MEDICAL NETWORK MANAGEMENT SYSTEM AND PROCESS

Abstract: In a medical network management system (NMS) (20), health plan beneficiaries access a team of health care professionals over the telephone to help them assess their health needs and select appropriate care. The NMS (20) has a patient assessment component (22). The patient assessment component consists of a set of information tools which are used by health care professionals to assess patient conditions and assist in the selection of health care services and to help patients find appropriate care at the appropriate time. The tools include a comprehensive, automated set of proprietary assessment algorithms (26) which are based on branched chain algorithms utilizing Bayes theorem. These unique, clinical tools enable a trained nurse or other health care professional to sort patients into different risk categories, safely and effectively without requiring a medical diagnosis. Patients can then be guided to an appropriate level and type of care for their problem(s) based on their level of risk and set of potential needs.

Description: MEDICAL NETWORK MANAGEMENT SYSTEM AND PROCESS BACKGROUND OF THE INVENTION 1. Field of the Invention: The present invention relates generally to a system and process for managing health care and addressing many of the problems faced by those involved with health care today; payers, patients, and providers. More particularly, it relates to such a system and process which interfaces with health plan beneficiaries who have decided to seek health care services from a doctor and/or some other type of health care provider. These calls are answered by nurses and/or other types of health care professionals, who use the proprietary information tools and processes of the network management system (NMS) to help patients assess their health needs and then select appropriate care. 2. Description of the Prior Art: Using conventional approaches to access the health care system, many individuals with self-correcting conditions will see a doctor and begin to receive care that in most cases will not have medical benefit. Many will also receive treatment from a provider who is not the most qualified to treat their particular condition. For such reasons, there has been an effort to develop alternative approaches. Consumer Health Services currently operates a telephone-based, hospital and doctor marketing and referral service under the brand name of Prologue. Consumer Health collects information about doctors and makes patient referrals to doctors. Other approaches have been suggested in the prior art. For example, U.S. Patent 4,852,173, issued July 25, 1989 to Bahl et al. discloses the use of branched tree logic, primarily for a speech recognition system. However, the teaching of this patent also suggests application of branched tree logic for medical applications as follows: "While the invention will most often refer to speech recognition and specifically to next word prediction, the described invention is equally applicable to any pattern recognition system in which a next event or next data predictor is based upon a past event or given set of data. For example, given a list of a patient's medical symptoms, what is the best course of treatment or what is the best diagnosis." (Column 1 , lines 60-69). However, the system and process there disclosed imposes the limitation that all nodes in the branched tree logic be related to each other in terms of probability or be probabilistically dependent on each other. It is believed that such a limitation is not appropriate for an effective medical network management system and process, because numerical data to establish the dependencies is not available. There is therefore a need for patient screening system and process in which the branched chain logic does not require nodes that are related probabilistically or probabilistically dependent on one another. U.S. Patent 4,838,275, issued June 13, 1989 to Lee and U.S. Patent 4,290, 114, issued September 15, 1981 to Sinay both disclose systems and processes including patient screening by non-physicians, but without the use of branched chain logic for such screening. A variety of approaches are also known in the art for systems and processes that automate medical diagnosis. For example, U.S. Patent 5,263, 123 discloses an expert system using a form of fuzzy logic for medical diagnosis. However, it should be recognized that diagnosis is a different problem than managing access to medical providers who can then make a diagnosis and institute effective treatment. Accordingly, the art relating to patient screening and provider referral is fairly well developed. However, a need remains for further development of such systems and processes, especially in light of current movement to a universal care medical system. SUMMARY OF THE INVENTION Accordingly, it is an object of this invention to provide a medical network management system and process system based on understanding and managing the process of care, in an integrated manner, from the onset of patient perception of possible needs. It is a further object of the invention to provide such a medical network management system and process which allows beneficiaries to obtain appropriate care, at the appropriate time, from an appropriate provider. It is still another object of the invention to provide such a medical network management system and process which effectively reduces utilization and costs, while increasing user satisfaction and overall quality of care. It is a still further object of the invention to provide such a medical network management system and process which uses unique information systems to help guide patients through and manage the process of care, thereby assuring quality health care. The attainment of these and related objects may be achieved through use of the novel medical network management system herein disclosed. A medical network management system in accordance with this invention has a data processing system including a memory containing a patient assessment stored program and a patient database, a display, and input means. The patient assessment stored program includes means for checking patient eligibility, means for selecting a branched chain logic algorithm for assessing a patient for an appropriate timing and type of medical care, and a plurality of branched chain logic algorithms. Each of the branched chain logic algorithms assess the patient for an appropriate timing and level of medical care. The data processing system is configured by the patient assessment stored program to present a series of questions on the display for checking patient eligibility to receive medical care, for selecting one of the plurality of branched chain algorithms, and for guiding the patient through the selected one of the plurality of branched chain algorithms, to enter answers from the patient to the series of questions, and to make a medical care timing and level of medical care recommendation in response to patient answers to the questions, and to provide the medical care timing and level of medical care recommendation on the display. In another aspect of the invention, a data processing system including a display utilizes a process for managing health care. A first series of questions is presented on the display to select one of a plurality of branched chain algorithms which assess the patient for an appropriate timing and level of medical care. A second series of questions is presented on the display to guide the patient through the selected one of the plurality of branched chain algorithms. Answers from the patient to the second series of questions are entered in the data processing system. A medical care timing and level of medical care recommendation is made in response to patient answers to the second series of questions. In a further aspect of the invention, a data processing system includes a patient assessment stored program utilizing a plurality of branched chain logic algorithms. A stored program editor generates branched chain logic algorithms. The branched chain logic algorithms each are configured to present a series of questions answerable with "yes" or "no". The stored program editor for generating branched chain logic algorithms includes a yes-no logic block for generating the questions answerable with yes or no and an endpoint logic block for generating endpoints in the plurality of branched chain logic algorithms. The attainment of the foregoing and related objects, advantages and features of the invention should be more readily apparent to those skilled in the art, after review of the following more detailed description of the invention, taken together with the drawings, in which: BRIEF DESCRIPTION OF THE DRAWINGS Figure 1 is a generalized block diagram of a medical network management system in accordance with the invention. Figure 2 is a generalized flow chart for a medical network management process in accordance with the invention. Figure 3 is a flow chart of a portion of the medical network management process of Figure 2. Figures 4A-4E are flow charts of a representative algorithm incorporated in the system and process of Figures 1-3. Figures 5-58 are screens used in carrying out the process of the invention using a preferred embodiment of the system of the invention. Figures 59-78 are screens used in implementing a portion of the medical network management system in accordance with the invention. DETAILED DESCRIPTION OF THE INVENTION Turning now to the drawings, more particularly to Figure 1 , there is generally shown a medical network management system (NMS) 20 of the invention. Through the NMS 20, health plan beneficiaries access a team of health care professionals over the telephone to help them assess their health needs and select appropriate care. Figure 2 provides a schematic of this call process. The NMS 20 has two primary components. They are the: o Patient Assessment Component 22, and the o Provider Information Component 24. Patient Assessment Component 22 This first component of the system consists of a set of information tools which are used by health care professionals to assess patient conditions and assist in the selection of health care services and to help patients find appropriate care at the appropriate time. The key piece of this front-end system component is a comprehensive, automated set of proprietary assessment algorithms 26. These unique, clinical tools enable a trained nurse to sort patients into different risk categories, safely and effectively without requiring a medical diagnosis. Patients can then be guided to an appropriate level and type of care for their problem(s) based on their level of risk and set of potential needs. To understand risk sorting, consider 10,000 beneficiaries of a health plan. In a year, almost 1000 times members of this group will become patients seeking medical care for lower back pain symptoms. Among those who receive care, there will only be a very small number of patients whose pain actually results from serious, but infrequent causes. A series of questions, asked in the correct order, can clearly identify those patients for whom these serious causes cannot be safely eliminated. They must all receive immediate, proper medical care to actually search for any of these conditions and potentially prevent very serious consequences. Once these patients with potential infrequent problems are identified, the remaining patients, over 950, are those almost certainly experiencing some form of musculo-skeletal back pain, which is almost always self-limiting and self-correcting. None are in immediate danger of death or further injury. If symptoms persist, a higher level of medical care could then be appropriate. Table 1 below describes the statistically probable number of clinical causes for lower back pain as discussed above. Table 1 Clinical Causes of Back Pain Emergent (e.g., dissecting aortic aneurism) 10 Non-musculo-skeletal (e.g., bladder infection) 35 Musculo-skeletal, potentially benefits from medical care 65 Musculo-skeletal, self-limiting, self-correcting, little benefit from 890 medical care Total 1000 Through the process of asking questions and sorting patients by risk categories, the striking results displayed in Table 3 below can safely be achieved. Table 2 Source of Probable Treatment of 1000 Patients With Acute Lower Back Pain INITIAL PROVIDER UNDER FEE FOR SERVICE Emergency Department 100 Provider Appointment, all other 700 causes Self Care 200 Total Patients 1000 Total Charges (in 000's) $67 $19.4 - ** Note that FFS stands for fee for service and these two numbers represent the costs incurred when using the NMS to provide access for either fee for service or Medicaid patients. When any of the algorithms indicate that medical intervention is appropriate for a given patient, the nurse will then use the second major component of the NMS, which is described below, to assist that patient in selecting an appropriate, individual provider. Provider Information Component 24 The second major component of the system consists of a proprietary relational database which contains the information necessary to effectively differentiate the various providers participating in a given network and to manage the patient flow into their practices. This system component enables the nurse to help patients select an individual doctor, clinic, or hospital; an appropriate provider of the services required to meet their needs. The patient assessment component 22 and the provider information component 24 are linked at 28 by provider codes, which identify by standard procedure billing codes, what procedures the different providers perform in the normal course of their practice. The link 28 further includes patient information, such as sex, age, zip code, health plan and other patient information useful for matching a patient to a provider. Data describing areas of clinical expertise and the practice in general, is collected from each provider. This information is monitored and updated regularly. It can also be augmented by relevant information from other sources such as claims data and can contain items such as procedural frequency or clinical outcomes. Medical Network Management Process Nurses search the information using the criteria necessary to meet specific patient needs as identified through the assessment process. An example of the assessment process is provided in Figure 2. The process begins when the patient calls or sees a nurse utilizing the NMS 20 at 40. Patient information is gathered and eligibility is confirmed at 42 by accessing data from a patient chart at 44. A determination is then made at 46 whether the patient requires medical intervention, using the algorithms 26. If medical intervention is not required, home care instructions are provided at 48 and a follow-up call is scheduled at 50. In follow-up a determination is made at 52 whether the problem has been resolved safely. If not, another determination is made at 46 whether medical intervention is required. At either stage, if the determination at 46 is that medical intervention is required, a determination is then made of what level and type of care is needed at 54. The most appropriate source and timing of the care is made at 56. A determination is made at 58, usually by the caregiver, whether the problem has been safely resolved. If not, another determination is made at 46 whether medical intervention is required. At either 52 or 58, when it is determined that the problem has been resolved safely, feedback and analysis to the NMS 20 is provided at 60. To better understand provider selection, again consider the 1000 patients with lower back pain. Without the NMS 20 to help guide patients, many individuals who have a self- correcting condition will see a doctor and begin to receive care that in most cases will not have medical benefit. Many expensive CT or MRI scans may be performed to try to determine the cause of pain which, in most cases, will go away on its own with a proper self-care regimen. Many patients will also receive treatment from a provider who does not necessarily focus on the management of lower back pain. The result is often lower quality care than can be predictably delivered by a doctor who focuses in this area. For example, if the initial consultation is with any surgical specialist, the statistical likelihood of surgical intervention is two to three times that occurring when care begins with a non-surgical provider... and with no improvement in long term outcome and at much higher costs. The following table depicts the potential impact from the Provider Access Service on the utilization of medical services by the 1000 lower back pain patients described above, in addition to the initial doctor visit. Table 4 Distribution of Additional Medical Care ADDITIONAL CARE UNDER FEE FOR SERVICE Diagnostic Tests 600 Medical Treatment 280 Surgical Treatment 120 Total Additional Care (in 000's) $977 Total Care (in 000's) $1 ,044 ** Note that savings from the NMS will be even greater over time as information is added which identifies providers who use less invasive, less costly procedures or ones who achieve more favorable, less costly outcomes. Inefficiency such as that depicted in the preceding examples of the treatment of lower back pain, is endemic in American health care. It exists largely because of the uninformed and ineffective matching of patient need with provider services. To date, efforts at managing care have not been able to eliminate much of this inefficiency because of the non-integrated approach they have taken. Research abounds which indicates that the opportunity for improvement in the current delivery of care through the NMS is significant. o Rand Corporation studies suggest that over 1/2 of all procedures currently performed each year may have no discernable medical benefit. o In the National Center for Health Statistics' surveys of practicing doctors by specialty, providers themselves estimated that approximately 1/2 of all ambulatory care office visits were not medically necessary. o National experts in Medicaid health care patterns state that over 1/2 of the emergency room use by Medicaid recipients nationally, is inappropriate. The patient assessment component 22 and the provider information component 24 of the NMS 20 can be used or sold separately or together as part of the NMS 20. The algorithms 26 provide a mechanism by which one can examine the presence of one or more concerns or etiologies as the underlying cause of patient symptoms. Each yes/no stem question must be answered yes or no and leads to another question or action recommendation or transfer to another algorithm. Bayes Theorem provides the underlying rationale as to why this process works. The nodes are not all related to each other, nor are they probabilistically dependent on each other. If a stem question, high sensitivity, is answered yes, then in many cases and in general, questions of higher specificity are asked to determine more accurately the appropriate action or intervention which should take place, by whom, and in what time frame. The algorithms sort patients by "risk", in that, if you cannot eliminate with an acceptable level or degree of risk the potential that a significant concern or etiology is present, then an action or recommendation appropriate for that concern or etiology is arrived at by the system. The actions and endpoints of the algorithms are of a limited number and variety, and are intended to represent generally the categories of options available to a patient within a typical health care system. In the cases where an interaction by another "provider" is recommended, the system also presents specifications describing an "appropriate" provider. These specifications can be any number of items, including clinical codes, procedural codes, doctor specialty, or even a specific provider or clinic. If the algorithms are not attached to a provider database, then these specifications would be available as general guidelines for the appropriate next recommended intervention. If a provider database is attached, data from the call and the algorithm will "link" into the provider selection process, as indicated at 28. Here, the specifications already determined, including the patient health plan, sex, age and any relevant clinical codes and/or procedure codes are carried across into the provider selection process. The clinical codes are used in a unique manner in the process. The participating providers provide information about themselves, their practices, and the clinical services they offer. This information is collected with NMS forms, augmented by any other sources of data available, and loaded into a database. This information represents the "supply" of services then available to meet the "demand" of patient needs within a given group of patients and providers. Another way to express this unique application of the clinical codes is that they allow the provider to represent the services they provide, and thus describe the profile of the patient/patient problems they treat or do not treat. This use of such clinical codes in a "prospective" manner to try to manage the appropriate matching of demand and supply - patient need with provider services - within a health care system is unique. Many of these codes were developed and historically have been used to provide retrospective information about what was done. This information is often used to bill for services and account for patient problems. Another feature of the system and process is that the clinical or procedural codes extend to the health plan or insurer or whoever manages or controls the provider network the ability to control the specific services available from specific providers. Over time and with experience, the health plan manager can then retrospectively go back into the database and change the "care paths" allowable or available to different patients to continue refining and improving the quality of care provided. The clinical codes used in the system and process are based on the following classification systems: • ICD-9 CM, provided in "International Classification of Diseases," 9th. Revision, 3rd. Edition, with Clinical Modification. • DSM-III-R, provided in "Diagnostic and Statistical Manual of Mental Disorders," 3rd. Edition, Revised (Washington, American Psychiatric Association, 1987). The procedural codes used in the system and process are based on the following classification systems: • CPT-4, provided in "Physicians Current Procedural Terminology," Fourth Edition, developed and revised by Department of Coding and Nomenclature, American Medical Association. • CDT, provided in "Current Dental Terminology," First Edition, 1990-1995, American Dental Association. Additional clinical codes which both represent services offered or provided by providers and needed by patients are used in the system and process. Typically, these additional codes describe clinically what might be wrong with the patient, what might be needed by the patient, what the provider treats, does or has available (equipment). Not everything is included in the above published coding schemes. The system and process further provides a "call processing" mechanism, described more fully below, which assists the user in handling a patient interaction and making appropriate use of the algorithms and provider database. This mechanism records every "keystroke", including all free text comments, so that records of all calls are retained. The system can generate reports describing the use of the system and its components, so that it can be improved over time. The architecture of the system is flexible. Most components, including algorithms, self-care instructions and provider codes can be easily modified without altering the underlying computer code. The NMS Algorithms The purpose of the yes-no branched chain algorithm logic of the NMS system and process is neither to diagnose nor to treat medical conditions. Rather, the algorithms logically sort a population of individuals who have, by telephone, identified themselves or someone else as possibly ill, usually because of a new sign or symptom which the caller feels is possibly due to an illness or to an injury, and who are seeking advice on what to "do next. " The NMS algorithm logic uses the principles of Bayes Theorem to identify some sub-populations whose risk of serious illness or injury is so low as to make home care an appropriate choice and to, by exclusion, identify other populations whose risk of serious illness or injury is high enough to warrant provider evaluation. Further, the NMS algorithm logic is able to identify from among those populations requiring provider evaluation various sub-populations whose requirement for provider evaluation vary in their time urgency and the required medical service capability of the provider. The NMS algorithm logic is also able to identify for those populations requiring provider evaluation the essential provider medical skill set required for an efficient and effective evaluation of each sub-population. Coupled with the NMS provider matching logic, this allows NMS to determine for each caller: whether provider evaluation is needed; if provider evaluation is needed, how soon it is needed; if provider evaluation is needed, what constitutes the requisite skill set a provider needs to be effective and efficient in caring for the conditions likely to be causing the sign or symptom prompting the telephone call; which providers have that requisite skill set and are available in the required time- frame. Bayes Theorem describes how, when individual members of a population already at a low pre-test possibility for a condition have a negative result to a test of high sensitivity for the presence of that condition, the post-test probability of that condition is extremely low. Bayes Theorem also describes how, when individual members of a population at low pre-test possibility for a condition have a positive result to a test of high sensitivity for the presence of that condition, the post-test probability of that condition is not (clinically) significantly higher than was the pre-test probability. The NMS system uses complaint-specific algorithms to determine by telephone the appropriate "next medical step" for a caller. Review of medical statistics shows that, in the United States, almost regardless of the nature of the sign or symptom, serious illness/injury is at very low pre-test probability: of ambulatory patients evaluated in physician's offices, far less than one percent require hospital admission; of callers summoning dispatch of ambulances via 911 telephone, a small percentage are admitted to hospital; of ambulatory patients evaluated in hospital Emergency Departments, less than 5% require hospital admission. The NMS algorithms use as "tests" various yes-no questions selected by clinical experts on the basis of their high sensitivity for the presence of diseases/conditions which, if not evaluated by providers, may significantly harm the caller. The algorithms apply these highly sensitive "tests" to caller populations already at low pre-test probability of serious illness/injury, as described above. Thus, Bayes Theorem describes the clinical implications of both "positive" and "negative" "test results" in the NMS system: Callers with negative results (responding with "no" answers) to these tests (yes-no questions) have an extremely low post-test probability of the illness/injury under consideration. Callers with positive results (responding with "yes" answers) to these tests (yes-no questions) have a post-test probability of the illness/injury under consideration that is not (clinically) significantly different than before the "test" was performed, i.e., the test cannot sufficiently lower the probabilities. For a population at low pre-test probability of specific illnesses/injuries, the NMS algorithms perform one or several tests of high sensitivity for a specific illness/injury. The NMS algorithms then iteratively repeat that testing process by applying tests highly sensitive for each condition which must be eliminated. The algorithms are deliberately designed to try to eliminate the possible presence of illnesses/injuries of extreme medical time-urgency and to test subsequently for less time urgent illnesses/injuries. The algorithm logic considers members of a population identified by this iterative process as being at extremely low post-test probability for all conditions which must be detected as suited to self-care. The algorithm logic considers as requiring provider evaluation those members of a population identified by this iterative process as having positive "test" results which do not allow sufficient reduction of the probability of an illness/condition. The time urgency for that required provider evaluation is a clinically established derivative of the nature of the illness/injury whose probability has not been (clinically) sufficiently reduced by the testing procedure. Further details on the applicability of Bayes Theorem to the NMS algorithms are provided in Figure 3. Assume that, for a population exhibiting sign/symptom "A", clinical expertise establishes that: if the established probabilities of illness/injury T, U, V, or W exceed "low," provider evaluation is medically appropriate; if the established probabilities of illness/injury T, U, V or W are each "extremely low" or less, self-care is medically appropriate; questions T', U', V and W' in algorithm 80 at 82, 84, 86 and 88 respectively are each highly sensitive for illness/injury T, U, V, and W respectively. Then, the algorithm 80 produces the indicated five sub-populations: Population T" at 90, where the probability of illness/injury T is greater than "low" and whose members therefore require provider evaluation for illness/injury T; Population U" at 92, where the probability of illness/injury U is greater than "low" and whose members therefore require provider evaluation for illness/injury U; Population V" at 94, where the probability of illness/injury V is greater than "low" and whose members therefore require provider evaluation for illness/injury V; Population W" at 96, where the probability of illness/injury W is greater than "low" and whose members therefore require provider evaluation for illness/injury W; Population Z" at 98, where the probability of illness/injury T, U, V, or W is extremely low, and, therefore, for whose members self care is appropriate. Attached as an appendix to this application is a representative algorithm for the NMS system, covering adult back pain. Figures 4A-4E illustrate the branched chain logic for this algorithm. Each of the NMS algorithms has four components: The Cover Sheet: The cover sheet provides a variety of information about the algorithm, including conditions considered, estimated action point distribution, and excluded conditions. The algorithm cover sheet is intended to provide a comprehensive overview of the algorithm. The key uses of the information are as follows: Algorithm Selection The fields "Algorithm Name," "Category," "Keywords" and "Similar Complaints" are all used to assist the nurse during the automated process of selecting an appropriate algorithm. "Opening Screen" In the NMS system, once a nurse has selected a given algorithm, an opening screen appears, which provides a brief description of the algorithm, including the following fields: "What Does it Do?" Algorithm Road Map (intended to give nurse a sense of the length of the algorithm) Excluded Populations Relevant Medical Risk Factors Utilization Management Each and every algorithm as an "Anticipated Call Distribution. " This represents the best judgement of an experienced medical staff based on their cumulative experience and will serve as the baseline for evaluating the efficiency of the algorithm and will be updated with the availability of empirical data. Clinical Overview The "Areas of Inefficiency/ Anticipated Economic Impact" provides a clinical synopsis of the algorithm, essentially representing a differential diagnosis of the presenting complaint, together with estimates of its prevalence, severity, and recommended level of intervention. The Logic: The algorithms' formal logic is branch-chained and binary. (An unsure answer has information to help determine whether to defer to yes or no.) Its use by nurses standardizes their evaluation while allowing the nurse to add his/her professional expertise to the information gathered (but not to idiosyncratically replace the formal logic) to "sort" best a patient's problem. The logic "sorts" to several defined "action points" whose definitions are central to the process. The algorithm logic lays out the questions in the order they will be presented to the nurse by the system. The algorithms represent branched chain logic, with the most sensitive questions being asked first, moving on, in response to positive answers, to more specific questions to identify more specifically timing and type of appropriate care. The numbering of the nodes or boxes in Figures 4A-4E corresponds with the corresponding points in the node text of the appendix. The NMS system includes a unique Algorithm Editor, which allows a clinician, rather than a programmer, to create and/or modify an algorithm without having to write code. Figures 4A-4E and the corresponding node text of the appendix is output from that tool. The Node Text: The node text is the "why" behind the algorithm logic. For each yes-no branch and each action point, the algorithm authors have written their medical explanation of the logic in standardized format. This also includes scripted questions for the nurses to use, should they so wish. The algorithm node text is the supporting data for each and every question and end point in the NMS system. Most of this information is visible to the nurse as he/she "traverses" a given algorithm. As with the algorithm logic, any text changes in the node text can also be modified by a medical administrator through the Algorithm Editor, without writing code. This allows knowledgeable users of the NMS system essentially to create their own "customized" algorithms, using those provided with the system as a base. The following is a brief description of the categories within the node text of the appendix. An understanding of the action point definitions is central to evaluating the algorithms. They are: INITIATE EMERGENCY PROCEDURES: The NMS nurse will connect the caller to the local EMS Dispatcher without further delay. (Used when there is reasonable reason to suppose the need for on-site and en-route care beyond the capabilities of the typical caregiver.) SPEAK TO NMS PROVIDER: The NMS nurse will connect the caller to a physician who works with the NMS system to complete the triage encounter. (Used when there exists a possible need for EMS Dispatch, but when a physician interview may identify more appropriate actions, i.e., cuts down on the "false positive" EMS Dispatches.) URGENT CARE: The patient needs care now (e.g., a deep and dirty laceration), but does not need EMS care on site or en route. While urgent care can be delivered in hospital-based emergency departments, free standing emergency clinics, and doctors' offices, it does require that the site be open at the time the care is needed, since the care cannot be delayed. SPEAK TO PROVIDER-SORTING: The NMS nurse will assist the caller in speaking to a physician whose role will be to determine the appropriate next step in the patient's care. This physician can be the patient's primary care physician, the physician "covering for" the patient's primary care physician, or a physician in the employ of the patient's insurance carrier. (Note: The NMS algorithm logic can designate that this contact occur either "NOW" or "LATER". The "NOW" designation means that the caller should speak to the physician as soon as possible; the "LATER" designation means that the contact can be delayed for up to 4 hours. SPEAK TO PROVIDER-TREATMENT: The NMS nurse will assist the caller in speaking to a physician whose role will be to decide whether appropriate care can be initiated by telephone with follow up care by appointment. This physician can be the patient's primary care physician, the physician "covering for" the patient's primary care physician, or a physician in the employ of the patient's insurance carrier. EARLY ILLNESS APPOINTMENT: The NMS nurse will assist the caller in establishing an appointment with an appropriate provider "the next time that office is open". Most often this will be an appointment "later today" or "tomorrow"; however, a call late Friday evening might result in an appointment Monday morning. ROUTINE ILLNESS APPOINTMENT: The NMS nurse will assist the caller in establishing a "routine" appointment with an appropriate provider. The standard is that the appointment will be no later than two weeks from the date of the call. SELF CARE: The NMS nurse will instruct the caller in understanding why self care is the most appropriate "next step", explaining the steps of self care, "granting call-back permission" to the caller, and scheduling any needed outward calls from the NMS system to the caller. The formal structure of the NMS algorithm logic can designate that the NMS nurse either act on these action points as soon as they are reached (as a true end-point) or act on them "at the end of the algorithm". In the event that the NMS nurse reaches the end of an algorithm and the algorithm logic has made more than one recommended action, the NMS nurse will carry out the recommended action of the highest priority. Also important in understanding the NMS algorithms is realizing the distinction made in the node text between a "provider examination" (requires in-person contact between patient and provider) and a "provider evaluation" (which could be confined to a telephone conversation between caregiver and provider). The Self Care Instructions: For many patients, self care under the supervision of a caregiver will be the most appropriate care. The NMS Self Care Instructions guide the NMS nurse in providing for the caregiver an explanation of what is likely going on, things to do to lessen symptoms, call-back guidelines for the caregiver to use, and a mechanism to schedule NMS callbacks to the caregiver, if appropriate and desired by the caller. Use of the NMS System Software The Network Management System software is started by selecting the Nursetool choice from the Motif Root Menu. An example of a Motif Root Menu is shown in Figure 5. • Use the mouse to position the pointer in an open area of the screen. • Hold the left mouse button down. The Motif Root Menu displays. • Drag down the menu to the Nursetool selection. • Release the mouse button. The NMS Main button bar displays (see Figure 6). Stopping the IAS Network Management System The NMS software is stopped by selecting the Close choice from the NMS Main button bar Window Manager Menu. • Use the mouse to position the pointer on the Window Manager Menu button at the left edge of the title bar in the NMS Main button bar. (See Figure 6.) • Hold the left mouse button down. The Window Manager Menu displays. • Drag down the menu to the Close selection. • Release the mouse button. The NMS Main button bar and any open windows of the NMS software disappear from the computer screen. 