Election of the Executive Board shall be by secret ballot. The newly elected officers start their terms immediately after the Business Meeting held at the annual A.S.A conference. Vacancies shall be filled by election at the next annual meeting. The Council will hold an annual meeting concurrent with the annual meeting of the African Studies Association. Additional meetings shall be held at the discretion of the officers.
All meetings are open.
Planning announcements and agenda preparation for meetings shall be the responsibility of the officers with the assistance of committee chairs and ex-officio representatives. Announcements of meetings, schedules, draft agenda, and minutes shall be distributed via email prior to the scheduled meetings and printed in the Africana Libraries Newsletter and submitted to ASA News if appropriate. Priority will be given to agenda items which have been submitted in writing in advance of the meeting, and for which documentation has been distributed, where relevant. Documentation must be provided if the issue in question calls for a vote. Other committees as needed will be formed on the recommendation of the Executive Board, with the approval of two-thirds of those present at the annual meeting.