Abstract:
Disclosed herein is a system which address the problem of multiple mappings of a source ICD code to a target ICD code by using an adaptive mechanism to automatically convert to a target ICD code with the help of accompanying data and associated rules. The mechanism is based on analysis of the ICD code description, and analysis of accompanying data to determine a set of parameters to assist in the conversion. The rules are assigned numerical values to indicate the confidence of conversion. An adaptive mechanism is also disclosed that automatically tracks user overrides to refine the rules and the indicator values over time.

Description:
FIELD OF THE INVENTION 
       [0001]    This present disclosure relates in general to the field of medical information management, and more particularly, to a system and method for processing an incoming ICD code by applying associated rules and mapping information for use in supporting healthcare or other organization, for example. 
       BACKGROUND OF THE INVENTION 
       [0002]    Classification involves the categorization of relevant concepts for the purposes of systematic recording or analysis. The categorization is based on one or more logical rules. To this end WHO has developed reference classifications that can be used to describe the health state of a person at a particular point in time. Diseases and other related health problems, such as symptoms and injury, are classified in the International Classification of Diseases (ICD). A classification of diseases may be defined as a system of categories to which morbid entities are assigned according to established criteria. The ICD is used to translate diagnosis of diseases and other health problems from words into an alphanumeric code, which permits easy storage, retrieval and analysis of data. 
         [0003]    The International Classification of Diseases 10th Revision Procedure Classification System (ICD-10-PCS) and ICD-10-CM have been developed as a replacement of the International Classification of Diseases 9th Revision (ICD-9-CM). In ICD-9-CM, the methodology for assigning a code is the same for diagnosis code and procedure code. ICD-10-CM and ICD-10-PCS use different methodologies for assigning codes. ICD-10-CM defines the code set used to report inpatient and outpatient diagnoses. ICD-10-PCS defines the code set used to report inpatient procedures. The traditional ICD structure has been retained but an alphanumeric coding scheme replaces the previous numeric one. This provides a larger coding frame and leaves room for future revision without disruption of the numbering system. 
         [0004]    Mapping from a source or a reference terminology to another version of the classification is not straightforward i.e. one source ICD code is linked to one or more target ICD codes. ICD-10 is much more specific, for diagnoses, there are 14,025 ICD-9-CM codes and 68,069 ICD-10-CM codes; and for procedures, there are 3,824 ICD-9-CM codes and 72,589 ICD-10-PCS. Therefore, one ICD-9-CM diagnosis code is represented by multiple ICD-10 diagnosis code or procedure codes and one ICD-10 Diagnosis Code or Procedure Code is represented by multiple ICD-9-CM codes. 
         [0005]    In US, the Centers for Medicare &amp; Medicaid Services (CMS) and the Centers for Disease Control and Prevention has created the national version of the General Equivalence Mappings (GEM) to ensure that consistency in national data is maintained. Oct. 1, 2013 is the compliance date for implementation of ICD-10 for all covered entities. Mapping from one ICD version to another may give multiple codes rather than a mirror image or a single code. The GEMs can be used by anyone who wants to convert coded data, including, but not limited to, payers, providers, medical researchers, informatics professionals, coding professionals, organizations. For example, in coding individual claims, it will be more efficient and accurate to select the appropriate code(s) from the reference mapping by using associated medical record documentation. 
         [0006]    Disclosed herein is a system which address the problem of multiple mappings of a source ICD code to a target ICD code by using an adaptive mechanism to automatically convert to a target ICD code with the help of accompanying data and associated rules. 
       SUMMARY OF THE INVENTION 
       [0007]    Aspects of the disclosure relate to a system and method for automatic conversion of a source ICD code to one or more target ICD codes. An implementation of the disclosure addresses the problem of the 1: n mapping between different versions of ICD by using the accompanying data and associated rules to generate one or more target ICD code. 
         [0008]    According to the disclosed system, the system comprises a token module to generate a set of tokens from the target ICD code descriptions. A rule engine compares these tokens to medical notes to select the applicable scenario and choice list for that particular source ICD code. 
         [0009]    Accordingly, another aspect of the disclosure is to generate a single ICD code as an output by comparing the one or more potential target ICD codes with an upper and lower threshold value. 
         [0010]    In another aspect of the disclosure, the ICD code descriptions are analyzed to a token repository. 
         [0011]    In yet another aspect of the disclosure, an adaptive engine is provided to monitor user overrides, analyze information from an input file to obtain correlation factors and accordingly suggest changes to the rules and the workflow. 
         [0012]    The above as well as additional aspects and advantages of the disclosure will become apparent in the following detailed written description. 
     
