Equipment-removal passes required during move in and show hours aren't practical during move out. We tell our exhibitors to stay with their merchandise while it's being crated and give a bill of lading to the general contractor. The bill of lading then goes to the trucking company. When general contractors want to ticket every item, exhibitors sometimes resist because of the cost. Most show managers find that putting security guidelines into the exhibitor manual isn't enough.
Additional reminders are necessary.
No matter how well planned and communicated, even the best security won't stop some thieves. The biggest problem when an exhibitor reports a loss is identifying the culprit. In the end, the only form of redress may be to substantiate the exhibitor's insurance claim with an official report from the security contractor. Some security companies have no such procedure because they don't specialize in the exposition industry and deal mainly with crowd control. But if the security company can file a report, that's usually enough to appease the exhibitor.