Nothing in this rule should be interpreted as altering these requirements. 2.1 Expenses incurred on behalf of the state and submitted for payment should be reasonable, necessary, and appropriate for the account being charged as determined by the department head or designee.
All reimbursements are subject to department head or designee approval.
IRS guidelines must be followed for required receipts for meal reimbursements. Mileage can be calculated from place of work or other appropriate location as approved by department head or designee. Employees may be reimbursed for approved travel expenses incurred on behalf of another employee or prospective employee if the person being reimbursed incurred the expense. If such facilities are available the President must certify that the use of these resources are not available at a lesser cost nor available through another agency. A department head may determine if it is necessary to send more than one employee to the same event, meeting, seminar, conference, or other travel destination.