Document ID: DOT-OST-2008-0249-0001
Agency: dot
Document Type: Rule
Title: Privacy Act of 1974: System of Records
Posted Date: 2008-08-15T04:00Z

[Federal Register: August 15, 2008 (Volume 73, Number 159)]
[Notices]               
[Page 48007-48008]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr15au08-115]                         

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DEPARTMENT OF TRANSPORTATION

Office of the Secretary

 
Privacy Act of 1974: System of Records

AGENCY: Federal Highway Administration, Department of Transportation 
(DOT).

[[Page 48008]]

ACTION: Notice to establish a system of records.

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SUMMARY: DOT intends to establish a system of records under the Privacy 
Act of 1974 entitled the ``Dwight David Eisenhower Transportation 
Fellowship Program'' (DDETFP). The system will contain information 
about students who apply to and participate in the DDETFP. Additional 
information on this system is described in the Supplementary 
Information section of this notice.

EFFECTIVE DATE: September 24, 2008. If no comments are received, the 
proposal will become effective on the above date. If comments are 
received, the comments will be considered and, where adopted, the 
documents will be republished with changes.

FOR FURTHER INFORMATION CONTACT: Habib Azarsina, Departmental Privacy 
Officer, Department of Transportation, Office of the Secretary, 1200 
New Jersey Avenue, SE., Washington, DC 20003, 202-366-1965 (telephone), 
202-366-7870 (fax), habib.azarsina@dot.gov, (Internet address).

SUPPLEMENTARY INFORMATION: The Department of Transportation system of 
records notice subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, has been published in the Federal Register and is available 
from the above mentioned address.

System number:
    DOT/FHWA 220.

System name:
    Dwight David Eisenhower Transportation Fellowship Program.

Security classification:
    Sensitive, unclassified.

System location:
    This system of records is in the Office of Professional and 
Corporate Development, Federal Highway Administration.

Categories of individuals covered by the system of records:
    This system contains information on students that participate in 
FHWA's DDETFP.

Categories of records in the system:
    The information in the system consists of documents related to the 
administration of the program that include the students' name, home 
mailing address, e-mail address, date of birth, education records, home 
telephone number, race (optional), gender (optional), and citizenship.

Authority for maintenance of the system:
    Safe, Accountable, Flexible, Efficient Transportation Equity Act: A 
Legacy for Users (SAFETEA-LU), Public Law 109.59.

Purposes:
    The DDETFP aims to attract qualified students to the field of 
transportation education and research and advance transportation 
workforce development. The DDETFP includes seven fellowship categories 
including the Graduate Fellowships, Historically Black Colleges and 
Universities Fellowships, Hispanic Serving Institutions Fellowships, 
Tribal Colleges Fellowships, People with Disabilities Fellowships, 
Grants for Research, and Intern Fellowships. DDETFP is supported by an 
automated system that allows for the centralized collection and 
analysis of vital program information. Information in this system is 
used to track student progress throughout the education pipeline, 
identify gaps and evaluate program performance and effectiveness in 
meeting federal transportation workforce recruitment and development 
goals. Records contained in this system only will be used for program 
analysis and evaluation purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    To FHWA program staff and contractors directly involved in the 
administration of the program and system, and to other government 
agencies when authorized by law. See Prefatory Statement of Routine 
Uses.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Documents are stored in locked cabinets and secured electronically 
in a database.

Retrievability:
    Records are retrievable by name.

Safeguards:
    Access to electronic information is limited to program staff and 
protected via password controls. Physical access to the server and 
paper files is limited to appropriate personnel through building key 
cards and room-access keypads. Other security measures include 
firewalls, routine scans and monitoring, back-up activities, and 
security background checks.

Retention and disposal:
    Pending approval by the National Archives and Records 
Administration, this system has a proposed record retention of five (5) 
years for paper and permanent for electronic records.

System manager and address:
    Program Manager, Office of Professional and Corporate Development, 
Federal Highway Administration, 4600 N. Fairfax Drive, Suite 800, 
Arlington, VA 22203.

Notification procedure:
    Same as ``System Manager''.

Record access procedures:
    Same as ``System Manager''.

Contesting record procedures:
    Same as ``System Manager''.

Record source categories:
    Records are obtained via applications/forms that students complete 
and that come to FHWA directly or via their university.

Exemptions claimed for the system:
    None.

    Dated: August 11, 2008.
Habib Azarsina,
Departmental Privacy Officer, 202-366-1965.
[FR Doc. E8-18922 Filed 8-14-08; 8:45 am]

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