In order to backup all data, we need to create a briefcase filter that includes all of the database fields. For more information on making selections and developing briefcase filters, see our previous articles at this web site. Unlike the briefcase tool, an archive file can't compress documents. The option to split the archive is a redundant feature left over from the days when documents may have been archived to floppy disk. These settings are available from the Supervisor menu.
Archive settings determine whether documents and their records are kept or removed.
Double-clicking on a document in the archive pops up a viewing window to allow closer examination. The restore function allows files to be restored individually or collectively. Like many backup tools, the main disadvantage to using a proprietary format is that the backup software must be available in order to restore the archive. This is an important consideration when access to an archive may be required several years hence. Briefcase and archive files can be opened using AutoManager View.