Document ID: PHMSA-2013-0084-0011
Agency: phmsa
Document Type: Notice
Title: Agency Information Collection Activities; Proposals, Submissions, and Approvals: Revisions to Incident and Annual Reports for Gas Pipeline Operators
Posted Date: 2013-11-27T05:00Z

[Federal Register Volume 78, Number 229 (Wednesday, November 27, 2013)]
[Notices]
[Pages 71033-71036]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-28450]

-----------------------------------------------------------------------

DEPARTMENT OF TRANSPORTATION

Pipeline and Hazardous Materials Safety Administration

[Docket No. PHMSA-2013-0084]

Pipeline Safety: Information Collection Activities, Revisions to 
Incident and Annual Reports for Gas Pipeline Operators

AGENCY: Pipeline and Hazardous Materials Safety Administration, DOT.

ACTION: Notice and request for comments.

-----------------------------------------------------------------------

SUMMARY: On June 27, 2013, in accordance with the Paperwork Reduction 
Act of 1995, PHMSA published a notice in the Federal Register of its 
intent to revise six forms under OMB Control Number 2137-0522. These 
forms include: PHMSA F 7100.1 Incident Report--Gas Distribution System; 
PHMSA F 7100.1-2 Mechanical Fitting Failure Report Form for Calendar 
Year 20xx for Distribution Operators; PHMSA F 7100.2 Incident Report--
Natural and Other Gas Transmission and Gathering Pipeline Systems; 
PHMSA F 7100.2-1 Annual Report for Calendar Year 20xx Natural and Other 
Gas Transmission and Gathering Pipeline Systems; PHMSA F 7100.3 
Incident Report--Liquefied Natural Gas Facilities; and PHMSA F 7100.3-1 
Annual Report for Calendar Year 20xx Liquefied Natural Gas Facilities.
    In response to that notice, PHMSA received comments from three 
organizations on the proposed revisions. PHMSA is publishing this 
notice to respond to the comments, to provide the public with an 
additional 30 days to comment on the proposed revisions to the forms 
and instructions, and to announce that this revised Information 
Collection request will be submitted to the Office of Management and 
Budget (OMB) for approval.

[[Page 71034]]

DATES: Comments on this notice must be received by December 27, 2013 to 
be assured of consideration.

FOR FURTHER INFORMATION CONTACT: Angela Dow by telephone at 202-366-
1246, by fax at 202-366-4566, by email at angela.dow@dot.gov.

ADDRESSES: You may submit comments identified by the docket number 
PHMSA-2013-0084 by any of the following methods:
     Fax: 1-202-395-5806.
     Mail: Office of Information and Regulatory Affairs (OIRA), 
Records Management Center, Room 10102 NEOB, 725 17th Street NW., 
Washington, DC 20503, ATTN: Desk Officer for the U.S. Department of 
Transportation\PHMSA.
     Email: OIRA, OMB, at the following email address: oira_submissions@omb.eop.gov.
    Requests for a copy of the Information Collection should be 
directed to Angela Dow by telephone at 202-366-1246, by fax at 202-366-
4566, by email at Angela.Dow1@dot.gov, or by mail at U.S. Department of 
Transportation, PHMSA, 1200 New Jersey Avenue SE., PHP-30, Washington, 
DC 20590-0001.

SUPPLEMENTARY INFORMATION: Section 1320.8 (d), Title 5, Code of Federal 
Regulations, requires PHMSA to provide interested members of the public 
and affected agencies an opportunity to comment on information 
collection and recordkeeping requests. This notice identifies a revised 
information collection request that PHMSA will be submitting to OMB for 
approval.

I. Summary of Topic Comments/Responses

    During the 60-day comment period, PHMSA received comments from the 
following stakeholders:
     Norton McMurray Manufacturing Company (NORMAC)
     Interstate Natural Gas Association of America (INGAA)
     Pipeline Safety Trust (PST)
    The comments from these stakeholders are available at http://www.regulations.gov, under docket number ``PHMSA-2013-0084.'' The 
docket also contains the forms and instructions as amended in response 
to the comments. The responses to these comments are detailed below.

