For instance, almost all health care facilities today utilize a time card or sign-in sheet to record attendance. In comparison, the utilization of a computerized time clock greatly expands and simplifies your ability to collect and disseminate time records. It also eliminates manually calculating the elapsed time, computing overtime, totaling the hours worked for each employee for the pay period and manually data entering the time records to the computer. In addition, this computerized approach automatically, without manual input, produces daily reports for supervisors which report all absence, lateness, clocking problems, overtime, people working in other than their normally assigned job function or areas, etc. Information which is timely and which enables each supervisor to react to situations on a preventive basis - to monitor overtime, to better supervise and control the institution's most expensive resource on a daily basis.
Further benefits occur from savings in the processing of the payroll operation itself.
Personnel and staff management functions have been included to achieve better utilization and control over staff. Recording and Analysis of Accidents and Incidents Employee listings in various sequences - i.e., alphabetic, departmental, seniority, job title Emergency Contact listing Telephone Extension listings New Hires, L.O.A.s and Terminated Employees Monitoring of Blue Cross bills, workers compensation, disability Automatic feed of Pension, Staff Scheduling, General Ledger modules Most important in any payroll system is the concept of security. Calculate out of position with rate differentials. Allow for overtime to be paid on the basis of base rate or base plus differential. Provide for hourly, daily, weekly, semimonthly and monthly deductions - taxability may be user defined.