1 Starting a Call Overview of the Call Process The NMS is intended to be used as the first point of contact for a patient entering the health care system — i.e., those seeking medical care, health care advice, or information. As such, it has been designed to support a range of health care needs including: Emergency calls Illness Care calls (symptomatic patients) Provider Selection calls Health care information calls Callbacks to the patient When a call is received or a patient transaction begins, a judgment must be made about the caller's needs. The initial version of the NMS currently provides for four types of calls: • Emergency — Calls requiring immediate assessment of a patient's medical problem and possibly immediate referral of the patient to a provider for medical attention are handled through the Emergency process. Emergency calls do not require verification of the patient's eligibility for referral. • Illness Care — Medical problems that are not emergencies, but require assessment of the patient's condition are processed as Illness Care calls. A series of algorithms are used to walk you through the assessment process. Illness Care calls require verification of the patient's eligibility record in the system. If eligibility records do not exist in the system, you may create a New Patient Chart to add the patient's eligibility record. • Provider Selection — Calls requesting help in selecting physician the appropriate medical provider are processed as Provider Selection calls. The Provider Selection function can also be used when an Illness Care call results in requiring provider selection. • Information — Patient requests for information on self-care and/or insurance rules for a particular plan are processed as Information calls. Information calls require verification of the patient's eligibility record in the system or creating a New Patient Chart. • Other — Calls that are inappropriate for the NMS software are processed as Other calls. Processing a Call • Click the Start Call button in the NMS Main button bar (Figure 6) or press Fl. The Caller Info window (Figure 7) and the Call Type Selection bar (Figure 8) display. The NMS Main button bar remains on the screen. Initial Information Initial information about the caller and the nature of the call is entered into the Caller Info window. The text box in the Caller Info window is a repository for free-form comments about the call. Comments entered here are saved as a permanent record with the other information entered during the call session. The Caller Info Window • Click the Start Call button in the NMS Main button bar or press Fl. Patient Problem/Nursing Assessment — Type the following: • the caller's description of the patient's problem, and • the nurse's assessment of the patient's problem. The description should be sufficiently detailed to assist in selecting an appropriate algorithm. You may add text to this box at any time during the call session. Additional comments will be saved to the database when the call session is ended. Caller Name — Type the first and last names of the caller (separated by a space), even if the caller is other than the patient. Relationship — Enter the caller's relationship to the patient. The list button opens a list box with the acceptable entries for this box. The choices are: Self Parent Grandparent • Relative Friend Other Select (or type) Self if the caller is the patient. Patient Name — Type the first, middle and last names of the patient (each separated by a space). If you entered Self in the Relationship text box, the Patient Name box will be automatically be filled in with the name you entered in the Caller Name text box. Phone Now — Type the phone number of the caller, even if the caller is other than the patient. Use the format: (401) 555-8571. OK — Click the OK button to save the information you entered in the Caller Info window. The Caller Info window remains open on the screen and the OK button dims. The Caller Info window will remain available on the screen as a window or an icon until the call session is ended. You may add data to the Patient Problem/Nursing Assessment text box or change the information in any of the other text boxes in the Caller Info window at any time during the call session. The additional information will be saved to the database when the call session is ended. Minimizing the Caller Info Window You may minimize the Caller Info window to an icon at any time during the call session. • Click the close box in the top right corner of the window. The Caller Info window will be minimized to an icon at the bottom of the computer screen (Figure 9). Opening the Caller Info Window Icon You may open the Caller Info window from its icon if desired. • Double-click the Caller Info icon at the bottom of the computer screen. The Caller Info window will display. What Next? When you have completed the required entries in the Caller Info window, select a call type from the Call Type Selection button bar as described above. Selecting the Type of Call The Call Type Selection button bar is displayed when you select Start Call from the NMS Main button bar. Each button on the Call Type Selection button bar starts a different type of session for interacting with the caller. The Call Type Selection button bar remains displayed during a call session in case the nurse needs to change a call type. Emergency (F6) Click the Emergency button or press F6 when you perceive the caller has a life-threatening emergency that requires life support transportation (essentially equivalent to calling 911). This will start the Emergency call process so that you can direct the patient to immediate medical attention. Emergency calls do not require verification of the patient's eligibility for referral. Illness Care (F7) Medical problems that are not life-threatening emergencies, but require assessment of the patient's condition are processed as Illness Care calls. Illness Care calls make use of automated risk assessment algorithms to help the nurse assess the patient's level of risk. Illness Care calls require verification of the patient's eligibility record in the system. If eligibility records do not exist in the system, you may create a New Patient Chart to add the patient's eligibility record. Illness Care calls are described below. Provider Selection (F8) Patient requests for assistance in selecting a provider are processed as Provider Selection calls. Provider Selection calls begun by clicking the Provider Selection button in the Call Type Selection button bar or by pressing F8 require verification of the patient's eligibility record in the system or creation of a New Patient Chart. However, when an Illness Care call session results in requiring assistance for provider selection, you can perform Provider Selection without passing through the Eligibility Verification window again. Provider Selection calls are described below. Information (F9) Patient requests for information on self-care and/or insurance rules for a particular plan are processed as Information calls. Information calls require verification of the patient's eligibility record in the system or creating a New Patient Chart. Information calls are described below. Other (F10) Calls that are inappropriate for the NMS Network Management System software are processed and recorded as Other calls. Other calls are described below. 2 Emergency Call Handling Select Emergency (F6) from the Call Type Selection button bar (Figure 8) when the call presents a life-threatening emergency. The Emergency Handling Window • Click the Emergency button in the Call Type Selection button bar (Figure 8) or press F6. The Emergency Handling window (Figure 10) displays. If the caller's name and telephone number are not already displayed in the Caller Name and Caller Phone boxes as a result of being entered in the Caller Info window, you should record the caller's name and telephone number in the Caller Name and Caller Phone boxes before or after activating emergency procedures. Caller Name — Type the first and last names of the caller (each separated by a space). Caller Phone — Enter the caller's telephone number. Use the format: (401) 555-8571. Assessment of Situation — Enter your assessment of the situation. You may enter this information before or after activating emergency procedures. OK — When you have activated emergency procedures (such as transferring the call to 911) and have completed entering the information in the Emergency Handling window, indicate completion of the Emergency call by clicking the OK button in Emergency Handling window. Cancel — If, during the call, you determine the situation is not an emergency, click the Cancel button in the Emergency Handling window. Then at the Call Type Selection button bar, select the appropriate call type to handle the call. 3 Finding, Creating and Viewing Patient Charts This section contains information on how to find a patient's chart when it already exists in the system, or create a new chart if none exists. The Eligibility Verification window has fields for entering specific information which will locate the chart of a patient who has used the system before. Eligibility Verification Your organization may require that you check the patient's eligibility to use the system. If so, Illness Care, Provider Selection, and Information calls require eligibility verification. After initiating one of these call types, the next step is to verify the patient's eligibility status by searching for the patient's records in the database using the Eligibility Verification window. The Eligibility Verification Window • Click the Illness Care button (F7), the Provider Selection button (F8), or the Information button (F9) in the Call Type Selection button bar (Figure 8). The Eligibility Verification window displays (see Figure 1 1). If the patient's last name was entered in the Caller Info window (Figure 7), the patient's last name displays in the Patient Last Name field of the Eligibility Verification window. Otherwise, initiate a search for the patient's records in the system, as follows. • Enter a specific piece of information unique to the patient, such as the patient's social security number in the SSN field, or the Health Plan ID, to narrow the search quickly. • Click the Check Eligibility button or press Esc + Fl 1 to display in the Results box all eligible patients meeting the criteria you have entered so far. In the event the caller cannot give you the correct spelling of the patient's name or does not know the patient's SSN or Health Plan ID, try entering additional information in the remaining text boxes to identify the patient. If need be, you can click Check Eligibility or press Esc + Fll to display a list of all eligible patients in the Results box. • When you find the patient listed in the Results box, click the patient's entry (if it is not already highlighted) and then click the OK button, or just double-click the entry, to close the Eligibility Verification window and view the patient's chart. Patient Last Name — Type the patient's last name if it is not already displayed. Begin the name with a capital letter. If you are unsure of the spelling, use the wildcard search characters. Patient First Name — Type the patient's first name if it is not already displayed. Begin the name with a capital letter. Health Plan — Type the name of the patient's (or sponsor's) health insurance plan. Health Plan ID — Type the patient's identification number for the health insurance plan entered in the Health Plan box. This number will be the number on the patient's health insurance ID card. Social Security Number — Type the social security number of the patient's (or sponsor's social security number when appropriate). Use the format 123-45-6789. Sponsor's Employer — Type the name of the employer when the employer is a client of the system. Note: The entry in the Sponsor's Employer box is only helpful for checking eligibility. Patient Zip Code — Type the five-digit zip code for the patient's address. Use the format 12345. Note: If you type too many or too few digits, or letters rather than numbers, and then click Check Eligibility, the system displays an error message to that effect. You will also get an error message if you type a zip code that the system doesn't recognize. In either case, click OK in the message box to return to the Eligibility Verification window. Patient Phone — Type the patient's telephone number, beginning with the area code. Use the format: (401) 555-8571. Check Eligibility — Click or press Esc + Fl l when you have entered enough data in the text boxes to cause a reasonable search of the database for the patient. The list of names matching the search criteria will display in the Results box. You do not have to fill in each box to initiate a search. Results — Displays the list of names matching the search criteria. If no patients are listed in the Results box after you click the Check Eligibility button, a message stating that no patients meet the criteria displays. Click the OK button in the message box, then double-check the accuracy of the Social Security Number entry or other text box entries and try Check Eligibility again before creating a new chart. OK — When the correct patient is highlighted in the Results box, click the OK button (or double click the patient's name in the Results box instead of using the OK button). The Eligibility Verification window will close and both the Algorithm Selection and the Patient Chart windows will open. New Patient — This button allows you to create a new patient chart using the New Patient Data Entry window (see Figure 12). For example, if the patient requesting services has not used the system before, and they are not in your installation's database, the patient will not display as a choice in the Results box. In these cases, you may create a new patient chart by clicking the New Patient button. See below for information on the New Patient Data Entry window. • Always check the Social Security Number text box entry and try the Check Eligibility button again before creating a new chart. • If the patient has used the system before, but a chart cannot be found during eligibility verification, a new patient chart may be created. This situation should almost never occur, and should be noted in the Problem Notebook. See the pertinent section below for information on using the Problem Notebook. Creating a New Patient Chart If the patient requesting services has not used the system before, a patient chart may not exist for the patient. Always check the Social Security Number text box entry in the Eligibility Verification window and try the Check Eligibility button again before creating a new chart. When the patient is not found in the database, create a new patient chart by clicking the New Patient button in the Eligibility Verification window. This will open the New Patient Data Entry window. Note: If the patient has used the system before, but a chart cannot be found during eligibility verification, a new patient chart may be created. This situation should almost never occur, and should be noted in the Problem Notebook. See the pertinent section below for information on using the Problem Notebook. Any information entered into the Eligibility Verification search fields during an attempt to find a patient's chart will be transferred to the New Patient Data Entry window. The New Patient Data Entry Window (Figure 12) • Click the New Patient button in the Eligibility Verification window. The New Patient Data Entry window displays. Fill in as many of the New Patient Data Entry window text boxes as you would like. Note: The Patient's SSN and the Client boxes must be filled in. If you do not have the patient's social security number, enter a "0" (zero). If you do not have the information for the Client text box, use the default value. If you do not have some of the other information, leave the text box blank. Press Tab to advance to the next text box, or click on the text box you want to activate. Press Shift + Tab to return to the previous text box. Last Name — Type the patient's last name. Begin the name with a capital letter. First Name — Type the patient's first name. Begin the name with a capital letter. MI — Type the patient's middle name or initial. Begin the name with a capital letter. Street Address — Type the patient's street address. City, State — The city and state are filled-in automatically after you enter the zip code. Zip Code — Type the patient's 5-digit zip code. Use the format 12345. Note: If you type too many or too few digits, or letters rather than numbers, and then click Check Eligibility, the system displays an error message to that effect. You will also get an error message if you type a zip code that the system doesn't recognize. In either case, click OK in the message box to return to the New Patient Data Entry window to make a correction. Phone — Type the patient's telephone number, beginning with the area code. Use the format: (401) 555-8571. Date of Birth — Type the patient's date of birth in the format: 15-mar-94 (the month in all lower case letters). Gender — Click the list button, then click the appropriate choice in the list. Ethnic Origin — Click the list button, then click the appropriate choice in the list. Marital Status — Click the list button, then click the appropriate choice in the list. Patient's SSN — The patient's social security number must be entered. If the social security number is not known, type "0" (zero). Use the format: 555-14-2857. Sponsor's Employer — Type the name of the policy-holder's employer. Client — The name of the client must be entered. If the correct client for your installation is already displayed, you may just press the Tab key to advance to the next text box. Otherwise, click the list button, then click the appropriate client in the list. Plan Name — Click the list button and select a plan from the predefined list, or type the name of the plan if it does not appear on the list. Plan Type — Click the list button and select a plan type from the predefined list, or type the name of the plan type if it does not appear on the list. Health Plan ID — Type the patient's identification number for the health insurance plan. This number will be the number on the patient's health insurance ID card. Primary Physician — Type the name of the patient's primary physician. The primary physician you define here for the patient's chart will automatically be changed if an appointment is made with a different provider during a Provider Selection session begun for Administrative Reasons. This entry is also used in the Provider Selection function if the physician is defined as a provider in the database. OK — Click the OK button to record the new patient chart and leave the New Patient Data Entry window. The New Patient Data Entry window disappears and the Patient Chart window displays with the newly created patient information. Note: If a message stating the social security number you entered in the Patient's SSN text box already exists in a patient chart: • Click the OK button in the message window. • Click the Cancel button in the New Patient Data Entry window. • Type the correct social security number in the Social Security Number text box in the Eligibility Verification window. • Click the Check Eligibility button in the Eligibility Verification window. • Click the OK button in the Eligibility Verification window to bring up the patient's chart. You may now proceed with the rest of the call session (Illness Care or Information). See the section Viewing Patient Charts for information on the Patient Chart window. Cancel — Click the Cancel button to stop creating a new patient chart and return to the Eligibility Verification window. Any information you entered into the New Patient Data Entry window is lost when you click the Cancel button. Viewing Patient Charts The Patient Chart window (see Figure 13) is for viewing information on file for the patient. You can use the buttons in this window to toggle between the various types of chart information available. Note: You cannot update the patient's chart from the Patient Chart window. Only the Nurse Administrator can update a patient's chart. If you need to update information in the patient's chart, make a note in the Problem Notebook containing the new information. See the pertinent section below for information on using the Problem Notebook. The Patient Chart Window (Figure 13) • Click on a patient's name in the Results box of the Eligibility Verification window and then click OK; or, • Double-click on a patient's name in the Results box of the Eligibility Verification window. • Click the OK button after completing a new patient chart. Once a patient's name is selected from the Eligibility Verification window, or a new patient chart is created, the Patient Chart window displays the identifying information available for the patient in the scrolling text box of the Patient Chart window. Identifying Information — The identifying information for the patient displays in the Patient Chart window when the Patient Chart window first opens (as shown in Figure 13). After another type of information has been displayed by clicking one of the other buttons in the Patient Chart window, you can return to the identifying information display by clicking the Identifying Information button in the Patient Chart window. Health Information — Clicking the Health Information button in the Patient Chart window displays the information shown in Figure 14. Demographic Information — Clicking the Demographic Information button in the Patient Chart window displays the information shown in Figure 15. Prior NMS Contacts — Clicking the Prior NMS Contacts button in the Patient Chart window displays the information shown in Figure 16. The most recent call record is displayed first. To review older call records, use the scroll bar to page down in the display. Minimizing the Patient Chart Window You may minimize the Patient Chart window to an icon if desired. • Click the close box in the top-right corner of the window. The Patient Chart window will be minimized to an icon at the bottom of the computer screen (Figure 17). Opening the Patient Chart Window Icon You may open the Patient Chart window from its icon if desired. • Double-click the Patient Chart icon at the bottom of the computer screen. The Patient Chart window displays. 4 Illness Care At the heart of the NMS Network Management System is a set of decision trees, or algorithms, enabling you to sort patients into different risk categories without requiring a medical diagnosis. With these algorithms, you can query the caller for answers to specific questions related to the patient's presenting symptoms. The algorithms branch to predefined actions based on the answers received, so that patients can be guided to an appropriate level and type of care for their problems based on their level of risk and potential needs. The NMS clinical algorithms are not intended to develop medical diagnoses; they do establish temporal urgency requirements and recommend level of intervention required for evaluating a caller's problem. While the Illness Care call process is relatively structured, it is designed for use by registered nurses who can override the recommendations of the system based on their professional nursing judgment. After you receive a call, select Illness Care from the Call Type Selection button bar (Figure 8), and find or create the patient's chart, the system will bring you to the Algorithm Selection window (Figure 18). The Algorithm Selection Window • Click the OK button in the Eligibility Verification or in the New Patient Data Entry window. The Algorithm Selection window displays (see Figure 18). The Algorithm Selection window offers alternative methods for finding the best algorithm to use when you are interviewing the patient. The alternatives are described below. Topical Listing — Eleven buttons are available for choosing a category of algorithms. Click the Topical Listing button for the medical category that best describes the patient's symptoms. When you have selected a medical category, a list of the algorithms within that category displays in the Alphabetical Listing box. Alphabetical Listing — Initially, this box displays an alphabetical list of all algorithms in the system. When you click on a medical category (one of the Topical Listing buttons), or enter keywords into the Keywords box, the list in the Alphabetical Listing box is narrowed to the algorithm(s) corresponding to the medical category you clicked and the keywords you entered. Keywords — The Keywords text box allows you to find an algorithm by typing in keywords that describe the patient's symptom(s). Each keyword — including the last — must be followed by a semicolon (;). As soon as you type the semicolon, the related algorithms will be listed in the Alphabetical Listing list box. An example of the list associated with the keyword "pain;" is shown in Figure 19. Multi-word keywords must be connected by a hyphen (-). Abbreviations may be used. Note: If you clear the Keywords text box with the Backspace key, the full list of algorithms displays in the Alphabetical Listing box. Associated Algorithms — After clicking on an algorithm in the Alphabetical Listing box, this scrolling list box displays the names of the algorithms, together with their purposes, that are similar to the algorithm you chose, as a way to double-check that you are selecting the most appropriate algorithm. If an associated algorithm describes the patient's symptoms better than the algorithm in the Selected Algorithm box, click on the more appropriate algorithm name in the Associated Algorithms box. The name you select displays in the Selected Algorithm box. The purpose of the algorithm you selected displays in the Purpose of Selected Algorithm box. Selected Algorithm — When you click on an algorithm in the Associated Algorithms box, the name of the algorithm displays here. See Figure 20. Purpose of Selected Algorithm — When the name of an algorithm displays in the Selected Algorithm box, the purpose of that algorithm displays in this box. Select — When you are satisfied that the item displayed in the Selected Algorithm box most closely corresponds to the patient's problem, click the Select button to advance to the Algorithm Summary window (Figure 21) as follows. • Click the Select button to advance to the Algorithm Summary window; or • Double-click on an item in the Alphabetical Listing box to advance to the Algorithm Summary window. The Algorithm Summary Window The Algorithm Summary window contains a detailed overview of the selected algorithm inside a display-only scrolling text box. • Click the Select button in the Algorithm Selection window; or • Double-click on an item in the Alphabetical Listing box of the Algorithm Selection window (Figure 18). OK — Once you have reviewed the summary, click the OK button to close the Algorithm Summary window and to proceed with the first question of the algorithm. If no algorithm summary exists, a message window displays in place of the Algorithm Summary window. Click the OK button in the message window to proceed with the first question of the algorithm. Algorithm Navigation Algorithm navigation takes place in the Algorithm Navigation window (Figure 22). The Algorithm Navigation window presents clinical questions together with supporting lay questions. The answers to the clinical questions move you through the algorithm until you reach a list of actions. The algorithm navigation process requires you to record the caller's answers to the questions presented in the Algorithm Navigation window. As soon as you select the button that represents the caller's answer to the question, the system will present another series of questions or advance to the Nurse Action List window. The Algorithm Navigation Window Algorithm Name — This box displays the name of the algorithm from which questions are currently being asked. If a transfer to another algorithm takes place (e.g., a patient complaining of back pain also has chest pain and the system transfers to the Chest Pain algorithm), the name of the new algorithm displays. Clinical Question — Describes the current question in clinical terminology. Clinical questions are always yes/no questions. Lay Question — Provides suggestions for how the clinical question can be asked in language more appropriate for most callers. The lay questions may not necessarily be yes/no questions, but are intended to solicit the information the nurse needs to answer the clinical question. Rationale — Describes the reasoning for asking the current question, and may present an explanation if the patient answers yes to the current question. Yes — Click the Yes button or press Control + Y when the caller answers "yes" to the question. No — - Click the No button or press Control + N when the caller answers "no" to the question. Unsure — When the caller cannot give a definite answer to the question, click the Unsure button or press Control + U to see a further discussion about the question. The Further Explanation window displays (see Figure 23). Navigation window • Click the OK button in the Further Explanation window to close it and proceed with the algorithm navigation process. Back — Click the Back button or press Control +B to back up and erase the previous answer and continue from the previous question. Comments — This space is provided to record any comments you may wish to make about the patient or the response to the question. Text entered into the Comments box is only saved with this question in the call record when you click the Insert button. Insert — Click the Insert button to save a comment you entered into the Comments text box. Once you insert a comment, it becomes a permanent part of the record of the current call and the comment cannot be deleted. Erase — Click the Erase button to remove a comment from the Comments box before clicking the Insert button. Once inserted, comments cannot be deleted. Nurse Action List Algorithm navigation for the call is completed when the Nurse Action List window (Figure 24) displays. The Nurse Action List window presents a list of recommended actions to address the patient's condition. Depending on the action that you select, a different window will display. Possible Recommended Actions The possible actions are listed below in order of their medical priority: • Activate Emergency Procedures - For potentially life-threatening emergencies requiring on-site or en-route care. • Speak to IAS Provider - For possible need for EMS dispatch. A physician interview may identify a more appropriate action. • Urgent Care - For care needed now, but EMS care on-site or en-route is not needed. Care could be delivered in the emergency room, clinic, or doctors' offices. • Transfer to Algorithm - For transferring to the Algorithm Navigation window to navigate through a different algorithm. • Speak To Provider — Sorting - For possible need for a provider visit. A physician interview may identify whether action is needed now (ASAP) or later (can be delayed for up to four hours). • Speak To Provider — Treatment - For a physician interview to identify whether appropriate care can be initiated by phone. • Early Illness Appointment - For an appointment with an appropriate provider "the next time the office is open. " • Routine Illness Appointment - For scheduling an appointment within two weeks. • Self-Care - For problems which can safely be treated at home. The Nurse Action List Window The Nurse Action List window displays automatically after completion of the Algorithm Navigation. The top scrolling text box in the Nurse Action List window displays a list of recommended actions, prioritized by the system according to the order above. Usually, you will select the top-most action in the list. You may override the most highly recommended action and select another action that, in your judgement, is appropriate to address the patient's condition. Reasons for such overrides should be noted in the comments section of the Call Termination window. • Highlight an action by clicking on it. Information displays in the boxes described below. The contents of these boxes change depending on which action is selected. • Click the Select button. Select — When the action you want is highlighted (click on the action to highlight it), click the Select button to display the action's endpoint window. Clinical Rationale — An explanation of why the highlighted action is recommended. Message to Patient — Suggested language to use to explain the recommendation to the patient. Symptom Pattern — What the patient said to cause the system to generate this recommendation. Need to Consider — A clinical description of what conditions cannot safely be ruled out. When appropriate, this information will be passed on to the doctor. Provider Codes — This box contains the criteria for selecting an appropriate provider when you perform Provider Selection. Done — After you are done with Illness Care, click Done to exit algorithm navigation. A message will display asking if you are sure you want to end the medical assessment procedure. If you click Yes in the message window, both the Algorithm Navigation window and the Nurse Action List window close. If you click No in the message window, the Nurse Action List will remain displayed. Cancel — Click Cancel to return to the Algorithm Navigation window (Figure 22). The effects of selecting one of the possible endpoints presented in the Nurse Action List window are shown in Figure 25. Patient Self Care When you select ACCESS SELF CARE INSTRUCTIONS from the Nurse Action List, the system presents instructions for self care in the Self Care End Point window (Figure 26). The Self Care End Point Window Instructions — The Instructions scrolling text box contains information organized into four categories: • General Information and Education • Instructions for Pain/Symptom Relief • Watch Out For/Call Us Back For • Callback Instructions Use this information to instruct the caller in understanding, accepting and carrying out self care. Does the Patient Accept — Click the appropriate radio button. If the patient does not accept the recommended action, clicking the No radio button and then clicking the OK button will close the Self Care End Point window and reopen the Nurse Action List window, where you may select a different action. Callback Date — If you determine a callback to the patient is appropriate, type the scheduled callback date using the format: 01-apr-94. This information will be presented in the Worklist window. Note: The month must be the first three letters of the month in all lowercase letters. Callback Time — Type the scheduled callback time using the format: 14:00 (the system uses a 24-hour clock). End Point Disposition — Click in the text box and type comments or concerns from the patient regarding self care, if any, or any comments pertinent to the callback because this information will be displayed in the Worklist window at the time of the callback. OK — Click the OK button to close the Self Care End Point window. Note: If you haven't filled in the Caller Name and Phone boxes in the Caller Info window, an error message will be presented telling you to do so. Cancel — Click the Cancel button at the bottom right corner of the window to close the Self Care End Point window, return to the Nurse Action List window, and select a different action. Other End Points This section describes more end points available as actions in the Nurse Action List window. Early Illness Appointment Assist the caller in establishing an appointment with an appropriate provider. Most often this will be an appointment within 48 hours. However, a call late Friday evening, for example, might result in an appointment Monday morning. If you select the Early Illness Appointment end point and the Provider Selection function is available on your system, the Do you want to perform Provider Selection? message window displays. Routine Illness Appointment Assist the caller in establishing a routine appointment with an appropriate provider. The appointment should be no later than two weeks from the date of the call. If you select the Routine Illness Appointment end point and the Provider Selection function is available on your system, the Do you want to perform Provider Selection? message window displays. Urgent Care Use when the patient needs care now, but does not need EMS care on-site or en-route. If you select the Urgent Care end point and the Provider Selection function is available on your system, the Do you want to perform Provider Selection? message window displays. Activate Emergency Procedures When you select ACTIVATE EMERGENCY PROCEDURES from the Nurse Action List, the Emergency Handling window displays. (See Section 2: Emergency Call Handling above). Follow the emergency procedures established at your installation. Use this action when there is a reason to suppose the need for on-site and en-route care beyond the capabilities of the typical caregiver. Transfer to Algorithm When you select TRANSFER TO ALGORITHM from the Nurse Action List, the Algorithm Navigation window (Figure 22) for the new algorithm opens. (See Algorithm Navigation above.) Speak To NMS Provider Connect the caller to a supervising physician who will complete the triage encounter. Use this action when a possible need for emergency medical services exists, but a physician interview may identify more appropriate actions. When SPEAK TO NMS PROVIDER is the recommended action and you click the Select button in the Nurse Action List window, the Speak With NMS Provider window (Figure 27) displays: Provider Name — Type the name of the doctor the caller will speak to, or select a name using the list button to display a list of provider names. Provider Comments — Type any comments the made by the doctor. Recommendation — Use the list button to enter the doctor's recommendation. Depending on the recommendation, the call may continue with Provider Selection if the Provider Selection function is available on your system. Does the Patient Accept? — Click the appropriate radio button indicating whether the patient accepts the doctors recommendation. OK — Click the OK button to conclude the illness care process. If the No radio button is selected, clicking the OK button will return you to the Nurse Action List where you may select a different action. Cancel — Click the Cancel button to return to the Nurse Action List and select another action. Speak To Provider — Treatment Assist the caller in speaking with a doctor who will decide whether appropriate care can be initiated by telephone with follow-up care by appointment. This doctor can be the patient's primary care physician, the physician covering for the patient's primary care physician, or a doctor in the employ of the patient's insurance carrier. Clicking the OK button opens the Speak With Provider window. When SPEAK TO PROVIDER is the recommended action and you click the OK button in the Nurse Action List window (Figure 24), the Speak With Provider window (Figure 28) displays: Provider Name — Type the name of the provider the patient will consult. Does the Patient Accept? *— Click the appropriate radio button indicating whether the patient accepts the doctor's recommendation. OK — Click the OK button to conclude the illness care process. If the No radio button is selected, clicking the OK button will return you to the Nurse Action List where you may select a different action. Cancel — Click the Cancel button to return to the Nurse Action List and select another action. Speak To Provider — Sorting-Now / Later Assist the caller in speaking with a doctor who will determine the appropriate next step in the patient's care. This doctor can be the patient's primary care physician, the physician covering for the patient's primary care physician, or a doctor in the employ of the patient's insurance carrier. The algorithm designates that this contact occur either "now" or "later". The "now" designation means that the caller should speak to the doctor as soon as possible. The "later" designation means that the contact can be delayed for up to four hours. Clicking the OK button opens the Speak With Provider window (see Figure 28) described above. 