Data processing system and method

Abstract: A data processing system is described which defines a plurality of logical workspaces for performing tasks in response to operations performed by a system user and provides communication between two or more of the workspaces. When a user in a first workspace selects a screen object ('door') corresponding to a second workspace, visual, audio and data communication are initiated between the first user and the second workspace according to predefined access privileges associated with the first user. In a preferred embodiment these access privileges are predefined by the owner of the workspace.

Description: The present invention relates to data processing systems, and in particular to communication between users and workspaces in computer workstations. It is known for self-contained computer workstations to be interconnected by a digital network. One advantage of such a network is that users of individual workstations can communicate with one another over the network, for example by means of a typed note, a data file or a program file transmitted to another user. An important feature of systems providing user communication between workstations is that they should be 'user-friendly'. In other words, it is desirable that the system should be able to be operated by a user who is not a skilled computer programmer. The problem of inter-user communication is very similar to the problem of a single user maintaining communication between a number of concurrently running data processing tasks. One approach at providing user-friendly interaction between different tasks running on a single workstation has been described by Henderson and Card in the article 'Rooms: The Use of Multiple Workspaces to Reduce Space Contentions in a Window -Based Graphical User Interface' (ACM Transactions on Graphics, Vol.5, No.3, July 1986, pages 211-243). This article describes a system in which a plurality of virtual workspaces, or 'rooms' are defined in each of which a different task may be performed. This prior art system makes use of the concept of a 'door'. A door in this context is basically an icon which can be selected and which causes the workspace to be changed. When the user wishes to change room, he might well want to take some of the items being processed from one room to another. The article refers to these items as 'baggage'. Despite the many advantages of the concept of 'rooms', the selection and transfer of baggage from one room to another can be rather cumbersome and time consuming processes. As network capacities increase and better data compression techniques are developed, it is becoming more feasible to use the links provided by a computer network to transmit real-time sound or vision information between users and workspaces, which may well be running on other workstations. This has the potential for providing a more user-friendly means of communication between the workstation operators. European Patent Application EP-A-0 439 873 (UK9-89-041) describes a system in which a plurality of virtual data screens or rooms are defined. Distinct anterior and posterior display layers are provided, with the anterior layer having a background such that the content of the posterior layer can be viewed therethrough. One of the layers is assignable for the display of a selected virtual screen, the other layer being dedicated to the display of an additional virtual screen. The system provides for the transfer of objects between the anterior and posterior display layers such that the dedicated layer can be used for transporting objects between workspaces. A facility is also described whereby one user can set up a shared vision channel with another user by selecting a door icon corresponding to that other user. The workspaces can correspond to a single user or be shared 'meeting workspaces'. In addition, a user can have a 'private' workspace with more restricted access than his 'public' workspace. "Operating System Features for Shared Workspace Cooperation" by Sheng-Uei and Hussein Abdel-Waheb, pages 321-325, IEEE Procs of Southeastcon '91, Vol. 1, 7 April 1991, Williamsburg, USA, describes real-time cooperation within shared workspaces, a workspace denoting a collection of objects belonging to some cooperative work and the software tools needed to access these objects. An access control list can be used to define which users are authorized to access a particular object. The 'Timbuktu/Remote' software product, produced by Farallon Computing Incorporated for use on the Apple Macintosh computer, provides an on-screen 'button' mechanism for accessing different workspace environments. The user can select (for example by means of a mouse-driven pointer or cursor) one of three buttons, which initiate mouse-driven pointer or cursor) one of three buttons, which initiate varying degrees of access to another workspace. In particular, the three buttons are labelled 'ATTENTION', 'OBSERVE', and 'CONTROL', respectively providing means for gaining the attention of the other user, means for observing the other workspace, and means for controlling the other workspace. According to the present invention there is provided a data processing system which defines a plurality of logical workspaces for performing tasks in response to operations performed by system users and provides communication between two or more of the workspaces, characterised in that selection by a first user in a first workspace of a screen object corresponding to a second workspace initiates visual, audio and data communication between the first user and the second workspace according to predefined privileges associated with the second workspace, said privileges defining the type of visual, audio and/or data communications allowed to the first user to access the second workspace. The invention both recognises and solves the problem of handling voice, vision and data communication between workstations in a unified and consistent manner. The door metaphor is extended from that used in the prior art to provide a single means whereby full audio, visual and data communication is initiated between a user and a workspace. The workspace may be running on the user's workstation or on another workstation linked to the user's by an electronic network. The access privileges are associated with the second