When completed according to the guidelines, this form separates taxable from non-taxable reimbursements. All reimbursements are handled by Payroll. The reimbursement cannot be processed until the person being reimbursed is on the Emory Human Resources system. Expense Reports must be forwarded to the College Office for an account number and signature. Direct Billing of Moving Expenses Direct billing of the University for moving expenses is an alternative that a new faculty member can use instead of paying all of the expenses up front and filing a request for reimbursement.
Direct billing applies only to the expenses incurred by using a moving company.
To direct bill the University for moving expenses, the new faculty member must obtain estimates from two moving companies. Allied Van Lines is recommended by the University but the new faculty member is in no way required to use this company. After selecting a moving company, the new faculty member must notify the Dean's Office. The Dean's Office will provide this information to the Office of the Vice President for Finance who will notify the moving company that the University will pay them directly for the moving expenses up to the amount authorized in the new faculty member's letter of appointment. Request for Payment Forms The Request for Payment Non-Employee Compensation form is used to process all payments that must be reported to the IRS on Form 1099.