A METHOD AND SYSTEM FOR CREATING A CORPORATE ENTITY

Abstract: A method, system and program for assisting in the formation of a corporate entity is disclosed. A session is established over an interactive communications device, such as the internet, during which a series of questions, made up of a plurality of question sets, is put to a user who whishes to establish the corporate entity. In response to the answers the user gives to the first set of questions, a further set of questions is selected. The selection is dependent on the answers given to the first set of questions. The user then answers the second set of questions. The answers are stored in a database. This process is repeated until the user has provided enough information to allow the documents legally required to create the corporate entity to be generated. The documents are generated and either sent in an electronic form to the user, for the user to print out and submit, mailed to the user, or submitted on behalf of the user.

Description: A method and system for creating a corporate entity Field of the invention The present invention relates to a method and system for creating a corporate entity Background of the invention Creating a corporate entity can be a somewhat time consuming, labour intensive, intricate, and costly exercise requiring a degree of skill and expertise Also, this process often requires person(s) seeking to create the entity to gather and provide a significant amount of information in order to satisfy the legal requirements for creating a corporate entity Usually person(s) (including lawyers and accountants acting in their professional capacity) seeking to form a corporate entity may do so by -purchasing an existing, pre-formed dormant corporation "off the shelf from a shelf company provider, lawyer, or accountant ('option 1'), -engaging the services of a shelf company provider, lawyer, or accountant to incorporate the new corporation ('option 2'), or -attempting to do it themselves after seeking whatever limited, static and non interactive guidance they may require and be able to obtain ('option 3') The disadvantage with the above procedures is that, in the case of options 1 and 2, the 'client' will require the services of a professional service provider This can be somewhat costly, involves communicating with the professional service provider and frequently involves meeting with the professional service provider for the purposes of receiving advice and signing documents Even if no such meetings take place, documents such as consents to act as a director are still required to be prepared by the professional service provider, forwarded to the chent for signing and then returned to the professional service provider Two further disadvantages of the prior art are that communications and meetings between the client and the service provider may usually only be done during busmess hours, and that it exposes the person(s) to the risk of human error From a professional services provider's perspective, the above factors may translate into the need for the expenditure of a certain amount of time and labour, with their associated costs, which m turn can translate into a certain minimum price which must be charged to the client in order for the work to be profitable They also mean that the professional services provider's knowledge may only be given for the benefit of one client at a time rather than being provided simultaneously to a number of clients (and thus 'leveraged'), and may only be given duπng office hours rather than 24 hours a day, 7 days a week On the other hand, in relation to option 3, the person(s) may have significant problems in creating their corporate entity because of a lack of understanding, skill, knowledge, or appropπate guidance or because they are required to fill in or create (or both) an extensive or confusing (or both) array of forms and documentation which may be very time consuming Also, they may not obtain the most appropπate corporate entity for their needs as they may not be aware of certain legal ramifications of the types of companies that they may choose to create, and there is generally a high chance of making mistakes The applicant does not concede that the prior art discussed m this specification forms part of the common general knowledge m the art at the pnoπty date of this application Summary of the invention It is an object of the invention to provide a method and system for creating a corporate entity which may ameliorate at least some of the disadvantages outlined above In accordance with a first aspect of the present invention, there is provided a method for assisting m the formation of a corporate entity, m an answering session, the method compnsmg the steps of (a) interactively communicating via an interactive communications device, a seπes of questions to a user attempting to establish the corporate entity, (b) permitting the user to provide an answer to the set of one or more questions, (c) successively selecting a further set of one or more questions for display to the user, at least one of the selection bemg dependent upon the user's previous answer or combination of previous answers, (d) permitting the user to answer the successive set of one or more selected questions, (e) repeating steps (c) to (d) until the user has provided enough information to allow for the determination as to which documents are legally required for the formation of the corporate entity, and (f) generating the legally required documents referred to m step (e) in an electromc form The step (e) further can comprise the step of determining the future documents required to be in existence shortly after the proposed incorporation of the corporate entity, asking selected questions to allow for the determination of the required future documents and generating the required future documents m an electronic form Preferably, the method can also include the steps of generating execution and/or lodgement and/or retention instructions for the generated documents, dehveπng the legally required documents to a user in an electronic form, stonng the answers to the senes of questions in a database and utilising the stored information to generate the legally required documents The method also preferably includes the step of providing to the user legally-based and practice-based information relating to the questions displayed to the user, in order to assist the user to answer the questions correctly and appropriately The questions may also preferably be displayed with hyper links to further legally-based and practice-based information In one embodiment the user answers the questions from a client computer on a network and the questions displayed to the user are preferably dynamically updated depending upon changes in the relevant law and practice Preferably, the user is able to review their answers (or a summary or a selection of them) to the set of one or more questions as they proceed through the successive set of one or more questions Preferably, the user is able to amend their answers to any one of the set of one or more questions as they proceed through the successive set of one or more questions Preferably, the user is presented with a summary of the answers (or a selection of them) once the user has provided enough information to create the desired corporate entity When the user provides an answer to the set of one or more questions which must by its nature be incorrect, an error message can be presented to the user The user can be allocated a unique identifier to identify the user and or answeπng session, such as a username and associated password Preferably, the user can be provided with the ability to use at least one or more of the answers from a previously recorded answeπng session and use the answers in a new answeπng session without having to re-answer the question from scratch In accordance with a further aspect of the present invention, there is provided a computer memory stoπng thereon an application program for controlling the execution of a processor to assist in the formation of a corporate entity m an answering session, the application program controlling the processor to display a set of one or more questions to a user attempting to establish the desired corporate entity, permit the user to provide an answer to the set of one or more questions, successively select a further set of one or more questions for display to the user, at least one of the selection being dependent upon the user's previous answer or combination of previous answers, permit the user to answer the successive set of one or more selected questions, repeat, until the user has provided enough information to create documents to form the desired corporate entity, the successive selection of a further set of one or more questions for display to the user after the user provides an answer to the successive set of one or more selected questions, generate a database structure from the provided information for the creation of documents to form the desired corporate entity, and generate a seπes of documents from the database structure Preferably, the application program controls the processor to provide to the user, legally-based and practice- based information relating to the questions as the questions are displayed to the user The questions displayed to the user are preferably dynamically updated depending upon changes in the relevant law or practice The user can be able to review their answers to the set of one or more questions as