There should be no surprises at the meeting. Make certain Board members are appropriately addressed. In consultation with property manager, prepare an agenda. Lesser items may even be postponed. Make certain Board has Management Report and all backup materials well before the meeting.
Directors have an obligation to review all materials and come to the meeting prepared to act.
Avoid going beyond 10 pm or much longer than two hours. Fatigue produces fuzzy thinking and poor decisions. Use Executive Sessions sparingly when necessary. At the meeting. Make judicious use of your four Best Meeting Friends.