In the event that a system of records maintained by this agency to carry out its functions indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order issued pursuant thereto. Records are stored in file folders, and on magnetic media. Records are retrieved by name. Employees who maintain records in this system are instructed to grant regular access only to officials whose duties require use of the information. Textual records are stored in offices which are locked when not in use.
Computer files are password protected.
Refer to the NIH Manual Chapter for specific instructions. Write to the System manager to determine if a record exists. The requester must also verify his or her identity by providing either a notarization of the request or a written certification that the requester is who he or she claims to be and understands that the knowing and willful request for acquisition of a record pertaining to an individual under false pretenses is a criminal offense under the Act, subject to a five thousand dollar fine. Same as Notification Procedures. Requesters should also reasonably specify the record contents being sought.