NINETEENTH CONGRESS OF THE ) 
REPUBLIC OF THE PHILIPPINES )
Third Regular Session 
)
SENATE
s. No. 2973
^ ‘ 
rrp
(In substitution of Senate Bili No. 2686)
Prepared and submitted by the Committees on Culture and the Arts; Civil Service, 
Government Reorganization and Professional Regulation; Ways and Means; and 
Finance with Senators Legarda, Revilla, Gatchalian, and Poe as authors thereof.
AN ACT
REORGANIZING AND RENAMING THE NATIONAL ARCHIVES OF THE 
PHILIPPINES TO THE NATIONAL ARCHIVES AND RECORDS 
MANAGEMENT AUTHORITY, REPEALING FOR THE PURPOSE 
REPUBLIC ACT NO. 9470, OR THE NATIONAL ARCHIVES OF THE 
PHILIPPINES ACT OF 2007
Be it enacted by the Senate and the House of Representatives of the Philippines 
in Congress assembled:
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ARTICLE I
GENERAL PROVISIONS
Section 1. Short Title. — This Act shall be known as the "National 
Archives and Records Management Authority (NARMA) Act".
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Sec. 2. Declaration of Policy. — It is the policy of the State to pursue, 
protect, conserve, promote, and popularize the nation's historical and cultural 
heritage and resources, including the documentary records of Filipino culture, 
history, and governance.
The State shall give utmost priority for the safeguard, protection and 
preservation of its public documents and records, not only as fundamental 
instruments for efficient and effective governance but also as essential tools 
for the preservation of the country's history and cultural memory.
Towards this end, all public records with enduring value, held by 
government offices, including, but not limited to, all branches of government, 
constitutional offices, local government units (LGUs), government-owned or - 
controlled corporations (GOCCs), State and Local Universities and Colleges 
(SLUCs), Philippine Embassies, consulates, and other Philippine offices abroad 
shall be transferred to a permanent government repository for proper 
management, control, and regulation of record disposition.
Sec. 3. Objectives.
objectives:
This Act seeks to achieve the following
a) Strengthen the management and administration of public records 
and archives, including electronic records;
b) Mandate accountability for creating, maintaining, and preserving full 
and accurate records of all government policies and actions;
c) Ensure the systematic and timely disposal of valueless records;
d) Enhance public confidence in the integrity of public record-keeping 
and management;
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e) Ensure the accessibility of public records relevant to the promotion 
and preservation of Philippine cultural heritage and the people's right 
to information;
f) Protect, preserve, conserve, and promote the nation's documentary 
heritage in both the public and private sectors;
g) Support the safekeeping of private archives; and
h) Strengthen the role of NARMA in developing and supporting 
government record-keeping and archival management.
Sec. 4. Scope. — This Act shall cover all records, as defined in this Act, 
held in both government offices or private collections, as well as archival and 
records management programs and activities in all branches of government, 
including LGUs and regional governments, constitutional offices, and other 
government instrumentalities.
Sec. 5. Definition of Terms. — For purposes of this Act, the following 
definitions shall hereby apply:
a) "Agency Records Centef refers to the storage of non-current 
records to be managed and operated by each government office 
concerned or by a private entity contracted by a government agency, 
as approved by NARMA;
b) "Approved repository' refers to a repository to be established by 
the Director General, provided under this Act;
c) "Appraiser refers to the systematic study of records to determine 
their archival value and the need for preservation;


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d) "Archive^' refer to:
1) Public records, papers, periodicals, books, or other items, articles 
or materials, whether in the form of electronic, audio-visual, print, 
or other forms, which by their nature and characteristics have 
enduring value, that have been selected for permanent 
preservation;
2) The place (building/room/storage area) where archival materials 
are kept and preserved; and
3) An organization (or part of an organization) whose main function 
is to select, collect, and preserve archival records and make such 
records available for public use;
e) "Archival Materials" refer to records, papers, periodicals, books, 
or other items, whether in electronic, audio-visual, print, or in other 
formats, that possess archival value based on their nature and 
characteristics;
f) "Archival Valuer refers to the lasting significance or usefulness of 
records, based on the administrative, legal, fiscal, evidential, or 
historical information they contain, which justifies their continued 
preservation;
g) "Controlling government agency"refers to:
1) Public office that controls the public records;
2) Public office that has the power to determine the conditions of 
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3) Any successor of a public office that is abolished, merged, or 
reorganized;
h) nControlling Local Government!' refers to:
1) The LGU that has custody and control over the local government 
records; and
2) Any successor to the LGU that is abolished, merged, or 
reorganized;
i) "Director Genera!' refers to the head of NARMA;
j) "Dlsposaf is the act of discarding or destroying valueless records 
in accordance with the provisions of this Act;
k) "Disposition' refers to the systematic process of managing records 
in office storage, ensuring that valuable records are permanently 
preserved while valueless records are properly disposed of;
l) "Electronic Records!' refer to information recorded in a machine- 
readable format, including records that are created, captured, 
generated, sent, received, or stored in electronic record systems;
m) "Estray record' refers to a public record that is no longer under the 
custody and control of NARMA or any controlling government office;
n) "Government Office!' refers to any public office within all 
branches, subdivisions, instrumentalities, agencies, and entities of 
the government, including but not limited to: National Government 
Agencies (NGAs), constitutional offices, LGUs, GOCCs, SLUCs, courts, 
legislative and judicial offices, local water instrumentalities, Philippine
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embassies, consulates, other Philippine offices abroad, and other 
government instrumentalities;
o) " Head of Officer refers to the individual accountable for the overall 
performance of a government office or, in the case of an LGU, the 
local chief executive;
p) "Important Archival Cultural Property' refers to a record of 
archives that has exceptional cultural, artistic, and historical 
significance to the Philippines, and has been officially declared as 
such by law or by NARMA;
q) "Judicial record^' refer to records submitted to or maintained by 
the Supreme Court, including those of all judicial courts and 
organizations under its jurisdiction;
r) "Legislative record^' refer to records submitted to or maintained 
by the Philippine Senate, the House of Representatives, their 
committees, or attached offices;
s) "Local government archived' refer to local government records 
that have been collected by the controlling LGU that served as 
historical evidence in the performance of its duties;
t) "Local Government Recordd' refer to records in any form, in 
whole or in part, created or received by an LGU in the conduct of its 
affairs, whether before or after the effectivity of this Act;
u) "Metadataf refers to the context and characteristics of electronic 
documents, which provide information about the location of the 
document, its author, and the date it was created, and other relevant 
details that enable its organization, identification, and management;
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v) " National Archival Cultural Treasure!' refers to a unique archival 
record found locally that possesses outstanding historical, cultural, 
artistic, and/or scientific value, is highly significant to the nation, and 
has been officially declared as such by law or by NARMA;
w) "Non-current Records!' refer to files related to completed or 