they proceed through the successive set of one or more questions The user is able to amend their answers to the set of one or more questions as they proceed through the successive set of one or more questions The application program can control the processor so that upon amendment by the user of a previously answered set of one or more questions, the successively answered questions are preferably deleted/amended depending upon the user's amended answer The user can be presented with a summary of the answers once the user has provided enough information to create the desired corporate entity When the user provides an answer to the set of one or more questions which must by its nature be incorrect, an error message can be presented to the user Ideally, the user can be allocated a unique identifier to identify the answeπng session Preferably, the user is able to copy at least one or more of the answers from a previously recorded answenng session and use the answers m a new answeπng session An electronic file can be created by interrogating the database structure and thereby generating an electronic file for filing with a registration authonty that registers corporate entities In accordance with a further aspect of the present invention, there is provided a system for assisting in the formation of a corporate entity in an answenng session, the system compπsmg a application program to control a processor for displaying, on a display means, a set of one or more questions to a user attempting to establish the corporate entity, data input means adapted to interface with the processor to permit the user to provide an answer to the set of one or more questions, a database into which the answer is stored by the processor under instructions by the application program, wherem in use, the application program instructs the processor to interrogate the database to retrieve the answer and successively select a further set of one or more questions for display to the user on the display means, at least one of the selected questions being dependent upon the user's previous answer or combination of previous answers, the processor allowing the user to answer the set of one or more selected questions usmg the data input means, and wherein the application program instructs the processor to repeat the further successive selection of at least one or more successive set of questions until the user has provided enough information to create the corporate entity, and thereafter from the provided information, form a database structure in the database for the creation of documents to form the corporate entity In the descπption and claims of this specification the word "compose" and variations of that word, such as "compπses" and "compnsing" are not intended to exclude other features, additives, components, integers or steps but rather, unless otherwise stated explicitly, the scope of these words should be construed broadly such that they have an inclusive meaning rather than an exclusive one In the descnption and claims of this specification the phrase 'documents to form said corporate entity' and vaπations of that phrase, such as 'documents to form a corporate entity', 'required documents' and 'necessary documents' are not intended to be restricted to the bare minimum of document(s) required to form a corporate entity by lodging them with a corporate entity registration authonty, but are also intended to extend to documents which the law requires be created and maintained by the corporate entity or its officers, or persons associated with it, at the time of its incorporation or within a reasonable time thereafter (e g within 3 months) The preferred embodiment also allows for the creation of many different types of companies In the case of Australia, the preferred embodiment allows for the creation of both private and public companies, including companies limited by shares, companies unlimited with a share capital, companies limited by guarantee and no liability companies, thereby providing an array of different corporate entity creation options In the descnption and claims of this specification the phrase 'practice-based information' and vaπations of that phrase, such as 'practical information' and 'practice' relate to vanous practices which may exist from time to time in relation to the creation of corporate entities which, although not being directly referable to or founded upon any particular law(s), are generally accepted as being appropnate and valid by professional services providers who engage m the business of creating corporate entities, or are generally accepted by or imposed by corporate entity registration authonties In the descnption and claims of this specification the phrase 'creating a corporate entity' and venations of that phrase, such as 'create said corporate entity' and 'creation of a corporate entity' are intended not only to relate to the stnct creation of a corporate entity but also relate to the satisfaction of pre conditions for the creation of a corporate entity and to the facilitation of and assistance with the creation of a corporate entity Brief description of the drawings Notwithstanding any other embodiments which may fall within the scope of the present invention, prefeπed embodiments of the invention will now be descπbed, by way of example only, with reference to the accompanying drawings m which Fig 1 is a schematic illustration of a preferred network arrangement over which to deploy the invention, Fig 2 is a diagram of the server 14 shown in Fig 1 , Fig 3 is a display of an Internet browser web page presented to a user for selecting a particular configuration of a company type, Fig 4 is a display of an Internet browser web page presented to a user for providing information relating to the selection of a particular configuration of a company type, Fig 5 is a display of an Internet browser web page presented to a user to allow the user to input information relating to the details of a proposed company, Fig 6 is a display of an Internet browser web page presented to a user for selecting one of two company types Fig 7 to Fig 10 illustrate a senes of flow charts instructive in the creation of a web site for the creation of documentation associated with an Australian Corporate Entity, and Fig 11 to Fig 16 illustrate a senes of flow charts instructive m the creation of a web site for the creation of documentation associated with a United Kingdom Corporate Entity Detailed description of the embodiments A preferred embodiment provides a corporate entity creation service provider (CECSP) which functions automatically and is able to assist in the formation of a corporate entity by issuing a senes of questions to a client user of a computer network, the client user replying to the senes of questions in an answenng session The CECSP has a server including a processor and a memory on which an apphcation program is stored The application program controls the processor to generate a first set of one or more questions to the client user by transmitting data via the computer network to the client PC The user of the client PC responds to the first set of (one or more) questions and the answer is subsequently transmitted as data via the computer network, back to the CECSP The apphcation program selects a second set of questions, the selection being based upon the initial answer that the user of the client PC has provided The second set of questions is transmitted to the client PC user The client user continues to answer subsequent sets of questions and the CECSP continues to generate successive questions until the CECSP has enough information to create documents to form a corporate entity The prefeπed embodiment will now be descπbed in detail with reference to Fig 1 Fig 1 is a schematic illustration of a system 10 for assisting in the formation of a corporate entity in an answenng session The system 10 includes a Corporate Entity Creation Service Provider (CECSP) 15 The CECSP 15 provides entity creation services to client users e g , 30 and 33 The client users 30 and 33 exchange data with the CECSP via a communications network in the form of the Internet 12 The CECSP 15 includes a server 14 which supports a web site 21 which is used by the client users 30 and 33 to answer questions relating to the formation of a corporate entity as will be discussed below The CECSP 15 further includes a memory 18 on which an application program 20 is stored The application program controls a processor (not shown in Fig 1) to assist in the formation of a corporate entity The memory 18 further includes a relational database 16 which, m this embodiment, is a Microsoft™ SQL database developed by Microsoft Corporation The server 14 can be any server such as the one in this embodiment which is a Microsoft™ Internet server IIS 40, the apphcation program 20 runs on a Windows™ 2000 platform, also manufactured by Microsoft Corporation The CECSP 15 is also in data communication with a Legal Resources server 22 operated by a legal resource information centre for providing legal resources The legal resources include updated legislation, reported case law and articles relating to legal issues The web site 21 of the CECSP 15 has links to certain HTML files containing information pertinent to the formation of a corporate entity The CECSP 15 is also in data communication via the Internet 12 with a Corporate Entity Registration Authonty's 25 server 24 The CECSP 15 is able to search the availability of proposed company names via searching