Document ID: FAA-2002-11301-0112
Agency: faa
Document Type: Rule
Title: Antidrug and Alcohol Misuse Prevention Programs for Personnel Engaged in Specified Aviation Activities: Supplemental Regulatory Flexibility Determination
Posted Date: 2011-03-08T05:00Z

[Federal Register Volume 76, Number 45 (Tuesday, March 8, 2011)]
[Rules and Regulations]
[Pages 12559-12563]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-5257]

-----------------------------------------------------------------------

DEPARTMENT OF TRANSPORTATION

Federal Aviation Administration

14 CFR Part 121

[Docket No.: FAA-2002-11301; Amendment No. 121-315A]
RIN 2120-AH14

Antidrug and Alcohol Misuse Prevention Programs for Personnel 
Engaged in Specified Aviation Activities; Supplemental Regulatory 
Flexibility Determination

AGENCY: Federal Aviation Administration (FAA), DOT.

ACTION: Final rule; supplemental regulatory flexibility determination.

-----------------------------------------------------------------------

SUMMARY: This document announces the completion and availability of a 
supplemental regulatory flexibility determination for a previously 
published final rule. That final rule amended the FAA regulations 
governing drug and alcohol testing to clarify that each person who 
performs a safety-sensitive function for a regulated employer by 
contract, including bysubcontract at any tier, is subject to testing.

DATES: Submit comments on or before May 9, 2011.

ADDRESSES: Send comments identified by docket number 2002-11301 using 
any of the following methods:
     Federal eRulemaking Portal: Go to http://www.regulations.gov and follow the online instructions for sending your 
comments electronically.
     Mail: Send comments to Docket Operations, M-30; U.S. 
Department of Transportation (DOT), 1200 New Jersey Avenue, SE., Room 
W12-140, West Building Ground Floor, Washington, DC 20590-0001.
     Hand Delivery or Courier: Take comments to Docket 
Operations in Room W12-140 of the West Building Ground Floor at 1200 
New Jersey Avenue, SE., Washington, DC, between 9 a.m. and 5 p.m., 
Monday through Friday, except Federal holidays.
     Fax: Fax comments to Docket Operations at 202-493-2251.
    Privacy: The FAA will post all comments it receives, without 
change, to http://www.regulations.gov, including any personal 
information the commenter provides. Using the search function of the 
docket Web site, anyone can find and read the electronic form of all 
comments received into any FAA dockets, including the name of the 
individual sending the comment (or signing the comment for an 
association, business, labor union, etc.). DOT's complete Privacy Act 
Statement can be found in the Federal Register published on April 11, 
2000 (65 FR 19477-19478), as well as at http://DocketsInfo.dot.gov.
    Docket: Background documents or comments received may be read at 
http://www.regulations.gov at any time. Follow the online instructions 
for accessing the docket or Docket Operations in Room W12-140 of the 
West Building Ground Floor at 1200 New Jersey Avenue, SE., Washington, 
DC, between 9 a.m. and 5 p.m., Monday through Friday, except Federal 
holidays.

FOR FURTHER INFORMATION CONTACT: Nicole Nance, Office of Aviation 
Policy and Plans, APO-300, Federal Aviation Administration, 800 
Independence Avenue, SW., Washington, DC 20591; telephone (202) 267-
3311; e-mail nicole.nance@faa.gov. For legal questions concerning this 
document, contact Anne Bechdolt, Regulations Division, AGC-220, Office 
of the Chief Counsel, Federal Aviation Administration, 800 Independence 
Avenue, SW., Washington, DC 20591; telephone (202) 267-7230; e-mail 
anne.bechdolt@faa.gov.

