All receipts must be originals. If unavailable, written explanation from department head must be provided. Itemization of expenditures is required. Appropriate authorizing signatures are required. Petty cash cannot be mailed.
Cash is given in the amount authorized on the reimbursement form.
A valid VCU One Card must be presented by the person authorized to receive the reimbursement from the Cashiers. All transactions should be reconciled to the appropriate account in the monthly financial reports. A copy of the validated form in question must accompany the inquiry. Custodian has sole responsibility for safekeeping, maintenance, proper usage of funds. Accounts Receivable must be notified of changes in custodian.