Abstract:
A method using integrated software and algorithms for measuring, modeling, benchmarking and validating any Enterprise Content management system, forms processing data capture system or data entry system, including, at the user&#39;s option, ingest of special engineered test materials such as a Digital Test Deck®, applying data quality scoring algorithms, use of cost models, validation of downstream business processes, and implementing statistical process control.

Description:
CROSS-REFERENCE TO RELATED APPLICATIONS 
       [0001]    This application claims the benefit of U.S. Provisional Application No. 60/892,654, filed Mar. 2, 2007, which application is hereby incorporated by reference. 
     
    
     TECHNICAL FIELD 
       [0002]    The invention relates to Enterprise Content Management (ECM) systems and other forms (including checks) processing, particularly for data capture systems, including such activities as manual data entry from image or paper, recognition technologies (OCR, ICR, OMR, etc) that automatically capture data from image, data quality evaluations, and downstream business process performance quality evaluations. 
       BACKGROUND OF THE INVENTION 
       [0003]    System performance in forms processing is typically measured through “inside out” or “white box” test scripting or costly 100% inspection scenarios. System level testing from ingest to population of the content management system is generally not performed, nor is statistical process control employed. This is primarily due to the lack of suitable test materials having a perfectly known result or “truth” with which to compare system performance results, particularly in sufficient quantities to allow statistically valid conclusions. 
         [0004]    We have solved the above problems with this invention, which makes possible “outside in” or “black box” testing and cost-effective sampling for process quality assurance. This enables system level testing of all (or portions of) a forms data capture system and provides valid data for statistical process control. A preferred element of this invention is the incorporation of special engineered test materials such as a Digital Test Deck®, available from ADI, LLC of Rochester, N.Y., which simulates a collection of real forms filled out by respondents, but for which the “truth” is already known, thus rendering unnecessary the laborious and expensive “truthing” of large volumes of actual production data. However, the use of production image snippets for which the correct answers have been determined (i.e., they have been “truthed”) is also possible in the scope of this invention, if desired. 
         [0005]    The invention is preferably practiced by incorporation of a Digital Test Deck® such as described in U.S. patent application Ser. No. 10/933,002 for HANDPRINT RECOGNITION TEST DECK, published on Mar. 2, 2006 under the publication number US 2006/0045344 A1 and hereby incorporated by reference. 
       SUMMARY OF THE INVENTION 
       [0006]    Our invention enables real-time measurement and modeling of system characteristics as part of the workflow of a current Enterprise Content Management (ECM) system or any other forms processing data capture system. With the ingest of special engineered test materials, such as a Digital Test Deck®, and other system operating parameters, flagged test information will become part of the content repository, date and time stamped with other typical content metadata. While some of the examples specifically reference the Digital Test Deck®, other engineered test materials can be used. 
         [0007]    With the integration of our software into the Enterprise Service Bus or other workflow manager, one can conveniently measure system performance at any point in time. One will also be able to calculate a cost per form based on measured data, (such as the operation point of the OCR engine) as well as reduce the costs associated with traditional inspection processes through the deployment of statistical process control. System level testing can be deployed to measure and validate any changes or improvements made to the forms processing or data entry system. 
         [0008]    A primary aspect of our invention is to enable cost-effective, statistically valid, real-time measurement and modeling of system characteristics as an integrated part of the workflow of a current Enterprise Content Management (ECM) system or any other forms processing data capture system. 
         [0009]    Another aspect of our invention is that with the ingest of special engineered test materials, such as a Digital Test Deck®, for which the truth is perfectly known, along with other system operating parameters, flagged test information will become part of the content repository, date and time stamped with other typical content metadata. This test information, consisting of the data capture system&#39;s inferences about the true contents of the forms being “read”, may then be compared to the perfectly known truth to score the accuracy of the data capture system&#39;s inferences. While some of the examples specifically reference the Digital Test Deck®, any specially created test materials could be used, if they are sufficiently well “truthed” and of sufficient quantity to allow statistically valid testing. 
         [0010]    Another aspect is that with the integration of our invention into the Enterprise Service Bus or other workflow manager, one can conveniently and cost-effectively measure data capture system performance at any point in time. 
         [0011]    Another aspect of our invention is to be able to calculate a processing cost per form based on measured data, (such as the operation point of the OCR engine). 
         [0012]    A further aspect is to deploy system level testing to measure and validate any changes or improvements made to the forms processing or data entry system. 
         [0013]    An additional aspect of our invention is to allow evaluation of the outputs of just the machine interpreting, or the outputs of human interpreting, or both, in addition the final data capture system outputs. 
         [0014]    Another aspect is to allow comparison of data capture system performance over time and from place to place. 
         [0015]    Another aspect is to make possible the comparison of two different data capture systems, as might be desired in a proposal and bidding process. This would a fair comparison, as both systems would be inferring the contents of the same data sets. 
         [0016]    In addition to scoring data capture accuracy, another aspect of this invention is to enable evaluating data mining systems by designing the test materials to evaluate the internal logic of the systems, such as, testing to see if a document with certain properties is “discovered” by the process. 
     
