Those coming in late are often put on the bottom of the stack again. Coach them on how to answer the above questions correctly once they get those thick sheaves of papers thrust at them. Line up some friends in advance who will provide them with verifiable references so they can qualify. Plan on it taking at least two months for the paperwork to be processed. Make sure they don't get a raise after signing the papers.
Compassion never comes cheap.
Unless they can come up with the refrigerator, stove, and utility deposits, gently steer them towards the apartments. After you are moved in, you can go where you want, and do what you like. One woman here goes fishing every sunny day. One man picks up cans for extra income. Another one works yard sales every weekend.