Document ID: EPA-HQ-OEI-2006-0037-0005
Agency: epa
Document Type: Supporting & Related Material
Title: 
Posted Date: 2006-07-06T04:00Z

1
SUPPORTING
STATEMENT
1.
IDENTIFICATION
OF
THE
INFORMATION
COLLECTION
(
a)
TITLE
OF
THE
INFORMATION
COLLECTION
Information
Collection
Request
(
ICR)
2207.02,
Exchange
Network
Grants
Progress
Reports,
OMB
Control
Number
2025­
0006,
covers
two
forms
to
be
used
by
Exchange
Network
Grant
recipients
to
report
semi­
annual
progress
and
quality
assurance,
a
stipulation
of
their
grant
award.
The
current
ICR
expires
on
July
31,
2006.

(
b)
SHORT
CHARACTERIZATION
The
Environmental
Protection
Agency
(
EPA)
Office
of
Environmental
Information
provides
funding
to
EPA's
Exchange
Network
partners:
states;
territories;
and
federally
recognized
Indian
tribes
to
support
the
development
of
the
Environmental
Information
Exchange
Network
(
EIEN).

As
a
stipulation
of
the
award,
recipients
are
required
to
submit
semi­
annual
and
final
progress
reports.
Over
the
years,
the
reports
have
come
in
several
different
formats
making
it
burdensome
to
compare
grantee
status.
The
Progress
Reporting
Form
is
intended
to
provide
a
uniform,
simplified
format
for
grantees
to
report
goals,
outputs,
and
outcomes.
The
form
will
serve
as
both
the
semi­
annual
and
final
reporting
form.

The
Quality
Assurance
Reporting
Form
is
intended
to
provide
a
simple
means
for
grant
recipients
to
present
how
quality
will
be
addressed
throughout
their
projects.
The
Quality
Assurance
Reporting
Form
is
derived
from
guidelines
provided
in
the
EIEN's
fiscal
year
2006
grant
solicitation
notice.
As
a
stipulation
of
their
award,
grant
recipients
are
to
submit
tailored
quality
assurance
information
within
ninety
days
of
grant
award.

The
EPA
Office
of
Environmental
Information
understands
that
ICR
2207.01
was
approved
in
January
2006,
in
advance
of
the
government­
wide
effort
to
standardize
grantee
performance
reporting
under
Public
Law
106­
107.
As
such,
this
information
collection
will
adhere
to
the
government­
wide
grant
reporting
procedures
as
they
become
available.

2.
NEED
FOR
AND
USE
OF
THE
COLLECTION
(
a)
AUTHORITY/
NEED
FOR
THE
COLLECTION
The
authority
to
gather
progress
performance
and
quality
assurance
information
for
assistantship
programs
is
derived
from
40
CFR
Part
31,
"
Uniform
Administrative
Requirements
for
Grants
and
Cooperative
Agreements
to
State
and
Local
Governments."

Section
31.40,
Monitoring
and
reporting
program
performance,
states:
"(
1)
Grantees
shall
submit
annual
performance
reports
unless
the
awarding
agency
requires
quarterly
or
semi­
annual
reports.
2
However,
performance
reports
will
not
be
required
more
frequently
than
quarterly.
Annual
reports
shall
be
due
90
days
after
the
grant
year,
quarterly
or
semi­
annual
reports
shall
be
due
30
days
after
the
reporting
period.
The
final
performance
report
will
be
due
90
days
after
the
expiration
or
termination
of
grant
support.
If
a
justified
request
is
submitted
by
a
grantee,
the
Federal
agency
may
extend
the
due
date
for
any
performance
report.
Additionally,
requirements
for
unnecessary
performance
reports
may
be
waived
by
the
Federal
agency.
(
2)
Performance
reports
will
contain,
for
each
grant,
brief
information
on
the
following:
(
i)
A
comparison
of
actual
accomplishments
to
the
objectives
established
for
the
period.
Where
the
output
of
the
project
can
be
quantified,
a
computation
of
the
cost
per
unit
of
output
may
be
required
if
that
information
will
be
useful.
(
ii)
The
reasons
for
slippage
if
established
objectives
were
not
met.
(
iii)
Additional
pertinent
information
including,
when
appropriate,
analysis
and
explanation
of
cost
overruns
or
high
unit
costs."

