All travel is to be documented.
Required approvals may vary according to the travel destination and sources of funds as determined by each institution. Travelers should consult institution procedures governing non-contract travel purchases in advance of committing personal funds to determine if they will be reimbursable. In the event of changed plans, cancellation and other penalties will be paid by the institution provided that the cancellation or change was made for the convenience of the institution or was necessitated by circumstances of an emergency nature affecting the traveler, in accordance with policies or procedures established by the institution. The cost of hotel accommodations will be reimbursed on the basis of receipts. Any overage above the single room rate, which is a result of non-official travelers utilizing the accommodations, will be the personal financial responsibility of the traveler.