Abstract:
A method of entering purchase order data includes receiving first data associated with an item. The first data comprises data entered by a user using a graphical user interface associated with a computerized purchasing system for at least one of products and services. The method also includes transferring the first data to a purchase order list in response to a single user input command facilitated by the graphical user interface, and displaying the first data and second data associated with the item as a purchase order list line item in the purchase order list using the graphical user interface in response to the single user input command. The second data includes at least one of data stored in the computerized purchasing system and data generated by the computerized purchasing system based on the first data.

Description:
CROSS-REFERENCE TO RELATED PATENT APPLICATIONS  
       [0001]     This application claims the benefit of U.S. Provisional Application No. 60/551,221, filed Mar. 8, 2004 and entitled “Inventory Management,” and U.S. Provisional Application No. 60/563,284, filed Apr. 16, 2004 and entitled “Inventory Management,” both of which are hereby incorporated by reference. 
     
    
     BACKGROUND  
       [0002]     The present description relates generally to the field of generating and managing purchase orders. More particularly, the present description relates to a method and system for entering purchase order data.  
         [0003]     The retail business can require that certain purchase orders be processed in a very short amount of time, while other purchase orders must be placed in advance of the desired delivery. For example, changes in current trends in the fashion industry may require that inventory be increased on short notice. Additionally, fashion articles may require ordering well in advance of delivery, in some cases six months or more in advance. For certain aspects of the fashion industry, items may be required to be ordered one or more seasons in advance. An advantageous purchase order system must accommodate this variation in lead times of the ordered items without unnecessarily tying up funds.  
         [0004]     Further, tracking inventory and budgets for seasonal items can be important to the profitability of a business. For example, identifying a particularly fast selling item and ordering additional quantities to arrive on time and within a prescribed budget may increase the profitability of a retail location. Accordingly, it is important for a business to carefully plan and schedule purchasing orders for retail products and services to ensure on-time procurement or scheduling within budget constraints. Optimizing the smooth flow of the procurement process increases an enterprise&#39;s efficiency and competitiveness and determines its success.  
         [0005]     As part of the procurement process, retail businesses and service providers often need to manually enter large amounts of data into the purchase order system. For example, in order to generate a purchase order, a significant amount of detailed information may need to be entered or determined for each line item in the purchase order. Some of this information may have been previously entered into the purchase order system in different locations, and may need to be consolidated into a single document in order to determine certain parameters, such as quantities, dates, and prices, before generating the purchase order. Manually entering or retrieving this data may become highly repetitive, may further require frequent changes between data entry devices (e.g., switching between keyboard and mouse), and may require a large number of user input commands. There is need for a method and system for purchase order data entry that may provide more efficient manual entry of purchase order data.  
       SUMMARY  
       [0006]     According to an exemplary embodiment, a method of entering purchase order data includes receiving first data associated with an item. The first data comprises data entered by a user using a graphical user interface associated with a computerized purchasing system for at least one of products and services. The method also includes transferring the first data to a purchase order list in response to a single user input command facilitated by the graphical user interface, and displaying the first data and second data associated with the item as a purchase order list line item in the purchase order list using the graphical user interface in response to the single user input command. The second data includes at least one of data stored in the computerized purchasing system and data generated by the computerized purchasing system based on the first data.  
         [0007]     According to another exemplary embodiment, a purchasing system includes means for receiving first data associated with an item. The first data comprises data entered by a user using a graphical user interface associated with a computerized purchasing system for at least one of products and services. The purchasing system also includes means for transferring the first data to a purchase order list in response to a single user input command facilitated by the graphical user interface, and means for displaying the first data and second data associated with the item as a purchase order list line item in the purchase order list using the graphical user interface in response to the single user input command. The second data includes at least one of data stored in the computerized purchasing system and data generated by the computerized purchasing system based on the first data.  
         [0008]     According to another exemplary embodiment, a program product for facilitating purchase order data entry includes machine-readable program code for causing, when executed, one or more machines to perform the method steps of receiving first data associated with an item, wherein the first data comprises data entered by a user using a graphical user interface associated with a computerized purchasing system for at least one of products and services, transferring the first data to a purchase order list in response to a single user input command facilitated by the graphical user interface, and displaying the first data and second data associated with the item as a purchase order list line item in the purchase order list using the graphical user interface in response to the single user input command. The second data includes at least one of data stored in the computerized purchasing system and data generated by the computerized purchasing system based on the first data.  
