This situation increases the responsibility of the manager. Additionally, the investigation disclosed that the employee had been recently hired into the position but was not subject to a background check. This occurred because the position was not properly designated as a sensitive position requiring a background check. Policy Reminders 1. Form 5 check requests are not to be used for transactions where a vendor presents an invoice for payment except on rare, emergency occasions.
Adequate documentation is required in support of any disbursement.
Justification should be required in support of any request to return checks to the originating department. Managers are responsible for reviewing activity charged to their accounts. Background checks are required for individuals hired or promoted into sensitive positions which should include all positions authorized to process accounting transactions. Managers are responsible for determining that the positions under them are properly designated. Managers should be reminded of their financial and supervisory responsibilities and such responsibilities should be made clear, to the extent of inclusion in job descriptions and performance evaluations.