If your air transportation was purchased on the BSU credit card and the ticket was not fully used, it is your personal responsibility to receive the proper credit from the issuing agent and notify the travel desk. Yes, you must attach the airfare receipt. This includes hotels who may provide free lodging after staying a specified number of days. Employees or board trustees who frequently fly and have airline frequent flyer programs for their personal travel shall obtain a separate airline frequent flyer program number to record and report receipt of credits or other benefits when using state funds. Employees must certify that they have not claimed frequent flyer mileage for personal use when applying for travel reimbursement.
Any benefits received belong to the state.
Except in emergency situations, prior approval is required before any special expense is incurred and commitments are made. The following expenses are subject to approval at the University and to review by the Chancellor s Office prior to the event. Registration fee for conference, etc. International travel must be approved by the University President. Yes, receipts are required for all lodging, transportation expenses, conference registration fees and currency exchange expenses.