HOUSE OF ¥i NTATIVES

RECEFVED
pare, 92 AUG 2016
TINE:

17" CONGRESS OF THE REPUBLIC OF THE mares — 4.
FIRST REGULAR SESSION |

RrsteTMTION UNIT
BRLS NJ NUIX SERVICE

House of Representatives
HOUSE BILL NO.

INTRODUCED BY HONORABLE TEODORO G. MONTORO

EXPLANATORY NOTE

‘The 1987 Constitution of the Republic of the Philippines. Article III Bill of Rights, Section 7
“The right of the people to information on matters of public concern shall be recognized. Access
cial records, and to documents, and papers pertaining to official acts, transactions, or
decisions, as well as to government research data used as basis for policy development, shall be
afforded the citizen, subject to such limitation as may be provided by law”.

The right of the people to information is inviolable.

‘The passage of this legislation is garnestly sought.

TEO! G. MONTORO,
REPRESENTATIVE, AASENSO PARTY LIST



17* CONGRESS OF THE REPUBLIC OF THE PHILIPPINES
FIRST REGULAR SESSION

House of Representatives
HOUSE BILL NO.

INTRODUCED BY HONORABLE TEODORO G. MONTORO-

AN ACT TO STRENGTHEN THE RIGHT OF CITIZENS TO
INFORMATION HELD BY THE GOVERNMENT

Be it enacted by the Senate and House of Representatives of the Philippines in
Congress assembled:

SECTION. 1. Short Tit
Information Act of 2016.

= This Act shall be known as the "People's Freedom of

SEC. 2. Declaration of Policy. ~ The State recognizes the right of the people to
information on matters of public concern, and adopts and implements a policy of full public
disclosure of all its transactions involving public interest, subject to. the procedures: and.
limitations provided by this Act. This right is indispensable to the exercise of the right of
the people and their organizations to effective and reasonable participation at all levels of
social, political and economic decision-making,

SEC. 3. Coverage, - This Act shall cover government agencies. Government agencies
refers to the executive, legislative and judicial branches as well as the constitutional bodies
of the Republic of the Philippines including, but not limited to, the national government and
all its agencies, departments, bureaus, offices and instrumentalities, constitutional
commissions and constitutionally mandated bodies, local governments and all their
agencies, regulatory agencies, chartered institutions, government-owned or controlled
corporations, including wholly-owned or controlled subsidiaries, government financial
institutions, state universities and colleges, the Armed Forces of the Philippines, the
Philippine National Police, all offices in the Congress of the Philippines including the
offices of Senators and Representatives, the Supreme Court and all lower courts
established by law.

SEC. 4, Definition of Terms. - As used in this Act:

(a) Information refers to data that have been processed into a record, document, paper,
report, letter, contract, minutes and transcripts of official meetings, maps, books,
photographs, data, research materials, in whatever form, or films, sound and video
recordings, magnetic or other tapes, electronic data, in whatever format, which are made,

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made, received or kept in or under the control and custody of any government agency
pursuant to law, executive order, rules and regulations, ordinance or in connection with
the performance or transaction of official business by any government agency.

(b) Official record refers to information produced or received by a public officer or
employee, or by a government agency in an official capacity or pursuant to a public
function or duty. This shall not refer to the stage or status of the information.

(©) Public record refers to information required by law, executive orders, rules, or
regulations to be entered, kept and made publicly available by a government agency.

(d) Dataset shall refer to an organized collection of data, which is presented in a variety
of forms such as but not limited to tabular, geospatial, or image data files.

(e) Machine-readable shall refer to formats that are able to have its data extracted and
processed by computer programs easily.

(f) Open format shall refer to one that is platform independent, machine readable, and
made available to the public without restrictions that would impede the re-use of that
information.

SEC. 5, Access to Information. - Every person who is a Filipino citizen has a right to
and shall, on request, be given access to any record under the control of a government
agency. Government agencies and public officials shall have the duty to disclose and
make available make available for scrutiny, copying and reproduction in the manner
provided by this Act, all information pertaining to official acts, transactions or decisions,
as well as government research data used as a basis for policy development, subject to
the exceptions enumerated under section 6 of this Act, regardless of their physical form
or format in which they are contained and by whom they were made.

