Document ID: EPA-HQ-OARM-2018-0742-0003
Agency: epa
Document Type: Rule
Title: Environmental Protection Agency Acquisition Regulation (EPAAR) Clause Update for Submission of Invoices
Posted Date: 2019-05-15T04:00Z

[Federal Register Volume 84, Number 94 (Wednesday, May 15, 2019)]
[Rules and Regulations]
[Pages 21714-21718]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-09695]

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ENVIRONMENTAL PROTECTION AGENCY

40 CFR Part 1552

[EPA-HQ-OMS-2018-0742; FRL 9992-99-OMS]

Environmental Protection Agency Acquisition Regulation (EPAAR) 
Clause Update for Submission of Invoices

AGENCY: Environmental Protection Agency (EPA).

ACTION: Final rule.

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SUMMARY: The Environmental Protection Agency (EPA) is revising its 
Submission of Invoices clause to add electronic invoicing requirements. 
In 2019 the EPA will begin using the Invoice Processing Platform (IPP), 
which is a secure web-based service provided by the U.S. Treasury that 
efficiently manages government invoicing.

DATES: This final rule is effective on May 15, 2019.

ADDRESSES: The EPA has established a docket for this action under 
Docket ID No. EPA-HQ-OARM-2018-0742. All documents in the docket are 
listed on the https://www.regulations.gov website. Although listed in 
the index, some information is not publicly available, e.g., CBI or 
other information whose disclosure is restricted by statute. Certain 
other material, such as copyrighted material, is not placed on the 
internet and will be publicly available only in hard copy form. 
Publicly available docket materials are available electronically 
through http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: Thomas Valentino, Policy, Training, 
and Oversight Division, Office of Acquisition Solutions (3802R), 
Environmental Protection Agency, 1200 Pennsylvania Ave. NW, Washington, 
DC 20460; telephone number: 202-564-4522; email address: 
valentino.thomas@epa.gov.

SUPPLEMENTARY INFORMATION:

I. Background

    The EPA is revising clause 1552.232-70, Submission of Invoices, to 
add electronic invoicing requirements. In 2019 the EPA will begin using 
the Invoice Processing Platform (IPP), which is a secure web-based 
service provided by the U.S. Treasury that efficiently manages 
government invoicing. Currently the EPA requires contractors and 
vendors to submit paper invoices, which are inefficient and costly. The 
EPA will also begin using IPP to satisfy the requirements of Office of 
Management and Budget (OMB) Memorandum M-15-19, Improving Government 
Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing. By 
changing the subject clause to require electronic invoicing, the EPA 
will reap benefits of efficiency and cost that have become ubiquitous 
in modern commerce, and be in compliance with Memorandum M-15-19. On 
December 20, 2018 (83 FR 65328) EPA sought comments on the proposed 
rule and received no comments.

II. Final Rule

    The final rule amends EPAAR Part 1552, Solicitation Provisions and 
Contract Clauses, by revising EPAAR Sec.  1552.232-70, Submission of 
Invoices.
    1. EPAAR Sec.  1552.232-70, Submission of Invoices clause is 
revised to provide new electronic invoicing requirements as the EPA 
begins using the IPP electronic-invoicing program in 2019. The clause 
is revised by replacing the preamble and paragraphs (a) and (b), with 
new paragraphs (a) and (b), that update the old paper invoicing 
instructions to electronic invoicing. Paragraph (g)(5) is revised to 
remove references to suspended costs, which are not authorized under 
IPP. The ``Note to paragraph (i)'' and ``Note to paragraph (j)'' are 
also being revised to remove references to suspended costs. Finally, 
paragraph (k) and ``Note to paragraph

[[Page 21715]]

(k)'' are being removed because suspended costs are not allowed under 
IPP, which re-letters the last three paragraphs, re-designating 
paragraphs (l) through (n) as paragraphs (k) through (m), respectively.

III. Statutory and Executive Order Reviews

A. Executive Order 12866: Regulatory Planning and Review

    This action is not a ``significant regulatory action'' under the 
terms of Executive Order (E.O.) 12866 (58 FR 51735, October 4, 1993) 
and therefore, not subject to review under the E.O.

