HOUSE YF REPRESENTATIVES:
RECCIVED

pate: 24 AUG 2016
Tie
ev: PR

Seventeenth Congres: REISTR ITIPN t
First Regular Sessior] BILLS AND «NUL X 3PR VICE

HOUSE BILLNO,_ 8264

Introduced by Honorable Alberto T. Ungab

EXPLANATORY NOTE

This bill seeks to establish a modern, comprehensive and secured
integrated national information database system that will streamline the process
of obtaining common official documents and facilitate succeeding transactions
of the public while keeping the integrity of government records and documents
and promote good governance.

One of the highlights of the first State of the Nation Address of President
Rodrigo R. Duterte, is his promise that there will be no more long queues or
lines for government services. To quote the President, “J don’t want to see
people lining up under the heat of the sun. I don’t want people lining up under
the rain.” The President directed government agencies to reduce and streamline
the process of issuing permits, licenses and other legal documents to the “barest
minimum” as he reiterated his pledge to cut down on red tape, and told the
members of his cabinet to make use of the computer.

The process of obtaining records and other documents from government
agencies which are mandated to deliver basic services and social security
benefits for the people remains slow, inefficient and very tedious. A person has
to spend one whole day just to get a copy of a certain document, or worse, to
keep on going back to the office many times to follow up the document
requested. It has become imperative for the government to act on this
prcuicament ana to take advantage oF technological advances to improve
efficiency in the delivery of services by streamlining the process of obtaining
common official documents.

The proposed Integrated National information Database System (INIDS)
will serve all national and local institutions in various public and private sectors
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through a network of computerized information system, thus facilitating the
availability of timely information to the various sectors of the community. This
cooperative effort requires a body that will be entrusted with the management
and coordination of all activities which point to the Philippine Statistics
Authority (PSA).

The establishment of the Integrated National Information Database
System (INIDS) will minimize, if not entirely do away, with the need to travel
and go to different offices every time a person needs to obtain a copy of certain
government document or record, thus reducing the processing time and
resulting to less queuing for government services. The government shall
endeavor to secure the INIDS and ensure that data recorded and derived from
the system shall only be used for the purposes intended.

The INIDS shall be established with a corresponding Personal Reference
Number (PRN) to be generated by the Philippine Statistics Authority (PSA) for
every individual registered in the PSA. ‘The agencies where the public regularly
conduct multiple transactions shall be prioritized for inclusion in the INIDS,
such as the Philippine Statistics Authority (PSA), Philippine Health Insurance
Corporation (Philhealth), Home Development Mutual Fund or Pag-IBIG Fund
(Pag-IBIG), Social Security System (SSS), Government Service Insurance
System (GSIS), the National Bureau of Investigation (NBI), Philippine
National Police (PNP), Land Transportation Office (LTO), Land Transportation
and Franchising Regulatory Board (LTFRB), Department of Health (DOH),
Commission on Elections (COMELEC), Department of Foreign Affairs (DFA),
and Professional Regulation Commission (PRC).

In view of the foregoing, immediate passage of this bill is earnestly
sought.

BERT@ ¥. UNGAB


Seventeenth Congress
First Regular Session

HOUSE BILL NO. 3264

Introduced by Honorable Alberto T. Ungab

ANAL
ESTABLISHING AN INTEGRATED NATIONAL INFORMATION
DATABASE SYSTEM AND APPROPRIATING FUNDS THEREFOR

Be it enacted by the Senate and House of Representatives of the Philippines in
Congress assembled:

SECTION |. Short Title. — This Act shall be known as the “/ntegrated
National Information Database System Act.”

SEC. 2. Declaration of Policy. — It is the policy of the State to recognize
the importance of providing efficient delivery of basic services to the public. In
pursuance of this policy, the state shall establish a modern, comprehensive and
secure integrated national information system that will streamline the
application and succeeding transactions by citizens in the country in obtaining
common official documents and availing of basic services and social security
benefits while keeping the integrity of government records and promoting good

governance.

