The date used is the date on which the tape is transferred to the Administrative Service's Operations and Support Division to be forwarded for transcription, not the date of dictation. In the example, the tape would be for the third document dictated by employee number 046, who works in a Board unit assigned organizational unit code A, for the month of October 1997. If a decision team or other Board unit accumulates dictation tapes for batch transfer to the Operations and Support Division, the supervisor of the unit is responsible for instituting a procedure to ensure that the tapes bear the correct transfer date. See also 17a. Team II C Decision Team III D Decision Team IV E Service Organizations S 5.
Clear enunciation is extremely important.
Speak directly into the microphone at a moderate rate and loudly enough to be clearly understood. Dictate a complete phrase or sentence at a time. Guard against the slurring of short words and word endings, especially plural endings, that often occurs in normal conversation. State the punctuation mark to be used at the place it is to be used. Specifically indicate where you want paragraph breaks to occur.