SUPPLEMENTARY INFORMATION:

Background

    On February 28, 2002, the FAA issued a notice of proposed 
rulemaking seeking to revise the drug and alcohol testing regulations 
by amending the definition of employee (67 FR. 9366, 9377, Feb. 28, 
2002). The FAA action addressed those individuals performing safety-
sensitive functions under contract who may not have been subject to 
testing under the drug and alcohol testing regulations established in 
1988 and 1994, respectively. Upon review of comments, the FAA, in 2004, 
issued a supplemental notice of proposed rulemaking to seek comment 
regarding how small entities would be impacted by this rule (69 FR 
27980, May 17, 2004). From the comments received the FAA believed that 
the rule would not have a significant impact on a substantial number of 
small entities.
    On January 10, 2006, the FAA issued the final rule (71 FR 1666). 
This rule requires that each person who performs a safety-sensitive 
aviation function directly for an employer is subject to testing and 
that each person who performs a safety-sensitive function at any tier 
of a contract for that employer is also subject to testing. This 
requirement includes contractors and subcontractors. Contracting 
companies have two testing options: Option one is for the contracting 
company to obtain and implement its own FAA drug and alcohol (D&A) 
testing programs. Under this option, the company would subject the 
individuals to testing. The other option is for the regulated employer 
to maintain its own testing programs and subject the individual to 
testing under these programs. To establish a D&A program a company 
would need to develop and maintain testing, training, and annual 
reporting requirements.
    To comply with the Regulatory Flexibility Analysis (RFA), and to 
evaluate the impact on small businesses, the FAA described and 
estimated the number of affected businesses and estimated the economic 
impact. In the final regulatory flexibility analysis the FAA estimated 
that the costs were minimal, and that contractors would absorb some of 
these costs. In order to estimate the maximum impact of this regulation 
on regulated entities the FAA assumed that all of the additional cost 
would be passed along to regulated employers. Since costs were minimal, 
the FAA again certified that the rule would not have a significant 
economic impact on a substantial number of small entities. 71 FR 1666, 
1674 (Jan. 10, 2006)
    The Aeronautical Repair Station Association, Inc., (ARSA) and other 
affected businesses challenged the final rule on several grounds, 
including the FAA's compliance with the Regulatory Flexibility Act. The 
entities argued that contractors and subcontractors were directly 
affected by the final rule, and in failing to consider them in the 
final

[[Page 12560]]

regulatory flexibility analysis, the FAA failed to comply with the RFA. 
Upon review, the U.S. Court of Appeals for the District of Columbia 
upheld ``the substance of the 2006 final rule'' and remanded ``for the 
limited purpose of conducting the analysis required under the RFA, 
treating the contractors and subcontractors as regulated entities.'' 
The Court found that contractors and subcontractors were directly 
affected by the final rule and that the FAA failed to comply with the 
RFA by not considering them in the analysis. To comply with the Court's 
ruling, the FAA has extended the regulatory flexibility analysis to 
include contractors and subcontractors as discussed below.
    The Regulatory Flexibility Act of 1980 (Pub. L. 96-354) (RFA) 
establishes ``as a principle of regulatory issuance that agencies shall 
endeavor, consistent with the objectives of the rule and of applicable 
statutes, to fit regulatory and informational requirements to the scale 
of the businesses, organizations, and governmental jurisdictions 
subject to regulation.'' To achieve this principle, the RFA requires 
agencies to solicit and consider flexible regulatory proposals and to 
explain the rationale for their actions to assure that such proposals 
are given serious consideration.'' The RFA covers a wide-range of small 
entities, including small businesses, not-for-profit organizations and 
small governmental jurisdictions.
    Agencies must perform a review to determine whether a rule will 
have a significant economic impact on a substantial number of small 
entities. If the agency determines that it will, the agency must 
prepare a regulatory flexibility analysis as described in the RFA. 
However, if an agency determines that a rule is not expected to have a 
significant economic impact on a substantial number of small entities, 
section 605(b) of the RFA provides that the head of the agency may so 
certify and a regulatory flexibility analysis is not required. The 
certification must include a statement providing the factual basis for 
this determination, and the reasoning should be clear.