B. Paperwork Reduction Act

    This action does not impose an information collection burden under 
the provisions of the Paperwork Reduction Act, 44 U.S.C. 3501 et seq. 
No information is collected under this action.

C. Regulatory Flexibility Act (RFA), as Amended by the Small Business 
Regulatory Enforcement Fairness Act of 1996 (SBREFA), 5 U.S.C. 601 et 
seq.

    The Regulatory Flexibility Act generally requires an agency to 
prepare a regulatory flexibility analysis of any rule subject to notice 
and comment rulemaking requirements under the Administrative Procedure 
Act or any other statute; unless the agency certifies that the rule 
will not have a significant economic impact on a substantial number of 
small entities. Small entities include small businesses, small 
organizations, and small governmental jurisdictions.
    For purposes of assessing the impact of today's final rule on small 
entities, ``small entity'' is defined as: (1) A small business that 
meets the definition of a small business found in the Small Business 
Act and codified at 13 CFR 121.201; (2) a small governmental 
jurisdiction that is a government of a city, county, town, school 
district or special district with a population of less than 50,000; and 
(3) a small organization that is any not-for-profit enterprise which is 
independently owned and operated and is not dominant in its field.
    After considering the economic impacts of this rule on small 
entities, I certify that this action will not have a significant 
economic impact on a substantial number of small entities. This action 
revises a current EPAAR clause and does not impose requirements 
involving capital investment, implementing procedures, or record 
keeping. This rule will not have a significant economic impact on small 
entities.

D. Unfunded Mandates Reform Act

    Title II of the Unfunded Mandates Reform Act of 1995 (UMRA), Public 
Law 104-4, establishes requirements for Federal agencies to assess the 
effects of their regulatory actions on State, Local, and Tribal 
governments and the private sector.
    This rule contains no Federal mandates (under the regulatory 
provisions of the Title II of the UMRA) for State, Local, and Tribal 
governments or the private sector. The rule imposes no enforceable duty 
on any State, Local or Tribal governments or the private sector. Thus, 
the rule is not subject to the requirements of Sections 202 and 205 of 
the UMRA.

E. Executive Order 13132: Federalism

    Executive Order 13132, entitled ``Federalism'' (64 FR 43255, August 
10, 1999), requires EPA to develop an accountable process to ensure 
``meaningful and timely input by State and Local officials in the 
development of regulatory policies that have federalism implications.'' 
``Policies that have federalism implications'' is defined in the 
Executive Order to include regulations that have ``substantial direct 
effects on the States, on the relationship between the national 
government and the States, or on the distribution of power and 
responsibilities among the various levels of government.''
    This rule does not have federalism implications. It will not have 
substantial direct effects on the States, on the relationship between 
the national government and the States, or on the distribution of power 
and responsibilities among the various levels of government as 
specified in Executive Order 13132.

F. Executive Order 13175: Consultation and Coordination With Indian 
Tribal Governments

    Executive Order 13175, entitled ``Consultation and Coordination 
with Indian Tribal Governments'' (65 FR 67249, November 9, 2000), 
requires EPA to develop an accountable process to ensure ``meaningful 
and timely input by tribal officials in the development of regulatory 
policies that have tribal implications.'' This rule does not have 
tribal implications as specified in Executive Order 13175.

G. Executive Order 13045: Protection of Children From Environmental 
Health and Safety Risks

    Executive Order 13045, entitled ``Protection of Children from 
Environmental Health and Safety Risks'' (62 FR 19885, April 23, 1997), 
applies to any rule that: (1) Is determined to be economically 
significant as defined under Executive Order 12886, and (2) concerns an 
environmental health or safety risk that may have a proportionate 
effect on children. This rule is not subject to Executive Order 13045 
because it is not an economically significant rule as defined by 
Executive Order 12866, and because it does not involve decisions on 
environmental health or safety risks.

