If this is not done they will be automatically renewed by the Bank at their expiry date and the annual fee charged. The card must not be used after formal notification by either the cardholder or the University that the cardholder will be leaving the service of the University. The card must be given to the Head of School on submission of notice of resignation, on receipt of notice of termination of employment, or prior to transfer to other duties. Cards are not transferable. The costs of operating the card, including the annual fee and the cost of purchases, will be borne by the relevant School.
Cardholders have no personal liability for the costs.
The fee is subject to annual review. There should be no interest charges as the full cost of each month's purchases will be automatically debited to the main University bank account on a specified day each month, and because cash withdrawals are prohibited. Card Security Cardholders have a personal responsibility for the secure custody of their card. Care should be taken to prevent the card number becoming widely known. If the card-holder is proceeding on leave the card should be handed directly to a senior financial delegate for safekeeping.