closed transactions that are no longer needed for ongoing agency 
operations. However, they may be preserved and accessed 
occasionally for legal, historical, or operational purposes;
x) "Open Access Record^' refer to public records, whether in the 
custody and control of the controlling government agency or NARMA, 
which have been in existence for at least thirty (30) years, and to 
which public access has not been otherwise prohibited by the 
controlling government office or NARMA, as the case may be;
y) "President refers to the President of the Republic of the 
Philippines;
z) "President's paperd' refer to records and other documentary 
materials created or received by the President, the President's 
immediate staff, or a unit or individual under the Office of the 
President whose function is to advise or assist the President during 
his/her incumbency;
aa) "Private archived' refer to records with archival value belonging to 
private individuals and/or entities;
bb)" Protected record' refers to local government records that contain 
data deemed crucial for economic, social, political, legal, national 
security, scientific, cultural, technological, or other purposes. These
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records are essential for researching and understanding history, 
ensuring the continuity of public duties, and upholding citizens' 
rights. They are not, or are only partially, available from other 
sources;
cc)n Public Access Registry refers to a publicly available register that 
provides information on access to public records, including any 
restrictions or instances of unauthorized disclosure;
dd)" Public Archive^' refer to:
1) Public records that are determined to have archival value; and
2) Private archives that are acquired by NARMA under the provisions 
of this Act, as well as any private archives acquired by any 
government office;
ee)"Public record^' refer to records or classes of records, in any form, 
in whole or in part, created or received by a government agency in 
the conduct of its affairs, whether before or after the effectivity of 
this Act, and have been retained by that government agency or its 
successors as evidence or because of the information contained 
therein;
ff) "Record^' refer to recorded information in whatever format 
produced or received in the initiation, conduct, or completion of an 
institutional or individual activity and that comprises content, 
context, and structure sufficient to provide evidence of the activity;
gg) "Recordscentei” refers to an intermediate repository in which non- 
current records of various government offices are stored until they 
can be destroyed or transferred to NARMA;
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hh)"Records management" refers to the managerial activities 
involved with respect to records creation, records maintenance and 
use, transmission, retention, and records disposition in order to 
achieve adequate and proper documentation of policies and 
transactions of government for its efficient, effective, and economical 
operation;
ii) "Records Office!' refers to an organizational unit responsible for 
planning, developing, prescribing, disseminating, and enforcing 
policies, rules and regulations, and coordinating the agency-wide 
records management program;
jj) "Repository' refers to a facility determined by a government office 
for the appropriate maintenance and storage of public records;
W)"Restricted access record^' refer to records that are withheld 
from public access due to legal impediments or pursuant to a 
standard or directive issued by the Director General;
11) "Standards!' refer to circulars and orders issued by the Director 
General in accordance with the provisions of this Act;
mm) " Vitairecordd' refer to records containing information essential 
for emergency operations during a disaster, the resumption or 
continuation of operations, the re-establishment of an organization's 
legal, financial, or functional status, and the determination of the 
rights and obligations of individuals and corporate entities in relation 
to the organization; and
nn)" Vice President's Papers"refer to records and other documentary 
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President's immediate staff, or a unit or individual under the office of 
the Vice President whose function is to advise or assist the Vice 
President during his or her incumbency.
ARTICLE II
PURPOSE, OTHER PRELIMINARY PROVISIONS,
AND KEY ADMINISTRATIVE PROVISIONS
Sec. 6. NARMA as an Independent Agency. — NARMA shall be an 
independent agency attached to the National Commission for Culture and the 
Arts (NCCA) exclusively for cultural program coordination.
Sec. 7. Powers and Functions. —
a) The following are
the
powers
of NARMA:
1) Sole Authority - NARMA shall serve as the sole authority in 
government records management and archives administration.
2) Policy and Regulation - It shall plan, develop, prescribe, 
disseminate, and enforce policies, rules, and regulations, as well 
as coordinate government-wide programs on the creation, 
protection, use, storage, and disposition of public records. This 
includes the acquisition, storage, and preservation of public 
archives, along with the provision of facilities for reference, 
research, and other purposes.
3) Protection and Regulation - NARMA shall be the primary 
government agency responsible for the protection, conservation, 
designation, and regulation of public and private archives, 
including archival cultural properties.
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b) The following are the functions of NARMA:
1) Records Preservation and Restoration - Classify, identify, 
preserve, and restore public records.
2) Archival Facilities - Acquire or facilitate the acquisition of 
permanent and suitable buildings to house the country's archival 
holdings and public records.
3) Research - Conduct archival research using both domestic and 
international archival materials.
4) Records Management and Disaster Preparedness - Develop and 
Implement a records management and archival administration 
program for the efficient creation, utilization, maintenance, 
retention, preservation, conservation, and disposal of public 
records. This includes adopting security measures and a vital 
records protection program to support disaster preparedness and 
business continuity in government.
5) Technical Assistance - Provide technical assistance to 
government offices and the private sector on records storage, as 
well as in the planning, implementation, and evaluation of their 
records management and archives administration programs.
6) Training and Accreditation - Conduct and accredit training 
programs on records and archives management, including the 
establishment of an archival system for both the public and 
private sectors.
7) Fees for Services Rendered - Impose and collect reasonable fees, 
charges, or assessments for services rendered, permits issued, or
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regulatory functions performed in accordance with its mandate, 
subject to existing laws, rules, and regulations: Provided, That 
such fees and charges shall be reviewed periodically to ensure 
their reasonableness and relevance to NARMA's objectives.
8) Cultural Heritage Oversight - Oversee public and private archives 
in relation to cultural heritage preservation, conservation, 
protection, and regulation.
9) Acquisition of Archival Records - Acquire public records, private 
archives, and all other records deemed to have archival value 
through sale, donation, expropriation, or other legal means of 
transfer.
10) Enforcement and Sanctions - Impose administrative fines and 
sanctions for violations of its rules and orders issued pursuant to 
this Act. NARMA shall have the authority to:
a. Investigate offenses;
b. Issue subpoenas;
c. Administer oaths;
d. Take testimony;
e. Issue cease-and-desist orders; and
f. Hold individuals or entities in contempt for obstruction or 
refusal to comply with lawful directives.
11) Preservation of Government Archives - Ensure the preservation 
and conservation of existing and future archival resources of the 
government.
12) Public Records Access and Certification - Issue, transmit, and/or 
reproduce copies, certified true copies, or certifications of public
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archives or extracts thereof, in accordance with the provisions 
of this Act and other appiicabie iaws on access.
