Document ID: EPA-HQ-OEI-2014-0014-0001
Agency: epa
Document Type: Notice
Title: Amendment of PeoplePlus (EPA-1)
Posted Date: 2014-06-05T04:00Z

[Federal Register Volume 79, Number 108 (Thursday, June 5, 2014)]
[Notices]
[Pages 32543-32546]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-13058]

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 ENVIRONMENTAL PROTECTION AGENCY

[FRL-9911-87-OEI; EPA-HQ-OEI-2014-0014]

Amendment of PeoplePlus (EPA-1)

AGENCY: Environmental Protection Agency (EPA).

ACTION: Notice.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), the Environmental Protection Agency (EPA) is giving 
notice that it is amending the PeoplePlus (EPA-1) system of records to 
reflect that the Agency is transferring its human resources and payroll 
processing services to the Department of the Interior's (DOI) Federal 
Personnel and Payroll System (FPPS).

DATES: Persons wishing to comment on this system of records notice may 
do so by July 15, 2014.

ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OEI-2014-0014, by one of the following methods:
     www.regulations.gov: Follow the online instructions for 
submitting comments.
     Email: oei.docket@epa.gov
     Fax: 202-566-1752.
     Mail: OEI Docket, Environmental Protection Agency, Mail 
Code: 2822T, 1200 Pennsylvania Ave. NW., Washington, DC 20460.
     Hand Delivery: OEI Docket, EPA/DC, WJC West Building, Room 
3334, 1301 Constitution Ave. NW., Washington, DC. Such deliveries are 
only accepted during the Docket's normal hours of operation, and 
special arrangements should be made for deliveries of boxed 
information.
    Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2014-0014. EPA's policy is that all comments received will be included 
in the public docket without change and may be made available online at 
www.regulations.gov, including any personal information provided, 
unless the comment includes information claimed to be Confidential 
Business Information (CBI) or other information for which disclosure is 
restricted by

[[Page 32544]]

statute. Do not submit information that you consider to be CBI or 
otherwise protected through www.regulations.gov. The 
www.regulations.gov Web site is an ``anonymous access'' system, which 
means EPA will not know your identity or contact information unless you 
provide it in the body of your comment. If you send an email comment 
directly to EPA without going through www.regulations.gov your email 
address will be automatically captured and included as part of the 
comment that is placed in the public docket and made available on the 
Internet. If you submit an electronic comment, EPA recommends that you 
include your name and other contact information in the body of your 
comment and with any disk or CD-ROM you submit. If EPA cannot read your 
comment due to technical difficulties and cannot contact you for 
clarification, EPA may not be able to consider your comment. Electronic 
files should avoid the use of special characters, any form of 
encryption, and be free of any defects or viruses. For additional 
information about EPA's public docket visit the EPA Docket Center 
homepage at http://www.epa.gov/epahome/dockets.htm.
    Docket: All documents in the docket are listed in the 
www.regulations.gov index. Although listed in the index, some 
information is not publicly available, e.g., CBI or other information 
for which disclosure is restricted by statute. Certain other material, 
such as copyrighted material, will be publicly available only in hard 
copy. Publicly available docket materials are available either 
electronically in www.regulations.gov or in hard copy at the OEI 
Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution Ave. 
NW., Washington. DC. The Public Reading Room is open from 8:30 a.m. to 
4:30 p.m., Monday through Friday, excluding legal holidays. The 
telephone number for the Public Reading Room is (202) 566-1744, and the 
telephone number for the OEI Docket is (202) 566-1752.

FOR FURTHER INFORMATION CONTACT: Bobby Moore, Office of Human 
Resources, Office of Administration and Resources Management, U.S. 
Environmental Protection Agency, 1200 Pennsylvania Ave. NW., (MC 
3603M), Washington, DC 20460, 202-564-7542.

General Information

    EPA is amending the PeoplePlus system of records (EPA-1) to reflect 
the transition of (1) human resources records from PeoplePlus and (2) 
payroll records from the Defense Finance and Accounting Services (DFAS) 
to the Department of the Interior's (DOI) Interior Business Center's 
(IBC) Federal Personnel and Payroll System (FPPS). The IBC will process 
personnel actions and payroll for EPA employees through FPPS, including 
computing each employee's gross pay, subtracting deductions and 
benefits and forwarding net payments to banks. EPA will then perform 
labor distribution and enter the information into its central 
accounting system. The records in FPPS have various uses by Agency 
personnel offices, including screening qualifications of employees; 
determining status, eligibility, and employee's rights and benefits 
under pertinent laws and regulations governing federal employment; 
computing length of service; and providing other information needed to 
support personnel services. The electronic records and their automated 
or microform equivalents may also be used to locate individuals for 
personnel research.
    Modernizing and consolidating payroll processing services is part 
of an overall e-government effort led by the Office of Personnel 
Management (OPM) to consolidate executive branch payroll providers, 
develop shared service centers, simplify and standardize civilian 
payroll procedures across the Federal government. This action gives 
notice that the human resources and payroll processing functions are 
being transferred to the IBC.

