Physical Plant forwards initialed Budget Transfer form to the Budget Office. Physical Plant processes Professional Services Agreement with Request for Purchase. A copy is sent to the department. Physical Plant manages design development. Physical Plant sends refined construction cost estimate to the department.
Contract goes out for bid and bids are received.
Prior to award, Physical Plant notifies department of amount, including contingency. Physical Plant forwards the Budget Transfer form to the Budget Office and a copy to department. Contractor completes the project and invoices Physical Plant for contract, including contingency used. Physical Plant fiscal agent approves payment. Physical Plant sends copy of final cost to department for informational purposes only.