Procedures after Booking When the University account is charged for airline tickets, Purchasing will fax an approval request form to the appropriate fiscal agent for their signature and account number assignment. The signed approval must be faxed back to Purchasing within 24 hours. Fares are extremely volatile and can change without notice. A fare is guaranteed only when it is actually ticketed. Holding a reservation does not guarantee a fare.
Airlines can and do change fares several times throughout a day.
Once you have told the travel agent to ticket your flight, the reservation is generated and you are responsible for the fare. Airline itineraries, and tickets if applicable, are delivered directly to departments. Business travel should be billed directly to the ISU account. If the traveler pays with a personal credit card, a Travel Voucher must be used to request reimbursement after the travel has occurred. Personal travel arrangements must be charged to a personal credit card, or paid by check or cash.