Subsequent requests to honor invoices for partially completed work should be approved only when to do so is in the best interests of the university. E. Receiving of Goods and Services. Evidence of nonconformance, damages, late deliveries, hidden defects, etc., should be reported to the vendor and Purchasing for corrective action. It is difficult to affix responsibility for damages once the department has moved the goods to another location or when the inspection has not been made in a timely manner. F. Inspection, Acceptance, and Rejection of Goods or Services .
Departments are responsible for inspecting and accepting goods or services purchased.
Inspection is the close and critical examination of goods or services delivered to determine conformance with applicable contract requirements or specifications. Unless otherwise specifically ordered, the delivery consists of new and unused merchandise. Goods or services of the quality, grade, or standard specified by the purchase order or contract have been delivered. The design, construction, ingredients, size, kind, type, make, color, style, etc., of the commodities conform to the requirements of the purchase order or contract, and where applicable, to the manufacturer's specifications. The packaging and labeling, marking, or other means of identification meet specifications.