Document ID: EPA-HQ-OEI-2006-0634-0001
Agency: epa
Document Type: Notice
Title: Amendment to a Privacy Act System of Records
Posted Date: 2006-08-31T13:13:08Z

[Federal Register: August 31, 2006 (Volume 71, Number 169)]
[Notices]               
[Page 51812-51813]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr31au06-47]                         

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ENVIRONMENTAL PROTECTION AGENCY

[FRL-8215-6; EPA-HQ-OEI-2006-0634]

 
Amendment to a Privacy Act System of Records

AGENCY: Environmental Protection Agency (EPA).

ACTION: Notice of Amendment to a Privacy Act System of Records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), the Office of Administration and Resources Management 
gives notice that it proposes to amend the EPA Identification Card 
system of records (EPA-19). The changes reflect the inclusion of 
photographs and fingerprints of identification card holders in the 
identification card system, as well as the information captured by 
automatic card reader machines used to gain access to EPA facilities.

DATES: Persons wishing to comment on this amended system of records may 
do so by October 10, 2006.

ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OEI-2006-0634, by one of the following methods:
     http://www.regulations.gov: Follow the on-line instructions for 

submitting comments.
     E-mail: oei.docket@epa.gov.
     Fax: 202-566-1752.
     Mail: OEI Docket, Environmental Protection Agency, 
Mailcode: 2822T, 1200 Pennsylvania Ave., NW., Washington, DC 20460.
     Hand Delivery: OEI Docket, EPA/DC, EPA West Building, Room 
B102, 1301 Constitution Avenue, NW., Washington DC. Such deliveries are 
only accepted during the Docket's normal hours of operation, and 
special arrangements should be made for deliveries of boxed 
information.
    Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2006-0634. EPA's policy is that all comments received will be included 
in the public docket without change and may be made available online at 
http://www.regulations.gov, including any personal information provided, 

unless the comment includes information claimed to be Confidential 
Business Information (CBI) or other information for which disclosure is 
restricted by statute. Do not submit information that you consider to 
be CBI or otherwise protected through http://www.regulations.gov. The 

http://www.regulations.gov Web site is an ``anonymous access'' system, which 

means EPA will not know your identity or contact information unless you 
provide it in the body of your comment. If you send an e-mail comment 
directly to EPA without going through http://www.regulations.gov your e-mail 

address will be automatically captured and included as part of the 
comment that is placed in the public docket and made available on the 
Internet. If you submit an electronic comment, EPA recommends that you 
include your name and other contact information in the body of your 
comment and with any disk or CD-ROM you submit. If EPA cannot read your 
comment due to technical difficulties and cannot contact you for 
clarification, EPA may not be able to consider your comment. Electronic 
files should avoid the use of special characters, any form of 
encryption, and be free of any defects or viruses. For additional 
information about EPA's public docket visit the EPA Docket Center 
homepage at http://www.epa.gov/epahome/dockets.htm.

    Docket: All documents in the docket are listed in the 
http://www.regulations.gov index. Although listed in the index, some 

information is not publicly available, e.g., CBI or other information 
for which disclosure is restricted by statute. Certain other material, 
such as copyrighted material, will be publicly available only in hard 
copy. Publicly available docket materials are available either 
electronically in http://www.regulations.gov or in hard copy at the OEI 

Docket, EPA/DC, EPA West Building, Room B102, and 1301 Constitution 
Ave., NW., Washington, DC. The Public Reading Room is open from 8:30 
a.m. to 4:30 p.m., Monday through Friday, excluding legal holidays. The 
telephone number for the Public Reading Room is (202) 566-1744, and the 
telephone number for the OEI Docket is (202) 566-1752.

FOR FURTHER INFORMATION CONTACT: Yvette Jackson, Chief Security 
Operations Branch, Security Management Division, Environmental 
Protection Agency, Ronald Reagan Building, MS 3206R, 1200 Pennsylvania 
Avenue, NW., Washington, DC 20460; telephone number: (202) 564-6352; e-
mail address: jackson.yvette@epa.gov.

SUPPLEMENTARY INFORMATION:

I. General Information

    This action amends the existing system of records notice for the 
EPA Identification Card system of records. Details regarding the system 
of records are contained in this Federal Register Notice. The EPA 
Identification Card system is the basis for issuing official U.S. 
Government identification cards to EPA employees and certain non-EPA 
employees who require access to EPA-controlled facilities; maintaining 
a record of all holders of identification cards, for renewal and 
recovery of expired cards; managing and confirming requests for and 
access to EPA-controlled facilities; and identifying lost and stolen 
identification cards. These actions effect no changes in the privacy 
protections of the affected category of records. Access to the system 
is restricted to authorized users and will be maintained in a secure, 
password protected computer system, in secure areas and buildings with 
physical access controls and environmental controls. The system is 
maintained by the Office of Administration and Resources Management.

    Dated: August 22, 2006.
Linda A. Travers,
Acting Assistant Administrator and Chief Information Officer.
EPA-19

System Name:
    EPA Identification Card Record.

System Location:
    1. Security Operations Branch, Security Management Division, 
Environmental Protection Agency, Ronald Reagan Building, 1200

[[Page 51813]]

Pennsylvania Avenue, NW., Washington, DC 20460;
    2. Regional EPA offices. See the appendix for regional office 
addresses.

