SUSPEND Act

To amend title 31, United States Code, to consolidate suspension and debarment offices, and for other purposes. 1. Short title; table of contents (a) Short title This Act may be cited as the Stop Unworthy Spending Act SUSPEND Act (b) Table of contents The table of contents for this Act is as follows: Sec. 1. Short title; table of contents. Sec. 2. Consolidation of suspension and debarment offices. Sec. 3. Interagency Suspension and Debarment Committee. Sec. 4. Single case management system. Sec. 5. Single regulation for procurement and nonprocurement programs. Sec. 6. Government Accountability Office review. Sec. 7. Coordination of remedies for fraud and corruption related to procurement and grant activities. Sec. 8. Transfer, redesignation, and amendment of other provision of law relating to debarment and suspension. Sec. 9. Definitions. Sec. 10. Authorization of appropriations. Sec. 11. Effective date. 2. Consolidation of suspension and debarment offices (a) Establishment of Board of Suspension and Debarment (1) In general Subtitle V of title 31, United States Code, is amended by inserting after chapter 63 the following new chapter: 64 Suspension and Debarment Sec. 6401. Board of Suspension and Debarment. 6402. Interagency Suspension and Debarment Committee. 6403. Single regulation for suspension and debarment for procurement and nonprocurement programs. 6404. Uniform suspension, debarment, or exclusion from procurement or nonprocurement activity. 6401. Board of Suspension and Debarment (a) Establishment There is established in the General Services Administration a board for suspension and debarment to be known as the Board of Suspension and Debarment (in this section referred to as the Board (b) Purposes The purposes of the Board are to serve as a centralized body to manage all executive agency suspension and debarment activities and improve the suspension and debarment system through— (1) the transparent and efficient handling of cases; (2) the effective oversight of the Governmentwide database containing the list of all excluded parties ineligible for Federal programs pursuant to Executive Orders No. 12549 and No. 12689, including oversight to ensure receipt of information from other agencies and to ensure timeliness, accuracy, and completeness of the database; (3) the consistent and fair treatment of all persons and entities subject to suspension or debarment proceedings, including small businesses with limited resources; and (4) active engagement with remedy coordination officials (as defined in section 2307(i)(10) section 4506 (c) Effect of determinations of Board (1) Conclusive on governmentwide basis The determination by the Board on whether or not to debar or suspend a contractor, grantee, or other recipient of Federal financial assistance is conclusive on a Governmentwide basis. No other agency may take a contrary suspension and debarment (2) Consideration of new or additional evidence In considering any new or additional evidence of nonresponsibility of a contractor, grantee, or other recipient of Federal financial assistance not previously considered by the Board, an agency, in determining whether to award another grant or contract or other Federal financial assistance to such contractor, grantee, or other recipient, may consider the cumulative effect of the facts and circumstances previously considered by the Board. (d) Membership (1) Appointment The Board shall consist of members appointed by the Administrator of General Services (in consultation with the Administrator for Federal Procurement Policy) from a register of applicants maintained by the Administrator of General Services, in accordance with rules issued by the Administrator of General Services (in consultation with the Administrator for Federal Procurement Policy) for establishing and maintaining a register of eligible applicants and selecting members. The Administrator of General Services shall appoint a member without regard to political affiliation and solely on the basis of the professional qualifications required to perform the duties and responsibilities of a member. (2) Chair The Administrator of General Services shall designate one member of the Board to serve as Chair of the Board. The position of Chair of the Board shall be a Senior Executive Service position (as defined by section 3132(a)(2) (3) Removal The Administrator of General Services, with the consent of the Administrator for Federal Procurement Policy, may remove the Chair or any other member of the Board. (e) Sharing of resources The Administrator of General Services shall provide to the Board such administrative resources as are necessary for the Board to carry out its functions. In carrying out this subsection, the Administrator may provide for the sharing of administrative resources of the Civilian Board of Contract Appeals, such as the Board’s information technology infrastructure, case management system, (f) Participation by additional entities The Board may enter into an agreement with any other entity that receives Federal funds for the Board to perform suspension and debarment activities on behalf of the entity. (g) Annual report to Congress (1) In general Not later than October 30 of each year, the Chair of the Board shall submit to the