Obtain all permits. Make arrangements with the bank for a night deposit. Include the event chairman and treasurer or financial secretary if possible. Keep a record of all finds counted. California State PTA Financial Procedures Made Easier, Sample Verification Form.
All persons counting the money are to sign the record.
Deposit money immediately. Do not keep money overnight at home. Do not keep money in the school safe. They are not covered by school district or PTA general liability insurance. Give itemized bills, sales slips, etc., to the treasurer for payment by check.