Abstract:
The invention involves document evidence and article retrieval and identification system which provides solution to track a document, or article within a control environment. This solution provides the integrated human identity, embedded tracking devices into physical evidence record to enable tracking of movement by authorized person or personnel. The system is capable to capture and track the activities life cycle of the document, evidence, file or article life cycle using the tracking management system server. This invention provide highly security feature to integrate human identity for access authentication interrogative with the confidential document or evidence or file or article.

Description:
FIELD OF THE INVENTION 
     The present invention provides the tracking solution to the document evidence and article retrieval and identification system which is capable to track and authenticate each transit point for the document or article movement. The system provides the verification and authentication process to identify personal identity using secure interrogative procedures for access permission. Therefore the present invention to provide solution which is to adapted with highly secure physical security with embedded chip and radio frequency antenna technology to prevent the confidential document, evidence, article from being misplaced, stolen and lost in transit. 
     BACKGROUND OF THE INVENTION 
     Misplace of critical s, evidence is one of the greatest problems in today&#39;s marketplace, household, museum, government offices, company and legal entity. Traditionally the problem is resolved by assigning the special workforce to search the missing or misplaced s. However until today this problem remains the main issue and concern is increasing as many persons that handle the documents and confidential articles, particularly for evidence keeping. There is limitation with the effectiveness to track manually. One faces common problems such as, spending too much time on searching and consuming a lot of labor and energy to allocate or pulling entire search documents or articles from the specific or various suspected locations. The problem may be more perplexing when the important document or article has been lost, misplaced and stolen. Therefore, a few solutions has be invented and to resolve and help to overcome such problem. 
     Currently numerous intelligent tracking solutions to track documents are using bar code tracking system also many begin to use radio-frequency identification (RFID) tag. 
     The existing intelligent tracking solution usually comprises the devices such as; 
     Bar code label which attached in physical label form to each document or article and it comprises; a printed bar code to represent the information of the document or article. The bar code requires optical scan device to capture the bar code numbering. 
     Electronic tag which attached RFID transponder to a sticker to make as RFID label to stick to each document or article and it comprises; a programmable chip to store the identity information of the document or article. The electronic tag will be read automatically by the designated electronic tag reader. 
     Bar code scanner emits the optical light to scan bar code label and capture bar code information for the documents or article. A document or article needs to be scanned by the optical scanner physically with certain reading distance to capture information from the preprinted bar code area on each transaction. Whenever the scanning is done on each transaction, the system will update to the linked database server. 
     Electronic tag reader whereby this device is used to read or activate electronic tags in order to check the documents or article for each transaction in and out of a designated area. A document or article need to be read by electronic reader to interrogate information in the memory chip of the electronic reader before and after each transaction itself. When ever the electronic identity tag of the document or article has been processed, there is a signal response to update the system or linked database server. 
     Mobile electronic tag reader; this is a mobile device which can be used to read and track documents or article in each shelve. The device identifies the items tag with RFID tag and some with built in application to track inventory. It has capability to store the directory and inventory information of the document or article. 
     The foregoing intelligent tracking solutions benefit the users in terms of; 
     Provide high speed and more effective document or article tracking solution, compared to the traditional method manual search. 
     Provide the systematically solution to track, locate and manage the document, evidence, files, articles and any other items of value. 
     Provide the better security protection to the confidential document or article. 
     Avoid document or article being lost, misplace and stolen. 
     However there were limitations with the existing intelligent tracking solutions such as; 
     The existing solution is not designed with close loop feedback system which is integrated with personal identity; therefore it not capable to provide the life cycle management with high security control and effective tracking. 
     It allows the tampering problem to happen. For example the bar code or electronic tag can be tampered, and it is easy to be transferred or recycled. 
     The existing solutions cannot track the document or article by verification with human identity to prevent unauthorized person or personnel holding or handling the document or article. Subsequently the system fails to track the document or article when the document or article has been misplaced, stolen and lost. 
     There is no real time feedback on when or how the event happens, when the person or personnel consume more time on the document or article than the assignment period. 
     There is no real time monitoring and feedback procedure for person or personnel log in and out from the document or article storage room, shelve or work station. 
     There limitations of capturing multiple transactions happening at the same time. 
     There are limitations for the existing electronic tag whereby if the document or article are located too close to one another, and the electronic tag is not able to respond correctly due to interference. 
     There are limitations in capturing all electronic tag or bar code label if the quantity range of hundreds and thousands of electronic tag or bar code labels at a single interrogative 
     There are limitations in response time or reading speed whereby not all documents or article are able to read accurately at the shorter time in the case of many electronic tags in the quantity range of hundreds and thousands at a single interrogative 
     The disclosure herein will focus on the document evidence and article retrieval and identification system which provides the alternative solution to track the document, or article more effectively and with higher security protection. 
     SUMMARY OF THE INVENTION 