    Dated: May 14, 2014.
Renee Wynn,
Acting Assistant Administrator and Acting Chief Information Officer.
EPA-1

System Name:
    PeoplePlus.

System Location:
    Department of the Interior, 7301 West Mansfield Avenue, MS D-2400, 
Denver, CO 80235-2230

Categories of Individuals Covered by the System:
    Current and former EPA employees including Health and Human 
Services Public Health Service Commissioned Officers assigned to EPA.

Categories of Records Covered by the System:
    This system contains general human resources elements, basic 
benefits pay and leave records. This includes, but is not limited to, 
employee identification and employment status data such as: name(s); 
records that establish an individual's identity; social security 
number; date of birth; sex; race and national origin; disability; home 
and mailing addresses; home telephone numbers and telephone numbers for 
emergency contacts; type of appointments; education; training courses 
attended; veteran preference; military service; service computation for 
leave; beginning date of probationary and trial periods; annual 
performance ratings; dates and amounts of individual cash, time off, 
rating based, and suggestion, patents and invention awards, date of and 
amount of group cash, time off, and suggestion, patents, and inventions 
awards, grievances and adverse actions for performance-based reductions 
in grade and removal actions; terminations of probationers; dates of 
within-grade increases; Intergovernmental Personnel Act records; union 
bargaining unit status (bus) codes; employing organization codes; 
salary, pay plan, grade and step; adjudications of position 
classifications and appeals; retained grade or pay appeals; Fair Labor 
Standards Act (FLSA) claim complaints; forms and reports completed 
during employment as a condition of employment; records from the 
testing of the employee for use of illegal drugs; reports of on-the-job 
injuries and medical records; forms and reports pertaining to Workers' 
Compensation claims; number of hours worked; overtime; compensatory 
time; leave accrual rate; leave usage and balances; Thrift Saving Plans 
(TSP); TSP loans; Civil Service Retirement and Federal Employees 
Retirement System contributions; Federal Insurance Contributions Act 
(FICA) withholdings; federal, state, and city tax withholdings; Federal 
Employee Group Life Insurance withholdings; Federal Long-Term Care 
insurance elections; Federal Employee Health Benefits withholdings; 
charitable deductions; allotments to financial organizations; 
garnishments; savings bonds allotments; union dues withholdings; 
deductions for Internal Revenue Service levies; court-ordered child 
support levies; federal salary offset deductions; information on the 
Leave Transfer Program and Leave Bank Program; Flexible Spending 
Account (FSA) information; child care subsidy; time compliance 
technical orders (TCTOs); Physicians Comparability Allowances (PCA); 
uniform allowances; non-foreign cost-of-living allowances; within grade 
increase; quality step increase; student loan repayment program; 
recruitment; relocation; retention incentives; extended assignment 
incentives; supervisory, post and night pay differentials; Sunday 
premium pay; law enforcement availability pay; administratively

[[Page 32545]]

uncontrollable overtime pay; regularly scheduled standby duty pay; 
evacuation payment and hazardous duty.

Authority for Maintenance of the System:
    5 U.S.C. 5101 et seq.; 5 U.S.C. 5501 et seq.; 5 U.S.C. 5525 et 
seq.; 5 U.S.C. 5701 et seq.; 5 U.S.C. 6301 et seq.; 31 U.S.C. 3512; 
Executive Order 9397 (Nov. 22, 1943); 5 U.S.C. 6362; 5 U.S.C. 6311.

Purpose(s):
    These records will be used to administer EPA's pay and leave 
requirements, including processing, accounting and reporting. The 
records also provide the authoritative source for factual data about an 
individual's federal employment and separation from federal service. 
Records in FPPS are used by Agency personnel offices for various 
purposes, including screening qualifications of employees; determining 
status, eligibility, and employee's rights and benefits under pertinent 
laws and regulations governing federal employment; computing length of 
service; and to provide other personnel services. The records may also 
be used to locate individuals for personnel research.