relevant congressional committees a report containing the following: (A) A summary of the activities and accomplishments of the Board in the Governmentwide suspension and debarment system, including the total number of referrals, timeliness of case disposition, and breakdown of discretionary and nondiscretionary cases. (B) The number and summary of agency head determinations, if any, that allowed a suspended or debarred contractor, grantee, or other recipient of Federal financial assistance to receive new Federal funds. (B) (C) Recommendations to improve the suspension and debarment system. (2) Form of report The Chair of the Board may combine the report with the report required by section 6402(c)(7) of this title. (h) Definitions In this section: (1) Executive agency The term executive agency section 133 (2) Relevant congressional committees The term relevant congressional committees (A) The Committee on Oversight and Government Reform of the House of Representatives. (B) The Committee on Homeland Security and Governmental Affairs of the Senate. (3) Interagency Suspension and Debarment Committee The term Interagency Suspension and Debarment Committee . (2) Deadline for appointment of Board members The members of the Board of Suspension and Debarment under section 6401 (3) Clerical amendment The table of chapters at the beginning of subtitle V of title 31, United States Code, is amended by inserting after the item relating to chapter 63 the following new item: 64. Suspension and Debarment 6401 . (b) Termination of executive agency suspension and debarment offices (1) In general Except as provided in paragraphs (2) and (3), effective on October 1, 2016, the suspension and debarment office or function in each executive agency shall terminate. (2) Waivers (A) Required waivers Not­with­stand­ing paragraph (1), the Director of the Office of Management and Budget shall grant a waiver to any executive agency listed in section 901(b) section 102 (i) A dedicated suspension and debarment program and staff. (ii) Detailed agency-specific policies and procedures relating to suspension and debarment. (iii) Practices that encourage an active suspension and debarment referral process. (iv) In the case of an agency with multiple bureaus, offices, or subordinate organizations, a consolidated suspension and debarment program with only one individual with the title and designation of Suspension and Debarment Officer (v) Average annual disposition of discretionary suspension and debarment cases of 50 or more, regardless of the outcome, during the three preceding fiscal years. (B) Length of waiver A waiver under this paragraph shall be for five years and may be renewed more than once. (3) Small Business Administration Notwithstanding paragraphs (1) and (2), the Small Business Administration shall maintain its independent authority and function relating to suspension and debarment pursuant to section 16(d) of the Small Business Act ( 15 U.S.C. 645 (c) Guidance Within 6 months after the date of the enactment of this Act, the Director of the Office of Management and Budget, in consultation with the Chief Acquisition Officers Council, shall issue guidance addressing the scope and operation of the Board of Suspension and Debarment. The guidance shall address, at a minimum, the following: (1) The size, structure, and organization of the Board to efficiently manage all executive agency suspension and debarment actions. (2) Procedures for appointment of the Chair of the Board, including appropriate instructions to appoint without regard to political affiliation and solely on the basis of the professional qualifications required to perform the duties and responsibilities of the Chair of the Board. (3) Procedures for handling new and existing suspension and debarment cases to accomplish timely transfer of all functions to the Board. 3. Interagency Suspension and Debarment Committee (a) Establishment Chapter 64 6402. Interagency Suspension and Debarment Committee (a) Establishment There is established the Interagency Suspension and Debarment Committee (in this section referred to as the Interagency Committee (b) Chair and Vice Chairs (1) Chair The Administrator for Federal Procurement Policy shall serve as Chair of the Interagency Committee. (2) Vice chairs There are at least 2 Vice Chairs of the Interagency Committee. The Chair of the Board of Suspension and Debarment shall serve as a Vice Chair. The Secretary of Defense shall designate one official from the Department of Defense to serve as a Vice Chair. (c) Duties The Interagency Committee shall— (1) resolve issues regarding which of several Federal agencies is the lead agency having responsibility to initiate suspension or debarment proceedings, including with respect to contracts in connection with contingency operations; (2) coordinate actions among interested agencies with respect to such action; (3) encourage and assist Federal agencies in entering into cooperative efforts to pool resources and achieve operational efficiencies in the Governmentwide suspension and debarment system; (4) recommend to the Office of Management and Budget changes to the Government suspension and debarment system and its rules, if such recommendations are approved by a majority of the Interagency