Document ID: EPA-HQ-OMS-2022-0847-0001
Agency: epa
Document Type: Notice
Title: Privacy Act; Systems of Records
Posted Date: 2022-12-12T05:00Z

[Federal Register Volume 87, Number 237 (Monday, December 12, 2022)]
[Notices]
[Pages 76036-76038]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-26903]

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ENVIRONMENTAL PROTECTION AGENCY

[FRL-10299-01-OMS]

Privacy Act of 1974; System of Records

AGENCY: Office of Mission Support (OMS), Environmental Protection 
Agency (EPA).

ACTION: Notice of a new system of records.

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SUMMARY: The U.S. Environmental Protection Agency's (EPA) Office of 
Mission Support (OMS) is giving notice that it proposes to create a new 
system of records pursuant to the provisions of the Privacy Act of 
1974. EPA is creating the Enterprise Physical Access Control System 
(ePACS) to collect and maintain employee and contractor information 
that is used to determine suitability for physical access to EPA-
managed facilities and certain restricted areas within these 
facilities.

DATES: Persons wishing to comment on this system of records notice must 
do so by January 11, 2023.
    Routine uses; for this new system of records will be effective 
January 11, 2023.

ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OMS-2022-0847, by one of the following methods:
    Federal eRulemaking Portal: https://www.regulations.gov. Follow the 
online instructions for submitting comments.
    Email: [email protected]. Include the Docket ID number in the 
subject line of the message.
    Fax: (202) 566-1752.
    Mail: OMS Docket, Environmental Protection Agency, Mail Code: 
2822T, 1200 Pennsylvania Ave. NW, Washington, DC 20460.
    Hand Delivery: OMS Docket, EPA/DC, WJC West Building, Room 3334, 
1301 Constitution Ave. NW, Washington, DC 20460. Such deliveries are 
only accepted during the Docket's normal hours of operation, and 
special arrangements should be made for deliveries of boxed 
information.
    Instructions: Direct your comments to Docket ID No. EPA-HQ-OMS-
2022-0847. The EPA's policy is that all comments received will be 
included in the public docket without change and may be made available 
online at https://www.regulations.gov, including any personal 
information provided, unless the comment includes information claimed 
to be Controlled Unclassified Information (CUI) or other information 
for which disclosure is restricted by statute. Do not submit 
information that

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you consider to be CUI or otherwise protected through https://www.regulations.gov. The https://www.regulations.gov website is an 
``anonymous access'' system for the EPA, which means the EPA will not 
know your identity or contact information. If you submit an electronic 
comment, the EPA recommends that you include your name and other 
contact information in the body of your comment. If the EPA cannot read 
your comment due to technical difficulties and cannot contact you for 
clarification, the EPA may not be able to consider your comment. If you 
send an email comment directly to the EPA without going through https://www.regulations.gov, your email address will be automatically captured 
and included as part of the comment that is placed in the public docket 
and made available on the internet. Electronic files should avoid the 
use of special characters, any form of encryption, and be free of any 
defects or viruses. For additional information about the EPA public 
docket, visit the EPA Docket Center homepage at https://www.epa.gov/dockets.
    Docket: All documents in the docket are listed in the https://www.regulations.gov index. Although listed in the index, some 
information is not publicly available, e.g., CUI or other information 
for which disclosure is restricted by statute. Certain other material, 
such as copyrighted material, will be publicly available only in hard 
copy. Publicly available docket materials are available either 
electronically in https://www.regulations.gov or in hard copy at the 
OMS Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution 
Ave. NW, Washington, DC 20460. The Public Reading Room is normally open 
from 8:30 a.m. to 4:30 p.m., Monday through Friday excluding legal 
holidays. The telephone number for the Public Reading Room is (202) 
566-1744, and the telephone number for the OMS Docket is (202) 566-
1752. Further information about EPA Docket Center services and current 
operating status is available at https://www.epa.gov/dockets.

FOR FURTHER INFORMATION CONTACT: 
    James Cunningham, Information Technology (IT) Project Manager, 
Office of Mission Support, Environmental Protection Agency, 1301 
Constitution Ave. NW, Washington, DC 20460, [email protected].
    Jackie Brown, Information System Security Officer, Office of 
Mission Support, Environmental Protection Agency, 1301 Constitution 
Ave. NW, Washington, DC 20460, [email protected].

