Communication is the Key Skill for Reference Librarians
Authors: Pikas Christina K 
Published: February 2016

A review of:

Taylor, Robert S. "Question-Negotiation and Information Seeking in Libraries." College & Research Libraries 29.3 (1968): 178-94.

Objective – To better understand the question negotiation process in libraries both in intermediated and in self-help situations. To achieve a richer understanding of the relationship between library users and library systems in order to establish a research agenda and inform librarian education.

Design – The first part consisted of qualitative research involving interviews. The second part consisted of a diary study.

Setting – Special engineering libraries in the United States and a university campus (Lehigh in Bethlehem, Pennsylvania).

Subjects – The participants in the interviews were special librarians. Special librarians were selected because they have more specialized knowledge and respond to more substantive questions in greater depth than do public and academic librarians who emphasize instruction and who encounter staffing restrictions that prevent them from spending too much time on each inquiry. Detailed information on the selection of the individual participants is not provided.

The participants in the diary study were twenty undergraduate students who were enrolled in an information science course.

Methods – The interviews were open-ended and unstructured. The interviews lasted sixty to ninety minutes and were taped. No information is provided on transcription or analysis methods or paradigms.

In the second part, the students were given a reading assignment on information seeking. They then had to select a search topic and document the steps they took, decisions they made, and resources they used to answer the question. The participants were asked to analyze their original question, the type of answer required, and decisions they made in the process. No details are provided on the analysis of the diaries.

Main results – Taylor found five filters required for search definition:

1. Determination of subject;

2. Objective and motivation;

3. Personal characteristics of the inquirer;

4. Relationship of inquiry description to file organization;

5. Anticipated or acceptable answers (183)

These five filters provide general information necessary for the for the search definition. These types are not mutually exclusive and may occur simultaneously.

In the diary portion he found:

1. All participants consulted other people including librarians and fellow students;

2. None considered the library as a whole;

3. All inquiries required multiple sources; all answers were synthesized from multiple sources;

4. Participants were familiar with library research: they used the classification schedule to search, used subject headings, and used indexes or tables of contents.

5. Question or research problems changed as a result of information found

Conclusion – Question negotiation is a dynamic process which requires feedback and iteration to come to a conclusion. The librarian’s job is to work with the inquirer to understand the information need and then to translate the negotiated need into appropriate search strategies.

The author suggests that library school reference courses be updated to include instruction related to communication and negotiation in addition to the instruction on resources. He suggests more emphasis on questions instead of commands; that is, a cooperative process to determine what information is needed and how to best fulfill the need instead of assuming the inquirer “knows exactly what he wants, can describe its form (book, paper, etc.) and its label (author and title)” (191).

To aid self-help situations, the author recommends better subject description of resources and inquiry-oriented instead of object-oriented systems. He suggests building better query negotiation into self-help systems. At minimum the system should request the user state his objective, if for no other reason than to force the user to reflect on or analyze his question. Help should be available at the time of need, and this can be offered through technology instead of through staffing.