Document ID: EPA-HQ-OPP-2011-0843-0002
Agency: epa
Document Type: Supporting & Related Material
Title: 
Posted Date: 2011-12-14T05:00Z

SUPPORTING STATEMENT
                        ENVIRONMENTAL PROTECTION AGENCY
         NOTICE OF ARRIVAL OF PESTICIDES AND DEVICES (EPA Form 3540-1)
                               19 CFR 12.110-117

1. Identification of the Information Collection

      1(a) Title of the Information Collection

      TITLE: Notice of Arrival of Pesticides and Devices under section 17(c) of FIFRA. 
      
      OMB No. 2070-0020				EPA No. 0152.10
 
      1(b) Short Characterization/Abstract

      The U.S. Customs and Border Protection (Customs) regulations at 19 CFR 12.112 require that an importer desiring to import pesticides into the United States shall, prior to the shipment's arrival in the United States, submit a Notice of Arrival (NOA) of Pesticides and Devices (EPA Form 3540-1 or Form 3540-1) to the U.S. Environmental Protection Agency (EPA or Agency). EPA will review the form and determine the disposition of the shipment.  Upon completing Form 3540-1, EPA returns the form to the importer of record (importer) or licensed customs broker (broker), who must present the form to Customs upon arrival of the shipment at the port of entry. This is necessary to ensure that EPA is notified of the arrival of pesticides and devices as required under the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) section 17(c), and that EPA has the ability to examine such shipments to determine compliance with FIFRA. 
      
	Form 3540-1 requires the identification and address information of parties involved in the importation of the pesticide or device and information on the identity of the imported pesticide or device shipment. When Form 3540-1 is submitted to the EPA regional office having jurisdiction over the state or territory in which the port of entry is located, EPA enforcement personnel review the form to determine whether the shipment should be released for entry upon arrival, detained for examination, or refused admission into the United States.  The responsible EPA official returns the form to the importer or broker with EPA instructions to Customs as to the disposition of the shipment.
      
	Upon the arrival of the shipment, the importer or broker presents the completed NOA to the Customs District Director at the port of entry.  Customs compares entry documents for the shipment with the NOA and notifies the EPA regional office of any discrepancies, which EPA will resolve with the importer or broker.  If there are no discrepancies, Customs follows instructions regarding release, detention, or refusal.  If there are discrepancies, the shipment may be detained until cleared for release, or retained for examination.  If EPA inspects the shipment and it appears from examination of a sample that it is adulterated, misbranded, or otherwise violates the provisions of FIFRA, or is otherwise injurious to health or the environment, the pesticide or device may be refused admission into the United States.

	During this renewal of this information collection, EPA proposes to amend Form 3540-1. 
The proposed amendments clarify the instructions for completing on the form, revise the required data items, and update the terms used on the form to be consistent with those used by Customs. 

	EPA is also capturing the burden of providing supporting documentation that is currently submitted by most importers to the Agency on a voluntary basis. In practice, EPA has found that questions about a shipment can often be resolved if the appropriate supporting documentation is provided voluntarily to EPA with the Form 3450-1 prior to the arrival of the shipment in the United States.      

      Respondents subject to this information collection include all importers of pesticides and devices as defined by FIFRA.   

2. Need for and Use of the Collection
      
      2(a) Need/Authority for the Collection  
      
      
      This information collection activity allows Customs to fulfill its statutory obligation under FIFRA section 17(c) to notify the EPA of the arrival of pesticides in the United States. An NOA must be submitted for all imported devices and pesticides, including but not limited to those pesticides that are registered under section 3 of the FIFRA and to those that may be transferred, sold, or distributed without registration pursuant to 40 CFR 152.30, such as pesticides for which an Experimental Use Permit has been granted under section 5 of the FIFRA, and pesticides for which an Exemption has been granted under sections 18 or 25(b) of FIFRA. This notification allows EPA to determine whether imported devices and registered and unregistered pesticides comply with FIFRA.  The information permits EPA to stop suspended, cancelled, misbranded, contaminated, or otherwise violative products from being imported into the country, track those that do enter, and minimize any adverse human health or environmental impact that might arise from the importation of violative products.  If EPA did not collect this information, Customs and the EPA would be unable to meet their statutory requirements under FIFRA.