SUPPLEMENTARY INFORMATION: Enterprise Physical Access Control System 
(ePACS) comprises non-traditional IT hardware such as Personal Identity 
Verification (PIV) card readers, control panels, closed circuit video 
cameras, building intrusion detection sensors, alarm keypads, and 
emergency door buttons that are tightly integrated into one ePACS 
system that is centrally managed in a virtual server environment. An 
employee or contractor must register their PIV card with ePACS. During 
the registration process, the following information is collected and 
stored in an ePACS centralized database: first name, last name, PIV 
card serial number, image, expiration date, affiliation (employee or 
contractor), and organization. Specific access clearances are then 
granted to a PIV card credential which allows access to EPA buildings, 
doors, rooms, elevators, and other physical access points. Information 
collected each time the PIV card credential is used is stored in the 
ePACS centralized database. This information assists EPA in monitoring 
its facilities, buildings, and other physical access points to ensure 
that only authorized personnel gain entry.
    EPA is developing ePACS to comply with Homeland Security 
Presidential Directive-12: Policy for a Common Identification Standard 
for Federal Employees and Contractors (HSPD-12), and with the Office of 
Management and Budget (OMB) Memorandum M-11-11 Continued Implementation 
of HSPD-12. HSPD-12 mandates a government-wide standard for secure and 
reliable forms of identification issued by the Federal Government to 
its employees and contractors. M-11-11 requires use of a PIV credential 
as the common means of authentication for access to Federally-
controlled facilities, networks, and information systems. To allow 
physical entry to EPA-controlled facilities and logical access to EPA 
information systems, ePACS uses PIV smartcard credentials issued to EPA 
employees and contractors. A PIV smartcard links an individual's 
identity to an identification credential that enables that person to 
gain physical access to federally-controlled buildings and logical 
access to information systems.

SYSTEM NAME AND NUMBER:
    Enterprise Physical Access Control System (ePACS), EPA-99.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    The system will be managed by the Office of Mission Support, 
Environmental Protection Agency, 1301 Constitution Ave. NW, Washington, 
DC 20460.
    Electronically stored information is hosted at the EPA National 
Computer Center (NCC), 109 TW Alexander Drive, Research Triangle Park, 
Durham, NC 27711.

SYSTEM MANAGER(S):
    Alexandria DeLaCruz-Matthews, Program Manager, Office of Mission 
Support, Environmental Protection Agency, 1301 Constitution Ave. NW, 
Washington, DC 20460, [email protected].
    James Cunningham, IT Project Manager, Office of Mission Support, 
Environmental Protection Agency, 1301 Constitution Ave. NW, Washington, 
DC 20460, [email protected].
    Jackie Brown, Information System Security Officer, Office of 
Mission Support, Environmental Protection Agency, 1301 Constitution 
Ave. NW, Washington, DC 20460, [email protected].

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Government Organization and Employees, 5 U.S.C. 301; Management of 
buildings by Administrator of General Services, 40 U.S.C. 582; Lease 
agreements, 40 U.S.C. 585; Public Buildings under the control of 
Administrator of General Services, 40 U.S.C. 3101; Agency Chief 
Information Officer, 40 U.S.C. 11315; Federal Information Security 
Management Act of 2002, 44 U.S.C. 3501; 44 U.S.C. 3505, 44 U.S.C. 3506, 
44 U.S.C. 3541; E-Government Act of 2002, 44 U.S.C. 101, Chapter 35; 
Federal Information Processing Standards Publication (FIPS) 201-3, 
Personal Identity Verification (PIV) of Federal Employees and 
Contractors, and HSPD-12.

PURPOSE(S) OF THE SYSTEM:
    The Agency will use the ePACS system to collect and maintain 
information required for and related to authorized physical access to 
all EPA-managed facilities and restricted areas within these facilities 
across the United States.
    Collection and maintenance of this information will help to:
    1. Ensure the safety and security of Federal facilities, systems, 
and information, and of facility occupants and users.
    2. Provide for interoperability between systems and locations to 
individuals entering EPA facilities.
    3. Ensure that all personnel (employees and contractors) entering

[[Page 76038]]

EPA buildings have proper credentials and to protect against 
unauthorized access. The information will also provide an audit trail 
for investigations, if needed.
    4. Allow logical access to Federal information systems, networks, 
and resources on a government-wide basis.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    EPA employees, contractor employees, interns, and volunteers that 
have valid credentials programmed for specific access points.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Full name, photographs, surveillance video recordings and camera 
images, Full Cardholder Unique Identifier (CHUID), credential ID, PIV 
card number, Public Key Infrastructure (PKI) certificate--(X509), Card 
Authentication Key (CAK) certificate, person classification, badge 
expiration date, card state, User Principal Name (UPN), Federal Agency 
Smart Card Number (FASC-N), and Globally Unique Identifier (GUID).

