Document ID: FMCSA-2013-0161-0138
Agency: fmcsa
Document Type: Notice
Title: Meetings; Sunshine Act
Posted Date: 2019-10-09T04:00Z

[Federal Register Volume 84, Number 196 (Wednesday, October 9, 2019)]
[Notices]
[Pages 54272-54274]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-22244]

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UNIFIED CARRIER REGISTRATION PLAN

Sunshine Act Meeting Notice; Unified Carrier Registration Plan 
Board of Directors Meeting

TIME AND DATE:  October 17, 2019, from 9:00 a.m. to Noon, Pacific time.

PLACE:  Embassy Suites--San Diego Bay Downtown, 601 Pacific Highway, 
San Diego, California. These meetings will also be accessible via 
conference call. Any interested person may call 1-866-210-1669, 
passcode 5253902#, to listen and participate in these meetings.

STATUS:  This meeting will be open to the public.

MATTERS TO BE CONSIDERED:  The Unified Carrier Registration Plan Board 
of Directors (the ``Board'') will continue its work in developing and 
implementing the Unified Carrier Registration Plan and Agreement. The 
subject matter of the meeting will include:

Agenda

Portions Open to the Public

I. Welcome, Call to Order, and Introductions--UCR Board Chair

    The UCR Board Chair will welcome attendees, call the meeting to 
order, call roll for the Board, and facilitate self-introductions.

II. Verification of Meeting Notice--UCR Operations Manager

    The UCR Operations Manager will verify the publication of the 
meeting notice on the UCR website and in the Federal Register.

III. Review and Approval of Agenda and Setting of Ground Rules--UCR 
Board Chair

For Discussion and Possible Board Action
    Agenda will be reviewed and the Board will consider adoption.
    Ground Rules
     Board action only to be taken in designated areas on 
agenda.
     Please MUTE your telephone.
     Do NOT place call on hold.

IV. Approval of Minutes of the Aug. 1 & Sept. 5 UCR Board Meetings--UCR 
Board Chair

For Discussion and Possible Subcommittee Action
    Minutes of the August 1, 2019 and September 5, 2019 Board meetings 
will be reviewed. The Board will consider action to approve.

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V. Report of FMCSA--FMCSA Representative

    FMCSA will provide a report on any relevant activity or rulemaking, 
including the recent appointments, and reappointments, of all UCR Board 
members, as well as any update available regarding a final rulemaking 
on 2020 UCR fees.

VI. UCR Executive Director Position--UCR Board Chair

For Discussion and Possible Subcommittee Action
    The Board will review and consider the possible hiring of an 
independent contractor to serve as Executive Director. The Board may 
act to authorize and direct the Chair to negotiate and execute a 
contract for this service.

VII. Subcommittee Reports

Procedures Subcommittee
A. Proposed Amendments to UCR Refund Procedure--UCR Depository Manager
For Discussion and Possible Subcommittee Action
i. Refunds Resulting from Audits

    The Board will review and consider a proposed amendment to the UCR 
refund procedure that would address carrier refunds issued by states 
that result from the findings of an audit. The Board may act to adopt 
the proposed amendment.

ii. Verification-Step for Permit Agents

    The Board will review and consider an additional proposed amendment 
to the UCR refund procedure that would establish new requirements for 
permit agents to verify that they have the legal authority to register 
any given carrier-customer. The Board may act to adopt this proposed 
amendment.

B. Proposed Amendments to UCR Handbook--UCR Board Vice Chair
For Discussion and Possible Subcommittee Action

    Proposed amendments to the UCR Handbook will be reviewed and the 
Board may act to adopt the amended language. The proposed amendments 
address the procedure for requesting, reviewing and processing carrier 
refunds, the situation whereby a carrier registers for UCR online and 
elects to pay by paper check, annual carrier audit requirements for 
participating states and the definition of a commercial motor vehicle.

C. Proposed Amendment to the UCR Agreement--Registration System 
Subcommittee Chair
For Discussion and Possible Subcommittee Action
    A proposed amendment to the UCR Agreement will be reviewed and the 
Board may act to adopt the amended language. The proposed amendment 
would affect Section 10 of the UCR Agreement by clarifying the annual 
start and end dates of the UCR registration period.

D. Proposed Board Subcommittee Policy--UCR Administrator

For Discussion and Possible Subcommittee Action

    A proposed policy to establish criteria for individuals serving on 
UCR Board Subcommittees, as well as the composition of the 
Subcommittees, will be reviewed. The Board may act to adopt the 
proposed policy.

