Republic of the Philippines
HOUSE OF REPRESENTATIVES
Quezon City, Metro Manila

‘Twentieth Congress
First Regular Session

HOUSE BILLNO, _4363

Introduced by Representative RAYMOND ADRIAN SALCEDA

AN ACT
INSTITUTIONALIZING KNOWLEDGE MANAGEMENT IN THE EXECUTIVE
BRANCH, CREATING THE NATIONAL KNOWLEDGE MANAGEMENT
COUNCIL, PROVIDING STANDARDS, SYSTEMS, AND CAPACITY-BUILDING
FOR GOVERNMENT KNOWLEDGE, APPROPRIATING FUNDS THEREFOR,
AND FOR OTHER PURPOSES

EXPLANATORY NOTE

Good governance requires more than just policies and programs. It requires institutions
that can remember, learn, and improve continuously. Knowledge produced, acquired, or held
by government is one of its most valuable assets, yet much of it remains underutilized,
fragmented, or lost with changes in leadership and personnel.

The absence of institutionalized systems for knowledge management (KM) has resulted
in inefficiencies, duplication of efforts, gaps in policy implementation, and missed
opportunities for innovation. In an age where data and information drive economies and
governance, the Philippine government cannot afford to operate without robust mechanisms
for capturing, organizing, sharing, and preserving its institutional knowledge.

This bill seeks to institutionalize knowledge management functions in the Executive
Branch of government. It establishes the National Knowledge Management Council (NKMC)
to provide policy direction, standards, and oversight for government knowledge systems. It
mandates the creation of knowledge management units in agencies, the establishment of a
Government Knowledge Portal, and the adoption of frameworks for open knowledge,
interoperability, intellectual property, data privacy, and preservation. It also provides for
professionalization, capacity-building, incentives, and accountability mechanisms to ensure
that knowledge management becomes an integral and enduring function of government.

By strengthening government's ability to learn from its own experiences and
innovations, this measure enhances evidence-based policymaking, disaster and climate


resilience, service delivery, public accountability, and innovation. It ensures that knowledge
produced with public resources remains a shared asset for the Filipino people, accessible across
administrations, and protected for future generations.

This bill benefited from the insights and experience of Mr. Leopoldo A. Resmundo, Jr.,
a veteran in knowledge management and a pioneer in knowledge management practices in
government, whose contributions have significantly shaped the conceptualization of this
measure.

In view of the foregoing, the immediate passage of this bill is earnestly sought.



Republic of the Philippines
HOUSE OF REPRESENTATIVES
Quezon City, Metro Manila

‘Twentieth Congress
First Regular Session

HOUSE BILL No. 4363

Introduced by Representative RAYMOND ADRIAN SALCEDA

AN ACT
INSTITUTIONALIZING KNOWLEDGE MANAGEMENT IN THE EXECUTIVE
BRANCH, CREATING THE NATIONAL KNOWLEDGE MANAGEMENT
COUNCIL, PROVIDING STANDARDS, SYSTEMS, AND CAPACITY-BUILDING
FOR GOVERNMENT KNOWLEDGE, APPROPRIATING FUNDS THEREFOR,
AND FOR OTHER PURPOSES

Be it enacted by the Senate and House of Representatives of the Philippines in Congress
assembled:

SECTION 1. Short Title. This Act shall be known as the “Government Knowledge
Management Act of 2025.”

SEC. 2. Declaration of Policy. It is hereby declared the policy of the State to enhance
good governance, evidence-based policymaking, service delivery, disaster and climate
resilience, innovation, and public accountability by systematically creating, organizing,
securing, sharing, and preserving knowledge produced, acquired, or held by the national
government, state universities and colleges, and other instrumentalities.

SEC. 3. Objectives, This Act shall have the following objectives:
(a) Institutionalize knowledge management functions across national government
agencies (NGAs), government-owned and controlled corporations (GOCCs),

government financial institutions (GF Is), and other instrumentalities;

(b) Establish a unified policy and technical framework for knowledge assets, records,
data, and intellectual property;

(c) Promote interoperability, open knowledge, and responsible data sharing consistent
with privacy, security, and national interest;

(d) Develop the competencies of public servants in knowledge management; and


(©) Ensure continuity of institutional knowledge across administrations.
SEC. 4. Definition of Terms. For purposes of this Act:

(a) Knowledge Management refers to the systematic process of generating, capturing,
organizing, safeguarding, sharing, applying, and evaluating knowledge to achieve
organizational objectives;

