Even when collection managers had some previous digitisation experience, the particular requirements of JIDI made it unique in many respects. However well-planned, any experimental project should account for unforeseen set backs, or unforeseen issues that need to be resolved. Creating surrogates from an existing collection means the creation of a new resource with its own management requirements. At first the surrogates may appear to be simply an additional facet of the parent collection but as they develop and grow it becomes clear that a new responsibility has been created with its own unique demands and management requirements. At a very basic level space is an important factor.
Any new staff require desk space.
The staff involved need computers with enough memory to hold new databases and software for viewing images for QA purposes. The returned CDs need shelf space as do intermediate slides and originals ready for packing or unpacking. All elements need to be at hand for QA comparisons. Many tasks took longer than expected or comprised time-consuming additional elements that were not calculated at the start. Negotiating internally is also time-consuming, e.g. licences have to be approved then signed by line managers and the posting and insurance of materials to be digitised externally has to be organised.