The post holder must plan and prioritise the production of handouts. The post holder must plan and prioritise allocation of time for the training room used by various members of the Health and Safety Department, in liaison with the Health and Safety Office. Planning and integrating health surveillance and immunisation programmes with the rest of the work of the Unit is required. Twice a year, a report is generated and invoices sent to Departments to recover the costs of vaccines. The post holder should ideally have a medical secretary qualification with appropriate experience in this field.
Competence using email and fax is essential.
A high degree of administrative skills, including good organisational skills in order to manage time effectively, is essential. The post holder must be able to exercise personal initiative with the minimum of supervision in order to take charge of the Unit in the absence of professional staff. The post holder must be assertive, have effective communication skills and highly developed interpersonal skills to be able to interact with staff at all levels, face to face or on the telephone, and an ability to deal efficiently with enquiries with courtesy, tact and sensitivity, maintaining confidentiality. Empathetic telephone manner is essential in order to deal with telephone calls from employees who can be distressed and anxious. The OHU Secretary requires ability and enthusiasm to acquire knowledge of the theory and practice of operation of the University Health and Safety Policy relating to Occupational Health at both central and departmental level, utilising knowledge and experience of University procedures, staff contacts etc.