For works that have been accepted or are forthcoming, a letter from the editor or publishing house should be included, and the anticipated publication date noted. The dean is responsible for ensuring that the scholarly works correspond to the listing in the vitae. The internal and external review may concentrate on a smaller set of publications that are considered to be the most significant. The candidate should make the selection of the five most significant works , and only these five need accompany the dossier as far as the central administration. These works should not be included in the dossier but forwarded separately along with the other supporting material.
Candidates have the discretion to forward additional publications as a supplement to the dossier.
The typed names and signatures of those budget council members who prepared the assessment should be included on the statement. The report on advising should consider how the candidate has assisted in advising undergraduate, graduate, and postdoctoral students. Recruitment and retention activities also should be reported. If service is an area selected in support of the candidate's promotion recommendation, then significant administrative and committee service to the department, college, or University, along with academic or professionally related public service activities, must be listed in the vita. The budget council should prepare a separate statement assessing the candidate's service contribution in the two broad service areas during at least the last three years and should describe the nature of activities cited in support of the recommendation and assess the quality of the service.