All relevant information for use by the Faculty Personnel Committee in arriving at its recommendations must be in writing and in the faculty member's personnel file. The Committee bases its recommendations solely on the file's contents. If any member of the Faculty Personnel Committee finds it impossible to vote based on the file's contents, that member should abstain from voting. These items are not subject to removal by anyone. Materials placed in the file by the faculty member remain the property of the faculty member and their insertion or removal are at the exclusive prerogative of the faculty member.
Any data concerning the originality of the faculty member's work are important.
A representative sample of the best work of the faculty member should be included. This may consist of articles, books, chapters, published music, reports, slides, videotapes, etc., as appropriate. Representative reviews of scholarly work in professional journals and reviews of performances should be included when appropriate. Faculty members are encouraged to provide an introductory statement to assist reviewers in interpreting the materials in the file. A copy of such additions must be provided to the faculty member.