NINETEENTH CONGRESS OF THE 
)
REPUBLIC OF THE PHILIPPINES 
)
Third Regular Session 
)
SENATE
s. NO. 2703
tOfiiff Us
24 JUN-4 n2 37
RIlCLi’. ' ) IP
Introduced by Senator Jinggoy Ejercito Estrada
AN ACT
STRENGTHEN THE SYSTEM OF FILING OF DELAYED REGISTRATION OF 
BIRTH IN THE COUNTRY, AMENDING FOR THE PURPOSE ACT NO. 3753
EXPLANATORY NOTE
Act No. 3753 or the Law on Registry of Civil Status was promulgated on 
November 26, 1930. The law provided for a system of filing of civil registry 
documents and outlined the duties and powers of the Civil Registrar-General and the 
local Civil Registrars. However, the registration of vital events in the country 
remained low and prompted the issuance on February 14, 1994 of Proclamation No. 
326, "Declaring as a National State Policy the Registration of Births, Deaths, 
Marriages and Foundlings".
As part of the government's continuous efforts to enjoin the people to give 
due importance to civil registry documents, the country became one of the parties in 
the Ministerial Conference on Civil Registration and Vital Statistics in Asia and the 
Pacific of the United Nations Economic and Social Commission for Asia and the 
Pacific (UNESCAP) that was held in November 2014. The commitment to adopt the 
Ministerial Declaration to "Get everyone in the picture" in Asia and the Pacific was 
solidified by the issuance of Proclamation No. 1106 on August 20, 2015 which 
declares the years 2015 to 2024 as "Civil Registration and Vital Statistics Decade".


Birth Certificate is one of these civil registry documents and it is an official 
document that particularly indicates a person's identity, nationality and lineage. This 
is one instrument to uphold the rights of children as embodied in Article 7 of the 
Convention on the Rights of the Child, ratified by the Philippines in July 1990, which 
states that, "The child shall be registered immediately after birth and shall have the 
right from birth to a name and the right to acquire nationality."
However, the data of the Philippine Statistics Authority (PSA) shows that in 
2020, there are 3.7 million Filipinos who have no birth certificates due to various 
reasons.1 Some of these are the high costs, lack of time, unawareness of the 
necessity to register the birth, or complications in the relationships surrounding the 
child. Such prevalence of unregistered individuals is considered by the United 
Nations Children's Fund (UNICEF) as a "scandal of invisibility".
While Birth Certificate should be registered within thirty (30) days after the 
birth of the child, late registration is allowed subject to the submission of 
requirements and prescribed procedures as provided in the guidelines issued by the 
PSA. In 2022, there are 1.3 million births that were registered on time and 127,919 
that were registered late.2
The PSA, however, pointed out that, "In the past, there are instances that 
process of delayed registration is being abused. The entries of Certificates of Live 
Birth (COLBs) under delayed registration are prone to fabrication and alteration." In 
response, the PSA together with the Department of the Interior and Local 
Government (DILG) issued Joint Memorandum Circular No. 2021-01, the "Revised 
Guidelines for Delayed Registration of Birth" in order "to provide stringent 
procedures to avoid double or multiple registrations" and "to ensure that birth
1 PSA mulls stricter policy for late birth registration I GMA News Online (gmanetwork.com)
2 PSA mulls stricter policy for late birth registration I GMA News Online (emanetwork.com)


records registered before the Local Civil Registry Offices (LCROs) must contain the 
true identity of a person".
The "Delayed Registration of Birth Act" seeks to institutionalize the 
requirements and procedures embodied in the Revised Guidelines for Delayed 
Registration of Birth by incorporating the same in Act No. 3753. It also provides 
stricter penalties for those who will declare false statements in the birth certificate 
that will be registered late.
Through this measure, the procedure for the delayed registration of birth will 
be more effective and will ensure that the birth certificates are genuine and truthful 
representation of the identity of the person.
In this light, the immediate passage of this bill is highly recommended.
EJERCITO ESTRADA


