Hall Director must go to the LSU Credit Union to change signature cards. Bank statements will be mailed to the Department of Residential Life and forwarded to the buildings through campus mail. Each time a bank statement is received, the Hall Director reviews it with the Treasure, and they balance the books together. This allows the Hall Director to make sure everything is properly recorded each month. Each month both Hall Director and Assistant Director are to review the check book.
Bank statements are permanent records.
Maintain all permanent records in a secure file. The Treasurer takes the checks from the bank statement and tapes or staples them back in the checkbook with the receipts taped on back. At the end of the Spring semester, make sure the check book is balance and all the receipts taped on the back of the carbon copy of each check. If all funds are not spent, the Hall Director and the Treasurer sign one last check for the amount of money still remaining in the Treasury. The treasurer bring the cashier's check to the Hall Director, who then balances the Reserve Fund Book and turns it in to the Director of Residential Life.