It is important that the invoice copies be legible so the invoice is entered in correctly. Apply Payments, Adjustments and Cancellations Checks should be made payable to the University of Washington. Payments should be mailed directly to Invoice Receivables . Departments receiving payments for invoices should send the envelope and contents directly to Invoice Receivables. A report is downloaded from the bank and the payments are recorded in the invoice system.
All electronic payments require a corresponding invoice.
Contact IR for specifications when setting up electronic payments with a customer. Departments are sent lists of invoices that are 90 past due, plus invoices that are 120 days past due and being referred to collection. It is important for departments to check the 90 day letters to verify the invoices are still owed. If payment has been received, or the invoice needs to be adjusted or cancelled, it is very important that Invoice Receivables is notified immediately. All collection referrals are made from the Invoice Receivables Office.