Such separate file should be designated as an initial hiring or application file. Negative Documentation Documentation, including performance reports, which reflects unfavorably on an employee or former employee shall not be placed in their personnel file without their knowledge. Employees or former employees have the right to file a written rebuttal within 30 calendar days from date of notice to any item placed in their personnel file with the exception of grievances settled in accordance with Board and campus policies. This written rebuttal shall be placed in their personnel file. No negative documentation shall be placed in an employee's file after the dismissal, resignation or retirement of the employee unless the former employee is notified.
Exceptions are reports, letters or documents originated and signed by the employee.
Records of disciplinary action shall be maintained in the employee's personnel file.