The Drafting Department receives each day the documents that was recorded the day before at the Recorders Office. Each document will be assigned a Book and Map number from our index book and then sorted. The corresponding map is pulled and parcel number found from the legal description. Once all of the documents have their parcel number, they are sent to the Transfer Department to update the Property Recorded Card and Alpha Card and then sent to Research and Equalization Department for data entry.
Any document describing a land division is kept in Drafting, and divided per that document.
When doing the daily reports each day we find a document with a missing legal description, left out section break down or the legal does not close. What was wrong, Title Company, and address. We then send a letter to the grantee telling them that we could not process there document until it is corrected. To correct the problem. Send the correct instrument to the Pinal County Recorder's Office with the appropriate fees with an explanation that you want to re-recorded this document to correct the legal description.