13) Pubiic Records Registry - Maintain a registry of aii pubiic records 
under NARMA's custody and controi, which shall be made 
available for public inspection.
14) Custody and Management of Pubiic Archives - Obtain custody 
and management of aii pubiic archives, both physicai and 
digital, that are not yet under NARMA's control. The transfer of 
custody shall follow established legai and procedural guidelines.
15) Acceptance and Conservation of Pubiic Archives - Accept, store, 
preserve, and conserve any pubiic archive transferred to 
NARMA.
16) Regionai Archives and Records Centers - Estabiish, maintain, 
and operate regionai archives and records centers with 
compiementary preservation facilities and other reiated 
infrastructure.
17) Digital Records Management - Develop and implement policies, 
programs, and technoiogies to enhance the storage, 
reproduction, and preservation of public records in eiectronic 
and digital formats. This inciudes ensuring:
a) Authenticity, reiiabiiity, and accessibiiity of eiectronic 
records;
b) Security and compiiance with internationai records 
management standards; and
c) The use of data analytics, data modeling, and futures 
thinking to improve efficiency, inform evidence-based
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decision-making, and promote transparency.
18) Special Archives and Institutes - Establish special archives and 
research institutes as necessary.
19) Publications and Distribution - Prepare, publish, sell, or 
otherwise distribute materials related to public archives, 
NARMA's activities, facilities, and services, subject to copyright 
laws and terms and conditions of acquisition.
Sec. 8. Management of NARMA. — NARMA shall be headed by a 
Director General who shall be assisted by three (3) Deputy Directors-General: 
Deputy Director-General for Records Management; Deputy Director-General for 
Archives Administration; and Deputy Director-General for Administrative, 
Finance, and Support Services.
The regional offices shall operate under the supervision of the Director 
General and the Deputy Directors-General, with the support of at least one (1) 
Regional Director per administrative region. Each Regional Director shall hold 
Career Executive Service (CES) eligibility or its equivalent, in accordance with 
existing civil service laws and regulations.
Each Regional Director shall be assisted by an Assistant Regional 
Director. Both the Regional Director and Assistant Regional Director shall be 
appointed by the Director General based on merit, qualifications, and 
performance.
Sec. 9. The Director General. — The Director General shall serve as 
the National Archivist of the Republic of the Philippines, with the rank and 
emoluments of a Department Undersecretary. The President shall appoint the 
Director General based on the following minimum qualifications:
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a) A Filipino citizen;
b) A holder of a master's degree in archival studies, arts, history, 
humanities, social studies, political science, sociology, public 
administration, library science, information management; a law 
degree; or another related field of study;
c) At least ten (10) years of experience, preferably in records 
management and archives administration; and
d) No prior conviction for any criminal or administrative offense.
The Director-General shall serve a fixed term of seven (7) years. In the 
event of a vacancy during the term, the newly appointed successor shall serve 
only the unexpired portion of the predecessor's term but may later be 
reappointed for a full seven-year term.
Sec. 10. The Deputy Directors-Generai — The Deputy Directors- 
General shall have the ranks and emoluments of an Assistant Secretary. The 
three (3) Deputy Directors-Generai shall be career officials appointed by the 
President.
No person shall be appointed or designated as Deputy Director-General 
of NARMA unless he/she possesses the following minimum qualifications:
a) A Filipino citizen;
b) A holder of a master's degree in archival studies, arts, history, 
humanities, social studies, political science, sociology, public 
administration, library science, information management; a law 
degree; or a related field of study;
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c) At least five (5) years of experience in records management and 
archives administration; and
d) Career executive service eligibility; and
e) No prior conviction for any criminal or administrative offense.
Sec. 11. Functions and Powers of the Director-General. — The
Director General shall have the following functions and powers:
a) Establish policies, standards, and guidelines related to public records 
management and archives administration programs;
b) Inspect, examine, identify, and determine records of government 
agencies and classify and preserve those which are of permanent or 
enduring historical value;
c) Advise on the creation, management, storage, use, and proper 
disposition of physical and digital public records;
d) Direct and determine the necessary standards for the disposition of 
public records;
e) Take suitable measures in preserving and conserving archival 
materials, which are under the custody of NARMA, government 
offices, and private archives;
f) Acquire through transfer, donation, purchase, expropriation, or any 
other means public records and private archives, which have archival 
value;
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g) Determine and establish measures on access and use of public 
archives;
h) Provide maintenance and security for public records in the custody 
and control of NARMA;
i) Report to the President any loss of public records in the custody and 
control of NARMA;
j) Enter into agreements with local and international archival or 
historical institutions to acquire or reproduce original documents or 
archival materials, thereby enhancing the archival and historical 
holdings of the Philippines;
k) Establish and implement government-wide programs on public 
records and archives to strengthen disaster preparedness and ensure 
business continuity;
l) Establish linkages and networks with local and international 
organizations involved in records management and archives 
administration;
m) Design, construct, purchase, lease, maintain, operate, protect, 
conserve, restore, and improve buildings and other acquired facilities 
for use by NARMA;
n) Appoint as a consultant any person who possesses the ability and 
expertise to carry out archival research, documentation work, or any 
activities deemed necessary by the Director General;
o) Review or facilitate the review of classified records under the custody 
and control of NARMA;
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p) Inspect the contents of classified records and, in accordance with 
existing laws, issuances, and regulations on classified documents, 
declassify or reclassify those under NARMA's custody and control.
q) Cite responsible official/s in contempt for any violations of this Act; 
and
r) Perform such other functions as may be necessary for the proper and 
effective management of NARMA and to fully implement this Act.
Sec. 12. Optimization. — The Director Generai shall have the 
authority to reorganize the structure of the National Archives of the Philippines 
(NAP), including its staffing pattern, to effectively fulfill its expanded mandate 
as NARMA. This reorganization shall be governed by the policies and guidelines 
of the Department of Budget and Management (DBM) and the Civil Service 
Commission.
Sec. 13. Establishment of an Archivai Conservation Laboratory.
— NARMA shall establish an archival conservation laboratory equipped with 
advanced paper conservation tools and equipment to ensure the continued 
preservation of its archival collection.
Sec. 14. Establishment of Regional OfTices. — NARMA shall 
establish, operate, and maintain regional offices to perform active and inactive 
records management and archives administration and preservation activities in 
each administrative region.
The regional offices shall operate regional records centers and regional 
archives, with complementary storage facilities and archives preservation 
facilities.
