WEB-BASED MANAGEMENT SYSTEM IN TEXTUAL FORMAT FOR OFFERS, CONTRACT AND PAYMENT FOR CONSTRUCTION COMPANY
Authors: QAZIMI Jetmir , HALILI Festim , RUFATI Eip , XHAFERI Gazmend 
Published: October 2024

Construction companies do not differ much in methods of effective management and organization of work, in the evidence of services, how they control processes optimized through clear rules. Therefore, a well-organized digital management system is needed. OCP is a web application for the realization of work services for construction companies, in the System of Managing Offers, Contracts and Payments, uses template in textual form clauses in order to act systematically to standardize their own workflow in a central place, automates until their execution. The web application is in Albanian language, while documents are printed in Albanian and Macedonian languages, helps to consistently realize the services of the construction company to the client in three phases: The Offer created and is only issued by the company and given to the client, has written containment for the services it offers, such as cost and other details. The Contract contains a lot of information is the second phase when client and construction company agree on the way of project implementation such as cost, term of realization, payment deadline, third intermediary etc. Payment is the document that includes the deadline and the payment of the project implementation, additional payments for works carried out of the agreement. The three completed documents have a unique identification number, title and containment of the document, with clear attributes to which client they belong, the employees who are issuing the document and the data of the company that carries out the project. A summary of reports in the form of a table for all processes carried out from the beginning to the end of the process, as well as the printing of reports by filtering them by client, periods between dates. System users have two privileges, Admin Staff having full access to the entire system while the user Staff with limited access can only create offers but not contracts and payments. Any data created is identified user data. The OCP system can be installed in Webserver or Cloud, using technologies PHP MySQL and JavaScript, implemented in the Web-PWA (Progressive Web App) platform and responsive design for use on PC, laptop, tablet, phones, depending on the country and time it operates. In terms of security, soft-delete techniques are used for deletion of data, this allows you to mark some records as deleted without actual deletion from the database, Effectively, you prevent the selection of a soft-delete record, while all old records can still be referred to. Therefore, this particular menu article has systemic management of Offers, Contracts and Payments because they contain periods of time between them from the beginning of projects to the realization. They are created and supported safely and clearly for selecting and adapting to constantly changing conditions. Digitizes and stores all three documents in a central location in the database and system; Automates the workflow focusing on the creation and execution of the offer, contract and payment, expands in volume with the addition of new data.