5 Handling Requests for Information Callers may request information on self care and/or rules for a particular health plan. This will be an Information call type. Information calls require eligibility verification prior to access to medical or health plan information. Information Calls Use the Information button in the Call Type Selection button bar (Figure 8) to handle Information calls, but do not use the Information button in the Call Type Selection button bar to access medical information if you are already processing a call, such as an Illness Care call. Doing so will log the call as an Information call instead of an Illness Care call. If you want to access information without changing the call type and without checking eligibility, use the Medical Information button in the NMS Main button bar (Figure 6). • Click the Information button in the Call Type Selection button bar or press F9. The Eligibility Verification window (Figure 11) displays. The steps for using the Eligibility Verification window to locate a patient's chart are described in Section 3, Finding, Creating and Viewing Patient Charts. After the patient chart is found or created, the Information Type Selection window (Figure 29) displays. The Information Type Selection Window The system groups requests for information into two categories: • Medical Information • Health Plan Rules You must select one of these categories from the Information Type Selection window. • After clicking the Information button in the Call Type Selection button bar and selecting a patient in the Results box of the Eligibility Verification window, click the OK button in the Eligibility Verification window. The Information Type Selection window displays. The Information Type Selection window includes two radio buttons: Medical Information— Click the Medical Information radio button and then click the OK button to advance to the Self Care Selection window. Health Plan Rules — Click the Health Plan Rules radio button and then click the OK button to advance to the Health Plan Rules Selection window. OK — After selecting the radio button that corresponds to the requested information type, click the OK button to advance to the next window. Cancel — Click the Cancel button to stop the Information type of call. Clicking the Cancel button closes the Information Type Selection window. Medical Information When you choose Medical Information from the Information Type Selection window, the Self Care Selection window (Figure 30) displays. The Self Care Selection window allows you to choose the particular self care information to retrieve. The Self Care Selection window, which is very similar to the Algorithm Selection window (Figure 18), allows selection of a self-care instruction based on a medical category and provides a way to search for self care instruction using keywords. The Self Care Selection Window • The Self Care Selection window displays when you click the Medical Information radio button and then click the OK button in the Information Type Selection window. Topical Listing — Click on the medical category that best describes the caller's request for information. A list of the corresponding self-care instructions displays in the Alphabetical Listing box. Alphabetical Listing — Initially, the Alphabetical Listing scrolling list box displays a list of all self-care instructions in the system. When you click on a medical category using one of the Topical Listing buttons, or enter keywords into the Keywords box, the list is narrowed to display the self care instructions that correspond to the medical category or keywords. You can double-click on an item in the Alphabetical Listing box to advance to the Self Care Instructions window (Figure 31). Selected — This box displays the currently selected self care instruction item. Keywords — Find a self care instruction by typing keywords that describe patient's request for information. Each keyword — including the last — must be followed by a semicolon (;). Select — When you are satisfied that the item displayed in the Selected box corresponds to the patient's request for information, click the Select button to advance to the Self-Care Instructions window. Note: Double-clicking on an item in the Alphabetical Listing box has the same effect as clicking the Select button. The Self Care Instructions Window • The Self Care Instructions window displays when you click the Select button or double-click on an item in the Alphabetical Listing box in the Self Care Selection window. Self Care Instructions — This is a display-only scrolling text box with the instructions corresponding to the self care item selected from the Self Care Selection window. OK — Click the OK button to exit the Self Care Instructions window when you are finished offering self care instruction to the caller. You may then either select another call type from the Call Type Selection Bar (see Figure 8), or select Stop Call from the NMS Main button bar (see Figure 6). Health Plan Rules When you choose Health Plan Rules from the Information Type Selection window, a Health Plan Rules Selection window (Figure 32) displays. The Health Plan Rules Selection window contains three pull-down list boxes to select the information you wish to search for in order to answer the caller's request for information. The Health Plan Rules Selection Window • The Health Plan Rules Selection window displays when you click the Health Plan Rules radio button and then click the OK button in the Information Type Selection window If the patient's chart does not contain information for the Client, Plan Name, and Plan Type boxes, these three boxes will be blank when the Health Plan Rules Selection window displays. To proceed, enter the information in the boxes, as described below. Client — The client currently associated with the patient is defined here. To add or change clients, click the list button to display a predefined list of clients. Scroll until the appropriate client name is highlighted and release the mouse button; or type the requested client into this box. Plan Name — The patient's current plan name is defined here. To add or change plan names, click the list button, then select the plan name from the predefined list, or type the requested plan name into this box. Plan Type — The patient's current plan type is defined here. To add or change the plan type, click the list button, then select the plan type from the predefined list, or type the requested plan type into this box. OK — Click the OK button to display the requested information in the Health Plan Rules window (Figure 33). Cancel — Click the Cancel button to cancel a request for insurance rules information and close the Health Plan Rules Selection window. The Health Plan Rules Window • The Health Plan Rules window displays when you click the OK button in the Health Plan Rules Selection window. Health Plan Rules — This is a display-only scrolling text box containing the requested health plan rules information. Note: If no health plan rules are available for the plan you selected in the Health Plan Rules Selection window, a message window may display. Click the OK button in the message window to continue. • Click the OK button to close the Health Plan Rules window. 6 Other Calls In addition to the Emergency, Illness Care, Provider Selection and Information call types discussed in other sections, the NMS Network Management System provides for handling calls that are inappropriate for the NMS software. These calls are processed as Other calls. • Click the Start Call button in the NMS Main button bar (Figure 6) or press Fl to display the Call Type Selection button bar (Figure 8). Handling Inappropriate Calls When you receive an invalid call (e.g., wrong number, prank call, etc.), select the Other (F10) button in the Call Type Selection button bar to display the OtherCall window (Figure 34). The OtherCall Window • Click the Other button in the Call Type Selection button bar or press F10. The OtherCall window displays. The OtherCall window contains a series of radio buttons to indicate types of inappropriate calls. • Click the radio button that best describes the call: Wrong Number — Click this radio button if the caller simply dialed the wrong number. Phantom Call — Click this radio button if nobody is on the other end of the line. Prank Call — Click this radio button if the caller did not call for serious business, including obscene calls. Inappropriate Call — Click this radio button if the caller's request was inappropriate to the NMS Network Management System, but not described by the previous three options. OK — Click the OK button to record the information and leave the OtherCall window. Cancel — Click the Cancel button if you determine that the call is appropriate after all and you want to return to the Call Type Selection button bar to select a different call type. 7 Terminating a Call After the caller has been served, the NMS Network Management System provides a means to collect information about the utility and effectiveness of the system. The Call Termination Window ♦ Click Stop Call in the NMS Main button bar or press F2 to open the Call Termination window (Figure 35). The Call Termination window displays. Termination — Click the Normal radio button if the call session was successful. Click the Abnormal radio button if the call session was terminated before the normal processing was accomplished. What would patient have done if this service were not available? — Click the appropriate radio button. ♦ Sought emergency care — Click this radio button if you believe the patient would have sought Emergency Handling. ♦ Made appointment with physician — Click this radio button if you believe the patient would have set up an appointment to see a physician. ♦ Attempted self care — Click this radio button if you believe the patient would have tried Self Care. ♦ Other — Click this radio button when none of the other radio buttons in this set seems appropriate, and enter comments in the text box. The comments entered in this text box will be saved with the data for the call when you click the Done button. Tag for rapid retrieval? — Click the Yes or the No radio button, depending on whether the call session warrants further attention. Indicate Reason — Click the appropriate check boxes if you clicked the Yes radio button for Tag for rapid retrieval?. o The call involved a potential lifesaving intervention o The call involved a potential savings of medical costs o The call was a noteworthy example of service value o This was a problematic call - may require follow-up Comments — Enter any comments you have about the call session. Note: These comments will be displayed in the Patient Chart IAS Call Summary Report. Done — Click the Done button when you have finished with the Call Termination window. The Call Termination window will close and the call session will end. 8 Problem Notebook The Problem Notebook is a repository for problems you may encounter using the NMS Network Management System, or problems with the medical assessment process. In addition, you should use the Problem Notebook to record instances when the patient has used the system before, but a patient chart cannot be found during eligibility verification, or when a patient chart is inaccurate. The Problem Notebook can be used at any time before, during or after the call process. The Problem Notebook Window • Click the Problem Notebook button in the NMS Main button bar (Figure 6) or press F4. The Problem Notebook window (Figure 36) displays. Entering Problems into the Problem Notebook Any user may enter a problem in the Problem Notebook. Clear — Click the Clear button to clear any information displaying in the Problem Description box. Problem Type — Choose from Medical Problem or System Problem using the list button. A Medical Problem relates to the medical information available for the call; a System Problem relates to a problem with the NMS software. Priority — Choose from Enhancement, Minor, Medium, Major, or Fatal using the list button. A description of each Priority type is as follows: Values in Priority text box Items in Priority list box Enhancement An increase or modification in the system functionality. Minor The system can still be used because the functioning of the system is not significantly impaired by the problem. Medium A workaround is available for this functional problem, but increased effort is required by some or all users. Major Basic functionality is seriously affected by this problem and manual intervention is required. Fatal The entire system is affected, so a fix is required immediately. Problem Description — Click in the Problem Description box and type your description of the problem or enhancement. Be as specific as possible in your description of a problem, i.e., how it occurred. Insert — Click the Insert button at the bottom center of the window to insert the problem into the Problem Notebook. OK — Click the OK button to record the information you entered and return to the window that was displayed before you opened the Problem Notebook window. Cancel — Click the Cancel button to exit the Problem Notebook without recording any information. Reviewing a Problem in the Problem Notebook Any user may review a problem in the Problem Notebook. • Select the appropriate search criteria to locate the problem you are interested in reviewing. Select By — When you wish to review a problem, use the Select By list button to find problems by: • Today's Date • User • Status • Problem Type • Priority Select Key — After choosing a search category using the Select By list button, use the Select Key list button to choose the criteria for the search. The contents of the Select Key list box change depending on what is currently selected in the Select By box (see the following table). Values in Select By text box Items in Select Key list box User Only the Nurse Administrator can view all user's problem descriptions. Today's date The current date Status Open Resolved Problem Type System Problem Medical Problem Priority Enhancement, Minor, Medium Major, Fatal The problems that match the Select By and Select Key values will be listed in the top display-only scrolling list box. Problem List — This box contains a list of problems already entered into the system. Click on an item in the list to view its description in the Problem Description text box; its status in the Status box; information concerning its resolution, if resolved, in the Problem Resolution text box; and who resolved the problem in the Resolved By box. OK — Click the OK button to return to the window that was displayed before you entered the Problem Notebook. Cancel — Click the Cancel button to exit the Problem Notebook. Resolving a Problem in the Problem Notebook The Nurse Administrator can update the Problem Notebook when: • A problem has been resolved. • The Problem Type changes. • The Priority of a problem changes. • Select the appropriate search criteria. Select By — When you wish to review a problem, use the Select By list button to find problems by: • Today's Date • User • Status • Problem Type • Priority Select Key — After choosing a search category using the Select By list button, use the Select Key list button to choose the criteria for the search. The contents of the Select Key list box change depending on what is currently selected in the Select By box (see the following table). The problems that match the Select By and Select Key values will be listed in the top display-only scrolling list box. Problem List — This box contains a list of problems already entered into the system. Click on an item in the list to view its description in the Problem Description text box and its status in the Status box • Click in the Problem Resolution box. Problem Resolution — Type the description of the resolution of the problem. Status — Choose Resolved from the Status list box. Resolved By — Select your user ID from the Resolved By list box. Update — Click the Update button to update the Problem Notebook. OK — Click the OK button to record the information you entered and return to the window that was displayed before you opened the Problem Notebook window. Cancel — Click the Cancel button to exit the Problem Notebook without recording any information. 9 The Worklist The Worklist manages scheduled callbacks. You will use the Worklist button in the NMS Main button bar (Figure 6) in two ways: • To open the Callback Scheduling window (Figure 38) and schedule a callback for the Worklist. The Callback Scheduling window automatically opens when you click the Worklist button while you are processing an Emergency, Illness Care, Provider Selection, or Information call. • To open the Worklist window (Figure 37) and view scheduled callbacks or perform a callback by accessing the Perform Callback window (Figure 39). Clicking the Worklist button when you are not in the middle of a call session opens the Worklist window. This function of the Worklist button is described below. Scheduling a Callback In addition to scheduling a callback from the Self Care window (Figure 26), a callback can be scheduled from the Callback Scheduling window while you are processing any kind of call. The following information is required for scheduling a callback: • name of the caller • telephone number of the caller • time and date for the callback • eligibility verified or a new patient chart created When you complete the entries in the Callback Scheduling window, the callback information will be placed in the Worklist for the nurse who is responsible for the callback. Note: Only one callback can be scheduled for the call you are handling. The Callback Scheduling Window If you need to schedule a callback for the call you are handling, open the Callback Scheduling window. • Click the Worklist button in the IAS Main button bar or press F3 while you are in a call session. The Callback Scheduling window displays. • Fill in the text boxes of the Callback Scheduling window, as described below. Callback Date — Type the scheduled callback date using the format: Ol-apr-94. Callback Time — Type the time for making the callback using the format: 14:30. Note: The system uses a 24-hour clock. Caller Name — Type the first and last names of the caller. Caller Phone — Type the phone number to call, beginning with the area code. Use the format: (401) 555-8751. Responsible for Callback — Determines who will be assigned to make the callback. Click the list button, then select the appropriate choice from the list. The choices are the users in the system. The default is the current user. Callback Comments — Type your comments about the purpose of the callback. OK — Click the OK button to close the Callback Scheduling window and save the scheduled callback to the Worklist. Cancel — Click the Cancel button if you decide not to schedule a callback. Viewing the Worklist If you are not in the middle of a call session, the Worklist window can be opened to view the scheduled callbacks and perform callbacks by accessing the Perform Callback window. The Worklist Window The Worklist window displays a list of all callbacks currently scheduled. Reading from left to right, each callback entry in the Worklist window shows: • The date of the callback. • The time of day to make the call. Note: The hours and minutes are displayed in the 24-hour clock format. For example, 13:30:00, which means 1:30 p.m. • Your user ID. • The name of the caller. • The number to call. • Click Worklist in the NMS Main button bar (Figure 6) or press F3. The Worklist window displays. Finding a Callback in the Worklist • To find a scheduled callback in the Worklist window, first select the appropriate search criteria in the Select By and Select Key fields. Select By — Use the Select By list button in the Worklist window to find callbacks selected by: • Today's Date • User • Status Select Key — The contents of the Select Key list box change depending on what is currently selected in the Select By box (see the following table). Worklist Scrolling Text Box — The scrolling text box near the top of the Worklist window displays the list of callbacks that meet the criteria indicated in the Select By and Select Key boxes. Click on the item in the box to display more information about the item in the following text boxes. Assigned To — Only callbacks assigned to you display in the Worklist window. The Assigned To box displays your user ID. Status — The Status text box displays the status — Incomplete, Complete, or On Hold — of the currently selected callback item. Note: If you choose Status in the Select By box, only callbacks corresponding to the Select Key will display. If you choose Today's Date in the Select By box, all items scheduled for today display. Last Attempt — The Last Attempt box displays the date recorded for the last attempted callback. Number of Attempts — - The Number of Attempts box displays the number of attempted callbacks recorded. OK — Click the OK button to close the Worklist window. Cancel — Click the Cancel button to close the Worklist window. Perform — Select an item in the Worklist Scrolling Text Box and click the Perform button to open the Perform Callback window. Summary of Performing a Callback • Select the appropriate callback item from the Worklist window. • Click the Perform button to open the Perform Callback window. • Read the information presented in the Call Summary window. • Display and read the Patient Chart and Self Care Instructions windows. • Dial the Caller Phone number shown in the Perform Callback window. • If you reach the caller, make the appropriate inquiries regarding their condition, then type a description of the callback in the Resolution text box and mark the Call Result successful by clicking the Success radio button. • If the callback is not successful, choose a new time and date for the callback. • Update the Worklist by clicking the OK button. Performing a Callback When you are ready to perform a callback, you must select an item and click the Perform button in the Worklist window to open the Perform Callback window. The Perform Callback Window • Click the Perform button in the Worklist window. The Perform Callback window (Figure 39) displays. Caller Name — The Caller Name box displays the name of the caller — not necessarily the patient — who made the original call. Caller Phone — The Caller Phone box displays the phone number to call. • Dial the telephone number shown in the Caller Phone box. • Inquire about the patient's status. Last Attempt — The Last Attempt box displays the date recorded for the last attempted callback. Attempts — The Number of Attempts box displays the number of attempted callbacks already recorded. Call Summary — The Call Summary box displays information from the initial call when the callback was scheduled. Display Patient Chart — The Display Patient Chart button opens the Patient Chart window. • Click the Display Patient Chart button to view the patient's chart. See Viewing Patient Charts for more information on patient's charts. Display Self Care Instructions — The Display Self Care Instructions button opens the Self Care Instructions window. Note: Pressing the Display Self Care Instructions button in the Worklist has no effect if a callback has been scheduled with the Callback Scheduling window. The Self Care Instructions Window The instructions given to the caller during the initial contact are displayed in the Self Care Instructions window. • Click the Display Self Care Instructions button in the Worklist window to open the Self Care Instructions window (Figure 40). • After you have reviewed the instructions, click the OK button in the Self Care Instructions window to close it and return to the Perform Callback window. Logging the Callback The results of the callback you made are logged in the Perform Callback window (see Figure 39). • Call Result — Register the success or failure of the callback by clicking the appropriate radio button: ♦ Click the Success radio button in the Perform Callback window if the callback was concluded successfully. ♦ If the callback is not successful — e.g., no answer, or the individual was unable to take the call, or you need to schedule a subsequent call— click the Failure radio button. Next Attempt Date — If the callback is not successful, or you want to schedule another callback, type the scheduled callback date using the format: 01-apr-94. Note: The month must be the first three letters of the month in all lowercase letters. Next Attempt Time — If the callback is not successful, type the scheduled callback time using the format: 14:00 Note: The system uses a 24-hour clock. Resolution — Click in the Resolution box and type information about how the current callback ended. OK — Click the OK button to save data entered into the Perform Callback window, close the Perform Callback window, and return to the Worklist window. Cancel — Click the Cancel button to close the Perform Callback window without saving any new data, and return to the Worklist window. Updating the Worklist Only the nurse administrator can update the Worklist. The Callback Update Window • Open the Worklist window and select a callback as described above. • Click the Update button in the Worklist window. The Callback Update window (Figure 41) displays. • Review the information. • As needed, change the information in the appropriate text boxes. Note: The information shown in the Last Attempt, Attempts, and Call Summary boxes is for display only, and cannot be changed. • Click the OK button to update the Worklist. 10 Reviewing Information on Self Care and Health Plans The Medical Information button in the NMS Main button bar (Figure 6) allows you access to medical information on self care and/or rules for a particular health plan while you are already processing a call, unlike the Information call type described in Section 5, which should be used only when the caller has explicitly stated that the only reason for their call is to get information. Accessing medical information using the Medical Information button does not log a call - rather it provides a reference during processing of Illness Care or Provider Selection calls. The Medical Information Button The Information Type Selection window is available at any time and does not require verifying eligibility. • Click the Medical Information button in the NMS Main button bar or press F5. The Information Type Selection window (Figure 42) displays. The Information Type Selection Window The system groups information requests into two categories: • Medical Information • Health Plan Rules You must select one of these categories from the Information Type Selection window. The Information Type Selection window includes two radio buttons: Medical Information— The Medical Information radio button in the Information Type Selection window allows you to select and display self-care instructions in the Self Care Selection window. Health Plan Rules — The Health Plan Rules radio button in the Information Type Selection window allows you to select and display the rules for the patient's health plan in the Health Plan Rules Selection window. OK — After selecting the radio button that corresponds to the requested information type, click the OK button to advance to the next window. Cancel — Click the Cancel button to stop the Medical Information function. Clicking the Cancel button closes the Information Type Selection window. Medical Information When you choose Medical Information from the Information Type Selection window, the Self Care Selection window displays. The Self Care Selection window allows you to choose the particular self care information to retrieve. The Self Care Selection window (Figure 43), which is very similar to the Algorithm Selection window (see Figure 18), allows selection of a self-care instruction based on a medical category and provides a way to search for self care instruction using keywords. The Self Care Selection Window • The Self Care Selection window displays when you click the Medical Information radio button and then click the OK button in the Information Type Selection window. Topical Listing — Click on the medical category that best describes the caller's request for information. A list of the corresponding self-care instructions displays in the Alphabetical Listing box. Alphabetical Listing — Initially, the Alphabetical Listing scrolling list box displays a list of all self-care instructions in the system. When you click on a medical category using one of the Topical Listing buttons, or enter keywords into the Keywords box, the list is narrowed to display the self care instructions that correspond to the medical category or keywords. You can double-click on an item in the Alphabetical Listing box to advance to the Self Care Instructions window. Selected — This box displays the currentiy selected self care instruction item. Keywords — Find a self care instruction by typing keywords that describe patient's request for information. Each keyword — including the last — must be followed by a semicolon (;). Select — When you are satisfied that the item displayed in the Selected box corresponds to the patient's request for information, click the Select button to advance to the Self-Care Instructions window. Note: Double-clicking on an item in the Alphabetical Listing box has the same effect as clicking the Select button. The Self Care Instructions Window • The Self Care Instructions window (Figure 44) displays when you click the Select button or double-click on an item in the Alphabetical Listing box in the Self Care Selection window. Self Care Instructions — This is a display-only scrolling text box with the instructions corresponding to the self care item selected from the Self Care Selection window. OK — Click the OK button to exit the Self Care Instructions window when you are finished offering self care instruction to the caller. You may then either select another call type from the Call Type Selection Bar (see Figure 8), or select Stop Call from the NMS Main button bar (see Figure 6). Health Plan Rules When you choose Health Plan Rules from the Information Type Selection window, a Health Plan Rules Selection window (Figure 45) displays. The Health Plan Rules Selection window contains three pull-down list boxes to select the information you wish to search for in order to answer the caller's request for information. The Health Plan Rules Selection Window • The Health Plan Rules Selection window displays when you click the Health Plan Rules radio button and then click the OK button in the Information Type Selection window. Client — If the patient's chart is open, the client currently associated with the patient displays in the Client text box. • If the patient's chart is not open, or you want to change clients, click the list button to display a predefined list of clients. • Select a client name from the list box, OR • Type the requested client into the Client text box. Plan Name — If the patient's chart is open, the patient's current plan name displays in the Plan Name text box. • If the patient's chart is not open, or you want to change plan names, click the list button to display a predefined list of plans. • Select a plan name from the list box, OR • Type the name of the plan into the Plan Name text box. Plan Type — If the patient's chart is open, the patient's current plan type displays in the Plan Type text box. • If the patient's chart is not open, or you want to change the plan type, click the list button to display a predefined list of plan types. • Select a plan type from the list box, • Type the plan type into the Plan Type text box. OK — Click the OK button to display the requested information in the Health Plan Rules window. • Click the OK button. Cancel — Click the Cancel button to cancel a request for insurance rules information and close the Health Plan Rules Selection window. The Health Plan Rules Window • The Health Plan Rules window (Figure 46) displays when you click the OK button in the Health Plan Rules Selection window. Health Plan Rules — This is a display-only scrolling text box containing the requested health plan rules information. Note: If no health plan rules are available for the plan you selected in the Health Plan Rules Selection window, a message window may display. Click the OK button in the message window to continue. • Click the OK button to close the Health Plan Rules window. 