The Committee meetings shall be held monthly, during University office hours. Special meetings, during University office hours, may be called upon the request of at least three Committee members or by the Committee chair. A simple majority of the members of the Committee shall constitute a quorum authorized to transact business presented at any regular or special meeting of the Committee. Voting by the Committee membership shall be by voice or a show of hands except when a written ballot is deemed appropriate by the Committee chair. A simple majority vote by the members present shall carry a motion, except a motion to amend the Constitution.
Amendment is handled in accordance with Article VIII of the Constitution.
A proposed amendment to the Constitution shall be presented in writing to the Committee chair, who shall send copies to all University Merit employees at least ten working days prior to the next regular meeting of the Committee where it shall be read and considered but not acted upon until the following regular meeting of the Committee. Amendment to the Constitution of the Committee shall be made only by a two-thirds concurrence of the Committee membership. Amendments to the Constitution which are approved by the Committee shall be submitted to the President's Cabinet prior to formal adoption. Elections will be held by distributing ballots to all merit personnel. The Committee will ask for nominations from all eligible voters.