Abstract:
A method autonomously represents an acquisition of an electronic document file from a request destination on behalf of a requestor. The method includes: configuring a request specification corresponding to input received from the requestor, the request specification including at least one electronic-document file request destination, a requested item specifying electronic-document file content, and storage location information indicating an electronic-document file storage location in a storage unit; creating a request communication file including content signifying that submission of an electronic document file prepared based on the requested item is requested of the at least one request destination; and transmitting the created request communication file to the request destination, monitoring response from the request destination to the transmission, and storing the electronic document file submitted from the request destination in the storage unit, based on the storage location information.

Description:
BACKGROUND 
     Unless otherwise indicated herein, the description in this section is not prior art to the claims in this application and is not admitted to be prior art by inclusion in this section. 
     An image forming apparatus (for example, printer, multifunction printer, or multi-functional peripheral) enhances the convenience of users by including a storage area, what is called, a document box. As a method using the document box, there are proposed a technique that collects information on a predetermined item from a plurality of users to put into one document, and a technique that associates a workflow with the document box to execute a sequence of automated processes with respect to data entered in the document box. 
     SUMMARY 
     A method according to one aspect of the disclosure autonomously represents an acquisition of an electronic document file from a request destination on behalf of a requestor. The method includes: configuring a request specification corresponding to input received from the requestor, the request specification including at least one electronic-document file request destination, a requested item specifying electronic-document file content, and storage location information indicating an electronic-document file storage location in a storage unit; creating a request communication file including content signifying that submission of an electronic document file prepared based on the requested item is requested of the at least one request destination; and transmitting the created request communication file to the request destination, monitoring response from the request destination to the transmission, and storing the electronic document file submitted from the request destination in the storage unit, based on the storage location information. 
     These as well as other aspects, advantages, and alternatives will become apparent to those of ordinary skill in the art by reading the following detailed description with reference where appropriate to the accompanying drawings. Further, it should be understood that the description provided in this summary section and elsewhere in this document is intended to illustrate the claimed subject matter by way of example and not by way of limitation. 
    
    
     
       BRIEF DESCRIPTION OF THE DRAWINGS 
         FIG. 1  is a block diagram illustrating a functional configuration of an image forming system  10  according to one embodiment of the disclosure. 
         FIG. 2  is a flowchart illustrating content of a document acquisition assistance process according to the one embodiment. 
         FIG. 3A  is an explanatory diagram illustrating a user interface screen used at a document-submission-request-job creating process according to the one embodiment. 
         FIG. 3B  is an explanatory diagram illustrating a user interface screen used at the document-submission-request-job creating process according to the one embodiment. 
         FIG. 4  is a flowchart illustrating content of the document-submission-request-job creating process according to the one embodiment. 
         FIG. 5A  is an explanatory diagram illustrating a user interface screen used at the document-submission-request-job creating process according to the one embodiment. 
         FIG. 5B  is an explanatory diagram illustrating a user interface screen used at the document-submission-request-job creating process according to the one embodiment. 
         FIG. 6  is an explanatory diagram illustrating an exemplary e-mail used at content setting process according to the one embodiment. 
         FIG. 7  is an explanatory diagram illustrating an exemplary attached file of the e-mail used at the document-submission-request-job creating process according to the one embodiment. 
         FIG. 8  is an explanatory diagram illustrating an exemplary e-mail used at a document submission request according to the one embodiment. 
         FIG. 9  is a flowchart illustrating content of a document submission process according to the one embodiment. 
         FIG. 10  is a flowchart illustrating content of a follow-up process according to the one embodiment. 
     
    
    
     DETAILED DESCRIPTION 
     Example apparatuses are described herein. Other example embodiments or features may further be utilized, and other changes may be made, without departing from the spirit or scope of the subject matter presented herein. In the following detailed description, reference is made to the accompanying drawings, which form a part thereof. 
     The example embodiments described herein are not meant to be limiting. It will be readily understood that the aspects of the present disclosure, as generally described herein, and illustrated in the drawings, can be arranged, substituted, combined, separated, and designed in a wide variety of different configurations, all of which are explicitly contemplated herein. 
