2.2 Availability, Data Privacy and Copyrights – Opening Knowledge via Contracts and Pilots
Creators: name: Pääkkönen, Tuula
Publisher: name: Zenodo
Year: 2016
Subjects: data privacy, copyright, Open Knowledge

description: The digital collection of newspapers, journals and ephemera up to 1910 at http://digi.kansalliskirjasto.fi is accessible to all. Material later than 1910 can be consulted in the six legal deposit libraries all over Finland. However, there is increasing demand for the digital content, so we have ventured forward to find new ways to open up the knowledge in the collections wider. We have therefore established a two-year project, where we are piloting new models of operation in association with media houses, the copyright organisation and various universities, schools, local libraries, archives, museums and research organisations. Opening up information to a wider audience and also taking account of data privacy requirements and copyrights requires new solutions. The solutions we are creating are new forms of contract models and the development of the technical capabilities of the presentation system. However, beyond the contracts and technical development, it is also crucial to have open communication among all parties. From the beginning of the project, it came obvious that we needed new forms of contracts to list both the responsibilities and the rights of the pilot participants. New forms of contract structures enable new forms of use, so it was important that the contracts would be easily understandable and contain the required safety measures. In addition to contracts, where the focus is mainly on copyrights, we have also been following the development of the EU data privacy act. For that purpose, our project has made an analysis of the data privacy requirements and since then, we have started to work on how those requirements can be fulfilled from an information systems point of view. From a technical point of view, we will share some new functionalities, which have been added on top of the existing crowdsourcing features. There the aim is to serve different kinds of users, whose age, education and expectations vary from each other. The changes have been made in direct response to end-user feedback, but also by analysing the statistics of common usage patterns. We have put a special focus on the needs of researchers but we have kept in mind the needs of the general public. Currently, we have fifteen pilots running, which cover about 40,000 people in the region, and where 4,000 people are directly involved in the pilots. Basically, no-one has previously had local access to the contents, but only by travelling to a legal deposit library about 200 kilometres away. We will explain how the ongoing pilots are going, how we have approached schools, invited them to use the digital materials and increased the visibility of the contents overall. In the next few months as we finalise the project, we will aim to take what we have learned forward in the form of a permanent model, which, if all goes well, can be used in expanding the whole concept to other regions in Finland. <strong>Tuula Pääkkönen </strong>works as an Information Systems Specialist in the National Library of Finland’s Centre for Preservation and Digitisation. Her work includes the development of some of the tools to support digitisation efforts, technical specification and project work for the http://digi.kansalliskirjasto.fi service. Currently, she is leading the technical group for the Aviisi Project, where the aim is to find new ways to utilize digital collections via contracts and pilots with various education, teaching and research groups.