You must also show any breaks in the chronological series. Missing years may indicate that records were destroyed. They may also indicate that there is another storage area that you have yet to discover. This information should be listed in cubic feet. List both the annual and total accumulation.
Annual accumulation covers the last complete year.
Description of contents. If possible, collect blank samples of forms and arrange them in the same order that they are arranged in the record series. Never accept an actual record for use for reference, or list actual information from a record. The only way to suggest a retention period is to ask questions. Determine the length of time that the official believes that each record should be retained and why.