     A. Embodiments 
     The following describes embodiments of the disclosure (hereinafter referred to as, the “embodiments”) with reference to the drawings. 
       FIG. 1  is a block diagram illustrating a functional configuration of an image forming system  10  according to one embodiment of the disclosure. The image forming system  10  includes an image forming apparatus  100 , four personal computers  200  ( 201  to  204 ), and an archive storage region  300 . The four personal computers  200  are connected to the image forming apparatus  100  via networks (in this example, LANs). The four personal computers  201  to  204  are used by respective users A to D. 
     The image forming apparatus  100  includes a control unit  110 , an image forming unit  120 , an operation display unit  130 , a storage unit  140 , a communication interface unit  150 , and an automatic document feeder (ADF)  160 . The personal computer  200  includes a control unit  210 , an operation display unit  230 , a storage unit  240 , and a communication interface unit  250 . The control unit  110  includes a request-job creating unit  111 , a communication-file creating unit  112 , an autonomous-handling processing unit  113 , and a user-information managing unit  114 . Functions of these units will be described later. 
     The communication interface unit  150  and the communication interface unit  250  communicate using a TCP/IP (transmission control protocol/internet protocol) protocol group. The communication interface unit  150  also functions as an SMTP (simple mail transfer protocol) server in this embodiment. 
     The image forming unit  120  includes an image reading unit  121 , an image processing unit  122 , and an image output unit  123 . The image reading unit  121  creates scan data by reading an image from an original document. The image processing unit  122  processes the scan data in accordance with a print setting. The image output unit  123  prints on a print medium based on the processed scan data. 
     The operation display unit  130  of the image forming apparatus  100  includes a display  131  and an operation processing unit  138 . The display  131  functions as a touch panel so as to display various menus as an entry screen. The operation processing unit  138  accepts an operation input of a user from the display  131  that functions as a touch panel, and various kinds of buttons and switches (not illustrated). 
     The control units  110  and  210  include a main storage unit such as a RAM and a ROM, and a control unit such as an MPU (micro-processing unit) and a CPU (central processing unit). The control units  110  and  210  include a controller function regarding the interface such as various kinds of I/Os, USBs (universal serial buses), buses, and other hardware so as to control the whole image forming apparatus  100  and the whole personal computer  200  respectively. 
     The storage units  140  and  240 , which are storage devices configured to include such as a hard disk drive or a flash memory as non-transitory recording mediums, store control programs and data of processes executed by the respective control units  110  and  210 . 
     The storage unit  140  further includes an address book  141 , a box storage region  142 , and a user-information Storage Region  143 . In this embodiment, the user-information Storage Region  143  records user information and passwords of the respective users A to D of the four personal computers  201  to  204 . The box storage region  142  assigns storage regions available for the respective users A to D of the plurality of personal computers  200 . The user-information Storage Region  143  includes personal information such as passwords for authentication of respective users linked to the users recorded on the address book  141 . 
       FIG. 2  is a flowchart illustrating content of a document acquisition assistance process according to the one embodiment. At this exemplary document acquisition assistance process, a user A desires a document submission from three users B, C, and D. In this embodiment, the user A can request the image forming apparatus  100  to represent for a document acquisition from the three users B, C, and D. 
     At Step S 110 , the user A logs in to the image forming apparatus  100 . The login is executed by inputting a user name and a password of the user A into the image forming apparatus  100 . The user name and the password for authentication of the user A have been recorded in the user-information Storage Region  143  in the image forming apparatus  100 . The user-information managing unit  114  uses the user name and the password for authentication read from the user-information Storage Region  143  so as to perform the authentication based on the input password. The user-information managing unit  114  also records information on that a document box function is acceptable to the user A. The login may be a remote login from the personal computer  201  used by the user A. 
     At Step S 120 , the user A selects the document box function. The document box function includes a plurality of functions using the box storage region  142  in the storage unit  140  of the image forming apparatus  100 . The document box function also includes a document submission request function. 
