Republic of the Philippines 
HOUSE OF REPRESENTATIVES 
Quezon City  
20TH CONGRESS  
First Regular Session 
House Bill No. 1412 
Introduced by: REP. JOEL R. CHUA 
Explanatory Note 
The attached Bill seeks to establish the National Police Clearance System. 
During the 19th Congress, this Representation filed a similar Bill. Unfortunately, the 
same remained in the House Committee level.  
This Bill is the same as what was proposed during the 19th Congress. As such, 
this Representation reiterates my explanation stated in the original: 
The Philippine National Police (PNP) was established to promote peace and 
order and ensure public safety. To this end, the PNP has created a system of releasing 
Police Clearances to certify an individual’s criminal record or lack thereof. Such 
clearance has been required by schools, employers, and even other government 
agencies. However, the current police clearance system has not been included in 
Republic Act No. 6975 which created the PNP, or any other legislation.  
This Bill now seeks to formally establish the National Police Clearance System 
(NPCS) of the PNP. This shall improve its capacity by creating a centralized database 
for all police precincts and ensure the people’s right to privacy by imposing penalties 
for any breach in confidentiality. A strong and secured NPCS will contribute to the 
promotion of peace and order in the country.  
In view of the foregoing, the passage of this bill is earnestly sought. 
   REP. JOEL R. CHUA 
3rd District of Manila 
July 7, 2025
11:26 am


    Republic of the Philippines 
HOUSE OF REPRESENTATIVES 
Quezon City  
20TH CONGRESS  
First Regular Session 
House Bill No. 1412 
Introduced by: REP. JOEL R. CHUA 
AN ACT 
ESTABLISHING THE NATIONAL POLICE CLEARANCE SYSTEM, 
PROVIDING FUNDS THEREFOR, AND FOR OTHER PURPOSES 
Section 1. Short Title. - This Act shall be known as the "National Police 
Clearance System Act".  
Section 2. Declaration of Policy. - It is hereby declared the policy of the 
State to promote peace and order and ensure public safety. It shall develop an 
effective and competent police force equipped with suitable modern 
technology.  
It is also the declared policy of the state to uphold and protect the right to 
privacy, and to promote the seamless delivery of basic services.  
Section 3. Objectives. – The NPCS shall be established primarily to 
provide a centralized database for police records 
Section 4. National Police Clearance System. - The National Police 
Clearance System (NPCS) is hereby established with the Philippine National 
Police as the primary government agency tasked with its implementation.  
The Philippine National Police (PNP) shall be the primary government 
agency responsible for the implementation of the NPCS. Pursuant to this 
mandate, the PNP shall formulate and adopt policies for the effective 
operationalization of the PCS including but not limited to maintenance of a 
national record of all reported crime incidents, warrants of arrest, pictures, and 
personal details of arrested and wanted persons, fingerprints and ballistic 
examination records and other relevant information. 
Section 5. Processing of Information. - The processing of information 
under the NPCS shall be subject to the provisions of Republic Act No. 10173, 


 
otherwise known as the "Data Privacy Act of 2012", specifically Section 11, 12 
and 13 thereof.  
 
         Section 6. Issuance of National Police Clearance. - Any person may 
request for the issuance of their National Police Clearance from the PP. In line 
with this, the PNP may determine, fix, and collect reasonable amounts to be 
charged as fees for the issuance of the police clearance: Provided, that no fees 
and other charges shall be collected from first time jobseekers when obtaining 
such police clearance as mandated by Republic Act No. 11261, otherwise 
known as the "First Time Jobseekers Assistance Act." 
 
 
Section 7. Confidentiality. - The Philippine National Police shall ensure 
at all times the confidentiality of any personal information that comes to its 
possession or obtained as a requirement for the issuance of a Police Clearance 
under the preceding section. 
 
 
Section 8. Penal Provision. - 
 
a.) Any person, who breach the confidentiality of information contained 
in the PCS, whether by carelessness, improper behavior, behavior with 
malicious intent, and use of confidential information for profit, shall 
be penalized by imprisonment of three (3) months but not to exceed 
one (1) year and a fine of not less than Fifty Thousand Pesos 
(P50,000.00) but not more than One Hundred Thousand Pesos 
(PI00,000.00), subject to the degree of breach of information; 
 
b.) The unauthorized processing of National Police Clearance without the 
consent of the subject individual shall be penalized by imprisonment 
of three (3) months but not to exceed one (1) year and a fine of not less 
than Fifty Thousand Pesos (P50,000.00) but not more than One 
Hundred Thousand Pesos (PI00,000.00). 
 
 
Section 9. Appropriation. - The amount necessary for the effective 
implementation of the provisions of this Act shall be taken from the current 
year's appropriation of the PNP. Thereafter, such sum as may be needed for the 
continued implementation of this Act shall be included in the annual General 
Appropriations Act. 
 
 
Section 10. Implementing Rules and Regulations. - Within ninety (90) 
days from the effectivity of this Act, the PNP shall promulgate the rules and 
regulations necessary for the for the effective implementation of this Act. 
 


 
 
Section 11. Separability Clause. - If any portion or provision of this Act is 
declared unconstitutional, the remainder of this Act or any provisions not 
affected thereby shall remain in force and effect. 
 
 
Section 12. Repealing Clause. - All laws, decrees, orders, regulations, and 
policies inconsistent with the provisions of this Act are hereby repealed and/or 
amended accordingly. 
 
 
Section 13. Effectivity. - This Act shall take effect fifteen (15) days after its 
complete publication in at least two (2) newspapers of general circulation. 
 
Approved,