No form of evaluation shall take place or be due during the last two weeks of the lecturing period in any semester or the last week of the lecturing period in any session, with the exception of oral exams and presentations, laboratory exams and reports, grading on participation, and take-home work which has been made available to students prior to this part of the lecturing period. Courses taught outside the regular time frame are exempt from the application of this regulation. In exceptional circumstances, the undergraduate studies committee of the appropriate faculty or school may, upon the recommendation of the head of an academic unit, grant a waiver of this regulation with the proviso that the total value of all parts of the evaluation thereby permitted shall not exceed 20% of the final mark in that course. At the end of each semester, the Senate Committee on Undergraduate Studies must be notified of waivers granted.

No evaluation of any nature shall be held or due between the last day of lectures and the start of the formal examination period in any semester or session. The application of this clause to the Faculty of Education (with respect to accelerated courses), the Faculty of Medicine, the School of Human Kinetics and Recreation (with respect to accelerated courses and courses offered outside the normal time frame during the Spring semester) and the Faculty of Nursing is subject to interpretation by the appropriate committee on undergraduate studies.

In the event of an officially declared emergency which results in the cancellation or interruption of in-class work previously scheduled and notified to be held in the final class period of the third last week of lectures of a semester or the second last week of lectures of a session, teaching units may reschedule such work in the next regularly scheduled class or as early as possible in the second last week of lectures of a semester or the last week of lectures of a session. In no circumstances can the rescheduled work be held in the last week of lectures of a semester.

 

6.7.4 Changing the Method of Evaluation
The method of evaluation, as made available to the class in the first week of lectures, shall be changed only if:

exceptional circumstances warrant the change; and

the head of the academic unit approves the proposed change; and

accommodation is made for students who demonstrate to the course instructor that they are disadvantaged by the change.

 

6.7.5 Exemptions from Parts of the Evaluation
For information and procedures regarding exemptions from final examinations, refer to Exemptions From Final Examinations and Procedures for Applying to Write Deferred Final Examinations.

A student is, at times, prevented from completing a part of the evaluation by illness or medical conditions of less than five calendar days’ duration. In such cases, a student may apply for an alternate evaluation by declaring to the relevant instructor that the student has experienced such an illness or medical condition. This declaration should be made via telephone or in writing through the student’s University approved e-mail account. This declaration should be made in advance of the original date on which an in-class part of the evaluation is to be held or a take-home part of the evaluation is due, wherever possible, but no later than 48 hours after the original date of the part of the evaluation. If the declaration is made by telephone, written confirmation must then be received by the relevant instructor within seven calendar days of the original date of the part of the evaluation.