Nothing herein contained shall allow private acts, transactions or records of public
officials and private individuals to be the subject of mandatory disclosure under this Act:
Provided, however, that income tax returns, and statement of assets, liabilities and
networth (SALN) of public officials shall be released subject to existing laws, rules and
regulations: Provided, further, that the limitations and prohibitions to make available to
the public the SALN shall not apply when upon order of the Sandiganbayan, it has been
established that there is probable cause related to the commission of an offense.

SEC. 6, Presumption. — There shall be a legal presumption in favor of access to
information, The request for information may be denied only if it clearly falls under the
exceptions provided under this Act. Accordingly, government agencies shall have the
burden of proving that the information requested is exempted from disclosure.

SEC. 7. Exceptions. - Access to information shall be granted unless:

(a) The information is specifically authorized to be kept secret under guidelines
established by an executive order, and in fact properly classified pursuant thereto:
Provided, That 1) The information directly relates to national security or defense and
its revelation may cause grave damage to the national security or internal and
external defense of the State; or 2) The information requested pertains to the foreign

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affairs of the Republic of the Philippines, when its revelation shall unduly weaken the
negotiating position of the government in an ongoing bilateral or multilateral
negotiation or seriously jeopardize the diplomatic relations of the Philippines with one
or more states: Provided further, That the executive order shall specify the
reasonable period after which the information shall be automatically declassified or
subject to mandatory declassification review, and that any reasonable doubt as to
classification and declassification shall be settled in favor of the right to information;

(b) The information consists of records of minutes and advice given and opinions
expressed during decision-making or policy formulation, invoked by the Chief
Executive to be privileged by reason of the impairment of the Chief Executive's
deliberative process that would result from the disclosure thereof. Once policy has
been formulated and decisions made, minutes and research data may be made
available for disclosure unless they were made in executive session;

(©) The information requested pertains to internal and/or external defense, law
enforcement, and border control, when the disclosure thereof would:

(i) unduly compromise or interfere with any legitimate military or law
enforcement operation; or

(ii) unduly compromise or interfere with the prevention, detection or
suppression of criminal activity, the effective implementation of
immigration controls and border security; or

(iil) deprive a person of a right to a fair trial or an impartial adjudication; or

(iv) lead to the disclosure of the identity of a confidential source, including a
government, or foreign agency or authority or any private institution
which furnished information on a confidential basis, and, in the case of a
record or information compiled by a law enforcement authority in the
course of an investigation or by an agency conducting a lawful national
security intelligence investigation, information furnished by a confidential
source; or

(v) disclose techniques and procedures for law enforcement investigations or
prosecutions, or would disclose guidelines for law enforcement
investigations or prosecutions if such disclosure could reasonably be
expected to risk circumvention of the law; or

(vi) endanger the life or physical safety of any individual;

(d) The information requested consists of drafts of the following: orders, resolutions,
decisions, memoranda or audit reports by any executive, administrative, regulatory,
constitutional, judicial or quasi-judicial body in the exercise of their adjudicatory
and/or audit function;

(e) The information requested is obtained by any committee of either House of Congress
in executive session;

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() The information requested pertains to personal information of a natural person,
whether from the public or the private sector, and its disclosure would constitute a
clearly unwarranted invasion of his or her personal privacy. This may include
signatures, addresses, telephone numbers, identification numbers, family members,
race or ethnicity, religion, health, education, sexual orientation, and similar
information, unless such information is specifically required by law to be entered into
an official record and made available to the public, or the person has consented in
writing to the disclosure of the information To the extent required to prevent a clearly
unwarranted invasion of personal privacy, an agency may delete such information
from a record made available to the public. However, the justification for the deletion
shall be explained fully in writing, and the extent of such deletion shall be indicated
on the portion of the record which is made available or published.

