UpDate - Vol. An electronic journal voucher system has been implemented by Computing and Network Services, in conjunction with General Accounting. The electronic system will decrease the processing time of JVs because the forms are sent and received electronically. In addition, this system eliminates the need to distribute carbon copies, reduces the cost of purchasing the JV forms, reduces errors by providing on-line edit checks of most entry fields and decreases the number of suspended transactions.
Enhancements are currently in process to allow for multiple-page JVs.
User documentation for the electronic journal voucher system was distributed during the first week of April to all account administrators. This document explains how to originate an electronic JV, forward JVs for appropriate approval, send copies, mail electronic JVs and what to do if the JV is returned for correction or is rejected. All account administrators should make copies of the document available to the individuals responsible for originating JVs in the department or unit. The electronic system should now be used to originate and process JVs instead of the manual paper form. For assistance accessing the MVS system or the central UNIX systems, call the helpline at 831-6000.