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Sec. 15. Trust Fund. — A NARMA Trust Fund shall be established, 
which shall be sourced from fees, fines, and other income generated from 
operations incidental to NARMA's functions. The trust fund shall be used 
exclusively for NARMA programs, activities, acquisitions, infrastructure, 
improvement, travels, training abroad, and analogous expenses subject to 
existing government accounting and auditing rules.
Sec. 16. Retention of Income and Disposition of Donated 
Funds. — Income that accrues to NARMA from all sources of its operations 
shall be placed in the NARMA Trust Fund and may accumulate for disbursement 
in future fiscal years, if not used within the fiscal year in which such income 
was generated.
Donations of money to NARMA shall also be placed in the NARMA Trust 
Fund, to be disbursed according to the terms and purposes of the respective 
deeds of donation, or disbursed for any purpose that benefits NARMA, as may 
be determined by the Director General, if no specific purposes are stipulated in 
the deeds of donation.
The handling and accounting of such donations shall be subject to rules 
and regulations to be prescribed by NARMA in agreement with the Commission 
on Audit within six (6) months after the effectivity of this Act.
Sec. 17. Exemption from Taxes, Duties, Fees, and Charges. —
Subject to the relevant provisions of the National Internal Revenue Code (NIRC) 
of 1997, as amended, NARMA shall be exempt from import taxes and tariff 
duties on all art and display materials, equipment, and other resources directly 
used for its non-profit programs. These include, but are not limited to, the 
acquisition and proper management of archival records, the purchase of public 
records, and the procurement of necessary chemicals and materials for their 
preservation or restoration, as well as exhibit and technical equipment, 
including films.
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Donations and legacies to NARMA shall be exempt from donor's tax, 
estate tax, and inheritance tax. Further, such donations shall be considered an 
allowable deduction from the donor's gross income in the computation of 
income tax, in accordance with NIRC, as amended.
ARTICLE III
THE PUBLIC RECORDS MANAGEMENT SYSTEM
Sec. 18. Objectives of Records Management. — NARMA shall lead 
the establishment of the records management standards and procedures to be 
implemented by all government offices, with particular attention to their 
peculiar needs and operations. Such records management standards and 
procedures shall seek to pursue and implement the following objectives:
a) Accurate and complete documentation of the policies and 
transactions of all government offices;
b) Assessment and control of the quantity and quality of public records 
generated by a government office;
c) Establishment and maintenance of control mechanisms for records 
creation to prevent unnecessary record generation and promote the 
efficient and cost-effective operation of government offices;
d) Simplification of activities, systems, and processes of records 
creation, maintenance, use, and disposition of records;
e) Judicious preservation and disposition of public records;
f) Direction of continuous attention on records from their initial creation 
to their final disposition;
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g) Increase in capacity of eiectronic and digital forms in the 
maintenance, storage, reproduction, and preservation of public 
records; and
h) Establishment and maintenance of such other systems or techniques 
as NARMA considers necessary to carry out the policies and 
objectives of this Act.
Sec. 19. Establishment of Records Offices in Government 
Agencies. — Within one (1) year from the effectivity of this Act, all government 
agencies or offices, as defined herein, shall establish, depending on the 
organizational structure, a records office/unit/section/or division, with its 
corresponding plantilla positions, in coordination with DBM and NARMA. It shall 
be headed by a records officer, who may also be an archivist who shall be 
responsible for ensuring compliance with the regulations and guidelines issued 
by NARMA.
Sec. 20. Establishment of Agency Records Centers. — All
government offices shall establish their agency records center for the 
maintenance and control of non-current records under their custody.
Sec. 21. System of Registration and Accreditation. — Pursuant to 
this Act, NARMA shall establish a comprehensive system for the registration 
and accreditation of public and private archives nationwide. This system shall 
include mechanisms for regularly updating archives on the latest methods, 
techniques, and procedures in records management, as well as requiring the 
annual submission of reports on the status and management of their archival 
holdings.
Sec. 22. Public Access Registry. — All government offices shall 
regularly conduct an inventory of their public records and maintain a public 
access registry containing the following information:
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a) Public records under the government office's custody;
b) Public records transferred to NARMA;
c) Public records lawfully disposed of with NARMA's authorization; and
d) Deferred transfers of public records.
In addition, the public access registry shall include details on:
a) Restrictions on public access to public records;
b) Prohibitions on accessing public archives or protected records under 
the control of the Director General; and
c) The legal grounds for such prohibitions and restrictions.
The heads of all government offices concerned shall ensure the full 
public accessibility of said registry.
Sec. 23. Genera! Records Disposition Scheduie (GRDS). —
NARMA shall develop a GRDS that shall prescribe the disposal of public records 
common to all government offices.
Sec. 24. Records Disposition. — Every disposition action on a public 
record must strictly be in accordance with the GRDS and agency records 
disposition schedule, whenever applicable, as submitted to and approved by 
NARMA.
Sec. 25. Agency Records Disposition Scheduie. — All government 
offices shall, after a periodic appraisal and review of its inventory of public 
records at a frequency to be determined by NARMA, submit an agency records 
disposition schedule covering other public records not covered by the GRDS.
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Sec. 26. Disposal of Public Records. — No government office shall 
dispose, or authorize the disposal, of any public record under its custody or 
control, except with the prior written authority of NARMA.
Sec. 27. Authority for the Disposition of Public Records. —
a) The Director General shall authorize in writing the disposition of a 
public record, such as:
1) Transferring control or custody of the public record to another 
government office;
2) Transferring control or custody of the public record to the Director 
General;
3) Destroying the valueless public record; or
4) Selling the valueless public record.
b) Before authorizing the disposition of a public record under subsection 
(a), the head of a government office shall give the Director General 
at least Thirty (30) days' notice prior to:
1) The intention to transfer control of the public record, with a 
general list and description of the public record concerned;
2) The intention to dispose of the public record, with a general list 
and description of the public record concerned; and
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3) The place where additional information may be obtained on the 
public record concerned and the person to whom any comments 
may be sent.
Sec. 28. Transfer of Public Records to NARMA. — Heads of 
government offices shall cause the transfer of the following public records, 
under their control and custody, to the control and custody of NARMA:
a) Archival materials or collections of any government office that are 
more than thirty (30) years old and have national or historical 
significance, as determined by NARMA, including but not limited to:
1) As-built plans of government-owned buildings, bridges, and 
similar infrastructure projects implemented by the Department of 
Public Works and Highways and other government offices; and
2) Non-current public records of a government office with thirty (30) 
years or more retention periods, including inactive personnel 
records which are often referred to as the 201 files.
b) Any public record, regardless of age, that have archival value to 
warrant its preservation;
c) Public records of a government office that ceases to exist as a public 
office, or ceases to exercise a function to which its public records 
relate, unless otherwise provided by law;
d) President's and Vice-President's papers;
e) Civil Registry records that are over one hundred (100) years old; and
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f) Other public records which may be transferred at the option of the 
heads of government agencies, subject to the acceptance of such 
records by NARMA.
