Document ID: EPA-HQ-OLEM-2020-0521-0005
Agency: epa
Document Type: Supporting & Related Material
Title: 
Posted Date: 2020-12-03T05:00Z

Survey of the State Emergency Response Commissions

Purpose  
The U.S. Environmental Protection Agency ("EPA" or "Agency") is conducting this survey of the State Emergency Response Commissions (SERCs) in each State and territory of the United States. The purpose of this survey is to gather information on the implementation of the Emergency Planning and Community Right-to-Know Act (EPCRA), including best practices, challenges and gaps.  After the survey is completed, EPA will publish the results and determine options on how to assist SERC organizations to meet their EPCRA responsibilities.  

Survey Background
EPCRA established SERCs and Local Emergency Planning Committees (LEPCs) and assigned implementation responsibilities to these state and local organizations.  SERCs have primary responsibility to ensure that each emergency planning district has a comprehensive emergency response plan to protect the community and mitigate the devastating effects of chemical accidents similar to those in West Texas and Bhopal, India.   
Tribal Emergency Response Commissions (TERCs) have the same responsibilities as SERCs, and Tribal Emergency Planning Committees (TEPCs) have the same responsibilities as LEPCs. If a Tribe does not have the resources to implement EPCRA, it may sign a Memorandum of Understanding (MOU) with their state to implement EPCRA in the tribal region.  This survey includes questions to identify how tribes meet EPCRA responsibilities including whether:
 tribes that have an agreement with their SERC to implement the program; 
 TERCs have joined any LEPCs; and
 any TERCs are members of their SERC organization.  
In October 2018, the release notification and hazardous chemical reporting provisions of EPCRA were amended under America's Water Infrastructure Act (AWIA; PL 115-270).  These amendments assigned additional requirements to SERCs:  (1) provide prompt notification of any reportable release under EPCRA section 304 to the State Drinking Water primacy agency or the community water systems whose source water is affected, and (2) provide access to Tier II information (i.e., hazardous chemical inventory data) to the community water systems upon request.  
Questions in this survey are intended to gather information on SERC's current practices related to implementing EPCRA as well as the amendments enacted by AWIA.  EPA is eager to learn best practices from states with successful EPCRA programs that we can share with states currently facing challenges in implementing the program.  This survey will also identify the challenges experienced by other states. EPA will use this information to better assist states to implement their EPCRA programs.  
Survey questions are organized by major EPCRA provisions. Requirements under each provision are identified in each section, with questions related to the following:
 SERC Organization
 EPCRA Section 302 (Emergency Planning Notification)
 Establishment of Local Emergency Planning Committees (EPCRA Section 301) and EPCRA Section 303 (Emergency Response Plans) 
 EPCRA section 304 (Emergency Release Notification)
 EPCRA section 312 (Emergency and Hazardous Chemical Inventory Form, "Tier II" reporting)
 EPCRA Section 313 (Toxics Release Inventory Reporting)
 Public Access to information under EPCRA
 Software Tools for SERCs, LEPCs, and Emergency Responders
 Other EPA resources for SERCs, LEPCs, and Emergency Responders
 Challenges and Successes
I. Questions related to SERC Organization
In this initial section, the questions focus on how the SERC in your state is organized.

EPCRA section 301 requires the establishment of SERCs, local emergency planning districts and LEPCs.  Additionally, EPCRA section 301 specifies certain responsibilities for SERCs, including: 
 supervising and coordinating the activities of the LEPCs, 
 establishing procedures for receiving and processing requests from the public for information available under EPCRA, and 
 designating an official to serve as the coordinator with the responsibility of providing information collected under EPCRA to the public and other state and local government officials.  

EPCRA section 321 allows states to develop and/or implement their own State right-to-know program provided that it is more stringent than the Federal EPCRA program (Ex: additional chemicals, lower reporting thresholds, etc.).    

