The line color is magenta reflecting the document's most advanced status, which is awaiting reciprocation on the receipt side. The line color is red indicating the document is awaiting entry, and bold indicating the user is the one to whom the document was specifically sent. A red check mark in the E column indicates either the document has errors or the user has viewed the document without completing it. The user has the expenditure side of the document. As in b, the user has viewed the document, but not yet completed it.
Comments appear below the document line.
A both indicate the document has been released by both sides and is awaiting audit by Accounts and Reports. We also know the user has not viewed the document because there isn t a red check mark in the E column. The red D at the end of the line denotes supporting documents are being sent separately.