11 Provider Selection The Provider Selection function of the NMS Network Management System is designed to assist you in helping the caller select an appropriate medical provider. The process is designed to help callers select the provider who best matches their needs. To perform the search for a provider, the NMS Network Management System uses search codes grouped into categories to build a list of criteria the provider must have to satisfy the needs of the patient. Criteria can be added to, changed, or deleted from the list to narrow or widen the search for providers who match the criteria. When the NMS Network Management System displays a list of matching providers in the Provider Search Results window, you may either make an appointment for the patient with one of the providers listed, or make referrals to one or more of the providers listed. Summary of Provider Selection The Provider Selection function can be started two ways: • As a call type by selecting the Provider Selection (F8) call type from the Call Type Selection button bar (Figure 8). This path to Provider Selection is used when the caller is not symptomatic and is looking to select a provider for reasons other than for illness care. • In conjunction with an Illness Care call that results in recommending provider selection. To use the Provider Selection portion of the NMS Network Management System under either condition, you must have started a call and completed the Caller Info window and the Eligibility Verification window. For more information about the Caller Info window, see Section 1, Starting a Call. For more information about the Eligibility Verification window, see the Section 3, Eligibility Verification. As in other call sequences, the Patient Chart will display. More information about the patient chart is provided in Section 3. Note: If a call session is in progress (i.e. , for medical assessment), the patient chart will already be present, and eligibility verification will already be satisfied. Steps Involved in a Provider Search The steps for performing Provider Selection after you have opened the Provider Criteria window (Figure 47) are summarized below. • When the Provider Criteria window opens, an initial match is performed by the NMS Network Management System on the "automatic" criteria. These criteria can be changed or deleted by the Nurse when necessary. (See Automatic Criteria Entered into the Criteria List, below.) • Additional criteria can be added to the Criteria List in the Provider Criteria window to further narrow the search. (See Listing Criteria Desired in a Provider, below.) • After adding, changing, or deleting criteria, select the Providers Matched (ESC+s) button to see how may providers match the listed criteria. (See Determining the Number of Providers Matched, below.) • If an adequate number of matches is found, open the Provider Search Results window (Figure 48) to display the list of providers who match the Criteria List. (See Viewing the Providers Matched, below.) • Select one of the providers from the list of matching providers in the Provider Search Results window. (See The Provider Search Results Window, Figure 48.) • View the biographical information about the selected provider and relate the information to the caller. (See The Provider Biography Window, Figure 49.) • When the patient selects one of the providers, you may make a referral or an appointment. Making an appointment involves scheduling a visit with one provider (multiple appointments cannot be made). Before you can make an appointment with a provider, however, you must view the provider's biographical information in the Provider Biography window. (See Making an Appointment, below.) A referral means giving the provider's name and telephone number to the patient. Multiple referrals can be given, and referrals can be given to the patient without reviewing providers' biographical information in the Provider Biography window. (See Logging a Referral, below.) Provider Selection as a Call Type The Provider Selection process can be initiated from the Call Type Selection button bar (Figure 8) using the Provider Selection (F8) button. • Click the Provider Selection button in the Call Type Selection button bar or press F8. The Eligibility Verification window (Figure 11) displays. The steps for using the Eligibility Verification window to locate a patient's chart are described in Chapter 3, Finding, Creating and Viewing Patient Charts. After the patient chart is found or created, the Provider Selection window displays (see Figure 50). The Provider Selection Window The Provider Selection window displays a list of reasons for selecting a provider. The reason you select will be recorded with the call and in the patient's chart. • The Provider Selection window displays when you click the Provider Selection button in the Call Type Selection button bar or press F8. • Indicate the reason for performing the Provider Selection process by clicking the radio button to the left of your selection. Second Opinion - Patient is seeking another opinion on a previous diagnosis or a treatment received from another provider. Routine Examination - Patient is not symptomatic but is seeking a provider for a routine medical examination. Physician Recommended - Patient's doctor has recommended that the patient find a doctor for a specific need. Provider Consultation - The patient is not ill, but wants to speak to a provider for advice, e.g., birth-control consultation. Illness Care - Used for illness care calls where the patient refuses all the choices on the Nurse Action List and decides to pursue provider selection. Administrative Reasons - Patient is required by their health plan to select a provider. If you select Administrative Reasons and subsequently make an appointment with one of the providers viewed, that provider will be recorded in the patient's chart as the patient's primary care physician. Urgent Care - The patient requires immediate, non-emergency medical evaluation and/or treatment that precludes the need for sorting through the algorithms, e.g., obvious fracture. Urgent Care automatically adds the current date and time to the Criteria List in the Provider Criteria window. OK - Click the OK button to record your selection and to open the Provider Criteria window. Ending the Search for a Provider Cancel - If you choose not to proceed, click the Cancel button to end the Provider Selection session. • Click the Cancel button in the Provider Selection window to end the Provider Selection session without saving any of the information entered. Provider Selection from the Nurse Action List In the course of an Illness Care call session, the Provider Selection function may be initiated when Urgent Care, Early Illness Appointment, or Routine Illness Appointment is selected as an option in the Nurse Action List window (Figure 24) and you click the Select button or if the NMS provider recommends urgent care, early illness appointment, or a routine illness appointment. • Select a Provider Selection action such as Urgent Care, Early Illness Appointment, or Routine Illness Appointment from the Nurse Action List window. The Begin Provider Selection? message window (Figure 51) displays. • Click the YES button in the message window. The Provider Criteria window displays (see Figure 47). Listing Criteria Desired in a Provider The Provider Criteria window is designed to help you match patient needs with the skills and attributes of providers in the system's database. To ensure selection of an appropriate provider for the caller, you will create/modify a list of search criteria, the Criteria List, that best describes the patient's needs for a provider. The system compares this Criteria List to the provider database to determine the number of "matches". You may add criteria, change criteria, or delete criteria in the Criteria List to arrive at a reasonable number of provider matches from which the patient may choose. The Provider Criteria Window The search categories and criteria are accessed from the Provider Criteria window. • The Provider Criteria window can be opened two ways, as described in Provider Selection from the Nurse Action List and Provider Selection as a Call Type. Automatic Criteria Entered into the Criteria List When you begin Provider Selection from the Call Type Selection button bar, or by selecting Urgent Care, Early Illness Appointment, or Routine Illness Appointment from the Nurse Action List window. , four criteria are pulled automatically from the patient chart and entered into the Criteria List in the Provider Criteria window. These criteria are: • Patient's age -AAGE • Patient's gender - AGEN • Patient's health plan - PLAN • Patient's zip code - ZIMA If the action being taken is Urgent Care, the following criteria are also added: • The current day - DAY • The current time (to the next quarter hour) - TIME The day and time are added in order to search for an office that is open at the current time. All these automatic criteria can be changed in the Criteria List by the nurse, as necessary. For example, the time can be changed to reflect the given situation (e.g. , the patient needs to drive half an hour to reach care). In addition, if the action you selected contains clinical or procedural codes, those codes are added by the system to the Criteria List in the Provider Criteria window. The system performs a preliminary search based on the criteria automatically added to the Criteria List from the patient's chart. Adding Criteria to the Criteria List Criteria Type - The select buttons in the Criteria Type section of the Provider Criteria window represent the 13 categories of criteria available for a provider search. Definitions of the criteria in each of the first 11 categories in the Criteria Type section are provided in tables at the end of this chapter. The Clinical Codes and Procedural Codes categories are briefly described below, but are not described in detail in this manual since these categories are well documented in readily available medical reference books. • Click the appropriate Criteria Type button, based on the needs of the caller. The codes in the Criteria Type category you selected display in the Codes scrolling list box. A description of each code displays directly opposite the code in the Descriptions scrolling list box. Codes - This scrolling list box displays all the codes available for the category you selected from the Criteria Type buttons. Descriptions - This scrolling list box displays a description for each code in the Codes scrolling list box. The codes that require a value indicate what type of value needs to be entered in the Value box. Selected Criterion - This text box displays the description of the code selected from the Codes scrolling list box. You can also type a code followed by a colon (:) into this box (see the steps below). You can select a search code two ways: • Click on a code's description to display it in the Selected Criterion text entry box. OR • Click in the Selected Criterion text entry box. • Type the code followed by a colon (:) in the Selected Criterion text entry box. The description of the code will automatically display in the Selected Criterion text entry box as soon as you type the colon. For example, type gend: to place GEND: Provider's gender is in the Selected Criterion text entry box. Value - Some of the codes require that a value be entered in the Value box. When a value for the code does not automatically display in the Value box, you may need to type a number in the Value box or select one of the values from the list box associated with the Value box. When a value is required for a code, the type of value expected is displayed next to the description of the code in the Descriptions scrolling list box. The types of values are: • < integer > - a number • < string > - words • < time > - the time using the 24-hour clock • < state > - the two-character, capital letters, abbreviation for the state • < zip code > - the five-digit zip code • < list> - one of the values listed in the list box associated with the Value box. • Click in the Value box. • Type the number (integer) or word. • Click the list button to display the list of values. For example, if you wish to specify the provider's gender, Male and Female will appear in the list box for Value box. • Click on one of the choices in the list box to display it in the Value box. Insert - The Insert button is next to the Selected Criterion box. Use it to add the Selected Criterion and its Value to the Criteria List. • When you are satisfied with the code, description and value displayed in the Selected Criterion and Value boxes, click the Insert button. The criterion will be added to the Criteria List. • Continue to add criteria in the manner described above until you have added all the criteria to the Criteria List that the caller wishes to use in the selection process. Criteria List - The combination of selected criteria displayed in the Criteria List determines the number of matches you will have to providers on the list. Criteria can also be selected from the CPT/ICD code selection windows. See Selecting CPT/ICD Codes for more details on this process. Note: The process of adding, changing and deleting codes does not automatically perform a search. Results of the Criteria List matching are compiled when you click the Providers Matched button. To continue the Provider Selection process, determine the number of providers who match the criteria in the Criteria List as described in Determining the Number of Providers Matched. Ending the Search for a Provider Cancel - Click the Cancel button if you want to exit the Provider Criteria window and quit the Provider Selection session. • Click the Cancel button in the Provider Criteria window to end the Provider Selection session without saving any of the information entered. Selecting CPT/ICD Codes The Clinical Codes and Procedural Codes buttons in the Provider Criteria window allow you to specify search criteria for detailed information about the provider's self-described level of expertise with specific medical conditions and diseases or specific medical procedures in the CPT/ICD Codes Selection window (Figure 52). The CPT/ICD Codes Selection Window If the caller wishes to specify expertise in a particular area, you can click either the Clinical Codes button or the Procedural Codes button in the Provider Criteria window to display the related CPT/ICD Codes Selection window. Clinical Codes - Clicking the Clinical Codes button opens the Provider Criteria window with clinical codes displayed in the Codes List. • Click the Clinical Codes button in the Provider Criteria window. The CPT/ICD Codes Selection window displays with Clinical Codes displayed in the Code Type box (see Figure 52). Procedural Codes - Clicking the Procedural Codes button opens the Provider Criteria window with procedural codes displayed in the Codes List. • Click the Procedural Codes button in the Provider Criteria window. The CPT/ICD Codes Selection window displays with Procedural Codes displayed in the Code Type box (see Figure 53). Code Type - The type of code you selected with the Criteria Type button (Procedural or Clinical) in the Provider Criteria window is displayed here. Categories - This scrolling list box displays the categories of codes that are available for the Code Type. • Select a general category from the Categories text box by clicking on it. A list of codes related to the category will display in the Codes List scrolling list box. Codes List - The codes available for the category selected in the Categories box display in this scrolling list box. Selected Code - The Procedural or Clinical code highlighted in the Codes List scrolling text box displays here. • Highlight the code in the Codes List scrolling text box that closely matches the area you wish to search for. The highlighted code displays in the Selected Code text box. Value - Once a selected code is displayed in the Selected Code box of the CPT/ICD Codes Selection window, you must type a number between 1 and 4 in the Value box to indicate the level of expertise the caller requires the provider to have with this code. The meanings of the values 1 , 2, 3, and 4 are as follows: • 1 — I do not generally accept patients with this disorder. • 2 — 1 generally refer out the evaluation and diagnostic testing for patients suspected with this disorder but then prefer to continue with the patient for necessary treatment and/or management. • 3 — 1 accept patients suspected with this disorder for evaluation, diagnostic testing and most forms of necessary treatment and/or management. • 4 — 1 have exceptional clinical expertise and/or professional interest in patients with this disorder. • Values greater than 4 may be defined for an individual site. Note: Levels of expertise for these codes are defined by each provider when they are added to the database. • Click in the Value text box. • Type a number between 1 and 4. Keywords - As an alternative to scrolling through a category's entire set of codes in the Codes List scrolling text box of the CPT/ICD Codes Selection window in order to find a code, you can shorten the list of codes displayed in the Codes List scrolling text box by typing keywords into the Keywords text box. • Click in the Keywords text box. • Type keywords that describe the patient's symptom(s). Each keyword, including the last, must be followed by a semicolon (;). As soon as you type the semicolon, the related codes are listed in the Codes List scrolling list box. Multi-word keywords must be connected by a hyphen (-). Abbreviations may be used. Note: This list can contain codes from multiple categories. Insert - When you are satisfied with the code displayed in the Selected Code box and you have entered a value in the Value box, you must click the Insert button to enter the code and value into the Criteria List in the Provider Criteria window. • Click the Insert button. The criterion is added to the Criteria List in the Provider Criteria window. Cancel - When you are finished selecting criteria from the CPT/ICD Codes Selection window, click the Cancel button to close the window. Determining the Number of Providers Matched The system performs a preliminary search based on the criteria automatically added to the Criteria List from the patient's chart. (See Provider Selection as a Call Type and Provider Selection from the Nurse Action List.) If any providers matched those criteria, the number of matches displays in the box immediately to the right of the Providers Matched button when the window opens. After the patient's criteria for selecting a provider have been added to the Criteria List in the Provider Criteria window, you must click the Providers Matched button to see how many providers match the revised criteria. Providers Matched - This button instructs the system to count all the providers who match the criteria listed in the Criteria List. • Click the Providers Matched button in the Provider Criteria window or press ESC + s. The number of providers who match all of the selected criteria displays in the box immediately to the right of the Providers Matched button. A good range of matches is somewhere between 2 and 4 so that the caller will have some selection but will not be overwhelmed. You may have to change criteria or delete some criteria to arrive at a good number. See Refining the Criteria List. The Fast Search The system performs a preliminary search based on the criteria automatically added to the Criteria List from the patient's chart. See Automatic Criteria Entered into the Criteria List. Refining the Criteria List Deleting Criteria from the Criteria List If no matches are found, it is possible that the search criteria are too specific and some of them need to be deleted to widen the search. • In the Criteria List, highlight a criterion you wish to remove from the Criteria List list box. The highlighted criterion will display in the Selected Criterion box. • Click the Delete button to the right of the Value text entry box to remove the criterion from the Criteria List. The selected criterion is removed from the list. Changing a Criterion Value The value of a criterion in the Criteria List can be modified directly to further constrain or loosen the search. • In the Criteria List, highlight a criterion you wish to change. The highlighted criterion will display in the Selected Criterion box. • Click the Value box and edit the value, OR • Click the Value list button and select a different item from the list box. • Click the Insert button. The criterion in the Criteria List will display the new value. Adding Comments About the Search If there are no matches to a given Criteria List, you may enter a description of the search attempt in the Comments window to provide detail for reporting purposes. Comments - Clicking the Comments button in the Provider Criteria window opens the Comments window (Figure 54). The Comments Window The text box in the Comments window is used to indicate the reasons for zero matches. Entry of comments in this text box is not required, but it is helpful to note reasons for the lack of matches made (e.g. , there are no female obstetricians in this area of the city). • Click the Comments button in the Provider Criteria window. The Comments window (Figure 54) displays. • Type comments in the Comments text box. OK - Clicking the OK button saves the comments to the database. Cancel - Clicking the Cancel button allows you to exit the Comments window without saving the comments to a file. Viewing the Providers Matched When the search has resulted in a reasonable number of matching providers (described in Determining the Number of Providers Matched), you are ready to display the information about those providers. Display - Clicking the Display button in the Provider Criteria window (Figure 47) opens the Provider Search Results window (Figure 48). The Provider Search Results Window The Provider Search Results window provides a topline about the provider whose name is highlighted in the scrolling list box. • Click the Display button in the Provider Criteria window. The Provider Search Results window displays. Scrolling List Box - The list of the providers generated by your search displays in the Provider Search Results window. • Click on one of the providers listed in the scrolling list box. The topline information about this provider displays in the six text boxes of the Provider Search Results window. Address - The street address of the provider. City, State - The name of the city and state where the office of the provider is located displays here. Specialty - The primary specialty of the provider. Years in Practice - The number of years the provider has been practicing medicine displays here. Age - The age of the provider. Gender - The sex of the provider. • Click one of the following buttons to advance in the provider selection process. Referral - If you plan to give the caller the name of the provider, click the Referral button. Clicking the Referral button logs a referral to the provider who is highlighted in the scrolling list box. View Bio - Clicking the View Bio button displays the Provider Biography window for the provider highlighted in the scrolling list box. Using the Provider Biography window, you can provide the caller with detailed information about the provider in a number of categories. See The Provider Biography Window, page 11-20 for a description of those categories. Own Provider - Clicking the Own Provider button displays the biography of the caller's current provider, if one is listed in the patient chart and that provider is in the database, whether or not that provider was in the search. Returning to the Search Criteria Window Cancel - Clicking the Cancel button closes the Provider Search Results window and returns you to the Search Criteria window. • Click the Cancel button in the Provider Search Results window to close it and return to the Search Criteria window. Ending the Search for a Provider OK - Clicking the OK button ends the Provider Selection session. • Click the OK button in the Provider Search Results window to end the Provider Selection session. The Are you sure you want to end provider selection? message window (Figure 55) displays. • If you want to close all the Provider Selection windows and end the Provider Selection session, click the YES button in the message window. OR • If you want to continue the Provider Selection session and return to the Provider Search Results window (Figure 48), click the NO button in the message window. Viewing Biographical Information The Provider Biography window (Figure 56) displays biographical information about the selected provider and allows you to log a referral or to make an appointment for the patient. The Provider Biography Window There are six buttons in the Provider Biography window for displaying detailed information about the provider: • General InfoJCredentials - Name, office address, telephone number and education. • Characteristics - Gender, age, marital status, years in practice, ethnic origin, religion and prescription policies. • Office Information - Physical characteristics of the office, office hours, and lead times for appointments. • Payment Policies - Fees, methods of payment, and health plans in which the provider participates. • Clinical Information - Expertise levels the provider has for treating conditions listed by clinical provider codes. • Procedural Information - Expertise levels the provider has for procedures listed by procedural provider codes. • Click on the View Bio button in the Provider Search Results window. The Provider Biography window displays. The categories and definitions are roughly equivalent to the listing in the Provider Criteria window. Instructions for making a referral are provided in Logging a Referral. Instructions for making an appointment with the provider are provided in Making an Appointment. • Click one of the following buttons in the Provider Biography window: General InfoJCredentials • Characteristics Office Information Payment Policies Clinical Information Procedural Information General Info/Credentials - Clicking the General InfoJCredentials button in the Provider Biography window displays a listing of the provider's name, address, years in practice, hospital affiliation, and so on. Characteristics - Clicking the Characteristics button in the Provider Biography window displays biographical information about the provider (age, gender, and so on) and also information about prescription policies. Office Information - Clicking the Office Information button in the Provider Biography window displays information about hours and other office policies which the provider uses. Payment Policies - Clicking the Payment Policies button in the Provider Biography window displays information about what credit cards and health plans the provider's office accepts, as well as what payment plans might be available. Clinical Information - Clicking the Clinical Information button in the Provider Biography window displays information about treatment style and areas of expertise for the chosen provider, complete with clinical codes and level of expertise. Procedural Information - Clicking the Procedural Information button in the Provider Biography window displays information about procedures the provider is qualified to perform, with attendant level of expertise. Once you have reviewed all the information you need on the information display windows, you may make a referral, make an appointment, or exit the Provider Selection process without taking an action. See Logging a Referral. See Making an Appointment. See Ending the Provider Selection Session. Logging a Referral Multiple referrals to multiple providers can be made with the NMS Network Management System. However, the number of referrals to a given provider for a particular health plan may have a flow limit. If so, a referral will fail if the provider's limited flow for the patient's health plan has been exceeded between the time of the search (which does an internal check) and when the Referral button has been clicked. Referral - Clicking the Referral button in either the Provider Search Results window or the Provider Biography window logs the caller's intention to consult the provider listed and displays the Referral message window. • Click the Referral button in either the Provider Search Results window or the Provider Biography window. The Referral message window (Figure 57) displays. The Referral message window indicates that the referral to the provider has been logged. • Click the OK button in the Referral message window to close it. You can continue with the Provider Selection session using either the Provider Search Results window or the Provider Biography window. If you then click the Referral button to make a referral to another provider, the Referral message window will be displayed to indicate that the referral to that provider has also been logged. Making an Appointment At the instruction of the caller, you can call the provider and make an appointment for the patient. Note: You may make only one appointment for a patient during a Provider Search session. Appointment - Clicking the Appointment button in the Provider Biography window displays the Appointment with Provider window (Figure 58). The Appointment with Provider Window The Appointment with Provider window displays the selected provider's name and appointment telephone number. You will need to call the provider to make the appointment and indicate whether you were able to make the appointment. • Click the Appointment button in the Provider Biography window. The Appointment with Provider window displays. Provider Name - This box displays the name of the selected provider. Appointment Phone - This box displays the appointment telephone number of the selected provider. Comments - You may enter comments in the Comments text box to record the results of this transaction. • Call the telephone number displayed in the Appointment Phone box and make the appointment for the patient. Appointment made?- The Yes radio button indicates the appointment was made; the No radio button indicates the appointment was not made. • If you were successful in making the appointment, click the Yes radio button. If you were not successful in making the appointment, click the No radio button. OK - Clicking the OK button in the Appointment with Provider window ends the Provider Selection session and saves the information you entered into the Provider Selection windows in the database. • After you have made the appointment, click the OK button in the Appointment with Provider window to end the Provider Selection session and save the information from the Provider Selection session to the database. Cancel - Clicking the Cancel button in the Appointment with Provider window ends a Provider Selection session without saving the information entered into any of the windows during the Provider Selection session. • If you decide to end the Provider Selection session without making an appointment or saving your comments in the Comments window, click the Cancel button the Appointment with Provider window. Ending the Provider Selection Session After a successful Provider Selection session, where you have either made referrals to providers or made an appointment with a provider, you will want to end the session and save the information you entered into the Provider Selection windows in the database. Ending the Session and Updating the Database OK - Clicking the OK button in the Provider Search Results window or the Appointment with Provider window ends the Provider Selection session and saves the information you entered into the Provider Selection windows in the database. • After you have made the appointment, click the OK button in the Appointment with Provider window to end the Provider Selection session and save the information you entered into the Provider Selection windows to the database. • After you have made referrals, click the OK button in the Provider Search Results window to end the Provider Selection session and save the information you entered into the Provider Selection windows to the database. Ending the Session without Updating the Database Cancel - Clicking the Cancel button in either the Provider Selection window or the Provider Criteria window ends a Provider Selection session without saving the information entered into any of the windows during the Provider Selection session. • If you decide to end the Provider Selection session without making a referral or an appointment or saving your comments in the Comments window, click the Cancel button in either the Provider Selection window or the Provider Criteria window. Criteria Type Descriptions Provider Type The Provider Type category allows you to specify the type of provider or facility the patient requests, e.g., freestanding, hospital, clinic, and so on, as the Criteria Type in the Provider Criteria window. Code Description Value Definition PHYS Provider is a physician Provider is an MD or DO (Doctor of Osteopathy). DENT Provider is a dentist Provider is a DDS. FACL Provider is a facility Provider is a hospital, clinic, or other care facility composed of health care professionals ALLY Provider is in Allied Health Any non-physician provider such as a physical therapist, chiropractor, or nurse practitioner. MENT Provider is in Mental Health Provider gives mental health services to patients, e.g. psychologist, social worker, psychiatrist, or psychiatric nurse. Personal The Personal category allows you to indicate specific personal characteristics about the provider as the Criteria Type in the Provider Criteria window. Code Description Value Definition GEND Provider's gender is list Use the list in the value field to select male or female. OAGE Provider is years or older integer Use the value field to indicate the minimum age. UAGE Provider is years or younger integer Use the value field to indicate the maximum age. MARS Provider's marital status is list Use the list in the value field to select marital status. ETHOS Provider's ethnic background list Use the list in the value field to indicate the ethnic background. RELIG Provider's religion list Use the list in the value field to indicate the religion. FNAME Provider's first name string Type the first name in the value field. No format is required, but do not abbreviate the name. LNAME Provider's last name string Type the last name in the value field. No format is required, but do not abbreviate the name Credentials The Credentials category allows you to specify preferences about the provider's professional credentials as the Criteria Type in the Provider Criteria window. Code Description Value Definition NYEAR In practice or more years integer Indicate a minimum number of years of experience. TSTYL Provider's treatment style list Specify medical expert, educator, or collaborator. SPEC Provider's specialty list Specify medical specialty by selecting a value from the list box. LICEN Licensure in state state Ensure provider is licensed to practice in a given state by typing a two-character abbreviation for the state in capital letters, e.g. , CO for Colorado. HOSP Hospital affiliations list Hospital where the provider admits. Select a value from the list box. SCERT Provider's board-certified list A medical discipline in which the specialty provider is board-certified. Select a value from the list box. UNIF Active-duty, military Provider is a uniformed military provider. Office Information The Office Information category allows you to specify certain characteristics of the office practice as the Criteria Type. Code Description Value Definition PTYPE Provider's practice type list Solo, group or multi-specialty practice. DAY Office open on 'day' list Specific day of week when office is open. This element must be used in conjunction with the time element. TIME Office open at 'time' time Time of day when the office opens. This element uses the 24-hour clock, e.g., 15:00 is 3 p.m. The formats 7:00 and 07:00 may also be used. This element must be used in conjunction with the day element. 