All cash must be in denomination order. Deposit bag will include the original and one copy of the deposit slip, checks and cash. A locked bag must be used when transporting deposits. A cash collection center representative enters the deposit bag number, date, and time on the deposit delivery log, signs the log and has the person receiving the deposit initial the entry in the log. The cashier's office counts the deposit and returns a receipt attached to the deposit slip to the cash collection center via inter-office mail.
Any discrepancy is reported to the cash collection center immediately.
The cash collection center compares their copy of the deposit slip with the receipt. Any discrepancy is reported to the Cashiers office immediately. The most common refund of disbursements are overpayments of a purchase order, personal use of copying, telephone usage, and unused portion of a travel advance. The collection of some revenues requires the use of additional cash for making change. Change funds are to be used only if necessary and are not to be used for cashing personal checks, as a petty cash fund, or for any other non-business purpose.