Each agency may develop its own e-mail policy provided that, at a minimum, all provisions set forth in this policy are contained in its policy. In such a case, the agency s e-mail policy shall take precedence over this policy. Users are cautioned that the use of e-mail and attachments thereto may create the need to preserve other forms of data, such as graphics files, digital photographs, sound or wave files and video clips. When using these data forms in conjunction with the e-mail system, please consult your agency s policies or computer specialist for advice on the use and preservation of such data. Public records, including those created in e-mail, are the property of the State of Wyoming.
Electronic mail is an electronic file which is transmitted to other computer users.
When transmitted to a recipient, electronic mail may create the sender's electronic file in the recipient's computer system. Deleting electronic mail does not ensure erasure of all copies of the file. Copies of deleted files may be stored remotely for long periods of time, and can be accessed and disclosed. Therefore, employees should not expect their electronic communications to be private, and should not use electronic mail for communications not intended for disclosure to third parties. Employees should be aware that documents created and sent by electronic mail for official business or as evidence of official acts may constitute official records of the State.