They should be listed on the Monthly Statement of Condition and will be reimbursed to the revolving fund upon presentation of the bank statement outlining the charges. If bank charges or fees have been incurred, a copy of the bank statement should be included with the other receipts when requesting reimbursement to the fund. It is common to have a delay due to delivery of international mail, therefore, a current Statement of Condition for a foreign held revolving fund is one that is received in Disbursements by the 20th of the second month following the reporting period. No reimbursements will be made to the revolving fund if a current Statement of Condition is not on file. If U.S. currency is returned, the custodian must supply the foreign currency equivalent and exchange rate used at the time of exchange.
Any deficiencies are the responsibility of the custodian, calculated at the current exchange rate .
Gains and losses are only recorded upon closing of the fund. The custodian will prepare a journal voucher to record any expense not yet reimbursed and attach original receipts. Credit object code 1-1102 on the account from which the funds were originally advanced. The journal voucher should be routed to the Revolving Fund Clerk, Disbursements - FREH, it will then be forwarded for processing. The custodian will prepare a cash receipt voucher to return the remaining cash to the University.