         [0009]     Other features and advantages of the present invention will become apparent from the following detailed description and accompanying drawings. It should be understood, however, that the detailed description and specific examples are given by way of illustration and not limitation. Many modifications and changes within the scope of the present invention may be made without departing from the spirit thereof, and the invention includes all such modifications.  
     
    
     BRIEF DESCRIPTION OF THE DRAWINGS  
       [0010]     The exemplary embodiments will hereafter be described with reference to the accompanying drawings, wherein like numerals depict like elements, and:  
         [0011]      FIG. 1  illustrates a graphical user interface screen configured to facilitate manual data entry for single or multiple purchase order list line items according to an exemplary embodiment;  
         [0012]      FIG. 2  illustrates the graphical user interface screen of  FIG. 1  after data entered for an item has been transferred for display as a purchase order list line item according to an exemplary embodiment;  
         [0013]      FIG. 3  illustrates the graphical user interface screen of  FIG. 1  after data entered for another item has been transferred for display as a purchase order list line item according to an exemplary embodiment;  
         [0014]      FIG. 4  illustrates manual data entry for single or multiple purchase order list line items using predetermined lists of items accessible via the graphical user interface screen of  FIG. 1  according to an exemplary embodiment;  
         [0015]      FIG. 5  illustrates a screen configured to facilitate selection of single or multiple items for manual data entry from a predetermined list of items according to an exemplary embodiment; and  
         [0016]      FIG. 6  illustrates the graphical user interface screen of  FIG. 1  after data for items selected from the screen of  FIG. 5  has been transferred for display as purchase order list line items according to an exemplary embodiment. 
     
    
     DETAILED DESCRIPTION  
       [0017]     In the following description, for the purposes of explanation, numerous details are set forth in order to provide a thorough understanding of the present invention. It will be evident to one skilled in the art, however, that the exemplary embodiments may be practiced without these specific details. In other instances, structures and device are shown in diagram form in order to facilitate description of the exemplary embodiments. Further, while the method and system is described primarily in the context of retail management systems for retail products and articles, it should be understood that the method and system are applicable in other contexts, including management systems for service providers.  
         [0018]      FIG. 1  illustrates a graphical user interface screen  1000  for use with a purchasing system and configured to facilitate manual data entry for single or multiple purchase order list line items according to an exemplary embodiment. In the illustrated embodiment, screen  1000  includes a screen area  1010  for data entry and a screen area  1020  for displaying the resultant purchase order list line items. In screen area  1010 , a user may manually enter relevant data in one or more data entry fields  1012  for a particular purchase order list line item using a keyboard or other data entry device. For example, in the illustrated embodiment, screen area  1010  includes data entry fields  1012   a - 1012   k  and a cursor  1013  that allow the user to respectively enter an organization type, a purchasing organization, a purchasing group, a plant, a vendor, a delivery date, a material, an order quantity, a unit of measure, a latest order date, and a currency associated with a particular purchase order list line item.  
         [0019]     Once the user has entered data for the desired data entry fields  1012 , the user may transfer the data entered in screen area  1010  to screen area  1020  in order to adopt the data as a purchase order list line item and display the resulting information. According to an exemplary embodiment, the user can transfer the data entered in screen area  1010  to screen area  1020  by providing a single user input command (e.g., depressing an enter key on a keyboard or using a single mouse click). According to another exemplary embodiment, screen area  1010  is configured to allow the user to navigate among data entry fields  1012 , enter the relevant data, and transfer the data as a purchase order list line item using only the keyboard or other data entry device without having to switch between data entry devices (e.g., without having to switch between a keyboard and a mouse). For example, in the illustrated embodiment, the user may use a keyboard to move cursor  1013  over each desired data entry field  1012  and enter the relevant data. Once the user has entered data for the desired data entry fields  1012 , the user can transfer the data entered in screen area  1010  to screen area  1020  by using the keyboard to move cursor  1013  over a screen area  1014  (e.g., an icon, “button,” etc.) and then depressing a key on the keyboard to select screen area  1014 . According to another exemplary embodiment, the user may use a keyboard to move cursor  1013  over each desired data entry field  1012  and enter the relevant data, and then use a mouse to select a button or icon  1016  to transfer the data entered in screen area  1010  to screen area  1020 .  
         [0020]      FIG. 2  illustrates graphical user interface screen  1000  after data entered in screen area  1010  has been transferred to screen area  1020  for display as a purchase order list line item in response to a user input command according to an exemplary embodiment. As shown in  FIG. 2 , the data entered for the item in data entry fields  1012  of screen area  1010  has been transferred and displayed in a corresponding display area in screen area  1020  as purchase order list line item number  1  in response to a user input command.  
