The Impact of Collaborative Documentation on Person-Centered Care: A Textual Analysis of Clinical Notes (Preprint)
Authors: Stanhope Victoria , Yoo Nari , Matthews Elizabeth , Baslock Daniel , Hu Yuanyuan 
Published: September 2023

BACKGROUND

Background: Collaborative documentation is a behavioral health practice involving shared writing of clinical visit notes by providers and consumers. Despite widespread dissemination of collaborative documentation, research on its effectiveness or impact on person-centered care has been limited. Principles of person-centered care planning, a recovery-based approach to service planning that operationalizes person-centered care, can inform measurement of person-centeredness within clinical documentation.

OBJECTIVE

Objective: This study uses the clinical informatics approach of Natural Language Processing to examine the impact of collaborative documentation on person-centeredness in clinical visit notes. Using a dictionary-based approach, this study conducts textual analysis of clinic notes from a community mental health center before and after staff were trained in collaborative documentation.

METHODS

Methods: This study used visit notes (n = 1,981) from 10 providers in a community mental health center 6 months pre-and-post training in collaborative documentation. Linguistic Inquiry and Word Count (LWIC)-22 was used to assess all notes using the LWIC dictionary that categorizes over 5000 linguistic and psychological words. Twelve LWIC categories were selected and mapped onto person-centered care planning principles through consensus of three domain experts. The LWIC-22 contextualizer was used to extract sentence fragments from notes corresponding to LWIC categories. Then, fixed-effects modelling was used to identify differences in notes pre-and-post collaborative documentation training while accounting for nesting within provider.

RESULTS

Results: Sentence fragments identified by the contextualizing process illustrated how visit notes demonstrated person-centered care. The fixed effects analysis found a significant positive shift towards person-centeredness was observed in six of the selected LIWC categories post collaborative documentation. Specifically, there was a notable increase in words associated with achievement (β= 0.774, p<.001), power (β= 0.831, p<.001), money (β= 0.204, p<.001), physical health (β= 0.427, p=.027), while leisure words decreased (β= -0.135, p<.01).

CONCLUSIONS

Conclusions: By using a dictionary-based approach, the study identified how collaborative documentation might influence the integration of person-centered care principles within clinical notes. Although the results were mixed, the findings highlight the potential effectiveness of collaborative documentation in enhancing person-centeredness in clinic notes. By leveraging natural language processing techniques, this research illuminated the value of narrative clinical notes in assessing the quality of care in behavioral health contexts. These findings underscore the promise of NLP for quality assurance in healthcare settings and emphasize the need for refining algorithms to more accurately measure person-centered care.person-centered care, mental health services, collaborative documentation, clinical notes; collaborative documentation; natural language processing