This is also a good time to distribute agenda for meetings and remind committee members of tasks and deadlines. This meeting is often a joint meeting with the MARS Planning Committee. One or two meetings as necessary. First official meeting with new committee members. Preferably after the first committee meeting and before last one, the Chair should report to MARS Executive Committee.
Deadlines are such that copy is usually needed by the end of the conference week.
Form is used to identify current members to be reappointed, current members going off committee, and other members recommended to serve on the committee. Chair sends minutes of meetings held during Midwinter to all members of the committee, MARS Chair, Vice-Chair, Planning Committee Chair, and Executive Committee liaison. If committee is holding a discussion forum during the Annual meeting, committee Chair contacts MARS Scheduling Coordinator to arrange for publicity fliers to be placed in the literature distribution center at the conference. This is also a good time to distribute agenda for meetings and to remind committee members of tasks and deadlines.