Document ID: EPA-HQ-OEI-2014-0758-0001
Agency: epa
Document Type: Notice
Title: Establishment of a New System of Records Notice for the Emergency Management Portal-Field Readiness Application (EMP-FR)
Posted Date: 2015-04-16T04:00Z

[Federal Register Volume 80, Number 73 (Thursday, April 16, 2015)]
[Notices]
[Pages 20492-20494]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2015-08804]

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ENVIRONMENTAL PROTECTION AGENCY

[FRL-9926-37-OEI; EPA-HQ-OEI-2014-0758]

Establishment of a New System of Records Notice for the Emergency 
Management Portal--Field Readiness Application (EMP-FR)

AGENCY: Environmental Protection Agency (EPA).

ACTION: Notice.

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SUMMARY: The U.S. Environmental Protection Agency's (EPA) Office of 
Solid Waste and Emergency Response (OSWER), Office of Emergency 
Management (OEM) is giving notice that it proposes to create a new 
system of records pursuant to the provisions of the Privacy Act of 1974 
(5 U.S.C. 552a). The EPA is implementing the Emergency Management 
Portal--Field Readiness Application (EMP-FR) which will contain 
information used by the Agency to (1) track and manage training and 
certifications for Agency emergency management and response personnel 
and those subject to Agency safety, health, and environmental 
management training and medical monitoring requirements; (2) contact 
EPA staff who are members of the Response Support Corps (RSC) in off-
hours when they are needed to be sent to an emergency response incident 
or to contact an emergency point of contact in case of injury to the 
RSC member while working at an incident; and (3) respond to requests 
for statistical compilations of such information made by the Office of 
Management and Budget, the Department of Labor and the Department of 
Homeland Security.

DATES: Persons wishing to comment on this system of records notice must 
do so by May 26, 2015.

ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OEI-2014-0758, by one of the following methods:
     www.regulations.gov: Follow the online instructions for 
submitting comments.
     Email: oei.docket@epa.gov.
     Fax: 202-566-1752.
     Mail: OEI Docket, Environmental Protection Agency, 
Mailcode: 2822T, 1200 Pennsylvania Ave. NW., Washington, DC 20460.
     Hand Delivery: OEI Docket, EPA/DC, WJC West Building, Room 
3334, 1301 Constitution Ave. NW., Washington, DC 20460. Such deliveries 
are only accepted during the Docket's normal hours of operation, and 
special arrangements should be made for deliveries of boxed 
information.
    Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2014-0758. The EPA's policy is that all comments received will be 
included in the public docket without change and may be made available 
online at www.regulations.gov, including any personal information 
provided, unless the comment includes information claimed to be 
Confidential Business Information (CBI) or other information for which 
disclosure is restricted by statute. Do not submit information that you 
consider to be CBI or otherwise protected through www.regulations.gov. 
The www.regulations.gov Web site is an ``anonymous access'' system, 
which means the EPA will not know your identity or contact information 
unless you provide it in the body of your comment. If you send an email 
comment directly to the EPA without going through www.regulations.gov 
your email address will be automatically captured and included as part 
of the comment that is placed in the public docket and made available 
on the Internet. If you submit an electronic comment, the EPA 
recommends that you include your name and other contact information in 
the body of your comment and with any disk or CD-ROM you submit. If the 
EPA cannot read your comment due to technical difficulties and cannot 
contact you for clarification, the EPA may not be able to consider your 
comment. Electronic files should avoid the use of special characters, 
any form of encryption, and be free of any defects or viruses. For 
additional information about the EPA's public docket visit the EPA 
Docket Center homepage at http://www.epa.gov/epahome/dockets.htm.
    Docket: All documents in the docket are listed in the 
www.regulations.gov index. Although listed in the index, some 
information is not publicly available, e.g., CBI or other information 
for which disclosure is restricted by statute. Certain other material, 
such as copyrighted material, will be publicly available only in hard 
copy. Publicly available docket materials are available either 
electronically at www.regulations.gov or in hard copy at the OEI 
Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution Ave. 
NW., Washington, DC 20460. The Public Reading Room is open from 8:30 
a.m. to 4:30 p.m., Monday through Friday excluding legal holidays. The 
telephone number for the Public Reading Room is (202) 566-1744, and the 
telephone number for the OEI Docket is (202) 566-1752.

