Document ID: EPA-HQ-OMS-2020-0472-0001
Agency: epa
Document Type: Notice
Title: Privacy Act of 1974; System of Records
Posted Date: 2021-03-19T04:00Z

[Federal Register Volume 86, Number 52 (Friday, March 19, 2021)]
[Notices]
[Pages 14910-14913]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-05655]

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ENVIRONMENTAL PROTECTION AGENCY

[FRL-10020-12-OMS]

Privacy Act of 1974; System of Records

AGENCY: Science Advisory Board (SAB), Office of The Administrator (OA), 
Environmental Protection Agency (EPA).

ACTION: Notice of a modified system of records.

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SUMMARY:  The U.S. Environmental Protection Agency's (EPA), Science 
Advisory Board Staff Office (SABSO) is

[[Page 14911]]

giving notice that it proposes to modify the Science Advisory Board 
(SAB) Database of Scientific and Technical Experts system of records, 
pursuant to the provisions of the Privacy Act of 1974. The system 
assists EPA with providing management and technical support to three 
scientific and technical advisory committees that report to the EPA 
Administrator--the SAB, the Clean Air Scientific Advisory Committee 
(CASAC), and the Advisory Council on Clean Air Compliance Analysis 
(Council). The system is being modified to change: (1) The system 
platform from Lotus Notes to Oracle APEX; (2) the system name from EPA 
Science Advisory Board (SAB) Database of Scientific and Technical 
Experts to Science Advisory Board Application (SABAPP); (3) to reduce 
the categories of records in the system; and (4) to stop collecting new 
records for the Council.

DATES: Persons wishing to comment on this system of records notice must 
do so by April 19, 2021. New routine uses for this new system of 
records will be effective April 19, 2021.

ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OMS-2020-0472, by one of the following methods:
    Regulations.gov: www.regulations.gov. Follow the online 
instructions for submitting comments.
    Email: oei.docket@epa.gov.
    Fax: 202-566-1752.
    Mail: OMS Docket, Environmental Protection Agency, Mail Code: 
2822T, 1200 Pennsylvania Ave. NW, Washington, DC 20460.
    Hand Delivery: OMS Docket, EPA/DC, WJC West Building, Room 3334, 
1301 Constitution Ave. NW, Washington, DC 20460. Such deliveries are 
only accepted during the Docket's normal hours of operation, and 
special arrangements should be made for deliveries of boxed 
information.
    Instructions: Direct your comments to Docket ID No. EPA-HQ-OMS-
2020-0472. The EPA policy is that all comments received will be 
included in the public docket without change and may be made available 
online at www.regulations.gov, including any personal information 
provided, unless the comment includes information claimed to be 
Controlled Unclassified Information (CUI) or other information for 
which disclosure is restricted by statute. Do not submit information 
that you consider to be CUI or otherwise protected through 
www.regulations.gov. The www.regulations.gov website is an ``anonymous 
access'' system for EPA, which means the EPA will not know your 
identity or contact information unless you provide it in the body of 
your comment. Each agency determines submission requirements within 
their own internal processes and standards. EPA has no requirement of 
personal information. If you send an email comment directly to the EPA 
without going through www.regulations.gov your email address will be 
automatically captured and included as part of the comment that is 
placed in the public docket and made available on the internet. If you 
submit an electronic comment, the EPA recommends that you include your 
name and other contact information in the body of your comment. If the 
EPA cannot read your comment due to technical difficulties and cannot 
contact you for clarification, the EPA may not be able to consider your 
comment. Electronic files should avoid the use of special characters, 
any form of encryption, and be free of any defects or viruses. For 
additional information about the EPA public docket, visit the EPA 
Docket Center homepage at http://www.epa.gov/epahome/dockets.htm.
    Docket: All documents in the docket are listed in the 
www.regulations.gov index. Although listed in the index, some 
information is not publicly available, e.g., CUI or other information 
for which disclosure is restricted by statute. Certain other material, 
such as copyrighted material, will be publicly available only in hard 
copy. Publicly available docket materials are available either 
electronically in www.regulations.gov or in hard copy at the OMS 
Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution Ave. 
NW, Washington. DC 20460. The Public Reading Room is open from 8:30 
a.m. to 4:30 p.m., Monday through Friday excluding legal holidays. The 
telephone number for the Public Reading Room is (202) 566-1744, and the 
telephone number for the OMS Docket is (202) 566-1752.

