Disbursements include both disbursements and firm encumbrance activity. The period of time at the beginning of each month where both the prior and current months are available for posting. Generally, the concurrent processing period ends on the first or second work day in the current month when the prior month is closed for business. However, at the end of the fiscal year, the concurrent processing period continues for approximately three weeks in July to allow the majority of June business to be processed before the prior month and fiscal year are closed. An Informational Circular containing the end of the fiscal year activities and cut-off dates is distributed to all agencies prior to the end of each fiscal year.
Contingent Encumbrance See Encumbrance for information.
An eight-character number assigned to each accounting document for identification purposes. The first character of the document number is an alpha character that represents the type of transaction. The two-digit suffix represents the transaction line number on a document. An encumbrance established at fiscal year-end to record obligations incurred, but not paid, prior to the close of the fiscal year. These encumbrances can be either firm or contingent.