         [0021]     In addition to the data entered by the user in screen area  1010 , additional data may be displayed in screen area  1020  for the purchase order list line item based on the data entered for the line item in screen area  1010  according to various exemplary embodiments. Such additional data may include, by way of example, data related to the item and that has previously been entered into the purchasing system. For example, as shown in  FIG. 2 , a short description and a material group for the item are displayed in a respective display areas  1024  and  1026 . Such additional data may also include one or more parameters related to the item that may be determined from the data entered for the line item in screen area  1010  or other data related to the item that has previously been entered into the purchasing system. For example, as shown in  FIG. 2 , a display area  1028  is provided for displaying a net order price for the item calculated from data entered for the line item in screen area  1010  or other data related to the item. Other exemplary types of parameters determined for the item may include a vendor, a delivery date, a purchase order date, or the like.  
         [0022]     In embodiments where additional data is provided, the additional data may be determined and displayed in response to the same user input command used to transfer the data entered in screen area  1010  to screen area  1020 . For example, with reference to  FIG. 2 , a single user input command (e.g., depressing an enter key on a keyboard or using a single mouse click) may be used to transfer the data entered for the item in data entry fields  1012  of screen area  1010  to corresponding display areas in screen area  1020  as purchase order list line item number  1 , to display the short description and material group for the item in respective display areas  1024  and  1026 , and to calculate and display a net order price for the item in display area  1028 , all at once.  
         [0023]     According to another exemplary embodiment, the same user input command used to transfer the data entered in screen area  1010  to screen area  1020  may also be used to return cursor  1013  to a predetermined one of the data entry fields. For example, as shown in  FIG. 2 , cursor  1013  may be returned to data entry field  1012   g  from screen area  1014  in response to the same single user input command used to transfer the data entered for the item in data entry fields  1012  of screen area  1010  to corresponding display areas in screen area  1020  as purchase order list line item number  1 .  
         [0024]      FIG. 3  illustrates graphical user interface screen  1000  after data entered in screen area  1010  for a second item has been transferred to screen area  1020  for display as a second purchase order list line item according to an exemplary embodiment. In this embodiment, data entered for each subsequent item may be transferred from screen area  1010  to screen area  1020  and displayed as a new purchase order list line item in a position ahead of each previously entered purchase order list line item in the purchase order list in response to the same user input command. For example, as shown in  FIG. 3 , the data entered for the second item in data entry fields  1012  of screen area  1010  (shown in  FIG. 1 ) has been transferred and displayed in a corresponding display area in screen area  1020  as purchase order list line item number  2  directly above the data previously entered, transferred, and displayed for purchase order list line item  1 , which moves downward in the list. As each new purchase order list line item is displayed, it may be added directly above the previous purchase order list line items, which move downward in the list visible in screen area  1020 . According to various other exemplary embodiments, the data entered for each subsequent item may be transferred from screen area  1010  to screen area  1020  and displayed as a new purchase order list line item in various other positions ahead of the previous purchase order list line items, (e.g., ahead of and directly below the previous purchase order list line items, where the previous purchase order list line items move upward in the list visible in screen area  1020 ; ahead of and directly to the left or right of the previous purchase order list line items, where the previous purchase order list line items move to the right or left respectively in the list visible in screen area  1020 ; etc.).  
         [0025]      FIG. 4  illustrates manual data entry for single or multiple purchase order list line items using predetermined lists of items accessible via graphical user interface screen  1000  according to an exemplary embodiment. The predetermined lists of items may be used as an alternative to entering data for an item into the data entry fields  1012  shown in  FIG. 1  (e.g., using a keyboard), and allows the user to transfer data for single or multiple items with a single user input command. Each predetermined list of items may represent a selection of items grouped according to one or more item characteristics. For example, a particular predetermined list of items may represent a preselected package of men&#39;s or women&#39;s clothing articles used by a fashion retailer.  
         [0026]     As shown in  FIG. 4 , the user may call a screen  4010  that allows the user to enter one or more selection criteria used to retrieve a listing of available predetermined lists of items that meet the selection criteria. The resulting listing of predetermined lists of items may then be displayed to the user. For example, as shown in  FIG. 4 , a resulting listing of predetermined lists of items  4020  is displayed to the user via a screen  4030 , in which the predetermined lists of items are displayed hierarchically. From the resulting listing of predetermined lists of items  4020 , the user may select a particular predetermined list of items, such as predetermined list of items  4022  shown in  FIG. 4 .  