Discussion

    The Small Business Administration (SBA) has established small 
business size standards pursuant to the Small Business Act (Act) (Pub. 
L. 85-236, as amended) and related legislative guidelines. Using the 
NAICS (North American Industrial Classification System) 
classifications, the SBA classifies ``small'' businesses based on their 
employment or annual revenue. For this rule, part 145 certificated 
repair stations and their subcontractors are considered small 
businesses as defined by this definition. Repair stations are 
classified as ``Other Support Activities for Air Transport'' (488190) 
with small businesses defined as businesses with annual revenues of $7 
million or less. Subcontractors, conversely, overlap several industries 
and have multiple NAICS codes. The SBA and ARSA provided a list of 21 
NAICS codes for suppliers, parts fabricators and metal finishers, among 
others that may perform safety sensitive repairs and therefore would be 
considered a subcontractor under the rule. For these NAICS codes the 
definition of a small business ranges from 500 to 1,000 employees or 
annual revenues of $7 million or less.
    Based upon data compiled by the Transportation Security 
Administration (TSA) for an aircraft repair station security rule, in 
the RFA the FAA estimated the number of small business repair stations. 
TSA used revenue and employment records from Dun & Bradstreet for 
approximately 2,276 domestic repair stations.\1\ From this total they 
identified 2,123 that reflect small businesses as defined by the SBA. 
Their analysis indicates that most repair stations are small 
businesses. Accepting the TSA percentage of small entities for domestic 
repair stations and our internal data, the FAA has estimated that out 
of 4,105 domestic U.S. certificated repair stations 3,829 are small 
businesses with revenues of $7 million or less.
---------------------------------------------------------------------------

    \1\ Aircraft Repair Station Security (49 CFR part 1520 and 
1554). Regulatory and Economic Analysis: Transportation Security 
Administration Department of Homeland Security, October 15, 2009.
---------------------------------------------------------------------------

    After estimating the number of small entity repair stations, we now 
focus on describing subcontractors impacted by this rule. In order to 
provide a description of subcontractors, the FAA examined the submitted 
list of 21 NAICS codes provided by the SBA and ARSA. There was some 
duplication in the codes, reducing the actual number of codes to be 
examined.
    During the comment period ARSA not only provided a list of NAICS 
codes, but they also conducted and provided information on a Non-
Certificated Maintenance Subcontractor (NCMS) Survey. Some of the 
information from the survey proved to be useful in determining the 
small business impact on subcontractors, particularly the responses to 
questions 1 (number of employees), 2 (annual revenue), 3 (an existing 
contract with a U.S. air carrier to perform maintenance), 4 (type of 
work). These responses are used, in this analysis, to determine the 
characteristics of these companies.
    The FAA finds it appropriate to start with the responses to 
question 4, which deals with the work-related functions of the 
respondents, as a snapshot of some of the types of companies that need 
to be included in this analysis. The FAA grouped the responses to 
question 4 into the NAICS codes that both ARSA and the SBA provided and 
the FAA was able to correlate 98 of the 134 survey respondents with 
these codes; these 98 are shown in Table 1 below. While there are 
discrepancies with regard to the count, we can validate 98 of the 134 
responses. This shows the wide spectrum of businesses providing 
contracting support.

         Table 1--Survey Results--NAICS Codes and Work Functions
------------------------------------------------------------------------
                                                          Require D&A
   Number of NCMS     NAICS Code    Work functions         program?
------------------------------------------------------------------------
1..................       313311  Fireproofing of     Y
                                   fabrics.
14.................       313320  Metallizing         S
                                   (including
                                   plating).
9..................       332322  Manufacturing       N
                                   airframe parts
                                   (mostly sheet
                                   metal).
                                  Manufacturing per   N
                                   approved drawing
                                   or data.
                                  Manufacturing       N
                                   small parts; some
                                   of which are used
                                   by part 121
                                   operators.
23.................       332710  Chemical milling    S
                                   (reduction of
                                   weight).
                                  Machining.........  S
                                  Machining and       N
                                   welding of ground
                                   support parts for
                                   planes.
                                  Machining of        S
                                   turbine engine
                                   components.
                                  Machining; chrome   S
                                   plating; anodize;
                                   metal finishing;
                                   shot peening.
3..................       332722  Manufacturer of     N
                                   miniature turned
                                   parts. Screws and
                                   like.

