Document ID: EPA-HQ-OEI-2011-0359-0002
Agency: epa
Document Type: Notice
Title: Privacy Act of 1974; System of Records
Posted Date: 2020-04-08T04:00Z

[Federal Register Volume 85, Number 68 (Wednesday, April 8, 2020)]
[Notices]
[Pages 19758-19760]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-05912]

=======================================================================
-----------------------------------------------------------------------

ENVIRONMENTAL PROTECTION AGENCY

[FRL-10006-17-OMS]

Privacy Act of 1974; System of Records

AGENCY: Office of Mission Support, Environmental Protection Agency 
(EPA).

ACTION: Notice of a modified system of records.

-----------------------------------------------------------------------

SUMMARY: The U.S. Environmental Protection Agency's (EPA) Office of 
Inspector General (OIG) is giving notice that it proposes to modify an 
existing system of records, pursuant to the provisions of the Privacy 
Act of 1974. Inspector General Enterprise Management System (IGEMS) 
Audit, Assignment, and Timesheet Modules is being modified to change 
the name of the system from Inspector General Enterprise Management 
System (IGEMS) Audit, Assignment, and Timesheet Modules to Inspector 
General Enterprise Management System (IGEMS) Audits, Assignments, and 
Project Management Actuals Modules. The module is modifying point of 
contact, system location, retention and disposal, system manager and 
address, method of retrieval, notification procedures, and the 
inclusion of the new routine uses identified per OMB M-17-12.

DATES: Persons wishing to comment on this system of records notice must 
do so by May 8, 2020. New or Modified routine uses for this modified 
system of records will be effective May 8, 2020.

ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OEI-2011-0359, by one of the following methods:
    Regulations.gov: www.regulations.gov. Follow the online 
instructions for submitting comments.
    Email: oei.docket@epa.gov.
    Fax: 202-566-1752.
    Mail: OMS Docket, Environmental Protection Agency, Mailcode: 2822T, 
1200 Pennsylvania Ave. NW, Washington, DC 20460.
    Hand Delivery: OMS Docket, EPA/DC, WJC West Building, Room 3334, 
1301 Constitution Ave. NW, Washington, DC. Such deliveries are only 
accepted during the Docket's normal hours of operation, and special 
arrangements should be made for deliveries of boxed information.
    Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2011-0359. The EPA's policy is that all comments received will be 
included in the public docket without change and may be made available 
online at www.regulations.gov, including any personal information 
provided, unless the comment includes information claimed to be 
Controlled Unclassified Information (CUI) or other information for 
which disclosure is restricted by statute. Do not submit information 
that you consider to be CUI or otherwise protected through 
www.regulations.gov. The www.regulations.gov website is an ``anonymous 
access'' system for EPA, which means the EPA will not know your 
identity or contact information unless you provide it in the body of 
your comment. Each agency determines submission requirements within 
their own internal processes and standards. EPA has no requirement of 
personal information. If you send an email comment directly to the EPA 
without going through www.regulations.gov your email address will be 
automatically captured and included as part of the comment that is 
placed in the public

[[Page 19759]]

docket and made available on the internet. If you submit an electronic 
comment, the EPA recommends that you include your name and other 
contact information in the body of your comment and with any disk or 
CD-ROM you submit. If the EPA cannot read your comment due to technical 
difficulties and cannot contact you for clarification, the EPA may not 
be able to consider your comment. Electronic files should avoid the use 
of special characters, any form of encryption, and be free of any 
defects or viruses. For additional information about the EPA's public 
docket visit the EPA Docket Center homepage at http://www.epa.gov/epahome/dockets.htm.
    Docket: All documents in the docket are listed in the 
www.regulations.gov index. Although listed in the index, some 
information is not publicly available, e.g., CUI or other information 
for which disclosure is restricted by statute. Certain other material, 
such as copyrighted material, will be publicly available only in hard 
copy. Publicly available docket materials are available either 
electronically in www.regulations.gov or in hard copy at the OMS 
Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution Ave. 
NW, Washington, DC. The Public Reading Room is open from 8:30 a.m. to 
4:30 p.m., Monday through Friday excluding legal holidays. The 
telephone number for the Public Reading Room is (202) 566-1744, and the 
telephone number for the OMS Docket is (202) 566-1752.

FOR FURTHER INFORMATION CONTACT: Stephanie L. Wright, Acting Deputy 
Assistant Inspector General for Management, (202)-566-0847.

SUPPLEMENTARY INFORMATION:

I. General Information

    The EPA OIG is giving notice that it intends to modify an existing 
system of records. The Inspector General Enterprise Management System 
(IGEMS) Audit, Assignment, and Timesheet Modules will be changed to 
Inspector General Enterprise Management System (IGEMS) Audits, 
Assignments, and Project Management Actuals Modules. The module is 
modifying point of contact, system location, retention and disposal, 
system manager and address, method of retrieval, and notification 
procedures. The System assists the OIG planning and managing audits, 
evaluations, investigations and other OIG activities. The privacy of 
individuals is protected through user authentication and system roles, 
permissions, and privileges. The system is operated and maintained by 
the Office of Inspector General, Office of Management, Information 
Technology Directorate (OM-ITD).

System Name and Number:
    Inspector General Enterprise Management System (IGEMS) Audits, 
Assignment and Project Management Actuals Modules. EPA-42.

