If the employee refuses to sign, the supervisor and witness should certify in writing that it was delivered and explained to the employee. A copy should be given to the employee. A copy of the written reprimand should be forwarded to the Employee Relations Office. It will become a permanent part of the employee's personnel record. Suspension - The seriousness of the offense will determine the length of the suspension.
All suspensions are without pay.
Vice Presidents or their designees are authorized to effect suspensions. A written summary of the case will be prepared by the supervisor, reviewed by the department head, and submitted to the Vice President or his designee prior to his taking any action. The appropriate Vice President or his designee will review the details of the case and, if possible, meet with the employee to give the employee the opportunity to respond to the charges. The Vice President or his designee will then consult with the Employee Relations Office and will authorize a letter of suspension if warranted. The suspension letter will be written and signed by the Vice President or his designee and given to the employee with a copy to the Employee Relations Office to be placed in the employee's permanent file.