The FPO is initiated by the department that wishes to purchase supplies, materials or services from a local vendor. The FPO is a three part form. The first part is the voucher which will be sent to the Accounts Payable Department to initiate payment after the merchandise has been received. The second part is the vendor copy which is given to the merchant when the merchandise is picked up. The third part is the departmental copy which should be retained by the department for its records.
Date Issued - Type the current date.
Quantity - State the number of each item required. Purchases are not to be made without the proper signature. Claimant Certification - Individual who picks up material signs as claimant. After the FPO has been properly filled out and signed the department is responsible for taking the order to the vendor and picking up the merchandise. The FPO should not be used to purchase items that are not in stock.