Lack of instantaneous communications could have significant effect on the operational efficiency of the agency or significant impact on the economic or political welfare of the state. On call- duties require that the individual be immediately accessible after normal work hours regardless of location. Each agency must assure each request meets the eligibility requirements, the approval process is followed, and funds are available. Cellular equipment or service may not be ordered or acquired before final notification of approval. Each agency must be sure that the cellular service is terminated if the requesting subscriber no longer meets eligibility requirements or no longer requires the service.
Agencies are responsible for controlling usage of cellular telephone service.
Cellular service must include subscription to the call-detail billing feature. Subscriber employees and the agency must certify each month that charges are according to contract prices and that the authorized payment for charges were for official state business. Use of cellular service must comply with all applicable federal and state laws, rules and regulations. Each agency is responsible for maintaining all documentation and must comply with laws, rules, and regulations governing records retention. Additionally, the agency is required to maintain an inventory of approved cellular telephones in operation and the assignment of the telephones.