Applicants may withdraw their applications at any time. 12.2 Applicants shall prepare dossiers documenting their academic and professional records in terms of the qualifications by rank outlined in Article 8 . It is the applicant's responsibility to see that the dossier includes all information to be considered. All information on which promotions recommendations and decisions are to be based, including substance and sources, shall be added to the dossier. The applicant shall be notified of all additions to the dossier.
Applicants have the right to inspect their dossier at any point, and to rebut any item.
The contents of the original dossier must be itemized by the applicant. 12.3 Members of an applicant's Department, excluding members elected to the University's Promotions Committee, shall meet with the applicant before 15 October, and shall formulate recommendations based upon the relevant sections of this Collective Agreement. Abstentions or dissenting viewpoints will be supported by written reasons which must be substantive and clearly related to the qualifications by rank and criteria for promotion and sufficiently specific to enable the candidate to know the basis for the recommendation. Applicants for promotion may not serve on the Committee. Decisions on recommendations will be reached by simple majority in an open recorded vote, with the Chair voting only in the event of a tie.