The master copies of microforms with shorter retention requirements are stored at the State Records Center. After one copy of the microform is processed, the Archives will send the master copy of the film to either the master vault or the Records Center, as appropriate for the length of time specified in the retention schedule. The Archives contracts with a vital records protection center that conforms to ANSI and AIIM standards for the appropriate temperature, humidity, air circulation, and security. Twenty-four hour access to authorized individuals is provided in case of emergency. The Utah State Archives will create copies of microforms at a cost .
Availability depends on the classification of the records.
In order to request records, an agency or local government must contact Micrographics and provide the accession number of the roll of microfilm needed. The accession number is on the box label. If the Agency does not have the accession number, it must provide the camera and roll numbers. Private citizens may request microform copies of public records through the Archives Research Center . The Utah State Archives will expunge records in microform.