Section
31.45
Quality
Assurance,
states:
"
If
the
grantee's
project
involves
environmentally
related
measurements
or
data
generation,
the
grantee
shall
develop
and
implement
quality
assurance
practices
consisting
of
policies,
procedures,
specifications,
standards,
and
documentation
sufficient
to
produce
data
of
quality
adequate
to
meet
project
objectives
and
to
minimize
loss
of
data
due
to
out­
of­
control
conditions
or
malfunctions."

The
need
for
the
Office
of
Environmental
Information
(
OEI)
to
create
its
own
progress
report
and
quality
assurance
forms
for
which
this
ICR
covers
is
three­
fold.
First,
EPA
does
not
currently
have
a
standard
progress
report
or
quality
assurance
form
for
electronic
information
grants
that
can
be
disseminated
to
our
grantees.
Second,
the
differing
formats
of
the
semi­
annual
progress
report
over
the
years
have
made
it
difficult
to
synthesize
information
for
project
evaluation.
Third,
our
program's
Regional
Grant
Coordinators,
who
are
responsible
for
collecting
progress
reports
from
project
officers
in
the
states,
tribes
and
territories,
have
specifically
requested
this
report
format.

(
b)
USE/
USERS
OF
THE
DATA
The
information
provided
on
semi­
annual
forms
will
be
used
by
the
Regional
Grant
Coordinators
to
monitor
grant
project
development
and
performance.
The
reports
will
be
attached
to
the
applicable
grantee's
file
in
the
Integrated
Grants
Management
Database.
The
same
reporting
form
will
also
be
used
as
the
Final
Progress
Report,
and
will
be
used
to
rate
performance
for
future
grant
awards.
3
The
Quality
Assurance
Report
Form
will
be
used
to
ensure
grantees
will
use
quality
assurance
measures
outlined
in
the
EIEN
Grant
Solicitation
Notice
Appendix
D
to
pursue
their
project.

3.
NON
DUPLICATION,
CONSULTATIONS,
AND
OTHER
COLLECTION
CRITERIA
(
a)
NONDUPLICATION
The
information
a
grantee
provides
in
their
Semi­
annual
Progress
Report
is
unique
to
each
project.
Information
concerning
the
status
of
goals,
outcomes
and
outputs
for
each
project
is
not
available
from
any
other
source.

(
b)
PUBLIC
NOTICE
The
notice
for
this
collection
renewal
was
published
was
published
on
in
the
Federal
Register,
Volume
71,
No.
50,
on
March
16,
2006.
We
have
not
received
any
public
comments
from
the
notice.

(
c)
CONSULTATIONS
For
this
ICR
action,
we
consulted
with
the
EIEN's
ten
Regional
Grant
Coordinators
(
RGC).
The
RCGs
are
EPA
employees,
one
in
each
of
the
EPA's
ten
regions,
who
specialize
in
Environmental
Information.
For
most
of
the
EIEN
grants,
the
RGC
is
also
the
Project
Officer
and
has
direct
contact
with
the
state,
tribe
or
territory
grantee.
The
RGC
is
responsible
for
monitoring
grant
progress
and
collecting
the
Semi­
annual
Progress
Report
Form.
It
was
the
RGCs
direct
input
that
led
to
specific
changes
in
the
form.

When
the
Emergency
ICR
was
approved
by
OMB
on
January
31,
2006,
the
RGCs
requested
that
the
form
be
simplified
and
organized
in
a
format
similar
to
a
"
best
practice"
style
that
several
grantees
were
already
using.
The
RGCs
also
suggested
that
the
form
should
be
created
in
such
a
way
that
grantees
could
continually
update
information
and
then
use
the
completed
updates
as
the
final
report,
thus
lessening
the
repetitive
reporting
methods
of
the
past.
In
conjunction
with
the
RGCs,
all
of
the
changes
have
been
made.
The
result
is
a
streamlined
form
familiar
to
grantees
that
we
are
seeking
ICR
approval
for.

The
Quality
Assurance
Form
was
modeled
in
the
same
format
as
Appendix
D
of
the
2006
Grant
Solicitation
Notice.

(
d)
EFFECTS
OF
LESS
FREQUENT
COLLECTION
EIEN
grants
are
usually
awarded
for
two­
year
project
periods.
The
Quality
Assurance
Form
would
be
completed
only
once,
no
more
than
three
moths
after
the
award
is
made.
As
a
stipulation
of
the
EIEN
grant
award,
a
progress
report
is
completed
every
six
months
and
a
final
report
is
submitted
no
later
than
three
months
after
project
completion.
Less
frequent
reporting
could
result
in
project
mismanagement.
For
some
Project
Officers
with
many
grants
to
manage,
4
the
semi­
annual
progress
report
is
the
best
opportunity
to
ensure
the
project
is
on
schedule
to
meet
its
goals.