(g) The information requested pertains to trade secrets and commercial or financial
information or intellectual property obtained from a natural or juridical person other
than the requesting party, whenever the revelation thereof would seriously prejudice
the interests of such natural or juridical person in trade, industrial, financial or
commercial competition;

(h) The information is classified as privileged communications in legal proceedings by
law or by the Rules of Court, unless the person entitled to the privilege has waived it,

(i) The information requested is exempted by law or the Constitution, in addition to
those provided in this section;

(j) The information is of a nature that its premature disclosure would, in the case of a
government agency that regulates or deals with currencies, interest rates, securities,
commodities, or financial institutions, likely lead to fraud, manipulation, or other
unlawful acts or schemes involving currencies, interest rates, securities, or the
commodities market or, in the case of other government agencies, likely frustrate the
effective implementation of a proposed official action: Provided, that the information
shall be accessible once the anticipated danger has ceased.

(k) The information has already been made accessible as provided for in Section 12
For paragraphs (c) to (k) of this section, the determination whether any of these grounds
shall apply shall be the responsibility of the head of office of the government agency in
custody of control of the information, or any responsible central or field officer/s duly
designated by him

SEC. 8. Qualifications.

1, The exceptions in the preceding section shall be strictly construed;

2. The exceptions cannot be invoked to cover-up a crime, wrongdoing, graft, or
corruption;

3. Whenever the information covered by an exception may be reasonably severed
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from a record, the record shall be released with the exempt information redacted, or
the information not covered by the exception shall otherwise be communicated to the
requesting party;

4, The President, the Supreme Court, the Senate, the House of Representatives, and
the Constitutional Commissions may waive an exception with respect to information
in the custody of offices under their respective supervision or control, when they
deem that there is an overriding public interest in disclosure; and

5, The exceptions do not constitute authority to withhold information from Congress, nor
authority for the executive branch of a local government unit to withhold information
from the legislative body of such local government unit,

SEC. 9. Mandatory Disclosure of Information. ~ (a) In fulfillment of Article X|, Section

17 of the Constitution the following national officials shall provide to the public, through

the websites of their respective offices, their Statement of Assets, Liabilities, and Net

worth (SALN) on an annual basis, subject to Section 5 and Section 7 (f) of this Act:
(1) the President;
(2) the Vice- President;
(3) the Members of the Cabinet;
(4) the Members of the Senate and the House of Representatives;
(6) the Justices of the Supreme Court;

(6) the Commissioners of the Constitutional Commissions and other
constitutional offices; and

(7) the officers of the Armed Forces with the rank of general or the equivalent
flag rank

(b) All agencies of all branches of government shall publish on their websites and update
‘on a monthly basis, a register of the following:

(1) Freedom of Information Manual in full;

(2) Rules of Procedure, descriptions of forms available or the places at which
forms may be obtained, and instructions as to the scope and contents of all
papers, reports, or examinations;

(3) Substantive rules of general applicability adopted as authorized by law, and
statements of general policy or interpretations of general applicability formulated
and adopted by the agency, including subsequent amendments;
(4) Public interest documents or records, including:
(i) Annual Budget of Government Agencies
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(ii) terized Monthly Collections and Disbursement
(ii) Summary of income and Expenditures

(iv) Component of the Internal Revenue Allotment (IRA) Utilization
(v) Annual Procurement Plan and Procurement List

(vi) Items for Bidding

(vii) Bid Results on Civil Works, and Goods and Services

(ill) Abstract of Bids as Calculated

(ix) Procurement contracts entered into by a government agency

(x) Construction or concession agreements or contracts entered into by a
government agency with any domestic or foreign person or entity;

(xi) Private sector participation agreements or contracts in infrastructure
and development projects under Republic Act No, 6957 otherwise known
as the Philippine BOT Law, as amended by Republic Act No. 7718;

(xi) Public funding extended to any private entity;

(xii) Bilateral or multilateral agreements and treaties in trade, economic
partnership, investments, cooperation and similar binding commitments;

(xiv) List of persons or entities who were granted licenses, permits or
agreements for the extraction and/or utilization of natural resources given
by any government agency;

(xv) Statement of Assets and Liabilities of the public officers of the
government agency; and

(xvi) Guarantees given by any government agency to government-owned
or -controlled corporations and to private corporations, persons or entities.

