For more information deposit requirements, see the UW-Superior Cash Handling Policy , or Wisconsin State Statutes section 20.906 . Campus Policy on Archiving Filled receipt books, or any other form of receipts, must be kept for a minimum of six years . They can be kept in the department or given to the Cashiers Office to store. Also included are unsold tickets, parking permits, or any other items of value which remain unsold at year end. An auditor will need documentation to verify any type of transaction made.
Auditors often request documentation about departmental procedures and reporting structures.
This documentation will also vary depending on the specific unit. Other documentation may be requested depending on the specific unit. It is possible for deposits to get posted for the wrong amount, to the wrong account, or not get posted at all. The amount listed on the accounting records is the amount deposited to the account regardless of what you may have written on a deposit slip. To verify all expenditures are properly charged to your account.