24HR Office open 24 hours a day Office is open on all days, all times. WEND Office open on weekends Office is open at some time on Saturday or Sunday. EVENG Office open during evening Office is open after 5 p.m. on at least one weekday (M-F). MORNG Office open during early morning Office is open prior to 8 a.m. on at least one weekday (M-F). ZIP Office location zip code zip code Office is in designated zip code. Use the same zip code for this type and the following three types of zip code searches. ZIMA Office in immediate area of zip code The office is in the zip zip code code entered, or in nearby zip codes. ZAREA Office in general area of zip code Widens the zip code zip code search slightly from the previous category. ZONE Office in zip zone zip code Widens the zip code search slightly from the previous category. SAREA Office in service area list Office location within a city /metropolitan area. LANG Foreign language spoken list Language other than English is spoken in the provider's office, selectable from a list. WHEEL Wheelchair accessible Office has wheelchair access. PUBT Nearest public transportation is integer Specify the proximity less than x blocks of public transportation in indicated number of blocks or less. DRUGS Pharmacy available at office Pharmacy co-located with office. Office Policy The Office Policy category allows you to specify basic types of services that the provider's office offers as the Criteria Type in the Provider Criteria window. Code Description Value Definition NAPT Same day /next day appointments Provider will accept for new patients new patients on a same day/next day basis. WALK Walk-ins accepted Provider sees patients without an appointment. AHTEL After-hours telephone consultation Office provides for new patients after-hours consultation for new patients. DHPRE During hours prescriptions list Prescriptions may be considered by the provider over the phone during office hours in some situations. Specify the type of patient and refill vs. new prescription in the list. AHPRE After hours prescriptions list Prescriptions may be considered by the provider over the phone after office hours in some situations. Specify the type of patient and refill vs. new prescription in the list. Patient Type The Patient Type category allows you to specify the types of patient and patient circumstances which the provider will accept as the Criteria Type in the Provider Criteria window. Code Description Value Definition AAGE Accepts patients of age integer Specify age of patient. This element must be used in conjunction with the gender element. AGEN Accepts patients of gender list Specify gender of patient. ACONS Accepts patients for second Accepts patients who opinion/consultation are seeking only a second opinion or consultation from the provider. ARREL Accepts patients who will not Accepts patients who accept care for religious reasons might refuse treatment for religious reasons. For example, some religious groups will not consent to blood transfusions. APCAP Accepts physically handicapped Accepts patients with physical handicaps, e.g. paraplegics, cerebral palsy, and so on. AMCAP Accepts mentally handicapped Accepts patients with mental handicaps, e.g. Down's syndrome, chronic mental illness. ALIT Accepts patients involved in Provider will treat litigation patients who are currentiy involved with a medical litigation. AHIV+ Accepts patients with HIV and/or Provider will treat AIDS patients with known HIV/ AIDS. AGAY Accepts gay or bisexual patients Provider will accept patients who have a gay or bisexual lifestyle. ALEG Accepts patients for legal purposes Provider will treat patients who may require legal testimony from the provider as well as medical care. Payment The Payment category allows you to specify payment options and ranges offered by the provider as the Criteria Type in the Provider Criteria window. Code Description Value Definition FREE Free initial consultation Offers brief initial consultation free of charge. CCARD Accepts credit cards Payment for services can be on a credit card. VISA Accepts VISA Payment by VISA card accepted. DISC Accepts Discover Payment by Discover card accepted. AMEX Accepts American Express Payment by American Express card accepted. MCARD Accepts Mastercard Payment by Mastercard accepted. CHOICE Accepts Choice Payment by Choice accepted. PPLAN Accepts payment plan ( > $500) If total cost of care is more than $500, provider will negotiate a payment plan. UNINS Accepts uninsured patients Provider will see patients who do not currently have any medical insurance ABLPAY Accepts patients on ability Provider will negotiate to pay fees with the patient on an ability to pay basis. NAV$ New adult visit less than integer Allows you to specify the upper limit of the cost for a new office visit for an adult. Specify an amount using an integer only, e.g., 100. NPV$ New pediatric visit less than integer Allows you to specify the upper limit of the cost for a new office visit for a child. Specify an amount using an integer only. EAV$ Established adult office visit less than integer Allows you to specify the upper limit of the cost for a regular office visit by an adult. Specify an amount using an integer only. EPV$ Established pediatric office visit less than integer Allows you to specify the upper limit of the cost for a regular office visit by a child. Specify an amount using an integer only. FAV$ Follow-up adult visit less than integer Allows you to specify the upper limit of the cost for a follow-up visit for an adult. Specify an amount using an integer only. FPV$ Follow-up pediatric visit less than integer Allows you to specify the upper limit of the cost for a follow-up visit for a child. Specify the amount using an integer only. CONS$ Second opinion/consultation visit less than integer Allows you to specify the upper limit of the cost for a consultation visit to the provider. Specify an amount using an integer only. Health Plan The Health Plan category allows you to specify the following codes as the Criteria Type in the Provider Criteria window: • health plan(s) in which the provider participates • the role the provider plays with the health plan For example, the code PANEL indicates the provider serves on the panel with the health plan selected from the PLAN code list; the code GGATE indicates the provider is a designated gatekeeper for the health plan selected from the PLAN code list. Code Description Value Definition PLAN Provider accepts health plan list Provider will accept patients with this specified health plan. PANEL Provider is "on panel" for plan list Provider is designated by the health plan as a panel provider. GGATE Provider is general Gatekeeper for plan list Provider is designated by the health plan as a "gatekeeper. " OBGATE Provider is OB Gatekeeper for plan list Provider is designated by the health plan as an obstetrical "gatekeeper. " MCARE Provider accepts Medicare Provider will accept patients covered through Medicare. MCAID Provider accepts Medicaid Provider will accept patients covered through Medicaid. Special Dental The Special Dental category allows you to indicate characteristics that are specific to dental providers as the Criteria Type in the Provider Criteria window. Code Description Value Definition DCON$ Initial consultation less than integer Allows you to specify the upper limit of the cost for a new office visit. Specify the amount using an integer only. DEXAM$ Complete exam less than integer Allows you to specify the upper limit of the cost of a complete exam. Specify the amount using an integer only. DPRO$ Routine prophylaxis (cleaning) less than integer Allows you to specify the upper limit for the cost of a routine cleaning. Specify the amount using an integer only. DDEL Accepts Delta Provider accepts patients with dental coverage through Delta. Special Mental Health The Special Mental Health category allows you to indicate specific details about the mental health providers as the Criteria Type in the Provider Criteria window. Code Description Value Definition NCHILD Number of children the provider has list Allows you to specify the size of the provider's own family. TDIR Therapeutic Directness list Allows you to specify the therapist's degree of participation in the therapy process. TAPP Therapeutic Approach list Allows you to specify the therapist's general approach to mental health issues. DEG Provider's professional degree list Allows you to indicate the degree the patient wishes the provider to have, e.g. Ph.D. , Master's, CSW. MCHRO Accepts patients with chronic mental illness Allows you to find providers who will accept patients with diagnosed chronic mental illness. MCDIS Accepts children/teens with developmental problems Provider will accept children or teenagers with diagnosed developmental disorders. ACOT Accepts court ordered therapy Provider will accept patients for diagnosis/treatment that has been ordered by a court. AMCOMP Accepts medically compromised patients Provider will accept patients who have current medical conditions which may compromise their mental health treatment. Special Facility The Special Facility category allows you to specify characteristics about a treatment facility as the Criteria Type in the Provider Criteria window. Code Description Value Definition ASSOC Clinic Association list Allows you to specify a clinic affiliated with a facility. CTYPE Clinic Type list Allows you to indicate a particular type of clinic at a facility, e.g. , a specialty clinic. CFOCUS Clinic Focus list Allows you to indicate what areas of treatment specialties the clinic treats, e.g. , a burn clinic. ALGORITHM EDITOR As shown in Figure 1, the NMS 20 includes an algorithm editor 100. The following description of the algorithm editor 100 provides an understanding of the capabilities of the editor and instructions for its use. Step-by -step suggestions for the development of a new algorithm and for the editing of an existing algorithm have been included. The description is written for users who are not familiar with the Editor software. It is assumed however, that the user has a basic level of understanding and proficiency with basic word processing within a windows environment. COMPONENTS OF THE EDITOR This section of the description describes the purposes and uses of the major component parts of the Editor. It includes a discussion of : o The Menu Bar o Node Types and Purpose o The Directory Structure It should be noted that the Editor uses a windowing system that allows for the manipulation of window placement and size which is the same as that for most "window" applications. It is assumed that the user is familiar with the standard procedures for the manipulation of windows, and no further explanation is provided in this manual. The creation and revision of algorithms requires an understanding of each of these component parts. The Menu Bar The Menu Bar is the array of Editor options (buttons) located horizontally at the top of the Editor window (see Figure 59.). These options have various purposes, as follows: The "NEW" button: This button is used initially for the creation of a new algorithm. When it is "clicked" , a blank screen appears in the Editor window. In the upper left corner of the screen, a pop-up window (see Figure 60.) appears on which you will need to enter the file name (or file number). (This will be described below in the "Creating a New Algorithm" section). The "EDIT" button: This button is used to retrieve an existing algorithm that has been stored in one of the Editor directories. When it is "clicked" , a pop-up window (see Figure 61.) appears that allows you to select the directory and specific algorithm desired. This window "defaults" to the Home directory. Double-clicking on the desired directory (these are listed in the "directories" column) will retrieve the list of specific algorithm files stored in that directory. By clicking on the specific algorithm file desired, and then "clicking" on the "OK" button in this pop- up window, the desired algorithm will appear in the Editor window. Clicking on the "Cancel" button in this pop-up window "cancels" your request, and the pop-up window disappears. An explanation of the directory structure of the Editor is provided below. The "SAVE" button: This is the button used to "save" an algorithm file. It should be noted that THE EDITOR DOES NOT AUTOMATICALLY SAVE FILES as you are working on them. As a result, you will need to FREQUENTLY save any algorithm you are working on, to avoid losing your work. When you "click" on this button, a pop-up window (see Figure 62) appears with a request for you to enter the version number. For now, please type in 1 in this space, so that each algorithm has version 1 as its start-point. We will have to decide on how this will be used in the future, and its relation to other UNIX versioning systems. After entering 1 here, click on the "OK" button and the algorithm file is saved as version 1. The window automatically disappears and you are ready to continue working on the algorithm file. The "SAVE AS" button: This button allows you to save a file that is currentiy in the Editor window under another name (or file name). It works almost identically to the "NEW" button (described above). The "PRINT" button: This button was initially included to be able to "print-out" an algorithm file. However, given problems with the printing function, this button is currently inactive. Nothing happens when it is "clicked" and (for now) it should be disregarded. The "TEXT" button: This button allows you to write in any text comments about the algorithm that are stored within the algorithm itself. It should be used to enter the ALGORITHM SUMMARY text, which is the summary of the algorithm (we used to call this the "cover sheet") that the nurse sees prior to beginning an algorithm in the Nursetool. When you "click" on this button, a pop-up window (see Figure 63) appears, into which text can be entered. Simply type in the desired summary of the algorithm here (the correct format and structure for this summary text will be determined later). The specific process for doing this is described in a later section (The Algorithm Summary). The "DRAW" button: This button provides access to virtually all of the editing functions that are included in the Editor software. When you "click" on this button, a pop-up menu (see Figure 64) appears. This menu lists the various editing functions. The specific use of these functions is provided in a later section (Retrieving and Editing an Existing Algorithm). The "QUIT" button: This button, when "clicked" exits you from the Editor. It should be used ONLY if you wish to leave the Editor. If you use this button at the end of your Editor session, YOU WILL LOSE ALL UNSAVED WORK THAT YOU HAVE COMPLETED. As a result, you should always save your work prior to using this button. Node Types and Purposes The development of an algorithm requires the use of a variety of "types" of nodes. These nodes appear as the "boxes" in the algorithm logic. This section will describe the various types of nodes available in the Editor and their different purposes and uses. These node types are arrayed vertically as "buttons" on the left side of the algorithm Editor window (see Figure 59). Each separate node type has an associated pop-up window, into which pertinent information is entered and stored. Each type of node has somewhat different fields of information to be entered, reflecting the node's purpose and use. It is this entered information that the nursetool "reads" in order to correctly place information in the relevant nursetool window. Thus, the information entered into each node is the "guts" of the system. More specific and detailed information for each type of node is provided below. The HEADER Node: This node is the "title" node of the algorithm. It provides the name of the algorithm and a good share of the technical information required by the system to use it in the nursetool (see Figure 65). The fields on information required in the header node are: - Algorithm Name Algorithm Purpose Algorithm Category Related Algorithms Keywords The correct completion of these fields of information in the development of an algorithm will be described later (in "The Node Text"). The Y/N ? Node: This node is the major "Yes-No" node which displays the clinical questions to be asked of the patient. These questions are constructed in such a way as to force a Yes or No response from the patient. The majority of nodes in an algorithm are of this type. The fields of information that are stored with this node type (see Figure 66) are as follows: Clinical Question - Clinical Rationale Lay Question(s) Instruct Not Sure Aux 1 The correct completion of these fields of information in the development of an algorithm will be described later (in "The Node Text"). The 1ST QUESTION Node: The NEXT ? Node: The EVALUATE Node: These node types are described together because they are used as a "set" . They are designed for situations where an algorithm asks a series of related questions that are linked together as a set and "scored" . All questions in this series are asked of the patient (regardless of the patient's response). The Yes or No answer (for each question) is recorded and the "score" value is recorded. After the final question of the "set" , the final "score" is tabulated and the call is routed on the basis of the patient's score. The 1st Question is used to indicate the FIRST question of this set. All remaining questions of the "set" are entered using the "Next ?" node type. Finally, the Evaluate nodes are used to indicate the desired recommendation , based on the caller's score. At present, these are very infrequently used in algorithms. The ACTION Node: The Action node is a type of recommendation node. It provides a recommended action to take (e.g. Appointment, Self-care) based on the patient's response to Yes-No questions. This type of recommendation node is used when a recommended action is provided, but the algorithm developer wants the remaining questions of the algorithm to be asked before this recommendation is provided to the patient. Thus, when an Action node is reached by a patient in the call process, the recommendation is recorded (for use at the end of the algorithm traversal) and the call is routed to the next Yes-No question of the algorithm. The fields of information connected to this node type (see Figure 67) are as follows: Recommended Action Clinical rationale - Symptom Pattern Need to Consider Provider Codes Data Message to patient The correct completion of these fields of information in the development of an algorithm will be described later (in "The Node Text"). The Transfer Node: This node type is used to transfer the call immediately to a different algorithm. When a call routes to this type of node, it immediately "transfers" to the first question of the desired algorithm. If desired, this node can also be used to transfer to a specific node in another algorithm (rather than the first question of that algorithm). The fields of information connected to this node type (see Figure 68) are as follows: Transfer to: Clinical rationale Symptom Pattern - Dest. Algorithm Destination Node Auxl The correct completion of these fields of information in the development of an algorithm will be described later (in "The Node Text"). The Endpoint Node: This is the second type of recommendation node. Like the ACTION node, it provides a recommended action to take (e.g. Appointment, Self-care) based on the patient's response to Yes-No questions. However, this type of node is used when the algorithm developer wants to provide the recommendation immediately, thus stopping any further questioning in the algorithm. The Endpoint node (when reached in the process of a call) will "end" the algorithm questioning and the recommendation will be provided to the patient. The fields of information connected to this node type (see Figure 69) are as follows: Recommended Action Clinical rationale - Message to patient Symptom Pattern Need to Consider Provider Codes Data The correct completion of these fields of information in the development of an algorithm will be described later (in "The Node Text"). The Link Command: This final "button" in the left-hand vertical column of the Editor window is used to link the nodes together. When engaged, this command will allow the developer to draw arrowed lines between nodes to create the desired algorithm pathways. These linkage patterns are "read" by the system to provide the correct "routing" of a call, based on the responses provided by the patient. The correct use of this command function in the development of an algorithm will be described later (in "The Algorithm Logic" , pps. 18-25). The Directory Structure The Editor has been designed to accommodate the many functions associated with the creation of an algorithm. In order to efficiently "store" the various files required for an algorithm, a directory structure has been created to organize files. This structure is as follows: HOME Directory I I I I I I I I I I I I I I I ! I I j j ! Ped Adult Self Cover Algorithms Self-Care bin The HOME directory is your "parent" directory. All of the algorithms that are initially created are stored as their text name (e.g. PED1ATRIC ASTHMA) in this directory. Once the algorithms are completed, edited and reviewed, the "official" versions are stored as their official UNIX file name in the Ped directory (for pediatric algorithms) or in the Adult directory (for adult and womens' health algorithms), as described below. This file takes the form of either /home/ < user > or /app/nursetool The Ped directory houses all of the "official" Pediatric algorithms. The files have the Unix filenames P V .alg . This directory also houses the Algorithm Summaries associated with each algorithm. These files are stored as P V .alg.text files. The Adult directory houses all of the "official" Adult algorithms (including the Womens' Health algorithms). The files have the Unix filenames A V .alg (for Adult algorithms) and W V .alg for the Womens' Health algorithms. This directory also houses the Algorithm Summaries associated with each algorithm. These files are stored as P V .alg. text files. The self directory houses all of the self-care files associated with the algorithm set. These are stored as their UNIX file name (e.g. P S A.001), indicating the algorithm to which each file is associated. The cover directory houses all of the Cover Sheet files associated with the algorithm set. These are stored as their UNIX file name (e.g. P V .cvr), indicating the algorithm to which each Cover Sheet file is associated. There are three (3) additional directories created for the system. These include: - Algorithms directory (this directory houses all of the algorithms that are currently loaded into the Nursetool); Self Care directory (this directory houses all of the self-care files that are currently loaded into the Nursetool); bin directory (this directory houses all of the "executable" files that allow for proper functioning of the software). THESE THREE FILES SHOULD NOT BE USED BY THE ALGORITHM DEVELOPER. The use of these various directories, especially for editing existing algorithms, will be discussed in a later section (Retrieving and Editing an Existing Algorithm). USING THE EDITOR PROGRAM This section of the description provides detailed instructions about the various common uses of the Editor software. It includes : o Accessing the Editor software: o Creating a New Algorithm o Retrieving an Existing Algorithm o Editing an Existing algorithm o Creating the Cover Sheet and Self-Care File(s) o Editing the Cover Sheet and Self-Care Files Following these instructions will allow for the proper development and editing of algorithms for use with the Nursetool application. Accessing the Editor software. To make the Editor available for use, simply follow these instructions: 1. Once your UNIX station is "on" and has completed its booting process, you will see on the screen the log in prompt Simply type in the log in instructions provided separately to you. 2. Once the log in has been completed, depress and hold down the mouse "click" at any point on the blank screen. This will "show" your Root Menu. Without releasing the mouse "click" yet, scroll down the Root Menu to the Algo. Editor option and release the mouse. 3. Wait for a few seconds and the Editor window will appear on the screen. You are now ready to begin using the Editor. NOTE: If, for some reason, your Root Menu does not seem to work, an alternate method of invoking the Editor can be used as follows: 1. After properly completing log in (as described above), you will see a "xterm" icon in the lower left corner of the screen. 2. Double-click on this icon, and a large, empty window will appear with a % prompt. 3. at this prompt, type in editor and return. 4. Wait for a few seconds and the Editor window should appear on the screen. Creating a New Algorithm: For development purposes, an algorithm is considered to have five (5) basic components. These include the following: The Algorithm Logic The Node Text The Algorithm Summary The Cover Sheet The Self-Care File(s) Three (3) of these components should be completed within the Editor itself (the Algorithm Summary, the Algorithm logic, the Node Text). The remaining components (The Cover Sheet, the Self-Care File(s) should be completed (if possible) in the system (workstation), but outside of the specific Editor program. Specific instructions for the creation of these non-Editor components of an algorithm ' will be provided later (Creating the Cover Sheet and Self-Care files). TASK 1: Creating the Algorithm Logic The first task to complete in the creation of an algorithm in the Editor is to develop the algorithm logic structure. Before beginning to create the logic, the following "set-up" should be helpful. - Enlarge the Editor window (horizontally) so that the heavy, black vertical line appears on the far-right section of the Editor window. This line marks the right- hand "boundary" of the editor window. DO NOT ENTER ANYTHING TO THE RIGHT OF THIS LINE. - Enlarge the Editor window vertically so that it covers the entire length of the screen. This will give you a larger working area. - Move the Editor window to the right-hand half of the screen. You are now ready to begin creating the algorithm logic. Step 1: Create the File. Click on the "New" button in the Menu bar. This will cause the "NEW" pop-up window to appear. In the pop-up window, enter the "official" text name of the algorithm, EXACTLY AS IT APPEARS on the algorithm control sheet. This file name should be in ALL CAPITAL LETTERS, with underscores (_) separating each word in the file name. DO NOT TYPE IN ANY SPACES OR HIT THE "RETURN" KEY ON THE KEYBOARD after entering the file name. When completed correctly, click on the "New File" button. A new file with this algorithm name has now been created, and the pop-up window disappears. Figure 70 provides an example of this process. Step 2: Enter The Header Node Click on the Header node option. The Header parameter window will appear. In the "algorithm name" field, enter the Official algorithm name (this will be the same name that you just entered in Step 1 above). Simply "click" anywhere in this field, and begin typing the name. IT MUST BE TYPED IN CORRECTLY as described above, without any typos. Now move the mouse pointer to the top-center of the Editor window (You may have to move the Header Parameter window). Click at the spot where you would like the Header node to appear. Note that the "box" appears in the Editor window. Click again on the box, and the Algorithm name will appear in the box. The Header node is now entered in the Editor window. Step 3: Enter the Y/N ? nodes After completion of the Header node, all algorithms begin with the first Yes/No question. Click on the Y/N ? button. The "Yes/No Question Parameters" window will appear on the screen. Now move the mouse pointer to the spot on the algorithm window where you would like to position the first question. (You may have to first "move" this pop-up window). It is recommended that you position this first question at the left-hand side of the Editor window, slightly below the level of the Header Node. Position the mouse pointer to the approximate spot where you would like the upper left corner of this box to appear in the Editor window. Click on the mouse, and the Yes/No node box will appear in the window. The "Yes/No Parameters" window will move into the background. Now click anywhere on the "Parameters" window to move it into the forefront. Click anywhere on the "Clinical Question" field. Type in the clinical question desired. Move the pointer back to the "box" and click on it. The clinical question should now appear in the box. Follow this same procedure for each Yes/No question of the algorithm. Step 4: Enter the Recommendation nodes When the desired algorithm traversal leads to an "algorithm recommendation" , use the following procedure to create these "boxes" in the Editor window. Remember that there are two (2) basic types of algorithm recommendation nodes: Action nodes and Endpoint nodes. Action nodes should be used when the algorithm developer wishes further questioning in the algorithm to continue after this node is reached. Endpoint nodes should be used when the algorithm developer wishes the algorithm traversal to stop after this node is reached. It is very important to use the correct node type here, as it affects the use of the algorithm by nurses and patients. For the sake of convention, it is recommended that all algorithm recommendations be "placed" in the far right-hand portion of the Editor window. Here's the recommended process: Click on the desired recommendation node window (ACTION or ENDPOINT). The appropriate "Parameters" window will appear on the screen. Also note that another pop-up window "Recommendation Codes" appears in the upper left-hand corner of the screen. Move the mouse pointer to the spot on the algorithm window where you would like to position the recommendation "box" . (You may have to first "move" the "Parameters" window). Position the mouse pointer to the approximate spot where you would like the upper left corner of this box to appear in the Editor window. Click on the mouse, and the Recommendation node box will appear in the Editor window. The "Parameters" window will move into the background. Now click anywhere on the "Parameters" window to move it into the forefront. Move the mouse pointer to the "Recommendation Codes" window (upper left corner of the screen). Select the desired recommendation by "clicking" on the appropriate menu item. Move the pointer back to the Editor window (anywhere) and desired recommendation should now appear in the box. Follow this same procedure for each Recommendation Node associated with the algorithm. Step 5: Enter the Transfer Node(s) Transfer nodes are used when the algorithm developer desires that the call process be "transferred" to a different algorithm. When the desired algorithm traversal leads to a "Transfer" node, use the procedure described below to create these "boxes" in the Editor window. There are two (2) basic types of Transfer options: Transfer nodes and Action nodes that recommend a transfer to another algorithm. Action nodes (selecting the "transfer to algorithm" option in the Recommended Codes menu) should be used when the algorithm developer wishes further questioning in the current algorithm to continue after this node is reached. In this case, the transfer to another algorithm occurs after completion of the current algorithm. Transfer nodes should be used when the algorithm developer wishes the algorithm transfer to occur immediately after this node is reached. It is very important to use the correct node type here, as it affects the use of the algorithm by nurses and patients. For the sake of convention, it is recommended that all transfer recommendations be "placed" in the far right-hand portion of the Editor window. Here's the recommended process: Click on the desired recommendation node window (ACTION or TRANSFER). The appropriate "Parameters" window will appear on the screen. For Action nodes requesting a transfer, note that another pop-up window "Recommendation Codes" appears in the upper left-hand corner of the screen. Move the mouse pointer to the spot on the algorithm window where you would like to position the Transfer "box". (You may have to first "move" the "Parameters" window). Position the mouse pointer to the approximate spot where you would like the upper left corner of this box to appear in the Editor window. Click on the mouse, and the node box will appear in the Editor window. The "Parameters" window will move into the background. Now click anywhere on the "Parameters" window to move it into the forefront. For Action nodes requesting transfer, move the mouse pointer to the "Recommendation Codes" window (upper left corner of the screen). Select the "Transfer to algorithm" recommendation by "clicking" on the appropriate menu item. Move the pointer back to the Editor window (anywhere) and desired recommendation should now appear in the box. For Transfer nodes, click on the TRANSFER button of the Editor window. The "Parameters" window will appear. Move the mouse pointer to the spot on the algorithm window where you would like to position the Transfer "box". (You may have to first "move" the "Parameters" window). Position the mouse pointer to the approximate spot where you would like the upper left corner of this box to appear in the Editor window. Click on the mouse, and the node box will appear in the Editor window. The "Parameters" window will move into the background. Now click anywhere on the "Parameters" window to move it into the forefront. Click on the "Transfer to:" field. Type in this field Transfer to < algorithm name > algorithm. Since this field is NOT used by the Nursetool, the entry here does not have to follow a precise convention. Now move the mouse pointer back to the Transfer box in the Editor window and click on it. The text Transfer to < algorithm name > algorithm should appear in the box. Follow this same procedure for each Transfer Node associated with the algorithm. Figure 71 provides the recommended arrangement of nodes. Step 6: Linking the Algorithm Nodes (boxes) After the initial Editor window has been filled with nodes (see Figure 13), the nodes must be properly "linked" to define the desired traversal of the algorithm, based on the responses to the algorithm questions. THESE LINKAGES MUST BE MADE CORRECTLY, as the system "reads" them in order to retrieve questions and recommendations in the desired order. The "RULES" for correct linkages are as follows: - For Y/N ? nodes, each node must have two (2) links leaving the node (a "yes" link and a "No" link). The FIRST linkage made out of a Y/N ? node will be the "YES" path, the second link out of a Y/N ? node will be the "NO" path. These linkages are automatically identified as such. - For the HEADER node, all ACTION nodes, and the 1ST Question and NEXT Question nodes, the system only allows for one (1) link out of the node. - For all TRANSFER and ENDPOINT nodes, no linkage out of the node is possible. To make the linkages, click on the "LINK" button of the Editor window. Move the mouse pointer to the node (box) FROM which the linkage is to be made. Depress and hold down the "clicker" of the mouse and move the mouse horizontally or vertically to the node that you wish to link. This does not have to be a precise process. Simply begin the link somewhere within the originating node (box) and complete the link (by releasing the mouse) somewhere inside the destination node (box). Note that the LINK function allows for right-angle turns (these are often necessary). This is done by moving the mouse as far as desired (but not within another node or across a separate linkage), then releasing the "click" , then depressing and holding it again, now moving it in one of the two directions that is a right-angle to the initial linkage. While this sounds difficult, it is really very easy to learn and master quickly. The LINK function will also allow for a linkage from a node (box) to a separate link. Simply follow the instructions provided above and "link" to a different, already existing linkage line by passing through it and the releasing the mouse. It will then "link" to the line, following the route taken by this initial linkage. See Figure 72 for an example of the completed linkage process. Step 7: General Considerations In terms of the general layout of the algorithm, it is recommended that the algorithm logic be constructed in a manner similar to that depicted in Figure 72. This will allow for some degree of uniformity and makes it easier to edit and review the algorithms. Some general thoughts are provided as follows: 1. The width of the Editor window allows for the placement of no more than 5 "boxes" horizontally placed in the same row. So far, there have been only a few circumstances where the progression from a stem question to a transfer or recommendation node in a single row has exceeded this number. 2. When more space is required (length-wise) for the completion of the algorithm, simply place the mouse pointer on the scroll bar (the right-hand margin of the Editor window), depress and hold the mouse in the down position, and gradually drag the mouse downward. This will provide any additional space required. 