[[Page 12561]]

 
2..................       332811  Heat treating.....  Y
1..................       332812  Painting..........  Y
8..................       332813  Chrome plating;     S
                                   nickel plating
                                   (metal finishing).
                                  Machining; chrome   S
                                   plating; anodize;
                                   metal finishing;
                                   shot peening.
                                  Metal finishing     S
                                   (grinding) (zinc
                                   plating).
                                  Plating; precision  S
                                   grinding; non-
                                   destructive
                                   testing.
3..................       332999  Die-cut parts--     N
                                   shims; washers;
                                   gaskets; etc..
1..................       334511  Rebuild electro-    N
                                   mechanical
                                   switches for
                                   aviation use.
1..................       336412  Overhauling of      Y
                                   engine blocker
                                   doors.
22.................       488190  Minor maintenance.  Y
                                  Maintenance on 135  Y
                                   charter aircraft
                                   line.
                                  Overhauling of      Y
                                   engine blocker
                                   doors.
5..................       541380  Calibration and     N
                                   repair of test
                                   and measuring
                                   equipment.
                                  Hydrostatic         N
                                   testing.
                                  Inspection........  N
                                  Machining &         N
                                   fabrication of
                                   test fixtures &
                                   equipment used in
                                   repair processes.
                                  Non-destructive     N
                                   testing.
1..................       561740  Cleaning seat       N
                                   covers.
4..................       811310  Machining and       N
                                   welding of ground
                                   support parts for
                                   planes.
                                  Manufacturing &     N
                                   precision
                                   grinding and
                                   testing of
                                   various fuel &
                                   hydraulic/
                                   pneumatic valve
                                   assemblies.
------------------------------------------------------------------------

    Table 1 also indicates whether a specific function would require a 
D&A program. The last column is either marked with ``Y'' meaning yes, 
``N'' meaning no, and ``S'' meaning some in this grouping might need 
such a program, as this work function conceivably could mandate such a 
program. Companies that have work that is strictly manufacturing will 
not be required to comply with the D&A testing rules. Several companies 
mentioned in their survey responses that they do not perform 
maintenance, and would not be included among companies required to set 
up and implement D&A testing. For example, the 14 companies 
characterized as 313320, which involves metal finishing including 
plating, may need to conduct D&A testing if some of the work they 
perform is considered maintenance under 14 CFR part 43.
    The responses to questions 1 and 2 address the number of employees 
and the annual revenue reported by the surveyed companies. These 
responses are helpful in establishing the type of impact that this 
program will have on these companies. Question 1 asked ``How many 
employees does your company have?'' Table 2 summarizes the responses 
provided by the ARSA survey. All but two of the responses are in the 
category of 750 or below. The two responses for ``1501+'' are outliers 
and, for computational purposes, can be ignored. Approximately 75% of 
the respondents stated that they employed between 1 and 50 employees, 
indicating that the majority of subcontracting companies are small 
entities.

              Table 2--Survey Results--Employees by Company
------------------------------------------------------------------------
                      Response                          Count    Percent
------------------------------------------------------------------------
1 to 10.............................................        43     32.09
11 to 50............................................        58     43.28
51 to 100...........................................        10      7.46
101 to 500..........................................        18     13.43
501 to 750..........................................         3      2.24
751 to 1000.........................................         0      0.00
1001 to 1500........................................         0      0.00
1501+...............................................         2      1.49
                                                     -------------------
    Total...........................................       134    100.00
------------------------------------------------------------------------

    Question 2 of the survey asked about the company's annual revenues; 
Table 3 summarizes the survey responses:

           Table 3--Survey Results--Annual Revenue by Company
------------------------------------------------------------------------
                      Response                          Count    Percent
------------------------------------------------------------------------
Under $750,000......................................        43     32.09
$750,000 to $1 million..............................        14     10.45
$1 million to $2 million............................        20     14.93
$2 million to $6 million............................        24     17.91
$6 million to $10.5 million.........................         8      5.97
$10.5 million to $21.5 million......................         7      5.22
$21.5 million to $25 million........................         1      0.75
$25 million to $30 million..........................         4      2.99
More than $30 million...............................        13      9.70
                                                     -------------------
  Total.............................................       134    100.00
------------------------------------------------------------------------

