The obligation Sub-certification report is to be compared to originating documents. The person performing these functions shall initial the Sub-certification report and maintain it chronologically. This will help prevent the diskette from being lost or misplaced or the upload step being forgotten or omitted. If there are certain accounting information errors in the obligation data that have been uploaded, the OBL2 Module will automatically go to an FMIS correction facility and the obligation Sub-certification report will not be generated. All errors must be corrected or the obligation deleted before any of the obligations are accepted and the obligation Sub- certification report is sent to the user s mailbox.
Cancels are to be used to void invalid funding groups in order to set up corrected funding groups.
Never cancel an obligation for which payments have been certified. It is important that the diskettes used to prepare obligations for upload are properly controlled and safeguarded and remain intact until the obligations are uploaded and the Sub-certification report is compared to the originating documents. Obligations that have been uploaded into FMIS are not automatically deleted from the diskette during the upload function. When minor invoice differences exist, a modification in OBL2 is not required. However, the payment vouchers must include the hard copy documents which evidence the contracting official approved the modifications.