Republic of the Philippines
House of Representatives
Quezon City

TWENTIETH CONGRESS,
First Regular Session

House Bill No, -_ 1964

Introduced by Representative Maria Angela S. Garcia

EXPLANATORY NOTE
The barangay, as the smallest political unit in the Philippines, plays a vital role
in local governance, community development, and public service delivery. As frontline
institutions, barangays are responsible for maintaining peace and order, implementing
health and social services, and promoting economic and infrastructure development
at the grassroots level.

However, many barangays in the country continue to face challenges in
managing and accessing accurate, timely, and comprehensive data needed for
efficient planning, budgeting, and decision-making. The lack of a standardized and
digitized system of information management results in inefficiencies, inconsistencies,
and missed opportunities for responsive governance.

This bill seeks to establish a Barangay Management Information System
(BaMIS) in every barangay in the Philippines. The BaMIS will serve as a centralized
and digitized platform that collects, stores, and manages essential barangay-level
data, including demographic profiles, household information, social and health
indicators, infrastructure inventories, and local programs and services.

With this kind of system, information will be comprehensive, and its retrieval will
be much quicker and timely.

Previously filed in the 19th Congress, this Representation chaired the technical
working group at the Committee level. Support of this bill is earnestly requested from
my colleagues.

MARIA ANGELA S. GARCIA


Republic of the Philippines
House of Representatives
Quezon City
TWENTIETH CONGRESS
First Regular Session

House Bill No.._1964

Introduced by Representative Maria Angela S. Garcia

AN ACT MANDATING THE ESTABLISHMENT OF BARANGAY
MANAGEMENT INFORMATION SYSTEM AND FOR OTHER
PURPOSES

Be it enacted by the Senate and House of Representatives of the Philippines
in Congress assembled:

SECTION 1. Short Title. - This Act shall be known as “The Barangay
Management information System (BaMIS) Act"

SEC. 2. Definition of Terms - As used in this Act, the term —

(a) Barangay refers to the smallest political unit into which cities and
municipalities in the Philippines are divided, created in accordance with the
provisions of the Local Government Code of the Philippines

(b) Barangay Management Information System (BaMIS) is a management
information system designed to facilitate the recording and management of
information at the barangay level. It includes functionalities that enable the
Processing and transmission of documents between the barangay and the
city/municipality. An all-in-one tool for data, tasks, disaster and resilience, budget,
file management, analytics needs and decision making.

(c) EGovPh is a mobile application that simplifies transactions between the
government and citizens. With the vision of building a connected nation, this platform
integrates multi-sectoral government services through a one-stop online system,
minimizing economic costs for citizens.

(D) Electronic Local Government Unit (ELGU) is a component system of the
overarching EGovPh application, serving as a one-stop shop designed to streamline
local government services while ensuring inclusive, innovative, and accountable
governance.


(e) Management Information System (MIS) is defined as an information
system used for decision making, and for the coordination, control, analysis, and
visualization of information in an organization.

SEC. 3. interpretation. - In case of doubt, the provisions of this Act, including
its Implementing Rules and Regulations and any subsequent issuance by the
implementing agency shall be constructed in a manner that accords the highest
respect for human dignity, human rights, and individual privacy.

SEC. 4. Contents of the BaMIS. - the BaMIS shall be composed of various
sub-systems focused on managing specific tasks related to barangay administration
and designed to assist and support the barangays nationwide by streamlining and
improving the efficiency of their daily operations. The data within BaMIS may be used
to ensure effective and efficient service delivery to the barangay inhabitants. The
system will be composed of the following:

(a) Residents

(b) Households.

(c) Families

(d) Areas

(e) Businesses

(f) Transactions

(g) Budget and Expenses
(h) Cases and Morals (blotters)
(i) Activities and Projects
() Centers

(k) Donors and Volunteers
()) Scholarships

SEC. 5. Access to the system. — the Department of the Interior and Local
Government (DILG), together with the Department of Information and
Communications Technology (DICT), shall establish and implement the BaMIS. The
DICT shall facilitate the integration of BaMIS with e-government systems, including,
but not limited to, the EGovPh app and the ELGU system.

To ensure data privacy protection, access to the system shall be restricted to
the punong barangay, the officer-in-charge, or authorized users, with access
granted and signed off by the head of the barangay. Access to information and use
of the system shall be strictly limited to the roles and responsibilities assigned to
authorized users.

The Barangay Chairman shall be designated as the Compliance Officer for
Privacy (COP) and shall be held accountable for ensuring the appropriate and lawful
utilization of the system. Development and management of the system will be
handled by the DICT. The use and access to the system shall be restricted to the
barangay captain and other personnel duly authorized by them, in accordance with
applicable laws and regulations governing data privacy and security. For data
privacy protection, access to the system will be given to authorized persons only.
Barangay captain, secretary, or officer-in-charge will serve as the user of the system.

SEC. 6. Access to the BaMIS. - Access to BaMIS shall be strictly managed
through Role-Based Access Control (RBAC) to ensure data security, integrity, and
compliance with the data privacy act of 2012. The system shall define and assign

3


roles based on the specific responsibilities of authorized users, with the following
provisions:

User categories:
a. Barangay officials and staff:
"Access to modules relevant to their duties, such as resident records,
financial data, and project management
* Authorization to update and manage specific data fields within their
functional scope,
b. Community health workers:
"Limited access to health-related information, including vaccination
records and health program participation.
c. Law enforcement and security personnel:
" Restricted access to blotter records and incident reports for law
enforcement purposes.
d. Residents:
= Read-only access to their personal records and the ability to request
services or updates through the system's resident portal.

