To provide guidance needed to properly inspect and process any defects discovered during or after an inspection of goods received. Scope Applies to all University employees. The Buyer is responsible for ensuring that specifications are sufficient to allow the user to inspect the goods upon receipt. Questions regarding this policy should be directed to the Purchasing Department.
Accurate specifications help to ensure receipt of proper quality and service.
Quality buying involves buying supplies, materials, goods or services of a grade sufficient to fulfill, but not exceed, the requirements for which the goods are intended. Early detection of defects or obvious failures to comply with specifications often permits the University to secure a replacement at the supplier's expense, and puts the University in a more favorable position. Packages that appear damaged should be opened and inspected immediately. In certain types of goods a defect or fault is not reasonably discoverable on receipt of shipment. The receiving process is an important step in ensuring the correctness of payments.