Document ID: EPA-HQ-OEI-2013-0807-0001
Agency: epa
Document Type: Notice
Title: Privacy Act; Notification of a New System of Records Notice for the Engine and Vehicle Exemptions System (EV–ES)
Posted Date: 2014-05-23T04:00Z

[Federal Register Volume 79, Number 100 (Friday, May 23, 2014)]
[Notices]
[Pages 29761-29762]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-12019]

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ENVIRONMENTAL PROTECTION AGENCY

[FRL-9911-38-OAR; EPA-HQ-OEI-2013-0807]

Privacy Act; Notification of a New System of Records Notice for 
the Engine and Vehicle Exemptions System (EV-ES)

AGENCY: Environmental Protection Agency.

ACTION: Notice.

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SUMMARY: The Environmental Protection Agency's (EPA) Office of Air and 
Radiation, Office of Transportation and Air Quality, is giving notice 
that it proposes to create a new system of records pursuant to the 
provisions of the Privacy Act of 1974 (5 USC 552a). This system of 
records contains personally identifiable information (PII) collected 
from owners of motor vehicles who wish to temporarily import their 
vehicle into the United States for personal use and who are not 
residents of the United States.

DATES: Persons wishing to comment on this new system of records notice 
must do so by July 2, 2014.

ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OEI-2013-0807, by one of the following methods:
     www.regulations.gov: Follow the on-line instructions for 
submitting comments.
     Email: oei.docket@epa.gov
     Fax: (202) 566-1752
     Mail: OEI Docket, Environmental Protection Agency, Mail 
code: 2822T, 1200 Pennsylvania Ave. NW., Washington, DC 20460.
     Hand Delivery: OEI Docket, EPA/DC, WJC West Building, Room 
3334, 1301 Constitution Ave. NW., Washington, DC. Such deliveries are 
only accepted during the Docket's normal hours of operation, and 
special arrangements should be made for deliveries of boxed 
information.
    Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2013- 0807. EPA's policy is that all comments received will be included 
in the public docket without change and may be made available online at 
www.regulations.gov, including any personal information provided, 
unless the comment includes information claimed to be Confidential 
Business Information (CBI) or other information for which disclosure is 
restricted by statute. Do not submit information that you consider to 
be CBI or otherwise protected through www.regulations.gov. The 
www.regulations.gov Web site is an ``anonymous access'' system, which 
means EPA will not know your identity or contact information unless you 
provide it in the body of your comment. If you send an email comment 
directly to EPA without going through www.regulations.gov your email 
address will be automatically captured and included as part of the 
comment that is placed in the public docket and made available on the 
Internet. If you submit an electronic comment, EPA recommends that you 
include your name and other contact information in the body of your 
comment and with any disk or CD-ROM you submit. If EPA cannot read your 
comment due to technical difficulties and cannot contact you for 
clarification, EPA may not be able to consider your comment. Electronic 
files should avoid the use of special characters, any form of 
encryption, and be free of any defects or viruses. For additional 
information about EPA's public docket visit the EPA Docket Center 
homepage at http://www.epa.gov/epahome/dockets.htm.
    Docket: All documents in the docket are listed in the 
www.regulations.gov index. Although listed in the index, some 
information is not publicly available (e.g., CBI or other information 
for which disclosure is restricted by statute). Certain other material, 
such as copyrighted material, will be publicly available only in hard 
copy. Publicly available docket materials are available either 
electronically in www.regulations.gov or in hard copy at the OEI 
Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution Ave. 
NW., Washington, DC. The Public Reading Room is open from 8:30 a.m. to 
4:30 p.m., Monday through Friday excluding legal holidays. The 
telephone number for the Public Reading Room is (202) 566-1744, and the 
telephone number for the OEI Docket is (202) 566-1745.

FOR FURTHER INFORMATION CONTACT: Holly Pugliese, Compliance Division, 
Office of Transportation and Air Quality, U.S. Environmental Protection 
Agency, 2000 Traverwood, Ann Arbor,

[[Page 29762]]

Michigan 48105; telephone number: 734-214-4288; fax number: 734-214-
4869; email address: pugliese.holly@epa.gov.

