DATE is the date the voucher is completed. In an imprest checking account, this should also be the date on the check. Description, date and Purpose provide a clear description of goods or services purchased and the business purpose of the expenditure. In a business meal, the names of the individual participants, the topics discussed and the restaurant must be stated. A separate Travel Expense Voucher is NOT required when paying for daytime travel from petty cash if the Petty Cash Voucher is properly prepared.
Amount is the amount paid.
An official USNH Signature Card must be on file in the Controller's Office to be valid. The authorized account signature may or may not be that of the petty cash Custodian. Received by Signature must be signed by the individual receiving payment, or returning funds if this is a revised amount, from the Custodian at the time the cash changes hands. In an imprest check drawn to a vendor, the individual picking up the check for the vendor should sign. Petty Cash Custodian signs as the preparer.