Document ID: EPA-HQ-OLEM-2022-0451-0001
Agency: epa
Document Type: Notice
Title: Privacy Act; Systems of Records
Posted Date: 2022-09-06T04:00Z

[Federal Register Volume 87, Number 171 (Tuesday, September 6, 2022)]
[Notices]
[Pages 54496-54498]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-19183]

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ENVIRONMENTAL PROTECTION AGENCY

[FRL-9887-01-OMS]

Privacy Act of 1974; System of Records

AGENCY: Office of Land and Emergency Management (OLEM), Environmental 
Protection Agency (EPA).

[[Page 54497]]

ACTION: Notice of a new system of records.

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SUMMARY: The U.S. Environmental Protection Agency's (EPA) Office of 
Land and Emergency Management (OLEM) is giving notice that it proposes 
to create a new system of records pursuant to the provisions of the 
Privacy Act of 1974. The Office of Land and Emergency Management, 
Customer Relationship Management System (OLEM CRM) is being created to 
support work under the Bipartisan Infrastructure Law (BIL), Save Our 
Seas 2.0 (SOS 2.0), and the Resource Conservation and Recovery Act 
(RCRA). The OLEM CRM will track and manage stakeholder engagement, 
stakeholder commitments, EPA commitments, and external communications 
with stakeholders related to the implementation of OLEM's initiatives.

DATES: Persons wishing to comment on this system of records notice must 
do so by October 6, 2022. Routine uses for this new system of records 
will be effective October 6, 2022.

ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OLEM-2022-0451, by one of the following methods:
    Federal eRulemaking Portal: https://www.regulations.gov. Follow the 
online instructions for submitting comments.
    Email: [email protected]. Include the Docket ID number in the 
subject line of the message.
    Fax: (202) 566-1752.
    Mail: OMS Docket, Environmental Protection Agency, Mail Code: 
2822T, 1200 Pennsylvania Ave. NW, Washington, DC 20460.
    Hand Delivery: OMS Docket, EPA/DC, WJC West Building, Room 3334, 
1301 Constitution Ave. NW, Washington, DC 20460. Such deliveries are 
only accepted during the Docket's normal hours of operation, and 
special arrangements should be made for deliveries of boxed 
information.
    Instructions: Direct your comments to Docket ID No. EPA-HQ-OLEM-
2022-0451. The EPA's policy is that all comments received will be 
included in the public docket without change and may be made available 
online at https://www.regulations.gov, including any personal 
information provided, unless the comment includes information claimed 
to be Controlled Unclassified Information (CUI) or other information 
for which disclosure is restricted by statute. Do not submit 
information that you consider to be CUI or otherwise protected through 
https://www.regulations.gov. The https://www.regulations.gov website is 
an ``anonymous access'' system for the EPA, which means the EPA will 
not know your identity or contact information. If you submit an 
electronic comment, the EPA recommends that you include your name and 
other contact information in the body of your comment. If the EPA 
cannot read your comment due to technical difficulties and cannot 
contact you for clarification, the EPA may not be able to consider your 
comment. If you send an email comment directly to the EPA without going 
through https://www.regulations.gov, your email address will be 
automatically captured and included as part of the comment that is 
placed in the public docket and made available on the internet. 
Electronic files should avoid the use of special characters, any form 
of encryption, and be free of any defects or viruses. For additional 
information about the EPA public docket, visit the EPA Docket Center 
homepage at https://www.epa.gov/dockets.
    Docket: All documents in the docket are listed in the https://www.regulations.gov index. Although listed in the index, some 
information is not publicly available, e.g., CUI or other information 
for which disclosure is restricted by statute. Certain other material, 
such as copyrighted material, will be publicly available only in hard 
copy. Publicly available docket materials are available either 
electronically in https://www.regulations.gov or in hard copy at the 
OMS Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution 
Ave. NW, Washington, DC 20460. The Public Reading Room is normally open 
from 8:30 a.m. to 4:30 p.m., Monday through Friday excluding legal 
holidays. The telephone number for the Public Reading Room is (202) 
566-1744, and the telephone number for the OMS Docket is (202) 566-
1752. Further information about EPA Docket Center services and current 
operating status is available at https://www.epa.gov/dockets.

FOR FURTHER INFORMATION CONTACT: Ron Vance, OLEM CRM System Manager. 
Email address: [email protected]. Phone: 202-566-0295. Address: 
Resource Conservation and Sustainability Division, U.S. Environmental 
Protection Agency, 1301 Constitution Avenue NW, MC 5306T, Washington, 
DC 20460.

SUPPLEMENTARY INFORMATION: The Bipartisan Infrastructure Law (BIL), 
Save Our Seas 2.0 (SOS 2.0), and the Resource Conservation and Recovery 
Act (RCRA) direct EPA to design and implement waste reduction 
strategies, grant programs, stakeholder education and outreach, and 
implementation of OLEM initiatives. EPA is creating the OLEM CRM to 
facilitate stakeholder engagement, track commitments from stakeholders, 
monitor EPA's commitments, and manage communications with stakeholders 
related to this work. The OLEM CRM will achieve the following critical 
objectives:
     Maintain a list of stakeholder organizations and contacts,
     Manage stakeholder education and outreach, engagement 
events, and communications,
     Maintain and document communication with stakeholders, and
     Manage Strategy Implementation Plan actions and 
commitments.

