Document ID: EPA-HQ-OEI-2011-0366-0001
Agency: epa
Document Type: Notice
Title: Amendment of Inspector General's Operation and Reporting System Investigative Files
Posted Date: 2011-11-16T05:00Z

[Federal Register Volume 76, Number 221 (Wednesday, November 16, 2011)]
[Notices]
[Pages 71019-71021]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-29655]

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ENVIRONMENTAL PROTECTION AGENCY

[FRL-9492-4; EPA-HQ-OEI-2011-0366]

 Amendment of Inspector General's Operation and Reporting (IGOR) 
System Investigative Files (EPA-40)

AGENCY: Environmental Protection Agency (EPA).

ACTION: Notice.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), the Office of Inspector General (OIG) is giving notice 
that it proposes to amend an existing system of records by changing the 
name of the system from the Inspector General's Operation and Reporting 
(IGOR) System Investigative Files (EPA-40) to the Inspector General 
Enterprise Management System (IGEMS) Investigative Module.

DATES: Effective Date: Persons wishing to comment on this system of 
records notice must do so by December 27, 2011.

ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
2011-0366, by one of the following methods:
     http://www.regulations.gov: Follow the online instructions 
for submitting comments.
     Email: oei.docket@epa.gov.
     Fax: (202) 566-1752.
     Mail: OEI Docket, Environmental Protection Agency, 
Mailcode: 2822T, 1200 Pennsylvania Ave. NW., Washington, DC 20460.
     Hand Delivery: OEI Docket, EPA/DC, EPA West Building, Room 
3334, 1301 Constitution Ave. NW., Washington, DC. Such deliveries are 
only accepted during the Docket's normal hours of operation, and 
special arrangements should be made for deliveries of boxed 
information.
    Instructions: Direct your comments to Docket ID No. EPA-HQ-2011-
0366. EPA's policy is that all comments received will be included in 
the public docket without change and may be made available online at 
http://www.regulations.gov, including any personal information 
provided, unless the comment includes information claimed to be 
Confidential Business Information (CBI) or other information for which 
disclosure is restricted by statute. Do not submit information that you 
consider to be CBI or otherwise protected through http://www.regulations.gov. The http://www.regulations.gov Web site is an 
``anonymous access'' system, which means EPA will not know your 
identity or contact information unless you provide it in the body of 
your comment. If you send an email comment directly to EPA without 
going through http://www.regulations.gov your email address will be 
automatically captured and included as part of the comment that is 
placed in the public docket and made available on the Internet. If you 
submit an electronic comment, EPA recommends that you include your name 
and other contact information in the body of your comment and with any 
disk or CD-ROM you submit. If EPA cannot read your comment due to 
technical difficulties and cannot contact you for clarification, EPA 
may not be able to consider your comment. Electronic files should avoid 
the use of special characters, any form of encryption, and be free of 
any defects or viruses. For additional information about EPA's public 
docket visit the EPA Docket Center homepage at http://www.epa.gov/epahome/dockets.htm.
    Docket: All documents in the docket are listed in the http://www.regulations.gov index. Although listed in the index, some 
information is

[[Page 71020]]

not publicly available, e.g., CBI or other information for which 
disclosure is restricted by statute. Certain other material, such as 
copyrighted material, will be publicly available only in hard copy. 
Publicly available docket materials are available either electronically 
in http://www.regulations.gov or in hard copy at the OEI Docket, EPA/
DC, EPA West Building, Room 3334, 1301 Constitution Ave. NW., 
Washington, DC. The Public Reading Room is open from 8:30 a.m. to 4:30 
p.m., Monday through Friday excluding legal holidays. The telephone 
number for the Public Reading Room is (202) 566-1744, and the telephone 
number for the OEI Docket is (202) 566-1752.

FOR FURTHER INFORMATION CONTACT: Chris Han, (202) 566-2939.

SUPPLEMENTARY INFORMATION:

I. General Information

    The Inspector General's Operation and Reporting (IGOR) System 
Investigative Files (EPA-40) will be changed to the Inspector General 
Enterprise Management System (IGEMS) Investigative Module. This system 
serves as the repository of information collected in the course of 
conducting investigations relating to programs and operations of the 
EPA. The privacy of individuals is protected through user 
authentication and system roles, permissions and privileges. The system 
is operated and maintained by the Office of Inspector General, Office 
of Mission Systems.

    Dated: May 23, 2011.
Malcolm D. Jackson,
Assistant Administrator and Chief Information Officer.
EPA-40

System Name:
    Inspector General Enterprise Management System (IGEMS) 
Investigative Module.

System Location:
    Office of Inspector General, Environmental Protection Agency, 1200 
Pennsylvania Avenue NW., Washington, DC 20460.

Categories of Individuals Covered by the System:
    Investigative file information including the names, locations and 
other personal identifiers of individuals involved or participating in 
the OIG investigative process.

Categories of Records in the System:
    Investigative files and materials collected during the 
investigative process, including but not limited to names of subjects 
of OIG investigations; cities, states, and EPA regions in which the 
subjects are located; names of complaints and witnesses interviewed 
during the investigations; documents and other records collected from 
public, business, government and other sources; forensic and other 
analyses; memoranda of investigative activities and contacts; 
electronic data; electronic images; and investigative tools.

