In this way, competition for available resources will hopefully be avoided. Student organizations who agree to sponsor outside organizations must coordinate their efforts with the College Events Coordinator and the appropriate person in the Student Affairs Office. In all cases, a formal letter of intent to sponsor the group written by the organization's president, must be sent to the College Events Coordinator. Because sponsored events involve many complex issues, students need to plan such events well in advance of the desired date. Students planning sponsorship should contact the Student Affairs Office for assistance and read the Student Organization Guide.
All entries are subject to publication deadlines.
Staff and faculty may use college space for events related to their work at the college. These events need to be scheduled through the appropriate office, and are generally not subject to fees or insurance requirements. Staff and faculty who wish their event to be advertised to the Smith College or Five College community should submit their requests on Event Service Request Forms that can be obtained in most departmental offices. All forms should be submitted to the Office of College Events at least 10 business days in advance of the week in which the event occurs. Rental fees for such use will usually apply, although these are lower rates than are charged to non-Smith users.