HOUSE F REPRESENTATIVES
RECEIVED

Republic of the Philippines
HOUSE OF REPRESENTATIVES
Quezon City, Metro Manila

SEVENTEENTH CONGRESS
First Regular Session REGISTRATION UNIT
BILLS AND INDEX SERVICE

HOUSE BILLNO.__586

Introduced by Hon. LEOPOLDO N. BATAOIL

EXPLANATORY NOTE

This Bill seeks to provide a more responsive system of civil registration that will
sustain the need of a growing population and the increasing complexities of a civilized
nation. Moreover, the Bill seeks to standardize and modernize the registration procedures
necessary to establish the identity of an individual for administrative and legal purposes.
The Bill also aims to establish a more efficient and simplified procedures in recording

vital events affecting the identity of an individual for the benefit of the general public.

In view of the foregoing, immediate approval of this measure is earnestly sought.



Republic of the Philippines
HOUSE OF REPRESENTATIVES
Quezon City, Metro Manila

SEVENTEENTH CONGRESS
First Regular Session

HOUSE BILL NO. ___ 586

Introduced by Hon. LEOPOLDO N. BATAOIL

AN ACT PROVIDING FOR A MORE RESPONSIVE CIVIL REGISTRATION
SYSTEM
AND FOR OTHER PURPOSES

Be it enacted by the Senate and House of Representatives of the Congress of the
Philippines in session assembled:

Section 1. Short Title. — This Act shall be known as the "Civil Registration Act of
2012".

Section 2. Declaration of Policy. — The State shall promote and maintain for a
more responsive civil registration system. Towards this end, standardization and
modernization of registration procedures is necessary to establish the identity of an
individual for administrative and legal purposes. Moreover, efficient and simplified
procedures in recording vital events must be applied in civil registration for the benefit of
the general public.

Section 3 Coverage. — This law shall embrace all acts affecting the civil status of
persons in the Philippines and all Filipinos abroad.

Section 4. Definition of Terms.

a. Civil Registration — refers to the continuous, permanent, and compulsory
documentation of occurrence and characteristics of vital events, including any
modifications thereof during the lifetime of a person, namely births, deaths,
marriages, judicial and administrative orders and legal instruments.

b. Civil Register — refers to the various civil registry books where events and
judicial decrees concerning the civil status of persons shall be recorded and
kept in the archives of the Local Civil Registry Office, Philippine Consulates,
National Statistics Office, and Shari'a District/Circuit Courts.

c. Civil Registry Documents ~ refers to all certificates and documents relating to
civil status of person which are recorded and kept in the archives of the Local
Civil Registry Office, Philippine Consulates, National Statistics Office, and
Shari'a Distric/Cireuit Courts.

d. Civil Registrar General — refers to the head of the National Statistics Office.


ec. Civil Registrar — refers to the head of the Local Civil Registry Office (LCRO),
Consul General/ Consul/Vice Consul or the Clerk of Shari'a District/Circuit
Courts.

£ Distric/Circuit Registrar ~ refers to the Clerk of Shari'a District/Circuit Court
performing civil registration function with regard to Muslim marriages,
Divorces, Revocations of Divorce and Conversions under Title VI, Book Two
of Presidential Decree No. 1083; otherwise known as the Code of Muslim
Personal Laws.

g. Barangay Civil Registration System — refers to a strategy to facilitate civil
registration at the barangay level where all the Barangay officials shall assist
the City / Municipal Civil Registrar (C/MCRs) in civil registration work, as
stated in Section 394 (d) (5) R.A. 7160; otherwise known as the Local
Government Code of the Philippines.

h. Legal Instruments — refer to the affidavits/affirmations pertaining to civil
registration.