    
     
       BRIEF DESCRIPTION OF THE DRAWING FIGURES 
         [0017]      FIG. 1  shows the basic technical process flow of module for Automatic Integration and Management of Enterprise Data Quality, based, for example, on a service module AIMED@Q™ (a trademark of ADI, LLC of Rochester, N.Y.) for integrated with an existing, or Legacy forms processing data capture system. 
           [0018]      FIG. 2  conceptually depicts AIMED@Q™ APIs working through a Negotiator to interface with a Legacy system. 
           [0019]      FIG. 3  shows a conceptual design of a web or browser based implementation. 
           [0020]      FIG. 4  is a graph of a simple linear model for OCR error rate as a function of reject rate. 
       
    
    
     DETAILED DESCRIPTION OF THE INVENTION 
       [0021]    As shown in  FIG. 1 , integration of the AIMED@Q™ module  1  seamlessly into an existing data capture system  2  will allow users to routinely and automatically verify and track system output data quality. This may be accomplished in several ways, the most basic of which is to use a Digital Test Deck® as input forms  3  to the existing data capture system  2 . This test deck of forms, by design, having perfectly known “truth”, is the most cost-effective way to measure the performance of a data capture system. The forms first pass through a scanning step  4 , and the electronic images of the forms  5  are sent to the OCR subsystem  6 . (Alternatively, an electronic image deck could be sent directly to OCR if only software tests are desired). The OCR engine  6  (or ICR, if you prefer), as is well-known by practitioners of the data processing art, then examines the form image and creates an estimate of what is written in the field in question, along with a confidence value. If this confidence value is equal to or greater than the confidence threshold set by the data capture system administrator, then that field is accepted  7  and is sent on to reside in a data merge server  11 . Humans typically never see these accepted fields, and their corresponding computer data is sent on to the system database  12  where users  13  may access the data for their downstream business processes. 
         [0022]    If a field does not have a confidence value greater than the confidence threshold, then it is rejected  8  and sent to human Keyers who perform Key From Image (KFI)  9  to capture the data from that field. The resultant keyed fields  10  are then sent to data merge  11  to be combined with the accepted fields  7  and stored in the database  12 . The combination of the accepted fields  7  and the keyed fields  10  are the total data captured by the existing data capture system  2 . This total data contains two sources of error: one is the error made by the OCR (or ICR) subsystem, and the other is the error produced by the human Keyers. In order to measure these errors, the OCR accepted fields are sampled  15  and so are the keyed fields  14  and sent to the AIMED@Q™ ADI Scoring Module  16  for analysis. In the case of using a Digital Test Deck® as input forms, one may choose to sample everything in the deck. (In the case of scoring production data, it is typical to use a sample size that is much smaller than the total production data population, but still statistically valid). By analyzing and counting the errors coming from OCR and KFI, and by counting the number of fields that are accepted relative to the number of fields processed, one can also estimate the total error in the merged data  11  as was taught in our referenced U.S. patent application Ser. No. 10/933,002 for a Handprint Recognition Test Deck. 
         [0023]    The AIMED@Q™ Subsystem may also be used to score production data, but unlike like the above example of using a Digital Test Deck®, where the truth is perfectly known, the “truth” of the sampled production data set must first be determined, that is, one must determine the correct answers to the fields that are sampled for analysis. This is a laborious and time-consuming process, usually involving double keying and verifying to get at the correct answers for the sampled fields. Fields selected to be keyed for QA purposes  17  may then be sent to KFI for keying, whether they originate from OCR accepted fields  7  or OCR rejected fields  8 . So if a Keyer, say K 1 , keys from the image snippet of a field selected for QA sampling from the OCR accepted fields  7 , and the resultant ASCII data agrees with the result from OCR, than the OCR field is deemed correct. If the result from K 1  does not agree with the OCR result, then we have an inconclusive situation regarding the correct answer, and then another Keyer, say K 2 , is asked to key the same snippet, and if the results from K 2  agree with the OCR, then the OCR is deemed correct. If K 2  agrees with K 1  and not the OCR, then the OCR result is incorrect, and so on. Although such double keying has been practiced in the data capture art prior to this invention, the use of the AIMED@Q™ subsystem  1  integrated with an existing data capture system  2  makes it very easy and cost-effective to implement this approach to measure the quality of production data. 
         [0024]    If a sampled keyed field from KFI  14  is selected for QA, keyed originally say by Keyer K 1 , then another Keyer K 2  is independently asked to key the same field image snippet, and if those two resultant ASCII fields agree, then K 1  is deemed correct. If K 1  and K 2  disagree, then we have an inconclusive situation regarding the correct answer, and a third Keyer, say K 3 , may be employed to attempt to determine the correct answer. If all three Keyers disagree, then this field is usually called “ambiguous”, and removed from the scoring process. Another advantage of using AIMED@Q™  1  integrated with the existing data capture system  2  is the convenient access to OCR rejected fields to assist in QA. By using the data from the OCR&#39;s rejected fields  18 , one can obtain some additional efficiency in determining the truth of production data by realizing that a substantial amount (often as much as half) of the OCR rejected fields is actually correct, even though rejected. By first comparing the first Keyer K 1  result with the OCR rejected field, a match would indicate, with no additional labor, that K 1  was correct. In the case where they do not match, then the above procedure may be used as described. 
         [0025]    If the amount of production data to be scored is sufficient, the ADI Scoring module  16  may be enhanced by the addition of another OCR engine to determine a provisional data file to use in determining the truth of the data set being scored. In this application, the extra OCR engine is used in much the same way as K 1  above, except it is much faster and costs less. The field-level results from the extra OCR engine may be compared with the data from the existing data capture system  2 , and if these two ASCII data fields agree, one can declare the existing data capture system to be correct for that field, etc. Human Keyers are brought in only in the case of a disagreement, in which case they can determine which of the two fields are correct, or if neither is correct, key the correct entry. We call this approach “Production Data Quality” (PDQ™, a product available from ADI, LLC of Rochester, N.Y.) and because it uses automation to help get at the truth of a data file, it is a very cost-effective way to assess production data quality. 
         [0026]    In many data capture systems, it is common to associate a group of forms in is what is called a “batch”, say, of 300 paper forms of a given size. If it is desired to analyze production data in the existing data capture system  2  at the batch level for purposes of performing quality assurance on each batch, then the ADI Scoring Module  16  may be enhanced to perform that function as well, since all the necessary data interfaces and architectures are present. The additional data that must be used is to keep track of batches in production, and to apply a sampling plan to determine if a given batch is acceptable. There are many ways to devise such sampling plans that are well known in the statistical art, but to apply them they usually come down to specifying a batch sample size and a maximum number of errors in the sample that would allow batch acceptance. 
       Operation on Desktop or in a Client Server Environment 
       [0027]    The software may be run in a standalone mode as part of a desktop or distributed client service network as a shared application. 
         [0000]    Operation Integrated into Current Workflows and Content Management Systems 
         [0028]    As shown in  FIG. 2 , Application Programming Interfaces (APIs) will be exposed for each Functional Element of the Services Software Module. The API&#39;s can be exposed at three levels for each Functional Element, deep, middle, and shallow. The middle API&#39;s will be a logical consolidation of the deep API&#39;s while the shallow API&#39;s will be a logical combination of the middle and deep. A custom negotiator can be written for the legacy system, current workflow, or software of an Independent Software Vendor (ISV) integration. For the initial functionality of AIMED@Q™, only one API level may need to be exposed due to the simple nature of this initial version of the software. 
         [0029]    User interfaces, workflow, and security will be outside the scope of this software module, as they will be provided as functionality within the context of the larger document imaging or ECM system, with the exception of software protection for the purpose of tracking and collecting licensing fees. 
         [0000]    
       