      2(b) Practical Utility/Users of the Data	

	The information is used by EPA regional pesticide compliance and enforcement staff, the Office of Enforcement and Compliance Assurance (OECA), and the Office of Pesticides Programs (OPP) to monitor and assure compliance with FIFRA.  Customs uses this information to ensure pesticide and device products admitted to the U.S. have been reviewed by EPA for compliance.  The absence of an accompanying NOA is, under Customs regulations, grounds for refusal of entry into the United States.

3. Non-Duplication, Consultations, and other Criteria.

      3(a) Non Duplication

	Some of the information collected on EPA's Notice of Arrival is identical or similar to information collected on Customs' entry notice form (Form 3461, OMB Control Number 1651-0024) or entry summary form (Form 7501, OMB Control Number 1651-0022). In addition, in order to expedite the processing of shipments of pesticides and devices, EPA recommends that respondents provide EPA with a copy of either the entry notice or entry summary, or other information submitted to Customs pursuant to 19 CFR 142.3(5).  This supporting documentation allows EPA to validate the information provided on Form 3540-1. The information on entry forms is collected electronically via Customs ABI/ACS. EPA does not have the ability to electronically receive this information. Respondents would plan for and gather the information submitted on Form 3450-1 as part of customary business practices. To avoid double counting of burden hours, EPA only accounts for the additional time to enter the information and submit the form.  

	Customs entry forms cannot substitute for the submission of EPA's notice of arrival because the entry forms are not required to be completed prior to the arrival of the shipment and hence do not meet the requirements of FIFRA 17 (c). Entry may be made up to 15 days after a pesticide or device arrives in the U.S. and the entry forms does not contain all of the information required in a notice of arrival.  The information in a notice of arrival is necessary for EPA to determine the disposition of a shipment upon its arrival in the U.S.
 
	As discussed in Section 5(b), EPA is currently participating in the ACE/ITDS project.  When ACE becomes fully functional, it will allow for the electronic collection of the information in the Notice of Arrival.  EPA is currently undertaking rulemaking to facilitate the electronic submission of Notice of Arrival information. 
      
      3(b) Public Notice Required Prior to ICR Submission to OMB
      
      As part of the renewal process, EPA will publish a notice in the Federal Register prior to submitting the ICR to OMB. Pursuant to 5 CFR 1320.8(d), any public comments received will be placed in the EPA docket, EPA-HQ-OPP-2011-0843, for this action. 

      3(c) Consultations

	The Agency will consult with stakeholders who actively interact with the Agency through the use of this collection instrument and will solicit stakeholder assessment of the regulatory burden estimates expressed by the Agency in this ICR. A record of the consultations will be placed in the EPA docket for this action

      3(d) Effects of less frequent collection
      
      
      This collection represents the minimum collection frequency possible to comply with statutory requirements, which is that the Agency be notified of the arrival of each shipment into the United States.   
      
      3(e) General Guidelines

      The only PRA-imposed guideline in 5 CFR 1320.6 that is exceeded in this collection is the recordkeeping retention period. Any record required to be made, kept, and rendered for examination and inspection by Customs under 19 CFR 163.2 shall be kept for 5 years.

      3(f) Confidentiality

      If information on Form 3540-1 is declared sensitive or confidential, it cannot be released to the public.  Certain information on Form 3540-1 (names and complete addresses, along with unit size, quantity, total net weight, country of origin, port of entry, entry number, and anticipated entry date) may be claimed as FIFRA Confidential Business Information (CBI).  Other information (EPA Registration Number and Producer Establishment Number, the brand name of product, and active ingredients and percentages of each) may not be claimed as CBI pursuant to FIFRA section 7(d) and labeling requirements for pesticides/devices at 40 CFR § 156.10.

      Confidential data submitted to EPA is handled in accordance with the provisions of the FIFRA CBI security manual.  This manual contains instructions to physical security measures; CBI copying and destruction procedures; transfer of CBI materials within EPA to contractors or to other government offices; computer security; CBI typing procedures; and internal office procedures.  The manual dictates that all CBI must be marked or flagged as such, only authorized Agency personnel may be permitted access to CBI, all CBI must be kept in secure (double-locked) areas, and all CBI marked for destruction must be cleared by a Document Control Officer.  

      3(g) Sensitive Questions

      Not applicable.  No information of a sensitive or private nature is requested in the information collection activity.  
      
4. The Respondents and Information Collected

      4(a) Respondents/North American Industry Classification System (NAICS) Codes.
      
