Each chair sends his or her recommendations, together with documents supplied by the candidates, to the school's dean by May 14. Deans submit their recommendations, together with documents supplied by the chairs, to the Vice President for Academic Affairs by May 21. In submitting the application the VPAA includes a check for the required amount. The fee is drawn from the budget of the Division of Academic Affairs. If a candidate from Southwest Texas State University wins the award, the VPAA informs the University community.
Dates are approximate.