USDA Government Travel Charge Card Training Acceptance

Key ID 2017428 – 95332

USDA Government Travel Card Training Acknowledgement and Acceptance Statement 

The Government Travel Charge Card Program provides travelers with a means of financing their 

official travel expenses without obtaining travel advances or using their own funds. Only official 

Government expenses, incurred as a result of temporary duty travel, may be charged to the 

Government travel charge card. Expenses include meals, lodging, rental car, transportation, and 

any other authorized official travel related expenses. Travelers are expected to use the 

Government travel charge card whenever and wherever practical for these expenses, prior to 

using an automatic teller machine (ATM) for a cash advance. ATM cash advances are allowed 

for minor expenses and where use of the Government travel charge card is impractical or not 

possible. 

Use of the Government travel charge card for any purpose other than official Government 

travel related expenses is NOT AUTHORIZED and is considered misuse of the card. Allowing 

your Government travel charge card to become delinquent, by not paying the bill in a timely 

manner, or using ‘non-sufficient fund’ checks for payment, are considered card misuse/abuse.

Card misuse or abuse may subject the employee to disciplinary actions under the appropriate 

agency and civilian personnel regulations. 

The ‘USDA Zero Tolerance Policy' strictly prohibits the following use of the card:

A. Making unauthorized charges, charges not associated with official travel, or 

using the card while not in an official travel status. 

B. Allowing family members and friends to use the card; or using the card to pay for 

another employee’s official travel expenses.

C. Using the card in the vicinity of the official duty station or residence, unless in 

connection with official travel. 

D. Allowing your account to become delinquent, failure to pay accounts with 

sufficient funds, or failure to use split disbursement to repay official travel 

expenses. 

E. Making cash withdrawals from an ATM more than 3 business days before the 

start of official travel or after the final day of official travel. 

F. Obtaining cash advances from ATMs located in a casino or other gaming 

establishment. 

G. Using the card to pay for alcoholic beverages with meals or using the card to pay 

for meals for everyone at the table/in the party, then being reimbursed in cash. 
Cardholders should read and familiarize themselves with the contents of the contractor banks 

Cardholder Guide for Travel, the Federal Travel Regulation (FTR), the USDA Travel Charge Card 

Regulation (DR2300-001) and agency specific policies regarding the use of the travel charge 

card. Additionally, cardholders should be familiar with FTR 301-51 (Paying Travel Expenses), 

301-54 (Collection of Undisputed Delinquent Amounts Owed to the Contractor Issuing the 

Individually Billed Travel Charge Card), and 301-76 (Collection of Undisputed Delinquent 

Amounts Owed to the Contractor Issuing the Individually Billed Travel Charge Card). 

A. I acknowledge that I have read and understand the above policy. I agree to the terms of 

the contractor bank agreement and to abide by the travel charge card policies 

established in DR2300-001, DR2300-005, the FTR, and other applicable travel charge 

card guidance. I certify I have completed the USDA Travel Charge Card Training. 

B. I do not understand the above policy and will contact my supervisor for assistance. 

Signature: ______________________________________________

Date: __________________________________________________