We changed the format of the meetings to encourage participation and ensure that a variety of voices are heard. Procedural rules were changed from the more intimidating and formal Roberts Rules of Order to consensus where possible. We did keep the option of an open vote if members request it. We tried, also, to create an atmosphere of inclusion through using the physical arrangement of small groups. Then, discussion and debate occurs within the full council.
All information is available to the members with their agenda before each meeting.
We changed the focus of the agenda to ensure that Council members feel that their attendance and participation is important to the operation of the college. Each meeting, we deal with an issue such as an academic policy, a suggestion, a concept that is still in the formative stage. Council then becomes a college-wide forum to debate the issue and make recommendations that can be used to shape the outcome of the issue. The President is asked to comment on our recommendations at the next meeting. Information items become just that, and are listed towards the end of the agenda.