NINETEENTH CONGRESS OF THE 
)
REPUBLIC OF THE PHILIPPINES 
)
Third Regular Session 
)
SENATE
S. No. 2703
. 1
'tDKitr o( I'"' 1-
24 JllN-4 P12 37
Introduced by Senator Jinggoy Ejercito Estrada
AN ACT
STRENGTHEN THE SYSTEM OF FILING OF DELAYED REGISTRATION OF 
BIRTH IN THE COUNTRY, AMENDING FOR THE PURPOSE ACT NO. 3753
Be it enacted by the Senate and House of Representatives of the Philippines in 
Congress assembled:
1 
Section 1. Short Title. - This Act shall be known as the "Delayed Registration
2 
of Birth Act'.
3 
Sec. 2. Declaration of Policy. - It is the policy of the State to promote the
4 
importance of civil registry documents to establish identity and civil status, support
5 
universal civil registration, and to produce accurate, complete and updated vital
6 
statistics.
7 
Sec. 3. Definition of Terms. - As used in this Act:
8 
a) Certificate of Live Birth (COLB) refers to the source of vital information
9 
and provides legal proof of the identity of an individual;
10 
b) Civil Registrar General refers to the head of the Philippine Statistics
11 
Authority (PSA) and the one who provides overall direction in the
12 
implementation of the Civil Registry Law and related issuances and
13 
exercise technical supervision over the local civil registrars;
14 
c) Delayed Registration of Birth refers to the registration of birth record
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after the reglementary period of thirty (30) days from the time of birth
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in the Office of the Local Civil Registrar of the place where it occurred;


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d) Local Civil Registrar (LCR) or City / Municipal Civil Registrar refers to
2 
the person officially in-charge with the duty of implementing and
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enforcing the provisions of the Civil Registry Law and its Implementing
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Rules and Regulations and other laws related to civil registration;
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e) Local Civil Registry Office (LCRO) refers to the department in the City
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/ Municipal government which is mandated to perform civil registration
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functions;
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f) Negative Certification of Birth Record refers to the document issued by
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the PSA certifying that it has no record of the person's birth, marriage,
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or death certificate in its electronic and paper archives after an
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exhaustive search in the said archive;
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g) Registration of Birth refers to the permanent and official recording of a
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person's existence.
14 
Sec. 4. Requirements on Filing Delayed Registration of Birth. — The following
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requirements shall be submitted by any party seeking late registration of birth:
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a) For a party seeking late registration of birth whose parents are both
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Filipino citizens:
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1) If the person is less than eighteen (18) years old:
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i) Four (4) copies of the Certificate of Live Birth (COLB)
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duly accomplished and signed by the proper parties;
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ii) Accomplished Affidavit for Delayed Registration at the
22 
back of the COLB by the father, mother, or guardian,
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declaring therein, among other things, the following:
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• Name of child;
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• Date and place of birth;
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• Name of the father if the child is illegitimate and
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has been acknowledged by him;
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• If legitimate, the date and place of marriage of
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parents; and
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• Reason for not registering the birth within thirty
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(30) days after the date of birth


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iii) Negative Certification of Birth Record from the 
Phiiippine Statistics Authority (PSA);
iv) Certificate of Marriage of the parents if the child is 
iegitimate; and
v) Birth Certificate of the parents.
In case the party seeking iate registration of birth of an 
iliegitimate child is not the mother, the party in addition to the 
foregoing documents, shall submit the foilowing:
vi) Sworn statement stating the present whereabouts of 
the mother;
vii) Any two (2) of the foliowing documentary evidence 
which may show the name of the child, date and place 
of birth, and name of the mother (and name of father, 
if the child has been acknowledged):
• 
Baptismal Certificate;
• 
School records;
• 
Income tax return;
• 
Insurance policy;
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Medical records; and
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Others, 
such as barangay 
chairperson's
certification
viii) 
Affidavit of two (2) disinterested persons who 
might have witnessed or known the birth of the chiid.
2) If the person is eighteen (18) years old or above, he/she shall 
apply for the late registration of his/her birth, and the 
requirements shall be:
i) All the requirements for a child who is less than 
eighteen (18) years oid; and
ii) Certificate of Marriage, if married.
b) For a party seeking late registration of birth whose one of the parents 
is a foreigner:
1) Certificate of Marriage of the parents if the child is legitimate;