H. Executive Order 13211: Actions That Significantly Affect Energy 
Supply, Distribution, or Use

    This final rule is not subject to Executive Order 13211, ``Actions 
Concerning Regulations That Significantly Affect Energy Supply, 
Distribution of Use'' (66 FR 28335 (May 22, 2001), because it is not a 
significant regulatory action under Executive Order 12866.

I. National Technology Transfer and Advancement Act of 1995 (NTTAA)

    Section 12(d) (15 U.S.C 272 note) of NTTA, Public Law 104-113, 
directs EPA to use voluntary consensus standards in its regulatory 
activities unless to do so would be inconsistent with applicable law or 
otherwise impractical. Voluntary consensus standards are technical 
standards (e.g., materials specifications, test methods, sampling 
procedures and business practices) that are developed or adopted by 
voluntary consensus standards bodies. The NTTA directs EPA to provide 
Congress, through OMB, explanations when the Agency decides not to use 
available and applicable voluntary consensus standards.
    This rulemaking does not involve technical standards. Therefore, 
EPA is not considering the use of any voluntary consensus standards.

J. Executive Order 12898: Federal Actions To Address Environmental 
Justice in Minority Populations and Low-Income Populations

    Executive Order (E.O.) 12898 (59 FR 7629 (February 16, 1994) 
establishes federal executive policy on environmental justice. Its main 
provision directs federal agencies, to the greatest extent practicable 
and permitted by law, to make environmental justice part of their 
mission by identifying and addressing, as appropriate, 
disproportionately high and adverse human health or environmental 
effects of their programs, policies, and activities on minority 
populations and low-income populations in the United States.

[[Page 21716]]

    EPA has determined that this final rule will not have 
disproportionately high and adverse human health or environmental 
effects on minority or low-income populations because it does not 
affect the level of protection provided to human health or the 
environment. This rulemaking does not involve human health or 
environmental effects.

List of Subjects in 40 CFR Part 1552

    Environmental protection, Solicitation provisions and contract 
clauses.

    Dated: April 8, 2019.
Kimberly Y. Patrick,
Director, Office of Acquisition Solutions.

    Therefore, 40 CFR part 1552 is amended as set forth below:

0
1. The authority citation for part 1552 continues to read as follows:

    Authority: 5 U.S.C. 301and 41 U.S.C. 418b.

PART 1552--SOLICITATION PROVISIONS AND CONTRACT CLAUSES

0
2. Revise section 1552.232-70 to read as follows:

1552.232-70  Submission of invoices.

    As prescribed in 1532.908, insert the following clause:

Submission of Invoices (MAY 19)

