Time code is stamped on the video picture and computers are synchronized to it. Time code is set to local date and time. Computers are connected via a LAN so they can share the same database and time code-based Infolog numbers are calculated automatically each time a new record is created. There are several documentation roles which can be performed by a variable number of people depending on the structure of the Crew. The Keyworder creates a new record each time the topic, referenced graphic on the walls, or speaker changes.
Entries consist of only key words or memorable phrases separated by commas.
The Summary Documentor creates a new record each time a major theme emerges or the conversation or report swings into a completely new topic. He has considerable latitude in determining when that is. The style of writing may paraphrase or quote the speakers, or summarize the speakers in a journalistic fashion. The Wall Mapper creates a new record every time a new image is spotlighted or referred to on the WorkWalls or elsewhere in the environment. This could be a Hypertile, a diagram drawn on the walls themselves, or a physical model placed in the room.