     At Step S 130 , the user A selects the document submission request function. The document submission request function is a function that causes the image forming apparatus  100  to represent for a document submission request operation with respect to users to which the image forming apparatus  100  can access. 
       FIGS. 3A and 3B  are explanatory diagrams illustrating user interface screens used at a document-submission-request-job creating process according to the one embodiment.  FIG. 3A  illustrates a function selection screen  131   a  for selecting the document box function. The function selection screen  131   a  includes a document request button  132   a , a document save button  133   a , a register/edit button  134   a , a search window  135   a  used for a document box search, and a search button  136   a.    
     The user A touches the register/edit button  134   a  on the function selection screen  131   a  so as to display a new document box button (not illustrated), and touches the new document box button. This ensures a new created document box in the box storage region  142 . On the function selection screen  131   a , two document boxes 01 and 02 on which a No. 01 and a No. 02 are attached respectively are already displayed. 
     Since the document box 01 on which the No. 01 is attached is set to “store” as a type, the document box 01, for example, can store scan data created by the image reading unit  121 . Specifically, a user sets an original document on the image reading unit  121 , selects a document box on which the No. 01 is attached, touches the document save button  133   a , and sets such as an original document type and reading density as necessary. After that, the user presses a start button (not illustrated) of the operation display unit  130 . This enables the image forming apparatus  100  to store the scan data of the original document in the document box 01 automatically. Any name (for example, test data) can be given to the document box 01, and an owner (user A) only can use the document box 01. 
     Since the document box 02 on which the No. 02 is attached is set to “job” as a type, the document box 02 can execute a job as an agency for the owner (user A). In this embodiment, the document box 02 executes a document-submission-request-job that requests an electronic document file submission from a third person instead of the owner (user A). 
     At Step S 140 , the image forming apparatus  100  executes the document-submission-request-job creating process. The document-submission-request-job creating process is a process where the image forming apparatus  100  creates the document-submission-request-job in response to a request from the user A. A new document box is created, and the user A touches the document request button  132   a  in a state where this new document box is selected. This ensures initiating the document-submission-request-job creating process. The document box 02 is configured in the following method. 
       FIG. 4  is a flowchart illustrating content of the document-submission-request-job creating process according to the one embodiment. The document-submission-request-job is a job where the image forming apparatus  100  executes a secretary operation as an agency for the user A. This secretary operation is autonomously executed by the image forming apparatus  100  that functions as an agent. The secretary operation has content that requests the electronic document file submission from the users B, C, and D instead of the user A. 
     A request-job creating unit  111  of the control unit  110  in the image forming apparatus  100 , which functions as a request specification configuring unit, configures the following as items of requested specification for the secretary operation. These configurations may be performed on the personal computer  201  used by the user A, through which the image forming apparatus  100  is remotely logged in. 
     (1) A communication method (such as an e-mail, an SMB, or a FTP) 
     (2) A storage location for a submitted electronic document file (a path within the document box) 
     (3) A communication destination of the users B, C, and D as request destinations 
     (4) A communication destination of the user A as a requestor 
     (5) A requested item that specifies content of the electronic document file 
     At Step S 141 , the request-job creating unit  111  executes a secretary registration process. The secretary registration process is a process that registers a secretary A personalized as a driver of the document-submission-request-job in the user-information Storage Region  143  as a user. At the secretary registration process, the document-submission-request-job creating process is initiated, namely, a new document box is created and the user A touches the document request button  132   a  in a state where this document box is selected. Then, the request-job creating unit  111  further automatically registers the e-mail of the secretary A in the address book  141 . A name of the secretary A is automatically created and editable. 
     At Step S 142 , the request-job creating unit  111  executes a communication method setting process. The communication method setting process is a process that sets a communication method between the image forming apparatus  100  and the users A to D. The communication method setting process is a process that executes a setting by selecting a communication method among such as an e-mail, a FTP, and an SMB by a user in the address book  141 . 