    (a) Electronic invoicing and the Invoice Processing Platform 
(IPP)--(1) Definitions. As used in this clause--
    Contract financing payment and invoice payment are defined in 
Federal Acquisition Regulation (FAR) 32.001.
    Electronic form means an automated system that transmits 
information electronically from the initiating system to all 
affected systems. Facsimile, email, and scanned documents are not 
acceptable electronic forms for submission of payment requests. 
However, scanned documents are acceptable when they are part of a 
submission of a payment request made using Invoice Processing 
Platform or another electronic form authorized by the Contracting 
Officer.
    Payment request means any request for contract financing payment 
or invoice payment submitted by the Contractor under this contract.
    (2)(i) Except as provided in paragraph (c) of this clause, the 
Contractor shall submit invoices using the electronic invoicing 
program Invoice Processing Platform (IPP), which is a secure web-
based service provided by the U.S. Treasury that more efficiently 
manages government invoicing.
    (ii) Under this contract, the following documents are required 
to be submitted as an attachment to the IPP invoice: (This is a 
fill-in for acceptable types of required documentation, such as an 
SF 1034 and 1035, or an invoice/self-designed form on company 
letterhead that contains the required information.)
    (iii) The Contractor's Government Business Point of Contact (as 
listed in System for Award Management (SAM)) will receive enrollment 
instructions via email from the IPP. The Contractor must register 
within 3 to 5 days of receipt of such email from IPP.
    (iv) Contractor assistance with enrollment can be obtained by 
contacting the IPP Production Helpdesk via email at 
IPPCustomerSupport@fiscal.treasury.gov or by telephone at (866) 973-
3131.
    (3) If the Contractor is unable to comply with the requirement 
to use IPP for submitting invoices for payment, the Contractor shall 
submit a waiver request in writing to the Contracting Officer. The 
Contractor may submit an invoice using other than IPP only when--
    (i) The Contracting Officer administering the contract for 
payment has determined, in writing, that electronic submission would 
be unduly burdensome to the Contractor; and in such cases, the 
Contracting Officer shall modify the contract to include a copy of 
the Determination; or
    (ii) When the Governmentwide commercial purchase card is used as 
the method of payment.
    (4) The Contractor shall submit any non-electronic payment 
requests using the method or methods specified in Section G of the 
contract.
    (5) In addition to the requirements of this clause, the 
Contractor shall meet the requirements of the appropriate payment 
clauses in this contract when submitting payment requests.
    (6) Invoices submitted through IPP will be either rejected, or 
accepted and paid, in their entirety, and will not be paid on a 
partial basis.
    (b) Invoice preparation. The Contractor shall prepare its 
invoice or request for contract financing payment in accordance with 
FAR 32.905 on the prescribed Government forms, or the Contractor may 
submit self-designed forms which contain the required information. 
Standard Form 1034, Public Voucher for Purchases and Services other 
than Personal, is prescribed for used by contractors to show the 
amount claimed for reimbursement. Standard Form 1035, Public Voucher 
for Purchases and Services other than Personal--Continuation Sheet, 
is prescribed for use to furnish the necessary supporting detail or 
additional information required by the Contracting Officer.
    (c) Invoice content. (1) The Contractor shall prepare a contract 
level invoice or request for contract financing payment in 
accordance with the invoice preparation instructions. If contract 
work is authorized by an individual task order or delivery order 
(TO/DO), the invoice or request for contract financing payment shall 
also include a summary of the current and cumulative amounts claimed 
by cost element for each TO/DO and for the contract total, as well 
as any supporting data for each TO/DO as identified in the 
instructions.
    (2) The invoice or request for contract financing payment shall 
include current and cumulative charges by major cost element such as 
direct labor, overhead, travel, equipment, and other direct costs. 
For current costs, each major cost element shall include the 
appropriate supporting schedule identified in the invoice 
preparation instructions. Cumulative charges represent the net sum 
of current charges by cost element for the contract period.
    (d) Subcontractor charges. (1) The charges for subcontracts 
shall be further detailed in a supporting schedule showing the major 
cost elements for each subcontract.
    (2) On a case-by-case basis, when needed to verify the 
reasonableness of subcontractor costs, the Contracting Officer may 
require that the contractor obtain from the subcontractor cost 
information in the detail set forth in paragraph (c)(2) of this 
section. This information should be obtained through a means which 
maintains subcontractor confidentiality (for example, via sealed 
envelopes), if the subcontractor expresses Confidential Business 
Information (CBI) concerns.
    (e) Period of performance indication. Invoices or requests for 
contract financing payment must clearly indicate the period of 
performance for which payment is requested. Separate invoices or 
requests for contract financing payment are required for charges 
applicable to the base contract and each option period.
    (f) Invoice submittal. (1) Notwithstanding the provisions of the 
clause of this contract at FAR 52.216-7, Allowable Cost and Payment, 
invoices or requests for contract financing payment shall be 
submitted once per month unless there has been a demonstrated need 
and Contracting Officer approval for more frequent billings. When 
submitted on a monthly basis, the period covered by invoices or 
requests for contractor financing payments shall be the same as the 
period for monthly progress reports required under this contract.
    (2) If the Contracting Officer allows submissions more 
frequently than monthly, one submittal each month shall have the 
same ending period of performance as the monthly progress report.
    (3) Where cumulative amounts on the monthly progress report 
differ from the aggregate amounts claimed in the invoice(s) or 
request(s) for contract financing payments covering the same period, 
the contractor shall provide a reconciliation of the difference as 
part of the payment request.
    (g) EPA Invoice Preparation Instructions--SF 1034. The 
information which a contractor is required to submit in its Standard 
Form 1034 is set forth as follows:
    (1) U.S. Department, Bureau, or establishment and location--
Insert the names and address of the servicing finance office, unless 
the contract specifically provides otherwise.
    (2) Date Voucher Prepared--Insert date on which the public 
voucher is prepared and submitted.
    (3) Contract/Delivery Order Number and Date--Insert the number 
and date of the contract and task order or delivery order, if 
applicable, under which reimbursement is claimed.
    (4) Requisition Number and Date--Leave blank.
    (5) Voucher Number--Insert the appropriate serial number of the 
voucher. A

