This is done whether or not the form or the record copy is being forwarded with the original of the memorandum. All routing slips should be dated and bear the name of the sender. Correspondence that is dispatched by the Communications and Records Unit generally is dated by the issuing organization following signature. For example, letter rulings, technical advice memorandums, and general information letters. Furthermore, internal memorandums and other correspondence not transmitted through the Communications and Records Unit are dated following signature.
Black ink is used for dating correspondence.
CCDM 39.1.6 sets forth guidelines for the use of citations in documents originating in Domestic. However, in order to facilitate the processing of cases and conserve resources, covering memorandums are not prepared for correspondence referred above the Branch Chief level when they are not necessary. In case of doubt whether a covering memorandum is necessary, it should be resolved in favor of providing one. The initiator is responsible for proper assembly of the case file before forwarding for review. The file should include the necessary supporting work papers and record of sources researched.