Purchasing services are centralized in one division in order to realize the benefits of volume buying and specialized purchasing expertise. In committing County funds, the Purchasing Manager seeks optimum value in expending County funds. It is not mandatory that we accept the lowest bid offered for a purchase, although normally the lowest responsible bid meeting all specifications is accepted. It is our responsibility to see that departments get the tools best suited for the jobs to be done, at the least cost, when they are needed. This makes it possible for them to become familiar with the commodities, and also with the way they are used by County departments.
Buyers often contact departments for information about the use of materials requisitioned.
What we learn from them helps us make a purchase that will meet their needs. The Purchasing Division also has the responsibility of representing the vendors in their relationships with County departments. It is very important that the County deal fairly and honestly with our vendors so that we become a valued customer and merit best service and prices. In the placing of County orders with the business community, Purchasing has the responsibility for following good business and ethical practices, as well as for ensuring adherence to the requirements of applicable statutes and County policy. Vendors making arrangements with departments should be sure they are fully aware of the policies that may affect their transactions.