II. NORMAC's Comments/PHMSA's Responses

    NORMAC submitted comments on both the PHMSA F 7100.1 Incident 
Report--Gas Distribution System (Incident Report) and PHMSA F 7100.1-2 
Mechanical Fitting Failure (MFF) Report Form for Calendar Year 20xx for 
Distribution Operators (MFF Report).
    1. NORMAC proposes that PHMSA consistently apply to both the 
Incident Report and the MFF Report the exemption in the MFF Report 
instructions against categorizing leaks in gasketed joints found on 
main or service pipe as ``Equipment Failure.''
    Response: PHMSA has proposed changes to the MFF Report and Incident 
Report instructions to improve clarity. Significant differences exist 
in the scope of data collected on each form; therefore, PHMSA is not 
accepting NORMAC's proposal. The Incident Report collects data for all 
gas distribution pipeline facility failures, regardless of the location 
of the failure within the facility. The MFF Report only collects data 
on mechanical fitting failures. The Incident Report does not exempt 
incidents on mains and services from being categorized as ``Equipment 
Failures.'' The instructions direct these leaks to either ``Equipment 
Failure'' or ``Pipe, Weld, or Joint Failures.'' The proposed causes on 
the Incident Report allow PHMSA to identify failures caused by 
incorrect installation separately from manufacturing flaws. On the MFF 
Report, every failure reported is a joint failure and PHMSA provides a 
different set of cause categories for these failures. The proposed 
causes on the MFF Report allow PHMSA to identify failures caused by 
incorrect installation separately from manufacturing flaws.
    2. NORMAC asserts that because PHMSA's reports ask the wrong 
questions, the data collected and stored in PHMSA's database is flawed. 
NORMAC suggests that PHMSA should delete, redact or similarly account 
for this flawed data. Further, PHMSA should issue corrections to prior 
reports and publications that have included remarks based on such 
flawed data.
    Response: PHMSA believes that data being collected is critical to 
its safety mission and there is no need to delete, redact, or correct 
its database. PHMSA does not believe it needs to revisit its prior 
reports and publications on this topic.
    3. NORMAC proposes that PHMSA create a bright line separation 
between equipment failure and improper joining procedures, joint 
installation, or joint design in the MFF Report and all related PHMSA 
forms and programs, specifying the precise regulation that applies.
    Response: PHMSA has proposed changes to the MFF Report, Incident 
Report, and the Gas Distribution Annual Report (see docket PHMSA-2013-
0004) to improve clarity in the instructions and consistency in the 
data collected. PHMSA issued an Advisory Bulletin (ADB-2012-07) titled: 
``Pipeline Safety: Mechanical Fitting Failure Reports'' communicating, 
among other things, that hazardous mechanical fitting failures 
resulting from an installation defect be reported under ``Incorrect 
Operation''. Through these information collections, PHMSA seeks to 
implement the separation proposed by NORMAC.
    4. NORMAC proposes that PHMSA use the same definition of ``Cause'' 
in both the Incident Report and the MFF Report.
    Response: As mentioned earlier, the scope of data collection under 
the Incident Report and the MFF Report are very different. The Incident 
Report collects data for all gas distribution pipeline facility 
failures regardless of the location of the failure within the facility. 
The MFF Report only collects data on mechanical fitting failures. These 
differing scopes preclude applying the same definitions and exemptions 
to both the Incident Report and MFF Report.
    5. NORMAC proposed that PHMSA eliminate the titles and intent of 49 
CFR 191.12 and 192.1009 for Mechanical Fitting Failure Reporting.
    Response: NORMAC's proposal would require rulemaking, which is 
beyond the scope of this information collection renewal.
    6. NORMAC asserts that the forms do not tie the likely causes of 
failure to whether such actions, inactions or decisions are compliant 
with Subpart F, the manufacturer's instructions, or ASME B31.8, as 
applicable. NORMAC proposes that PHMSA reform the MFF Report to relate 
each apparent cause of leaks to specific actions or inactions in 
compliance with PHMSA's applicable regulations.
    Response: The MFF Report form and instructions provide numerous 
apparent leak cause categories and there is no bias toward selecting 
``Equipment Failure.''
    7. NORMAC proposes that PHMSA remove the note in Part G1 of the 
Incident Report instructions because the note assumes that the failure 
of a piece of equipment is always due to a flaw in the equipment and 
never due to a failure to properly install the equipment.
    Response: PHMSA has revised the note in Part G1 of the instructions 
of the Incident Report to clarify that non-corrosion bonnet, packing, 
or other gasket failures could be reported under ``Incorrect 
Operations'' or under ``Equipment Failure.''
    8. NORMAC proposes that PHMSA clarify language in both the Incident 
Report and MFF report instructions for Incorrect Operations.

