Document ID: FERC-2009-1463-0001
Agency: ferc
Document Type: Notice
Title: Privacy Act of 1974: Notice of New System of Records
Posted Date: 2009-09-23T04:00Z

[Federal Register: September 23, 2009 (Volume 74, Number 183)]
[Notices]               
[Page 48530]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr23se09-44]                         

[[Page 48530]]

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DEPARTMENT OF ENERGY

Federal Energy Regulatory Commission

 
Privacy Act of 1974: Notice of New System of Records

September 16, 2009.
AGENCY: Federal Energy Regulatory Commission, DOE.

ACTION: Notice of new system of records.

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SUMMARY: The Federal Energy Regulatory Commission (the Commission), 
under the requirements of the Privacy Act of 1974, 5 U.S.C. 552a, is 
publishing a description of a new system of records.

ADDRESSES: Comments and requests for further information should be 
directed to the following address: Director, Division of Payroll, 
Application and Integration, Office of the Executive Director, Federal 
Energy Regulatory Commission, 888 First Street, NE., Washington, DC 
20426.

FOR FURTHER INFORMATION CONTACT: Jennifer Nye, Director, Division of 
Payroll, Application and Integration, Office of the Executive Director, 
888 First Street, NE., Washington, DC 20426, (202) 502-6679.

SUPPLEMENTARY INFORMATION: 

I. Report on the New System

A. Background

    The Privacy Act of 1974, 5 U.S.C. 552a, requires that each agency 
publish a notice of the existence and character of each new or altered 
``system of records.'' 5 U.S.C. 552a(a)(5). This Notice identifies and 
describes the Commission's new system of records. A copy of this report 
has been distributed to the Speaker of the House of Representatives and 
the President of the Senate as the Act requires. The Commission has 
adopted a new system of records under the Privacy Act of 1974. This 
system does not duplicate any existing agency system. The notice 
includes for the system of records the name; location; categories of 
individuals on whom the records are maintained; categories of records 
in the system; authority for maintenance of the system; each routine 
use; the policies and practices governing storage, retrievability, 
access controls, retention and disposal; the title and business address 
of the agency official responsible for the system of records; 
procedures for notification, access and contesting the records of each 
system; and the sources for the records in the system. 5 U.S.C. 
552(a)(4).

B. New System of Records

FERC-56 Management, Administrative, and Payroll System (MAPS) 
Financials System

FERC-56 SYSTEM NAME:
    MAPS Financials

SECURITY CLASSIFCATION:
    Unclassified.

SYSTEM LOCATION:
    Federal Energy Regulatory Commission, Office of the Executive 
Director, 888 First Street, NE, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual's name.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 3511.

PURPOSE(S):
    For reimbursement by agency to employees' bank accounts for 
incurred allowable expenses while on official travel.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To facilitate the automatic payment to agency employees for 
allowable expenses previously incurred while on official travel.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and computer.

RETRIEVABILITY:
    By individual's name and social security number.

SAFEGUARDS:
    Paper records are stored in a locked room with access limited to 
those employees whose official duties require access. Computer data is 
backed up, password protected and limited to employees with a 
requirement to access and maintain it.

RETENTION AND DISPOSAL:
    Records are maintained for 6 years and 3 months after the period 
covered by the account, and then are destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Payroll, Application and Integration, Office 
of the Executive Director, Federal Energy Regulatory Commission, 888 
First Street, NE., Washington, DC 20426, (202) 502-6679.

NOTIFICATION PROCEDURE:
    Requests from individuals to determine if a system of records 
contains information about them should be directed to the System 
Manager.

RECORD ACCESS PROCEDURES:
    Same as notification procedure above.

CONTESTING RECORD PROCEDURES:
    Same as notification procedure above.

RECORD SOURCE CATEGORIES:
    Employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

Kimberly D. Bose,
Secretary.
[FR Doc. E9-22854 Filed 9-22-09; 8:45 am]

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