They should also be in your bylaws, which contain specifics of how your company is run. Annual shareholders meeting. In most states, you don't have to have an actual meeting if all shareholders agree to the action by unanimous written consent. Annual directors meeting. As with the shareholders meeting, this can be conducted by unanimous written consent rather than through a physical meeting.
Directors nominate and elect officers, deal with officer pay and do whatever else needs doing.
Again, shareholders or directors can give unanimous written consent to an action instead of meeting. These are a record of what actions were taken on behalf of the corporation. They're taken by the secretary, approved by the shareholders and filed with the corporate records. Minutes record who was at a meeting, who presided, where and when the meeting was held, and what business was done. Sample minutes are available in many form books.