COMMISSION DECISION of 26 May 1987 on applications for reimbursement and advance payments in respect of aids granted by Portugal under Regulation (EEC) No 3828/85 (Only the Portuguese text is authentic) (87/340/CEE)
THE COMMISSION OF THE EUROPEAN COMMUNITIES,
Having regard to the Treaty establishing the European Economic Community,
Having regard to Council Regulation (EEC) No 3828/85 of 20 December 1985 on a specific programme for the development of Portuguese agriculture (1), and in particular Articles 24 (1) and 26 (2) thereof,
Whereas applications for reimbursement and applications for the payment of advances to be submitted by Portugal to the European Agricultural Guidance and Guarantee Fund (EAGGF), Guidance Section, must include certain data in order to enable the compliance of expenditure with the provisions of Regulation (EEC) No 3828/85 and of the corresponding Portuguese programmes, as approved by the Commission in accordance with Article 4 (2) of the said Regulation to be examined;
Whereas, to enable effective controls to be carried out, Portugal must keep all the supporting documents on the basis of which the aids were calculated available to the Commission for a period of three years after the payment of the last reimbursement;
Whereas, to enable the advance payments to be made as provided for in Article 26 (1) of Regulation (EEC) No 3828/85, detailed rules and procedures must be laid down with regard thereto;
Whereas the measures provided for in this Decision are in accordance with the opinion of the Committee of the European Agricultural Guidance and Guarantee Fund,
HAS ADOPTED THIS DECISION:
Article 1
1. Applications for reimbursement as provided for in Article 24 (2) of Regulation (EEC) No 3828/85 must be made in accordance with the tables in Annexes 1 to 1.7 to this Decision.
2. Portugal shall forward to the Commission, with its first application for reimbursement, the national provisions on application and the administrative instructions, together with the forms and any other documents relating to the administrative implementation of the measure.
Article 2
Portugal shall keep available to the Commission, for a period of three years after the payment of the last reimbursement, all supporting documents or certified copies thereof which it has in its possession, on the basis of which it was decided to grant the aids provided for in Regulation (EEC) No 3828/85, together with the complete files on the beneficiaries and the documents and tables on the basis of which the applications for reimbursement and advance payments were compiled.
Article 3
The advance payments as provided for in Article 26 (1) of Regulation (EEC) No 3828/85 must be made in accordance with the tables in Annexes 2 to 2.6 hereto.
Article 4
1. Advance payments from the Guidance Section of the European Agricultural Guidance and Guarantee Fund may
be equivalent to a maximum of 80 % of the amount of the Community contribution towards the financing of the expenditure planned for the reference year.
2. Advance payments which are not expended during the year in respect of which they were made shall be deducted from the advance payment to be made in respect of the following year.
3. Advance payments in respect of the following year may not be paid before the documents referred to above have been forwarded to the Commission in the form of:
- either a report drawn up in accordance with the table set out in Annex 3, on operations during the previous year in respect of which advance payments were made;
- or the final application for reimbursement compiled in accordance with Article 1 (1).
Article 5
This Decision is addressed to the Republic of Portugal.
Done at Brussels, 26 May 1987.