Requisitions received by 10 a.m. are processed that same day. Purchase orders are printed daily by noon. Once purchase orders are printed, they are sent to the budget manager to complete the purchase. Accounts Receivable process is a daily duty. The incoming checks are sorted and deposited daily.
Determination is made of the source of the money and whose budget it is for.
After it is determined which budget receives the incoming money, a receipt is written and information is keyed into the system. Then a copy of the receipt is sent to the budget manager and original is filed along with a copy of the check and all backup received with the check for future reference. After this process is completed, cash is balanced. With the daily food service money and athletic events money, it is the same process but in a larger volume. Budget maintenance is an on-going process.