Be gender neutral. Instead of man hours , use work hours . Opt for staffing or personnel instead of manpower . Use the active voice. Make your subject the person or thing that performs the action.
Active voice is clear, direct and energetic, thrusting the action ahead.
These forms must be completed by the actuary. Revise for correctness. Avoid the common errors that plague much adult workplace writing. It's a good idea to have a business writing or grammar book handy for reference. And remember to use parallel structure when you do.