Authority for Maintenance of the System (includes any revisions or 
amendments):
    Inspector General Act of 1978, 5 U.S.C. app. 3.

Purpose(s):
    To serve as the repository of information collected in the course 
of conducting investigations relating to programs and operations of the 
EPA.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    General routine uses A, B, C, D E, F, G, H, I, J, K and L apply to 
this system. Records may also be disclosed:
    1. To a Federal agency responsible for considering suspension or 
debarment action where such record would be relevant to such action.
    2. To the Department of Justice to obtain its advice on Freedom of 
Information Act matters.
    3. In response to a lawful subpoena issued by a Federal agency.
    4. To the Department of the Treasury and the Department of Justice 
when EPA is seeking an ex parte court order to obtain taxpayer 
information from the Internal Revenue Service.
    5. To a Federal, State, local, foreign, or international agency, or 
other public authority, for use in a computer matching program, as that 
term is defined in 5 U.S.C. 552a(a)(8).
    6. To a public or professional licensing organization if the record 
indicates, either by itself or in combination with other information, a 
violation or potential violation of professional standards, or reflects 
on the moral, educational, or professional qualifications of an 
individual who is licensed or who is seeking to become licensed.
    7. To any person when disclosure of the record is needed to enable 
the recipient of the record to take action to recover money or property 
of the EPA, when such recovery will accrue to the benefit of the United 
States, or when disclosure of the record is needed to enable the 
recipient of the record to take appropriate disciplinary action to 
maintain the integrity of EPA programs or operations.
    8. To officers and employees of other Federal agencies for the 
purpose of conducting quality assessments of the OIG.
    9. To the news media and public when a public interest justifies 
the disclosure of information on public events such as indictments or 
similar activities.
    10. To Members of Congress and the public in the OIG's Semiannual 
Report to Congress when the Inspector General determines that the 
matter reported is significant.
    11. To the public when the matter under audit or investigation has 
become public knowledge, or when the Inspector General determines that 
such disclosure is necessary to preserve confidence in the integrity of 
the OIG audit or investigative process or is necessary to demonstrate 
the accountability of EPA officers, employees, or individuals covered 
by this system, unless it is determined that disclosure of the specific 
information in the context of a particular case could reasonably be 
expected to constitute an unwarranted invasion of personal privacy.

Policies and Practices For Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
     Storage: In a computer database and in hard copy.
     Retrievability: By names and other identifiers of 
subjects, complainants and witnesses interviewed during investigations; 
others involved in the investigative process; and investigative case 
file numbers.
     Safeguards: Computer records are maintained in a secure, 
password protected computer system. Paper records are maintained in 
lockable file cabinets. All records are maintained in secure, access-
controlled areas or buildings.
     Retention and Disposal: Records stored in this system are 
subject to EPA Schedule 698.
     System Manager(s) and Address: Assistant Inspector General 
for Management, Office of Inspector General, Environmental Protection 
Agency, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

Notification Procedures:
    Requests to determine whether this system of records contains a 
record pertaining to you must be sent to the Agency's Freedom of 
Information Office. The address is: U.S. Environmental Protection 
Agency; 1200 Pennsylvania Ave NW., Room 6416 West; Washington, DC 
20460; (202) 566-1667; Email: (hq.foia@epa.gov); Attn: Privacy Act 
Officer.

[[Page 71021]]

Record Access Procedure:
    To the extent permitted under the Privacy Act of 1974, 5 U.S.C. 
552a(j), (k)(2) & (k)(5), this system has been exempted from the 
provisions of the Privacy Act of 1974 that permit access and 
correction. However, EPA may in its discretion, fully grant individual 
requests for access and correction if it determines that the exercise 
of these rights will not interfere with an interest that the exemption 
is intended to protect. The exemption from access is limited in some 
instances by law to information that would reveal the identity of a 
confidential source. Requesters will be required to provide adequate 
identification, such as a driver's license, employee identification 
card or other identifying document. Additional identification 
procedures may be required in some instances.

Contesting Records Procedure:
    Requests for correction or amendment must identify the record to be 
changed and the corrective action sought. EPA's Privacy Act regulations 
are set out in 40 CFR Part 16.

Record Source Categories:
    Subjects of an investigation; present and former associations of 
the subjects (e.g., colleagues, business associates, acquaintances, or 
relatives); federal, state, local, international, and foreign 
investigative or law enforcement agencies; other government agencies; 
confidential sources; complainants; witnesses; concerned citizens; and 
public source materials.

Systems Exempted From Certain Provisions of the Act:
    Under 5 U.S.C. 552a(j)(2), this system is exempt from the following 
provisions of the Privacy Act of 1974, as amended: 5 U.S.C. 552a(c)(3) 
and (4); (d); (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(5), and 
(e)(8); (f); and (g). Under 5 U.S.C. 552a(k)(2) and (k)(5), this system 
is exempt from the following provisions of the Privacy Act of 1974 as 
amended, subject to the limitations set forth in this subsection; 5 
U.S.C. 552a(c)(3); (d); (e)(1), (e)(4)(G), (e)(4)(H), and (f)(2) 
through (5).

[FR Doc. 2011-29655 Filed 11-15-11; 8:45 am]
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