Incorporate lists and dot points where possible. Avoid subordinate clauses. Include the main idea in the first sentence of the paragraph. Use following sentences to expand the main point. Keep tense and person consistent.
Dot points Use plain English.
Avoid using colons and semicolons. Do not use full stops after headings. Graphics Use design elements to assist the reader. Design navigation to assist the reader. To make hard copies of a report available to colleagues you would have to print a copy for each person.