 List all entities (e.g. name of the State agency or department, private industry or other non-government representatives, etc.) that make up your SERC organization.
      ______________________________________
      ______________________________________
      ______________________________________
      ______________________________________
      ______________________________________
      ______________________________________
      ______________________________________
      ______________________________________
      ______________________________________
      ______________________________________
      ______________________________________

 Please provide the name(s) of the State agency or department, or other non-government representative(s) that manages the following:

 SERC chair ______________________________
 Supervision of LEPCs and their activities (ex:  conducting exercises; attend meetings with community; assist in explaining potential risks to the community) ________________________
 Review of emergency response plans _________________________
 Receipt of Emergency Release Notifications (Initial Telephone Notification) ____________________
 Receipt of Emergency Release Notifications (Follow-up Written Reports) ______________________
 Receipt of Hazardous Chemical Inventories (Tier II or State equivalent) _______________________
 Receipt and processing of public request for EPCRA information ________________________
            
 How was your SERC formed?
 By State Law
 By Governor's Executive Order
 By Governor's memo/letter
 Other: _______________________
            
 Does your SERC have by-laws that establish how it should implement EPCRA?  
 Yes
 No
            
 If your SERC has by-laws, what do they include?  Check all that apply.  If possible, please attach a copy of your by-laws with this survey.  
 Delegation of responsibility and authority to all SERC members,
 Identification of who should manage information received from facilities (e.g. Tier II reports; release notification and follow-up written reports, etc.), 
 Description of how to assist LEPCs with their responsibilities under EPCRA,  
 Other, please provide a brief description.
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________

 On average, how many meetings does your SERC hold annually?
         Number of meetings: _______________
 How do you communicate with your LEPCs? Check all that apply.
 Personalized emails
 Group emails
 Phone calls
 In-person meetings.  Please specify frequency: __________
 Conferences.  Please specify frequency and the date of your most recent conference: ____________
 Other, please specify: ____________________
         
 If there are any Tribes in your state, have any established Tribal Emergency Response Commissions (TERCs) that implement EPCRA?   
 Yes (how many?): __________________
 There are no tribes in my state
 There are tribes in my state, but none have established TERCs
 Don't know

 Are there any Memoranda of Understanding between the Tribe(s) and the State requesting that the State implement EPCRA for the Tribe(s)?  If the answer is "Yes", please attach a copy of the MOU(s).
 Yes
 No
            
 Are any Tribal Representatives part of any LEPC in your State? 
 Yes
 No
 Don't know
            
 What sources of funding are available to your SERC organization to implement the EPCRA program?  Check all that apply.
 State appropriated funds
 Federal grants.  If yes, please list types: _________
 Tier II filing fees
 Other (please specify): ____________________
            
 What is your SERC annual operating budget? Please select a range and/or provide an exact amount.
 $0 - $50K
 $51K - $100K
 $101K - $250K
 $250K - $500K
 $500K - $1M
 Over $1M
 Don't know
            
         If you would like to include any details about your budget, please add here:  _________________________________________________________________________________________________________________________________________________________________________________________________________________
         
 How many full-time equivalents (FTEs) are associated with the SERC (please take into account FTEs from all entities that are part of the SERC organization, listed in question #1)?
 Less than or equal to 1.0 FTE
 Greater than 1.0 FTE, but less than or equal to 2.0 FTE
 Greater than 2.0 FTE, but less than or equal to 5.0 FTE
 Greater than 5.0 FTE, but less than or equal to 10.0 FTE
 Greater than 10.0 FTE
If you would like to include any details about your FTEs, please add here:  _________________________________________________________________________________________________________________________________________________________________________________________________________________

 What are your SERC's priorities? Please rank in order of most important as `1', and if not a priority, please mark as `N/A'.

            ___ Assist LEPCs in developing and/or exercising response plans
            ___ Manage and analyze tier II data
            ___ Assist LEPCs with facility inspections
            ___ Assist LEPCs with communicating risk to public
            ___ Assist facilities in complying with EPCRA
            ___ Other (please specify): _______________________

 Does your SERC have priorities that it is not addressing due to lack of funding?  If so, please check all activities that apply.