      Respondents to this information collection are pesticide importers, which includes many types of business entities ranging from Commercial and Institutional Building Construction (NAICS 236220) to Pesticide and Other Agricultural Chemical Manufacturing (NAICS 325300) and even Public Administration: Executive Offices (NAICS 921110).  Other business and institutions that import pesticides include Agriculture, Forestry, Fishing and Hunting (Sector 11), Wholesale Trade, (Sector 42).  The majority of responses come from businesses that fall under NAICS code 325300. 
      
      4(b) Information Requested
	
	
      (i) Data items, including record keeping requirements
      
      The data items that must be submitted for registered pesticides, unregistered pesticides and, devices are the same, except where indicated below.

      a. Currently approved data items.

      All data in this ICR that is recorded and reported is required by FIFRA Sections 3, 7, and 17, and 19 CFR Part 12. 

      Provide notification of: 
*       name and complete address of broker or agent (19 CFR 12.112)
*       name and complete address of importer or consignee (19 CFR 12.112)
*       name and address of shipper (19 CFR 12.112)
*       EPA registration number (19 CFR 12.111 and FIFRA Sec. 3)
*       EPA producer establishment number (19 CFR 12.112 and FIFRA Sec. 7)
*       brand name of product (19 CFR 12.112 and FIFRA Sec. 17(c))
*       active ingredients and percentage of each (19 CFR 12.112 and FIFRA Sec.17(c))
*       unit size, quantity, and total net weight (19 CFR 12.112 and FIFRA Sec. 17(c))
*       country of origin (19 CFR 12.112)
*       port of entry, entry number, entry date (19 CFR 12.113)
*       carrier (19 CFR 12.113)
*       location of good for examination after importation (19 CFR  12.115)

      b. Proposed changes to the data items
      
	EPA is proposing the following minor changes to the data items on EPA Form 3540-1 under this information collection:
         *          Requiring the complete address of the carrier (19 CFR 12.113). Currently, only the name is required. 
         *          Adding the email and phone numbers to the address information required for the importer, broker, shipper, carrier, and consignee (19 CFR 12.112).  The complete address will be defined to include the physical address, telephone number (including cellular or mobile telephone), and email address.  
         *          Changing the entry date to anticipated entry date (19 CFR 12.113)
         *          Adding the recommendation that respondents importing an unregistered pesticide provide additional information, including the intended use and a description of why the product is being imported into the United States, in the remarks. Providing this information voluntarily on Form 3540-1 will expedite EPA's review of the Notice of Arrival.
         *          Adding the recommendation that respondents of registered pesticides list the active ingredients and percentage of each. Most respondents already voluntarily provide this information. This addition is accounting for current practice.
         *          Adding the recommendation that respondents include supporting documentation, including a product label, material safety data sheets, Customs forms 7501 or 3461 other information submitted to Customs pursuant to 19 CFR 142.3(5).  Most respondents already voluntarily submit supporting documentation as part of a NOA review package that includes Form 3540-1. This addition is accounting for current practice. 

      (ii) Respondent Activities
      
         *       Read instructions on reverse side of Form 3540-1
         *       Plan activities-CBP
         *       Gather information-CBP
         *       Enter information on Form 3540-1and submit to EPA prior to arrival of pesticide or device product
         *       Respond to questions if further inquires are made by EPA
         *       Submit Form 3540-1, after it is reviewed and signed by EPA, to Customs and Border Protection 
         *       Plan and review information for accuracy-CBP
         *       Store, file, and maintain the information-CBP

      Customs-"Customary and Usual Business Practice"  During the course of normal and prudent business operations, a respondent would plan activities for this information collection, arrange for the collection, review the information for accuracy, and arrange to maintain or store the information detailed under 4(b) above.  The Information to be kept is generally information that prudent businesses would maintain.

5. The Information Collected-Agency Activities, Collection Methodology, and Information Management.

      5(a) Agency Activities

      EPA regional personnel review Form 3540-1 for accuracy and completeness of the submitted information and maintain files of the NOA for inspection and targeting.  If all information is complete and accurate, the Agency reviewer signs and returns the form to the importer.  An incomplete NOA may require additional follow-up in order to determine the disposition of the pesticide or device shipment.  EPA regional personnel also work with Customs agents at the port of entry to resolve discrepancies between information submitted on Form 3540-1 and Customs entry documents.    
      

      5(b) Collection Methodology and Management

      The information collected is produced by all importers as part of Customary and Usual Business Practice, as described above.  This collection request concerns the entry and submission of this information using the Form 3540-1.
  