Security Classification:
    Unclassified.

System Location:
    Office of Inspector General, Environmental Protection Agency, 1200 
Pennsylvania Avenue NW, Washington, DC 20460.

System Manager(s):
    USEPA, Office of Management (Mail code 2410T), 1200 Pennsylvania 
Ave. NW, Washington, DC 20460, Attn: Assistant Inspector General for 
Management. Tel Number: 202-566-0847, Fax: 202-566-0857.

Authority for Maintenance of the System:
    Inspector General Act of 1978, 5 U.S.C. app. 3.

Purpose of the System:
    To assist the OIG in planning and managing audits, evaluations, 
investigations, and other OIG activities. The ``Timesheets'' module is 
renamed to the Project Management Actuals (PMA) module. Planning and 
managing of projects is accomplished using assignment hours posted 
against the projects by individuals in OIG.

Categories of Individuals Covered by the System:
    Office of Inspector General (OIG) employees; individuals who 
request audits; names of individual auditees.

Categories of Records in the System:
    Incoming audit requests, assignment sheets and reports, incoming 
special project requests, and memorandums or briefing materials, and 
OIG employee project management actuals which identify time spent on 
individual projects.

Record Source Categories:
    Record subject, OIG supervisors, and other EPA employees.

Routine Uses of Records Maintained in the System, including Categories 
of Users and Purposes of Such Uses:
    The following new routine uses apply to this system because the use 
of the record is necessary for the efficient conduct of government 
operations. The routine uses are related to and compatible with the 
original purpose for which the information was collected. General 
routine uses A, B, C, D E, F, G, H, I, J, and K apply to this system 
(73 FR 2245). Records may also be disclosed:
    1. To appropriate agencies, entities, and persons when (1) the 
Agency suspects or has confirmed that there has been a breach of the 
system of records, (2) the Agency has determined that as a result of 
the suspected or confirmed breach there is a risk of harm to 
individuals, the Agency (including its information systems, programs, 
and operations), the Federal Government, or national security, and (3) 
the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the Agency's efforts 
to respond to the suspected or confirmed breach or to prevent, 
minimize, or remedy such harm.
    2. To another Federal agency or Federal entity, when the Agency 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

Policies and Practices for Storage of Records:
    In accordance with OIG Records Management Policy, computer records 
are maintained in a secure, password protected computer system. Paper 
records are maintained in lockable file cabinets. All records are 
maintained in secure, access-controlled areas or buildings.

Policies and Practices for Retrieval of Records:
    Audits in the Assignments and Project Management Actuals Modules of 
the Inspector General Enterprise Management System (IGEMS) are 
retrieved by assignment number, audit report number, the name of the 
assigned OIG auditor, or the name of the audit requestor.

Policies and Practices for Retention and Disposal of Records:
    Records stored in this system are subject to EPA Records Schedule 
1016, which covers records related to operations and programs of the 
EPA and its external business partners that ensure compliance with 
applicable laws and regulations and prevent waste, fraud, and abuse.

[[Page 19760]]

Administrative, Technical, and Physical Safeguards:
    Computer records are maintained in a secure, password protected 
computer system. All records are maintained in secure, access-
controlled areas or buildings. The IGEMS Assignment and Project 
Management Actuals (PMA) Modules are restricted to the staff of EPA 
OIG. Roles and permissions are based on either position of the 
employee, project membership or based on approved requests. The modules 
are found in IGEMS. IGEMS is accessible to EPA OIG employees only. It 
is an internal database accessible by use of strong passwords, which 
are renewed on a regular basis, and automated locking of screens after 
a defined number of minutes are enforced.

Record Access Procedures:
    Persons seeking access to their own personal information in this 
system of records will be required to provide adequate identification 
(e.g., driver's license, military identification card, employee badge 
or identification card). Additional identity verification procedures 
may be required as warranted. Requests must meet the requirements of 
EPA regulations at 40 CFR part 16.

Contesting Record Procedures:
    Requests for correction or amendment must identify the record to be 
changed and the corrective action sought. Complete EPA Privacy Act 
procedures are set out in EPA's Privacy Act regulations at 40 CFR part 
16.

Notification Procedure:
    Requests to determine whether this system of records contains a 
record pertaining to you must be sent to the Agency's Privacy Officer 
at: U.S. Environmental Protection Agency, 1200 Pennsylvania Avenue NW 
(2831T) Washington, DC 20460; (202) 566-1668; Email: (privacy@epa.gov); 
Attn: Privacy Officer.

Exemptions Promulgated for the System:
    None.

History:
    76 FR 42706--Amend an existing system of records by changing the 
name of the system from the Inspector General Operations & Reporting 
(IGOR) System Audit, Assignment, and Timesheet Files (EPA-42) to the 
Inspector General Enterprise Management System (IGEMS) Audit, 
Assignment, and Timesheet Modules.
    66 FR 49950--Established the Inspector General's Operation and 
Reporting (IGOR) System Audit, Assignment and Timesheet Files. The 
system is maintained by the EPA Office of Inspector General (OIG). Its 
purpose is to assist the OIG in planning audits, investigations, and 
other operations of the OIG; monitoring OIG performance of its 
activities; and reporting results.

    Dated: February 3, 2020.
Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2020-05912 Filed 4-7-20; 8:45 am]
BILLING CODE 6560-50-P