It's better to have a definite gig than to hold a date open for an engagement that's looking shaky or will never happen. If you don't get a positive response and you have no alternative gig, take the date off the calendar and leave it open. If they call, they call. If they don't, you won't have made any decisions based on the gig committing. Creating Your Tour Calendars Computer calendars are indispensable for routing tours, checking on open days, logging venue info such as fees, keeping track of event schedules, filing contact information, and readjusting tour dates.
Calendars are crucial when creating tour budgets and itineraries.
Keep visual track of a tour's constantly changing status by highlighting calendar dates using different colors or type, depending on the status of the gig. Enter dates that are definite in red. Enter the dates that you have contacted but are waiting to hear from in blue with a question mark. Dates that are yet to be contacted should be entered in black with a question mark. As soon as the status of a date changes, adjust the calendar and update the budget.