         
               
             
               
               
             
           
               
                   
               
               
                 Definitions, Acronyms, and Abbreviations 
               
               
                   
               
             
             
               
                   
               
             
          
           
               
                 AIMED@Q ™ 
                 This mark is used in connection with the 
               
               
                   
                 Services Software Module; Automatic 
               
               
                   
                 Integration and Management of Enterprise 
               
               
                   
                 Data Quality 
               
               
                 ECM 
                 Enterprise Content Management 
               
               
                 API 
                 Application Programming Interface 
               
               
                 ESB 
                 Enterprise Service Bus 
               
               
                 RBA 
                 Rules Based Automation 
               
               
                 Workflow 
                 Either application specific workflow software 
               
               
                 Software 
                 such as a Filenet system or AnyDoc, or 
               
               
                   
                 Customizable workflow software contained 
               
               
                   
                 within the ESB. 
               
               
                 ISV 
                 Independent Software Vendor 
               
               
                 XML 
                 Extended Markup Language 
               
               
                 SOA 
                 Service Oriented Architecture 
               
               
                 PDQ ™ 
                 Production Data Quality monitoring. PDQ ™ 
               
               
                   
                 enables cost-effective scoring on real 
               
               
                   
                 production data, and comparison to 
               
               
                   
                 benchmark data quality. 
               
               
                 GUI 
                 Graphical User Interface 
               
               
                 Date Time 
                 MM/DD/YYYY 00:00:00 format 
               
               
                 Stamp 
               
               
                 Date Time 
                 A range in MM/DD/YYYY 00:00:00-MM/DD/YYYY 
               
               
                 Stamp Range 
                 00:00:00 format 
               
               
                 OCR 
                 Optical Character Recognition (This term often 
               
               
                   
                 refers to recognition of machine print, but it is 
               
               
                   
                 used herein to refer to recognition of 
               
               
                   
                 handprint as well) 
               
               
                 ICR 
                 Intelligent Character Recognition (This is the 
               
               
                   
                 newer term sometimes used for handprint 
               
               
                   
                 recognition) 
               
               
                 OMR 
                 Optical Mark Recognition (This term refers to 
               
               
                   
                 recognition of respondent&#39;s answers to 
               
               
                   
                 multiple-choice questions) 
               
               
                 Field 
                 A string or one or more characters on a form, 
               
               
                   
                 such as a last name. Check-box box 
               
               
                   
                 questions are considered single fields. 
               
               
                 DTD 
                 Digital Test Deck ®; can be generic or based on 
               
               
                   
                 the current system&#39;s forms. DTD enables 
               
               
                   
                 controlled testing on simulated data always 
               
               
                   
                 comparing to baseline and benchmark. 
               
               
                 DTM 
                 Digital Test Material (This term means the 
               
               
                   
                 materials may be either paper or electronic 
               
               
                   
                 files, as required) 
               
               
                 DTT 
                 Digital Test Truth. Text delimitated file with 
               
               
                   
                 the correct answers for defined fields 
               
               
                 DTAR0OCR 
                 Digital Test Actual Results Immediately After 
               
               
                   
                 OCR, with OCR reject rate (R) set at zero (0). 
               
