The last touch is the distribution of the summer calendars. These go out the week before the month starts. There are two calendars per month. The first outlines the weekly theme and specialized days. The second calendar is for whatever individual groups will be doing during the week and includes what to bring from home.
Calendars ensure that teachers as well as kids are prepared.
The most important thing with a summer program is that everyone has fun. This might entail changing plans-dropping things that the kids aren't interest in and expanding others. If they enjoy working, they will be more enthusiastic as well as more productive. Every now and then buy a pizza for the staff.