In addition the Travel Request Form provides documentation for the accounting department to encumber the approved funding for such travel. The department must submit a Travel Request Form to the Accounts Payable Department, A-220, at least two weeks before the planned travel date. Employees requesting funds must submit the Travel Request for departmental approval in enough time for the department to meet the two week deadline. Check with your particular department about internal procedures for requesting travel funds. I. After completion, the employee obtains the proper approvals.
All requests require department approval.
When requesting development funds, approval by the Division Dean is required. Any registration fees, air fare, lodging, etc. paid directly to an outside vendor should be submitted on a Purchase Requisition to purchasing. The department head checks the type of travel and when a check is needed at the top of the form. College policy only allows travel advances for trips taking a group of students or for recruiting purposes. After approving the request, forward it to Accounts Payable at least two weeks before the travel date.