Document ID: PHMSA-2013-0003-0007
Agency: phmsa
Document Type: Notice
Title: Agency Information Collection Activities; Proposals, Submissions, and Approvals: Revision to Annual Report for Hazardous Liquid Pipeline Systems
Posted Date: 2013-07-11T04:00Z

[Federal Register Volume 78, Number 133 (Thursday, July 11, 2013)]
[Notices]
[Pages 41829-41831]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-16606]

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DEPARTMENT OF TRANSPORTATION

Pipeline and Hazardous Materials Safety Administration

[Docket No: PHMSA-2013-0003]

Pipeline Safety: Information Collection Activities, Revision to 
Annual Report for Hazardous Liquid Pipeline Systems

AGENCY: Pipeline and Hazardous Materials Safety Administration (PHMSA), 
DOT.

ACTION: Notice and request for comments.

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SUMMARY: In compliance with the Paperwork Reduction Act of 1995 (44 
U.S.C. 3501 et seq.), this notice announces that the Information 
Collection Request abstracted below is being forwarded to the Office of 
Management and Budget (OMB) for review and comments. A Federal Register 
notice with a 60-day comment period soliciting comments on the 
information collection was published on February 6, 2013, (78 FR 8699).
    PHMSA received one comment in response to that notice. PHMSA is 
publishing this notice to respond to the comment, provide the public 
with an additional 30 days to comment on the proposed revisions to the 
forms and the instructions, and announce that the revised information 
collections will be submitted to OMB for approval.

DATES: Comments must be submitted on or before August 12, 2013.

FOR FURTHER INFORMATION CONTACT: Blaine Keener by telephone at 202-366-
0970, by fax at 202-366-4566, or by email at blaine.keener@dot.gov.

ADDRESSES: You may submit comments identified by the docket number 
PHMSA-2013-0003 by any of the following methods:
     Fax: 1-202-395-5806.
     Mail: Office of Information and Regulatory Affairs (OIRA), 
Records Management Center, Room 10102 NEOB, 725 17th Street NW., 
Washington, DC 20503, ATTN: Desk Officer for the U.S. Department of 
Transportation\PHMSA.
     Email: Office of Information and Regulatory Affairs, OMB, 
at the following email address: OIRA_Submission@omb.eop.gov.
    Requests for a copy of the Information Collection should be 
directed to Angela Dow by telephone at 202-366-1246, by fax at 202-366-
4566, by email at Angela.Dow@dot.gov, or by mail at U.S. Department of 
Transportation, PHMSA, 1200 New Jersey Avenue SE., PHP-30, Washington, 
DC 20590-0001.

SUPPLEMENTARY INFORMATION: Section 1320.8 (d), Title 5, Code of Federal 
Regulations, requires PHMSA to provide interested members of the public 
and affected agencies an opportunity to comment on information 
collection and recordkeeping requests. This notice identifies a revised 
information collection request that PHMSA will be submitting to OMB for 
approval. The information collected from hazardous liquid operators' 
annual reports is an important tool for identifying safety trends in 
the hazardous liquid pipeline industry.

Summary of Topic Comments/Responses

    During the two-month response period, PHMSA received one joint 
comment from the following stakeholders:
     American Petroleum Institute (API)
     Association of Oil Pipelines (AOPL)
    This 30-day notice responds to the comments, which may be found at 
http://www.regulations.gov, at docket number PHMSA-2013-0003.
    The following is a summary of the joint comments to PHMSA regarding 
the proposed changes to the Hazardous Liquid Operator Annual Report. 
Most of the comments are in reference to the reporting of Parts D and E 
information on a by-state basis.