Routine Uses of Records Maintained in the System, Including Categories 
of Users, and the Purposes of Such Uses:
    General routine uses A, B, C, D, E, F, G, H, I, J, K, and L apply 
to this system. Records may also be disclosed:
    1. To the Department of the Treasury to issue checks, make 
payments, make electronic funds transfers, and issue U.S. Savings 
Bonds.
    2. To the Federal Retirement Thrift Investment Board to credit 
Thrift Savings Plan deductions and loan payments to employee accounts.
    3. To the Department of Labor in connection with a claim filed by 
an employee for compensation due to a job connected injury or illness.
    4. To the Internal Revenue Service, Social Security Administration, 
and state and local tax authorities in connection with withholding 
employment taxes and tax levies.
    5. To state unemployment offices in connection with a claim filed 
by former employees for unemployment benefits.
    6. To the officials of labor organizations to identify the amount 
of dues withheld from each employee.
    7. To the Office of Personnel Management and to health benefit 
carriers in connection with enrollment and payroll deductions.
    8. To the Office of Personnel Management in connection with 
employee retirement and life insurance deductions.
    9. To the Combined Federal Campaign in connection with payroll 
deductions for charitable contributions.
    10. To the Office of Management and Budget and Department of the 
Treasury to provide required reports on financial management 
responsibilities.
    11. To provide information, as necessary, to other federal, state, 
local or foreign agencies conducting computer matching programs to help 
eliminate fraud and abuse and to detect unauthorized payments made to 
individuals. When disclosures are made under computer matching 
programs, EPA will comply with the Computer Matching and Privacy 
Protection Act of 1988.
    12. To the Social Security Administration and the Department of 
Health and Human Services to provide information on newly hired 
employees for child support enforcement purposes.
    13. To the Department of Health and Human Services in connection 
with the master personnel and payroll files for Public Health Service 
Officers.
    14. To the Department of Interior to provide payroll processing 
services.
    15. To Federal Retirement Benefit contractors to enable employees 
to receive retirement benefit calculations.
    16. To disclose information to government training facilities 
(federal, state, and local) in review of Skillsoft's eLearning courses 
as part of Enterprise Human Resources Integration (EHRI).
    17. To disclose information to EPA's Office of Civil Rights and the 
Equal Employment Opportunity Commission (EEOC) upon request to assist 
with investigations of alleged or possible discrimination practices in 
the federal sector and in response to the EEOC's request for records to 
use in the examination of an agency's compliance with affirmative 
action plan instructions and the Uniform Guidelines on Employee 
Selection Procedures.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
     Storage: Records are maintained in paper, microfilm, 
microfiche, electronic, imaged and on computer printouts. Current and 
historical records are stored on magnetic media at the Department of 
the Interior's (DOI) central computer processing center located at the 
National Business Center, 7301 W. Mansfield Ave., Denver, CO 80235. 
Source documents are stored in standard office filing equipment and/or 
as imaged documents on magnetic media at all Agency human resource 
centers.
     Retrievability: Records are retrieved by the employee 
identification number, employee name and other identifiers.
     Safeguards: Computer records are maintained in a secure 
password-protected environment. Access to computer records is limited 
to those who have a need to know. Permission level assignments allow 
users to access only those functions for which they are authorized. 
Paper records are maintained in locked metal file cabinets. All records 
are maintained in secure, access-controlled areas or buildings.
     Retention and Disposal: The records contained in this 
system of records are covered by EPA record schedule 300 for purposes 
of retention and disposal.
     System Manager(s) and Address: Director, Office of Human 
Resources, Office of Administration and Resources Management, U.S. 
Environmental Protection Agency, 1200 Pennsylvania Avenue NW., (MC 
3601ARN), Washington, DC 20460 and Director, Office of Financial 
Services, Office of the Chief Financial Officer, U.S. Environmental 
Protection Agency, 1200 Pennsylvania Avenue NW., (MC 2734R), 
Washington, DC 20460.

Notification Procedures:
    Any individual who wants to know whether this system of records 
contains a record about him or her, who wants access to his or her 
record, or who wants to contest the contents of a record, should make a 
written request to the EPA FOIA Office, Attn: Privacy Act Officer, MC 
2822T, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

Record Access Procedure:
    Individuals seeking access to information in this system of records 
about themselves are required to provide adequate identification (e.g. 
driver's license, military identification card, employee badge or 
identification card and, if necessary, proof of authority). Additional 
identity verification procedures may be required, as warranted. 
Requests must meet the requirements of EPA regulations that implement 
the Privacy Act of 1974, at 40 CFR part 16.

Contesting Record Procedure:
    Requests for correction or amendment must identify the record to be 
changed and the corrective action sought. Requests must be submitted to 
the agency contact indicated on the initial document for which the 
related contested record was submitted.

Record Source Categories:
    Information in this system of records is provided by:
    (a) The individual on whom the record is maintained.

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    (b) Agency officials.
    (c) Consumer reporting agencies, debt collection agencies, the 
Department of the Treasury and other federal agencies.
    (d) Federal Retirement Benefit contractors.
    (e) Leave bank forms.

System Exempted from Certain Provisions of the Act:
    None.

[FR Doc. 2014-13058 Filed 6-4-14; 8:45 am]
BILLING CODE 6560-50-P