Costs vary . Transportation costs are high for long-distance visits requiring extensive arrangements. Costs were a significant factor when community representatives from Burlington, Ver mont, along with agency staff, considered traveling by air to see the Portland, Oregon, light rail installation. The costs of staff time vary. Staff time costs relatively little for local site visits but could involve several days for more distant trips.
Agencies can provide food, especially if the visit is lengthy or if extended discussion is planned.
Light snacks and beverages convey an informal message and encourage people to stay and ask questions. In Dallas, DART always feeds participants during site visits. Site visits can be photographed or taped. A camera records information such as how close a building is to the street. Photos or videos of the gathering are informative for other people, the staff, or the media.