Section 5. Duties and Functions of the Civil Registrar General. — The Civil
Registrar General shall have the following duties and functions:

a. Enforce the provisions of this Act:
b. Prepare and issue rules and regulations pertaining to civil registration;
c. Exercise technical direction and supervision over the City/Municipal Civil

Registrars (C/MCRs) and other Local Civil Registry Officer:

d Give orders and instructions to the C/MCRs on civil registration. I

e. Endorse for investigation any complaint for violation of this Act and all
irregularities to the Local Chief Executive and other duly authorized
agencies.

f, Reproduce and issue documents under its custody and~ to prepare and

order the printing of necessary forms for its compliance:
g. Determine and prescribe standard fees for civil registry documents.

Section 6. Duties of the City/Municipal Civil Registrar. — The appointment of
C/MCRs shall be mandatory for city and municipal governments.

The C/MCR shall be responsible for the civil registration programs in the local
government unit concerned, pursuant to this Act, other existing laws, rules and
regulations issued to implement them.

The C/MCR shall develop plans and strategies and upon approval thereof by the
governor or mayor, as the case may be, implement the same, particularly those which
have to do with civil registry programs and projects which the mayor is empowered to
implement and which the Sanggunian is empowered to provide for.

The C/MCR shall:


a, register all registrable events occurring within their jurisdiction;
b. file registrable certificates and documents presented to them for entry;

c. compile the same monthly and prepare and sends any information required of
them by the Civil Registrar General;

d. issue certified transcripts or copies of any certificate or document registered, upon
payment of the proper fees:

e. order the binding, properly classified, or digitized of all certificates or documents
registered during the year:

£. send to the Civil Registrar General, during the first ten days of each month, a copy
of entries made during the preceding month, for filing in hard and/or soft copies;

g. index the same to facilitate search and identification in case any information is
required:

h, administer oaths, free of charge, for civil registry purposes;

i. accept all registrable documents and judicial decrees/orders affecting the civil
status of persons;

j. file, keep and preserve in a secured place the books required by law;

k. transcribe and. enter immediately upon receipt all registrable documents and
judicial decrees affecting the civil status of persons in the appropriate civil registry
books;

1. receive applications for the issuance of a marriage license and after determining
that the requirements and supporting certificates and publication thereof for the
prescribed period have been complied with, shall issue the license upon payment of
the authorized fee to the treasurer;

m.coordinate with the Office of the Civil Registrar General in conducting
educational campaigns for vital registration and assist in the preparation of
demographic and other statistics for the local government unit concerned;

n. recommend to the Civil Registrar General systems and procedures relative to the
formulation of policies, rules and regulations on civil registration;

6. submit status reports on the condition of civil registry documents filed in the civil
registry office whenever there are changes of the previous status of files;

p. observe faithful compliance to rules and regulations pertaining to civil registration;
g. reconstruct destroyed civil registry records upon compliance with the requirements
following the procedures established by the Office of the Civil Registrar General;
and

r, make available at all times the civil registry forms in his office.


Section 7. Civil Registry Book — The C/MCRs shall keep and preserve in their
offices the following books, in which they shall accordingly make the proper record
concerning the civil status of persons: (1) Register of Births; (2) Register of Foundlings;
(3) Register of Deaths; (4) Register of Marriages; (5) Register of Court Decrees or
Orders; (6) Register of Legal Instruments; (7) Register of Applications for Marriage
License; (8) Register of Conversion to Islam; (9) Register of Muslim Divorces; (10)
Register of Revocation of Muslim Divorces; (11) Register of ICCs/IPs Marriage
Dissolutions; (12) Register ICCs/IPs of Revocation of Marriage Dissolutions; and (13)
Register of Administrative Orders.

Section 8. Registration and Certification of Birth — The declaration of the
physician, midwife, nurse, attendant at birth, or in default thereof, the declaration of
either or both parents or any person who has knowledge of the facts of birth of the
newborn child shall be sufficient for the registration of birth in the civil register. The duly
accomplished Certificate of Live Birth (COLB) containing the above declaration shall be
submitted for registration to the C/MCR where the birth occurred within thirty (30) days
from the date of birth by the aforementioned declaring the following: a.) name of the
child; b.) sex; c.) date of birth; d.) place of birth; d.) name of mother; e.) name of father;
f.) citizenship of the mother; g.) name of father; h.) citizenship of the father; i.) date of
marriage of parents; j.) place of marriage of parents; and k.) such other data as required in
the regulation to be issued.

