TWENTIETH CONGRESS OF THE 
REPUBLIC OF THE PHILIPPINES 
First Regular Session
)
25 JUL-3 P3-.58
SENATE
S. No. 75
Introduced by Senator Jinggoy Ejercito Estrada
AN ACT
PROVIDING FOR A COMPREHENSIVE AND RESPONSIVE CIVIL 
REGISTRATION AND VITAL STATISTICS SYSTEM
EXPLANATORY NOTE
Act No. 3753 or the Law on Registry of Civil Status was approved on November 
26, 1930. This almost century-old law has since been the pillar of civil registration 
rules, procedures and activities in the country. Subsequent passage of laws 
supplemented it such as Republic Act No. 9048 as amended by Republic Act No. 
10172, Republic Act No. 9858, Republic Act No. 7160 or the Local Government Code 
of 1991 and Republic Act No. 10625 or the "Philippine Statistical Act of 2013". Various 
executive issuances were also promulgated to provide rules and regulations that seek 
to address circumstances which were not covered by Act No. 3753.
Despite these laws, the system of civil registration and vital statistics system in 
the country remains to be far from perfect. On one hand, around 3.7 million Filipinos 
remains uncaptured by the system due to inability to register their birth and failure to 
secure birth certificate.1 On the other hand, fake, falsified, and tampered birth, 
marriage and death certificates continue to proliferate. Moreover and more seriously, 
unscrupulous individuals find ways and means to circumvent the laws to serve their ill
1 Civil Registration Bill pushed to help 3.7M Pinovs without birth certificates - Philippine Legislators'
Committee on Population and Development


and selfish purposes. Recently, we have seen the breadth and gravity of the loopholes 
in the system. Particularly, we were surprised by the rampant abuse of late 
registration of birth by foreign nationals in their intention to seep through our economy 
and our political system. Thus, there is a need for a single updated, comprehensive, 
and holistic civil registration law.
The "Philippine Civil Registration and Vita! Statistics Act' seeks to repeal the 
outdated law and enact one that is relevant and responsive to the current situation 
and dynamics of the country and of the international community.
To ensure truthful and faithful registration of civil registry documents, the 
measure provides for the rules and procedures for delayed registration of a vital event; 
rules and procedures for multiple registration of birth, marriage and death; and the 
requirement for the registration of solemnizing officers.
To capacitate the frontline officers, it mandates the conduct of mandatory 
continuing education and training program for Civil Registrars, Consul Generals / 
Consuls / Vice Consuls, Shari'a District / Circuit Registrar.
To ensure effective coordination among concerned agencies, data sharing and 
seamless interoperability of systems, the bill proposes the creation of Civil Registration 
Inter-Agency Cooperation Committee and the digitalization of the system.
To enable the Philippine Statistics Authority (PSA) to become more proactive 
than just mere repository of documents, the bill proposes to grant PSA the power to 
block the civil registry documents in the civil registry database; to grant the National 
Statistician and Civil Registrar General (NSCRG) the power to cancel the registration 
of civil registry documents; and to create a Special Committee on Cancellation of Civil 
Registry Documents.


To make the law more relevant, responsive and deterring, it proposes increase 
in penalties and requires the mandatory review of the law.
The proposed bill will not only allow the government to reach more Filipinos, 
make them counted and enable them to fully enjoy their rights and benefits as Filipino 
citizens. It will also prevent fraudulent documents and activities that are perpetrated 
to commit more serious and large-scale crimes. Ultimately, it will preserve the sanctity 
and integrity of the identity, vital information and documents of our citizens.
This measure is a product of extensive study and technical expertise of the PSA 
and its partner agencies in the Inter-Agency Committee on Civil Registration and Vital 
Statistics.
In view of the foregoing, the immediate passage of this bill is highly 
recommended.
NGGOY EJERCITO ESTRADA


TWENTIETH CONGRESS OF THE 
REPUBLIC OF THE PHILIPPINES 
First Regular Session
)
SENATE 
S. No.___7R
25 JUL-3 P3-.58
Introduced by Senator Jinggoy Ejercito Estrada
AN ACT
PROVIDING FOR A COMPREHENSIVE AND 
REGISTRATION AND VITAL STATISTICS SYSTEM
RESPONSIVE CIVIL
Be it enacted by the Senate and House of Representatives of the Philippines in 
Congress assembled:
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Section 1. Short Title. - This Act shall be known as the Philippine Civil
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Registration and Vita! Statistics Act'.
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Sec. 2. Declaration of Policy. - The State shall promote and maintain an
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efficient, responsive, inclusive, and accessible civil registration and vital statistics
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system. Towards this end, standardization and modernization of registration
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procedures is necessary to establish the identity of an individual for administrative and
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legal purposes. Moreover, efficient and simplified procedures in recording vital events
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must be applied in civil registration in order to establish the most precise identity of
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an individual for the benefit of the general public.
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The State declares the registration of all births, deaths, and marriages without
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discrimination as a national State policy.
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In the implementation Civil Registration and Vital Statistics Act, institutionalizes
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and hereby maintains a legal of the policy stated above, the State, in enacting this
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framework related to the Civil Registration and Vital Statistics (CRVS), ensuring a
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system that provides equal access that is affordable, available, and protects the rights
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of all citizens, especially children. Such system will also ensure the generation of
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statistics and easier retrieval and recording of statistics.


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The enactment of this law reaffirms the commitment of the State to the
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international standards and recommendations, according to the principles of the
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universal human right to be recognized as a person before the law Universal
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Declaration of Human Rights (UDHR Art.VI), to children's right to nationality,
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registration after birth United Nations Conventions on the Rights of the Child (UN CRC
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Art. VII), the right to identity (UN CRC Art. VIII), the right to be protected from
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discrimination based on race, sex, color, language, religion, national or social origin
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International Covenant on Civil and Political Rights (ICCPR Art. XXIV), the right to
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nationality of persons with disabilities Convention on the Rights of Persons with
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Disabilities (CRPD Art. XVIII), the right of adolescents to birth registration (UN CRCGC
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20, Art. VIII), the right of children in street situations to be proactively supported to
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obtain legal identity documents and the right of ail children at all ages to free,
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accessible, simple and expeditious birth registration (UN CRC General Comment 21,
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Art. XV), and the right of all Filipino migrant workers to be recognized as a person of
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the law International Convention on Migrant Workers (ICMW, Art. XXIV) on CRVS.
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The State shall endeavor to facilitate the realization of the people's rights and
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support good governance, health and development through the universal and
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responsive CRVS system. In this light, the State shall work towards reaching the goals
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from the UN Convention on the Rights of the Child and the Declaration of Civil
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Registration and Vital Statistics in Southeast Asia.
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Sec. 3. Guiding Principies. - In the implementation of a comprehensive and
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responsive Philippine Civil Registration Act, the State institutionalizes and hereby
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maintains a legal framework that is equally accessible, affordable, efficient and most
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responsive civil registration system that can provide the most reliable and accurate
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vital statistics from the civil registry database for the grant of social programs and timely
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delivery of services from the government.
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The enactment of a comprehensive and responsive Philippine Civil
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Registration and Vita! Statistics Act reaffirms the commitment of the State to
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international standards and recommendations, according to the principles of:
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a) The universal human right to be recognized everywhere as a person before
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the law as provided under Art. 6 of UDHR;


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b) The rights of the child to nationality and registration after birth provided
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under Art. 7 of UNCRC;
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c) 
The right to identity provided under Art. 8 of the UNCRC;
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d) 
The right to take part in the conduct of public affairs, suffrage, equal access
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to public service and be protected from discrimination based on race,
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color, sex, language, religion, political or other opinion, national or social
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origin, provided under Art. 25 of ICCPR;
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e) The right to nationality of persons with disabilities and be registered
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provided under Art. 18 of CRPD;
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f) The right of the child to birth registration during adolescence provided
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under General Comment No. 20, Art. 8 of the UNCRC;
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g) The right of children in street situations to be proactively supported to
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obtain legal identity documents with their limited access to education,
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healthcare, predisposed poverty, susceptible to abuse, exploitation and
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trafficking; and
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h) The right of all Filipino migrant workers to be recognized as a person of
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the law provided under Art. 24 of the ICMW.
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Sec. 4. Coverage. - This law shall embrace all acts, vital events, judicial decrees
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and administrative issuances affecting the civil status of persons in the Philippines and
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of all Filipino citizens abroad.
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Sec. 5. Definition of Terms. - As used in this Act, the following terms are
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defined as follows:
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a) 
Abandoned chiid refers to a child who has no proper parental care or
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guardianship, a foundling, or one who has been deserted by one's
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parents for a period of at least three (3) continuous months and has
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been declared as such by the National Authority for Child Care (NACC);
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b) 
Abandoned Fiiipino chiid in a foreign country refers to an unregistered
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or undocumented child found outside the Philippine territory, with known
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or unknown facts of birth, separated from or deserted by the biological
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Filipino parent guardian, or custodian for a period of at least three (3)
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continuous months and committed to a foreign orphanage or charitable
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institution or in a temporary informal care, and has been declared as


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such by the National Authority for Child Care, upon recommendation of 
the office of the Social Welfare Attache of the Department Of Social 
Welfare and Development, or the Department of Foreign Affairs;
c) 
Adoption refers to the socio-legal process of providing a permanent family 
to a child whose parents had voluntarily or involuntarily given up their 
parental rights, permanently transferring all rights and responsibilities, along 
with filiation, making the child a legitimate child of the adoptive parents;
d) 
Barangay Civil Registration System (BCRS) refers to a scheme to 
facilitate extensive civil registration at the barangay level involving all 
barangay officials assisting the Local Civil Registrars (LCRs) in civil 
registration work, as provided in Section 394 (d) (5) Republic Act No. 
7160, otherwise known as the Local Government Code of the Philippines;
e) 
Barangay Secretary refers to the person appointed by the Punong Barangay 
pursuant to Section 394, Book III, Title I, Chapter V of Republic Act No. 
7160;
f) 
Birth Attendant refers to attending Physician at birth or other health 
professional such as, midwives, and nurses who have the skills necessary to 
manage normal deliveries and diagnose, manage, or refer obstetric 
complications;
g) 
Cause of death refers to diseases, morbid conditions, or injuries which either 
resulted in or contributed to the death, and the circumstances of the 
accident or violence which produced such injuries for purposes of 
registration, aligned with International Classification Standards;
h) 
Child refers to any person below eighteen (18) years of age or eighteen (18) 
years and above who is unable to fully take care of himself/herself from 
abuse, neglect, cruelty, exploitation or discrimination because of a physical 
or mental disability or condition;
i) 
Children in Need of Special Protection (CNSP) refer to all Filipino children 
who are vulnerable to or are victims of abuse, neglect, exploitation, 
cruelty, discrimination, and nature-induced or human-induced violence, 
which include the following:


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i) 
Abandoned, abused, neglected, and exploited or without 
primary caregiver;
ii) 
Those with mental, physical, learning and other disabilities;
iii) 
Victims of prostitution and pedophilia and other sexual violence;
iv) 
Those engaged in worst forms of labor;
v) 
Those at risk or in conflict with the law;
vi) 
Those affected by the use of illegal substance;
vii) 
Those living in street situation;
viii) 
Those in situations of armed conflict;
ix) 
Children of persons deprived of liberty;
x) 
Those affected by the war on drugs;
xi) 
Those living with 
human immunodeficiency virus and
acquired immunodeficiency syndrome or other sexually- 
transmitted infections;
xii) 
Victims of nature-induced or human-induced disasters;
xiii) 
Abandoned in a foreign country; and
xiv) 
Those experiencing any other analogous condition prejudicial to 
their development;
j) 
Circuit Registrar refers to the Clerk of Court of a Shari'a Circuit Court acting 
as Circuit Registrar with the duty to register Muslim marriages, divorces, 
revocation of divorces, and conversions within the respective court's 
jurisdiction, as provided in Tide VI, Book Two of Presidential Decree No. 1083 
otherwise known as the Code of Muslim Personal Laws of the Philippines;
k) 
Civil Registration refers to the continuous, permanent, universal and 
compulsory recording of occurrences and characteristics of vital events in 
the life of a person, including any modifications thereof during his lifetime 
and until his death, as provided for by this Act;
l) 
Civil registration and vita! statistics (CRVS) system registers all births and 
deaths, issues birth and death certificates, and compiles and 
disseminates vital statistics, including cause of death information. It may 
also record marriages and divorces;


