A good color code system can work for your files, and in most cases pays for itself in less than a year due to the time saved in filing and retrieval without misfiles.
Color coding is the assignment of color to a number, letter or particular item that shows meaning.
In filing, we assign a color for each number 0 through 9, and a color for each letter A through Z to aid in filing and retrieval of all types of hard copy. When these patterns of color are broken, a misfile has occurred. Most files are filed in one of the demonstrated examples, you can easily adapt your file situation to color coding. Alphabetical breakdown of initial with color can direct you to the proper file area and help eliminate misfiles. Filing of common names is accomplished by coding the first two letters of the last name.