 Assist LEPCs in developing and/or exercising response plans
 Analyze tier II data
 Assist LEPCs with facility inspections
 Assist LEPCs with communicating risk to public
 Other (please specify): _______________________

II. Questions related to EPCRA Section 302 (Emergency Planning Notification)
In this section, the questions focus on emergency planning notifications under EPCRA. 
As required by EPCRA section 302, EPA published the list of extremely hazardous substances (EHSs) and a threshold planning quantity (TPQ) for each substance as well as emergency planning notification regulations.  (The list of EHSs, their TPQs and the regulations are codified at 40 CFR part 355.)  Facilities that have any EHS present on-site at or above its TPQ are required to provide notification to the SERC and the LEPC within 60 days of acquiring the substance.  
EPCRA section 302 also authorizes SERCs and governors to designate additional facilities subject to emergency planning notification requirements after public notice and opportunity for comment. Accordingly, substances that are not EHSs may become subject to the emergency planning requirements at specific facilities (40 CFR 355.10 & 355.11).

 Does your state have more stringent emergency planning notification requirements than the Federal EPCRA program?
 No, our State follows the Federal EPCRA section 302 program
 Yes, our State has more stringent emergency planning notification requirements
         If the answer to Q#16 is "No, our State follows Federal EPCRA section 302 program" go to Q#19
 How is your emergency planning notification program different from the federal program under EPCRA Section 302? Check all that apply.
 The State program covers additional chemicals (please send list of additional chemicals or link to the program's list of chemicals)
 The State program has lower thresholds (please send list of thresholds or link to the program's list of chemical thresholds)
 Other, please specify: _________________

 How many facilities in your state reported having EHSs on-site that are regulated only under your State program (i.e. not-regulated under Federal EPCRA requirements)?

Please provide a number of facilities: _________________

 How many facilities in your state reported having EHSs on-site for both the State (if applicable) and Federal programs?  (Note:  As of reporting year 2014, facilities were required to indicate whether they are subject to EPCRA section 302 on their Tier II form.)
      Please provide a number of facilities:  _________________
 Did your State designate additional facilities subject to emergency planning notification requirements?
 Yes
 No
         If the answer to Q#20 is "No" go to Q#22. 
  If so, what type of facilities? Please specify the industry sector, and if possible, also provide NAICS codes (North American Industry Classification System - https://www.census.gov/eos/www/naics/).  
________________________________________
________________________________________
________________________________________
________________________________________
________________________________________

 Have you (the SERC) or your State taken any enforcement actions under EPCRA 326(a)(2) against any facilities for failing to provide emergency planning notification under EPCRA section 302?
 Yes.  Please provide number of enforcement actions in CYs 2018 and 2019: __________
 Yes, but the most recent enforcement action was prior to CY2018.-
 No

   III. Questions related to Establishment of Local Emergency Planning Committees (EPCRA Section 301) and EPCRA Section 303 (Emergency Response Plans) 
   In this section of the survey, the questions relate to LEPCs in your state and the local emergency response plans. 
   EPCRA section 301 requires, at a minimum, that each LEPC shall include representatives from each of the following groups or organizations: elected State and local officials, law enforcement, civil defense, fire department, first aid, health, local environmental, hospital, and transportation personnel; broadcast and print media; community groups; and owners and operators of facilities subject to the requirements of the emergency planning notification requirement. While not every facility in a planning district may be subject to the emergency planning notification requirement (i.e. facilities that handle EHSs at or above their TPQs), facilities that handle other chemicals may also pose a threat to the community and first responders, as was the case in the West Texas Fertilizer incident (see CSB Report:  https://www.csb.gov/west-fertilizer-explosion-and-fire-/).  To prevent such incidents, SERCs are encouraged to help LEPCs reach out to facility owners and operators to encourage them to become part of the LEPC organization.  SERCs and LEPCs may request facility owners and operators to assist in developing emergency response plans.  EPA understands that some state right-to-know programs require facilities to prepare an emergency plan and share it with their LEPC.
   EPCRA section 303(a) requires each LEPC to develop an emergency response plan for its local emergency planning district and submit that plan to the SERC for review. LEPCs are required to review the plan at least annually or more frequently as changes occur in their community and update the plan if necessary.  
   Section 303(e) requires the SERC to review those plans and make recommendations to the LEPC regarding revisions that may be necessary to ensure coordination of the plan with the emergency response plans of other local emergency planning districts. 
   Section 303(d) allows LEPCs and TEPCs to request the owner or operator of facilities subject to emergency planning notification to provide any information for developing and implementing the emergency plan.  Facilities are required to provide such information promptly upon request.  LEPCs and TEPCs may specify a time frame for this information (see regulations at 40 CFR 355.20).  
   Section 303(d) also requires facilities to provide a name of a representative to be the facility emergency coordinator as well as provide any changes relevant to emergency planning to their LEPC and TEPC.  Any changes relevant to emergency planning should be provided within 30 days after changes have occurred.  (see table in 40 CFR 355.20)

            
 How many LEPCs are in your State?  

