Debtors should be regularly reviewed and, where necessary, revision of credit terms and limits carried out. Where goods or services are rendered by one department, centre or administration section to another University department, centre or section an inter-departmental requisition form is to be used. For information on Inter-Departmental Purchases, please refer to Section 5.1.2 . 2 Invoicing Procedures General Departments are responsible for raising and posting their own invoices on or before the next working day after the goods have been supplied or the services rendered. Debtors are not to be given an invoice requesting payment for services rendered prior to receipt of the service.
Interim invoices are to be issued for large contracts.
All departments must use the University's official Invoice form produced from Departmental Accountant unless the Bursar has authorised an alternative format. For debt recovery purposes, it is important to record as much specific detail as possible. A Post Office Box address should not be accepted in the case of individuals . However, a Post Office Box number is acceptable when dealing with a large company or government department. Where practicable, an independent senior officer who is not connected with supplying the respective service or receipting the payment, is to approve all invoices prepared.