Since the amount of the commitments you've made is on the job ticket, you can easily bill the job's purchase order total. If you select one of these options, any PO for that job with a gross balance will be billed on the invoice. Another option is to create the Accounts Receivable invoice directly from the Purchase Order. When the invoice is posted, its amount will be applied to the purchase order automatically. Close the purchase order by clicking on the Closed checkbox, which clears the PO's balance.
Any leftover balance is removed from the job ticket.
The Open PO list report shows Purchase Orders that have a positive balance, which mean the vendors probably haven't sent you the invoices yet. Q. I want to see a purchase order, but the menu is grayed out. If the menu command is disabled, it means you don't have access privileges to see, add, and print purchase orders. The Access Privileges window has a dollar amount that limits how high someone can write a purchase order. If the amount is zero, the user won't have any access to purchase orders.