A. By-State Reporting for Parts D and E

    Comment: API and AOPL commented that state-by-state reporting for 
parts D and E will not enhance pipeline safety or provide meaningful 
data, and that data collection will impose more burden on operators 
than PHMSA estimated. They point out that ``although the notice states 
that state-by-state information is ``essential for PHMSA's response to 
state regulators, Congress, state officials, and the public following 
pipeline incidents,'' the notice fails to explain how the data will be 
used to quantify risk or advance pipeline safety. PHMSA already 
receives the data on a total system basis, which is consistent with 
PHMSA's regulatory approach of overseeing the safety of the interstate 
liquids pipeline network overall, not on a state-by-state basis.
    PHMSA's Response: PHMSA is responsible for safety oversight of both 
interstate and intrastate pipeline systems. For those states that are 
certified, the state pipeline safety agency provides oversight and 
enforcement on pipeline facilities within that state. PHMSA funds up to 
80 percent of costs for state pipeline safety programs. By-state 
reporting will increase PHMSA's ability to oversee state pipeline 
regulatory activities. Without by-state reporting for the proposed 
information, PHMSA is unable to respond to elementary questions from 
State Governors, Senators, Congressmen, and the media, who frequently 
ask for such information especially following significant accidents 
within their state. Safety analysis is a large part of PHMSA's mission, 
but responding to information needs from stakeholders is also critical 
to the mission. By-state information can also help track overall 
improvements in pipe inventory at a state level, which aides in 
understanding national improvement trends. For example, cast iron 
replacement became a special concern for the Secretary of 
Transportation and others after an accident involving cast iron pipe in 
Pennsylvania in 2011. PHMSA is able to track by-state replacement rates 
for such pipe because that information is available on a by-state 
basis. PHMSA also believes that the increasing use of Geographic 
Information System (GIS) tools by industry makes it increasingly easier 
for operators to provide such information.

[[Page 41830]]

    Comment: According to API and AOPL, ``The notice's regulatory 
impact analysis underestimates the burden of the revisions upon 
pipeline operators. PHMSA believes that most of the regulated hazardous 
liquid pipeline industry already collects this information on a by-
state basis so the burden for providing it would be minimal. The notice 
incorrectly characterizes the nature of the information currently 
collected by the industry and seeks a level of reporting granularity 
that imposes significant burdens. The industry does not collect this 
information, but rather, it collects total intrastate mileage through 
its Pipeline Performance Tracking System (PPTS), a reporting system 
where industry members voluntarily report release data in an effort to 
understand and improve industry performance.''
    PHMSA's Response: The annual report currently collects data about 
the size, age, pressure range, and high consequence area status on both 
a by-state and by-commodity basis. Fifty-six percent of operators in 
the calendar year 2011 data set reported in only one state. There will 
be no additional burden for these operators. For the 44 percent of 
operators reporting in more than one state, PHMSA expects that the 
additional data proposed for collection is already integrated with 
information systems containing the data currently reported on both a 
by-state and by-commodity basis. However, PHMSA acknowledges that 
operators without GIS capability would have added burden in computing 
by-state totals. PHMSA has modified the burden estimate to reflect that 
some operators will incur costs to extract the requested data.
    Comment: The proposal requires the intrastate data be broken down 
additionally into a complex matrix that would categorize state pipeline 
mileage by material type, corrosion prevention status, and location 
onshore or offshore. Consequently, the notice would compel operators to 
further collect and sort the information into smaller subcategories. 
Compiling, mining, and assessing the data in the complex matrices that 
the notice proposes is not a trivial exercise. API and AOPL would not 
characterize this burden as minimal. Moreover, the burden estimates 
included in the notice do not consider the costs required by operators 
to modify their existing geospatial technological architecture to 
incorporate these changes. In general, API and AOPL members manage 
their data networks on a system-wide foundation, not a state-wide 
foundation. Consequently, operators are not able to easily access the 
information that would be collected and would need to modify their 
systems to access this data more readily. In fact, during the report's 
last revision, which occurred only a few years ago, operators incurred 
noteworthy modification costs to upgrade their geospatial architecture. 
Those operators that are unable to upgrade current systems will be 
relegated to manually mining the data for this information, expending 
significant time and human resources not fully recognized in the 
notice's burden estimate.
    PHMSA's Response: PHMSA's understanding is that it is already 
common practice to integrate the proposed data with the information 
systems containing the data that is currently reported. PHMSA believes 
that by way of these information systems, the proposed data could be 
easily extracted on both a by-state and by-commodity basis. 
Nonetheless, PHMSA has modified the burden estimate to reflect that 
some operators will incur costs to extract the requested data.
    Regarding the comment about intrastate filing difficulty, based on 
conversation with industry, PHMSA expects most, if not all, hazardous 
liquid pipeline companies contain primary information regarding their 
enterprise in a GIS, and as such, the information requested should be 
readily available by state. PHMSA believes that the information 
proposed for by-state collection can be obtained or derived from any 
GIS system with state boundary data that is free to the public. PHMSA 
can also provide state boundary data information on request. Also, 
queries to calculate a by-state basis should be trivial if the 
information is within a GIS system, on a system-wide basis, or 
otherwise at a national level.

