Document ID: EPA-HQ-OAR-2015-0207-0007
Agency: epa
Document Type: Supporting & Related Material
Title: 
Posted Date: 2016-07-22T04:00Z

RFS Efficient Producer Data Form (RFS2500): Instructions for Completing

Who must report
 All fuel producers or importers generating RINs for fuel produced through an Efficient Producer pathway approved by EPA through the petition process for the evaluation of new fuel pathways at 40 CFR 80.1416. 
Reporting requirements
 Fuel producers or importers generating RINs for fuel produced through an approved Efficient Producer pathway shall report this information as part of the quarterly RIN generation reports required under 40 CFR 80.1451(b). 
 The authority to generate RINs through an Efficient Producer pathway is expressly conditioned on satisfying all of the conditions specified in the signed Efficient Producer pathway determination for your pathway, in addition to and including all other applicable requirements for renewable fuel producers set forth in the RFS regulations.  Failure to properly report per this data form may represent a failure to meet the conditions specified for your pathway. 
 Enter a separate report line for each and every day in the production calendar quarter ("production date").  For days that your facility was not operational enter zeros for each applicable value, as appropriate.
 For each and every production date in the quarter, enter a separate report line for each and every combination of feedstock and fuel type used in an approved Efficient Producer pathway.  For example, if your facility has approved Efficient Producer pathways for corn starch ethanol and grain sorghum ethanol, and you produce ethanol from both feedstocks on a given day, enter two separate report lines for that day: one report line for corn starch ethanol and another report line for grain sorghum ethanol.
 Enter the data obtained and recorded according to your facility's Compliance Monitoring Plan as submitted to and accepted by the EPA pursuant to the signed Efficient Producer pathway determination for your facility and 40 CFR 80.1450(b)(1)(ii).
 Only producers or importers whose approved Efficient Producer pathway includes carbon capture and sequestration (CCS) must report data in fields 23-30.  
 Note that "MD" for missing data should be entered only where the missing data is in fact unavailable per the conditions in the signed Efficient Producer pathway determination and accepted Compliance Monitoring Plan for your pathway.
 This data form does not modify any of the existing forms used to satisfy the reporting requirements at 40 CFR 80.1451(b).
 All fields must be completed. Enter "NA" in any field which does not apply to your fuel pathway. 
Reporting deadlines
 Applicable fuel producers shall report on a quarterly basis:
                          Production Calendar Quarter
                              Time Period Covered
                           Quarterly Report Deadline
Quarter 1
January 1  -  March 31
June 1
Quarter 2
April 1  -  June 30
September 1
Quarter 3
July 1  -  September 30
December 1
Quarter 4
October 1  -  December 31
March 31
   
How to submit reports
 EPA maintains report templates, electronic submission procedures and additional support options at http://www.epa.gov/otaq/fuels/reporting/cdx.htm.
   
Field Instructions
Field No.
Field Name
Units
Field Formats, Codes & Special Instructions
1
Report Form ID

AAAAAA; Character.
Enter RFS2500
2
Report Type

A; Character. Specify if the data submitted in this report is original or if it is being resubmitted. Submit only one original report; any corrections or updates should be marked as a resubmission.
O = Original
R = Resubmission
3
CBI

A; Character. Specify if the data contained within the report is claimed as Confidential Business Information (CBI) under 40 CFR Part 2, subpart B:
Y = Confidential Business Information
N = Non-Confidential Business Information
4
Report Date

MM/DD/YYYY; Character. Enter the date the original or resubmitted report is created.
5
Production Calendar Year

YYYY; Character. Enter the calendar year the report covers.
6
Production Calendar Quarter

AA; Character. Enter the quarter this report covers. For example, enter "Q1" for the first quarter.

Q1  -  January 1  -  March 31
Q2  -  April 1  -  June 30
Q3  -  July 1  -  September 30
Q4  -  October 1  -  December 31
7
RIN Originator Company ID

AAAA; Character. If the RIN Originator is different than the Renewable Fuel Producer, enter the EPA assigned four-character ID for the RIN-originator.  Otherwise, enter "N/A."  Enter only one RIN Originator ID in this field.
8
RIN Originator Facility ID

AAAA; Character. If the RIN Originator Facility is different than the Renewable Fuel Producer Facility, enter the EPA assigned four-character ID for the RIN-originator.  Otherwise, enter "N/A."  Enter only one RIN Originator Facility ID in this field.
9
Renewable Fuel Producer Company ID

