Rules & Policies of the Library

Rules & Policies of the Library

Library Access

Membership of the library is available to all employees, students and visitors from other affiliated organisations and Government agencies.

All enrolled students, faculty and staff are afforded the same rights and privileges in respect of access to the library. Where students are required to work remotely from the campus, the library will be as flexible as is possible in its support for students. University students, faculty, and staff have priority over alumni. The library is not open to community users at this time.

All users are subject to the library rules, regulations and procedures. Employees and enrolled students are issued with ID Cards which entitle them to full access to the library’s facilities and borrowing rights. Users of the library must carry a valid AUPP staff, student. The ID must be shown to library staff if requested as a means of personal identification and as a means to access library services and facilities. These forms of ID are not transferable.

Library Use

The library is a facility intended for private study and as such all users must respect the needs of others by conducting themselves in a quiet manner. It is recognized that on occasions there may be the need for brief conversations but these should be kept to a minimum and conducted as quietly as possible.

Personal electronic equipment can be used in areas not designated for silent study but personal headsets must be used at all times. Library staff have the right to ask users to cease using any equipment that is deemed to be disruptive to others using the library.

In areas designated for silent study users must not engage in conversations nor use any personal electronic equipment.

Food must not to be consumed in the library. Bottled water is allowed in the library except in the reserved collection area.

Users must treat all library resources with care and must not mark, annotate or remove any of the library materials without permission.

All materials must be returned to the place from which they were borrowed or placed on the library service desk for re-shelving.

An announcement will be made 10 minutes before the library is due to close and all users are required to leave the library by its scheduled closure time.

It is the responsibility of all users to look after their personal belongings and the University accepts no responsibility for personal items left in the library.

Any breach of these regulations may lead to the person(s) responsible being subject to disciplinary action in accordance with the employee or student codes of conduct as appropriate.

Borrowing Rules

It is the responsibility of the user to ensure that they have followed the procedures to borrow of library materials.

For physical resources, this is achieved by ensuring that the materials are booked out either via the library service desk or the self-check-out library facility.

Loans are usually for a period of 2 weeks, and may be renewed twice, but this may be reduced for items in high demand.

In the case of on-line electronic resources, which are subject to time-limited access, booking is via the on-line library facility and the user is responsible for conforming to the usage conditions stipulated for the resource, including any copyright restrictions.

Reference material will be kept in a separate section of shelving in the library and will be clearly marked for reference only. Reference material must not be taken away without the permission of the Librarian. This will normally only be granted under exceptional circumstances. Reference material will include designated reference books including: directories, dictionaries, bibliographies and similar material, as well as historical and archival material, CD-ROMs and periodicals.

Return of Loans

It is the responsibility of the borrower to ensure that the loan is returned by the due date. Loans can be renewed either online or by visiting the library so long as they are not required by another user.

Returned loans must be placed on the library service desk or returned via the self-check-in facility. On the authority of the Liberian any loan may be recalled if necessary before its loan return date.

Reserved Collections Area: Additional Regulations

The purpose of the reserved collections area is to house materials that are classed as either restricted access, rare and/or fragile. Due to their nature access to these materials, users are required to sign the reserved collections register and have their identity checked by library staff.

Users must request library staff to undertake any photocopying or scanning of materials.

Users are not permitted to make electronic copies of any electronic resource deemed to be part of the reserved collection.

Users are not permitted to take photographs of any physical item deemed to be part of the reserved collection.

In the case of fragile materials library staff will mount the materials on book supports to enable them to be viewed.

Compliance

All users are to conduct themselves in accordance with the user rule. If deemed appropriate, disciplinary matters will be enforced in accordance with the relevant staff and student codes of conduct and in the case of visitors their status may be revoked.

Users of the library are required to abide by relevant Cambodian legislation in respect of data protection and also international treaties, including current copyright legislation, applying to either print and/or electronic materials.