(b) Knowledge Assets include documents, datasets, research outputs, policies,
procedures, manuals, case files, audiovisual materials, software code, models, tacit
know-how, and other intellectual outputs in any format;

(©) Government Knowledge Portal refers to the national platform that enables
discovery, access, exchange, and preservation of knowledge assets in compliance with
standards;

(@) Metadata refers to structured information describing a knowledge asset for
discovery, integrity, access control, provenance, and preservation;

(e) Open Knowledge refers to knowledge assets proactively disclosed and reusable
under open licenses, consistent with law;

(8 Tacit Knowledge refers to skills and experience embedded in individuals and teams,
transferable through structured methods;

(g) Sensitive Knowledge refers to assets restricted due to privacy, security,
confidentiality, intellectual property, or national interest; and

(h) Interoperability refers to the ability of systems and organizations to work together
using common standards.

SEC. 5. Scope and Application. This Act shall apply to all NGAs, GOCCs, GFls, state

universities and colleges (SUCs) when acting as implementing agencies, and other
instrumentalities of the Executive Branch, including agencies with special charters, without
prejudice to the constitutional independence of the Judiciary, Congress, and Constitutional
Commissions which are encouraged to adopt this Act.

SEC. 6. Creation of the National Knowledge Management Council, There is hereby

created the National Knowledge Management Council (NKMC) to formulate policy,
coordinate implementation, and monitor compliance with this Act.

The Council shall be composed of the following:

a. Chairperson — Secretary of the Department of Economy, Planning and
Development (DepDev)

b. Co-Chairperson — Secretary of the Department of Information and
Communications Technology (DICT)

c. Members — Heads of the Department of Science and Technology (DOST),
Department of Budget and Management (DBM), Presidential
Communications Office (PCO), National Archives of the Philippines
(NAP), National Privacy Commission (NPC), Department of the Interior


and Local Government (DILG), Department of Education (DepEd),
Commission on Higher Education (CHED), Department of Finance (DOF),
Department of Social Welfare and Development (DSWD), Department of
Trade and Industry (DTI), Department of Environment and Natural
Resources (DENR), Department of Health (DOH), National Disaster Risk
Reduction and Management Council-Office of Civil Defense (NDRRMC-
OCD), two (2) SUCs with demonstrated KM expertise, two (2) private
sector representatives from KM/innovation communities, and one (1) civil
society organization.

The Secretariat shall be hosted by DepDev in coordination with DICT and DOST.

SEC. 7. Powers and Functions of the National Knowledge Management Council. The
NKMC shall:

(a) Issue the National Knowledge Management Framework (NKMF), including
standards on governance, processes, metadata, taxonomies, quality, interoperability,
intellectual property, licensing, preservation, and performance;

(b) Establish and oversee the Government Knowledge Portal (GKP) and its federated
architecture;

(c) Approve sectoral and agency KM roadmaps and maturity baselines;

() Harmonize KM with FOI, data privacy, cybersecurity, records management and
archiving, statistics, open government, and innovation policies;

(e) Endorse budget proposals and evaluate KM investments and procurement for
conformity with standards;

(f) Administer capacity-building, certification, communities of practice, and incentive
programs;

(g) Issue model templates for knowledge products, after-action reviews, communities
of practice, and onboarding and offboarding protocols;

(h) Monitor and publicly report agency compliance and performance; and

() Recommend legislative or regulatory measures to strengthen knowledge
management.

SEC. 8. Agency Knowledge Management Units and Knowledge Curators. Every
covered agency shall:

(a) Establish a Knowledge Management Unit (KMU) or designate a KM Curator at
Director level or higher within sixty (60) days from the effectivity of this Act;

(b) Form a cross-functional KM Steering Committee chaired by a senior executive;

(c) Prepare a five-year Agency KM Roadmap with baselines, targets, and budget; and


(d) Integrate KM roles into organizational structures, competency frameworks, and
performance agreements.

SEC. 9. Government Knowledge Portal. The DICT, in coordination with DepDev and
DOST, shall design and operate a secure, modular, API-first Government Knowledge Portal
with functions including search, access control, analytics, preservation, and integration with
agency repositories. Agencies shall maintain Local Knowledge Repositories harmonized with
the GKP.

SEC. 10. Standards and Interoperability. Within one hundred eighty (180) days, the
NKMC shall issue and update metadata and taxonomy standards, knowledgc
standards, documentation protocols, interoperability profiles, preservation and di
standards, and security and privacy standards.