RECORD SOURCE CATEGORIES:
    ePACS obtains information from employees, contractor employees, 
interns, and volunteers using their EPA PIV credential. This 
information is stored in a secure ePACS database and updated when the 
PIV credential is used at an access point. In addition, ePACS collects 
information from video cameras and video recording devices located at 
and within EPA facilities in the United States.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    The routine uses below are both related to and compatible with the 
original purpose for which the information was collected. The following 
general routine uses apply to this system (86 FR 62527): A, B, C, D, E, 
F, G, H, I, J, K, L, and M.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are stored on secure servers within the ePACS Master and 
Satellite Application Databases and can be accessed only by authorized 
users over EPA secure intranet using encryption software. These records 
are maintained electronically on computer storage devices located at 
the U.S. EPA National Computer Center, 109 T.W. Alexander Drive, 
Research Triangle Park, NC 27711.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Authorized user login/password credentials and administrative 
privileges are required to access the ePACS software application. ePACS 
records can only be accessed when logged in to the ePACS application 
that pulls these records from the ePACS database. Records may be 
retrieved by first name, last name, full name, email address, FACSN, or 
Object ID Number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained and disposed of in accordance with applicable 
NARA retention schedules as well as EPA records schedules 089, 1008, 
and 1012.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    PII is safeguarded and protected in conformance with all Federal 
statutes and OMB requirements. Security controls used to protect 
personal sensitive data in ePACS are commensurate with those required 
for an information system rated MODERATE for confidentiality, 
integrity, and availability, as prescribed in National Institute of 
Standards and Technology (NIST) Special Publication, 800-53, ``Security 
and Privacy Controls for Information Systems and Organizations,'' 
Revision 5.
    1. Administrative Safeguards: Only authorized users are allowed 
access to ePACS. Each authorized user must complete a background 
investigation with favorable results, must be assigned to the 
appropriate security group, acknowledge agency rules of behavior, and 
complete annual privacy and security training. In addition, personnel 
are instructed to lock their computers when they leave their desks.
    2. Technical Safeguards: All ePACS user access is limited by role-
based restrictions. In addition, ePACS operators are required to enter 
a valid username and password to gain access to the system. Individuals 
granted access privileges are screened for proper credentials and added 
to the appropriate Microsoft Windows security group based on their 
Local Area Network account. EPA maintains an audit log trail for ePACS, 
which accounts for all instances of users accessing the system. EPA 
reviews audit logs periodically to identify any unauthorized access.
    3. Physical Safeguards: All ePACS records are stored on database 
servers located in secure, access-controlled buildings. ePACS database 
and application servers are in access-controlled rooms that require PIV 
credentials for access. Only authorized users are allowed access to 
administrative accounts for ePACS application and database servers.

RECORD ACCESS PROCEDURES:
    All requests for access to personal records should cite the Privacy 
Act of 1974 and reference the type of request being made (i.e., 
access). Requests must include: (1) the name and signature of the 
individual making the request; (2) the name of the Privacy Act system 
of records to which the request relates; (3) a statement whether a 
personal inspection of the records or a copy of them by mail is 
desired; and (4) proof of identity. A full description of EPA's Privacy 
Act procedures for requesting access to records is included in EPA's 
Privacy Act regulations at 40 CFR part 16.

CONTESTING RECORD PROCEDURES:
    Requests for correction or amendment must include: (1) the name and 
signature of the individual making the request; (2) the name of the 
Privacy Act system of records to which the request relates; (3) a 
description of the information sought to be corrected or amended and 
the specific reasons for the correction or amendment; and (4) proof of 
identity. A full description of EPA's Privacy Act procedures for the 
correction or amendment of a record is included in EPA's Privacy Act 
regulations at 40 CFR part 16.

NOTIFICATION PROCEDURES:
    Individuals who wish to be informed whether a Privacy Act system of 
records maintained by EPA contains any record pertaining to them, 
should make a written request to the EPA, Attn: Agency Privacy Officer, 
MC 2831T, 1200 Pennsylvania Ave. NW, Washington, DC 20460, or by email 
at: [email protected]. A full description of EPA's Privacy Act procedures 
is included in EPA's Privacy Act regulations at 40 CFR part 16.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2022-26903 Filed 12-9-22; 8:45 am]
BILLING CODE 6560-50-P