the relevant names database on the Corporate Entity Registration Authonty's 25 server 24 The CECSP 15 is also able to electronically transmit electromc files containing information relating to the formation of a corporate entity directly to the server 24 as will be further explained below Referπng to Fig 2, there is shown a block diagram of more details of the server 14 of Fig 1 The server 14 has application program 20 stored in its memory 18 The server 14 includes a central processing umt (CPU) 19, a monitor 23 to display data to an administrator of the CECSP 15, a mouse for selecting graphical items on the monitor 23 and a keyboard 27 for inputting text data by the administrator of the CECSP The CPU 19 is connected via a communications port to communications line 17 to connect the server 14 to an ISP (not shown) for connection to the Internet 12 and subsequently data exchange with client PCs 30 and 33 The preferred embodiment is designed to create a corporate entity m accordance with the laws of a particular junsdiction The corporate entity is created through the interaction within an Internet browser type environment with a senes of questions and answers being provided to a user The particular questions required will of course be junsdiction specific Whilst a simplified example of a web based interaction is provided hereinafter, two particular examples of web based design are provided in the attached appendices and figures In a first example outlined in Appendix A, and figures 7 to 10 of the drawings, a system is provided for creating an Australian corporate entity Appendix A and figures 7 to 10 contain instructions given to a web site developer for the creation of a web based system In appendix A, a substantial amount of mateπal setting out the details of the background information and explanatory mateπal of legal concepts has been removed so as to provide a higher level of clanty In particular, the guidance information has been substantially removed on the basis that it expounds textbooks pπnciples that will be junsdiction specific Appendix B and Fig 11 to Fig 16 of the drawings, again contain instructions directed to instructing a web site developer to construct a web site for the creation of the relevant documentation suitable in this instance for creating a United Kingdom corporate entity (known as UKcorporator) Again, significant background matenal setting out the details of the background information and explanatory matenal of legal concepts has been removed so as to highlight the functionality of the web site developer instructions It would be understood that other embodiments would be best implemented on a junsdiction by junsdiction basis in line with the examples presented in the attached appendices, by a team of web developers and lawyers, with the lawyers being fully conversant of the legal nuances required m the relevant incorporation documentation and the law relating to the formation of corporate entities m the relevant junsdiction Further, the resulting directions, questions and guidance matenals themselves would no doubt evolve over time in accordance with changing statutes and changing laws and the release of information by the vanous regulatory authonties It would be readily evident that by the creation of similar teams m other junsdictions, the creation of other embodiments relevant to the creation of corporate entities within each relevant junsdiction can be facilitated Turning again to Fig 1, an example of operation of the preferred embodiment will now be explained If for example client user 30 wishes to create a corporate entity, to do so they download a home page (not shown) of web site 21 supported by server 14 Client 30 may optionally first register their details with the CECSP 15 via a virtual form on the web site 21 (not shown) The client 30 provides their name (whether natural person or legal person), contact details and credit card details (although these can be provided at the end of the answenng session thereby allowing potential users to use the majoπty of the site and to test it out so that they can get comfortable with it before committing themselves to payment and before disclosing their credit card details) which are all stored on the database 16 In another embodiment, the credit card details may be stored on another database remote from and not accessible by the CECSP 15, such as a banking institution's database The information within the downloaded virtual form is sent via the Internet 12 to the server 14 Upon receipt of the user information, application program 20 generates a user ID and a session number for gaining access to pages within the web site 21 so that the person can begin to incorporate a corporate entity All transmissions between the client 30 and the CECSP 15 via the Internet 12 can be encrypted using SSL encryption protocol In another embodiment, the application program can allow the user to select a username and password when they elect to register with the system 10 Preferably the username can be m the form of an email address and the password can be in the form of a four digit personal identification number (PIN) The client 30 instigates an answenng session with the application program by entenng their username and personal identification number (PIN) to gam access to web page 31 shown in Fig 3 Web page 31 is downloaded from the server 14 and displayed on a browser programmed into the client PC 30 By displaying the web page 31 to the client user 30, the application program asks the client user 30 if they want to form a "one person company"? The chent user 30 then answers the application program's 20 question by either selecting the YES button 32 if they want to form a one person company or, if they don't want to form a one person company, they select the NO button 34 Alternatively, if the user is not sure what is meant by a one person company, the user can select the INFORMATION button 36 If the user selects the INFORMATION button 36, a request is sent from client PC 30 to server 14 via the Internet 12 for a web page 40 as shown in Fig 4 The web page 40 displays on the nght side of the user's monitor and thus allows the web page 31 to remain simultaneously viewable (the text of the web page 31 is displayed on the left side of the user's monitor so that it is not obscured by the web page 40) It will be appreciated that in other embodiments a separate web page 40 may not be generated but a HTML frame, DHTML file or XML file containing the information can be provided on web page 31 In the case of a DHTML file, it may be smoothly scrolled m from the nght side of the user's monitor The web page 40 provides information (by arrow 42) to the chent user 30 as to what a 'one person company' means That is, a one person company is a propπetary/pnvate company limited by shares, wherein the company has one and the same person as the company's sole member, sole director and sole company secretary The user has the option after reading the explanation of a one person company to go to web page 31 of Fig 3, without selecting any BACK button, and answer the question Alternatively, if the client user 30 wishes to view any appropnate legislation relating to a one person company then they can select the LEGISLATION button 46 Upon selecting the LEGISLATION button 46, a request message is sent to server 14 for any relevant legislation which may relate to one person companies The application program then instructs the server 14 to send a request for the legislation information contained within the legal resources server 22 Upon receipt, this information is then forwarded and displayed to the client 30 in a web browser page, appropnately sized and positioned so that it does not entirely obscure web page 40 (or web page 31) Once the chent user 30 'clicks' back anywhere m web page 31, the browser reverts to a full and 'active' view of web page 31 Refernng again to Fig 3, once the client user 30 has answered the question by selecting the YES button 32 or the NO button 34, the selection is sent to the server 14 and read by the application program 20 If the client user 30 selects the YES button 32, the application program 20 then instructs the CPU 19 to send web page 50, as shown in Fig 5, to the PC 30 Refernng now to web page 50 in Fig 5, the application program 20 requests the user to enter the details of the sole director, sole company secretary and sole member by filling m dialogue boxes surname 52, given names 54, address 56, birth details 58 The user of client PC 30 can click on the CANCEL button 51 in which case the web page 50 disappears from the display of PC 30 and web page 31 of Fig 3 is then shown again or alternatively, the user can select the information button 53 and be displayed a web page, like web page 40 of Fig 4, to obtain the information relating to the details being requested at web page 50 m Fig 5 If the user of client PC 30 selects the OK button 55, then this answer is then again sent to the server 14 and the data is read for each of the virtual forms 52, 54, 56 and 58 and the data recorded in database 16 As the application program 20 reads the data, it also can apply two types of error checking functionality The first type of error checking may be descnbed as 'field validation' For example, if the user of client PC 30 enters a date of birth for the proposed sole director and sole secretary indicating that the person is less than the minimum lawful age, the application program invokes a message to the client PC 30 by posting another web page (not shown) to the client PC 30 browser which indicates that, by law, a director and company secretary of a company must be a specified minimum age The user of client PC 30 is then provided with an opportunity to amend the date of birth if it was inputted incorrectly, or propose another person who is the minimum lawful age, as the proposed sole director and sole secretary In another embodiment, the enor checking is conducted on the 'client side' and the enor message does not come up in the form of another web page but simply a small 'JavaScnpt' error message which 'pops-up' In this way the user doesn't have the delay associated with the transmission to and from the server In a similar fashion, other enor checking features include the detection of errors such as the following (together with the displaying of an associated enor message informing the client user 30 of the nature of the error and instructing the client user 30 how to remedy the error) enors relating to the entry by the client user 30 of dates which do not exist, for example, 29 February in a non-leap year, errors relating to the failure by the client user 30 to provide information which is legally mandatory, enors relating to the entry by the client user 30 of a letter or letters in a field which may only validly accept the entry of digits, errors relating to the entry by the client user 30 of an amount unpaid per share which exceeds the amount previously specified by the user as being the total amount paid per share, enors relating to the entry by the client user 30 of a negative amount in a field which may only vahdly accept a positive amount (for example, the number of shares proposed to be held by a proposed shareholder), enors relating to the entry by the client user 30 of a number with decimal places into a field which may only validly accept counting numbers, for example, the number of shares proposed to be held by a proposed shareholder, enors relating to the entry by the user of a post office box address in circumstances where the relevant law does not allow the specification of such an address but instead requires the specification of a physical address, errors relating to the entry by the user of a purported post code which could not be a valid post code in the relevant junsdiction, enors relating to the entry by the user of a foreign address in circumstances where the relevant law requires the provision of a domestic address, enors relating to the entry by the client user 30 of an invalidly formatted email address, and enors relating to the failure by the client user 30 to select an option in a field in a virtual form The second type of enor checking functionality is broader and more sophisticated than the first in that its activation not only depends upon the input that the client user 30 makes on a particular web page, but also depends on a previous answer or combination of answers which the client user 30 has given For example, in the prefeπed embodiment of formulating a corporate entity in Australia reproduced in Appendix A and figures 7 to 10 of the drawings, if the user is forming a company limited by guarantee and has previously indicated to the CECSP 15 that the company will not have a wntten constitution but instead will rely entirely on the 'replaceable rules', but subsequently indicates to the CECSP 15 that it is proposed that the company will exclude the word 'Limited' or the abbreviation 'Ltd from the company's name, then an enor message web page will be displayed to the user indicating that this would be in breach of section 150 of the Corporations Law The enor message web page will give the user the option of either specifying that the company will have a wntten constitution or of opting to have the word 'Limited' or the abbreviation 'Ltd' included in the company's name As another example, if the user provides the details of a proposed director with a foreign residential address in circumstances where this would breach the minimum number of resident directors legally required, having regard to the type of company proposed to be formed as previously specified by the user, and having regard to the number of directors previously specified by the user, and havmg regard to the residential addresses of the directors previously specified, the CECSP 15 will display an associated enor message explaining that the user's proposal would be in breach of the law and requesting a re-specified director Refernng now again to Fig 3, if the client user 30 had selected the NO button 34 instead of the YES button 32, then this answer when read by the application program 20 would have resulted in another question being sent to the client user 30, the web page 60 shown in Fig 6 Web page 60 asks a further question as to whether the user of client PC 30 would like to form a propnetary company or a public company (as shown by aπow 62) If the user of client PC 30 selects the PRIVATE button 64, a pnvate company is selected If the user of client PC 30 selects the PUBLIC button 66, then a public company is selected Alternatively, the selection of the INFORMATION button 68 results m the chent PC downloading (or activating on the client side) another information page (not shown) which will explain to the user, the differences between a propnetary company and a public company The information page will also contain links to legislation shown on legal resources 22 (Fig 1) When the user of client PC 30 selects the PRIVATE button 64 or the PUBLIC button 66, this answer is then sent to the server 14 via the Internet 12 The application program 20 again reads the answer and selects an appropnate web page dependent upon the company type selected The senes of questions shown here in Figs 3 to 6 have been shown as an illustration of the steps that the application program undertakes by first reading an answer to a question and then selecting a new set of one or more questions depending upon the client user's 30 answer The application program 20, continues to ask a new senes of questions until the client user 30 has provided enough information to form the particular corporate entity that they want to form The logic of the web site 21, in terms of a system for creating an Australian corporate entity, is displayed in Fig 7 to 10 of the drawings and in Appendix A The logic that the application program 20 follows in navigating through the web pages will generally be dependent upon the previous answer, or combinations of previous answers, that the user provides to the senes of questions Once the application program 20 has all of the information required to form a corporate entity, the application program 20 creates and sends documents, m PDF format, to the user of client PC 30 The user of client PC 30 can then access these documents by using real display software such as provided by Adobe Acrobat Reader™ developed by Adobe Systems Incorporated The client user 30 can then pπnt out the documents from their pnnter (not shown) connected to client PC 30 and lodge those documents that constitute the application documents by post or by couner or in person, with the Corporate Entity Registration Authonty 25 as the application for registration of a corporate entity The requisite documents can be produced by the insertion of text fields generated mto prepared template documents (such as word documents or PDF documents) in a mail merge type operation Each web page refened to in the logic diagram of Fig 7 to Fig 10 is reproduced in Appendix A Together they show a prefeπed embodiment of a web site for formulating a corporate entity in Australia as at 12 March 2000 Likewise Fig 11 to Fig 16 and Appendix B together show a preferred embodiment of a web site for formulating a corporate entity in the United Kingdom under that country's cunent law Alternatively, rather than forwarding all the PDF documents directly to the client PC 30, in another embodiment the application program 20 generates an electromc file containing the information for an application to register the proposed corporate entity and transmits this data to the Corporate Entity Registration Authonty 25 's server 24 The Corporate Entity Registration Authonty is usually a government administrative body and registers the company based upon the information provided The CECSP 15 can be paid for the services it provides The user of chent PC 30 provides their credit card details to provide payment for the services CECSP provides Other payment systems may also be utilized such as bill payment or telephone banking payments or even a cheque sent to the CECSP 15 It will be appreciated that the application program 20 can be implemented so that all the necessary documents are generated and so that unnecessary documents are not generated when creating a corporate entity For example, if the user of client PC 30 does not propose that the company will have a company secretary, then the application program 20 will not generate a form of consent to act as a company secretary If the user of client PC 30 proposes that the company will have a board of 12 directors, the application program 20 will generate 12 individual consents to act as a director, each in the name of the relevant proposed director If the user is proposing to form an Australian company limited by guarantee, the application program 20 knows that a newly formed Australian company limited by guarantee will not have shareholders but will only have members, and therefore generates consents to become members without associated agreements to take up shares and does