Reimbursement of expenses incurred by University employees during pre-employment recruitment efforts is allowable. When there is a bona fide business purpose to invite the spouses of both The University employee and the recruit, then reimbursement of the spouses' meals are allowable. Flowers may be given on behalf of The University to promote goodwill. Alcohol expenses, which are customary and reasonable considering the facts and circumstances of the particular business setting, are allowable when the procedures set-forth below are followed along with the normal PV procedure. Alcohol expenses will be constantly monitored.
Alcohol consumed during an official business meal is allowable.
A claim for reimbursement should be made following procedures for business meal expenses. The use of alcohol on campus must comply with university procedures. The alcohol must be purchased and served by the university's Division of Catering and Special Events. Catering and Special Events must invoice the university program or division for the alcohol expense. Submit the invoice with a completed PV to the foundation for payment.