Document ID: EPA-HQ-OEI-2005-0006-0006
Agency: epa
Document Type: Supporting & Related Material
Title: 
Posted Date: 2005-08-11T04:00Z

EQUIPMENT
DATA
STANDARD
Standard
No.:
1­
XXX
Version
1
 
FINAL
DRAFT
July
26,
2005
This
standard
has
been
produced
through
the
Environmental
Data
Standards
Council
(
EDSC).

The
Environmental
Data
Standards
Council
(
EDSC)
is
a
partnership
among
US
EPA,
States
and
Tribal
partners
to
promote
the
efficient
sharing
of
environmental
information
through
the
development
and
adoption
of
data
standards.
More
information
about
the
EDSC
is
available
at
www.
envdatastandards.
net.
Equipment
Data
Standard
Std
No.:
1­
XXX
Version
1.0
 
Final
Draft
July
26,
2005
Page
2
Foreword
The
Environmental
Data
Standards
Council
identifies,
prioritizes
and
pursues
the
creation
of
data
standards
for
those
areas
where
information
exchange
standards
will
provide
the
most
value
in
achieving
environmental
results.
The
Council
involves
Tribes
and
Tribal
Nations,
state
and
federal
agencies
in
the
development
of
the
standards
and
then
provides
the
draft
materials
for
general
review.
Business
groups,
non­
governmental
organizations,
and
other
interested
parties
may
then
provide
input
and
comment
for
Council
consideration
and
standard
finalization.
Draft
and
final
standards
are
available
at
http://
www.
envdatastandards.
net.

1.0
INTRODUCTION
This
Equipment
Data
Standard
identifies
and
describes
an
apparatus
or
instrument
used
for
sample
collection,
processing,
analysis,
etc.
associated
with
environmental
monitoring
and
laboratory
analysis.
The
equipment
data
standard
includes
associated
calibration
information.

1.1
Scope
This
standard
provides
and
describes
data
groupings
that
are
used
to
exchange
equipment
data
and
information.

1.2
References
to
Other
Data
Standards
This
standard
relies
on
other
standards
to
make
it
complete
and
provide
the
necessary
support.
As
such
users
should
consider
the
references
to
other
data
standards
noted
below
as
integral
to
the
Equipment
Data
Standard.
These
include:

 
Measure
[
Final
Draft
Version
1.0]
Data
Standard
 
Method
[
Final
Draft
Version
1.0]
Data
Standard
 
Representation
of
Date
and
Time
[
1­
19934:
1]
Data
Standard
1.3
Terms
and
Definitions
For
the
purposes
of
this
document,
the
following
terms
and
definitions
apply.

Term
Definition
Equipment
Apparatus
or
instrument
and
associated
calibration
information
used
for
sample
collection,
processing,
analysis,
etc.

1.4
Implementation
Users
are
encouraged
to
use
the
XML
registry
housed
on
the
Exchange
Network
Web
site
to
download
schema
components
for
the
construction
of
XML
schema
flows
(
http://
www.
exchangenetwork.
net).

1.5
Document
Structure
The
structure
of
this
document
is
briefly
described
below:
a.
Section
2.0
Equipment
Diagram,
illustrates
the
principal
data
groupings
contained
within
this
standard.
b.
Section
3.0
Equipment
Data
Standards
Table,
provides
information
on
the
high
level,
intermediate
and
elemental
Equipment
data
groupings.
Where
applicable,
for
each
level
of
this
data
standard,
a
definition,
XML
tag,
note(
s),
example
list
of
values
and
format
are
provided.
The
format
column
may
include
the
number
of
characters
for
the
associated
data
element,
where
"
A"
specifies
alphanumeric
and
"
N"
designates
numeric.
c.
Data
Standard
Numbering.
For
purposes
of
clarity
and
to
enhance
understanding
of
data
standard
hierarchy
and
relationships,
each
data
group
is
numerically
classified
from
the
primary
to
the
elemental
level.
Equipment
Data
Standard
Std
No.:
1­
XXX
Version
1.0
 
Final
Draft
July
26,
2005
Page
3
d.
Code
and
Identifier
metadata:
Based
on
the
business
need,
additional
metadata
may
be
required
to
sufficiently
describe
an
identifier
or
a
code.
A
note
regarding
this
additional
metadata
is
included
in
the
notes
column
for
identifier
and
code
elements.
Additional
metadata
for
identifiers
may
include:

 
Code
List
Identifier,
which
is
a
standardized
reference
to
the
context
or
source
of
the
set
of
codes
Additional
metadata
for
codes
may
include:

 
Code
List
Identifier,
which
is
a
standardized
reference
to
the
context
or
source
of
the
set
of
codes
 
Code
List
Version
Identifier,
which
identifies
the
particular
version
of
the
set
of
codes.