    
     
       BRIEF DESCRIPTION OF THE DRAWINGS 
         [0013]    Aspects of the disclosure will be better understood with the accompanying drawings. 
           [0014]      FIG. 1  is representative of the reference mapping from one ICD code set to another. 
           [0015]      FIG. 2  is a block diagram depicting the automated conversion from a source ICD code to a target ICD code. 
           [0016]      FIG. 3  gives an overview of the method used to automatically find and assign the target ICD code(s). 
           [0017]      FIG. 4  is an exemplary representation of the token module. 
           [0018]      FIG. 5  is a block diagram representing the invoked rules. 
           [0019]      FIG. 6  is an illustrative example of the GEM Mapping of ICD-9-CM code  304  for Radial Laryngectomy. 
           [0020]      FIG. 7  is a schematic illustration depicting the automatic location a source ICD code to a target ICD code. 
       
    
    
     DETAILED DESCRIPTION OF THE INVENTION 
       [0021]    As used herein, the term ‘Backward Mapping’ means mapping from a later version of an ICD code set to an earlier version of an ICD code set. 
         [0022]    As used herein, the term ‘Choice list’ means the conventional entry in the GEM denoting, in a combination entry, a list of one or more codes in the target code set from which one code must be chosen to satisfy the equivalent meaning of a code in the source code set. A choice list contains one or more codes in the target code set that express a portion of the meaning of the code in the source code set. A code must be included from a choice list in a scenario to satisfy the equivalent meaning of a code in the source code set. 
         [0023]    As used herein, the term ‘Combination Entry’ means an entry in the GEM for which a code in the source code set must be linked to more than one code option in the target code set. 
         [0024]    As used herein, the term ‘Forward Mapping’ means mapping from an earlier version of an ICD code set to a later version of an ICD code set. 
         [0025]    As used herein, the term ‘Identifier Tokens’ are singular words uniquely identified within a choice list or within a particular virtual scenario. 
         [0026]    As used herein, the term ‘Identifier Slop’ means the maximum distance between identifier tokens while searching. It is calculated as 1.5*number of words in the description of the choice in the choice list which has the description having the highest number of words. 
         [0027]    As used herein, the term ‘Identifier Weightage’ means the attribute weightage to be assigned when the identifier level search is successful. 
         [0028]    As used herein, the term ‘Scenario’ means the conventional entry in the GEM denoting, in a combination entry, a collection of codes from the target code set containing the necessary codes that combined as directed will satisfy the equivalent meaning of a code in the source code set. A scenario identifies one variation of the procedure or diagnosis. 
         [0029]    As used herein, the term ‘Scenario Slop’ means the maximum distance between scenario tokens while searching. It is calculated as 1.5*number of words in the description of the choice among all the choice lists in the scenario, which has the description having the highest number of words. 
         [0030]    As used herein, the term ‘Scenario Token’ means data specific and unique to a scenario which will help in narrowing down to the specific scenario. 
         [0031]    As used herein, the term ‘Scenario Weightage’ means the attribute weightage to be assigned when the scenario level search is successful i.e. when a scenario (or scenario data) is found 
         [0032]    As used herein, the term ‘Source Code Set’ means the code set of origin in the mapping i.e. the set being mapped from. 
         [0033]    As used herein, the term ‘Supplementary Tokens’ means a common sub-sequence within a choice list. 
         [0034]    As used herein, the term ‘Supplementary Slop’ means the maximum distance between supplementary tokens while searching. It is calculated as 1.5*number of words in the description of the choice among all the choice lists in the scenario, which has the description having the highest number of words. 
         [0035]    As used herein, the term ‘Target Code Description’ means the descriptions of the scenarios and choice lists as per the GEM mapping, at the code level. 
         [0036]    As used herein, the term ‘Target Code Set’ means the destination code set in the mapping i.e. the set being mapped to. 
         [0037]    As used herein, the term ‘Virtual Scenario’ is applicable for each non-multiple scenario. In such cases, for ease of searching, a very large choice list is divided into a number of logically similar groups. Each such group is called a Virtual Scenario. 
         [0038]    The disclosed system can be applied to both, forward mapping and backward mapping, with the objective of automatically finding the correct set of target ICD code(s) from the source ICD code. The basis of the system is the GEM provided by CMS. For the purpose of an illustration,  FIG. 1  (Prior Art) is representative of the reference mapping from one ICD code set to another.  110  shows a single ICD-10-PCS source code set on the left side with multiple mappings of the same to the ICD-9-CM target code set on the right side. Similarly,  120  shows a single ICD-9-CM source code set on the left side with multiple mappings of the same to the ICD-10-PCS target code set on the right side. ICD-10 is much more specific, for diagnoses, there are 14,025 ICD-9-CM codes and 68,069 ICD-10-CM codes; and for procedures, there are 3,824 ICD-9-CM codes and 72,589 ICD-10-PCS. Therefore, one ICD-9-CM diagnosis or procedure code, may be represented by multiple ICD-10 diagnosis code or procedure codes and one ICD-10 Diagnosis Code or Procedure Code may be represented by multiple ICD-9-CM codes. 
         [0039]      FIG. 2  is a block diagram of a system depicting the automated conversion from a source ICD code to a target ICD code. The input interface  202  accepts data in the form of a file or a code. Tokens are generated using the scenario and choice list of each of the target ICD codes using the token module  204 . The system may be configured to store these tokens in a token repository  206 . Since the generated tokens can be optionally stored in a repository  206 , these pre-generated tokens can be used for subsequent conversions of a source ICD code to a target ICD code. The system then invokes the rules  208  to compare the set of tokens with a set of configured parameters. These parameters may include information from the claims or medical notes, for example. In one embodiment, the system invokes the rules  208  to compare the set of tokens with medical notes. A database  210  may be used provide to store information about the invoked rules. A processor  212  calculates a total code score for the selected scenarios and choice lists and sends the results to the code generating module  214 . The system may also contain an Adaptive Engine  216 . The Adaptive Engine monitors user overrides, analyses available information to obtain correlation factors and suggests changes to the rules repository and workflows. 
         [0040]      FIG. 3  is a schematic representation of the method used to automatically locate the target ICD codes. For every source ICD code (both, PCS and CM), the GEM mapping of the source ICD code is determined as per the GEM system. Input  302  can be accepted in the form of a file or a code. The file is then parsed to obtain the ICD codes  304  which will serve as an input for the automated process for finding the correct set of target codes. The file can be received in a variety of digital formats, including, but not limited to Electronic Data Interchange (EDI) format or Uniform Bill (UB). The file is analyzed to obtain the source ICD code which has to be mapped to a target ICD code. The file may also be analyzed to obtain a plurality of additional information parameters that will be passed to the rule engine to make a decision for the conversion. The additional parameters may include, but not limited to, hospital information, medical notes, patient demographics or historical data. Tokens  306  are obtained from the tokens module  204  using the scenario and choice list of each of the target ICD codes. Rules  308  to be implemented on the source ICD code are invoked by the rules engine  208 . Target ICD codes are generated in the form of an output  310  or the input files  302  are updated with the converted code at the appropriate position in the file  312 . 
