Enter the account number in the customer account number field. Send to the Controller's Office. The check will be written and mailed on the due date entered on the accounting voucher. The following procedures should be performed for each purchase and payment. Sign the receiving report AND record the date of receipt of the goods or services.
Date stamp the vendor's invoice on the day it is received.
Add 30 days to the later date of the two dates above and insert that date in the due date space on the payment document. If the vendor's invoice is not stamped when received, Accounting Services staff will assume that the invoice was received about two days after the date appearing on the invoice. If the payment terms are NOT 30 days, use the alternative terms in computing the due date to insert on the payment document. Be sure to document why the due date is different from the standard 30 days. Adopt a policy of processing all payments as soon a received.