Graduate Office maintains copies of correspondence, transcripts, application for admission, letters of acceptance, assistantship appointment forms and contracts, progress reports, grade reports, special course request forms, reports of advisory committees, records of degree completion and requests for information. These files are designed to assist in advising and checking degree progress. The Dean of Graduate Studies is responsible for maintaining the files. Access is limited to the Dean, clerical staff, graduate academic advisors, academic department chairs, research supervisors and graduate employment supervisors. International Programs Office maintains and is responsible for files on international students.
Access is limited to department staff and other personnel responsible for visas.
Master of Science Teaching files are maintained by the director of that program. These files contain transcripts, grade reports, applications and correspondence. Access is limited to the director. Minority Programs Office maintains files for students in special programs. The office also maintains applications and student references.