Abandoned children or foundling, with parents guardian or relatives being
unknown, or a child committed in an orphanage or charitable institution with unknown
facts of birth and parentage, shall be registered by the finder or charitable institution
concerned within thirty (30) days from the date of finding or commitment of the child at
the C/MCR were the child was found.

A person who has not been registered with the C/MCR where he was born within
the prescribed period of thirty days may be allowed delayed registration.

A deceased person's birth may also be registered on a delayed registration basis by
his or her nearest kin.

The informant and affiant must show authentic proof of the identity of the person
registered, the facts of his birth, his parentage and other relevant data.

Out-of-town registration of birth may be allowed.

The record of a person's birth shall be kept strictly confidential and no information
relating thereto shall be issued except upon request of the following:

a. The concerned person himself, or any person authorized by him;

b. __ His spouse, his parent or parents, his direct descendants, or guardian or
institution legally in-charge of him, if he is a minor;

ce The court or proper public officials’ whenever’ absolutely necessary in
administrative, judicial or other official proceedings to determine" the identity
the child's parents or other circumstance surrounding his birth; and

d. In case of person's death, the nearest kin.



Section 9. Registration and Certification of Death — No human body shall be
buried unless the proper death certificate has been presented and recorded in the C/MCR.

The physician who attended the deceased or, in his default, the health officer
concerned, or in default of the latter, any member of the family of the deceased, or any
person having knowledge of the death, shall report the same to the local health
authorities, who shall issue a death certificate and shall order the same to be recorded in
the C/MCR.

The death certificate which shall be issued by the attending physician of the
deceased or, in his default, by the proper health officer shall contain the following data
which shall be furnished by the person reporting the death: a) full name of the deceased;
b) sex; c) age: d) civil status; ) nationality; f) date of death; g) place of death; h) cause of
death; and i) such other data which may be required.

The surname used by the deceased person, when still living, will be the surname to
be used in the death certificate.

Registration shall be made within thirty (30) days from the time of death in the
C/MCR were the death occurred.

In the absence of the health officer or his authorized representative in the place of
registration, or when it is a non-working day and the health officer or his authorized
representative is not expected to be in his office, the death should be reported within
forty-eight (48) hours after its occurrence by the nearest of kin of the deceased or by any
person having knowledge of the death to the mayor, or any member of the Sangguniang
Bayan or to the municipal secretary, who shall issue and sign the medical certification
portion of the Certificate of Death for burial and registration purposes.

When the death is under medico-legal examination, or where a case of death is
under investigation by the National Bureau of Investigation (NBI) or other investigative
agency of the government and where the body of the deceased is subjected to autopsy or
examination of the medico-legal officers and the deceased has not been registered in the
place of the death, the head of the NBI or of other investigative agency of his authorized
representative shall cause the registration of such death through the health officer of the
city or municipality where the death occurred.

‘The medicolegal officer shall accomplish and sign the medical certification or the
certificate or death.

Registration of fetal death shall follow the same procedures in the registration of
death,

A person who has not been registered within the prescribed thirty (30) day period
may be allowed delayed registration with the C/MCR where he died.

Out-of-town registration of death may be allowed.

Section 10. Registration of Marriage License. — The local civil registrar
concemed shall enter all applications for marriage licenses filed with him in a registry
book strictly in the order in which the same are received. - He shall record in said book


the names of the applicants, the date on which the marriage license was issued, such other
data as may be necessary.

Section 11. Application for Marriage License. — All applications for marriage
license shall be governed by the pertinent provisions of Executive Order No. 209:
otherwise known as the Family Code of the Philippines, as amended.

