Even when communication is limited to the medium of written business reports, many principles of effective communication enter into consideration throughout the process, from the beginning of the planning stage to the transmittal of the written report. Writing or speaking cannot be completely effective if it is weak in any area, regardless of how strong it is in other areas. For example, even though a report is carefully planned, researched and objectively analyzed, it is less than effective it the writer does not know the principles of sentence construction or of correct language usage. On the other hand, correct language alone is far from enough, although it is extremely important. In the planning stage, the writer plans the message.
Different writers use different strategies.
Some are eager to get ideas on paper while others are concerned about style and careful organization right at the beginning. Every writing project should be edited at least once. The writer should always edit for content and accuracy first. Editing for organization, style, and spelling follow. Many style and spell checkers can assist the wrier during this stage.