not complete shareholding details m the register of members (as it would for other types of companies), the system also generates the associated members' guarantees The application program 20, in order to make the answeπng session as convenient and non repetitive as possible for the user of client PC 30, frequently allows the user to specify, as an answer to a question, details of a previous answer which apply equally to the cunent situation For example, after gathenng details of the proposed dιrector(s), on turning to the task of gathenng details of the proposed company secretary (s) the application program 20 does not simply ask "Who will be the company secretary(s) 7 " Instead the application program 20 first gives the user the opportunity of specifying any previous person mentioned as being the/one of the company secretary(s) thereby avoiding the need for the user to re-type all the relevant details for the relevant person(s), namely, full name(s), address(es), date(s) of birth etc Furthermore, the application program 20 can have a "standard company configuration feature" which allows a user of client PC 30 to specify a standard or commonly used company configuration (le such as a "one person company") Based on the specified standard configuration, the application program 20 assumes a set of standard answers to questions which would otherwise be asked This avoids the need for the user to re input identical details, or at least re-confirm identical details, at vanous stages of the process It also reduces the number of questions which the application program 20 needs to ask a user of chent PC 30, thereby making the questiomng process quicker and more convenient Application program 20, m order to allow the user of client PC 30 to be sure that the user is not choosing a legally unavailable name for the proposed corporate entity, provides a link to the database maintained by the Corporate Entity Registration Authonty 25 of names of corporate entities which are already used by existing corporate entities and thus are not available to be used by the proposed corporate entity, or to the corporate entity name availability function maintained by the said Corporate Entity Registration Authonty 25 Application program 20, m order to decrease the likelihood of enors inputted by the user of client PC 30 going unnoticed by the user, has a function called "View Summary So Far" This function allows the user, having reached a point in the answeπng session, where the apphcation program 20 has collected sufficient information to make a sensible and coherent summary of the information inputted by the user up to that point, to view a summary of all or key information that has been provided up to that point This information is recalled from the database 16 By reviewing this summary, the user can see whether the user has incorrectly inputted any information or whether the system has "misunderstood" the user m any way If any such mistakes are apparent, the user may then advise the system of the coπection In the cunent embodiment, the user makes the coπection by going back to the page at which the incorrect information has been entered In another embodiment, the user may coπect enors directly at the actual " Summary So Far" web page At the end of the process and before finalising the information which has been provided by the user in the answeπng session, the user also confirms that the summary of information entered is coπect Again, if any mistakes are apparent, the user may then similarly advise of any corrections Additionally, because the user's profile is saved by the application program in the database 16, the user can terminate an answenng session and continue on with another answenng session at a later time Furthermore, the user can save their inputs for future use if they wish to use this information in order to form another corporate entity The user may elect to do this for two advantageous reasons First, so that the user may reassess the information entered on the user's then cunent usage of the system, on a future use of the system for the purpose of forming another corporation (it may be that a lot of the information the user inputs on the user's then cunent usage will be the same as that proposed to be inputted on a future usage - for example, the applicant and lodging party's details, in the case of lawyers and shelf company providers who frequently form corporations - such information may be accessed as the default information on a future usage) Secondly in a case where the user's answenng session with the application program 20 is accidentally terminated mid stream (say due to an Internet service provider malfunction) the cunent summary information can be stored so that the user won't have to re-type any information entered during the terminated answenng session It will be appreciated that the application program and the system and method of the preferred embodiment allow members of the public, such as users of client PC 30, 33, who may be non legally qualified or paralegals, to access and interact with the application program 20 whereby they can create the documents necessary for the creation of corporate entities while being provided with related legal information Additionally, the application program 20 provides these users with documents that have been legally based upon the answers provided by the users This provides a number of advantages over hav g to seek the advice of a legal practitioner or corporate entity provider thereby alleviating the problem of having to pay legal fees or corporate entity provider fees Additionally, legal practitioners and corporate entity providers themselves can use the application program 20 Further, they may do so with the help of lesser qualified and therefore lower paid employees, thereby saving overheads and either increasing their profit, or lowenng their pnces and increasing their ability to compete Further modifications to the prefeπed embodiment are possible For example, the option may be provided to insert third party branding details into the documentation This can be provided by allowing for the insertion of a field within the header or footer of each page Another advantage provided by the preferred embodiment is that information is constantly updated on the system as it is in data communication with the legal resources server 22 which is itself constantly updated Additionally, as law and its practice is dynamic, details of web pages on web site 21 can be altered to reflect changes m the relevant law or practice thereby providing to users of the CECSP 15, the most operational of service It will be appreciated that other embodiments could be used to implement the invention For example, the application program 20 could be on a CD ROM and sent out peπodically to customers who would then use the CD ROM to answer questions in order to incorporate a corporate entity Updates of the application program 20 could then be sent out m newer versions of the CD ROM It will be understood that the invention disclosed and defined herein extends to all alternative combinations of two or more of the individual features mentioned or evident from the text or drawings All of these different combinations constitute vanous alternative aspects of the invention The foregoing descnbes embodiments of the present invention Modifications, obvious to those skilled in the art can be made thereto, without departing from the scope of the present invention Appendix A - AU Incorporator - Instructions to Web Site Developer ■ - ► #17 Ensure JBACK| function" is the coπect expression and change if appropnate Do you want to form a 'one person company '1 #17 GUIDANCE! ■ »#19 •»#20 -»#20 INOT YET SUREJ (Only select this option if you are genuinely not yet sure that you want to form a one-person company. Although a one- person company can be formed using this option, is quicker to form a one-person company using the 'YES' option above.) Discussion of what is a 'one person company' Identical content to #24 Only As you have decided to form a proprietary company limited #17a difference is the paths in and out by shares this must be shown in the 'name ending' of the company. However, there are 7 ways (i.e. formats) this can be shown. These 7 ways are shown below. Please click on the name ending you want I' Pty. Ltd.' |(ι e with full stops indicating the abbreviations) [ Propnetary Ltd.' |(ι e with a full stop indicating the abbreviation) 1' Pty. Lιmιted^(ι e with a full stop indicating the abbreviation) Propnetary Limited] P y Ltd' |(ι e without full stops indicating the abbreviations) I' Propnetary Ltd' |(ι e without a full stop indicating the abbreviation) [ Pty Limited' |(ι e without a full stop indicating the abbreviation) -»#25 ICONTINUEl Thank you for considering Incorporator #18 E-mail Incorporator jEXIT Incorporator! If you do not m fact want to exit Incorporator go back using the Back button below Insert field boxes as appropnate Which one person will be the company's sole director, sole #19 Re Country field-unless user has company secretary and sole member (l e shareholder or owner) 9 quoted ASIC approval number give QUALIFICATIONS' OF SOLJ them an enor message DIRECTOR/SECRETARY/MEMBERSHAREHOLDERl Re Date of birth field-if the date of Surname or family name* birth indicates that the person is less Given name(s)* than 18 years old give an enor Former full name (if any) message saying 'Sorry, this person, as Address Details the proposed sole director and Date of birth* company secretary, must be at least Place of birth* 18 years old - sections 228(13) (lnespechve of when it is to be payable) [default option of $1- 00/only allow user to enter an amount in figure form not words, except for zero which may be entered as either 'Nil' or '0-00' ] (Mostly people specify a nominal amount such as $1-00) [OPTIONAL FURTHER GUIDANCE ON AMOUNT] lAGREED TO BE PAID PER SHARE|.)