The college or university has procedures for the maintenance of records, documents, and other supporting evidence necessary to evaluate the effectiveness of management systems and internal procedures. Responsibilities are assigned for retention and disposal of records. There are written policies with respect to records retention schedules which take cognizance of the requirements of external sponsors. Filing and storage facilities are adequate and accessible. The retrieval system permits selective data retrieval for active, semi-active, and inactive records.
Controls are in place for authorized retrieval.