Authorisation must be obtained from the Cost Centre Manager prior to the use of a private vehicle which can only occur if necessary insurance is in place. Payment for the use of a private vehicle will be in accordance with the University approved reimbursement Schedule and will only be made on completion and approval of the appropriate claim form. Such vehicles may be assigned as a salary benefit as part of the officer's conditions of service or directly with the approval of the Vice Chancellor or in the case of the Vice Chancellor by the Chancellor, under such terms as are agreed. It should be noted that the duties of these staff require the use of vehicles for official purposes. These charges will be increased by CPI movements effective from 1 January each year.
Any vehicle assigned is placed in the safe-keeping of the assigned officer during private use.
3.4 All officers provided with an assigned vehicle under provisions contained in this procedure are required to sign an agreement with the University on terms and conditions associated with the use of the vehicle. 3.5 Officers assigned a vehicle may be consulted in matters of replacement such as body colour, trim and whether the vehicle is a sedan or station sedan, however the University's needs take precedence.