Repository: ubvu/open-handbook
Pull request #360: Update and rename data-publication.qmd to data-publishing.qmd
Author: login: Jolien-S
Created: 2025-03-12T13:33:44Z | Merged: 2025-03-19T09:27:56Z

This is an update of the topic data publishing (previously called 'Data Publication'). It aligns information with the updated RDSM policy. It contains the definition for data publishing and information about the purpose, requirements and how it works in practice.

I deleted the information that was originally there. This information is still available in the guide 'publish and share' and I will adjust this guide later, so that it aligns with the current topic.


Diff:
diff --git a/topics/data-citation.qmd b/topics/data-citation.qmd
index 878b1441f..4384c6d65 100644
--- a/topics/data-citation.qmd
+++ b/topics/data-citation.qmd
@@ -12,7 +12,7 @@ Make sure to check the rules of the journal to know how you should cite when wri
 * Title: Name of the dataset
 * Date of publication
 * Publisher: Archive where dataset is stored
-* Persistent Identifier: Unique identifier, most common is the DOI (see section [Data Publication](../topics/data-publication.qmd)).
+* Persistent Identifier: Unique identifier, most common is the DOI (see section [Persistent Identifier](../topics/persistent-identifier.qmd)).
 
 Optional elements that may be included in the reference are:
 
diff --git a/topics/data-publication.qmd b/topics/data-publication.qmd
deleted file mode 100644
index 6cc381440..000000000
--- a/topics/data-publication.qmd
+++ /dev/null
@@ -1,29 +0,0 @@
----
-title: Data Publication
----
-
-## Open Access and Open Science
-
-Open Access publishing means that you make your publication freely accessible online to everyone without restrictions. The Vrije Universiteit believes that government-funded research should be available free of charge to as many people as possible. To that end, VU Amsterdam Library offers a guide on how to go about Open Access Publishing.
-
-Open Access publishing is one component of Open Science. [UNESCO defines Open Science](https://www.unesco.org/en/open-science/about?hub=686) as
-
-> a set of principles and practices that aim to make scientific research from all fields accessible to everyone for the benefits of scientists and society as a whole. Open science is about making sure not only that scientific knowledge is accessible but also that the production of that knowledge itself is inclusive, equitable and sustainable
-
-This includes making openly available research data, methods, and documentation where possible. As such, RDM and the practices outlined in the {{< var title >}} are a precondition of Open Science.
-
-You can read more about Open Science in the Netherlands on the website of the [Nationaal Programma Open Science](https://www.openscience.nl/en) and join the [Open Science Community Amsterdam](https://osc-international.com/osc-amsterdam/), the community of VU employees interested in Open Science (joint with the University of Amsterdam and Amsterdam University of Applied Sciences).
-
-## Publishing your data in a data journal
-
-In addition to archiving research data in a data repository, you may choose to publish an article about your data collection. This is not necessarily common for all disciplines. Some examples of data journals where you can publish your data and dataset, are:
-
-- [Scientific Data - Nature](https://www.nature.com/sdata/about)
-- [Geoscience Data Journal](https://doi.org/10.1002/(ISSN)2049-6060)
-- [Gigascience](https://academic.oup.com/gigascience)
-- [Journal of Physical and Chemical Reference Data](https://scitation.aip.org/content/aip/journal/jpcrd/browse)
-- [Earth System Science Data](https://earth-system-science-data.net/)
-- [Journal of Open Archaeology Data](https://openarchaeologydata.metajnl.com/)
-- [Journal of Open Psychology Data](https://openpsychologydata.metajnl.com/)
-
-Archiving your data in a repository or publishing a data article are both ways to get a [Persistent Identifier for your data](../topics/persistent-identifier.qmd). It is also important to consider [Data Licensing](../topics/data-licensing.qmd) and [Software Licensing](../topics/software-licensing.qmd).
diff --git a/topics/data-publishing.qmd b/topics/data-publishing.qmd
new file mode 100644
index 000000000..016ca9742
--- /dev/null
+++ b/topics/data-publishing.qmd
@@ -0,0 +1,29 @@
+---
+title: Data Publishing
+---
+
+## What is data publishing?
+
+When we mention **data publishing** at VU Amsterdam, we mean the following:
+
+> Making research data, associated metadata, accompanying documentation, and software code (where relevant) accessible in a repository in such a manner that **they can be discovered on the Web** and **referred to in a unique and persistent way** (Inspired by the definition in the [CODATA Research Data Management Terminology](http://vocabs.ardc.edu.au/repository/api/lda/codata/codata-research-data-management-terminology/v001/resource?uri=https%3A%2F%2Fterms.codata.org%2Frdmt%2Fdata-publication)).
+
+As stated in the [Research Data and Software Management Policy](../topics/research-data-and-software-management-policy.qmd), researchers are responsible for publishing all research data that leads to a published result (either in an article or other narrative form) for scientific reuse, meaning that these materials can be discovered on the Web and referred to in a unique and persistent way. This means that the existence of a dataset is announced and that basic information about this dataset (like title, creator, moment of publication, etc.) can be found online, but it doesn't necessarily mean that others will be able to access and download the actual data. The level of accessibility to the data must be determined during the publication process. If data or software contain confidential information, information to which intellectual properties apply, and/or personal data, an assessment must take place to determine whether these data can be made available for reuse and if so, under which conditions. A custom licence ('restricted' or 'closed') will indicate if conditional access can be granted, and if so, what the conditions are. 
+
+## Purpose
+
+Data publishing is crucial for the accessibility of research output. It helps to make VU Amsterdam's research visible, verifiable and, where possible, reusable. These are important goals for VU Amsterdam, as they contribute to a transparent reseach practice and enable other researchers to build on work that has been done by VU researchers. Publishing data means that researchers make their datasets known to the world, even if they cannot be accessed by others directly, but only after granting conditional access. This enables other researchers reusing these data, leading to more impact of research that is carried out at VU Amsterdam. It may also result in new collaborations. Another advantage is that it makes the work of a researcher more visible, going beyond the visibility of a publication alone.
+
+## Requirements
+
+At VU Amsterdam, we strive to make our research data [FAIR](../topics/fair-principles.qmd). Publishing data is a crucial step in making data findable. As explained in the definition above, publishing means that you make data discoverable on the internet. As a result, other researchers can find out about the existence of your dataset and consider whether it may be useful for them in their own research.
+
+A [persistent identifier](../topics/persistent-identifier.qmd) helps in making data findable, because it ensures that the persistent identifier always resolves to the correct digital object. Rich [metadata](../topics/metadata.qmd) also contribute to the findability of a dataset. The more information you provide, the more likely it is that others will be able to find your dataset. It is beneficial to use terminology that is common in your discipline when filling out the metadata fields in a repository. Rich information about your dataset will also help other researchers determine whether your dataset is potentially relevant for them.
+
+Repositories provided by VU Amsterdam ([Yoda](https://publication.yoda.vu.nl/), [DataverseNL](https://dataverse.nl/dataverse/vuamsterdam) or [Open Science Framework](https://osf.io/institutions/vua)) will generate a [Persistent Identifier](../topics/persistent-identifier.qmd) for your dataset and they will ask you to fill out [metadata(../topics/metadata.qmd) fields. In this way, they contribute to making your data findable. This will also be the case for external trusted repositories.
+
+When you publish your data, it is important to apply a [licence](../topics/data-licensing.qmd) to it. If you don't do that, others will not be allowed to reuse your data. A licence is a legal instrument that tells others what they can and cannot do with your data and is therefore an important aspect of making data reusable.
+
+## How does data publishing work in practice?
+
+As mentioned above, data publishing must happen through a repository. Detailed workflows addressing publishing data can be found in the guides about [making your data FAIR](../guides/document-and-preserve.qmd) and [archiving and publishing data](../guides/publish-and-share.qmd).


