Recommendations should be written so that the group can act upon them. Once a committee report is presented and a copy of it given to the organization's secretary, there is usually no reason to keep minutes on which the report was based. The treasurer keeps a record of club finances. It is a good idea to have receipts of all income and checks for all expenditures. Treasurer's records should be audited periodically.
Audited records serve as a basis of setting up more realistic budgets for the future.
Communication Better programs are planned and carried out as members learn more about each other, their organization's objectives, and its structure. Therefore, good communication is important. Club communication is complex. There are certain principles and guidelines that will keep misunderstandings and misinterpretations at a minimum. Members are actively involved in planning and carrying out programs.