Document ID: DOT-OST-2011-0129-0001
Agency: dot
Document Type: Notice
Title: Agency Information Collection Activities; Proposals, Submissions, and Approvals: New Requirements and Procedures for Grant Payment Request Submission
Posted Date: 2011-11-10T05:00Z

[Federal Register Volume 76, Number 218 (Thursday, November 10, 2011)]
[Notices]
[Pages 70209-70210]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-28747]

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DEPARTMENT OF TRANSPORTATION

Office of the Secretary

[Docket No. DOT-OST-2011-0129]

Proposed Information Collection Request; Notice of New 
Requirements and Procedures for Grant Payment Request Submission

AGENCY: Department of Transportation (DOT).

ACTION: Notice with request for comments.

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SUMMARY: The DOT invites the public and other Federal agencies to 
comment on a proposed information collection concerning new 
requirements and procedures for grant payment request submission. DOT 
will submit the proposed information collection request to the Office 
of Management and Budget (OMB) for review, as required by the Paperwork 
Reduction Act of 1995 (PRA) (44 U.S.C. 3506(c)(2)(A)). This notice sets 
forth new requirements and

[[Page 70210]]

procedures for grantees that submit and receive payments from DOT 
Operating Administrations (OAs).\1\ DOT is updating systems that 
support grant payments and there will be changes to the way grantees 
complete and submit payment requests. Simplifying the DOT grant payment 
process will save both the grantee and the Federal Government time and 
expense that come with paper-based grant application and payment 
administration. Note: At this time, this requirement is not applicable 
to DOT grant recipients requesting payment electronically through the 
National Highway Traffic Safety Administration's Grant Tracking System 
(GTS), the Federal Highway Administration's Rapid Approval State 
Payment System (RASPS), or Federal Transit Administration (FTA) grant 
recipients requesting payment through the Electronic Clearing House 
Operation System (ECHO-Web).
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    \1\ The DOT OAs are: Office of the Secretary of Transportation 
(OST), Federal Aviation Administration (FAA), Federal Highway 
Administration (FHWA), Federal Motor Carrier Safety Administration 
(FMCSA), Federal Railroad Administration (FRA), Federal Transit 
Administration (FTA), Maritime Administration (MARAD), National 
Highway Traffic Safety Administration (NHTSA), Office of Inspector 
General (OIG), Pipeline and Hazardous Materials Safety 
Administration (PHMSA), Research and Innovative Technology 
Administration (RITA), Saint Lawrence Seaway Development Corporation 
(SLSDC) and Surface Transportation Board (STB).

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DATES: Comments must be submitted on or before January 9, 2012.

FOR FURTHER INFORMATION CONTACT: Requests for additional information 
should be directed to US Department of Transportation, Office of 
Financial Management, B-30, room W93-431, 1200 New Jersey Avenue SE., 
Washington DC 20590-0001, (202) 366-1306, 
DOTElectronicInvoicing@dot.gov.

SUPPLEMENTARY INFORMATION: 
    Title: Notice of Requirements and Procedures for Grant Payment 
Request Submission.
    OMB Control Number: XXXX-XXXX.
    Type of Request: New information collection.
    Background: This notice sets forth requirements and procedures for 
grantees that receive payments from DOT OAs, with the exception of DOT 
grant recipients requesting payment electronically through the NHTSA's 
GTS, the FHWA's RASPS, or FTA grant recipients requesting payment 
through the ECHO-Web. The proposed procedures provide that--
     Grantees will now be required to have electronic internet 
access to register in the Delphi eInvoicing system.
     Grantees will be required to submit payment requests 
electronically and DOT OAs must process payment requests 
electronically.
     The identities of system users must be verified prior to 
receiving access to the Delphi eInvoicing system. Users must complete a 
user request form and provide the following information: Full name, 
work address, work phone number, work email address, home address and 
home phone number. Once completed, this form must be presented to a 
Notary Public for verification. Once notarized, the prospective grantee 
user will return the form to receive their login credentials.
     DOT Office of Financial Management officials may allow 
exceptions to the requirement that grantees register and submit payment 
requests through the Delphi eInvoicing system under limited 
circumstances. Recipients may apply for an exemption by submitting an 
electronic Waiver Request Form to the DOT Office of Financial 
Management. The exceptions will be considered on a case by case basis 
via Waiver Request Form.
    Affected Public: DOT Grant Recipients.
    Estimated Number of Respondents: 11,000.
    Estimated Number of Responses: 11,000.
    Annual Estimated Total Annual Burden Hours: 22,000 (initial 
registration only).
    Frequency of Collection: One time.

ADDRESSES: Send comments regarding the burden estimate, including 
suggestions for reducing the burden, to U.S. Department of 
Transportation, Office of Financial Management, B-30, Room W93-431, 
1200 New Jersey Avenue SE., Washington DC 20590-0001, (202) 366-1306, 
DOTElectronicInvoicing@dot.gov.
    Comments: Comments are invited on: Whether the proposed collection 
of information is necessary for the proper performance of the functions 
of the Department, including whether the information will have 
practical utility; the accuracy of the Department's estimate of the 
burden of the proposed information collection; ways to enhance the 
quality, utility and clarity of the information to be collected; and 
ways to minimize the burden of the collection of information on 
respondents.

    Issued in Washington, DC, on November 1, 2011.
David Rivait.
Deputy Chief Financial Officer, Department of Transportation.
[FR Doc. 2011-28747 Filed 11-9-11; 8:45 am]
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