All OPOs will be canceled on June 1 of each year by Purchasing. Invoices received after the cancellation date must be paid under a separate purchase order. Departments that continuously abuse the open order procedure will have their open order privilege revoked. Departments are reminded that the entire amount of the purchase order is encumbered immediately and, therefore, is not available for other use. Department faxes or phones in order.
Department picks up order or has vendor deliver the order directly to the user.
Department has vendor send invoice directly to the user for approval. User acknowledges receipt of the items and approves the cost by signing and dating the invoice. Purchasing will then forward invoice to Accounts Payable for payment. Expiration dates will not be extended. At month end, if you are close to the total amount of the OPO, close that one and request another one.