B. Online Reporting Enhancements

    Comment: If PHMSA nonetheless proceeds with the revisions, API and 
AOPL request that PHMSA incorporate several changes to its navigation 
of the online report. Specifically, the report's instructions indicate 
that Parts N and O are to be completed after Parts P and Q. The 
proposed revisions would also require operators to complete Part L 
prior to Part F. Since these changes would require operators to 
complete the report out of sequence, API and AOPL request that PHMSA 
provide a notification in the electronic report, in addition to changes 
in the instructions that would direct operators to bypass the 
respective Parts. API and AOPL also request that PHMSA provide 
corresponding navigation that will permit operators to freely move 
between the related Parts on the report. Such revisions will facilitate 
accurate and quality data collection.
    PHMSA's Response: The on-line navigation will allow the users to 
move freely among the Parts of the form. If an operator attempts to 
enter Part F or G data before the prerequisite entries have been made 
in Part L, the online system will explain why data entry is not yet 
permitted.
    Comment: Time Stamp Requested: API and AOPL note that there is 
currently no confirmation of the date and time that an initial or 
supplemental Annual Report has been submitted. Confirmation would 
certify that the operator has successfully submitted the report, and 
will verify those viewing a hard copy have the most recent version of 
the report. In fact, PHMSA inspectors request this information during 
inspections. API and AOPL request that PHMSA supply confirmation upon 
submittal of any report.
    PHMSA's Response: PHMSA is implementing the date confirmation 
suggested by API and AOPL. In the Summary section of the PHMSA Portal, 
operators have access to all original and supplemental reports.

C. Improved Instructions

    Comment: Reporting of actionable anomalies removed due to pipe 
replacement or abandonment: To streamline operator reporting in this 
section of the report, API and AOPL request that the report's 
instructions include examples of how to calculate reportable anomalies 
for any repair. API and AOPL believe the following are suitable 
examples of such guidance:

    Example 1.  An area on the pipe has three actionable anomalies 
in the same general area, per the assessment data. If an operator 
excavates this area and installs a repair sleeve over these three 
actionable anomalies as well as 20 smaller anomalies, the total 
reported number of actionable anomalies for this repair should equal 
three.
    Example 2.  An area on the pipe has three actionable anomalies 
in the same general area, per the assessment data. Upon ditch 
investigation, if there are four anomalies that meet the actionable 
definitions (if, for instance, the ILI tool missed one anomaly) as 
well as several smaller anomalies, the reported number of actionable 
anomalies should equal four.
    Example 3.  An area on the pipe has three actionable anomalies 
in the same general area, per the assessment data. If upon in the 
ditch investigation it is discovered that only one of the anomalies 
is actionable, the reported number should be one.
    Example 4.  An area on the pipe has three actionable anomalies 
in the same general area per the assessment data. The operator 
elects to do a pipe replacement or abandonment without a ditch 
investigation. The reported

[[Page 41831]]

number of actionable anomalies should equal three per the assessment 
data.

