Appropriate controls and central record-keeping ensure that only the appropriate payments are made in a timely manner to all vendors, suppliers, employees, and students. In the Spectrum System, encumbrance processing procedures are greatly enhanced. Many of the manual processes in the current system are automated or eliminated by the Spectrum System. The non-encumbrance process is also improved within the Spectrum System.
Departments access the express voucher panel to initiate payments.
This gives departments improved control over budgeting and payments. A designated departmental representative inputs all pertinent information into the voucher panel. The panel is then be forwarded via workflow for approvals. Upon final approval, Disbursements reviews the voucher for appropriate information and processes for payment. Departments are able to track invoices and vouchers throughout the system.