To convert to a database, the original files for each department was copied and slightly modified for FileMaker Pro. The advantage of using the database over the original files is that searches are now possible, and the departments' staff can update the information in the database over the web, rather than having to understand HTML and have ftp or other file access to the College web server. This database is a record of the events that occur within the college and its departments. Again, this database is updated by the departments' staff. This database is used to keep track of faculty activities.
Every faculty member fills out the information.
After they are done, the Chairs review the data and add their comments. After they are done, the Dean views the Chairs comments and at will can view any faculty data. This database is a general purpose mailing list label database. Secretaries that have a problem with computers will be directed to use this database when it is completed. With this database, they will be able to create records for people and organizations, make lists, and print them out in the form of a downloadable pdf.