These checks will be sent either directly to the vendor or to a designated accounts payable staff member in the Controller's Office. The check needs to be returned to the issuing department for a specific reason.
Additional material needs to be enclosed with the check.
If the department wishes to indicate that a check requires additional documentation or if the department wants to pick up the check, the department must indicate so in the Description field of the disbursement or payment voucher. In cases when a check needs to be accompanied by additional documentation, the designated accounts payable staff member will handle the disbursement. The department will attach the documentation to the disbursement voucher with the invoice and forward all documents to Accounts Payable in the Controller's Office. Issuing checks between Non - State accounts is not allowable.