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S E N A T E  
S. No. 
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A R Roxas. 
Senator 


I 
THIRTEEJNTH CONGAESS OF THE REPUBLIC 
) 
PHILIPPINES 
1 
5 
FER 18 p d  3 9  
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Introduced by the HONORABLE MAR ROXAS 
1 
AN ACT 
DEALING WITH 
FOR THE PURPOSE A HARMONIZED DATABASE 
the House of Representatives in Congress assembled: 
"The Ease of Dealing with Government Act of 
of Policy. It shall be the policy of the State to ensure efficiency in 
processes and procedures in transacting with the government 
to privacy and equal protection of the laws. 
-The following terms as used in this Act shall refer to : 
- The Population Reference Number assigned and issued 
to a citizen or permanent resident of the Philippines; 
SO -The Aational Statistics Office; 
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SSS -The Social Security System; 
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- The ham,, address, date of birth, gender an.. Jther person;. 
circumstances of 
the person to whom a National Reference Number was issued, all of which are 
Iencoded thetein and kept strictly confidential 'in the records of the National Statistics 
1 
- These agencies shall refer to all agencies issuing identification 
as, but not limited to, Government Service Insurance System 
Office ( LTO), Bureau of Internal Revenue (BIR), 
Corporation (PhilHealth), Commission on Elections 
Affairs (DFA), Philippine Postal Corporation 
SEF. 4. Harmbnization of Government Identification System. - There is hereby 
established a HarmoniTed Reference System to cross reference all government identification 
National deference N T b e r  to be assigned to each person so that eventually all information from 
all concer+ed agencie? pertaining to the same person shall be embodied in the National 
numbers. 1 This shall be created by mandating all government agencies to harmonize into one 
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1-he National Statistics Office, in consultation with other agencies concerned, shall 
design and implement a system wlierein a National Reference Number shall be assigned to one 
person and shall include all the information included in the database of all the government 
agencies concerned. 
The government agencies concerned shall agree among themselves the information 
which shall he represented by the National Reference Number assigned to each person and the 
format thereof. 
The National Reference Number may contain numbers representing specific 
information that can identi@ the person to whom it had been assigned or information pertaining 
to a specific agency. 
SEC. 5. Operationalization. - The database of the National Statistics Office shall be the 
core database of the Harmonized Reference System. The records of the SSS shall then be 
hamionized with the NSO daiabase. The process of harmonizing the NSO database and SSS 
records shall be implemented within two (2) years from the effectivity of this Act. Thereafter, all 
information from other agencies shall be harmonized. Complete harmonization shall be made 
within five (5) years from the effectivity of this Act. 
SEC. 6. Confidentiality. - Any data or information pertaining to each record as referred 
to by the Harmonized Reference Number shall be kept strictly confidential and shall not be 
disclosed to any person or used by any person for any purpose. Violation of this provision shall 
warrant the imposition of the penalty of imprisonment fiom two (2) years to four (4) years 
and/or perpetual disqualificatio) from holding a public office. 
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SEC. 7. Access to Database. - Each agency shall have access limited only to the 
information relevant to its function. The NSO, in consultation with the other government 
agencies shall establish a system wherein agencies may be allowed access to database of other 
agency wlien necessary. 
Any person who shall access any information without proper 
auihorization shall be liable for imprisonment for not more than four (4) to six (6) months and/or 
perpetual disqualification from holding public office. 
SEC. 8. Congressional Oversight Committee. - To oversee the proper implementation 
of this A.ct, there is hereby created a Con 
versight Committee composed of three (3) 
members from the Senate President and 
embers from the House of Representatives 
designated by the Speaker of the 1-louse of R presentatives; Provided, That of the three (3) 
majority and the remaining two (2) from the minority. 
members to be designated by each house wF 
of ongress, three ( 3 )  of them shall come from the 
SEC. 9. Appropriation. -The amount of One Hundred Million Pesos (PlOO,OOO,OOO.OO) 
is hereby appropriated out of the fimds of the National Treasury not otherwise appropriated, as 
operating funds for the implementation of this Act. Thereafter, such funds sufficient to fully 
carry out the purposes of this Act shall be appropriated for every participating agency every 
fiscal year in the General Appropriations Act. 
SEC. 10. Separability glaiise. - Any portion or provisions of this Act that may be 
declared unconstitutional or invalid shall not have the effect of nullifying other portions and 
provisions hereof as long as such remaining portion or provision can still subsist and be given 
effect in their entirety. 
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SEC. 11. Repealing Clause. - All other laws, decrees, executive orders, proclamations 
and adtninistrative regulations, or parts thereof inconsistent herewith are hereby repealed or 
modi ried accordingly. 
SEC. 12. Effectivity Clniise. - This Act shall take effect fifteen (15) days after its 
publication in at least two (2) national newspapers of general circulation. 
Approved,