Any exceptions to the above guidelines may be permitted based on valid circumstances that are approved by the express consent of the Treasurer, Vice-President, or President of the Student Senate or by a majority of the entire Student Senate. Once each term, organizations are given an opportunity to inform current students about their organization recruit new members. The date is determined by the Student Senate President, and usually falls on a Tuesday, from 11-1PM, in the third or fourth week of each term. Memos are be distributed in organization mailboxes and an announcement is placed in the Communicator. Tables are set up in the Foyer, and are allocated on a first come - first serve basis.
Any additional equipment needed, such as video-monitors, are the responsibility of the organization.
Events including alcohol also require the completion of the Alcohol Request Form. Take the form to Student Affairs to be signed by the Vice President for Student Affairs. The Seminar Committee generally must approve all seminars. The Technique Council generally must approve all technique related seminars. Regular organization meetings generally require only the Vice President for Student Affairs' signature at this point.