Please provide the number of LEPCS: ______________

 How you would best describe the LEPCs in your state?  Please provide an estimated percentage or number of local planning districts in each category (use your best judgement in making a determination on rural vs. suburban vs. urban):
 Predominantly or entirely rural _______
 Mixed Rural/Suburban____
 Predominantly or entirely Suburban ______
 Mixed Suburban/Urban ______
 Predominantly or entirely Urban________
             
 How many LEPCs are active in your State? (i.e., conduct at least one or more of the following activities: have an emergency response plan and review/update annually, meet on a regular basis, conduct exercises to ensure that their plan can be activated during chemical emergencies, accompany fire department personnel for conducting inspections of Tier II facilities, participated in local preparedness planning, conducting public education, providing information on local hazards and facilities to community members and first responders, and providing Tier II information on request, etc.)
            
Please provide an estimated number of active LEPCs:  _________________

 How would you best describe the active LEPCs in your State?  Please provide an estimated percentage or number of local planning districts in each category:
 Predominantly or entirely rural _______
 Mixed Rural/Suburban____
 Predominantly or entirely Suburban ______
 Mixed Suburban/Urban ______
 Predominantly or entirely Urban________

 How many LEPCs in your state have emergency response plans in place for their planning districts/communities? (Emergency response plans can be free-standing plans or part of an all-hazards plan)

 Free-standing plans (# of LEPCs): _________
 Part of an all-hazards plan (# of LEPCs): _________
 Other.  Please specify (and include # of LEPCs): _____________________

 How many LEPCs have reviewed and/or updated their emergency response plans within the past 12 months?  
            Please provide a number: ___________________
            OR
 Don't know  -  my LEPCs don't send updated response plans to the SERC
            
 Of those emergency response plans reviewed and/or updated by the LEPC in the past 12 months, how many have been reviewed by you, the SERC? 

Please provide a number: _____________
If any plans are not reviewed by the SERC, please provide an explanation: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

            
 For those LEPCs that do not have up-to-date emergency response plans, what do you believe are the main contributing factor(s)? Please rank in order of most prevalent factor (1) to least prevalent (5). If factors are not applicable, use `N/A'.

___ Lack of leadership (i.e. lack of support from local officials) 
___ Lack of motivation (i.e. other higher priorities, small number of facilities, low level of risk)
___ Staffing/participation shortfall
___ Lack of understanding of the requirement under the statute to review the plans annually
___ Lack of funding
___ Other: ___________________
___ Don't know
            

 How many LEPCs in your State have conducted exercises in the past 12 months to ensure that their emergency plan can be activated during an emergency? 

Please provide a number or percentage of LEPCs: ______________________ (if number/percentage is not known, please include an explanation)

 What types of exercises are regularly conducted by your LEPCs?  Check all that apply.
 Full-scale
 Table-top
 Actual response
 Notification exercise
 Other (please specify): ________________
            
 What type of resources do you offer LEPCs? Please check all that apply and include details.
 Funding, please specify the average annual amount: _______________________
 Technical assistance [ex: manage facility and chemical information in Computer Aided Management of Emergency Operations (CAMEO)] 
 Community risk communication 
 Guidance documents
 Training (provide type and frequency of training(s)): ____________________
 Response equipment (provide cost estimate for equipment provided annually): ________________
 Outreach to facilities
 Onsite facility inspections 
 Other, please specify: ________________________
            
 Have you (the SERC) or your State taken any enforcement actions under EPCRA 326(a)(2) against any facilities for not providing info under 303(d)?
 Yes.  Please provide number of enforcement actions in CYs 2018 and 2019: __________
 Yes, but the most recent enforcement action was prior to CY2018.-
 No

