Food Safety and Inspection Service (FSIS) 

United States Department of Agriculture (USDA) 

Managing Statements for Export 9060 Records 

Quick Reference Guide (Industry) 

Version 5.2 

Public Health Information System

August 2020 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Importer 

Producu Summary 

Shipment lnform•tion 

Acc~s Control 

IsSubmit Applic•tion 

rl fxitMenu 

E,po<tt< 

lmpotter 

Prodl.KU SumtNry 

Shipment Information 

Access Conttol 

-

Submit Appll(:ation 

Gl ~ Menu 

9060 Applteation Header 

Exporting Establishment Name: Pilgrim's Ptide CorpOfation Application Number: 

Exporting Establishment Number: P6638 Appllcatlon Type : 

Sh ipment Type: Samples Certificate Package: 

Status: 

Country of Destination: 1Bl;l.t,till 

Seleeted Statements ror Application Package 

I+ Add St.ttemenb I 

D I Re-Order I St:at~ t Name 

I select Add Statements. to see the s.tatement(s) that you can add to your app lication. 

• • IGJI > I " Pag«i,o, \ 10 • f 

Statements 

Setect Statements tor AppUcation Package 

Se1ec1 

D SUtement Name 

D SUtet"Mnt 4 

D Statetntt1t3 

D SUtetntt1t2 

D SUtetntt1t l 

~-S_el_ec_t_~I ~I __ Ba_ ck_~ 

0094240 

New 

Certfficate Packag1 

Unsubmlt1ed 

Oitemsffl l pages ] 

Previous 11 Next 

4rtttnSW'11pagH 

PHIS Quick Reference Guide: Managing Statements for Export 9060 Records 

These instructions explain how to add, re-order, and remove country-specific statements from export 9060 records. PHIS maintains a repository of 

boilerplate statements to help streamline the creation of 9060 records for importing countries that require FSIS to certify conditions beyond those 

that are covered within the standard 9060 package. When possible, these attestation statements cover the importing country’s requirements as 

documented in the Export Library maintained on the FSIS public-facing website. This guide is for creating 9060 records with the role of Export 

Applicant, Corporate Administrator, or Export Broker. Details on including statements in XML and Excel files are covered in the PHIS Export Batch 

User Guide. 

Export Application Statements Page 

When you are creating or editing an export application and you have 

selectedthe Statements menuand there is at least one applicable 

statement, PHIS displays the Statement page with the Selected Statements 

for Application Package grid. 

• The Add Statements button enables you to add statement(s) that 

match the application’s Importing Country and/or Importing 

Country/Species combination (see Figure 1). 

If there are no statements that match the application’s Importing country or 

Importing Country/Species combination, PHIS displays the following 

message: 

No related statements in PHIS apply to this application. 

Add Statements 

These instructions are for adding statements to the Remarks section of an 

export application. These instructions assume that at least one Statement is 

associated with Importing Country and/or Species on your application. 

1. Navigate to the Statements page of your export application. 

2. In the Selected Statements for Application Package grid, select Add 

Statements. (see Figure 1) 

PHIS refreshes the page and displays the Select Statements for 

Application Package grid and applicable statements (see Figure 2). 

3. Select the View icon to preview available statements. 

4. Select the Statement checkbox(es) and choose Select at the bottom of 

the grid. 

PHIS refreshes the page to display the Selected Statements for 

Application Package grid. 

5. Select Next. 

PHIS displays the Submit Application page. 

Figure 1 - Statements page 

Figure 2 - Select Statements for Application Package grid 

2

PHIS Quick Reference Guide: Managing Statements for Export 9060 Records (Industry) 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9060 Application ~ 

Exporter 

Importer 

Products Summary 

Shipment Information 

Access Control 

Submit Application 

m E.xitMenu 

Statements 

9060 Application Header 

Exporting Establishment Name: Pilgrim's Pride Corporation Application Type : Exporting Establishment Number: P6638 Shipment Type: 

Application Number: 0033334 

Country of Destination: IRELAND 

Country of Destination Export URL:IRELAND Export library 

Certificate Package: Certificate Package 

Selected Statements for Application Package 

1+ Add Statements II ~.0. Re-order-Statements nx Remove Statements j 

□ Re-Order Statement Name 

□ D Statement4 

□ Li Statement3 

□ EJ Statement2 

□ Statement 1 

11< II ◄ 181 ► \I 1 I Page,,,ec l 10 • I 

Remarks 

Select the statement(s) to insert into the remarks section of the export application and export certificate PDFs. 

D Remarks 

D The export mark for this shipment is the unique identifier: 7905786096. 

