ASU DPS, in cooperation with the Department of Facilities Management, is responsible for university key distribution and is authorized to initiate and implement this policy through the vice provost for Administrative Services. The primary responsibility for maintenance and service of buildings and grounds rests with the Department of Facilities Management. The Department of Facilities Management is responsible for all maintenance, repair, and installation of locking systems. The unit responsible for this work is the ASU Lock Shop, which maintains current and accurate key control records creates and maintains a keying system that provides security and reasonable access to departments occupying campus facilities makes all keys and combinates all cylinders maintains a secure file for original keys furnished with all new buildings, additions, or renovations issues periodic reports as required performs all maintenance and repairs of locking systems and consults with ASU DPS Key Control concerning records of lost or stolen keys and decisions to rekey. All university property that is secured by locking devices shall be secured by locks having the capability of being combinated to the university master key system.
All keys remain the property of the university.
Obsolete or unneeded keys must be returned to ASU DPS Key Control to clear the account of the person to whom they were assigned, as well as to cancel the liability of the authorizing department. Individuals are limited to one key per room or area. This authority is recognized by means of a Key Authorization Form submitted to ASU DPS Key Control. No key will be issued without the written approval of one of the unit administrators mentioned above. No person shall knowingly possess an unauthorized key to property owned by the state of Arizona.