INDEX Act

To amend the Investment Advisers Act of 1940 to require investment advisers for passively managed funds to arrange for pass-through voting of proxies for certain securities, and for other purposes. 1. Short title This Act may be cited as the INvestor Democracy is EXpected Act INDEX Act 2. Proxy voting of passively managed funds (a) In general The Investment Advisers Act of 1940 ( 15 U.S.C. 80b–1 et seq. 15 U.S.C. 80b–8 208A. Requirement with respect to proxy voting of passively managed funds (a) Definitions In this section— (1) the term covered security (A) means a voting security, as that term is defined in section 2(a) of the Investment Company Act of 1940 ( 15 U.S.C. 80a–2(a) (B) does not include any voting security (as defined in subparagraph (A)) of an issuer registered with the Commission as an investment company under section 8 of the Investment Company Act of 1940 ( 15 U.S.C. 80a–8 (2) the term passively managed fund (A) is designed to track, or is derived from, an index of securities or a portion of such an index; (B) discloses that the qualified fund is a passive fund or an index fund; (C) allocates not less than 40 percent of the total assets of the qualified fund to an investment strategy that is designed to track, or is derived from, an index of securities or a portion of such an index; or (D) discloses that an allocation described in subparagraph (C) follows an investment strategy that is passive or based on an index of securities; (3) the term qualified fund (A) an investment company, as that term is defined in section 3 of the Investment Company Act of 1940 ( 15 U.S.C. 80a–3 (B) a private fund; (C) an eligible deferred compensation plan, as that term is defined in section 457(b) (D) an entity described in section 3(c)(11) of the Investment Company Act of 1940 ( 15 U.S.C. 80a–3(c)(11) (E) a plan maintained by an employer described in clause (i), (ii), or (iii) of section 403(b)(1)(A) (F) a common trust fund, or similar fund, maintained by a bank; (G) any fund established under section 8438(b)(1) of title 5, United States Code; or (H) any separate managed account of a client of an investment adviser; (4) the term registrant (5) the term routine matter (A) a proposal that is not submitted to a holder of covered securities by means of a proxy statement comparable to that described in section 240.14a–101 of title 17, Code of Federal Regulations, or any successor regulation; (B) a proposal that is— (i) the subject of a counter-solicitation; or (ii) part of a proposal made by a person other than the applicable registrant; (C) a proposal that relates to a merger or consolidation, except when, with respect to a registrant— (i) the proposal is to merge with a wholly owned subsidiary of the registrant; and (ii) holders of covered securities issued by the registrant that dissent to the proposal do not have rights of appraisal; (D) a proposal that relates to the sale, lease, or exchange of all, or substantially all, of the property and assets of a registrant; (E) an election for directors (or comparable positions); or (F) any other matter determined by the Commission or an exchange registered under section 6 of the Securities Exchange Act of 1934 ( 15 U.S.C. 78f (6) the term voting person (b) Requirement (1) In general Subject to subsection (g), if an investment adviser holds authority to vote a proxy solicited pursuant to section 14 of the Securities Exchange Act of 1934 ( 15 U.S.C. 78n (A) in the case of a passively managed fund that issues securities, persons holding securities in the passively managed fund, such that, solely for the purposes of that vote, the percentage of securities held by such a person shall be deemed to be the percentage of the covered securities beneficially owned by that person; and (B) in all cases other than a case described in subparagraph (A), persons holding economic interests in the passively managed fund, such that, solely for purposes of that vote, the percentage of economic interests held by such a person shall be deemed to be the percentage of the covered securities beneficially owned by that person. (2) Prohibition If paragraph (1) applies with respect to any vote of covered securities and the investment adviser to which that paragraph applies does not receiving voting instructions from all persons described in subparagraphs (A) and (B) of that paragraph, the investment adviser may not vote the proportion of the shares of the covered securities for which the investment adviser does not receive voting instructions. (c) Passively managed fund as security holder of another passively managed fund If a passively managed fund (referred to in this subsection as the holding fund held fund (d) Prohibitions (1) Reimbursement No person may seek reimbursement from a registrant, or require any expenses incurred to be paid by a registrant, with respect to the