The fiscal year will be used as the prefix for ease of recognition, followed by four numbers. Three separate sequences are used. The financial system chart of accounts allows for the optional tracking of specific activities. These activities are not a part of the basic account structure but need to be tracked separately. For tracking to be possible the Activity number must be included on the original requisition at the time of set up.
Departments entering on-line requisitions can reference the clause list for header text entry.
On-line departments must use the transaction date of July 1 when entering orders prior to that date. This ensures that the transaction is posted to the new fiscal year. For maintenance contracts, be sure to list equipment, serial numbers, and pricing. Departments should use the correct commodity coding on all requests. Use sub-coding whenever available and appropriate.