Further, nothing in this section shall be deemed to authorize the transfer 
of classified records, census, and civil registry data without the prior written 
consent of the head of the government office responsible for their control and 
custody.
Furthermore, nothing in this section shall be construed as modifying or 
extending existing copyright laws.
Public records that shall be surrendered on demand:
a) Public records in the possession of a private individual who has been 
granted special permission to keep and handle them in the course of 
official duties, and which, in the opinion of the Director General, have 
or are likely to have permanent archival value, shall be surrendered 
to the custody and control of NARMA upon the Director General's 
demand; and
b) A public record, which is demanded, need not be surrendered if the 
head of the concerned government office has permitted the person 
referred to in the immediately preceding subsection to retain 
possession of the record.
Sec. 29. Turnover of Presidential and Vice-Presidential Papers.
— The President's and Vice-President's papers, as defined under this Act, shall 
be transferred to the custody of NARMA within one (1) year from the end of 
their respective terms.
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Sec. 30. Deferred Transfer of Records. — The Director General may 
defer the transfer of any public records when, upon his or her determination, 
the immediate transfer of such shall prejudice the administration of any 
government office or would be contrary to public interest.
The Director General may also defer the transfer of any public records 
due to logistical concerns, pending legal issues over such records, or failure of 
the government office to comply with any procedure and conditions for transfer 
that NARMA may set out.
The requirement to transfer public records does not apply in the 
following circumstances:
a) Public records whose disposition is governed by specific acts, laws, 
regulations, or orders issued by a competent court, quasi-judicial 
body, or investigatory body;
b) When the head of the controlling government office and the Director 
General have agreed In writing to defer the transfer of public records 
for a specified period; Provided, That such deferment shall not 
exceed two (2) years. This deferment may be extended to two (2) 
more years through a renewed agreement between the Director 
General and the head of the controlling government office;
c) Public records that are in electronic form, if the Director General 
instructs the controlling government office in writing to continue to 
maintain and control those records even after the expiry of the thirty- 
year (30-year) retention period; or
d) When the controlling government office has its own archival facility.
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Every deferred transfer under this section shall be noted in NARMA's 
registry and the respective registry of the concerned government office.
Sec. 31. Transfer of Public Records to NARMA Records Centers.
— Whenever it is in the interest of the efficient operations of a government 
office, its head may direct the transfer of such non-current public records to a 
records center as provided for in this Act: Provided, That such transfer is 
approved by NARMA and according to GRDS and the transferring agency's 
records disposition schedule.
Sec. 32. Establishment of Regional Archives, Records Center, 
and Agency Records Center. — Pursuant to the objectives of this Act, the 
following shall be established, maintained, and operated by NARMA:
a) Regionai Archives — These shall be responsible for storing, 
processing, servicing, and preserving public archives of government 
offices in the regions.
b) Records Centers—These shall be responsible for storing, processing, 
and managing non-current records transferred to its custody.
Sec. 33. Protected Records of Locai Governments. —
a) The Director General may, by notice in the Official Gazette made after 
consultation with any local government concerned, declare that a 
local government record is a protected record for purposes of this 
Act.
b) An LGU shall provide for the adequate protection and preservation of 
a protected record it holds, in accordance with any applicable 
standards or instructions issued by the Director General.
c) An LGU shall not dispose of a protected record unless it has:
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1) Notified in writing the Director General of its intention to dispose 
of the protected record;
2) Identified the protected record concerned; and
3) Specified how it intends to dispose of the protected record.
d) Not later than three (3) months after receiving written notification 
under the preceding subsection (c)(1), the Director General shall:
1) Direct the local government in writing to transfer the protected 
record to the control of the Director General, subject to conditions 
agreed by the head of an LGU and the Director General; or
2) Authorize the disposal of the protected record identified under 
subsection (c)(2).
Sec. 34. Approval of Repositories. — The Director General may:
a) Authorize an appropriate archives, such as a museum, library, 
another archive, or a local government repository, to be an approved 
repository where public archives may be deposited for safekeeping;
b) Amend or revoke such grant of authority as stipulated under 
paragraph preceding subsection;
c) Inspect an approved repository at any time after giving reasonable 
notice;
d) With the agreement of the head of the controlling government office 
and the consent of the approved repository, deposit public archives
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in an approved repository, set conditions for such deposit, or issue 
instructions to the repository as necessary.
e) Establish standards to ensure the preservation of national interests 
in public archives, the proper maintenance of public archives, and 
the continued provision of appropriate public access; and
f) Direct an approved repository to transfer public archives to the 
possession of NARMA, another approved repository, or the 
controlling government office, as the case may be.
ARTICLE IV
ELECTRONICS RECORDS MANAGEMENT
Sec. 35. Management of Electronic Records. — All government 
offices, with existing electronic records, shall create, implement, and 
periodically update an electronic records management program (ERMP), which 
shall be in line with the standards set under this act and other regulations which 
may be issued by NARMA.
Sec. 36. Electronic Records Standards. — The following minimum 
standards shall be imposed on electronic records management:
a) Record Documentation - Electronic records shall be created with 
essential metadata, which describe the content and structure of the 
record as well as the background of its creation. Accurate and reliable 
links connecting the electronic record and the transaction that will be 
created shall be maintained.
b) Record Accessibility - The content, structure, and context of 
records shall be transferred to and preserved in the electronic records 
management system in an accessible and usable format until the
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records reach the end of their retention period or until they are 
destroyed. Proper formats shall be used to ensure interoperability 
among systems and agencies, enabling efficient record management 
and access.
c) Record Integrity - All electronic records shall be properly secured. 
They shall be protected throughout their retention periods from 
intentional or accidental modifications, disclosures, deletion, and 
unauthorized access. Permission to capture, access, or destroy 
electronic records shall only be given to authorized personnel.
d) Record Security - Agencies shall formulate their own rules on 
access levels to include the use of usernames and passwords. Access 
rights may be given to authorized users or personnel in accordance 
with the applicable provisions of Republic Act No. 10173, or the Data 
Privacy Act of 2012, and other regulations pertaining to confidential 
and classified records. The agency shall also identify which electronic 
records are subject to legislative, regulatory, or institutional policy 
restrictions.
Sec. 37. Inventory of Electronic Records. — All government offices 
shall create an inventory of all electronic records, regardless of media. 
Government offices shall also ensure that all electronic records are included In 
their respective agency records disposition schedules.
