Before planning a special project or event, the Risk Manager should be consulted to verify if insurance coverage is provided or is required. Please refer to the Special Events preparation checklist to assist you in your event planning. Notify the Risk Manager before hiring an outside contractor or vendor who uses hazardous materials or equipment. Any person required to sign a contract that binds the University legally, or includes any provisions for insurance coverage, should first review it with the Risk Manager.
Departments routinely use off-campus facilities for special events, classes and seminars.
The owners of these facilities often request that USD supply them with a certificate of insurance naming their organization or company as additional insured. The certificate is sent to the department seeking the services of the contractor or supplier and a copy is kept on file in Human Resources Risk Management. A special form outlining minimum insurance requirements and instructions for requesting certificates of insurance has been developed to assist departments needing certificates. Contact Risk Management for a copy. All vendors must comply with the University's established safety program.