Federal Agency Mail Management Act of 2016

To ensure the effective processing of mail by Federal agencies, and for other purposes. 1. Short title This Act may be cited as the Federal Agency Mail Management Act of 2016 2. Record management (a) Amendments Section 9 of the Presidential and Federal Records Act Amendments of 2014 ( 44 U.S.C. 101 (1) in subsection (a), by amending paragraph (3) to read as follows: (3) in paragraph (7), by striking the Administrator or the Archivist the Archivist or the Administrator ; (2) in subsection (c)— (A) by amending paragraph (1) to read as follows: (1) by amending subsection (a) to read as follows: (a) The Archivist shall provide guidance and assistance to Federal agencies with respect to ensuring— (1) economical and effective records management; (2) adequate and proper documentation of the policies and transactions of the Federal Government; and (3) proper records disposition. ; ; (B) by redesignating paragraphs (2) and (3) as paragraphs (3) and (4), respectively; (C) by inserting after paragraph (1), the following new paragraph: (2) in subsection (b), by striking effective records management by such agencies effective processing of mail by Federal agencies ; (D) in paragraph (3), as so redesignated— (i) in subparagraph (A)(ii), by striking subsections (a) and (b) subsection (a) (ii) in subparagraph (B), by striking ; and (E) in paragraph (4), as so redesignated, by striking the period at the end and inserting ; and (F) by inserting at the end the following new paragraph: (5) by inserting at the end the following new subsection: (e) The Administrator, in carrying out subsection (b), shall have the responsibility to promote economy and efficiency in the selection and utilization of space, staff, equipment, and supplies for processing mail at Federal facilities. . ; (3) in subsection (d)— (A) in paragraph (1), by striking ; and (B) in paragraph (2), by striking the period at the end and inserting ; and (C) by inserting at the end the following new paragraph: (3) by inserting at the end the following new subsection: (c) The Administrator (or the Administrator’s designee) may inspect the mail processing practices and programs of any Federal agency for the purpose of rendering recommendations for the improvement of mail processing practices and programs. Officers and employees of such agencies shall cooperate fully in such inspections of mail processing practices and programs. . ; (4) by striking subsection (f); and (5) by redesignating subsection (g) as subsection (f). (b) Effective date The amendments made by this section shall take effect as if included in the Presidential and Federal Records Act Amendments of 2014 ( Public Law 113–187 November 14, 2016 Committed to the Committee of the Whole House on the State of the Union and ordered to be printed

Summary: Federal Agency Mail Management Act of 2016 (Sec. 2) This bill amends the Presidential and Federal Records Act Amendments of 2014 to require the General Services Administration (GSA) to provide guidance and assistance to federal agencies for effective mail processing. The GSA: (1) must promote economy and efficiency in the selection and utilization of space, staff, equipment, and supplies for federal mail processing facilities; and (2) may inspect the mail processing practices and programs of federal agencies for purposes of recommending improvements. The bill also provides authority for the GSA to set goals for the establishment and maintenance of federal records management systems or techniques.