Republic of the Philippines 
House of Representatives 
Quezon City 
NINETEENTH CONGRESS 
Second Regular Session 
House Bill No. 9914 
INTRODUCED BY REPRESENTATIVE MARLYN B. ALONTE 
AN ACT 
SETTING MINIMUM STANDARDS ON ADMINISTRATIVE PROFESSIONALS AND 
PERSONNEL OF ALL BASIC EDUCATION SCHOOLS NATIONWIDE, PROVIDING FOR 
IMPLEMENTING MECHANISMS, APPROPRIATING FUNDS THEREFOR, AND FOR 
OTHER PURPOSES 
EXPLANATORY NOTE 
Most basic education schools in the country have a chronic lack of non-
teaching personnel considering the 27 million student population nationwide. 
For example, most of the public elementary schools have the basic 
administrative staff complement of one clerk, one security guard, and one 
utility worker. This is simply not enough to handle the workload of an entire 
elementary school. 
Furthermore, each public high school is supposed to have at least: 
(a) one administrative officer
(b) one accountant (for every 30 teachers)
(c) one cashier (for every 30 teachers)
(d) one cash clerk (for every 1,000 students and 50 personnel)
(e) one clerk (for every 400 students)
(f) one supply officer
(g) one public health nurse
(h) one librarian
(i) one guidance counselor (for every 500 students)
February 12, 2024
2:26 pm


 
(j) one driver 
(k) one utility worker 
(l) four security guards 
 
           On administrative work and other non-teaching responsibilities, the 
principal/head teacher/teacher-in-charge quite often delegates to already 
overworked, overburdened, and underpaid school teachers. The time has come 
for the beginning of the end of the administrative work overload of teachers so 
they can focus on teaching, professional advancement, and work-life balance. 
 
 
This bill provides that the appropriate and qualified administrative 
personnel shall be responsible for the performance and discharge of non-
classroom teaching functions and roles on campus, including, but not limited 
to: 
 
(a) Student enrollment and Brigada Eskuwela; 
(b) Records-keeping and records management;  
(c) Administration of (1) DepEd-mandated curriculum and student 
performance 
evaluation 
examinations; 
(2) 
school 
admission 
examinations;  and (3) international benchmarking tests; 
(d) Advisory roles to student organizations and youth associations, 
including the on-campus Official Student Publication and the Supreme 
Student Government/Supreme Pupil Government, also known as 
student councils; 
(e) Continuing professional development (CPD) activities for all school 
personnel; 
(f) Scouting activities (Boy Scouts, Girl Scouts, Cub Scouts); 
(g) Disaster risk reduction and management; 
(h) Child protection policy and program management; 
(i) Red Cross, first aid, and wellness activities; 
(j) School feeding and nutrition programs; 
(k) Health programs of the Department of Health and local health offices; 
(l) Mandatory random drug testing of students and of all government 
personnel as provided by law and in accordance with policies and 
implementing rules and regulations of the Department of Education; 
 


 
 
(m) 
Social services programs of the Department of Social Welfare and 
Development, including the Pantawid Pamilyang Pilipino Program 
(4Ps); 
(n) Clean and Green Program and other environmental conservation, 
protection programs of the Department of Environment and Natural 
Resources; and 
(o) All other community and external stakeholder relations, including 
participation of the school in public affairs events at the local 
government and national government levels and with DepEd-endorsed 
activities of civic groups and non-government organizations, subject 
to availability of funds and strict observance of policies on the school 
calendar and minimum required classroom contact time between 
teachers and students. 
 
 
This bill proposes new and different sets of basic complements of 
administrative personnel under the principal/head teacher/teacher-in-charge.  
Manpower complements are configured according to student population: small 
schools – under 1000; medium-sized schools - 1000 to 2000; large schools - 
2001 to 2999; and mega schools – 3000 and higher. 
 
 
Implementation of the new table of organization of administrative staff 
may be carried out in phases over four years:  the mega schools in Year One; 
the large schools in Year Two; the medium-sized schools in Year Three; and the 
small schools in Year Four.  
 
