There must be one properly completed Petty Cash Voucher, Form USNH-F45, supported by an original receipt for each disbursement from the petty cash fund. Advance Payments to Employees. Contact Accounts Payable immediately if advances are not resolved fully within 4 days. If it is necessary to replenish cash funds while advances remain outstanding, the total advance should be charged against the appropriate CUFS account. Make a copy of the PCV and submit the original with the Petty Cash Replenishment Request.
DATE is the date the voucher is completed.
In an imprest checking account, this should also be the date on the check. Description and Purpose provide a clear description of goods or services purchased and the business purpose of the expenditure. In a business meal, the names of the individual participants, the topics discussed and the restaurant must be stated. A separate Travel Expense Voucher is NOT required when paying for daytime travel from petty cash if the Petty Cash Voucher is properly prepared. Original Amount is the amount paid, then total the detail lines.