Information sharing is facilitated between other agencies and systems. Case and incident files are not lost or misplaced. System auditing is performed to ensure that all necessary information is entered when collected. Disaster plans are established and facilities adhere to backup policies necessary to prevent inadvertent data loss. Personnel spend minimal time on routine, time-consuming administrative tasks associated with the creation of, the distribution of, and access to information.
Common information is entered only once.
To improve the efficient and effective allocation of resources, management has instant access to information concerning current work load, backlogs, and type of work. Personnel no longer enter information on paper-based reports and forms, spend time looking for lost or misplaced paper files, or spend time physically moving documents between locations. All computer systems are highly integrated, maintainable, and adaptable to changing business needs. Customer service levels are dramatically improved without large increases in the overall cost of JJA operations and support. Goal 6 - Ensure Privacy Rights by Maintaining Necessary Security Establish security mechanisms within systems and processes to ensure that inappropriate information access and dissemination do not occur and that the privacy rights of individuals are protected.