Document ID: FEMA-2021-0026-0001
Agency: fema
Document Type: Notice
Title: Agency Information Collection Activities: Proposed Collection; Comment Request; FEMA Pandemic Personnel Facility Access
Posted Date: 2022-02-03T05:00Z

[Federal Register Volume 87, Number 23 (Thursday, February 3, 2022)]
[Notices]
[Pages 6192-6193]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-02223]

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DEPARTMENT OF HOMELAND SECURITY

Federal Emergency Management Agency

[Docket ID FEMA-2021-0026; OMB No. 1660-NW134]

Agency Information Collection Activities: Proposed Collection; 
Comment Request; FEMA Pandemic Personnel Facility Access

AGENCY: Federal Emergency Management Agency, Department of Homeland 
Security.

ACTION: 60 Day notice of new collection and request for comments.

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SUMMARY: The Federal Emergency Management Agency (FEMA), as part of its 
continuing effort to reduce paperwork and respondent burden, invites 
the general public to take this opportunity to comment on a new 
information collection. In accordance with the Paperwork Reduction Act 
of 1995, this notice seeks comments concerning a new collection. FEMA 
seeks to collect information from civilians and contractors, including 
vaccination information and personal information, for access to FEMA 
facilities.

DATES: Comments must be submitted on or before April 4, 2022.

ADDRESSES: To avoid duplicate submissions to the docket, please submit 
comments at www.regulations.gov under Docket ID FEMA-2021-0026. Follow 
the instructions for submitting comments.
    All submissions received must include the agency name and Docket 
ID. Regardless of the method used for submitting comments or material, 
all submissions will be posted, without change, to the Federal 
eRulemaking Portal at http://www.regulations.gov, and will include any 
personal information you provide. Therefore, submitting this 
information makes it public. You may wish to read the Privacy and 
Security Notice that is available via a link on the homepage of 
www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: Stacey Buccigross, Training & Process 
Improvement Manager for the COVID-19 Task Force, FEMA's Office of the 
Chief Administrative Officer Environmental, Safety & Health Division, 
Medial Branch, by telephone at (202) 718-3195 or via email at 
[email protected]. You may contact the Information 
Management Division for copies of the proposed collection of 
information at email address: [email protected].

SUPPLEMENTARY INFORMATION: FEMA is collecting additional information 
related to non-Federal employees during contact tracing, as authorized 
by DHS/ALL-047 Records Related to DHS Personnel, Long-Term Trainees, 
Contractors, Mission Support Individuals, and Visitors During a 
Declared Public Health Emergency.
    This update allows a reporting individual to provide information 
related to a COVID-19, to impacted individuals and suspected close 
contact individuals. Additional information that FEMA will now begin to 
collect include names and phone numbers. Other individual information 
may be provided that is directly related to the disease or illness 
(e.g., testing results, symptoms, treatments, source of exposure) and 
FEMA contact tracers will contact all individuals who may be close 
contacts to inform them of the potential exposure. At that time, the 
close contact individual will have the option to provide additional 
information.
    FEMA's Environmental Safety and Health (ESH) Division manages 
contact tracing within FEMA facilities. Individuals who report to their 
supervisors a suspicion of COVID-19 related symptoms will have their 
report tracked via a SharePoint site. Information is provided by 
individuals using a front-end form housed on the SharePoint site, or 
through a phone call to a helpline monitored by the Contact Tracing 
Team. In the case of a report via phone, the individual who received 
the call will manually enter the data into the SharePoint site. This 
allows FEMA to track any potential exposure to other individuals and 
facilities. Additionally, FEMA will use the site to contact the 
employee and potentially those who may have been exposed.
    The SharePoint site allows two levels of permission access. The 
first is for all individuals with access to the FEMA Enterprise 
Network. Those individuals will have permission only to the submission 
form and to view records that they created. The second is for 
individuals with access to all the information that has been submitted. 
This is strictly limited to the FEMA ESH and individuals appointed as 
contact tracers by ESH.
    Reports include COVID-19 symptoms present, presumptive positive, 
and confirmed positive/negative cases. FEMA will update the report 
periodically until the individual has been cleared to return to work. 
Also, an individual can provide FEMA with a date referencing their 
first medical service received related to COVID-19 and vaccination 
status. When a report is received, the SharePoint site creates a case 
ID. This is an auto-generated number that is formulated based on the 
state the individual reports from and the date of report.
    If a report is called into the helpline related to visitors or 
short-term students at or on buildings, grounds, and properties that 
are owned, leased, or used by FEMA, the individual that was at a FEMA 
facility can submit a report of possible COVID-19 related symptoms to 
the Contact Tracing Team.

