Pay close attention to the organization of your report. It is imperative for the Introduction section to hold the attention of the reader. The case for the study needs to be stated clearly and succinctly. The report should be written in a single tense, i.e., usually in the past tense. All graphs and tables should be clearly captioned, labeled, and described in the text.
Diagrams can be very helpful, as can photograph plates, in conveying ideas forwarded in the report.
However, these should be presented clearly and described fully in the report. In case the conclusions are drawn in part from results from previous studies, or from studies made by others, then such studies need to be fully referenced and credited. 1. Make sure that an appropriate number of slides or transparencies are prepared in relation to the length of the presentation. For example, if the presentation is 15 minutes long, 8-10 slides are plenty. That is, no more than about five items should be mentioned per slide in short, captioned style.