Shared folders are accessed by individuals who have logged in as themselves , with no ambiguity as to who has done what. Security is also enhanced compared to a departmental account in the event that password changes are required, because the difficulties of communicating new passwords to multiple people are removed. It is possible to organize the shared messages into groups of folders within folders, all inside the shared folder, according to whatever scheme the individuals involved agree upon. Your first step is to set up a shared folder for departmental mail, so that it is ready when the short-form departmental address is available, as discussed below. That person downloads, installs, and configures Mulberry on his or her PC or Macintosh, creates the shared folder to be used as the departmental inbox, and authorizes access to it.
Detailed instructions are available on-line.
The department chair identifies the other individuals who will need access to the departmental E-mail and they each obtain Mulberry or other IMAP client software. Each of the participating individuals installs and configures his or her IMAP software to access and open the shared inbox folder automatically when started. Detailed instructions are available on-line for this process with Mulberry. A shared folder, such as discussed above. The details of setting this up are provided in the next section.