All approved grant recipients are required to execute a contract with the city of Phoenix regarding the use of grant funds in accordance with program rules and regulations. Grant recipients must open a separate checking account with both authorized representatives as signers on the account, must maintain only grant monies in this account and must not mix grant monies in the checking account with any other funds.
Authorized representatives are the individuals who sign the grant application and contract.
Separate accountability and tracking of all grant expenditures are still required. Reporting Quarterly reports must be submitted by grant recipients in a format approved by the city, as well as a final report on expenses, equipment and other personal or tangible property for the purpose of evaluating project performance and progress. Groups that do not submit final reports and do not return all unused-awarded monies or any unused interest earned will not be considered for future funding. City representatives must be allowed access to all locations where grant activities are being conducted for the purpose of evaluating the effectiveness of the grant project. Grant recipients must adhere to any other requirements deemed necessary by the city for the proper operation of projects.