We have had a Facilities Coordinator who has been in charge of scheduling the spaces for many years, but there are still 11 separate calendars on campus. While these calendars still exist, the keepers of these calendars are slowly being trained to make reservations with the Facilities Coordinator, as she no longer checks with them to make sure each reservation is ok before putting it in her books. We are looking to have one master calendar, but we have yet to find that special person be in charge of this. I have a feeling it will be my department, but I am trying to hold off on accepting this commitment until we have what we have under control. Classroom space is the one exception as the Registrar is in charge of scheduling these.
Classes always come first.
We do have a centralized scheduling office for every venue on campus. The Registrar's office schedules classes and forwards the information on to our office so that we can schedule meetings, seminars, etc. We use Microsoft Outlook. People can request facilities use but I have to approve it. I handle the master schedule that is generated in Outlook.