Area faculty meet to discuss students in their area and decide on a status recommendation for each student, along with what their letter should say. Faculty attend meetings in each area in which they are advising one or more students. If an advisor is not going to be available, it is their responsibility to find a substitute. Area coordinators read on-line letter drafts and modify them as appropriate. Summary report created.
All faculty meet and discuss each student.
The area faculty's status recommendation and draft letter are read out. The entire faculty discusses the student's case and comes to consensus on the student's status and how best to guide each student. Advisors and area coordinators take notes. If an advisor or area coordinator is not going to be available, it is their responsibility to find a substitute. Review coordinator prints letters and gives them to advisors.