 
In this bill, the School Head is authorized to hire as many job order, 
contract of services personnel, and casual personnel as may be deemed 
necessary, subject to availability of funds. 
 
 
Shared services personnel are also provided in this bill to serve the needs 
of pairs or clusters of school campuses: Three Internal Auditors; Three Records 
Management Specialists; Three Facilities Management Specialists; and Three 
Civil Engineers. 
 
 
 
                                                                                    
                                                              REP. MARLYN B. ALONTE 
                                                              Lone District of Binan 
 
 


Republic of the Philippines 
House of Representatives 
Quezon City 
NINETEENTH CONGRESS 
Second Regular Session 
House Bill No. 9914 
INTRODUCED BY REPRESENTATIVE MARLYN B. ALONTE 
AN ACT 
SETTING MINIMUM STANDARDS ON ADMINISTRATIVE PROFESSIONALS AND 
PERSONNEL OF ALL BASIC EDUCATION SCHOOLS NATIONWIDE, PROVIDING FOR 
IMPLEMENTING MECHANISMS, APPROPRIATING FUNDS THEREFOR, AND FOR 
OTHER PURPOSES 
Be it enacted by the Senate and the House of Representatives of the 
Philippines in Congress assembled: 
Section 1. Short Title. - This Act shall be known as the “Professional   
Administration and Operation of Schools Act.” 
Section 2.  Basic Administrative Staff Complement of a Basic Education 
School. Every basic education school shall have a basic complement of qualified 
administrative and non-teaching support personnel under the supervision of 
the School Head. The size of the entire administrative and support staff and the 
exact number of regular positions in the school table of organization shall be 
determined by the number of enrolled students.  
Qualifications of administrative and support personnel shall include 
relevant earned and active professional license, competencies certification, 
multiple years of work experience employed and/or self-employed, and 
academic or equivalency credentials. 
The appropriate qualified administrative personnel shall be responsible 
for the performance and discharge of non-classroom teaching functions and 
roles on campus, including, but not limited to: 
(p) Student enrollment and Brigada Eskwela;
(q) Records-keeping and records management;


 
 
(r) Administration of student performance evaluation examinations; 
school admission examinations; and (3) international benchmarking 
tests; 
(s) Advisory roles to student organizations and youth associations, 
including the on-campus Official Student Publication and the Supreme 
Student Government/Supreme Pupil Government, also known as 
student councils; 
(t) Continuing professional development (CPD) activities for all school 
personnel; 
(u) Scouting activities (Boy Scouts, Girl Scouts, Cub Scouts); 
(v) Disaster risk reduction and management; 
(w) Child protection policy and program management; 
(x) Red Cross, first aid, and wellness activities; 
(y) School feeding and nutrition programs; 
(z) Health programs of the Department of Health and local health offices; 
(aa) 
Mandatory random drug testing of students and  personnel as 
provided by law   and in accordance with policies and implementing 
rules and regulations of the Department of Education, the Commission 
on Higher Education, and Technical Education and Skills Development 
Authority; 
(bb) 
Social services programs of the Department of Social Welfare and 
Development, including the Pantawid Pamilyang Pilipino Program 
(4Ps); 
(cc) 
Clean and Green Program and other environmental conservation, 
protection programs of the Department of Environment and Natural 
Resources; and 
(dd) 
All other community and external stakeholder relations, including 
participation of the school in public affairs events at the local 
government and national government levels and with civic groups and 
non-government organizations, subject to availability of funds and 
strict observance of policies on the school calendar and minimum 
required classroom contact time between teachers and students. 
  
 
The following minimum regular positions are hereby required in all basic 
education schools, according to the size of the student population. 


