In order to make accurate claims to these sources, and to create records which will pass the scrutiny of auditors, tracking of social worker time is required. This informs staff about the methods to record and document time as required by federal regulations. More complete instructions for Random Moment Time Studies and monthly Medicaid Case Management Timers are available. Each worker will receive a monthly Medicaid bill on the first calendar day of the month. At the end of the month, information from that bill must be entered into a computerized database by the district office no later than the fifth day of the month.
Contact notes provide critical documentation of time spent in delivering federally funded services.
Medicaid auditors will disallow any claim for Medicaid Case Management that is not supported by a case note. All definitions include travel time associated with the activity. Recruiting, licensing and approving of foster, kinship and adoptive homes. Writing case plans, and participating in administrative and dispositional review meetings and hearings. Preparing affidavits, petitions, court reports, and other court-related activities.