The register shall contain a brief description of the transaction involved, including, but
not limited to: the nature and object of the transaction, the parties and amounts involved,
the key steps undertaken towards its conclusion, and the relevant dates provided that
contracts and agreements involving an amount of at least Fifty Million Pesos
(P50,000,000.00) shall be published in full on the website of the concerned government
agency or the Official Gazette Online subject to the succeeding section. A covered
record shall be enrolled in the register not later than 30 working days from its perfection
or issuance

(c) All government agencies shall, over time, endeavor and build the capacity and
practice to publish in full all other contracts, agreements, or treaties covered under this
Section, specially those that are of the highest public interest by reason of the amounts

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involved and the impact of the transaction to the public.

(d) Should an agency lack the capacity to comply with the website publication
requirement of this Section, the agency shall initiate a capacity-building program,
coordinate with another appropriate agency, or use an alternative mechanism, to
facilitate substantive compliance not later than three (3) years from the effectivity of this
Act.

SEC. 10. Promotion of Openness in Government. — (a) Duty to Publish Information —
Government agencies shall regularly publish, print and disseminate at no cost to the
public and in an accessible form, in conjunction with Republic Act 9485, or the Anti-Red
Tape Act of 2007, and through their website, timely, true, accurate and updated key
information including, but not limited to:

(1) A description of its mandate, structure, powers, functions, duties and
decision-making processes;

(2) A description of the frontline services it delivers and the procedure and length
of time by which they may be availed of,

(3) The names of its key officials, their powers, functions and responsibilities, and
their profiles and curriculum vitae;

(4) Work programs, development plans, investment plans, projects, performance
targets and accomplishments, and budgets, revenue allotments and
expenditures;

(6) Important rules and regulations, orders or decisions: Provided, that they be
published within fifteen (15) calendar days from promulgation;

(6) Datasets generated in the implementation of agency mandates, programs,
activities, and projects such as statistics, figures, and geospatial data, among
others.

(7) Current and important database and statistics that it generates;
(8) Bidding processes and requirements; and

(8) Mechanisms or procedures by which the public may participate in or
otherwise influence the formulation of policy or the exercise of its powers.

(b) Accessibility of Language and Form ~ Every government agency shall endeavor to
translate key information into major Filipino languages and present them in popular form
and means.

SEC. 11. Capacity-Building, Promotion of Best Practices, and Continuous
Updating of Appropriate Use of Information Technology. - All government agencies
shall establish, operate, and maintain a website with features that are compliant with all
the provisions of this Act within two (2) years from the effectivity of this Act.

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Every government agency shall likewise ensure the provision of adequate training for its
officials and employees to improve awareness of the people's right to information on
matters of public concem and the provisions of this Act, and to keep updated as to best
practices in relation to information disclosure, records maintenance, and archiving.

The National Computer Center shall monitor all government agency websites and
provide appropriate support for their development and full compliance with the
requirements of this Act.

SEC. 12. Exemption from Compliance. ~ The government agency shall be excused
from complying with a subsequent identical or substantially similar request from the
same requesting party where it has previously complied with a request for information
unless a reasonable interval has lapsed between compliance with the previous request
and the making of the current request: Provided, That the government agency complies
with Section 20 of this Act.

SEC. 13. Additional Protection of Privacy ~ While providing for access to information
in public records, this Act also affords full protection of the right to privacy of individuals,
as follows:

(a) A government agency must ensure that personal information in its custody or under
its control is disclosed only as permitted under this Act;

(b) A government agency must protect personal information in its custody or under its
control by making reasonable security arrangements against such risks as unauthorized
access, collection, use, disclosure, or disposal,

(c) An employee, officer or director of a government agency who has access, whether
authorized or unauthorized, to personal information in the custody of the agency, must
not disclose that information except as authorized under this Act.

SEC. 14, Administrative Liability. - The acts enumerated in this Section shall be
tantamount to gross neglect of duty and shall constitute grounds for administrative and
disciplinary sanction against any public official or employee who willfully and knowingly
commits the following:

(a) Refusal to promptly forward the request under Section 16 of this Act to the public
officer within the same office or agency responsible for officially acting on the request
when such is the direct cause of the failure to disclose the information within the periods
required by this Act;

(b) Failure to act on the request within the periods required by this Act;

(0) Claim an exception under Section 6 of this Act when the claim is manifestly devoid of
factual or legal basis;

(d) Refusal to comply with the decision of his immediate supervisor, the Ombudsman, or
of any court ordering the release of information;

(e) Approval of policies, rules and regulations manifestly contrary to the provisions of this
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Act, and which policies, rules and regulations are the direct cause of the denial of a
request for information.

