The time required for planning events is very much dependent on the type and size of the event. However, in an ideal world, the planning process should start approximately six months before the date of the event. The level of activity will also vary at different stages of the project. The initial planning stages are usually the busiest. This will be followed by a quieter period which predominantly involves overseeing things to ensure the project is running to plan and budget.
Activity then increases again three to four weeks before the event.
This chart is more applicable to conferences, seminars and client entertainment than to exhibitions, but provides a good indication of the stages and elements involved when organising an event. Timings for exhibitions are guided very much by the exhibition organisers and the deadlines set in the Exhibitors' Manual. If you are planning to have your event at one of those seasonally active times of year, do book vital services early . Make sure your service provider is fully health and safety compliant - especially pay attention to fire retardant theme furnishings. Of course KDL meets these criteria, its no less than you'd expect from the UK's premier eventing company.