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m) 
Civil register refers to the various civil registry books and related 
certificates and documents, including digital or electronic copies thereof, 
where registrable acts, events, judicial decrees and administrative 
issuances concerning the civil status of a person are recorded and kept 
in the archives of the Civil Registrar's offices, Philippine Foreign Service 
Posts, Shari'a District and Circuit Courts, and the Philippine Statistics 
Authority (PSA);
n) 
Civil Registrar (CR) refers to the officers performing civil registry 
functions such as the Local Civil Registry Office (Civil Registrar's Office), 
the Consul General (CG) in the Philippine Consulate Offices, or the Clerk 
of Court in Shari'a Circuit court;
o) 
Civil registry document refers to a certificate or any document, including 
digital or electronic copy thereof, concerning the acts and events 
affecting the civil status of persons which are recorded and kept in the 
civil registry;
p) 
Consul General (CG) refers to an official of the Department of Foreign 
Affairs (DFA) who has been issued a consular commission and acts as 
the head of a consular post or the head of the consular section of an 
Embassy and entrusted in that capacity with the exercise of diplomatic 
and consular functions, including civil registration duties;
q) 
Consui/vice consul refers to an official of the DFA who has been issued 
a consular commission and entrusted in that capacity with the exercise 
of diplomatic and consular functions. In exigencies, the civil registration 
duties herein provided for the consul general may be delegated and can 
be exercised and performed by the consul or vice consul;
r) 
Customary marriage refers to a ma rriage that is performed i n accorda nee 
with customary laws, rites, traditions, and practices, of indigenous 
people and ethnic cultural communities, and recognized as valid under 
Republic Act No. 8371 and other related laws;
s) 
Death refers to the permanent disappearance of all evidence of life at 
any time after live birth has taken place (post-natal cessation of vital 
functions without capability of resuscitation);


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t) 
Delayed registration refers to the registration of a vital event beyond the 
reglementary period. May be used interchangeably with late registration;
u) 
Dissolution of Customary Marriage refers to the termination of marriage 
as declared in a ruling or decision of the Council of Elders, Council of 
Timuays, Bodong Holders, or other tribunal and body authorized under 
the indigenous political structure of the ethnic cultural community, 
indigenous cultural community or indigenous peoples for causes 
sanctioned by established customary law or practice;
v) 
District Registrar (DR) refers to the Clerk of Court of the Shari'a District 
Court performing civil registration functions as district recorder of Muslim 
Marriages, Divorces, Revocation of Divorces, and Conversions, within the 
court's territorial jurisdiction, as provided in Title VI, Book Two of 
Presidential Decree No. 1083, otherwise known as the Code of Muslim 
Personal Laws;
w) 
Divorce refers to the final legal dissolution of marriage which confers on 
the parties the right to remarriage under P.D. 1083;
x) 
Document owner refers to the individual whose legal identity and other 
vital statistics are recorded in the civil registry document or legal 
instrument in accordance with this Act;
y) 
Feta! Death refers to death prior to the complete expulsion or extraction 
from its mother of a product of conception, irrespective of the duration 
of the pregnancy, where the death is indicated by the fact that after 
such separation, the fetus does not breathe or show any other evidence 
of life, such as beating of the heart, pulsation of the umbilical cord, or 
definite movement of voluntary muscles, where the fetus has a weight, 
gestational age, or body length to be prescribed in accordance with this 
Act;
z) 
Foreign service post refers to all Philippine embassies, missions, 
consulates general, and other foreign service establishments maintained 
by the Department of Foreign Affairs;
aa) Foundling refers to a deserted or abandoned child or infant with 
unknown facts of birth and parentage, or those who have been duly


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registered as a foundling during infancy, but have reached the age of 
majority and have not benefitted from adoption pursuant to RA 11767, 
or the "Foundling Recognition and Protection Act";
bb) Health facility refers to facilities or institutions, whether stationary or 
mobile, land-based or otherwise that provides diagnostics, therapeutic, 
rehabilitative, and other healthcare services, except medical radiation 
facilities and hospital-based or stand-alone pharmacies;
cc) Informant refers to the person responsible for providing the facts of 
birth, death, or marriage, who shall certify the accuracy of the personal 
information recorded for purposes of registration;
dd) Indigenous Cultural Communities (ICCs)/Indigenous Peoples (ICCs/IPs) 
refer to a group of people or homogenous societies identified by self­
ascription and ascription by others, who have continuously lived as 
organized community on communally bounded and self-defined 
territory, and who have, under claims of ownership since time 
immemorial, occupied, possessed and utilized such territories, sharing 
common bonds of language, customs, traditions and other distinctive 
cultural traits, or who have, through resistance to political, social and 
cultural inroads of colonization, non-indigenous religions and cultures, 
became historically differentiated from the majority of Filipinos. ICC/IPs 
shall likewise include people who are regarded as indigenous on account 
of their descent from the populations which inhabited the country, at the 
time of conquest or colonization, or at the time of inroads of non- 
indigenous religions and cultures, or the establishment of present state 
boundaries, who retain some or all of their own social, economic, 
cultural, and political institutions, but who may have been displaced from 
their traditional domains or who may have resettled outside their 
ancestral domains;
ee) Legal Instruments are registrable instruments in the form of an affidavit 
or certificate which affect the civil status of persons as enumerated in 
this Act. These acts are executed or issued without an order from the 
court;


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ff) Live birth refers to a complete expulsion or extraction from its mother, 
of a product of human conception, irrespective of the duration of the 
pregnancy, that after such expulsion or extraction, breathes or shows 
any other evidence of life, such as beating of the heart, pulsation of the 
umbilical cord, or definite movement of voluntary muscles, whether or 
not the umbilical cord has been cut or the placenta is attached; 
gg) Local Civil Registrar (LCR) refers to the head of the city or municipality 
in charge of Civil Registry Office, as the case may be, who is appointed 
as such by the city or municipal mayor in accordance with the provisions 
of existing laws;
hh) Local Civil Registry Office (LCRO) refers to an office or department in the 
city or municipal government that is mandated to perform civil 
registration functions;
ii) 
Manner of Death refers to the circumstances in which a death arose as
stated on the medical certification of cause of death form; 
jj) Marriage is a special contract of permanent union between a man and a 
woman entered into in accordance with law for the establishment of 
conjugal and family life. It is the foundation of the family and an 
inviolable social institution whose nature, consequences, and incidents 
are governed by law and not subject to stipulation, except that marriage 
settlements may fix the property relations during the marriage within 
the limits provided by the Family Code;
kk) Mass death occurs when several persons die due to natural calamities, 
accidents, epidemics etc.;
II) Medicolegal Death refers to death that must be reported to medicolegal 
officers of the Philippine National Police or National Bureau of 
Investigation, in accordance with this Act; 
mm) Medicolegal Death Investigation (MLDI) refers to the non-legally binding 
fact-finding process of seeking to understand how and why a person 
died, by determining the identity of the decedent, the date, time, place 
of occurrence of death, and the cause and manner of death;


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nn) Muslim Marriage refers to a marriage where both parties are Muslims, or 
only the male party is a Muslim and the marriage is solemnized in 
accordance with Muslim law or Presidential Decree No. 1083;
00) National Statistician and Civil Registrar General (NSCRG) refers to the 
head of the PSA who is also the National Statistician of the government 
of the Philippines;
pp) Next-of-Kin refers to a deceased's spouse, ascendant, descendant, 
brother or sister, or any person under the deceased's guardianship or 
related by consanguinity or affinity within the sixth civil degree or any 
other person who lived with the deceased in the same household 
immediately prior to the death;
qq) Out-of-Town Reporting refers to the occurrence wherein the certificate 
of live birth or death is presented to the Civil Registrar of a city or 
municipality which is not the place of birth or death, not for registration 
but to be forwarded to the Civil Registrar of the city or municipality 
where the birth or death occurred and where it should be registered;
rr) Philippine foreign service posts refer to the Philippine embassies, 
consulate offices and missions or other foreign service establishments 
maintained by the Department of Foreign Affairs (DFA);
ss) PhiiSys card number \s a randomly generated, unique, and derivative of 
the PhilSys number that will be assigned to every citizen or resident alien 
upon birth or registration by the PSA, in accordance with the registration 
process;
tt) Solemnizing officer refers to any religious solemnizing officers as 
provided under Article 7(2) of Executive Order No. 209 otherwise known 
as the Family Code of the Philippines and Presidential Decree No. 1083. 
These includes community elders, tribal leaders or authorities certified 
by National Commission on Indigenous Peoples (NCIP), or authorities 
duly acclaimed and respected in the tribal communities who perform and 
solemnize marriage in accordance with the customs, traditions and 
practices of the community for marriages among Indigenous Cultural 
Communities (ICC) or Indigenous Peoples (IP);
10


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uu) Supplemental Report is an administrative remedy used to supply
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information inadvertently omitted when the document was registered;
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w) Verbal autopsy refers to a structured questionnaire or interview on a
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decedent's medical history and signs and symptoms prior to death that
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is completed by a reliable next of kin to determine a probable cause of
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death in deaths that are not medically attended; and
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ww) Vital event refers to an event concerning life and death of individuals, as
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well as their family and civil status, including live birth, death, fetal
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death, marriage, annulment or declaration of nullity of marriage, divorce,
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adoption, and recognition of paternity.
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Sec. 6. Implementing Agency. - The PSA, headed by the National Statistician
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and Civil Registrar General (NSCRG), shall be the primary implementing agency of this
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Act. The PSA shall issue rules in the implementation and enhancement of the civil
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registration and vital statistics (CRVS) system, including, but not limited to,
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registration, copy issuance, and data governance in accordance with the provisions of
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this Act, including all other applicable laws and policies.
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The PSA shall collaborate with local government units (LGUs), other
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government agencies, and government-owned and -controlled corporations (GOCCs)
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in order to facilitate the registration or reporting of all vital events of persons in the
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country and Filipinos abroad.
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Sec. 7. Reorganization of the Civil Registration Service of the PSA. - To better
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implement the provisions of this Act and attain its objectives and purposes, the Civil
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Registration Service shall be reorganized and strengthened into a Civil Registration
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Office which shall perform the functions provided for under this Act.
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The Civil Registration Office shall be headed by a Deputy Civil Registrar General
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with the equivalent rank of a Deputy National Statistician and shall be responsible for
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central registry document management and archiving, modernization of the Philippine
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Civil Registration and Vital Statistics, policy development and advocacy on civil
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registration matters, and overseeing the performance of civil registration services.
30 
There shall be three (3) Services under the Deputy Civil Registrar General
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headed by an Assistant Civil Registrar General with the equivalent rank of Assistant
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National Statistician:
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a) National Civil Register Service;
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b) Civil Registration Operations and Management Service; and
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c) Civil Registration Advocacy and Frontline Services.
4 
Sec. 8. Creation of Regional and Field Offices for Civil Registration. - To perform
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the foregoing functions, the regional and field officer of the PSA shall be strengthened
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through the creation of new Plantilla positions, subject to existing laws, rules, and
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regulations.
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Sec. 9. Civil Registration Inter-Agency Cooperation Committee. - There shall
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be a Civil Registration Inter-Agency Cooperation Committee whose functions shall be
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defined in the implementing rules and regulations of this law.
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The Inter-Agency Cooperation Committee shall convene on a quarterly basis to
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discuss coordination on enforcement of CRVS laws and recommend policies relating
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to civil registration and vital statistics for the approval of the NSCRG. The Civil
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Registration Inter-Agency Cooperation Committee shall be composed of:
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a) The PSA thru its Deputy National Statistician as Chairperson;
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b) Department of Health (DOH) representative with a rank of at least director
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level as Vice-Chairperson; and
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c) One (1) representative from each of the following agencies with a rank of
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director or higher, nominated by their respective agencies, with two (2)
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permanent staff members as designated alternate representatives:
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1) Department of Foreign Affairs (DFA);
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2) Department of Justice (DOJ);
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3) Department of Education (DepEd);
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4) Commission on Higher Education (CHED);
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5) Department of the Interior and Local Government (DILG);
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6) Commission on Population and Development;
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7) Department of Social Welfare and Development (DSWD);
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8) National Authority for Child Care (NACC);
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9) Philippine National Police (PNP);
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10)Bureau of Immigration (BI);
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1 l)Department of Information and Communications Technology (DICT);
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12)Bangsamoro Autonomous Region in Muslim Mindanao;
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13)National Commission on Muslim Filipinos (NCMF);
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14)National Commission on Indigenous Peoples (NCIP); and
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15)National Bureau of Investigation (NBI);
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d) One representative from among the associations of the Local Civil
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Registrars, both National and Local as determined by the lAC, in accordance
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with the guidelines set by the NSCRG.
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The Civil Registration Inter-Agency Cooperation Committee may establish
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technical working groups and task forces, and invite other members or participants,
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as the need arises, to address specific concerns on the enforcement of CRVS laws and
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may establish interagency task forces at the regional, provincial and city/municipal
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level to ensure nationwide coordination and enforcement.
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Sec. 10. Powers and functions of the National Statistician and Civil Registrar
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General (NSCRG). - The National Statistician and Civil Registrar General (NSCRG) shall
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enforce the provisions of this Act and its implementing rules and regulations and, for
15 
this purpose, have the following powers and functions:
16 
a) Maintain the National Civil Register;
17 
b) Maintain the National Register for Solemnizing Officers;
18 
c) Enforce the provisions of this Act and other laws relative to civil registration
19 
and vital statistics
20 
d) Exercise technical control and supervision over Local Civil Registrars, Shari'a
21 
Circuit/District registrars, and Foreign Service Officers, in the exercise of civil
22 
registration functions;
23 
e) Issue certificates and certifications of entries in civil registers maintained by
24 
the office in accordance with the provisions of this act and upon payment of
25 
prescribed fees;
26 
f) Assign a PhilSys number (PSN) upon registration of birth, which shall be
27 
used by each registrant for the registration and reporting of all vital events;
28 
g) Develop modules and training programs for stakeholders involved in
29 
providing civil registration services;
30 
h) Establish and implement strategies and mechanisms 
to ensure the
31 
accessibility of civil registration services;
13


