The majority of the final individual container contents lists were acceptable. The contractor's review of the final shipping manifests lacked the depth to identify deficiencies and the fact that the manifest did not correspond to the container contents lists. The contractor has described contractor oversight requirements and subcontractor requirements concerning transportation as a special condition to be met for any subcontract where transportation is part of the scope of work. This special condition has been included in the contractor's Standard Proforma Procurement Documents. These documents are the standard documents used to compile a request for proposal.
Contractor reserves the right to audit subcontractor's performance.
When noncompliances are identified by the contractor, the subcontractor will submit a corrective action plan within five days. When noncompliances are identified during a review or audit, the review will be immediately stopped and the documents returned to the subcontractor for correction. Contractor approves subcontractor's transportation plan. Conduct an informal refresher course on DOT exemptions, proper segregation, and use of technical constituents when using generic shipping descriptions. Increase staffing and time management on future projects to allow for a more substantial review period and to assign a data entry person.