State the amount of the purchases, the advance received, and the reference number of the advance form. Attach original receipts to the voucher. Photocopies are not acceptable. Date - The date the form is being prepared. Payee's Social Security no.
Date requested - Date advance is to be ready.
This amount should be limited to the estimated cost of the trip or purchase. The date of return and the duration of the trip in days. Purpose of trip - A brief statement as to why this trip is being made. When the traveler is the Chancellor, then the Assistant Vice President for Business and Finance or delegate signs. Office of Business and Fiancial Services approval - All requests must be approved, in advance, for the Assistant Vice President for Business and Finance by either the Director of Business and Financial Operations, the Director of Accounting, or the Assistant Directors of Accounting before presenting to the Cashier.