The write-off includes all accounts unpaid for three years. Departments do not need to request the write-off. Use of BRS will identify unpaid accounts and General Accounting will place the account for collection and submit the account to the State Setoff program. Students will have a financial hold placed on their account, preventing release of student transcripts and future enrollments. Accounts placed on BRS will require payments be at the General Accounting cashiers not at the department.
Daily reports are available for transactions or activity on accounts.
Inquiry of deposits and other transactions are available on KUFS, security access is available to departments. The University may make the appropriate accounting entries to remove these items from their accounts without applying to the Director of Accounts and Reports. The Comptroller's Office sends out a notification letter in the month of April to the departments asking them to submit their uncollectible accounts to the Comptroller's Office for submission as writeoffs. The request is forwarded to the Director of Accounts and Reports for approval. A copy of the account is to be retained at eh department.