If travel by car is determined to be feasible, a state car is to be used when available. Procedures for obtaining and using University Motor Pool cars can be obtained by calling the Travel Office at extension 204. State vehicles shall not be used while an employee is in vacation status. To the extent practical, carpooling should be arranged when several state employees are traveling, by state vehicle, to the same destination.
Credit cards are usually available in state vehicles.
If credit cards are not available or cannot be used, receipts for expenses should be submitted to the Travel Office. To achieve economy in providing insurance coverage for State-owned vehicles, blanket policies have been obtained. These premiums are paid by the University on a prorata basis. The University does not pay for the additional insurance. At the employee's destination, state cars may be used prudently for travel to obtain meals, but not for private purposes or for entertainment while off duty.