Employees may not approve expenses for an individual to whom they report. In all cases, the traveler's supervisor must also sign the Travel Expense Report. The Diners Club Corporate Card is the preferred card for travel expenses related to University business. We strongly recommend that employees apply for a Corporate Card instead of requesting travel advances. Please remember that a Travel Expense Report must be completed to substantiate a cash advance, even if the traveler is not owed any reimbursement, or if airfare was purchased, with a requisition.
Air travel is reimbursed for economy airfare only.
Exceptions to the air travel policy for business travel involving an extended period of travel time or tight scheduling will ordinarily only be considered with the prior approval of the President, Provost, the Executive Vice President, or the appropriate Vice President. Boston University recommends that you purchase airfare from Garber Travel and use a Boston University Corporate Card for this purchase. Boston University has a corporate discount program with Avis for the rental of vehicles for University-approved business. Please contact the Travel Sections for copies of the current agreement. Reservations can be made directly with the car rental agency or through Garber Travel.