The ATS, PA Division staff will assist in the planning of a derby, based upon the following procedures. The committee may determine the number of needed planning meetings. It is advisable to meet at least halfway through the planning cycle and again within a few weeks before the event. A detailed list of examples is included with these guidelines.
Coordinators are also available for technical assistance.
If derbies are conducted during the school year, the school system can be used for publicity and pre-registration. If held during the summer, local Parks and Recreation Departments can be utilized. A rain-date should be arranged unless an indoor location is being utilized. It is important to keep in mind some derby materials are easily damaged by rain, therefore if the event is held in poor weather certain stations may not be available on the day of the event. Most derbies are held on Saturdays to accommodate volunteers as well as parents, however, other options include a summer evening, as an in-school event, or as part of a summer day camp program.