Committee; (5) authorize the Office of Management and Budget to issue guidelines that implement those recommendations; (6) authorize the Chair of the Interagency Committee to establish subcommittees as appropriate to best enable the Interagency Committee to carry out its functions; and (7) not later than October 30 of each year, submit to Congress an annual report on— (A) the progress and efforts to improve the suspension and debarment system; (B) member agencies’ active participation in the Interagency Committee's work; and (C) a summary of each agency's activities and accomplishments in the Governmentwide suspension and debarment system, including the total number of referrals, timeliness of case disposition, and breakdown of discretionary and nondiscretionary cases . ; and (D) The number and summary of agency head determinations, if any, that allowed a suspended or debarred contractor, grantee, or other recipient of Federal financial assistance to receive new Federal funds. (d) Definition In this section, the term contingency operation section 101(a)(13) . (b) Conforming repeal of superseded provision Section 873 of Public Law 110–417 31 U.S.C. 6101 Public Law 110–417 4. Single case management system (a) Requirement To establish system Not later than one year after the date of the enactment of this Act, the Administrator for General Services (in consultation with the Administrator for Federal Procurement Policy) shall establish and maintain a Web-based suspension and debarment case management system for use by the Board of Suspension and Debarment and appropriate executive agency officials having authority over suspension and debarment. (b) Requirement for use of system The head of each executive agency shall ensure that all cases referred to either the Board or the agency’s suspension and debarment office (in the case of an agency granted a waiver under section 2(b)(2)) are logged into the case management system and that the case status and the name of the employee handling the case are updated at least once each month. (c) Availability of information Any pre-decisional information related to a suspension or debarment case, including the names of the entities or individuals referred to, shall not be made public unless the Chair of the Board or the suspension and debarment official of an executive agency granted a waiver under section 2(b)(2) determines that the release of such information is necessary to protect the interest of the Government. (d) Executive agency defined In this section, the term executive agency section 133 5. Single regulation for procurement and nonprocurement programs (a) Single regulation required Chapter 64 6403. Single regulation for suspension and debarment for procurement and nonprocurement programs (a) Single regulation The Director of the Office of Management and Budget shall maintain one generally applicable regulation on suspension and debarment for procurement and nonprocurement programs. (b) Requirements (1) In general The regulation maintained pursuant to subsection (a) shall provide, at a minimum, for the procedures and other requirements set forth in paragraphs (2) through (8). (2) Advance notice of adverse action The regulation shall provide procedures for the Board to provide advance notice of adverse action before any adverse action may be taken against a private entity or individual, unless the Chair of the Board of Suspension and Debarment or the suspension and debarment officer of an executive agency granted a waiver under section 2(b)(2) of the SUSPEND Act determines that an expedient action is necessary to protect the interest of the Government. (3) Transparent handling of cases The regulation shall provide procedures for transparent handling of all cases, including public availability of— (A) the outcome of all referred cases, including the rationale for the decision to take or not take an adverse action; and (B) the administrative agreements entered into by the Government in order to resolve a suspension or debarment proceeding. (4) Timely referrals The regulation shall provide procedures to strengthen timely referral of cases, including the role of the agency remedy coordination official (as required in section 7 of the SUSPEND Act). (4) Timely referrals and processing of cases (A) The regulation shall provide procedures to strengthen timely referrals of cases, including— (i) the role of the agency remedy coordination official to act upon cases brought to such official’s attention in a timely manner (as required in section 7 of the SUSPEND Act); and (ii) requirements for the Board or the agency suspension and debarment office to review the sufficiency of the information in the referred cases and to notify the agency remedy coordination official and cognizant Inspector General (if the case is originated from the Office of Inspector General) within 30 days after the initial referral date for any additional information if needed. (B) The regulation shall require all cases to be disposed of within 6 months after the initial referral date, unless the Chair of the Board or the agency suspension and debarment officer provides a written explanation and estimated timeline to the agency remedy coordination official and cognizant Inspector General (if the case is originated from