Make no exceptions. Otherwise, you will open up yourself and the organization to a lawsuit. Nonprofits typically buy items the day they need them and not before. However, you might ask a supplier if and when an item might go on sale. However, don t fool yourself by thinking that just because you use a volunteer you are getting something totally free.
Any good program requires that a volunteer be trained, which does cost money.
However, volunteers can do repairs, clean or help with special events or provide a special service. Many national organizations have these programs. Or you may consider starting one locally. You will be surprised if you examine the purchasing power of your nonprofit community. If you have your twentieth annual fund raiser only because that is what you have always done, then consider what it truly does cost you by having the fund raiser.