Sec. 38. Digitization of Paper Records. — Physical records with 
long-term administrative, legal, fiscal, or other permanent value shall be 
prioritized for conversion to an electronic format.
Sec. 39. Preservation of Electronic Records. — Government offices 
shall guarantee that electronic records will not sustain any loss or alteration of 
information at all stages of their existence. Government offices must ensure
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the future accessibility of electronic records by developing migration and 
conversion strategies that are designed to update hardware, software, and 
storage media before they reach obsolescence.
Further, government offices shall maintain appropriate back-up media 
and systems for storing electronic records throughout the records retention 
period.
Sec. 40. Migration of Eiectronic Records. — Migration of electronic 
records shall be required when at least one (1) of the following conditions is 
met:
a) The scheduled destruction date is greater than five (5) years from 
the initial installation date or last major upgrade of the computer 
storage device or software that reads, processes, or maintains the 
records;
b) The total retention period is greater than ten (10) years from the 
date the records were created; or
c) Usability of the electronic records will be affected by replacements, 
upgrades, or other changes in computer hardware or software 
components.
Sec. 41. Retention and Disposai of Eiectronic Records — The
retention and disposal of electronic records shall be in accordance with the 
approved records disposition schedules under Article III of this Act.
ARTICLE VI
STANDARDS, INSPECTION, REPORTING, AND AUDIT
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Sec. 42. Effectivity of Standards. — All standards issued by the 
Director General shall be published in the Official Gazette or in a newspaper of 
general circulation not later than ninety (90) days before its effectivity. In the 
absence of such required publication, the standards issued shall be deemed 
ineffective and unenforceable.
Sec. 43. Inspection Powers. — The Director General may, after 
giving reasonable notice to a government office or private archive concerned, 
review the records management and archives administration practices and 
programs of any government office, determine the effectiveness and 
compliance of such practices and programs with this Act, and make the 
necessary recommendation or directive for correction or improvement of 
records management: Provided, That during the conduct of inspection, the 
Director General may require the production of documents or archives.
However, the Director General is prohibited from exercising such power 
to inspect in cases where public records:
a) carry security classifications; and,
b) are restricted by other legislation without the consent of the head of 
the controlling government office.
The provision of this Section applies, with the necessary modifications, 
to local government records and local government archives.
For this purpose, NARMA shall adopt an operational guideline and rules 
of procedure.
Sec. 44. Direction to Report to the Director Generai. — The
Director General may give notice in writing directing the head of a government 
office or of an approved repository to report to the Director General or to any 
other person on:
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a) Any specified aspect of its record keeping practice; or
b) The public records that it controls or, in the case of an approved 
repository, has possession of.
Sec. 45. Annual Report on Record Keeping. — The Director General 
shall make an annual report to the President on the state of record keeping 
within government offices. Such report shall be included in the annual report 
given to the President where the same shall be furnished to Congress.
Sec. 46. Public Records Management Audit. — The Director 
General shall be authorized to conduct records management audits in 
government offices and other public archives. All heads of each government 
office, whether national or local, shall grant access to all of their records for 
audit purposes.
For this purpose, the Director General may deputize the respective 
records officers of the concerned agencies or offices to assist in the conduct of 
the audit.
ARTICLE VII
ARCHIVES ADMINISTRATION AND PROCUREMENT
Sec. 47. Access Status. — When public records, which have been in 
existence for thirty (30) years or more, are about to be transferred to the 
custody and control of NARMA, the head of the controlling government office 
shall classify the records as either:
a) Open access records, which may be freely accessed by the public; or
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b) Restricted access records, which must be withheld from the public as 
required by law or as deemed necessary by the head of government 
office.
At the time of original classification, the controlling government office 
shall establish a specific date or event for declassification based on the duration 
of the national security sensitivity of the information, which period shall not 
exceed thirty (30) years, such period may be extended upon approval by the 
Director General of the request by the controlling government agency, which 
extension shall not be more than five (5) years at a time.
Sec. 48. Grounds for Determining Access Status. —
a) In classifying the access status of a public record under section 51, 
the head of the controlling government office shall consider existing 
rules and regulations on classified records.
b) If there are no good reasons to restrict public access under 
subsection (a), or if no legal impediment exists that requires a public 
record to be withheld from public access, the head of the controlling 
government office shall classify the record as an open access record.
c) If there are good reasons for restricting public access under 
subsection (a), or if such legal impediment exists requiring such 
public record to be withheld from public access, the head of the 
controlling government office shall, in consultation with the Director 
General, determine the necessity to restrict public access to the 
public record for a specified period of time or permit such public 
access with conditions.
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d) The head of a controlling government agency may, at any time, in 
consultation with the Director General, vary or withdraw a condition 
imposed on public access records.
e) A public record subject to a restriction under subsection (c) becomes 
an open access record on the withdrawal of the restriction.
f) NARMA shall comply with the conditions of public access imposed 
under subsection (c).
g) A restriction on public access to a public record shall be noted in the 
Public Access Registry.
h) Every controlling government office is responsible for dealing with 
requests for official and personal information under the existing laws 
and regulations on access to classified matters.
Sec. 49. Access Status of Local Government Records. —
a) When a local government record becomes a local government 
archive, the head of the local government shall classify it as either:
1) An open access record; or
2) A restricted access record.
b) The head of a local government may, at any time, change the 
classification of a local government record upon consultation with 
the Director General.
Sec. 50. Grounds for Determining Access Status of Local 
Government Records —
a) In classifying the access status of a local government record, the 
head of the controlling local government shall consider the following:
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1) There are good reasons to restrict public access to the local 
government record, having regard to any relevant 
standard or advice issued by the executive director; or
2) There exists a legal impediment that requires such local 
government records to be withheld from public access.
b) If there are no good reasons to restrict public access under 
subsection (a)(1), or if no legal impediment exists that requires a 
local government record to be withheld from public access, the head 
of the controlling government office shall classify the record as an 
open access record.
c) However, if there are good reasons to restrict public access under 
subsection (a)(1), or if a legal impediment so requires a local 
government record to be withheld from public access, the head of 
the controlling local government shall, having regard to any relevant 
standard or advice issued by the executive director determine 
whether it is necessary to restrict public access to the local 
government record for a specified period of time, but which shall not 
be for a period exceeding thirty (30) years or permit public access 
subject to the appropriate conditions.
d) Despite subsection (c), the head of the local government may, if 
there is good reason to do so, restrict public access to the local 
government record for one or more further specified periods not 
exceeding thirty (30) years for each further period.
e) At any time, the head of the controlling local government, having 
regard to any relevant standard or advice issued by the Director 
General, may vary or withdraw a condition imposed.
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f) A local government record, subject to a restriction under subsection 
(c), becomes an open access record on the withdrawal of the 
restriction.
