Conflict of Interests . Each IBRA may elect to have additional non-voting attendees and to use nonvoting consultants. Each IBRA, at its discretion, may request individuals with competence in special areas to assist in the review of complex issues which require expertise beyond or in addition to that available on the IBRA, but these individuals may not vote. When alternates are used, the lists of IBRA members identify for whom each alternate member may substitute to ensure an appropriate quorum. The IBRA minutes document when an alternate member replaces a member.
Alternates receive and review the same materials that are distributed to regular members.
The IBRA is supported by adequate administrative staff, who assists with IBRA records management, prepare minutes of all IBRA convened meetings and monitor compliance with the IBRA Procedures. Each IBRA meets twice a month. Each academic year, a schedule of the IBRA meetings for the coming year is distributed. Members are informed of the meeting schedule as soon as it is set so that they may reserve the dates and times on their calendars. Members may attend IBRA meetings via telephone conference as long as the member receives all of the required materials prior to the meeting and can participate fully in the discussion.