced-fare schedules or excursion rates whenever possible. Travelers should be aware that many carriers assess substantial penalty charges for cancellation of reduced-fare packages. Authorization Common carrier travel must be approved in advance on a Travel Authority. See 95.05 .