Regardless of the format in which information is obtained, i.e., verbal, written, electronic, or other technologic formats yet to be developed, it must be treated with the same level of confidentiality. Accessing any information other than what is required to do your job is a violation of the Partners Confidentiality Policy, even if you don't tell anyone else. Accessing data must not occur simply to satisfy a curiosity. It is unacceptable to look up data, e.g., a friend's birthday, address, or phone number. Information is only viewed when required for one's job.
Fax machines are the least controllable technology when one transmits patient information.
It is critically important when faxing that the sender has the correct fax number, that they know the receiving fax machine is in a secure location, and that the patient has signed a Release of Information that allows us to release their health information to another location. This information is intended only for the use of the individual or entity named above. The authorized recipient of this patient information is prohibited from disclosing the information to any other party. If you have received this transmission in error, please notify the sender immediately and arrange for the return of these documents. 2.Manage patient information received via fax as confidential in accordance with policy.