         [0027]      FIG. 5  illustrates a screen  5010  configured to facilitate selection of single or multiple items for manual data entry from predetermined list of items  4022  according to an exemplary embodiment. As shown in  FIG. 5 , screen  5010  displays each of the items in predetermined list of items  4022 , and may also display data associated with each item. For example, screen  5010  may display a material, a material description, a UPC code, etc. for each item if this information is available.  
         [0028]     The user may select one or more of the items in predetermined list of items  4022  to be added as a purchase order list line item via a user input command such as a mouse click, etc. For example, in the embodiment of  FIG. 5 , the user may select one or more of the items in predetermined list of items  4022  to be added as a purchase order list line item in screen area  1020  by “checking” a checkbox  5012  displayed adjacent to each item. As shown in  FIG. 5 , five of the items have been selected to be added as a purchase order list line item in screen area  1020 .  
         [0029]     Once the user has selected the items to be added as purchase order list line items, the user may transfer the items in order to adopt the data as a purchase order list line item and display the resulting information. For example, in the illustrated embodiment, the user may transfer the data for each item selected from predetermined list of items  4022  in screen  5010  to screen area  1020  for display as one or more purchase order list line items. According to an exemplary embodiment, the user can transfer the data for each item selected from predetermined list of items  4022  in screen  5010  to screen area  1020  by providing a single user input command (e.g., using a single mouse click depressing an enter key on a keyboard). According to another exemplary embodiment, the user may select items from predetermined list of items  4022  in screen  5010  and transfer the data as one or more purchase order list line items using only a mouse or other data entry device without having to switch between data entry devices (e.g., without having to switch between a keyboard and a mouse). For example, in the illustrated embodiment, the user may use a mouse to select one or more of the items in predetermined list of items  4022  to be added as a purchase order list line item in screen area  1020  by “checking” a checkbox displayed adjacent to each item, and then use the mouse to select a button or icon to transfer the data for each selected item to screen area  1020 .  
         [0030]      FIG. 6  illustrates graphical user interface screen  1000  after data for items selected from predetermined list of items  4022  has been transferred to screen area  1020  for display as purchase order list line items according to an exemplary embodiment. As shown in  FIG. 6 , the data for each of the five items selected from predetermined list of items  4022  in screen  5010  (shown in  FIG. 5 ) to screen area  1020  has been transferred and displayed in a corresponding display area in screen area  1020  as purchase order list line items  3 - 7  in response to a user input command.  
         [0031]     Additional data may also be displayed in screen area  1020  for the purchase order list line items based on the data transferred for the items selected from predetermined list of items  4022  according to various exemplary embodiments. Such additional data may include, by way of example, data related to the item and that has previously been entered into the purchasing system. Such additional data may also include one or more parameters related to the item that may be determined from the data the data transferred for the items selected from predetermined list of items  4022  or other data related to the item that has previously been entered into the purchasing system. For example, as shown in  FIG. 6 , a display area  1028  is provided for displaying a net order price for the item calculated from the data transferred for the items selected from predetermined list of items  4022  or other data related to the item. Other exemplary types of parameters determined for the item may include a vendor, a delivery date, a purchase order date, or the like.  
         [0032]     In embodiments where additional data is provided, the additional data may be determined and displayed in response to the same user input command used to transfer the data for the items selected from predetermined list of items  4022  to screen area  1020 . For example, with reference to  FIG. 6 , a single user input command (e.g., using a single mouse click or depressing an enter key on a keyboard) may be used to transfer the data for the items selected from predetermined list of items  4022  to corresponding display areas in screen area  1020  as purchase order list line items, to display additional related data for the item, and to calculate and display a net order price for the item in display area  1028 , all at once.  
         [0033]     According to an exemplary embodiment, data for items selected from predetermined list of items  4022  and transferred to screen area  1020  for display as one or more purchase order list line items may be displayed as a new purchase order list line item or items in a position or positions ahead of each previously entered purchase order list line item in the purchase order list in response to the same user input command. For example, as shown in  FIG. 6 , the data for the five items selected from predetermined list of items  4022  in screen  5010  and transferred to screen area  1020  for display as purchase order list line items has been transferred and displayed in corresponding display areas in screen area  1020  as purchase order list line items  3 - 7  directly above the data previously entered, transferred, and displayed for purchase order list line item  1 , which moves downward in the list. As each new purchase order list line item is displayed, it may be added directly above the previous purchase order list line items, which move downward in the list visible in screen area  1020 . According to various other exemplary embodiments, the data entered for each subsequent item may be transferred to screen area  1020  and displayed as a new purchase order list line item in various other positions ahead of the previous purchase order list line items, (e.g., ahead of and directly below the previous purchase order list line items, where the previous purchase order list line items move upward in the list visible in screen area  1020 ; ahead of and directly to the left or right of the previous purchase order list line items, where the previous purchase order list line items move to the right or left respectively in the list visible in screen area  1020 ; etc.).  
