This minimizes discrimination claims against the employer that it illegally demanded specific documents. Some new hires do not enter in their date of birth or social security card for privacy purposes, not realizing that the I-9 form is a federal document and must be completed in its entirety.
Any blanks can result in paperwork violations.
Even providing the right information in the wrong spaces can be problematic. The software keeps this from happening by properly guiding the person completing the form. The software system generates reports of those employees who have limited work authorization. The information can aid the employer in knowing well in advance which employees need to obtain renewed authorization. The employer can act accordingly to provide assistance and avoid inadvertently continuing to employ an individual who does not have work authorization.