This is perfectly acceptable, given the understanding that primary responsibility for task completion rests with the Committee member. Deputising for members at formal meetings of the Committee is permissible but should not be encouraged. Changes in the identity of the deputy or the intention not to send a deputy should be notified to the Chairman or Secretary at the earliest convenience. There is no obligation upon members to send a deputy to formal meetings if they are unable to attend personally, but the Chairman reserves the right to request that a deputy should attend for all or part of a meeting to ensure appropriate input is provided. The Chairman reserves the right to request that any deputy withdraws from the meeting for reasons of confidentiality.
Deputies share collective responsibility for decisions made.
Deputies must report back to their nominating member about the business of the Committee and any specific tasks which have been accepted. It is not sufficient to rely upon the issue of minutes. Members should make every effort to attend as many formal meetings of the Committee as possible. To this end, schedules of meetings for periods of six months or more in advance will be issued to aid forward planning.