The updated prioritized list then becomes the department's budget needs for the next fiscal year. Beginning in the fall of each year, instructions, a worksheet and a timetable will be forwarded to each department for completion. Copies of these documents are not included in this manual to reduce volume and, generally, the forms will include some revisions each year. The computerized system is used only once a year and consequently it needs to be tested to identify problems. Information is extracted from the payroll system which needs to be reviewed and the distribution process needs to be verified, i.e., the worksheet must be delivered to the individual responsible for its completion.
Budgets always have time constraints and time lost due to improper delivery can be significant.
The personnel portion of the budget usually begins in the April-May time period. A budget worksheet consists of a complete list of all employees for each department by position number. A copy of the University's Budgetary Guidelines, Budget Preparation Data and Budget Worksheet Instructions are included in the following pages. The budget is computerized with on-line access through out the year for the current budget. The next fiscal year's budget is the budget being prepared and is available for access during a two to three week period of time for input of each employee's compensation rates for the following fiscal year.