Copies are sent to departments and Accounts Payable for the purpose of updating records. All or part of a shipment is returned to the vendor or manufacturer who, in turn, ships replacement goods back to the department. Similar to an exchange except that the vendor ships back replacement goods of a lesser value or assesses a restocking charge for the return of the goods. This requires a portion of the original invoice be offset by a credit memo. All or part of a shipment is returned to the vendor for credit as agreed between the vendor and the university.
Credit is received in the form of a credit memo.
A form initiated by a department or Purchasing to be sent with items being returned to a vendor. See Attachment A . The location designated by the manufacturer for the return of goods for repair or replacement whether in or out of warranty. The statement typically includes instructions on shipping, packaging and the location to which the goods are to be sent. Purchasing will issue a change order to the purchase order or issue an RMI, at their discretion, which will provide the requesting department with proper instruction.