     The present invention of document evidence and article retrieval and identification system provides a close loop system to track the document or article within the designated control environment with integration high security to increase efficiency. The document evidence and article retrieval and identification system comprising the higher security access control without compromising the potential tampering factor. 
     Evidence document and article retrieval and identification system is invented to provide the functionality and secure tracking system such as; 
     Document or article storage area which is a special design with electronic control cabinet, shelves or store area, which stores the document or article which consists of embedded chip and antenna. 
     The document or article storage area comprising; special locking mechanism that integrated to verification and authentication with document access device. These features provide the high security access control to higher level of authorized permission to person or personnel. Only the authorized person is allowed access to the approved document, evidence or filing location. The storage area is adapted with a display unit to indicate the content of the person or personnel access permission and with embedded chip and antenna document or article location that allow to access. Document or article storage area is linked and interfaced direct to document evidence and article retrieval and identification system which is capable to update the content information of each activity with time stamp to the server. The embedded chip and antenna document or article also is designed to carry stored information according to the sequence and individual profile. The storage area comprising various compartments for storage of the document or article and each compartment has built in sensor or reader antenna to verify if the is allocated or dislocated in the position. If the is misplaced, lost, intercepted or missing, the sensor or reader will provide immediate response to the server and activated signal which can be in the form of sound and signal feedback to the administrator alternatively signal to activate short message via mobile phone. The storage area is also adapted with the special designed electromechanical locks that verify and authentically access of the user using personal identity or biometric identity matching to the access permission to document or article storage area. The document or article storage area is linked lively to the application server, whereby the response, motion and status of the content is updated and reported to the server at real time. 
     The embedded chip and antenna document or article comprising a temper proof embedded chip and antenna on the document or article which are not visible to human naked eye. It functions as communications device attached to the. The embedded chip and antenna has the capability to store the information such as authorized person or personnel profile and document or article information and location point and other information according to user define. The embedded antenna allows the embedded chip to communicate direct to document access device located in the document or article storage area that under access control. Whenever the embedded chip and antenna document or article has been relocated or taken out from the document or article storage area the embedded chip and antenna document or article will be captured to update the record by the document access device. Then document access device will update the content information of the document or article storage area status and acknowledge the evidence document and article retrieval and identification system. 
     The personal authentication device is a personal identity or mobile device play the role as an access key to give access permission to the authorized person or personnel to access to document or article storage area. 
     The personal authentication device was issued by the system administrator to the approve person or personnel to allow access to the storage area with optional access permission direct to document or article storage area via web internet to enable monitoring of the status. Personal authentication device is programmed and stored with personal identity information of the authorize user, the life tracking of authorized personnel authentication device and access history of the each attempt shall be recorded and all documents or articles information that is required is captured. Personal authentication device is requiring communication to perform interrogative with document access device in order to access to document or article storage area. According to the record information program the person or personnel&#39;s identity, after successful authentication procedure which is to store the information of personal authentication device, document access device will give the permission to the authorized person or personnel to access to the designated document or article. The communication between personal authenticate device and document access device ensures that only the authorized person or personnel can access to the right document or article location. 
     Web-based accessible; the invention provides the web base accessible solution for the authorized person to access to the document or article information or image via access to document and article retrieval and identification system, this person allow to request or engage the work on the document or article via internet. This feature allows the authorized person to engage work on the document or check the document or article status at any time and any place. 
     Document life cycle management system server; the server will link to the document or article storage area and all work stations. It plays the main role to store the entire document or article information which includes the life cycle, progression of the document or article that been accessed at real time. The server can be accessed by the authorized person or personnel only. The server is connected and linked to all workstations and accessible through the internet. The server also stores the information of personnel identity who works on the document or article. The server will track and record the information of the document or article life cycle at real time, which includes when, who and what, where the document or article has been removing, relocated. Every change on the document or article will be captured and recorded by the server. The server can be linked to sms server that is capable to trigger sms or video message to send to the administrator or similar services linked to update the file requester or reminder for the person to return the file or article or when intruder is detected. 
     The architecture of the document evidence and article retrieval and identification system provides the close loop feedback control system which enables the management team or enforcement team to monitor closely on the work flow and progress on the document or article and is also capable to track the document or article effectively at real time via internet, intranet or mobile phone services. 
    
