To download forms from the Web, see the Accounting Division home page . For information about purchasing and procurement procedures, see the Procurement Services web site . It is important that administrators review forms before signing to ensure legitimacy and accuracy of expenditures. Check especially that the complete charge code is correct, including object code, and that the amounts are accurate. These must be sent to Tom Mann for signature.
Departments are responsible for managing their fund codes and keeping expenditures within budget.
The Management Incentive Plan applies to fund codes that have a surplus of funds at the close of the fiscal year. Management incentive funds can be used at the discretion of the chair. Please note that when overdrafts occur in accounts, it is the responsibility of the chair and the administrator to see that these are covered. The GAP manual is another resource, section 200.240 Retention Periods for Accounting Records .