Color Code Filing is Efficient Color is the universal language that most easily and quickly communicates directions and meaning. The main purpose of color coding in filing systems is to reduce time spent searching for a folder and returning it to the file after use. Color coded labels on folders help locate files on desks or elsewhere in the office, too. With color coding, specific files can be located quickly just by looking at the color bands on the edge of folders. Color coded systems make it possible to file and retrieve faster while greatly decreasing misfiles.
Color coded systems are practical for all types and sizes of businesses.
They can be designed in different forms to solve any filing problem. Alphabetical Filing Alphabetical color coded name files are easy to maintain without requiring a cross reference file. In larger alphabetical files, the additional coding of the first name initial will further break up the large name groupings in the file. Color coding a straight numeric file is somewhat dependent upon the total number of files. The major advantage of terminal digit filing is that the file grows equally in 100 places and reduces itself in 100 places with the retirement of older files, forming an equal growth pattern in the file.