SEC. 15. Criminal Liability. - (a) The following acts shall be subject to the penalty of
imprisonment of not less than one (1) month but not more than six (6) months, with the
accessory penalty of dismissal from service:

(1) Falsely denying or concealing the existence of information mandated for
disclosure under this Act; and

(2) Destroying, or causing to be destroyed, information and/or documents being
requested under this Act, for the purpose of frustrating the requesting party's
access thereto,

(b)Any private individual who knowingly induced or caused the commission of the
foregoing acts shall be liable as principal by inducement in the prosecution of public
officials or employees under this section.

(\The acts under paragraph (a) of this Section, if proven in an administrative
proceeding, shall be subject to the penalty of dismissal, even if no criminal prosecution is
instituted against him.

SEC 16. Denial in Good Faith Not a Ground for Liability. — A denial in good faith of a
request for access to information made pursuant to the provisions of this Act shall not
constitute grounds for administrative or criminal liability.
SEC. 17. Freedom of Information (FO!) Manual — (a) For the effective implementation
of this Act, all government agencies shall prepare a Freedom of Information Manual,
setting forth the following

(1) The location and contact information of the head, regional, provincial and field

offices of the agency, and other established places where the public can obtain

information or submit requests;

(2) The types of information it generates, produces, holds and/or publishes;

(3) A description of its record-keeping system;

(4) The person or office responsible for receiving requests for information;

(5) The procedure for the filing of requests personally, by mail, or through the
identified electronic means;

(6) The standard forms for the submission of request and for the proper
acknowledgement of the request;

(7) The process for the disposition of the request, including the routing of the

request to the person or office with the duty to act on the request and the
decision-making process for the grant or denial of the request;

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(8) The procedure for the administrative appeal of any denial for access to
information;

(9) The schedule of service or processing fees pertinent to a request for
information;

(10) The process and procedure for the mandatory disclosure of information
under Section 9 of this Act; provided that, should the agency lack the capacity to
comply with Section 9 of this Act, a brief description of its plan to facilitate
compliance within three (3) years from the approval of this Act; and

(11) Such other information, taking into consideration the unique characteristics
of an agency, that will help facilitate the effective implementation of this Act.

(b) The FO! Manual shall also be posted in the agency website and a hard copy shall be
available at the agency reception area for use by the public;

(c) In no case shall the absence of the aforementioned Manual be a reason for the
denial of any request for information made in accordance with this Act.

(d) The heads of each of the departments and agencies may designate liaison units or
Committees which shall coordinate with the other units of the agency in implementing
this act, The composition, functions and duties of these liaison units or Committees shall
be included in the Freedom of Information Manual.

SEC. 18, Procedure of Access. ~ (a) Any person who wishes to obtain information shall
submit, free of charge, a request to the government agency concerned personally, by
mail, or through electronic means. A person who is unable, because of illiteracy or
disability, to make a written request for information may make an oral request instead.
The public officer who receives the oral request shall reduce it to writing, indicating
therein his or her name and position within the government agency, and give a copy
thereof to the person who made the request. The request shall state the name and
preferred contact information of the requesting party, and reasonably describe the
information required, the reason for the request of the information and the preferred
means by which the government agency shall communicate such information to the
requesting party: Provided, That the stated reason shall not be used as a ground to deny
the request or to refuse the acceptance of the request, unless such request is contrary to
law. If the request is submitted personally, the requesting party shall show a current
identification document issued by any government agency, or government or private
‘employer or school, or a community tax certificate. If the request is submitted by mail or
through electronic means, the requesting party may submit a photostatic or electronically
scanned copy of the identification, or other convenient means as determined by the
agency.

(b) The public official receiving the request shall provide reasonable assistance, free of
charge, to enable all requesting parties and particularly those with special needs, to
comply with the requirements under this Section.

