Extraordinary meetings can be held at the request of the Pastor.
All meetings require a quorum of members consisting of the simple majority of members.
The Coordinating Committee is composed of the Pastor, who is the chairperson, the vice-chairperson and the secretary. It is responsible for formulating the Council's agenda and dealing with Council matters between meetings. The vice-chairperson and the secretary are members of the Council who have served preferably one year on the Council and who have a basic understanding and working knowledge of the Council process. They are chosen by the Council members and serve a two year term, unless their membership expires prior to completion of a two year term. These are not Pastoral Council committees.