Video information that reveals evidence of illegal activity, employee misconduct or accidents may be disclosed to appropriate staff relations, enforcement or investigative bodies for further investigations, charges or disciplinary actions. The tapes are normally kept for a thirty day period and are then reused. In the case of video information used in the conduct of an investigation, the video evidence is kept indefinitely. This class includes technical enquiries, comments and opinions of individuals corresponding with the Department regarding issues related to mining and mineral technology. The information is used for reference purposes regarding any subsequent enquiry by an individual.
Correspondence is retained for a minimum of two years.