Recently, we had some problems of someone's demographic information getting changed by the wrong department, which resulted in someone's payroll getting messed up. Luckily this problem was caught and corrected before the payroll was issued. Because of this we decided it was a good time to remind everyone of who is responsible for what pieces of information. Here is an outline of which offices are responsible for which records. In this list address information means all addresses, home, local, seasonal, etc. and phones numbers.
Demographic information includes name, social security number, birth date, ethnic, church, etc.
Admissions will maintain all prospect and applicant demographic information including addresses until they become students, which is generally at the beginning of September. This also includes Demographic and address information of the applicant's parents and siblings. Admissions will also maintain all Foreign Student information on incoming students and registered students. This includes alien status, visa type and immigration status. Housing will maintain all student addresses while the student is at Calvin.