? [L3-*#19d] |YES|-*#17a (and ensure that the form Will the above amount be fully paid initially'! 201 indicates 'Yes' for the fully paid IGUIDANCEI question and 'N/A' for the amount [L3 to text below] unpaid per share) YES - i.e. fully paid shares For|NOr*#19a NO For INOT APPLICABLE! NOT APPLICABLE i.e. because Nil is being paid per share ■ >#17a (and ensure that the form 201 Guidance indicates 'Yes' for the fully paid question and 'N/A' for the amount unpaid per share) Create enor message if the user How much of the amount agreed to be paid for EACH #19a specifies an amount greater than the SHARE will imtially remain unpaid on EACH SHARE? : amount agreed to be paid per share IGUDPANCEI specified at 19 - 'Sorry The initial [L3 to text below] amount remaining unpaid per share By 'imtially' Incorporator means as at, or immediately following must be less than the total amount the formation/incorporation of the company agreed to be paid per share Please re In other words, Incorporator is asking how much money per -specify ' share will be paid later Obviously this cannot be any more than the amount you have specified to be the total amount agreed to be paid for each share ■ »#17a ICONTINUEl ■ *#19(the place #19 from which 'Qualifications' of sole #19aa the user came) director/secretary/member/shareholder ICONTINUEl ■ >#19(the place in #19 from which GUIDANCE ABOUT NUMBER OF SHARES #19b the user came) ICONTINUEj ■ ^#19 (the place in #19 from which GUIDANCE ABOUT CLASS OF SHARES #19c the user came) |CONTΓNUE| ->#19 (the place m #19 from which FURTHER GUIDANCE ABOUT TOTAL AMOUNT #19d the user came) AGREED TO BE PAID PER SHARE ICONTINUEl Do you want to form a propnetary company (often refeπed to as #20 a 'pnvate company') OR a public company 9 ■ »#22 PROPR TARY/PRJVATE COMPANY] ■ »#20a PUBLIC COMPANY! L3 #21 FURTHER GUIDANCE! OCCASIONALLY AND SLIGHTLY RESTRICTED #20a PUBLIC COMPANY SERVICE Please indicate whether you are happy to continue despite the slightly restncted service which may occasionally apply as detailed below (in essence, m some situations, you may have to manually fill out a form 208 or a form 207Z - however Incorporator will make those forms available to you for ■ »#20b downloading) ■ »#18 CONTINUE ANYWAY] ■ »#20b EXIT INCORPORATOI #18 CONTINUE ANYWAY EXIT ΓNCORPORATOΪ Similar to #30a Will the company have a written constitution or will the #20b L3-»#20c company rely entirely on the replaceable rules? Either wayτ #20d GUIDANCE! (But the answer to this question will The company will rely entirely on the replaceable rules] determine which of the two 'Yes' The company will have a written constitution! boxes are ticked on the form 201, "governance of a public company" section ) WRITTEN CONSTITUTIONS AND REPLACEABLE #20c RULES -M20b Discussion of wntten constitutions and replaceable rules ICONTINUEl ■ »#20f Which type of public company do you want to form 9 #20d • »#20da IGUΓPANCE |[L3-»#20e] -»#25 limited by shares ■ »#20fd. unless the user previously limited by guarantee said at #20b that the company would unlimited with a share capital rely entirely on the replaceable rules no liability in which case ^#20g (which is ICONTINUEl merely an enor message) Discussion of Members/Shareholders distinctions #20da ■ »#20fa ICQNTΓNUEI GUIDANCE ABOUT THE FOUR DIFFERENT TYPES OF #20e PUBLIC COMPANY - 20d |CONTINUE| Please select, from the 3 choices below, the 'name ending' you #20f want for the company |GUIDANCE| [L3 to 2 paras below] ■ #25 Limited'! (l e without abbreviating the word 'Limited') Ltd' (I e without a full stop indicating the abbreviation) Ltd.' |(ι e with a full stop indicating the abbreviation) |CONTfNUE| Do you intend that the company have the word 'Limited' (or the #20fa abbreviations 'Ltd' or 'Ltd.') EXCLUDED from its name 9 ■ »20fb FURTHER GUIDANCE! •»#25 Include 'Limited' (or the abbreviations 'Ltd' or 'Ltd ') in the] ■ »#20fc company's name Exclude 'Limited' (or the abbreviations 'Ltd' or 'Ltd.') from! the company's name] How would you like the limitation of liability to be reflected in #20fb the company's name 9 -»#25 Limited' |(ι e without abbreviating the word 'Limited') Ltd' |(ι e without a full stop indicating the abbreviation) J(ι e with a full stop indicating the abbreviation) CONTE COMPANIES LIMITED BY GUARANTEE MUST HAVE A #20fc WRITTEN CONSTITUTION IF THEY ARE TO EXCLUDE 'LIMITED' FROM THEIR NAME ■ »#20fa ERROR MESSAGE -»#20b [BACK TO CHOICE REGARDING INCLUSION/EXCLUSION] OF 'LIMITED' jBACK TO CHOICE OF WRITTEN CONSTITUTION! Note that the answer to this mere How would you like the no liability nature of the company to be #20fd formatting question has ramifications shown at the end of the company's name 9 on the form 201 for both- |GUIDANCE| 'if yes, the proposed company name [L3 to text below] is,' No Liability' |(ι e without abbreviations') and NL' (l e abbreviated, but without full stops indicating 'Tick the legal elements to apply' the abbreviations) Note that the user's choice here can N L ; (l e abbreviated, but with full stops indicating the (and should) always be fully abbreviations) accommodated in the 'if yes, the ICONTINUEl proposed company name is,' section but cannot always be fully accommodated in the 'Tick the legal elements to apply' section -l e if the user chooses 'N L ' (l e with full stops indicating the abbreviations) this should be fully reflected in the "if yes, the proposed company name is,' (similar to #20b) Will the company rely entirely on the replaceable rules or will #30a L3->#30b it have a written constitution? Either way-»#39 FURTHER GUIDANCEl The company will rely entirely on the replaceable rules! The company will have a written constitution! L3-»#30ba Will the company have a written constitution? #30aa Either way FURTHER GUIDANCE! -»#39 The company will not have a written constitution! The company will have a written constitution GUIDANCE ABOUT REPLACEABLE RULES AND #30b ■ »#30a WRITTEN CONSTITUTIONS - PROPRIETARY COMPANIES ICONTINUEl GUIDANCE ABOUT WRITTEN CONSTITUTIONS - ONE #30ba #30aa PERSON COMPANIES General position ICONTINUEl ■ »#32 How many directors will the company initially have? #31 |GUD)ANCE|on no. of Directors Number of directors : ICONTINUEl This page is very similar to #31 How many directors will the company initially have? #31a -»#32a (It must have at least three directors.) IGUTDANCEI ICONTINUEl Who will be the directors) of the company? #32 IGUΓDANCEI Details on Directors ICONTINUE Very similar to #32 Who will be the directors of the company? #32a -»#33 IGUΓDANCE] Details on Directors CONTINUE! ■ *#34 How many company secretaries will the company have? #33 IGUTDANCEI Number of company secretaries: [Disallow zero -default entry of one.] (For practical reasons, no more than 5 company secretaries.) ICONTTNUE] Will (any of) the following proposed directors(s) also be a/the #34 Tailor this question for singular/plural company secretary? depending on the number of (A director may also be. a company secretary but need not be. A secretaries the user nominated at #33 director, or even a sole director, may also be the sole company and number of directors user secretary.) nominated at #31 , or #31 a - if user If YES, select and then click on the CONTINUE button said there would only be one secretary below. at #33, and said there would only be Otherwise click on this ___ [^#35] button and then click on one director at #31, or #31a, say the CONTINUE button below. "Will the following proposed [List here the name(s) of the director(s) aheady nominated by the director also be the company user so that the user can select one (or more) of them.] secretary?", if >1 at #33 and 1 at GUIDANCEl #31, or #3 la, say, "Will the following CONTINUE] proposed director also be one of the company's company secretaries?", if >1 at #33 and >1 at #31, or #3 la, say "Will any or all of the following proposed directors also be any or all of the company's company secretaries?", if 1 at #33 and>l at #31, or #3 la, say "Will any of the Appendix B - Ukcorporator - Instructions to web site developer company secretary or secretanes and (Companies House requires the name and contact details of some agent (if any) nominated at #64b person, firm or entity they can contact if they have any query about If user selects 'Yes' here and a the documents - 1 e a 'query person' ) solicitor will be signing the Form 12 Yes (refer #64c) and user forming a No standard 'one director' or 'two If 'Yes' please select / re-confirm director' company (refer #59) then {e g Fred Smith} upon clicking 'Continue' "*#71h {e g Joe Bloggsj If user selects 'Yes' here and a {e g Smith & Jones, Solicitors} solicitor will be signing the Form 12 {Etc etc} (refer #64c) and the user is not Back Continue forming a standard configuration company (refer #59) and not pursuing an exemption from using 'Limited' (refer #63a to #63e) and user is forming a pnvate coy limited by shares or by g'tee (refer to #62a) then upon clicking 'Continue' ■ »#71a If user selects 'Yes' here and a solicitor will be signing the Form 12 (refer #64c) and the user is not forming a standard configuration company (refer #59) and not applying for exemption