AAAA; Character. Enter the EPA assigned four-character ID for the renewable fuel producer.  Enter only one Renewable Fuel Producer Company ID in this field.
10
Renewable Fuel Producer Facility ID

AAAAA; Character. Enter the EPA-assigned five-character ID for the renewable fuel production facility.  Enter only one facility ID in this field.
11
Production Date

MM/DD/YYYY; Date. Enter the date that corresponds with the data reported in the fields below.  Each quarterly report must include an entry for each and every day in the quarter.
12
Feedstock 

AAA; Character.  Enter the name of the feedstock as specified in the EPA determination document that approved your facility's Efficient Producer pathway.
13
Fuel

AAA; Character.  Enter the name of fuel as specified in the EPA determination document that approved your facility's Efficient Producer pathway.
14
Amount of Feedstock Used 
Dry Pounds
9999999999; Character. Enter the amount of the feedstock listed in Field No. 12 used on the production date listed in Field No. 11.  Data must be reported in dry pounds at zero percent moisture content by mass.

Note: Enter a zero if the feedstock was not used on the production date.  If data are missing for use of the feedstock on the production date enter "MD" for missing data.
15
Amount of Fuel Produced
Gallons or Btu
9999999999; Character. Enter the amount of the fuel listed in Field No. 13 produced on the production date listed in Field No. 11.  Liquid fuels must be reported in standard gallons at 60 degrees Fahrenheit, rounded to the nearest one-hundredth (i.e., two decimal places).  Non-liquid fuels must be reported in Btu on LHV basis, rounded to the nearest Btu (i.e., no decimals).

Note: Enter zero if the fuel was not produced on the production date.
16
Natural Gas Used
Standard Cubic Feet (scf)
9999999999; Character. Enter the amount of natural gas used by the fuel production facility on the production date listed in Field No. 11.  Data must be reported in scf, assuming 983 British thermal units (Btu) per scf of natural gas on a lower heating value (LHV) basis, rounded to the nearest one-hundredth (i.e., two decimal places).

Note: If natural gas use data is missing for the production date, enter "MD" for missing data.
17
Biogas Methane Used
scf
9999999999; Number. The amount of biogas methane used by the fuel production facility on the production date listed in Field No. 11.  Data must be report in scf, assuming 983 Btu per scf of methane gas on a LHV basis, rounded to the nearest one-hundredth (i.e., two decimal places).

Note: Report only the volume of methane contained in the biogas.  For example, if the facility uses 10 scf of biogas at 50% methane, then report 5 scf of biogas methane use. If biogas methane use data is missing for the production date, enter "MD" for missing data.
18
Grid Electricity Used
Kilowatt hours (kWh)
9999999999; Number. The net amount of grid electricity used by the fuel production facility on the production date listed in Field No. 11.  Data must be reported in kWh rounded to the nearest one-hundredth (i.e., two decimal places).  

Note: Net grid electricity use is the amount procured from the grid by the fuel production facility minus the amount exported by the fuel production facility to the grid. If grid electricity use data is missing for the production date, enter "MD" for missing data.
19
Coal Used
Tons
9999999999; Number. The amount of coal used by the fuel production facility on the production date listed in Field No. 11. Data must be reported in short tons rounded to the nearest one-hundredth (i.e., two decimal places).

Note: If coal use data is missing for the production date, enter "MD" for missing data.
20
Biomass Used
Dry pounds (dry lbs)
9999999999; Number. The amount of biomass used for process heat fuel by the fuel production facility on the production date listed in Field No. 11. Data must be reported in dry pounds (0% moisture by mass) rounded to the nearest tenth (i.e., one decimal place).

Note: If biomass use data is missing for the production date, enter "MD" for missing data.
21
365-Day Rolling Average Lifecycle GHG Emissions
Kilograms of carbon dioxide-equivalent emissions per million Btu (LHV) of fuel (kgCO2e/mmBtu)
9999; Number. Enter the 365-day rolling average lifecycle GHG emissions associated with the fuel listed in Field No. 13 produced from the feedstock listed in Field No. 12 on the production date listed in Field No. 11.  This value is calculated by the reporting company in accordance with all of the relevant formulas in the reporting company's applicable pathway determination document.  Data must be reported in kgCO2e per mmBtu of fuel produced on LHV basis, rounded to the nearest one-hundredth (i.e., two decimal places).
22
Comments

Optional. One thousand characters or less. Use this optional field to explain additional details, such as the reasons for any missing data.
23
Sequestration Facility GHGRP ID

