Nothing in this Administrative Procedure should be interpreted as altering these requirements. 1.2 Meal expenses shall be reimbursed to employees via the Travel Reimbursement Voucher and may not be direct billed to th University by the lodging establishment. 2.1 Expenses incurred on behalf of the state and submitted for payment should be reasonable, necessary, and appropriate for the account being charged as determined by the department head or designee.
All reimbursements are subject to department head or designee approval.
If a reimbursement greater than this amount is requested approval must be obtained in advance from the VP of Finance and Administration. A department head may determine if it is necessary to send more than one employee to the same event, meeting, seminar, conference, or other travel destination. Employees or prospective employees may be reimbursed for travel expenses incurred that are normally not reimbursable when such expenses result in a cost savings and are approved by the Vice President for Finance and Administration. The University President must approve, in advance, any travel to a foreign country, other than Mexico or Canada. 2.4 Meal expenses shall be reimbursed to employees via the Travel Reimbursement Voucher and may not be direct billed to the University by the lodging establishment.