      In addition to the revisions of the data items discussed in 4(b), EPA is proposing the following changes to Form 3540-1 to improve the information collected and review process for importers:
      1. Change "Broker" to "Licensed Broker" in Block 1 and "Importer" to "Importer of Record" in Block 2.  EPA also proposes to remove the term "Agent" in Blocks 1, 19 and 20. These changes will improve the form's consistency with the terminology used by Customs.
      2. Include in the Instructions for completing Form 3540-1 a recommendation to the importer to voluntarily provide all information, including supporting documentation, at the time of submission of Form 3540-1 to EPA prior to the arrival of the shipment in the United States in order to expedite the review of the pesticide or device shipment.
      3. Include in the instructions for the Remarks in Block 18 a reminder that respondents can voluntarily submit additional information.  Pesticides or devices without an EPA registration number often require consultation between the EPA reviewer and the respondent and many respondents are not aware they can submit additional information.  
      4. Clarify the instructions for Blocks 3, 4, 5, 6, 7, 11, 13, 16 and 17.  EPA has closely followed EPA and Customs regulatory provisions in proposing these changes.
      5. Add instructions for Blocks 1, 2, 8, 9, 10, 12, 14, 15, and 18.  The added instructions primarily provide information for those respondents not familiar with importing pesticides and devices, and clarify the information that is needed for those who are familiar with import requirements.  EPA has closely followed EPA and Customs regulatory provisions in proposing these changes. 

      The currently approved version and proposed version of EPA Form 34501-1 are included in the docket for this action.
      
      NOA information is entered once onto Form 3450-1, signed, and submitted to EPA.  Form 3450-1 is reviewed by EPA, and, if approved, signed by the EPA reviewer. The form is then returned to the importer for submission as a shipping document to accompany the shipment upon its arrival at the U.S. port of entry.  Customs inspectors compare Form 3540-1 with entry documents for the shipment of pesticides or devices and notify the Administrator of any discrepancies.

      EPA is currently participating in an interagency initiative known as the International Trade Data System (ITDS).  The goal of ITDS is to make the Federal government's compliance monitoring of international trade less burdensome and more efficient by integrating and automating the government-wide collection, use, and dissemination of international trade data.  Under the ITDS concept, agencies harmonize their data requirements with Customs, thereby eliminating redundancies and minor definitional differences.
      
      ITDS is not a computer system. It is the organizational framework for Customs and more than 40 participating government agencies to integrate import requirements into a modernized, upgraded Automated Commercial Environment (ACE), which is being designed by Customs to process imports and exports.  EPA is currently working with Customs to integrate into the ACE system the Agency's six import regulatory programs, including the current process for notification of arrival of pesticides and devices. In the future, EPA anticipates that most importers will submit the notice of arrival electronically in the ACE system, and that the notice of arrival process will be done electronically and almost instantaneously among importers, EPA, and Customs for most shipments of pesticides or devices. 

      5(c) Small Entity Flexibility

      The burden of this information collection is minimal and affects all importers.  It cannot be reduced and still meet requirements outlined in Section 2(a). The information collection does not disproportionately impact small businesses, because the information requested is gathered during "customary and usual business practices."

      5(d) Collection Schedule

      A Notice of Arrival submission is required on each occasion that a pesticide or device shipment arrives for entry in the United States. 

6. Estimating the Burden and Cost of the Collection.
      
      6(a) Estimating Respondent Burden

      In calculating the respondent burden, EPA estimates that importers will submit 28,000 responses to this information collection annually during this renewal ICR. This estimate is based on a projected increase in the number of NOAs EPA receives. For the last renewal, EPA estimated the annual number of responses at 25,000.  In 2010, EPA received 27,000 NOAs and EPA projects that the Agency will receive 28,000 NOAs in 2011.  
      
      EPA estimates that the average burden associated with this information collection activity is approximately 0.43 hours (26 minutes) per response. This average is based on the average estimated response time for registered pesticides, unregistered pesticides, and devices. Because EPA recommends that importers of unregistered pesticides voluntarily supply information about the intended use and an explanation of why the product is being imported, the responses types have been divided into two types. The number of respondents expected for each response types is based on the number of each type of response, exhibited in Table 1. 
      
      Table 1: Number of Responses by Type
 Type of Response
 Number of Responses
 Percent of Total
 Registered Pesticides and Devices
                                     19,600
                                       70
 Unregistered Pesticides
                                     8,400
                                       30
      
      As discussed above, importers must submit EPA Form 3450-1 prior to the arrival in the United States of a shipment of a pesticide or device. In estimating the burden per response, EPA assumes that all importers will voluntarily submit supporting documents to EPA with Form 3450-1.  In addition, for unregistered pesticides, EPA assumes importers will voluntarily provide information regarding the intended use of the product, as well as a description of why the product is being imported.  
      