         [0041]      FIG. 4  is an exemplary representation of the token module  204  which will generate tokens  306 . A source ICD code  402  is represented by multiple equivalent target ICD codes. The target ICD code descriptions are used to generate three sets of tokens  404  namely, scenario tokens, supplementary tokens and identifier tokens. The scenario tokens, supplementary tokens and identifier tokens may also be generated using synonyms from external system(s)  410 . These tokens may be optionally configured to be stored in a token repository  406  for usage of these in subsequent instances. Each set of tokens i.e. scenario tokens, supplementary tokens and identifier tokens are compared against the medical notes  414 . System will search for the supplementary tokens and then search for the identifier in the proximity of supplementary tokens. The reference location of the medical notes may be configured in the database  412 . These notes should preferably contain data with terminologies and words similar to the ICD code set. There may be situations where the medical notes might contain short forms, for example, “Th” for thyroid. However since the ICD description contains the full forms, a data dictionary can be created to serve as an input for the repository of words and their full forms. The incoming medical notes may then be compared by looking up at the data dictionary. Rules to this effect can be configured in the database. Similarly, a list of stop words, which should be ignored while search, may also be created to enable an effective comparison of the scenario tokens, supplementary tokens and identifier tokens with the medical notes. 
         [0042]      FIG. 5  is a block diagram representing the rules invoked by the rules engine  208 . These represent a hierarchy of rules which are numerical indicators of the certainty of conversion. These rules  502  can be customized and arranged in a workflow which will allow for hierarchical application of these rules. The order of execution of the associated rules i.e. default rules or customized rules  510  can be defined. There are three main rules; Scenario Data Rule  504 . Supplementary Data Rule  506  and the Identifier Data Rule  508 . It is to be noted that the number of rules or the order can be configured. The system can also be configured to not execute further rules if the certainty of conversion of a code obtained by the execution of one rule, for example, is sufficient. The scenario data rule  504  is executed to determine the one or more scenarios from multiple equivalent target ICD codes. Once the scenarios are selected, the supplementary data rule  506  and the identifier data rule  508  are executed to determine the applicable choice list. 
         [0043]      FIG. 6  (Prior Art) is an illustrative example of the GEM Mapping of ICD-9-CM code  304  for Radial Laryngectomy. There are three scenarios of this code in the equivalent target mapping of the source ICD code. Each scenario contains multiple choice lists. A scenario is subdivided into two or more choice lists of codes in the target code set. These are the codes that must be linked together in an applied mapping to satisfy the equivalent meaning of the code in the source code set. The scenario data rule  504 , will be used to apply the tokens  306  generated by the tokens module  204  on the notes. Based on the successful comparison of these tokens against the medical notes, one or more scenarios will be selected by the system. The selection of these one or more scenarios may also be dependent for example, on the degree of match configured in the system. The Supplementary Data Rule  506  and the Identifier Data Rule  508  are then executed within the choice lists of these one or more selected scenarios to determine the applicable choice lists. 
         [0044]      FIG. 7  is schematic illustration depicting the method used to automatically find one or more target ICD code. A source code is manually entered or a file serving as the input  302  is parsed to obtain the source ICD code  304 . By parsing medical notes, the system obtains further additional parameters such as a body part or a treatment, for example. Tokens  306  are generated using the token module  204 . Step  702  invokes the scenario data rule  504 . The scenario which gets a maximum hit for the scenario tokens is selected by the system and a search percentage match is calculated  704  for the selected scenario. To avoid false positive results the system can be configured to search within the scenario slop. The scenario slop acts as a boundary within which the search should be carried out. The system can be configured to select one or more scenarios if the search percentage matches above the configured value  706 . If the search percentage match is below a configured value then the system directs the user to an adaptive engine  708  to obtain relevant correlation parameters during manual override, which can then be used to update the rules. If the search percentage match is above the configured value then the scenario weightage is retrieved  710  for the selected scenarios. Every target ICD code is assigned a weightage, the value of which is stored in a database. The weightage is assigned based on the degree of the match of the description of that code with the medical notes i.e. the target ICD code whose description matches the medical notes to the greatest degree is assigned the highest weightage. As per sequence every choice rule in the selected scenarios is picked, step  712  invokes the supplementary data rule  506 . Supplementary data rule is executed on all target codes in the applicable choice list to determine which target ICD codes constitute the subset for which this rule is applicable. For each target ICD code in this subset supplementary tokens are searched on the medical notes and a search percentage match is calculated  714 . If the supplementary tokens are found within the medical notes and the search percentage is above a configured value  716  then step  718  retrieves the supplementary weightage value from the database. The weightage is assigned based on the degree of the match of the description of that code with the medical notes i.e. the target ICD code whose description matches the medical notes to the greatest degree is assigned the highest weightage. If supplementary tokens are found and the search percentage match is above the configured value, step  720  invokes the identifier data rule  508 . The identifier tokens are unique values for each of the target ICD codes. For a code to be picked, the identifier tokens are to be found near the supplementary tokens. A search percentage match is calculated by comparing the identifier tokens to the medical notes and identifier weightage is retrieved from the database  722 . If a choice list has just one choice, then update the supplementary and identifier weightages are updated as  100 . There may be situations where the target ICD code has a single scenario. Virtual scenarios are applicable in such cases. 
         [0045]    If a source ICD code has only one equivalent target ICD code, then the scenario weightage is updated with search percentage as  100 . In such cases, for ease of searching, a very large choice list is divided into a number of logically similar groups. Each such group is called a virtual scenario. A virtual scenario search is carried out and supplementary data rule is executed. Supplementary weightage is updated based on the search percentage. If supplementary data rule is successfully executed, identifier data rule is invoked and search percentage value and identifier weightage is accordingly updated. The actual weightage or the total code score  724  added is a % of weightage of the attribute to the summation of weightages of all three attributes: 
         [0000]      Total Code Score for a Target ICD Code=Σ i=1 to N (SearchPercentageMatch*Weighatge/Σ i=1 to N  Weightage i )
 
