Describe in detail what each source document contains as well as its quality. This is another indicator of what you consider important and will guide the contractor in preparing the proposal. The three main items to include in the evaluation are experience, approach and cost. These can be subdivided into smaller units, depending on the detail you need to create a comparison among firms. Although cost isn't the primary criterion for selecting a data conversion contractor, it's a limiting factor.
Cost needs to be divided into a set of categories.
The main category will cover the project's production phase and define the increment that will be used for acceptance and payment. Other categories should include the pilot phase, project setup and project management. Project Management Project management is critical to success. The contractor needs to clearly state the communication procedures necessary to share information. Make sure the contractor understands your requirements, and ask references about how the contractor managed other projects and communicated with client personnel.