3. Remember that the Editor software DOES NOT SAVE YOUR WORK AUTOMATICALLY. YOU MUST SAVE YOUR WORK OFTEN TO AVOID LOSING IT. 4. As you create individual nodes, you will see them identified in the Editor window with numbers that precede the text for that node. These numbers are generated automatically by the Editor and represent the official node IDs for each node in each algorithm. You do not have any control over this process. The nodes are automatically numbered in the order of their creation. Thus, it is probably smart to have a good idea of the basic layout of the algorithm prior to creating it on the Editor. Task 2 : Entering the Node Text The second major task associated with the creation of a new algorithm is the proper entry of algorithm node data. This involves the completion of aU relevant fields of information in the "Parameter" window that is "attached" to the individual node. The following section describes the purpose and proper completion of each of the fields of information. Once the "logic" of the algorithm has been correctly entered into the system, the algorithm developer needs to complete the information requested for each node. ALL NODE TYPES REQUIRE THE COMPLETION OF SOME AMOUNT OF ASSOCIATED INFORMATION. Step 1: Enter The Header Node Data To properly complete the data associated with the header Node, complete the following process: Click on the Header node to make the "Parameter" window appear on the screen. The "Algorithm Name" field has already been completed. (Step 2 in Task 1 above). Click anywhere on the "Purpose" field. Enter the purpose of the algorithm here. This should be a short, concise description of the focus of the algorithm. Try to make this entry 1 line long if possible, so that it is easy to read by the nurses in the nursetool. Click anywhere in the "Category" field. Enter the correct category of this algorithm (this is also provided on the algorithm control sheet). The category MUST BE TYPED EXACTLY AS IS APPEARS ON THE CONTROL SHEET. The system will not "read" misspellings, wrong capitalization, etc. DO NOT ENTER A SPACE. OR USE THE RETURN BAR OF THE KEYBOARD AFTER ENTERING THE CATEGORY. Doing so will also make the category name unusable to the Nursetool. Click anywhere in the "Related Algorithms" field. This field will include all algorithms that are "related" in some way to the current algorithm. The intent here is to enter any and all algorithms that might be a better selection for the nurse than the one being developed. This is one way to assist the nurse in selecting the most appropriate algorithm to be used. Enter the EXACT . OFFICIAL ALGORITHM FILE NAMEfS ^ I HERE. AFTER EACH ALGORITHM NAME ENTERED. PRESS THE RETURN KEY ON THE KEYBOARD so that each algorithm name is on a separate line. MAKE SURE THAT YOU ALSO PRESS THE RETURN KEY ON THE KEYBOARD AFTER ENTERING THE LAST ALGORITHM . Click anywhere on the "keywords" field. Type in any keywords that you would like to associate with this algorithm. The purpose here is to provide the content for a keyword search which can be used by the nurse in the selection of the appropriate algorithm. KEYWORDS SHOULD BE ENTERED IN lower case. SEPARATED BY A SEMI-COLON. If the keyword is more than 1 word, separate these words by a hyphen .DO NOT SKIP ANY SPACES WITHIN OR BETWEEN KEYWORDS. An example of a correctly completed Header node is provided in Figure 73. Step 2: Enter the data for all Y/N ? nodes. To properly complete the data associated with each Y/N ? node, complete the following process: Click on the desired Y/N / node to make the "Parameter" window appear on the screen. The "Clinical Question" field has already been completed. (Step 3 in Task 1 above). Click anywhere on the "Clinical Rationale" field. Enter here the rationale for asking the question at this point in the algorithm. It is provided to assist the nurse, if necessary, in the understanding of the reason for the question and the likelihood (or estimated probability) of a "YES" response to the clinical question. . This should be a reasonably short, concise description of the purpose of the question. This should also tie back to the "Specific Conditions Considered" section of the Cover Sheet. An example of a correct format here would be: "Benign stomach aches usually do not get "worse and worse". If present, this could be an indication of peritonitis or obstruction." Peritonitis: Rare Obstruction: Extremely Rare Click anywhere in the "Lay Question(s)" field. Enter the suggested "lay" version(s) of the associated clinical question. These are provided to assist the nurse in formulating the question to the patient. The lay question(s) should also be brief, concise, and written in lay language. Click anywhere in the "Instruct Not Sure" field. This field will include any additional instructions or suggestions to the nurse if the nurse is uncertain of the patient's response, or if the patient is unable to answer the question with a "YES" or a "NO" . The intent here is to provide additional support to the nurse. This field can also be used to provide additional information to the nurse about the question or the issue. Note that the "Auxilliary2" field is not currently being used. The field is included to in the event that an additional field of information is deemed important to collect. If relevant, this is a good place to insert any key references or other documentation about the specific question or issue being addressed. If there are no references to insert, it can be left blank. An example of a correctly completed Y/N ? node is provided in Figure 74. Step 3: Enter the data for all ENDPOINT nodes. To properly complete the data associated with each ENDPOINT node, complete the following process: Click on the desired ENDPOINT node to make the "Parameter" window appear on the screen. The "Recommendation" field has already been completed. (Step 4 in Task 1 above). Click anywhere on the "Clinical Rationale" field. Enter here the rationale for this particular recommendation at this point in the algorithm. This rationale is provided to assist the nurse, if necessary, in the understanding of the reason for the recommended action. This should be a reasonably short, concise description clinical issue(s) of concern at this point in algorithm traversal. Click anywhere in the "Message to Patient" field. Enter the suggested "lay" version(s) of the key point(s) for the nurse to communicate to the patient in the offering of this recommendation. If possible, try to limit this field to 4 lines, so that scrolling won't be necessary in the Nursetool. Recommendations for the specific language to use here for each of the individual types of Endpoints/Action Nodes is provided in Appendix B of this document. Click anywhere in the "Symptom Pattern" field. Enter into this field a brief description of the path that the patient has taken in the traversal to this Endpoint. Click anywhere on the "Need to Consider" field. Enter into this field a listing of the clinical concem(s) associated with this endpoint that may require further evaluation (in the event of a recommendation for medical intervention for the patient). This list should include all major clinical concerns that need to be ruled out with a higher level of medical intervention. For an endpoint recommending SELF-CARE INSTRUCTIONS, this field should include information consistent with the algorithm cover sheet as well as with the "clinical rationale" of the preceding Y/N question. If possible, try to make this section no more than 3 lines long, to avoid the need to "scroll" when using the Nursetool. Click anywhere in the "Provider Codes" field. Enter into this field any recommended clinical or procedural codes that should be used in the selection of a provider for this symptom pattern/situation. As much as possible, try to use codes that are listed on the "Official" Clinical and Procedural Codes Listing that you should have previously received. The correct convention for entering provider codes is as follows: On the FIRST line of this field, type in the EXACT code number for the desired provider code followed by a comma (,) followed by the "expertise level" (1-4) desired, ended by a semi-colon (;). If more than 1 code is desired, type in each additional code ON THE SAME LINE following the same format. DO NOT ENTER ANY SPACES WITHIN OR BETWEEN CODES ON THIS LINE. MAKE SURE THAT THE LAST CODE NUMBER ENTERED ON THIS LINE IS FOLLOWED BY A SEMI¬ COLON. Otherwise, the system will not properly read the desired code. After entering all desired code numbers, hit the "Return" key of the keyboard. This takes you to the next line. On this line, enter the correct code name (matching the first code number entered on the line above). If there are more than 1 codes to be recommended here, hit the "Return" key after each code name (so that each one appears on a separate line). MAKE SURE THAT YOU HIT THE "RETURN" KEY AFTER ENTERING THE LAST CODE NAME. The system "reads" these carriage returns to properly display them in the Nursetool. If the ENDPOINT Node recommends "SELF-CARE INSTRUCTIONS", click on the "Data" field. Enter in this field the OFFICIAL name of the desired self-care instructions file to use in this situation. This OFFICIAL version is located on the algorithm Control Sheet. DO NOT TYPE IN A SPACE. OR HIT THE RETURN KEY ON THE KEYBOARD AFTER ENTERING THE SELF-CARE FILE NAME. This will make the instruction inaccessible to the system. For all other types of ENDPOINT recommendations, leave this field blank. An example of a correctly completed ENDPOINT node is provided in Figure 75. Step 4: Enter the data for all ACTION nodes. To properly complete the data associated with each ACTION node, complete the following process: Click on the desired ACTION node to make the "Parameter" window appear on the screen. The "Recommended Action" field has already been completed (Step 4 in Task 1 above). Click anywhere on the "Clinical Rationale" field. Enter here the rationale for this particular recommendation at this point in the algorithm. This rationale is provided to assist the nurse, if necessary, in the understanding of the reason for the recommended action. This should be a reasonably short, concise description clinical issue(s) of concern at this point in algorithm traversal. Click anywhere in the "Symptom Pattern" field. Enter into this field a brief description of the path that the patient has taken in the traversal to this Action node. Click anywhere on the "Need to Consider" field. Enter into this field a listing of the clinical concern(s) associated with this recommended action that may require further evaluation (in the event of a recommendation for medical intervention for the patient). This list should include all major clinical concerns that need to be ruled out with a higher level of medical intervention. For an action node recommending SELF-CARE INSTRUCTIONS, this field should include information consistent with the algorithm cover sheet as well as with the "clinical rationale" of the preceding Y/N question. If possible, try to make this section no more than 3 lines long, to avoid the need to "scroll" when using the Nursetool. Click anywhere in the "Provider Codes" field. Enter into this field any recommended clinical or procedural codes that should be used in the selection of a provider for this symptom pattern/situation. As much as possible, try to use codes that are listed on the "Official" Clinical and Procedural Codes Listing that you should have previously received. The correct convention for entering provider codes is as follows: On the FIRST line of this field, type in the EXACT code number for the desired provider code followed by a comma (,) followed by the "expertise level" (1-4) desired, ended by a semi-colon (;). If more than 1 code is desired, type in each additional code ON THE SAME LINE following the same format. DO NOT ENTER ANY SPACES WITHIN OR BETWEEN CODES ON THIS LINE. MAKE SURE THAT THE LAST CODE NUMBER ENTERED ON THIS LINE IS FOLLOWED BY A SEMI¬ COLON. Otherwise, the system will not properly read the desired code. After entering all desired code numbers, hit the "Return" key of the keyboard. This takes you to the next line. On this line, enter the correct code name (matching the first code number entered on the line above). If there are more than 1 codes to be recommended here, hit the "Return" key after each code name (so that each one appears on a separate line). MAKE SURE THAT YOU HIT THE "RETURN" KEY AFTER ENTERING THE LAST CODE NAME. The system "reads" these carriage returns to properly display them in the Nursetool. If the ACTION Node recommends "SELF-CARE INSTRUCTIONS" , click on the "Data" field. Enter in this field the OFFICIAL name of the desired self-care instructions file to use in this situation. This OFFICIAL version is located on the algorithm Control Sheet. DO NOT TYPE IN A SPACE. OR HIT THE RETURN KEY ON THE KEYBOARD AFTER ENTERING THE SELF-CARE FILE NAME. This will make the instruction inaccessible to the system. For all other types of ACTION recommendations, leave this field blank. Click anywhere in the "Message to Patient" field. Enter the suggested "lay" version(s) of the key point(s) for the nurse to communicate to the patient in the offering of this recommendation. If possible, try to limit this field to 4 lines, so that scrolling won't be necessary in the Nursetool. Recommendations for the specific language to use here for each of the individual types of Endpoints/Action Nodes is provided in Appendix B of this document. An example of a correctly completed ACTION node is provided in Figure 76. Step 5: Enter the Data for all TRANSFER nodes. Only a minimal amount of information is required for entry into a Transfer node. The process is as follows: Click on the desired TRANSFER node to make the "Parameter" window appear on the screen. The "Transfer to: " field has already been completed (Step 5 in Task 1 above). Click on the "Clinical Rationale" field. Enter here a brief description of the reason for the transfer to a different algorithm. Click anywhere on the "Dest. Algorithm" field. Enter here the OFFICIAL NAME of the algorithm to which the transfer is desired. This algorithm name MUST BE ENTERED EXACTLY AS IT APPEARS ON THE ALGORITHM CONTROL SHEET. It is this field that the system "reads" to successfully completed the desired transfer. If the name is entered incorrectly, the transfer cannot occur properly. DO NOT TYPE IN A SPACE. OR HIT THE RETURN KEY ON THE KEYBOARD AFTER ENTERING THE ALGORITHM NAME. This will make the instruction inaccessible to the system. In some circumstances, the algorithm developer will desire the transfer to another algorithm to a specific node in the destination algorithm. Unless otherwise specified, all transfers will route to the first algorithm question of the destination algorithm. If the developer would like the transfer to a different node in the destination algorithm, the Destination Node field in the "Transfer Parameters" window must be completed. This is done by simply entering the specific destination algorithm node number to which the transfer is desired. For now, there is no need to complete the other fields of data in the Transfer Parameters window, since these are never "seen" by the nurse. An example of a correctly completed TRANSFER node is provided in Figure 77. Step 6: General Considerations In terms of the general process for completing the node data of the algorithm, it is recommended that the steps provided above be followed in sequential order. B y completing the node data for all Y/N ? nodes, then for all Endpoint nodes, then for all Action nodes, and finally for all Transfer nodes, the developer will minimize the need to constantly move windows around to make them easily accessible. Some general thoughts are provided as follows: 1. It is important to attempt to enter all data into the Editor as carefully as possible, avoiding grammatical errors and mis-spellings. These entries are "read" into the Nursetool exactly as they are entered. Reviewing the entered data periodically thus becomes essential. 2. Remember that the Editor software DOES NOT SAVE YOUR WORK AUTOMATICALLY. YOU MUST SAVE YOUR WORK OFTEN TO AVOID LOSING IT. Task 3: Developing the Algorithm Summary. The Algorithm Summary is a very brief "summary" or overview of the algorithm. This summary automatically appears to the nurse in the Nursetool application after the selection of an algorithm has been made, but before the initial algorithm question. The Algorithm Summary is provided to the Nurse to quickly advise of the purpose, length, general structure and anticipated distribution of outcomes (or endpoints). To properly complete the Algorithm Summary in the Editor, follow these instructions: Click on the "TEXT" button of the Editor Window menu bar. a large, unstructured text window will appear. Enter the Algorithm Summary by typing in, and formatting, the desired text. Try NOT to exceed 22 total lines for this Summary, so that the entire Summary will appear in the relevant Nursetool window, precluding the need for the nurse to "scroll" this Nursetool window. Note that this process automatically gives this file its correct UNIX file name and extension, indicating its "linkage" to the algorithm being developed. The Summary will be "stored" in this text window, and can be edited at any time by opening the TEXT window. An example of a correctly completed Algorithm Summary is provided in Figure 78. All of the necessary steps have now been completed in the creation of a new algorithm within the Editor. The algorithm file is now ready for review and editing (if necessary). However, two (2) additional steps are necessary for the algorithm to be completed entirely. These steps are: Completing the Algorithm Cover Sheet, and; Completing all relevant self-care files associated with the algorithm. The completion of the algorithm Cover Sheet is to be done outside of UNIX, preferably in WordPerfect. This process is described below. The completion of Self-Care files should be done in UNIX (on your workstation) and will be described in the next section. The process of completing these tasks is provided below. Task 4: Completing the Algorithm Cover Sheet The Algorithm Cover Sheet is the document that provides a detailed clinical analysis of the medical complaint for which the algorithm has been developed.lt is recommended that the Cover Sheet be completed in WordPerfect. This document is prepared primarily for algorithm developers and reviewers (internal and external). As such, it simply needs to be printed-out for review and revision, but is not a document that is used in the Nursetool. As a result, it does not have to be completed in UNIX. An example of a correctly-completed Algorithm Cover Sheet is provided in the appendix to this application. Task 5: Complete the Self-Care File(s). Self-Care files provide complete, clinically-valid instructions for home-care of the patient's complaint. When clinically indicated, these instructions are provided to the patient as the most appropriate level of intervention for the specified complaint. Each Endpoint and /or Action node of the algorithm will suggest the appropriate self-care file to provide to the patient. A given algorithm may have a number of different self-care files (instructions), depending on the nature of the complaint. The specific structure and format to be used for self-care files is provided at the end of this description. The following provides the recommended process for completing the self-care files on the work station : 1. Depress and hold down the mouse "click" at any point on the background of the screen. This will "show" your Root Menu. Without releasing the mouse "click" yet, scroll down the Root Menu to the New Window option and release the mouse. 2. Wait for a few seconds and a window will appear on the screen. 3. At the % prompt of this window, type in textedit& and hit the "return" key on the keyboard. Wait a few seconds, and the TEXTEDITOR window will appear. 4. Once the TEXTEDITOR appears, you are ready to begin entering the Self-Care file. Note that the TEXTEDITOR is a basic word-processing function included in the standard software options of the workstation. It operates much like "WORD" for Macintosh. A complete description of the TextEdit tool for Sun Stations is provided at the end of this document. 5. At this point, simply type in the desired text. The approved structure and format for the Self-Care files is provided in an example that can be found in Appendix D at the end of this description. 6. When completed, "click" on the "FILE" option in the upper left-hand corner of the textedit window. A pop-up window will appear (TEXT:STORE) in which you will provide the proper command to save and store the completed file. 7. In the "TEXT:STORE" window, move the mouse pointer to the upper line ("Directory"). Type in the correct directory to which you want this file to be stored. This will be: /triage/home/ < user > /self Enter this command, and note that the cursor moves to the next line "FILE:" . 8. At the "FILE" line, type in the correct UNIX file name for the Self-Care file. The Official UNIX file names for these files can be found on the algorithm control sheet. For example, the file name for a self-care file "Adult Musculoskeletal back Pain" associated with the algorithm ADULT BACKJPAIN would be as follows: A097S01A.001 Entering this command will store the file in the "self" directory, identified with its associated algorithm. Retrieving and Editing an Existing Algorithm. The Editor Program provides a number of functions to allow for the efficient editing of an algorithm. These editing functions include : Retrieving an existing algorithm file Editing algorithm text a "COPY" function - a "PASTE" function an "OPEN SPACE" function a "CLOSE SPACE" function a "DELETE" function Specific instructions for the use of each of these editing functions are provided in below. Retrieving an existing algorithm: In order to retrieve an algorithm file for review or editing, a few simple steps are required, as follows: Click on the "EDIT" option in the menu bar of the Editor window. A window will appear ("Select Algorithm File pop-up") from which you will select the desired algorithm (see Figure 61). In the "Directories" column of this window, locate the directory that stores the algorithm that you wish to review/edit. Double-click on this directory name. This will change the "EDIT" window somewhat, to accommodate only the files stored in this directory. In the "Files" column of this window, locate and "click" on the desired algorithm file name (or number). This will highlight the selection you desire. Move the pointer down and "click" on the "OK" button in the lower left-hand corner of this window. This affirms the selection of the algorithm file that you have highlighted. After a few seconds, the algorithm file will appear in the Editor window and is now retrieved and ready for review/editing. Editing algorithm text: To review and/or edit any text that has been entered into the Editor, simply "click" on the desired algorithm node. The appropriate "Parameter" window will appear, with all the text that has been previously entered. "Click" on the text field of this window that you wish to edit. Move the mouse pointer to the location of the desired editing change and complete the editing process. In the Editor, editing is much like text editing in Macintosh. You are able to "highlight" a letter, word, or group of words and then delete them by striking the "Backspace" key on the keyboard. Insert words or phrases by placing the mouse pointer at the desired location and entering the revision. Assuming the user has some familiarity with basic text editing, the functions here will be very familiar. When completed with the editing of a node, simply move to the next node in the algorithm that you wish to edit. The changes are automatically stored in the appropriate text field of each "Parameter" window. REMEMBER THAT THE EDITOR DOES NOT AUTOMATICALLY SAVE TEXT. YOU MUST FREQUENTLY SAVE YOUR REVISIONS (as previously described) SO THAT YOU DON'T LOSE YOUR WORK. Using the "COPY" function: The Editor has a number of helpful editing functions for revising/altering the algorithm logic (placement of the nodes and linkages). Copying an individual node, or a group of nodes, is the first of these functions. You can accomplish this function as follows: In the Editor window, retrieve the algorithm file that you wish to edit (per instructions provided above). When the algorithm "logic" appears in the window, "click" on the DRAW function of the window's menu bar. This will retrieve a small "DRAW" window that provides a number of editing options (see Figure 64). To copy a single node, "click" on the "Select Mode" option in this DRAW window. Then move the mouse pointer to the desired node to be copied. "Click" on this node so that it is highlighted. Move the mouse pointer back to the "DRAW" window. "Click" on the "COPY" option. The node, and all of its associated node data, is now stored in copy memory to be "Pasted" at another location in the algorithm. (This process will be described in the next section). To copy a group of nodes, "click" on the "Select Mode" option of the DRAW window. Move the mouse pointer to the upper left-hand corner of the "area" (group of nodes) that you wish to copy. Depress and hold down the "click" , moving the mouse downward and to the right slowly. Notice that you are "drawing a visible box" around the desired group of algorithm nodes. Continue "drawing the box" until you have included inside the box the entire set of nodes you wish to copy. When all nodes have been included within this "boxed" area, release the mouse. The area that you have chosen to copy will now be "highlighted" . Move the mouse pointer back to the "DRAW" window. "Click" on the "COPY" option. The group of nodes, and all of their associated node data, are now stored in copy memory to be "Pasted" at another location in the algorithm. (This process will be described in the next section). Note that you can copy any number of nodes desired, as long as they "appear" in the Editor window. You cannot scroll downward (or upward) to capture an area to copy that is larger than the area of the Editor window. Please be aware that the software will automatically give the "copied" nodes new node numbers once they are "pasted" into the algorithm. This is a process that the user cannot control. Using the "PASTE" function: The Paste function of the Editor allows you to "paste" any node, or group of nodes, to another location within the same algorithm. This is often helpful to speed the creation of algorithm logic (boxes and linkages) and to eliminate the need to re-type the same (or similar) node data repeatedly in the process of algorithm creation. The process works as follows: Once you have correctly "copied" a single node, or a group of nodes, they are "stored temporarily in copy memory. Move to the desired location in the Editor window. Move the mouse pointer back to the "DRAW" window and select the "PASTE" function. Move the mouse pointer back to the Editor window to the location where you wish to paste the copied node(s). Depress and hold down the mouse "click" . Note that the outline of the node (or node area) that you have copied now appears on the screen. Move the mouse in any desired direction (with the mouse "click" still depressed) to position the node/node area in the way that you wish. When the desired location of the node/node area is determined, release the mouse "click" and the desired node/node area will appear on the screen. Note that the copying and pasting functions will only copy linkages that are entirely within the drawn area. As a result, remember to complete the process of linking these "new" nodes properly within the algorithm. It is also important to note that only one "image" (node or group of nodes) can be stored in copy memory at one time. As a result, you must both copy and then paste the desired node(s) before attempting to copy another node or area. Using the "OPEN SPACE" function: In order to be able to revise an algorithm by adding new nodes (or by copying and pasting nodes into a new area of the algorithm), there must be an ability to "open up space" within the algorithm logic. This can be accomplished by using the "OPEN SPACE" editing function. This function is completed as follows: Identify the location within an algorithm where you wish to "open an area" to include additional nodes. Make sure this area "appears" in the Editor window. Move the mouse pointer to the "DRAW" window (if this window is no longer visible, "click" again on the DRAW option of the menu bar). It will re-appear. "Click" on the "SELECT MODE" option. Then select the "OPEN SPACE" option on this same DRAW window. Move the mouse pointer back to the Editor window. At the left-hand edge of the location where you wish to open space, depress and hold down the mouse "click" . Note that a horizontal line appears across the Editor window at this spot. With the mouse "click" still depressed, move the mouse downward until you have identified an area large enough for your purposes. The "box" that is formed on the Editor window from this process indicates the size of the area that you will open. When you have opened enough space for the desired editing, release the mouse and the circumscribed area will "open up". Note that any of the linkages that are affected by this opening of space will remain attached to their destination node, lengthening to accommodate the opened space. Any linkage that is "in the way" of your desired algorithm changes must be deleted before the changes are made. This process is described below in the section "Using the Delete Function" . Using the "CLOSE SPACE" function: Occasionally, there is a need to "close space" in the algorithm logic. For sizeable "gaps" between nodes (vertically), this function can be used to narrow this distance. This function is completed as follows: Identify the location within an algorithm where you wish to "close an area" . Make sure this location "appears" in the Editor window. Move the mouse pointer to the "DRAW" window (if this window is no longer visible, "click" again on the DRAW option of the menu bar). It will re-appear. "Click" on the "SELECT MODE" option. Then select the "CLOSE SPACE" option on this same DRAW window. Move the mouse pointer back to the Editor window. At the left-hand edge of the location where you wish to close space, depress and hold down the mouse "click" . Note that a horizontal line appears across the Editor window at this spot. With the mouse "click" still depressed, move the mouse downward until you have identified an area large enough for your purposes. The "box" that is formed on the Editor window from this process indicates the size of the area that you will close. The area that you identify to "close" cannot touch any node. If it does (even partially), the closing function will not work. When you have identified the space to be closed, release the mouse and the circumscribed area will "close" . Note that any of the linkages that are affected by this opening of space will remain attached to their destination node, shortening to accommodate the closed space. Please note that the proper functioning of an algorithm in the Nursetool does NOT require any specified distance between nodes in the algorithm editor. Closing space is thus more of a cosmetic change in the appearance of the algorithm and, as such, is not necessary for the proper functioning of the algorithm in the Nursetool. Using the "DELETE" function: The final "editing" function of the Editor is the "DELETE" function. As implied, this function is used to remove (or delete) a node, group of nodes, or a linkage between nodes. This is often required in the process of editing an algorithm. You can accomplish this function as follows: To delete a single node, "click" on the desired node to be deleted. The node will be highlighted. Move the mouse pointer back to the "DRAW" window. "Click" on the "DELETE" option. The node, and all of its associated node data, is now deleted. To delete a group of nodes, "click" on the "Select Mode" option of the DRAW window. Move the mouse pointer to the upper left-hand corner of the "area" (group of nodes ' ) that you wish to delete. Depress and hold down the "click" , moving the mouse downward and to the right slowly. Notice that you are "drawing a visible box" around the desired group of algorithm nodes. Continue "drawing the box" until you have included inside the box the entire set of nodes you wish to delete. When all desired nodes have been included within this "boxed" area, release the mouse. The area that you have chosen to copy will now be "highlighted". Move the mouse pointer back to the "DRAW" window. "Click" on the "DELETE" option. The group of nodes, and all of their associated node data, are now deleted. Note that you can delete any number of nodes desired, as long as they "appear" in the Editor window. You cannot scroll downward (or upward) to capture an area to delete that is larger than the area of the Editor window. To delete a single linkage, "click" on the desired linkage to be deleted. The linkage will become highlighted. Move the mouse pointer back to the "DRAW" window. "Click" on the "DELETE" option. The linkage is now deleted. Retrieving and Editing Cover Sheets and Self-Care Files. The Cover Sheets and Self-Care files associated with algorithms have been created on the workstation (in UNIX) but outside of the Editor program. Thus, a different method of retrieval and editing will have to be used for these files. The Retrieval and Editing of the Cover Sheet and Self-Care files is accomplished in the TEXTEDIT tool of the Workstation (described above). The process is as follows: 1. Depress and hold down the mouse "click" at any point on the background of the screen. This will "show" your Root Menu. Without releasing the mouse "click" yet, scroll down the Root Menu to the New Window option and release the mouse. 2. Wait for a few seconds and a window will appear on the screen. 3. At the % prompt of this window, type in textedit& and hit the "return" key on the keyboard. Wait a few seconds, and the TEXTEDITOR window will appear. 4. Once the TEXTEDITOR appears, you are ready to begin the retrieval and editing of the desired file. Note that the TEXTEDITOR is a basic word-processing function included in the standard software options of the workstation. It operates much like "WORD" for Macintosh. A complete description of the TextEdit tool for Sun Stations is provided at the end of this description. 5. To retrieve the desired file, click on the "file" option of the Text Editor window. A pop-up window "TEXT:LOAD" will appear. On the top line of this window ("Directory"), type in the correct name of the directory that houses the file that you wish to edit. For Cover Sheets, this is the cover directory. Type on this line : /triage/home/ < user > /cover and enter this command. Note that the cursor moves to the "File" line. For Self-Care files, this is the self directory. Type on this line : /triage/home/ < user > /self and enter this command. Note that the cursor moves to the "File" line. 6. At the "FILE" line, type in the correct file name for the desired. The Official file names for these files can be found on the algorithm control sheet. For example, the file name for a self-care file "Adult Musculoskeletal back Pain" associated with the algorithm ADULT_BACK_PAIN would be as follows: A097S01A.001 Entering this command will retrieve the file from the "self directory into the TEXTEDIT window. The file is now ready for editing. 7. Edit the desired file using the instructions for the TEXTEDIT tool, located at the end of this document. 8. When the editing has been completed, "click" on the "file" button of the TEXTEDIT window. This "saves" to newly-edited file. At this point, if you wish to edit another Cover Sheet or Self-Care file, simply "click" again on the "File" option of the TEXTEDIT window. The "TEXT:LOAD window will re-appear. Repeat steps 5-8 (above) to continue the editing process. Recommended terminology: "Message to Patient" fields The following provides a listing of the "approved" terminology to use in entering the "message to patient" fields in the various specific types of ACTION AND ENDPOINT recommendation nodes. For all of the "message to patient" statements, the idea is to provide a concise, accurate suggestion to be used by the nurse upon providing the algorithm recommendation to the patient. ENDPOINT NODES 1. ACTIVATE EMERGENCY PROCEDURES Message to Patient: Because < symptom pattern > , we think that it would be best if the emergency ambulance comes to help get <you, your child > to the hospital quickly. Please stay on the phone and we'll make the necessary arrangements for you. 2. SPEAK TO IAS PROVIDER Message to Patient: Because < symptom pattern > , we think it would be best if you spoke with our physician. If you'll stay on the phone, we'll connect you as quickly as possible. 3. URGENT CARE Message to Patient: Because < symptom pattern > , we recommend that you < see, have the child see > a health care provider as soon as you can. 4. SPEAK TO PROVIDER - SORTING-NOW Message to Patient: Because < symptom pattern > , we'd like to have you talk to a provider NOW to help determine the appropriate next steps for you to take. 5. SPEAK TO PROVIDER ~ SORTING-LATER Message to Patient: Because < symptom pattern > , we'd like to have you talk to a provider in the next 2-4 hours. The provider can help determine the appropriate next steps for you to take. 6. SPEAK TO PROVIDER - TREATMENT Message to Patient: Because < symptom pattern > , we'd like to have you talk to a provider in the next 2-4 hours. The provider can help determine the appropriate next steps for you to take. 7. EARLY ILLNESS APPOINTMENT Message to Patient: Because < symptom pattern > , we recommend that you make an appointment to see a provider as soon as possible. 8. ROUTINE ILLNESS APPOINTMENT Message to Patient: Because < symptom pattern > , we recommend that you make an appointment to see a provider in the near future (next 2 weeks). 9. ACCESS SELF-CARE INSTRUCTIONS Message to Patient: Your answers to our questions indicate that it is highly unlikely that < your, the child's > < specific complaint, symptoms > would benefit from an appointment with a provider. We'd like to suggest home care instructions. Would that be alright with you? ACTION NODES 1. SPEAK TO IAS PROVIDER Message to Patient: Because < symptom pattern > , we think it would be best if you spoke with our physician. If you'll stay on the phone, we'll connect you as quickly as possible. 2. SPEAK TO PROVIDER - SORTING-NOW Message to Patient: Because < symptom pattern > , we'd like to have you talk to a provider NOW to help determine the appropriate next steps for you to take. 3. SPEAK TO PROVIDER - SORTING-LATER Message to Patient: Because < symptom pattern > , we'd like to have you talk to a provider in the next 2-4 hours. The provider can help determine the appropriate next steps for you to take. 4. SPEAK TO PROVIDER - TREATMENT Message to Patient: Because < symptom pattern > , we'd like to have you talk to a provider in the next 2-4 hours. The provider can help determine the appropriate next steps for you to take. 5. EARLY ILLNESS APPOINTMENT Message to Patient: Because < symptom pattern > , we recommend that you make an appointment to see a provider as soon as possible. 6. ROUTINE ILLNESS APPOINTMENT Message to Patient: Because < symptom pattern > , we recommend that you make an appointment to see a provider in the near future (next 2 weeks). 7. ACCESS SELF-CARE INSTRUCTIONS Message to Patient: Your answers to our questions indicate that it is highly unlikely that < your, the child's > < specific complaint, symptoms > would benefit from an appointment with a provider. We'd like to suggest home care instructions. Would that be alright with you? It should now be readily apparent to those skilled in the art that a novel medical network management system and process capable of achieving the stated objects of the invention has been provided. The medical network management system and process system is based on understanding and managing the process of care, in an integrated manner, from the onset of patient perception of possible needs. The medical network management system and process allows beneficiaries to obtain appropriate care, at the appropriate time, from an appropriate provider. The medical network management system and process effectively reduces utilization and costs, while increasing user satisfaction and overall quality of care. The medical network management system and process uses unique information systems to help guide patients through and manage the process of care, thereby assuring quality health care. It should further be apparent to those skilled in the art that various changes in form and details of the invention as shown and described may be made. It is intended that such changes be included within the spirit and scope of the claims appended hereto. - PC /US95/00537 ADULT 3ACK PAIN I 2 -"ulv 1993 ALGORITHM COVER SHEET Algorithm Name: ADULT BACK PAIN Date: 2 July 1993 Directory/filename . ype-version number: ADULT\BCKPAIN.C02 Category: MUSCULOSKΞLETAL Purpose: To sort aduit patients with low back pain W ' r.a: Does it Do? 1. Sorts prepubertal patients to Pediatric 3ac Pair. Algorithm; 2. Sorts adults with associated chest pain to Adult Chest Pain Algorithm; 3. Sorts patients with associated direct or acceleration/deceleration injuries to IAS Provider; 4 Sorts patients at risk for dissecting aortic aneurysm to IAS Provider; 5. Sorts patients with associated fever to Urgent Car 5. Sorts patients with recent loss of bowel, bladder, motor function to Urgent Care; 6. Sorts patients with known malignancies, anticoagulants, long-term steroids, new arthritis vaginal or urethral discharges, hip pain, or Self Care failures tc Speak to Provider-sorting or Early Illness Approintments; 7. Sorts patients with Workman's Compensation or personal liabilit claims to Routine Appointments; 8. Sorts other patients to Self Care. Keywords * . 1. 3ack 2. Low Back 3. Sciatica 4. Lumbar Algorithm "Road Map": Total Questions: 36 Stem Questions : 19 Loops : Trauma: 6 Aneurysm: 4 Fever: 3 Abdominal Pain: 1 Chronic: 1 Exclu ed Populations: Children S.r .ar ComDiaints/Appropriate Sorting Algorithms: Chest Pair.ΛDULT * CHEST PAIN ALGORITHM Vomiting/ADULT VOMITING ALGORITHM V4- AD LT BACK PAIN ADULT\3CKPAIN.C02 2 2 J-ly 1993 Diarrhea/ADULT DIARRHEA ALGORITHM Dysuria/ADULT DYSURIA ALGORITHM Relevant Medical Risk Factors: Aortic Aneurysm Malignancy Taking anticoagulants Taking long-term steroids Chronic low back pain Relevant Life-Style Risk Factors: NONE Anticipated Call Distribution: Activate Emergency Procedures: 0% Urgent Care: 2% Speak to IAS Provider: 10% Speak to Provider-Sorting: 5% Speak to Provider-Treatment: 0% Early Illness Appointmen : 10% Routine Illness Appointment: 15% Self Care: 58% Actual Algorithm: Areas of Inefficiency/Anticipated Economic Impact: A ccr.