Section 12. Registration and Certification of Marriage. — All civil officers,
priests, ministers, wali, imam and tribal leaders authorized to solemnize marriage shall
send four (4) copies of the certificate of marriage for registration to the C/MCR where the
marriage was solemnized within fifteen (15) days after marriage. Marriages exempt from
license requirement, shall be registered within thirty (30) days after marriage in the city
or municipality where it was solemnized.

‘A person whose marriage has not yet been registered with the C/MCR where the
marriage was solemnized or celebrated may be allowed for delayed registration.

Out-of-town registration of marriage may also be allowed.

Section 13. Multiple Registration. — In case of multiple registrations of birth,
marriage and death, the first duly registered document shall prevail. However, for
multiple marriages occurring to the same parties, the first marriage shall prevail, not the
first registration.

Section 14. Registration of Solemnizing Officers. — Ail solemnizing officers shall
be registered with the Office of the Civil Registrar General, except those who are not
required as may be provided by law or existing rules.

The C/MCRs may assist the Local Chief Executive in determining documents
pertaining to the existence of religious sect.

Section 15. Registration of Court Orders, — In case a court issues an order
concerning the status of a person, it shall be the duty of the clerk of court to advise the
successful petitioner to have the order registered in the C/MCR where the court is
functioning.

In the case that another person shall register the order other than the petitioner, the
C/MCR shall verify if the copy of the order is authentic; otherwise, he shall refuse
registration thereof.

The local civil registry office where the event of the order was registered shall
forward a certified true copy of the order to the C/MCR where the event affected was
originally registered. The latter shall make the proper annotations in the document and—
in the applicable registry book. He shall likewise send a certified true copy of the
annotated document and the registered court order to the Office of the Civil Registrar
General.

Each corrected document shall be reported to the Office of the Civil Registrar
General during the usual reporting month.

All court order shall be registered within fifteen (15) days upon its finality;
otherwise it shall be considered delayed registration.


All court orders shall be effected through annotations in the civil registry
document except in adoption where the child shall be entitled to the issuance of an
amended birth certificate.

Section 16. Registration of Adoption. — After the court decision on the adoption
has become final and executory, the original birth certificate shall be amended. An
amended certificate of live birth of the adopted shalll be issued by the C/MCR where the
birth of the adopted child was recorded. It shall have the same entries as those appearing
in the original records of birth, except for the following items of information:

a.) Name of the adopted ~ the first name of the adopted child shall be the same
in the original certificate of live birth unless the order of adoption carried an order
changing it to another name. The middle name of the adopted child shall be the same as
the middle name of the adopter, except when the husband and the wife jointly adopted the
child, in which case, the middle name of the adopted shall be the surname of the adopting
mother.

The surname of the adopted child shall be that of the adopter. If the husband and
wife jointly adopt the child, the adopted child shall use the sumame of the adopting
father.

b.) | Names of parents — the name of the natural parents of the adopted child
shall be substituted by the names of the adopting parents whose his or her name shall be
indicated in the appropriate space in the certificate of live birth as the father or mother, as.
the case may be; and

information — other information about the adopting parents such as
ion shall be indicated in the appropriate space of the amended
certificate of live birth. The date and place of marriage of the adopting parents shall be
entered in the appropriate space of the amended certificate of live birth of the adopted in
case the husband and wife jointly made the adoption.

In case the adopted child is a foundling, the basis for issuance of an Amended
Certificate of Live Birth shall be the court order.

Section 17. Registration of Presumptive Death. — A judicial order or decree
declaring a person presumably dead shall be registered at the C/MCR where the first
marriage was registered. For the purpose of contracting a subsequent marriage,
annotation shall be recorded in the marriage register as well as in the marriage certificate.

Section 18. Registration of Court Orders Decided Abroad. ~ All foreign court
orders involving civil status of persons shall be registered in the Local Civil Registry
Office of Manila.