       Where: 
     Weightage 1β=Scenario Weightage 
     Weightage 2=Supplementary Weightage 
       [0046]    Weightage 3=Choice list Weightage
 
In case of Virtual Scenarios:
 
       Weightage 1=Scenario Weightage/2 
     Weightage 2=Supplementary Weightage 
       [0047]    Weightage 3=Choice list Weightage 
         [0048]    The target ICD code is then generated  726  based on the total code score. If there are more than one target ICD codes, then the choices are filtered by thresholds (not shown in figure). There are two kinds of threshold; upper threshold and lower threshold. The threshold details are retrieved from a database. The total code score of each target ICD code is compared with the threshold values. For a particular choice list, the target ICD code above the upper threshold is selected if it is the above the upper threshold and if all the other codes are below the lower threshold. Alternatively, the system can also be configured to pick all codes which are between the lower threshold and the upper threshold. 
         [0049]    In one embodiment of the disclosure, the conversion rules may be configured by a payer, for example, to process claims based on a set of conditions. Additional information such as age, geography, hospital name etc can be obtained from the claims or medical notes and this information can be compared with the type of diagnosis or procedures handled by the hospital, for example, to find a potential target ICD code. 
         [0050]    Having described and illustrated the principles of the disclosure with reference to described embodiments and accompanying drawings, it will be recognized by a person skilled in the art that the described embodiments may be modified in arrangement without departing from the principles described herein.