Agencies are to notify the payee that, in accordance with state law, outstanding warrants are canceled after 180 days. If the warrant has been lost or destroyed, the procedures listed in Subsection 85.38.30 are to be followed. Warrants issued in error are to be canceled by the agency before they are statutorily canceled in accordance with RCW 43.08.062 . OST is to forward a list of canceled warrants to each agency. This list is to include warrant number, date issued, and amount.
Agencies are to maintain a register of statutorily canceled warrants.
Information related to statutorily canceled warrants may contain personal information about citizens. Instructions regarding disposition of these funds are contained in Subsection 85.38.50 . Statutorily canceled warrants presented to OST for payment are to be sent to the issuing agency. When a statutorily canceled warrant is reported as lost or destroyed, an agency may issue a new warrant. If the issuing agency determines not to reissue the warrant, a letter explaining the reason for disallowance is to be sent to the legal owner.