Students will be free to make notes concerning the contents, but no material will be removed from the record at the time. Record keeping personnel and members of the faculty and staff with administrative assignment may have access to records and files for internal educational purposes as well as for routinely necessary clerical, administrative and statistical purposes as required by the duties of their jobs. The name and position of the official responsible for the maintenance of each type of educational record may be obtained from the registrar of the university. Any other access allowed by law must be recorded showing the legitimate educational or other purpose and the signature of the person gaining access. The student concerned shall be entitled to review this information.
Disclosure is authorized in writing by the student.
Disclosure is to university officers or employees who need to know so as to accom- plish legitimate university purposes related to their functions. Disclosure is to a governmental agency, educational organization, parent of a de- pendent student, or other entity as described by federal regulations or otherwise required by state or federal law. Custodians of records should obtain interpreta- tions whenever third parties request personally identifiable information. Information from university records may be released to appropriate persons in con- nection with an emergency if the knowledge of such information is necessary to protect the health or safety of a student or other persons. The university officer responsible for the records from which information is released shall maintain with the student's record a listing of disclosures of personally identifiable information, except disclosures in accordance with items 1 and 2 above for which no record need be kept.