As defined in this policy, a participant file is information on an individual that is registered for WIA Title IB services. The rules will govern the maintenance of participant files and the exit of participants from the WIA Title IB Adult Program. All participant files are to be regularly reviewed. Follow-up contacts undertaken by the case manager. At a minimum, the participant file is to be updated every 30 days .
All notations are to be dated accordingly.
State monitors will ascertain compliance with these provisions. Planned time gaps in the delivery of services are to be indicated in the participant file. WSAs can decide whether or not to exit participants when active participation is temporarily interrupted. Start Date and Estimated End Date of the leave must also be completed. It is acceptable to use holding and planned extended leave provided the situation is monitored and documented at least every 30 days .