The first step is to ascertain the client's objectives for the event and whether it is a corporate or social event. Often, corporate meetings will also include a significant social aspect so the event planner for a management retreat, for example, may also need to arrange for sightseeing or entertainment in addition to the corporate side of the event. Once the objectives are clear, the event planner will then work with the client to set a budget for the event and decide with the client where to hold the event. The event planner needs to know who the attendees will be and where they are travelling from so that accommodation and transport can be arranged as necessary. In addition, the event planner will arrange for catering, communications, labor, meeting facilities, printing and supplies, entertainment, speakers, gratuities, awards, insurance and anything else that may be required for the specific event in question.
Event planners vary in their approach to billing.
Other charge clients on an hourly basis. The beginning event planner should expect long hours and low pay when first starting out. The money will improve with experience and reputation, but the hours will always be long because although the planning occurs during the day, the event is usually at night or on the weekend. Personal qualities required in an event planner are leadership, organization skills and attention to detail. Feature Article - Managing Time to Accomplish More 2000 Elena Fawkner Time is inelastic.