Make sure employees know when specific activities or behaviors are to be performed. Help employees recognize what precedes the behaviors you want them to show. Remove or eliminate distractions. Anticipate that people do forget, particularly jobs done occasionally or sporadically. Use technological solutions, such as an automated calendar.
Delegation is another method to simplify a job.
Establish reasonable time limits and convince the employe that there is enough time. Make every effort to be fair in your assessment of time requirements. Your expectations may be unrealistic. If the time frame is fair, you need to demonstrate that the job can be completed by modeling how the job is done at the pace or within the time you want. To be motivated the employee must believe it is possible for the job to be done in time.