(
e)
GENERAL
GUIDELINES
Both
the
Semi­
annual
Progress
Report
Form
and
the
Quality
Assurance
Form
covered
in
this
ICR
adhere
to
OMB
general
guidelines.

(
f)
CONFIDENTIALITY
No
pledge
of
confidentiality
is
given
for
grantee
responses
in
either
the
Semi­
annual
Progress
Report
Forms
or
Quality
Assurance
Forms.

(
g)
SENSITIVE
QUESTIONS
No
sensitive
questions
are
asked
on
either
the
Semi­
annual
Progress
Report
Forms
or
Quality
Assurance
Forms.

4.
THE
RESPONDENTS
AND
THE
INFORMATION
REQUESTED
(
a)
RESPONDENTS/
SIC
CODES
Our
respondents
are
generally
employees
of
state,
tribal,
or
territorial
environmental
government
offices.
For
instance,
the
current
grants
awarded
to
the
state
of
North
Carolina
are
managed
by
an
employee
of
the
North
Carolina
Department
of
Natural
Resources.

According
to
the
2002
NAICS
codes
available
at
www.
naics.
com,
our
respondents
would
fall
into
one
of
three
categories:
921150
American
Indian
and
Alaska
Native
Tribal
Governments
921190
Other
General
Government
Support
924120
Administrations
of
Conservation
Programs
(
b)
INFORMATION
REQUESTED
Please
see
attached
forms
for
specific
data
elements
(
Exhibits
B
and
C).

The
data
fields
have
changed
since
the
OMB
clearance
in
January,
2006.
Specifically,
the
changes
to
the
Semi­
annual
Progress
Reporting
form
are:

Page
1
 
General
Project
Program
Information
o
Reporting
options
were
changed
from
Quarterly,
Semi­
Annual,
Annual,
and
Final
to
"
Semi­
Annual
or
Final"
because
Quarterly
and
Annual
reports
are
unnecessary.
5
o
"
Before
2006
Exchange
Network
Grant
Category"
was
added
to
identify
the
type
of
grant
for
the
Program
Manager.
o
"
Focus"
was
added
to
further
identify
the
grant
from
other
grants
by
the
same
state
agency
for
the
Program
Manager.

Page
2
 
Project
Goals
o
Section
II
and
III
of
the
previous
format
were
combined
into
one
section
in
the
new
format.
o
The
old
format
had
columns
titled:
Activities,
Baseline,
Outputs
and
Outcomes,
Target
Date,
and
Completion
Date.
o
The
new
format,
one
more
familiar
to
grantees,
has
the
columns:
Goals,
Outputs,
Scheduled
Date,
Completion
Date
and
Outcomes.

Page
3
 
Comments
o
The
wording
was
changed
to
phrases
more
familiar
to
grantees.
o
The
old
format
included
data
fields
for:
Problems,
Impacts,
Corrective
Actions
Taken,
Other
Comments.
o
The
new
format
includes
data
fields
for:
Current
Problems,
Actions,
Request
help
from
EPA,
Other
Comments.

(
c)
RESPONDENT
ACTIVITIES
As
previously
stated,
grantees
are
already
required
to
report
progress
semi­
annually
on
their
projects.
EIEN
grantees
have
been
submitting
Semi­
annual
Progress
Reports
and
final
reports
to
EPA
Regional
Offices
since
the
EIEN
grant
program
began
in
2002.
The
Quality
Assurance
Form
is
a
new
form
for
grantees
to
complete
ninety
days
after
award,
but
the
measures
for
Quality
Assurance
in
a
grantees'
project
have
been
explained
in
the
EIEN
Solicitation
Notice
since
2002.

According
to
the
1995
PRA
definition
of
burden
§
3502,
the
only
time
and
effort
that
the
forms
required
from
grantees
are:
(
A)
Reviewing
instructions;
(
E)
Completing
and
reviewing
the
collection
of
information;
and
(
F)
Transmitting
through
email.

5.
INFORMATION
COLLECTED
(
a)
AGENCY
ACTIVITIES
Once
the
Semi­
annual
Reporting
and
Quality
Assurance
Forms
are
received
by
the
RGC,
they
are
attached
to
the
grant's
file
in
the
Integrated
Grants
Management
System
(
IGMS)
database.
It
is
simultaneously
emailed
to
the
National
Grant
Coordinator
at
Headquarters
who
may
use
the
information
to
report
grant
status.

