A Correction Request Form is not needed for records that have not yet been submitted or have been submitted and rejected. In those cases, the facility can correct the record inhouse, and submit or resubmit it. MDS Correction Request forms are to be completed within 14 days of the date an error is detected in a record residing in the state database. The form is to be submitted within 31 days of AT6. VistaCARE Resident Assessment automatically keeps track and fills in the field.
All original records have an ASN of zero.
When a Modification or Inactivation is created, it has an ASN of one greater than the ASN of the assessment being modified or inactivated. 1.8 Modification vs. Inactivation, page 1-10 You inactivate records that are not valid and should not have been submitted. To inactivate a record you complete a Correction Request Form and electronically submit it to your state database. Inactivated records are not used for HCFA-672 forms or Quality Indicators, but they can be used by the State for reports on the nature and frequency of a facility's corrections. HCFA anticipates that the inactivation process will be used rarely.