(c) The request shalll be duly received by the concerned government agency, which shall
forthwith indicate the date and time of receipt and the name, rank, title and position of

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the receiving public officer or employee who shall likewise affix his or her signature
thereon, and shall furnish the requesting party a copy thereof. In case the request is
submitted by electronic means, the government agency shall provide for an equivalent
means by which the requirements of this paragraph shall be met. Each government
agency shall establish a system by which the status of all requests for information
received by it may be verified at any time.

(d) The request may indicate the requesting party's preferred mode and means of
receiving the information requested, provided that the mode and means are reasonable,
taking into consideration equipment normally available to the concemed government
agency.

(e) A government agency may communicate the information requested in a form other
than the preferred means whenever such preferred means would unreasonably interfere
with the effective operation of the agency, or if the agency has no capably in
communicating the information in the preferred format, or when the preferred format may
be detrimental to the preservation of the record

(f) The government agency shall comply with such request as soon as practicable, and
in any case within fifteen (15) working days from the receipt thereof. The period may be
extended whenever the information requested requires a search of the government
agency's field or satellite offices, examination of voluminous records, the occurrence of
fortuitous events or other analogous cases.

(g) The government agency shall, in writing or through electronic means, notify the
person making the request of the extension, setting forth the reasons for such extension
and the date when the information shall be made available, which in no case shall result
in an extension of more than twenty (20) working days.

(h) Once a decision is made to grant the request, the person making the request shall be
notified of such and pay the required access and processing fees.

(i) If the information is not held by the government agency from which the request was
made, it shall notify the requesting party that it does not hold the information and indicate
which agency holds the record, if known, Whenever practicable, the agency receiving
the request may also cause the transfer of the request to the appropriate agency that
holds the information: Provided, That the period to comply with the request under this
Section shall begin to run only upon the receipt of the agency to which the request is
transferred.

SEC. 19. Access and Processing Fees. — Government agencies may charge a
reasonable fee to reimburse the actual cost of reproduction, copying or transcription and
the communication of the information requested. An agency may waive the fees
whenever it is satisfied that the requester is an indigent, or that the cost of reproduction
is negligible, or that it is pursuant to a program for proactive disclosure.

SEC. 20. Notice of Denial. - If the government agency decides to deny the request, in
whole or in part, it shall, as soon as practicable, and in any case within fifteen (15)
working days from the receipt of the request, notify the person making the request of
such denial in writing or through electronic means. The notice shall indicate the name,

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rank, title or position of the person making the denial, clearly set forth the ground or
grounds for denial and the circumstances on which the denial is based, and indicate
available rights of reconsideration or appeal. Failure to notify the person making the
request of the denial, or of the extension, shall be deemed a denial of the request for
access to information.

SEC, 21. Remedies in Cases of Denial. — (a) In all government agencies other than the
judicial branch—

(1) A denial of a request for access to information may be appealed to the Head of
Agency, following the procedure required under Section 15 (a) (8) of this Act: Provided,
That the appeal must be filed within fifteen (15) calendar days from the receipt of the
notice of denial and must be decided within fifteen (15) calendar days from filing. Failure
to resolve the appeal within the aforementioned period shall constitute a denial of the

appeal.

(2) A person denied access to information may file a verified complaint with the Office of
the Ombudsman, praying that the government agency concerned be directed to
immediately afford access to the information being requested. The Office of the
Ombudsman shall promulgate its special rules of procedure for the immediate
disposition of complaints filed pursuant to this Section. Unless restrained or enjoined, the
decisions of the Office of the Ombudsman shall be immediately executory, without
prejudice to review in accordance with the Rules of Court.

(8) a party whose request for information has been denied, whether or not such decision
has been appealed to the Head of the Agency, the requesting party may file a verified
petition for mandamus in the proper court, alleging the facts with certainty and praying
that judgment be rendered ordering the respondent, immediately or at some other time
to be specified by the court, to disclose the information and to pay the damages
sustained by the requesting party by reason of the denial. The procedure for such
petition shall be summary in nature.

In resolving a complaint or petition brought under paragraphs (2) and (3) hereof, the
Ombudsman or the court is empowered to receive the information subject of a claim of
exception under Section 7 herein and examine them in camera to determine the
sufficiency of the factual and legal basis of such claim, when such sufficiency cannot be
reasonably determined through evidence and circumstances apart from the information.