      EPA estimates it will take respondents submitting a NOA for a registered pesticide or device product 0.4 hours to read the instructions, complete the form, and submit the form to EPA and Customs, for a total of 7,840 hours annually. Respondents submitting a NOA for unregistered pesticides will require 0.5 hours for these activities, or 4,200 hours annually. The annual burden hours per response type are found by multiplying the annual number of responses per response type time the burden per response. The paperwork burden estimates represent the average costs. Some respondents will spend less time and others more time than the average estimated. The total estimated respondent burden to comply with this information collection is 12,040 hours annually. 

      6 (b) Estimating Respondent Costs 
      
      The methodology for calculating the wage rates in this renewal of the ICR has been updated to be consistent with the method for wage calculation for all ICRs managed by the Office of Pesticide Programs (OPP).  The wage estimates are based on 2010 wage data.  The calculation of the wage rate uses base wage data for each sector and labor type for an Unloaded wage rate (hourly wage rate) and calculates the Loaded wage rate (unloaded wage rate + benefits) and the Fully loaded wage rate (loaded wage rate + overhead) based on that data.  Fully loaded wage rates are used to calculate respondent and Agency costs.
      
      Unloaded Wage Rate:  Wages are estimated for labor types (management, technical, and clerical) within applicable sectors.  The Agency uses average wage data for the relevant sectors available in the National Industry-Specific Occupational Employment and Wage Estimates from the Bureau of Labor Statistics (BLS) (see http://www.bls.gov/oes/current/oes_nat.htm).
      
      Sectors: The specific North American Industry Classification System (NAICS) code and website for each sector is included in that sector's wage rate table in Attachment D.  Within each sector, the wage data are provided by Standard Occupational Classification (SOC).  The SOC system is used by federal statistical agencies to classify workers into occupational categories for the purpose of collecting, calculating, or disseminating data (see http://www.bls.gov/oes/current/oes_stru.htm).
      
      Loaded Wage Rate: Unless stated otherwise, all benefits represent 44% of unloaded wage rates, based on average rate of benefits for all civilian non-farm workers (see http://www.bls.gov/news.release/ecec.t01.htm).  
      
      Fully Loaded Wage Rate:  OPP multiplies the loaded wage rate by 50% (EPA guidelines 20-70%) to get overhead costs.
      
      Since the majority of NOAs are submitted by firms in NAICS code 325300 (Pesticide and Other Agricultural Chemical Manufacturing), hourly wage rates for this sector were used to calculate respondent burden.  The fully loaded hourly wage rates for management, technical, and clerical occupations for NAICS 325300 are $120.28, $60.85, and $37.11, respectively.  See Attachment D for labor wage calculations.  
      
      Table 2 shows the estimated respondent burden and cost for submitting EPA Form 3540-1 and supporting documents for registered pesticide and devices. For these products, EPA estimates the burden per response to be 0.4 hours. The total annual burden for registered pesticides is estimate to be 7,840 burden hours, at a cost of $446,142.  The total management, technical, and clerical hours are multiplied times the annual number of responses and by the fully loaded wage rates to get total annual respondent costs.
      
      Table 2: Respondent Burden and Cost: Registered Pesticides and Devices
Collection Activities
                                  Management
                                   (hours) 
                                  Technical 
                                    (hours)
                                   Clerical 
                                    (hours)
                                  Total hours
                                     Cost
 
                                     $120 
                                     $61 
                                     $37 
                                       
                                       
Read or hear any instructions
                                      784
                                      523
                                       0
                                     1,307
                                  $   126,104 
Plan activities
                                       0
                                       0
                                       0
                                       0
                              $               -   
Create information
                                       0
                                       0
                                       0
                                       0
                              $               -   
Gather information
                                       0
                                       0
                                       0
                                       0
                              $               -   
Process, compile, review information for accuracy
                                      261
                                     1,045
                                       0
                                     1,307
                                 $     95,042 
Complete written forms
                                       0
                                     1,307
                                     1,307
                                     2,613
                                  $   128,006 
Record, disclose, or display information
                                       0
                                       0
                                     1,307
                                     1,307
                                 $     48,495 
Store, file, or maintain information
                                       0
                                       0
                                     1,307
                                     1,307
                                 $     48,495 
 TOTAL BURDEN
                                     1,045
                                     2,875
                                     3,920
                                     7,840
                                  $   446,142 
      
      [1] Hourly wages rates are fully loaded wage rates based on NAICS 325300 - Pesticide, Fertilizer, and Other Agricultural Chemical Manufacturing from U.S. Dept. of Labor, Bureau of Labor Statistics, May 2010. See Attachment D for wage calculations. 
      [2] Totals may not sum due to rounding.
      
