This document also includes Preferred Practices. These are provided as guidance, which, if followed, will result in the collective UF-CWIS environment which presents a reasonably consistent picture of the entire University, including a reasonably consistent look and feel. Authoritativeness and formal standing are not necessarily the same as usefulness. Nevertheless, full compliance with legal and Board of Regent's Standard practice responsibilities is as incumbent on UF in the electronic medium of CWIS services as in any other medium. The usual way that authoritativeness of a document and responsibility for its contents, freshness, etc. is determined at UF is to determine what person in which unit issued the document.
Currency is determined by noting the date of issue and date of most recent revision, if any.
Maintenance and management of the central University component of UF's CWIS services shall be by the University Libraries. Because CWIS services are distributed by nature, the role of the Libraries is not to be misunderstood as custodianship of all UF documents. Subject to guidance from the CWIS Committee, the Libraries will solicit contributions and linkages to UF- CWIS services via existing liaisons with academic departments, development of analogous relationships with administrative units, and public communications via the Public Relations office of the Libraries. Libraries will provide and activate links from the top-level pages managed by the Libraries to pages managed by a unit only upon receipt of a signed Memorandum of Understanding between the unit in question and the Libraries. Libraries will provide a standard Memorandum of Understanding whose content and form has been reviewed and accepted by the CWIS Committee.