Document ID: FEMA-2013-0006-0145
Agency: fema
Document Type: Supporting & Related Material
Title: 
Posted Date: 2016-04-18T04:00Z

Federal Emergency Management Agency Region 6
                                  TRIP REPORT
                            Date / author of Report
                                    4/14/16
                                       
                         Shanene Thomas/NORMA E. REYES
                                       

Meeting called by
Regional Tribal Liaison 
Subject of meeting
Consultation on the Second Draft of Tribal Declaration Pilot Guidance and FEMA Programs Overview 
Meeting Date(s)/Location
March 29, 2016, Santa Claran Hotel, Espanola, NM
Attendees
Tesuque Pueblo Governor and two of his staff
Santa Clara Pueblo Governor and one of his staff
Executive Director for the Eight Northern Pueblos Council
Ohkay Owingeh Fire Chief
Josh Sanchez, Staffer for Senator Tom Udall
Sarah Walker, New Mexico Department of Homeland Security Preparedness Branch Chief

FEMA: Mark Price, Recovery Deputy Division Director, Norma Reyes, RTL, Shanene Thomas Mitigation Tribal Liaison/Hazard Mitigation Planner, Philip Parks, and	David McCoy, Program Analyst Grants Management Division. FEMA Region 6  -  NM DHSEM Liaison.

                                   OVERVIEW

PURPOSE
Consultation on the Second Draft of Tribal Declaration Pilot Guidance and FEMA Programs Overview.

Meeting Summary
This was an all-day meeting that consisted of the consultation session in morning and FEMA program overviews in the afternoon.

Mark Price conduction the consultation session.  FEMA SME conducted the afternoon sessions.

There was really good discussion and comments during both sessions.

RTL encouraged them to please submit any additional comments that they may think of after the meeting.
COMMENTS RELATED TO THE PROPOSED CONSULATION POLICY
General Comments:
 FEMA should send a letter for the tribes to be exempt from the PA disaster deductible.
 FEMA should more clearly identify the administrative cost burden on the tribes to become direct grantees.  This information should be distributed to tribes interested in direct disaster assistance.
 In states where the State pays 12.5% of the 25% cost match, this information should be discussed when tribes show interest in being direct grantees.
 How do FEMA and tribe coordinate with the State; need to see more pros (direct federal assistance) vs. cons (sub-recipient to state) and vice versa
 How do you coordinate disaster assistance when the tribe, national park service and state park service have jurisdiction on various components of areas impacted by DRs? (i.e. wildfire, riverine flooding)
 Can Tesuque Pueblo assist Santa Clara Pueblo wilderness area for wildfire type scenario? Especially when wildfires encroach on other tribal lands or the impacts from the wildfire (burn scars/ runoff) have effects on other tribes.
 Ensure state can discuss the tribes options for declarations
 Tribes need to know their options during the PDAs
 Institute the NDRF to bring all federal agencies (whole community) to the table to assist in restoring traditions, cultures and resources to support resiliency and recovery.
IA Eligibility:
 Widowed spouse; and employees should be included
 Verification can be determined by a nonmember resident code (identification w/ physical address)
 A letter from the CEO for concurrence of eligibility
 Mimic Dept. of Education language program (MOU)
 Casualties
 Includes spiritual and cultural facilities resources and deaths of government or spiritual leaders
 Tribal Government Resources
 ...if the event is beyond the tribal government's capabilities to respond and recover.

PA Eligibility:
 Minimum Damage Amount
 Change to $1
 It is challenging to put a price tag on spiritual and cultural impacts
 There should not be a minimum damage amount because of the trust responsibility of the federal government of the tribes
PA Criteria:
 Impacts of Disaster
 Add cultural impact at the time of incident
 Cost Share Adjustment Criteria
 Propose a 100% cost share
Definitions:
 Does the Tribal Lands definition cover lands held in trust by multiple tribes?  Clarity may be needed.