Typically, the service provided by a recharge operation is offered as a convenience to the employees and students of a department rather than the entire university community. Departmental charges for use of the FAX machine or photocopier normally meet the criterion for a recharge account. A separate account is suggested, but not required.
Department heads are responsible for the oversight of compliance with the following policies.
Print the Recharge Account Policy. The departments performing recharges must develop cost data supporting the unit costs charged. The rates should be developed based on the direct costs, including salaries , wages and other operating costs , incurred in providing the service. For example, the rate for a fax machine or photocopier would include costs for the maintenance contract, paper, toner, etc. It would not include equipment depreciation, space-related costs or administrative costs.