(
b)
COLLECTION
METHODOLOGY
6
This
information
collection
is
form­
related.
The
Semi­
annual
Progress
Report
Form
has
not
been
pre­
tested
but
is
based
on
a
current
format
voluntarily
used
by
several
states.
The
format
has
worked
well
in
the
past
and
is
a
"
best
practice"
that
we
voluntarily
chose
to
adopt.
The
Quality
Assurance
Form
has
not
been
pre­
tested
because
2006
awards
will
not
be
issued
until
August,
thus
the
form
will
be
returned
in
October,
2006.
However,
the
form
is
based
on
the
information
in
Appendix
D
of
the
2006
Grant
Solicitation
Notice.

Respondents
will
enter
data
in
Microsoft
Word
and
email
it
to
their
RGC.
The
RGC
will
upload
the
forms
in
IGMS,
a
lotus
based
database
that
has
been
used
by
the
EPA
since
2000.
To
reduce
burden,
we
ask
that
grantees
not
re­
write
their
entire
Semi­
annual
Progress
Report,
but
simply
add
their
recent
outcomes,
outputs
and
modified
dates
into
their
Semi­
annual
Progress
Report
from
the
previous
six
months.

(
c)
COLLECTION
SCHEDULE
Table
1
FORM
SCHEDULE
Quality
Assurance
Report
Form
Due
to
RGC
90
days
after
award
of
grant
Semi­
Annual
Progress
Report
Form
Due
to
RGC
April
30
(
Oct.
1­
Mar.
31
period)
Due
to
RGC
October
31
(
Apr.
1
 
Sept.
30
period)

6.
BURDEN
ESTIMATE
AND
COST
OF
COLLECTION
(
a)
ESTIMATING
RESPONDENT
BURDEN
The
estimated
hours
for
completing
each
form
includes
time
for
reviewing
instructions,
completing
information
and
transmitting
through
email.

Table
2
Form
Estimated
Hours
Frequency
per
Year
Total
Burden
Hours
Semi­
Annual
Progress
Reporting
Form
1.5
2
3
Quality
Assurance
Reporting
Form
1
1
1
Total
4
(
b)
RESPONDENT
UNIVERSE
AND
BURDEN
At
the
beginning
of
fiscal
year
2007,
we
estimate
225
grantees
will
be
responding
to
the
Semi­
annual
Progress
Report
Form.
That
number
is
derived
from
our
estimate
of
the
rolling
number
of
"
Active
Grants."
The
number
of
active
grants
fluctuates
throughout
the
year
as
projects
are
completed
and
grants
are
officially
awarded
and
closed.
Every
EIEN
grant
is
awarded
for
a
two­
year
project
period.
Approximately
half
of
the
grantees
from
any
given
year
request
extensions
for
their
projects
for
an
additional
year.
Using
these
exceptions
and
including
the
grants
that
will
be
awarded
in
July
2006,
we
estimate
225
respondents
at
any
one
time.
7
The
Quality
Assurance
Form
will
be
completed
only
by
award
recipients
beginning
in
2006.
These
respondents
are
not
unique;
they
are
the
same
respondents
who
will
submit
Semiannual
Progress
Report
Forms
after
the
first
six
months
of
their
projects.

Our
burden
estimate
per
year
is
based
on
the
government's
fiscal
year.
In
one
fiscal
year,
a
respondent
who
receives
an
award
in
2006
will
complete
one
Quality
Assurance
Form
and
two
Semi­
annual
Progress
Report
Forms.
Since
this
ICR
will
cover
2006­
2009,
we
have
included
the
Quality
Assurance
burden
hour
estimate
for
each
respondent,
though
respondents
for
grant
years
2003­
2005
will
not
be
required
to
respond.
Please
see
Table
3.

Table
3
EIEN
GRANT
YEAR
Number
of
Grants
Semi­
annual
Progress
Respondents
Number
of
Closed
Grants
no
longer
reporting
Number
of
Awards
Quality
Assurance
Respondents
2003
67*
26
0 
2004
67
0
 
2005
59
0
 
2006*
58
58
Total:
251
58
Total
 
Closed
Grants
251­
26
=
225
58
*
As
many
as
half
of
the
2003
grants
projects
have
been
completed,
thus
no
longer
requiring
reporting
*
Awards
for
2006
have
yet
to
be
awarded,
thus
the
number
of
awards
is
an
estimate.

