If an award is to be transferred to the PI s new institution, the remaining balance of funds must be identified and the Office of Grants and Contracts Administration must prepare a form or letter to relinquish the project on a specified date. The project will be terminated at Tulane as of that date, and the sponsor will issue another award to the new institution. If a portion of the work will be subcontracted to the new institution, the budget must be revised to include a subcontract. The subcontract and the new budget must be approved by the subcontract recipient and by the sponsor. Once approved, the subcontract will be issued by the Office of Grants and Contracts Administration.
Any transfer requires cooperation.
Outstanding commitments must be anticipated, payrolls estimated, and retroactive adjustments identified. There is no mechanism for moving funds at a later date if the funds to be transferred are either underestimated or overestimated. In the event a new member of the Tulane faculty wishes to transfer an existing award to Tulane, much of the process described above applies. The PI should contact the sponsored programs office at the current institution, which in turn will initiate contact with the Tulane Office of Grants and Contracts Administration. If the award is to be transferred in its entirety, the PI s previous employer must formally relinquish the award, and Tulane must submit a proposal to the sponsor.