See also Collaborative Functions and Software for Collaboration Working on documents Using collaboration tools, workgroups can jointly edit common documents interactively. For instance, using a whiteboard facility, they might create a project outline for the group, each one contributing points related to their own activities. As it is amended, the display is updated on each participant's computer. When the document is complete, each person can save it for future reference. Another option might be to have the document available on the Web and to use an annotation facility to add comments.
Collaboration tools provide many possibilities for cooperative work on documents.
The activities discussed earlier, covering both communication and collaboration activities e.g. holding meetings, discussion forums and working on documents, can be combined with each other, and very often application software will do this for you. Collaboration suites of programs offer a range of tools in one bundle providing convenient selection of the particular combination which is useful in the circumstances. In a videoconference a workgroup might achieve results which would otherwise be out of reach without outlaying much time and money. As they talk, the participants can view and work on associated documents and graphics, revising and updating a document in response to comments and suggestions. In an educational situation, a video lecture might be supplemented with complementary graphics or text, for example a manipulable 3-D graphical model, or a slide with expandable bullet points.