Approved for payroll by a certifier. Records in this status can not be changed by a preparer. A department can print a hard copy of their on-line certifications. There are two defined reports that can be viewed on-line or printed at the department s leisure. The reports will display a summary identifying employee records in a selected department or group of department which have not been either prepared or certified, or who have had their certification record prepared but not certified or approved.
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A department can print or view on-line the employees that have been certified and the ID that certified the certification record. The Web-based Payroll Certification System will be the source that will store the department s certification records. For future audits this system will be used to retrieve past certification records. Each department should develop a process to record and collect their payroll activity on a biweekly basis. Please refer to the appendix, which will provide an example of a timesheet that can be used by a department to record and collect an employee s biweekly payroll activities.