Reliable and widely accessible information source was asked for, which would give both students and teachers the information they need for studies and work. The information gathered in digital form can also be easily used for management's decisions, internal evaluation and streamlining of the data flow across the organization, creating more transparent environment both for University members and for the public. Quite a lot of the information needed has already been maintained previously, unfortunately in very unstructured way on many PCs in the individual departments. By converting the old data to central database or setting up batch transfers from legacy applications, the information can be instantly accessed by many users. Users and Access Rights Clearing and compiling personal records of students and University staff resulted in base people database, providing a solid ground for all applications.
Any personal record gives the person a chance to be a user of the system.
If a user is listed as a teacher of a course, he or she can edit the syllabi of the course, see list of students registered for the course and enter grades, to name a few functions. Students can register for courses or pick a term of exam, see their own grades received, check all personal data the system holds about them. Besides access to one's own records, tree-based access rights system allows the local administrators in the schools and departments to set the rights on various objects in such a way that users can work with all data they need to, reflecting their position and administrative tasks in the organization. This fine granularity access control system proved to be effective for maintaining privacy of data and users, while providing usable environment that allows all users to work with the same information they are entitled to in the real world. The database of people has around 50 thousand personal records and as we are processing the archives of students, this number will certainly grow, because we want our alumni to be able to benefit from the system as do the current students.