Category: FINANCE

         HEAD OF ACCOUNTS AND FINANCE           Summary     Flexible Accountant who adapts seamlessly to constantly evolving accounting processes and technology. Adept at budget forecasting, financial reporting and corporate tax planning.       Highlights          Financial statement analysis  Understands foreign tax reporting  Budget forecasting expertise  Adobe software proficiency  Effective time management  General ledger accounting  Flexible team player  Cash-flow report generation  Public and private accounting  Cost accounting  General and tax accounting  Account reconciliations  Proficient in Microsoft Office  Knowledge of Sage  Proficient in SAP  ERP (Enterprise Resource Planning) software  QuickBooks              Accomplishments      Payroll Assistance     Assisted with payroll preparation and entered data into cumulative payroll document.     Reporting    Established client payment plan program to monitor payment compliance and progress, reducing uncontrolled payment activity    Employee Management     Liaised with HR department to establish employee benefits, training, payroll and termination procedures    Accounting Skills     Operated computers programmed with accounting software to record, store, and analyze information.     General Ledger Accounts     Maintained accurate accounts including cash, inventory, prepaid, fixed assets, accounts payable, accrued expenses and line of credit transactions.    Increased compliance for the cash management department by aiding in internal and external audits.  Researched and resolved billing problems that had been previously missed.       Experience      Company Name     October 2013   to   Current     Head of Accounts and Finance   City  ,   State      Basic Function:          I'm always accountable for the accounting operations of the company, to include the production of monthly financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles or international financial reporting standards.    Principal Accountabilities:           Management     Maintain a documented system of accounting policies and procedures  Manage outsourced functions  Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives  Oversee the accounting operations of branches (Freetown, Kenema, Kono and Kailahun) especially their control systems, transaction-processing operations, and policies and procedures.  Mitigating risk for cash handling from Bank to Rural areas disbursing centers  Handling project finances, reporting and accountability within the company  Maintain company's PPE register and disposal     Transactions     Ensure that accounts payable are paid in a timely manner  Ensure that all reasonable discounts are taken on accounts payable  Ensure that accounts receivable are collected promptly  Process payroll in a timely manner  Ensure that periodic bank reconciliations are completed  Ensure that required debt payments are made on a timely basis  Maintain the chart of accounts  Maintain an orderly accounting filing system  Maintain a system of controls over accounting transactions  Processing commission to agents (VCs) and second payment (Premium) to farmers is done proportional to the weight of coco procured in that month     Reporting:     Issue timely and complete monthly financial statements  Ensure the upload of monthly financial reports to SAP accounting software is done in timely  Lead and Coordinate the preparation of the corporate annual report  Recommend benchmarks against which to measure the performance of company operations  Calculate and issue financial and operating metrics  Manage the production of the annual budget and forecasts  Calculate variances from the budget and report significant issues to management  Provide for a system of management cost reports purposely for cost control by the project managers and other stakeholders.  Provide financial analysis as needed, in particular for capital investments, pricing decisions and company performance     Compliance:     Coordinate the provision of information to external auditors for the annual audit  Coordinate the provision of information to Government revenue authorities in regard to past financial statement  Monitor debt levels and compliance with debt covenants  Comply with local, state, and federal government reporting requirements and tax filings  Coordinate the provision of information to other stakeholders who finances the implementation of the projects within the company like AECF, IFAD, and Social Projects.      