Food Safety and Inspection Service (FSIS)

United States Department of Agriculture (USDA) 

Corporate and Establishment Management 

Version 5.2

Public Health Information System

September 2023 

 
PHIS Quick Reference Guide for 

Corporate and Establishment Management 

System Requirements 

PHIS requires the following access, 

equipment, and software prior to users gaining 

access to the system: 

• eAuthentication Assurance Level 2 account

• High-speed Internet access

• Internet Explorer/Edge 11 or later 

• Google Chrome 

• Adobe Acrobat Reader

Compatibility mode is not required. The 

supported operating system is Windows 10. 

The website address for PHIS is: 

https://phis.fsis.usda.gov/ 

You must have an Establishment 

Administrator listed in PHIS on your 

Establishment Profile page. If you do not, 

please contact your FSIS in-plant personnel 

(IPP) to add you to PHIS. 

User Accounts 

Accounts can be created at the Login.gov site 

(https://www.login.gov). As part of the account 

creation process it will be necessary to 

complete an identity verification step before 

accessing PHIS. More information about that 

process can be found at: 

https://www.login.gov/help/verify-youridentity/how-to-verify-your-identity/ 

User Administrator Roles 

The following roles are used for managing 

user enrollment and account requests. 

These user administrator roles vary only by 

which roles they can manage. 

• The Establishment Administrator role 

allows you to manage accounts for users 

associated with the establishment(s) that 

you are an administrator for. The roles 

you can manage include Export Applicant, 

Plant Management, and Establishment 

Administrator. 

• The Corporate Administrator role allows 

you to manage accounts for users 

associated with the establishment(s) that 

you are an administrator for. The role you 

can manage include Export Applicant, 

Establishment Administrator, Plant 

Management, and Corporate 

Administrator. 

Establishment Roles 

The following roles are specific to the 

system’s features regarding export 

certification and domestic inspection. 

• The Export Applicant lets users submit 

export applications in PHIS, but only for 

their associated establishment(s).

• The Plant Management role allows users 

to respond to NRs and MOIs, generate 

reports, view slaughter and disposition 

data, add establishment sorting records, 

add establishment-specific contacts, and 

link the establishment to a corporate 

entity, but only for their associated 

establishment(s). 

Match Contact 

The designated Establishment Administrator logs 

on to PHIS and PHIS verifies that the Contact 

information: First Name, Last Name, and email 

address matches that of their eAuth account. 

When match(es) are identified, PHIS displays the 

Home page. Going forward, establishment 

personnel handle all industry account requests. 

Enroll 

Other establishment personnel submit enrollment 

requests, which are then reviewed by whoever 

has the Establishment Administrator or Corporate

Administrator user role for that establishment. At 

this point, establishment users can select any of 

the three industry roles that are available. 

Establishment Administrators and Corporate 

Administrators need to maintain the user roles 

and accounts for their establishment(s). 

IPP Enters Contact 

IPP enters the Establishment Administrator 

contact for each establishment that the user will 

manage. This is the initial industry invitation. 

Monitor 

Administrators, whether establishment or 

corporate, are responsible for maintaining the 

roles and accounts associated with their 

establishment(s). They should review requests 

and monitor accounts to make sure users who 

leave their plants no longer have access. 
Add Establishment Administrator 

This is the first step in gaining access to PHIS as 

an Establishment Administrator. These steps 

should be completed by an FSIS employee with a 

CSI or PHV role. 

1. The FSIS employee opens the 

Establishment Profile > Contacts page for 

your establishment. 

2. Selects Add new Contact. 

3. For the Type field, selects Establishment 

Administrator. 

4. Types the First Name, Last Name, Email 

Address, and Phone Number. 

5. Selects Save. 

6. Then, the Establishment Administrator 

finishes creating his/her account by 

logging on to PHIS (using eAuthentication 

Assurance Level 2 account). 

After the first Establishment Administrator goes 

into PHIS and grants themself the Plant 

Management role, they can add other co-workers. 

Contacts for additional Establishment and 

Corporate Administrators can be added by 

Industry users with the Plant Management role. 

1. The Industry user opens My 

Establishments > Select Establishment 

and then selects the Establishment 

Contacts page. 

2. Selects Add new Contact. 

3. Types the First Name, Last Name, and 

Email Address. Phone is optional. 

4. For the Type field, selects Establishment 

Administrator. 

5. Selects Save. 

6. Then the Establishment Administrator 

finishes creating his/her account by 

logging on to PHIS (using eAuthentication 

Assurance Level 2 account). 

Submit Enrollment Request 

These steps should be completed by new users at 

establishments with active Establishment 

Administrators. This process can be used to request 

the industry roles of Establishment Administrator, 

Corporate Administrator, Plant Management, or 

Export Applicant. 

1. Go to the PHIS URL and log on. 

2. If you do not have any roles associated to 

an establishment, PHIS redirects you to 

the PHIS enrollment page. 