 
Grantees
prior
to
2006
will
not
respond
to
the
Quality
Assurance
Form,
thus
not
all
respondents
complete
every
form
every
year.

Total
Number
of
Responses:
Semi­
annual
Progress
Forms:
225
Respondents
x
2
per
year
=
450
Quality
Assurance
Report
Form:
58
Respondents
x
1
per
year
=
58
Total
=
508
Total
Burden:
Semi­
annual
Progress
Forms
:
225
respondents
x
3
hours
=
675
Quality
Assurance
Report
Form:
58
respondents
x
1
=
058
Total
=
733
(
c)
ESTIMATING
RESPONDENT
COST
Respondent
Wage
Rate:
$
36.28
1
x
1.40
=
$
50.79
Quality
Assurance
Form:
58
Respondents
x
1
hour
x
$
50.79
=
2945.82
Progress
Report
Form:
225
Respondents
x
1.5
hours
x
2
per
year
x
$
50.79
=
$
34,283.25
1
$
36.28
represents
the
average
wage
rate
of
several
occupations
expected
to
apply
for
grants
or
fellowships.
1.40
represents
a
40%
rate
for
benefits.
This
figure
is
derived
from
Table
1.
Civilian
Workers,
by
Major
Occupation
Group;
Management,
Professional,
and
Related­
found
in
the
Bureau
of
Labor
Statistics
New
Release,
"
Employer
Costs
for
Employee
Compensation
­
March
2005."
8
There
are
no
capital,
operating
and
maintenance,
and
annualizing
capital
costs
incurred
by
this
information
collection.
The
respondent
cost
is
calculated
in
Table
4.

Table
4
Cost
Semi
Annual
Quality
Assurance
Labor
Cost
$
34,283.25
$
2,945.82
Capital/
Start­
up
Cost
$
0
$
0
Operating
and
Maintenance
$
0
$
0
Annualizing
Capital
$
0
$
0
Total
Costs
$
34,283.25
$
2,945.82
(
d)
ESTIMATING
AGENCY
BURDEN
AND
COST
To
estimate
the
cost
and
burden
to
EPA
RGC's,
the
estimated
number
of
"
Active
Grants,"
225,
was
used.
Since
this
ICR
will
cover
2006­
2009,
the
number
of
forms
per
year
was
calculated
at
three,
though
that
number
will
not
be
in
effect
until
grants
prior
to
2006
are
closed.
The
total
number
of
hours
that
all
of
EPA's
RGC's
review
and
submit
both
forms
is
337.50
hours
per
year.
The
337.50
hours
per
year
cost
the
agency
$
12,973.50
dollars.
Please
see
Table
5.

Table
5
Each
RGC
has
approximately
22.5
Active
Grants.
22.5
To
Review
and
upload
one
form
take
.5
hours.
.5
Each
grantee
owes
the
RGC
three
forms
per
year
.5
x
3
x
1.5
RGCs
total
hours
33.75
10
RGCs
x
10
Total
RGS
Hours
for
all
Grants
337.50
RGC
Hourly
Rate,
Fully
Burdened*
$
38.44
x
38.44
Total
costs
to
10
RGC
for
review
and
submit
$
12,973.50
*
The
2005
average
hourly
rate
for
General
Schedule
(
GS)
11,
Step
9
($
27.46)
was
used
to
estimate
burden
costs
for
the
EPA.
This
was
also
fully
burdened
(
x
40
%),
yielding
a
wage
rate
of
$
38.44.

(
e)
BOTTOM
LINE
BURDEN
HOURS
AND
COSTS
Table
6
Total
Annual
Responses
=
508
Total
burden
hours
for
respondents
=
733*
hours
Total
burden
hours
for
EPA
=
337.5
hours
Total
respondent
cost
=
$
0
dollars
Total
EPA
cost
=
$
12,973.50
dollars
*
Not
all
respondents
complete
every
activity,
every
year.
9
(
f)
REASONS
FOR
CHANGE
IN
BURDEN
When
we
initially
received
OMB
approval
for
ICR
2207.01
in
January
2006,
annual
response
was
calculated
at
450,
and
burden
hours
were
calculated
at
450.
These
numbers
did
not
account
for
responses
for:
extended
grant
project
periods
(
e.
g.
2003
grants
which
remain
open),
grants
awarded
this
fiscal
year
(
e.
g.
2006
awards
will
be
issued
in
July),
and
the
Quality
Assurance
Form.

