[Federal Register Volume 66, Number 37 (Friday, February 23, 2001)]
[Notices]
[Pages 11276-11278]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-4481]


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DEPARTMENT OF DEFENSE


National Reconnaissance Office, Privacy Act of 1974; System of 
Records

AGENCY: National Reconnaissance Office.

ACTION: Notice to add a system of records.

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SUMMARY: The National Reconnaissance Office is adding a system of 
records notice to its inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
March 26, 2001 unless comments are

[[Page 11277]]

received which result in a contrary determination.

ADDRESSES: National Reconnaissance Office, 14675 Lee Road Chantilly, VA 
20151-1715.

FOR FURTHER INFORMATION CONTACT: Ms. Barbara Freimann at (703) 808-
5029.

SUPPLEMENTARY INFORMATION: The National Reconnaissance Office systems 
of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on February 14, 2001, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: February 16, 2001.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
QNRO-15

System Name:
    Facility Security Files.

System Location:
    Management Services and Operations, Customer Security Services/
Headquarters Security Services Group National Reconnaissance Office, 
14675 Lee Road, Chantilly, VA 20151-1715.

Categories of Individuals Covered by the System:
    National Reconnaissance Office (NRO) civilian, military, and 
contractor personnel who have been issued an NRO badge for entry onto 
the gated compound and into the facility; all other visitors who do not 
possess an NRO recognized badge but have been granted access to the NRO 
compound and facility; and any individuals who make unsolicited contact 
with the NRO.

Categories of Records in the System:
    For badged personnel information includes: Name, Social Security 
Number, grade or rank, employer, organization, office location, work 
telephone number, vehicle license plate number, auto emissions 
compliance (yes or no), date and place of birth, home address and 
telephone number, point of contact and emergency phone number, badge 
status, type, number, and issue date, government sponsor, start and 
expiration dates, approving officer, access and access status, access 
approval identification, access request date and approval date, access 
briefing and debriefing dates, investigation and re-indoctrination 
dates, polygraph date and status, communication message designator and 
tracking number;
    For visit requests information includes: Name, Social Security 
Number, organization (affiliation), employer of visitor, cleared or 
uncleared status, the visit point of contact's name and telephone 
number, visit date, type of badge to be issued, person issuing badge, 
date issued, location of visit, visit message, visit group identifier, 
access or certification access date, and any special accommodation or 
needs, such as handicap parking or wheelchair access;
    For unsolicited contacts information may include: Name, Social 
Security Number, date and place of birth, home address and telephone 
number, vehicle license plate number, the correspondence received, and 
occasionally comments on the contact; information may be limited to 
that which the person making contact is willing to offer; and
    For access control information includes: Name, Social Security 
Number, employment status, access expiration date, picture of employee, 
work telephone number, vehicle license plate number, date of visit, 
point of contact, and the times and locations of access to the secure 
areas of the facility; fields of information for an NRO employee may 
differ from those for a visitor.

Authority for Maintenance of the System:
    National Security Act of 1947 as amended, 50 U.S.C. 401 et seq.; 5 
U.S.C. 301, Departmental Regulations; E.O. 12333; E.O. 12958; and E.O. 
9397 (SSN).

Purpose(s):
    The NRO collects and maintains the records (a) To maintain and 
provide reports for and on personnel and badge information of the 
current tenants of authorized facilities; also to create and track the 
status of visit requests and the issuance of visitor badges; (b) To 
identify employees and visitors at the entrances of the gated facility; 
tracking inside the NRO facility the NRO employee and visitor badges as 
they are used to pass through turnstiles and access office suites and 
other work areas; (c) To track any unsolicited contacts with the NRO, 
whether by correspondence or personal contact; to provide a threat 
assessment program for the Facility Security Services; and to track the 
investigation and determination of any wrongdoing or criminal 
activities by NRO employees or facility visitors.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routines Uses'' published at the beginning of the 
NRO compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper files and automated information systems, maintained in 
computers and computer output products.

Retrievability:
    Name, organization (or affiliation), dates of visit, type of badge 
issued, and active or inactive badge status, Social Security Number, 
badge expiration date, vehicle license plate number, home address and 
phone number, date and place of birth, and work address and telephone 
number.

Safeguards:
    Records are stored in a secure, gated facility, guard, badge, and 
password access protected. Access to and use of these files are limited 
to security staff whose official duties require such access. The 
automated systems in some cases are partitioned and users of the 
systems may access only those records for which they have access 
privileges.

Retention and Disposal:
    Records are temporary, retained for 3 months to 5 years depending 
on the type of record; unsolicited contact records are retained for 25 
years before being destroyed.

System Manager(s) and Address:
    Chief, Customer Security Services/Headquarters Security Services 
Group, Management Services and Operations, National Reconnaissance 
Office, 14675 Lee Road, Chantilly, VA 20151-1715.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the National Reconnaissance Office, Information Access and Release 
Center, 14675 Lee Road, Chantilly, VA 20151-1715.

[[Page 11278]]

    Request should include the individual's full name and any aliases 
or nicknames, address, Social Security Number, current citizenship 
status, date and place of birth, and other information identifiable 
from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). Signature.
    If executed within the United States, its territories, possessions, 
or commonwealths: I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). Signature.

Record Access Procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
National Reconnaissance Office, Information Access and Release Center, 
14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name and any aliases 
or nicknames, address, Social Security Number, current citizenship 
status, date and place of birth, and other information identifiable 
from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: I declare (or certify, 
verify, or state under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). Signature.
    If executed within the United States, its territories, possessions, 
or commonwealths: I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). Signature.

Contesting Record Procedures:
    The NRO rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in NRO Directive 
110-3A and NRO Instruction 110-5A; 32 CFR part 326; or may be obtained 
from the Privacy Act Coordinator, National Reconnaissance Office, 14675 
Lee Road, Chantilly, VA 20151-1715.

Record Source Categories:
    Information is supplied by the individuals (NRO employee, visitor, 
or person making the unsolicited contact) and by the security staff.

Exemptions Claimed for the System:
    Investigatory material compiled for law enforcement purposes, other 
than material within the scope of subsection (j)(2), may be exempt 
pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied 
any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of such information, the individual will be 
provided access to such information except to the extent that 
disclosure would reveal the identity of a confidential source.
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this exemption has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 326. For additional information 
contact the system manager.

[FR Doc. 01-4481 Filed 2-22-01; 8:45 am]
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