If there is an agenda, most items are new for most people. Need to define, challenge and reprioritize. Can be collaboratively edited, reprioritized, used as a tool throughout meeting to help structure and re-assess priorities. Minority opinions forgotten. People work together to create on-screen summaries, define areas of consensus, describe their disagreements.
Complex decisions lead to alternate solutions, each of which results in another meeting.
Participants model complex decisions on the computer via spread sheet, or planning tool. Team is self-facilitating, using the computer and other media to work together. Minutes approved as they are being developed, becomes collaborative process, basis for producing memos, summaries, reports. Participation is not invited. Meeting is formal and linear.