Try to facilitate their coverage in every way. Provide desks, typewriters, telephones, computers, modems, paper, pencils, pens and telephone message services for editors. Have a bulletin board available for announcements and messages. Post a conference schedule, a map of the exhibition hall, lists of press conferences and invitations to exhibitor hospitality suites. Press registration must be handled professionally.
Editors expect to be in and out quickly.
Their time is limited and they have a great deal to do. Editors always collect large amounts of product literature from exhibitors and need somewhere to store it. Provide an area where the editors can leave these materials. Provide editors with copies of printed proceedings of the conference, if available. The official show photographer should provide shots of the show's opening, crowded conference sessions, crowded aisles and important individual speakers for the press room bulletin board on the morning of the second day.