Travel Expense Reports must be submitted within 15 days after completion of the trip. No further advance request will be honored until this report is submitted. If the travel report remains outstanding for 30 days, expenses incurred will be deducted from your next payroll check. When your monthly Travel Card statement arrives, verify expenditures on you copy of your expense report and maintain for your records. Air reservations should be made with the travel agency engaged by the College on a master contracts basis.
Air travel is to be planned in advance to take advantage of discount fares.
Employees must use a carrier with the lowest available airfare based on convenient routing and travel schedules. Coach class seating is to be used at all times. In an extreme circumstance the use of another class of travel may be reimbursable provided a justification is documented on all pertinent travel forms and the forms are authorized by a Vice President. Often, the traveler is be eligible for a special airfare by staying over a Saturday night. In this situation, the College will require the traveler to stay the additional night if the expenses incurred do not exceed the savings on the airfare.