This is true both by technical standards as well as by records management or archival principles. EJ is designed and built specially for the Defence Forces. The development work was started in 1990 and today EJ has been in production use for more than two years. Thus the Defence Forces has been in the vanguard of electronic information management in Finland. Every organization unit defined as a records creator has its own mailbox and archives in the system.
Every person has their own personal mailbox.
Electronic documents are sent from mailboxes to mailboxes just as it was done with paper mail. Thus, EJ is not one database accessed by all, but a network of close to two hundred separate databases. Some data is accessible organization-wide everywhere in the Defence Forces, some only locally or for authorized personnel. Records management in EJ Both personal e-mail messages and official documents are created in personal mailboxes. The system has ready made templates for drafts and official records.