(b) In the Judicial Branch — The Judiciary shall be governed by such remedies as
promulgated by the Supreme Court.

The remedies under this section shall be sought or granted without prejudice to any
other administrative, civil or criminal action covering the same act.

The remedies available under this Act shall be exempt from the rules on non-exhaustion
of administrative remedies and the application of the provisions of Republic Act No.
9285, otherwise known as the Alternative Dispute Resolution Act of 2004.

In case the requesting party has limited or no financial capacity, the Public Attorney's
Office shall be mandated to provide legal assistance to the requesting party in availing of
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the remedies provided under this Act.

SEC. 22. Publication of Government Data in the Open Data Philippines Website.
For the purpose of enhancing the public's access to government information and abiding
by the Philippines’ international commitments to transparency and government
openness, all government agencies shall publish in the Open Data Philippines website
datasets generated in the implementation of agency mandates, programs, activities, and
projects. These datasets shall be updated, whenever permissible, at least once every
quarter of the year.

The Open Data website shall be-maintained and administered by an Open Data Task
Force under the Office of the President, or any such similar body designated by the
President for this purpose

For the purpose of making government data more accessible to the public, all datasets
published on the Open Data Philippines website and on LGU websites as mandated in
section 9 of this act shall be, whenever practicable, of a machine-readable and open
formats,

SEC, 23, Tracking Requests for Information. Websites of Government agencies shall
contain a matrix of requests made, their status, and the decision regarding the request
The matrix shall also contain links to uploaded information from approved requests. In
such cases where requests are denied, the matrix shall contain the reasons for denial
and the status of the appeal if such is done.

SEC. 24, Release to One, Release to All. For purposes of streamlining requests for
information, once a information has been made available to an individual through a
request for information, the said dataset shall also be published in an appropriate
website such as, but not limited to, the Open Data Philippines website, Official Gazette
website, Departmental website, or Local Government website thus allowing the public
access to all information that has been requested.

SEC. 26. Keeping of Records. - (a) Government agencies shall create and maintain in
appropriate formats, accurate and reasonably complete documentation or records of
their organization, policies, transactions, decisions, resolutions, enactments, actions,
procedures, operations, activities, communications and documents received or filed with
them and the data generated or collected. These shall include working files such as
drafts or notes, whenever these have been circulated within the agency for official
purpose such as for discussion, comment or approval or when these contain unique
information that can substantially contribute to a proper understanding of the agency
organization, policies, transactions, decisions, resolutions, enactments, actions,
procedures, operations, and activities;

(b) Government agencies, in coordination with the National Archives of the Philippines,
shall identify specific and classes of official records in their custody or control that have
continuing historical, administrative, informational, legal, evidentiary, or research value
for preservation by such agencies or their legitimate successors, or for transfer to the
National Archives of the Philippines.

(©) In addition to the specific and classes of official records identified for preservation
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under letter (b) of this section, the following shall not be destroyed:
(1) Records pertaining to loans obtained or guaranteed by the government;

(2) Records of government contracts involving amounts Fifty Million or more, or
related to infrastructure, public and private partnerships, utilities, or other
important projects;

(3) The original declaration under oath of the assets, liabilities and net worth of
public officers and employees submitted to the Office of the Ombudsman, as
required by law, and

(4) Records of official investigations pertaining to allegations of graft and
corruption of public officers.

(d) Government agencies shall prepare, following standards and period promulgated
pursuant to Republic Act No. 9470 or the National Archives of the Philippines Act of
2007, a records management program that includes the following:

(1) A records maintenance system for the creation, selection, classification,
indexing and filing of official records that facilitate the easy identification, retrieval
and communication of information to the public;

2) A records maintenance, archival and disposition schedule providing a listing of
records under current use for retention by the agency, for transfer to the National
Archives, or for destruction: Provided, That destruction of the official records may
be implemented only upon approval of the National Archives of the Philippines;
and

(3) Identification of the specific roles and responsibilities of agency personnel in
the implementation of such system and schedule.