       FIG. 3B  illustrates an e-mail setting screen  131   b  used at the communication method setting process. The e-mail setting screen  131   b  includes such as a register/edit button  134   b . The user A touches the register/edit button  134   b  so as to select the secretary A in the address book  141 . This enables the request-job creating unit  111  to automatically create an e-mail address (y_secretaryl02815@box.com). This e-mail address can be automatically determined using, for example, “y,” an initial of a setting person and a numeral representing date and time when the setting starts, 3:00 PM Oct. 28 th . 
     The user A touches the register/edit button  134   b  so as to select the request destinations (users B, C, and D) in the address book  141 . Accordingly, between the secretary A of the image forming apparatus  100  and the request destinations (users B, C, and D), as a communication method, the e-mail is selected. This enables the image forming apparatus  100  to execute a communication for an electronic document file submission request with the request destinations (users B, C, and D) by e-mail, and enables the request destinations (users B, C and D) to transmit the electronic document file as an attached file to an e-mail to the image forming apparatus  100 . The e-mail received by the image forming apparatus  100  is stored in the document box 02 separately or together from/with the attached file. The communication method may be set for each job, or may be set for each user in the job. The request destination is not necessarily registered in the address book  141 , and an e-mail may be set manually. 
     In this example, furthermore, the request destinations (users B, C, and D) are set to be able to use a file transfer protocol (FTP) on the electronic document file submission. For an upload of the electronic document file, a setting for a server message block (SMB) is also available. The SMB is a protocol and a communication service to execute a file sharing and a sharing of the image forming apparatus  100  in the personal computer  201  on the LAN. 
     On the other hand, between the image forming apparatus  100  and the requestor (user A), the e-mail and the SMB are assumed to be selected. The e-mail is used for communications such as the electronic document file submission request from the requestor (user A) to the image forming apparatus  100 , and a report of an electronic document file submission state (transmission of report communication file) from the image forming apparatus  100  to the requestor (user A). The SMB is used for a transmission of the electronic document files submitted from the users B, C, and D to the personal computer  201  of the user A. 
       FIGS. 5A and 5B  are explanatory diagrams that illustrate a user interface screen used at the document-submission-request-job creating process according to the one embodiment.  FIG. 5A  illustrates an SMB setting screen  131   c  used at the communication method setting process. The SMB setting screen  131   c  includes some buttons such as a register/edit button  134   c . The user A touches the register/edit button  134   c  so as to select whether or not using the SMB as a submission method of the electronic document file from the secretary A. 
     In this example, when “SMB use” is selected, for a communication from the secretary A, while the e-mail is basically used, the SMB is used only on the electronic document file submission, and the electronic document file will be submitted in a predetermined folder specified by a path of the personal computer  201  used by the user A. On the other hand, when “SMB non-use” is selected, the e-mail will be used for every communication. 
     At Step S 143 , the request-job creating unit  111  executes a deadline setting process. The deadline setting process is a process that sets a submission deadline and a reminder date and time of the electronic document file in response to an input from the user A. 
       FIG. 5B  illustrates a deadline setting screen  131   d  used at the deadline setting process. The deadline setting screen  131   d  includes such as a register/edit button  134   d . The user A can touch the register/edit button  134   d  so as to set the submission deadline and the reminder date and time. In this example, 3 P.M. Nov. 2 nd , 2015 is set as the submission deadline, and 9 A.M. Nov. 2 nd , 2015 is set as the reminder date and time. 
     The reminder date and time is a date and time at which an e-mail is transmitted to notify a person, who has not submitted the electronic document file, of the deadline if the electronic document file, which is the requested target, has not been submitted by the reminder date and time. For the deadline and the reminder date and time, it is also possible to set a time zone to consider a time difference. Specifically, when the time zone is set to West Coast, the deadline is a time in the West Coast time zone. On the other hand, the reminder date and time are set at earlier time corresponding to the time difference. 
     For example, 3 P.M. in West Coast (deadline) corresponds to 8 A.M. on the next day in Japan time, while 9 A.M. in West Coast (reminder date and time) corresponds to 2 A.M. on the next day in Japan time. In this case, the reminder is adjusted to earlier side corresponding to the time difference so as to be transmitted at 9 A.M. in Japan time, and will notify that 8 A.M on the next day is the deadline in Japan time. This ensures a smooth submission even if there is a time difference between the requestor and the request destination of the document submission. 
