The offeror's original proposal cannot be changed in any aspect at the oral presentation. The oral presentation is only to allow offeror's to clarify portions of their proposal. Oral presentations provide an opportunity for Bidders to highlight the strengths and unique aspects of their responses and provide answers to questions regarding their responses. Oral presentations are generally scheduled after the initial determination by the Department of which responses met the minimum submission requirements. If they choose, Departments have the option to limit the invitation to make oral presentations to the top ranked bidders only.
Departments are responsible for conducting oral presentations in a manner that is fair.
The time allotments and format should be the same for all presenters, however the location, dates and times for presentations are at the discretion of the Department. Oral presentations and demonstrations are particularly helpful in Bidder evaluations when the RFR is for a complex solution, a large information technology procurement, or when a solution based RFR has been issued. The Procurement Team Leader may waive the location and medium requirements of an Oral Presentation upon the written request of a Bidder due to special hardships, such as a Bidder with disabilities or limited resources. A Bidder's failure to agree to an oral presentation may result in disqualification from further consideration. Oral presentations may be recorded manually or electronically by the Department as a matter of public record.