Section 19. Registration of Legal Instruments. — As a general rule, all legal
instruments shall be registered in the civil registry of the place where they were executed
except the following:

a) Affidavit of reappearance — where the parties to the subsequent marriage
are residing;

b) Marriage Settlement~ where the marriage was recorded;


©) Admission of Paternity, Acknowledgment, Legitimation, Voluntary
Emancipation of Minor, Artificial Insemination — where the birth of the child was
recorded.

All legal instruments executed abroad shall be registered in the Office of Civil
Registry in Manila including all legal instruments which’ may be executed in the
Philippines if the vital events referred to in the latter instruments occurred in a foreign
country and duly registered with the Philippine Consulate.

All legal instruments shall be affected through annotation in the civil registry
document.

Section 20. Registration of Affidavit of Reappearance. — A sworn statement of
the fact and circumstances reappearance shall be recorded in the civil registry office of
the residence of the parties to the subsequent marriage at the instance of any interested
person, with due notice to the spouses of the subsequent marriage and without prejudice
to the fact of reappearance being judicially determined in case such a fact is disputed.

Section 21. Registration of Affidavit of Acknowledgment or Affidavit of
Admission of Paternity. — It shall be the duty of parents or parent who executed the
affidavit of acknowledgment to send the original copy to the C/MCR where the birth of
the child was registered for registration in the Register of Legal Instruments and proper
annotation in the Register of Births.

Section 22, Authorization or Ratification of Artificial Insemination. Children
conceived as result of artificial insemination of the wife with the sperm of the husband or
that of a donor or both are likewise legitimate children of the husband and wife, provided
that both of them authorized or ratified such insemination in a written instrument
executed and signed by both of them before the birth of the child.

The instrument shall be recorded in the civil register together with the birth
certificate of the child.

Section 23. Option to Elect Philippine Citizenship. — The option to elect
Philippine citizenship in accordance with Section | (3), Article IV of the Constitution
shall be expressed in the statement to be signed and sworn by the party concerned before
any officer authorized to administer oaths, and shall be filed and registered at the C/MCR
where the instrument was executed.

Election of the Philippine citizenship executed, subscribed, sworn to before the
Consular Officer in the Philippine Embassy abroad, together with his oath of allegiance,
shall be registered at the Local Civil Registrar of Manila.

Section 24. Registration of Repatriation. — The instrument of repatriation and the
oath of allegiance to the Constitution and the Government of the Philippines shall be filed
in the C/MCR where the instrument was executed, However, if the Philippine citizenship
is reacquired by Naturalization, the order of the court granting citizenship shall be
recorded in the Register of Court Order.

Section 25: Registration of Muslim Filipinos, Indigenous Peoples (IPs) and
Children in Need of Special Protection (CNSP). ~ Muslims Filipinos, IPs and CNSP, by
reason of their socio-cultural, religious, and peculiarities shall be registered as follows:


a. Muslim Filipinos civil registration shall be governed by Presidential Decree
1083, Executive Order 157, and Administrative Order No.1, Series of 2005.

b. Indigenous Peoples civil registration shall be governed by the Republic Act
8371 and Administrative Order No.3, Series of 2004.

¢. _ CNSP civil registration shall follow the procedures provided under OCRG
Memorandum Circular 2004-01 and other promulgations by the OCRG in
coordination with the Department of Social Welfare and Development and other
concerned agencies.

Section 26. Barangay Civil Registration System (BCRS). ~ All elected and/or
appointed barangay officials, shall assist in the civil registration within their area of
jurisdiction through the BCRS which the Office of the Civil Registrar General shall issue
guidelines governing its implementation.

Section 27. Civil Registry Documents are Public Documents. — The registry
books making up the civil register and all documents relating thereto shall be considered
public documents and shall be prima facie evidence of the truth of the facts therein
contained. They shall be open to the public during office hours and shall be kept in a
secured place which shall be furnish to the civil registrar at the expense or of the funds 'of
the municipality concerned.

