An information system that produces reliable and authentic records. An electronic system for creating, generating, sending, receiving, storing, displaying, or otherwise processing information. The organized collection, processing, transmission, and dissemination of information in accordance with defined procedures, whether automated or manual. . . . Most often refers to a system containing electronic records, which involves input or source documents, records on electronic media, and output records, along with related documentation and any indexes. The most appropriate practices for a particular system may comprise only a certain number of these.
Agencies choose what is reasonable and practical depending on a variety of factors.
The important point is to make, justify, and document your choices in order to ensure consistent application and your agency's 1. The criteria range from system- to 1. Information that is inscribed on a tangible medium or that is stored in an electronic or other medium and is retrievable in perceivable form. Information created or received during the course of government business that becomes part of an official transaction. All cards, correspondence, discs, maps, memoranda, microfilms, papers, photographs, recordings, reports, tapes, writings and other data, information or documentary material, regardless of physical form or characteristics, storage media or conditions of use, made or received by an officer or agency of the state and an officer or agency of a county, city, town, school district, municipal subdivision or corporation or other public authority or political entity within the state pursuant to state law or in connection with the transaction of public business by an officer or agency.