This advice needs to be carefully thought out to ensure the archives program is properly understood, especially 'at the top' of the organisation. Decide what resources, facilities and funds the archives program will need. Work out a basic business plan for the archives program. One way of doing this is to provide the answers to the following questions. People within the organisation who make decisions about the archives program such as allocating resources, or deciding which records are part of the archives program and which are not.
Clients are also people inside and outside the organisation, who use the archives.
List your tasks in order of importance. The Minimum Requirements for a Successful Archives Program You will usually find that others in your organisation have different ideas about the role of an archives program. You will need to define clearly what makes the difference between a successful archives program and mere storage. The requirements are- Procedures for the acquisition and accessioning of records, so you know what you want, what you have, where it comes from, who owns or controls it, and where it is. Facilities for housing the archives with adequate security, and in a place that offers the best available protection from environmental risks such as water and fire damage, dust, dirt and vermin.