Document ID: FERC-2016-1212-0001
Agency: ferc
Document Type: Notice
Title: Privacy Act; Systems of Records
Posted Date: 2016-09-07T04:00Z

[Federal Register Volume 81, Number 173 (Wednesday, September 7, 2016)]
[Notices]
[Pages 61681-61682]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-21418]

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DEPARTMENT OF ENERGY

Federal Energy Regulatory Commission

Privacy Act of 1974: Notice of Altered Systems of Records

AGENCY: Federal Energy Regulatory Commission, DOE.

ACTION: Notice of altered systems of records.

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SUMMARY: The Federal Energy Regulatory Commission (the Commission), 
under the requirements of the Privacy Act of 1974, 5 U.S.C. 552a, is 
publishing a description of an altered system of records (FERC-46).

ADDRESSES: Comments should be directed to the following address: Office 
of the General Counsel, General and Administrative Law Division, 
Federal Energy Regulatory Commission, 888 First Street NE., Washington, 
DC 20426.

DATES: The proposed revised system will become effective October 17, 
2016 unless further notice is given. The Commission will publish a new 
notice if the effective date is delayed to review comments or if 
changes are made based on comments received. To be assured of 
consideration, comments should be received on or before October 7, 
2016.

FOR FURTHER INFORMATION CONTACT: Kathryn Allen, Office of the General 
Counsel, General and Administrative Law Division, Federal Energy 
Regulatory Commission, 888 First Street NE., Washington, DC 20426, 
(202) 502-8585.

SUPPLEMENTARY INFORMATION:

I. Report on the Altered Systems

A. Background

    The Privacy Act of 1974, 5 U.S.C. 552a, requires that each agency 
publish a notice of the existence and character of each new or altered 
``system of records.'' 5 U.S.C. 552a(a)(5). This Notice identifies and 
describes the Commission's altered systems of records. A copy of this 
report has been distributed to the Speaker of the House of 
Representatives and the President of the Senate as the Act requires.

[[Page 61682]]

    The Commission has adopted an altered system of records under the 
Privacy Act of 1974. The notice includes for this systems of records 
the name; location; categories of individuals on whom the records are 
maintained; categories of records in the system; authority for 
maintenance of the system; each routine use; the policies and practices 
governing storage, retrievability, access controls, retention and 
disposal; the title and business address of the agency official 
responsible for the system of records; procedures for notification, 
access and contesting the record; and the source for the records in the 
system. 5 U.S.C. 552(a)(4).

B. New or Altered System of Records

    FERC-46 Commission Freedom of Information Act and Privacy Act 
Request Files http://www.ferc.gov/privacy/sorn-maps.pdfhttp://www.ferc.gov/privacy/sorn-fpps.pdf.

FERC-46 SYSTEM NAME:
    Commission Freedom of Information Act and Privacy Act Request 
Files.

SECURITY CLASSIFICATION:
    Unclassified

SYSTEM LOCATION:
    Federal Energy Regulatory Commission, Office of External Affairs, 
888 First Street NE., Washington, DC 20426

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals requesting records from FERC under the provisions 
of the Freedom of Information Act (FOIA) and the Privacy Act (PA) of 
1974.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Requester's name and address, request number, description of 
request, billing information, tracking information, and all 
correspondence with the requester.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552, 552a; Executive Order 12009.

PURPOSE(S):
    To record, track and maintain a complete record of events and 
ensure proper document control of time sensitive responses to FOIA and 
PA inquiries.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To maintain a tracking system to expedite responses within the 
statutory time limits for the FOIA requests; to contact FOIA 
requesters; to prepare an annual report to the U.S. Department of 
Justice for submission to Congress each fiscal year under section 
552(e) of the Freedom of Information Act; to prepare periodic activity 
reports for the Director, Office of External Affairs, to serve as a 
point of reference for all events and documents pertinent to the 
request in case of litigation; and to provide the National Archives and 
Records Administration, Office of Government Information Services 
(OGIS) to the extent necessary with information to fulfill its 
responsibilities in 5 U.S.C. 552(h), to review administrative agency 
policies, procedures and compliance with FOIA and to facilitate OGIS 
offering of mediation services to resolve disputes between persons 
making FOIA requests and administrative agencies.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in electronic and paper format. Electronic 
records are stored in computerized databases and/or on computer disc. 
Paper records and records on computer disc are stored in locked file 
rooms and/or file cabinets.

RETRIEVABILITY:
    The records are retrieved by the names of the individual requester, 
affiliation (where applicable), and subject matter.

SAFEGUARDS:
    Records are maintained in lockable metal file cabinets in a 
lockable room with a key distributed to those whose official duties 
require access. Computer data is secured by password. The building is 
guarded and monitored by security personnel, cameras, ID checks, and 
other physical security measures.

RETENTION AND DISPOSAL:
    The retention period is two years after completion date if the 
information is released or six years after completion date if any or 
all information is withheld from the requester. Computer records are 
deleted and paper records are shredded and destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    FOIA Liaison, Office of External Affairs, Federal Energy Regulatory 
Commission, 888 First Street NE., Washington, DC 20426.

NOTIFICATION PROCEDURE:
    Requests from individuals to determine if a system of records 
contains information about them should be directed to the System 
Manager.

RECORD ACCESS PROCEDURES:
    Requests for access to records should be directed to the Director, 
Office of External Affairs, Federal Energy Regulatory Commission, 888 
First Street NE., Washington, DC 20426.

CONTESTING RECORD PROCEDURES:
    Same as notification procedure above.

RECORD SOURCE CATEGORIES:
    The subject individual; system manager; FERC staff, and the 
Director, Office of External Affairs.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

    Dated: August 30, 2016
Kimberly D. Bose,
Secretary.
[FR Doc. 2016-21418 Filed 9-6-16; 8:45 am]
 BILLING CODE 6717-01-P