The committee also sets deadlines for the next quarter's nominations and letters of reference, arranges its next meeting, and discusses any business that may affect the Employee of the Quarter program. The chair person is responsible for notifying the editor of The Communicator about the award recipients and new deadlines. The committee chair person or the Director and Librarian also notifies the program directors of the deadlines. From time to time, the chair person or other committee members may contribute articles to The Communicator to apprise employees of changes in the program or of other matters that pertain to the program. Public Recognition Award winners receive a certificate of merit and eight hours paid administrative leave.
Administrative leave is prorated for part-time staff.
The awards are presented by the Director and Librarian in a ceremony held in the lobby of the Lorenzo de Zavala Building. A display case in the lobby contains a plaque bearing the names of recent winners and photos and citations for the current quarter's honorees. The Employee Recognition Committee is composed of five employees who are former Employee of the Quarter award recipients. Committee members are appointed to serve two year terms by the Director and Librarian. The committee chair is also appointed by the Director and Librarian.