All documents are grouped according to predefined categories and types at the document number level. At the document revision level, there are additional required elements for storage. Those that are specified for access control include the classification and the information that identifies the operating unit and division associated with the data object. An occurrence of a document may have multiple attributes associated with it and certain attributes are required for some categories of documents. In the case of product definition documents at least one program and manufacturing center must be specified.
Attribute codes vary based on the category and type of document.
There are two application management functions that are critical to the identification and maintenance of information used for access control. One is the role of division profile manager and the other is the software application manager. The division profile manager is responsible for the creation of user position codes and profiles for those employees who report to him or her. It is through this function that a manager provides the ability to automate the NTK for electronic data using rule-based algorithms. The SAM is responsible for the creation of the predefined document categories and types, for definition and identification of attribute codes, and for the specification of position codes.