All county electronic information systems are to be used for County business with minor exceptions. Definitions County means Douglas County acting through each of its department heads, boards, or commissions. County systems or systems means all County electronic information devices, interconnections, and technical information related to them. For example, systems includes phones, e-mail, pagers, fax machines, computers, copiers, recorders, transmitters, and any similar, connected, or related, devices.
Information means information of any kind used in any way in County systems.
Examples include messages, communications, e-mails, files, records, recordings, images, graphics, transmissions, signals, programs, macros, software, and data. Publishing means using systems to disseminate or spread information to the public or beyond the user's area of authority within the County. Examples include newsletters, web pages, fliers, chain letters, and postings to Internet groups or to e-mail lists. Systems includes other systems accessed by or through those devices, such as the Internet, e-mail, cable television, and phone services. Systems includes designs, specifications, passwords, access codes, and encryption codes.