When
the
first
Federal
Register
notice
for
ICR
2207.02
appeared
on
March
16,
2006,
the
burden
statement
accounted
for
these
factors
but
assumed
a
lower
number
of
hours
for
the
Semiannual
Progress
Report
Form.
After
consulting
with
the
RGCs,
we
raised
the
number
of
hours
a
respondent
completes
the
form
from
1
hour
to
1.5
hours.
Thus
the
number
of
burden
hours
for
the
Semi­
annual
Progress
Report
Form
is
adjusted
from
450
(
225
respondents
x
2
responses
x
1
hour)
to
675
(
225
respondents
x
2
responses
x
1.5
hours).
This
is
the
+
225
adjustment
in
hours.

The
program
also
changed
because
the
Quality
Assurance
Form
is
now
included,
and
that
adds
an
additional
58
responses.
The
Quality
Assurance
Form
has
a
one
hour
burden,
thus
58
hours
will
be
added
to
the
675
hours
for
the
progress
form,
totaling
733
burden
hours.
The
program
change
is
+
58
hours.

Table
7
Burden
Responses
Burden
Hours
Burden
Costs
Previous
450
450
$
0
New
508
733
$
0
Difference
58
283
$
0
Program
Change
+
58
0
$
0
Adjustment
0
+
225
$
0
(
g)
BURDEN
STATEMENT
The
burden
for
Semi­
annual
Progress
Reports
is
based
on
time
for
reviewing
instructions,
completing
information,
and
transmitting
the
information
via
email.
For
the
Semi­
annual
Progress
Report
Form,
the
respondent
burden
is
1.5
hours.
Respondents
complete
the
form
twice
a
year,
thus
the
total
annual
burden
is
3
hours.
For
the
Quality
Assurance
Form,
the
annual
respondent
burden
is
1
hour.
Only
respondents
who
receive
grants
this
year,
2006,
or
later
will
complete
this
form.

The
annual
public
reporting
burden
for
the
Semi­
annual
Progress
Report
Form
is
estimated
to
average
1.5
hours
per
response.
The
annual
public
reporting
burden
for
the
Quality
Assurance
Reporting
Form
is
estimate
to
average
1
hour
per
response.
Burden
means
the
total
time,
effort,
or
financial
resources
expended
by
persons
to
generate,
maintain,
retain,
or
disclose
or
provide
information
to
or
for
a
Federal
agency.
This
includes
the
time
needed
to
review
instructions;
develop,
acquire,
install,
and
utilize
technology
and
systems
for
the
purposes
of
collecting,
10
validating,
and
verifying
information,
processing
and
maintaining
information,
and
disclosing
and
providing
information;
adjust
the
existing
ways
to
comply
with
any
previously
applicable
instructions
and
requirements;
train
personnel
to
be
able
to
respond
to
a
collection
of
information;
search
data
sources;
complete
and
review
the
collection
of
information;
and
transmit
or
otherwise
disclose
the
information.
An
agency
may
not
conduct
or
sponsor,
and
a
person
is
not
required
to
respond
to,
a
collection
of
information
unless
it
displays
a
currently
valid
OMB
control
number.
The
OMB
control
numbers
for
EPA's
regulations
are
listed
in
40
CFR
part
9
and
48
CFR
chapter
15.