[[Page 21717]]

separate series of consecutive numbers, beginning with Number 1, 
shall be used by the contractor for each new contract. For an 
adjustment invoice, write ``[invoice number] #Adj'' at the voucher 
number. For a final invoice, put invoice number F. For a completion 
invoice, put invoice number #C.
    (6) Schedule Number; Paid By; Date Invoice Received--Leave 
blank.
    (7) Discount Terms--Enter terms of discount, if applicable.
    (8) Payee's Account Number--This space may be used by the 
contractor to record the account or job number(s) assigned to the 
contract or may be left blank.
    (9) Payee's Name and Address--Show the name of the contractor 
exactly as it appears in the contract and its correct address, 
except when an assignment has been made by the contractor, or the 
right to receive payment has been restricted, as in the case of an 
advance account. When the right to receive payment is restricted, 
the type of information to be shown in this space shall be furnished 
by the Contracting Officer.
    (10) Shipped From; To; Weight Government B/L Number--Insert for 
supply contracts.
    (11) Date of Delivery or Service--Show the month, day and year, 
beginning and ending dates of incurrence of costs claimed for 
reimbursement. Adjustments to costs for prior periods should 
identify the period applicable to their incurrence, e.g., revised 
provisional or final indirect cost rates, award fee, etc.
    (12) Articles or Services--Insert the following: ``For detail, 
see Standard Form 1035 total amount claimed transferred from Page __ 
of Standard Form 1035.'' Insert ``COST REIMBURSABLE--PROVISIONAL 
PAYMENT'' or ``INDEFINITE QUANTITY/INDEFINITE DELIVERY--PROVISIONAL 
PAYMENT'' on the Interim public vouchers. Insert ``COST 
REIMBURSABLE--COMPLETION VOUCHER'' or ``INDEFINITE QUANTITY/
INDEFINITE DELIVERY--COMPLETION VOUCHER'' on the Completion public 
voucher. Insert ``COST REIMBURSABLE--FINAL VOUCHER'' or ``INDEFINITE 
QUANTITY/INDEFINITE DELIVERY--FINAL VOUCHER'' on the final public 
voucher. Insert the following certification, signed by an authorized 
official, on the face of the Standard Form 1034:
    ``I certify that all payments requested are for appropriate 
purposes and in accordance with the agreements set forth in the 
contract.''

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(Name of Official)

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(Title)

    (13) Quantity; Unit Price--Insert for supply contracts.
    (14) Amount--Insert the amount claimed for the period indicated 
in paragraph (g)(11) of this clause.
    (h) EPA Invoice Preparation Instructions--SF 1035. The 
information which a contractor is required to submit in its Standard 
Form 1035 is set forth as follows:
    (1) U.S. Department, Bureau, or Establishment--Insert the name 
and address of the servicing finance office.
    (2) Voucher Number--Insert the voucher number as shown on the 
Standard Form 1034.
    (3) Schedule Number--Leave blank.
    (4) Sheet Number--Insert the sheet number if more than one sheet 
is used in numerical sequence. Use as many sheets as necessary to 
show the information required.
    (5) Number and Date of Order--Insert payee's name and address as 
in the Standard Form 1034.
    (6) Articles or Services--Insert the contract number as in the 
Standard Form 1034.
    (7) Amount--Insert the latest estimated cost, fee (fixed, base, 
or award, as applicable), total contract value, and amount and type 
of fee payable (as applicable).
    (8) A summary of claimed current and cumulative costs and fee by 
major cost element--Include the rate(s) at which indirect costs are 
claimed and indicate the base of each by identifying the line of 
costs to which each is applied. The rates invoiced should be as 
specified in the contract or by a rate agreement negotiated by EPA's 
Cost and Rate Negotiation Team.
    (9) Fee--The fee shall be determined in accordance with 
instructions appearing in the contract.

