It is the responsibility of the AO to ensure this is not being done by their card holder. The AO must be maintained in a clear, auditable form. Because these documents support accounts payables, they must be maintained for three years on site. Periodically, an audit may be conducted to ensure appropriate management controls of this program are in place. This is accomplished by the completing the maintenance portion of the application form.
Careful consideration is advised for dollar limits set on the accounts.
Any changes require Budget Branch approval and a new Delegation of Authority. Many manufactures offer attractive rebate program as a marketing tool. The government is eligible to participate in these programs but the card holder and AO should maintain a record of these actions in the files. When applying for a rebate, it is best to request that the check by made out to Eisenhower Army Medical Center. All moneys resulting from transactions with government funds remain government funds and must be credited back to the hospital account.