Clerks then send the participants a letter that states when and where the trial will be held. Later, the court clerk examines the files for each case. They make sure that all related records and documents are in the file. If documents are missing, clerks request copies. On the day of the trial or hearing, clerks prepare any forms that might be used by the judge.
Clerks also print out informational sheets for each hearing.
These sheets contain the case number and the names of plaintiffs, defendants, and attorneys. Clerks proofread the printouts to find errors or missing information. They distribute the completed sheets to the judge and other court personnel. If the judge has questions about the file, the clerk answers them. After the trial or hearing, court clerks record the rulings and decisions on several forms.