An agenda is essentially a plan for your meeting. Planning ahead to develop a solid agenda before each meeting helps you to organize the information that you need to cover, remember any special materials that you might need to bring, and figure out how long the meeting will take.
Agendas allow meetings to have a logical flow.
Agenda Review previous meeting minutes. Check with persons who had assigned duties, and find out if they are ready to give reports on their work. Write, copy and circulate the agenda ahead of time via campus mail or email. Group members who know what the meeting will involve ahead of time may have more to contribute. Basic Format Date, time and place of meeting.