Academic Administrative Coordinator

Academic Administrative Coordinator

Location: Phnom Penh, Cambodia

Schedule: Full-time

Supervisor: Administrative Support Manager

Position Summary:

The primary role of the Administrative Coordinator is to provide administrative support to the Deans and Associate Deans of academic schools and centres. This involves handling a wide range of tasks to ensure the smooth operation of academic programs and services.

The Administrative Coordinator’s support encompasses various areas, including:

Providing systematic advising support for academic schools, which involves guiding students through their academic journey and ensuring they meet the necessary requirements for graduation.

Build effective relationships with the Deans / Associate Deans, AUPP faculty and students in relevant areas and assist the Deans / Associate Deans with advising, registration of courses for students and approval of course registrations as required.

Offering other administrative support, which include tasks such as managing records, coordinating meetings and events, and handling communications.

Job Responsibilities:

Assist the Deans / Associate Deans with the maintenance of information on the advising of students on SIS and/or UMS.

Create and maintain a master template to update progression for all students for ease of advising.

Monitor non-compliant students for further action and counselling and facilitate scheduling of probation/scholarship warning meetings for the Deans/Associate Deans.

Assist with course advising, registration approvals and add/drop as required.

Assist students with graduation processes.

Handle student inquiries regarding courses, grades, and academic progress.

Liaise with all student support services, including Registry, Admissions, Student Affairs, TLC, and Library if necessary.

Forecasting of course offerings for submission to Deans, Academic Services Office & Registrar.

Coordinate course scheduling, faculty assignments, and classroom logistics as required by Deans/Associate Deans.

Facilitate course changes and transfers.

Monitor implementation of academic policies and practices.

Assigning of faculty mentors in consultation with Deans/Associate Deans upon transition to UMS.

Ensure compliance with all accreditations, regulatory agencies, dual degree partner universities and complete regulatory paperwork when required.

Organize meetings with internal and external partners.

Attend meetings and take minutes where necessary.

Coordinate academic events and activities, such as open day, study visits, conferences, guest lectures, program orientation, and student competitions.

Additional duties related to students and program as required by the Deans/Associate Deans.

Support other departments, including the Marketing and Communications Department and the President’s Office where necessary for collective events and benefits.

Skills & Qualifications:

Bachelor’s degree in education, law, business administration, IR, IT, or a field relevant to the job.

Minimum two years of experience in higher education administration.

Strong organizational and problem-solving skills.

Proficiency in MS Office Suite, especially Word, Excel, and PowerPoint.

Good data management and analytical skills.

Strong ability to maintain accuracy and precision with exceptional attention to detail.

Proficiency in Khmer and English.

Strong written and verbal communication skills.

Ability to work independently and collaboratively with faculty, students, staff, and relevant stakeholders.

Good learning agility and ability to adapt to changing circumstances.

To Apply:

To apply, please submit the following documents to the Human Resources Office via careers@aupp.edu.kh or our online job application form:

Curriculum Vitae & Cover Letter (Applicants are required to mention their salary expectations in the Cover Letter)

ID Card or Passport

Chat to Recruitment team via t.me/auppcareers (069 99 00 23)

We would appreciate it if you could use the designation: “[Academic Administrative Coordinator] – Applicant Full Name” in the subject line.

Note: Only shortlisted candidates will be contacted for interviews. Inquiries can be directed to the email provided.

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