Certification (Rainforest Alliance, IMO control) :    Participating with operation department for improving infrastructure of field activities   Crop traceability from smallholder farmers to overseas customers  Crop flow from smallholder farmers to the point of sale  Crop Grower lists/farmer lists  Farmer data spreadsheets (no. of coco trees per hector, contracts)    Establishing new buying posts (BPs)  Establishing Geo-traceability of farms  Establishing a binding agreement with those (agents-village coordinators            Company Name     December 2010   to   October 2013     Senior Accountant   City  ,   State      Duties and Responsibilities    Working with Pivot tables to coffee & cocoa books from different branches  Reporting program expenses and budget in form of TTs requests to abroad directors  Manage financial matters and procedures in project implementation  Preparing payment requests/vouchers and cheques for payment  Preparing weekly reports on the trend of the debt levels with banks.  Preparing weekly fund sheet Report (a detailed cash flow).  Preparing, Posting and Reconciling Main Books in the system.  Preparing the schedules for the two companies of all sales (both direct export and local sales).  Preparing, reconciling and posting to the system, monthly payroll, payroll journals and statutory computations and remitting of SDL, NSSF, PAYE, W/Tax.  Preparation of monthly Bank (for HO & Branches) and Intercompany reconciliation statements and posting all those variances to the syste  Exchange rate controlling when dealing with foreign currencies against functional currency  Making thoroughness and tightly monitoring of the Receivables from debtors by telephone, email, and some time by physical appearance.  Participating in all preparatory andreviews of the final accounts  Responding to External & internal auditors during auditing and as well as to TRA queries regarding to the companies past accounts submitted.  Stock Valuation, Physical Stock verification and Movement of stock  Calculations of VC, and Agents Commissions plus premiums and District Levies           Company Name     June 2009   to   December 2010     Accountant   City  ,   State      Duties and responsibilities:      Maintaining staff imprest records and retirement (IOU issued & IOU retired) as well as staff loans & Salary Advance register  Reconciliation of Circulation debtors, Advertisement debtors, Suppliers and Petty cash ledgers  Monthly reconciliation of Bank Statements with the Bank books in the systems and preparing Banks reconciliation Reports and investigating and resolves any un-reconciled differences  Monthly VAT computations and filing returns to TRA   Maintaining fixed Assets Register, Manage depreciation from Fixed Assets register by setting up depreciating schedule, register the acquired Assets and post depreciation.  Preparing Monthly Sales Performance Report for Upcountry and Local Representatives  Transfer of cash & cheque from main cash / receipts control account to pettycash and banks in Tally and Pastel  Preparing, verifying, processing and issuing expense vouchers and posting to the systems  Daily Freight charges of newspapers to upcountry representatives  Upcountry monthly Retainers fees  Weekly correspondence fees  Advertisement commissions  Data entry of advertisement transactions in Tally & Pastel                             Advertisement invoices (sales invoices)                            -Advertisement receipts (sales receipts)                            -Circulation receipts (sales receipts)                            -Credit note from circulation debtors          Company Name     August 2008   to   June 2009     Trainee   City  ,   State      Duties and Responsibilities:      Prepare payments  Prepare regular reports on revenue, expenditure and tax returns;  maintain and reconcile the direct debits accounts in the systems;  Prepare invoice and bills;  Prepare bank reconciliation statements;  Disburse cash and cheque payments;  Post transactions in a computerized accounting system;  Reconcile debtors and creditors records          Education      Tanzania Institute Of Accountancy     2012       Post Graduate Diploma in Accountancy  :   Accounting    City  ,   State  ,   Tanzania            Institute Of Finance Management     2008       Advanced Diploma in Accountancy  :   Accountancy    City  ,     Tanzania     Accountancy         Minaki High School     2001       Advanced Certificate of Secondary Education  :   Science    City  ,     Tanzania             Tosamaganga Secondary School     1998       Certificate of Secondary Education  :   Science and Arts    City  ,     Tanzania            Interests     Gardening Trees       Languages     Swahili   English       Skills      Project Reporting   Accounts payables & receivables,   Auditing, Data entry,   Internet  Exchange rate control,   Microsoft Proficiency: Word, Spreadsheets, Outlook, Power Point   Payroll processing,   Accounting software: Quick Books, Sage Pastel, SAP ERP, TAS Books, TALLY,   Research  Account reconciling  Financial Reporting  Management Accounting  GAAP  IFRS  Forecast Vs Actuals for weekly and monthwise         Additional Information       Volunteering Experience      Trainer at Mabibo Teaching Center -  Assist those who don't have entry criterion as a requirement for joining high school level