The brevity of the quarter and the difficulty of coordinating schedules limit the number of times possible for groups to meet to discuss their plans and progress. Maximizing the effectiveness of these meetings is therefore of critical importance. While each group will develop its own meeting style, depending on the people involved and the tasks at hand, a number of guidelines are provided to help groups get the most out of their meetings from the beginning. Develop a timeline for what needs to be done by the group over the group's lifetime. Have an agenda with topics and approximate times to be devoted to each.
Attendance is mandatory.
Develop a protocol for decision-making. Set topics and time for next meeting before adjourning. Maintain a file of agendas and notes. Distribute notes from meeting to all team members after the meeting. Decide how conflicts are going to be resolved.