Temporary Hours During COVID-19

    Out of an abundance of caution for members of the public and our 
staff, the EPA Docket Center and Reading Room are closed to the public, 
with limited exceptions, to reduce the risk of transmitting COVID-19. 
Our Docket Center staff will continue to provide remote customer 
service via email, phone, and webform. We encourage the public to 
submit comments via https://www.regulations.gov/ or email, as there may 
be a delay in processing mailand faxes. Hand deliveries and couriers 
may be received by scheduled appointment only. For further information 
on EPA Docket Center services and the current status, please visit us 
online at https://www.epa.gov/dockets.

FOR FURTHER INFORMATION CONTACT: Aaron Yeow; yeow.aaron@epa.gov; 202-
564-2050, Physical Scientist, SAB Staff Office, U.S. Environmental 
Protection Agency, Mail Code 1400R, 1200 Pennsylvania Avenue NW, 
Washington, DC 20460.

SUPPLEMENTARY INFORMATION: The SAB Database of Scientific and Technical 
Experts system of records, EPA-58, is being migrated from the Lotus 
Notes platform to an Oracle platform as a result of the agency moving 
off of the Lotus Notes platform. In the process, EPA is changing the 
system name to Science Advisory Board Application (SABAPP) to have a 
more concise name. EPA is also reducing the categories of records 
stored in the system, as it will no longer store home contact 
information, e.g., address and telephone number. The SABSO no longer 
uses this information. The system will no longer collect new records 
for the Council because the committee has been retired. The existing 
Council records will be maintained for historical and record-keeping 
purposes.

SYSTEM NAME AND NUMBER:
    Science Advisory Board Application (SABAPP) EPA-58.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    National Computer Center (NCC), 109 TW Alexander Drive, Research 
Triangle Park, Durham, NC 27711.

SYSTEM MANAGER(S):
    Aaron Yeow, Physical Scientist, SAB Staff Office, U.S. 
Environmental Protection Agency, Mail Code 1400R, 1200 Pennsylvania 
Avenue NW, Washington, DC 20460.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The authority for the establishment or appointment of these 
advisory committees is as follows: For the SAB, the Environmental 
Research, Development, and Demonstration Authorization Act (42 U.S.C. 
4365); CASAC--section 109(d)(2) of the Clean Air Act (42 U.S.C. 
7409(d)(2)); the Council, section 312(f) of the Clean Air Act (42 
U.S.C. 7612(f)); the Paperwork Reduction Act of 1995 (44 U.S.C. 3501 
et. seq.); FACA--41 CFR part 102-3; 5 U.S.C. 1104; 5 U.S.C. 1302.

PURPOSE(S) OF THE SYSTEM:
    This system of records assists EPA with providing management and 
technical support to two active (SAB

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and CASAC) scientific and technical advisory committees (SAB and CASAC) 
that report to the EPA Administrator and to maintain historical records 
of a retired committee (Council). The SAB Staff Office requests 
nominations of experts from the public wishing to nominate themselves 
or others for committees and panels providing advice to the 
Administrator. The Staff Office will identify experts to become Special 
Government Employees serving on advisory committees and panels. The SAB 
Staff Office conducts these activities to provide the EPA Administrator 
with scientific advice from balanced committees of qualified experts on 
high priority science issues. The SABAPP will track the status of their 
personnel paperwork; track the status of their ethics training and 
financial disclosure requirements of the Ethics in Government Act; and 
facilitate coordination of experts' participation in approximately 
fifty advisory projects per year and approximately eighty meetings per 
year. The SABAPP assists the SAB Staff Office to achieve these goals in 
an efficient manner that protects the privacy of scientific experts. 
The SABAPP serves as the repository and tracking system for the matters 
listed.