FOR FURTHER INFORMATION CONTACT: Joan Karrie, Office of Solid Waste, 
Office of Emergency Management, Resource Management Division, USEPA 
Headquarters, MC 5104A, WJC North Building, 1200 Pennsylvania Ave. NW., 
Washington, DC 20460, telephone number (202) 564-9469.

SUPPLEMENTARY INFORMATION: 

General Information

    EPA plans to create a Privacy Act system of records for the 
Emergency Management Portal--Field Readiness Application (EMP-FR). EMP-
FR will be

[[Page 20493]]

used to track various items of concern to OEM, the Agency's Emergency 
Management and Response community; and the Agency's Safety, Health and 
Environmental Management community.
    EMP-FR contains training and certification records for EPA 
employees (training taken, training required, certifications received 
and certifications required.) Additional fields for Response Support 
Corps (RSC) members include emergency response experience and workgroup 
membership. RSC members may also have entered personal and emergency 
contact name and address information (home address; personal email; 
home and cell phone numbers; emergency contact name, relationship and 
phone numbers). As this information is retrievable using search 
criteria that identifies an individual, including the person's name, 
email address and EPA LAN user ID, it is considered non-sensitive 
personally identifiable information (PII).
    As specified by law and an EPA Order, the Agency's Occupational 
Medical Surveillance Program (OMSP) provides for baseline, exit and 
periodic health evaluations to ensure, to the extent feasible, that EPA 
employees subject to extraordinary physical demands or hazardous 
exposures have not suffered adverse health effects. The employee data 
about this program that are managed in EMP-FR include only the date 
that an occupational medical review was conducted and the date by which 
the next review is required. No specifics of employee health, 
exposures, or other medical confidential information are included in 
EMP-FR.
    The EMP-FR application is owned and managed by the EPA's Office of 
Solid Waste and Emergency Response (OSWER), Office of Emergency 
Management (OEM). It is hosted by the Office of Environmental 
Information (OEI), Office of Technology Operations and Planning (OTOP), 
National Computer Center (NCC) located at Research Triangle Park, NC. 
EMP-FR is accessible through the Internet, with identity and access 
management handled by OEI's Web Application Management software.
    EMP-FR is available to all EPA employees by default, although 
targeted to the Emergency Management and Health and Safety personnel in 
particular. Internal and external trusted partners can be given access 
with the consent of an EPA point of contact. Each employee can see and 
edit his/her own record. Supervisors can view records of their 
employees. Emergency Management and Safety and Health program managers 
and, according to stated protocols, other EPA employees and their 
delegates may be given rights to manage/edit other employee records as 
required. Access to the parallel reporting software, the Emergency 
Management Business Intelligence (EMBI)--FR tool, is managed separately 
but with similar protocols.

    Dated: April 8, 2015.
Ann Dunkin,
Chief Information Officer.
EPA-70

System Name:
    Emergency Management Portal--Field Readiness Application (EMP--FR)

System Location:
    The system is located at the EPA's Office of Environmental 
Information, Office of Technology Operations and Planning, National 
Computing Center, Research Triangle Park, NC 27711.

Categories of Individuals Covered by the System:
    This system covers current and former EPA employees, grantees, 
interns and staff of other federal agencies posted at the EPA who are 
members of the emergency management and response community and/or who 
are subject to the EPA's health and safety training requirements. The 
emergency management and response community includes on scene 
coordinators, removal managers, RSC members and coordinators and other 
field personnel. Other EPA employees that are subject to health and 
safety training requirements include inspectors, special agents and 
enforcement officers.

Categories of Records Covered by the System:
     Personal and emergency contact information for the EPA RSC 
volunteers:
    [cir] Home address, personal email, home and cell phone numbers as 
well as emergency contact name, relationship and phone numbers.
     Certification and training information for emergency 
response personnel and members of the EPA's health and safety 
community; Incident Command System training and certifications for the 
response personnel; health and safety training and certifications 
required for other EPA personnel:
    [cir] Training taken, training required, certifications received 
and certifications required.
    [cir] For RSC members, additional fields include emergency response 
experience and workgroup membership.
     As specified by law and EPA Order, the Agency's 
Occupational Medical Surveillance Program (OMSP) provides for baseline, 
exit and periodic health evaluations to ensure, to the extent feasible, 
that EPA employees subject to extraordinary physical demands or 
hazardous exposures have not suffered adverse health effects. The 
employee data about this program that are managed in EMP-FR include 
only the date that an occupational medical review was conducted and the 
date by which the next review is required. No specifics of employee 
health, exposures, or other medical confidential information are 
included in EMP-FR.

