D1.1.1 Project Management Plan, quality handbook and risk control
Creators: name: Rovira, Antonio
name: Barbero, Rubén
name: Muegge, Mikael
Publisher: name: Zenodo
Year: 2023

description: This document covers three important activities for the coordination of the SUSHEAT project: (i) the description of the Project Management Plan, including the work plan and the corresponding schedule; (ii) the elaboration of the quality handbook; and (iii) the guide for the risk management and analysis.<br> The Project Management Plan is a fundamental guide for all the partners within the consortium. Project contributors can find important information within it for their day-to-day work, including the general structure of the project's work plan, data flow, and links between different work packages (WPs), tasks, deliverables, and milestones. The plan defines the Gantt chart, Pert chart, and Work Breakdown Structure of the project, which includes the schedule of tasks, responsible partners and individuals, related deliverables, and their dependencies.<br> This report also generates a handbook that covers the structure of the consortium and procedures for the monitoring of the technical progress and the resources, as well as for the management of the risks and quality. First, the different bodies and committees are described, establishing their responsibilities, the periodicity of the meetings and their activities to assess the progress, to give support to the whole team and to manage risks and quality. Once the governance is established, the procedures aimed to monitor the Work Package progress are described. Five different elements need close and continuous control to succeed, which are periodical reports, deliverables, tasks progress, milestones completed, and risk managed. The different procedures related to these elements are described in this document and some tables have been created to facilitate the progress monitoring. Likewise, the budget and resources of each work package are also monitored and controlled. The financial responsible of each partner will elaborate an internal financial report every six months indicating the incomes and incurred costs. Finally, the communication and documentation are managed through a collaborative workspace in Microsoft SharePoint and TEAMs. This deliverable also serves as<br> a basic guide of this workspace, which is a platform where all the partners can share and exchange important information about the project development, data, meetings, etc. This workspace also hosts tools dedicated to monitor the progress of the project, and the<br> management of the resources and the risks and a set of templates. Finally, the report addresses risk management and analysis by developing a guide and establishing a risk register, which will be updated periodically during the project development. The methodology proposed for risk management is based on the ISO-31000, and it has been adapted to the consortium objectives and characteristics. The different stages, the relations among these stages, the expected information and the ownership of the different tasks are described in the corresponding section. Communication, consultation, monitoring and review are common activities for all the risk management stages and they have also been integrated<br> within the procedures already established for the day-to-day working within the consortium. The register of the identified risks and the information related to the risk analysis and evaluation has been created, which serves as the input for making decisions. Besides, a tool is generated to aid in the generation of this register. This register is accessible to all the partners and<br> continuously updated by the risk owners and the Management Support Team. Some new risks, in addition to those described in the Grant Agreement, have been identified and added to the register.