Courtesy visits are not encouraged as they can disrupt the daily workflow and in many cases the person you want to see will be unavailable. In the letter, please state the products or services that you wish to sell to the City. Please provide any references on previous awarded term contracts received by you company from other governmental agencies. Competitive price quotations may be solicited and award may be to other than the lowest priced vendor based on criteria such as location of the vendor to the requesting department and completeness of inventory. These quotes can be obtained either by telephone, fax, email or mail and are not normally advertised.
Award is made to the lowest responsive vendor meeting specifications.
This is used primarily for services and highly technical commodities. An RFP differs from a formal bid in that proposals may be solicited in a one or two-step process. The award can be to other than the lowest priced vendor. Vendors should not deliver goods to an alternate address unless authorized by Purchasing, as the processing of your payment will be delayed. The Purchase Order is the City's contract with you.