It is the policy of the City to take appropriate measures to safeguard the safety and well being of the citizens of Wilson. When a situation has occurred which makes it impossible to have followed proper bidding procedures at the risk of harm to persons or property, the situation will be detailed as to the events which took place to cause waiving of the competitive bidding process and actions taken. A copy will be submitted to the appropriate department head, the Purchasing Manager and the City Manager. Event is identified as affecting the life, health, or either safety or convenience of the City of Wilson employees or citizen.
Appropriate action is taken to safeguard life and property.
A written, detailed memorandum is sent to Purchasing along with a requisition for the goods or services needed to respond to the emergency by the next business day for processing. Purchasing will ensure documentation is adequate for questions which could be raised later concerning waiving of the bidding process. Documentation will be filed in Purchasing with their copy of the purchase order.