Weaving People, Policies, And Tools: A Socio-technical Framework For Data Sharing And Reuse
Creators: name: Barry, Nene Djenaba
name: Alper, Pinar
name: Hajikhanov, Nijat
name: Bremm, Rene Peter
name: Martin Bucher, Sébastien
Publisher: name: Zenodo
Year: 2025
Subjects: Curation infrastructure: Tools, systems and services that are in development
Education and training: What knowledge and skills are needed?
Education and training: What are established best practices in educating and training these groups?
Education and training: What skills do curators, researchers and support staff need now, and what will they need in the future?
Legal and ethical issues: Sharing health and sharing genomic data
Data sharing infrastructures
Socio-technical systems
data literacy
access management
IDCC25

description: For a long time, we've been exploring different tracks of data curation and management at large, e.g. how to organize data in a reproducible way. However, the advent of legislations such as GDPR, DGA, and the emergence of debates around the challenges related to the use of AI techniques shift the focus to the skills and tools needed to access and grant access to sensitive data. Therefore, a sociotechnical approach is required, one that integrates education, training, and tooling in a cohesive manner, to let the relevant stakeholders access and reuse data.

Practitioners face significant challenges in managing sensitive data, including lack of awareness of tools, insufficient data cataloguing skills, limited technical knowledge for data sharing, and inadequate understanding of privacy regulations. Data holders struggle with data curation, legal and technical data protection, and risk mitigation. To address these issues, the Luxembourg National Data Service (LNDS) collaborates nationally with stakeholders to identify data management needs, understand sensitive data complexities, and tackle reuse challenges. By establishing a Data Management Community of Practice, LNDS gathers feedback, shares best practices, and stays informed on state-of-the-art developments.

LNDS develops services that emphasise capacity building and data management support. These services aim to equip stakeholders by developing governance policies, defining roles and responsibilities, and establishing clear processes. Effective data governance is crucial, especially for public entities handling sensitive information. The poster will showcase how LNDS collaborates with national training bodies and European networks, using "train-the-trainer" programs to disseminate interdisciplinary competencies to researchers and public actors.

Complementing training is LNDS service that streamlines the end-to-end process for data users to request access and data access. Access request services facilitate the creation of structured access application and execution and documentation of the application review process and permit management. Throughout the access process, data stewards support applicants by optimising and reviewing data access request proposals, guiding them through procedures and access provision, and advising on best practices. The poster will also showcase the tool assembly that the LNDS uses to automate access request management