Records are maintained in a computer database using Seaboard software. Database includes menus, recipes, buying projections and cost projections. Printed copies of weekly meal menus are issued to students and campus offices. Records created for reporting payroll activity to Controller's Office. Records are maintained primarily in a computer database using Microsoft Excel software.
Computer files have a tape drive backup.
Destroy after 4 years and when posted to applicable retirement plan and when released from all audits, whichever occurs later. Eligible for inactive storage. Working records for special events. Files include correspondence, memorandum, menu plans, billing and expense projections, and other related records. Destroy in office when superseded or reference value ends.