3. On the Enrollment page, select Submit 

Enrollment Request. 

4. Navigate through the pages and provide 

the necessary information. 

5. At the end of the process, review the 

information and submit the enrollment 

request. Make a note of the request 

number. 

6. Persons related to selected establishment 

with an Active account and either an 

Establishment Administrator or Corporate 

Administrator role is notified by email that 

an enrollment request is pending approval. 

If the establishment related to the enrollment 

request does not have an active user with an 

Establishment Administrator or Corporate 

Administrator role, an email is sent informing the 

enrollee and advising them to coordinate with the 

FSIS inspector assigned to the establishment. 

Manage Enrollment Requests 

Enrollment and other account requests are 

managed by Establishment Administrators or 

Corporate Administrators using the FSIS User 

Administration module. 

1. Go to the PHIS URL and log on. 

2. From the left menu, select User 

Management > Manage Requests. 

3. When enrollment or change requests are 

pending, the number of pending requests 

is displayed (#). 

4. Pending requests are displayed in the grid. 

Select Open to view the request details. 

5. At the bottom of the page, select to 

Approve or Reject the request. 

Manage Existing Users 

Existing accounts are managed by Establishment 

Administrators or Corporate Administrators using 

the FSIS User Administration module. 

1. Go to the PHIS URL and log on 

2. From the left menu, select User 

Management > Manage Users, 

3. Use the Status radio buttons to filter active 

and inactive users. Select Open to view 

user details. 

4. On the Roles tab there is a link to Add a 

Role. There are also options to edit or 

delete the role. 

5. On the Roles page, select the role to add 

to the user account. 

6. Saving the role displays the work area 

details. 

7. Select Add a Work Area, select the 

establishment, and then select Save. Run PHIS Data Feed 

The administrator roles must ensure that 

the profile information they change updates 

in the system. From the My Profile page of 

the updated user, select Run PHIS Data 

Feed to synchronize the updated profile 

information. 
Add Corporate Administrator 

These steps should be completed by a user with the 

Plant Management role. 

1. Log on to PHIS. 

2. Select My Establishments > Select 

Establishment. 

3. Select the establishment to which you are 

adding a Corporate Administrator. 

4. Select Establishment Contacts. 

5. Type the required information. The First 

Name, Last Name, and Email Address 

must match the user’s eAuthentication 

information. 

6. For Type, select Corporate Administrator. 

7. Select Save. 

8. The Corporate user must now log into 

PHIS and Accept Invitation for the role. 

Add Corporate Profile 

These steps must be completed by a user with the 

Plant Management role. 

1. Log on to PHIS. 

2. Select My Establishments > Select 

Establishment. 

3. Select the establishment. 

4. Select Corporate Profile. 

5. Select Search and Associate to find and 

select the Corporate Profile. After you 

select the profile, the system creates the 

association. If you cannot find the profile, 

go to the next step. 

6. Select Add New Corporate Profile. 

7. Enter the Corporate Profile details: Name, 

Address, and Phone Number. 

8. Select Add. 

Notice that the establishment is listed on the 

Corporate Profile’s page. When this process is 

repeated for other establishments, they 

appear in the grid as well. 

Remove Establishment from the Corporate 

Profile 

These steps must be completed by a user with both

the Corporate Administrator and Plant Manager 

roles. 

1. Log on to PHIS with the Plant Manager 

role. 

2. Select My Establishments > Select 

Establishment. 

3. Select an establishment. 

4. Select Corporate Profile. 

5. In the Establishments Associated to 

Corporate section, find the establishment 

that needs to be removed. 

6. Select Delete. 

7. If asked to confirm, do so. 

If the delete button does not appear, please 

verify the following: 

✓ The user completing the process has both 

the Corporate Administrator and Plant 

Manager roles. 

✓ The user completing the process is logged 

in to the system under the Plant 

Management role. 

✓ A Corporate Administrator has accepted 

the invitation. 

When an Employee Leaves the Company 

These steps must be completed by Establishment 

Administrators or Corporate Administrators using 

the FSIS User Administration module. 

1. Go to the PHIS URL and log on. 

2. From the left menu, select User 

Management > Manage Users, 

3. Use the Status radio buttons to filter active 

and inactive users. Select Open to view 

user details. 

4. On the Roles tab there is a link to Add a 

Role. There are also options to edit or 

delete the role. 

5. On the Roles page, delete the user’s roles 

to ensure they will no longer have access 

to company information in PHIS. 

6. Save the role changes and return to the 

User Details. 

7. If the user’s account is currently Active, 

click the Inactivate link to deactivate the 

account. 

NOTE: You should also ask FSIS inspectors 

to delete the departed employee from the 

Facility Contacts in the PHIS Establishment 

Profile, if applicable. 

FOR TECHNICAL ASSISTANCE WITH PHIS, 

PLEASE CONTACT THE FSIS SERVICE 

DESK AT 1-800-473-9135.