When information needs to be retrieved, call Central Stores giving them the box number containing the needed documents and the entire box will be delivered and picked up. Pick up storage boxes, fill in the box location and department code, and store the boxes in the retention area. Enter the transmittal information in the records retention data base. Departments may purchase Bookstore items that are not available from Central Stores or outside vendors. List the items, obtain a purchase order from Business Services, give the employee a receipt copy, and send the original copy to the Business Office.
Charge purchases to the departmental supplies and materials account.
Equipment repairs do not follow the normal purchasing guidelines because the cost of the repair is not immediately known. The Department Head should call Business Services for a purchase order number to authorize the repair before requesting a vendor to either make a service call or proceed with repairs. Submit the requisition along with the repair invoice to the Director of Business Services. Departmental purchases are initiated by a purchase requisition form. See Procedure BUS-11, Printing Requisitions.