Document ID: EPA-HQ-OW-2002-0049-0112
Agency: epa
Document Type: Supporting & Related Material
Title: 
Posted Date: 2003-03-19T05:00Z

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APPENDIX
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Management
Conference
Structure
Peconic
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Program
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MANAGEMENT
CONFERENCE
STRUCTURE
The
structure
of
the
Peconic
Estuary
Program
Management
Conference
is
presented
in
Figure
10­
1.
This
structure
is
initially
developed
during
the
nomination
process
by
representatives
of
EPA
Region
II,
New
York
State,
and
Suffolk
County,
in
cooperation
with
local
government
officials
and
members
of
the
BTCAMP
Citizens
Advisory
Committee.
The
Management
Conference
consists
of
Policy
and
Management
Committees,
and
three
advisory
committees:
the
Citizens
Advisory
Committee,
Technical
Advisory
Committee
(
TAC),
and
Local
Government
Committee
(
LGC).
These
committees
provide
the
framework
in
which
the
Management
Conference
will
meet
the
goals
of
this
program.
They
represent
a
forum
for
open
discussion,
cooperation,
and
compromise
that
results
in
consensus.
While
these
committees
function
as
separate
entities,
they
are
not
meant
to
be
exclusive.
Thus,
all
committee
meetings
are
open
to
the
public.
In
addition,
communication
between
committees
exists
in
the
form
of
members
that
serve
on
more
than
one
committee
and
Federal,
State,
and
county
representatives
who
will
be
attending
all
Management
Conference
meetings.
The
roles
and
responsibilities
of
each
of
the
committees,
as
well
as
charges
to
them,
are
summarized
below.

POLICY
COMMITTEE
The
Policy
Committee
consists
of
representatives
from
EPA,
NYSDEC,
Suffolk
County,
and
local
government.
Currently,
the
representatives
are
the
EPA
Director
of
the
Division
of
Environmental
Planning
and
Protection,
Regional
Director
of
the
New
York
State
Department
of
Environmental
Conservation,
the
Suffolk
County
Executive,
an
agreed
upon
representative
of
local
government
who
at
the
time
of
the
preparation
of
this
document
was
the
Supervisor
of
the
Town
of
Southold.
The
Policy
Committee
approves
the
workplan
and
budgets,
approves
Action
Plans
and
the
Comprehensive
Conservation
and
Management
Plan,
and
resolves
policy
issues,
including
those
identified
by
the
Management
Committee.

MANAGEMENT
COMMITTEE
The
roles
and
responsibilities
of
the
Management
Committee
are
to
recommend
the
workplans,
budgets,
Action
Plans,
and
the
Comprehensive
Conservation
and
Management
Plan
to
the
Policy
Committee.
On
behalf
of
the
Policy
Committee,
the
Management
Committee
manages
the
Peconic
Estuary
Program,
ensuring
the
commitments
and
deadlines
are
met.
The
Management
Committee
also
coordinates
the
effective
involvement
of
the
advisory
committees.

Committees
within
the
Peconic
Estuary
Program
strive
for
consensus.
However,
if
a
Management
Committee
vote
needs
to
be
taken,
representatives
from
EPA,
NYSDEC,
Suffolk
County
(
currently
represented
the
Office
of
the
Suffolk
County
Executive),
the
Local
Government
Committee
(
currently
represented
by
the
Southold
Town
Supervisor),
and
the
chairs
of
the
Citizens
and
Technical
Advisory
committees
will
be
eligible
to
vote.

Including
both
voting
and
non­
voting
members,
the
Management
Committee
representation
currently
consists
of
representatives
of
EPA
Region
II
(
Environmental
Planning
&
Protection
Division),
the
National
Oceanic
and
Atmospheric
Administration,
the
U.
S.
Fish
and
Wildlife
Service
(
USFWS),
NYSDEC
Division
of
Marine
Resources,
New
York
State
Department
of
State
(
NYSDOS)
(
Division
of
Coastal
Resources
and
Waterfront
Revitalization),
New
York
State
Department
of
Transportation
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Program
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(
NYSDOT),
the
Town
of
Southold
(
representing
local
government),
a
representative
of
the
New
York
State
Legislature,
and
the
chairs
of
the
Citizens
and
Technical
Advisory
Committees.

LOCAL
GOVERNMENT
COMMITTEE
The
Local
Government
Committee
(
LGC)
consists
of
representatives
from
the
five
East
End
Towns
surrounding
the
Peconic
Bay
(
Southhold,
Riverhead,
Southampton,
East
Hampton,
Shelter
Island),
the
Town
of
Broookhaven,
which
is
not
directly
on
the
shores
of
the
marine
system
but
is
located
within
its
watershed
and
includes
portions
of
the
Peconic
River,
the
eight
villages
surrounding
Peconic
Bay
(
Quogue,
Dering
Harbor,
Sag
Harbor,
North
Haven,
Southampton,
Westhampton
Beach,
Greenport,
East
Hampton),
and
the
Trustees
of
Freeholder
Commonalities
(
East
Hampton,
Southold,
Southampton).

The
charges
to
the
LGC,
in
addition
to
providing
input
into
the
Conference
Agreement,
the
annual
workplan,
and
CCMP,
are
to
develop
and
oversee
the
implementation
of
the
local
government
outreach
component
of
the
workplan.
The
Local
Government
committee
is
crucial
because
local
governments
have
ultimate
responsibility
over
land
use,
zoning,
and
other
local
issues.