     At Step S 144 , the request-job creating unit  111  executes content setting process. The content setting process is a process that sets a specification regarding content of the electronic document file corresponding to an input from the user A. The content setting process, for example, can be executed by transmitting an e-mail whose attached file is a format of a submission target electronic document file from the user A to the secretary A. The communication-file creating unit  112  uses this e-mail to create the following e-mail, automatically. 
       FIG. 6  is an explanatory diagram illustrating an exemplary e-mail used at the content setting process according to the one embodiment. An e-mail  401  is an e-mail transmitted from the user A to the secretary A. A recommended format (described below) on the electronic document file submission is attached to the e-mail  401 . The e-mail  401  includes a hypertext 401ht to use an FTP for the document submission. 
     The request-job creating unit  111  causes the process to return to Step S 150  (see  FIG. 2 ) corresponding to the completion of the content setting process. At the content setting process, the communication-file creating unit  112  creates a QR code QC (registered trademark) so as to embed this QR code QC into the e-mail  401  and the recommended format. The QR code QC includes various information to be used for the document-submission-request-job. 
       FIG. 7  is an explanatory diagram illustrating an exemplary attached file of the e-mail used at the document-submission-request-job creating process according to the one embodiment. On the recommended format, the QR code QC is embedded so as to create a format  402 . The content setting process completes by creations of an e-mail  403  (described below) and the format  402  where the respective QR codes QC are included. When the user A remotely logs in the image forming apparatus  100  as described above, the user A may create this e-mail on the personal computer  201 . In this case, the image forming apparatus  100  may display a user interface screen (not shown) for pasting an automatically created QR code and a hypertext. 
     At Step S 150 , the user A presses a start button (not illustrated) of the operation display unit  130  so as to command an initiation of the document-submission-request-job. At Step S 160 , an autonomous-handling processing unit  113  requests the users B, C, and D who are set as request destinations of the document submission at Step S 142 . The request of the document submission is executed by the autonomous-handling processing unit  113  that transmits the e-mail  403 , into which the QR code QC is embedded, via the communication interface unit  150 . 
       FIG. 8  is an explanatory diagram illustrating an exemplary e-mail used at a document submission request according to the one embodiment. The e-mail  403  is transmitted by setting an originator of the e-mail  401 , requested by the user A, to an e-mail address of the secretary A (y_secretaryl02815@box.com). A body text of the e-mail  403  is identical to the body text of the e-mail  401  except that the QR code QC is embedded and the addition of a text  404  (contact operator: secretary A). The e-mail  403  is created by the communication-file creating unit  112  as described above. On the e-mail  403  and the format  402 , the respective QR codes QC are displayed. A one-dimensional code or two-dimensional another code is also applicable instead of the QR code QC. The format  402  is also referred to as a weekly report template in this example. 
     At Step S 170 , the request destinations (users B, C, and D) execute a document submission process. The document submission process can be executed in one of following four methods. 
     (1) Prepare a weekly report using a weekly report template  402  so as to attach on a reply e-mail to the secretary A 
     (2) Prepare a weekly report by hand without using the weekly report template  402 , and place the e-mail from the secretary A as a cover on the ADF  160  so as to scan the document 
     (3) Prepare a weekly report by hand using the weekly report template  402 , and set on the ADF  160  so as to scan the document 
     (4) Prepare a weekly report using the weekly report template  402 , and click the hypertext 401ht (specified document box) included in the e-mail from the secretary A so as to upload using the FTP 
       FIG. 9  is a flowchart illustrating content of a document submission process (example of document scanning) according to the one embodiment. At Step S 171 , the request destinations (users B, C, and D) scan the respective weekly reports. The weekly report created using the weekly report template  402  (or the e-mail used as a cover) includes the QR code QC. The QR code QC includes as information, the e-mail address of the secretary A (y_secretaryl02815@box.com), a command to create an e-mail whose destination is this e-mail address, and a command to make scan data an attached file of this e-mail. 