[[Page 71035]]

    Response: PHMSA has modified the instructions for Incorrect 
Operations and Equipment Failure in both the Incident Report and MFF 
Report in response to NORMAC's proposal.

III. INGAA's Comments/PHMSA's Responses

    INGAA submitted comments on PHMSA F 7100.2 Incident Report--Natural 
and Other Gas Transmission and Gathering Pipeline Systems.
    1. INGAA contends that PHMSA did not explain the reason for 
amending the instructions for item 19, time sequence, and that these 
changes should not be adopted without discussion with the pipeline 
safety community.
    Response: In a report titled, ``PIPELINE SAFETY Better Data and 
Guidance Needed to Improve Pipeline Operator Incident Response'' (GAO-
13-168) the Government Accountability Office recommends that PHMSA 
improve the reliability of incident response data. PHMSA concurs with 
the GAO recommendation and has proposed this change to collect more 
meaningful data from which to calculate operator response time. PHMSA 
will calculate response time as ``arrival on-site'' minus ``failure 
awareness.''
    2. INGAA believes there is significant potential value in 
collecting C3(a) through C3(h) data for welds other than girth welds.
    Response: The current data structure of the form allows the 
collection of one set of C3(a) through C3(h) data for each report. 
These data elements are required for pipe girth weld failures with the 
assumption that each data element is the same on each side of the girth 
weld. The other weld configurations would almost certainly have 
different C3(a) through C3(h) values on each side of the weld. PHMSA 
lacks the resources to change the data structure to accommodate 
multiple C3(a) through C3(h) data per report and there is no compelling 
reason to do so.
    3. INGAA urges PHMSA to ensure that the database is able to accept 
onshore reports without a valid value for County/Parish.
    Response: PHMSA has modified the instructions accordingly and will 
ensure the database is appropriately configured.

IV. Annual Report Gas Transmission and Gathering Pipeline Systems 
Comments/PHMSA Responses

    PHMSA received comments regarding the proposed changes to the 
Annual Report for Gas Transmission and Gas Gathering Systems--PHMSA 
F.7100.2-1 from INGAA and the PST. The following is a summary of the 
comments PHMSA received regarding the proposed changes to PHMSA F. 
7100.2-1. A complete record of the comments received is available at 
http://www.regulations.gov, at docket number ``PHMSA-2013-0084.''

1. Remove Part C-Volume Transported by Transmission Lines

    Comment: The PST commented that it was unable to access this data 
on the Federal Energy Regulatory Commission (FERC) Web site and does 
not support removing Part C from the PHMSA report.
    Response: PHMSA proposed removing Part C under the assumption that 
volume transported data would be available from the FERC. PHMSA concurs 
that the data is not readily available from FERC. However, simply 
keeping the current instructions for Part C is not an attractive 
alternative. Under the current instructions, Part C data is not 
required for ``Transmission Lines of Gas Distribution Systems.'' If 
PHMSA collects volume transported from any gas transmission operator, 
the data should be collected from all gas transmission operators. To 
make fair comparisons of operator performance, PHMSA needs to know not 
just miles of pipe, but also the volume delivered by the pipelines 
included in each annual report. PHMSA has modified the instructions so 
that all gas transmission operators are required to submit volume 
transported data. We expect that operators with both gas transmission 
and gas distribution assets have the volume transported data readily 
available, so the reporting burden increase is minimal.

