Document ID: EPA-HQ-OAR-2013-0119-0007
Agency: epa
Document Type: Supporting & Related Material
Title: 
Posted Date: 2013-03-08T05:00Z

U.S Environmental Protection Agency

Motor Vehicle and Engine Compliance Program (MVECP) Fee Filing Form

Welcome to EPA’s online vehicle and engine (and evaporative and
component) certification Fee Filing Form. This text was last updated on
January 4, 2013. 

OVERVIEW AND USAGE TIPS

What is this form for?

EPA charges a fee for processing applications by manufacturers for
certification of vehicles and other types of MVECP families to be used
or sold in the United States. Each payment of this fee must be
accompanied by a form that explains what the fee is for and to which
families it applies. A certification application will not be processed
until the form has been received and the fee deposited to EPA’s
account. We hope that this online form will speed up this process and
make fee payments more convenient. It does not replace the existing
paper forms, but can be used as an alternative. 

In October, 2008, EPA promulgated new regulations (40 CFR Part 1060)
governing evaporative emissions for several categories of nonroad, SI
engines (industry sector code "P" in the fifth digit of the family
name). These regulations allow, and in some cases may require, separate
certification by manufacturers of evaporative emission components, such
as fuel lines and tanks. The application fee for such component
certifications is $241. We have added this category to the Fee Filing
Form and to the Miscellaneous Payments Due Form.

Who can use this form?

This site provides an online method of submitting a fee filing form as
well as submitting the accompanying fee payment. Online fee payment is
available to applicants who 1) have a credit card (Visa, Master Card,
American Express, Diners Club/Carte Blanche, or Discover); or 2) have a
checking or savings account that can be electronically debited through
the Automated Clearing House (ACH). Most checking accounts held by banks
in the United States can be electronically debited; exceptions include
money market and passbook accounts. If in doubt, contact your financial
institution. Credit card payments can be accepted from both
international (overseas) and domestic manufacturers.  

If you can not pay online, or prefer not to, you may still use this
online method to submit the form only; you should follow up with an
offline payment by the method of your choice. See below under Submit
Data for a summary of offline payment procedures; for more detail, see
EPA’s fees website at   HYPERLINK "http://www.epa.gov/otaq/fees.htm" 
http://www.epa.gov/otaq/fees.htm  .

The existing paper forms, available for downloading at   HYPERLINK
"http://www.epa.gov/otaq/fees.htm"  http://www.epa.gov/otaq/fees.htm  ,
also remain valid.  Simply fill out the form and follow the directions
for paying that are on the paper form. 

What other forms are available online? 

Online versions of the other fees processing forms are also provided at
this website: Fee Correction, Fee Refund, and Miscellaneous Payments
Due.

Information security and Confidential Business Data

Please read Pay.gov’s General Legal Notices by following the link to
“Notices & Agreement” at the bottom of the form’s web page. Also
see the material in “Privacy and Security Policy” at the bottom of
the form's web page. 

Where do I send comments/problems concerning this form? 

Technical problems and comments about the website and using the form
should be communicated to Pay.gov as explained in the “Contact Us”
link at the homepage and bottom of each form. Comments about the content
and layout of the form should be communicated to your certification
representative or by email to   HYPERLINK "mailto:Fees@epa.gov" 
Fees@epa.gov  .  

Navigating tips:

See Frequently Asked Questions at the bottom of the form’s web page
for questions about supported browsers. 

If you want to edit your entries on a form  before sending it, but
without clearing them using the Refresh key, you can do so, but if your
cursor is inside a box you will need to type something in that box
before you will be allowed to edit it or any of the previous boxes or
selections. 

If you elect to pay offline, copy the form for your records and to
remember how much you still need to pay before EPA can process your
certification application.

Do not use your browser’s back button to return to previous pages. 
For instance, once the “Submit Data” button is selected, changes or
modifications cannot be made by using use the browser’s backspace key.
 Corrections to submitted forms should be made through the Fee
Correction Form. 

Saving forms and payments for multiple families:

Pay.gov does not currently have the capacity to accept a single online
payment for multiple families; one online form must be filled out for
each family, and one online payment is made for each form for the amount
shown on the form.  Manufacturers can still pay offline with a single
payment for multiple forms that are submitted online or offline if they
desire.  Pay.gov makes it easy to fill out multiple forms online:
manufacturers who register with Pay.gov may access submitted forms for
120 days, and can use such forms as templates for new applications.
Registered manufacturers can also partially fill out a form and then
save it for future completion and submittal by using the Save button at
the bottom of the form. 

