In addition, many storage facilities enter the titles of the documents into a database, so that you have the opportunity to search for documents on-line. When choosing an off-site storage facility, you'll want to keep a number of criteria in mind. First, ask yourself how often you will need to access the documents. If it is more than once a week, off-site storage may prove to be more of a hassle than a space reliever. Also, if you know that you'll need to access records regularly, choose a facility that is close enough to offer delivery service in your area, as opposed to a cheaper one located further away.
Delivery service is charged per trip.
All off-site facilities and delivery vehicles should be equipped with features to protect your documents. Standard features should include climate control and extensive fire extinguishing systems. In the case of magnetic media, friction-free flooring should be standard as well. Although some facilities may claim that climate control is only necessary for media storage, don't believe them. Climate control helps to prevents paper from rotting and becoming brittle over time.