Each organization should hold a general meeting devoted to the topic. They should seek independent information by attending meetings or seminars. Most importantly, the team must get the plan down on paper. Because every nonprofit is dependent upon utility companies, banking services, and other outside vendors, the degree to which failures by any of these groups impact the organization needs to be assessed as well. A vendor s failure to deliver specific products within a normal pattern may or may not be critical to your long-term survival.
Awareness is an ongoing process.
The Y2K team needs to communicate compliance progress to the entire organization. This will help keep the staff focused on compliance maintenance when achieved and serves as a reminder to those not on the team that Y2K is an ongoing concern. This helps prevent backsliding since it maintains a level of awareness among all staff members. After awareness within the organization has been raised, the team moves on to focus on the inventory process. Next is the determination of how critical each system is to the ongoing operation of the organization.