An added benefit of automated programs is that they eliminate the redundant entering of case information by multiple agencies. The notice may be ordered to given by mail, by advertising in designated areas or media, or by other appropriate means. The use of a toll-free number requires that the recording be continuously updated by program staff, but it can be an effective tool when individual calls to victims are not possible. Notice of the number should be included in any initial victim contact correspondence. Designed for Mass Mailings Direct-mail advertisers use machines to fold, staple, and process thousands of letters per hour.
Machines are available that can fold, insert, label, and sort bulk mail.
Similar equipment could be purchased for use in mass victim notification. The computer file should be shared with everyone in the system, including the Financial Litigation Unit, Clerk of Court, and Probation Department. Files should be updated and distributed when there is new victim contact information or when new victims are identified. Postcards eliminate the need to stuff envelopes, reduce the cost of postage, and are easily duplicated at local copy centers. Such contracts may not be allowed.