Although the college is not required to release records maintained by the Counseling Center and Student Health Services, on written request by the student, information maintained in these files must be released to the appropriate professional of the student's choice. There is a general limitation that a student may not review letters or statements of a confidential nature included in any file of theirs prior to January 1, 1975. These materials are removed before a student reviews the folder and is return to the folder after the review, if relevant to the file. A request to inspect a file should be made directly to the office holding the file. For those unable to come to the campus because of geographical location, requests by mail are honored.
Copies are available to all students at the cost of reproduction.
Parents and legal guardians have access to their dependent's records if the student is a dependent in the Internal Revenue Service definition of the term, or if prior written consent has been given by the student. Thus, it is the parents or guardians responsibility to present evidence of dependency before a student record may be released. If such evidence is presented, the student is notified. Student records are accessible to employees of the College whose primary job responsibilities require access to some or all of the information included in a particular file and to employees with a legitimate educational need to review a student's file. Each student's file must contain a list of individuals who have requested or gained access to the records, excluding the student, school officials, and those with written consent from the student.