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2) Birth certificate of the parents;
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3) Passport of both parents;
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4) Affidavit of Admission of Paternity and/or Affidavit to Use the
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Surname of the Father under Republic Act No. 9255, if the child
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is illegitimate and was acknowledged by the father; or
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5) Affidavit of Acknowledgement in case of an illegitimate child
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born prior to 03 August 1988.
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c) When the application for the delayed registration of birth is filed on
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behalf of another person, In addition to the abovementioned
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requirements of filing delayed registration of birth:
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1) Special Power of Attorney (SPA) or Authorization Letter
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executed by the document owner, authorizing the applicant to
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file the delayed registration of birth;
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2) Valid Identification Card of the document owner and the
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requester or applicant; and
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3) Affidavit of the document owner or the registrant in case the
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document owner is already deceased stating the reasons why
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he/she cannot personally file the application.
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Sec. 5. Procedures on Delayed Registration of Birth. - Birth registered later
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than thirty (30) days after its occurrence is considered delayed registration. Delayed
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registration of birth, like an ordinary registration made at the time of birth, shall be
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registered at the Local Civil Registry Office (LCRO) of the place where the birth
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occurred. The delayed registration of birth shall undergo the procedure as follows:
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a) Upon receiving the application for delayed registration of birth, the City
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/ Municipal Civil Registrar (C/MCR) shall examine the COLB presented
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whether it has been completely and correctly filled-out. The C/MCR
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shall also evaluate the veracity of the statements made in the Affidavits
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and other submitted supporting documents through personal interview
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with the applicant and a field visit with the Office of the Punong
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Barangay where the child resides to confirm the statements made in
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the Affidavits and the genuineness of the supporting documents;


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b) Submission of a Negative Certificate of Live Birth issued by the PSA
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Civil Registry System Outlets or other authorized issuing centers must
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be required as a mandatory requirement for the application for delayed
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registration to ensure that there is no existing birth record registered
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anywhere in the country;
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c) A notice to the public on the pending application for delayed
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registration shall be posted for ten (10) consecutive days on a bulletin
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board outside the office of the local civil registrar located in a
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conspicuous place within the building and accessible to the general
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public, as well as in the official website, social media accounts, and
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other official physical and digital media and channels of the local civil
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registrar and the PSA, subject to the provisions of Republic Act No.
13 
10173, otherwise known as the "Data Privacy Act of2012']
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d) If no one opposes the registration after ten (10) days, the C/MCR shall
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review the application, and, if convinced beyond doubt that the
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applicant for Delayed Registration was really born within his/her
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jurisdiction, the C/MCR shall accept and register the delayed
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registration of birth.
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Sec. 6. Roles and Responsibilities of the LCROs and the PSA. — The LCROs of
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the different cities / municipalities, through their Local Civil Registrars, shall facilitate
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the registration of birth within their territorial jurisdiction. They shall likewise see to
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it that the appropriate form is used, the form is properly and completely filled out,
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entries therein are correct, and the proper attachments are submitted. In case the
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entries are found incomplete or incorrect, the Local Civil Registrars shall require the
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person concerned to fill out the document completely or to correct the entries, as
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the case may be.
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The PSA shall see to it that the prescribed standards, criteria and procedures
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provided in this Act are properly implemented. Likewise, it has the duty to report
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any irregularities, negligence or incompetency of C/MCR in the performance of
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his/her functions under this Act to the concerned mayor for the latter to take the
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proper disciplinary action.


1 
Sec. 7. False Statement - Any person who shall knowingly make false
2 
statement in the forms furnished and shall present the same for entry in the civil
3 
register, shall be punished by imprisonment for not less than six (6) months and one
4 
(1) day but not more than twelve (12) years and a fine of not less than One hundred
5 
thousand pesos (P100,000.00) but not more than Two hundred fifty thousand pesos
6 
(P250,000.00).
7 
In addition, if the person who violated the provisions of this Act is a public
8 
official, he/she shall be dismissed from service and shall suffer perpetual absolute
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disqualification to hold public office.
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Sec. 8. Separability Clause. - If any provision or part hereof is held invalid or
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unconstitutional, the remainder of the law or the provision or part not otherwise
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affected shall remain valid and subsisting.
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Sec. 9. Repealing Clause. - Act No. 3753 is hereby amended accordingly.
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Any law, presidential decree or issuance, executive order, letter of instruction,
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administrative order, rule, or regulation contrary to or inconsistent with the
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provisions of this Act are hereby repealed, modified, or amended accordingly.
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Sec. 10. Effectivity. - This Act shall take effect fifteen (15) days after its
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publication in the Official Gazette or in a newspaper of general circulation.
Approved,