2. Instructions for Parts Q and R

    Comment: INGAA has no comments regarding the proposed changes to 
Parts Q and R of the annual report form, but urges PHMSA to change the 
instructions for Parts Q and Part R to:
    (1) Recognize the distinction between MAOP determination and MAOP 
verification. According to INGAA, MAOP determination, based on the 
reporting operator's internal procedures and the best information 
available, determines the Part Q ``Total'' column where specific 
mileage will be placed. MAOP verification, which occurs after MAOP 
determination, determines how much of the reported ``Total'' mileage 
should be reported in the corresponding ``Incomplete Records'' column.
    (2) recognize that an ``Incomplete Records'' entry refers 
exclusively to the status of the records for the corresponding 
determination method but does not indicate anything regarding the 
quality or existence of the operator's records for any of the other 
MAOP determination methods.
    (3) eliminate the phrase ``traceable, verifiable, and complete'' to 
describe the MAOP records because it appears to impose a standard for 
records though instructions for completing an annual report.
    (4) expand the instructions for Part Q to specify how and where 
entries should be made when two of the methods specified in subsection 
192.619(a) result in the same MAOP.
    (5) specify that consistency is required between the ``Total'' 
columns in Part Q and mileage entered in other parts of the Annual 
Report. No consistency is expected between the ``Incomplete Records'' 
columns and other parts of the Annual Report.
    (6) provide that if an elevation analysis shows some of a tested 
segment did not achieve a specified test pressure, (e.g., a 1.25 x 
MAOP) because of elevation differences, the operator should report the 
miles that did not achieve the specified test pressure in the pressure 
test range actually achieved.
    Response: PHMSA has revised the instructions to implement the 
changes listed above except for suggested revision (3). PHMSA is using 
the data submitted in Parts Q and R as one of many inputs into 
potential regulation changes. These instruction clarifications should 
provide more accurate data to inform the rulemaking process. PHMSA has 
chosen not to change the exisiting instructions for records. PHMSA's 
use of the phrase ``traceable, verifiable, and complete'' provides 
guidance for operators to meet the requirements of 49 U.S.C. 60139.

3. Effective Date

    Comment: INGAA suggested improvements in the ``General 
Instructions'' section of the instructions to clarify the effective 
date for the form.
    Response: PHMSA has implemented the suggestion.

4. Filing Supplemental Reports to Amend Part Q

    Comment: INGAA expressed concern that the ``General Instructions'' 
require operators to supplement an annual report if any length of pipe, 
regardless of how short, changes record status from incomplete to 
complete.
    Response: PHMSA has modified the ``General Instructions'' to 
clarify that supplemental reports to change the record status are 
optional.

5. Consistency Among Parts

    Comment: INGAA asked for the details behind the consistency

[[Page 71036]]

requirements among various parts of the form.
    Response: Some of the details already exist in the Parts H through 
R introductory instructions. PHMSA has expanded these details in 
accordance with INGAA's request.

6. Categories for Leaks and Failures

    After the publication of the 60-day notice, PHMSA found an error in 
the instructions for leak and failure categories in Part M of the 
instructions. Under the heading titled ``Third Party Damage/Mechanical 
Damage,'' operators are instructed to report first, second, and third 
party excavation damage. Only third party excavation damage should be 
reported under this heading. First and second party excavation damage 
leaks and failures represent an error by either the operator (first 
party) or a contractor working for the operator (second party) and 
should be reported in the ``Incorrect Operations'' category. PHMSA has 
revised the instructions accordingly.

V. Proposed Information Collection Revisions and Request for Comments

    The following information is provided for each revised information 
collection: (1) Title of the information collection; (2) OMB control 
number; (3) Type of request; (4) Abstract of the information collection 
activity; (5) Description of affected public; (6) Estimate of total 
annual reporting and recordkeeping burden; and (7) Frequency of 
collection. PHMSA will request a three-year term of approval for each 
information collection activity. PHMSA is only focusing on the 
revisions detailed in this notice and will request revisions to the 
following information collection activities.
    Title: Incident and Annual Reports for Gas Pipeline Operators.
    OMB Control Number: 2137-0522.
    Current Expiration Date: 02/28/2014.
    Type of Request: Revision.
    Abstract: PHMSA is looking to revise several reporting forms for 
gas pipeline operators to improve the granularity of the data collected 
in several areas.
    Affected Public: Gas pipeline operators.
    Annual Reporting and Recordkeeping Burden:
Total Annual Responses: 12,164.
Total Annual Burden Hours: 92,321.
Frequency of Collection: On occasion.
    Comments are invited on:
    (a) The need for the proposed collection of information for the 
proper performance of the functions of the agency, including whether 
the information will have practical utility;
    (b) The accuracy of the agency's estimate of the burden of the 
proposed collection of information, including the validity of the 
methodology and assumptions used;
    (c) Ways to enhance the quality, utility, and clarity of the 
information to be collected; and
    (d) Ways to minimize the burden of the collection of information on 
those who are to respond, including the use of appropriate automated, 
electronic, mechanical, or other technological collection techniques.

    Issued in Washington, DC on November 22, 2013.
Jeffrey D. Wiese,
Associate Administrator for Pipeline Safety.
[FR Doc. 2013-28450 Filed 11-26-13; 8:45 am]
BILLING CODE 4910-60-P