DOI: 10.5061/dryad.1zcrjdg25
title: Data from: Data management plan (DMP): Towards a more efficient scientific management at the Universidad Centroamericana José Simeón Cañas

description: This dataset presents the assessment tool used to analyze 20 Data
 Management Plan (DMP) templates on the Argos platform, along with the
 pre-print of the manuscript for an article that is about to be published
 in the Journal Biblios of the University of Pittsburgh. The main objective
 of this study was to investigate the need to implement a DMP at
 Universidad Centroamericana José Simeón Cañas (UCA) to improve
 accessibility, discovery, and reuse of research. Using a qualitative case
 study methodology, we worked with 10 selected research groups to evaluate
 and adapt a base model for the DMP. The results indicated a significant
 improvement in research data management and a positive perception from
 users regarding the processing and organization of their data. This set
 includes the DMP format generated for UCA, as well as recommendations for
 other institutions interested in adopting similar data management
 practices, contributing to the continued growth of scholarly output and
 the ethical and responsible management of data. This summary encapsulates
 the objectives, methods, results, and relevance of the dataset, providing
 a clear and concise overview of the work conducted.
description: <strong>Method:</strong> A qualitative case study
 methodology was employed, which included participant observation of
 researchers and administrative staff from various 2024 research groups,
 along with an analysis of documentation and LibGuides. A benchmarking
 process was also conducted, comparing 20 PGDI templates to extract the
 best structure and practices from various research institutions.
 <strong>Content analysis:</strong> This method was
 used to examine a set of 20 PGDI templates from the ARGOS initiative, a
 platform developed by OpenAIRE and EUDAT for planning and managing
 research data. A systematic review of the structure and content of each of
 these templates was conducted, assessing the clarity, consistency, and
 adequacy of the information presented. Through this content analysis, key
 elements were identified that needed to be incorporated or improved in the
 base template provided to UCA research groups. This process allowed us to
 highlight best practices and identify areas that required additional
 attention, thereby contributing to the continuous improvement of the
 resource used in implementing the model.
 <strong>Benchmarking of processes:</strong> A
 comparative analysis was conducted on the content and structure of 20 PGDI
 templates from research institutions that apply data management processes
 based on the proposed instrument. The objective of this analysis was to
 identify and evaluate the best sections of each selected template, using
 the instrument proposed in this study as a reference.
description: # Data from: Data management plan (DMP): Towards more efficient scientific
 management at the Universidad Centroamericana José Simeón Cañas
 [https://doi.org/10.5061/dryad.1zcrjdg25](https://doi.org/10.5061/dryad.1zcrjdg25) ## Description of the Data and File Structure **README for the Dataset: Implementation of a Data Management Plan (DMP)** ## **Dataset Description** This dataset includes the evaluation instrument used to analyze 20 Data Management Plan (DMP) templates on the Argos platform. Additionally, the pre-print of the manuscript of the article that is set to be published in the Journal Biblios at the University of Pittsburgh has been attached. Furthermore, the format of the Data Management Plan generated for the Universidad Centroamericana José Simeón Cañas (UCA), developed from this research, is included. ## **Objective** The primary objective of this study was to investigate the need to implement a Data Management Plan (DMP) to improve the accessibility, discoverability, and reuse of research at UCA. The implementation of the DMP aims to facilitate a more organized management of data, promoting its preservation and publication on the Micelio platform. ## **Results** The results demonstrated a significant improvement in the management of research data and a positive perception from users regarding the processing and organization of the data. ### **Files and Variables** **Included Files** 1. **File: Benchmarking_comparativo_de_plantillas_de-PGDI_argos_ENGLISH_SPANISH2023-2024-_Comparativa_de_plantillas.xlsx:** This file contains the evaluation instrument used to analyze the DMP templates in both English and Spanish, formatted as an XLSX spreadsheet. 2. **Files: Benchmarking_comparativo_de_plantillas_de-PGDI_argos_ENGLISH_SPANISH2023-2024-_Comparativa_de_plantillas.csv / Benchmarking_comparativo_de_plantillas_de-PGDI_argos_ENGLISH_SPANISH2023-2024-_Depuración.csv:** This file includes the evaluation instrument used to analyze the DMP templates in both English and Spanish, provided in CSV format for compatibility with various data analysis tools. 3. **File: Pre-print of the Manuscript:** This document describes the study and its findings, which is set to be published in [Biblios Journal of Librarianship and Information Science](https://biblios.pitt.edu/). It is included within the ZIP file and is also available on Zenodo at DOI: [10.5281/zenodo.13845908](https://doi.org/10.5281/zenodo.13845908).  4. **File: Modelo_de_Plan_de_Gestión_de_Datos_v.2.1-SPANISH_(2024-02-14).pdf:** This file presents the base model of the Data Management Plan adapted to the specific needs of UCA, provided in Spanish. 