Document ID: EPA-HQ-OEI-2015-0132-0001
Agency: epa
Document Type: Notice
Title: Amendment for the EPA Travel, Other Accounts Payable and Accounts Receivable Files (EPA-29)
Posted Date: 2015-07-30T04:00Z

[Federal Register Volume 80, Number 146 (Thursday, July 30, 2015)]
[Notices]
[Pages 45534-45536]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-18722]

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ENVIRONMENTAL PROTECTION AGENCY

[FRL-9931-42-OEI; EPA-HQ-OEI-2015-0132]

Amendment for the EPA Travel, Other Accounts Payable and Accounts 
Receivable Files (EPA-29)

AGENCY: Environmental Protection Agency (EPA).

ACTION: Notice.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), the Environmental Protection Agency (EPA) is giving 
notice that it is amending the EPA Travel, Other Accounts Payable and 
Accounts Receivable Files system. The system is being amended to change 
the name from the EPA Travel, Other Accounts Payable and Accounts 
Receivable Files to the Compass Financials IT System. This system of 
records will contain information on EPA travel, accounts payable, 
accounts receivable, budgeting, and reporting.

DATES: Persons wishing to comment on this system of records notice must 
do so by September 8, 2015.

ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OEI-2015-0132, by one of the following methods:
     www.regulations.gov: Follow the online instructions for 
submitting comments.
     Email: oei.docket@epa.gov.
     Fax: 202-566-1752.
     Mail: OEI Docket, Environmental Protection Agency, Mail 
Code: 2822T, 1200 Pennsylvania Ave. NW., Washington, DC 20460.
     Hand Delivery: OEI Docket, EPA/DC, WJC West Building, Room 
3334, 1301 Constitution Ave. NW., Washington, DC. Such deliveries are 
only accepted during the Docket's normal hours of operation, and 
special arrangements should be made for deliveries of boxed 
information.
    Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2014-0132. The EPA's policy is that all comments received will be 
included in the public docket without change and may be made available 
online at www.regulations.gov, including any personal information 
provided, unless the comment includes information claimed to be 
Confidential Business Information (CBI) or other information for which 
disclosure is restricted by statute. Do not submit information that you 
consider to be CBI or otherwise protected through www.regulations.gov. 
The www.regulations.gov Web site is an ``anonymous access'' system, 
which means the EPA will not know your identity or contact information 
unless you provide it in the body of your comment. If you send an email 
comment directly to the EPA without going through www.regulations.gov 
your email address will be automatically captured and included as part 
of the comment that is placed in the public docket and made available 
on the Internet. If you submit an electronic comment, the EPA 
recommends that you include your name and other contact information in 
the body of your comment and with any disk or CD-ROM you submit. If the 
EPA cannot read your comment due to technical difficulties and cannot 
contact you for clarification, the EPA may not be able to consider your 
comment. Electronic files should avoid the use of special characters, 
any form of encryption, and be free of any defects or viruses. For 
additional information about the EPA's public docket visit the EPA 
Docket Center homepage at http://www.epa.gov/epahome/dockets.htm.
    Docket: All documents in the docket are listed in the 
www.regulations.gov index. Although listed in the index, some 
information is not publicly available, e.g., CBI or other information 
for which disclosure is restricted by statute. Certain other material, 
such as copyrighted material, will be publicly available only in hard 
copy. Publicly available docket materials are available either 
electronically in www.regulations.gov or in hard copy at OEI Docket, 
EPA/DC, WJC West Building, Room 3334, 1301 Constitution Ave. NW., 
Washington, DC. The Public Reading Room is open from 8:30 a.m. to 4:30 
p.m., Monday through Friday excluding legal holidays. The telephone 
number for the Public Reading Room is (202) 566-1744, and the telephone 
number for the OEI Docket is (202) 566-1752.

[[Page 45535]]

FOR FURTHER INFORMATION CONTACT: Craig Clark, Office of Chief Financial 
Officer, (202) 564-8806.

SUPPLEMENTARY INFORMATION: 

General Information

    The EPA is amending the EPA Travel, Other Accounts Payable and 
Accounts Receivable Files (System number: EPA-29) to change the name to 
the Compass Financials IT System. This system of records will contain 
information on EPA travel, accounts payable and accounts receivable, 
budgeting and funds management activities. Compass Financials is a web 
application using object-oriented design methodologies and development 
techniques. It provides the tools needed to effectively manage, budget 
and track expenditures. Compass Financials supports the financial 
management information requirements of both managers and administrative 
staff. It provides financial information at both detailed and summary 
levels in a variety of formats, which enables agencies to evaluate and 
analyze the cost of operations. All Compass Financials subsystems are 
fully integrated, so that transactions update budgets, financial plans, 
and the general ledger at the time they are processed. Compass 
Financials provides local users with the flexibility to establish and 
maintain operating plans and provides users in the EPA with the 
information needed for consolidated financial reporting and control. 
Compass Financials is an IT system that spans two locations--the EPA 
National Computer Center (NCC) and the CGI Data Center (PDC).

    Dated: July 16, 2015.
Ann Dunkin,
Chief Information Officer.
EPA-29

System Name:
    Compass Financials IT System

Location:
    Compass Financials has components located in the CGI Phoenix Data 
Center (PDC), located in Phoenix, AZ, as well as the EPA National 
Computer Center, located in Research Triangle Park, NC.

