The purpose of the system of Internal Accounts in the Leon County School District is to provide an accounting structure by which to maintain records of transactions in school internal accounts are maintained. The purpose of this procedure is to provide information and instructions relative to the accounting for transactions through school internal accounts. The principal is ultimately responsible for the administration of the school's internal accounts. In cases of conflicting directives, existing Florida Statutes, State Board of Education Administrative Rules and Policies and Procedures of Leon County School District shall take precedence. Each school is allowed to have only one checking account in an approved public depository.
Deposits are to be made daily by the bookkeeper.
All checks require two signatures one of which is of the principal or the assistant principal and the other is the school bookkeeper. All checks issued must be supported by a signed check requisition with appropriate supporting documentation and approved by the principal. Semi-annual and annual internal accounts financial reports are to be submitted to the district's Internal Auditing Office by specified dates following the end of December and June. Sales tax must be collected for fundraising activities that involve the sale of merchandise. The principal is responsible for seeking reimbursement for any unpaid check returned by the bank.