The PICS system interfaces with ABIS to provide most of the Personal Services expenditures. The legislatively approved file is the control file of all state positions approved by the Legislature, Emergency Board, or through the reallocation process. The section works with state agencies to help them with data input and reporting problems on the statewide systems. It handles numerous requests for information from agencies, budget analysts, Legislative Fiscal staff, the Legislature, the Governor, and others. The statewide expenditure allotment system is used to by agencies to create a spending plan for the current biennium.
Agencies send in plans that allocate expenditures over the eight quarters of a biennium.
The Allotment Analyst verifies that the plan is valid and then the budget analyst approves the plan. Oregon statute allows agencies to reallocate positions as long as the changes create no future budget impact. This is carried out using the reallocation package process. The ABIS Section reviews and verifies the package, then the budget analyst approves the plan. After the approval, ABIS Section staff then keys the changes to the legislatively approved PICS file.