               
                   
                 Text delimitated file with defined fields 
               
               
                 DTAOCR 
                 Digital Test Actual Results Immediately After 
               
               
                   
                 OCR. Text delimitated file with defined fields 
               
               
                 DTACORR 
                 Digital Test Actual Results Immediately After 
               
               
                   
                 Correction Such as Key from Image. Text 
               
               
                   
                 delimitated file with defined fields 
               
               
                 B 
                 Benchmark comparison at a specific date time, 
               
               
                   
                 the percentage difference between Fields of 
               
               
                   
                 the DTT and DTACORR. 
               
               
                 C sys : Data 
                 The total value of the equipment, facilities, 
               
               
                 Capture 
                 software, and support labor to run the data 
               
               
                 System Cost 
                 capture system for a year. It is essentially a 
               
               
                 per Year 
                 fixed cost, but may contain some amortized 
               
               
                 ($/year) 
                 costs as appropriate. 
               
               
                 V: Number 
                 Average volume of forms processed per year. 
               
               
                 of Forms 
               
               
                 Processed per 
               
               
                 Year 
               
               
                 (forms/year) 
               
               
                 F: Average 
                 The average number of non-blank write-in 
               
               
                 Number of 
                 fields per form. 
               
               
                 Fields per 
               
               
                 Form 
               
               
                 (fields/form) 
               
               
                 C k : Cost to 
                 The cost to key an average field. For example, 
               
               
                 Key an 
                 if the fully-burdened keying labor rate is about 
               
               
                 Average Field 
                 $25/hour, the Keyers keyed at a rate of 5000 
               
               
                 ($/field) 
                 characters per hour, and the average field is 
               
               
                   
                 six characters long, then this cost is: 
               
               
                   
                 C k  = ($25/hr) × (6 char/field)/(5000 char/hr) = $0.03 
               
               
                   
                 per field 
               
               
                 R: Reject 
                 Reject Rate for OCR is the fraction of fields for 
               
               
                 Rate 
                 which the OCR subsystem&#39;s confidence is less 
               
               
                 0 ≦ R ≦ 1 
                 than a predetermined “confidence” threshold, 
               
               
                   
                 so it does not “accept” the fields and send 
               
               
                   
                 them on through to the database. The system 
               
               
                   
                 designer and/or operator sets this confidence 
               
               
                   
                 threshold, which in effect, determines the 
               
               
                   
                 operational Reject Rate. Rejected fields are 
               
               
                   
                 usually sent to human key entry operators. 
               
               
                 C c : Cost to 
                 The cost to the system operator&#39;s company if 
               
               
                 Correct 
                 an incorrect field is propagated downstream 
               
               
                 Results of an 
                 into the company&#39;s business process. This 
               
               
                 Incorrect Field 
                 cost is important to the Enterprise, and may be 
               
               
                 ($/field) 
                 several thousand times larger than the cost to 
               
               
                   
                 key an average field. 
               
               
                 E 0 : OCR Field 
                 A technical parameter that may be measured 
               
               
                 Error at Zero 
                 with a Digital Test Deck ®: OCR Error Rate at 
               
               
                 Reject* 
                 zero reject. (See FIG. 4) 
               
               
                 R b : Base 
                 This is the reject rate corresponding to the 
               
               
                 OCR Reject 
                 inflection in a linear OCR error model. (See 
               
               
                 Rate* 
                 FIG. 4) 
               
               
                 E b : Base OCR 
                 This is the OCR Error Rate at the base OCR 
               
               
                 Error* 
                 Reject Rate. (See FIG. 4) 
               
               
                 E k : Error 
                 Error in keying at the field level, E k . 
               
               
                 Rate for Field 
               
               
                 Keying* 
               
               
                   
               
               
                 *These numbers have no units, and are all numbers between zero and one, inclusive. 
               
             
          
         
       
