WORD PROCESSING SYSTEM WITH MEANS TO RECORD MESSAGES FROM AN OPERATOR RELATING TO THE TEXT

Abstract: The present invention relates to a word processing system of the type which comprises a display device (53) for displaying text being processed, a processor (54) for storing programs controlling the operation of the processing system and for storing representations of text being be processed, and recording means (56) for recording audio messages relating to selected portions of text being processed in the system. According to the invention the system is characterised in that the processor comprises means for displaying on the display device a visual indication (57) of the existence of a recording of one or more of the audio messages relating to text being displayed on the display device.

Description: The present invention relates to a word processing system which includes means to record messages from an operator relating to the text being processed. In word processing systems, such as those controlled by the IBM (Registered Trade Mark) DisplayWrite 3 program, it is desirable to provide some means for the system user or operator to insert instructions or messages relating to text being processed by the system. US-A-4,582,441 discloses an arrangement for providing voice prompting to a keyboard operator indicating particular information to be entered by the operator. This arrangement employs a voice synthesiser which can synthesise predetermined words in accordance with digital encoding techniques, and these synthesised words can be played back at the desired time to prompt the keyboard or display operator. Further, US-A-4,215,422 discloses an example of phrase storage capabilities in a typewriter. One particularly useful technique in a word processing system allows the use of audio input from the user to issue instructions, usually in relation to text being displayed on a display device in the system. In such a system, it is desirable that the operator should have the ability to record an audio message in the system and that this recorded audio message may be played back in audio output form by the operator or another person. GB-A-2 088 106 discloses a word processing system which includes means for recording audio messages relating to the text being processed. The system also includes means for marking a portion of the text being displayed on the screen to indicate that there has been recorded a message relating to that portion of the text. However, an operator might not notice the presence on the screen of the marked portion of the text. It is suggested in the GB-A-2 088 106 that the word processing system described could include means for providing an audible sound to be used in connection with the operation of recording a message, but the system described does not include means for generating an audible signal to indicate the existence of a recorded message relating to a portion of the text being processed. The object of the present invention is to provide a word processing system having an improved means for recording messages from an operator relating to text being processed. The present invention, as claimed, relates to a word processing system of the type which comprises a display device for displaying text being processed, a processor for storing programs controlling the operation of the processing system and for storing representations of text being processed, and recording means for recording audio messages relating to selected portions of text being processed in the system, and means for generating an indication of the existence of a recording of one or more of the audio messages relating to text being displayed on the display device, According to the invention the word processing system is characterised in that the recording indication generating means comprises means for displaying on the display device a text message positioned on the display device adjacent to but separated from the portion of the displayed text to which the message relates, and means for generating an audible signal. In order that the invention may be more readily understood, an embodiment will now be described with reference to the accompanying drawings, in which: Figs. 1A, 1B and 1C are flow charts illustrating the organisation and data flow in a word processing system as illustrated in Fig. 2 during the carrying out of the present invention, and Fig. 2 is a block diagram of a word processing system in which the present invention can be implemented. The present invention is particularly adapted for use with a word processing system of the type illustrated in Fig. 2. Such a system may be controlled by the IBM (Registered Trade Mark) DisplayWrite 3 word processing program. The system includes a personal computer 51, for example an IBM PC-AT or PC-XT computer, including a keyboard 52 and a display device 53, and operating software (program) for the system stored in a processor 54. Text to be processed can be entered by an operator using the keyboard 52 and can be stored in the processor 54. Additionally, to carry out the present invention, the system requires a Voice Communications Adaptor 55 which includes a loudspeaker/microphone 56 and stores a Voice Communications Operating Subsystem program. This is an application program interface program which is loaded and made resident in the system before the word processing program is executed. In the word processing system illustrated in Fig. 2, audio messages, called voice notes, may be recorded by an operator through the microphone 56. Such voice notes may contain information or comments relative to portions of material (text) to be processed in the system. The existence and location of such voice notes are stored in the word processing system so that the notes may be played back by the word processing system operator through the loudspeaker 56 in conjunction with the display of the text to which the voice notes relate. The existence of each voice note is indicated in the displayed text by a suitable symbol, such as a musical note, placed adjacent the portion of the text to which the voice note relates. However, because an operator might not notice the presence on the screen of the relatively small voice note symbol or might not detect all of such symbols when a plurality of them are on the display, the present invention provides an additional indication of the voice note presence by displaying a separate message 57 on the display and providing an audible tone to alert the operator. The flow charts of Figs. 1A and 1B illustrate the basic data flow involved in the operation of a word processing program such as the IBM DisplayWrite 3. These flow charts are self explanatory and, since they do not form an essential part of the present invention, will not be explained in greater detail. Fig. 1C illustrates the flow of the operation in the word processing system of Fig. 2 in searching for a stored voice note non-text object, starting with block 21 in Figs. 1B and 1C. The start of this search invokes data management services to locate a stored voice note non-text object, as indicated by block 22. This involves reading the first storage sector in the processor 54 containing information on non-text objects in the composite document, as represented by block 23, followed by a scan/traverse of that sector for the occurrence of a voice note non-text object, represented by block 24. As represented by block 26, if a voice note non-text object is found in that sector, the program returns to the Application program with information on the voice note non-text object, as represented by block 27. Block 28 indicates that if a voice note non-text object has been found, an examination is made, represented by block 29, as to whether the voice note non-text object is referenced from the body text or header/footer text. If the answer to this is affirmative, the system posts a "voice note exists" message which causes the display of this message 57 on the display screen 53, preferably along with an audible beep from loudspeaker 56, to alert the operator to the presence of one or more voice notes associated with the document text being displayed. Returning to block 26, if no voice note non-text object was found in the storage sector scanned, an examination is made, as represented by block 33, as to whether there are any more storage sectors with stored information on non-text objects. If the answer is negative, block 34 indicates that the program returns to the Application program with a "voice note not found" condition signal. If the result of the inquiry represented by block 33 is affirmative, the program is instructed to read the next sector that contains information on the non-text objects as represented in block 36. The system then proceeds to scan through each storage sector for the occurrence of a voice note non-text object, as represented by block 24. After posting the "voice note exists" message as represented by block 31, in the case of finding a voice note in the examined material, or the "voice note not found" message in the case of no voice note being found, as represented by block 28, the program returns to block 41 in the flow chart of Fig. 1B in which the system displays the text typing frame. Thus, the present invention provides an aid to the word processing operator to alert him to the presence in the displayed document of one or more voice notes which reference one or more audio messages for the operator relating to the displayed document.

Claims: A word processing system of the type which comprises a display device (53) for displaying text being processed, a processor (54) for storing programs controlling the operation of said processing system and for storing representations of text being processed, recording means (55, 56) for recording audio messages relating to selected portions of text being processed in said system, and means for generating an indication of the existence of a recording of one or more of said audio messages relating to text being displayed on said display device, characterised in that said recording indication generating means comprises means for displaying on said display device a text message (57) positioned on said display device adjacent to but separated from the portion of the displayed text to which the message relates, and means (56) for generating an audible signal.

Inventors: DAFOE, CORNELIA R., GENTRY, ALICE V., KENDRICK, MELVIN R., MERSIOVSKY, LYNDA K., SPROTT, CHARLES N.
Applicants: INTERNATIONAL BUSINESS MACHINES CORPORATION
Application year: 1987
Main classification: G06F15
IPC codes: G06F17