The following reporting techniques can be utilized when responding to these types of requests. Many data systems have reports that produce frequency listings or tables that cross tabulate two variables. Race and gender are two variables that are frequently cross tabulated with program enrollments, program completions, etc. Advanced reporting systems often have an option that allows the user to filter the records that are included in a report or listing. The user may stipulate that the report include, for example, only ESL students, or only students above the age of 21.
Filters are a valuable tool for responding to ad hoc requests for information.
Another useful tool is the ability to manipulate data files and quickly design a new report that meets an ad hoc request for information. The ability to construct custom reports can be programmed into correctional education data systems. It should be noted that these packages, while user-friendly, require a minimal level of programming expertise.