Use your imagination. A form letter that encourages businesses to participate can be used. Alternatively, residents can telephone businesses and solicit their contributions individually. However, phone solicitation takes much more time and is sometimes perceived less positively. Another option would be for residents to call on businesses in person.
Careful documentation is required to track the flow of money and prizes through the system.
To help you get started, here are several examples of correspondence that we have used. Request for donations. Donation list for bookkeeping. Text links for non-graphical browsers. Mission and Standards.