1 
i) Develop and adopt appropriate technology to facilitate and improve access
2 
to modernize the Philippine civil registration and vital statistics system and
3 
to improve access to and efficiency of civil registration services;
4 
j) Issue guidelines on reconstruction of burned, destroyed and lost civil registry
5 
records;
6 
k) In cases of national calamity or disasters, coordinate with the national,
7 
regional, or local disaster risk reduction and management council to ensure
8 
continuity or resumption of civil registration services;
9 
I) Conduct a comprehensive, nationwide information, education, and
10 
communications campaign regarding this Act;
11 
m) Deny requests for copy issuance of civil registry documents and certificates
12 
found to be fraudulent and/or fictitious, except for investigation purposes
13 
from law enforcement agencies and other government agencies with
14 
investigative and/or quasi-judicial powers, and court orders, subject to the
15 
implementing rules and regulations of this Act, RA 10173 or the Data Privacy
16 
Act of 2012 and its implementing guidelines;
17 
n) To block civil registry documents in the database upon findings of fraud and
18 
to unblock civil registry documents, through a court order or an
19 
administrative order;
20 
o) To ensure accuracy of annotation in the civil registry documents including
21 
modification, revision, and correction of clerical errors in the annotation of
22 
administrative decisions, court decrees and legal instrument (CDLI);
23 
p) Exercise quasi-judicial function in accordance with this Act;
24 
q) To exercise inspection and visitorial functions over stakeholders exercising
25 
civil registration function; and
26 
r) Such other functions in connection with the implementation of this Act.
27 
Sec. 11. Technical Control and Supervision. - The NSCRG shall have technical
28 
control and supervision over Local Civil Registrars, Shari'a Circuit and District
29 
Registrars, and Consul General/Consul/Vice Consul, and shall:
30 
a) Review motu propio, and declare ultra vires acts or omissions of Local Civil
31 
Registrars, Shari'a Circuit and District Registrars, and Consul
14


1 
General/Consul/Vice Consul in the exercise of civii registration functions,
2 
and order modification of such acts or omissions;
3 
b) Issue rules and regulations for carrying out the purposes of this Act and
4 
other laws relative to civil registration and vital statistics, and to prescribe
5 
the necessary forms for proper compliance with these laws;
6 
c) Issue rules, regulations, guidelines, criteria, and standard operating
7 
procedures to guide the performance of civil registration functions by Local
8 
Civil Registrars, Shari'a Circuit and District Registrars, and Consul
9 
General/Consul/Vice Consul, and other officers who may be designated by
10 
law; and
11 
d) Standardize Civil Registration and Vital Statistics processes and procedures
12 
through the issuance of policies and guidelines.
13 
Sec. 12. Visitorial Power of NSCRG. - The NSCRG in the exercise of its Technical
14 
Control 
and Supervision over the civil registration 
functions of the Local Civil
15 
Registrars, Shari'a Circuit and District Registrars, and Consul General/Consul/Vice
16 
Consul, and other officers who may be designated by law, shall have the power to
17 
inspect, visit and review acts or omissions in the 
exercise of civil registration
18 
functions.
19 
The NSCRG, in the exercise of its visitorial power shall coordinate with the Office
20 
of the Mayor, Office of the Court Administrator, or the Secretary of Foreign Affairs as
21 
the case maybe. Above provision notwithstanding, nothing in this Act shall diminish
22 
the visitorial powers of the NSCRG.
23 
Sec. 13. Investigative Power of NSCRG. - The NSCRG, in the exercise of its
24 
investigative powers, shall:
25 
a) Take action or report any violation of the provisions of this Act, and other
26 
issuances relating to civil registration, including acts and omissions of Local
27 
Civil Registrars, Shari'a circuit or district registrars, or foreign service
28 
officers, insofar as their civil registration functions are concerned;
29 
b) Conduct investigation in relation to any violation of the provisions of this Act
30 
and all irregularities, negligence or incompetency on the part of the city and
31 
municipal registrars, Shari'a circuit or district registrars, and foreign service
32 
officers, in connection with their civil registration function;
15


1 
c) Initiate administrative action based on reports of misfeasance, malfeasance,
2 
nonfeasance, or other errors or omissions of stakeholders in the exercise of
3 
their civil registration functions through endorsement for filing of
4 
appropriate cases to the appropriate local government chief executive or
5 
agency concerned for disciplinary action;
6 
d) Cause the filing of criminal actions for any violations of this Act and pursuant
7 
to the Rules on Criminal Proceedings; and
8 
e) Cause the filing of civil actions for cases related to civil registration.
9 
The NSCRG, in the exercise of its investigative power shall coordinate with the
10 
Office of the Mayor, Office of the Court Administrator, or the Secretary of Foreign
11 
Affairs as the case maybe. Above provision notwithstanding, nothing in this Act shall
12 
diminish the investigative powers of the NSCRG.
13 
Sec. 14. Appointment of City/Municipa! Civil Registrar (C/MCR). - The
14 
appointment of Local Civil Registrar or C/MCRs shall be mandatory for city and
15 
municipal governments. The C/MCR shall be responsible for the civil registration
16 
programs in the local government unit concerned, pursuant to this Act, other existing
17 
laws, rules and regulations.
18 
Temporary appointment of Local Civil Registrar shall only be allowed in the
19 
absence of any eligible candidates from the list submitted by the concerned Local Chief
20 
Executive: Provided, That temporary appointment shall only be for a period of one (1)
21 
year: Provided, further. That the Local Civil Registrar temporarily appointed shall
22 
substantially meet the requirements of this provision.
23 
Sec. 15. Duties and Responsibilities of the Civil Registrar. - The Civil Registrar
24 
shall be responsible for the civil registry programs in the city or the municipality of
25 
jurisdiction, pursuant to this Act, other existing laws, rules and regulations.
26 
The Civil Registrars shall develop plans and strategies and upon approval
27 
thereof by the NSCRG, implement the same, particularly those which pertains to civil
28 
registry programs and projects in their respective jurisdiction.
29 
The Civil Registrar in every city and municipality, with the approval of the
30 
NSCRG, shall:
16


1
2
3
4
5
6
7
8 
9
10
11
12
13
14
15
16
17
18
19
20 
21 
22
23
24
25
26
27
28
29
30
a) Accept for registration reports of vital events, court orders and decrees 
and legal instruments and validate the correctness and completeness of 
information affecting the civil status of persons;
b) Receive application for delayed, late, and deferred registration of birth, 
scrutinize the COLB form upon receipt to check for completeness and 
accuracy of information contained therein, examine the attached 
documentary requirements to evaluate the veracity and genuineness of the 
statements indicated in the affidavits and the completeness of the 
documents submitted and information supplied, to include the attached 
civil registry certificates digitized and printed on security paper to validate 
its authenticity which shall be deemed received after processing, subsequent 
posting, verified by the concerned Civil Registrar on the completeness and 
veracity of the documents;
c) Classify, digitize, index and preserve all registered documents in 
accordance with the appropriate archiving procedure;
d) Collate records of inhabitants from barangay secretaries or through the 
BCRS on an annual basis, and seek assistance from barangay secretaries 
for registration of births, deaths and marriages;
e) Adopt mechanisms to improve access to civil registration services in 
the respective locality, such as the establishment of secondary 
registration offices, mobile registration, and BCRS;
f) Compile copies of every civil registry document registered and transmit to 
NSCRG within the first ten (10) calendar days of the succeeding month or 
within the prescribed period;
g) Act on petitions for revocation of certificates of live birth under RA 11767;
h) Apply for cancellation of registration of births, deaths, and marriages in 
case of multiple registration under this Act;
i) Conduct community education campaigns on vital registration and assist in 
the preparation of demographic and other statistics for the local 
government unit (LGU) concerned;
17


1 
j) Issue certified transcripts or certified copies of any certificate or civil
2 
registry document registered, in accordance with this Act without payment
3 
of the prescribed fees;
4 
k) Administer oaths, free of charge, for civil registry purposes;
5 
I) File, keep and preserve in a secure place the civil registry book as required
6 
by law;
7 
m) Receive all registrable documents and transcribe in the corresponding
8 
civil register all documents accepted for registration;
9 
n) Receive applications for the issuance of a marriage license and, after
10 
determining that the requirements and supporting certificates and
11 
publication thereof for the prescribed period have been complied with, issue
12 
the license upon payment of the authorized fee to the local treasurer;
13 
o) Recommend to the legislative bodies and collaborate with administrative
14 
agencies in the formulation of systems, procedures, policies, rules and
15 
regulations on civil registration;
16 
p) Submit status reports to the NSCRG on the condition of civil registry
17 
documents filed in the LCR of jurisdiction whenever there are substantial
18 
changes in the status of files in case of fire, flood, earthquake and other
19 
natural and or manmade calamities;
20 
q) Reconstruct destroyed civil registry records upon compliance with
21 
the requirements following the procedures established by the NSCRG;
22 
r) Make civil registry forms available at all times in the LCR; and
23 
s) Exercise quasi-judicial functions pursuant to RA 9048, as amended by
24 
RA 10172, RA 11642 or the "Domestic Administrative Adoption and
25 
Alternative Child Care Act", and other relevant existing laws.
26 
Sec. 16. Duties and Responsibilities of the District Registrar of a Shari'a District
27 
Court. - The clerk of court of the Shari'a district court shall, in addition to the
28 
regular functions, perform the tasks of a Civil Registrar and act as district registrar of
29 
Muslim marriages, divorces, revocations of divorces, and conversions within the
30 
territorial jurisdiction of said court.
31 
Every district registrar shall exercise supervision over circuit registrars in every
32 
Shari'a district court and shall, in addition to maintaining an entry book, preserve copies
18


1 
of certificates of marriage, divorce, revocation of divorce, and conversion received from
2 
circuit registrars in separate general registers. The district registrar shall transmit
3 
copies of such civil registry documents to the NSCRG in the form and manner
4 
prescribed by the NSCRG.
5 
Sec. 17. Duties and Responsibilities of the Shari'a Circuit Registrars. - The
6 
clerk of court of the Shari'a Circuit Court shall act as circuit registrars of Muslim
7 
marriages, divorces, revocations of divorce, and conversions, within the respective
8 
territorial jurisdiction. For this purpose, the circuit registrars shall:
9 
a) Register and file certificates of Muslim marriages, divorces, revocations
10 
of divorce, and conversions, and such other documents presented for
11 
registration;
12 
b) Issue certified transcripts or copies of any certificate or document
13 
registered by the office in accordance with this Act, free of charge;
14 
c) Compile certificates of Muslim marriages, divorces, revocations of divorce,
15 
and conversions to Islam and transmit the same to the district rregistrar in
16 
the manner and form prescribed by the NSCRG; and
17 
d) Administer oaths for civil registration purposes, free of charge.
18 
Sec. 18. Duties and Responsibilities of Consul Generai/Consui/Vice Consul. -
19 
Consul General/Consul/Vice Consul within the Philippine Foreign Service Posts shall:
20 
a) Receive reports or records of vital events of Filipinos occurring abroad;
21 
b) Submit copies of reported vital events to NSCRG on a regular basis, as
22 
prescribed by the NSCRG;
23 
c) Register vital events occurring to Filipinos within the Philippine foreign
24 
service posts or while in transit to a foreign destination;
25 
d) Maintain records of such reported and registered vital events of Filipinos;
26 
and
27 
e) Facilitate the registration of undocumented Filipinos and Filipinos at risk
28 
of statelessness abroad, in coordination with the NSCRG.
29 
Sec. 19. Civil Registry Books. - The civil registry books making up the civil
30 
register under this Act, and all records relating thereto shall be considered public
31 
documents and shall be prima facie evidence of the facts contained therein
19


