If University guests are covered by the receipt, the persons for whom the meal was purchased should be named and a brief description of the meeting purpose should be given. Lodging The University will reimburse employees the actual cost for moderately priced accommodations up to the single room rate. Arrangements can be made through BTI, The Travel Consultants or AAA Travel. NYS sales tax will not be reimbursed. Sales tax exemption certificates are available at the Accounting Office and should be presented to the hotel when checking in.
Certificates are also available for New Jersey, Massachusetts, Michigan, Pennsylvania and Florida.
Please contact the Accounting Office for further information. The University will not reimburse for any minibar charges. The University will not reimburse charges for laundry services or in- room movies for stays less than 4 consecutive days. When it is convenient for the employee to stay with friends or relatives, the reasonable cost of a gift or meal is reimbursable. In no case should the cost of the meal or gift exceed the cost of standard accommodations.