If the board decides to select the chairman, the chairman shall be elected at the annual meeting and shall serve until the next annual meeting or until he ceases to be a member of the board, whichever occurs first. The commissioner of administration shall be acting chairman during a vacancy. Executive secretary's duties. The executive secretary shall serve written notice of all meetings upon each member of the board at least five days in advance of the board meeting. The notice of meeting shall contain the date, time, and location of the meeting and shall be accompanied by copies of petitions filed with the board and proposed for action at that meeting.
Action requires majority vote.
Record of meetings. A verbatim record of all board meetings shall be made by magnetic tape recording or by a reporter through use of either a stenograph or shorthand. The executive secretary shall prepare minutes from the taped or reported record and shall circulate a copy of the minutes among the board members. Board members may indicate approval by signing the minutes at the bottom. Unless all members of the board sign the minutes within 30 days, the executive secretary shall prepare a transcript of the taped or reported record and shall file it with the state records manager.