Audience size determines which venues will work for your event, and how much time you should allow between sessions. Venues The venue is another starting-place for planners. You should choose a comfortable size for your expected attendance. While you don't want an over-crowded event, it's also uncomfortable when a small group meets in a large venue. The empty space is disheartening, and can even create a false impression of poor attendance.
Atmosphere can be important, too.
Some venues are visually neutral, while others make a strong visual impression. Outdoor patios can be particularly flexible. Lights, banners, canopies and potted plants can create a colorful fiesta or a dignified award presentation. Venues also offer the possibility of varying the presentation format. When you've developed your agenda or event schedule, consider what services and equipment are implied.