Invoices entered into the system immediately update program expenses and open purchase orders on-line. You can select invoices to pay at any time in a variety of ways such as due date, vendor, vouchers, batches, invoice number, type of vendor, and other flexible methods that assist you in your cash management. All data is validated at input time so that you are assured that any voucher entered is valid.
Checks feed into the check reconciliation module for simple bank reconciliation.
Cost allocation techniques are built in to make distribution simple, for cost shared expenses. Recurring expenses that are cost shared like telephone, utilities, services, and others are allocated automatically for you by the system to the programs to be charged according to your allocation formula. On-line HELP and POP UP windows give the user field by field guidance so that there is no need to refer to manuals or other documentation. Values for expense categories and vendors are available on-line through the use of a single key or mouse click. Auto Pay sets up recurring payments for fixed amounts such as rents or leases and automatically creates the voucher and payment for you.