the Office of Inspector General). Such written explanation shall be updated every 3 months until the final resolution of the case. (5) Consistent standards and procedures The regulation shall provide procedures to ensure consistent standards and procedures that treat all alleged violators fairly and expeditiously, including small businesses with limited legal resources. (6) Repeated failure to perform The regulation shall provide procedures to strengthen the identification and referral (for suspension or debarment consideration) of contractors and grantees that repeatedly fail to perform. (7) Contingency procedures The regulation shall provide procedures for an expedited review process to handle contract or grant fraud in a non-traditional or time-sensitive environment, either in a military or non-military setting. . (b) Requirement and deadline To combine regulations Not later than 1 year after the date of the enactment of this Act, the Director of the Office of Management and Budget shall combine the separate suspension and debarment regulations for procurement and nonprocurement programs into one generally applicable regulation. 6. Government Accountability Office review (a) Review The Comptroller General of the United States shall review and assess the effectiveness in meeting the requirements of this Act and the amendments made by this Act of— (1) the Board of Suspension and Debarment; (2) the suspension and debarment office of each executive agency granted a waiver under section 2(b)(2) and the merits of any such waiver (3) the case management system established under section 4. (b) Report Not later than 2 years after the establishment of the Board of Suspension and Debarment, the Comptroller General shall submit to the relevant congressional committees a report containing— (1) the findings of the review and assessment required by subsection (a); and (2) recommendations to improve the Governmentwide suspension and debarment system, including identification and assessment of the efficiency of agency-specific requirements that are unnecessary or inconsistent with the Governmentwide system. 7. Coordination of remedies for fraud and corruption related to procurement and grant activities (a) Guidance required Within 6 months after the date of the enactment of this Act, the head of each executive agency and the Inspector General of the agency shall jointly issue guidance that establishes policies, procedures, and responsibilities for the agencywide coordination of criminal, civil, contractual, and administrative remedies stemming from investigations of fraud or corruption related to procurement and grant activities. (b) Matters covered (1) Coordination For each significant investigation of fraud or corruption related to procurement or grant activities affecting an executive agency, the guidance under subsection (a) shall require that the remedy coordination official of the agency be promptly informed and appropriately empowered to carry out the requirements of this section. (2) Role of remedy coordination official The remedy coordination official of the agency shall— (A) ensure that all appropriate contracting and grant officials, officials of the Office of Inspector General of the agency, and officials of the Department of Justice are kept informed about all possible criminal, civil, contractual, and administrative remedies, and that appropriate remedies (including parallel criminal, civil, regulatory, contractual, and administrative proceedings) are pursued expeditiously; (B) ensure timely preparation and submission of suspension and debarment case files by the Office of Inspector General of the agency or (C) serve as a primary point of contact on behalf of the executive agency for the Board of Suspension and Debarment or the agency suspension and debarment office, as applicable, throughout the review of the referred cases. (3) Contractual or administrative remedies The guidance under subsection (a) shall require that, in appropriate cases of fraud or corruption related to procurement or grant activities affecting the agency, and with advance notice to all necessary officials, contractual or administrative remedies be taken before final resolution of any criminal or civil case. 8. Transfer, redesignation, and amendment of other provision of law relating to debarment and suspension (a) Transfer, redesignation, and amendment of section 2455 of Public Law 103–355 Section 2455 of Public Law 103–355 31 U.S.C. 6101 (1) transferred to the end of chapter 64 (2) redesignated as section 6404; and (3) amended— (A) in subsection (c)(1), by striking section 35(c) of the Office of Federal Procurement Policy Act ( 41 U.S.C. 431(c) section 104 of title 41 (B) in subsection (c)(3), by striking title 5, United States Code title 5 (b) Clerical amendments (1) The heading of section 6404 6404. Uniform suspension, debarment, or exclusion from procurement or nonprocurement activity . (2) The table of contents contained in section 2 of Public Law 103–355 (c) Conforming amendment Section 8902a(b)(5) section 2455 of the Federal Acquisition Streamlining Act of 1994 section 6404 of title 31 9. Definitions In this Act: (1) Executive agency The term executive agency section 133 (2) Relevant congressional committees The term relevant congressional committees (A) The Committee on Oversight and Government Reform of the House of Representatives. (B) The Committee on Homeland Security and Governmental Affairs of the Senate. 10. Authorization of appropriations There are authorized to be appropriated $2,000,000 for each of fiscal years 2015 through 2021— (1) to carry out the functions of the Board of Suspension and Debarment established under section 6401 (2) for implementation of the case management system required under section 4. 11. Effective date This Act, and the amendments made by this Act, shall take effect on October 1, 2014. December 12, 2014 Reported with amendments, committed to the Committee of the Whole House on the State of the Union, and ordered to be printed

