In the taking of vote by show of hands, if the chair is in doubt or upon the request of two or more eligible voters, the chair shall retake the vote and order it to be counted. Voting by secret ballot shall be conducted only when so ordered by a majority of the eligible voting members voting on an undebatable motion to vote in that manner. Voting by roll call shall be conducted only when so ordered by a majority of the eligible voting members voting on an undebatable motion to vote in that manner. If both a secret ballot and a roll call vote have been moved, the assembly will vote first on whether to take the vote by roll call. In the event that a third party is substantially involved in the case, the committee may recommend to the president that the third party receive a copy of the committee's report or be otherwise informed of its findings.
Any further action is at the sole discretion of the president.
Anyone having a direct involvement or a potential conflict of interest in the case does not serve on that case. All participants are expected to maintain strict confidentiality about all aspects of the proceedings. No material given to the committee will be voluntarily divulged outside the proceedings. The provost will be informed when a case is closed. Those administrators shall not, however, discuss the matter with persons not having a need to know in order to fulfill their duties to the university.