-.a! EMS < 1S ACυL BACK PAIN A- T\BCXPAIN.C02 2 - • -: • 1993 a-.e _r s Rare Large Provider visit, now Rare Small Infrequent Moderate Extremely Large rare Inf equent Moderate STP- Sorting SC Provider visit, no Provider visit Provider isit Pro ider visit, no Provider Vlβlt Provider visit Provider visit Provide: vis t AA -< 2 :-lv 1993 Common Small RIA sc Common Small RIA sc sc Infrequent Moderate SC Frequent Low SC sc Common Low sc AA* Algorithm Logic The algorithm logic lays out the questions in the order they will be presented to the nurse in the system. The algorithms are based on branch chain logic, with the most sensitive questions being asked first, moving on to more specific questions as key areas of concern are safely ruled out. The numbering of the nodes or boxes corresponds with the supporting data that follows. IAS has developed a unique Algorithm Editor which allows a clinician, rather than a programmer, to create and/or modify an algorithm without having to write code. The output here is from that tool. Algorithm Logic The algorithm logic lays out the questions in the order they will be presented to the nurse in the system. The algorithms are based on branch chain logic, with the most sensitive questions being asked first, moving on to more specific questions as key areas of concern are safely ruled out. The numbering of the nodes or boxes corresponds with the supporting data that follows. IAS has developed a unique Algorithm Editor which allows a clinician, rather than a programmer, to create and/or modify an algorithm without having to write code. The output here is from that tool. ENDPOINT DEFINITIONS An understanding of the action point definitions iε central tc evaluating the algorithms. They are: INITIATE EMERGENCY PROCEDURES: The IAS Nurεe will connect the ca l l e r to the local EMS Dispatcher without further delay. (Use when there iε a reasonable reason to suppose the need for on-εit€ and en-route care beyond the capabilities of the typical caregiver. ) SPEAK TO IAS PROVIDER: The IAS Nurse will connect the caller to i physician working for IAS who will complete the triage encounter (Used when there exists the possible need for EMS Dispatch, bu * when a physician interview may identify more appropriate actions ie. cuts down on the "false positive" EMS Dispatches.) Urgent Care: The child needs care now (eg a deep and dirt laceration), but does not need "EMS Care" on-εite or en-route While urgent care can be delivered in hospital-based emergenc departments, free-standing emergency clinics, and doctors ' offices it does require that the site be open at the time the care i needed, since the care cannot be delayed. SPEAK TO PROVIDER-SORTING: The IAS Nurse will assist the caller i speaking to a physician whose role will be to determine tr appropriate "next step" in the child's care, thiε physician can : the child's primary care physician, the physician "covering fo: the child's primary care physician, or a physician in the employ c the child's insurance carrier. (NOTE: The IAS algorithm logic ce designate that this contact occur either"NOW" or "LATER". The "NO', desigi.ation means that the caller should speak to the physic c ASAP; the "LATER" designation means that the contact can be delay, for up to 4 hours. ) SPEAK TO PROVIDER-TREATMENT: The IAS Nurse will assist the call in speaking to a physician whose role will be to decide wheth appropriate care can be initiated by telephone with follow-up ca by appointment. This physician can be the child's primary ca physician, the physician "Covering for" the child's primary car physician, or a physician in the employ of the child's insurer, carrif.- . EARLY ILLNESS APPOINTMENT: The IAS Nurse will assist the caller establishing an appointment with an appropriate provider "the ne time that office iε open". Most often this will be an appointme "later today" or "tomorrow"; however, a call late Friday even; might result in an appointment Monday morning. ROUTINE ILLNESS APPOINTMENT: The IAS Nurse will assist the calX in c:.ι βbl iching a "routine" appointment with an appropri prυvjut'r. The ctandϋrd iε that the appointment will be no l e limn iwii wceKi, 1 rom t e date of the call. ppur CARE: The IAS Nurse will instruct the caller in understanding why self care is the most appropriate "next step", explaining the steps of self care, "granting call-back permission" to the caller, and scheduling any needed outward callβ from IAS to the caller. The formal β tructure of the IAS algorithm logic can designate that the IAS Nurse either act on these action points as εoon as they are reached (as a true end-point) or act on them "AT THE END OF THE ALGORITHM". In the event that the IAS Nurse reaches the end of ar. algorithm and the algorithm logic has made more then one reconjnended action, the IAS Nurse will carry out the recommendec action of the highest priority according to the priority list below. Also important in understanding the IAS Algorithm System iε realizing the distinction made in the Node Text between a "provide: examination * (requires in-perεon contact between child anc provider) and a "provider evaluation" (which could be confined tc a telephone conversation between caregiver and provider). A2 ADULT BACK PAIN ADULTXBCKPAIN.T01 1 2 July 1993 ADULT BACK PAIN ALGORITHM NODE TEXT ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/1; Clinical Question: Is the patient pre-pubertal? Clinical Rationale: The causes of back pain in children are sufficiently different from the causes of back pain in adults that there is a separate algorithm for Pediatric back Pain. Lav Question(s) : 1. How old is the patient? 2. Has the patient entered puberty (breast development? menses? male penis? body/facial hair?) Instruct "Not sure": Treat as a "Yes" response ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/2; Recommended Action: TRANSFER TO PEDIATRIC BACK PAIN ALGORITHM Clinical rationale: Because there is another set of algorithm questions that are appropriate here, the system will transfer you to that algorithm. Message to patient : N/A Symptom Pattern : N/A Need to consider (conditions/procedures) : N/A Provider Codes : N/A 422 / 537 ADULT BACK PAIN ADULT\BCKPAIN.T01 2 2 July 1993 ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/3; Clinical Question: Is there associated cheεt pain? Clinical Rationale: Chest pain is rarely associated with musculo- skeletal back pain; however, it is associated with more ominous causes of back pain such as myocardial infarction and aortic dissection. Lav Question ( s ) : 1. Do you also have chest pain? Instruct "Not sure" : Treat as a "No" response. ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/4; Recommended Action: TRANSFER TO ADULT CHEST PAIN ALGORITHM Clinical rationale: Because there is another set of algorithm questions that are appropriate here, the system will transfer you to that algorithm, Message to patient : N/A Symptom Pattern : N/A Need to consider (conditions/procedures) : N/A Provider Codes : N/A -123 ADULT BACK PAIN ADULTΛ3CKPAIN . T0 1 3 2 Ju ly 1993 ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/5; Clinical Question; Did the pain follow a direct blow or an acceleration/deceleration injury? Clinical Rationale; These types of injuries can damage the spine itself, possibly compromising the spinal cord or peripheral nerve roots . Lay Question(s : 1. How did the injury happen? 2. Did you get "hit" on the bones of your back? 3. Did you fall "off" something higher than your head? 4. Did this happen in a motor vehicle accident? Instruct "Not sure": Treat as a "No" response. ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/6; Clinical Question: Is there any new decrease in motor function? Clinical Rationale: Indicates possible damage to cord or peripheral nerve roots. Lav Question(s) : 1. Since the injury, is there some part of your body that "doesn't work right"? 2. Do your arms, hands, legs, and feet still work "normally"? NOTE: Inability to move just due to "pain" is NOT a "new motor deficit". Instruct "Mot sure": Treat as a "Yes" response. A24- ADULT BACK PAIN ADULTXBCKPAIN.T01 4 2 July 1993 ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/7; Recommended Action: SPEAK TO IAS PROVIDER NOW Clinical rationale: The caller's apparent new motor deficit indicate possible damage to cord or peripheral nerve roots, and the IAS provider evaluation will determine if an Emergency response is indicated. Message to patient Because you have had an injury and now have some muscles that may not be working correctly, we think it would be best if you spoke now to our physician. If you'll stay on the phone, I'll connect you as quickly as possible. Symptom Pattern : 1. Adult with back injury and new motor deficit. Need to consider (conditions/procedures) ; 1. Cord compression; 2. Nerve root damage; Provider Codes : Injury to Nerves and Spinal Cord 3+ (950-957) Fracture of neck and Trunk 3+ (805-809) ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/8; Clinical Question: Is there any new decrease in sensory function? Clinical Rationale: Indicates possible damage to cord or peripheral nerve roots. Lay Question(s) : 1. Since the injury, is there any part of your body tnat feels as if it has "fallen asleep" or has been injected with "numbing medicine" like when you go to the dentist. 2. Since the injury, is there a part of your body that "feels funny"? Instruct "Not sure"; Treat as a "No" response. A2S ADULT BACK PAIN ADULT\3CKPAIN.T01 5 2 July 1993 ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT 3ACK PAIN/9; Recommended Action: SPEAK TO IAS PROVIDER NOW Clinical rationale: New sensory changes following an injury suggests possible cord or peripheral nerve irritation, and the IAS provider evaluation will determine if an Emergency response is indicated. Message to patient Because since the injury you have a part of your body that "doesn't feel right", we think it would be best if you spoke now to our physician. If you'll stay on the phone, I'll connect you as quickly as possible. Symptom Pattern : New sensory changes in an adult with a back i ury. Need to consider (conditions/procedures) ; 1. Cord compression; 2. Peripheral nerve injury. Provider Codes ; Injury to Nerves and Spinal Cord 3+ (950-957) Fracture of neck and Trunk 3+ (805-809) ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/10; Clinical Question; Is there any new loss of bowel or bladder control? Clinical Rationale; Indicates possible cauda equina syndrome from spine injury. Lav Question(s) : 1. Since the injury, have you noted any new problem controlling your urine or your bowels? Instruct "Not sure": Treat as a "No" response. S95/00537 A2 ADULT BACK PAIN ADULT\BCKPAIN.T01 6 2 July 1993 ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/11; Recommended Action: SPEAK TO IAS PROVIDER NOW Clinical rationale: Indicates possible cauda equina syndrome from spine injury, and the IAS provider evaluation will determin if an Emergency response is indicated. Message to patient Because you may have some new problems with your bowels or bladder, we think X would be best if you spoke now to our physician. If you'll stay on the phone, I'll connect you as quickly as possible. Symptom Pattern : New loss of bowel or bladder control in an adult with a back injury. Need to consider (conditions/procedures) : 1. Cord compression; 2. Peripheral nerve injury. Provider Codes : Injury to Nerves and Spinal Cord 3+ (950-957) Fracture of neck and Trunk 3+ (805-809) ALGORITHM/ YES-NO QUESTION NODES NUMBER; ADULT BACK PAIN/12; Clinical Question: Is there any pain radiating into the buttocks, perineum, genitals, or legs? Clinical Rationale: If present, these suggest nerve root irritation. Lay Question(s) : 1. Since the injury, do you have any pain that goes from your back "into" some other place? Where does it go? 2 Since the injury, do you have any new pain anywhere besides your back? Where? Instruct "Not sure" : Treat as a "No" resDonse. ADULT BACK PAIN ADULT\BCKPAIN.T01 7 2 July 1993 ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/13; Recommended Action: SPEAK TO IAS PROVIDER NOW Clinical rationale: If present, these suggest nerve root irritation, and the IAS provider evaluation will determine if an Emergency response is indicated. Message to patient : Because you have new pain where you describe, we think it would be best if you spoke now to our physician. If you'll stay on the phone, I'll connect you as quickly as possible. Symptom Pattern : Referred pain in an adult with a' back injury. Need to consider (conditions/procedures) : 1. Nerve root or peripheral nerve irritation; Provider Codes : Injury to Nerves and Spinal Cord 3+ (950-957) Fracture of neck and Trunk 3+ (805-809) ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/14; Clinical Question: Does the pain prevent activities of normal living despite Home Care Analgesia? Clinical Rationale: Pain this severe will require prescription medications for relief; however, such pain from trauma may also reflect serious damage to bone or soft tissue. Lay Question(s): 1. How bad is the pain? 2. What have you done for it? 3. Has that helped? Instruct "Not sure": Treat as a "No" response. A2S ADULT BACK PAIN ADULTXBCKPAIN.T01 8 2 July 1993 ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/15; Recommended Action: SPEAK TO IAS PROVIDER NOW Clinical rationale: Pain this severe will require prescription medications for relief; however, such pain from trauma may also reflect serious damage to bone or soft tissue. The IAS provider evaluation will determine if an Emergency response is indicated Message to patient Because your pain is so bad, we think i would be best if you spoke now to our physician. If you'll stay on the phone, I'll connect you as quickly as possible . Symptom Pattern : Adult with back pain refractory to Self Care Recommendations following trauma. Need to consider (conditions/procedures) : 1. Fractured vertebra; 2. Ruptured disk; 3. Traumatic sprain. Provider Codes : Injury to Nerves and Spinal Cord 3+ (950-957) Fracture of neck and Trunk 3+ (805-809) SDrains and Strains of Joints and adjacent Muscles 3* (840-848) ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/16; Clinical Question: Is there any bloody or cola-colored urine? Clinical Rationale: 1. Indicates possible renal or bladder injury. Lay Question(s) : 1. Since the injury, is your urine an unusual color? What color is it? 2. Since the injury, has there been blood in your urine? 3. Since the injury, has your urine been the color of coca cola? Instruct "Not sure": If they have observed their urine, and are still unsure (or have not yet urinated), treat as a "No" resoonse . 422 ADULT BACK PAIN ADULTXBCKPAIN.T01 9 2 July 1993 ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/17; Recommended Action: SPEAK TO IAS PROVIDER NOW Clinical rationale: The patient's urine color indicates possible renal or bladder injury, and the IAS provider evaluation will determine if an Emergency response is indicated. Message to patient : 3ecause of the change in your urine color, we think it would be best if you spoke now to our physician. If you'll stay on the phone, I'll connect you as quickly as possible. Symptom Pattern : Possible hematuria in an adult with back pain following trauma. Need to consider (conditions/procedures) : 1. Renal contusion; 2 Renal fracture; 3. Bladder laceration; 4. Urethral injury. Provider Codes ; Internal Injury of Chest, Abdomen and Pelvis 3+ (860-869) ALGORITHM/ACTION PARAMETER NUMBER: ADULT BACK PAIN/18; Recommended Action; ACCESS ADULT TRAUMATIC BACK PAIN SELF-CARE INSTRUCTIONS, AT END OF ALGORITHM Clinical rationale; This patient has post traumatic back pain without indications of serious injury. A simple musculo-skeiet.al injury is most likely, and those will respond well to Self Care Instructions . Message to patient ; Your answers to our questions indicate that it is highly unlikely that the child has a condition that would benefit from an appointment with a physician. We'd like to offer you some suggestions for things you can do at home to make the child feel better. We'd also like to tell you about some of the things to watch out for with this illness, so you can call us back at any time if things don't improve. Symptom Pattern : Post traumatic back pain without high risk indicators in an adult Need to consider (conditions/procedures) : N/A Provider Codes : Primary care - Adult Musculoskeletai ADULT BACK PAIN ADULTXBCKPAIN.TOl 10 2 July 1993 ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/19; Clinical Question: Did the first episode of this type of back pain occur after age 45? Clinical Rationale: While every patient has to have a "first episode", it is very unusual for the first episode of non- traumatic musculo-skeletal back pain to occur after age 45. Lav Question(s) : 1. Have you had episodes like this before? 2. How old were you the first time you had this pain? 3. How old ar you now? Instruct "Not sure": Treat as a "No" response. ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/20; Clinical Question: Does the patient have a diagnosed aortic aneurysm? Clinical Rationale; Patients with new back pain and a diagnosed aortic aneurysm require a provider evaluation because of the possibility of aortic dissection/rupture. Lay Question(s : 1. Has a doctor every told you that you have an aortic aneurysm? 2. Has a doctor ever said that the big artery i your chest/belly is "bulging out" or "enlarging"? Instruct "Not sure"; Treat as a "No" response. 3-/ ADULT BACK PAIN ADULT\BCKPAIN.T01 11 2 July 1993 ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/21; Recommended Action: SPEAK TO IAS PROVIDER NOW Clinical rationale: Patients with new back pain and a diagnosed aortic aneurysm require a provider evaluation because of the possibility of aortic dissection/rupture. The IAS Provider will determine if Activation of Emergency Procedures is appropriate. Message to patient Because you have been told that you hav an enlarged main artery, we think it would be best if you spoke now to our physician. If you'll stay on the phone, I'll connect you as quickly as possible . Symptom Pattern : New type of back pain in an adult with a known aortic aneurysm. Need to consider (conditions/procedures) ; 1. Aortic dissection; 2. Aortic rupture. Provider Codes : Emergency medical services ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/22; Clinical Question: Does the patient have a newly blue, cold, or pulseless foot? Clinical Rationale: The new onset of these findings suggests aortic dissection with occlusion of a femoral artery or an embolic episode to the femoral artery with referred back pain. Lav Question(s) : 1. Since the pain started, have you noted anything "funny" about either of your feet? 2. Are either or bot of your feet unusually cold? Blue?; 3. If you squeeze the blood out -from under your big toe nail, does the pink color return as fast as in your thumb nail? Instruct "Not sure": Treat as a "No" response 9 /00537 432 ADULT BACK PAIN ADULT\BCKPAIN.T01 12 2 July 1993 ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT 3ACK PAIN/23; Recommended Action: SPEAK TO IAS PROVIDER NOW Clinical rationale: The new onset of these findings suggests aortic dissection with occlusion of a femoral artery or an embolic episode to the femoral artery with referred back pain The IAS Provider will determine if Activation of Emergency Procedures is appropriate. Message to patient Because you have these changes in your feet along with back pain, we think it would be best if you spoke now to our physician. If you'll stay on the phone, I'll connect you as quickly as possible. Symptom Pattern : Possible decreased blood flow to the feet of an adult over age 45 with acute onset new type of back pain. Need to consider (conditions/procedures^ : 1. Aortic Dissection; 2. Femoral artery embolic event. Provider Codes : Emergency medical services Diseases of Atreies, Arterioles and Capillaries 3+ (440-448) ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/24; Clinical Question; Is there associated severe abdominal pain? Clinical Rationale: It is unusual for abdominal pain to have associated abdominal pain; a provider evaluation is needed rapidly to ensure that a ruptured aneurysm is not the cause of the Dack pain. Lay Question(s) : 1. Do you have a stomach ache as well? Instruct "Not sure": Threat as a "No" response. A ^ ADULT BACK PAIN ADULTXBCKPAIN.T01 13 2 July 1993 ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT 3ACK PAIN/25; Recommended Action; SPEAK TO IAS PROVIDER NOW Clinical rationale: It is unusual for abdominal pain to have associated abdominal pain; a provider evaluation is needed rapidly to ensure that a ruptured aneurysm is not the cause o : the back oain. Message to patient Because you have abdominal pain associated with the back pain, we thin it would be best if you spoke now to o pnysician . If you'll stay on the phone, I'll connect you as quickly as possible. Symptom Pattern : Severe stomach pain in a patient over the age of 45 with the onset of a "new" type of chest pain Need to consider (conditions/procedures) : 1. Dissecting Aortic Aneurysm; 2. Mesenteric artery occlusion. Provider Codes : Diseases of Arteries, Arterioles and Capillaries 3--- (440-448) ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/26; Clinical Question; Is the pain described as "ripping" or "tearing"? Clinical Rationale; This language is often used to describe the pain of an aortic disεection, but is rarely used to describe musculo-skeletal pain. Lav Question(s) ; 1. How would you describe the pain? 2. What is the pain like? 3. What would you have to "do" to someone to produce a pain like this? Instruct "Not sure": Treat as a "No" response. 14- ADULT BACK PAIN ADULTXBCKPAIN.T01 14 2 July 1993 ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/27; Recommended Action: SPEAK TO IAS PROVIDER NOW Clinical rationale: This language is often used to describe the pain of an aortic dissection, but is rarely used to describe musculo-skeletal pain. The IAS Provider will determine if Activation of Emergency Procedures is appropriate. Message to patient Because of the kind of pain you are describing, we think it would be best . you spoke now to our physician. If you'll stay- on the phone, I'll connect you as quickly as possible. Symptom Pattern : New type of back pain described as "ripping" or "tearing" in an adult over age 45. Need to consider (conditions/procedures) ; l. Dissecting aortic aneurysm; 2. Aortic rupture. Provider Codes : Diseases of Arteries, Arterioles and Capillaries 3+ (440-448) Emergency medical services Direct repair of Aneurysm 3+ (35001-35162) A S S ADULT BACK PAIN ADULT\BCKPAIN.T01 15 2 July 1993 ALGORITHM/END OINT PARAMETER NUMBER: ADULT BACK PAIN/28; Recommended Action: EARLY ILLNESS APPOINTMENT Clinical rationale: The patient with onset of a new type of back pain after age 45 requires an evaluation, since musculo skeletal back pain so uncommonly first occurs after this age. Message to patient Because of when this pain first started we recommend that you make an appointment to see a physician as soon as possible. If you'd like, we can help you make arrangements for that aoDointment now. Symptom Pattern : 3ack pain beginning after age 45. Need to consider (conditions/procedures) : . 1. Malignancy; 2 Vascular disease; 3. Axial Arthritides. Provider Codes : Dorsopathies 3+ (720-724) ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/29; Clinical Question: Does the patient have a diagnosed aortic aneurysm? Clinical Rationale; Patients with back pain and a diagnosed aortic aneurysm require a provider evaluation because of the possibility of aortic dissection/rupture. Lay Question(a) ; 1. Has a doctor every told you that you have an aortic aneurysm? 2. Has a doctor ever said that the big artery i your chest/belly is "bulging out" or "enlarging"? Instruct "Not sure" : Treat as a "No" response. 3 ADULT BACK PAIN ADULTXBCKPAIN.T01 16 2 July 1993 ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/30; Recommended Action: SPEAK TO IAS PROVIDER NOW Clinical rationale: Patients with back pain and a diagnosed aortic aneurysm require a provider evaluation because of the possibility of aortic dissection/rupture. The IAS Provider will determine if Activation of Emergency Procedures is appropriate . Message to patient Because you have been told that the bi artery in your belly/chest is enlarged and you have back pain, we think it would be best if you spoke now to our physician. If you'll stay on the phone, I'll connect you as quickly as possible. Symptom Pattern : Back pain in an adult diagnosed as having an aortic aneurysm. Need to consider (conditions/procedures) ; 1. Aortic Dissection; 2. Aortic rupture. Provider Codes : Diseases of Arteries, Arterioles and Caϋillaries 3* (440-448) ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/31; Clinical Question; Are there associated rigors or fevers? Clinical Rationale; Back pain associated with fever often has a infectious etiology. Lay Question(s) ; 1. Do you have a fever? 2. How high is it? How do you know? Instruct "Not sure": Treat as a "No" response. 0 -13? ADULT 3ACK PAIN ADULT\BCKPAIN.T01 17 2 July 1993 ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT 3ACK PAIN/ 2; Clinical Question: Is there associated, new, dysuria, frequency, or flank pain? Clinical Rationale: UTI ' s are the most common infections causing back pain. Lav Question(s): 1. Do you have any burning or stinging when you urinate?; 2. Are you urinating much more often than normal?; 3. Do you have pain in your side/flank •' -> Instruct "Not sure": Treat as a "No" response. ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/33; Recommended Action; URGENT CARE NOW Clinical rationale: A UTI with fever and back pain requires a time-urgent provider evaluation (and probably obtaining urine cultures) prior to initiating treatment. Message to patient : Because of the other symptoms you have along with the back pain, we would recommend that you have the child see a physician as soon as you can. If you'll stay on the phone, we can make the necessary arrangements for you if you'd like. Symptom Pattern : Symptoms suggesting upper UTI in a patient width back pain. Need to consider (conditions/procedures) : 1. Pyelonephritis; 2. ODstructive uropatny; 3. Pari-nephric abscess. Provider Codes : appointment now Other diseases of Urinary System 3+ (590-599) ADULT BACK PAIN ADULT\BCKPAIN.T01 18 2 July 1993 ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT 3ACK PAIN/34; Clinical Question: Is there associated new vomiting or diarrhea? Clinical Rationale: Rareiy, GI diseases can present with new types of back pain; when associated with fever as well, the potential etiologies include several serious disorders. Lay Question(s): 1. Are you having any new diarrhea or vomiting along with the back pain? 2. How often? 3. How long has it beer, going on? Instruct "Not sure": Treat as a "No" resϋor.se. ALGORITHM/ACTION PARAMETER NUMBER: ADULT BACK PAIN/35; Recommended Action: SPEAK TO PROVIDER-SORTING-LATER, AT END 0- ALGORITHM Clinical rationale: Rarely, GI diseases can present with back pain; when associated with fever as well, the potential etiologies include several serious disorders. The Provider wi. be able to determine the relative time urgency of any needed examination. Message to patient Because you are having vomiting and/or diarrhea along with fever and back pain, we think it would be best if you spoke to a physician in the next 2-4 hours. The doctor is can help you determine the appropriate next steps for you to take. Symptom Pattern ; Fever and vomiting and/or diarrhea in a patient with back pain. Need to consider (conditions/procedures) ; 1. Regional Ileitis; 2. Uicerative Colitis; 3. Pancreatitis; 4. Appendicitis. Provider Codes : Primary care - Adult gastrointestinal 3+ Other diseases of intestines and peritoneum 2-~ ( 560-569 ) A 3 ADULT BACK PAIN ADULTXBCKPAIN.T01 19 2 July 1993 ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/36; Clinical Question: Is there associated vaginal or urethral discharge? Clinical Rationale: Several sexually transmitted diseases can have associated back pain. Lay Question(s): 1. DO you have a new discharge from your vagina (penis ) ? Instruct "Not sure" : Treat as a "No" response. ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/37; Recommended Action; URGENT CARE NOW Clinical rationale: Venereal diseases with fever and back pain require a rapid provider evaluation and initiation of treatment Message to patient : Because you have a vaginal (penile) discharge, we would recommend that you see a physician as soon as you can. If you'll stay on the phone, we can make the necessary arrangements for you if you'd like. Symptom Pattern ; Vaginal (penile) discharge in a patient with back pain who iε febrile. Need to consider (conditions/procedures) : 1. Vaginitis; 2. Urethritis; 3. Other venereal diseases. Provider Codes ; appointment now Syphilis and other venereal diseases 3+ (090-099) A-i ADULT BACK PAIN ADULTXBCKPAIN.TOI 20 2 J- y 1993 ALGORITHM/ACTION PARAMETER NUMBER: ADULT BACK PAIN/38; Recommended Action: SPEAK TO PROVIDER-SORTING-LATER, AT END OF ALGORITHM Clinical rationale: Patients with fever and back pain without symptoms suggesting UTIs or venereal disorders will benefit from provider evaluation. Message to patient : Because you have a fever along with you back pain, we think it would be best if you spoke to a physician in the next 2- hours. The doctor is can help you determine the appropriate next steps fo you to take. Symptom Pattern : Fever in a patient with back pain. Need to consider (conditions/procedures) : 1. UTI; 2. Discitis; 3. Peritoneal inflammation. Provider Codes : Primary care - Adult Genitourinary 3-<- Primary Care - Adult Gastrointestinal 3-<- ALGORITHM/ YES-NO QUESTION NODES NUMBER; ADULT BACK PAIN/39; Clinical Question; Is there associated loss of bowel or bladder control? Clinical Rationale: Indicates possible cauda equina syndrome. Lay Question(a): 1. Have you noted any new problem controlling your urine or your bowels? Instruct "Not sure": Treat as a "No" response. A^ ADULT BACK PAIN ADULT\3CKPAIN.T01 2 * July 1993 ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/40; Clinical Question: Is the loss less than 72 hours old? Clinical Rationale: Rapid onset of such loss requires more rapi evaluation than does the gradual evolution of the signs/symptom because the lesion causing the rapid evolution may well continu to progress rapidly. Lay Question(s) : 1. When did you first notice these symptoms? H many days ago? 2. Did you notice this only in the last couple o days? Instruct "Not sure": Treat as a "No" response. ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/41; Recommended Action: URGENT CARE NOW Clinical rationale: The possibility of rapidly evolving neural involvement makes rapid provider examination imperative. Message to patient : Because of the bowel/bladder symptoms you describe, we would recommend that you have the child see a physician as soon as you can. If you'll stay on the phone, we can make the necessary arrangements for you if you'd like. Symptom Pattern ; Recent loss of bowel/bladder control in an adult with back pain. Need to consider (conditions/procedures^ : 1. Cauda equina syndrome. Provider Codes ; appointment now Other disorders of Central Nervous system 3+ (340-349) Ai≥ ADULT BACK PAIN ADULT\BCKPAIN.T01 22 2 July 1993 ALGORITHM/ACTION PARAMETER NUMBER: ADULT BACK PAIN/42; Recommended Action; EARLY ILLNESS APPOINTMENT, AT END OF ALGORITHM Clinical rationale: Hard neurological findings associated with back pain require provider examination. However, the rate of progression of this patient's signs/symptoms makes an expedited appointment appropriate. Message to patient : Because of the bowel/bladder problems that you describe, we recommend that yo make an appointment to see a physician as soon as possible. If you'd like, we can help you make arrangements for that appointment now. Symptom Pattern : Bowel/bladder dysfunction more than 72 hours old in an adult with back pain. Need to consider (conditions/procedures) : 1. Cord Compression; 2. Cauda equina syndrome. Provider Codes : Dorsopathieε 3+ (720-724) ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/43; Clinical Question: Is there associated new loss of motor function? Clinical Rationale; Back pain associated with new motor dysfunction may represent neural dysfunction from a variety of serious causes. Lay Question(s : 1. Have you noticed any new problems with the strength or movement of your arms, hands, legs, or feet? Instruct "Not sure"; Treat as a "No" response. Ai ~ ADULT BACK PAIN ADULTN3CKPAIN.T01 23 2 July 1993 ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/44; Clinical Question: Is the loss less than 72 hours old? Clinical Rationale: Rapid onset of such loss requires more rapid evaluation than does the gradual evolution of the signs/symptoms, because the lesion causing the rapid evolution may well continue to progress rapidly. Lay Question(s): 1. When did you first notice these symptoms? How many days ago? 2. Did you notice this only in the last couple of days? Instruct "Not sure": Treat as a "No" response. ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/45; Recommended Action: URGENT CARE NOW Clinical rationale: Back pain associated with new motor dysfunction may represent neural dysfunction from a variety of serious causes. Rapid provider examination is essential. Message to patient : Because of the muscle troubles you describe, we would recommend that you have the child see a physician as soon as you can. If you'll stay on the phone, we can make the necessary arrangements for you if you'd like. Symptom Pattern ; New onset of motor dysfunction in an adult with back pain Need to consider (conditions/procedures) : 1. Cord compression; 2. Nerve root compression; 3. Peripheral nerve irritation. Provider Codes ; appointment now Dorsopathies 3+ (720-724) A t ADULT BACK PAIN ADULTXBCKPAIN.T01 24 2 July 1993 ALGORITHM/ACTION PARAMETER NUMBER: ADULT BACK PAIN/46; Recommended Action: EARLY ILLNESS APPOINTMENT, AT END Or ALGORITHM Clinical rationale: Hard neurological findings associated with back pain require provider examination. However, the rate of progression of this patient's signs/symptoms makes an expedited appointment appropriate. Message to patient : Because of the problems you have witr. your muscles and the associated back pain, we recommend that you make an appointment to see a physician as soon as possible. If you'd like, we can help you make arrangements for that appointment now. Symptom Pattern : Motor function loss more than 72 hours in duration in an adult with back pain. Need to consider (conditions/procedures) ; 1. Cord Compression; 2. Peripheral nerve irritation. Provider Codes : Dorsopathies 3+ (720-724) ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/47; Clinical Question; Is there associated new loss of sensory nction? Ciinical Rationale; Sensory function loss indicates nerve irritation/dysfunction and requires a provider examination ... but not with the temporal urgency of motor, bowel, or bladder dysfunction . Lay Question(s) ; 1. Does any part of your body feel like "p ns and needles" or like it "going to sleep"? 2. Is any part of your body "numb"? Instruct "Not sure" : Treat as a "No" resDonse i ADULT BACK PAIN ADULTXBCKPAIN.T01 25 2 July 1993 ALGORITHM/ CTION PARAMETER NUMBER: ADULT BACK PAIN/48; Recommended Action; EARLY ILLNESS APPOINTMENT, AT END OF ALGORITHM Clinical rationale: Sensory function loss indicates nerve irritation/dysfunction and requires a provider examination ... but not with the temporal urgency of motor, bowel, or bladder dysf nction. Message to patient : Because of the changes in the way parts of your body feel, we recommend that you make an appointment to see a physician as soon as possible. If you'd like, we can help you make arrangements for that appointment now. Symptom Pattern ; New sensory loss in an adult with back pain. Need to consider (conditions/procedures) : 1. Cord Compression; 2. Peripheral nerve irritation; Provider Codes : Dorsopathies 3+ (720-724) ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/49; Clinical Question: Is there associated new abdominal pain? Clinical Rationale: Abdominal pain is rarely associated with back pain. Having already considered a dissecting aorta as a cause for t is set of findings, now we must consider other diagnostic possibilities . Lay Question(s) : 1. Do you have any stomach pain as well? 2. Do you also have a belly ache? Instruct "Not sure"; Treat as a "No" response. Aiέ ADULT BACK PAIN ADULT\BCKPAIN.T01 26 2 July 1993 ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/50; Clinical Question; Is the patient a sexually active pre- enopausal woman? Clinical Rationale: An ectopic pregnancy can produce back and belly pain. Lay Question(s): 1. Are you sexually active/ 2. Do your menses con inue? Instruct "Not sure": Treat as a "Yes" response. ALGORITHM/ACTION PARAMETER NUMBER: ADULT BACK PAIN/51; Recommended Action: SPEAK TO PROVIDER-SORTING-NOW, AT END O ALGORITHM Clinical rationale: An ectopic pregnancy can produce back and belly pain. A provider evaluation will determine the need and time urgency for any examination. Message to patient : Because you could conceivably be pregnant and have back pain, we think i would be best if you spoke to a physician now to determine the appropriate next steps for you to take. Symptom Pattern ; Back pain and abdominal pain in a sexually active pre-menopausal woman. Need to consider (conditions/procedures) : 1. Ectopic Pregnancy Provider Codes ; Primary Care - Adult Gynecological 3+ 4 ADULT BACK PAIN ADULT\3CKPAIN.T01 2 ~ 2 July 1993 ALGORITHM/ACTION PARAMETER NUMBER: ADULT BACK PAIN/53; Recommended Action: TRANSFER TO ADULT ABDOMINAL PAIN ALGORITHM, AT END OF ALGORITHM Clinical rationale: Because there is another set of algorithm questions that are appropriat here, the system will transfer you to that algorithm. Message to patient : N/A Symptom Pattern ; N/A Need to consider (conditions/procedures) : N/A Provider Codes : N/A ALGORITHM/ YES-NO QUESTION NODES NUMBER; ADULT BACK PAIN/54; Clinical Question: Does the patient have a known malignancy? Clinical Rationale: Many malignancies metastasize to bone becaus of the rich blood supply of the bony cortex. Lav Question(s); 1. Are you being, or have you been, treated for any malignancies (cancers)? Instruct "Hot sure"; Treat as a "No" response. 