Document ID: EPA-HQ-OEI-2014-0776-0001
Agency: epa
Document Type: Notice
Title: Creation of a New System of Records Notice: Eventbrite
Posted Date: 2015-08-28T04:00Z

[Federal Register Volume 80, Number 167 (Friday, August 28, 2015)]
[Notices]
[Pages 52272-52273]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-21384]

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ENVIRONMENTAL PROTECTION AGENCY

[EPA-HQ-OEI-2014-0776; FRL-9933-14-OEI]

Creation of a New System of Records Notice: Eventbrite

AGENCY: U.S. Environmental Protection Agency.

ACTION: Notice.

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SUMMARY: The U.S. Environmental Protection Agency's (EPA) Office of the 
Chief Financial Officer is giving notice that it proposes to create a 
new system of records pursuant to the provisions of the Privacy Act of 
1974 (5 U.S.C. 552a). This system of records contains personally 
identifiable information (PII) collected from individuals registering 
to attend EPA-hosted meetings and events.

DATES: Persons wishing to comment on this system of records notice must 
do so by October 7, 2015.

ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OEI-2014-0776, by one of the following methods:
     www.regulations.gov: Follow the online instructions for 
submitting comments.
     Email: epa.gov">oei.docket@epa.gov
     Fax: 202-566-1752.
     Mail: OEI Docket, Environmental Protection Agency, 
Mailcode: 2822T, 1200 Pennsylvania Ave. NW., Washington, DC 20460.
     Hand Delivery: OEI Docket, EPA/DC, WJC West Building, Room 
3334, 1301 Constitution Ave. NW., Washington, DC. Such deliveries are 
only accepted during the Docket's normal hours of operation, and 
special arrangements should be made for deliveries of boxed 
information.
    Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2014-0776. The EPA's policy is that all comments received will be 
included in the public docket without change and may be made available 
online at www.regulations.gov including any personal information 
provided, unless the comment includes information claimed to be 
Confidential Business Information (CBI) or other information for which 
disclosure is restricted by statute. Do not submit information that you 
consider to be CBI or otherwise protected through www.regulations.gov. 
The www.regulations.gov Web site is an ``anonymous access'' system, 
which means the EPA will not know your identity or contact information 
unless you provide it in the body of your comment. If you send an email 
comment directly to the EPA without going through www.regulations.gov 
your email address will be automatically captured and included as part 
of the comment that is placed in the public docket and made available 
on the Internet. If you submit an electronic comment, the EPA 
recommends that you include your name and other contact information in 
the body of your comment and with any disk or CD-ROM you submit. If the 
EPA cannot read your comment due to technical difficulties and cannot 
contact you for clarification, the EPA may not be able to consider your 
comment. Electronic files should avoid the use of special characters, 
any form of encryption, and be free of any defects or viruses. For 
additional information about the EPA's public docket visit the EPA 
Docket Center homepage at http://www.epa.gov/epahome/dockets.htm.
    Docket: All documents in the docket are listed in the 
www.regulations.gov index. Although listed in the index, some 
information is not publicly available, e.g., CBI or other information 
for which disclosure is restricted by statute. Certain other material, 
such as copyrighted material, will be publicly available only in hard 
copy. Publicly available docket materials are available either 
electronically in www.regulations.gov or in hard copy at the OEI 
Docket, EPA/DC, EPA West Building, Room 3334, 1301 Constitution Ave. 
NW., Washington, DC 20004. The Public Reading Room is open from 8:30 
a.m. to 4:30 p.m., Monday through Friday excluding legal holidays. The 
telephone number for the Public Reading Room is (202) 566-1744, and the 
telephone number for the OEI Docket is (202) 566-1752.

FOR FURTHER INFORMATION CONTACT: Jessica Orquina, U.S. EPA, 202-564-
0446.

SUPPLEMENTAL INFORMATION:

General Information

    The U.S. Environmental Protection Agency (EPA) plans to create a 
Privacy Act system of records for the online registration tool, 
Eventbrite. Eventbrite is a free, online registration tool that can be 
used to collect basic information for meetings and other events. Agency 
users can customize the registration page to a certain degree and 
upload images, such as a company logo or seal. For official EPA 
business, Agency users are permitted to upload the EPA logo or seal, 
and follow the format, U.S. EPA Meeting/Event Name, for their title. 
The information collected by Eventbrite is used to determine the number 
of participants attending an event and may also be used to print 
nametags or tent cards. In order to register for an EPA meeting or 
event, it is necessary to collect basic personal information, such as 
name, title, organization, mailing address, email address, and phone 
number. This information will be used for internal Agency purposes only 
and will not be shared with a third party other than Eventbrite. The 
information collected will be used for the specific event only and will 
not be used for marketing or other purposes after the event has 
concluded. The individual attending the meeting will be permitted to 
opt out of using the online registration tool if they prefer not to 
share their information in this manner. On the Eventbrite page, the 
event organizer can enter contact information for a designated point of 
contact who can answer questions about the event or collect 
registration information over the phone. This tool may be used by EPA 
employees at no cost to the government. In order to use this tool for 
official EPA business, an account must be set up using an epa.gov email 
address, for example, epa.gov">doe.john@epa.gov.
    Each Eventbrite registration Web site has a unique ``URL'' or Web 
site address associated with it. The URL can only be accessed by 
individuals who receive it from the event organizer. There will be no 
publicly accessible Web site that will list invitation-only events and 
so there will not be an opportunity for anyone other than the intended 
audience to register for such events. Registration information will be 
saved on the password-protected Eventbrite.com Web site and only the 
designated organizer for a given event will be authorized and

