If the next flight is not soon enough, ask to be endorsed over to another airline. If you choose your own hotel, the airline will not reimburse you. Yale Travel and Medical Center Travel can beat or apply the discount to your ticket. Call or fax the conference information to us, we'll do the comparison. We recommend reserving the room directly with the conference or hotel as soon as possible.
Conferences have blocks of rooms with reduced rates that sell out quickly.
If you are unable to make reservations at the conference hotel, call the travel office for available options. Use a charge card to reserve your room and be sure to inquire about the cancellation policy. Registration paid to the conference by the attendee cannot be reimbursed until the traveler has returned from the trip. Complete an expense report for reimbursement. Registration can be paid directly to the conference on an expense report before the conference.