This should demonstrate that especially email among the various forms of communication technologies available to the workplace creates a special challenge to management that need rules and controls. The policy In establishing a policy, you are protecting your company, management and employees from surprises that may occur, but are expected. While the policies we will discuss specifically address communication technology, Mr. Morton highlights the need for every company to have policies that employees read and agree to addressing all technology and other organizational resources. Employees must understand the obvious. Corporate-communication tools such as phones, Internet access and email are corporate property and as such may not be used whimsically with impunity.
Business use only.
Employees must understand that the express reason that you are making these communication tools available to them is to be more productive and effective in performing the work that you have hired them to perform. Jokes that are emailed around the office often violate this rule. Monitoring of systems. Employees must understand that all communication is subject to monitoring, and that monitoring does or may take place. That monitoring and review may be kept internal or may be forwarded to law enforcement or other external authorities for review.