obligations imposed under this section. (2) Partial compliance An investment adviser may not solicit voting instructions from some, but not all, voting persons under subsection (b)(1) or (c), as applicable. (e) Exceptions (1) Voting on routine matters Notwithstanding subsections (b)(1), (b)(2), and (d)(2), if an investment adviser chooses not to solicit voting instructions with respect to a vote described in subsection (b)(1) or (c), or, as of the date that is 10 days before such a vote, the investment adviser has not received voting instructions from a person described in subparagraph (A) or (B) of subsection (b)(1) or subsection (c), as applicable, the investment adviser may vote the covered securities for which the investment adviser has not received voting instructions with respect to a routine matter. (2) Mirror voting exception for matters requiring approval of a majority of outstanding securities Notwithstanding subsections (b)(1), (b)(2), and (d)(2), if a matter to be considered at a meeting of a registrant requires the approval of a majority of the outstanding securities of the registrant entitled to vote on the matter, an investment adviser to which any such provision applies may, with respect to any covered securities for which voting instructions have not been received, as of the date that is 10 days before that vote, vote the uninstructed covered securities in a manner that is proportionate to the votes submitted on the matter by all other security holders of the registrant. (f) Dissemination of information (1) In general Any investment adviser subject to the requirements of subsection (b) or (c) shall, with respect to the dissemination of information and other materials to a voting person, comply with the following requirements, unless the voting person affirmatively declines to receive that information and other materials: (A) Provide to the voting person— (i) a proxy statement, other proxy soliciting material, or an information statement; (ii) an annual report from the applicable registrant; (iii) a form of voting instruction to return to the investment adviser; and (iv) any control or identification number that the voting person needs to return to the investment adviser the voting instruction provided under subparagraph (B). (B) Provide the voting person with not less than 5 business days after the date on which the voting person receives the materials provided under paragraph (1) to return those materials to the investment adviser. (2) Electronic delivery All, or any portion, of the materials that an investment adviser is required to provide under paragraph (1)(A) may be provided electronically, including an internet web site address provided by the applicable registrant or a third party. (3) Option for investment advisers An investment adviser may provide recommendations to voting persons with the material provided under paragraph (1)(A), or after providing the material under that paragraph, if the investment adviser permits voting recommendations to be provided to voting persons by third parties on a nondiscriminatory basis and on a wide range of views. (4) Satisfaction of requirements by passively managed fund With respect to any requirement applicable to an investment adviser under this subsection, the requirement may be satisfied by the applicable passively managed fund, which may cover any expenses, direct or indirect, incurred in carrying out that requirement. (g) Safe harbor and rule of construction regarding duties An investment adviser— (1) with respect to a matter that is not a routine matter, may choose not to solicit voting instructions from any person under subsection (b)(1) or (c), subject to subsections (d)(2) and (e); and (2) if the investment adviser chooses not to solicit voting instructions under subparagraph (A), shall not be considered to be in violation of any duty under any Federal or State law for failing to vote the applicable securities. . (b) Effective date Section 208A of the Investment Advisers Act of 1940, as added by subsection (a), shall take effect on the first August 1 that occurs after the date that is 2 years after the date of enactment of this Act. 3. Voting instructions from customers Section 14(b)(1) of the Securities Exchange Act of 1934 ( 15 U.S.C. 78n(b)(1) voting instruction, consent,

Summary: INvestor Democracy is EXpected Act or the INDEX Act This bill establishes guidelines for passively managed funds (e.g., index funds) that vote shares on behalf of fund investors in proxy shareholder votes. Under the bill, these funds generally must vote shares on a proportional basis according to instructions from fund investors. The bill establishes an exemption for routine matters and matters requiring approval of a majority of outstanding securities. Additionally, the bill establishes a safe harbor from these requirements for investment advisers.