Document ID: USCG-2014-0713-0015
Agency: uscg
Document Type: Supporting & Related Material
Title: 
Posted Date: 2016-12-06T05:00Z

Supporting Statement 

for

State Registration Data

OMB CONTROL No.: 1625-NEW

COLLECTION INSTRUMENTS:  Instruction, CGHQ-3923

A.  Justification

Explain circumstances that make collection of information necessary.

46 USC 12302 describes the requirement to create a standard numbering
system.  46 USC 6102 describes the requirement to provide statistics and
recommendations based on a marine casualty reporting system.  The
collection of vessel registration data accomplishes this goal by
creating a means to measure casualty rates.  Registration data
frequently serves as the denominator of fatality rates (usually
expressed in x deaths per 100,000 registered vessels).  The existence of
registration data allows the Coast Guard to normalize data and provide
meaningful statistics and recommendations for the National Recreational
Boating Safety (RBS) Program.  

Indicate how, by whom, how frequently, and for what purpose information
is to be used.

Registration information is most frequently requested by federal sources
and by the marine industry.  Federally, it is used within the Coast
Guard for the primary purpose of measuring fatality rates.  It is also
used by the Department of the Treasury for the purpose of calculating
financial allocations of trust fund money.  With respect to marine
industry, a manufacturing association and boating safety product
marketers usually request the information presumably to gauge market
dynamics.

In the very least, registration data is published in an annual
Recreational Boating Statistics report, a Coast Guard-produced
publication that provides tables of information about boating accidents
and boat registration data.  The report is posted to the Coast Guard’s
Boating Safety website, is downloadable, and is free to share.   The
Coast Guard also provides numerical information to a distribution list
of interested individuals.  This is currently an existing collection in
use without an OMB control number.

Describe whether, and to what extent the collection of information
involves the use of automated or other collection techniques.

The data collection does not involve an automated collection.  Further,
the Coast Guard does not dictate that the States use a particular system
to collect their registration data.  

Describe efforts to identify duplication. 

In this information collection, the Coast Guard does not receive records
reflecting individual boat owners so the Coast Guard cannot identify
duplication.   The Coast Guard can and has questioned the State whenever
there has been a significant change in registration numbers.

Does collection of information impact small businesses?

This information collection does not have an impact on small businesses
or other small entities.

Describe the consequences to Federal program or policy activities if
collection is not conducted.

The Coast Guard will be severely limited in its ability to measure risk,
as registration data is normally used to calculate fatality rates. 
Further, the data provided from this collection effort provides
necessary input to the Department of the Treasury for use in the
formulas to determine tax revenues that fund the Sport Fish Restoration
and Boating Trust Fund.

 Explain any special circumstances that would cause an information
collection to be conducted in a certain manner.

This information collection is conducted in manner consistent with the
guidelines in 5CFR 1320.5(d)(2).

8.  If applicable, provide a copy and identify the date and page number
of publication in the Federal Register of the agency's notice,
soliciting comments on the information collection.

A 60-day Notice will be published in the Federal Register to obtain
public comment on this collection.   

 

9.  Explain any decision to provide any payment or gift to respondents.

There will be no offer of monetary or material value to respondents for
this information collection.

10.  Describe any assurance of confidentiality provided to respondents
and the basis for the assurance in statute, regulation, or agency
policy.

There are no assurances of confidentiality provided to the respondents
for this information collection.  This information collection request is
covered by the Marine Information for Safety and Law Enforcement (MISLE)
Privacy Impact Assessment (PIA) and System of Records Notice (SORN). 
Links to the MISLE PIA and SORN are provided below:

  HYPERLINK
"https://www.dhs.gov/sites/default/files/publications/privacy_pia_uscg_m
isle.pdf" 
https://www.dhs.gov/sites/default/files/publications/privacy_pia_uscg_mi
sle.pdf  

  HYPERLINK
"https://www.gpo.gov/fdsys/pkg/FR-2009-06-25/html/E9-14906.htm" 
https://www.gpo.gov/fdsys/pkg/FR-2009-06-25/html/E9-14906.htm 

11.  Provide additional justification for any questions of a sensitive
nature.

There are no questions of sensitive language.

12.  Provide estimates of the hour burden of the collection of
information.

Number of respondents, frequency, hour burden as follows:

 

Estimated annual respondents: 56

Estimated annual responses: 56

Estimated annual burden hours: 42

13.  Provide an estimate of the total annual cost burden to respondents
or record keepers.

Form completion				  (.75 hr x $15.54) x 56 = $652.68

            Total hours value = $652.68

56 administrative individuals will spend three quarters of one hour to
fill out the form.  The mean wage of a records clerk nationally was
$15.54 according to the Bureau of Labor Statistics’ May 2013 estimate,
  HYPERLINK "http://www.bls.gov/oes/current/oes_nat.htm#43-0000" 
http://www.bls.gov/oes/current/oes_nat.htm#43-0000 .  Collectively, it
will cost all record keepers $652.68 to accomplish this task.

14.  Provide estimates of annualized cost to the Federal Government.

USCG staff members to review data = 56 submissions x $40.05/hr x 0.083
hrs to review each submission = $186.15

15.  Explain the reasons for any changes or adjustments reported in
items 13 or 14.

This is a new collection of information.

16.  Outline plans for tabulation and publication.

This information is requested at least three months before it is due. 
In accordance with 33 CFR 174.123, reports under current requirements
are due prior to 1 March of the following reporting year.  So, for
instance, CY13 data was due prior to 1 March 2014.

Once received, the information is logged by the Statistician in the
Office.  It takes approximately five minutes to log each one and double
check to make sure that numbers accurately tally.  If there is an error,
the Statistician will contact the State for clarification.

Once reviewed, the information is aggregated and reported out nationally
in the annual Recreational Boating Statistics report. 

17.  If seeking approval to not display the expiration date for OMB
approval of the information collection, explain the reasons.

USCG will display the expiration date for OMB approval of this
information collection.

18.  Explain each exception to the certification statement identified in
Item 19, "Certification for Paperwork Reduction Act Submissions,"of OMB
Form 83-I.

USCG does not request an exception to the certification of this
information collection.

1625-NEW