The civil registrar shall not, under any circumstances, permit any document
entrusted to his care to be removed from his office, except by lawful order of a court, in
which case the proper receipt shall be taken.

The civil registrar may issue certified copies of any documents filed, upon
payment of proper fees fixed by the municipal ordinance.

Section 28. Expense of the Office of the Civil Registrar. — All expenses in
connection with the establishment and operations of the civil registrar's office shall be
paid out of municipal funds and for this purpose; the Sanggunian of municipalities or
cities concerned shall make the necessary appropriation available.

Section 29. Fees. — Registration of births, foundlings, deaths and marriages is
mandatory and compulsory, hence, shall be free of charge.

For registration of court orders, legal instruments and registrable administrative
orders, a standard fee shall be collected.

The local government unit may collect reasonable service fees.

For issuance of copies of civil registry documents, a standard fee shall be
collected.

Section 30. False Statements. ~ Any person who shall knowingly make false
statements in the forms furnished and shall present the same for entry in the civil registers
shall be penalized with an imprisonment, fine or both upon the discretion of the court.

Section 31. Failure to Report and Other Violations. — Any person whose duty is
to report any fact concerning the civil status of persons and who knowingly fails to


perform such duty, and any person convicted of having violated the provision of this Act
shall be punished in accordance with law.

Any civil registrar, who fails to properly perform his duties in accordance with the
provisions of this Act and of the regulation issued hereunder, shall be punished in
accordance with law.

A penalty fee of P5, 000 to P10, 000 or an imprisonment of one year or both shall
be imposed for the violation of the preceding provisions.

The attending physician, nurse, midwife, hospital administrator, or any person
having been in charge of the certificate of live birth who knowingly fails or withholds the
delivery of copies of the certificate of live birth to the city or municipal civil registrar
shall be penalized by imprisonment of not more than six months, or by a fine of not more
than five thousand pesos, or both, in the discretion of the court.

Any priest or minister solemnizing marriage without being authorized by the Civil
Registrar General or who, upon solemnizing marriage, refuses to exhibit his authorization
in force when called upon to do so by the parties or parents, grandparents, guardians or
persons having charge; and any bishop or officer, priest, or minister of any church,
religion or sect the regulations and practices whereof require bans or publication previous
to the solemnization of marriage who authorized the immediate solemnization of
marriage that is subsequently declared illegal, or any officer, priest or minister
solemnizing marriage in violation of the provision of this Act shall be punished with
imprisonment of not less than six months month but not to exceed three years, or by a
fine not less than one thousand pesos nor more than five thousand pesos or the:
revocation of the authority to solemnize marriage, or all three, upon the discretion by the
court.

‘Any officer, priest, or minister who fails to deliver copies of the certificate of
marriage to the city or municipal civil registrar within the period fixed by law shall be
punished by imprisonment of not more than six months, or by a fine of not more than five
thousand pesos, or both, in the discretion of the court.

Section 32. Mandatory Review. — This Act shall undergo a mandatory review on
its provisions every ten (10) years to make the law more responsive to the needs of times.
The review shall be made by Congress, which shall conduct public hearings and record
relevant testimonies of functionaries in the civil registration system, which shall be the
basis of, and amendment or modification of certain provisions.

Section 33. Separability Clause. — Any part or provision of this Act shall be held
to be invalid or unconstitutional, other parts or provisions hereof which are not affected
thereby shall continue to be in full force and effect.

Section 34. Repealing Clause. — All laws, rules, regulations, orders, memoranda
or circulars inconsistent with this Act are hereby repealed or modified accordingly.

Section 35. Retroactivity. — This Act shall have retroactive effect insofar, as it does
not prejudice or impair vested or acquired rights.



Section 36. Effectivity. — This Act shall take effect fifteen (15) days after
publication in the Official Gazette or in any two (2) national newspapers of general
circulation.

Approved.