It is the responsibility of the student to consult immediately with the appropriate Phase Lead regarding any assessment in which concerns about performance have been expressed. Within one week of receiving notification of the result of an assessment, a student may submit a written request to the appropriate Phase Lead for reconsideration of the assessment result or for a reread of an exam or paper.
The student is responsible for notifying the appropriate Phase Lead immediately of any new or pre-existing circumstances that could affect the student's individual performance in the work of the class.
For exemptions from final examinations and procedures for applying to write deferred examinations - see University Regulations (Undergraduate), Exemptions From Final Examinations and Procedures for Applying to Write Deferred Examinations. For detailed information about deferred examinations or assessments see the Undergraduate Medical Education Deferred Examination Policy.
A student’s progress is monitored in each Phase of the program by the appropriate Phase Management Team.
Promotion
The Student Promotions Committee is a standing committee of Faculty Council. The Student Promotions Committee reviews assessment results of all students in each Phase. On the basis of these reviews, this Committee decides which students will be promoted to the next Phase and which students are eligible to graduate. In reaching its decisions, the Student Promotions Committee takes into account professional and academic factors, and any special circumstances, duly authenticated, which warrant consideration.
Within each Phase, students may be required to be reassessed or to remediate with re-assessment in order to demonstrate competence and understanding of the required learning objectives. The amount and quality of remediation and reassessment required of a student is at the discretion of the appropriate Phase Management Team. Students with a Fail grade in any course cannot be promoted to the next Phase.
Even in the absence of any Fail grades, a student for whom substantial concerns about performance have been expressed may either be required to repeat the Phase or required to withdraw conditionally or unconditionally.
A student who is deemed by the Student Promotions Committee to be unsuitable for promotion or graduation is either required to repeat the Phase or withdraw either conditionally or unconditionally.
If a student is required to repeat a Phase with academic prejudice, the student's performance in the repeated Phase must be at a level at which no remediation or reassessment is required. If this standard is not met, the Student Promotions Committee requires the student to withdraw unconditionally. The option to repeat a Phase with academic prejudice can only be offered to a student once during the student's M.D. program.
A student may repeat a Phase without academic prejudice if it has been demonstrated that the student’s performance has been adversely affected by other factors acceptable to the Student Promotions Committee and duly authenticated.
If the Student Promotions Committee requires a student to withdraw conditionally, the Chair of the Student Promotions Committee informs the Dean and the appropriate Phase lead about the nature of the conditions to be met and the time period specified for meeting the conditions. The Dean then recommends to the Registrar that the student be required to withdraw from the program. Any student who has been required to withdraw conditionally may be readmitted once the conditions have been met. If the conditions are not met within the specified time limit, the student is required to withdraw unconditionally.