Generally, this will include all meetings of the Yuma City Council, including worksessions, regularly scheduled programs dealing with City issues and departmental services, and other special video projects as requested by the City Administrator. City departments or outside agencies may request the production services of YCTV for other programs. Such requests must be submitted in advance to the Electronic Communications Office for review by the Manager, Electronic Communications and the City Administrator and will be billed at an hourly rate plus the cost of materials. The VHS copy will be available for check out in one day increments from the City Clerk s Office, beginning 24 hours after the original meeting and ending fourteen days following the meeting at which time it will be erased and re-used. These tapes are not considered official records and the City has no liability for inadvertent erasure or omissions.
All original videotapes are the property of the City of Yuma Electronic Communications Office.
Individuals or organizations requesting duplicate VHS copies may be billed for the appropriate materials and personnel costs for duplication. Staff duplication charges may be waived for City departments or City agencies seeking a limited number of dubbing requests. The Electronic Communications Office may bill the requesting individual or organization, at cost, for time incurred to search and queue videotaped coverage of City Council and other agency or board meetings. Retention of Videotaped Events and Programs Programming produced and cablecast by YCTV will be kept as long as deemed necessary by the City. Raw, stock footage of events will be maintained solely at the discretion of the City.