This policy was approved by the President's Council on March 23, 1999. Specific questions about policy content should be directed to Jim Gartner, director of financial services, x8-6469. Carnegie Mellon University Petty Cash Policy Policy Statement Carnegie Mellon University permits departments to maintain a petty cash fund, as described by this policy.
Departments are responsible for adequate security and control of their petty cash funds.
The fund should be secured at all times in a locked place. Petty cash can sometimes be used in place of the university purchasing process where appropriate, for example, as reimbursement for small, incidental department expenses when it is infeasible or impractical to use normal purchasing means. Petty cash should be used in this manner only when absolutely necessary. Continue to use the travel expense report. All travel activities need to be reported through the travel reimbursement process.