Departmental policies and procedures are to be approved by the Director of Billing and Collection. Mail Receipts Mail containing payments is to be opened and recorded in one central location by someone who will have no further involvement with the deposit or accounting for cash receipts. The mail opener is to prepare a list of all payments received in a given day. An independent Manager is to verify that the deposit reconciles with the mail list. Cash registers and pre- numbered forms are acceptable methods of initial control.
Cash registers are to contain sufficient features for effective control.
The issuance of blocks of pre-numbered receipts from bulk supplies is to be controlled by a person who does not make deposits or originate entries. A department may not use their own letterhead to bill a company. A copy of the University invoice is to be sent to the Cashiers Office. Payments on University invoices should be sent directly to the Cashiers Office. Billings to companies or individuals outside the University are to be processed through the University Accounts Receivable System.