In order to preserve the authenticity of stored images the software, no matter what type of storage media is used, does not provide the user with the ability to retrieve a document for alteration purposes. Images, once saved, cannot be changed. To provide audit integrity and an assurance of authenticity of the stored images, a unique image number, the scanning date, the time of scanning, a signature of the system storing the image and the size of the image are stored on the disk along with each image. Documents can be sent from any Windows application for storage along with scanned documents. The computer generated documents are converted from text to images so that they cannot be altered.
Annotations reside in a separate database.
The indexes for all images on each logical disk are stored on that disk as a secondary backup to the global index stored on the system hard drive, providing verification of the original index.