Once our department has received and returned your documents to their original boxes within the warehouse, you will receive the form Checked-in Folder Status Report listing the documents returned and the date received. However, it may be beneficial to appoint a Records Coordinator to act as their official representative. Maintenance of an index or detailed listing of records stored in the Records Center for reference by persons requesting records Assist with records disaster recovery in the event of a disaster at the University Records Center. Complete the Appointment of Records Coordinator Form to designate the Records Coordinator for your unit. ONLY authorized personnel from the unit that stored the records are eligible to request records or information from the records.
Authorized personnel have access to all the records stored by the unit unless otherwise specified.
Complete the Authorization for Personnel to Request Records Form to designate authorized personnel as eligible to request information from stored records. Any request for records stored in the Records Center from someone not authorized will be referred to the Records Coordinator of the originating unit. A unit may permit anyone to obtain its records, but the consent to release the information must be received by Records Management Services before the information can be released. Federal, state, and internal auditors have unrestricted and unlimited access to all university records. The only other exception to the rules of access is to meet the legal obligations of the university.