     
       Operation on Desktop or in a Client Server Environment 
       [0030]    The software may be run in a standalone mode as part of a desktop or distributed client service network as a shared application. In this mode (not integrated into the ESB or workflow software), selected input parameters must be input or selected that are not derived from systematic testing and will not represent actual system performance. Benchmark reports will not be able to be obtained. 
         [0031]    A simple GUI helps the user select or input parameters, run the software and display outputs. This software can be both SOA and XML compliant. 
         [0000]    Operation Integrated into Current Workflows and Content Management Systems 
         [0032]    Ingest 
         [0033]    A Digital Test Deck®, DTD, would be submitted for system ingest. The DTD would be tagged (DTD00000001) at submission. The flagging would occur immediately after scanning and conversion to a digital image or at the time of submission of the electronic DTD file. 
         [0034]    The DTD would be processed utilizing current workflows. The resultant data file would be a Digital Test Actual OCR file (DTAR0OCR00000001) for data processed directly after OCR. Processing would be accomplished with the OCR Reject Rate Set at zero (0). 
         [0035]    The DTD would be processed utilizing current workflows. The resultant data file would be a Digital Test Actual OCR file (DTAOCR00000001) for data processed directly after OCR. Processing would be accomplished with the normal OCR Reject Rate (R). 
         [0036]    The DTD would be processed utilizing current workflows. The resultant data file would be a Digital Test Actual OCR file (DTACORR00000001) for data processed directly after any data correction. Processing would be accomplished with the normal OCR Reject Rate. 
         [0037]    Tagged truth information would also be submitted into the ingest process, herein called Digital Test Truth (DTT00000001). This can be accomplished by bar coding of the DTD to facilitate content management workflow or workflow within the ESB. The Digital Test Truth would be converted to the Digital Test Actual file structure if not already so. 
         [0038]    Content Management and Storage 
         [0039]    Content management and storage would be handled as normal in the ECM system with the following exception: both for image and data test material files, all information would be tagged with the above test material schema including date and time stamps. 
         [0040]    User Interface/Web Portal Services 
         [0041]    User classes, including but not limited to Operations, Business Unit Management, Quality Assurance, and the Chief Information Office, would be able to access AIMED@Q™ Services through current system User Interface or Web Portal Services. Specific Test and Truth material image or data files would be accessed through the systems current content management systems. 
         [0042]    Dissemination 
         [0043]    The Enterprise Service Bus/Workflow Manager would allow AIMED@Q™ Services to also be pushed to the user community. 
         [0044]    Security 
         [0045]    Reseller Model (AIMED@Q is provided as a module that is integrated into other ISV software): 
         [0046]    Open security, the ISV could be expected to protect the AIMED@Q™ software while tracking and paying licensing fees. 
         [0047]    Negotiators could be SW protected for an annual licensing schema with the ability to allow 30 day trials. 
         [0048]    AIMED@Q™ application software module could be SW protected for an annual licensing schema with the ability to allow 30-day trials. 
       Software Architecture 
       [0049]      FIG. 3  is a conceptual design of a web or browser based implementation. A central hub would manage traffic to and from the user classes. Test material would be ingested to the hub via inter or intra net secure connections. The client digital processing application would interface to the client systems, the DTD, and the AIMED@Q™ analysis tools via the central hub. 
       Input Parameters 
       [0050]    Operation on Desktop or in a Client Server Environment and Operation Integrated into Current Workflows and Content Management Systems 
         [0051]    The user would set the following parameters in a desktop or client server environment. Users would be allowed to choose benchmark criteria or allowed to type in any numerical number in the correct format. Input will always be reference to the same date/time stamp range. 
         [0000]    
       
         
               
               
               
               
               
               
               
             
           
               
                   
               
               
                   
                   
                   
                   
                   
                 ADI Lab 
                   
               
               
                   
                 Math 
                 Date/Time 
                 Large 
                 Company 
                 System + 
                 User 
               
               
                 Input 
                 Notation &amp; 
                 Range (all the 
                 System 
                 A 
                 A 
                 Selected 
               
               
                 Parameter 
                 Units 
                 same range) 
                 Example 
                 Example 
                 Example 
                 Input 
               
               
                   
               
             
             
               
                 Data 
                 C sys   
                 MM/DD/YYYY 
                 $325M 
                 $100M 
                 $100M 
                 $XM 
               
               
                 Capture 
                 ($/year) 
                 00:00:00- 
               
               
                 System 
                   
                 MM/DD/YYYY 
               
               
                 Cost per 
                   
                 00:00:00 
               
               
                 Year 
               
               
                 Number 
                 V 
                 MM/DD/YYYY 
                 150M 
                 100M 
                 100M 
                 $XM 
               
               
                 of Forms 
                 (forms/year) 
                 00:00:00- 
               
               
                 Processed 
                   
                 MM/DD/YYYY 
               
               
                 per Year 
                   
                 00:00:00 
               
               
                 Average 
                 F 
                 MM/DD/YYYY 
                 21 
                 21 
                 21 
                 X 
               
               
                 Number 
                 (fields/form) 
                 00:00:00- 
               
               
                 of Fields 
                   
                 MM/DD/YYYY 
               
               
                 per Form 
                   
                 00:00:00 
               
               
                 Cost to 
                 C k   
                 MM/DD/YYYY 
                 $0.063 
                 $0.03 
                 $0.03 
                 $X 
               
               
                 Key an 
                 ($/field) 
                 00:00:00- 
               
               
                 Average 
                   
                 MM/DD/YYYY 
               
               
                 Field 
                   
                 00:00:00 
               
               
                 Cost to 
                 C c   
                 MM/DD/YYYY 
                 $1.58 
                 $0.30 
                 $0.30 
                 $X 
               
               
                 Correct 
                 ($/field) 
                 00:00:00- 
               
               
                 Results of 
                   
                 MM/DD/YYYY 
               
               
                 an 
                   
                 00:00:00 
               
               
                 Incorrect 
               
               
                 Field 
               
               
                 OCR Field 
                 E 0   
                 MM/DD/YYYY 
                 0.08 
                 0.52 
                 0.09 
                 X 
               
               
                 Error at 
                 * 
                 00:00:00- 
               
               
                 Zero 
                   
                 MM/DD/YYYY 
               
               
                 Reject 
                   
                 00:00:00 
               
               
                 Base OCR 
                 R b   
                 MM/DD/YYYY 
                 0.16 
                 0.75 
                 0.22 
                 X 
               
               
                 Reject 
                 * 
                 00:00:00- 
               
               
                 Rate 
                   
                 MM/DD/YYYY 
               
               
                   
                   
                 00:00:00 
               
               
                 Base OCR 
                 E b   
                 MM/DD/YYYY 
                 0.006 
                 0.22 
                 0.02 
                 X 
               
               
                 Error 
                 * 
                 00:00:00- 
               
               
                   