    The definition for the term repair presents another example of 
where modest changes to the instructions will improve the understanding 
of those entering the data as well as the quality of the data. 
Specifically, API and AOPL request that PHMSA adopt the term ``repair'' 
as included in the PPTS Advisory Bulletin: Reporting Integrity 
Management Program Activity in the Infrastructure Survey (2004), which 
defines ``repair'' as ``a mechanical fix of some kind--a sleeve or 
clamp, for instance--that restores the pressure- containing capability 
of the pipe.'' A pipe repair can include the installation of pressure 
containing sleeves or non-pressure containing sleeves, replacement of a 
weld or welding to fill in an anomaly, and removal of stress 
concentrators through grinding. A repair should not include touching-
up, re-establishing or replacing coating. A ``replacement'' on the 
other hand, is a type of repair.
    PHMSA's Response: API's and AOPL's suggestion regarding 
instructions for reporting repairs is already partially implemented in 
PHMSA's proposed changes. For example, the instructions clearly state 
that recoating is not considered a repair. However, the suggestion that 
replacement be treated as a type of repair directly conflicts with 
PHMSA's proposal to collect actionable anomalies eliminated by pipe 
abandonment or replacement. PHMSA will proceed with collecting 
replacement data separately from repair data.
    Comment: High Consequence Area Mileage: API and AOPL request that 
PHMSA clarify the instructions on page 11 of the ``60 day Version'' of 
the Report's General Instructions. Page 11 instructs operators that, 
``Part F includes inspection, assessment, and repair data both within 
and outside HCAs.'' Although the instructions in Part F later detail 
section-by-section how to report mileage, AOPL and API request that 
PHMSA include a notation on this page noting that, ``where 49 CFR 
195.452 is cited, only `could affect' HCA mileage should be reported,'' 
to avoid potential confusion.
    PHMSA's Response: PHMSA has modified page 11 of the instructions to 
clarify that ``in HCA'' means ``on pipeline segments that could affect 
an HCA.''
    The following information is provided for each information 
collection:
    (1) Abstract for the affected annual report form; (2) title of the 
information collection; (3) OMB control number; (4) affected annual 
report form; (5) description of affected public; (6) estimate of total 
annual reporting and recordkeeping burden; and (7) frequency of 
collection. PHMSA will request a three-year term of approval for each 
information collection activity and, when approved by OMB, publish a 
notice of the approval in the Federal Register.
    PHMSA requests comments on the following information collection:
    Title: Transportation of Hazardous Liquids by Pipeline: 
Recordkeeping and Annual Reporting.
    OMB Control Number: 2137-0614.
    Current Expiration Date: 1/31/2014.
    Type of Request: Revision.
    Abstract: To ensure adequate public protection from exposure to 
potential hazardous liquid pipeline failures, PHMSA collects 
information on reportable hazardous liquid pipeline accidents. 
Additional information is also obtained concerning the characteristics 
of an operator's pipeline system on the Annual Report for Hazardous 
Liquid Pipeline Systems form (PHMSA F 7000-1.1). This information is 
needed for normalizing the accident information to provide for adequate 
safety trending. The form is required to be filed annually by June 15 
of each year for the preceding calendar year.
    Affected Public: Hazardous liquid pipeline operators.
    Annual Reporting and Recordkeeping Burden:
    Total Annual Responses: 447.
    Total Annual Burden Hours: 8,063 (8,046 + 17).
    Frequency of collection: Annually.
    Comments are invited on:
    (a) The need for the proposed collection of information for the 
proper performance of the functions of the agency, including whether 
the information will have practical utility;
    (b) The accuracy of the agency's estimate of the burden of the 
proposed collection of information, including the validity of the 
methodology and assumptions used;
    (c) Ways to enhance the quality, utility, and clarity of the 
information to be collected; and
    (d) Ways to minimize the burden of the collection of information on 
those who are to respond, including the use of appropriate automated, 
electronic, mechanical, or other technological collection techniques.

    Issued in Washington, DC, on July 5, 2013.
Jeffrey D. Wiese,
Associate Administrator for Pipeline Safety.
[FR Doc. 2013-16606 Filed 7-10-13; 8:45 am]
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