Although the public has the right to use almost all public records, access should be monitored to insure the integrity of the records. Some buildings have a history of water leaks, electrical shorts and similar problems. These and other faults are a hazard to personnel and to everything within the building. They are accidents waiting to happen, and sooner or later they will occur. Risk management and fire officials can provide valuable insights to a building's vulnerability to a variety of weaknesses.
Common sense plays a critical role in preventing disasters and mishaps.
Although unsightly, using duct tape is a cheap and easy repair for leaky windows. Using surge suppressors instead of extension cords will prevent many electrical fires, as will making sure that kitchen appliances and electrical equipment are properly maintained. Maintaining at least three feet of clear space around electrical panels will prevent fires in case of malfunction. Temperature For every 9 increase in temperature, the expected life of paper decreases by more than half. In buildings without air conditioning, interior temperatures can easily go above 100 and literally bake the materials stored within.