 What resources could EPA provide to assist you and your LEPCs?
      __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
IV. Questions related to EPCRA section 304 (Emergency Release Notification)
In this section, questions are about emergency release notifications. 
EPCRA section 304 requires facilities to notify the SERC as well as the LEPC of any area likely to be affected by a release of any CERCLA Hazardous Substance or EHS.  (The reportable quantities (RQs) for CERCLA Hazardous Substances and EHSs are listed in 40 CFR 302.4 and 355 Appendices A and B respectively.) Within 30 days of the initial notification, facilities are also required to submit a written report to the SERC and the LEPC. Transportation-related releases can be conveyed via a notification to a 911 operator or a local operator. Written follow-up reports are not required for transportation-related releases.  
The America's Water Infrastructure Act (AWIA) amended EPCRA section 304 to require SERCs to notify the State Drinking Water Primacy Agency of any releases and provide them with the information received under EPCRA section 304(b) and (c). For states without a primacy agency, SERCs are required to notify any community water system whose source waters are affected by a release.  

 If your State has its own right-to-know program, does it require release notification of substances in addition to the CERCLA Hazardous Substances and EPCRA EHSs?
 Yes (please provide a list of additional substances or a link to the list in the regulations): __________________________
 No
            
 What type of notification system is in place for fixed facilities to notify the SERC/State about releases? Check all that apply.
 State Hotline (e.g. State Warning Point)
 911
 SERC office
 Other, please specify: ___________________
            
 In calendar year 2019, how many releases of CERCLA Hazardous Substances and/or EPCRA EHSs were reported to the SERC, State Agency, or designated call center or hotline?  

Please provide a number: _____________

 What percent of those releases reported in 2019, did the SERC receive follow-up written reports within 30 days?  

Please provide percentage or exact number of facilities: ________________ 
Please provide information on any SERC processes to follow up with facilities which have not submitted written release reports: ____________________________________________________________________________________________________________________________________________________________

 Do you have a system that tracks facilities that reported releases and submitted written follow up reports? 
 Yes
 No

If the answer to Q#40 is "No" go to Q#42
            
 If you have a system, please describe.  Check all that apply
 Spreadsheet
 Custom application (please describe): _________________
 Other (please describe): __________________
            
 To ensure compliance with AWIA requirements (which went into effect on October 23, 2018), do you have a system and/or process in place to notify the State Drinking Water Primacy Agency or the community water system about releases? 
 Yes, please describe the system and/or process: ________________
 No
            
 How does your State ensure that the State Drinking Water Primacy Agency or community water system receives notification of transportation-related releases? (Note:  Although section 2018(a) of AWIA does not specify how transportation related releases should be forwarded to the state drinking water primacy agency or community water systems, EPA encourages SERCs to coordinate with 911 operators or any other established system that receives release notification to notify the state drinking water primacy agency (or community water systems) that may be affected by the release.)  Please include any challenges and/or issues with implementing the AWIA amendments.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

 How can EPA assist you in implementing the AWIA requirements?
__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

V. Questions related to EPCRA section 312 (Emergency and Hazardous Chemical Inventory Form, "Tier II" reporting)
In this section, questions are about managing Emergency and Hazardous Chemical Inventory Forms, or "Tier II data." 
EPCRA section 312 requires facilities that handle OSHA hazardous chemicals at or above the reporting thresholds specified in the regulations at 40 CFR part 370, to submit a Tier II form to their SERC, LEPC and the fire department.  EPCRA section 312 also allows states to implement a more stringent right-to-know program than the Federal program.  
EPA published guidance in a July 13, 2010 Federal Register notice providing flexibility to states regarding various EPCRA section 312 reporting options, including joint access to Tier II information.  To reduce burden, facilities may submit their Tier II information directly to SERCs who then would share the information with LEPCs and fire departments, provided that these entities receive the information by the annual March 1[st] statutory deadline.
On October 23, 2018, AWIA amended EPCRA section 312, requiring SERCs and LEPCs to provide Tier II information to community water systems upon request.     

