DOA will review and approve or deny RFP within 2-3 weeks. Agent holds proposers conference, if scheduled, at the announced time and location. Make available any written clarification questions submitted prior to cut off. Questions that arise at the proposer's conference will be documented and a response prepared in the form of an amendment. Prepare amendment and mail to all proposers.
Agent opens proposals at the designated date and time.
RFPs are exempt from a public opening. Agent will review each proposal for mandatory requirements and a signed affidavit. If any of these elements are missing, it is documented and proposal is disqualifiedand not forwarded to the Evaluation Comittee. Bid processing team member will abstract cost proposal sheets. Cost proposal sheets should not be forwarded to Evaluation Committee members at this time.