Process a requisition for moving office and lab equipment using Class Code 3222. C. Inform the employee that the expenses reimbursed will be reported to the IRS as indicated above. The employee is responsible for selecting a household moving company and arranging the terms and conditions of the move. The estimates should include the estimating form and must clearly describe and itemize the shipment and all services provided. It is recommended that the estimates from non-contract vendors be binding estimates.
Charges assessed by the mover for providing a binding estimate are reimbursable.
The employee may select any of the three carriers, but the reimbursement is limited to the lowest of the three estimates. The employee must make the payment and will be reimbursed upon submission and approval of a TER containing itemized receipts and the bill of lading. Submit the Request for Travel Advance approximately 14 days prior to the move. Original signatures are required. Attach a copy of the lowest estimate and prior approval letter.