To
comment
on
the
Agency's
need
for
this
information,
the
accuracy
of
the
provided
burden
estimates,
and
any
suggested
methods
for
minimizing
respondent
burden,
including
the
use
of
automated
collection
techniques,
EPA
has
established
a
public
docket
for
this
ICR
under
Docket
ID
Number
EPA­
HQ­
OEI­
2006­
0037
,
which
is
available
for
online
viewing
at
www.
regulations.
gov,
or
in
person
viewing
at
the
Office
of
Environmental
Information
Docket
in
the
EPA
Docket
Center
(
EPA/
DC),
EPA
West,
Room
B102,
1301
Constitution
Avenue,
NW,
Washington,
D.
C.
The
EPA
Docket
Center
Public
Reading
Room
is
open
from
8:
30
a.
m.
to
4:
30
p.
m.,
Monday
through
Friday,
excluding
legal
holidays.
The
telephone
number
for
the
Reading
Room
is
(
202)
566­
1744,
and
the
telephone
number
for
the
Office
of
Environmental
Information
Docket
is
(
202)
566­
1752.
An
electronic
version
of
the
public
docket
is
available
at
www.
regulations.
gov.
This
site
can
be
used
to
submit
or
view
public
comments,
access
the
index
listing
of
the
contents
of
the
public
docket,
and
to
access
those
documents
in
the
public
docket
that
are
available
electronically.
When
in
the
system,
select
"
search,"
then
key
in
the
Docket
ID
Number
identified
above.
Also,
you
can
send
comments
to
the
Office
of
Information
and
Regulatory
Affairs,
Office
of
Management
and
Budget,
725
17th
Street,
NW,
Washington,
D.
C.
20503,
Attention:
Desk
Officer
for
EPA.
Please
include
the
EPA
Docket
ID
Number
EPAHQ
OEI­
2006­
0037
and
OMB
Control
Number
2025­
0006
in
any
correspondence.
OMB
No.
2025­
0006
Expires
xx/
xx/
xxxx
EPA
Form
5300­
26
11
U.
S.
ENVIRONMENTAL
PROTECTION
AGENCY
Exchange
Network
Grant
Program
Progress
Reporting
Form
for
Use
by
Recipients
of
Assistance
Agreements
Please
Check:

 
Semi­
annual
report
 
Final
Report
Instructions:
This
form
is
for
Exchange
Network
Grant
recipients
to
report
their
progress.
Recipients
should
send
these
to
their
regional
grant
project
officer
for
spring
reports
by
April
30
for
the
period
October
1­
March
31.
Fall
reports
are
due
to
the
regional
project
officer
by
October
31
for
the
period
April
1­
September
30.

EPA
Grant
Number
 
Program
Code,
Number,
and
Amendment
Number
(
e.
g.,
OS
 

12345678
 
0):

Recipient
Information:

Agency
Name:
For
grants
awarded
before
2006
Exchange
Network
Grant
Category
(
i.
e.,
One
Stop,

Readiness,
Implementation,
or
Challenge):

Funding
Year:

Award
Amount:

Expenditures
during
this
reporting
period:

Funds
Remaining:

Reporting
Period
(
starting
and
ending
dates,
mm/
dd/
yyyy):
Date
Report
Submitted
(
mm/
dd/
yyyy):

Project
Manager:

Name:
Phone:

Email:
EPA
Project
Officer
to
Whom
Report
is
Submitted:

Name:

EPA
Region/
Program:

Focus:
OMB
No.
2025­
0006
Expires
xx/
xx/
xxxx
EPA
Form
5300­
26
12
Progress
Report
Instructions:

1.
List
major
goals
and
each
goal's
outputs
as
described
in
the
work
plan.

2.
In
the
"
Scheduled
Date"
column
enter
the
dates
from
the
grant
work
plan
3.
In
the
"
Completion
Date"
column
enter
the
date
each
output
completed
as
of
the
period
covered
by
this
report
4.
In
the
Outcomes
column,
briefly
outline
how
the
goal
or
output
will
enhance
the
recipient's
ability
to
carry
out
its
mission
or
result
in
other
benefits.

5.
Use
bold
type
for
the
outputs
or
outcomes
you
achieved
during
the
current
reporting
period.

6.
Insert
more
rows
if
you
need
them
by
using
the
tab
key
in
the
last
cell
of
the
last
row.

EXAMPLE
Goals
Outputs
Scheduled
Date
Completion
date
List
Outcomes
for
Each
Goal,
and,
if
they
differ,

each
Output
1.
Begin
flowing
ambient
air
quality
data
through
the
Exchange
Network.
1.
Develop
XML
schema
by.
.
mm/
yyyy
mm/
yyyy
Enhanced
environmental
decision­
making
due
to
more
timely
access
to
ambient
air
quality
data.

2.
Initiate
first
test
data
flow
by
mm/
yyyy
mm/
yyyy
Goals
Outputs
Scheduled
Date
Completion
date
List
Outcomes
for
Each
Goal,
and,
if
they
differ,

each
Output
OMB
No.
2025­
0006
Expires
xx/
xx/
xxxx
EPA
Form
5300­
26
13
Goals
Outputs
Scheduled
Date
Completion
date
List
Outcomes
for
Each
Goal,
and,
if
they
differ,

each
Output
Comments
Instructions:
If
you
have
had
any
problems
during
the
current
period
please
report
them
here.
In
accordance
with
40
C.
F.
R.
§
30.51(
f)
and
40
C.
F.
R.