5. **File: Data_Management_Plan_Model_v.2.1_-*ENGLISH*(2024-02-14).pdf:** This file presents the base model of the Data Management Plan adapted to the specific needs of UCA, provided in English. 6. **File: Dataset_of_Data_Management_PlaN DMP_Towards_More_Efficient_Scientific_Management_at_the_José_Simeón_Cañas_Central_American_University.zip:** This ZIP file groups and contains all the aforementioned elements, providing a comprehensive dataset for analysis. **Total Document Count** The dataset consists of a total of 7 documents, including those mentioned above, which provide comprehensive insights into various aspects of Data Management Plans. ## **Dictionary of Variables** ### **General Information About The Research:** **Variables with numerals (1.)** refer to sections compared regarding general information about the research. **Data Description:** **Variables with numerals (2.)** make reference to sections compared regarding data description. **Data Quality and Documentation:** **Variables with numerals (3.)** refer to sections compared concerning data quality and documentation. **Data Accessibility and Reuse:** **Variables with numerals (4.)** relate to sections analyzed regarding data accessibility and reuse. **Ethical and Legal Requirements:** **Sections with numerals (5.)** refer to sections analyzed from various templates concerning ethical and legal requirements. **Data Exchange and Long-Term Preservation:** **Variables with numerals (6.)** refer to sections related to data exchange and long-term preservation. **Data Sharing:** **Variables with numerals (7.)** focus on sections compared regarding data sharing. **Period of Time and Other Sections:** **Variables with numerals (8.)** refer to period of time and other relevant sections. ## **Explanation of Data Matrix** In the data matrix, from cells A1 to G1 in the "Depuración" worksheet, a preliminary selection process was conducted where functional sections were retained while unnecessary ones were removed. In the "Comparativa de plantillas" worksheet, benchmarking was performed analyzing trends in templates from cell A2 to V2. ### **Analyzed Templates** The following templates were analyzed during this benchmarking process: 1. Template_Academy_Of_Finland 2. Template_ARIADNEPlus_Horizon2020 3. Template_CHIST-ERA 4. Template_Clarín-D 5. Template_FCT_Model_in_Portuguese 6. Template_FWF_Austrian_Science_Fund 7. Template_Horizon_2020 8. IOSSG_template 9. Template_National_Science_Center_in_Poland 10. Template_Netherlands_World_Organization_for_Scientific_Research_(NWO) 11. Template:_RDA_madmp-solo 12. Template:_detailed_research_data_management_plan_plan_hungarians 13. Template:_brief_research_data_management_plan_plan-hungarian 14. Template_RSU_DMP 15. Template_Science_Europe 16. Template_Serbia_Scientific_Background_[complete] 17. Template-Fondo_Científico_de_Serbia_[corto] 18. Template_Swedish_Research_Council 19. Template_The_Norwegian_Research_Council_of_Norway 20. Template:_United_Kingdom_research_innovation ## Glossary of Technical Terms 1. Accessibility: The ability to access information and resources easily and efficiently. 2. Analysis: The process of examining data or information to extract conclusions or insights. 3. Benchmarking: The process of comparing practices and results against standards or best practices in the industry. 4. DMP (Data Management Plan): A plan that outlines how data will be managed during and after a research project. 5. DOI (Digital Object Identifier): A unique and persistent identifier assigned to a digital object, such as an academic article, that facilitates its online location. 6. Documentation: A collection of documents that explain and support a process, product, or system. 7. Evaluation: A systematic process for measuring the effectiveness or quality of a program, project, or tool. 8. Format: The structure or arrangement in which information or data is presented. 9. Research: A systematic process for discovering, interpreting, and reviewing facts, events, behaviors, or theories. 10. Data Matrix: A structure that organizes data in rows and columns to facilitate analysis. 11. Micelio: A digital platform used for managing and publishing research data. 12. Template: A predefined document that serves as a model for creating similar documents. 13. Pre-print: A preliminary version of an academic article shared before peer review. 14. Preservation: The process of maintaining and protecting data over the long term to ensure future accessibility. 15. Resources: A set of goods, services, personnel, and materials available for carrying out specific activities. 16. Results: Conclusions drawn from the analysis of data or information collected during a study. 17. Section: A specific part within a document that addresses a particular topic. 18. Template (Plantilla): A standard model used to guide the creation of specific documents, such as DMPs. 19. UCA (Universidad Centroamericana José Simeón Cañas): The educational institution where the study mentioned in the dataset was conducted. 20. Variable: An element or characteristic that can change and be measured in research or study, used to analyze relationships between different factors. ## **Access to Additional Resources** A workshop titled "Research Data Planning Workshop" was organized, where the structure and intent of the UCA DMP were shared. The workshop was recorded and is available here. [Link to the Data Planning Workshop](https://vimeo.com/913504515). ## Access information ## **Contact** For inquiries or more information about this dataset, you can contact Kevin Gutierrez at [kahernandezg@uca.edu.sv](mailto:kahernandezg@uca.edu.sv) [https://orcid.org/0009-0005-6780-1106](https://orcid.org/0009-0005-6780-1106)