    Most of these companies reported average annual revenue of $7 
million or less.
    As noted above, ARSA did a survey and 134 members responded; the 
FAA believes that this is only a fraction of the total number of NCMS. 
As mentioned above, a small business is defined as having either 1,000 
employees or less, or having revenue of $7 million or less, depending 
on the NAICS code. The majority of the companies in the ARSA survey are 
small entities which leads the FAA to believe that a substantial number 
of subcontractors will be small entities impacted by this rule.
    The next step is to estimate the economic impact. The FAA rule 
requires small businesses to administer random drug tests to those 
employees who perform safety-sensitive functions. For a high cost 
estimate, the FAA based costs on subcontractors initiating and then 
implementing their own programs. It is important to note that these 
costs are much higher than when repair stations or contractors at 
higher tiers absorb some of the cost of D&A testing for the smaller 
firms. Moreover, most repair stations have drug and alcohol programs 
and therefore would not experience a cost burden based on the 
amendments to this rule. However, to estimate the maximum impact of 
this regulation on regulated employers, the FAA assumes that all of the 
additional cost for D&A testing is absorbed by each NCMS. The costs 
include: (1) Testing, (2) training and education, (3) program 
development and maintenance, and (4) annual documentation. The 
assumptions and calculations are described below:

[[Page 12562]]

General Cost and Salary Assumptions

Maintenance supervisor salary--$39.68/hour
Maintenance employee salary--$33.07/hour
Blended Wage \2\--$33.84
---------------------------------------------------------------------------

    \2\ Two of the costs described below, testing costs and employee 
training costs, involve all employees, both supervisors and non-
supervisors. For these two sets of calculations, the FAA uses a 
weighted wage rate from the maintenance supervisor and maintenance 
employee salary that is applicable to all employees.
---------------------------------------------------------------------------

Instructor salary--$36.37/hour
1 Supervisor for every 8 employees
1 Instructor for every 20 employees

Testing Cost

    Drug and alcohol tests are required periodically for all employees 
performing safety sensitive functions. The test costs approximately $45 
or $35, respectively. The test includes specimen collection, laboratory 
processing, and MRO (medical review officer) verification. Testing 
takes place during an employee's shift. This is time not worked but 
still paid by the company and is included as part of the testing cost. 
Previously, the FAA estimated that the testing process would take 45 
minutes, but because of industry comments the FAA has adopted a 2 hour 
testing window for this analysis. The total cost of testing is 
calculated by adding the 2 hour blended wage paid to the employee to 
the cost of the test. The total cost of testing sums to $113 per 
employee for a drug test and $102 per employee for an alcohol test.

Training and Education

    Training costs are a combination of supervisor and employee 
training costs, plus the cost to establish and maintain a training 
program. For both the antidrug and alcohol misuse prevention programs, 
the employer will train supervisors to make reasonable cause/suspicion 
determinations. In addition, supervisors and employees will receive 
training on the effects and consequences of drug use on personal 
health, safety, and work environment, as well as the manifestations and 
behavioral cues that may indicate drug use and abuse. For supervisors, 
this training is initially estimated to take an hour and a half, 
followed by a recommended annual hourly refresher course. Employee 
training will also be given annually for approximately an hour. 
Training costs include the cost of the instructor at $84 per supervisor 
and $70 per employee.
    Companies must also establish an education program that includes 
informational material, videos, etc. Per employee, these costs average 
$65 per person. Summing all of these together gives an estimated total 
education and training cost of either $149 per supervisor or $135 per 
employee per year.

Program Development and Maintenance

    Each subcontractor will have to devote resources to developing an 
antidrug and alcohol misuse prevention testing program. In addition, 
each of these subcontractors will have to spend time to produce 
information required for their registration and submit it to the FAA. 
At the FAA, this information will have to be processed, and entered 
into the appropriate database. The FAA estimates that development and 
maintenance of a drug and alcohol program would each require a minimum 
of 16 administrative hours per program at $21 per hour for a total of 
$336 per company per year.

