Make people feel comfortable and relaxed. Spanning lunch can work well with people seated around circular tables. Be on guard for sabotage by those who don t want any kind of process to take place. Invite external facilitators to present options but keep ownership local from the start. Process Planning Session Sample Format Introductions.
Facilitator explains event objectives and structure.
Everyone says briefly who they are and what their hopes are for the session. Individuals present their idea to group. Larger numbers no problem. 3 hours comfortable. Stakeholders process planning.