 
Code
List
Version
Agency
Identifier,
which
identifies
the
agency
responsible
for
maintaining
the
set
of
codes
 
Code
List
Name,
which
describes
the
corresponding
name
for
which
the
code
represents
e.
Appendix
A,
Equipment
Data
Standard
Structure
Diagram,
illustrates
the
hierarchical
classification
of
the
Equipment
data
standard.
This
diagram
enables
business
and
technical
users
of
this
standard
to
quickly
understand
its
general
content
and
complexity.
Equipment
Data
Standard
Std
No.:
1­
XXX
Version
1.0
 
Final
Draft
July
26,
2005
Page
4
2.0
EQUIPMENT
DATA
STANDARD
DIAGRAM
This
diagram
specifies
the
major
data
groups
that
may
be
used
to
identify
the
characteristics
and/
or
to
catalog
equipment.

Equipment
Data
Standard
1.0
Equipment
Identification
2.0
Equipment
Characteristics
3.0
Equipment
Calibration
Equipment
Data
Standard
Std
No.:
1­
XXX
Version
1.0
 
Final
Draft
July
26,
2005
Page
5
3.0
EQUIPMENT
DATA
STANDARD
TABLE
1.0
Equipment
Identification
Definition:
Information
needed
to
uniquely
identify
the
apparatus,
instrument
used
for
the
activity.

Relationship:
None.

Notes:
None.

XML
Tag:
EquipmentIdentification
Name
Definition
Notes
Format
XML
Tag
1.1
Equipment
Identifier
A
designator
used
to
uniquely
identify
the
instrument
or
equipment
used
for
the
activity.
Note:
Based
on
the
business
need,
additional
metadata
may
be
required
to
sufficiently
describe
an
identifier.
This
additional
metadata
is
described
in
the
Introduction
section,
1.5.
d,

above.
Example
list
of
values:

 
S/
N­#
40291
 
GC/
MS­
Lab
1
 
VanVeen
Grab
A
EquipmentIdentifi
er
1.2
Equipment
Name
Name
of
instrument
or
equipment
used
for
the
activity.
Example
List
of
Values:

 
Gas
chromatograph/
mass
spectrometer
 
Sediment
Grab
 
Sediment
Core
 
Temperature
logger
 
Compositor
 
Grinder/
processor
A
EquipmentNameT
ext
Equipment
Data
Standard
Std
No.:
1­
XXX
Version
1.0
 
Final
Draft
July
26,
2005
Page
6
Name
Definition
Notes
Format
XML
Tag
1.3
Equipment
Description
Description
of
instrument
or
equipment
or
configuration
used
for
the
activity.
Example
List
of
Values:

 
Box
Core
developed
by
the
Department
of
Ecology
A
Equipmentdescrip
tiontext
1.4
Equipment
Type
Type
or
category
of
instrument
or
equipment
used
for
the
activity.
Example
List
of
Values:

 
Preservation
 
Analytical
 
Laboratory
 
Field
A
EquipmentTypeT
ext
2.0
Equipment
Characteristics
Definition:
Quantifiable
characteristics
of
the
instrument
or
equipment.

Relationship:
None.

Note:
This
data
grouping
may
repeat.

XML
Tag:
EquipmentCharacteristics
Data
Element
Name
Data
Element
Definition
Notes
Format
XML
Tags
2.1
Equipment
Characteristic
Quantifiable
characteristic
of
the
equipment.
Example
List
of
Values:

 
Area
sampled
by
equipment
 
Aperture
size
 
Maximum
surface
area
for
a
petite
ponar
sediment
grab
(
Measure
Standard
insert:
0.02m
2)
A
EquipmentCharac
teristic
2.2
Equipment
Characteristic
Measure
Dimensions
or
other
measurements
to
further
characterize
the
equipment.
Reference
the
Measure
[
DRAFT]

Data
Standard.

The
following
items
are
needed:

Measure
Value,

Measure
Unit
Code,

Measure
Precision,

Result
Qualifier
Code,

Result
Qualifier
Code
Description.
A
EquipmentCharac
teristicMeasure
Equipment
Data
Standard
Std
No.:
1­
XXX
Version
1.0
 
Final
Draft
July
26,
2005
Page
7
3.0
Equipment
Calibration
Definition:
Elements
or
attributes
that
describe
a
calibration
of
the
instrument
or
equipment
used
for
the
activity.

Relationship:
None.

Note:
This
data
grouping
may
repeat.

XML
Tag:
EquipmentCalibration
Data
Element
Name
Data
Element
Definition
Notes
Format
XML
Tags
3.1
Calibration
Contact
Identifier
A
designator
to
uniquely
identify
the
person
to
contact
concerning
information
related
to
the
analysis
results.
Note:
Reference
the
Contact
[
1­

88433]
Data
Standard
The
following
data
elements
may
be
needed:
Individual
Identifier
Individual
Full
Name
Affiliation
Type
Based
on
the
business
need,

additional
metadata
may
be
required
to
sufficiently
describe
an
identifier.