Collection of Information

    Title: FEMA Pandemic Personnel Facility Access.
    Type of Information Collection: New information collection.
    OMB Number: 1660 NW134.
    FEMA Forms: FEMA Form FF-119-FY-22-107, Authorized Tracer Entry 
Form; FEMA Form FF-119-FY-22-108, Authorized Tracer Warning Page; FEMA 
Form FF-119-FY-22-109, CCMT Sandbox Forms; FEMA Form FF-119-FY-22-110, 
Contact Tracer Entry Updated Warning Page; FEMA Form FF-119-FY-22-111, 
DHS Employee Confirm Submission; FEMA Form FF-119-FY-22-112, DHS 
Employee Warning Page; FEMA Form FF-119-FY-22-113, DHS Entry Form; FEMA 
Form FF-119-FY-22-114, Entry Update Portal; FEMA Form FF-119-FY-22-115, 
Facility Manager Confirm Submission; FEMA Form FF-119-FY-22-117, 
Facility manager Update Form; FEMA Form FF-119-FY-22-118, Facility 
Manager Update Warning Page; FEMA Form FF-119-FY-22-119, Form A; FEMA 
Form FF-119-FY-22-120, Form B; FEMA Form FF-119-FY-22-121, Form C; FEMA 
Form FF-119-FY-22-122, New Entry Portal; FEMA Form FF-119-FY-22-123, 
Non-DHS Confirm Submission; FEMA Form FF-119-FY-22-124, Non-DHS Entry 
Form; FEMA Form FF-119-FY-22-125, Non-DHS Warning Page.
    Abstract: This collection is a collection from civilians and 
contractors, including vaccination information and personal 
information, for access to FEMA facility.

[[Page 6193]]

    Affected Public: Individuals or Households; State, local or tribal 
government.
    Estimated Number of Respondents: 750.
    Estimated Number of Responses: 4,000.
    Estimated Total Annual Burden Hours: 1,063.
    Estimated Total Annual Respondent Cost: $41,723.
    Estimated Respondents' Operation and Maintenance Costs: $0.
    Estimated Respondents' Capital and Start-Up Costs: $0.
    Estimated Total Annual Cost to the Federal Government: $210,542.

Comments

    Comments may be submitted as indicated in the ADDRESSES caption 
above.
    Comments are solicited to (a) evaluate whether the proposed data 
collection is necessary for the proper performance of the agency, 
including whether the information shall have practical utility; (b) 
evaluate the accuracy of the agency's estimate of the burden of the 
proposed collection of information, including the validity of the 
methodology and assumptions used; (c) enhance the quality, utility, and 
clarity of the information to be collected; and (d) minimize the burden 
of the collection of information on those who are to respond, including 
through the use of appropriate automated, electronic, mechanical, or 
other technological collection techniques or other forms of information 
technology, e.g., permitting electronic submission of responses.

Millicent Brown Wilson,
Records Management Branch, Team Lead, Office of the Chief 
Administrative Officer, Mission Support, Federal Emergency Management 
Agency, Department of Homeland Security.
[FR Doc. 2022-02223 Filed 2-2-22; 8:45 am]
BILLING CODE 9111-19-P