Summary: Stop Unworthy Spending Act or the SUSPEND Act - (Sec. 2) Establishes in the General Services Administration (GSA) the Board of Suspension and Debarment to serve as a centralized body to manage all executive agency suspension and debarment activities and to improve the suspension and debarment system through: (1) the transparent and efficient handling of cases; (2) the effective oversight of the government-wide database containing the list of all parties ineligible for federal programs; (3) the consistent and fair treatment of all persons and entities subject to suspension or debarment proceedings, including small businesses with limited resources; and (4) active engagement with remedy coordination officials for referral of recipients of financial assistance suspected of committing wrongful acts or repeatedly performing poorly. Makes a determination of the Board on whether or not to debar or suspend a recipient of federal financial assistance conclusive on a government-wide basis, thus prohibiting any other agency from taking a contrary suspension and debarment action. Requires the Chair of the Board to report to specified congressional committees annually on the activities and accomplishments of the Board in the government-wide suspension and debarment system and the number and summary of agency head determinations that allowed a suspended or debarred recipient of federal financial assistance to receive new federal funds. Terminates on October 1, 2016, the suspension and debarment office or function in each executive agency, except for certain suspension and debarment authority of the Small Business Administration (SBA), unless the agency is granted a waiver from such termination by the Director of the Office of Management and Budget (OMB). Requires OMB to issue guidance addressing the scope and operation of the Board. (Sec. 3) Establishes the Interagency Suspension and Debarment Committee to: (1) resolve issues as to which federal agency is the lead agency to initiate suspension or debarment proceedings; (2) coordinate actions among interested agencies; (3) encourage and assist agencies in entering into cooperative efforts to pool resources and achieve operational efficiencies in the government-wide suspension and debarment system; (4) make recommendations to OMB for changes to the suspension and debarment system and its rules and authorize OMB to issue guidelines that implement those recommendations; and (5) report to Congress annually on the progress and efforts to improve the suspension and debarment system, a summary of each agency's activities and accomplishments in the suspension and debarment system, and the number and summary of agency head determinations that allowed a suspended or debarred recipient of federal financial assistance to receive new federal funds. (Sec. 4) Directs the GSA Administrator to establish and maintain a web-based suspension and debarment case management system for use by the Board and executive agency officials having authority over suspension and debarment. (Sec. 5) Requires the OMB Director to maintain one generally applicable regulation on suspension and debarment for procurement and nonprocurement programs. Requires such regulation to: (1) provide procedures to strengthen timely referral of cases, including the role of the agency remedy coordination official to act on cases; (2) require the Board or the agency suspension and debarment office to review the sufficiency of the information in referred cases; and (3) require disposal of all cases within six months after the initial referral date. (Sec. 6) Directs the Comptroller General (GAO) to review, assess, and report on the effectiveness of the Board, the suspension and debarment office of each executive agency granted a waiver and the merits of any such waiver, and the case management system in meeting the requirements of this Act. (Sec. 7) Directs the head and Inspector General of each executive agency to jointly issue guidance that establishes policies, procedures, and responsibilities for the agency-wide coordination of criminal, civil, contractual, and administrative remedies stemming from investigations of fraud or corruption related to procurement and grant activities. Grants specified duties to the agency remedy coordination official. (Sec. 10) Authorizes appropriations for FY2015-FY2021 to carry out the functions of the Board and for implementation of the case management system established and maintained by GSA. (Sec. 11) Makes this Act effective on October 1, 2014.