When the college is informed of a bad check by mail, the College's Special Funds account is charged-back for the amount of the check. The payor can make the check good by paying with cash or money order to the Cashier within the allotted time. The Cashier deposits these funds into the Returned Check receivables account. If the check is not made good after two billings, then the AR Specialist forwards the file to the Accounting Specialist who processes the check for outside collection. Under no circumstances may duplicate reimbursement be made for any portion of an employee's or trustee's expenses paid or reimbursed from a non-state source.
All travel is contingent upon the availability of funds in the proper budget line item.
The College will not reimburse expenses for any alcoholic beverages. Expense for travel on official business by employees and members of boards of trustees of institutions which operate from funds deposited with the State Treasurer shall be reimbursed at the rates set forth by legislation. All travel out of the country, or outside the continental U.S., by institution employees on institution business must be approved by the President and by the North Carolina Community College System Office. The College does not normally provide travel expenses for persons being interviewed for employment positions. Gaston College students who travel on official institution business and whose expenses are paid or reimbursed by the state of North Carolina are subject to the state regulations to the same extent as are institution employees.