Travel requests should be approved by the Department Head prior to submission to the Agriculture Program Fiscal Office. Foreign Travel Reimbursement Provisions Lodging is reimbursed at actual expense. An itemized receipt is required. Meals are reimbursed at actual expense. All receipts need to be converted to U. S. dollars and itemized.
Conversion rate needs to be stated on the voucher.
When converting use date you actually paid for the item.