D. Makes payments in accordance with the terms and conditions of the individual contract. Said retain age is released 10 days after last publication if there are no claims. The amount paid must fall within the terms of the contract. An amount in excess of the contracted amount cannot be paid until an amendment is approved. At the end of the week the Payable Warrant Register is requested and the report is balanced with the daily input.
Corrections aremade when needed.
B. Warrants are prepared for mailing. This procedure provides steps for processing payments for purchase orders. B. Makes all necessary corrections. C. Files purchase orders alphabetically where they stay until the vendor submits an invoice. Upon receipt of invoice from vendor, the Accounts Payable clerk distributes the invoice to the appropriate department head or elected official for approval to pay invoice and close out purchase order.