These data can be sent in any time. The important thing is to send them in even if its late . Without these data the whole exercise is for nothing. We're having some difficulty making certain that we collect all the data, every month, on every patient that we have registered. We had the same problem when we attached the risk assessment exercise to the monthly conference schedule.
Conferences have a way of getting rescheduled, delayed, abandoned, etc.
A simple checklist can be kept and the data sent to us when the cells are all full. We only have one staff person who sees some of our out-patients. If you are only able to do one assessment, it should be the Proximal Risk Factor Scale. Although generally intended to be completed by nursing staff, in cases where only one assessment protocol is being completed, this is the one to complete, regardless of what professional is completing it. The medication thing is a bit confusing.