                   
                 MM/DD/YYYY 
               
               
                   
                   
                 00:00:00 
               
               
                 Error Rate 
                 E k   
                 MM/DD/YYYY 
                 0.0235 
                 0.04 
                 0.04 
                 X 
               
               
                 for Field 
                 * 
                 00:00:00- 
               
               
                 Keying 
                   
                 MM/DD/YYYY 
               
               
                   
                   
                 00:00:00 
               
               
                 Reject 
                 R 
                 MM/DD/YYYY 
                 0 to 1.0 
                 0 to 1.0 
                 0 to 1.0 
                 X 
               
               
                 Rate 
                 * 
                 00:00:00- 
                 in 0.05 
                 in 0.05 
                 in 0.05 
               
               
                   
                   
                 MM/DD/YYYY 
                 Increment 
                 Increment 
                 Increment 
               
               
                   
                   
                 00:00:00 
               
               
                   
               
               
                 * These numbers have no units, and are all numbers between zero and one, inclusive. 
               
             
          
         
       
     
         [0052]    Operation Integrated into Current Workflows and Content Management Systems Only 
         [0053]    The following inputs to our analysis are provided by the ESB or ISV workflow software. Input will always be reference to the same date/time stamp. 
         [0000]    
       
         
               
               
               
               
             
           
               
                   
               
               
                   
                 Date/Time 
                   
                   
               
               
                   
                 Range (all the 
                   
                 System Input 
               
               
                 Input Parameter 
                 same range) 
                 Math Notation &amp; Units 
                 from Database 
               
               
                   
               
             
             
               
                 Digital Test Truth 
                 MM/DD/YYYY 
                 DTT00000001 
                 Text delimitated 
               
               
                   
                 00:00:00-MM/DD/YYYY 
                   
                 file with defined 
               
               
                   
                 00:00:00 
                   
                 fields 
               
               
                 Digital Test 
                 MM/DD/YYYY 
                 DTAR0OCR00000001 
                 Text delimitated 
               
               
                 Actual Results 
                 00:00:00-MM/DD/YYYY 
                   
                 file with defined 
               
               
                 Immediately After 
                 00:00:00 
                   
                 fields 
               
               
                 OCR, with Reject 
               
               
                 Rate set at Zero 
               
               
                 (0). 
               
               
                 Digital Test 
                 MM/DD/YYYY 
                 DTAOCR00000001 
                 Text delimitated 
               
               
                 Actual Results 
                 00:00:00-MM/DD/YYYY 
                   
                 file with defined 
               
               
                 Immediately After 
                 00:00:00 
                   
                 fields 
               
               
                 OCR 
               
               
                 Digital Test 
                 MM/DD/YYYY 
                 DTACORR000000001 
                 Text delimitated 
               
               
                 Actual Results 
                 00:00:00-MM/DD/YYYY 
                   
                 file with defined 
               
               
                 Immediately After 
                 00:00:00 
                   
                 fields 
               
               
                 Correction Such 
               
               
                 as Key from 
               
               
                 Image or at any 
               
               
                 Other Point in the 
               
               
                 System Workflow 
               
               
                   
               
             
          
         
       
     
         [0054]    With the above inputs, we can do all the analysis mentioned so far, and we can also do much more, and at steps in the workflow beyond the recognition and keying steps. The cost model can be modified so that the “cost of error” is increased at each subsequent step, simulating the error propagating downstream. With the timestamp, it also lends itself to workflow analysis in terms of efficiency. The timestamp with history enables Statistical Process Control. With this “nodal” concept, the workflow process steps themselves are a “black box”, but each create a new “state” of the data that can be analyzed. 
       Software Algorithms Summary 
       [0055]    Benchmark Comparison 
         [0056]    At a specific data time range, the percentage difference is computed between Fields of the DTT and DTACORR. 
         [0057]    X Fields of DTT are compared to the same X Fields of DTACORR. A hard match (all characters are the same, or both are recognized as ambiguous)=One (1). A non-match is if any characters or ambiguous answers are not the same=Zero (0). 
         [0000]        B =(Hard Match Corrected SUM/ X  Fields)*100% (for the noted time period) 
         [0058]    Other criteria for correctness may also be used at the user&#39;s option, such as a type of “soft” match. 
         [0059]    OCR Field Error at Zero Reject (E 0 ) 
         [0060]    At a specific data time range, the percentage difference is computed between Fields of the DTT and DTAR0OCR. 
         [0061]    X Fields of DTT are compared to the same X Fields of DTAR0OCR. A hard match (all characters are the same, or both are recognized as ambiguous)=One (1). A non-match is if any characters or ambiguous answers are not the same=Zero (0). 
         [0000]        E   0 =(Hard Match R0 SUM/ X  Fields)(for the noted time period) 
         [0062]    A Simple Model for OCR Error as a Function of Reject Rate (E ocr (R)) 
         [0063]    Based on looking at thousands of real data points of OCR error as a function of reject rate, we sometimes find it handy to use a simple model of a straight line starting at E ocr (0)=E 0 , sloping down to a floor of E ocr (R b )=E b . The specific model for OCR error is: 
         [0000]        E   ocr ( R )=( E   0   −E   b )(1 −R/R   b )+ E   b , if 0≦R≦R b , and =E b , if R b &lt;R≦1 
         [0064]    When you plot it, it looks like  FIG. 4 . 
         [0065]    In some cases, a detailed set of data points describing error rate versus reject rate may not be readily available, so this simple linear model shown above is useful if you know the error rate at zero reject and the approximate break points. If the detailed data is available from measurements using this invention, then the entire data set may be used in these calculations. 
         [0066]    Model for Total Cost per Year for Data Capture (C tot ) 
         [0067]    In order to get a relationship for total cost C tot , we add up the elements of cost. The first term is the (fixed) system cost C SYS . Then, in brackets multiplied by the total number of fields processed VF, we have the cost of keying the rejects, plus the cost of an error committed by the OCR, plus the cost of an error produced by keying. 
         [0068]    Our model for total cost (per year, typically), for data capture is: 
         [0000]        C   tot   =C   sys   +VF[C   k   R+C   c   E   ocr ( R )(1 −R )+ C   c   E   k   R]   
         [0069]    If desired, one may output Cost per form=C tot /V dollars per form. 
       Illustrative Outputs 
       [0070]    Cost Per Form, OCR Error Rate and Error in Keying at Field Level Versus Reject Rate Data File 
         [0000]    
       
