If an employee has selected direct deposit, but has not indicated a department, the Earnings Statement will be sent to the employee's home department. Department Delivery Employees may choose to have paychecks delivered to their departments. Departments will receive the paychecks and earnings statements in campus mail on payday. Paychecks and earning statements are confidential documents and should not be opened by anyone other than the employee. Departments should distribute these pay documents to the employee in person.
Departments are responsible for verifying the employee's identity.
Departments may forward paychecks and earnings statements through U.S. mail at the employee's request or if the employee has terminated and left a forwarding address. It is advisable that the department keep a log of paychecks and earnings statements that have been delivered through U.S. or campus mail. The log should note the date, mailing address, and reason for mailing. Departments should not hold paychecks or earnings statements for more than 15 days. If an employee has not picked up a paycheck or earnings statement within 15 days, it should be returned to the Payroll Office with a note explaining the situation.