Document ID: DOT-OST-2013-0217-0001
Agency: dot
Document Type: Notice
Title: Agency Information Collection Activities; Proposals, Submissions, and Approvals: New Requirements and Procedures for Grant Payment Request Submission
Posted Date: 2013-12-27T05:00Z

[Federal Register Volume 78, Number 249 (Friday, December 27, 2013)]
[Notices]
[Pages 79058-79059]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-30995]

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DEPARTMENT OF TRANSPORTATION

Office of the Secretary

[Docket No. DOT-OST-2013-0217]

Proposed Information Collection Request; Notice of New 
Requirements and Procedures for Grant Payment Request Submission

AGENCY: Department of Transportation (DOT).

ACTION: Notice with request for comments.

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SUMMARY: The DOT invites the public and other Federal agencies to 
comment on a revision to a previously approved information collection 
concerning new requirements and procedures for grant payment request 
submission. DOT will submit the proposed renewal of information 
collection request to the Office of Management and Budget (OMB) for 
review, as required by the Paperwork Reduction Act of 1995 (PRA) (44 
U.S.C. 3506 (c)(2)(A)). This notice sets forth new requirements and 
procedures for grantees that submit and receive payments from DOT 
Operating Administrations (OAs).\1\ DOT is updating systems that 
support grant payments and there will be changes to the way grantees 
complete and submit payment requests. Simplifying the DOT grant payment 
process will save both the grantee and the Federal Government time and 
expense that come with paper-based grant application and payment 
administration. Note: At this time, this requirement is not applicable 
to DOT grant recipients requesting payment electronically through the 
National Highway Traffic Safety Administration's Grant Tracking System 
(GTS), the Federal Highway Administration's Rapid Approval State 
Payment System (RASPS), or Federal Transit Administration (FTA) grant 
recipients requesting payment through the Electronic Clearing House 
Operation System (ECHO-Web).
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    \1\ The DOT OAs are: Office of the Secretary of Transportation 
(OST), Federal Aviation Administration (FAA), Federal Highway 
Administration (FHWA), Federal Motor Carrier Safety Administration 
(FMCSA), Federal Railroad Administration (FRA), Federal Transit 
Administration (FTA), Maritime Administration (MARAD), National 
Highway Traffic Safety Administration (NHTSA), Office of Inspector 
General (OIG), Pipeline and Hazardous Materials Safety 
Administration (PHMSA), Research and Innovative Technology 
Administration (RITA), Saint Lawrence Seaway Development Corporation 
(SLSDC) and Surface Transportation Board (STB).

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DATES: Comments must be submitted on or before February 25, 2014.

FOR FURTHER INFORMATION CONTACT: Requests for additional information 
should be directed to U.S. Department of Transportation, Office of 
Financial Management, B-30, Room W93-431, 1200 New Jersey Avenue SE., 
Washington, DC 20590-0001, (202) 366-1306, 
DOTElectronicInvoicing@dot.gov.

SUPPLEMENTARY INFORMATION: 
    Title: Notice of Requirements and Procedures for Grant Payment 
Request Submission.
    OMB Control Number: 2105-0564.
    Type of Request: Revision to previously approved information 
collection.
    Background: This notice sets forth requirements and procedures for 
grantees that receive payments from DOT OAs, with the exception of DOT 
grant recipients requesting payment electronically through the NHTSA's 
GTS, the FHWA's RASPS, or FTA grant recipients requesting payment 
through the Electronic Clearing House Operation System (ECHO-Web). The 
proposed procedures provide that--
     Grantees will now be required to have electronic internet 
access to register in the Delphi eInvoicing system.
     Grantees will be required to submit payment requests 
electronically and DOT OAs must process payment requests 
electronically.
     The identities of system users must be verified prior to 
receiving access to the Delphi eInvoicing system. Users must complete a 
user request form and provide the following information: full name, 
work address, work phone number, work email address, home address and 
home phone number. Once completed, this form must be presented to a 
Notary Public for verification. Once notarized, the prospective grantee 
user will return the form to receive their login credentials.
     DOT Office of Financial Management officials may allow 
exceptions to the requirement that grantees register and submit payment 
requests through the Delphi eInvoicing system under limited 
circumstances. Recipients may apply for an exemption by submitting an 
electronic Waiver Request Form to the DOT Office of Financial 
Management. The exceptions will be considered on a case by case basis 
via Waiver Request Form.
    Affected Public: DOT Grant Recipients.
    Estimated Number of Respondents: 3,000.

[[Page 79059]]

    Estimated Number of Responses: 3,000.
    Annual Estimated Total Annual Burden Hours: 6,000 (initial 
registration only).
    Frequency of Collection: One time.

ADDRESSES: Send comments regarding the burden estimate, including 
suggestions for reducing the burden, to U.S. Department of 
Transportation, Office of Financial Management, B-30, Room W93-431, 
1200 New Jersey Avenue SE., Washington, DC 20590-0001, (202) 366-1306, 
DOTElectronicInvoicing@dot.gov.
    Comments: Comments are invited on: Whether the proposed collection 
of information is necessary for the proper performance of the functions 
of the Department, including whether the information will have 
practical utility; the accuracy of the Department's estimate of the 
burden of the proposed information collection; ways to enhance the 
quality, utility and clarity of the information to be collected; and 
ways to minimize the burden of the collection of information on 
respondents.

    Issued in Washington, DC on December 19, 2013
David Rivait,
Deputy Chief Financial Officer, Department of Transportation.
[FR Doc. 2013-30995 Filed 12-26-13; 8:45 am]
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