Refunds or expenditures must be paid through the appropriate budget with a College generated check. The Cashier's office will issue a receipt of deposit to be used for reconciliation of the supporting documentation to the deposit and to the monthly statements of account. A receipt must be issued for each payment received. Machine generated receipts must contain similar information. All checks must be endorsed immediately with a restrictive endorsement stamp payable to The Evergreen State College.
All voided transactions are to be approved and initialed by the area supervisor.
Only one cashier is allowed access to a cash register or cash drawer during a single shift. Cash must be kept in a safe or a secure place until it is deposited. The mail must be opened with two people present and all checks must be endorsed with a restrictive endorsement stamp. All receipts of coin or currency must be listed in a log. If the cash is not credited directly into the appropriate college account or receipted through a cash register, a list of the checks, credit card transactions and or cash should be prepared in duplicate.