To register with Pay.gov, go to the Pay.gov homepage and follow the
“Click here to Register” link. Thereafter, a registered user who
logs in at the Pay.gov homepage will be taken to the User Center, which
has a link to that user’s “Saved & Submitted Forms”. Following
that link will take you to a list of saved and submitted forms; under
the “Actions” heading for either a saved or submitted form there
will be an icon of a spiral notebook; clicking on this icon will
duplicate the form, which can then be edited and resubmitted for a
different family. If submittal in this way results in an error message,
it will be necessary to fill out a new, blank form instead. An error
message may result from the fact that the currently used form has
changed from the saved or submitted version – for example, as a result
of the annual updating of fee amounts. 

Manufacturers who have not registered with Pay.gov and who want to
submit more than one online fee filing form will need to go to the
Public Forms list and start with a new, blank MVECP fees form for each
new submittal. The back button or a bookmark will not work.

Manufacturers can also save completed forms (in PDF format) to their own
computer files.

DETAILED INSTRUCTIONS

Manufacturer Contact Information:

The manufacturer’s name as it will appear on the certificate of
conformity, a contact name, a telephone number, and an email address are
mandatory. If you have a fax number, please put that down as well. The
contact name, telephone number, and email address should provide EPA a
means of contacting someone with knowledge of the fee filing form
contents and payment.  Foreign manufacturers: a U.S. contact may
expedite resolution of certification fee payment issues in the event of
any difficulty. Email communications regarding this fee payment,
including an EPA confirmation (in addition to the Pay.gov email, see
below) if both the form and payment have been received either online or
offline, will be sent to this email address. 

Calendar Year

Select from the menu the calendar year in which the complete
certification application will be received by EPA. The fees due are
determined by the calendar year in which the application is received,
not the model year of the family or test group. Certification
applications that contain all required information are subject to the
fees of the year that they are received by the Agency. Manufacturers who
choose early payment of the certification fees for families expected to
be certified during the coming calendar year might overpay or underpay
the required amount, depending on the completeness of the application.
These overpayments and underpayments will need to be corrected using the
Correction Form, Refund Form, or Miscellaneous Payments Due Form.

Test Group or Family Name:

This field must be filled in for all form submissions. 

Naming conventions: The family name must be twelve digits long: the
first digit is the model year; digits 2 thorough 4 are the manufacturer
code; digit 5 is the family type code (see next paragraph); digits 6
through 9 are the displacement in liters (e.g., 05.7; the decimal point
counts as a digit and the leading zero is written in) or cubic inches
(e.g., 0350). (For permeation families, see below.)  Digits 10 through
12 are unique identifiers chosen at the manufacturer’s discretion.  If
you do not have a manufacturer code, you must first register with
EPA’s certification system, Verify, and fill out a Manufacturer Code
Entry Form (see   HYPERLINK
"http://www.epa.gov/otaq/verify/mfr-code.htm" 
http://www.epa.gov/otaq/verify/mfr-code.htm  .)

This online form now provides a  second family name space for the IMO
family name for dual U.S./IMO marine certifications only. This second
box only applies to marine families applying for dual certification. The
IMO family name must follow all the normal EPA engine family naming
conventions (see below). Only a single fee for both certificates is
paid. 

For Permeation families, the naming conventions for digits 6 through 9
are as follows:

TANK = EPA Fuel Tank Permeation Family

CAPS = EPA Fuel Cap Permeation Family

LINE = EPA Fuel Line Permeation Family

MDRN = Marine Diurnal Family

LDRN = Large SI Diurnal Family

VSSL = Vessel Certification Family

HHEQ = Handheld Equipment Certification Family

NHEQ = Nonhandheld Equipment Certification Family

The only exception to these rules is when the applicant chooses to pay
for a family or families that have not yet been determined and submits
the form filled in with a “placeholder” name. In this case, digits 1
through 4 are the same as above; digits 5 through 8 are the word
“fees”; and digits 9 through 12 are the consecutive number of the
manufacturer’s placeholder family. Once the family/test group name has
been identified, submit an “MVECP Fee Correction Form”, also
available at Pay.gov online, to replace the placeholder name with the
name that is on the certification application. 

