Cardholders will perform this function if they are Card Administrators. For a charge to be Supported there must be adequate support documentation available so that the Card Administrator can ascertain that the purchase is valid and the Cardholder is accountable for that purchase. One or more of the criteria for authorized card use set forth in Section 5.0 have not been met. The Cardholder disputes the charge. All discrepancies must be investigated and resolved.
Cardholders are accountable for all discrepancies.
If a particular transaction has not been designated within 30 days of the Statement date, a reminder will be sent to the Card Administrator. If after 60 days the transaction is still undesignated, a warning message will be sent and after 90 days, the Card Administrator will be contacted by the Program Administrator and the card may be canceled. After all transactions have been designated, the Card Administrator must forward the support documentation and Statement of Account to the Independent Reviewer. Retain until notification is received from the Office of the Vice Provost for Research to do otherwise. Card Administrators have the ability to allocate individual charges to as many as six University accounts.