Administrative systems conform to university and campus administrative systems development standards, computer and network usage policy, campus computing architecture standards, and campus data administration standards. Training is fundamental to planning, building, using, and maintaining administrative information systems. Budgets must include adequate training funds for developers, maintenance staff, and users. Effective end user training is the joint responsibility of stewards, technical staff, and users. Procedures are designed and followed to ensure that applications are well designed, enhancements and maintenance are structured and documented, version control is utilized, access is managed, transactions leave an audit trail, data integrity is maintained, data is archived as appropriate, and the system is periodically evaluated in light of changing business requirements.
Communication is the ongoing responsibility of data providers, stewards and users.
As the business and technical environments change, all participants advise each other in order to find practical, affordable solutions that minimize negative impacts on other systems and processes. The campus maintains the currency of technical staff skills, within the constraints of the campus budget, in order to promote technically current systems and the stability of systems support. Institutional data are a campus resource and are available to support appropriate administrative and academic processes in any organizational unit. Access to institutional data is determined by business requirements. Access to institutional data is granted to employees with a business requirement for it.