DHS Acquisition Authorities Act of 2017

To amend the Homeland Security Act of 2002 to provide for certain acquisition authorities for the Under Secretary of Management of the Department of Homeland Security, and for other purposes. 1. Short title This Act may be cited as the DHS Acquisition Authorities Act of 2017 2. Acquisition authorities for Under Secretary for Management of the Department of Homeland Security Section 701 of the Homeland Security Act of 2002 ( 6 U.S.C. 341 (1) redesignating subsections (d) and (e) as subsections (e) and (f); and (2) inserting after subsection (c) the following new subsection: (d) Acquisition and related responsibilities (1) In general Notwithstanding section 1702(b) of title 41, United States Code, the Under Secretary for Management is the Chief Acquisition Officer of the Department. As Chief Acquisition Officer, the Under Secretary shall have the authorities and perform the functions specified in section 1702(b) of such title, and perform all other functions and responsibilities delegated by the Secretary or described in this subsection. (2) Functions and responsibilities In addition to the authorities and functions specified in section 1702(b) of title 41, United States Code, the functions and responsibilities of the Under Secretary for Management related to acquisition (as such term is defined in section 710) include the following: (A) Advising the Secretary regarding acquisition management activities, taking into account risks of failure to achieve cost, schedule, or performance parameters, to ensure that the Department achieves its mission through the adoption of widely accepted program management best practices (as such term is defined in section 710) and standards and, where appropriate, acquisition innovation best practices. (B) Leading the Department’s acquisition oversight body, the Acquisition Review Board, and exercising the acquisition decision authority (as such term is defined in section 710) to approve, pause, modify (including the rescission of approvals of program milestones), or cancel major acquisition programs (as such term is defined in section 710), unless the Under Secretary delegates such authority to a Component Acquisition Executive (as such term is defined in section 710) pursuant to paragraph (3). (C) Establishing policies for acquisition that implement an approach that takes into account risks of failure to achieve cost, schedule, or performance parameters that all components of the Department shall comply with, including outlining relevant authorities for program managers to effectively manage acquisition programs. (D) Ensuring that each major acquisition program has a Department-approved acquisition program baseline (as such term is defined in section 710), pursuant to the Department’s acquisition management policy. (E) Ensuring that the heads of components and Component Acquisition Executives comply with Federal law, the Federal Acquisition Regulation, and Department acquisition management directives. (F) Ensuring that grants and financial assistance are provided only to individuals and organizations that are not suspended or debarred. (G) Distributing guidance throughout the Department to ensure that contractors involved in acquisitions, particularly contractors that access the Department’s information systems and technologies, adhere to relevant Department policies related to physical and information security as identified by the Under Secretary for Management. (H) Overseeing the Component Acquisition Executive organizational structure to ensure Component Acquisition Executives have sufficient capabilities and comply with Department acquisition policies. (3) Delegation of acquisition decision authority (A) Level 3 acquisitions The Under Secretary for Management may delegate acquisition decision authority in writing to the relevant Component Acquisition Executive for an acquisition program that has a life cycle cost estimate of less than $300,000,000. (B) Level 2 acquisitions The Under Secretary for Management may delegate acquisition decision authority in writing to the relevant Component Acquisition Executive for a major acquisition program that has a life cycle cost estimate of at least $300,000,000 but not more than $1,000,000,000 if all of the following requirements are met: (i) The component concerned possesses working policies, processes, and procedures that are consistent with Department-level acquisition policy. (ii) The Component Acquisition Executive concerned has adequate, experienced, and dedicated professional employees with program management training, as applicable, commensurate with the size of the acquisition programs and related activities delegated to such Component Acquisition Executive by the Under Secretary for Management. (iii) Each major acquisition program concerned has written documentation showing that it has a Department-approved acquisition program baseline and it is meeting agreed-upon cost, schedule, and performance thresholds. (4) Relationship to Under Secretary for Science and Technology (A) In general Nothing in this subsection shall diminish the authority granted to the Under Secretary for Science and Technology under this Act. The Under Secretary for Management and the Under Secretary for Science and Technology shall cooperate in matters related to the coordination of acquisitions across the Department so that investments of the Directorate of Science and Technology are able to support current and future requirements of the components of the Department. (B) Operational testing and evaluation The Under Secretary for Science and Technology shall— (i) ensure, in coordination with relevant component heads, that major acquisition programs— (I) complete operational testing and evaluation of technologies and systems; (II) use independent verification and validation of operational test and evaluation implementation and results; and (III) document whether such programs meet all performance requirements included in their acquisition program baselines; (ii) ensure that such operational testing and evaluation includes all system components and incorporates operators into the testing to ensure that systems perform as intended in the appropriate operational setting; and (iii) determine if testing conducted by other Federal agencies and private entities is relevant and sufficient in determining whether systems perform as intended in the operational setting. . 