Reviews:
user: login: Elisa-on-GitHub
body: I approve, but with the change that I made on the data citation page. Let me know if you agree, @Jolien-S, then I will merge.
state: APPROVED
author_association: COLLABORATOR
submitted_at: 2025-03-19T09:03:36Z
user: login: Jolien-S
state: COMMENTED
author_association: COLLABORATOR
submitted_at: 2025-03-19T09:19:49Z

Review comments:
path: topics/data-citation.qmd
user: login: Elisa-on-GitHub
body: I would rather refer to the PID page on line 15 than to the Data Publishing page, which has very little information on PIDs
created_at: 2025-03-19T09:01:10Z
author_association: COLLABORATOR
path: topics/data-citation.qmd
user: login: Jolien-S
body: Good point, @Elisa-on-GitHub! This reference makes a lot more sense.
created_at: 2025-03-19T09:19:48Z
author_association: COLLABORATOR

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author_association: NONE
user: login: github-actions[bot]
created_at: 2025-03-12T13:34:01Z
body: ## Summary

| Status        | Count |
|---------------|-------|
| 🔍 Total      | 4     |
| ✅ Successful | 4     |
| ⏳ Timeouts   | 0     |
| 🔀 Redirected | 0     |
| 👻 Excluded   | 0     |
| ❓ Unknown    | 0     |
| 🚫 Errors     | 0     |
[Full Github Actions output](https://github.com/ubvu/open-handbook/actions/runs/13812664494?check_suite_focus=true)

author_association: CONTRIBUTOR
user: login: github-actions[bot]
created_at: 2025-03-18T14:32:14Z
body: ## Summary

| Status        | Count |
|---------------|-------|
| 🔍 Total      | 9     |
| ✅ Successful | 8     |
| ⏳ Timeouts   | 0     |
| 🔀 Redirected | 0     |
| 👻 Excluded   | 1     |
| ❓ Unknown    | 0     |
| 🚫 Errors     | 0     |
[Full Github Actions output](https://github.com/ubvu/open-handbook/actions/runs/13925818527?check_suite_focus=true)

author_association: CONTRIBUTOR
user: login: github-actions[bot]
created_at: 2025-03-19T08:57:08Z
body: ## Summary

| Status        | Count |
|---------------|-------|
| 🔍 Total      | 9     |
| ✅ Successful | 7     |
| ⏳ Timeouts   | 0     |
| 🔀 Redirected | 0     |
| 👻 Excluded   | 1     |
| ❓ Unknown    | 0     |
| 🚫 Errors     | 1     |

## Errors per input

### Errors in topics/data-citation.qmd

* [503] [https://dataverse.org/best-practices/data-citation](https://dataverse.org/best-practices/data-citation) | Failed: Network error: Service Unavailable
[Full Github Actions output](https://github.com/ubvu/open-handbook/actions/runs/13942544368?check_suite_focus=true)

author_association: CONTRIBUTOR
user: login: github-actions[bot]
created_at: 2025-03-19T09:00:54Z
body: ## Summary

| Status        | Count |
|---------------|-------|
| 🔍 Total      | 9     |
| ✅ Successful | 8     |
| ⏳ Timeouts   | 0     |
| 🔀 Redirected | 0     |
| 👻 Excluded   | 1     |
| ❓ Unknown    | 0     |
| 🚫 Errors     | 0     |
[Full Github Actions output](https://github.com/ubvu/open-handbook/actions/runs/13942604548?check_suite_focus=true)

author_association: CONTRIBUTOR