(e) In addition to its function as repository of all rules and regulations issued by agencies
as provided under Book VII, Chapter I! of the Administrative Code of 1987, the University
of the Philippines Law Center shall, in coordination with the Office of the President which
has exclusive editorial and printing jurisdiction over the Official Gazette, and with other
relevant agencies, maintain a database, and publish in the Official Gazette or in digital or
online form, the following

(1) All laws of the Philippines and their amendments, from the period of the
Philippine Commission to the present;

(2) All presidential issuances from November 15, 1935 to the present, including
but not limited, to executive orders, presidential proclamations, administrative
orders, memorandum circulars, general orders, and other similar issuances;

(3) A database of all appointments and designations made by the President of
the Philippines; and

(4) Opinions of the Secretary of Justice.
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SEC 26. Publication in the Official Gazette. For purposes of mandatory disclosure as
provided in Section 7 of this Act, online publication in the Official Gazette website shall
be considered official publication provided there shall be a timestamp in the said
document,

For purposes of compliance with Article 2 of the Civil Code of the Philippines, publication
of the following in the online version of the Official Gazette, with the corresponding
timestamps on the document, shall be considered as official publication:

(a) All important legislative acts and resolutions of a public nature of the Congress of
the Philippines;

(b) All executive and administrative orders and proclamations of general application;

(©) Decisions or abstracts of decisions of the Supreme Court and the Court of
Appeals or other courts of similar rank, as may be deemed by said courts of
sufficient importance to be so published;

(d) Such documents or classes of documents as the President shall determine from
time to time to have general application or which he may authorize 60 to be
published.

However, other documents or classes of documents as may be required to be published
by law, such as petitions and/or legal notices in connection with land titles, naturalization
or special proceedings shall continue to be published in the print version of the Official
Gazette or in any newspaper of general circulation for purposes of compliance with the
publication requirement

SEC 27. Act Not a Bar to Claim of Right to Information Under the Constitution. No
provision of this Act shall be interpreted as a bar to any claim of denial of the right to
information under Article Ill, Section 7 of the 1987 Constitution

SEC 28. Integration of Freedom of Information (FO!) and Good Governance In
Elementary and Secondary Curriculum. - To ensure a well-informed generations of
citizens, the right to information, the principles of accountability and transparency,
democracy and leadership, and good governance shall be integrated in such subjects as
Heyograpiya, Kasaysayan at Sibika (HEKASI) and Araling Panlipunan in the elementary
level and in such subjects as Social Studies and Makabayan or its equivalent subjects in
high school level. The Department of Education in coordination with the Civil Service
Commission and other relevant offices shall prepare the necessary modules and
teaching programs consistent with the objectives of this Act.

SEC 29. Annual Reports on Actions Taken on Requests for Access to Information.
~All government agencies shall prepare, for each fiscal year, a report on the number of
requests for information it received, processed, granted and denied; of appeals made
from denials of such requests; and of pending court actions it is a party to as result of
such requests. These reports may be integrated in the main annual reports of
government agencies and may be posted and published in their respective websites

SEC. 30 Appropriations. The amount necessary to carry out the provisions of this Act
shall be charged against the agencies’ current budget and shall thereafter be included in
the annual General Appropriations Act.

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SEC 31. Separability Clause. — If any provision of this Act is declared unconstitutional,
the remainder of this Act or any provisions not affected thereby shall remain in full force
and effect.

SEC 32, Repealing Clause. ~ All laws, decrees, executive orders, rules and regulations,
issuances or any part thereof inconsistent with the provisions of this Act, including
sections 18, 24 and 25 of Executive Order No. 282 of the Administrative Code of 1987 in
relation to Article 2 of Republic Act No. 386 or the Civil Code, Memorandum Circular No.
78 dated 14 August 1964 (Promulgating Rules Governing Security of Classified Matter in
Government Offices), as amended, and Section 3, Rule IV of the Rules Implementing
Republic Act No. 6713 (Code of Conduct and Ethical Standards for Public Officials and
Employees), are deemed repealed: Provided, that Memorandum Circular No. 78 shall be
deemed repealed after one (1) year from the effectivity of this Act or upon issuance of
the Executive Order in Section 7(a), whichever comes first.

SEC 33. Effectivity Clause. - This Act shall take effect fifteen (15) days after its

publication in the Official Gazette or in at least two (2) national newspapers of general
circulation,

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