Medical and psychological records. The determination of a legitimate need to know will be made by the person responsible for the maintenance of the record. This determinaiton must be made scrupulously and with respect for the individual whose records are involved. The College has established the following procedures enabling the student to have access to his record and has provided for interpretation and challenge. The student may see his or her record by filling out a request form at the office where the record of interest is maintained.
Access is to be granted promptly and no later than thirty days from the date of request.
The student may make the request in person or by mail. The student may request a formal hearing by obtaining from the Dean of Student Affairs Office a request form on which he or she must designate the location of the record in question and a brief explanation of the reason for faulting the record. A panel of not fewer than five Hearing Officers will be appointed by the Provost. A written decision based solely upon the evidence presented shall be prepared within a reasonable amount of time and shall include a summary of the evidence and the reasons for the decision. The judgment of the Hearing Officers shall be final, and the record shall be changed or retained as recommended.