For people who are not good with words, many companies, including Hallmark Cards Inc., have created greeting cards for the workplace. It's one thing to be able to stand up and shake hands with a client or co-worker at the beginning of a meeting. Technology has made it easy for people to hold meetings while they're across the country from each other. A business is often judged by how its employees use the telephone. Telephone courtesy also applies to calls within a company.
Many companies hold meetings via telephone conference calls.
When more than one party need to talk to people in another location, using a speakerphone can be great. However, some people are uncomfortable talking on a speakerphone, knowing that a room full of people on the other end will hear everything they say. For this reason, always make sure everyone participating in such a phone call is agreeable to it. In addition, taking notes and not interrupting each other during the discussion will make the meeting go more efficiently. E-mail is another common way to communicate in today's office.