Intranet A site, internal to an agency, which uses the same network technology and protocols as a public website, but is for internal or restricted external use only. A collection of electronic files, usually under common administrative control, linked together and made accessible to the public via the World Wide Web. For records retention and disposal purposes, it is considered that the equivalent of snapshots can be delivered by a recordkeeping system that captures and retains full and accurate records of the data objects made available via an agency website, together with adequate metadata documenting the management history and context of those objects. Entries 1933 to 1937 of the Administrative Functions Disposal Authority, issued February 2000, provide advice on disposal of snapshots of an agency s public website. Privacy is maintained by employing secure protocols and security procedures such as data encryption.
Agencies can choose to use VPNs as extranets or wide-area intranets.
For example, FedLink is a Commonwealth VPN which will be used as a wide-area intranet, linking all Commonwealth departments and agencies together in a secure online environment. In this document, a generic term which refers to all types of web-based sites, including public websites, VPNs, extranets and intranets. A National Archives policy and guidelines for keeping e-commerce records are due for release in 2001. Manual for Commonwealth Agencies , developed by the National Archives of Australia in collaboration with the State Records New South Wales.