    Note to paragraph (h)--Amounts claimed on vouchers must be based 
on records maintained by the contractor to show by major cost 
element the amounts claimed for reimbursement for each applicable 
contract. The records must be maintained based on the contractor's 
fiscal year and should include reconciliations of any differences 
between the costs incurred and amounts claimed for reimbursement. A 
memorandum record reconciling the total indirect cost(s) claimed 
should also be maintained.

    (i) Supporting Schedules for Cost Reimbursement Contracts. The 
following backup information is required as an attachment to the 
invoice as shown by category of cost:
    (1) Direct Labor--Identify the number of hours (by contractor 
labor category and total) and the total loaded direct labor hours 
billed for the period in the invoice.
    (2) Indirect Cost Rates--Identify by cost center, the indirect 
cost rate, the period, and the cost base to which it is applied.
    (3) Subcontracts--Identify the major cost elements for each 
subcontract.
    (4) Other Direct Costs--When the cost for an individual cost 
(e.g., photocopying, material and supplies, telephone usage) exceeds 
$1,000 per the invoice period, provide a detailed explanation for 
that cost category.
    (5) Contractor Acquired Equipment (if authorized by the 
contract)--Identify by item the quantities, unit prices, and total 
dollars billed.
    (6) Contractor Acquired Software (if authorized by the 
contract)--Identify by item the quantities, unit prices, and total 
dollars billed.
    (7) Travel--When travel costs exceed $2,000 per invoice period, 
identify by trip, the number of travelers, the duration of travel, 
the point of origin, destination, purpose of trip, transportation by 
unit price, per diem rates on daily basis and total dollars billed. 
Detailed reporting is not required for local travel. The manner of 
breakdown, e.g., task order/delivery order basis with/without 
separate program management, contract period will be specified in 
the contract instructions.

    Note to paragraph (i)--Any costs requiring advance consent by 
the Contracting Officer will be considered improper and will be 
disallowed, if claimed prior to receipt of Contracting Officer 
consent. Include the total cost claimed for the current and 
cumulative-to-date periods. After the total amount claimed, provide 
summary dollar amounts disallowed on the contract as of the date of 
the invoice. Also include an explanation of the changes in 
cumulative costs disallowed by addressing each adjustment in terms 
of: Voucher number, date, dollar amount, source, and reason for the 
adjustment. Disallowed costs should be identified in unallowable 
accounts in the contractor's accounting system.

    (j) Supporting Schedules for Time and Materials Contracts. The 
following backup information is required as an attachment to the 
invoice as shown by category of cost:
    (1) Direct Labor--Identify the number of hours (by contractor 
labor category and total) and the total direct labor hours billed 
for the period of the invoice.
    (2) Subcontracts--Identify the major cost elements for each 
subcontract.
    (3) Other Direct Costs--When the cost for an individual cost 
(e.g., photocopying, material and supplies, telephone usage) exceeds 
$1,000 per the invoice period, provide a detailed explanation for 
that cost category.
    (4) Indirect Cost Rates--Identify by cost center, the indirect 
cost rate, the period, and the cost base to which it is applied.
    (5) Contractor Acquired Equipment--Identify by item the 
quantities, unit prices, and total dollars billed.
    (6) Contractor Acquired Software--Identify by item the 
quantities, unit prices, and total dollars billed.
    (7) Travel--When travel costs exceed $2,000 per invoice period, 
identify by trip, the number of travelers, the duration of travel, 
the point of origin, destination, purpose of trip, transportation by 
unit price, per diem rates on daily basis and total dollars billed. 
Detailed reporting is not required for local travel. The manner of 
breakdown, e.g., task order/delivery order basis with/without 
separate program management, contract period will be specified in 
the contract instructions.

