"Everything You Must Know About Employee Monitoring Software"
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[ "Everything You Must Know About Employee Monitoring SoftwareStarting a business is not an easy task. There are several issues that one might face while running a business. The most important and difficult task is monitoring the productivity of each and everyone daily for the growth of the business. If the employer does not control their employee there will be a huge mess because no one would be workingThe covid-19 has unimaginably disrupted our lives. Remote working is now the new normal. According to the survey, office professionals working from home have better work-life balance now than ever. With this comes huge responsibility which is why it has led to the adaptation of;employee monitoring software. The employee monitoring software has helped the employer to implement control over their employees. Now before you must consider the following features before you purchase any monitoring software.Monitoring: The main purpose of the software is to monitor actions across emails, websites, text messaging and other applications.Activity analysis: The main purpose of monitoring software is to increase the productivity of employees. That is why the application must track the time to analyze the productivity during work hours properly.Track the file transfers: The application must send a notification to alert the upload and downloads in cloud storage or mobile storage deviceRemote control: Employee monitoring software must allow the employer to override the manual. This will prevent sensitive data from being altered and data breachesKeystroke logging: It must allow the manager to track and capture the keyboard activities as well. This helps in building a record of the employeeLive view: As the name suggests it must give the manager a live view of the desktop of the employer to monitor their activities.Rules and alert: The most important feature is to notify the block, redirect, log out or lockout user depending on the severity of the actionThe delay in the reports or deadlines can cause a huge loss to the companyEmployee monitoring software;aims to prevent slacking of employees. It helps monitor the employee's work hours and productivity throughout the day. It is a program that allows the executives to take screenshots of the employees computer. It helps the employer to understand how to improve the efficiency of the employeeThe employee monitoring software has proven helpful in establishing employee accountability for protecting sensitive documents. Depending on the implementation, employee monitoring software can take screenshots both manually and automatically. It is safe to assume that manual implementation will need manual activation of this feature. One has to select the name of the employee and the time at which they want the screenshot. Whereas, with automatic implementation, the manager does not need to fuss. The software is programmed to take screenshots of all the employees work and random intervals.Is it legal?Now the question arises, am I using the employee monitoring software for screenshots legally? Well, there is no right answer to this question because there is no specific law or regulation for it. In some countries, it is completely legal whereas in some you need consent from your employeesBenefits of Using Employee Monitoring Software;Less Waste of TimeBecause the employees know that they are under surveillance, they become more conscious. They can focus more on the work. Hence there is an increase in their productivity.User ProtectionIt provides an additional layer to protect the sensitive data of the company or client. Employers must trust their employees, but you can never be too sure. Besides some client wants assurance that their information is safe and protected. The employee monitoring software keeps a track of the work that an employee is working on. This enables the manager to keep an eye on if they are copying a document or sharing it with anyone and take a screenshot as proofRecord ProofThe employee monitoring software screenshots the proof of their dedicated work. This helps in improving the performance review for future increments or promotionsA Better View of WorkflowEmployee monitoring software is to track their work and productivity. But sometimes it is not sufficient. So collecting screenshots gives better information about the workflow of the employee.Misuse of the ScreenshotsTo quote Spiderman, with great power comes great responsibility. Something similar applies to the employee monitoring screenshots. One must know when and when not to use itYou cannot take or save screenshots of employees' private data. It includes emails, Facebook logins when on a break, bank accounts etc. monitoring if they are working is one thing but invading their privacy is against the policy. Collecting such forbidden information can bring you a lawsuit or put a bad impact on the companys reputation.For instance, you suspect a few individuals as treat to your company. You might feel tempted to set an automatic employee monitoring screenshot. If you decide to do so, you must be completely objective and sure of your suspicion. Targeting a random individual can result in a lawsuit. If you need to do so, you need to be completely unbiased" ]