TECHNICAL
ADVISORY
COMMITTEE
The
Technical
Advisory
Committee
consists
of
representatives
from
universities,
the
Federal
government
(
EPA,
USFWS,
USFDA),
New
York
State
(
NYSDEC,
NYSDOS,
NYSDOT),
Suffolk
County
(
Office
of
the
County
Executive,
SCDHS,
Suffolk
County
Planning
Department,
Soil
and
Water
Conservation
District),
local
government
planning
and
environmental
agencies,
and
other
entities
dealing
in
technical
issues.
New
members
with
specific
expertise
are
asked
to
join
the
TAC
as
pertinent
issues
arise.
In
addition
to
providing
input
into
the
Conference
Agreement
and
the
annual
workplans,
the
TAC
meets
the
needs
of
the
Management
Conference
including
recommending
the
addition
of
the
members
as
appropriate.
The
TAC
also
develops
the
research
agenda
that
supports
the
CCMP
in
the
form
of
both
a
comprehensive
agenda
unconstrained
by
availability
of
funds
and
a
priority
ranking
of
potential
projects.
In
addition,
the
TAC
assists
in
the
development
of
public
outreach/
education
components
of
the
PEP.

CITIZENS
ADVISORY
COMMITTEE
The
Citizens
Advisory
Committee
(
CAC)
consists
of
members
of
the
public
that
have
an
interest
in
preserving
and
protecting
Peconic
Bay.
The
CAC,
as
an
autonomous
group,
initially
divided
into
ten
focus
groups,
into
which
each
member
of
the
committee
fits
based
on
their
interests.
These
focus
groups
are
commercial
fishers,
marina
and
related
industries,
recreational
fishermen,
environmental/
ecology,
recreation,
agriculture,
macroeconomics,
education,
commerce/
business,
and
civic
organizations
and
members
at
large.
Additional
individuals
may
join
the
CAC
by
requesting
placement
in
the
appropriate
focus
group.

In
addition
to
providing
input
into
the
Conference
Agreement
and
the
annual
workplans,
the
CAC
develops
and
oversees
implementation
for
the
public
involvement
and
education
component
of
the
workplans.
The
CAC
also
develops
a
Citizens
Action
Plan
for
inclusion
in
the
overall
Action
Plan
and
the
CCMP.
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PROGRAM
OFFICE
The
Program
Office
roles
and
responsibilities
are
outlined
as
follows:

Management
Responsibilities
 
Communicates
regularly
with
all
PEP
participants
about
activities
and
issues
to
ensure
consensus
and
that
all
views
are
fairly
represented
in
work
products;

 
Coordinates
activities
among
Federal,
State,
county,
and
local
agencies
as
well
as
the
public
sector
to
obtain
program
objectives;

 
Participates
in
inter­
agency
work
groups;

 
Manages
the
preparation
of
annual
workplans,
the
CCMP,
and
budgets,
in
cooperation
with
all
PEP
participants;
and
 
Coordinates
conference
activities
in
identifying
and
seeking
alternative
sources
of
funding
for
activities
associated
with
Peconic
Bay.

Technical
Responsibilities
 
Manages
the
planning,
development,
and
implementation
of
all
phases
of
the
PEP
using
knowledge
of
marine
and
estuarine
environmental
systems
related
to
scientific/
engineering
operations,
and
programmatic
issues;

 
Coordinates
the
compilation
of
findings
of
other
estuary
programs
and
transmits
them
to
the
PEP
Management
Conference;
and
 
Identifies,
participates
in,
and
ensures
the
transfer
of
scientific/
engineering
information
to
Program
participants.

Program
Administration
 
Provides
administrative
support
to
the
Management
Conference;

 
Manages
development
of
Requests
for
Proposals
for
tasks
identified
in
the
annual
workplan
among
all
involved
agencies
and
advisory
committees;

 
Oversees
the
administration
and
performance
of
contract
and
grant
activities
to
ensure
quality
products
are
produced
on
time
and
within
budget;

 
Facilitates
the
convening
of
conferences
and
meetings
for
local
and
State
officials
and
legislators
to
brief
them
on
CCMP
development
and
PEP
progress
in
coordination
with
other
Conference
participants;
and
 
Prepares
PEP
status
reports,
as
needed,
and
coordinates
review
with
all
PEP
participants.

Administrative
Support
Responsibilities
 
Attends
meetings
of
major
committees
(
not
limited
to
the
technical,
local,
citizens,
management
and
policy
committees);

 
Manages
preparation
of
all
PEP
work
products,
including
data
summaries,
annual
reports,
technical
reports,
CAC
products,
and
modeling
activities,
for
content
and
accuracy
before
publication;
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Ensures
the
transfer
all
PEP
materials
(
e.
g.,
work
products,
annual
reports,
meeting
minutes,
etc.)
to
the
appropriate
persons
and
locations
(
e.
g.,
Management
Conference
participants,
the
public,
local
libraries,
etc.);
and
 
Receives
and
responds
to
requests
for
technical
information
and
assistance
regarding
the
PEP
from
the
public,
elected
officials,
EPA
Headquarters,
and
others.