    Note to paragraph (j)--Any costs requiring advance consent by 
the Contracting Officer will be considered improper and will be 
disallowed, if claimed prior to receipt of Contracting Officer 
consent. Include the total cost claimed for the current and 
cumulative-to-date periods. After the total amount claimed, provide 
summary dollar amounts disallowed on the contract as of the date of 
the invoice. Also include an explanation of the changes in 
cumulative costs disallowed by addressing each adjustment in terms 
of: Voucher number, date, dollar amount, source, and reason for the 
adjustment. Disallowed costs should be identified in unallowable 
accounts in the contractor's accounting system.

[[Page 21718]]

    (k) Adjustment vouchers. Adjustment vouchers should be submitted 
if finalized indirect rates were received but the rates are not for 
the entire period of performance. For example, the base period of 
performance is for a calendar year but your indirect rates are by 
fiscal year. Hence, only part of the base period can be adjusted for 
the applicable final indirect rates. These invoices should be 
annotated with ``adj'' after the invoice number.
    (l) Final vouchers. Final Vouchers shall be submitted if 
finalized rates have been received for the entire period of 
performance. For example, the base period of performance is for a 
calendar year but your indirect rates are by fiscal year. You have 
received finalized rates for the entire base period that encompass 
both fiscal years that cover the base period. In accordance with FAR 
52.216-7, these invoices shall be submitted within 60 days after 
settlement of final indirect cost rates. They should be annotated 
with the word ``Final'' or ``F'' after the invoice number. Due to 
system limitations, the invoice number cannot be more than 11 
characters to include spaces.
    (m) Completion vouchers. In accordance with FAR 52.216-7(d)(5), 
a completion voucher shall be submitted within 120 days (or longer 
if approved in writing by the Contracting Officer) after settlement 
of the final annual indirect cost rates for all years of a 
physically complete contract. The voucher shall reflect the settled 
amounts and rates. It shall include settled subcontract amounts and 
rates. The prime contractor is responsible for settling 
subcontractor amounts and rates included in the completion invoice. 
Since EPA's invoices must be on a period of performance basis, the 
contractor shall have a completion invoice for each year of the 
period of performance. This voucher must be submitted to the 
Contracting Officer for review and approval before final payment can 
be made on the contract. The Contracting Officer may request an 
audit of the completion vouchers before final payment is made. In 
addition, once approved, the Contracting Officer will request the 
appropriate closeout paperwork for the contract. For contracts 
separately invoiced by delivery or task order, provide a schedule 
showing final total costs claimed by delivery or task order and in 
total for the contract. In addition to the completion voucher, the 
contractor must submit the Contractor's Release; Assignee's Release, 
if applicable; the Contractor's Assignment of Refunds, Rebates, 
Credits and other Amounts; the Assignee's Assignment of Refunds, 
Rebates, Credits and other Amounts, if applicable; and the 
Contractor's Affidavit of Waiver of Lien, when required by the 
contract.

Alternate I (May 19)

    As prescribed in 1532.908, substitute the following paragraphs 
(c)(1) and (2) for paragraphs (c)(1) and (2) if used in a non-
commercial time and materials type contract:
    (c)(1) The Contractor shall prepare a contract level invoice or 
request for contract financing payment in accordance with the 
invoice preparation instructions. If contract work is authorized by 
individual task order or delivery order (TO/DO), the invoice or 
request for contract financing payment shall also include a summary 
of the current and cumulative amounts claimed by cost element for 
each TO/DO and for the contract total, as well as any supporting 
data for each TO/DO as identified in the instructions.
    (2) The invoice or request for contract financing payment that 
employs a fixed rate feature shall include current and cumulative 
charges by contract labor category and by other major cost elements 
such as travel, equipment, and other direct costs. For current 
costs, each cost element shall include the appropriate supporting 
schedules identified in the invoice preparation instructions.
(End of clause)
[FR Doc. 2019-09695 Filed 5-14-19; 8:45 am]
 BILLING CODE 6560-50-P