SEC. 3. Integrated National Information Database System. — The
Integrated National Information Database System (INIDS) is hereby established
and instituted as an economic and social tool towards the attainment of a
progressive society through the provision of efficient and fast government
services to all Filipinos. The INIDS shall serve as the master database where all

organized collection of information, data, records and other documents from

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Seventeenth Congress
First Regular Session

HOUSE BILL no_ 826 4

Introduced by Honorable Alberto T. Ungab

AN au

ESTABLISHING AN INTEGRATED NATIONAL INFORMATION
DATABASE SYSTEM AND APPROPRIATING FUNDS THEREFOR

Be it enacted by the Senate and House of Representatives of the Philippines in
Congress assembled:

SECTION 1. Short Title. — This Act shall be known as the “/ntegrated
National Information Database System Act.”

SEC. 2. Declaration of Policy. —It is the policy of the State to recognize
the importance of providing efficient delivery of basic services to the public. In
pursuance of this policy, the state shall establish a modern, comprehensive and
secure integrated national information system that will streamline the
application and succeeding transactions by citizens in the country in obtaining
common official documents and availing of basic services and social security
benefits while keeping the integrity of government records and promoting good
governance.

SEC. 3. Integrated National Information Database System. — The
Integrated National Information Database System (INIDS) is hereby established
and instituted as an economic and social tool towards the attainment of a
progressive society through the provision of efficient and fast government
services to all Filipinos. The INIDS shall serve as the master database where all

organized collection of information, data, records and other documents from

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government agencies mandated to deliver basic services and social security
benefits are stored. It shall gradually consolidate all existing government-
initiated information data systems into one integrated and efficient national
information database system.

SEC. 4. Objectives. — The INIDS shall have the following objectives:

a) To enhance the efficiency and effectiveness of government
agencies in the management of certain government records and the delivery of
government services to the public which include, among others, healthcare and
social security services;

b) To have a modern, comprehensive, reliable and secure national
database system necessary for the efficient operation of government agencies
involved in the delivery of services to the public by utilizing innovations and

advances in technolog

c) To create linkages between databases of government agencies
involved in collecting personal identity information of the public and the
interconnection of agencies and offices providing basic services;

d) To simplify the government’s processes and eliminate costs and
other administrative tasks by reducing the need to repeatedly register with the
different government agencies during transactions;

e) To strengthen national security and public safety programs and
assist in the fight against crime by providing the relevant authorities access to a
secure national database system which stores civil or personal information of
citizens and foreign residents in the country; and

f) To enhance integrity of the government’s reference system and
minimize the capacity for an individual to assume multiple identities which has

contributed to illegal activities.

SEC. 5. Philippine Statistics Authority. ~ The Philippine Sta

tics

Authority (PSA), as the implementing agency, is mandated, in coordination
with the Department of Information and Communications Technology, to

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establish, design, develop, and administer the INIDS under the policy, technical
and administrative supervision of the PSA. In addition to its present functions,
the PSA shall:

a) Establish and maintain multi-purpose databases, data warehouses,
networks, and interface of databases and related facilities and services suitable
for utilization by the government agencies included in the INIDS;

b) Adopt and prescribe standards for the maintenance of the INIDS;

c) Manage the INIDS and ensure its integrity by providing adequate
safeguards for protection and confidentiality of data or information contained in
the INIDS;

d) Coordinate and provide technical assistance and logistics solution
for the management of government databases included in the INIDS and the
ettective linkages of the various database systems;

c) Review the efficiency of the INIDS and the adequacy of the
safeguards to protect the integrity of the system;

f) Conduct research, studies, surveys, experiments and other
investigations necessary to achieve the purposes of this Act;

g) Submit annual reports to the Congress of the Philippines with
respect to the performance and exercise of its powers and functions;

h) Prescribe and charge reasonable fees for services rendered to the
public; and

i) Perform such acts and other functions as may be necessary to
implement the provisions of this Act as may be authorized by the PSA Board.

SEC. 6. Inter-Agency Coordinating and Oversight Committee. — An
Inter-Agency Coordinating and Oversight Committee (IACOC) is hereby
created which shall serve as an oversight committee for the effective
implementation of this Act and shall facilitate the coordination among the
government agencies initially included in the INIDS.

