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Presented by 

Ivori Lipscomb-Warren 

Tina Blain 

Organization and Employee Development Branch 

OEED, FSIS 

 

 

 

 

 

 

~ Food Safety and Inspection Service 

iiiia US OO'I\RTI.ENTOfAGRICU.TlRE 

EIAO Training 

Time Management 

Objectives 

---

Critical Thinking ---

 Thinking Critically and Making Decisions 

 Incorporating Flexibility into Your 

Mindset 

 Dealing with Distractions 

 Organizing with Outlook and OneNote 

 Prioritizing Tasks 

 Integrating Life into Your Work 

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Video 

---

Biases 

---

ways to 

sharpen your 

CRITICAL 

THI Kl G 

Made in partnership with 

The Open University 

SYSTEM 

ADAPTIVE, UNCONSCIOUS, 1 

EMOTIONAL, FAST, INTUITIVE 

SYSTEM 

CONSCIOUS, SLOW, RATIONAL 2 

Nuanced Complexity 

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Sources 

-----

Setting Limits 

"It's only by saying 

'no' that you can 

concentrate on the 

things that are 

really important." 

~Steve Jobs 

Forget SMART Goals, Set CLEAR Goals -----

Studies show that 60 percent of new year's resolutions tan. Much of 

this failure has to do with poor goal-setting. In the past, we used the 

ultra-popular SMART criteria for moving projects, initiatives and 

enterprises ahead. That being said, the SMART goals are beginning to 

prove counterproductive to the more fast-paced, and changing 

environment that we find ourselves in today. 

In a recent piece for Inc., best-selling author of Managing for Dummies 

The Management Bible, Leading Through Uncertainty_, Peter Economy, 

proposes we use something, well ... smarter. Economy proposes the 

new acronym, "CLEAR," to meet the needs of the modern team. 

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Being able to bend without 

breaking! When you have a 

flexible mindset, you can 

change your thinking to 

overcome obstacles and 

challenges without failing or 

breaking down. 

 

 

 

 

 

 

 

 

 

 

 

 

 

C.L.E.A.R Goals --

C IIIL IIIE A R 

G O Al S COLLABORATIVE LIMITED EMOTIONAL APPRECIABLE REFINABLE 

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Flexibility and Mindset 

Flexibility 

-- and Mindset 

How do you develop a flexible mindset? 

1. Accept what you are feeling

2. Know that it’s ok to feel frustrated and

inflexible – understand that it

happens to everyone.

3. Notice what’s going on around you

and breathe.

4. Realize that it’s ok to say, “I don’t

know.”

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Flexibility and Mindset --

Maintaining Focus - Dealing 

with 

--Distractions 

FIVE WAYS 

TO SMASH 

DISTRACTIONS 

a 

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THERE ARE TWO DIFFERENT TYPES OF 

MINDSET 

1. People with a fixed mindset believe

that these qualities are inborn, fixed,

and unchangeable; and

2. Those with a growth mindset, believe 

that these abilities can be developed

and strengthened by way of

commitment and hard work.

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Plan the Day ( to do lists) -----

Reserve, Block or Carve Out 

Time for Yourself -----

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Microsoft Outlook Tips for better organization 

 

 

 

 

 

 

 

 

Self-Awareness 

---

MS Outlook ---

1. Create Folders- Sort emails by Priority 

a. Inbox – The emails in your inbox are either urgent 

or can be answered quickly. 

b. To-do – Drag non-urgent emails and emails that 

will require more than a quick response. 

c. Follow-up – Move emails to this folder that are due 

at a later date 

d. Watch out for lost emails with the Focused inbox 

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-Using the Task function in Outlook is a great 

way to stay organized. 

-Keeping a list of things to do on paper, in a 

spreadsheet or a combination of both can 

cause you to lose or forget the task. 

-In Outlook, you can combine your various 

lists into one list, enhanced with reminders 

and tracking. 

 

 

 

 

 

 

 

 

 

 

 

 

MS Outlook ---

MS Outlook ---

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MS Outlook ---

When you create a task in Outlook, you 

can add a reminder to it so that Outlook 

will remind you that you need to 

complete a task by a certain date. 

