The memo or letter can also describe the situation that gave rise to the report. Reports and their transmittal documents are often separated as they travel from reader to reader, thus need to be redundant. Some readers will only read one section of your report, so each section must be complete. Introduction Tells the reader what is to be gained from reading the report. Methods Explains how the reported upon material or information was gathered and allows the reader to determine if your facts are reliable Facts Contains the information or material that you have determined to be useful, necessary, or important to your reader.
Conclusion Tells how the facts are significant and what they mean.
Recommendation Explains what the reader or the organization should do or think. Introduction Explains what this report covers and its purpose. May give some background information. Past Work Future Work Reports on how the work is progressing as planned. Tells of the results thus far.