If you do not leave the required samples intact, or you fail to provide sufficient care for the samples, our appraisal made prior to giving consent to put the acreage to another use will be used to determine the amount of production to count. All live tillers will be counted as potential production without regard to any head damage while the head is still in the boot. If the insured does not agree with the appraisal then representative sample areas must be left until the time harvest should have occurred as outlined in the small grains crop provisions. It may not be possible for the insurance provider to make a farm visit to identify and mark the acceptable locations of the representative sample areas before the insured needs to put acreage to another use. Document in writing on the claim or a special report for stating facts, agreement with the insured on the approximate location of the strips authorized to be left for appraisal purposes when advance identification and marking of the fields is not possible.
Authorization is to be provided ONLY by individuals authorized to adjust losses.
It is not intended that this authorization be utilized on a routine basis to avoid advance identification of acceptable sample areas for appraisal purposes. Insurance providers are to comply with the above guidelines in handling winter wheat notices of damage related to the freeze. Loss adjustment manuals are being updated to incorporate these clarifications regarding representative sample areas for similar circumstances.