Every club or organization on campus must have either a faculty or staff advisor. This advisor is appointed by the president upon the recommendation of the Vice- President for Student Affairs. Once appointed, advisors are responsible for advising the student club or organization in regard to their policies, procedures, and programs, in such a way as to represent the best interests of the College as a whole. Advisors assist the officers of the organization in the preparation of their annual budget, which is submitted to the Finance Committee of the U.S.A., and ultimately to the Vice-President of Student Affairs for final approval.
Advisors are responsible for approving in writing all requests of expenditures of funds.
These requests are then submitted to the Office of Student Activities for further processing. Advisors are responsible for ensuring that the officers and members of the organization under the supervision keep proper records of programs and finances, in order to ensure the continuity of the organization's operation from year to year. Advisors must review and approve all of the club's upcoming social events. Events at which alcohol will be served require submission of a program agreement form which mandates the advisors signature. For such events, all groups must have their designated advisor or the advisors delegate present.