They do it all year long, so they know all the ins and outs. Estimate how much time is available for the tournament. Times vary from course to course and according to format. If the tournament is a charity event, send the invitations out as early as possible. These events have become so popular that it is not unusual for a corporate golfer to be invited to more than one event on the same day.
Different formats require different kinds of awards.
Determine how many awards will be given at the tournament and buy them ahead of time. Awards can be trophies that you bring to the event, something from the pro shop or a gift certificate to use anywhere at the resort. Beware of hidden charges. A private club might charge you an opening fee if it is normally closed on the day you are playing. Send out your entry forms as soon as possible so you'll know the number of people who will be playing and their golfing capabilities.