Family type code (digit 5 of family name):  On March 26, 2007,  EPA
published new guidance on EPA naming conventions, including some revised
family type codes (now to be called “industry sector codes”). These
naming conventions will go fully into effect beginning in model year
2009. For further information, see CISD-07-3, available at   HYPERLINK
"http://www.epa.gov/otaq/cert/dearmfr/dearmfr.htm" 
http://www.epa.gov/otaq/cert/dearmfr/dearmfr.htm  . If you have any
questions, contact your certification representative. 

Certification Request Types:

Please select the appropriate certification request type: On-Highway or
Nonroad.

On-Highway Certification Types:

Please select the appropriate on-highway certification request type. The
form will automatically look up the corresponding fee that applies to
your family or test group for the Calendar Year selected earlier. If you
need to pay some other amount, use the MVECP Miscellaneous Payments Due
Form.

Nonroad Certification Types:

Please select the appropriate nonroad certification request type.  The
form will automatically look up the corresponding fee that applies to
your family or test group for the Calendar Year selected earlier.
Off-road recreational vehicles with SI engines should select
Recreational. If you need to pay some other amount, use the MVECP
Miscellaneous Payments Due Form. 

Fee Payment Information:

     Do you qualify for a reduced fee?

If you qualify for a reduced fee enter “Yes”; if not, enter “No”
and proceed to “Payment Details”. Generally speaking, if one percent
of the estimated aggregated retail sales values of the vehicles is less
than the normal fee amount for the relevant family category, you may
save money by using the reduced fee provisions; see 40 CFR §1027.120
for additional details (available online at   HYPERLINK
"http://www.epa.gov/otaq/fees.htm"  http://www.epa.gov/otaq/fees.htm  ).
There is no obligation to use the reduced fee option if the full fee is
less. Reduced fee submissions should be supported by a reduced fee
calculation and relevant supporting information available to EPA at the
time of application review. EPA may require submission of the full fee
payment if accurate valuation data are not available. 

– Are you an Independent Commercial Importer?

If you qualify for a reduced fee and are an Independent Commercial
Importer (ICI), indicating “Yes” on the pull-down menu will open up
four fields to be filled in. If you answer “No”, the fields will not
open up; go on to “Has A Certificate Been Issued?” 

 

          -- Reduced Fee: Independent Commercial Importers:  If you are
an ICI, a “Yes” answer will open fields requiring you to fill in the
VINs of all the vehicles to be covered by the reduced fee certificate,
and covered make(s) and model(s) and the year(s) of the engine(s) or
vehicle(s). List all the VINs and other information that apply in the
appropriate boxes, separated by commas. 

 

– Reduced Fee: Has the certificate been issued?

If a certificate has already been issued for this family or test group,
enter “Yes”; if not, enter “No”. This question is necessary
because there is a $750 minimum on the first payment. However, part (or
all) of this amount can be refunded after the end of the model year if
1% of actual sales are less. Note that if the full fee is less than
$750, there is no obligation to pay the reduced fee.   SEQ CHAPTER \h \r
1 Whenever an additional vehicle is to be covered by a reduced fee
certificate, the manufacturer/ICI must apply for a revised certificate
(notify the certification representative, usually by letter) that will
accurately reflect the number of vehicles covered and submit a fee
filing form (along with payment).  ICIs must list the added VIN
number(s) and other vehicle information. See 40 CFR §1027.120 for
additional details (available online at   HYPERLINK
"http://www.epa.gov/otaq/fees.htm"  http://www.epa.gov/otaq/fees.htm  ).

– Reduced Fee: Enter the number of vehicles, engines, or units: 

Enter the number of vehicles, engines, or units covered by this fee
filing form (if adding vehicles, engines, or units to an existing
certificate, indicate the number added). 

– Reduced Fee: What is the total retail value of the engines, vehicles
or units covered?

Enter the total retail value in dollars of all the vehicles, engines, or
units covered by this fee filing form and payment.  Do not use commas or
a dollar sign. Total retail value means the aggregated projected retail
sales price based on projected sales according to the latest information
available at the time of the fee payment. For alternative fuel
conversions, use the aggregated projected retail value added to the
vehicle, engine or unit by the conversion. For ICIs, the aggregate
projected retail cost of the entire vehicle or engine must be computed,
not just value added by the conversion. For further information, see the
certification fees regulations (available online at   HYPERLINK
"http://www.epa.gov/otaq/fees.htm"  http://www.epa.gov/otaq/fees.htm  ).
The information upon which this calculation is based should be available
to EPA at the time of certification review. Underpayments, including
those resulting from differences between the actual and projected retail
sales value, must be reconciled after the end of the model year.
Overpayments can be reconciled through submission of end of the year
reports or using the Correction and Refund forms.

