Management based systems are centralized, methodical and future oriented. Deficiency trend analysis can provide insights into areas of maintenance weakness and can lead to modification of maintenance policy with the objective of avoiding such conditions in the future. Data can be exported to graphing and presentation programs and can be combined with analytical text to form well-balanced reports. Establishment of credibility for assessment data After all is said and done, if no one believes your information, no one will act on it. If you present a high level master budget report to a funding source, and are asked for supporting evidence, you can produce detailed reports right down to the single deficiency level including information about deficiency, location, quantity, price, priority etc.
Detailed reports can even confirm who collected the data and the time and date of collection.
The result is a coordinated, consistent and integrated assessment process, producing data that becomes institutional knowledge, endures over time and can be reported in a variety of ways.