An audit committee report generally is read and approved at the first meeting of each term. A form similar to that In Figure 3 is filed with club records and the action recorded in the minutes. Figure 4 Remind members of deadlines for dues and special assessments. A good time to do this is when your report is given at meetings. Delinquent members are brought to the attention of the president by the treasurer and are dealt with according to the constitution and bylaws of the group.
Discretion is imperative.
When a member wishes to pay dues by check, ask that the check be made Out for the exact amount of the dues, and use the club's complete name. Do not accept third-party or checks made payable to you personally as payment for dues or for donations. Budget You, as the treasurer, will help plan a budget for your club. In most groups, all officers cooperate in this activity. Begin by checking the previous years records and Itemizing current and future receipts and expenditures as voted upon by the group and cited in the minutes.