CATEGORIES OF INDIVIDUALS COVERED BY SYSTEM:
    Scientific and technical experts currently serving on committees 
and panels administered by the SAB Staff Office; scientific and 
technical experts who have served on such committees and panels since 
2002; and scientific and technical experts nominated to serve on 
planned SAB Staff Office-supported committees and panels.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name; professional contact information, e.g., professional title, 
institutional affiliation, and work contact information; dates of 
appointment to advisory committees and panels; expertise information, 
e.g., curricula vitae and professional biographical sketches; and 
administrative history information, e.g., history of personnel actions, 
history of submitting confidential financial disclosure forms, and 
history of completing annual ethics training.

RECORD SOURCE CATEGORIES:
    The public provides names and contact information for scientific 
and/or technical experts to be considered for membership on the SAB and 
CASAC committees and panel. The individual experts themselves provide 
further contact information as well as their professional biosketches 
and curricula vitae.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    The following routine uses are both related to and compatible with 
the original purpose for which the information was collected. The 
information may be disclosed to and for the following EPA General 
Routine Uses published at 73 FR 2245: General routine uses A, B, C, E, 
F, G, H, I, J, and K apply to this system (73 FR 2245). In addition, 
the two routine uses below (L and M) are required under OMB M-17-12.
    A. Disclosure for Law Enforcement Purposes: Information may be 
disclosed to the appropriate Federal, State, local, tribal, or foreign 
agency responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order, if the information 
is relevant to a violation or potential violation of civil or criminal 
law or regulation within the jurisdiction of the receiving entity.
    B. Disclosure Incident to Requesting Information: Information may 
be disclosed to any source from which additional information is 
requested (to the extent necessary to identify the individual, inform 
the source of the purpose of the request, and to identify the type of 
information requested,) when necessary to obtain information relevant 
to an agency decision concerning retention of an employee or other 
personnel action (other than hiring,) retention of a security 
clearance, the letting of a contract, or the issuance or retention of a 
grant, or other benefit.
    C. Disclosure to Requesting Agency: Disclosure may be made to a 
Federal, State, local, foreign, or tribal or other public authority of 
the fact that this system of records contains information relevant to 
the retention of an employee, the retention of a security clearance, 
the letting of a contract, or the issuance or retention of a license, 
grant, or other benefit. The other agency or licensing organization may 
then make a request supported by the written consent of the individual 
for the entire record if it so chooses. No disclosure will be made 
unless the information has been determined to be sufficiently reliable 
to support a referral to another office within the agency or to another 
Federal agency for criminal, civil, administrative, personnel, or 
regulatory action.
    D. Disclosure to Office of Management and Budget: Information may 
be disclosed to the Office of Management and Budget at any stage in the 
legislative coordination and clearance process in connection with 
private relief legislation as set forth in OMB Circular No. A-19.
    E. Disclosure to Congressional Offices: Information may be 
disclosed to a congressional office from the record of an individual in 
response to an inquiry from the congressional office made at the 
request of the individual.
    F. Disclosure to Department of Justice: Information may be 
disclosed to the Department of Justice, or in a proceeding before a 
court, adjudicative body, or other administrative body before which the 
Agency is authorized to appear, when:
    1. The Agency, or any component thereof;
    2. Any employee of the Agency in his or her official capacity;
    3. Any employee of the Agency in his or her individual capacity 
where the Department of Justice or the Agency have agreed to represent 
the employee; or
    4. The United States, if the Agency determines that litigation is 
likely to affect the Agency or any of its components, is a party to 
litigation or has an interest in such litigation, and the use of such 
records by the Department of Justice or the Agency is deemed by the 
Agency to be relevant and necessary to the litigation provided, 
however, that in each case it has been determined that the disclosure 
is compatible with the purpose for which the records were collected.
    G. Disclosure to the National Archives: Information may be 
disclosed to the National Archives and Records Administration in 
records management inspections.
    H. Disclosure to Contractors, Grantees, and Others: Information may 
be disclosed to contractors, grantees, consultants, or volunteers 
performing or working on a contract, service, grant, cooperative 
agreement, job, or other activity for the Agency and who have a need to 
have access to the information in the performance of their duties or 
activities for the Agency. When appropriate, recipients will be 
required to comply with the requirements of the Privacy Act of 1974 as 
provided in 5 U.S.C. 552a(m).
    I. Disclosures for Administrative Claims, Complaints and Appeals: 
Information from this system of records may be disclosed to an 
authorized appeal grievance examiner, formal complaints examiner, equal 
employment opportunity investigator, arbitrator or other person 
properly engaged in investigation or settlement of an administrative 
grievance, complaint, claim, or appeal filed by an employee,