Categories of Individuals Covered by the System:
    EPA employees and certain non-EPA employees, including contractors 
and grantees, who require identification cards to access EPA controlled 
facilities.

Categories of Records in the System:
    1. EPA Form 5110-1 EPA Identification Card Acknowledgment which 
contains the following information: Name, identification card 
credential number, height, weight, color of eyes/hair, date of birth, 
Social Security Number, position/title, grade, EPA office location, 
signature, date of issuance.
    2. EPA Form 1480-39 Official U.S. Government Identification which 
contains the following information: Name, Social Security Number, EPA 
office location, date of birth, height, weight, color of eyes/hair, 
signature, identification card credential number, date of issuance, and 
photograph of person issued the identification card.
    3. Photographs of individuals.
    4. Information captured by automatic card reader machines used to 
gain access to certain EPA facilities, including the individual's name, 
card credential number, date and time of access request, and location 
of access requested.
    5. Fingerprint information for individuals.

Authority for Maintenance of the System (includes any revisions or 
amendments):
    Executive Order 12072 (Aug. 16, 1978), Federal Property and 
Administrative Services Act of 1949, 40 U.S.C. 121, and Executive Order 
9397 (Nov. 22, 1943).

Purpose(s):
    To issue official U.S. Government identification cards to EPA 
employees and certain non-EPA employees requiring access to EPA-
controlled facilities; to maintain a record of all holders of 
identification cards for renewal and recovery of expired cards; to 
manage and confirm requests for and access to EPA-controlled 
facilities; and to identify lost or stolen identification cards.

Routine Uses of Records Maintained in the System, Including Categories 
of Users, and the Purposes of Such Uses:
    General routine uses A, E, F, G, H, and K applies to this system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    The completed forms are kept in locked file cabinets in the Crystal 
City and Ronald Reagan badging offices. This system maintains records 
in two central command centers. These central command centers retain a 
record of each instance of request for access to an EPA-controlled 
facility. Each record indicates the time, location of card reader, and 
card credential number requesting access. This information can be 
linked to personally identifiable information using the central command 
center databases.

Retrievability:
    Records are retrieved by subject name and identification card 
credential number.

Safeguards:
    Computer records are maintained in a secure, password protected 
computer system. Paper records are maintained in locked file cabinets. 
All records are maintained in secure, access-controlled areas or 
buildings.

Retention and Disposal:
    Records are retained and disposed of in accordance with EPA Records 
Control Schedule 627, approved by the National Archives and Records 
Administration.

System Manager(s) and Address:
    Headquarters: Chief, Security Operations Branch, Security 
Management Division, Environmental Protection Agency, Ronald Reagan 
Building, MS3206R, and 1200 Pennsylvania Avenue, NW., Washington, DC 
20460. Other locations: General Services Administration Manager at 
offices listed in the Appendix.

Notification Procedures:
    Any individual who wants to know whether this system of records 
contains a record about him or her, who wants access to his or her 
record, or who wants to contest the contents of a record, should make a 
written request to EPA FOIA Office, Attn: Privacy Act Officer, 1200 
Pennsylvania Avenue, MC2822T, NW., and Washington, DC 20460.

Access Procedure:
    Requesters will be required to provide adequate identification, 
such as a driver's license, EPA identification card, or other 
identifying document. Additional identification procedures may be 
required in some instances.

Contesting Procedure:
    Requests for correction or amendment must identify the record to be 
changed and the corrective action sought. Requests for name changes 
must be accompanied by a copy of a current redacted SF-50, ``Request 
for Personnel Action''. The information contained in the fields 
identified by the following item numbers must be provided on the 
redacted form:
    1. Name (Last, First, Middle).
    2. Social Security Number.
    4. Effective Date.
    5. First Action (all fields, A-F).
    6. Second Action (all fields, A-F).
    7. FROM: Position Title and Number.
    14. Name and Location of Position's Organization.
    15. TO: Position Title and Number.
    22. Name and Location of Position's Organization.
    38. Duty Station Code.
    39. Duty Station.
    46. Employing Department or Agency.
    47. Agency Code.
    48. Personnel Office ID.
    49. Approval Date.
    50. Signature/Authentication and Title of Approving Official.
    Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record Source Categories:
    Information from EPA Form 5110-1 and EPA Form 1480-39 provided by 
applicant is entered manually into the central command center database.

System exempted from certain provisions of the Privacy Act:
    None.

Appendix

Region 1: 1 Congress Street, Suite 1100, Boston, MA 02114-2023.
Region 2: 290 Broadway, New York, NY 10007-1866.
Region 3: 1650 Arch Street, Philadelphia, PA 19103-2029.
Region 4: 61 Forsyth Street, SW., Atlanta, GA 30303-3104.
Region 5: 77 West Jackson Boulevard, Chicago, IL 60604-3507.
Region 6: Fountain Place 12th Floor, Suite 1200, 1445 Ross Avenue, 
Dallas, TX 75202-2733.
Region 7: 901 North 5th Street, Kansas City, KS 66101.
Region 8: 999 18th Street, Suite 300, Denver, CO 80202-2466
Region 9: 75 Hawthorne Street, San Francisco, CA 94105.
Region 10: 1200 Sixth Avenue, Seattle, WA 98101.

[FR Doc. 06-7318 Filed 8-30-06; 8:45 am]

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