Subdivision plats are indexed by owner and developer but filed by subdivision. Deeds of trust are indexed alphabetically by the buyers' and sellers' last name. The City Counselor's Office is also the repository for documents produced by and for the Columbia Human Rights Commission . Because the commission has no office, the counselor is responsible for keeping the documents. These documents include complaints, answers from the commission, and orders of the commission.
Complaints become public immediately after being filed.
A representative of the City Counselor's Office regularly attends commission meetings to advise on points of law and to communicate the city's view on certain problems encountered by the commission. The function of this department is to assist with data processing, word processing, and duplication for all city departments. The City Print Shop is also part of this department, as is Mail Room Records Center. The Print Shop and Records Center and Mail Room provide support services to both city and county agencies. This office makes no decision on the accessibility of records.