The traveler must document that overnight lodging was necessary and accomplished. Lodging receipt must reflect payment of charges or charge card evidence of payment must be attached. The following billing methods are authorized for ECSU employees. Direct payment by traveler to the commercial establishment with reimbursement to the traveler by the University. Direct charge to the traveler at the time of lodging by use of credit card issued in his or her name with reimbursement to the traveler by the University.
Corporate cards are available to employees to minimize the use of their personal funds.
Excess Lodging Excess lodging is allowed when the employee is in a high cost area and unable to secure lodging within the current allowance. Approval in advance from a department head, director, or vice chancellor is required for excess lodging. Excess lodging can be requested on the travel authorization form. The reimbursement rate for meals is inclusive of gratuities. Documentation is required in advance to claim excess meals.