 
 
For Small Schools (under 1,000 student population) the minimum 
complement shall be:  
 
1. One Administrative Officer 
2. One Cashier  
3. One Bookkeeper 
4. One Disbursing Officer 
5. One Registrar 
6. Two Clerks 
7. Two Utility Workers 
8. Two Security Guards 
 
 
For Medium Sized Schools (1,000 to 2,000 student population) the 
minimum complement shall be: 
 
1. One Administrative Officer 
2. One Registrar 
3. Two Cashiers 
4. One Accountant 
5. Two Disbursing Officers 
6. One Computer Operator  
7. Two Administrative Clerks 
8. One Inventory Clerk 
9. Two Utility Workers 
10. 
Two Security Guards 
 
 
For Large Schools (2,000 to 2,999 student population) the minimum 
complement shall be: 
 
1. One Administrative Officer 
2. One Registrar 
3. One Deputy Registrar 
4. Two Cashiers 


 
 
5. Two Accountants 
6. Two Disbursing Officers 
7. One Internal Auditor 
8. Two Computer Operators 
9. One Computer Technician 
10. 
Three Administrative Clerks 
11. 
One Supply Officer/Property Custodian 
12. 
Two Inventory Clerks 
13. 
Three Utility Workers 
14. 
Three Security Guards 
 
For Mega Schools (3,000 or more student population) the minimum 
complement shall be: 
 
1. Two Administrative Officers 
2. One Registrar 
3. One Assistant Registrar 
4. Three Cashiers 
5. Three Accountants 
6. One Civil Engineer 
7. Three Disbursing Officers 
8. Two Bookkeepers  
9. Two Internal Auditors 
10. 
One Information Technology Officer  
11. 
Two Computer Operators 
12. 
Two Computer Technicians 
13. 
Four Administrative Clerks 
14. 
Two Property Custodians 
15. 
Three Inventory Clerks 
16. 
Four Utility Workers 


 
 
17. 
Four Security Guards 
 
 
Every basic education school, regardless of type of institution and with 
less than 3,000 students shall have the following minimum complement of 
basic School Clinic personnel: 
 
(a) one medical doctor; 
(b) one nurse; 
(c) one dental hygienist; 
(d) one nutritionist; 
(e) one guidance counselor; and 
(f) one psychologist. 
 
 
For a school with a student population of more than three thousand, the 
School Clinic shall have the following minimum complement of healthcare 
personnel: 
 
(a) two medical doctors; 
(b) three nurses; 
(c) two doctors of dental medicine; 
(d) two nutritionists; 
(e) two social workers; 
(f) one guidance counselor; 
(g) one psychologist; 
(h) one psychiatrist; 
(i) one psychometrician; and 
(j) three emergency medical technicians. 
 
 
Section 3.  Hiring of Job Order, Contract of Services, and Casual 
Personnel.  The   School Head has the authority to hire as many job order, 
contract of services personnel, and casual personnel as may be deemed 
necessary, subject to availability of funds. 
 
 


 
 
 
 
Section 4.  Shared Services among School Campuses. Pairs or clusters of 
schools shall have the following minimum regular positions for shared services 
personnel: 
 
1. Three Internal Auditors 
2. Three Records Management Specialists 
3. Three Facilities Management Specialists 
4. Three Civil Engineers  
 
 
Section 5. Implementing Rules and Regulations. The Secretary of 
Education, Chairman of the Commission on Higher Education, and Director 
General of the Technical Education and Skills Development Authority shall 
jointly approve the implementing rules and regulations of this Act, not later 
than sixty (60) days after this Act takes effect.  
 
 
Implementation of the new school plantilla or table of organization of 
administrative staff may be carried out in phases over four years:  the mega 
schools in Year One; the large schools in Year Two; the medium-sized schools 
in Year Three; and the small schools in Year Four.  
 
 
Section. 6. Separability. - If any provision or part of this Act is declared 
invalid or unconstitutional, the remaining parts or provisions not affected shall 
continue to be in full force and effect. 
 
 
Section. 7. Repealing Clause. - All laws, executive orders, and 
administrative orders or parts thereof inconsistent with any provision of this Act 
are hereby repealed or amended accordingly. 
 
 
Section 8. Effectivity Clause. - This Act shall take effect fifteen (15) days 
after its publication in the online version of the Official Gazette or in two (2) 
newspapers of general circulation or with an established internet website 
presence. 
 
 
Approved.