Payment Details:

     Amount Owed:

The form will automatically calculate the amount owed and populate this
field with the correct amount. The field will be yellowed out,
indicating that it can not be edited. If you disagree with the amount
calculated, contact EPA.

 

     Payment Type: 

Select one of the five payment options listed: Online ACH, Online Credit
Card, Offline ACH, Offline Wire, or Offline Check. If paying offline by
check, enter the check number or "unknown".

 

– For offline payments: 

Before submitting, please make a copy of the form for your own records,
and to remember the amount to be paid, by printing from the PDF version
after selecting the PDF Preview button.  (The form can also be saved as
a computer file by using the “Save A Copy” icon on the Adobe
taskbar.) 

Submit Data

If paying online has been selected, pushing this button will take you to
a plastic card or an ACH debit summary page for submission of payment. 
Please make sure all information is correct before submitting.  Once the
“Submit Data” button is selected, changes cannot be made.  As stated
earlier, the browser’s backspace key cannot be used to make
modifications to the form.

After payment is made, a Payment Confirmation will appear that can be
copied for your records. A payment summary will also be sent
automatically to your email address. The Payment Cnfirmation lists the
family along with the other payment information; the summary sent to
your email address does not.  It is a good idea to make a copy of the
Payment Confirmation. 

If payment offline was selected, pushing the Submit Data button will
take you back to the forms list; payment will be the responsibility of
the manufacturer/ICI according to the instructions at   HYPERLINK
"http://www.epa.gov/otaq/fees.htm"  http://www.epa.gov/otaq/fees.htm .
Those instructions are summarized below. Before submitting, please make
a copy of the form for your own records, and to remember the amount to
be paid, by printing from the PDF version after selecting the PDF
Preview button. The form can also be saved as a computer file by using
the “Save A Copy” icon on the Adobe taskbar. 

     – To pay offline by check, after submitting the form online: Make
the check payable to “U.S. Environmental Protection Agency”. Write
“MVECP fee” and the family or test group name on the check, or, if
the check is for multiple test groups or families, write “MVECP for
___  families/test groups” (edit number as appropriate). Mail the
check to:

	Environmental Protection Agency

	Motor Vehicle and Engine Compliance Program

	P.O. Box 979032

	St. Louis, MO  63197-9000 

If using a private shipping service such as Federal Express (or other
service), send checks to 

	U.S. Bank

	Government Lockbox 979032

	1005 Convention Plaza

	SL-MO-C2-GL

	St. Louis, MO  63101

     – To pay offline by wire, after filing the form online: wire
payments through the New York Federal Reserve Bank are the only wire
transactions normally accepted for certification fee payments. For
further information, email  HYPERLINK "mailto:Fees@epa.gov" Fees@epa.gov
 . All banking fees are the responsibility of the manufacturer. Wire
transactions must be arranged with the manufacturer’s bank. The bank
will need the following information:

		

	Receiver FI: TREAS NYC (this is the short name for the US Treasury's
routing number). 

	Routing Number (ABA number or Swift Code for participating banks. For
further information, 	email  HYPERLINK "mailto:Fees@EPA.gov"
Fees@EPA.gov ): 021030004. 

	Beneficiary (Agency Location Code [ALC] or EPA Account Number):
868010099000. 

	Beneficiary Name: US Environmental Protection Agency. 

	Originator Information: MVECP Fees, manufacturer name, family name(s).
If space is limited, 	list one family and the number of families

Payments that can not be matched with families are a major cause of
certification delays.

     – To pay offline by Automated Clearing House Electronic Funds
Transfer (ACH) after filing the form online: To set up an ACH payment
method, the manufacturer should contact its bank. At this time, EPA can
only receive ACH payments from banks in the United States. All banking
fees are the responsibility of the manufacturer. The bank will need the
following EPA routing and account information:

	Standard Entry Class: CCD 

	Transaction Code: 22

	Receiving DFI ID (ABA number): 051036706

	Account Number: 868010099000 

	Receiving Company Name: US Environmental Protection Agency. 

	Payment Related Information: family name(s).