SEC. 11. Open Knowledge and Responsible Disclosure. Agencies shall proactively
publish non-sensitive knowledge assets via the GKP under open licenses, unless restricted by
law, contract, or security classification. Sensitive knowledge shall be access-controlled, with
documented bases and retention schedules

SEC. 12. Knowledge Creation, Capture, and Transfer. Agencies shall institutionalize
project KM plans, after-action reviews, onboarding and offboarding protocols, communities of
practice, and research repositories.

SEC. 13. Indigenous, Local, and Traditional Knowledge. The protection of indigenous,
local, and traditional knowledge shall respect customary laws, free, prior, and informed
consent, community intellectual property rights, and benefit-sharing. The NKMC, in
coordination with NCIP and NCCA, shall issue safeguards and access mechanisms.

SEC. 14. Intellectual Property, Technology Transfer, and Licensing. Outputs from
publicly funded R&D shall comply with Republic Act No. 10055 and its IRR. Agencies and
SUC shall maintain IP registries linked to the GKP and adopt public-interest licensing
templates.

SEC. 15. Integration with Risk, DRRM, and Climate Systems. Knowledge assets
relevant to disaster risk reduction, climate change, health emergencies, and critical
infrastructure shall be integrated with sectoral platforms for preparedness and response.

SEC. 16. Records Management, Archives, and Retention. KM shall align with the
National Archives of the Philippines records schedules and archival law. Agencies shall adopt
Records-KM Convergence Plans to ensure lifecycle control.

SEC. 17. Data Privacy and Security. Processing of personal data shall comply with the
Data Privacy Act and NPC issuances. Security controls shall follow DICT cybersecurity
frameworks.

SEC. 18. Capacity Building and Professionalization. The Civil Service Commission,
with NKMC and DBM, shall establish a KM Competency Framework and career tracks. A
National KM Training Program with certification levels shall be developed.


SEC. 19. Incentives, Performance, and Accountability. The NKMC shall adopt a KM
Maturity Model and Performance Scorecard. Agencies with exemplary KM performance shall
be eligible for awards and incentives. Compliance shall be integrated into agency performance
frameworks and audits.

SEC. 20. Procurement, Investment, and Shared Services. Procurement of KM systems
shall conform to NKMC standards. Shared services may be offered through DICT, DepDev,
and DOST.

SEC. 21. Research, Evaluation, and Learning. Agencies shall allocate not less than one
percent (1%) of project costs for KM and learning activities unless exempted by NKMC. The
NKMC shall commission independent evaluations every five (5) years.

SEC. 22. Reporting. Agencies shall submit an annual KM report to the NKMC and
Congress covering inventories, openness, reuse statistics, capacity efforts, and outcomes.

SEC. 23. Whistleblower and Ethics Safeguards. Nothing in this Act shall limit lawful
disclosures under whistleblower, anti-corruption, or audit laws. Ethical guidelines shall be
issued to prevent misuse or erasure of knowledge.

SEC. 24. Infractions and Administrative Sanctions. The NKMC may recommend
administrative sanctions for willful non-compliance, sabotage, or unauthorized destruction of
knowledge assets. Criminal liabilities under existing laws remain enforceable.

SEC. 25. Appropriations, The initial amount necessary for the implementation of this
Act shall be charged against the current appropriations of DepDev, DICT, and concerned
agencies. Thereafter, such amount shall be included in the annual General Appropriations Act.
‘A Knowledge Management Development Fund may be established to receive grants,
donations, and ODA.

SEC. 26. Implementing Rules and Regulations. Within one hundred twenty (120) days
from the effectivity of this Act, the NKMC shall promulgate the necessary rules and
regulations.

SEC. 27. Transitory Provisions, Within ninety (90) days, all covered agencies shall
designate KM focal points and submit initial knowledge asset inventories. Existing systems
shall be aligned within three (3) years. Priority shall be given to high-value sectors in the first
year.

SEC. 28. Separability Clause. If any provision of this Act is declared unconstitutional
or invalid, the remaining provisions shall not be affected thereby.

SEC. 29. Repealing Clause. All laws, decrees, orders, rules, and regulations
inconsistent with this Act are hereby repealed or modified accordingly.

SEC. 30. Effectivity. This Act shall take effect fifteen (15) days after its publication in
the Official Gazette or in a newspaper of general circulation.

Approved,