Document ID: EPA-HQ-OEI-2011-0349-0001
Agency: epa
Document Type: Notice
Title: Privacy Act; Systems of Records
Posted Date: 2011-07-19T04:00Z

[Federal Register Volume 76, Number 138 (Tuesday, July 19, 2011)]
[Notices]
[Pages 42707-42709]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-18161]

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ENVIRONMENTAL PROTECTION AGENCY

[EPA-HQ-OEI-2011-0349; FRL-9441-3]

Amendment of OIG Hotline Allegation System (EPA-30)

AGENCY: Environmental Protection Agency.

ACTION: Notice.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), the Office of Inspector General (OIG) is giving notice 
that it proposes to amend an existing system of records by changing the 
name of the system from the Office of Inspector General (OIG) Hotline 
Allegation System (EPA-30) to the Inspector General Enterprise 
Management System (IGEMS) Hotline Module.

DATES: Effective Dates: Persons wishing to comment on this system of 
records notice must do so by August 29, 2011.

ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OEI-2011-0349, by one of the following methods:
     http://www.regulations.gov: Follow the online instructions 
for submitting comments.
     E-mail: oei.docket@epa.gov.
     Fax: 202-566-1752.
     Mail: OEI Docket, Environmental Protection Agency, 
Mailcode: 2822T, 1200 Pennsylvania Ave., NW., Washington, DC 20460.
     Hand Delivery: OEI Docket, EPA/DC, EPA West Building, Room 
3334, 1301 Constitution Ave., NW., Washington, DC. Such deliveries are 
only accepted during the Docket's normal hours of operation, and 
special arrangements should be made for deliveries of boxed 
information.
    Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2011-0349. EPA's policy is that all comments received will be included 
in the public docket without change and may be made available online at 
http://www.regulations.gov, including any personal information 
provided, unless the comment includes information claimed to be 
Confidential Business Information (CBI) or other information for which 
disclosure is restricted by statute. Do not submit information that you 
consider to be CBI or otherwise protected through http://www.regulations.gov. The http://www.regulations.gov Web site is an 
``anonymous access'' system, which means EPA will not know your 
identity or contact information unless you provide it in the body of 
your comment. If you send an e-mail comment directly to EPA without 
going through http://www.regulations.gov your e-mail address will be 
automatically captured and included as part of the comment that is 
placed in the public docket and made available on the Internet. If you 
submit an electronic comment, EPA recommends that you include your name 
and other contact information in the body of your comment and with any 
disk or CD-ROM you submit. If EPA

[[Page 42708]]

cannot read your comment due to technical difficulties and cannot 
contact you for clarification, EPA may not be able to consider your 
comment. Electronic files should avoid the use of special characters, 
any form of encryption, and be free of any defects or viruses. For 
additional information about EPA's public docket visit the EPA Docket 
Center homepage at http://www.epa.gov/epahome/dockets.htm.
    Docket: All documents in the docket are listed in the http://www.regulations.gov index. Although listed in the index, some 
information is not publicly available, e.g., CBI or other information 
for which disclosure is restricted by statute. Certain other material, 
such as copyrighted material, will be publicly available only in hard 
copy. Publicly available docket materials are available either 
electronically in http://www.regulations.gov or in hard copy at the OEI 
Docket, EPA/DC, EPA West Building, Room 3334, 1301 Constitution Ave., 
NW., Washington, DC. The Public Reading Room is open from 8:30 a.m. to 
4:30 p.m., Monday through Friday excluding legal holidays. The 
telephone number for the Public Reading Room is (202) 566-1744, and the 
telephone number for the OEI Docket is (202) 566-1752.

FOR FURTHER INFORMATION CONTACT: Chris Han, 202-566-2939

SUPPLEMENTARY INFORMATION:

I. General Information

    The OIG Hotline Allegation System (EPA-30) will be changed to the 
Inspector General Enterprise Management System (IGEMS) Hotline Module. 
This system fulfills our responsibilities under Section 7 of the 
Inspector General Act, that is to receive and investigate complaints of 
information concerning the possible existence of activities 
constituting a violation of law, rules, or regulations, mismanagement, 
gross waste of funds, abuse of authority or a substantial and specific 
danger to the public health or safety, and the subject of the 
complaints. The privacy of individuals is protected through user 
authentication and system roles, permissions and privileges. The system 
is operated and maintained by the Office of Inspector General, Office 
of Mission Systems.

    Dated: July 8, 2011.
Malcolm D. Jackson,
Assistant Administrator and Chief Information Officer.
EPA-30

System Name:
    Inspector General Enterprise Management System (IGEMS) Hotline 
Module.