workspace, in that a particular user may have different access privileges for different workspaces. It is preferred that the access privileges corresponding to the second workspace are predefined by a user responsible for that workspace (the 'owner' of the workspace). In a preferred embodiment each workspace has an associated agent means (preferably a computer program) for controlling access to that workspace, the agent means including: means for maintaining a privilege table defining the access to the workspace allowed for one or more users; means for determining the identity of a user requesting access to the workspace; and means, associated with the privilege table, for granting and supervising access to the workspace according to the access allowed for that user. Although the invention is applicable to communication between a user of a single workstation and a workspace running on that workstation, it is preferred that the data processing system comprises a plurality of data processing workstations interconnected by a data network, in which a user of a first workstation can initiate communication with a workspace running on a second workstation. In order that the invention may be fully understood a preferred embodiment thereof will now be described, by way of example only, with reference to the accompanying drawings in which: Figure 1 is a block diagram showing the configuration of a typical workstation; Figure 2 is a schematic diagram of a data processing system comprising three workstations and a file server; Figure 3 is a schematic representation of three workspaces; Figure 4 shows the display screen of workstation W1; Figure 5 shows the menu presented to a user when a door is selected; Figure 6 shows how the user can mail a data object to another workspace; Figures 7a to 7d show sample profiles for users with various levels of access privilege; Figure 8 shows an access profile for a meeting workspace; Figure 9 shows an access profile for a workspace dedicated for use in broadcasting information to a number of users; and Figure 10 shows a flow chart of the steps performed by the agent program controlling access to a workspace. Refer now to figure 1, which illustrates a typical hardware configuration of a workstation with a central processing unit 10, such as a conventional microprocessor, and a number of other units interconnected via a system bus 12. The workstation shown in figure 1 includes a random access memory (RAM) 14, read only memory (ROM) 16, an I/O adapter 18 for connecting peripheral devices such as disk units 20 to the bus, a user interface adapter 22 for connecting a keyboard 24, a mouse 26, a loudspeaker 28, a microphone 32, and/or other user interface devices such as a touch screen device (not shown) to the bus, a communications adapter 34 for connecting the workstation to a data processing network and a display adapter 36 for connecting the bus to a display device 38. Although figure 1 shows a typical 'intelligent' workstation, a workstation may in fact be a dumb terminal with only a limited processing capability, under the control of a host processor. This will be made clear in connection with figure 2. Figure 2 illustrates a data processing system comprising a number of workstations (here, three workstations W1, W2 and W3) interconnected via a data network so as to permit communication between the workstations. It is assumed that the data processing system shown in figure 2 is of a type which will permit concurrent real time communication between the users. In figure 2 the workstations are connected as part of a local area network under the control of a file server FS. The network operates according to a conventional network protocol, such as the token ring protocol. Figure 2 shows just one possible hardware configuration for a data processing network. Other configurations are possible. For example, the data processing system could be based upon a star network, or based upon a host processor connected to a plurality of dumb terminals, or based upon a plurality of remote processors connected by a communications network. The network could also be based upon the telephone network, an ISDN network or any other 'dial up' network. The workstations could be located within a single workspace, or within a local area (eg in a building), or could be remote from one another. Referring now to figure 3, three workspaces or rooms 50, 52, 54 are shown in schematic form. The three rooms are labelled 'Fred' 50, 'Jim' 52, and 'Meeting Room' 54. Rooms 50 and 52 are associated with individual users, but are public in the sense that other users can access those rooms with permission from the respective owners. Room 54 is a shared workspace which can be entered by a number of users at a single time in order to discuss and operate on shared data. In the context of the present description, visual communication between a user and a workspace concerns the ability of that user to see on his display screen objects displayed in that workspace. In addition, full visual communication allows the user to manipulate those objects using tools and utilities in the workspace itself. A typical application might be that of a first user having full visual access to a second user's workspace. In this case, the two users would both be able to see, manipulate, and operate upon screen objects displayed in the workspace. This principle, 'what you see is what I see', or 'WYSIWIS', has been described in an article by Stefik et al, entitled 'Beyond the Chalkboard: Computer Support for Collaboration and Problem Solving in Meetings', Communications of the ACM 30, pages 32 to 47. Access to each workspace is under control of a respective 'agent' computer program 56, 58, 60. Alternatively, a single agent may control more than one workspace i.e. he may control his own personal workspace and a public meeting room. The agent maintains lists of which users are allowed access and what those users are privileged to do in the workspace. When a request for access to a workspace is made, the agent controls the grant of that access and supervises communication between the user and the workspace. The agent may also pass or forward the request to another workspace agent which can deal with it more effectively. This may be used when an owner is away from his current workspace, but needs to be