The purpose of this policy is to establish under what circumstances administrative leave may be approved. Court Appearances Administrative leave will be granted to eligible employees summoned for jury duty, for service as a witness or to provide a witness deposition, or to accompany a minor child to court when the child is legally required to be present. An employee who receives a subpoena or summons to appear in court must present it to his or her supervisor for verification in order to receive approval for administrative leave. An employee who does not present the appropriate documentation will have the leave time deducted from his or her PTO balance. If court duty is completed before the end of the employee's normal work schedule, the employee must return to work for the remainder of the shift or the additional time must be deducted from the employee's PTO balance.
Administrative leave covers only the actual time away from work for approved court appearances.
Reasonable travel time to and from the court may be included. An employee must submit any fees designated as reimbursement for services to Medical Center Payroll in order to charge his or her absence to administrative leave. An employee who wishes to retain reimbursement for services must deduct his or her absence from their PTO balance or, if no PTO is available, the time will be charged to leave without pay. Employees may retain payments that the court provides for reimbursement of daily expenses. Employees who serve as Virginia circuit court jurors may retain fees given by the court as these fees are considered as reimbursement of expenses.