A state agency that uses a credit card to pay for a transaction should be careful not to violate any excess obligation provisions. The Procurement Cards are not restricted to making only payments which fall within these two codes. State agencies may also use the credit card to pay for capital or controlled assets. However, any capital asset payment must be coded to the object code established for the type of items being purchased. Method of Payment Agencies are responsible for confirming statutory delegation levels when making payment and for coordinating charge authorization levels from the awarded vendor.
Agencies are also responsible for the appropriate program procedures for audit purposes.
Liability Agencies are liable for late payment fees and charges on lost and stolen cards. See class 946-A1 for the specific terms of this contract. Participation Agencies must apply to and be approved by the GSC, to participate in this program.