The President shall state in writing to the relevant appropriate Chancellor or Vice President the reasons for any changes made in the Chancellor's or Vice President's recommendations. Where a candidate is not promoted, it shall be the obligation of the chairperson or dean to review with the candidate the reasons for the failure to promote, if such a request is made by the faculty member involved. Recommendations for advancement to tenured status are prepared by chairpersons or other appropriate administrative officers. Such recommendations are prepared early in the academic year which counts as the sixth year for purposes of reckoning years of service towards tenure. Following this, the recommendation for each person Recommendations shall be submitted through the academic administration of each the campus where their tenure-track appointment is held, following procedures approved by the faculty of each campus .
Administrative structure varies somewhat from campus to campus .
For specific information on the routing of such recommendations, see campus-specific documents. Campus vice presidents, chancellors, and academic deans, Campus chancellors, with the advice of faculty committees, are responsible for submitting tenure recommendations for faculty with tenure track appointments on their campus to the President. It shall be the responsibility of the President to submit to the Board of Trustees the names of those recommended for advancement to the tenured status. The dossier constructed in consultation with the candidate provides the evidence upon which the tenure decision is to be made. If additional information is sought or received during the review of the dossier at any level, the candidate and all previous committees and reviewers must be notified and given the opportunity to respond to the additional information.