All receipts must be originals. If unavailable, written explanation from department head must be provided. Itemization of expenditures is required. Appropriate authorizing signatures are required. Petty cash cannot be mailed.
Cash is given in the amount authorized on the reimbursement form.
All transactions should be reconciled to the appropriate account in the monthly financial reports. Discrepancies should be noted immediately to Cashiering Operations. A copy of the validated form in question must accompany the inquiry. A petty cash checking account is basically the same as a petty cash fund, except that monies are kept in a Treasury Services approved checking account. Petty cash checking accounts must be approved by the Assistant Vice President of Business Services and Treasurer.