contacted immediately. In this situation the agent could transfer a request onto the agent dealing with a meeting room or if the owner is currently a visitor in another person's workspace, then the agent could pass the request onto that person's workspace agent. Instead of providing access to a selected workspace, a door could be arranged to provide access to a number of other doors (a 'corridor'). Figure 4 illustrates information displayed on the display device 38 of one of the workstations W1. In figure 4 two 'doors' 100, 102 are shown on the screen 104 of the display device. The basic idea of a door has been described in 'Rooms: The Use of Multiple Workspaces to Reduce Space Contentions in a Window -Based Graphical User Interface' (ACM Transactions on Graphics, Vol. 5, No.3, July 1986, pages 211-243), and in European Patent Application EP-A-0 439 873. The doors 100, 102 shown in figure 4 are labelled 'Fred' and 'MTG' respectively, and can be used by the operator of workstation W1 (Jim) to initiate communication with Fred's workspace or the meeting workspace. In operation, one of the doors 100, 102 is selected by Jim, by for example positioning a mouse-driven cursor 106 over the door and operating a mouse control button. Alternatively, if a touch screen is used, Jim may simply touch the part of the screen 104 corresponding to the door. The single user interface represented by the door allows Jim to perform one or more of the following: a) to interrupt Fred or the occupiers of the meeting workspace to attract attention; b) to establish an audio channel for communication to or with the selected workspace; c) to establish a vision channel for communication to or with the selected workspace; and d) to transmit data or program files to the selected workspace. Thus a single door can be arranged to provide a number of general services associated with establishing environments for cooperative working between two or more users. When a door (say, door 100 corresponding to user 'Fred') is selected, the user of W1 ('Jim') is presented with a multiple choice menu. An example 110 of such a menu is shown in figure 5. This shows a full set of menu items. Any particular user may not be allowed to exercise all the choices shown. Usually choices which are currently not allowed would either be greyed-out or not presented on the menu. Normally one of the menu choices, usually 'Enter', would be treated as the default and activated by, for example, a mouse 'double click'. The exact mechanism for this would be determined by the user interface style employed. Using for example a mouse driven cursor or a touch screen, the user can select one of the options 112 - 130 shown on menu 110. These are: 112 Enter: This command initiates full, two way, audio and visual communication with Fred; 114 View: This command provides two way visual communication with Fred; 116 Talk: This command initiates two way audio communication with Fred; 118 Observe and Talk: This command allows the user to 'Observe' (see below) and also to talk with Fred (see above). 120 Observe: This command initiates 'read only' audio and visual communication with Fred. Jim can see and listen to events happening in Fred's environment. He cannot create an event or speak to Fred; 122 Peep: This command is similar to 'observe', but only allows visual access to the selected workspace. One application of this facility would be to access bulletin board notices; 124 Hear: Again, this is similar to 'observe', but only allows audio access to Fred's environment. This could be used if Jim wished to keep a listening watch on a meeting while he continues to work in his own environment; 126 Interrupt: Jim is able to create an attention interrupt in Fred's environment. This would cause a message (either visual or audio or both) to be emitted in the environment, such as: 'Jim would like to interrupt you ...' 128 Query: This initiates a dialogue with the agent controlling Fred's environment. For example, Jim may wish to find out who is working in the environment without disturbing it, or make an enquiry about the machine resources being used there; 130 Control: This allows the 'owner' of the door to control various attributes of the door, such as whether particular users can enter or observe the workspace corresponding to that door. The control option can also be used in real time, for example to expel a user from the workspace or to prevent further access for a period of time (to 'lock' the door). The control option will be described in more detail below, with reference to figures 7a to 7d. Figure 6 illustrates how one user can transmit, or 'mail' a data object 150 such as a data or program file to another workspace. The user simply positions a mouse driven cursor 106 over the object and 'drags' the object to the door (that is, he holds down a mouse button while moving the cursor over the required door). When the user releases the button, the data object is mailed to the workspace corresponding to that door. This is, of course, subject to the user having privilege to send data objects to that workspace. Figures 7a to 7d show the access options which can be set by the owner of a window when the 'control' command 130 is selected. The access options vary between complete access for the owner, down to very limited access to the workspace for a complete stranger. Figure 7a shows a profile defining the access which the owner of the door has allowed himself. The owner's profile gives him full access to his public workspace and allows him to pass directly through to his private workspace. He is also to control and edit the profiles defining other users' access to his rooms. Figure 7b shows a list of users who are allowed to peep at the owner's public workspace (that is, they cannot interact visually with it). They are allowed direct audio access to the owner's private workspace and in this case the agent associated with the public workspaces passes the request onto the agent which is associated with the private workspace. This allows certain communications to be forwarded to users who are not currently working in their public workspace. Removal of the name of a user would prevent that user entering the workspace. If he were present at the time his name was removed, he would be expelled immediately. Figure 7c shows a set of users who are not allowed