To record counselor's observations concerning patient's condition, current status, progress, prognosis and other relevant treatment information regarding patients in an employee assistance treatment facility. Case records are stored in paper file folders. By employee name or by locally assigned identifying number. All records are stored under strict control. They are maintained in spaces accessible only to authorized persons, and are kept in locked cabinets.
Destruction is by shredding, pulping, macerating, or burning.
Electronic records are purged of identifying data five years after termination of counseling. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records. The request should contain the name, approximate period of time, by date, during which the case record was developed, and address of the individual concerned and should be signed. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records.