Lost or Stolen Equipment - Lost or stolen items should be reported to Campus Security immediately. Copies of investigative reports will be furnished to the reporting department. If the investigation does not result in recovery, the loss should be reported to the Purchasing Director with a copy of the investigative report. The Purchasing Director should inform the Supply Officer and the Controller so that property records can be adjusted. C. Physical Inventories - The Supply Officer will perform physical inventories of equipment during each year in compliance with State Closing Instructions.
Department heads are responsible for ensuring that all items are accounted for.
Items that were moved to different locations and items that cannot be located need to be identified. Department heads are also responsible for identifying items that were not included on the inventory listing. The Supply Officer will update the inventory listing and notify the Controller's Office of additions and deletions so that the general ledger can be adjusted. This notification will occur by June 1 of each year.