Sec. 51. Access to Public Archives. — Any person may, for the 
purpose of reference or research, inspect any public archives or public records 
made available to the public; Provided, That all conditions or restrictions 
imposed by NARMA and the government office from which the public records 
were acquired are met.
Sec. 52. Public Inspections of Open Access Records. — Unless this 
Act provides otherwise, an open access record shall be made available for 
inspection by the public as soon as it is reasonably practicable after a request 
to inspect the record is made to the government office, the approved 
repository, or NARMA, whichever has possession of the open access record.
Sec. 53. Publication or Copying of Public Archives Under 
NARMA. — The Director General may, subject to the condition that he or she 
deems appropriate, authorize in writing, the publication or replication of a public 
archive that is an open access record.
Sec. 54. Prohibition on Public Access or Replication. — Accessing 
or replicating a public archive or protected record under the control and custody 
of NARMA shall be deemed prohibited. Such prohibition on public access shall 
be noted in the Public Access Registry.
Sec. 55. Restricted Access Records. — The period for which public 
access to a public record may be restricted, may upon the written request of 
the Director General, be reviewed after the expiry of ten (10) years from the 
date that the restriction is recorded in the Public Access Registry: Provided,
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That before its expiry, it may be extended for further periods as specified by 
the head of the controiiing government office.
Sec. 56. Creation of Archival Preservation Copies. — NARMA shaii 
ensure continued access to its archival collection through the creation of 
preservation copies of its archival records in various preservation formats, such 
as but not limited to, microfilms and microfiche.
Sec. 57. Protection of Records and Archives Against Disasters.
— NARMA shall establish standards and guidelines for the protection of records 
and archives during natural disasters and human-induced calamities. It shall 
establish close coordination with relevant government agencies to ensure that 
records and archives are protected and preserved during natural disasters and 
human-induced calamities.
Sec. 58. Inalienability and Imprescriptibility of Public Records 
and Public Archives. — All public records and public archives are inalienable 
and cannot be removed, abandoned, destroyed or transferred from the agency 
having custody of the records without the authorities under this Act or its 
implementing rules.
NARMA shall have the right to recover, manage, and retain custody of 
any and all estray records at any time. Further, NARMA may compel any person 
to surrender an estray record at any time after due notice.
The head of the concerned government office shall notify NARMA of any 
actual, impending, or threatened unlawful removal, sale, unauthorized 
reproduction, defacing, alteration, corruption, deletion, erasure, or other 
destruction of records in the custody of a government office. NARMA shall then 
initiate action for the recovery and protection of such public records.
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Sec. 59. Procurement of Items for NARMA Collections. — NARMA 
shall be allowed to procure archival collections or items by means of direct 
negotiation with the owners of such items, or their duly designated agents or 
representatives, in the Philippines and abroad.
Furthermore, nothing in this Section shall be construed as affecting or 
extending the law relating to copyright. Notwithstanding the provisions 
Republic Act No. 8293, or the Intellectual Property Code of the Philippines, as 
amended, copyright of properties acquired pursuant to the preceding sections 
shall belong to NARMA, unless otherwise stipulated.
Sec. 60. Procurement Through Public Auction. — NARMA shall be 
authorized to procure unique, special, and/or original items for its collections 
through bidding at public auctions, including online public auctions for each 
item, the Director General shall predetermine an appropriate price ceiling 
based on his or her judgment of the fair market valuation of the same, 
exclusive of commissions, fees, charges, taxes and other associated expenses.
NARMA shall notify the management of a public auction of its interest 
in a specific item, and such interest shall be disclosed to all registered 
participants. Regardless of prior notice, NARMA shall have preferential rights 
in the bidding process. Within thirty (30) working days from notice of the 
highest bid, NARMA may exercise its right to match the bid. If it does so 
successfully, the item shall be awarded to NARMA."
The invoice issued to NARMA by the management of the public auction, 
which shall include the relevant commissions, fees, charges, taxes, and other 
associated expenses in addition to the bid price for the item, followed by the 
procedure in the immediately preceding section, shall be considered sufficient 
for the procurement of an item under this section.
ARTICLE VIII
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PROTECTION, PRESERVATION, AND CONSERVATION 
OF ARCHIVAL CULTURAL HERITAGE
Sec. 61. Declaration of Archival Records as National Cultural 
Treasures and Important Cultural Properties. — NARMA shall declare 
archival properties as archival national cultural treasures or archival important 
cultural properties in accordance with the provisions of Republic Act No. 10066, 
or the National Cultural Heritage Act, as amended.
Sec. 62. Right of First Refusal Over Archival Records. — NARMA 
shall be given the right of first refusal in the purchase of archival records 
declared as national cultural treasures or important cultural properties. Prior to 
the finality of the sale, NARMA may likewise match any offer made for the 
purchase of said properties.
Sec. 63. Conservation of Archival Records Declared as National 
Cultural Treasures and Important Cultural Properties. — All intervention 
works and measures on conservation of archival records declared as national 
cultural treasures and important cultural properties, including presumed 
cultural properties, shall be undertaken or supervised by NARMA.
NARMA shall approve only those methods and materials that strictly 
adhere to the internationally accepted standards of conservation and 
preservation.
ARTICLE IX
INVESTIGATION, PROSECUTION, AND OFFENSES
Sec. 64. Investigation and Prosecution of Offenses. — The
Director General, may investigate an alleged violation of this Act, or of a rule, 
regulation, or order of NARMA.
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Sec. 65. Administration of Oaths, Subpoena of Witnesses and 
Documents. — The Director General, may administer oaths and affirmations, 
issue subpoena ad testificandum and subpoena duces tecum, take testimony 
in any inquiry or investigation, and may perform other acts necessary to the 
proceedings or to the investigation.
Sec. 66. Cease and Desist Orders. — Whenever the Director General 
has reasonable basis to believe that a person has violated, or is about to violate 
this Act, or a rule, regulation, or order of NARMA, he or she may direct such 
person to desist from committing the Act constituting the violation.
The Director General, may issue a cease-and-desist order ex parte to 
enjoin an act or practice which is fraudulent or can be reasonably expected to 
cause significant, imminent, and irreparable danger or injury to public safety or 
welfare in relation to the purposes and objectives of this act. The ex parte 
shall be valid for a maximum period of twenty (20) days, without prejudice to 
the order being made permanent after due notice and hearing.
Sec. 67. Contempt. — Any person who, without justifiable cause, fails 
or refuses to comply with any lawful order, decision, or subpoena issued by the 
Director General, or his or her authorized officer, shall, after due notice and 
hearing, be held in contempt and fined in an amount not exceeding Thirty (30) 
Thousand Pesos (Php 30,000.00). When the refusal amounts to clear and open 
defiance of NARMA's order, decision, or subpoena, NARMA may impose a daily 
fine of One Thousand Pesos (Php 1,000.00) until the order, decision, or 
subpoena is complied with.
