Any employee who generates purchase orders. Any small purchase item that is treated as an expense. That includes office and computer supplies, software packages, trade show or meeting expenses, and maintenance materials.
Billing can be either monthly, bi-monthly, weekly or daily.
A single central bill can be sent for all cardholders' activity, or individual memo bills can be sent to each cardholder. If internal policies are in place and proper controls are established at implementation, unauthorized usage should be of little concern. If misuse does occur, the organization is protected by the VISA Liability Waiver Program. A key component of the Purchasing Card Program, it covers charges that do not benefit the organization and instances in which received reimbursements are not applied to outstanding bills.