Once it is received into the system, the products are placed into inventory and the purchase order is printed out with the bid number on the purchase order. The purchase order is approved electronically and sent via WAN to the District computer where the purchase order is automatically posted in the general ledger. All checks for payment of invoices are cut and sent from the Central Office. All expenditure of funds are tracked by the accountant in the Food Service Department and the proper documentation sent to Central Office for the disbursement of funds. Hard Copies are sent to the FPC where it is entered into the computer.
All money is verified according to established money handling procedures.
The money is taken to the school office safe where it is picked up the next day by a courier service and taken to the school office safe where it is picked up the next day by a courier service and taken to the bank for deposit. The state report is automatically figured by the computer according to the information provided via the POS system. This documentation is sent to the FPC where it is monitored and retained. The accuclaim percentage procedure is automatically produced by the computer on a daily basis. The required accuclaim audit procedures are performed and documented by the Food Service Supervisors and retained in the FPC files.