The Minister for the Arts is advised on the outcomes of the review as necessary. Evaluations may be undertaken at any time, but it would be unusual for one to take place outside of the triennial schedule. The evaluation process is not a substitute for the type of external review of the library service normally undertaken by commercial consultations, nor is it a substitute for internal or external auditing. If a major external review has been commissioned by Council, and a copy of the report is supplied to the State Library, a report of this review may be substituted for the Library Board initiated process with prior agreement of the Director of the Public Libraries Division. The review team consists of a senior staff member of the Public Libraries Division together with a Library Manager from an 'Independent' public library.
Different staff undertake reviews on a cyclical basis.
Any local government dissatisfied with a review process or the report of a review may ask the Library Board to seek a second opinion through a negotiated moderation process. The grant funding is normally automatically indexed each year for CPI and population growth. Reporting Reporting of annual grant expenditure, that is, who receives what monies, is listed in the annual report of the State Library of Queensland. Subscriptions and multiuser licences associated with these electronic forms are also included. These electronic forms must reproduce visual images, sound or information and be supplied to the general public.