‘The IACOC shall be composed of the following:


4 a) Secretary of Information and Communications Technology, as

2 chairperson;

3 b) National Statistician, as vice chairperson;

4 ¢) Director-General of the National Economic Development

5 Authority;

6 d) Secretary of the Department of Interior and Local Government or
7 its representative;

8 e) Assistant Secretary of the Land Transportation Office;

9 f) Chairperson of the Land Transportation Franchising and

10 Regulatory Board;

"1 g) President of Philippine Health Insurance Corporation;

12 h) Director-General of the National Bureau of Investigation:

13 i) President of the Government Service Insurance System;

14 j) President of the Social Security System; and

15 k) President of the Home Development Mutual Fund

16 1) Department of Foreign Affairs Passport Director

7 m) Commissioner of the Philippine Regulation Commission,

18 as members

19 SEC. 7. Secretariat. — The Information Technology and Dissemination

20 Service of the PSA (ITDS-PSA), in coordination with the Department of
21 Information and Communications Technology (DICT), is hereby designated as
22 secretariat to the IACOC and as such shall provide administrative and technical
23 support to the IACOC.

24 SEC. 8. Personal Reference Number. — The Philippine Statistics
25 Authority shall generate a Personal Reference Number (PRN) which shall serve
26 as the common reference number for each individual registered in the PSA. The
27 PRN shall be used to establish a linkage among the agencies included in the
28 INIDS.


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SEC. 9. Linkage Among Government Agencies. — The agencies where
the public regularly conduct multiple transactions shall be prioritized for
inclusion in the INIDS. The following agencies shall be included in the initial
phase of the implementation of this Act:

a) Philippine Statistics Authority (PSA);

b) Local Civil Registrar of the Department of the Interior and Local
Government (LCR-DILG);

c) Local Register of Deeds of the Land Registration Administration
(LRD-LRA);

d) Philippine Health Insurance Corporation of the Department of
Health (Philhealth);

) Department of Education (DepEd);

f) Home Development Mutual Fund or Pag-IBIG Fund (Pag-IBIG);

2) National Commission on Indigenous Peoples (NCIP);

h) Social Security System (SSS);

i) Bureau of Internal Revenu (BIR);

i) Government Service Insurance System (GSIS);

k) Commission on Higher Education (CHED);

1) Philippine National Police (PNP);

m) _ National Bureau of Investigation (NBI);

n) Land Transportation Office (LTO);

0) Land Transportation Franchising and Regulatory Board (LTFRB);
and

p) Commission on Elections (COMELEC).

q) Department of Foreign Affairs (DFA)

r) Professional Regulation Commission (PRC)

The PSA shall, in consultation with the IACOC, coordinate with the
aforementioned agencies in establishing the standards and design of an effective


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and efficient information technology (IT) system to be used in the INIDS, as
well as the piloting and rolling out of the system.

Within three (3) years from the effectivity of this Act, the National
Statistician shall recommend to the President of the Philippines the feasibility
and practicability of including other government offices and agencies in the
INIDS which are not included in its initial implementation.

SEC. 10. Identity Verification. — The PSA, Philhealth, Pag-IBIG, SSS,
GSIS, NBI and other government agencies that are included in the INIDS shall
use the data derived from the INIDS to verify the identity of a person
transacting or availing of the benefits from their respective offices without need
of further proof.

The data to be derived from the INIDS shall be limited to personal
information to be used solely for identification purposes. Any data outside of
the personal information such as records of premium payments and name of
beneficiaries necessary for a member to avail of the benefits under Philhealth,
Pag-IBIG, SSS, and GSIS may also be included in the INIDS. Information
indicated in the current NBI clearance shall likewise be included in the INIDS.

SEC. 11. Inter-agency One-Stop Shop. — The PSA shall, in consultation
with the IACOC, establish an inter-agency one-stop-shop system wherein the
public can request and obtain required official documents from the PSA, LCR-
DILG, LRD-LRA, Philhealth, DepEd, CHED, BIR, NCIP, Pag-IBIG, SSS,
GSIS, PNP, NBI, COMELEC, DFA, PRC, LTO and LTFRB using the INIDS,
such as the following:

a) _ PSA certificates of live birth, marriage, death and certificate of no
marriage in security paper:

b) Civil registry documents of birth, marriage and death;

