Care must be taken when using telephone bidding to purchase goods. When identifying potential sources to solicit, ensure that those selected are in the business to provide what is needed. All bidders contacted must be given the opportunity to bid on the identical specifications. Note any special terms and conditions that shall apply to the purchase and communicate those to each bidder. An example would be insurance and contractor licensing requirements involving some types of furnish and install procurements.
Bids are to be solicited on a firm fixed price basis.
Every attempt should be made to have the prices quoted FOB destination and to include any shipping charges. Otherwise, any separate shipping charges must be shown on the phone quote sheet and included as part of the total bid price when evaluating the bids. This Policies and Procedures Handbook is part of Wytheville Community College's Faculty and Staff web site.