A written document formalizes the time frame, responsibilities, and the expected products. It is also important to point out the extent of the powers that accompany the appointment and how the results of the task will affect further agency actions. Agencies involve elected officials and keep them informed. Officials are often able to provide helpful insight. They may also want to be apprised of the board's progress.
Agencies determine the nature of their involvement on boards.
It may take the form of representation, usually in an ad hoc and non-voting capacity. It may involve board support, in the form of staff services, meeting space, and use of equipment for presentations and recording of proceedings. In some instances, agencies supply meals, especially if participants travel longdistances or a meeting is held during a conventional meal hour. A method of selecting a committee chair is determined. Often a board selects its own chair, or the chair is appointed.