1 
In cases of discrepancy between civil registry documents issued by Local Civil
2 
Registrars, Shari'a circuit or district registrars, and consul general/vice consul, and the
3 
civil registry documents issued by the Civil Registrar General, the latter shall prevail.
4 
Every Local Civil Registrar shall maintain, keep, and preserve in a secured place
5 
in his/her office the following registry books where he/she shall properly enter the
6 
acts, events, and judicial decrees concerning the civil status of persons:
7 
a) Register of births;
8 
b) Register of foundlings or persons with no known parents;
9 
c) Register of deaths;
10 
d) Register of fetal deaths;
11 
e) Register of marriages;
12 
f) Register of court decrees/orders;
13 
g) Register of legal instruments; and
14 
h) Register of applications for marriage license.
15 
The Circuit Registrar of the Court of Shari'a Circuit Court shall maintain, keep,
16 
and preserve in a secured place in his/her office the following registry books where
17 
he/she shall properly enter the acts, events, and judicial decrees concerning the civil
18 
status of persons in accordance with Presidential Decree No. 1083:
19 
a) Register of Muslim marriages;
20 
b) Register of Muslim divorces;
21 
c) Register of revocation of Muslim divorces;
22 
d) Register of conversion to Islam; and
23 
e) Register of Court Decrees / Orders.
24 
Foreign service posts shall maintain the following registers:
25 
a) Register of Marriage between Filipinos, celebrated within foreign service
26 
posts;
27 
b) Register of births of Foundlings / persons with no known parents; and
28 
c) Register of Legal Instrument.
29 
The PFSPs shall likewise maintain a database for the following:
30 
a) Reports of Birth;
31 
b) Reports of Death; and
32 
c) Reports of Marriages.
20


1 
The NSCRG may prescribe additional registers for other registrable documents.
2 
Sec. 20. Operative Act of Registration. - Unless otherwise provided in this Act,
3 
the Local Civil Registrar and Shari'a Circuit Registrar shall register the vital event upon
4 
ensuring that:
5 
a) The appropriate form is used and the form is properly and completely
6 
accomplished;
7 
b) The information provided is complete and correct based on the documents
8 
submitted;
9 
c) All required documents are submitted;
10 
d) The information insofar as the identity and civil status of the persons
11 
involved are correct; and
12 
e) Based on available information, the vital event has not been previously
13 
registered.
14 
When all the foregoing conditions are present, the presumption of regularity on
15 
the performance of the duty of the Local Civil Registrar, Sharia Circuit Registrar, and
16 
Consul General/Consul/Vice Consul in the registration of the vital event shall apply.
17 
Sec. 21. Registration of Court Decree/Order. - Judicial decrees concerning the
18 
civil status of persons shall be recorded in the Civil Register. The following are the
19 
Registrable Orders or Decrees of Courts:
20 
a) Judicial Adoption;
21 
b) Rescission of Judicial Adoption;
22 
c) Annulment of Marriage;
23 
d) Declaration of Nullity of Marriage;
24 
e) Declaration of Presumptive Death,
25 
f) Compulsory Recognition of Illegitimate Child;
26 
g) Voluntary Recognition of Minor Illegitimate Child;
27 
h) Appointment of Guardian;
28 
i) Termination of Guardianship;
29 
j) Judicial Determination of Filiation;
30 
k) Judicial naturalization;
31 
I) Judicial Cancellation of Naturalization;
32 
m) Judicial Determination of the Fact of Reappearance, if Disputed;
21


1 
n) Separation of Property;
2 
o) Revival of Former Property Regime;
3 
p) Correction/Cancellation of entries in the Civil Register;
4 
q) Recognition of Foreign Court Orders; and
5 
r) Other court orders/decrees that pertain to the civil status of a person.
6 
The Civil Registrar shall properly enter the registrable events and court orders
7 
or decrees.
8 
The Civil Registrar shall likewise properly enter final decisions on administrative
9 
adoption and other orders/decree affecting civil status of persons rendered by quasi-
10 
judicial administrative body.
11 
Sec. 22. Free Civil Registration Services. - The timely civil registration of vital
12 
events shall be completely free of charge. No fees for processing or for the preparation
13 
of supporting documents, including miscellaneous and computer fees, shall be
14 
imposed: Provided, That in case of late or delayed registration of births, deaths or
15 
marriages, a processing fee may be charged, subject to limits prescribed by the
16 
NSCRG.
17 
Upon registration of the vital event, the applicant shall be given a personal copy of
18 
the civil registry document free of charge. Succeeding copies of birth, death, marriage
19 
certificates and other civil registry documents may be issued upon payment of fees as
20 
prescribed by the NSCRG.
21 
For registration of registrable judicial order, administrative issuances, and legal
22 
instruments, a standard fee shall be collected as prescribed by the NSCRG.
23 
Sec. 23. Place of Registration. - Vital events occurring in the Philippines shall
24 
be registered in the city or municipality where said vital event occurred.
25 
The NSCRG shall issue guidelines on out-of-town reporting and the registration
26 
of vital events in special cases as defined in this Act.
27 
Sec. 24. Reporting of Vita! Events Occurring Abroad. - All vital events occurring
28 
to Filipinos residing abroad (permanently or temporarily) shall be reported to the
29 
Philippine Foreign Service Posts of the country of residence or where the vital event
30 
took place. Where none is located thereat, in the PFSP of the country nearest the
31 
place of residence of the party concerned or where the vital event occurred.
22


1 
Sec. 25. Out-of-town Reporting. - The NSCRG shall issue guidelines on Out-of-
2 
town Reporting and registration of vital events, and the registration of vital events in
3 
special cases as defined in this Act, including those vital events occurring abroad and
4 
the parties are already residing in the Philippines. This shall likewise apply to vital
5 
events which occurred in the Philippines and the parties are already residing abroad.
6 
Sec. 26. Mandatory Continuing Education and Training Program. - To ensure
7 
the efficient and effective delivery of civil registration services, the NSCRG, in
8 
coordination with LGUs, the Supreme Court, the DFA, and other relevant stakeholders,
9 
shall conduct continuing education and training program for LCRs, Shari'a
10 
District/Circuit Registrars, Consul Generals/Consuls/Vice Consuls, their staff, and all
11 
barangay officials under this Act. Such training programs shall be initiated and
12 
conducted based on Training Needs Analysis, and evaluated regularly throughout the
13 
year by the NSCRG, through the Civil Registration Office. In addition to Civil Registrars,
14 
all physicians shall be required to undergo training on their duties and responsibilities
15 
in relation to civil registration, including on medical certification of cause of death. The
16 
Department of Health (DOH) shall provide capacity building for local health officers,
17 
physicians, and other members of the health sector on their duties and responsibilities
18 
in relation to civil registration. The Commission on Higher Education (CHED) shall
19 
likewise ensure that birth registration, death registration, and medical certification of
20 
cause of death are integrated in the curriculum of all medical schools in the Philippines.
21 
Sec. 27. Professionaiization of Civii Registration Profession. - In order to build
22 
a cadre of Civil Registrar professionals, the DBM shall create Civil Registrar positions
23 
in the government based on the qualification standards recommended by the NSCRG
24 
and approved by the Civil Service Commission (CSC). The PSA shall ensure the
25 
professionalization of Civil Registrar practitioners and for these purposes, shall develop
26 
the following:
27 
a) A competency framework to identify the skills, knowledge, and attribute of
28 
each of the Civil Registrar positions;
29 
b) A certification framework to upscale civil registration competencies and
30 
ensure continued professional development;
31 
c) A code of ethics for Civil Registrar professionals; and
23


1 
d) An inclusive capacity development program in order to enhance
2 
accountability of all Civil Registrars, promote supplier diversity, promote
3 
competition, and optimize efficiency and value for money.
4 
Moreover, the Professional Regulation Commission (PRC), in consultation with
5 
the NSCRG, shall establish, administer, and regulate a professional licensing program
6 
and the continuing education of Civil Registrars as the requirement for holding Civil
7 
Registrar positions in government.
8 
Sec. 28. Mandatory Continuing Education and Training Program for Locai
9 
Heaith Officers, Provinciai Heaith Officers, Physicians, and Other Members of the
10 
Health Sector on Their Duties and Responsibilities in Relation to Civil Registration. -
11 
All physicians shall be required to undergo training on their duties and responsibilities
12 
in relation to civil registration, including on medical certification of cause of death. The
13 
Department of Health is mandated to provide capacity building for provincial health
14 
officers, local health officers, physicians, and other members of the health sector on
15 
their duties and responsibilities in relation to civil registration. The Commission on
16 
Higher Education shall likewise ensure that birth registration, death registration, and
17 
medical certification of cause of death are integrated in the curriculum of all medical
18 
schools in the Philippines.
19 
Sec. 29. Barangay Civil Registration System. - The NSCRG shall, in coordination
20 
with the Department of Information and Communications Technology (DICT),
21 
establish a systematic civil registration procedure at the barangay level, to be called
22 
the Barangay Civil Registration System or the "BCRS", where elected and appointed
23 
barangay officials shall be mandated to assist in the facilitation of civil registration
24 
within the area of jurisdiction, subject to the provisions of this Act.
25 
The Barangay Captain shall submit to the LCR of the city or municipality of
26 
residence, the names of the Barangay Secretary as Ex-Officio Civil Registration Officer
27 
(CRO) and another deputized barangay official as Civil Registration Assistant who shall
28 
assist in the registration of all vital events of every individual within the area of
29 
jurisdiction.
30 
The CRO or Barangay Secretary shall engage the barangay to support the
31 
implementation of this Act, including the provision of fiscal and budgetary support to
32 
ensure the mandatory registration of all born Filipinos. The NSCRG shall, in partnership
24


1 
with the LGUs, and the PACR and other accredited government or private institutions,
2 
conduct reguiar training and capacity buiiding programs to upgrade the knowledge
3 
and skills in civil registration functions of all partners in the barangay.
4 
Sec. 30. Mandatory Continuing Education and Training Program for Barangay
5 
Secretaries and Deputized BCRAs. - To ensure that the efficient and effective delivery
6 
of civil registration services meet the quality standards of Civil Registrars who shall
7 
perform civil registration functions, the Civil Registrar General in coordination with the
8 
LGU, shall conduct continuing education and training program for Barangay
9 
Secretaries and Deputized BCRAs, in collaboration with relevant partners in the
10 
government, academe, industry, and non-governmental organizations in accordance
11 
with this Act.
12 
CHAPTER II
13 
REGISTRATION AND CERTIFICATION OF BIRTH
14 
Sec. 31. Mandatory Registration of Live Births. - All live births occurring within
15 
the Philippines shall be registered in accordance with this Act: Provided, That the birth
16 
of a fetus with an intrauterine life of less than seven (7) months that dies within
17 
twenty-four (24) hours after its complete delivery from the maternal womb, shall be
18 
reported to the Local Civil Registrar for statistical purposes, but shall not be entered
19 
in the register of live births: Provided, further, That a fetus with an intrauterine life of
20 
seven (7) months or more and born alive at the time it was completely delivered from
21 
the maternal womb, but died later, shall be considered a live birth and shall be
22 
registered in the register of births and register of deaths, accordingly.
23 
Sec. 32. Persons and Institutions Responsibie for Reporting a Live Birth. - The
24 
following persons and institutions shall be responsible for reporting a live birth that
25 
occurs within the Philippines, to the LCR:
26 
a) The administrator of a health facility, physician, or midwife who attended
27 
the birth, in such order, for live births that occur in a health facility;
28 
b) The physician, nurse, midwife, or any person who attended to the birth, for
29 
live births that occur outside a health facility, such as at home or in a
30 
community setting;
31 
c) In default of the health facility administrator or attendant at birth, the
32 
mother of the child, the father of the child, or next-of-kin; and
25


