With the exception of formal student evaluations of teaching, anonymous communications shall not be included in any record, nor shall they be stored or maintained. Such anonymous communications shall not be considered or referred to in matters of promotion, tenure, reappointment, or salary determination. Disputes about access to and maintenance of academic employee records shall be resolved through the grievance and review procedures generally applicable to the employee involved. Such recommendations are prepared early in the academic year which counts as the sixth year for purposes of reckoning years of service towards tenure. Recommendations shall be submitted through the academic administration of each campus with the advice of faculty committees and appropriate professional peers.
Administrative structure varies somewhat from campus to campus.
For specific information on the routing of such recommendations, see campus-specific documents. Campus vice presidents, chancellors, and academic deans, with the advice of faculty committees, are responsible for submitting tenure recommendations to the president. It shall be the responsibility of the president to submit to the Trustees of Indiana University the names of those recommended for advancement to the tenured status. The dossier constructed in consultation with the candidate provides the evidence upon which the tenure decision is to be made. If additional information is sought or received during the review of the dossier at any level, the candidate and all previous committees and reviewers must be notified and given the opportunity to respond to the additional information.