It consists of the Heads of Government of the member states and is the final authority of the Community. The primary responsibility of the Conference is to determine and to provide the policy direction for the Community. It is the final authority for the conclusion of Treaties on behalf of the Community and for entering into relationships between the Community and International Organisations and States. Conference is also responsible for making the financial arrangements to meet the expenses of the Community but has delegated this function to the Community Council. Decisions of the Conference are generally taken unanimously.
Conference meets twice a year.
The decision to create the Bureau of the Conference was taken at the Special Meeting of Heads of Government in October 1992. The Bureau consists of the Chairman of the Conference, as Chairman, as well as the incoming and outgoing Chairmen of the Conference and the Secretary-General in the capacity of the Chief Executive Officer. The Council is the second highest Organ. It consists of Ministers responsible for Community Affairs and any other Minister designate in Member States in their absolute discretion. It is responsible for the development of Community strategic planning and coordination in the areas of economic integration, functional cooperation and external relations.