This information may be kept separately from the rest of the register. The information contained in the register of option holders not only includes the usual names, addresses, date of grant, exercise conditions etc but also an obligation to record a copy of every document that grants an option over unissued shares in the company. Many listed companies use options for executive remuneration which are usually performance based with lengthy documents detailing terms and conditions. As these are unlisted options there is also an obligation to keep with the register of option holders copies of all such documents. Register of Debenture Holders Companies must keep details of each debenture holder's name and address and the amount of debentures held.
Any person is able to inspect the register on hard copy.
If the person and the company agree the information can be accessed by computer. The information that can be inspected includes the member's name and address, the date on which the member's name was entered in the register, the date of which every allotment of shares takes place, the class of shares and the amount paid on the shares, but not access to share certificate numbers. This denial of access to share certificate numbers in all cases is a significant protection against fraud. Most companies do not charge a fee for register inspections. Requests for a copy of the register on hard copy, the company or its agent will be permitted to charge a fee of 50 for each A4 size copy or on the basis of each 100 words or part of 100 words.