Keep the department green copy. If an invoice is sent with the order, it should be forwarded to the Division of Accounting and Control. An IFB is a formal document, mailed to vendors or service providers who provide a certain commodity or service, kept on bidder's or offeror's lists in Purchasing and Support Services. Written responses are required of vendors and service providers. It can be expected that an IFB will be mailed out within 30 days of receipt of a complete request.
Award is made to the lowest responsive and responsible bidder.
Also, similar items or services may be combined for formal competition at the Purchasing Agent's discretion. An RFP is like an IFB in being a more formal, written request to offerors who in turn must respond in writing. Offerors will propose various solutions and will be evaluated on criteria other than cost alone, such as credentials and experience. Award will be made to the firm who best meets all the criteria.