Cancellation of registration should be implemented with circumspection. A 540 code should be used with great discretion. Towards the end of the year, those students still owing money may be allowed to enter into an agreement with the University in terms of which they sign an acknowledgement of debt and an undertaking to pay their fees by a specified date. This includes stationery, printing, telephone, travel, etc. Redirected Funds - Lab, computer, miscellaneous amounts against fees.
Departments are then responsible for their own finances.
Distribution of these funds may be done by Deans, their secretaries, or involve FARs - matters concerning finance vary from faculty to faculty. The Deans usually have a Dean's Contingency Fund which in some cases is handled by FARs. Print-outs are distributed monthly by the Finance Division in order to monitor accounts. Demonstrators vote Many departments employ demonstrators and such people are paid on a monthly basis by departments from funds allocated to them by the Faculty. A financial report is received each month which indicate the amount allocated for the year and how much has been spent to date, and if the amount is more or less than it should be proportionately, for whatever month it is.