This specification is then incorporated into a formal bid package. It may be called a Request for Bid or Request for Proposal , etc. This package is then made available to the vendor community for their solicitation. A formal bid constitutes an offer to enter into a contract with the City which, if accepted, will become a binding agreement to both parties. The vendor will be obligated to all terms and conditions specified in the bid documents.
All formal bids are to be submitted in a sealed envelope.
Bids are received by a set time and date. Bids must be submitted in writing, utilizing the provided City forms in the bid package. Faxed bids are NOT acceptable. Any bid received after the time and date specified will be returned to the vendor unopened. In preparing a quotation or bid submittal to the City, the vendor must have a clear understanding of the goods or services to be provided.