    
     
       DESCRIPTION OF THE DRAWING 
         FIG. 1  illustrates overall document evidence and article retrieval and identification system. 
         FIG. 2  illustrates an overview process flow for the close loop of document evidence and article retrieval and identification system. 
     
    
    
     DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENT 
     Embodiment of the present invention will now be described more fully hereinafter with the reference to the accompanying drawing, in which not all the embodiment of the invention are shown. Indeed, the invention may be embodied in many different forms and should not be constructed as limited to the embodiments set forth herein: rather these embodiments are provided so that this disclosure will satisfy applicable legal requirements. Like reference numerals refer to like elements throughout. 
       FIG. 1  Represent an overall document evidence and article retrieval and identification system herein the explanation of the system. 
     The document evidence and article retrieval and identification system  100  is integrated and connected with 4 major components which is represented by personal identity or biometric identity  200  to identify person or personnel who require to access to the system. The verification and authentication access control  300  is the process to verify and authenticate person or personnel in order to enable or disable access to the system. The document or article storage area  400  is the storage area equipped with feedback and constant communication antenna device to store confidential documents or articles that prevent free access, and usually is located in a control environment to only allow restricted access. The entire system connected close looped with the embedded chip and antenna or article  500  that allow real time monitoring by the system. The document evidence and article retrieval and identification system  100  are linked with wire or wireless network to enable real time update and feedback to the server and all link components. 
       FIG. 2  Represent an overview process flow for the beginning to the ending of document evidence and article retrieval and identification system  100  in  FIG. 1 . Management and enforcement Team  201  have the right to access to entire system area including the database server. The management and enforcement team  201  are given the roles and responsibility to assign to distribute the access right to the person  204 . The management and enforcement team  201  authorize the area of the content that is accessed by the personnel. The management and enforcement team  201  empower the administrator  202  to distribute the task and access right to person or personnel  204 . The administrator  202  plays the main role to monitor and maintain the system work flow and progress on document or article allocation or relocation. Upon approval by management and the enforcement team  201  the administrators  202  shall distribute the access right and task to the person  204 . Administrator  202  shall issue personal authentication device  301  which is being personalized with personal identity or biometric identity information which can be in the form of smartcard, mobile terminal or programmable key devices. The personal authentication device  301  will allow the person to access to the document  501  and article  502  according to the order, job function and necessary. The person or personnel  204  uses the personal authentication device  301  to interrogate with the document access device  402  on the document intelligent system  401 . Document access device  402  carries stored information of list of persons  204 , that allowed or permitted to attain to the document  501  or article  502  from the document intelligent system  401 . The display on the document intelligent system  401  will indicate the document  501  or article  502  directories and locations. Then the lock mechanism of document intelligent system  401  will be unlocked and allow the person or personnel to attain the document  501  or article  502  from the document intelligent system  401 . 
     Document intelligent system  401  is a high secure storage area that is designed for keeping document  501  or article  502 , document intelligent system  401  is linked and has direct access via network to the document life cycle management server  101 . Document intelligent system  401  with built in sensor and RFID reader antenna  403  is capable to capture the movement activities of document  501  or article  502  locations. Authorized person or personnel  204  with personal authentication devices  301  is allow access to the designated working directory in the document intelligent system  401 . The document access device  402  verifies and authenticates the person or personnel and is linked to a display unit  404  which provides interactive information regarding the person or personnel&#39;s  204  access right ; storage position, search location for the document  501  or article  502  and with complete layout display allow access guide to open the document intelligent system  401 . The system allow document  501  or article  501  set the boundary where is the area that is allowed to move within the specific area. If the document  501  or article  502  moves beyond the specific control boundary or when intruder is detected, the system will produce the notification and report to the life cycle management server  101  and the administrator can set the feedback either by activating the alarm or signaling to trigger mobile short message or mobile video massage  105  using the linked mobile phone network  107 . After the person or personnel  204  is allowed to access or remove the document  501  or article  502  from the document intelligent system  401 , the document intelligent system  401  will send an updated information to the document life cycle management server  101 . The system can also set to trigger mobile short message or mobile video message  105  using mobile phone networks  107  to inform the relevant parties on reminder for the person to return the document or article. 
     Alternatively the person or personnel  204  can engage to access to the information of document  501  or article  502  via standalone workstation  203 . The person or personnel will have to be present with personal authentication devices  301  to go through verification and authentication process using biometric identification on the person or personnel at the workstation  203  in order to allow access to information on document  501  or article  501 . 
     The personal authentication devices  301  will be the keys to open access to work on the specific working directory. The workstation  203  allows the authorized person to access to the server information only when the verification of the person or personnel identity is successfully done. With this access the person or personnel  204  can also submit request to work or access to the information of the document  501  or article  502 . 
     Workstation  203  is connected with document life cycle management server  101 . Document life cycle management server  101  will store the document  501  or article  502  information which includes the document past and present status, the history of document  501  or article  502  that been edited. 
     The document life cycle management server  101  can be accessed by the management team and authorized person or personnel only. The document life cycle management server  101  is connected and link to the workstation and also accessible through the internet  104 . The document life cycle management server  101  also stores the information of person or personnel access information like personal and biometric identity. The document life cycle management server  101  will track the information of the document  501  or article  502  life cycle, which, when, who, how and what is the document  501  or article  502  that has been worked on or in transit. Every change on the document  501  or article  502  will be captured and recorded by the document life cycle management server  101 . 
     The document life cycle management server  101  is accessible by the authorized user through the internet  104 . The authorized person or personnel is permitted to continue to work or access on the document  501  or article  502  information via personal authentication devices  301  to go through remote or online verification and authentication process using biometric identification on the person or personnel at the notebook computer or web base accessible whereby internet  104  facility is provided. This is convenient to provide the flexible working environment for the authorized person or personnel; it allows the authorized person or personnel to access and work at any time and in any place. However the amount of information access on document  501  or article  502  via web base accessible  106  shall be determined or approved by the management and enforcement team  201 . The authorized person or personnel shall attain a personal authentication device  301  which can be in the form of radio frequency biometric identity card, smartcard, mobile terminal, programmable key chain, any miniature mobile device, mobile phone with embedded chip and antenna using near field communication technology from the administrator  202  which functions as a key to access to the workstation  203  or web base accessible  106 .