SYSTEM NAME AND NUMBER:
    Office of Land and Emergency Management, Customer Relationship 
Management System (OLEM CRM), EPA-96.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records are maintained by the Office of Mission Support, U.S. 
Environmental Protection Agency, 1301 Constitution Ave. NW, Washington, 
DC 20460. OLEM CRM records are hosted by AWS GovCloud (US).

SYSTEM MANAGER(S):
    Ron Vance, OLEM CRM System Manager. Email address: 
[email protected]. Phone: 202-566-0295. Address: Resource 
Conservation and Sustainability Division, U.S. Environmental Protection 
Agency, 1301 Constitution Avenue NW, MC 5306T, Washington, DC 20460.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Bipartisan Infrastructure Law (BIL) 42 U.S.C. 6966d, Save Our 
Seas 2.0 (SOS2.0) 33 U.S.C. 4281, and the Resource Conservation and 
Recovery Act (RCRA) 42 U.S.C 6902.

PURPOSE(S) OF THE SYSTEM:
    EPA will use the OLEM CRM to track correspondence and engagement of 
external stakeholders. EPA will also use the OLEM CRM to track 
stakeholder commitments and actions. OLEM has staff in EPA headquarters 
and regional offices managing multiple engagement initiatives and 
interacting with thousands of outside organizations. The OLEM CRM is 
essential in helping to organize and coordinate efforts among EPA 
program staff.

[[Page 54498]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The OLEM CRM will contain information on all organizations 
participating in OLEM initiatives. Categories of individuals on whom 
records are maintained in the system include those that serve as 
contacts for or representatives of organizations participating in these 
initiatives.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information includes organization name, address, phone number, 
website, and social media handles; individual information for 
organizational contacts including name, title, address, email, and 
phone number; correspondence history between EPA and the organization; 
organization's participation history in OLEM initiatives; and documents 
associated with correspondence or participation.

RECORD SOURCE CATEGORIES:
    Information contained in the OLEM CRM will be submitted to EPA from 
the participating organizations via direct data entry into the OLEM 
CRM, email, or phone.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    The routine uses below are both related to and compatible with the 
original purpose for which the information was collected. The following 
general routine uses apply to this system (86 FR 62527): D, E, G, H, K, 
L and M.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    OLEM CRM records are maintained electronically by EPA on electronic 
storage devices by the Office of Mission Support, U.S. Environmental 
Protection Agency, 1301 Constitution Ave. NW, Washington, DC 20460.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Information in the OLEM CRM is retrieved by organization name, 
however, information is also retrievable by searching the point of 
contact name for each organization.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The record schedule for the OLEM CRM is 0090 which is 
Administrative Support Databases. For disposition instructions the OLEM 
CRM follows record schedule 1012 e, which states that records should be 
closed when superseded, updated, replaced or no longer needed for 
current agency business. The disposition instructions are to destroy 
the records one year after file closure.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Security controls used to protect personal data in the OLEM CRM are 
commensurate with those required for an information system rated 
MODERATE for confidentiality, integrity, and availability, as 
prescribed in National Institute of Standards and Technology (NIST) 
Special Publication, 800-53, ``Security and Privacy Controls for 
Information Systems and Organizations,'' Revision 5.
    1. Administrative Safeguards: All individuals accessing the system 
are required to complete annual privacy and security trainings. In 
addition, all users will be trained on the appropriate use of the 
system and system information.
    2. Technical Safeguards: There are limited access rights for EPA 
program staff and contractors. Each user will ensure that the 
information is being properly used. System administrators will grant 
users specific access levels. All users of the system are given a 
unique user identification (ID) with personal identifiers, and all 
interactions between the system and the authorized individual users are 
logged. Activity logs are maintained and can be used to track misuse of 
information.
    3. Physical Safeguards: All records are maintained in secure, 
access-controlled areas or buildings.

RECORD ACCESS PROCEDURES:
    All requests for access to personal records should cite the Privacy 
Act of 1974 and reference the type of request being made (i.e., 
access). Requests must include: (1) the name and signature of the 
individual making the request; (2) the name of the Privacy Act system 
of records to which the request relates; (3) a statement whether a 
personal inspection of the records or a copy of them by mail is 
desired; and (4) proof of identity. A full description of EPA's Privacy 
Act procedures for requesting access to records is included in EPA's 
Privacy Act regulations at 40 CFR part 16.

CONTESTING RECORD PROCEDURES:
    Requests for correction or amendment must include: (1) the name and 
signature of the individual making the request; (2) the name of the 
Privacy Act system of records to which the request relates; (3) a 
description of the information sought to be corrected or amended and 
the specific reasons for the correction or amendment; and (4) proof of 
identity. A full description of EPA's Privacy Act procedures for the 
correction or amendment of a record is included in EPA's Privacy Act 
regulations at 40 CFR part 16.

NOTIFICATION PROCEDURES:
    Individuals who wish to be informed whether a Privacy Act system of 
records maintained by EPA contains any record pertaining to them should 
make a written request to the EPA, Attn: Agency Privacy Officer, MC 
2831T, 1200 Pennsylvania Ave. NW, Washington, DC 20460, or by email at: 
[email protected]. A full description of EPA's Privacy Act procedures is 
included in EPA's Privacy Act regulations at 40 CFR part 16.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2022-19183 Filed 9-2-22; 8:45 am]
BILLING CODE 6560-50-P