Agencies are required to utilize the term contracts unless they fail to meet their needs. In such a case, the justification should be noted on purchase documentation. See specific term contracts for minimum purchase limits, etc. A sample of the Contract Requisition form is shown in Section 4.3 Forms. Refer to the specific GSC term contract to determine whether the contract is automated or non-automated.
Agencies process non-automated purchase orders directly to the vendor .
The ordering entity requisition number will be the purchase order number. A copy of the purchase order must be forwarded to the GSC Procurement Services Division to update purchase history files. The non-automated term contracts are identified in the General Contract Information yellow pages of the GSC Term Contract Book. Follow the procedures outlined in the contract for each type of term contract purchase. In order to enable the GSC to create long term contracts, many contracts allow the vendor to increase or decrease prices in accordance with the terms and conditions of the contract.