During your first meeting, your organization decides that it will allow the President, Treasurer, and Special Event Committee Chairman to authorize expenses. You would have those persons sign this form and send to the SAF Intern. Keep a copy for your records. You are allowed to charge items to Longwood College after obtaining prior approval from the SAF Intern, myself, or my designee in the Accounts Payable Office. Roses, Lumber Yard, Pairet's, Wal-Mart, Farmville Wholesale Electric, and Key Office Supply.
All organizations are sales tax exempt, except for food and lodging which is always taxable.
For all charges to a Longwood College account, prior approval is required. The Purchase order must also be signed by the SAF Intern or the Director of Accounting and Financial Reporting before the purchase, to ensure that funds are available. He presents the approved Purchase Order and tells the vendor that he wishes to charge the adding machine to Longwood College. They will then ask him to sign the invoice. When the President signs the invoice, he also includes the organization name and account number under his signature.