Current projections are for the ballot body to be closed by the end of the year, ballots will be sent out in January, comments probably back by March. June meeting will be used to finalize responses which will be sent out after that meeting. Allow 15 days to get reactions to the responses. To allow work to proceed on the responses between meeting, it was proposed that teleconferences be used for discussion. The following process is only applicable to ballot question resolution.
Any potential voter can make a motion or second to accept the proposed response.
The chair will use e-mail to call for a vote. Votes will be due in 10 days. The chair will circulate the results, including how each voter voted, to the working group so that votes can be validated. Results will be sent out in the next meeting minutes. The list of voters will be included in the minutes.