      
      
      Table 3 shows the estimated respondent burden and cost for submitting EPA Form 3540-1, supporting documents, and intended use information for unregistered pesticides. For these responses, EPA estimates the burden per response to be 0.5 hours. The total annual burden for unregistered pesticides and devices is estimate to be 4,200 burden hours, at a cost of $239,004.  
      
      Table 3: Respondent Burden and Cost: Unregistered Pesticides
Collection Activities
                                  Management
                                   (hours) 
                                   Technical
                                   (hours) 
                                   Clerical
                                   (hours) 
                                  Total hours
                                     Cost
 
                                     $120 
                                     $61 
                                     $37 
                                       
                                       
Read or hear any instructions
                                      420
                                      280
                                       0
                                      700
                                    $ 67,555
Plan activities
                                       0
                                       0
                                       0
                                       0
                               $             -   
Create information
                                       0
                                       0
                                       0
                                       0
                               $             -   
Gather information
                                       0
                                       0
                                       0
                                       0
                               $             -   
Process, compile, review information for accuracy
                                      140
                                      560
                                       0
                                      700
                                  $   50,915 
Complete written forms
                                       0
                                     1,540
                                      700
                                     2,240
                                   $  68,575
Record, disclose, or display information
                                       0
                                       0
                                      700
                                      700
                                  $    25,979 
Store, file, or maintain information
                                       0
                                       0
                                      700
                                     7000
                                  $    25,979 
 TOTAL BURDEN
                                      560
                                    1,540,
                                     2,100
                                     4,200
                                 $    239,004 
      

      (ii) Estimating Capital and Operations and Maintenance Costs.

	Not applicable.  

      
      (iii) Capital Start-up vs. Operating and Maintenance Costs
      
	Not applicable.

      6(c) Estimating Agency Burden and Cost

	EPA estimates that in total 8.0 FTEs across EPA regional offices are allocated for processing data submitted under this information collection.  The estimated number of federal government FTEs needed to process and review EPA Form 3450-1 on an annual basis was increased from the previous estimate of 3.57 to 8.0.  The number of EPA FTEs was estimated at 8.0 based on input from EPA regional offices.  The increase reflects more accurate estimates of the federal government burden for processing NOAs.   

	The annual salary for a federal employee at the GS-13, Step 1 level ($71,674) is used as the base wage; no adjustment for locality is made because employees that process NOA forms work in several different localities.  After adjusting the salary to account for the cost of benefits and overhead, the fully loaded annual rate is $154,386; calculations are shown in Attachment D.
Table 3 shows the total cost of federal government labor for processing NOA forms.  At a fully loaded annual wage rate of $154,386 per year, the total annual cost of 8.0 FTEs to the federal government is approximately $1.24 million.

Table 3.  Federal Government (Agency) Labor Costs 
Data Category
Value
Fully Loaded Annual Rate ($/year per FTE) *
$154,386
Total EPA FTEs
8.00
Total Federal Government Labor Costs
$ 1,235,086
* For calculation of Fully Loaded Annual Rate from base salary, see Attachment D.1
      

	In addition to labor costs, there are direct costs of printing instructions and reporting forms.  In the previous ICR renewal, this cost was estimated at $60,947.  Adjusting for inflation using the Consumer Price Index, the direct cost of processing NOA forms for this ICR renewal is estimated at $62,390.  Updating the number to account for the increase in NOAs, the value for this renewal is $70,482.

	Table 4 combines the labor costs and direct costs to the federal government of processing Notice of Arrival forms.  The total cost is approximately $1.3 million per year, assuming an average of 28,000 Notice of Arrival forms are processed each year.

 Table 4.  Total Agency Costs 
Data Category
Value
Total Federal Government Labor Costs
$ 1,235,086
Total Federal Government Direct Costs 
$ 70,482
TOTAL AGENCY COSTS
$ 1,305,568

	6(d) Bottom Line Burden Hours and Cost

	(i) Respondent Burden

      	The total annual respondent burden hours for this ICR are estimated at 12,040 hours.  The total annual respondent cost for this ICR is estimated to be $685,146.  

