Distribution of preliminary directory and travel forms with instructions for completion. President's message regarding theme, goals, special projects and committee assignments. Remarks from other board members. Discussion and approval of the budget. The president furnishes special instructions before the meeting, and requires written reports from district representatives and committee chairs.
All board members receive a board report booklet containing the agenda and all reports.
Each district representative and standing committee chair also is expected to present an oral report. During the meeting, it is not necessary or desired that written reports be read. Present only a short report summary or additional information it does not contain. A portion of this meeting time is devoted to contest judging and announcement of specified awards. It also is the last opportunity for considering any Handbook changes, constitutional issues or resolutions.