If this is not available, a copy of the canceled check, front and back, or charge card slip is acceptable. Miles incurred to and from the business destination should be shown on the travel reimbursement form. Total mileage is reimbursed up to the current IRS rate. If a request approved by the Dean goes beyond the IRS limit of 120 days from the date the expense was incurred or paid, the reimbursement will be included in an employee s gross income, reported as wages on form W-2 and subject to witholding and payment of employment taxes. Non-employees will be reimbursed and issued a Form 1099.
All international travel requires prior approval of the Dean.
If reimbursement is anticipated for travel expense, a TAR form is submitted to the Chairman for prior approval. Once the travel is completed, a check request is prepared by the division and approved by the Division Director. The original and yellow copy of the check request and all original backup is then sent to UMSA Finance and Accounting for processing of payment. The pink copy of the check request and one full backup set are retained in the Department. When the check has been issued and mailed to the requestor, the yellow copy of the check request is then returned to the Department with the check number and date of issue indicated.