For database creation projects where the intended volume of data is particularly large, transcribing direct from the source into the database can present some difficulties. Also where it is envisaged that some restructuring of the original source will be required and where direct literal transcription is not intended, copying direct from the source document can often be a frustrating experience. One method that may be of particular use is the application of a transcription template. A transcription template is a highly structured form into which the data collector transcribes data from the original source. Allows the data creators to match the template exactly with the database structure.
Creators can more easily compare the original source with the transcribed copy.
Often computer databases can be cumbersome in this respect. Allows a 'thinking and decision making' period before the data are entered directly into the computer. Historians can use this time to consider and reflect upon their judgements and can use the template as a filter process. When it comes to real data entry, working from a clear template is significantly easier than working from the original. Very useful where there are multiple data collectors or where there are two or three levels of transcription checking.