©) LRD-LRA documents such as certified true copy of title, certified
true copy of chattel mortgage and patents and other land transactions;


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d) DepEd documents including school records and certificate of
completion;

e) CHED documents including certification, authentication,
verification of units earned (CAV-UE) and certification, authentication and
verification of degree earned (CAV-DE);

f)  Philhealth membership records including premium payments and
name of beneficiaries;

2) BIR taxpayer's records including tax clearance, TIN issuance, and
certification of registration;

h) — Pag-IBIG membership records including premium payments and
name of beneficiaries;

i) SSS membership records including premium payments and name
of beneficiaries;

j)  GSIS membership records including premium payments and name
of beneficiaries;

k) NCIP documents including certificate of tribe membership,
certificate of confirmation as an Indigenous People (IP) and certificate of non-
overlap;

1) PNP clearance and accident police report;

m) NB! clearance;

n) COMELEC voter’s ID; and

0) LTO driver’s license and registration of motor vehicles.

p) DFA passports and travel records

q) PRC professional licenses

SEC. 12. Confidentiality of Information. ~ The PSA shall ensure the
confidentiality of the data encoded and derived from the INIDS.

Only the authorized PSA officers and employees shall be allowed to
access the INIDS. Upon the inclusion of other government agencies in the
INIDS, the IACOC shall promulgate the appropriate rules and regulations

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which may include authorization for personnel from among government
agencies included in the INIDS to access the INIDS.

Data encoded and derived from the INIDS shall only be furnished to the
person to whom the data pertains, or to another person upon the written consent
of the person to whom the data pertains, or upon the order of a competent court.

SEC. 13. Prohibited Acts and Penalties.~ Any person who:

a) Willfully provides false information or data which forms part of
the INIDS shall be punished with a fine of Fifty thousand pesos (P50,000.00) or
imprisonment for a period of not less than one (1) year, or both, at the discretion
of the court.

b) Being an employee of the PSA, Philhealth, Pag-IBIG, SSS, GSIS,
PNP, NBI, COMELEC, LTO, LTFRB, DFA, PRC or other government agency
included in the INIDS, publishes or communicates to any person other than
those mentioned in Section 12 of this Act any information acquired in the
course of employment, shall be punished with a fine of One hundred thousand
pesos (P100,000.00) or imprisonment for a period of not less than three (3)
years, or both, at the discretion of the court;

c) Being an employee of the PSA, Philhealth, Pag-IBIG, SSS, GSIS,
PNP, NBI, COMELEC, DFA, PRC, LTO, LTFRB, DFA, PRC or other
government agency included in the INIDS, publishes or communicates to any
person other than those mentioned in Section 12 of this Act any information
acquired in the course of employment with malicious intent or for profit, shall
be punished with a fine of Five hundred thousand pesos (P500,000.00) or
imprisonment for a period of not less than six (6) years, or both, at the
discretion of the court; and

d) Directly or indirectly performs an act, whether with malicious
intent or for profit, which compromises the integrity of the INIDS shall be
punished with a fine of Five hundred thousand pesos (P500,000.00) or


imprisonment for a period of not less than six (6) years, or both, at the
discretion of the court;

SEC. 14. Appropriations. — The amount of One hundred million pesos
(P100,000,000.00) shall be set aside from any available funds of the National
‘Treasury, and is hereby appropriated and authorized to be released for the initial
operations of the INIDS. Thereafter, such sum as may be necessary for the
continued implementation of this Act shall be included in the annual General
Appropriations Act.

SEC. 15. Implementing Rules and Regulations. ~ Within ninety (90)
days from the approval of this Act, the IACOC shall formulate the necessary
rules and regulations for the effective implementation of this Act.

SEC. 16. Separability Clause. — If any provision or part of this Act is
declared invalid or unconstitutional, the remaining parts or provisions not
affected shall remain in full force and effect.

SEC. 17. Repealing Clause. — All other laws, decrees, executive orders,
proclamations, rules and regulations, or parts thereof inconsistent with the
provisions of this Act are hereby amended, repealed or modified accordingly.

SEC. 18. Effectivity. — This Act shall take effect fifteen (15) days after
its publication in the Official Gazette or in a newspaper of general circulation,

Approved,