Sec. 68. Administrative Fines or Sanctions — If, after due notice 
and hearing, NARMA determines that any of the following violations have been 
committed: (a) noncompliance with the rules and orders issued pursuant to this 
Act; (b) obstruction or refusal to comply with NARMA's lawful directives in its 
implementation; or (c) the unauthorized conduct of seminars, trainings, or
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lectures on public records disposition without approval from the Director 
General, NARMA may, at its discretion and based on the gravity and willfulness 
of the violation, impose an administrative fine ranging from Fifty Thousand 
Pesos (Php 50,000.00) to One Million Pesos (Php 1,000,000.00). In cases of 
continuing violations, an additional fine of up to Two Thousand Pesos (Php 
2,000.00) per day may be imposed, with legal interest.
The imposition of an administrative fine or sanction shall be without 
prejudice to any criminal or civil liability of the offender.
The Director General shall have the power to Issue writs of execution to 
enforce the provisions of this section and to enforce payment of the fees herein. 
The fees collected under this section shall be forwarded and remitted to the 
NARMA Trust Fund created under Sec. 15 of this Act.
Sec. 69. Offenses and Penalties. — The following acts are hereby 
deemed unlawful and subject to the corresponding penalties and administrative 
consequences:
1. Unauthorized Alteration, Damage, or Destruction of Public 
Records - Willfully or negligently altering, damaging, destroying, or 
unlawfully disposing of any public record in the possession of NARMA or 
other government agency, other than in accordance with the provisions 
of this Act, shall be punishable with an imprisonment of no less than 
five (5) but no more than ten (10) years and/or a fine of no less than 
Five Hundred Thousand Pesos (Php 500,000.00) but no more than One 
Million Pesos (Php 1,000,000.00), at the discretion of the court;
2. Unauthorized Transfer of Public Records Outside the 
Philippines - Transferring a public record outside the Philippines 
without the express written authority of the Director General shall be 
punishable with an imprisonment of no less than five (5) but no more 
than ten (10) years and/or a fine of no less than Five Hundred Thousand
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Pesos (Php 500,000.00) but no more than One Million Pesos (Php 
1,000,000.00), at the discretion of the court;
3. Illegal Sale of Public Archives - Selling of public archives under the 
custody of NARMA, without its express authority in writing shall be 
punishable with an imprisonment of no less than five (5) but no more 
than ten (10) years and/or a fine of no less than Five Hundred Thousand 
Pesos (Php 500,000.00) but no more than One Million Pesos (Php 
1,000,000.00), at the discretion of the court;
4. Penalties for Public Officers - Any public officer who commits any of 
the prohibited acts under this Act shall shall be punishable with an 
additional imprisonment of five (5) to fifteen (15) years, and face an 
additional fine of no less than Five Hundred Thousand Pesos (Php 
500,000.00) but no more than One Million Pesos (Php 1,000,000.00), at 
the discretion of the court. This is without prejudice to the filing of 
administrative charges, which may result in: perpetual disqualification 
from holding public office; and, forfeiture of salary and other lawful 
income in favor of the government.
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Any violation of this Act, when proven in an administrative proceeding, 
shall be sufficient cause for the removal or dismissal of a public officer, even if 
no criminal charges are filed against them.
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penalties, be barred from accessing NARMA for a period deemed appropriate 
by a court.
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Sec. 70. Competent Court. — Until otherwise provided, the Regional 
Trial Court shall have original and exclusive jurisdiction over all violations of this 
Act.
Sec. 71. Prescription of Offenses. — All offenses punishable under 
this Act shall prescribe in twenty-five (25) years.
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Sec. 72. Termination of Office. — No public officer shall be allowed 
to resign or retire pending an investigation, criminal or administrative, or 
pending a prosecution against him or her, for any offense under this Act or 
under the relevant provisions of the Revised Penal Code.
Sec. 73. Suspension and Loss of Benefits, — Any public officer 
against whom any criminal prosecution, under any valid information under this 
Act or under the relevant provisions of the Revised Penal Code, is pending in 
court shall be suspended from office. Should the public officer is convicted by 
final judgment, he or she shall lose all retirement or gratuity benefits under any 
law, but if acquitted, he or she shall be entitled to reinstatement and to the 
salaries and benefits which he or she failed to receive during suspension, unless 
in the meantime administrative proceedings have been filed against him or her.
Sec. 74. Transitory Provisions. — All the assets, fixed and movable, 
and all contracts, documents, and records of NAP relative to its operation are 
hereby transferred to NARMA.
All agreements and contracts entered into by NAP shall remain in full 
force and effect unless otherwise terminated, modified, or amended.
The incumbent Executive Director and Deputy Executive Directors of 
NAP shall continue to serve in their respective capacity as the Director General 
and Deputy Directors-General of NARMA for one (1) year after the effectivity 
of this Act, or until the completion of their respective terms of office as granted 
under Republic Act No. 9470, whichever is longer. Any benefits, privileges, or 
rank increases provided herein shall take effect only after the expiration of the 
term of the incumbent officials of NAP, now NARMA, and shall apply exclusively 
to their successors.
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The necessary plantilla positions and organizational units within NARMA, 
including the additional positions of Deputy Directors-General and Regional 
Directors, shall be established in coordination with DBM.
Sec. 75. Appropriations. — The amount necessary to carry out the 
provisions of this Act shall be appropriated from the funds not otherwise 
appropriated and are available in the national treasury. Thereafter, such sums 
as may be necessary for the continued implementation of this Act shall be 
included in the annual General Appropriations Act.
Sec. 76. Implementing Rules and Regulations. — Within ninety 
(90) days from the effectivity of this Act, NARMA shall promulgate the necessary 
rules and regulations for the proper implementation of the provisions of this 
Act.
Sec. 77. Separability Clause. — Should any portion or provision of 
this Act be declared unconstitutional, the same shall not affect the validity and 
effectivity of the other portions or provisions hereof not affected thereby.
Sec. 78. Repealing Clause. — Republic Act No. 9470, otherwise 
known as the National Archives of the Philippines Act of 2007, is hereby 
repealed. All other laws, presidential decrees, executive orders, or rules and 
regulations inconsistent with the provisions of this Act are also hereby repealed 
or modified accordingly.
Sec. 79. Effectivity. — This Act shall take effect after fifteen (15) days 
following the completion of its publication in the Official Gazette or in a 
newspaper of general circulation.
Approved,
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