Property Control Description Property Control is the division of the Department of Purchasing that is responsible for all equipment on the College campus. Property Control tracks the procurement of each item from the purchase order, through receiving, to the ultimate location designated by the user department. Property Control then performs periodic physical inventories to count and locate assets previously recorded. The New York State Department of Audit and Control requires that each agency institute and maintain an inventory of equipment. The PCS includes Research Foundation equipment.
All equipment has an affixed identifying decal which indicates the ownership of equipment.
Annually, each department will be contacted and instructed to perform a physical inventory of the equipment under their control. On such an occasion, the Property Control Office is to be contacted in writing and given a description of the equipment and its condition. If the equipment is deemed useful in another department on campus, the Property Control Office will make arrangements for the transfer of the equipment. If the Property Control Office determines that the equipment is unusable or in excess to the needs of the campus, official surplus property procedures will be initiated. All office machine repairs are to be arranged by the Property Control Office.