The document transmittal should reflect the total amount of the vouchers. 85.32.40.e Encumbered balances associated with any expenditures are to be appropriately liquidated. The number of payments to a vendor is to be kept to a minimum by processing the maximum number of invoices with a single payment. 85.32.40.h Agencies can use petty cash imprest accounts where effective in complying with prompt payment requirements and efficiency of operation can be demonstrated. An agency's payments will be considered timely when its records show that the agency pays 95 percent or more of its obligations to vendors by the due date defined below.
Agencies are to maximize effective cash management by paying as close to the due date as workable.
If the contract is silent concerning terms or there is no written contract, the terms are net 30 days. The 30 days, or other terms, begin upon receipt of the goods or services or a properly completed invoice, whichever is later . Vendor payments are to be made by the due date. Agencies are to pay all obligations in time to take advantage of the maximum discounts offered by vendors. When agencies accept partial delivery of goods or services without reservation, prompt payment is to be made for the goods or services received upon receipt from the vendor of a properly completed invoice or in accordance with contract terms covering the partial delivery.