1 
d) The barangay secretary or deputized BCRAs through the BCRS notification
2 
system.
3 
The declaration of the following persons shall be sufficient for purposes of
4 
registration:
5 
a) either parent of the newborn child born within a valid marriage;
6 
b) the mother, or in her absence, the guardian, in case of a child born outside
7 
a valid marriage;
8 
c) any responsible person who has knowledge of the facts of birth; or
9 
d) the person himself/herself, if eighteen (18) years old or over.
10 
Sec. 33. Other Persons Responsible for Informing Live Births Under Special
11 
Circumstances. - The following persons shall be responsible to inform the fact of a
12 
live birth that occurs under special circumstances, to the LCR:
13 
a) The driver of a vehicle, captain of a vessel, or pilot of an airplane, as the
14 
case may be, and the parents of the child, in case of a live birth that occurs
15 
aboard a vehicle, vessel, or airplane while in transit;
16 
b) The imam, priest, or religious leader, village chief, community or tribal
17 
leader, as the case may be, for a live birth that occurs within the religious,
18 
or indigenous cultural community. In default thereof, either parent of the
19 
child in accordance with this Act; and
20 
c) The head of the facility that has custody over the mother for live births that
21 
occur while she is in state custody.
22 
The NSCRG shall issue guidelines on the registration of live birth under special
23 
circumstances.
24 
Sec. 34. Duty to Report to the Local Civil Registrar of Live Birth. - It shall be
25 
the duty of the informants mentioned under this Act to report a live birth within thirty
26 
(30) calendar days from the date of the live birth, to the Local Civil Registrar's office
27 
in the city or municipality of the place where the birth occurred.
28 
Sec. 35. Duty to Keep Records of Birth. - All health facilities shall submit to the
29 
Local Civil Registrar a record of all births occurring in such facility, which shall contain
30 
information required for registration, such as, but not limited to, the name of the child,
31 
the parents, the medical attendant at birth and the date of submission of registration
32 
documents to the LCR.
26


1 
Sec. 36. Registration of Foundiings with No Known Parents. - The registration
2 
of a foundiing or person with no known parents shaii be governed by the relevant
3 
provisions of RA 11767 and other relevant issuances.
4 
The out-of-town registration of birth shall be allowed in the case of delayed
5 
registration where the place of application for registration is other than the place of
6 
birth of the person requesting civil registration. The Civil Registrars and the NSCRG
7 
shall issue a COLB free of charge regardless of delay.
8 
Sec. 37. Live Births in Indigenous Cuiturai Communities (ICCs) or Among
9 
Indigenous peopies (IPs). - The NSCRG in coordination with the NCIP, shall prescribe
10 
guidelines for the registration of ethnic or indigenous affiliation of a child and his/her
11 
parents and for recording of names of children in accordance with naming conventions
12 
of Indigenous Cultural Communities.
13 
Sec. 38. Live Births among Musiim Fiiipinos. - The NSCRG in coordination with
14 
the NCMF, shall prescribe guidelines for the registration of religion of Muslim Filipinos
15 
and for recording of names of children in accordance with naming conventions of
16 
Muslim Filipinos.
17 
Sec. 39. Strict Confidentiaiity of Birth Records. - The record of a person's birth
18 
shall be kept confidential and no information relating thereto shall be issued except
19 
upon request of the following:
20 
a) The concerned person herself/himself, or any person authorized by him/her
21 
Legal Spouse;
22 
b) Any or both the parents, direct descendants, or the guardian or institution
23 
legally in-charge in case of a minor;
24 
c) The Court or appropriate public official whenever absolutely necessary in
25 
administrative, judicial or other official proceedings to determine the identity
26 
of the child's parents or other circumstances surrounding the birth; and
27 
d) The nearest of kin in case of a person's death.
28 
Sec. 40. Registration of Chiidren in Need of Speciai Protection. - The
29 
registration of CNSP shall be made in the LCR where the child was born, if known. If
30 
the place of birth is unknown, the registration shall be made in the place where the
31 
child was found.
27


1 
A finder in custody of a CNSP shall, within forty-eight (48) hours, refer the CNSP
2 
to any of the following receiving agencies for documentation and evaluation:
3 
a) The RACCO or the local social welfare and development divisions;
4 
b) The Punong Barangay of the locality where the CNSP was found;
5 
c) The nearest police station; or
6 
d) Child caring agency.
7 
The registration shall be made sixty (60) days from the date of the actual custody
8 
of the child by:
9 
a) The licensed social worker who has custody of the CNSP; or
10 
b) Those persons or institutions who are in immediate and protective custody of
11 
the CNSP.
12 
For the registration of birth of a CNSP, the requirements are:
13 
a) Negative certification or Omnibus Certification from the PSA;
14 
b) Child case study report prepared by a licensed social worker;
15 
c) Certification from the nearest RACCO:
16 
i) Name of the child;
17 
ii) Sex of the child;
18 
iii) Date of birth;
19 
iv) Place of birth;
20 
v) Name of at least one parent; and
21 
vi) Citizenship of parents.
22 
The NSCRG shall issue guidelines on the registration of the CNSP.
23 
CHAPTER III
24 
REGISTRATION OF DEATHS AND FETAL DEATHS
25 
Sec. 41. Mandatory Registration of Death. - All deaths that occur within the
26 
Philippines shall be registered with the Local Civil Registrar where it occurred within
27 
thirty (30) days from the time of death, in accordance with this Act.
28 
Sec. 42. Registration of Feta! Death. - Fetal deaths shall likewise be registered
29 
with the Local Civil Registrar where the death occurred within thirty (30) days from
30 
the time of death, in accordance with this Act.
31 
Sec. 43. Registration of Mass Death. - Where the deceased cannot be
32 
identified, the local health officer, pursuant to existing guidelines and in the exercise
28


1 
of his wise discretion, may issue and cause the registration of the death certificate
2 
bearing the annotation "Body Not Identified". The NSCRG shall issue guidelines on the
3 
registration of Mass Deaths.
4 
Sec. 44. Permit To Dispose Dead Bodies. - No remains shall be buried,
5 
cremated, donated, transferred, or otherwise disposed of without a permit to dispose
6 
of dead bodies, issued by the Local Health Officer in the city or municipality where the
7 
decedent died. A permit to dispose of human remains shall only be issued upon the
8 
submission of the duly accomplished certificate of death to the local health officer. In
9 
the case of medicolegal deaths, said permit shall only be issued upon approval of the
10 
Medicolegal Officer conducting medicolegal death investigation.
11 
The Department of Health shall, in coordination with the NSCRG and the DILG,
12 
establish mechanisms, and local health officers shall adopt such mechanisms, to
13 
ensure that there is no interruption of services on weekends, holidays, and in the
14 
absence of a local health officer, which may include:
15 
a) assigning a provincial health officer or the local health officer of a contiguous
16 
city or municipality in case of absence of the local health officer;
17 
b) temporarily appoint a government physician to perform the functions of the
18 
local health officer under this Act; or
19 
c) enabling reports of deaths to barangay secretaries during weekends or
20 
holidays: Provided, That the cause of death has been determined and
21 
certified in accordance with this Act, and that the death is reported
22 
immediately to the local health officer.
23 
Sec. 45. Persons Responsible for Reporting a Death. - The following persons and
24 
institutions shall be responsible for reporting a death that occurs within the Philippines,
25 
to the Local Civil Registrar, in applicable cases:
26 
a) The head of the health facility, or the physician who last attended to the
27 
deceased, for deaths that occur in a health facility; or
28 
b) The physician who attended to the decedent during his/her last illness, or
29 
in his/her absence, the next-of-kin, or in their default, any person who has
30 
knowledge of the death, for deaths occurring outside health facilities; or
31 
c) Medicolegal officers of the Philippine National Police or National Bureau of
32 
Investigation for medicolegal deaths reported to them.
29


1 
It shall be the duty of funeral parlors, burial facilities, crematoriums, and
2 
embalmers to report a death to the Local Civil Registrar pursuant to this Act and other
3 
relevant laws, upon becoming aware that a death has not been so registered.
4 
Sec. 46. Duty to Report A Death. - It shall be duty of the informants mentioned
5 
in this Act to inform the Local Health Officer of the city or municipality where the death
6 
occurred or where the body was found, of a death within forty-eight (48) hours from
7 
the time of death, or from knowiedge of such death; Provided, That in case of
8 
medicolegal deaths, the medicolegal officer to whom the death was referred shall
9 
report such death to the Local Health Officer within ten (10) days from the date of
10 
death or receipt of the report of death. If the cause or manner of death cannot be
11 
completed within the 10-day period, the medicolegal shall indicate such fact by writing
12 
"pending investigation" under the manner of death in the Certificate of Death and
13 
submit the same to the Local Health Office.
14 
The Local Health Officer, or any other government physician authorized under
15 
this Act, shall, upon ensuring that the information provided is complete and accurate,
16 
and that the medical certification on cause of death is properly filled out, report the
17 
death to the LCR by forwarding the certificate of death and other relevant documents
18 
within thirty (30) days from the time of or discovery of death.
19 
Sec. 47. Informants for Deaths under Special Circumstances. - The following
20 
persons shall be responsible for informing the fact of death that occurs under spedai
21 
circumstances, to the LCR:
22 
a) The driver of a vehicle, captain of a vessel, or pilot of an airplane, as the case
23 
may be, or in case there are no survivors, the owner of the moving
24 
conveyance, for a death that occurs aboard a vehicle, vessel, or airplane;
25 
b) The imam, village chief, or tribal leader, as the case may be, for a death that
26 
occurs within the Muslim community, or indigenous cultural community or
27 
among indigenous peoples;
28 
c) The head of a detention facility for deaths that occur in state custody.
29 
In case of medicolegal deaths, the medicolegal officer of the PNP and/or NBI
30 
to whom the death is referred, shall report the death to the local health officer, within
31 
ten (10) days from the date of death or receipt of the report of the death.
30


1 
The Local Health Officer, or another government physician authorized pursuant
2 
to this Act shall, upon ensuring that information provided is complete or adequate for
3 
purposes of registration, and that the medical certification of cause of death is properly
4 
filled-out, report the death to the LCR by forwarding the certificate of death and other
5 
relevant documents within thirty (30) days from the time of or discovery of death.
6 
Sec. 48. Medical Certification and Determination of Cause of Death. - The cause
7 
and manner of death of deceased persons shall be determined and medically certified,
8 
by the following persons, subject to guidelines to be issued by the DOH:
9 
a) By the head of the health facility or the attending physician, in case of
10 
deaths occurring in a health facility and deaths pronounced in the health
11 
facility;
12 
b) By the physician who last attended to the decedent during his/her last
13 
illness, in case of deaths occurring outside a health facility but with medical
14 
attendance;
15 
c) By the local health officer, or other physicians authorized by him/her, in
16 
case of deaths occurring outside a health facility and without medical
17 
attendance, upon viewing the body in-person or through video
18 
conferencing, and upon reviewing the decedent's medical records; or
19 
d) By the medicolegal officer of the PNP or NBI, in cases of medicolegal
20 
deaths.
21 
The cause and manner of death shall be reported to the LCR, in the same
22 
manner as the fact of death. The Local Health Officer may designate other physicians
23 
to determine the cause and manner of death for deaths without medical attendance:
24 
Provided, That such physician has undergone training on medical certification of cause
25 
of death, as prescribed by the DOH.
26 
Sec. 49. Verbal Autopsy. - In cases where a person died outside a health facility
27 
and without medical attendance, and no medical records are available to determine
28 
the cause and manner of death of the decedent, the Local Health Officer receiving the
29 
report of death or other physicians authorized by him/her shall view the body in-
30 
person or through video conferencing or other means and conduct verbal autopsy to
31 
determine the most likely cause of death. The Local Health Officer may designate
31