This
additional
metadata
is
described
in
the
Introduction
section,
1.5.
d,

above.
A
CalibrationContac
tIdentifier
3.2
Calibration
Batch
Identifier
A
designator
to
uniquely
identify
the
batch
of
samples
analyzed
or
collected
under
a
single
calibration.
Based
on
the
business
need,

additional
metadata
may
be
required
to
sufficiently
describe
an
identifier.

This
additional
metadata
is
described
in
the
Introduction
section,
1.5.
d,

above.
A
CalibrationBatchI
dentifier
Equipment
Data
Standard
Std
No.:
1­
XXX
Version
1.0
 
Final
Draft
July
26,
2005
Page
8
Data
Element
Name
Data
Element
Definition
Notes
Format
XML
Tags
3.3
Calibration
Type
Description
of
the
type
of
calibration
performed.
Example
List
of
Values:

 
Pre­
deployment
 
Multi­
point
calibration
 
Single
Point
calibration
 
Linear
Regression
with
equal
weighting
 
Linear
Regression
with
inverse
of
concentration
 
Linear
Regression
with
inverse
square
of
concentration
 
Quadratic
 
Second
order
curve
fit
 
Forced
through
zero
 
Average
response
factor
A
CalibrationType
3.4
Calibration
Method
Identifying
information
on
the
sample
analysis
method
procedure.
Reference
the
Method
[
DRAFT]
Data
Standard.

The
following
data
elements
may
be
needed:
Method
Identifier,

Method
Name,

Method
Description
Text,

Method
Deviation,

Method
Reference.
A
CalibrationMetho
d
3.5
Calibration
Date
The
calendar
date
of
calibration.
Reported
as
4­
digit
year,
2­
digit
month,
and
2­
digit
day.

The
Representation
of
Date
and
Time
[
1­
19934]
Data
Standard
will
apply
anytime
a
date
is
reported.
YYYY
MMDD
CalibrationDate
3.6
Calibration
Time
The
local
time
and
time
zone
of
calibration.
Reported
as
a
24­
hour
day
with
2­
digit
hour,
2­
digit
minute,
and
2­
digit
second
time:
3­
alpha
time
zone.

The
Representation
of
Date
and
Time
[
1­
19934]
Data
Standard
will
apply
anytime
a
time
is
reported.
Time:

hh24:
m
m:
ss:
zz
z
CalibrationTime
Equipment
Data
Standard
Std
No.:
1­
XXX
Version
1.0
 
Final
Draft
July
26,
2005
Page
9
Data
Element
Name
Data
Element
Definition
Notes
Format
XML
Tags
3.7
Calibration
Limit
Exception
Indicator
A
flag
indicating
an
exception
to
the
acceptable
calibration
limits.
Permitted
list
of
values
:

Y
­
YES
N
­
NO
A
CalibrationLimitE
xceptionIndiactor
3.8
Calibration
Limit
Exception
Text
Explanation
of
any
calibration
anomalies.
Example
list
of
values:

 
Did
not
meet
calibration
criteria
exceeded
correlation
coefficient
 
Did
not
meet
percent
RSD
Limit
criteria.

 
Did
not
meet
minimum
relative
response
factor.
A
CalibrationLimitE
xceptionText
3.9
Equipment
Correction
Indicator
A
flag
indicating
a
correction
made
to
equipment
as
a
result
of
calibration.
Permitted
list
of
values:

Y
­
YES
N
­
NO
A
EquipmentCorrec
ctionIndicator
3.10
Equipment
Correction
Text
Explanation
of
any
corrections
made
to
equipment
as
a
result
of
calibration
or
the
reason
that
the
equipment
was
not
calibrated.
Example
list
of
values:

 
Add
0.5
°
C
to
all
temperatures
A
EquipmentCorrec
tionText
Equipment
Data
Standard
Std
No.:
1­
XXX
Version
1.0
 
Final
Draft
July
26,
2005
Page
10
Appendix
A
Equipment
Data
Standard
Structure
Diagram
Equipment
Data
Standard
1.0
Equipment
Identification
1.1
Equipment
Identifier
1.2
Equipment
Name
1.3
Equipment
Description
1.4
Equipment
Type
2.0
Equipment
Characteristics
2.1
Equipment
Characteristic
2.2
Equipment
Characteristic
Measure
3.0
Equipment
Calibration
3.1
Calibration
Contact
Identifier
3.2
Calibration
Batch
Identifier
3.3
Calibration
Type
3.4
Calibration
Method
3.5
Calibration
Date
3.6
Calibration
Time
3.7
Calibration
Limit
Exception
Indicator
3.8
Calibration
Limit
Exception
Text
3.9
Equipment
Correction
Indicator
3.10
Equipment
Correction
Text