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MS Outlook - Set Reminders ----

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Create a Reminder 

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Prioritizing 

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Invest your mental

focus on one goal

Choose a goal that

will have the greatest

impact

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’

The Manager's Desk ---

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Lists: Carry a notebook.

Write everything down,

then cross it off when it s

done.

Calendars: Post projects on

their due dates, and give

yourself milestones along

the way

Take the time either before

you leave for the day or

first thing in the morning to

prioritize your tasks.

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DO, DELEGATE, DELAY, DELETE

ITEM ON YOUR DESK APPROPRIATE D

Pile of junk mail

Memo outlining new vacation

policies

Note to get John’s project

information from last year and send

to your manager

Accounting department’s new policy

book (needs to be read so that you

are up to date, although it will not

directly affect your department)

Note to deliver documents to Sharon

down the hall

is t y k t r is lic s r Y

• Rocks

• Pebbles

• Sand

• Water

is t y k t r is lic s r -

’

Lists: Carry a notebook.

Write everything down,

then cross it off when it’s

done.

It keeps tasks

organized

Helps to visualize

what needs to be

finished

Gives you a sense of

accomplishment

when you cross it off.

Calendars: Post projects on

their due dates, and give

yourself milestones along

the way

Keeps you

accountable to

yourself, your

timeline, and your

deadline

Try a desk calendar

for a quick

reference.

Take the time either before

you leave for the day or

first thing in the morning to

prioritize your tasks.

What s important?

What has a short

deadline?

What emergencies will

probably come up?

What can you

delegate?

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This Photo by Unknown Author is licensed under CC BY-SA

An opportunity for

growth of another

person s skills

Recurring tasks

Non critical tasks

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

’

-

Delegation at Gadgets Inc. ---

Bob Bugs has just come out of a meeting with the Gadgets Unlimited CEO, Sly

Smiley. Sly wants someone to research new conveyor belts and recommend a 

solution to prevent the recent Gadgets Unlimited crisis from recurring. Although he

wants Bob to oversee the project and approve the final report, it doesn’t matter if

Bob does this himself or delegates it. Sly does want the report within thirty days.

Bob can think of three delegation options. The first one to come to mind is Fran

Fudd, the production floor supervisor. However, she has a lot of projects right now.

She is also more experienced on the management side than the technical side. Then 

there is David Daffy, one of the senior production specialists. He has good

knowledge of the inner workings of the production machinery and has repaired the

conveyor belt problem several times. The last candidate is Elmer Ender. He is a

junior production specialist who is eager to rise in the company and has good

general technical skills. However, he has never worked with Conveyor Belt #4.

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Video 

------

Eisenhower Decision Matrix ------

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Decision Matrix ------

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Important 

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Important, Bu t 

No t Urgent 

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Urgent, But Not ' No t Urgent and 

Important No t Important 

L_ 

1. Prepare daily status report

2. Work on training to get CPA

designation

3. Complete year-end items (two

days overdue)

4. Complete data gathering for

invoice project (due in three days)

5. Have lunch with Bob

6. Talk to Jim about possibility of

taking on signing authority

project

7. Send daily invoice errors to Tina

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Setting Boundaries for 

Work/Life Balance 

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This Photo by Unknown Author islicensed under CC BY-SA-NC

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Work/Life Integration 

Integrating Work into Your Life 

• Create YOUR ideal workspace. 

• Create a "commute" routine 

before and after work. 

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•

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•

•

•

 

 

 

 

 

 

 

 

Take short breaks throughout the day. 

Turn off the light and shut the door! 

Communicate your needs - at work and home! 

Creating a Healthy Balance 

• Time block to create boundaries. 

• Set start and stop times 

on your calendar 

throughout the week. 

• Schedule your priorities, deadlines, etc. 

Time is free, but it's priceless. You can't own it, but

you can use it. You can't keep it, but you can spend it.

Once you've lost it, you can never get it back.

- Harvey Mackay

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Questions? 

------

7/28/2022

Presented by 

Ivori Lipscomb-Warren 

Ivori.Lipscomb-Warren@usda.gov

Tina Blain 

Fortune.Blain@usda.gov

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