If something is in the server, has not been delivered or seen, it will be deleted after two weeks. Yale runs a date check program Monday-Thursday nights. It is possible for a document delivered on a Friday to go through a second Monday night. Yale runs a tape backup every night. If something sits, the staff policy is to dump it.
Ariel copy is printed and recycled.
If someone doesn't get their fax, the recycle bin is visited. No backup copy beyond the Ariel 2 week limit is available. If the article is faxed, staff members must print out the faxed article and toss original print out. If received, kept in queue. Takes Ariel file in 1-2k bytes.