GREAT D1.1 Quality Assurance Handbook
Creators: name: Kube, Dana
name: Yau, Jane
Publisher: name: Zenodo
Year: 2023
Subjects: Management
Quality Assurance
GREAT project
Management structure
Project management
Scientific committee
Communication structures
Risk management
Collaboration infrastructure
Responsible research and innovation
Open access
Data protection and privacy
Communication strategy
Public engagement
Research data management
Citizen science games
Social cohesion
Political participation

description: This Project Handbook describes the internal procedures of the GREAT consortium in terms of management structures as well as quality assurance measures. It also defines the way the partners are dealing with Responsible Research and Innovation (RRI), especially considering ethical issues related to personal data collection, analysis and storage. Open source and open access are important elements of the project program itself as well as of the consortium’s RRI strategy. The way in which these aspects are dealt with is reflected in the open research data management plan, which is briefly addressed here and is presented in detail in D1.2 Research Data Management Plan. The main target group for this deliverable is the consortium partners themselves as this handbook defines the project internal processes for securing high quality research work to be performed across a set of complementary partner institutions. It serves as a reference document for all GREAT team members including individuals joining in the project at a later stage. Since the project brings together a set of experts from different fields and backgrounds, a core principle guiding internal processes is open participation and flexibility. Transparency regarding the project status, as well as risk recognition, are additional principles that the project partners are committed to. However, in order to operate effectively in a distributed team, procedures have been defined to optimise communication and collaboration in the consortium. Regular meetings are held via web-conference, with communication also conducted via e-mail and the project mailing list. The main tools for sharing and collaborating on documents are Gitlab Wiki and Google Drive. For sharing any sensitive data, NextCloud will be used. The consortium is committed to producing high quality project outcomes and deliverables and thus quality control is important. Quality guidelines describe the internal peer review process, which is applied to all project deliverables. To assure quality in our internal collaboration process, short internal surveys or reflection sessions may be carried out, normally in connection with project meetings. These instruments are intended as a self-reflection and self-evaluation tools for the whole group to examine project structures and processes. In terms of ethics, the consortium will follow the general rules defined by the EC and commits strongly to respect the individual and their privacy at all times. Templates have been prepared for informed consent as well as the exchange of primary research data amongst partners that may contain personal data from study participants. The ethics requirements also consider personal data collection, Deliverable 1.1 9 processing, and storage to be in line with the GDPR and the data exchange between EU and third countries. Raising awareness about related RRI issues is of concern for the management and is regularly stressed. Finally, openness is a core value of the project and thus the consortium is looking into open strategies with regards to its research and innovation outcomes. This relates to software that is published under specific open licenses, following and where possible contributing to open standards, as well as the research publications, which should be made openly accessible as widely as possible. This handbook is maintained as a living document and is updated as the need arises in order to improve the internal processes.