 Does your State have more stringent requirements for hazardous chemical inventory (Tier II) reporting than the Federal EPCRA program?
 No, our State follows the Federal EPCRA Section 312 program
 Yes, our State has more stringent state requirements
         If the answer to Q#45 is "No, our State follows the Federal EPCRA Section 312 program", go to Q#47.
 How is your Tier II program different from the Federal EPCRA section 312 program? Check all that apply.
 Our program covers additional chemicals (please provide list of additional chemicals or link to the list of chemicals in the state regulations)
 Our program has lower reporting thresholds (please provide list of thresholds or link to the thresholds in the state regulations)
 Our program requires electronic reporting
 Other, please specify: ____________________

 How many facilities in your state submitted a Tier II form in reporting year 2019 (please include all facilities that reported for both state-specific and federal requirements)? 
      Please provide a number: ________________
 What software does your state currently use for Tier II reporting?  Check all that apply.
 TIER II MANAGER(R) online reporting system
 ePlan
 State-developed online reporting tool
 Tier2 Submit
 No software
 Other, please specify: ____________________ 
         If answer to #48 has check for "Tier2 Submit", then skip to #51.
 Has your state ever used Tier2 Submit software?
 Yes. Please list the last reporting year Tier2 Submit was used: ________
 No 
            
 What are the main reasons that your state does not use Tier2 Submit? Check all that apply.
 Does not meet needs for state-specific requirements
 We have always used other software, and we do not want to switch
 Other software has additional functionality that we use.  Please specify the functions missing from Tier2 Submit: __________________
 Don't know
 Other (please specify): ________________________

 Do you accept hard copy of the Tier II form from facilities unable to submit electronically?
 Yes
 No
            
 What is the cost for managing Tier II data both in funding and FTE on an annual basis (if you don't know, please include an explanation)?  

Please provide annual funding: _______________________
Please provide number of FTEs: _____________________
            
 Does your state provide one-stop filing for Tier II forms? (i.e., the state collects the Tier II forms from facilities and provides access to the LEPCs and the fire departments, rather than facilities submitting Tier II forms to all three entities (SERC, LEPCs and the fire departments)) 
 Yes
 No
 Other, please specify: ______________
            
 Does your State charge a fee for facilities filing a Tier II form (i.e. Federal Tier II form or the State equivalent)?
 Yes.  Please provide the fee charged and/or fee structure: ____________
 No

 Briefly explain your process for providing access to Tier II information to the community water systems as required by AWIA amendments. 
________________________________________
________________________________________
________________________________________

 For Reporting Year 2019, how many facilities in your state reported any of the following: sand, gravel and/or rock salt on Tier II forms? (EPA is considering a supplemental proposal to address reporting thresholds for rock salt, sand, gravel and other chemicals that may pose minimal risk. The proposed rule was published on June 8, 1998. This supplemental proposed rule, if finalized, may minimize burden for those facilities that are currently reporting chemicals that pose minimal risk under Sections 311 and 312 of the Emergency Planning and Community Right-To-Know Act.) 

      Please provide exact number: _____________________ 
            
 Do any Tribes in your State collect Tier II information?
 Yes
 No
      If answer to Q57 is `No', skip to Q59
 Does the Tribe share Tier II data with the State?
 Yes
 No

 What type of outreach do you conduct to inform facilities of their annual reporting obligation under EPCRA section 312? Check all that apply.
 Webinars
 Mass emails
 Phone calls
 Conferences
 Trade Associations
 Direct mailings
 Other, please specify: ____________________
 None
            
 Do you have any processes in place to identify and contact facilities that have not previously reported a hazardous chemical inventory (Tier II), but may be subject to those requirements (e.g., entities that are not aware of their reporting responsibilities)? If yes, please provide details. 
 Yes.  Please describe the process and provide the number of facilities identified in CY2019: _____________________
 No

 Does your State have a process for identifying and contacting potential Tier II non-filers that previously complied with reporting requirements?  
 Yes.  Please describe the process and provide the number of facilities identified in CY2019 : _____________________
 No
            

 Does your State have an EPCRA enforcement program that addresses non-filers, or do you refer non-filers to the EPA?  
 Has own enforcement program
 Refer non-filers to EPA

 Have you (the SERC) or your State taken any enforcement actions under EPCRA 326(a)(2) against any facilities for not submitting Tier II forms? 
 Yes.  Please provide number of enforcement actions in CYs 2018 and 2019: __________
 Yes, but the most recent enforcement action was prior to CY2018.-
 No

 What are your challenges and/or issues with managing the Tier 2 program?  And how can EPA assist in addressing those issues?  __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

VI. Questions related to EPCRA Section 313 (Toxics Release Inventory Reporting)

The following questions are about Toxics Release Inventory Reporting.

