Copies of any research material gathered. References to any appearance of the name in publications. If possible, a photograph of the feature. When the Board accepts a name it is published as an 'intention' in the New Zealand Gazette and selected national and local newspapers. The name is then open to objection for three months.
Advertising allows the general public to have an input into proposed names.
If no objections are received, the name is confirmed as 'final'. If an objection is received, the Board considers the name a second time and then reports to the Minister who will either confirm, modify or reverse the Board's recommendation. The Minister's decision is final and gives the new name official status. All final names are published in the New Zealand Gazette and selected national and local newspapers. After publication of 'final' place names in the New Zealand Gazette and selected national and local newspapers, they will be added to The New Zealand Geographic Place Names Database which is available on line for searching.