These regulations require certain procurement actions to be documented. As these requirements exist only for transactions involving sponsored funds, the Buyer must ascertain the source of funding for a particular transaction. This is done by examining the Fund Number printed in the upper left hand section of the purchase requisition. Fund Numbers are coded in such a way as to allow the source of funding to be determined. If such solicitation is not possible or practical, the Buyer should explain why.
Buyer notes here the method used to transmit the order to the supplier.
Verbal orders may be issued within the limits described above. Hard-copy purchase orders may be sent via fax or US mail. Bilateral contracts are typically sent via US mail or delivered to the supplier's representative in person.