Authority for Maintenance of the System:
    CERCLA section 105 (National contingency plan; preparation, 
contents, etc.); EPCRA section 305 (Emergency training and review of 
emergency systems); EPA Order 1440.2 (partial list: Occupational Safety 
and Health Act of 1970 and E.O. 12196, Occupational Health and Safety 
Programs for Federal Employees); EPA Order 1460.1 (partial list: 29 
U.S.C. 655, section 6, and 29 U.S.C. 668, section 19, Occupational 
Safety and Health Act of 1970 and section 501 of the Rehabilitation Act 
of 1973, as amended). Purposes(s): Personal and Emergency Contact 
Information is used by line supervisors and managers of the RSC Program 
(1) to contact the RSC member in off-hours when he/she is needed to 
deploy to an incident and (2) in case of injury to the RSC member while 
deployed at an incident. Emergency planning, management and response-
related training and certification information is used by individuals 
and managers of the various emergency management and response programs 
across the Agency to track required emergency response training.
    Safety and health-related training and certification information is 
used by individuals and managers of the safety, health and 
environmental management program across the Agency to track required 
safety, health and environmental management training and medical 
monitoring data.

Routine Uses of Records Maintained in the System, Including Categories 
of Users, and Purposes of Such Uses:
    General routine uses A, D, E, F, G, H, K and L apply to this 
system. Records may also be disclosed to home-agency supervisors of 
non-EPA federal employees.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
     Storage: Data are stored on in a computer database on a 
database server.
     Retrievability: Personally identifiable information (PII) 
can be

[[Page 20494]]

retrieved by name and EPA personnel identification number. Searches by 
training or certification name can also be used to access user records.
     Safeguards: Access to EMP by external trusted partners, 
such as state employees, other federal employees and contractors as 
well as internal contractors, grantees, interns and non-EPA federal 
employees must be requested through OEI's Web Access Management process 
and must be approved by the requestor's EPA point of contact. In 
addition, requestor's EPA point of contact must explain and approve all 
read/edit access to the EMP-FR application. Access is then granted via 
the EMP Help Desk data managers. Those with edit rights to profiles 
other than their own, have rights granted individually through the EMP 
Help Desk in accordance with procedures determined by the various field 
readiness user community program managers such as the RSC project 
manager; the National Incident Management System project manager and 
the Safety, Health and Environmental Management Division of the Office 
of Administration and Resources Management. Access to the personal and 
emergency contact information is limited to the person himself/herself; 
the person's supervisor, as listed in EMP-FR; and the person's 
organizational RSC Coordinators and their specific designees. This 
access is managed through the standard EMP database security and 
policies.
     Retention and Disposal: An EMP-FR records schedule is 
currently under development.
    System Manager(s) and Address: Christopher Burgess, Office of Solid 
Waste and Emergency Response, Office of Emergency Management, Resource 
Management Division, USEPA, MC 5104A, WJC North, 1200 Pennsylvania 
Avenue NW., Washington, DC 20460.
    Notification Procedure: Any individual who wants to know whether 
this system of records contains a record about him or her, who wants 
access to his or her record, or who wants to contest the contents of a 
record, should make a written request to the EPA Freedom of Information 
Act Office, Attn: Privacy Act Officer, MC 2822T, 1200 Pennsylvania 
Avenue NW., Washington, DC 20460.
    Record Access Procedure: Individuals seeking access to information 
in this system of records about themselves are required to provide 
adequate identification (e.g. driver's license, military identification 
card, employee badge or identification card and, if necessary, proof of 
authority). Additional identity verification procedures may be 
required, as warranted. Requests must meet the requirements of EPA 
regulations that implement the Privacy Act of 1974, at 40 CFR part 16.
    Contesting Record Procedure: Requests for correction or amendment 
must identify the record to be changed and the corrective action 
sought. Complete EPA Privacy Act procedures are described in EPA's 
Privacy Act regulations at 40 CFR part 16.
    Record Source Categories: Information will come from the 
individual, from program managers such as OARM/SHEMD and OSWER/OEM/
PROD, and from training rosters.
    System Exempted from Certain Provisions of the Act: None.

[FR Doc. 2015-08804 Filed 4-15-15; 8:45 am]
 BILLING CODE 6560-50-P