1 
other physicians to conduct verbal autopsy: Provided, That said physicians have
2 
undergone training on the use of verbal autopsy.
3 
The fact that verbal autopsy was used to determine the most likely cause of
4 
death shall be specified in the certificate of death.
5 
The DOH shall issue guidelines on the conduct of verbal autopsies by local
6 
health officers.
7 
Sec. 50. Medico Legai Deaths. - The following deaths shall be considered
8 
medicolegal deaths that must be reported to medico legal officers within the PNP or
9 
NBI in cases where it has jurisdiction, by any person who has knowledge of such
10 
death:
11 
a) deaths due to known or suspected unnatural or external causes, including
12 
violent deaths, whether due to homicide, suicide, or accident;
13 
b) all potentially unlawful deaths;
14 
c) sudden, unexpected, or unexplained deaths not caused by a readily
15 
recognizable disease, including dead-on-arrival cases with improbable or
16 
inconsistent medical history or within less than 24-hours of confinement;
17 
d) deaths in state custody; and
18 
e) other analogous causes.
19 
Upon receipt of the report, the medicolegal officer to whom the case is assigned
20 
shall conduct a post-mortem examination of the decedent and such other
21 
examinations as are needed to determine the cause and manner of death, the consent
22 
of the decedent's next-of-kin shall not be required for such examinations.
23 
The medicolegal officer shall certify and report the cause and manner of death,
24 
in the form and manner prescribed by the NSCRG, and according to guidelines to be
25 
issued by the NSCRG in coordination with the DILG, DOJ, and DOH.
26 
In the absence of a medicolegal officer of the PNP and NBI in the city or
27 
municipality where the death occurred, the PNP may authorize a local health officer
28 
or government physician to conduct the Medicolegal Death Investigation (MIDI):
29 
Provided, That said local health officer or physician shall act under the supervision of
30 
the PNP.
31 
The cause and manner of death determined upon a request for second opinion
32 
made to another agency shall not be registered without court order: Provided, That in
32


1 
case jurisdiction is transferred to the NBI or PNP upon order of the Secretary of Justice
2 
or Secretary of Interior and Local Government, the agency designated to conduct the
3 
MIDI shall be responsible for reporting the cause and manner of death.
4 
Sec. 51. Duty to Keep Records of Death. - All health facilities shall submit to
5 
the LCR a record of all deaths occurring in such facility on a quarterly basis, which
6 
shall contain information required for registration, such as, but not limited to, the
7 
name of the decedent, the certifier of cause and manner of death, and the date of
8 
submission of registration documents to the LCR.
9 
All funeral parlors, embalmers, cemeteries and crematoriums, shall likewise
10 
submit to the LCR on a quarterly basis, a record of all deaths referred to their facility
11 
for embalming, burial, or cremation services, which shall contain information such as,
12 
but not limited to, the name of the decedent, the date of issuance of the permit to
13 
dispose of the body, the name of embalmer, and date of registration of death.
14 
Sec. 52. Classification of Diseases. - The DOH and PSA are hereby mandated
15 
to adopt a standard for the classification of diseases, which must be consistent with
16 
the classification of diseases adopted by the international community.
17 
Sec. 53. Reporting of Deaths of Unidentified Persons. - The NSCRG, in
18 
coordination with the PNP, NBI, DOJ, DILG, DOH and other relevant organizations,
19 
shall issue guidelines for the reporting of unidentified persons for statistical and burial
20 
purposes, said guidelines shall include mechanisms to amend the identity, cause and
21 
manner of death and other particulars of the decedent when they become known, in
22 
accordance with this Act.
23 
The DOH shall ensure that all funeral parlors, burial facilities, and crematoriums
24 
are trained on disposal of unidentified bodies and remains.
25 
Sec. 54. Monitoring and Review of Causes of Death. - The DOH, through its
26 
regional offices and provincial health officers shall conduct regular and random audits
27 
of causes of death within their territorial jurisdiction and shall submit reports and
28 
recommendations to the Civil Registration Inter-Agency Cooperation Committee to
29 
improve the quality, accuracy, and timeliness of cause of death determination and
30 
certification.
31 
CHAPTER IV
32 
MARRIAGE LICENSE AND REGISTRATION OF MARRIAGE
33


1 
Sec. 55. Registration of the Application for Marriage License. - An application
2 
for a marriage license shall be filed by the contracting parties before the LCR where
3 
either of the parties resides. The LCR shall enter all applications in the Register of
4 
Applications for Marriage License strictly in the order of receipt of applications. The
5 
LCR shall record in said register the names of the applicants, the date on which the
6 
marriage license was issued, and such other data as may be prescribed by the NSCRG.
7 
No application shall be received by the LCR unless supporting documents are
8 
attached thereto and no appiication shall be posted unless it is received by the LCR.
9 
Registration of the application shall only take place after the completion of the posting
10 
period.
11 
All applications for marriage iicense shall be governed by the pertinent
12 
provisions of EO. No. 209, otherwise known as the Family Code of the Philippines.
13 
Sec. 56. Registration of Marriage. - All marriages requiring a marriage license
14 
shall be registered within fifteen (15) days by the solemnizing officer following the
15 
solemnization of the marriage at the Local Civil Registry Office of the place where the
16 
marriage was solemnized. Marriages under exceptional character, as provided in Title
17 
I Chapter 2 of the Family Code of the Philippines, shall be registered in the same
18 
manner within thirty (30) days from the date of ceiebration of marriage.
19 
A marriage solemnized while in transit within Philippine territory is registrable
20 
at the place of destination or usuai residence of either party.
21 
Marriage among Muslim Filipinos performed under their customs, rites, and
22 
practices shali be registered by the officiating person, or in his default by the parties
23 
to the marriage for registration to the circuit registrar of the city or municipality where
24 
the Muslim marriage was celebrated. Where there is no Shari'a Circuit court, marriages
25 
among Muslim Filipinos shall be registered at the Local Civil Registry Office (LCRO)
26 
where the marriage was celebrated.
27 
Sec. 57. Marriages Exempt from the License Requirement - (1) In marriages
28 
exempt from license requirement, the solemnizing officer in accordance with Chapter
29 
2 of the Family Code, shall indicate in the space provided in the Certificate of Marriage
30 
any of the following particular provisions of the Family Code under which such
31 
marriage was performed. The Civil Registrar shall enter the same in the remarks
32 
column of the marriage register in accordance with the NSCRG guidelines.
34


1 
CHAPTER V
2 
DELAYED REGISTRATION
3 
Sec. 58. Delayed Registration. - Delayed registration refers to the registration
4 
of a vital event beyond the reglementary period as specified under existing laws, rules
5 
and regulations.
6 
Above provisions notwithstanding, no application for delayed registration shall
7 
be accepted, processed or approved by the LCR, Shari'a Circuit Registrar, or the Consul
8 
General/Consul/Vice Consul unless the document owner personally appears before the
9 
concerned LCR, Shari'a Circuit Registrar, or the Consul General/Consul/Vice Consul.
10 
Rules on the following shall be outlined in the Implementing Rules and
11 
Regulations (IRR) of this Act:
12 
a) additional guidelines for delayed registration of births;
13 
b) delayed registration of marriages, deaths, final court decisions and legal
14 
instruments affecting status of persons;
15 
c) on appearance on the processing of delayed registration including instances
16 
where personal appearance may be dispensed with;
17 
d) on exceptional circumstances such as the occurrence of a state of calamity,
18 
pandemic, and other birth registration assistance program to aid in the
19 
expedient registration of birth in the vulnerable sectors of the society; and
20 
e) imposition of standard fees for delayed registration and/or waiver of the
21 
delayed registration fee where the applicant is an indigent, has limited
22 
access to registration services, and similar circumstances.
23 
For delayed registration of birth, the following documents shall be mandatorily
24 
required:
25 
a) Certificate of Live Birth duly accomplished and signed by the proper parties;
26 
b) Accomplished Affidavit for Delayed Registration;
27 
c) National ID, including its digital form, or proof of registration in the National
28 
ID system; and
29 
d) Any two public documents showing proof of identity.
30 
Sec. 59. Waiving of Delayed Registration Fee. - The standard fee for delayed
31 
registration shall be waived upon showing of any of the following:
32 
a) Certificate of indigency issued by DSWD;
35


1 
b) Certificate of Indigency issued by the LSWDO;
2 
c) Certificate of 4Ps.
3 
Above premises notwithstanding, certificates of indigency issued by the LSWDO
4 
shall be subject to further verification by PSA: Provided, That persons requesting for
5 
waiving of the delayed registration fee should be in the DSWD's Listahanan or its
6 
equivalent.
7 
As determined by the NSCRG, waiver of fees for delayed registration shall also
8 
be effected for special projects or programs of the PSA.
9 
CHAPTER VI
10 
MULTIPLE REGISTRATION
11 
Sec. 60. Multiple Registration. - In cases of multiple registrations of birth, and
12 
death, the first registered certificate shall be presumed as valid, unless otherwise
13 
canceled by the court. Subsequently registered certificates registering the same birth,
14 
or death shall no longer be issued.
15 
For multiple marriages involving the same parties, the certificate of marriage
16 
pertaining to the first celebrated marriage shall be presumed valid, unless otherwise
17 
canceled by the court.
18 
The NSCRG shall inform the concerned LCR, Shari'a Circuit Registrar, or the
19 
Philippine Foreign Service Post of the multiple registration upon discovery, for proper
20 
action.
21 
The NSCRG shall prescribe guidelines on the issuance of copies of civil registry
22 
documents involving multiple registration.
23 
Sec. 61. Supplemental Report. - A supplemental report, using the appropriate
24 
form (Certificate of Live Birth, Certificate of Death, Certificate of Fetal Death or of
25 
Marriage), may be filed to supply information inadvertently omitted when document
26 
was registered.
27 
The "Medical Certificate" in the Certificate of Death and Certificate of Fetal
28 
Death and all applicable certifications contained in the Certificate of Marriage should
29 
be accomplished correctly and completely before registration: Provided, That
30 
supplemental reports may be allowed only in cases where there is an official autopsy
31 
conducted by the NBI and PNP or as ordered by the court: Provided, further, That the
32 
entry to be supplemented shall only be limited to the causes of death.
36


1 
The supplemental report shall not be used in any manner to change or to
2 
correct any entry which was previously entered in the civil register, or to circumvent
3 
the provisions of Article 412 of the Civil Code of the Philippines which prohibits any
4 
change or correction of an entry in the civil register without judicial order or cases
5 
under Republic Act No. 9048, as amended.
6 
The Civil Registrar shall accept only one supplemental report for not more than
7 
two omitted information in any registered event. In cases where there are more than
8 
two omitted information, all papers related thereto shall be forwarded to the Office of
9 
the Civil Registrar-General.
10 
The supplemental report may be filed by the parent/guardian or the party
11 
concerned, if of age, who shall execute an affidavit indicating the entry/ies missed in
12 
the registration and the reasons why there was a failure in supplying the required
13 
entry.
14 
CHAPTER VII
15 
REGISTRATION OF SOLEMNIZING OFFICERS
16 
Sec. 62. Registration of Solemnizing Officers. - The following shall file his/her
17 
sworn application for registration of authority to solemnize marriage in accordance
18 
with the guidelines prescribed by the Civil Registrar General:
19 
a) any priest, rabbi, imam, or minister of any church or religious sect and
20 
registered with the Civil Registrar general acting within the limits duly
21 
authorized by his church or religious sect; and
22 
b) authorized chieftain or tribal leader of a duly confirmed Indigenous Peoples
23 
group by the NCIP.
24 
The NSCRG shall review the same and after determination that the
25 
denomination, church, sect, or religion of the applicant operates in the Philippines and
26 
in good repute, shall issue the Certificate of Registration of Authority To Solemnize
27 
Marriage (CRASM), and record the name of such priest, minister, or rabbi in the
28 
register of solemnizing officers and shall issue such certificate to the authorized
29 
solemnizing officer. A religion or religious sect is deemed operating in the Philippines
30 
when such religion or religious sect appears in the latest census records of the
31 
Philippines. In the absence of census records, either the current certificate of
32 
registration or General Information Sheet issued by the Securities and Exchange
37


1 
Commission. In the absence of the foregoing, a certification from the mayor having
2 
jurisdiction over the place where its church, temple, chapel, mosque, synagogue, and
3 
other places of worship used actually and exclusively for holding religious gatherings,
4 
rites, and services is situated, affirming that the religion or religious sect is operating
5 
in its locality.
6 
Sec. 63. Grounds for the Cancellation of CRASH. - The NSCRG shall have the
7 
authority to cancel the certificate of registration of authority to solemnize marriage,
8 
upon due notice and hearing, and based on the following grounds:
9 
a) when the bishop or head of religion or religious sect of which the solemnizing
10 
officer is a member requests for its cancellation;
11 
b) when the solemnizing officer voluntarily requests for cancellation;
12 
c) when the solemnizing officer ceases to be a member of the religion or
13 
religious sect indicated in the certificate, or retires, or ceases to be a priest,
14 
minister, or religious minister;
15 
d) when the solemnizing officer is convicted by final judgment of any crime
16 
involving moral turpitude;
17 
e) when the solemnizing officer becomes permanently incapacitated to
18 
discharge the functions of the 
office;
19 
f) when the solemnizing officer willfully violates laws or regulations on marriage
20 
and willfully fulfill his/her duties as solemnizing officer;
21 
g) when the solemnizing officer commits other acts in contravention of law; and
22 
h) other analogous circumstances.
23 
CHAPTER VIII
24 
COURT ORDERS AND LEGAL INSTRUMENTS
25 
Sec. 64. Registration of Court Orders. - In case of a court decree/order
26 
concerning the status of a person, it shall be the duty of the clerk of court to advise
27 
the successful petitioner to have the decree/order registered in the Civil Registrar's
28 
office where the court is functioning, within ten (10) days after the decree/ order has
29 
become final.
30 
The successful petitioner or his/her authorized representative, in lieu of the
31 
Clerk of Court, may cause the registration of the court decree. The Civil Registrar
32 
concerned, upon receipt of the application for registration, shall verify the authenticity
38


