If you decide at a later date to add maintenance you will have to pay a fee to have the equipment inspected and upgraded to a condition acceptable to the offeror before maintenance will go into effect. Being a state agency, regulations prohibit Murray State University from accepting some of the terms and conditions of the agreement. Procurement personnel will read each agreement and line out items that do not comply with state regulations. All deletions are initialed by the person reading the agreement. The agreement is then signed and mailed to the offeror.
Departments receive copies of the agreement and are encouraged to read each agreement carefully.
Important items to be aware of when entering into an agreement are cancellation clauses, who retains title, who is carrying insurance on the equipment, who pays the maintenance cost during a lease, etc. There are other contracts that exist that can be utilized by Murray State University. These contracts should be established from competitive bids. Before Murray State University can use one of these contracts, Procurement Services must receive permission from the contract holder to utilize the contract.