from using 'Limited' (refer #63 a to #63 e) and forming a public coy or an unlimited coy (refer to #61 and #62a) then when user clicks 'Continue' -»#71b If user selects 'Yes' here and a solicitor will be signing the Form 12 (refer #64c) and the user is not forming a standard configuration company (refer #59) and is applying for exemption from using 'Limited' (refer #63a to #63e) and solicitor is signing Form 30(5)(a) (refer #65a) and user is forming a pnvate coy limited by shares or gtee (refer to #62a) then when user clicks 'Continue' ■ » #71a If user selects 'Yes' here and a solicitor will be signing the Form 12 (refer #64c) and the user is not forming a standard configuration company (refer #59) and is applying for exemption from using 'Limited' (refer #63a to #63e) and solicitor is signing Form 30(5)(a) (refer #65a) and user is forming a public coy or an unlimited coy (refer to #61 and #62a) then when user clicks 'Continue' ■ »#71b If user selects 'Yes' here and a solicitor will be signing the Form 12 (refer #64c) and the user is not forming a standard configuration company (refer #59) and is applying for exemption from using 'Limited' (refer #63a to #63e) and solicitor is not signing Form 30(5)(a) (refer #65a) then when user clicks 'Continue' -»#70aa If user selects 'Yes' here and a solicitor will not be signing the Form 12 (refer #64c) and the user selected (here) a dir or sec to be the query person then when user clicks 'Continue' ->#69a If user selects 'Yes' here and a solicitor will not be signing the Form 12 (refer #64c) and the user selected (here) a solicitor accountant or agent whose details were given at #64b to be the query person then when user clicks 'Continue' ->##69c If user selects 'No' here and solicitor, accountant or agent lodging the Forms (refer #64a) then when user clicks 'Continue' ->#68b If user selects 'No' here and solicitor, accountant or agent not lodging the Forms (refer #64a) then when user clicks 'Continue' -»#68c No Default setting Please populate the blanks here Who will be the 'query person' Companies House may contact if they #68b automatically with the information have any query about the documents 9 (Companies House requires the from page #64b if user completed that name and contact details of some person, firm or entity they can page (l e if user answered with one of contact if they have any query about the documents ) first two options at #64a) Name of the person, firm This data goes into Forms 10 and 12 or entity Companies House and if applicable the Form 33(5)(a) may contact* If user fills in postcode or post town Back Continue details for a PO Box address, the same details automatically populate the coπespondmg fields in the physical address (as a default) If a solicitor will be signing the Form 12 (refer #64c) and user forming a standard 'one director' or 'two director' company (refer #59) then upon clicking 'Continue' -»#71h If a solicitor will be signing the Form 12 (refer #64c) and the user is not forming a standard configuration company (refer #59) and not pursuing an exemption from using 'Limited' (refer #63a to #63e) and user is forming a pnvate coy limited by shares or by g'tee (refer to #62a) then upon clicking 'Continue' ■ »#71a If a solicitor will be signing the Form 12 (refer #64c) and the user is not forming a standard configuration company (refer #59) and not applying for exemption from using 'Limited' (refer #63 a to #63 e) and forming a public coy or an unlimited coy (refer to #61 and #62a) then when user clicks 'Continue' -»#71b If a solicitor will be signing the Form 12 (refer #64c) and the user is not forming a standard configuration company (refer #59) and is applying for exemption from using 'Limited' (refer #63 a to #63 e) and solicitor is signing Form 30(5)(a) (refer #65a) and user is forming a pnvate coy limited by shares or gtee (refer to #62a) then when user clicks 'Continue' ■ > #71a If a solicitor will be signing the Form 12 (refer #64c) and the user is not forming a standard configuration company (refer #59) and is applying for exemption from using 'Limited' (refer #63a to #63e) and solicitor is signing Form 30(5)(a) (refer #65a) and user is forming a public coy or an unlimited coy (refer to #61 and #62a) then when user chcks 'Continue' ■ »#71b If a solicitor will be signing the Form 12 (refer #64c) and the user is not forming a standard configuration company (refer #59) and is applying for exemption from using 'Limited' (refer #63 a to #63 e) and solicitor is not signing Form 30(5)(a) (refer #65 a) then when user clicks 'Continue' -»#70c If a solicitor will not be signing the Form 12 (refer #64c) then when user clicks 'Continue' -^#69c This data goes into Forms 10 and 12 Who will be the 'query person' Compames House may contact if they #68c and if applicable 33(5)(a) have any query about the documents 9 If user fills in postcode or post town (Compames House requires the name and contact details of some details for a PO Box address, the person, firm or entity they can contact if they have any query about same details automatically populate the documents ) the coπesponding fields in the Back Continue physical address (as a default) If a solicitor will be signing the Form 12 (refer #64c) and user forming a standard 'one director' or 'two director' company (refer #59) then upon clicking 'Continue' ->#71h If a solicitor will be signing the Form 12 (refer #64c) and the user is not forming a standard configuration company (refer #59) and not pursuing an exemption from using 'Limited' (refer #63 a to #63e) and user is forming a pnvate coy limited by shares or by g'tee (refer to #62a) then upon clicking 'Continue' ■ »#7 la If a solicitor will be signing the Form 12 (refer #64c) and the user is not forming a standard configuration company (refer #59) and not applying for exemption from using 'Limited' (refer #63 a to #63 e) and forming a public coy or an unlimited coy (refer to #61 and #62a) then when user chcks 'Continue' ■»#71b If a solicitor will be signing the Form 12 (refer #64c) and the user is not forming a standard configuration company (refer #59) and is applying for exemption from using 'Limited' (refer #63a to #63e) and solicitor is signing Form 30(5)(a) (refer #65a) and user is forming a pnvate coy (Max 350 characters including spaces ) Please insert a descnption such as 'a director of ABC Holdings Limited which in turn is a director of XYZ Holdings Limited' (In this example, XYZ Holdings Limited is to be the director or company secretary of the proposed company ) Do not insert a full stop at the end of the inserted phrase You have previously indicated that the declarant will not be a solicitor You have also previously indicated that the proposed new company will have a director or company secretary which is itself a company and that the declarant is not a director or company secretary of the last mentioned company Back Continue IGUIDANCEl If user forming a standard 'one What will the witnessing details be on the 'Declaration on #69e director' or 'two director' company Application for Registration' (Form 12) 9 (refer #59) then upon clicking (It is not essential to provide any of the details on this page, however, 'Continue' ->#71h if you do, UKcorporator will be able to produce a more complete If the user is not forming a standard Form 12 for signature l e minimising the need for any details to be configuration company (refer #59) inserted by hand If you do not have the conect information to insert and not pursuing an exemption from in any field below then please leave the field blank ) using Limited' (refer #63 a to #63 e) Name of the witness and user is forming a pπvate coy to the declarant's limited by shares or by g'tee (refer to signature* #62a) then upon clicking 'Continue' (Full name is preferable but not essential Initials are not acceptable ■ »#71a E g insert 'Charles Smith' not 'C Smith' Please ensure conect If the user is not forming a standard spelling ) configuration company (refer #59) Qualification of witness A Justice of the Peace [drop and not applying for exemption from down list} A Commissioner for Oaths using 'Limited' (refer #63a to #63e) A Notary Public and forming a public coy or an A Solicitor unlimited coy (refer to #61 and #62a) Place where declaration then when user clicks 'Continue' will be signed -»#71b (This may be a city, town, village or other location e g 'London' or If the user is not forming a standard 'Plymouth' or 'Highdowne Farm near Barnstaple, Devon' ) configuration company (refer #59) Back Continue and is applying for exemption from using 'Limited' (refer #63a to #63e) and solicitor is signing Form 30(5)(a) (refer #65a) and user is forming a pπvate coy limited by shares or gtee (refer to #62a) then when user clicks 'Continue' ■ * #71a If the user is not forming a standard configuration company (refer #59) and is applying for exemption from using 'Limited' (refer #63a to #63e) and solicitor is signing Form 30(5)(a) (refer #65a) and user is forming a public coy or an unlimited coy (refer to #61 and #62a) then when user clicks 'Continue' ■ >#71b If the user is not forming a standard configuration company (refer #59) and is applying for exemption from using 'Limited' (refer #63 a to #63 e) and solicitor is not signing Form 30(5)(a) (refer #65a) and query person is a director or company secretary (refer #68a) then when user clicks 'Continue' -*#7Qaa If the user is not forming a standard configuration company (refer #59) and is applying for exemption from using 'Limited' (refer #63a to #63e)