Table 5. Total Annual Respondent Burden and Costs
                            Information Collection
                              Responses Per Year
                          Burden Per Response (hours)
                                 Annual Burden
                                    (hours)
                                     Total
                                     Costs
            Notice of Arrival for Registered Pesticides and Devices
                                    19,600
                                      0.4
                                     7,840
                                   $446,142
                 Notice of Arrival for Unregistered Pesticides
                                     8,400
                                      0.5
                                     4,200
                                   $239,004
                        Total Annual Respondent Burden
                                    12,040
                                   $685,146

	(ii) Agency Burden

	The total annual agency burden for this ICR is estimated to be 8.0 FTEs.  With direct costs, this would result in a total annual agency cost of $1,305,568.  

Table 6. Total Annual Agency Burden and Costs
                            Information Collection
                              Responses Per Year
                                 Annual Burden
                                    (FTEs)
                                     Total
                           Costs (Labor plus Direct)
                               Notice of Arrival
                                    28,000
                                      8.0
                                  $1,305,568

	(iii) Bottom Line Burden and Cost

Table 6.	Bottom Line Burden Hours and Cost

TOTAL

Hours/FTEs
Costs
Respondent Burden Estimate
12,040 Hours
$685,146
Agency Burden Estimate
 8.0 FTEs
$1,305,568

      
      6(f) Reasons for Change in Burden
      
      There is an increase of 4,540 hours in the total estimated respondent burden compared with the currently approved ICR burden.  This increase is a result of an increase in the annual number of NOAs submitted and an increase in the burden hours per response.  The annual number of NOAs submitted to EPA increased from 25,000 for the previous ICR renewal to 28,000 for this ICR renewal.  The average burden hours per response will change from 0.3 hours for the previous ICR renewal to 0.43 hours for this ICR renewal. This change in burden hours per response is a result of changes to the data items on Form 3450-1, and well as an accounting of the burden of voluntarily submitting certain information.  Specifically, this burden estimate accounts for the new burdens related to providing information for the telephone numbers and email addresses of the shipper, importer of record, licensed broker, and ultimate consignee when supplying name and address information, and that the complete address, including telephone and email address, of the carrier be provided. In addition, EPA is accounting for the burden of voluntarily providing supporting documentation for registered and unregistered pesticides, active ingredients and percentage of each for registered pesticides, as well as intended use information for unregistered pesticides. The annual burden increase represents an adjustment. 
      
      Labor costs for respondents and the Agency increased as a result of changes in the wage rates made to: a) reflect current wage rates and b) to make the methodology for calculating wage rates consistent with other OPP ICRs.  The new wage estimates incorporated higher estimates for benefits and overhead than were used in the past.
      
      6(g) Burden Statement
      
      
      The total annual public respondent burden for this collection of information is estimated to be 12,040 hours. The annual respondent burden for the collection of information associated with the submission of EPA Form 3450-1 is, on average, 0.43 hours per submission. This estimate includes the time for reviewing instructions, maintaining the data needed, and completing and reviewing the collection of information.  The Agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. 
       
      The Agency has established a public docket for this ICR under Docket ID No. EPA-HQ-OPP-2011-0843, which is available for online viewing at www.regulations.gov, or in person viewing at the OPP Regulatory Public Docket in Rm. S-4400, One Potomac Yard (South Building), 2777 S. Crystal Drive, Arlington, VA.  This docket facility is open from 8:30 a.m. to 4 p.m., Monday through Friday, excluding legal holidays.  The docket telephone number is (703) 305-5805.  
      
      You may submit comments regarding the Agency's need for this information, the accuracy of the provided burden estimates and any suggested methods for minimizing respondent burden, including the use of automated collection techniques. Submit your comments, referencing Docket ID No. EPA-HQ-OPP-2011-0843 and OMB Control No. 2070-0020, to (1) EPA online using www.regulations.gov (our preferred method), or by mail to: Public Information and Records Integrity Branch (PIRIB), Mail Code: 7502P, Office of Pesticide Programs (OPP), Environmental Protection Agency, 1200 Pennsylvania Ave., NW, Washington, DC 20460, and (2) OMB by mail to: Office of Information and Regulatory Affairs, Office of Management and Budget (OMB), Attention: Desk Officer for EPA, 725 17th Street, NW, Washington, DC 20503.
      