3. Acquisition authorities for Chief Financial Officer of the Department of Homeland Security Paragraph (2) of section 702(b) of the Homeland Security Act of 2002 ( 6 U.S.C. 342(b) (J) Oversee the costs of acquisition programs and related activities to ensure that actual and planned costs are in accordance with budget estimates and are affordable, or can be adequately funded, over the life cycle of such programs and activities. . 4. Acquisition authorities for Chief Information Officer of the Department of Homeland Security Section 703 of the Homeland Security Act of 2002 ( 6 U.S.C. 343 (1) by redesignating subsection (b) as subsection (c); and (2) by inserting after subsection (a) the following new subsection: (b) Acquisition responsibilities Notwithstanding section 11315 of title 40, United States Code, the acquisition responsibilities of the Chief Information Officer, in consultation with the Under Secretary for Management, shall include the following: (1) Oversee the management of the Homeland Security Enterprise Architecture and ensure that, before each acquisition decision event (as such term is defined in section 710), approved information technology acquisitions comply with departmental information technology management processes, technical requirements, and the Homeland Security Enterprise Architecture, and in any case in which information technology acquisitions do not comply with the Department’s management directives, make recommendations to the Acquisition Review Board regarding such noncompliance. (2) Be responsible for providing recommendations to the Acquisition Review Board regarding information technology programs, and be responsible for developing information technology acquisition strategic guidance. . 5. Acquisition authorities for Program Accountability and Risk Management (PARM) (a) In general Title VII of the Homeland Security Act of 2002 ( 6 U.S.C. 341 710. Acquisition authorities for Program Accountability and Risk Management (a) Establishment of Office Within the Management Directorate, there shall be a Program Accountability and Risk Management office to— (1) provide consistent accountability, standardization, and transparency of major acquisition programs of the Department; and (2) serve as the central oversight function for all Department acquisition programs. (b) Responsibilities of Executive Director The Program Accountability and Risk Management office shall be led by an Executive Director to oversee the requirement under subsection (a). The Executive Director shall report directly to the Under Secretary for Management, and shall carry out the following responsibilities: (1) Monitor regularly the performance of Department acquisition programs between acquisition decision events to identify problems with cost, performance, or schedule that components may need to address to prevent cost overruns, performance issues, or schedule delays. (2) Assist the Under Secretary for Management in managing the Department’s acquisition programs and related activities. (3) Conduct oversight of individual acquisition programs to implement Department acquisition program policy, procedures, and guidance with a priority on ensuring the data the office collects and maintains from Department components is accurate and reliable. (4) Serve as the focal point and coordinator for the acquisition life cycle review process and as the executive secretariat for the Acquisition Review Board. (5) Advise the persons having acquisition decision authority in making acquisition decisions consistent with all applicable laws and in establishing clear lines of authority, accountability, and responsibility for acquisition decisionmaking within the Department. (6) Engage in the strategic planning and performance evaluation process required under section 306 of title 5, United States Code, and sections 1105(a)(28), 1115, 1116, and 9703 of title 31, United States Code, by supporting the Chief Procurement Officer in developing strategies and specific plans for hiring, training, and professional development in order to rectify any deficiency within the Department’s acquisition workforce. (7) Develop standardized certification standards in consultation with the Component Acquisition Executives for all acquisition program managers. (8) In the event that an acquisition program manager’s certification or actions need review for purposes of promotion or removal, provide input, in consultation with the relevant Component Acquisition Executive, into the relevant acquisition program manager’s performance evaluation, and report positive or negative experiences to the relevant certifying authority. (9) Provide technical support and assistance to Department acquisitions and acquisition personnel in conjunction with the Chief Procurement Officer. (10) Prepare the Department’s Comprehensive Acquisition Status Report, as required by title I of division D of the Consolidated Appropriations Act, 2016 ( Public Law 114–113 (c) Responsibilities of components Each head of a component shall comply with Federal law, the Federal Acquisition Regulation, and Department acquisition management directives established by the Under Secretary for Management. For each major acquisition program, each head of a component shall— (1) define baseline requirements and document changes to such requirements, as appropriate; (2) establish a complete life cycle cost estimate with supporting documentation, including an acquisition program baseline; (3) verify each life cycle cost estimate against independent cost estimates, and reconcile any differences; (4) complete a cost-benefit analysis with supporting documentation; (5) develop and maintain a schedule that is consistent with scheduling best practices as identified by the Comptroller General of the United States, including, in appropriate cases, an integrated master schedule; and (6) ensure that all acquisition program information provided by the component is complete, accurate, timely, and valid. (d) Definitions In this section: (1) Acquisition The term acquisition (2) Acquisition decision authority The term acquisition decision authority (A) ensure