As a reminder, federal grants require you to use a domestic carrier. Also remember that the time of year can affect travel rates so tell your agent when you would be traveling. Mileage and per diem rates for meals and lodging have been predetermined by the Research Foundation. Here is a link to The Research Foundation . Be sure to read the guidelines carefully and consult with the Program Officer if you have any questions about putting equipment in your budget.
Consultants are a special category unto themselves and require special handling.
Generally, independent contractors establish their own work hours, provide all necessary materials and tools and control the means by which the work result is achieved. Faculty members on their own campuses ARE NOT considered consultants. Most sponsors provide information on the allowability of Indirect Costs and the applicable rates that can be charged. The Research Foundation negotiates with the Federal Government to arrive at predetermined rates for each SUNY campuses. The rates are Federal, Non-Federal and Administrative when not specified by the sponsor, and may have a different basis for calculation.