Department chairs and clerical staff are responsible for maintaining these files.
Access is limited to faculty members in the department and clerical staff.
Admission Office maintains files containing applications, ACT or SAT scores, transcripts, and correspondence. The Director of Admission is responsible for maintaining these files. Access is limited to the Director of Admission, Associate Directors, and Admission Office staff, as well as the Director of Financial Aid and the Financial Aid staff. Upon enrollment at New Mexico Tech, these files are transferred to the Office of the Registrar and become part of the student's permanent record. Bureau of Mines maintains records for current and past employees.