AAAAAAA; Character. Enter the EPA assigned six-character GHG Reporting Program ID for the sequestration facility, as of the end of the reporting period (applicable to producers or importers whose approved Efficient Producer pathway includes carbon capture and sequestration (CCS) only. Enter "NA" if this field does not apply to your fuel pathway).
24
Renewable fuel facility GHGRP ID

AAAAAAA; Character. Enter the EPA assigned six-character GHG Reporting Program ID for the sequestration facility, as of the end of the reporting period (applicable to producers or importers whose approved Efficient Producer pathway includes carbon capture and sequestration (CCS) only. Enter "NA" if this field does not apply to your fuel pathway).
25
Onsite CO2 Injection

If the CO2 injection occurs on the renewable fuel production site, report that onsite injection is occurring (applicable to producers or importers whose approved Efficient Producer pathway includes carbon capture and sequestration (CCS) only. Enter "NA" if this field does not apply to your fuel pathway).
Y = Onsite injection
N = No onsite injection
26
Offsite CO2 Injection

If the CO2 injection occurs off the renewable fuel production site, report that injection is occurring (applicable to producers or importers whose approved Efficient Producer pathway includes carbon capture and sequestration (CCS) only. Enter "NA" if this field does not apply to your fuel pathway).
Y = Offsite injection
N = No offsite injection
27
40 CFR part 98, Subpart RR Compliance

Report that the facility or facilities injecting captured CO2 report(s) in accordance with 40 CFR part 98, subpart RR (applicable to producers or importers whose approved Efficient Producer pathway includes carbon capture and sequestration (CCS) only. Enter "NA" if this field does not apply to your fuel pathway).
Y = facility or facilities injecting captured CO2 report(s) in compliance with 40 CFR part 98, subpart RR
N = facility or facilities injecting captured CO2 do not report in compliance with 40 CFR part 98, subpart RR
28
Certification of  Known Leakage From Geologic Sequestration

A; Character. If RINs were generated under any pathways including CCS, specify whether there has been any detected GHG surface leakage during this reporting period (applicable to producers or importers whose approved Efficient Producer pathway includes carbon capture and sequestration (CCS) only. Enter "NA" if this field does not apply to your fuel pathway).
Y = Known Leakage
N = No Known Leakage
29
Captured CO2 Sent for Injection  
Metric tons
999999; Number. The amount of carbon dioxide captured and sent for injection and eventual sequestration associated with the fuel listed in Field No. 13 produced using a pathway including CCS from the feedstock listed in Field No. 12 the production date listed in Field No. 11. Data must be reported in metric tons and rounded to the nearest tenth (one decimal place) (applicable to producers or importers whose approved Efficient Producer pathway includes carbon capture and sequestration (CCS) only. Enter "NA" if this field does not apply to your fuel pathway).
30
365-Day Rolling Average Net Sequestration Ratio
Value between 0 and 1 (Unitless)
9999; Number. Enter the 365-day rolling average net CO2 sequestered associated with the fuel listed in Field No. 13 produced using a pathway including CCS from the feedstock listed in Field No. 12 on the production date listed in Field No. 11. This value is calculated by the reporting company in accordance with all of the relevant formulae in the reporting company's applicable pathway determination document. Data must be reported rounded to the nearest one-thousandth (i.e., three decimal places) (applicable to producers or importers whose approved Efficient Producer pathway includes carbon capture and sequestration (CCS) only. Enter "NA" if this field does not apply to your fuel pathway).

                       Paperwork Reduction Act Statement
The public reporting and recordkeeping burden for this collection of information is disclosed in the estimates of the individual report form instructions. Burden means the total time, effort, or financial resources expended by persons to generate, maintain, retain, or disclose or provide information to or for a Federal agency. This includes the time needed to review instructions; develop, acquire, install, and utilize technology and systems for the purposes of collecting, validating, and verifying information, processing and maintaining information, and disclosing and providing information; adjust the existing ways to comply with any previously applicable instructions and requirements; train personnel to be able to respond to a collection of information; search data sources; complete and review the collection of information; and transmit or otherwise disclose the information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. Send comments on the Agency's need for this information, the accuracy of the provided burden estimates, and any suggested methods for minimizing respondent burden, including through the use of automated collection techniques to the Director, Collection Strategies Division, U.S. Environmental Protection Agency (2822), 1200 Pennsylvania Ave., NW, Washington, D.C. 20460. Include the OMB control number in any correspondence. Do not send the completed form to this address.