Because of the right of privacy, access to all records created as part of a confidential relationship is restricted after the year 1900. Personnel and case records created after 1900 will be made available for statistical research only if the researcher reads and signs the Statistical Research Agreement. As a general rule, in the case of personal papers, no letter or document written by a person still living may be quoted, paraphrased, or used in any way without the consent of the author. Individuals who have withdrawn may have access to their files with permission of the provincial minister and the archivist. No book, manuscript or other item may be removed from the archives.
Archival material is only available for research use when the archivist is present.
If permission is given for reproduction of materials, the process is done by the archivist at the established current cost per sheet or page. Permission to reproduce material does not constitute permission to publish. If permission is given for reproduction of photographic material, the copy work is done by a photographer selected by the archivist. All arrangements with the photographer are made by the archivist. Prepayment for photographic copy work is required.