If you run out of handouts, be sure to collect business cards or names and addresses to mail copies later. The key word is aid. Your visuals are to convey information in an understandable form to the audience. Blackboards will not be provided. Other equipment can be arranged in advance, but may be at the author's expense.
All speakers find it valuable to practice their delivery before the actual presentation.
Practice your talk. Make such rehearsals as realistic as possible and time them. Refining your timing is one of the most important aspects of your rehearsal. Standard audio-visual equipment in each meeting room is an overhead projector, one screen and a data projector. Electronic pointers and 35mm projectors are NOT provided.