Document ID: EPA-HQ-OARM-2006-0101-0001
Agency: epa
Document Type: Notice
Title: Establishment of New System of Records Notice for EZHIRE
Posted Date: 2006-02-24T12:46:14Z

[Federal Register: February 24, 2006 (Volume 71, Number 37)]
[Notices]               
[Page 9543-9545]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr24fe06-76]                         

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ENVIRONMENTAL PROTECTION AGENCY

[OARM-2006-0101; FRL-8036-7]

 
Establishment of New System of Records Notice for EZHIRE

AGENCY: Environmental Protection Agency (EPA).

ACTION: Notice of Establishment of a New System of Records Notice for 
EZHIRE.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), the Office of Human Resources is giving notice that it 
proposes to establish a new system of records, EZHire. This system of 
records is a web-based hiring

[[Page 9544]]

management system that collects, maintains, monitor, and track 
individuals filing employment applications with U.S. EPA and to assess 
recruiting goals and objectives.

DATES: Persons wishing to comment on this new system of records notice 
may do so by April 5, 2006. Unless there is a further notice in the 
Federal Register, this system of records will become effective on April 
5, 2006.

ADDRESSES: Questions regarding this notice should be referred to Rose 
Ann Clark, Office of Human Resources, Ariel Rios East Building, 1200 
Pennsylvania Ave., NW., Washington, DC 20460.

FOR FURTHER INFORMATION CONTACT: Rose Ann Clark or (202) 564-7877.

SUPPLEMENTARY INFORMATION:

General Information

    The EZHire system of records does not duplicate any existing 
recruitment system of records. Details regarding the new system of 
records are contained in this Federal Register Notice. The new system 
is a web-based hiring management system for advertised vacancies that 
allows individuals to file applications for employment with the U.S. 
EPA in response to advertised position vacancy announcements. Access to 
the system is restricted to authorized users and will be maintained in 
a secure, password protected computer system, in secure areas and 
buildings with physical access controls and environmental controls. The 
system is maintained by the Office of Human Resources.
    EPA has established an official public docket for this action under 
Docket ID No. EPA-HQ-OARM-2006-0101. The official public docket is the 
collection of materials that is available for public viewing at the OEI 
Docket in the EPA Docket Center, (EPA/DC) EPA West, Room B102, 1301 
Constitution Ave., NW., Washington, DC. The EPA Docket Center Public 
Reading Room is open from 8:30 a.m. to 4:30 p.m., Monday through 
Friday, excluding legal holidays. The telephone number for the Reading 
Room is (202) 566-1744, and the telephone number for the OEI Docket is 
(202) 566-1752.
    An electronic version of the public docket is available through 
EPA's electronic public docket and comment system, EPA Dockets. You may 
use EPA Dockets at http://www.epa.gov/edocket/ to view public comments, 

access the index listing of the contents of the official public docket, 
and to access those documents in the public docket that are available 
electronically. Although not all docket materials may be available 
electronically, you may still access any of the publicly available 
docket materials through the docket facility identified above.

    Dated: February 15, 2006.
Linda A. Travers,
Acting Assistant Administrator and Chief Information Officer.
EPA-56

System Name:
    EZHIRE.

System Location:
    Human Resources Office, Personnel Services Branch, United States 
Environmental Protection Agency (EPA) 1200 Pennsylvania Avenue, 
Washington, DC 20640.

Categories of Individuals Covered By the System:
    Individuals filing applications for employment with the U.S. 
Environmental Protection Agency in response to advertised position 
vacancy announcements.

Categories of Records in the System:
    Position vacancy announcement information such as position title, 
series and grade level(s), office and duty location, opening and 
closing date of the announcement, and dates of referral and return of 
lists of qualified candidates; applicant personal data such as name, 
address, social security number, date of birth, sex, veterans' 
preference and federal competitive status; and applicant qualification 
and processing information such as qualifications, grade level 
eligibility, reason for ineligibility, referral status, and dates of 
notification.

Authority for Maintenance of the System:
    5 U.S.C. 1104, 5 U.S.C. 1302, 5 U.S.C. 3301, 5 U.S.C. 3304, 5 
U.S.C., 3320, 5 U.S.C. 3327, 5 U.S.C. 3361, and 5 U.S.C. 3393; 
Executive Order 9397 (Nov. 22, 1943).

Purpose(s):
    The records are collected and maintained to monitor, track and rank 
qualified individuals filing employment applications with the U.S. EPA 
and to assess recruiting goals and objectives. EZHire will improve 
time-to-hire cycle, it will comply with the security requirements of 
Federal Information Security Management Act (FISMA), collect Equal 
Employment Opportunity (EEO) data and facilitate ad hoc reporting.

General Routine Uses of EPA Systems of Records:
    A. To the U.S. Office of Personnel Management, the Merit Systems 
Protection Board, the Office of Government Ethics, the Office of 
Special Counsel, the Federal Labor Relations Authority or its General 
Counsel, the Equal Employment Opportunity Commission, to the extent 
disclosure is determined to be relevant and necessary to carry out the 
government-wide personnel management, investigatory, adjudicatory, and 
appellate functions within their respective jurisdictions;
    B. To a congressional office in response to a written inquiry made 
by a congressional office at the request of the individual to whom the 
record pertains;
    C. To the appropriate Federal, State or local agency or responsible 
authority, such information that is necessary and pertinent for 
investigating or prosecuting a violation of, or for enforcing or 
implementing a statute, rule, regulation, or order, when the 
information indicates a violation or potential violation of law, 
whether civil, criminal, or regulatory in nature, and whether arising 
by general statute or particular program statute, or by regulation, 
rule or order issued pursuant thereto;
    D. To a court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to counsel or witnesses 
in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal proceedings, when the U.S. 
EPA is a party to the proceeding or has a significant interest in the 
proceeding and the information is determined to be relevant and 
necessary; and
    E. To a consultant, person or entity who contracts or subcontracts 
with the U.S. EPA, to the extent necessary for the performance of the 
contract or subcontract. The recipient of the records shall be required 
to comply with the requirements of the Privacy Act of 1974, as amended 
(5 U.S.C. 552a).

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are stored in electronic media and paper format.

Retrievability:
    Indexed and retrieved by name and social security number of 
individual applicant.

Safeguards:
    Electronic files are password protected and accessible only by 
authorized personnel (Human Resources Specialist who are assigned to 
this task). Network servers are located in a locked

[[Page 9545]]

room with physical access limited to only authorized personnel such as 
IT personnel.

Retention and Disposal:
    Personal data that is collected from the individual is maintained 
for two years after which all data is removed in accordance with 
National Archives and Records Administration procedures.

System Manager(s) and Address:
    Acting Director, Office of Human Resources, U.S. Environmental 
Protection Agency, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Notification Procedure:
    An Individual wishing to determine if they are named in this system 
of records or gain access to records maintained in this system must be 
a registered user. (If you have previously applied for employment enter 
your online applicant User ID (or e-mail address) plus your Password to 
view or edit the application, personal data or your resume.)

Record Access Procedures:
    An individual wishing to determine if they are named in this system 
of records or gain access to records maintained in this system must be 
a Registered User.

Contesting Record Procedures:
    An individual wishing to contest or amend information maintained in 
this system should be a Registered User.

Record Source Categories:
    None.
    Information originates from position vacancy announcements, and 
applications for employment submitted by individuals.

Exemptions Claimed for The System:
    None.
[FR Doc. 06-1738 Filed 2-23-06; 8:45 am]

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