System Location:
    Office of Inspector General, Environmental Protection Agency, 1200 
Pennsylvania Avenue NW., Washington, DC 20460.

Categories of Individuals Covered by the System:
    Persons who report information to the Office of Inspector General 
(OIG) concerning the possible existence of activities constituting a 
violation of law, rules, or regulations, mismanagement gross waste of 
funds, abuse of authority, or a substantial and specific danger to the 
public health or safety and the subject of the complaints; persons 
about whom complaints are made; and possible witnesses identified.

Categories of Records in the System:
    Complainants who report indications of wrongdoing, name and address 
of the complainant (except for anonymous complainants), date complaint 
received, program area, nature and subject of complaint, any additional 
contacts and specific comments provided by the complainant, information 
on the OIG disposition of the complaint, including investigative case 
number, preliminary inquiry number, dates of referral, reply and 
follow-up, status and disposition code of the complaint.

Authority for Maintenance of the System (includes any revisions or 
amendments):
    Inspector General Act of 1978, 5 U.S.C. app. 3.

Purpose(s):
    Fulfills OIG's responsibilities under Section 7 of the Inspector 
General Act, that is to receive and investigate complaints of 
information concerning the possible existence of activities 
constituting a violation of law, rules or regulations, mismanagement, 
gross waste of funds, abuse of authority or a substantial and specific 
danger to the public health or safety, and the subject of the 
complaints.

Routine Uses of Records Maintained in the System, Including Categories 
of Users, and the Purposes of Such Uses:
    General routine uses A, B, C, D, E, F, G, H, I, J, K, and L apply 
to this system. Records may also be disclosed:
    1. To a Federal agency responsible for considering suspension or 
debarment action where such record would be relevant to such action.
    2. To the Department of Justice to obtain its advice on Freedom of 
Information Act matters.
    3. In response to a lawful subpoena issued by a Federal agency.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Hard copy files and a computer database.

Retrievability:
    By case number, complainant or subject name, and subject matter.

Safeguards:
    Computer records are maintained in a secure, password protected 
computer system. Paper records are maintained in lockable file 
cabinets. All records are maintained in secure, access-controlled areas 
or buildings.

Retention and Disposal:
    Records stored in this system are subject to EPA Schedule 703.

System Manager(s) and Address:
    Assistant Inspector General for Mission Systems, Office of 
Inspector General, Environmental Protection Agency, 1200 Pennsylvania 
Avenue NW., Washington, DC 20460.

Notification Procedures:
    Requests to determine whether this system of records contains a 
record pertaining to you must be sent to the Agency's Freedom of 
Information Office. The address is: U.S. Environmental Protection 
Agency, 1200 Pennsylvania Ave., NW., Room 6416 West, Washington, DC 
20460; (202) 566-1667; E-mail: (hq.foia@epa.gov); Attn: Privacy Act 
Officer.

Record Access Procedure:
    To the extent permitted under the Privacy Act of 1974, 5 U.S.C. 
552a(k)(2), this system has been exempted from the provisions of the 
Privacy Act of 1974 that permit access and correction. However, EPA 
may, in its discretion, fully grant individual requests for access and 
correction if it determines that the exercise of these rights will not 
interfere with an interest that the exemption is intended to protect. 
The exemption from access is limited in some instances by law to 
information that would reveal the identity of a confidential source. 
Requesters will be required to provide adequate identification, such as 
a driver's license, employee identification

[[Page 42709]]

card, or other identifying document. Additional identification 
procedures may be required in some instances.

Contesting Procedure:
    Requests for correction or amendment must identify the record to be 
changed and the corrective action sought. Complete EPA Privacy Act 
procedures are set out in 40 CFR Part 16.

Record Source Categories:
    Complainants who are employees of EPA; employees of other Federal 
agencies; employees of state and local agencies; and private citizens. 
Records in the system come from complainants through the telephone, 
mail, personal interviews, and Internet Web Site. Because security 
cannot be guaranteed on the Internet site, complainants are advised 
that information they provide through the Internet site may not be 
confidential.

Systems Exempted From Certain Provisions of the Act:
    Pursuant to 5 U.S.C. 552a(k)(2), this system is exempt from the 
following provisions of the Privacy Act of 1974, subject to the 
limitations set forth in that subsection: 5 U.S.C. 552a (c)(3); (d); 
(e)(1); (e)(4)(G); (e)(4)(H); and (f)(2) through (5).

[FR Doc. 2011-18161 Filed 7-18-11; 8:45 am]
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