4 *8 ADULT BACK PAIN ADULTXBCKPAIN.T01 29 2 July 1993 ALGORITHM/ CTION PARAMETER NUMBER: ADULT BACK PAIN/55; Recommended Action: EARLY ILLNESS APPOINTMENT, AT END OF ALGORITHM Clinical rationale: Many malignancies metastasize to bone because of the rich blood supply of the bony cortex. A rapid provider evaluation is important, but absent neurological signs/symptoms, the examination can occur during an expedited appointment . Message to patient : Because you have a history of a malignancy, we recommend that you make an appointment to see a physician as soon as possible. If you'd like, we ca: help you make arrangements for that appointment now. Symptom Pattern : Back pain in an adult with a history of malignancy. Need to consider (conditions/procedures) : 1. Malignancy metastatic to bone. Provider Codes : Primary Care - Adult Musculoskeletal 3+ ALGORITHM/ YES-NO QUESTION NODES NUMBER; ADULT BACK PAIN/56; Clinical Question: Is the patient taking anticoagulants or long- term steroids? Clinical Rationale: Long term steroids predispose to osteoporosi anc vertebral body compression fractures; anticoagulants predispose to retro-peritoneal bleeding which can present as bac pain . Lay-Question(s) : 1. What medicines do you take all the time? 2. Do you take any blood-thinners/anticoagulants? 3. Do you take an steroids? (prednisone? ) Instruct "Not sure": Treat as a "No" response. Ai°> ADULT BACK PAIN ADULTXBCKPAIN.TOl 29 2 July 1993 ALGORITHM/ACTION PARAMETER NUMBER; ADULT BACK PAIN/57; Recommended Action: SPEAK TO PROVIDER-SORTING-LATER, AT END OF ALGORITHM Clinical rationale: Long term steroids predispose to osteoporosis and vertebral body compression fractures; anticoagulants predispose to retro-peritoneal bleeding which can present as back pain. A provider evaluation may be able to preclude the need for an aoDointment. Message to patient 3ecause of the medications you take, we think it would be best if you spoke to a physician in the next 2-4 hours. The doctor is can help you determine the appropriate next steps for you to take. Symptom Pattern : Back pain in a patient who takes anticoagulants/long-term steroids . Need to consider (conditions/procedures) ; 1. Compression fracture; 2. Retro-peritoneal bleeding; Provider Codes : Primary Care - Adult Musculoskeletal 3+ ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/58; Clinical Question; Are there associated new signs of arthritis? Clinical Rationale: Some forms of arthritis have associated back pain. Examples include Psoriatic arthritis, ankylosing spondylitis, and Reitter's Syndrome. Lay Question(s): 1. Has a doctor ever told you that you have arthritis? What "kind"?; 2. Do you have any swollen, red, or warm joints in your hands, feet, or arms right now? Instruct "Not sure"; Treat as a "No" response AS ADULT BACK PAIN ADULT\BCKPAIN.T01 30 2 July 1993 ALGORITHM/ACTION PARAMETER NUMBER: ADULT BACK PAIN/59; Recommended Action: EARLY ILLNESS APPOINTMENT, AT END OF ALGORITHM Clinical rationale: Some forms of arthritis have associated back pa r.. Examples include Psoriatic arthritis, ankylosing spor.dylitis, and Reitter's Syndrome. A provider examination during an expedited appointment will be appropriate. Message to patient : Because you have these symptoms, we recommend that you make an appointment to see a physician as soon as possible. If you'd like, we can help you make arrangements for that appointment now. Symptom Pattern : Back pain in an adult with new signs/symptoms of arthritis. Need to consider (conditions/procedures) ; 1. Axial arthropathies . Provider Codes : Primary Care - Adult Musculoεkeletal 3+ Arthropathies and related disorders 3+ (710-719) ALGORITHM/ YES-NO QUESTION NODES NUMBER; ADULT BACK PAIN/60; Clinical Question; Is there associated new urethral or vaginal c scnarge? Clinical Rationale; Various venereal diseases can have associated back pain. Lay Question(s) ; 1. Have you recently developed a discharge from your penis or your vagina? 2. Is there any pus coming from tne tip of your penis or from your vagina? Instruct "Not sure": Treat as a "No" response. A ζ -1 ADULT BACK PAIN ADULT\BCKPAIN.T01 3 2 July 1993 ALGORITHM/ACTION PARAMETER NUMBER; ADULT BACK PAIN/61; Recommended Action: EARLY ILLNESS APPOINTMENT, AT END OF ALGORITHM Clinical rationale: In the absence of fever, a provider evaluation for back pain with signs of possible venereal disease ca occur during an expedited appointment. Message to patient : Because <symptom pattern>, we recommen that you make an appointment to see a physician as soon as possible. If you' like, we can help you make arrangements for that appointment now. Symptom Pattern : Back pain in a patient with a new urethral or vaginal discharge. Need to consider (conditions/procedures') : 1. Venereal ■ - ' sease?. Provider Codes : Primary Care - Adult Musculoskeletal 3+ Syphilis and other Venereal Diseases 3+ (091-099) ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/62; Clinical Question; Is there associated new hip pain on weight bearing, abduction, adduction, rotation? Clinical Rationale; Primary hip pain can cause compensatory back muscle spasm and pain. Lav Question(s): 1. Do you have any new hip pain? 2. Does you hi hurt when you stand or walk? 3. Does it hurt to turn your leg i out; to bring your knee to your chest? Instruct "Not sure": Treat as a "No" response. AS2 ADULT BACK PAIN ADULTXBCKPAIN.T01 32 2 July 1993 ALGORITHM/ACTION PARAMETER NUMBER: ADULT BACK PAIN/63; Recommended Action; EARLY ILLNESS APPOINTMENT, AT END OF ALGORITHM Clinical rationale; Absent fever which would suggest- a possible infectious process, hip pain with associated back pain can have provider examination during an expedited appointment. Message to patient : Because you have hip pain as well as back pain, we recommend that you make a appointment to see a physician as soon as possible. If you'd like, we can help you make arrangements for that appointment now. Symptom Pattern : New hip pain in an adult with back pain. Need to consider (conditions/procedures) : 1. Inflammatory process in hip joint; 2. Other disease of hip joint. Provider Codes ; Primary Care - Adult Musculoskeletal 3+ Arthropathies and related disorders 3+ (710-719) ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/64; Clinical Question; Is this a Self Care failure? Clinical Rationale; Patients unable to obtain pain relief from self care will require a provider evaluation. Lay Question(s): 1. What have you done to help relieve the pain? 2. Has it helped? 3. Have you discussed this episode of back pai with us prior to this call? Instruct "Not sure": Treat as a "No" response. ADULT BACK PAIN ADULTXBCKPAIN.TOl 33 2 July 1993 ALGORITHM/ACTION PARAMETER NUMBER: ADULT BACK PAIN/65; Recommended Action; SPEAK TO PROVIDER-SORTING-LATER, AT END OF ALGORITHM Clinical rationale: Patients unable to obtain pain relief from self care will require a provider evaluation. They are unlikely to be willing to wait in unrelieved pain for an appointment. Message to patient Because the things you have done to reduce the pain do not seem to have helped, we think it would be best if you spoke to a physician in the next 2-4 hours. The doctor is can help you determine the appropriate next steps for you to take. Symptom Pattern : Failure of Self Care to relieve back pain in a adul . Need to consider (conditions/procedures) : 1. Pain relief Provider Codes : Primary Care - Adult Musculoskeletal ALGORITHM/ YES-NO QUESTION NODES NUMBER; ADULT BACK PAIN/66; Clinical Question; Is the patient involved in a Workmen's Compensation or a Personal Liability Claim? Clinical Rationale; Many payers have specific requirements as to which providers may evaluate such patients. Also, some providers do not wish to evaluate these patients because of the added time and effort required. Lay Question(s) ; 1. Is there any legal action pending involving tnis back pain? A lawsuit or a Workman's Compensation claim? Instruct "Not sure"; Treat as a "No" response. S4- ADULT BACK PAIN ADULT\BCKPAIN.T01 34 2 July 1993 ALGORITHM/ACTION PARAMETER NUMBER; ADULT BACK PAIN/67; Recommended Action: ROUTINE ILLNESS APPOINTMENT, AT END OF ALGORITHM Clinical rationale: Many payers have specific requirements as to which providers may evaluate such patients. Also, some providers do not wish to evaluate these patients because of the added time and effort required. A special provider match may be necessary Message to patient Because only certain providers perform such specialized examinations, we recommend that you make an appointment to see a physician in the near future. If you'd like, we can help you make arrangements for that appointment now. Symptom Pattern : Back pain in a patient involving a Workman's Compensation or Personal Liability Claim. Need to consider (conditions/procedures) N/A Provider Codes ; Workman's Compensation Dorsopathies 3+ (720-724) ALGORITHM/ YES-NO QUESTION NODES NUMBER; ADULT BACK PAIN/68; Clinical Question: Has the patient missed more than 7 days from normal activities in 2 of the last 3 years because of recurrent episodes of back pain? Clinical Rationale; "Chronic" back pain is a major diagnostic problem. It is important to match these patients to a provider skilled in dealing with this perplexing entity. Lay Question(s) ; 1. How often do you have back pain problems like this? 2. DO you miss much work because of it? 3. How many days have: you been "laid up" from back pain each year for the last t ree years? Instruct "Not sure": Treat as a "No" resDor.se 4 S 5 ADULT BACK PAIN ADULTXBCKPAIN.T01 35 ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/69; Clinical Question: Has the patient had a comprehensive evaluatio for this recurrent back pain? Clinical Rationale: "Chronic" back pain is a major diagnostic proolem. Many times patients receive multiple, repetitive evaluations; other patients never receive a full evaluation simply "going from acute care episode to acute care episode". It is important to match these patients to a provider skilled in αeaiing with this perplexing entity. Lay Question(s) : 1. Have you ever seen a specialist for your bac pam?; 2. Has the doctor done any special tests to figure out wh you back keeps hurting? Instruct "Not sure": Treat as a "No" response. ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/70; Recommended Action; ROUTINE ILLNESS APPOINTMENT Clinical rationale; This patient has already had an evaluation b a provider specializing in the evaluation of recurrent back pain. Management by the patients primary care provider is appropriate. Message to patient Because of the tests you have already had, we recommend that you make an appointment to see a physician in the near future. If you'd like, we can help you make arrangements for that appointment now. Symptom Pattern : Recurrent back pain in an adult who has alread hac a specialty evaluation for this problem. Need to consider (conditions/procedures) : 1. Chronic Back Pain Prov.ider Codes ; Primary care - Adult Musculoεkeletal 3+ S ≤ ADULT BACK PAIN ADULT\BCKPAIN.T01 36 2 July 1993 ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/71; Recommended Action: ROUTINE ILLNESS APPOINTMENT Clinical rationale: This patient has not had an evaluation by a provider specializing in the evaluation of recurrent back pain. Such an evaluation is appropriate at this time. Message to patient Because of the recurrent nature of your back pain, we recommend that you make an appointment to see a physician in the near future. If you'd like, we can help you make arrangements for that appointment now. Symptom Pattern : Chronic, recurrent back pain in an adult who has not had a specialty evaluation. Need to consider (conditions/procedures) ; 1. Chronic back pain. Provider Codes : Dorsopathies 3+ (720-724) ALGORITHM/ YES-NO QUESTION NODES NUMBER: ADULT BACK PAIN/72; Clinical Queationt Does the patient have radicular pain? Clinical Rationale; This suggests nerve root irritation, and indicates that the pain may take longer to resolve with Self Care than does simple muεculo-skeletal back pain. Lay Question(s) ; 1. Do you have pain that goes into your bottom or your privates? 2. Does the back pain get a lot worse if you cough? 3.Does the back pain get a lot worse if you bear down as if to have a bowel movement? 4. Does the back pain get much worse if you lie on your back and raise your legs together into the Instruct "Not sure": Treat as a "No" response 4$?- ADULT BACK PAIN AD * JLT\BCKPAIN.T01 37 2 July 1993 ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/73; Recommended Action: ACCESS ADULT SCIATICA SELF-CARE INSTRUCTIONS Clinical rationale; The Self Care Instructions for sciatica differ from those for musculo-skeletal back pain. Message to patient ; Your answers to our questions indicate that it is highly unlikely that the child has a condition that would benefit from an appointment with a physician. We'd like to offer you some suggestions for things you can do at home to make the child feel better. We'd also like to tell you about some of the things to watch out for with this condition, so you can call us back at any time if things don't improve. Symptom Pattern : N/A Need to consider (conditions/procedures) : N/A Provider Codes : Primary care - Adult Musculoskeletal 3+ ALGORITHM/ENDPOINT PARAMETER NUMBER: ADULT BACK PAIN/74; Recommended Action: ACCESS ADULT MUSCULO-SKELETAL BACK PAIN SELF- CARE INSTRUCTIONS Clinical rationale; The Self Care Instructions for musculo- skeletal back pain differ from those for εciatica. Message to patient ; Your answers to our questions indicate tha: it is highly unlikely that the child has a condition that would benefit from an appointment with a physician. We'd like to offer you some suggestions for things you can do at home to make the child feel better. We'd also like to tell you about some of the tr.ings to watch out for with this condition, so you can call us back at any time if things don't improve. Symptom Pattern ; N/A Need to consider (conditions/procedures) ; N/A Provider Codes : Primary Care - Adult Musculoskeletal 3+ 4 $ 8 ADULT TRAUMATIC BACK PAIN ADULT\BCKPAIN1.S01 I 4 J-iy 1993 SELF-CARE PROTOCOL: ADULT TRAUMATIC BACK PAIN General Information to reassure: Back pain is the second most frequent acute medical condition experienced in the US. (Cough is first.) About 1 in ever 10 persons will have a backache in any given year. Over a lifetime, 80-85% of all people will have suffered from this problem. Experts say that about 90-95% of all acute back pain episodes will correct themselves in 7-10 days; the sharp pain usually begins to improve in 2-3 days. 3a:** pain is often very painful, but it is rarely a serious medical condition. The answers you have given to our questions ma .e it exceedingly unlikely that your injury is that severe. Most lower back pain is caused by some minor injury to the back (often unnoticeable) which causes the back muscles to "tense up" to "protect" the back from movement. These tense muscles begin to hurt just as would the muscles in your forearm would if you kept your hand tightly clenched. Instructions for Symptom/Pain relief; - Take anti-inflammatory medications such as aspirin or ibuprophen rather than simple painkillers like Tylenol; it is the inflammation following an injury that produces most of the pain; - Use ice massage; having someone rub your back with a frozen kitchen "bag" filled with water (ore even a bag of frozen vegetables) will help break up muscle spasm; - Heat massage will have much the same effect as ice massage; some physicians recommend alternating the two. However, since it is more difficult to find a safe source of neat than of cold, be careful not to burn or scald yourself; - - Just as "resting an arm" that has been injured is a smart thing to do, so is "resting a sore back"; you can rest your back by lying down flat. A S* ADULT TRAUMATIC BACK PAIN ADULTXBCKPAIN1.S01 2 4 July 1993 Symptoms to watch out for/Call back for; - You develop any difficulty using any muscles (other than because "something hurts") ... ie: new weakness or paralysis; - You develop new "pins and needles" feelings that do not clear with simple position changing; - The pain is not improved in 3 days and gone in 10 days; - You develop some other new, worrisome symptom. IAS Callback Plans; 66-78 hours 4έo ADULT BACK PAIN ADULT\BCKPAIN2.S01 3 4 July 1993 SELF-CARE PROTOCOL: ADULT MUSCULO-SKELETAL BACK PAIN General Information to reassure: Back pain is the second most frequent acute medical condition experienced in the US. (Cough is first.) About 1 in ever 10 persons will have a backache in any give year. Over a lifetime, 80-85% of all people will have suffered from this problem. Experts say that about 90-95% of all acute back pain episodes will correct themselves in 7-10 days; the sharp pain usually begins to improve in 2-3 days. Back pain is often very painful, but it is rarely a serious medical condition. The answers you have given to our questions make it exceedingly unlikely that your injury is that severe. Most lower back pain is caused by some minor injury to the back (often unnoticeable) which causes the back muscles to "tense up" to "protect" the back from movement. These tense muscles begin t hurt just as would the muscles in your . forearm would if you kept yo.'.r hand tightly clenched. Instructions for Symptom/Pain relief: - Take anti-inflammatory medications such as aspirin or ibuprophen rather than simple painkillers like Tylenol; it is the inflammation following an injury that produces most of the pain; - Use ice massage; having someone rub your back with a frozen kitchen "bag" filled with water (ore even a bag of frozen vegetables) will help break up muscle spasm; - Heat massage will have much the same effect as ice massage; some physicians recommend alternating the two. However, since it is more difficult to find a safe source o heat than of cold, be careful not to burn or scald yourself - Physical massage (a "back rub") will help to relieve the muscle spasm; it is not necessary to have someone "be rough ... gentle massage will provide as much relief without the danger of doing damage; ADULT BACK PAIN ADULT\BCKPAIN2.S01 4 4 July 1993 - Just as "resting an arm" that has been injured is a smart thing to do, so is "resting a sore back"; you can rest your back by lying down flat. Symptoms to watch out for/Call back for: - Development of any difficulty using any muscles (other than because "something hurts") ... ie: new weakness or paralysis; - Development of new "pins and needles" feelings that do no clear witn simple position changing; - Pain that is not improved in 3 days and gone in 10 days; - Development of some other new, worrisome, symptom. IAS Callback Plans: 66-78 hours 1 U ADULT BACK PAIN AD ' JLT\BCKPAIN3.S01 5 4 July 1993 SELF-CARE PROTOCOL; ADULT SCIATICA General Information to reassure; Back pain is the second most frequent acute medical condition experienced in the US. (Cough is first.) About 1 in ever 10 persons will have a backache in any give year. Over a lifetime, 80-85% of all people will have suffered from this problem. Experts say that about 90-95% of all acute back pain episodes will correct themselves in 7-10 days; the sharp pain usually begins to improve in 2-3 days. The kind of back pain you are having is termed "sciatica". It cones from the irritation of a nerve nearby to where it enters the spine bringing "messageε" from your bottom and/or your leg/foot. Like a "short" in an electrical circuit, this irritation causes the brain to "think" that your bottom or your leg "hurts", when really the problem in your lower back. The irritation is usually from a small amount of swelling from a minor injury you don't even remember or from the nerve "rubbing" or. part of the bony spine. Realize that your body will try to "protect your back" by having the large back muscles stay contracted to minimize movement. Thi is similar to the pain you experience if you keep your fist clenched tightly for a few minutes ... your forearm muscles will quickly begin to hurt. That same thing happens to these large back muscles, and the resulting "muscle spasm pain" is added to the nerve irritation pain the brain erroneously thinks is "in your leg" or "in your bottom". Instructions for Symptom/Pain relief; - Stay off your feet as much as possible for 24-48 hours; lie flat on your back ... sitting up doesn't "count" as "being off your feet" because "sitting up" puts almost as much strain on the bones and cartilage of your spine as doe standing up. - - Take anti-inflammatory medications such as aspirin or ibuprophen rather than simple painkillers like Tylenol; it is the inflammation following an injury that produces most of the Dain; ADULT BACK PAIN ADULT\BCKPAIN3.S01 6 4 July 1993 - Use ice massage; having someone rub your back with a frozen kitchen "bag" filled with water (ore even a bag of frozen vegetables)- will help break up muscle spasm; - Heat massage will have much the same effect as ice massage; some physicians recommend alternating the two. However, since it is more difficult to find a safe source o heat than of cold, be careful not to burn or scald yourself - Physical maεεage (a "back rub") will help to relieve the muscle spasm; it is not necessary to have someone "be rough ... gentle maεεage will provide aε much relief without the danger of doing damage. Symptoms to watch out for/Call back for; - Development of any difficulty using any muscles (other than because "something hurts") ... ie: new weakneβε or paralysis; - Difficulty controlling urination or bowel movements; - Development of new "pins and needles" feelings that do no clear with simple position changing; - Pain that is not improved in 3 days and gone in 10 days; - Development of some other new, worrisome, symptom. IAS Callback Plena; 18-30 hours and again at 66-78 hours.

Claims: 6 - WHAT IS CLAIMED IS: 1. A medical network management system which comprises a data processing system including a memory containing a patient assessment stored program and a patient database, a display, and input means, said patient assessment stored program including means for checking patient eligibility, means for selecting a branched chain logic algorithm for assessing a patient for an appropriate timing and type of medical care, and a plurality of branched chain logic algorithms, each of said branched chain logic algorithms for assessing the patient for an appropriate timing and level of medical care, said data processing system being configured by said patient assessment stored program to present a series of questions on said display for checking patient eligibility to receive medical care, for selecting one of said plurality of branched chain algorithms, and for guiding the patient through the selected one of said plurality of branched chain algorithms, to enter answers from the patient to the series of questions, and to make a medical care timing and level of medical care recommendation in response to patient answers to the questions, and to provide the medical care timing and level of medical care recommendation on said display. 2. The medical network management system of claim 1 in which said plurality of branched chain logic algorithms are each configured to present a series of questions answerable with "yes" or "no", answers to said questions being used by said data processing system to categorize the patient as either having a sufficiently low post-test probability of an illness or injury under consideration so as not to justify further medical provider care, or as not having a sufficiently low post-test probability of an illness or injury under consideration so as to eliminate possible need for further medical provider care. 3. The medical network management system of claim 1 in which the appropriate timing and level of medical care include immediate emergency care by a medical provider, urgent care by a medical provider, immediate consultation with a medical provider, an appointment with a medical provider, or self care. 4. The medical network management system of claim 1 in which said patient assessment stored program further includes means for providing a plurality of self-care instructions to the patient, said data processing system further being configured by said patient assessment stored program to provide the plurality of self-care instructions on said display. 5. The medical network management system of claim 1 in which said patient assessment stored program further includes means for scheduling follow-up with the patient, said data processing system further being configured by said patient assessment stored program to provide a follow-up reminder for the patient on said display. 6. The medical network management system of claim 1 in which said plurality of branched chain logic algorithms are organized by clinical codes. 7. The medical network management system of claim 6 in which said plurality of branched chain logic algorithms are further organized by procedural codes. 8. The medical network management system of claim 6 in which said memory additionally contains a medical provider information stored program and a medical provider database, said data processing system further being configured to link said patient assessment stored program and said patient database with said medical provider information stored program and said medical provider database with said clinical codes and with patient information from said patient database. 9. The medical network management system of claim 8 in which said medical provider information stored program includes a means for selecting a medical provider for the patient, said data processing system further being configured by said medical provider information stored program to make a medical provider selection for the patient from said medical provider database based on said clinical codes and the patient information and to provide the medical provider selection on said display screen. 10. The medical network management system of claim 9 in which said medical provider information stored program further includes a means for referring the patient to the medical provider. 11. The medical network management system of claim 1 in which said memory additionally comprises a stored program editor for generating branched chain logic algorithms. 12. The medical network management system of claim 11 in which said plurality of branched chain logic algorithms are each configured to present a series of questions answerable with "yes" or "no", said stored program editor for generating branched chain logic algorithms includes a yes-no logic block for generating the questions answerable with yes or no and an endpoint logic block for generating endpoints in said plurality of branched chain logic algorithms. 13. The medical network management system of claim 12 in which said stored program editor for generating said plurality of branched chain logic algorithms further includes a means for integrating new branched chain logic algorithms generated with said stored program editor with said plurality of branched chain logic algorithms. 14. In a data processing system including a display, a process for managing health care, which comprises presenting a first series of questions on said display to select one of a plurality of branched chain algorithms which assess the patient for an appropriate timing and level of medical care, presenting a second series of questions on said display to guide the patient through the selected one of said plurality of branched chain algorithms, entering answers from the patient to the second series of questions, and making a medical care timing and level of medical care recommendation in response to patient answers to the second series of questions. 15. The data processing system of claim 14 in which said process additionally comprises the steps of presenting a third series of questions on said display for checking patient eligibility to receive medical care, entering answers from the patient to the third series of questions, and determining patient eligibility to receive medical care in response to patient answers to the third series of questions. 16. The data processing system of claim 14 in which the second series of questions are answerable with "yes" or "no", answers to said questions being used by said data processing system to categorize the patient as either having a sufficiently low post-test probability of an illness or injury under consideration so as not to justify further medical provider care, or as not having a sufficiently low post-test probability of an illness or injury under consideration so as to eliminate possible need for further medical provider care. 17. The data processing system of claim 14 in which the appropriate timing and level of medical care include immediate emergency care by a medical provider, urgent care by a medical provider, immediate consultation with a medical provider, an appointment with a medical provider, or self care. 18. The data processing system of claim 17 in which the process includes making a self care recommendation to the patient, and providing a plurality of self-care instructions on said display. 19. The data processing system of claim 14 in which the process includes scheduling follow-up with the patient, and providing a follow-up reminder for the patient on said display. 20. The data processing system of claim 19 in which in which the plurality of branched chain logic algorithms are organized by clinical codes. 21. The data processing system of claim 20 in which the plurality of branched chain logic algorithms are further organized by procedural codes. 22. The data processing system of claim 19 in which the process further includes making a medical provider selection for the patient from said medical provider database based on said clinical codes and the recommendation. 23. In a data processing system including a patient assessment stored program utilizing a plurality of branched chain logic algorithms, the improvement comprising a stored program editor for generating branched chain logic algorithms, said plurality of branched chain logic algorithms each being configured to present a series of questions answerable with "yes" or "no", said stored program editor for generating branched chain logic algorithms including a yes-no logic block for generating the questions answerable with yes or no and an endpoint logic block for generating endpoints in said plurality of branched chain logic algorithms. 24. The data processing system of claim 23 in which said stored program editor for generating said plurality of branched chain logic algorithms further includes a means for integrating new branched chain logic algorithms generated with said stored program editor with said plurality of branched chain logic algorithms. 25. In combination, a data processing system having a memory and a patient assessment stored program in said memory, said patient assessment stored program including a plurality of branched chain logic algorithms, said plurality of branched chain logic algorithms each being configured to present a series of questions answerable with "yes" or "no" when said patient assessment stored program is executed by said data processing system, answers to said questions being used by said data processing system when said patient assessment stored program is executed by said data processing system to categorize the patient as either having a sufficiently low post-test probability of an illness or injury under consideration so as not to justify further medical provider care, or as not having a sufficiently low post-test probability of an illness or injury under consideration so as to eliminate possible need for further medical provider care. 26. The combination of claim 25 in which said patient assessment stored program is further configured to make a medical care timing and level of medical care recommendation in response to patient answers to the questions. 27. The combination of claim 26 in which the appropriate timing and level of medical care include immediate emergency care by a medical provider, urgent care by a medical provider, immediate consultation with a medical provider, an appointment with a medical provider, or self care. 28. The combination of claim 27 in which said patient assessment stored program further includes means for providing a plurality of self-care instructions to the patient. 29. The combination of claim 26 in which said patient assessment stored program further includes means for scheduling follow-up with the patient. 30. The combination of claim 25 in which said plurality of branched chain logic algorithms are organized by clinical codes. 31. The combination of claim 30 in which said plurality of branched chain logic algorithms are further organized by procedural codes. 32. The combination of claim 30 in which said data processing system additionally includes a medical provider information stored program, a medical provider database and a patient database in said memory, said data processing system further being configured to link said patient assessment stored program and said patient database with said medical provider information stored program and said medical provider database with said clinical codes and with patient information from said patient database when said patient assessment stored program and said medical provider stored program are executed on said data processing system. 33. The combination of claim 32 in which said medical provider information stored program includes a means for selecting a medical provider for the patient, said data processing system further being configured by said medical provider information stored program to make a medical provider selection for the patient from said medical provider database based on said clinical codes and the patient information when said medical provider stored program is executed on said data processing system. 34. The combination of claim 33 in which said medical provider information stored program further includes a means for referring the patient to the medical provider when said medical provider stored program is executed on said data processing system. 35. The combination of claim 25 in which said data processing system additionally includes a stored program editor in said memory for generating branched chain logic algorithms when said stored program editor is executed on said data processing system. 36. The combination of claim 35 in which said plurality of branched chain logic algorithms are each configured to present a series of questions answerable with "yes" or "no" when said patient assessment stored program is executed by said data processing system, said stored program editor for generating branched chain logic algorithms including a yes-no logic block for generating the questions answerable with "yes" or "no" and an endpoint logic block for generating endpoints in said plurality of branched chain logic algorithms when said stored program editor is executed on said data processing system. 37. The combination of claim 36 in which said stored program editor for generating branched chain logic algorithms further includes a means for integrating new branched chain logic algorithms generated with said stored program editor with said plurality of branched chain logic algorithms when said stored program editor is executed on said data processing system. 38. In combination, a data processing system having a memory and a medical provider information stored program, a medical provider database and a plurality of clinical codes stored in said memory, said data processing system being configured by said medical provider information stored program when executed by said data processing system to link said medical provider information stored program and said medical provider database with said clinical codes. 39. The combination of claim 38 in which a patient assessment stored program and a patient database including patient information are additionally stored in said memory, said data processing system further being configured by said patient assessment stored program when executed by said data processing system to link said patient assessment stored program and said patient database to said medical provider information stored program and said medical provider database with said clinical codes. 40. The combination of claim 39 in which said medical provider information stored program includes a means for selecting a medical provider for the patient, said data processing system further being configured by said medical provider information stored program when executed by said data processing system to make a medical provider selection for the patient from said medical provider database based on said clinical codes and the patient information. 41. The combination of claim 40 in which said medical provider information stored program further includes a means for referring the patient to the medical provider. 42. The combination of claim 39 in which said patient assessment stored program is configured to make a medical care recommendation and said medical care provider information stored program is configured to make a medical provider selection for the patient based on the medical care recommendation using the clinical codes when said patient assessment stored program and said medical provider stored program are executed on said data processing system.

Inventors: SNOWDEN ELIZABETH M, TALLMAN JOSEPH P, WOLCOTT BARRY W, SNOWDEN, ELIZABETH, M., TALLMAN, JOSEPH, P., WOLCOTT, BARRY, W.
Applicants: INFORMED ACCESS SYSTEMS INC, INFORMED ACCESS SYSTEMS, INC.
Application year: 1995
Main classification: G06F19
IPC codes: G06F19