SUPPLEMENTARY INFORMATION:

General Information

    The U.S. Environmental Protection Agency (EPA) plans to create a 
Privacy Act system of records for the Engine and Vehicle Exemptions 
System (EV-ES). The information collected in this system supports the 
Imports Exemptions program under the Clean Air Act (CAA) and 
implementing regulations codified in 40 CFR Parts 85 and 1068. The CAA 
requires manufacturers of motor vehicles and engines to design and 
build vehicles that will comply with emissions standards throughout the 
vehicle's life span. EPA and Customs and Border Protection (CBP) 
regulations allow for individuals who are not residents of the United 
States and who reside outside of the United States to import 
nonconforming on-highway vehicles (e.g., cars, motorcycles or motor 
homes) for a period of up to one year for personal use. Applicants are 
required to provide their name, address, phone number or email and the 
vehicle identification number (VIN) as part of the application process 
in order for EPA to provide approval or denial letters to the 
requestors. The information that will be maintained regarding program 
participants includes the vehicle owner's name, address, phone number, 
email address and vehicle identification number (VIN).
    The information is contained in computer and paper files at EPA's 
National Vehicle and Fuel Emissions Laboratory in Ann Arbor, Michigan. 
Only contractor employees (governed by Privacy Act compliance terms in 
their contract) and EPA employees administering the program have access 
to the information contained in the database. Files containing personal 
information are kept in locked filing cabinets. Physical access to the 
filing cabinets is limited to authorized personnel employees with 
building key cards.

    Dated: May 7, 2014.
Renee P. Wynn,
Acting Assistant Administrator and Acting Chief Information Officer.
EPA-65

System Name:
    Engine and Vehicle Exemptions System (EV-ES)

System Location:
    US EPA, 109 T.W. Alexander Drive, Research Triangle Park, NC 27711

Categories of Individuals Covered by the System:
    Individuals who apply to the EPA for a nonresident exemption to 
import a nonconforming on-highway vehicle (e.g., cars, motorcycles or 
motor homes) for a period of up to one year for personal use.

Categories of Records in the System:
    The vehicle owner's name, address, phone number, email address and 
vehicle identification number (VIN).

Authority for Maintenance of the System (Includes Any Revisions or 
Amendments):
    Title II of the Clean Air Act, (42 U.S.C. 7521 et seq.) provides 
that the EPA may issue exemptions and exclusions for nonconforming 
vehicles to enter into the United States.

Purpose(s):
    The primary purpose of the system is to collect and maintain the 
information necessary for EPA to determine if the request for a 
nonresident exemption meets the criteria established in the regulations 
implementing this program codified in 40 CFR Parts 85 and 1068. In 
addition, the information collected is used to contact the requestor if 
there are questions regarding the request and to subsequently issue an 
approval or denial letter regarding the request. The information may 
also be used by CBP and EPA's Office of Enforcement and Compliance 
Assurance (OECA) to validate that the shipment at the port is valid.

Routine Uses of Records Maintained in the System, Including Categories 
of Users, and the Purposes of Such Uses:
    General routine uses A, F, H, K and L apply to this system. (A 
detailed description of these routine uses can be found in the Agency's 
Systems of Records Web site at http://www.epa.gov/privacy/notice/general.htm.)

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained on computer disks and tapes at the National 
Computer Center, Research Triangle Park, North Carolina and at EPA's 
Office of Transportation and Air Quality (OTAQ), Ann Arbor, MI.

Retrievability:
    Records are retrievable by all or part of the person's name, phone 
number, physical address, or email address.

Safeguards:
    --Computer-stored information is protected in accordance with the 
Agency's security requirements.
    --Access to the information in the system is limited to authorized 
Agency and contractor personnel who administer the program. No external 
access to the system is provided.
    --Any contractor is subject to the Federal Acquisition Regulations 
(FAR) Privacy Act clauses in its contract with EPA.

Retention and Disposal:
    Records stored in this system are subject to Schedule 483.

System Manager(s) and Address:
    Holly Pugliese, Compliance Division, Office of Transportation and 
Air Quality, U.S. Environmental Protection Agency, 2000 Traverwood, Ann 
Arbor, Michigan 48105; telephone number: 734-214-4288; fax number: 734-
214-4869; email address: pugliese.holly@epa.gov.

Notification Procedure:
    Any individual who wants to know whether this system of records 
contains a record about him or her, who wants access to his or her 
record, or who wants to contest the contents of a record, should make a 
written request to the EPA FOIA Office, Attn: Privacy Act Officer, MC 
2822T, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

Record Access Procedure:
    Request for access must be made in accordance with the procedures 
described in EPA's Privacy Act regulations at 40 CFR part 16. 
Requesters will be required to provide adequate identification, such as 
a driver's license, employee identification card, or other identifying 
document. Additional identification procedures may be required in some 
instances.

 Contesting Records Procedures:
    Requests for correction or amendment must identify the record to be 
changed and the corrective action sought. Complete EPA Privacy Act 
procedures are described in EPA's Privacy Act regulations at 40 CFR 
part 16.

Record Source Categories:
    There are two sources of information for records stored in the 
system:
    (1) Vehicle Identification Numbers (VINs) provided to EPA by the 
requestor of the exemption.
    (2) Information on the vehicles provided by their owners from 
potential and actual participants in the program.

System Exempted from Certain Provisions of the Privacy Act:
    None.

[FR Doc. 2014-12019 Filed 5-22-14; 8:45 am]
BILLING CODE 6560-50-P