Departments access the express voucher panel to initiate payments. This gives departments improved control over budgeting and payments. A designated departmental representative inputs all pertinent information into the voucher panel. The panel is then be forwarded via workflow for approvals. Upon final approval, Disbursements reviews the voucher for appropriate information and processes for payment.
Departments are able to track invoices and vouchers throughout the system.
Due to the information available, shadow systems are eliminated. The ability to design a query, or simply select a report from a menu, for on-line viewing adds to the functionality of the system. For many queries or on-line reports, authorized users have the option to select specific criteria in order to customize the report to their needs. Departmental users are able to inquire within the module on payment status of vouchers, orders, or invoices. Pertinent information available includes check information and whether a check is still outstanding as of a certain date.