All other requirements of the State Procurement Code apply to the University. The University Policy on Purchasing governs all purchases of supplies, materials, equipment and contractual services for the University and clearly stipulates that such purchases will be made only by the UNM Purchasing Department. All funds received by the University, regardless of their source, are considered to be University funds and are expected to be expended for purchases only as described above. The UNM Purchasing Department makes all other purchases for the University schools, colleges, branch campuses, graduate centers and the Medical Center with the exception of the University Hospital and Children's Hospital of New Mexico. All purchases must be authorized by a Purchase Order.
All purchase orders have a six digit number.
SPO's start with the number 2,3 or 4. Regular purchase orders start with the number 7. Multi-term Blanket and Open Purchase Orders start with the number 8. Invoices for payment for tangible goods and services must reference a valid purchase order number for payment to be made. Requisitions with accounts that involve federal funds are forwarded to the Contracts and Grants Department to check for availability of funds.