Hence, the purpose of such reviews is to inform, not to replace, campus evaluations. The dossier including both internal and external reviews, the candidate's statement, and teaching evaluations is assembled by early Fall term. During October, the department will evaluate and vote on all cases. Department head calls a meeting of the department faculty for the express purpose to review the case. All faculty must review the case materials prior to the meeting.
Case is reviewed.
If the department decision indicates that the case is too weak to be considered further, then the department head is responsible for communicating this to the candidate. If the department faculty recommended changes in the file and did not vote, then there is either a reconvening of the faculty in order to vote or the voting is accomplished with individual faculty members filling out their ballots and signing a register to indicate they personally submitted their ballot. This allows for a faculty vote without having another meeting. The vote is recorded as tally marks by faculty rank and tenure status and ballots are kept in the department head's office until the case is decided by the provost's office. Ballots are destroyed once the case in decided.