Article IV As was agreed at the sitting of the Third Commission of the Peace Conference held on 15 July 1899, Heads of Mission not normally resident in The Hague are required to have an address for service there for the reception of all communications or convoca-tions directed to them. The letter of convocation must include the agenda for the meeting. No decision may be taken on matters not mentioned in the agenda. Article VI Voting shall be done by roll- call. In matters concerning the appointment, suspension or dismissal of officials and employees, the Council shall use voting papers.
Decisions are to be taken by majority vote.
If the votes are equally divided, the proposal shall be deemed to have been rejected. Article VII Order of voting shall follow the alphabetic list of the Signatory Powers to the Convention. The President shall vote last. The International Bureau, subject to the control and direction of the Council, is established as a permanent institution. It is to serve as intermediary to the Powers and as Registry for the Court, under the conditions provided by the Convention, and to facilitate the business of the Council.