Weekly or daily use of the facility may be booked one month in advance. On standard room reservations, a 24 hour written notice of cancellation is necessary to avoid service charges. The Union staff can assist in planning the physical set-up for all functions. The Union will supply podiums, chalkboards, PA systems, standard pianos and easels on a complimentary basis. The moveable pianos will be tuned every other month, and the Beaird Lounge piano will be tuned every two months.
Customers can request that the piano be tuned for an additional fee.
Set-up and equipment needs should be requested at the time of the reservation. This information must be received by the Union Administrative Office at least two full working days prior to the event. Late requests cannot always be honored due to equipment, staff and time limitations. Orders are filled on a first-served basis. If equipment is not available, the customer will be notified.