The meeting planner will arrange for an office with computers, at least one having modem capability, phone lines, printer and copying support. All other meetings arrangements, including rooms, flip charts, overheads, and other such items, will be prepared by the meeting planner based upon written requests of subcommittee chairs. The meeting planner will arrange for an office with computer and copying support, and at least one secretarial support person to assist delegates for the hours 9 AM to 5 PM Monday to Thursday, and 9 AM to 12 noon on Friday. The office will also be closed for one hour during the day to allow the office staff to have lunch. This office will be open on Sunday at convenient hours for registration only.
Copies are to be made for meeting support only.
Documents available prior to the meeting requiring copies to be made may be shipped to the meeting planner or the meeting site, prior to the meeting. In order to select a meeting site, members of MAC will examine the attributes of each site proposed as outlined in the following sections. Where possible, the other factors will be reduced to cost. However, factors that include venue, sponsorship or other intangibles will be considered. This will generally be larger than the cost any delegate occurs, but will provide a consistent basis for comparison.