1 
of the court decree. It is likewise the duty of the Clerk of Court who issued the decree
2 
to ascertain whether the same has been registered, and if not, to have the said decree
3 
recorded.
4 
Only court decrees that have attained finality shall be registered at the Local
5 
Civil Registry Office of the place where the court Is functioning within thirty (30) days
6 
from the date the subject court decree has become final and executory.
7 
Applications for registration of a court decree filed beyond the 30-day
8 
reglementary period for registration shall be processed subject to the rules for delayed
9 
registration as prescribed by the guidelines issued by the NSCRG.
10 
The civil registry office where the event of the decree/order was registered shall
11 
forward a certified true copy of the decision to the Office of the Civil Registrar where
12 
an event affected was originally registered in accordance to the guidelines to be issued
13 
by the NSCRG.
14 
Sec. 65. Registration of Divorce among Muslim Fiiipinos. - Divorce in
15 
accordance with Article 45 of PD 1083 shall be registered in the Sharia Circuit Court
16 
where the divorce decree was promulgated within thirty (30) days after the divorce
17 
has become final and executory.
18 
The Shari'a Circuit registrar shall transmit registered copies of the Decree of
19 
Divorce and its Certificate of Finality to the appropriate office in accordance with the
20 
guidelines to be issued by the NSCRG.
21 
Sec. 66. Registration of the Dissoiution of Marriages among Indigenous Peopies
22 
(IPs) or Indigenous Cuiturai Communities (ICC). - In accordance with existing laws,
23 
rules and regulations, the Certificate of Dissolution of Marriage of IPs shall be
24 
registered with the LCRO of the city or municipality where the dissolution of marriage
25 
occurred within thirty (30) days from the confirmation of the dissolution of marriage:
26 
Provided, That such facts and information shall be confirmed in writing by a tribal
27 
leader, chieftain or community elder of the indigenous community to which any of the
28 
spouses belongs.
29 
Sec. 67. Recognition of Foreign Decree or Judgment - The foreign decree or
30 
judgment must be judicially recognized by filing a proper civil action at the Regional
31 
Trial Court in the Philippines. The court decision recognizing the foreign judgment shall
32 
be registered at the LCRO where the concerned RTC functions within thirty (30)
39


1 
calendar days from the finality of judgment. The court decree/order together with the
2 
certificate of finality shall be submitted at the LCRO where the marriage is registered
3 
for annotation.
4 
Sec. 68. Registration ofJudiciai Deciaration of Presumptive Death. - The Clerk
5 
of Court that issues the order or the successful petitioner of the case declaring the
6 
presumptive death of a person shall submit a copy the court order/decree together
7 
with the certificate of finality of such decree/order to the LCR in the city or municipality
8 
where the order was issued, within thirty (30) calendar days from the time of issuance
9 
of the order, in accordance with the provisions of this Act and Executive Order No.
10 
209, s. 1987.
11 
Sec. 69. Adoption. - All adoptions processed and recognized under Philippine
12 
law shall be duly registered in accordance with this Act.
13 
The registration of Administrative Orders of Adoption shall be governed by the
14 
relevant provisions of Republic Act No. 11642, its Implementing Rules and
15 
Regulations, and other relevant issuances.
16 
Sec. 70. Rectification of Simuiated Birth Records. - The registration of
17 
rectification of simulated birth records shall be governed by the relevant provisions of
18 
Republic Act No. 11222 as amended by Republic Act No. 11642, and its Implementing
19 
Rules and Regulations and other relevant issuances.
20 
Sec. 71. Registration of Legal Instruments. - The following shall be recorded in
21 
the legal instrument.
22 
a) Affidavit of reappearance;
23 
b) Affidavit of Acknowledgment under the Civil Code;
24 
c) Acquisition of citizenship;
25 
d) Acquisition of traditional title upon completion of Hajj or Ada (Section 17 of
26 
Republic Act No. 9997);
27 
e) Administrative reacquisition and retention of citizenship under Republic Act
28 
No. 9225;
29 
f) Renunciation of Philippine citizenship;
30 
g) Authorization and ratification of artificial insemination;
31 
h) Certificate of Legal Capacity to Contract marriage;
32 
i) Legitimation;
40


1 
j) Option to elect Philippine citizenship;
2 
k) Marriage settlements and any modification thereof before the celebration of
3 
marriage;
4 
I) Repatriation document with oath of allegiance;
5 
m) Dissolution of marriage among indigenous people or within cultural
6 
communities in accordance with their customs and traditions;
7 
n) Affidavit to use the surname of the father;
8 
o) Affidavit of Admission of Paternity;
9 
p) Petition and distribution of properties of spouses and delivery of the children's
10 
presumptive legitimate;
11 
q) Waiver of rights/interests of absolute community of property; and
12 
r) Such other registrable legal instruments as may be determined by the NSCRG.
13 
Sec. 72. Place of Registration. - As a general rule, all legal instruments shall be
14 
registered in the civil registry of the place where they were executed except for the
15 
following:
16 
a) Affidavit of Reappearance;
17 
b) Marriage Settlement;
18 
c) Admission of Paternity or equivalent document, Acknowledgement,
19 
Legitimation, Voluntary Emancipation of Minor, Artificial Insemination; and
20 
d) Affidavit to use the surname of the father.
21 
Sec. 73. Registration of Affidavit of Reappearance. - A sworn statement of the
22 
facts and circumstances of reappearance of a spouse declared to be absent or
23 
presumptively dead shall be recorded with the local civil registration office where the
24 
marriage of the subsequent spouse was recorded, and where the judicial declaration
25 
of presumptive death was recorded. The affidavit of reappearance shall be annotated
26 
both in the first and subsequent marriage of the spouses.
27 
Sec. 74. Registration of Marriage Settlement - The marriage settlement signed
28 
between parties prior to the celebration of marriage to fix their property relations
29 
within the limits provided by the Family Code shall be registered in the LCRO where
30 
the marriage was registered.
31 
Sec. 75. Registration of Admission of Paternity or Equivalent Document,
32 
Acknowledgment, and Affidavit to Use the Surname of the Father (AUSF). - The sworn
41


1 
statement recognizing paternity of a child shall be registered as prescribed under
2 
Republic Act No. 9255 or other relevant laws.
3 
Sec. 76. Registration of Affidavit of Legitimation. - The Affidavit of Legitimation
4 
shall be registered in the LCR where the birth was registered subject to Repubiic Act
5 
No. 9858 and its Implementing Ruies and Reguiation.
6 
Sec. 77. Registration of Affidavit of Ratification of Artificiai Insemination. - 
1 Children conceived as a result of artificial insemination of the wife with the sperm of
8 
the husband or that of a donor or both are iikewise iegitimate chiidren of the husband
9 
and his wife: Provided, That both of them authorized or ratified such insemination in
10 
a written instrument executed and signed by them before the birth of the child. The
11 
instrument shall be recorded in the civil registry together with the birth certificate of
12 
the child.
13 
Sec. 78. Registration of Reacquisition ofPhiiippine Citizenship under Repubiic Act
14 
No. 9225. - The Oath of Allegiance together with the Order of Approvai shali be
15 
registered at the LCRO or Philippine Foreign Service Post where the Oath of Aiiegiance
16 
was executed within thirty (30) days from its execution, in accordance with the existing
17 
laws and Implementing Ruies and Reguiations.
18 
CHAPTER IX
19 
CIVIL REGISTRY DATABASE
20 
Sec. 79. Civii Registry Documents as Prima Facie Evidence of Vitai Events. -
21 
The registry books making up the civii register, the office files in hard copies and its
22 
corresponding digital files of the Civil Registrar's offices, certifications or certified
23 
copies from these files and all other documents relating thereto shail be considered
24 
pubiic documents and shail be prima facie evidence of the truth of the facts contained
25 
therein.
26 
The Civil Registrar shali not, under any circumstance, permit any document
27 
entrusted to his care to be removed from his office, except upon lawful order of the
28 
court, in which case the proper receipt shall be secured.
29 
Sec. 80. Data Privacy and Confidentiaiity of Civii Registration Records. - All
30 
processes, databases, and information gathered through and stored in the civil
31 
registration and vital statistics system shall be processed in accordance with Republic
32 
Act No. 10173.
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1 
The NSCRG shall adopt such controls and safeguards as are appropriate and
2 
necessary to ensure that only authorized personnel have access to its data and
3 
records, and that the confidentiality of the information handled and processed by the
4 
civil registration and vital statistics system is protected at all times, in accordance with
5 
relevant provisions of Presidential Decree No. 603 or the Child and Youth Welfare
6 
Code, as amended, and Republic Act No. 10173.
7 
The NSCRG shall issue policies and guidelines on the copy issuance of civil
8 
registry documents which shall be in accordance with the principles of transparency,
9 
proportionality, and legitimate purpose.
10 
The presumption of regularity shall apply to copy issuances done in accordance
11 
with the above provisions.
12 
CHAPTER X
13 
DIGITALIZATION
14 
Sec. 81. Digital/Electronic Reporting of Births, Death and Marriages. - The
15 
NSCRG, in coordination with the DICT, shall develop and adopt appropriate technology
16 
to facilitate and improve civil registration and vital statistics system that will digitalize
17 
civil registration processes and facilitate the digitization of the national register, local
18 
registers and other records. The NSCRG may, for this purpose, issue guidelines:
19 
a) on digitalization of civil registration processes and digitization of the national
20 
register, local registers, and other civil registration records;
21 
b) on the requirements for the adoption of the civil registration and vital
22 
statistics system, or its interoperability or integration with IT systems
23 
adopted, by LCRs, district/circuit registrars, foreign service posts, health
24 
facilities, BCRS and other government stakeholders;
25 
c) to enable the use of electronic or digital signatures for registration of vital
26 
events in accordance with the provisions of Republic Act No. 8792.
27 
All national and local registers and all civil registration records forming part of
28 
said registers, shall conform to the guidelines set by the NSCRG, in coordination with
29 
the DICT taking into consideration new technologies available.
30 
The NSCRG may prescribe the form of civil registry documents and reports, which
31 
may be in printed hard copy, electronic or digitized files, to be used by the LCR, Shari'a
32 
Circuit Registrar, or Consul General/Consul and Vice Consul.
43


