If a special meeting is called, minutes of the last regular meeting ARE NOT approved at that session. Rather, minutes from both meetings are approved at the next regular meeting. ANY member has the right to examine the minutes, however, it must be at a time and place considered reasonable for the secretary. While making the minutes available, remember that the secretary is the official custodian of the records. Be careful not to turn over any official documents to anyone.
Corporation laws require that they be maintained and accessible to members.
When recording action at a meeting, it may sometimes be necessary to discreetly remind the chair if action was not completed, perhaps due to a lengthy discussion. The secretary should be paying close attention so that action is recorded correctly. Some secretaries like to use marginal subject titles. If they are not read at that time, the minutes must be read and approved at the next regular meeting before any other minutes are acted upon. If a standing vote has been ordered, or the vote has been taken by ballot, the outcome should be entered into the minutes.