compliance with Federal law, the Federal Acquisition Regulation, and Department acquisition management directives; (B) review (including approving, pausing, modifying, or canceling) an acquisition program through the life cycle of such program; (C) ensure that acquisition program managers have the resources necessary to successfully execute an approved acquisition program; (D) ensure good acquisition program management of cost, schedule, risk, and system performance of the acquisition program at issue, including assessing acquisition program baseline breaches and directing any corrective action for such breaches; and (E) ensure that acquisition program managers, on an ongoing basis, monitor cost, schedule, and performance against established baselines and use tools to assess risks to an acquisition program at all phases of the life cycle of such program to avoid and mitigate acquisition program baseline breaches. (3) Acquisition decision event The term acquisition decision event (4) Acquisition program The term acquisition program (5) Acquisition program baseline The term acquisition program baseline (6) Best practices The term best practices (A) identifying and validating needs; (B) assessing alternatives to select the most appropriate solution; (C) clearly establishing well-defined requirements; (D) developing realistic cost assessments and schedules; (E) securing stable funding that matches resources to requirements; (F) demonstrating technology, design, and manufacturing maturity; (G) using milestones and exit criteria or specific accomplishments that demonstrate progress; (H) adopting and executing standardized processes with known success across programs; (I) establishing an adequate workforce that is qualified and sufficient to perform necessary functions; and (J) integrating the capabilities described in subparagraphs (A) through (I) into the Department’s mission and business operations. (7) Breach The term breach (8) Congressional homeland security committees The term congressional homeland security committees (A) the Committee on Homeland Security of the House of Representatives and the Committee on Homeland Security and Governmental Affairs of the Senate; and (B) the Committee on Appropriations of the House of Representatives and of the Senate. (9) Component Acquisition Executive The term Component Acquisition Executive (10) Major acquisition program The term major acquisition program . (b) Clerical amendment The table of contents in section 1(b) of the Homeland Security Act of 2002 is amended by inserting after the item relating to section 709 the following new item: Sec. 710. Acquisition authorities for Program Accountability and Risk Management. . March 20, 2017 Reported with an amendment, committed to the Committee of the Whole House on the State of the Union, and ordered to be printed

Summary: DHS Acquisition Authorities Act of 2017 This bill amends the Homeland Security Act of 2002 to revise acquisition and procurement programs and activities of the Department of Homeland Security (DHS). (Sec. 2) The bill designates the DHS Under Secretary for Management as the DHS Chief Acquisition Officer. It sets forth the duties and responsibilities of the Under Secretary related to acquisition, including: advising DHS on acquisition management activities; leading DHS's acquisition oversight body, the Acquisition Review Board, and exercising the authority to approve, pause, modify, or cancel a major acquisition program (i.e., a program estimated to require a total expenditure of at least $300 million over its life cycle cost); establishing policies for acquisition; ensuring that each major acquisition program has a DHS-approved acquisition program baseline; distributing guidance to ensure that contractors adhere to relevant DHS policies related to physical and information security; and overseeing the Component Acquisition Executive organizational structure to ensure that such executives have sufficient capabilities and comply with DHS acquisition policies. The Under Secretary may delegate acquisition decision authority in writing to the relevant Component Acquisition Executive (i.e., senior acquisition official within a DHS Component with authority and responsibility for leading a process and staff to provide acquisition and program management oversight, policy, and guidance) for an acquisition program that has a life cycle cost estimate of: (1) less than $300 million, and (2) between $300 million and $1 billion if specified additional requirements are met. The Under Secretary for Science and Technology shall: ensure, in coordination with relevant component heads, that major acquisition programs complete operational testing and evaluation of technologies and systems, use independent verification and validation of operational test and evaluation implementation and results, and document whether such programs meet all performance requirements included in their acquisition program baselines; ensure that such testing and evaluation includes all system components and incorporates operators into the testing to make sure that systems perform as intended in the appropriate operational setting; and determine if testing conducted by other federal agencies and private entities is relevant and sufficient in determining whether systems perform as intended in the operational setting. (Sec. 3) The DHS Office of Program Analysis and Evaluation shall oversee the costs of acquisition programs and related activities to ensure that actual and planned costs are in accordance with budget estimates and are affordable, or can be adequately funded, over the life cycle of such programs and activities. (Sec. 4) The DHS Chief Information Officer shall: (1) oversee the management of the Homeland Security Enterprise Architecture, (2) make recommendations to the Acquisition Review Board regarding information technology programs, and (3) be responsible for developing information technology acquisition strategic guidance. (Sec. 5) The bill establishes within the DHS Management Directorate a Program Accountability and Risk Management Office to: (1) provide consistent accountability, standardization, and transparency of major acquisition programs of DHS, and (2) serve as the central oversight function for all DHS acquisition programs.