     At Step S 172 , the image reading unit  121  creates scan data. The scan data is analyzed by the autonomous-handling processing unit  113 . At Step S 173 , the autonomous-handling processing unit  113  decides that the scan data is the document submitted in response to the document submission request by detecting the QR code QC. At Step S 174 , the autonomous-handling processing unit  113  transfers the scan data to the document box 02. Thus, the autonomous-handling processing unit  113  can decide that the submitted document is the document submitted in response to the document submission request and transfer to the document box 02. 
     The image forming apparatus  100  may be configured to transmit the e-mail automatically on which the scan data is attached in response to a detection of the QR code QC. This enables to accept the document as well as the submission by e-mail even if another image forming apparatus  100  scans instead of the image forming apparatus  100  on which the document box 02 is set. In this case, an originator of the e-mail may be an e-mail address of the request destination who logged in. 
     When a weekly report file created using the weekly report template  402  is received as an e-mail attached file or uploaded using the FTP, the autonomous-handling processing unit  113  can decide that a submitted document by analyzing the weekly report file is a document submitted in response to the document submission request and store the submitted document in the document box 02. 
     The electronic document file (weekly report) is renamed to a name that facilitates a management by the secretary A as a document name on which the respective user names (users B, C, and D) and the date and time are added, and saved in the document box 02. The electronic document file (weekly report) will be saved in the document box 02 at a name whose date and time are different when submitted again from the request destinations (user B, C, and D). 
     In this case, the autonomous-handling processing unit  113  causes the communication-file creating unit  112  to create a correspondence whose content is to inquire whether the electronic document file (weekly report) submitted before can be deleted or not, to the request destination who has submitted the electronic document file (weekly report) again. The correspondence is, for example, to request a description, “overwrite” or “merge,” to a subject line. The autonomous-handling processing unit  113  inquires of the request destination who has submitted the electronic document file (weekly report) again using this correspondence. When the description of the subject line of the e-mail from the request destination includes “overwrite,” the autonomous-handling processing unit  113  deletes the electronic document file (weekly report) submitted before. When the description of the subject line of the e-mail from the request destination includes “merge,” the autonomous-handling processing unit  113  merges these two electronic document files (weekly reports). When “overwrite” or “merge” is not described or described together to the subject line, the autonomous-handling processing unit  113  inquires whether “overwrite” or “merge” again. 
     At Step S 180 , the autonomous-handling processing unit  113  executes a follow-up process. The follow-up process is a process that promotes the document submission smoothly from the request destinations (users B, C, and D) of the document submission request. 
       FIG. 10  is a flowchart illustrating content of the follow-up process according to the one embodiment. At Step S 181 , the autonomous-handling processing unit  113  executes a submission state confirmation process. The submission state confirmation process is a process that monitors an incoming e-mail from the request destinations (users B, C, and D) at regular time intervals (for example, every 10 minute). The autonomous-handling processing unit  113  can confirm the electronic document file submission based on a receiving of the electronic document file including the QR code QC from the request destinations (users B, C, and D). 
     At Step S 182 , the autonomous-handling processing unit  113  confirms whether or not the electronic document files (weekly reports) have been submitted from all of the members of the request destinations (users B, C, and D). When the electronic document files (weekly reports) have been submitted from all of the members, the process proceeds to Step S 190  (See  FIG. 2 ). On the other hand, when the at least one person has not submitted, the process proceeds to Step S 183 . 
     The autonomous-handling processing unit  113  may be configured to be settable, for example, to cause the communication-file creating unit  112  to create a report communication file to report a submission state at a determined time every day so as to transmit this report communication file to the requestor. 
     At Step S 183 , the autonomous-handling processing unit  113  decides whether or not the date and time have reached the reminder date and time. When the date and time have reached the reminder date and time, the process proceeds to Step S 184 . When the date and time have not reached the reminder date and time, the process returns to Step S 181 . 
