Departments can use petty cash funds to reimburse individuals for such purchases.
Petty cash funds can be established for limited or extended periods, but should be established for occasional purchases only. The petty cash system, the only permanent petty cash system authorized at the university, is operated as a loan system. Under this loan system, a fixed sum is authorized for the petty cash fund and maintained by the fund custodian, the individual responsible for the petty cash fund. A voucher or receipt replaces the cash paid out when payments are made from the fund. Additional cash advances cannot be reimbursements to the current cash fund.