As with all purchases, the card should be used only for those purchases which are in the best interest of the University. Keep in mind that a contract or grant account may restrict the purchase of certain items. As the cardholder it is your responsibility to insure that all purchases are in compliance with restrictions placed by the contract or granting agency as well as A-21 guidelines. Sales tax may not be paid on any purchase. The cardholder is responsible for insuring that sales tax is not charged.
Cardholder makes purchases and obtains appropriate receipt documentation.
Cardholder gives all documentation to the department designee who is responsible for the account reconciliation. The departmental budgets are charged each day for purchases made the day before. Each month the department will receive a statement showing charges made on the card. Department designee reconciles statements. The cardholder is responsible for obtaining itemized receipts for all Purchasing Card purchases.