Color coded systems make it possible to file and retrieve faster while greatly decreasing misfiles. Color coded systems are practical for all types and sizes of businesses. They can be designed in different forms to solve any filing problem. Alphabetical Filing Alphabetical color coded name files are easy to maintain without requiring a cross reference file. In larger alphabetical files, the additional coding of the first name initial will further break up the large name groupings in the file.
Color coding a straight numeric file is somewhat dependent upon the total number of files.
The major advantage of terminal digit filing is that the file grows equally in 100 places and reduces itself in 100 places with the retirement of older files, forming an equal growth pattern in the file. Alpha Numeric Filing Alpha numeric filing is simply the combination of letters and numbers in a pre-determined format. Certain types of filing situations may necessitate the use of alphabetical indicators within a primarily numeric file. The alphabetical indicators help route the file to the proper department, where it is then filed in numerical sequence. Click File Prof.