If possible, make calls to each member of the group one or two days before the meeting and encourage them to attend. Writing an agenda Planning an efficient agenda is the best way to ensure that meetings are expedient, yet thorough. An agenda is normally developed by the officers and should be done at least one day before the meeting in order to allow time to obtain any materials, information, or resources that might be needed. An agenda should represent specific objectives for a meeting. During the meeting The manner in which an organization conducts its meetings can often determine the success of the organization.
Few people relish having to sit through long, drawn-out meetings where little gets accomplished.
Whether your group needs formal business meetings or informal discussions, a good leader should strive to facilitate maximum participation in order to keep members interested. Many otherwise well-run organizations fall apart simply because their meetings are disorganized, nonparticipatory, or boring. Arrange the chairs in a circle so that people can see each other. Start on time. Ensure that everyone knows each other.