PHIS Generated statements per Country Requirements 

Statement Name 

Statement 1 

Statement 3 

Statement 2 

Statement4 

[ ◄ II ◄ [G] ► I[ I I Page size: [ 10 ~ 

Required Statements for Export Certificate 

New 

Commercial Sale 

View 

Q, 

Q, 

Q, 

4 items in 1 pages 

Previous 11 Next 

Remove 

)( 

)( 

)( 

)( 

4 items in 1 pages 

Figure 3 - Selected Statements for Application Package 

Figure 4 Submit Application - Finalize Statement Selections 

PHIS Quick Reference Guide: Managing Statements for Export 9060 Records (Industry) 

Re-order Statements 

These instructions explain how to re-order the Statements that will appear 

on your future export certificate (see Figure 3). These instructions assume you 

already have selected statements. 

1. Navigate to the Statements page of your export application. 

2. In the Selected Statements for Application Package grid, type number 

values in the Re-Order fields associated with the statements. 

3. Select Re-order Statements. 

PHIS refreshes the page with the statements in the Selected Statements 

for Application Package grid now appearing in ascending order per the 

values you entered. This order is how the statements will appear on your 

future export certificate. 

Remove Statements 

These instructions are for removing statements from the Remarks section of 

an export application (see Figure 3). These instructions assume you already 

have selected statements. 

1. Navigate to the Statements page of your export application. 

2. In the Selected Statements for Application Package grid, select the 

checkbox associated with any of statements you no longer want to be in 

your future export certificate. 

3. Select Remove Statements. 

PHIS refreshes the page and no longer displays the selected statements. 

These same statements are once again available on the Select 

Statements for Application Package grid (see Figure 2). 

4. To save your changes, select Next. 

Statements also can be removed directly from the PHIS Generated 

statements per Country Requirements record grid by selecting the 

associated red X under the Remove column (see Figure 4). 

3 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

!M>60 Application !Al 

E, ab 

Exporter 

Importer 

Prod1.1Ct$ Summary 

Shipment lnform.stion 

Access Conb'Ol 

Statements 

Submit Application 

History 

Cl 1xit Menu 

!M>60 Application fA] 

~ tiE)q:Jorter 

Importer 

Products Summary 

Shipment Information 

Access.Control 

Statements 

Submit Application 

Histocy 

Cl 1xit Menu 

Statements 

This application is currently under revi~. Only fields that a.re not grayed out may be edited. 

--- Exporting Establishment Name: Application Number: 

Exporting Establishment Number. V Appl ication Type: 

Shipment Type: Commercial Sale Certificate Package: 

Status: 

Country of Destination: AFGHANISTAN 

Selected statements fCN" Application Package 

1+ Add Stat,rnenb II n --s .. ......, .. II x Remove Statements II Add Statement Data 1 , 

D Re-Order Statement Name 

D Li Slaughter Oate{s) 

0071719 

"""' Certificate Package 

UW,locked 

0. 

i items in 1 pages 

Previous I ~I __ N_e_xt_~ 

Statements 

0 This application is curren11y under review. Only fields that are not grayed out may be edited. 

90GO Application Header 

Exporting Establishment Name: Application Number: 

Exporting Establishment Number: V Application Type: 

Shipment Type: Commercial Sale Certificate PackaQe: 

Status: 

Country of Destination: AFGHANISTAN 

Custom Placeholder Values: 

Slaughter Oate(s): 

~_Sa_••-~I ~I __ c_a_nce_ l _~ 

0071 719 

Certificate """' Package 

Unlocked 

Figure 5 Add Statement Data 

Figure 6 Required data field(s) for Selected Statements 

PHIS Quick Reference Guide: Managing Statements for Export 9060 Records (Industry) 

Add Statement Data 

Some statements contain data values required by the importing country 

beyond default data entry fields available in PHIS when creating an export 

application. When extra data is required by selected statement(s), an Add 

Statement Data (see Figure 5) button is available. Data entered(see Figure 6) is 

inserted as required into selected Statements. 

When required data is not yet entered, PHIS displays a yellow warning icon. 

After all required statement data is entered, PHIS displays a green 

checkmark icon. Statement data is not required to submit an application but 

is required for final approval. In-Plant Personnel (IPP) will not be able to 

approve the application and sign the certificate record until all data required 

by the importing country is entered into PHIS for inclusion in the resulting 

PDFs. 

Editing Statement Selection and Data 

Statements and associated data elements are available for editing even after 

review of the application by IPP has started and up until final approval. 

Submit Application 

A summary of the selected statements appear on the Submit Application 

page above the text box where you can type custom statements (see Error! 

Reference source not found.). 

1. Select the Review Application Submission button to view the 

application package being submitted for approval. 

The application package includes any Statements you selected when 

creating or editing the application. 

2. Optionally, you may select the Certificate Package link from the header 

to view the certificate package. 

PHIS displays the certificate package including any Statements you 

selected when creating or editing the application. Close the PDF window. 

3. Select the associated X to remove any Statements that you no longer 

want to include in certificate package. 

Note: 

• On rare occasions, a selected Statement recordmay be updated by FSIS 

after selecting and prior to submittal or final approval. If so, PHIS 

provides a message indicating that the statement needs to be removed, 

and when available, the new version selected. 

4