1 
Sec. 82. Digitization of aii Civii Registry Fiies. - All registered documents under
2 
the safekeeping of the NSCRG and the Civii Registrars shall be digitized. In addition
3 
to the usual reports and forwarding of the printed hard copy files, digitized files shall
4 
also be submitted to the NSCRG as back up files, for digital archiving purposes.
5 
Sec. 83. Interoperability ofCRVS to Phiisys Database. - The civil registration and
6 
vital statistics system shall be interoperable with the Philippine Identification System
7 
(PhilSys) as governed by Republic Act No. 11055, where applicable. The NSCRG shall
8 
issue guidelines to ensure that the civil registration system is securely shared and
9 
made interoperable to the PhilSys.
10 
Sec. 84. E-fiiing System. - The office shall establish an electronic system for the
11 
following:
12 
1) Filing of petitions under Republic Act No. 9048 as amended by Republic Act
13 
No. 10172;
14 
2) Submission or Application for Annotation under Republic Act No. 9858
15 
(Legitimation);
16 
3) Application for Registration of the Certification of Registration of Authority to
17 
Solemnize Marriage;
18 
4) Application of Supplementai Report of more than two omitted entries;
19 
5) Petition for Cancellation of CRASM; and
20 
6) Appeals and other processes related to civil registration.
21 
Sec. 85. Posting and Publication Requirements. - Posting and publication
22 
requirements as provided under this Act and other relevant laws such as Republic Act
23 
No. 9048, Republic Act No. 10172, marriage iicense, delayed registration and other
24 
relevant civil registration processes shall be prescribed under the implementing rules
25 
and regulations.
26 
Above provisions notwithstanding, posting through the official PSA central and
27 
field office websites or official government websites shall constitute compliance with
28 
the posting and publication requirements as provided under civil registration laws.
29 
CHAPTER XI
30 
PENAL PROVISIONS
31 
Sec. 86. Offenses and Penalties. -
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2
3
4
5
6
7
8 
9
10
11
12
13
14
15
16
17
18
19
20 
21 
22
23
24
25
26
27
28
29
30
31
32
a) It shall be prohibited for any natural or juridical person or entity to commit 
or facilitate the commission of any of the following acts:
1) forging civil registration documents, certificates, and registers;
2) willful falsification, alteration, or tampering of civil registration 
documents, certificates, and registers;
3) submitting false information in registering vital events;
4) using, abetting to use, or possessing falsified or illegally obtained 
certificates and security papers;
5) profiteering and unauthorized facilitation of registration and copy 
issuance of civil registry documents.
Any person who commits the foregoing violations shall, upon conviction, be 
punished with imprisonment of six (6) years but not more than twelve (12) 
years or a fine of not less than One hundred thousand pesos (P100,000.00) 
but not more than One million pesos (Phpl,000,000.00), or both, at the 
discretion of the court.
b) It is prohibited for any government employee or official, solemnizing officers, 
or for any medical practitioner, attendant, or health facility officer authorized 
to prepare civil registry documents to:
1) intentionally prepare/aid or abet in the preparation of a certificate 
containing false or fraudulent information;
2) intentionaily and knowingly issue certificates containing false 
information;
3) make any unauthorized alteration in civil registration documents, 
certificates, and registers; and
4) intentional withholding of information or refusing to inform the LCR 
of a vital event.
Any government employee or official, solemnizing officers, or for any medical 
practitioner, attendant, or health facility officer who commits the foregoing 
violations shall, upon conviction, be punished with imprisonment of six (6) 
years but not more than twelve (12) years or fine of not less than One hundred 
thousand pesos (P100,000.00) but not more than One million pesos 
(P1,000,000.00), or both, at the discretion of the court.
45


1 
In all instances, if the violation was committed by a government official or
2 
employee, the penalty shall include perpetual absolute disqualification from
3 
holding any public office or employment in the government, including any
4 
GOCCs, and their subsidiaries.
5 
The above violations shall be without prejudice to the filing of criminal cases
6 
in accordance with the Revised Penal Code and other special penal laws.
7 
c) Non-payment of hospital fees not bar to registration, it shall be unlawful for
8 
health facilities and responsible 
personnel, and medical practitioners, to
9 
refuse to report or cause the registration of a vital event due to non-payment
10 
of hospital fees.
11 
Any government employee or official, or any medical practitioner or health
12 
facility who commits the foregoing violations shall, upon conviction, be
13 
punished with imprisonment of six (6) years but not more than twelve (12)
14 
years or fine of not less than One hundred thousand pesos (P100,000.00) but
15 
not more than One million pesos (P1,000,000.00), or both, at the discretion
16 
of the court.
17 
This provision shall be without prejudice to other penalties and fines that may
18 
be imposed on government employees and officials for misfeasance, malfeasance, and
19 
other acts and omissions prohibited by law.
20 
In case of acts committed by private individuals, the penalties imposed in this
21 
Section shall be in addition to those imposed on acts or omissions punishable by
22 
existing penal and other laws.
23 
In case of acts committed by juridical persons, the penalty shall be imposed on
24 
its president, manager or most senior officer.
25 
Sec. 87. Appeal Process. - PSA shall have the power to review decisions rendered
26 
over the following:
27 
a) Appeal / Reconsideration of the decisions of stakeholders regarding petitions
28 
under RA 9048, as amended by Republic Act No. 10172;
29 
b) Application/ Cancellation of Certificates of Authority to solemnize marriage
30 
(CRASM);
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1 
c) Review decisions rendered by LCRs and/or C/MCRs on Petitions for
2 
Cancellation of COLB of Persons with no Known Parents, as provided under
3 
Republic Act No. 11767; and
4 
d) Other analogous cases as may be provided under this Act and other relevant
5 
laws.
6 
The Legal Office of the PSA shall be responsible for the Review or Appeal function
7 
of the NSCRG as provided in this Act. To better implement the provisions of this Act
8 
and its objectives and purposes, the Legal Service of the PSA shall be reorganized and
9 
strengthened into a Legal Office which shall perform the functions provided for under
10 
this Act.
11 
The Legal Office of the PSA shall be headed by a Director V. There shall be three
12 
(3) Services under the Director V headed by a Director IV:
13 
1) Legal Operations and Administrative Support Service;
14 
2) Litigation and Enforcement Management Service;
15 
3) Legislative Affairs and Regulatory Compliance Service.
16 
Sec. 88. Power to Block Civil Registry Documents in the Civil Registry Database.
17 
- The PSA may, motu proprio, block the copy issuance of the subject civil registry
18 
document in the civil registry database upon initial findings of fraud, subject to
19 
guidelines to be issued by NSCRG.
20 
Sec. 89. Special Committee on Cancellation of Fraudulent Birth Certificates. - A
21 
Special Committee on Cancellation of Birth Certificates, herein referred to as the
22 
"Committee", is hereby created for cancellation of birth certificates registered through
23 
fraudulent means by a foreign national. The Committee is composed of the following:
24 
a) Director V of the Legal Office, as Chairperson; and
25 
b) Representatives of the Departments of Foreign Affairs, Interior and Local
26 
Government, Bureau of Immigration and Justice with a rank of
27 
Undersecretary or Assistant Secretary, and the Office of the Solicitor General
28 
with a rank of Assistant Solicitor General, as members.
29 
The special committee shall cancel Civil Registry Documents of foreign nationals
30 
registered through fraudulent means.
31 
The special committee shall convene and act as a collegial body in rendering a
32 
decision. The Decision of the majority shall prevail. The presence of the Chairman and
47


1 
two (2) Members shall constitute a quorum. The NSCRG shall have the power to enlist
2 
the assistance of law enforcement and investigative bodies to determine the existence
3 
of the above ground to cancel fraudulent birth certificates. Such investigation must be
4 
completed within a period of not exceeding fifteen (15) days.
5 
The Decision shall be promulgated and the findings and recommendation
6 
submitted not later than thirty (30) days from the date of the deliberation. Should the
7 
committee need more time to make a written decision of findings and recommendation
8 
in view of the nature of the case, the chairman thereof shall report the case to the
9 
NSCRG who may grant an extension of time if he considers it necessary.
10 
The Decision of the Committee shall be appealable to the NSCRG, whose
11 
decision shall be final and executory, unless a timely appeal was made pursuant to
12 
the prescribed rules. The decision on appeal shall be put in writing and promulgated
13 
not less than fifteen (15) days from the time the case is submitted for decision.
14 
Sec. 90. Cancellation of Civil Registry Documents. — The Special Committee
15 
shall, upon due notice and hearing, cause the cancellation of civil registry documents
16 
based on the following grounds:
17 
a) Fraud in the registration of vital event of non-Filipinos; and
18 
b) Violation of civil registration laws, including those involving national interest.
19 
The NSCRG shall have the power to enlist the assistance of law enforcement
20 
and investigative bodies to determine the existence of the above existence of the
21 
above-cited grounds shall be completed within a period not exceeding fifteen (15)
22 
days.
23 
The Special Committee shall render its decision not later than thirty (30) days
24 
from the completion of the investigation or lapse of the 15-day investigation period,
25 
whichever comes first: Provided, That the NSCRG may grant the Special Committee
26 
extension of time to render its Decision in view of the nature of the case. Such decision
27 
shall become final and executory fifteen (15) days after the receipt thereof by the
28 
parties to the proceedings, subject to appeal under this Act.
29 
Sec. 91. Power to Cancel the Registration of Fraudulent Birth Certificates. -
30 
Pursuant to the Decision rendered by the Special Committee in cases covered by
31 
Section 82, the NSCRG shall cancel the subject fraudulent birth certificates.
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1 
The document owner whose civil registration document is subject to
2 
cancellation or any person who is adversely affected by the Decision rendered by the
3 
Special Committee, may avail of the remedy provided under this Act.
4 
Sec. 92. Cancelled Fraudulent Birth Certificates. - Upon the finality of judgment,
5 
the Special Committee shall notify the concerned LCRs, Sharia District/Circuit Clerk of
6 
Court, Consul General/Vice Consul/Consul, of the finality of the Decision who shall
7 
then cancel the affected fraudulent birth certificates. In accordance with the above
8 
provision the fraudulent birth certificates shall only be re-issued upon issuance of a
9 
court order.
10 
Sec. 93. Appeals. - Any person whose interest is affected by a decision or
11 
inaction by an LCR, Shari'a district/circuit registrar, Philippine foreign service officer,
12 
or any officer who performs civil registration functions under this Act, may appeal the
13 
decision or inaction to the NSCRG within fifteen (15) days from receipt of the decision
14 
of the Special Committee, in accordance with the prescribed procedures. Appeals from
15 
decisions of the NSCRG may be made in accordance with Rule 43 of the Rules of Court.
16 
Sec. 94. Withholding of Documents Due to Non-Payment of Hospital Fees. - In
17 
no case shall failure to settle hospital bills, in full or in part, be a ground for non-
18 
delivery or withholding of the certificate of live birth or certificate of death or
19 
documents required in the issuance of the said certificates.
20 
Sec. 95. Use of Income. - Ten percent (10%) of the income generated from
21 
the civil registration services shall be retained for the upgrading of equipment, system,
22 
database, physical facilities and operations of the civil registration office.
23 
Sec. 96. Transitory Provisions. - For the first two (2) years from the effectivity
24 
of this Act, or until otherwise earlier declared by the NSCRG, the existing rules,
25 
guidelines, standard operating procedures and forms for the registration of vital events
26 
shall continue to be effective to ensure the continued provision of civil registration
27 
services. The NSCRG may issue guidelines to clarify which procedures shall continue
28 
in effect, notwithstanding the effectivity of this Act.
29 
Sec. 97. Appropriations. - There shall be an initial appropriation of One hundred
30 
fifty million pesos (P150,000,000.00) in the General Appropriations Act, which will be
31 
included in the PSA's budget for the initial development of software and the digitization
32 
of the CRVS system files.
49


1 
Sec. 98. Mandatory Review. - This Act shall undergo a mandatory review on its
2 
provisions every five (5) years to make the law more responsive to the needs of the
3 
times. The review shall be made by Congress, which shall conduct public hearings and
4 
record relevant testimonies of functionaries in the civil registration system, which shall
5 
be the basis of any amendment or modification of this Act.
6 
Sec. 99. Implementing Ruies and Regulations (IRR). - Within one (1) year from
7 
the effectivity of this Act, the PSA, shall promulgate the IRR for the effective
8 
implementation of this Act. The PSA may consult with the DFA, DOH, DILG, DOJ,
9 
Office of Solicitor General (OSG), Office of the Court Administrator (OCA), DSWD,
10 
NACC, NCIP, NCMF, Department of Migrant Workers (DMW), DepEd, the University of
11 
the Philippines Law Center (UPLC), a national professional organization of LCRs duly
12 
registered with the Securities and Exchange Commission, the National Privacy
13 
Commission (NPC), BI, DICT and other concerned agencies and stakeholders related
14 
in the formulation of the IRR.
15 
Sec. 100. Separability Clause. - If any part or provision of this Act which shall
16 
be held to be invalid or unconstitutional, other parts or provisions hereof which are
17 
not affected thereby shall continue to be in full force and effect.
18 
Sec. 101. Repealing Clause. - Act No. 3753 or the Law on Registry of Civil
19 
Status, Sections 453, 454, and 479 of the R.A. 7160 or the Local Government Code of
20 
1991, R.A. No. 9048 amended by R.A. No. 10172, R.A. No. 9858, and R.A. No. 10625
21 
are hereby amended accordingly. All other laws, rules, regulations, orders,
22 
memoranda or circulars inconsistent with any of the provisions of this Act are hereby
23 
amended accordingly.
24 
Sec. 102. Retroactivity. - This Act shall have retroactive effect insofar as it does
25 
not prejudice or impair vested or acquired rights.
26 
Sec. 103. Effectivity. - This Act shall take effect fifteen (15) days after its
27 
publication in the Official Gazette or in any newspapers of general circulation. 
Approved,
50