Petty Cash Fund A centralized petty cash fund is operated by the Purchasing Department to assist University departments in making small expenditures on either an advance or reimbursement basis. The Purchasing Department is responsible for disbursing the funds and maintaining an acceptable level of security and control. The proper use of petty cash for small expenditures can result in substantial savings by eliminating the need to process a purchase requisition.
All transactions are strictly on a cash basis and handled in person.
The Purchasing Department will not send cash through the mail or assume responsibility for receipts, money, or miscellaneous items lost when sent to them by a department. Only Generally, petty cash may not be used for the purchase of goods or services from other University departments. Current University Identification Required Current University of Washington identification must be presented at the Petty Cash Desk before cash will be disbursed. Hourly employees are not issued University identification, but may present their department's Payroll Distribution Card. If a budget number is not on the food-approved list, a completed UW 1798 form must be attached to the Petty Cash Voucher.