In the Institute mail reengineering now well underway, a major saving is being achieved through central processing of outgoing mail. The mail should be bundled with a laminated barcode card or a sheet of paper giving the department name and account number. Mail Services supplies the laminated barcode cards to established customers.
All outbound mail is sent out the same day it is deposited in the bins.
All mail deposited is processed by Mail Services and then sent out to be barcoded and ZIP-code sorted before being given to the US Postal Service that night. This mail not only saves postage but moves much faster once it reaches the USPS, Ms. Guyer said. Mail deposited for the later pickup is not sorted and goes at the full rate. However, she noted, mail that must be postmarked today for legal reasons should be flagged by the mailer because the presorted mail that goes to the vendor reaches the USPS after midnight and thus is postmarked for the following day. Mail with today's date goes directly to the USPS but costs the full amount.