State law requires agencies to advertise their surplus property to other agencies, political subdivisions, and assistance organizations for 30 days. On the first advertise day, another agency has preference over a political subdivision or assistance organization, but after that, who ever makes the best offer first receives preference. On the evening of the 15 th , SPA runs the Surplus Listing for all property throughout the state with has a DM05 and a Disposal Date of the 16 th of the prior month through the 15th of the current month. From the 15 th through the end of the month, GSC copies the Surplus Listing and mails it out to political subdivisions and assistance organizations that are non-web users. The first day of the month is the Advertise Date of all property in this listing.
Agencies can transfer their property to any agency that calls on the advertise date or later.
Agencies can also donate or sell these properties to political subdivisions or assistance organizations any time after the Advertise date. Upon notification TCI will review the itemized list of equipment and contact the donating agency to coordinate a pickup schedule. TCI will fax a confirmation of the agreed upon equipment list and pickup schedule to the donating agency. Pick up equipment according to the agreed upon schedule. One the equipment is picked up by TDCJ, the donating agency will delete the property from SPA, using DM15 by keying a '15' directly on top of the '05' in the disposal method field of the Disposal of Property screen.