Under section 313 of EPCRA and section 6607 of the Pollution Prevention Act (PPA), certain facilities are required to file annual reports to EPA, states, and Indian Country officials on their releases, transfers, and other waste management practices for certain toxic chemicals if they are manufactured, processed, or otherwise used above certain threshold amounts. This information is included in a publicly available database known as the Toxics Release Inventory (TRI). 

 How do you use the TRI data? Check all that apply.
 Identify potential Tier II non-filers
 Assist LEPCs to identify additional facilities subject to emergency planning requirements
 Identify releases not reported to SERC and/or LEPC
 Other.  Please specify: _________
 Do not use TRI data

If answer to Q64 is "Do not use TRI data", then go to Q66

 What are the most common ways that you access the TRI data? Check all that apply.
 TRI website
 TRI National Analysis
 Envirofacts
 TRI Explorer
 MyRTK
 Risk Screening Environmental Indicators (RSEI)
 TRI Pollution Prevention (P2) Tool
 Enforcement and Compliance History Online (ECHO)
 Other, please specify: _________________

 In what ways can EPA improve the utility of TRI data?
_______________________________________
_______________________________________

VII. Questions related to Public Access to information under EPCRA
This section includes questions on public access to information. 
Section 301 of EPCRA states that SERCs shall establish procedures for receiving and processing requests from the public for information as required under EPCRA section 324.  These procedures may also include designating an official to serve as an information coordinator.  In addition, EPCRA section 312(e) specifies certain procedures for providing access to Tier II information to the public, other State and local officials.
  
 What procedures does your SERC organization follow for processing public requests for information? Check all that apply.
 None 
 Reading room access for the public to view EPCRA information
 Provide the data electronically
 Postal mail information
 Other, please specify
            
 Is there a fee for processing requests for the public, such as a photocopying charge?
 Yes.  Please provide the amount charged: _____________
 No
         
 How much funding and FTEs are allocated to this task?

Please provide amount of annual funding: __________________
Please provide number of FTE: ____________________________

 How many requests for information from the public did the SERC receive in 2019?  

Please provide a number or estimate: __________________
            
VIII. Questions related to Software Tools for SERCs, LEPCs, and Emergency Responders

 Do you (as the SERC) or the LEPCs, emergency planners, and emergency responders in your area use software to help collect and manage chemical data and/or prepare for a chemical emergency response? 
          Yes. Please list the software used and briefly explain how it is used: _______________
          No
          Don't know
         
 With which of the following programs in the CAMEO (Computer Aided Management of Emergency Operations) suite (developed by EPA and NOAA) are your LEPCs and emergency responders familiar?  Check all that apply.
 ALOHA hazard model
 CAMEO Chemicals hazardous chemical database
 CAMEO data management tool for chemicals stored or transported in local communities
 MARPLOT mapping tool
 Not applicable.  The CAMEO suite is not well known in my area.
 Don't know
         If answer to #72 is "Not applicable. The CAMEO suite is not well known in my area." checked, then skip to #78.
            
 How many of your LEPCs use any of the programs in the CAMEO suite?  

Please provide a number or percentage (or answer `don't know'): __________________

 What percentage of your fire or emergency response departments use any of the programs in the CAMEO suite?  

Please provide an estimated percentage (or answer `don't know'): _________________ 

 Of the LEPCs and emergency responders in your area that use the CAMEO suite, do they use the system for emergency planning, response, or both?
 Planning
 Response
 Both
 Don't know
            
 What tasks are those LEPCs and emergency responders using the CAMEO suite programs for?  Check all that apply.
 Looking up hazardous chemical datasheets
 Assessing potential chemical reactions
 Modeling and hazard analysis
 Mapping geospatial data
 Managing data about local chemical facilities
 Tracking local chemical transportation routes
 Responding to chemical spills
 Assisting with LEPC pre-planning activities
 Participating in drills and training activities
 Planning for all hazards (beyond just chemical incidents)
 Other, please specify: ___________________
 Don't know

 What functions do those LEPCs and emergency responders like about the CAMEO suite? 