Claims: Claims 1 A method for assisting in the formation of a corporate entity, in an answenng session, said method compπsmg the steps of (a) interactively communicating via an interactive communications device, a senes of questions to a user attempting to establish said corporate entity, (b) permitting said user to provide an answer to said set of one or more questions, (c) successively selecting a further set of one or more questions for display to said user, at least one of said selection being dependent upon said user's previous answer or combination of previous answers, (d) permitting said user to answer said successive set of one or more selected questions, (e) repeating steps (c) to (d) until said user has provided enough information to allow for the determination as to which documents are legally required for the formation of the said corporate entity, and (f) generating the legally required documents refened to in step (e) in an electronic form 2 A method as claimed in claim 1 wherein said step (e) further compnses the step of determining the future documents required to be in existence shortly after the proposed incorporation of the corporate entity asking selected questions to allow for the determination of the required future documents and generating the required future documents m an electronic form 3 A method as claimed m any previous claim further compnsmg the step of generating execution, lodgement and/or retention instructions for the generated documents 4 A method as claimed m any previous claim further compnsmg the step of dehveπng the legally required documents to a user in an electromc form 5 A method as claimed in any previous claim further composing the step of stoπng the answers to the senes of questions m a database and utilising the stored information to generate said legally required documents 6 A method as claimed in any previous claim, wherein said method further composes the step of (g) providing to said user legally-based and practice-based information relating to said questions 7 A method as claimed in claim 6, wherein said step (g) further compnses providing to said user legally- based and practice-based information relating to said questions as said user is displayed said questions 8 A method as claimed in claim 6 or claim 7 wherein said questions are displayed with hyper links to further legally-based and practice-based information 9 A method as claimed in claim 1, wherein said user answers said questions from a client computer on a network 10 A method as claimed m claim 1 , wherein said questions displayed to said user are dynamically updated depending upon changes m the law and practice 11 A method as claimed in any previous claim, wherein said user is able to review the answers (or a summary or a selection of them) to said set of one or more questions as they proceed through said successive set of one or more questions 12 A method as claimed in any previous claim, wherein said user is able to amend the answers to any one of said set of one or more questions as they proceed through said successive set of one or more questions 13 A method as claimed in any previous claim, wherein said user is presented with a summary of said answers (or a selection of them) once said user has provided enough information to create said corporate entity 14 A method as claimed in any previous claim, wherein when said user provides an answer which must by its nature be mcoπect to said set of one or more questions, an enor message is presented to said user 15 A method as claimed in any previous claim, wherein said user is allocated a unique identifier to identify said answenng session 16 A method as claimed in any previous claim, wherein said user submits a unique identifier to identify said user and/or said answenng session 17 A method as claimed m claim 16, wherein said user retrieves a previously recorded answenng session by inputting said unique identifier for said user and for said recorded answeπng session 18 A method as claimed in any previous claim, wherein said user is provided with the ability to use at least one or more of said answers from a previously recorded answeπng session and use said answers m a new answenng session 1 A computer memory stoπng thereon an application program for controlling the execution of a processor to assist in the formation of a corporate entity in an answeπng session, the apphcation program controlling the processor to display a set of one or more questions to a user attempting to establish said corporate enhty, permit said user to provide an answer to said set of one or more questions, successively select a further set of one or more questions for display to said user, at least one of said selection being dependent upon said user's previous answer or combination of previous answers, permit said user to answer said successive set of one or more selected questions, repeat, until said user has provided enough information to create documents to form said corporate entity, the successive selection of a further set of one or more questions for display to said user after said user provides an answer to said successive set of one or more selected questions, generate a database structure from said provided information for the creation of documents to form said corporate entity, generate a senes of documents from said database structure, and deliver at least one of said documents to the user 20 A computer memory as claimed in claim 19, wherein the application program controls the processor to provide to said user, legally-based and practice-based information relating to said questions as said user is displayed said questions 21 A computer memory as claimed in claim 19, wherein the application program controls the processor so that questions displayed to said user are dynamically updated depending upon changes in the law 22 A computer memory as claimed in claim 19, wherein said user is able to review the answers to said set of one or more questions as they proceed through said successive set of one or more questions 23 A computer memory as claimed m claim 1 , wherein said user is able to amend the answers to said set of one or more questions as they proceed through said successive set of one or more questions 24 A computer memory as claimed in claim 19, wherein the application program controls the processor so that upon amendment by said user of a previously answered set of one or more questions, said successively answered questions are deleted amended depending upon said user amended question 25 A computer memory as claimed in claim 19, wherein the application program controls the processor so that said user is presented with a summary of said answers once said user has provided enough information to create said corporate entity 26 A computer memory as claimed in claim 19, wherem the application program controls the processor so that when said user provides an answer which must by its nature be incoπect, to said set of one or more questions, an enor message is presented to said user 27 A computer memory as claimed in claim 19, wherem the application program controls the processor so that said user is allocated a unique identifier to identify said answeπng session 28 A computer memory as claimed m claim 19, wherein the application program controls the processor to permit said user to copy at least one more of said answers from a previously recorded answenng session and use said answers in a new answenng session 29 A computer memory as claimed m claim 19, wherem the application program controls the processor to create an electromc file by mtenogating said database structure and thereby generate an electronic file for filing with a registration authonty that registers corporate entities 30 A system for assisting in the formation of a corporate entity m an answenng session, said system compnsmg an application program to control a processor for displaying, on a display means, a set of one or more questions to a user attempting to establish said corporate entity, data input means adapted to interface with said processor to permit said user to provide an answer to said set of one or more questions, a database into winch said answer is stored by said processor under instructions by sad application program, wherem in use, said apphcation program instructs said processor to mtenogate said database to retneve said answer and successively select a further set of one or more questions for display to said user on said display means, at least one of said selected questions being dependent upon said user's previous answer or combination of previous answers, said processor allowing said user to answer said set of one or more selected questions using said data input means, and wherem said application program instructs said processor to repeat said further successive selection of at least one or more successive set of questions until said user has provided enough information to create said corporate entity, and thereafter form a database structure m said database from said provided information for the creation of documents to form said corporate entity 31 A method or system for assisting m the formation of a corporate entity in an answeπng session, substantially according to any one of the examples descπbed herein with reference to the accompanying drawings

Inventors: MACROSSAN NEAL WILLIAM, MACROSSAN, NEAL, WILLIAM
Applicants: MACROSSAN NEAL WILLIAM, MACROSSAN, NEAL, WILLIAM
Application year: 2001
Main classification: G06F17
IPC codes: G06Q10, G09B7