Vital records contain information necessary to establish or continue the operation of the university in the event of a disaster. Identifies records series that have historic or permanent value and makes provision for transferring these records to the University Archives at the end of their in-office life. Identify for destruction records that are no longer useful to the unit or the university. Helps insure efficient use of storage space within the unit. Risks Associated with Poor Records Management Litigation.
All records created by the university are potential documentation in lawsuits.
Keeping records beyond their useful lifespan or destroying documents too soon can be costly to the university. Excessive storage costs from keeping records beyond their useful lifespan. Inability to retrieve important documents when needed. An up to date records schedule will be requested if your office is audited. Request a Review or a New Records Schedule Records Schedules are to be reviewed and updated every 5 years.