Get your employee ready Your employee will get the most out of the evaluation if she's allowed to prepare. She'll also be more relaxed. Notify the employee 2 weeks before the evaluation. Advise her to submit required documents such as CE certificates, patient letters, or projects she has completed 1 week before the evaluation. Before the evaluation, give the employee a checklist of items you want her to consider such as professional goals, personal goals, and performance areas to enhance.
Employee evaluations require a private, quiet, relaxed setting.
Forward your telephone to another line or have an assistant hold your calls. To ensure privacy and minimize interruptions, place a note on your door. Arrange the seating so that you're closer to the door, not sitting behind your desk. If possible, have another manager cover your pages while you're in the session.