Most users will have limited access to this area, and the aim is that this volume be universal to all University staff. The aim is that this volume be universal to all University staff and thus provide a consistency of access across all areas. This gives all users the ability to share documents and information without needing to email the documents, access a particular workstation etc. Archiving of Data Periodically it will be necessary to archive old data stored on the file server. This should be managed centrally by the University of Tasmania, and can be facilitated by grouping data by year, as well as implementing other forms of version control.
All data is archived to tape each month, with incremental backups each night.
Old data can be recovered to the server from tape at any time up to two years after being removed from the server if requested. As data gets older and is rarely used it is worth using utilities like WinZIP to compress and archive the older data while retaining it on the file server. This can be done as a preliminary to actually removing the data entirely. The central data stores described in this document are intended to make working with and sharing of data within the University of Tasmania easier and more reliable for all staff. The additional flexibility will allow users to move locations and machines without interruption to workflow.