The employer, in order to achieve its organizational goals, needs to have a full and complete understanding of what each job entails and the requisite skills, abilities and other credentials needed to perform the job. Job analysis, a systematic analysis of all jobs within an organization, results in job descriptions and job specifications.
Good management is highly dependent upon good information.
The first step is a job analysisobserve and record what functions are performed in the job. Every effort should be extended to involve the job incumbent in the process from the very outset. Tell the employee why the job analysis effort is being undertaken and what are the range of potential impacts. Next, information obtained relative to each job during the observation process should be collected and analyzed. Lastly, operating policies, training manuals and standard operating procedures should be reviewed for additional job function details.