Provide editors with copies of printed proceedings of the conference, if available. The official show photographer should provide shots of the show's opening, crowded conference sessions, crowded aisles and important individual speakers for the press room bulletin board on the morning of the second day. This requires expensive, overnight processing, but it provides editors with important photos for their post-show reports. Order blanks should be available and left with the press room staff. The official photographer should also be available to provide editors with specific news shots they request.
Editors like to get attendance figures each day.
If the figures look good, they should be posted each morning. When these figures break records, it is a good idea to write a news release. Often, an editor who would like to cover your show cannot attend. In such cases, speak to the editor before the show and determine what he or she wants and collect the relevant press kits, news releases, conference texts and photos. On-site work with the general media Most show managers ignore this area entirely, but it can have important benefits.