to progress beyond the owner's public workspace. They are allowed restricted (peep only) visual access to the public workspace. Finally, figure 7d shows the very restricted access given to any user whose name does not appear on any of the other profiles (that is, a stranger). In this example, such users are not allowed visual access at all, and any communication from them including an interrupt request is placed in an 'in-tray' for the owner to examine later. Figure 8 shows a typical profile for a meeting workspace. All users are allowed full access to the workspace, including control of profiles. Figure 9 illustrates a profile for a workspace which is dedicated for use in broadcasting information to other users. Any user can have 'read only' audio and visual access to the workspace. They cannot control the workspace profiles. This workspace will not accept Mail from users; any attempt to do so will cause the mail to be rejected from the workspace and returned to the sender. The system can be arranged so that the menu options 110 given to the user when he selects a door depend on the access privilege which the user has to the workspace corresponding to that door. For example, the full menu as illustrated in figure 5 would be given to a user such as Alan or Charlie (figure 7a), whereas a menu comprising only the options 'talk', 'hear', and 'interrupt' would be presented to a stranger selecting the workspace. When a user selects a door corresponding to a particular workspace, the agent controlling access to that workspace performs a number of steps. These steps are shown schematically as a flowchart in figure 10. The flowchart in figure 10 starts 300 with the user selecting a door controlled by the agent. At step 302 the agent establishes the identity of the user. This can be by requesting the user to input a secret password identifier or a non-secret user identifier, or simply by polling the user's workstation. At step 304 the agent checks the user's identity against the access privilege profiles for the workspace (such as those shown in figures 7a to 7d) and determines the level of access privilege to be assigned to that user. In the present embodiment the access profiles include a default 'stranger' profile allowing very restricted access to anyone not specifically named in one of the other profiles. In step 306 the agent then grants access for the user in accordance with the privileges determined in step 304. The agent then supervises communication between the user arid the workspace (step 308) until the user leaves the workspace (step 310) or the owner of the workspace ejects the user from the workspace (step 312). In either of these cases communication is stopped at step 314. This example is easily extended to cater for door requests which have some priority attached. A note posted onto a door might have a 'priority label' attached by the sender (Priority=99, or URGENT). This label would be inspected by the door agent and, according to predefined profile tables a different action might be taken: urgent notes might be presented immediately in the workspace, rather than by being filed in an Intray. A user making a request for a workspace interrupt would be queried to determine the priority of the interrupt. Only urgent or high priority interrupts would be allowed. Lower priority interrupts would either be rejected or placed in a pending state according to previously specified profile tables.

Claims: A data processing system which defines a plurality of logical workspaces (50, 52) for performing tasks in response to operations performed by system users and provides communication between two or more of the workspaces, characterised in that selection by a first user in a first workspace (52) of a screen object (1200) corresponding to a second workspace (50) initiates visual, audio and data communication between the first user and the second workspace according to predefined privileges (110) associated with the second workspace, said privileges defining the type of visual, audio and/or data communications allowed to the first user to access the second workspace. A data processing system as claimed in claim 1, in which the access privileges are predefined by a user responsible for the second workspace. A data processing system as claimed in any preceding claim, further comprising agent means (56, 60) associated with each workspace for controlling access to that workspace, the agent means including: means for maintaining a privilege table defining the access to the workspace allowed for one or more users; means for determining the identity of a user requesting access to the workspace; means, associated with the privilege table, for granting and supervising access to the workspace according to the access allowed for that user. A data processing system as claimed in claim 3, further comprising means for transferring a request from one agent to another agent. A data processing system as claimed in any of claims 3 or 4 further comprising means for determining the priority of a communication and granting and supervising access in accordance with the priority. A data processing system as claimed in any preceding claim, comprising a plurality of data processing workstations interconnected by a data network, and in which a user cf a first workstation can initiate communication with a workspace running on a second workstation. A method for controlling communications between first and second logical workspaces (50, 52) which may be located on the same or on different data processing systems, a workspace performing tasks in response to operations performed by system users, characterised by the steps of: selecting by a first user in a first workspace (52) a screen object (100) corresponding to a second workspace (50); and initiating in response to said selection visual, audio and data communications between the first user and the second workspace according to predefined privileges associated with the second workspace, said privileges defining the type of visual, audio and/or data communications allowed to the first user to access the second workspace.

Inventors: MURPHY ALAN S, TUSTIN PATRICIA, MURPHY, ALAN S., TUSTIN, PATRICIA
Applicants: IBM, INTERNATIONAL BUSINESS MACHINES CORPORATION
Application year: 1992
Main classification: G06F9
IPC codes: G06F15, G06F13, G06F9