Decision making items may be added to the agenda less than two weeks in advance of the teleconference, but at least one week in advance. If any voting member of the relevant Pillar Executive Board objects to the addition of a decision making item less than two weeks in advance of the teleconference, the item may be discussed, but no vote taken. The secretary is responsible for the preparation of minutes of the meeting. A draft of the minutes must be circulated to all members of the Pillar Executive Board by electronic mail within two weeks of the completion of the meeting for review. Two weeks will be allowed for comments.
All votes are on the basis of one vote per member company or organization, present and voting.
No person may vote on behalf of more than one company or organization. Representatives of the Forums and Programs represent the Forum or Program, not their employers. Members of Forums or Program Groups may not be representatives to a Pillar Executive Board if they work for a company already represented at that Pillar Executive Board, or a subsidiary or an affiliated company of such a company, unless approved by resolution of that Pillar Executive Board and reconfirmed annually. Any Pillar Executive Board member may submit a written position paper which may enable the Chair to vote on their behalf. This must be received by The Chair, by electronic mail, at least 24 hours before the call.