The Scheduling Office will initiate actions to process the necessary scheduling forms and inform appropriate offices. Only University Scheduling Offices are authorized to reserve University facilities for use by any party. It should be recognized that departments, at times, are assigned a specialized facility for use for specialized programs. It is equally important to note, however, that these facilities are in demand for events and meetings other than those sponsored by the department, such departments are expected to schedule these programs as soon as possible and then make the facility available to other appropriate groups. In general, the administration building, University Libraries, departmental conference rooms and offices, computer labs, and department-specific designated labs are not considered appropriate for events and will not be scheduled for events by the Scheduling Offices unless requested directly by the affected department or campus unit.
Academic courses are to be scheduled using the academic approval process and course forms.
The Campus Recreation Center Scheduling Office is responsible for scheduling all activity in the Campus Recreation Center. The Nottingham Stadium Scheduling Office is responsible for scheduling all activity in the Nottingham Stadium. Cost Recovery Policy Standard facility rental fees are charged to all non-University groups to recover costs to the University incurred related to specific scheduled events. The written sponsorship request must be received and approved by the appropriate Scheduling office or by the Vice President for Administration prior to the date of the event. Appropriate permits must still be obtained, and all service, equipment, and security fees must still be assessed to the non-University group, according to standard guidelines.