§
31.40(
d),
a
recipient
of
an
EPA
assistance
agreement
must
notify
EPA
of
any
problems,
delays,
or
adverse
conditions
that
will
materially
impair
the
recipient's
ability
to
achieve
the
outputs/
outcomes
specified
in
the
assistance
agreement
work
plan.

Current
problems
during
this
reporting
period:

Describe
any
actions
your
organization
has
taken
or
plans
to
take
to
resolve
the
problem:

If
you
need
help
from
EPA
you
may
request
it
here:

Other
comments:

Definitions
 
Project/
Program
Goal:
A
major
objective
or
endpoint
identified
in
the
assistance
agreement
work
plan.
A
work
plan
may
include
one
or
more
project/
program
goals.
Use
the
goals
as
described
in
the
assistance
agreement
work
plan.

 
Output:
A
product,
service,
or
implementation
target
that
will
be
produced
or
achieved
during
the
project/
program.
Outputs
may
be
qualitative
or
quantitative,
but
they
must
be
measurable
during
the
assistance
agreement
funding
period.

 
Outcome:
Changes
or
benefits
resulting
from
the
successful
achievement
of
the
project/
program
activities
and
outputs.
Outcomes
may
be
environmental,
behavioral,
health­
related,
or
programmatic
in
nature,
but
they
must
be
quantitative.
Outcomes
may
not
necessarily
be
achievable
within
the
assistance
agreement
funding
period,
and
they
can
be
described
as
short­
term,
intermediate,
or
long­
term:
OMB
No.
2025­
0006
Expires
xx/
xx/
xxxx
EPA
Form
5300­
26
14
1)
short­
term
 
changes
in
learning,
knowledge,
attitudes,
or
skills;

2)
intermediate
 
changes
in
behavior,
practices,
or
decisions;
or
3)
long­
term
 
changes
in
environmental,
human
health,
or
other
conditions.

Paperwork
Reduction
Act
(
PRA)
Burden
Statement:
The
public
reporting
and
recordkeeping
burden
for
this
collection
of
information
is
estimated
to
average
ninety
minutes
per
response.
Send
comments
on
the
Agency's
need
for
this
information,
the
accuracy
of
the
provided
burden
estimates,
and
any
suggested
methods
for
minimizing
respondent
burden,
including
through
the
use
of
automated
collection
techniques
to
the
Director,
Collection
Strategies
Division,
U.
S.
Environmental
Protection
Agency
(
2822T),
1200
Pennsylvania
Ave.,
NW,
Washington,
D.
C.
20460.
Include
the
OMB
control
number
in
any
correspondence.
Do
not
send
the
completed
form
to
this
address.
OMB
No.
2025­
0006
Expires
xx/
xx/
xxxx
EPA
Form
5300­
27
15
U.
S.
ENVIRONMENTAL
PROTECTION
AGENCY
Quality
Assurance
Reporting
Form
for
Use
by
Recipients
of
Assistance
Agreements
EPA
Award
Number:

Recipient
Organization:

Name:
Address:
Project/
Program
Period(
starting
and
ending
dates,
mm/
dd/
yyyy):

Activity
Group:

(
check
all
that
apply)
 
Infrastructure
Development
 
Data
Exchange,
Analysis
and
Integration
 
Planning,
Mentoring,
and
Training
 
Challenge
Goal
Task
Output
Outcome
Quality
Assurance
Measures
Instructions:
­
Please
submit
electronically
to
exchangenetwork@
epa.
gov
within
90
days
of
award.

­
For
Quality
Assurance
Measures,
please
refer
to
Solicitation
Notice
Appendix
D:
Quality
Assurance
Guidelines.

­
For
Goals,
please
refer
to
goals
outlined
in
your
assistance
agreement
work
plan.

Paperwork
Reduction
Act
(
PRA)
Burden
Statement:
The
public
reporting
and
recordkeeping
burden
for
this
collection
of
information
is
estimated
to
average
one
hour
per
response.
Send
comments
on
the
Agency's
need
for
this
information,
the
accuracy
of
the
provided
burden
estimates,
and
any
suggested
methods
for
minimizing
respondent
burden,
including
through
the
use
of
automated
collection
techniques
to
the
Director,
Collection
Strategies
Division,
U.
S.
Environmental
Protection
Agency
(
2822T),
1200
Pennsylvania
Ave.,
NW,
Washington,
D.
C.
20460.
Include
the
OMB
control
number
in
any
correspondence.
Do
not
send
the
completed
form
to
this
address.