The Human Resources Office maintains a file on each employee to record their University employment history.
Employees have the right to review their personnel file during regular office hours upon request.
Reports, letters, and documents that reflect unfavorably on an employee will not be placed in their file without the employee's knowledge. Letters or memos addressed to the employee. Letters or memos showing a copy sent to the employee. All official records of disciplinary action are maintained in an employee's personnel file Except for directory information, information in employee records at the University must be secured in strict conformity with laws, regulations, and Board of Regents policy governing the confidentiality of such information. All records pertaining to an employee's medical or health history will be kept in a separate file.