Annual Documentation

    Each subcontractor has to periodically submit documentation. They 
will be required to report or submit the following documents; Training 
records, reasonable suspicion cases of drug and alcohol misuse, a 
positive drug or alcohol test, an employee's refusal to submit to a 
drug or alcohol test, post-accident alcohol tests, and, if a post-
accident alcohol test is not promptly administered, documentation 
stating the reasoning behind the delay. The FAA estimates that it will 
cost $1.29 to report each training record, to document each reasonable 
suspicious case, or to submit every rationale behind tests not being 
promptly administered. Notification of a positive drug or alcohol test 
or an employee's refusal to be tested is estimated to take .25 
administrative hours at an hourly rate of $21 at roughly $5 per 
notification. The FAA projects that these documents will be submitted 
annually, but each company on average only submits a certain number of 
reports. Using this average, documentation cost is estimated at $50 per 
company for the first year and $4.50 per company for subsequent years.
    We estimate that the typical subcontracting company has 25 
employees. This number comes from Table 2 above, where 75% of the 
respondents have fewer than 50 employees. Several of the costs are 
variable costs and are dependent on the number of employees; testing 
costs, supervisor training, and employee training. For testing and 
training costs, the FAA multiplied the cost per employee by the average 
number of employees. For a small subcontracting company with 25 
employees we estimate $2,825 for drug tests, $2,550 for alcohol tests, 
and $3,417 for training. Adding these numbers to per company cost of 
program development and maintenance and annual documentation costs 
gives the average cost per-company of $6,628 or $6,353 for drug testing 
and alcohol testing, respectively. Detailed calculations are done 
below. This value can be compared to annual revenues to determine the 
impact on companies with 25 employees. Using the survey results from 
Table 2 and 3 above, we believe that a subcontracting company with 25 
employees will have annual revenues of $750,000 to $2 million. For a 
company with $750,000 to $2 million in annual revenue estimated costs 
of $12,981 is less than 2% of their annual revenue. From this example 
we conclude that even for firms with revenues less than $750,000 per 
year, if we underestimated the compliance cost by more than 10%, the 
compliance cost is still less than 2% of their annual revenue. Since 
most of the costs are employee driven the compliance cost will be less 
than 2% of annual revenue for all companies.
    From this the FAA asserts that although there are a substantial 
number of small businesses the economic impact is minimal.

Cost for Firms With 25 Employees and Annual Revenue of $750,000 to $2 
Million

Cost of Drug Testing Program

$113 Testing Cost x 25 Employees = $2,825
$149 Supervisor Training x 3 Supervisors = $447
$135 Employee Training x 22 Employees = $2,970
$336 Program Development per Company
+$50 for Annual Documentation per Company

-----------------------------------------------------------------------
Total Cost = $6,628 per Company

Cost of Alcohol Testing Program

$102 Testing Cost x 25 Employees = $2,550
$149 Supervisor Training x 3 Supervisors = $447
$135 Employee Training x 22 Employees = $2970
$336 Program Development per Company = $336
+$50 for Annual Documentation per Company

-----------------------------------------------------------------------
Total Cost = $6,353 per Company

    The FAA is aware that a substantial number of small entities must 
comply with this rule; however, the percentage of cost to revenue is 
less that 1 percent, therefore we believe that this rule does

[[Page 12563]]

not have a significant economic impact. Therefore the FAA preliminarily 
certifies that this rule will not have a significant economic impact on 
a substantial number of small entities.
    The FAA solicits comments regarding this determination on this 
supplemental regulatory flexibility analysis. Please provide detailed 
economic analysis to support the position of higher cost. The FAA also 
invites comments regarding other small entity concerns with respect to 
the final rule.

Nan Shellabarger,
Director, Office of Aviation Policy and Plans.
[FR Doc. 2011-5257 Filed 3-7-11; 8:45 am]
BILLING CODE P