         [0034]     In this way, the method and system for purchase order data entry may provide more efficient manual entry of purchase order data. The method and system may reduce the amount of manual and repetitive copying of previously entered data required to generate a purchase order and allow the user to enter data for large numbers of items more efficiently using a single input command. The method and system may further require minimize changes between data entry devices (e.g., switching between keyboard and mouse) for entry of purchase order data, and may also reduce the number of user input commands for entry of purchase order data.  
         [0035]     Embodiments within the scope of the present description include program products comprising computer-readable media for carrying or having computer-executable instructions or data structures stored thereon. Such computer-readable media can be any available media that can be accessed by a general purpose or special purpose computer. By way of example, such computer-readable media can comprise RAM, ROM, EPROM, EEPROM, CD-ROM or other optical disk storage, magnetic disk storage or other magnetic storage devices, or any other medium which can be used to carry or store desired program code in the form of computer-executable instructions or data structures and which can be accessed by a general purpose or special purpose computer. When information is transferred or provided over a network or another communications connection (either hardwired, wireless, or a combination of hardwired or wireless) to a computer, the computer properly views the connection as a computer-readable medium. Thus, any such connection is properly termed a computer-readable medium. Combinations of the above are also to be included within the scope of computer-readable media. Computer-executable instructions comprise, for example, instructions and data which cause a general purpose computer, special purpose computer, or special purpose processing device to perform a certain function or group of functions.  
         [0036]     The methods described herein may be implemented in one embodiment by a program product including computer-executable instructions, such as program code, executed by computers in networked environments. Generally, program modules include routines, programs, objects, components, data structures, etc. that perform particular tasks or implement particular abstract data types. Computer-executable instructions, associated data structures, and program modules represent examples of program code for executing steps of the methods disclosed herein. The particular sequence of such executable instructions or associated data structures represents examples of corresponding acts for implementing the functions described in such steps.  
         [0037]     The method and system in some embodiments may be operated in a networked environment using logical connections to one or more remote computers having processors. Logical connections may include a local area network (LAN) and a wide area network (WAN) that are presented here by way of example and not limitation. Such networking environments are commonplace in office-wide or enterprise-wide computer networks, intranets and the Internet. Those skilled in the art will appreciate that such network computing environments will typically encompass many types of computer system configurations, including personal computers, hand-held devices, multi-processor systems, microprocessor-based or programmable consumer electronics, network PCs, minicomputers, mainframe computers, and the like. The method and system may also be practiced in distributed computing environments where tasks are performed by local and remote processing devices that are linked (either by hardwired links, wireless links, or by a combination of hardwired or wireless links) through a communications network. In a distributed computing environment, program modules may be located in both local and remote memory storage devices.  
         [0038]     An exemplary system for implementing the overall system or portions of the system might include a general purpose computing device in the form of a conventional computer, including a processing unit, a system memory, and a system bus that couples various system components including the system memory to the processing unit. The system memory may include read only memory (ROM) and random access memory (RAM). The computer may also include a magnetic hard disk drive for reading from and writing to a magnetic hard disk, a magnetic disk drive for reading from or writing to a removable magnetic disk, and an optical disk drive for reading from or writing to removable optical disk such as a CD-ROM or other optical media. The drives and their associated computer-readable media provide nonvolatile storage of computer-executable instructions, data structures, program modules and other data for the computer.  
         [0039]     Software and web implementations could be accomplished with standard programming techniques with rule based logic and other logic to accomplish the various database searching steps, correlation steps, comparison steps and decision steps. It should also be noted that the word “component” as used herein and in the claims is intended to encompass implementations using one or more lines of software code, and/or hardware implementations, and/or equipment for receiving manual inputs.  
         [0040]     The foregoing description of embodiments has been presented for purposes of illustration and description. It is not intended to be exhaustive or to limit the invention to the precise form disclosed, and modifications and variations are possible in light of the above teachings or may be acquired from practice of the invention. The embodiments were chosen and described in order to explain the principals of the invention and its practical application to enable one skilled in the art to utilize the invention in various embodiments and with various modifications as are suited to the particular use contemplated.