Approval of all travel within the State of Indiana will follow policies established by each department. This policy should be available to all department employees for review. The department is responsible for ensuring that an individual is on the list before processing a reimbursement request. Department policies pertain only to the approval process. Policies relating to reimbursement rates, allowable expenses, etc. will continue to be the domain of the University, and are not changed at this time.
Departments are responsible for monitoring their own policies.
Accounting Services will not monitor the approval practices of individual departments. Reimbursement requests signed by the department head or designee will be assumed to comply with departmental approval policy. Reimbursement for in-state travel will continue to be made using the Form 25 Request for Travel Reimbursement. Prepayment of registration fees for in-state conferences will continue to be made using a Business Office Form 56 Invoice Voucher. Requests for prepayment of registrations must include the original registration form and must clearly show that the conference is taking place in-state.