Or, to save money on copies, documents may pass from user to user on a routing list, a slow, insecure, and uncontrollably variable process. Internet technology, used on an Intranet, eliminates all of these problems. If some staff who use the document regularly need a print copy, that is easily accomplished without the expense of a copy for each person. Those needing only a part of the document can print only the necessary pages. Routing can be eliminated, resulting in less waiting time for users and fewer lost documents.
Access is immediate, in real time.
Security issues are also eliminated, because firewalls and passwords protect sensitive company information. Not so with distributed hard copy. Information available on an Intranet is not limited to text format. The technology can handle graphics, as well as audio and video material. Again, copying is eliminated and distribution is greatly simplified.