The Accounts Payable Department is located in Harkins Hall, Room 400. Checks are processed weekly and are issued in accordance with vendor terms and due dates. Do not assume a check will be issued solely on the premise it was submitted by the cut-off date. The above schedule will be adjusted for holidays. The department must complete an Accounts Payable Voucher.
All data is to be printed and entered in the data blocks.
Please do not write across the data blocks. Attach all appropriate documentation to the yellow copy of the Voucher. All documents which should be mailed with check must be attached by paper clip to the front of the voucher with a note requesting they be sent with the check. All vouchers must have appropriate approval. If a vendor is new or does not appear on the Vendor List, the department must complete a New Vendor Form.