Please provide functions: ___________________________

 For the LEPCs and emergency responders in your State that do not use the CAMEO suite programs, what do you think are their main reasons for not using it?  Check all that apply.
 They do not use any planning and/or response programs
 They use other planning and/or response applications
 They must use state-provided software
 They are not familiar with the CAMEO suite programs
 The CAMEO suite programs do not meet their needs. Please describe what needs the CAMEO suite does not meet: _______________
 Other, please specify: _______________
 Not applicable. The CAMEO suite is used extensively in my area.
 Don't know

 In what ways can EPA/NOAA improve the CAMEO suite programs? ________________________________________
________________________________________
________________________________________

IX. Questions related to other EPA resources for SERCs, LEPCs, and Emergency Responders

 What EPA resources does your SERC use?  Please check all that apply. 
          EPCRA (non-313) Online Training for States, Tribes, Local Emergency Planning Committees, Local Planners and Responders
          SERC-TERC Monthly Newsletter 
          EPCRA Qs and As 
          EPCRA, RMP & Oil Information Center (i.e. "the Call Center")
          EPA EPCRA Regional Contacts 
          AWIA implementation documents 
          Other materials on EPA's EPCRA webpage.  Please specify: __________
          Other.  Please specify: _____________
          None of the above. 

NOTE:  All these questions should be triggered from the checkboxes selected in Q80.

If Q80 is checked for "EPCRA (non-313) Online Training...", ask Q81 

 Do you recommend the "EPCRA (non-313) Online Training for States, Tribes, Local Emergency Planning Committees, Local Planners and Responders" to your LEPCs?  
 Yes. What do you find helpful about the training? ____________
 No.  Why not?  Please provide feedback: _____________

If Q80 is checked for "SERC-TERC Monthly Newsletter", ask Q82

 Do you find the information in the SERC-TERC monthly newsletter helpful?
 Yes.  What do you find helpful about the newsletter? _________________
 No.  What types of information should be included in the monthly newsletter? _____________

 Are there any issues that you feel EPA should address through the Qs and As, factsheets, or guidance?
 Yes.  Please describe the issue(s): ________________
 No.

 How can EPA better assist SERCs and LEPCs with implementing EPCRA?  Check all that apply.
 Host conferences for SERCs and LEPCs
 Provide more training materials.  What types of training? ________________
 Provide additional guidance materials for SERCs or LEPCs.  Please describe additional guidance requested: _______________
 Provide collaboration tools/platforms for SERCs and LEPCs to share information
 Other: _____________

X. Challenges and Successes

Finally, please tell us about your challenges and successes.

 What are the best practices used and resources provided in your state to implement EPCRA? Check all that apply.  
 Regular meetings to discuss challenges and best practices
 Ensure that every planning district has an emergency response plan
 Sufficient resources (i.e., funding, manpower) to assist LEPCs
 Sufficient resources for your own operations
 Provide training
 Assist LEPCs in communicating risk to the community
 Hosting/Sponsoring tabletop exercises
 Other, please specify: ______________________

 What are your State's challenges in implementing EPCRA?  Please rank in order of most challenging as a `1', and if not a challenge please mark as `N/A'.
___ Lack of funding
___ Lack of coordination with LEPCs
___ Lack of technical assistance from EPA
___ Lack of staffing at LEPCs 
___ Lack of leadership or motivation at LEPCs
___ Lack of leadership from state and local political officials
___ Lack of training for LEPCs
___ Other, please specify: ________________________

            
  In addition to information provided in Q#84, please share other practices that make your EPCRA program successful.  
      _____________________________________________________________________________
      _____________________________________________________________________________
 If you or any of your LEPCs are currently experiencing any challenges in implementing EPCRA and its requirements, what would it take to address those challenges? 
______________________________________________________________________________
______________________________________________________________________________

 If there is anything else you would like to share, please include here: 
______________________________________________________________________________
______________________________________________________________________________