After each trip, personally return the credit card to the Travel Division. Do not return credit cards by mail. Return the card promptly after returning from the trip. Departmental Cards Departments may obtain rental car credit cards to loan out to traveling departmental personnel. To obtain departmental cards send a memorandum or e-mail message to the Travel Division.
Departments are responsible for card security and charges resulting from use of cards.
Voucher A University department may request a One Trip Travel Voucher from the Travel Division. This form, which provides for a single rental car transaction only, is often used for travel involving speakers or applicants. A One Trip Travel Voucher may be mailed to the traveler before the trip. A traveler may use his or her own personal resources to purchase the use of a rental car. CAR A rental car agreement is prepared by the agency clerk.