Categories of Individuals in the System:
    Individuals who owe monies to and individuals who are owed monies 
from the Environmental Protection Agency are covered by the system. 
This includes, but is not limited to, monies owed to the EPA for 
refunds, penalties, travel advances, Interagency Agreements, or Freedom 
of Information Requests. This system also contains information on 
corporations and other entities that are in debt to the EPA. Records on 
corporations and other entities are not subject to the Privacy Act. 
This system also includes monies owed by the EPA to Agency employees, 
consultants, private citizens, and others who travel or perform other 
services for the EPA.

Categories of Records in the System:
    This system of records is composed of an accounts receivable 
module, travel, other accounts payable modules and reporting. The 
system contains personal identifying information such as names, 
addresses, and Social Security numbers of persons indebted to or owed 
money by the EPA. The accounts receivable module contains information 
about the nature of the debt or claim, the amount owed, the history 
status of the debt, and information that relates to and documents 
efforts to collect debts owed the Agency. The travel and other accounts 
payable modules contain information about the travel authorization; 
travel vouchers, which support the claim for the reimbursement to the 
travel; travel advance authorizations, which provide fund advances to 
pay travel expenses incurred in the performance of official government 
business; and itemized invoices for other services performed for the 
EPA. In both modules, banking information necessary to support 
electronic funds transfers may be maintained.

Authority for Maintenance of the System:
    OMB Circular A-127; Chief Financial Officers Act of 1990, Public 
Law 101-576; Federal Managers Financial Integrity Act of 1982, Public 
Law 97-255 (31 U.S.C. 3512 et seq.); 31 U.S.C. Chapter 11.

Purpose(s):
    Records in the accounts receivable module are used primarily to 
create a record of, and track, all accounts receivable and to assist 
the EPA in collecting debts owed the Agency. Records in the travel and 
other accounts payable modules are used primarily to create a record of 
and to track all monies owed by the EPA for authorized travel and for 
other services performed for the EPA. Tracks and executes the Agency's 
budget. Provides reporting in all areas listed above.

Routine Uses of Records Maintained in the System, Including Categories 
of Users, and the Purposes of Such Uses:
    General routine uses D, E, F, G, K and L apply to this system. 
Records may also be disclosed:
    1. To the Office of Management and Budget, and Department of 
Treasury for Purpose of carrying out the EPA's financial management 
responsibilities. Another use for Treasury is to identify and prevent 
payment errors, waste, fraud, and abuse within federal spending.
    2. To provide debtor information to debt collection agencies, under 
contract to the EPA, to help collect debts owed the EPA. Debt 
collection agencies will be required to comply with the Privacy Act and 
their agents will be made subject to the criminal penalty provisions of 
the Act.

    Note: The term ``debtor information'' as used in the routine 
uses above is limited to the individual's name, address, social 
security number, and other information necessary to identify the 
individual; the amount, status and history of the claim; and the 
agency or program under which the claim arose.

Disclosure to Consumer Reporting Agencies:
    Pursuant to 5 U.S.C. 552a(b)(12), disclosure may be made to a 
consumer reporting agency as defined in the Fair Credit Reporting Act 
(15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 
U.S.C. 3701(a)(30)).

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    The Compass Momentum component stores records at the PDC on a 
storage area network (SAN). Backup tapes are maintained at a disaster 
recovery site. The Compass Data Warehouse also stores data on a SAN, 
located at Research Triangle Park, North Carolina.

Retrievability:
    Accounts receivable module records are indexed by account 
receivable control number (a number assigned to each ``incoming'' 
account receivable). Individual records can be accessed by using a 
cross reference table which links accounts receivable control numbers 
with the debtors name and associated debtor information. Travel and 
other accounts payable module records are retrievable by name and 
social security number.

Safeguards:
    Computer records are maintained in a secure, password protected 
computer system. Paper records are maintained in lockable file 
cabinets. All records are maintained in secure, access-controlled areas 
or buildings.

Retention and Disposal:
    Records are maintained for 6 years and 3 months after final 
payment. They

[[Page 45536]]

are deleted when no longer needed, unless related to the Superfund 
program cost recovery efforts. Superfund cost recovery records are 
maintained more than 30 years after the completion of cost recovery at 
the site.

System Manager(s) and Address:
    Comptroller, Office of the Comptroller, Environmental Protection 
Agency, William Jefferson Clinton Building, 1200 Pennsylvania Avenue 
NW., Washington, DC 20460.

Notification Procedures:
    Any individual who wants to know whether this system of records 
contain a record about him or her, who wants access to his or her 
record, or who wants to contest the contents of a record, should make a 
written request to the EPA FOIA Office, Attn: Privacy Officer, MC2822T, 
1200 Pennsylvania Avenue NW., Washington, DC 20460.

Record Access Procedure:
    Individuals seeking access to their own personal information in 
this system of records will be required to provide adequate 
identification (e.g., driver's license, military identification card, 
employee badge or identification card). Additional identity 
verification procedures may be required as warranted. Requests must 
meet the requirements of the EPA regulations at 40 CFR part 16.

Contesting Procedure:
    Requests for correction or amendment must identify the record to be 
changed and the corrective action sought. Requests must be submitted to 
the Agency contact indicated on the initial document for which the 
related contested record was submitted.

Record Source Categories:
    Record subjects, supervisors, consumer reporting agencies, debt 
collection agencies, the Department of the Treasury and other Federal 
agencies.

Systems Exempted From Certain Provisions of the Act:
    None.

[FR Doc. 2015-18722 Filed 7-29-15; 8:45 am]
 BILLING CODE 6560-50-P