The student shall be told, upon request, the names of those supplying references. All items in the academic record not covered by waivers are open to the student. Material not covered by waivers may not be protected by keeping it out of the student s file. Student records are open to members of the faculty and staff who have a legitimate need to know their contents, except where access is prohibited by special policies such as those governing medical and psychological records. This determination must be made scrupulously and with respect for the individual whose records is involved.
Access is to be granted promptly and no later than thirty days from the date of request.
The student may make the request in person or by mail. A panel of not fewer than ten Hearing Officers will be appointed by the chief administrative officer for each campus. The Dean for Student Services will forward a copy of the request to the person responsible for the record and will provide the student and the keeper of the record with three names of Hearing Officers. A written decision based solely upon the evidence presented shall be prepared within a reasonable amount of time and shall include a summary of the evidence and reasons for the decision. The judgement of the Hearing Officer shall be final, and the record shall be changed or retained as recommended.