Administrator roles:

« The barangay captain or an assigned IT officer shall serve as the
system administrator, with full access to all system modules to
oversee operations and user management.

= Access privileges and restrictions:

* Each user role shall be granted access to specific modules and
functionalities based on operational needs.

* Unauthorized access or misuse of the system shall be subject to
administrative and legal penalties in accordance with existing laws.
Authentication and security:

All users must authenticate their identity through secure login
credentials. Additional authentication mechanisms, such as two-
factor authentication (2FA), may be implemented for sensitive roles.
* Audit and monitoring:

"The system shail maintain a log of all access and actions performed
within BaMIS, which can be reviewed by authorized personnel to
ensure accountability.

Periodic review of access:

User roles and access privileges shall be reviewed periodically to
align with changes in responsibilities or organizational structure.

The Commission on Population and Development (CPD) and the DILG are
responsible for establishing and implementing the barangay management information
system. Additionally, the CPD, DILG, and the Philippine Statistics Authority (PSA) will
collaborate on data sharing and the management of the system.

SEC. 7. Access to the system. - the DILG shall be responsibie for the
establishment and implementation of the BaMIS. The DICT shall facilitate the
integration of the BaMIS into the e-government system, including, but not limited to,
the EGovPH application and the ELGU platform.


In compliance with data privacy laws and regulations, access to the BaMIS shall
be strictly limited to authorized users, as duly endorsed by the punong barangay and
validated through the DILG field officer.

1. Viewer (DICT)

2. Users/encoders (barangays)

3. Approver (DILG city/municipal office)

4. Huc administrator (DILG HUC office)

5. Provincial administrator (DILG provincial office)

6. Regional administrator (DILG regional office)

7. Administrator (DILG-NBOO)

8. Super administrator (DILG-ISTMS)

SEC. 8. Data collection. - Data collected within BaMIS will adhere to national
Data Privacy Standards as outlined in Republic Act No. 10173 or the Data Privacy
Act of 2012 and will be subject to regular audits. Data sharing agreements will be
established with relevant government agencies to ensure interoperability and avoid
data duplication. Specific data collection methodologies and validation procedures
for each category will be detailed in the implementing rules and regulations.

Data on residents, households, and families shall be disaggregated to
capture vulnerable groups such as, but not limited to, persons with disabilities, senior
citizens, single-parent households, and individuals living in poverty. Data collection
will adhere to strict ethical guidelines and informed consent protocols, particularly
protecting sensitive personal information.

Information regarding cases and incidents within the barangay will be
documented within BaMIS, focusing on objective descriptions of events. Access to
this information will be strictly limited to authorized personnel as defined in the IRR,
and will be used solely for legitimate purposes, such as statistical reporting and trend
analysis, or as ordered by the court.

SEC. 9. Periodicity of data collection. - regular and synchronized data
collection shall be conducted by every city and municipality every three (3) years. In
the conduct of data collection, the LGU shall receive financial and technical
assistance from the appropriate national government agencies.

Notwithstanding the preceding paragraph, all cities and municipalities are
enjoined to collect data at shorter intervals and at their own expense for purposes
peculiarly useful to them.

SEC. 10. Updating of the system. - Quarterly update of the system may be
done by the person in charge in the barangay.

SEC. 11. Enhancement of the system. - the updating of the system shall be
undertaken by the DILG as necessitated by evolving requirements and circumstances

SEC. 12. Updating of data encoded in the system. - the updating of the data
encoded in the BaMIS will be done by the authorized user from the barangay, as
necessitated or as required.


SEC. 13. Implementation mechanism. - The CPD shall serve as the lead
agency to conduct training of the barangays on BaMIS in collaboration with the DILG
and the PSA

The implementation of BaMIS shall include, but not be limited to, the following
components

a. CPD in collaboration with DILG, shall provide technical support for the
establishment and operationalization of BaMIS in all barangays;

b. CPD shall facilitate the training of the barangays on effective data
processing, and analysis; and

c. CPD shall integrate data analysis in the development of barangay
development plans, gender and development plans, local youth
development plans, and other barangay-based plans.

SEC. 14. Monitoring or reporting. - The CPD and the DILG shall prepare and
submit an annual report. This report shall be submitted to the Office of the President,
the Senate, the House of Representatives, and the relevant government
departments. The reports will serve to advance the objectives and mandates of this
act, ensuring progress and emerging concems of BaMIS.

SEC. 15. Appropriations. - the amount necessary for the operationalization of
the BaMIS shall be included in the Annual General Appropriations Act. The committee
shall submit its annual budget which shall include, among others, detailed information
for capacity building activities, ICT resources and system maintenance, to the office
of the president for approval.

SEC. 16 Implementing Rules and Regulations (IRR). - Within ninety (90)
days from the effectivity of this Act, the DILG together with the DICT, and other
concerned agencies, shall promulgate the necessary rules and regulations for the
effective implementation of the provisions of this Act.

Within sixty (60) days from the effectivity of this act, the CPD, DILG, and PSA
shall, in consultation with other concerned government agencies, promulgate the
necessary rules and regulations to carry out the provisions of this Act.

SEC. 17. Separability Clause. - If any provision of this Act or any part thereof
is declared unconstitutional or invalid, the same shall not affect the validity of the
other provisions of this Act

SEC. 18. Repealing Clause. - All laws, decrees, orders, rules and
regulations or parts thereof which are inconsistent with the provisions of this Act
are hereby repealed, amended or modified accordingly.

SEC. 19. Effectivity. - This Act shall take effect fifteen (15) days after its
publication in the Official Gazette or in a newspaper of general circulation.

Approved,