         
               
               
               
               
               
             
           
               
                   
               
               
                 Data Time Stamp 
                   
                   
                 OCR 
                   
               
               
                 (All at the same 
                   
                 Cost Per 
                 Error 
                 Error in 
               
               
                 Date Time Stamp) 
                 Reject Rate 
                 Form 
                 Rate 
                 Keying 
               
               
                   
               
             
             
               
                 MM/DD/YYYY 
                 0.00 
                 C tot /V 
                 E b   
                 E k   
               
               
                 00:00:00-MM/DD/YYYY 
               
               
                 00:00:00 
               
               
                 MM/DD/YYYY 
                 0.05 
                 C tot /V 
                 E b   
                 E k   
               
               
                 00:00:00-MM/DD/YYYY 
               
               
                 00:00:00 
               
               
                 MM/DD/YYYY 
                 0.10 . . . 0.90 
                 C tot /V 
                 E b   
                 E k   
               
               
                 00:00:00-MM/DD/YYYY 
                 in 0.05 
               
               
                 00:00:00 
                 increments 
               
               
                 MM/DD/YYYY 
                 0.95 
                 C tot /V 
                 E b   
                 E k   
               
               
                 00:00:00-MM/DD/YYYY 
               
               
                 00:00:00 
               
               
                 MM/DD/YYYY 
                 1.00 
                 C tot /V 
                 E b   
                 E k   
               
               
                 00:00:00-MM/DD/YYYY 
               
               
                 00:00:00 
               
               
                   
               
             
          
         
       
     
         [0000]    
       
         
               
             
               
               
               
               
             
           
               
                   
               
               
                 I/O 
               
               
                   
               
             
             
               
                   
               
             
          
           
               
                 DTD Field Data 
                 Date and Time 
                 Reco (OCR) 
                 TRUTH 
               
               
                 Tag 
                 Stamp 
                 Answer 
               
               
                 DTD Field Data 
                 Date and Time 
                 Keying 
                 TRUTH 
               
               
                 Tag 
                 Stamp 
                 (Correction) 
               
               
                   
                   
                 Answer 
               
               
                 For every Field . . . 
               
               
                   
               
             
          
         
       
     
         [0000]    
       
         
               
             
               
               
               
               
             
           
               
                   
               
               
                 Calculations/Algorithms 
               
               
                   
               
             
             
               
                   
               
             
          
           
               
                 DTD Field Data 
                 Recognition 
                 Corresponding 
                 Keying Error 
               
               
                 Tag range (for 
                 Reject Rates 
                 Error Rates at 
                 Rate for Rejected 
               
               
                 entire DTD) 
                 from 0% to 100% 
                 each Reject 
                 Fields in DTD 
               
               
                   
                 at increments of 
                 Rate 
               
               
                   
                 1% 
               
               
                   
               
             
          
         
       
     
         [0071]    From the above data, an OCR Error Rate vs. Reject Rate curve can be generated, thus enabling the $/Form vs. Reject curve to be also generated, as a robust guide to improvement progress. 
         [0072]    Benchmark Comparison (Integrated into the System with DTD Technology) 
         [0000]    
       
         
               
               
               
             
           
               
                   
                   
               
               
                   
                 Data Time Stamp 
                 B 
               
               
                   
                   
               
             
             
               
                   
                 MM/DD/YYYY 00:00:00-MM/DD/YYYY 
                 X % 
               
               
                   
                 00:00:00 
               
               
                   
                   
               
             
          
         
       
     
         [0073]    The invention can also be arranged to allow auditing for effective management of outsourced data entry and forms processing services for both cost and quality of data. A DTD or other suitable test materials are injected into the services providers&#39; current workflow and benchmarked for cost per page and error rates coming into the client systems enabling Service Level Agreement enforcement for both cost and data quality. Benefits include:
       Reduce your cost of your outsourced forms processing   Reduce system error rates   Implement corrective action with services providers outside agreed tolerances to include contract enforcement and monitoring   Reduce purchasing costs through supplier certification and monitoring programs   Improve data quality by implementing SLA agreements to include data error rates for all of your services providers   Reduced business risk due to data error   Regulatory compliance   Increase in customer&#39;s satisfaction       
 
