See OP 50.04 for complete details. Direct Pay Purchase Orders will not be processed until this documentation is obtained. Original receipts must be submitted with Purchase Order. A Statement of Account or Balance Due without specific itemization is not acceptable documentation. State sales tax will not be reimbursed on state accounts.
All payments are subject to budget authority and available funds.
Qualified, or deductible, expenses are reimbursements to the employee directly, or payments to a vendor on behalf of an employee, and are excluded from the employee s gross income. These are processed on the Purchase Order Form through Purchasing. Reasonable being the shortest, most direct routes available. If the employee uses a personal vehicle, reimbursement is allowed for either the actual expenses, such as gas and oil, if an accurate record of each expense is kept, or 10 cents per mile. Parking fees and toll charges are also reimbursable.