Retrieved by name, year of enrollment and Social Security Number. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software. Correspondence and forms in the student folder documenting academic history and related activities are destroyed 1 year after graduation or when student would have graduated. The student Records Card is retained at the USAF Academy for 30 years and then destroyed.
Disenrollment data is retained until no longer needed for reference.
Beginning with academic year 85-86, the student folder will be retained at the Academy 30 years then destroyed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting. Commander, Preparatory School, USAF Academy, CO 80840-5000. Individuals seeking access to records about themselves contained in this system should address written requests to or visit the Commander, Preparatory School, USAF Academy, CO 80840-5000.