     At Step S 184 , the autonomous-handling processing unit  113  transmits a reminder (reminder communication file) by e-mail to the request destination who has not submitted. Since the deadline of the electronic document file (weekly report) is described in the reminder, the request destination who has not submitted can know that the submission deadline (in this example, 3 P.M. Nov. 2 nd , 2015) is coming soon. The autonomous-handling processing unit  113  causes the process to proceed to Step S 190  (See  FIG. 2 ) when the setting deadline has reached (Step S 185 ). 
     At Step S 190 , the autonomous-handling processing unit  113  executes the final report to the requestor. At the final report, the autonomous-handling processing unit  113  forwards the submitted electronic document file (weekly report) to a predetermined folder of the personal computer  201  by SMB and notifies the submission state by e-mail. The submission state is transmitted as the report communication file including information such as “all members have submitted” or “only user B has not submitted” by e-mail. On the other hand, the autonomous-handling processing unit  113  transmits a demand e-mail (demand communication file) to a person who has not submitted by e-mail. The autonomous-handling processing unit  113  finally stores all communications and data that are executed at the document-submission-request-job in the external archive storage region  300 . 
     For example, a hyperlink on which a link to a Web interface is embedded may be inserted into the e-mail. This ensures a download of the electronic document file (weekly report) in response to a click on the hyperlink. 
     At Step S 182 , when the electronic document files (weekly reports) have been submitted from all of the members, the process immediately proceeds to Step S 190 . Thus, when the electronic document files (weekly reports) are submitted from all of the members of the request destinations (users B, C, and D), the electronic document files (weekly reports) can be promptly submitted to the requestor without waiting the submission deadline. 
     Thus, the image forming system  10  according to the one embodiment can autonomously assist a document exchange between staffs at an office, and can reduce workloads of the staff regarding the document exchange. Furthermore, the secretary A can inquire of the requestor whether or not to execute the document-submission-request-job, setting date and time again every week automatically, so as to set to execute every week in response to a confirmation. 
     B. Modifications 
     The disclosure will not be limited to respective embodiments described above, but modifications as follows are also possible. 
     Modification 1 
     While in the above-described embodiment the image forming system  10  includes a plurality of personal computers, the image forming system  10  is configurable even if the number of the personal computer is one. The disclosure is applicable to an operation management regarding a document creation and submission for the user oneself. 
     Modification 2 
     While in the above-described embodiment an identical e-mail is transmitted to a plurality of request destinations, for example, mutually different e-mails including respective QR codes where contains information of respective request destinations may be transmitted. This ensures, for example, on a submission by document scanning, an operation that automatically makes an originator an e-mail address read out from the QR code. Furthermore, this also ensures identification and management of every request destination by a secretary. 
     Modification 3 
     While in the above-described embodiment the requestor only can access directly to the document box, for example, information of the document box within the network may be stored by users associated to respective user IDs, and a box list regarding the user ID of the user who logs in may be indicated. In this case, information of the document box associated with the user ID may be stored in a storage unit of every image forming apparatus within the network. When the information of the document box associated with the user ID is stored only in a specific image forming apparatus, another image forming apparatus may transmit a request of the information with a user ID so as to acquire the information. Alternatively, when there is a server that controls the image forming apparatus within the network, this server may manage this information so as to execute the request of the information from the image forming apparatus to the server. 
     Modification 4 
     While in the above-described embodiment an image reading system is configured of the personal computer and the image forming apparatus connected to LAN, the image reading system is not necessarily configured of the personal computer and the image forming apparatus. Specifically, for example, an image reading apparatus may be used instead of the image forming apparatus. Furthermore, the image reading system may be configured connecting a smart phone or a tablet, and the image forming apparatus with a wireless communication such as BLUETOOTH (registered trademark). In this case, any of the smart phone or the tablet, and the image forming apparatus may provide a user interface for the document-submission-request-job creating process. A Web interface may provide a user interface for the document-submission-request-job creating process. 
     While various aspects and embodiments have been disclosed herein, other aspects and embodiments will be apparent to those skilled in the art. The various aspects and embodiments disclosed herein are for purposes of illustration and are not intended to be limiting, with the true scope and spirit being indicated by the following claims.