 
      
                         
      
                    ATTACHMENTS TO THE SUPPORTING STATEMENT

Attachments to the supporting statement are available in the public docket established for this ICR under docket identification number EPA-HQ-OPP-2011-0843.  These attachments are available for online viewing at www.regulations.gov or otherwise accessed as described in section 6(f) of the supporting statement.

Attachment A:
7 U.S.C. 136o - Section 17 of the Federal Insecticide, Fungicide, and Rodenticide Act. Available online at the US House of Representatives' US Code website 

Attachment B:
19 CFR 12.110-117.  Available online at the National Archives and Records Administration's Electronic CFR Website

Attachment C:
Reserved for Display Related to OMB Control #2070-0020  

Attachment D:
Work Sheets used to Calculate Registrant Labor Costs

Attachment D.1:
Work Sheets used to Calculate EPA and Federal Government Labor Costs

Attachment E
Currently approved EPA Form 3540-1

Attachment F
Proposed EPA Form 3540-1

                                 Attachment D

             Work Sheets used to Calculate Registrant Labor Costs
This attachment is available as part of the electronic docket EPA-HQ-OPP-2011-0843 and is part of the ICR's Supporting Statement.

NAICS:  325300
Pesticide, Fertilizer, and Other Agricultural Chemical Manufacturing
Labor Cost Category
Formula
Managerial
Technical
Clerical
Unloaded Hourly Rate [1]
 = W
$55.84 
$28.25 
$17.23 
Benefits Percentage [2]
Lb = B/W
44%
44%
44%
Benefits per hour
B = W*Lb
$24.35 
$12.32 
$7.51 
Loaded Hourly Rate
Wb = W+B = W(1+Lb)
$80.19 
$40.57 
$24.74 
Overhead Percentage [3]
Lo = OH/Wb
50%
50%
50%
Overhead per hour
OH = Wb*Lo
$40.09 
$20.28 
$12.37 
Fully Loaded Wage Rate
Wf = Wb + OH
$120.28 
$60.85 
$37.11 

 = W + B + OH  

1.  Data Source:  BLS http://www.bls.gov/oes/current/naics4_325300.htm     May 2010 data
     NAICS 325300 - Pesticide, Fertilizer, and Other Agricultural Chemical Manufacturing
     Standard Occupational Codes:   
       Management:   11-0000, Management Occupations  
       Technical:        19-0000, Life, Physical, and Social Science Occupations 
       Clerical:           43-0000, Office and Administrative Support Occupations 
2. Fringe benefits/wage per hour.   
3. U. S. Environmental Protection Agency, EPA Air Pollution Control Cost Manual, Sixth Edition, EPA-452-02-001, January 2002, pg. 2-34.  The loading for indirect costs is within the range of 20-70% of the load labor rate (wage + benefits) suggested in EPA guidance.

                                Attachment D.1

     Work Sheets used to Calculate EPA and Federal Government Labor Costs
This attachment is available as part of the electronic docket EPA-HQ-OPP-2011-0843 and is part of the ICR's Supporting Statement

NAICS: 999100 
Federal Executive Branch
Labor Category:
Formula
Managerial
Technical
Clerical
Unloaded Hourly Rate[1]
 = W
$55.64 
$33.23 
$20.06 
Benefits Percentage[2]
Lb = B/W
44%
44%
44%
Benefits per hour
B = W*Lb
$24.26 
$14.49 
$8.75 
Loaded Hourly Rate
Wb = W + B = W(1+Lb)
$79.90 
$47.72 
$28.81 
Overhead Percentage[3]
Lo = OH/Wb
50%
50%
50%
Overhead per hour
OH = Wb*Lo
$39.95 
$23.86 
$14.40 
Fully Loaded Hourly Rate
Wf = Wb + OH
$119.85 
$71.58 
$43.21 

 = W + B + OH 

1.  Data Source:  BLS http://www.bls.gov/oes/current/naics4_999100.htm     May 2010 data
     NAICS  999100 -  Federal Executive Branch
     Standard Occupational Codes:   
       Management:   11-0000, Management Occupations  
       Technical:        19-0000, Life, Physical, and Social Science Occupations 
       Clerical:           43-0000, Office and Administrative Support Occupations 
2. Fringe benefits/wage per hour.   
3. U. S. Environmental Protection Agency, EPA Air Pollution Control Cost Manual, Sixth Edition, EPA-452-02-001, January 2002, pg. 2-34.  The loading for indirect costs is within the range of 20-70% of the load labor rate (wage + benefits) suggested in EPA guidance.