         [0082]    The invention can also be arranged to technically differentiate alternative bidders for competitive request for proposals. A DTD that is a simulation of the user&#39;s current form type(s) with realistic respondent data is supplied to bidders. Bidders provide results from their proposed solution recognition engine or from data entry (for outsourced solutions). Bidders may then be scored and ranked for the best technical solution. Benefits include:
       Ability to elect the best solution for your imaging system with the lowest possible cost per page and data error rates   It is a fair test, as each bidder has identically the same test deck   Reduce or eliminate bid protests       
 
         [0086]    Another variation on this invention is to use a business rules-based engine that sits off the ESB or workflow software layer internal to the ECM system, which typically stores, or has the ability to create encapsulated information files. These files are utilized for various downstream workflow processes. This invention is to seed the ECM system with data files that would have a predetermined answer based on the requirements of the downstream workflow processes. At a statistically valid cadence, flagged test paper or electronic content would be ingested into the workflow to reside in the depository. Automatic electronic auditing would be performed at many or all of the user group access points and compared to our previously known truth for validity. The statistics and content of the rules engine would be varied depending on current or assumed error rates, necessary time frames to catch workflow errors, desired confidence levels, and other customer-defined requirements. Part of the value here is that content in an ECM system is typically changed and repurposed; physical storage layers are modified, storage software, workflow and content ownership, encryption security layers and so on all change over time and result in changes to content. This auditing and data quality management system would be focused on information after the conversion process but internal to the ECM system. An advantage of this type of software system is that it can run in the background with no manual intervention, providing reports, trends, and other information automatically, and would only need to be refreshed periodically as new content types are ingested into the ECM system. 
         [0087]    An example would be the e-Discovery process for legal applications. Typically e-mails are the first set of information sets to be collected, as they are organized and managed and therefore can be discovered. For a Lotus Notes application, a Zantac e-mail server and software application serves this purpose. Encapsulated files pulled from the Zantac system are denoted as “.nsf” files. Encapsulated “.nsf” files would be created as DTD Data Files and placed on the Zantac server. The files would be created in such as way as to statistically test the 60 some odd requirements of the discovery process for e-Discovery of the Zantac system. These requirements include things such as removing e-mails that are privileged (husband and wife, or attorney communications), correctly organizing the information, and correctly identifying “hot docs” with certain predefined key words contained within the e-mails or attachments. When litigation is instigated, the DTD data files would be included in the discovery process. During the final quality checks before the “.nsf” files are produced, the files would be compared to the known pre-determined answers, and removed from the submitted discovery package. Risk would be significantly decreased, as you now have an audited process and understand if you are not producing information you are legally required to produce, and/or are producing information you should not, either of which could cause you to lose the case. 
       Simulated Data to Check Process Rule Performance 
       [0088]    Much of the above description deals with measuring data accuracy, such as to what extent does a data capture system correctly recognize a hand printed character string? It is an additional benefit of this invention that the simulated data may also be created in such a way as to test the system&#39;s internal logic and/or the ability of humans associated with the process to follow the necessary business rules. Some examples of how this is done are instructive. 
         [0089]    For example, in the case of a census survey, the respondent might be expected to write the number of people in a household in a two-digit numerical field called, say, “pop”, and then write data about each person in the household in a section of the census form called, say, a “person block”. Normally, then, you would expect that the number in the “pop” field would be the same as the number of person blocks that contained data. However, it often happens that the “pop” field says, for example, “05”, but there are, say, six person blocks actually containing data. In this case, this form image is supposed to be automatically presented on a computer screen to a human analyst, who attempts to resolve the possible discrepancy. If we wish to test the extent to which the data processing system is correctly presenting form images to the analysts, we would intentionally put “05” in the “pop” field on a simulated form but with six person blocks filled out with data. In a very large test set with thousands of simulated household forms, we could place, say, 100 forms in the test deck that intentionally have this discrepancy, and test to see if all 100 get to the analysts, or if only 90 forms do, (or even if 110 forms are presented). This sort of test would be looking for issues with the inherent system logical performance. 
         [0090]    There are also people involved in capturing census data, and in addition to keying the handprint fields accurately, they are expected to follow certain “keying rules”. Our simulated data sets may also test to see if the keyers, either individually, or as groups, are following these rules. For example, keyers may be told that if they see someone print “FIVE” in the “pop” field (where numbers are expected, not letters), then they are supposed to key the digits “05”, assuming the intent of the respondent was clear. We can test for the extent to which keyers follow this rule by intentionally placing the character string “FIVE” in a “pop” numeric field, and seeing if the resultant output ASCII data string contains a “05”, as it should if the keying rule was followed correctly. 
         [0091]    Although the above description is given with respect to preferred embodiments, one skilled in the art of forms processing data capture will employ various modifications and generalizations to meet specific system needs. For example, although basic forms are discussed above, this invention clearly applies to other types of documents, such as bank checks, shipping labels, health claim forms, beneficiary forms, invoices, and other varieties of printed forms. The type of data being captured, in addition to handprint, could also be machine print, cursive writing, marks in check boxes, filled-in ovals, MICR font characters, barcodes, etc. The special test materials might include printed test decks, or in some cases, when testing only a sub-system of the overall forms processing system such as keying, just the electronic “snippets” or images of these forms may suffice. The special test materials for which the truth is perfectly known by design may be used, and/or it is possible to determine the truth of a collection of real production data if that is desired.