[[Page 14913]]

but only to the extent that the information is relevant and necessary 
to the proceeding. Agencies that may obtain information under this 
routine use include, but are not limited to, the Office of Personnel 
Management, Office of Special Counsel, Merit Systems Protection Board, 
Federal Labor Relations Authority, Equal Employment Opportunity 
Commission, and Office of Government Ethics.
    J. Disclosure to the Office of Personnel Management: Information 
from this system of records may be disclosed to the Office of Personnel 
Management pursuant to that agency's responsibility for evaluation and 
oversight of Federal personnel management.
    K. Disclosure in Connection with Litigation: Information from this 
system of records may be disclosed in connection with litigation or 
settlement discussions regarding claims by or against the Agency, 
including public filing with a court, to the extent that disclosure of 
the information is relevant and necessary to the litigation or 
discussions and except where court orders are otherwise required under 
section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).
    L. Disclosure to Persons or Entities in Response to an Actual of 
Suspected Breach of Personally Identifiable Information: To appropriate 
agencies, entities, and persons when (1) the Agency suspects or has 
confirmed that there has been a breach of the system of records, (2) 
the Agency has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, the Agency 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Agency's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm.
    M. Disclosure to assist another agency in its efforts to respond to 
a breach: To another Federal agency or Federal entity, when the Agency 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PROCEDURES FOR STORAGE OF RECORDS:
    These records are maintained electronically on servers located at 
EPA, National Computer Center (NCC), 109 TW Alexander Drive, Research 
Triangle Park, Durham, NC 27711. Backups will be maintained at a 
disaster recovery site.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Personal information is retrieved by expert's name or by committee 
or panel name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained and disposed of in accordance with NARA 
records retention schedules appropriate to the retention of Federal 
Advisory Committee information, as well as EPA's Records Schedule 1024. 
The disposal of these records fall under the substantive committee 
records and are permanent.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Security controls used to protect personally identifiable 
information in SABAPP are commensurate with those required for an 
information system rated moderate for confidentiality, integrity, and 
availability, as prescribed in NIST Special Publication, 800-53, 
``Recommended Security Controls for Federal Information Systems,'' 
Revision 4.
    1. Administrative Safeguards--only authorized users needing access 
to the system will be granted role-based credentials to access the 
system. Users of EPA systems are required to complete security and 
privacy training on an annual basis to ensure continued access to the 
system.
    2. Technical Safeguards--SABAPP is a password protected system 
requiring all users to log in to access the information in the system. 
It is only accessible on the EPA network using government furnished 
equipment. It utilizes the agency's network user-authentication 
process. The system times out after a period of latency ensuring a user 
re-authenticates their session with a username and password. The 
records are stored on an encrypted database.
    3. Physical Safeguards--All records are maintained in secure areas 
and buildings with physical access controls.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information in this system of records 
about themselves are required to provide adequate identification, e.g., 
driver's license, military identification card, employee badge or 
identification card. Additional identity verification procedures may be 
required, as warranted. Requests must meet the requirements of EPA 
regulations that implement the Privacy Act of 1974, at 40 CFR part 16.

CONTESTING RECORDS PROCEDURES:
    Requests for correction or amendment must identify the record to be 
changed and the corrective action sought. Complete EPA Privacy Act 
procedures are described in EPA's Privacy Act regulations at 40 CFR 
part 16.

NOTIFICATION PROCEDURE:
    Any individual who wants to know whether this system of records 
contains a record about themself, should make a written request to the 
Attn: Agency Privacy Officer, MC 2831T, 1200 Pennsylvania Ave. NW, 
Washington, DC 20460, or email privacy@epa.gov.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    The original system of records notice for EPA-58 was published in 
the Federal Register on July 13, 2009, (74 FR 33435-33437).

Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2021-05655 Filed 3-18-21; 8:45 am]
BILLING CODE 6560-50-P