[[Page 52273]]

permitted to access the information. Once accessed and downloaded, the 
registration information will be saved on the EPA server. There will be 
no central location on the EPA server where registration information 
will be maintained. Registration information will be saved by the event 
organizer in the EPA office that is organizing the event. Therefore, 
the only person or people who will have access to the registration 
information will be EPA staff who have access to the EPA network drive 
used to store the information. Each office has their own secure network 
drive, so the information collected by each office will be secure 
within that office.

    Dated: August 19, 2015.
Ann Dunkin,
Chief Information Officer.
EPA-69

System Name:
    Eventbrite.

System Location:
    Records are located in EPA offices, on computer servers in 
Headquarters, Regional Offices and at the third-party location.

Categories of Individuals Covered by the System:
    Any individual that registers for an EPA-organized event using 
Eventbrite.com.

Categories of Records in the System:
    Information to be collected for purposes of creating an attendee 
roster for a specific event. Information collected may include name, 
title, organization, mailing address, email address, phone number, and 
special accommodations (such as visual or hearing impairment).

Authority for Maintenance of the System (includes any revisions or 
amendments):
    Section 2 of the E-Government Act of 2002 (Pub. L. 107-347, 44 
U.S.C. 3601 n.); Section 2 of the Paperwork Reduction Act of 1995 (Pub. 
L. 104-13, 44 U.S.C. 3501)

Purpose(s):
    The purpose of the Eventbrite tool is to collect information on 
meeting attendees that can be used for a head count, attendee roster, 
or printed materials, such as nametags and tent cards.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    General routine uses B, H, I, J, K, and L apply to this system. (A 
detailed description of these routine uses can be found in the Agency's 
Systems of Records Web site at http://www.epa.gov/privacy/notice/general.htm.)

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
     Storage: Once information is downloaded from the 
Eventbrite site to the EPA server, it will be saved to a secure drive 
in the office that is organizing the event. Records will be saved in 
electronic format. A printed registration list may be generated for the 
specific event to be used onsite to track participation, but the list 
will not be duplicated or distributed to meeting attendees or other 
event participants.
     Retrievability: Registration information is downloaded 
from the Eventbrite site in Microsoft Excel format. Each record 
includes the date the participant registered. Records saved in Excel 
format may be sorted and retrieved by any of the categories included on 
the registration form used for any particular event (i.e., name, email 
address, state, organization, or job title). Files may be saved in 
Excel or PDF format.
     Safeguards: This information can only be downloaded from 
the Eventbrite site by the event organizer, using an account specific 
password. The information will be saved on EPA's secure server within 
the event sponsoring office. The only EPA staff who will be able to 
access the registration information are those staff with security 
access to their office's server.
     Retention and Disposal: Records stored in this system are 
subject to Schedule 483.

System Manager(s) and Address:
    Acting Associate Director of Web Communications and Social Media 
Lead, OPA/OWC, U.S. Environmental Protection Agency, 1200 Pennsylvania 
Avenue NW., Washington, DC 20460.

Notification Procedure:
    Any individual who wants to know whether this system of records 
contains a record about him or her, who wants access to his or her 
record, or who wants to contest the contents of a record, should make a 
written request to the EPA FOIA Office, Attn: EPA Privacy Officer, 
MC2822T, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

Record Access Procedure:
    Individuals seeking access to information in this system of records 
about themselves are required to provide adequate identification (e.g. 
driver's license, military identification card, employee badge or 
identification card). Additional identity verification procedures may 
be required, as warranted. Requests must meet the requirements of EPA 
regulations that implement the Privacy Act of 1974, at 40 CFR part 16.

Contesting Records Procedures:
    Requests for correction or amendment must identify the record to be 
changed and the corrective action sought. The EPA's procedures for 
making a Privacy Act request can be found in EPA's Privacy Act 
regulations at 40 CFR part 16.

Record Source Categories:
    The information stored in the system will be provided by the 
individuals registering for an EPA event.

System Exempted from Certain Provisions of the Privacy Act:
    None.

[FR Doc. 2015-21384 Filed 8-27-15; 8:45 am]
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