When the City does not want to rule out other competitor brands or makes, the phrase or equal is added. However, if a product other than the specified is bid, it is the bidder responsibility to identify such product in their bid, and must prove to the City that said product is equal to or better than the product specified. Unless otherwise specified, evidence in the form of samples may be requested if the proposed brand is other than specified by the City. Such samples are to be furnished after the date of bid opening only upon request of the City. If samples should be requested, the City must receive such samples no later than five days after a formal request is made.
Bidders are responsible for delivery and return shipment of sample items.
Mistakes in Bids Bids may be modified or withdrawn by written notice prior to the time and date set for bid opening. Correction or withdrawal of bids of an inadvertent non-judgmental mistake in the bid requires careful consideration to protect the integrity of the competitive bidding system, and to assure fairness. If the mistake is attributable to an error in judgment, the bid may not be corrected. Bid correction or withdrawal by reason of non-judgmental mistake is permissible, but only to the extent it is not contrary to the interest of the City, or the fair treatment of other bidders. Corrections shall be limited to extension totals.