In the event that there is a compelling reason for selecting a particular hotel or motel as the site for a conference, meeting, or training session, such as location or the only one that can provide the needed facilities during the time frame in which the event is to be held, the University handles the procurement on a sole source basis. In this case, the use of non-competitive negotiation to secure the best price is required. 2.6 Equipment 1. Research and Capital Equipment. Special approvals may be required by the Office of Sponsored Programs or Property Accounting for these categories of equipment.
Departments have several options for financing equipment.
It does not include demonstration or factory rebuilt items marketed through distributors. 2.7 Individual Services Contracting for the services of individuals should be treated the same as any other purchase. However, contracting with individuals presents certain compliance related matters with the Federal Internal Revenue Service concerning withholding and Social Security taxes when the individual performs under the supervision and control of the University. An employer - employee relationship has been determined to exist in such cases, and subjects the institution to tax liability and employment obligations established by State law or gubernatorial policy. Procurement Services and ITC work with the proper University officials to coordinate these approvals for the University.