E. Proposed Written Information Security Policy--Chief Legal Officer
For Discussion and Possible Subcommittee Action

    A proposed policy to ensure the security, confidentiality, 
integrity, and availability of personal and other sensitive information 
collected, created, used, and maintained by the UCR, will be reviewed. 
The Board may act to adopt the proposed policy.
F. Proposed Incident Response Plan--Chief Legal Officer
For Discussion and Possible Subcommittee Action

    A proposed policy to provide a structured and systematic incident 
response process for all information security incidents that affect any 
of the UCR's information technology systems, network, or data, 
including the UCR's data held or IT services provided by third-party 
vendors or other service providers, will be reviewed. The Board may act 
to adopt the proposed policy.
Audit Subcommittee
A. Report from States Delinquent on 2018 Carrier Audits--Audit 
Subcommittee Chair

    The Board will hear report(s) from representatives in states that 
have not submitted an annual carrier audit report as required by the 
UCR Agreement. States will address their reasons for being delinquent, 
as well as their plan for reaching compliance.

B. Report on FY 2018 Depository Audit--UCR Depository Manager

    The Board will hear a report on results of the independent 
financial audit of the UCR Depository for FY 2018 and have the 
opportunity to ask questions.

C. 2020 Proposed Audit Plan--UCR Depository Manager
For Discussion and Possible Subcommittee Action
i. State Compliance Reviews for 2020

    The Board will review and possibly act to approve a proposal for 
conducting UCR compliance reviews for eight (8) participating states in 
2020.

ii. National Registration System Financial Review

    The Board will review and possibly act to approve a plan for 
conducting an independent financial review of the National Registration 
System for FY 2019.

iii. Depository Audit

    The Board will consider and possibly act to approve a vendor to 
conduct an independent financial audit of the Depository for FY 2019.

D. Compliance Goal for Participating States--Audit Subcommittee Chair
For Discussion and Possible Subcommittee Action

    The Board will consider and discuss the implications of 
establishing a base motor carrier registration rate annual compliance 
goal of 85% for all participating states. The Board may act to adopt 
this goal.
E. Solicitation of New and Unregistered Motor Carriers--Audit 
Subcommittee Chair
For Discussion and Possible Subcommittee Action

    The Board will consider and discuss the implications of requiring 
participating states to solicit all new and unregistered motor carriers 
based in their state. The Board may act to adopt this requirement.
Finance Subcommittee
A. Contract Addendum with UCR Administrator--UCR Board Chair
For Discussion and Possible Subcommittee Action

    The Board will review and consider the terms of a proposed contract 
addendum with the management firm currently serving as the UCR 
Administrator. The Board may act to instruct the Chair to execute the 
addendum.

B. Ending 2018 FARs on Dec. 31, 2019 --Finance Subcommittee Chair
For Discussion and Possible Subcommittee Action
    The Board will review a proposal requiring participating states to 
conclude their review and processing of

[[Page 54274]]

any focused anomaly reviews (FARs) identified for the 2018 registration 
year. The Board may act to adopt this recommendation.
Education and Training Subcommittee
A. Review of Timeline--Education Subcommittee Chair

    The Board will receive a report on an estimated timeline of 
activity for the new UCR education and training program, with key 
milestones identified.

VIII. Updates Concerning UCR Legislation--UCR Board Chair

    The UCR Board Chair will call for any updates regarding UCR 
Legislation since the last Board meeting.

IX. Contractor Reports

 UCR Administrator (Kellen)

    The UCR Administrator will provide their monthly management report 
covering recent activity for the Depository, Operations, and 
Communications.

 DSL Transportation Services, Inc.

    DSL will report on the latest data on state collections based on 
reporting from the Focused Anomalies Review (FARs) program.

 Seikosoft

    Seikosoft will provide an update on recent/new activity related to 
the National Registration System.

X. Data Event Update--Chief Legal Officer

    The Board will receive an update on the action items approved at 
its August 1, 2019 meeting related to the data event first reported to 
the Board at its June 4, 2019 meeting.

XI. Proposed Calendar for 2020 UCR Meetings--UCR Administrator

For Discussion and Possible Subcommittee Action

    The Board will be presented a recommended calendar of proposed 
meetings (Board and Subcommittees) for 2020. The Board may act to adopt 
the calendar for 2020.

XII. Old/New Matters--UCR Board Chair

    The UCR Board Chair will call for any business, old or new, from 
the floor.

XIII. Adjourn

    UCR Board Chair will adjourn the meeting.
    This agenda will be available no later than 5:00 p.m. Eastern 
daylight time, October 7, 2019 at: https://ucrplan.org.

CONTACT PERSON FOR MORE INFORMATION:  Elizabeth Leaman, Chair, Unified 
Carrier Registration Plan Board of Directors, (617) 305-3783, 
eleaman@board.ucr.gov.

Alex B. Leath,
Chief Legal Officer, Unified Carrier Registration Plan.
[FR Doc. 2019-22244 Filed 10-7-19; 4:15 pm]
 BILLING CODE 4910-YL-P