CDs do not require any specialized hardware or software to retrieve information. CDs are a perfect way of archiving your important documents. When paper documents are received in an office, they must be organized to be useful. Documents are labeled, sorted, stapled, placed in folders and filed in a cabinet. Without these steps, nothing could be found in a busy workplace.
Electronic documents are no different.
A document imaging system must have a comprehensive indexing system that organizes documents for future use. Assigning index fields to a document template Once documents have been entered and indexed within an imaging system, rapid retrieval is a must. Users need to be able to use common sense tools to find any document within the system based on the most logical method. In some cases, this means using text, in other cases it would be based on the document folder or index field information. Whatever the method, document retrieval must be simple and user-friendly.