This commitment is due 10 days prior to the event. This number is firm and binding and may not be reduced. The conference billing will be for the guaranteed numbers unless more attendees are served. Events housed in air conditioned residence halls may NOT increase their stated attendance beyond that allocated on the contract form. Conference invoices are sent approximately 30 days upon conclusion of the event.
Billings are due immediately upon receipt.
In case of questions or disputes about components of the invoice, the client must submit these in writing and furnish appropriate detail as to why the charge is being disputed. Portions of the invoice NOT under dispute are still due immediately while disputed charges are investigated. Ball State University is not responsible for the property of guests or sponsors of conference events. It is suggested that the sponsoring agency and its participants check their insurance coverage prior to the event.