If travel by car is determined to be feasible, a state car should be used when the Department determines it is available. State-owned cars shall be used for official state business only. State vehicles shall not be used while employee is in vacation status. To the extent it is practical, carpooling should be arranged when several state employees are traveling, by state vehicle, to the same destination.
Credit cards are usually available in state vehicles.
If unavailable or unable to use, receipts for expenses should be submitted to Motor Pool or Motor Fleet. To achieve economy in providing insurance coverage for State-owned vehicles, blanket policies have been obtained. These premiums are paid by the University on a prorate basis. At the employee's destination, state cars may be used prudently for travel to obtain meals, but not for private purposes or for entertainment while off duty. No common carrier or public transportation fares are reimbursable on a trip in which an employee uses a state car unless it is shown that such transportation was more economical in a particular situation.