All bus contracts are handled through Purchasing. These contracts cover individual sport seasons for team travel. Athletics must follow proper purchasing procedures in order to go into a contract with any bus company. Certain insurances and equipment maintenances must be met before Purchasing accepts the agreement. It is better to make reservations with the AMEX corporate card as you will receive a confirmation number for the teams stay.
Coaches pay for hotel charges with their AMEX corporate card and obtain reimbursement after trip.
Individual coaches must make on site arrangements for van rentals for Spring training transportation with their AMEX Corporate card. Each coach is responsible for issuing funds to team members, obtaining signatures on meal rosters, and reconciling the funds after the completion of trips on a travel expense voucher. Make sure all necessary signatures are applied. All necessary signatures. If an alternate agency is used, an explicit explanation with comparative prices is needed.