Food Safety and Inspection Service (FSIS) 

United States Department of Agriculture (USDA) 

Adulterated Product Monitoring 

Inquiries User Guide for Industry Users 

Public Health Information System 

PHIS 12.3.2 Release 

Document Date: 02/03/2021 
 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

Table of Contents 

1. Introduction..................................................................................................................... 4 

2. Sign In and Out of the APM System.................................................................................. 5 

2.1. Sign In to the APM System ......................................................................................... 5 

2.2. Sign Out of the APM System....................................................................................... 6 

3. Search and View Existing IRA Cases.................................................................................. 7 

3.1. Reports ..................................................................................................................... 8 

3.2. Search and View Existing IRA Cases ............................................................................ 9 

4. Industry Report of Adulteration (IRA) Case .....................................................................10 

4.1. Creating IRA Case......................................................................................................10 

4.2. Entering Data in IRA Case..........................................................................................14 

4.2.1. Save Changes.....................................................................................................14 

4.2.2. Notifier Information Page ..................................................................................14 

4.2.3. Establishments Page..........................................................................................15 

4.2.4. Product Page.....................................................................................................18 

4.2.5. Attachments Page .............................................................................................23 

4.2.6. Summary Page ..................................................................................................24 

4.3. Submitting IRA Case for Review.................................................................................24 

4.4. Review IRA Case after Submission.............................................................................25 

02/03/2021 Page ii 
 

 

 

 

 

 

 

 

 

5

10

15

20

25

 5

 10

 15

 20

 25

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

Table of Figures 

Figure 1: eAuthentication Login page........................................................................................... 

Figure 2: PHIS Homepage ........................................................................................................... 5 

Figure 3: Inquiries > Reports page ............................................................................................... 6 

Figure 4: Sign Out action ............................................................................................................ 6 

Figure : Search and View IRA cases ............................................................................................ 7 

Figure 6: Inquiries Reports page.................................................................................................. 8 

Figure 7: Inquiries Search page.................................................................................................... 9 

Figure 8: Create Report menu item............................................................................................. 

Figure 9: Create Report page .....................................................................................................10 

Figure : Notifier Information page...........................................................................................11 

Figure 11: Receiving Establishment page.....................................................................................12 

Figure 12: Summary page..........................................................................................................13 

Figure 13: IRA Notifier Information page.....................................................................................14 

Figure 14: IRA Establishments page ............................................................................................ 

Figure : Enter Establishment Manually Link..............................................................................15 

Figure 16: Enter Establishment Manually page.............................................................................16 

Figure 17: Additional Establishments page ..................................................................................17 

Figure 18: Product > Adulteration or Misbranding page ................................................................18 

Figure 19: Adulteration or Misbranding Hierarchy - Editor.............................................................19 

Figure : Adulteration or Misbranding Hierarchy - Viewer ........................................................... 

Figure 21: Product Information section .......................................................................................21 

Figure 22: Product Quantity and Disposition section.....................................................................22 

Figure 23: Carrier Information section.........................................................................................22 

Figure 24: Attachments page.....................................................................................................23 

Figure : Summary page..........................................................................................................24 

Figure 26: IRA Case Header - Status field ..................................................................................... 

02/03/2021 Page iii 
 

 

 

 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

1. Introduction 

The APM Inquiries User Guide for Industry Users provides detailed step-by-step instructions on 

performing all actions within the APM Inquiries module. This resource provides guidance on creating 

Industry Report of Adulteration (IRA) cases. 

It is important to note that Agency personnel are unable to view cases created by Industry in Draft 

status. The Industry user submitting the case must Submit the IRA to the system to fulfill the regulatory 

requirements for notification. In addition, the APM system will delete any Draft cases that are not 

submitted for review within two calendar days. 

02/03/2021 Page 4 
 

 

USDA 

~ 

Un led Stat s D pat1m nt 01 Agr1Cunure 

USDA eAuthentication 

-

~ Local Re lstratlon 

Authority Login 

United Stales O~mfflt of A,gtk:ulture 

Food Safety and Inspection Service 

You are here : Home :::> Dash.board 

MY Establishments ~ 

~ew Report Home 

,';PM A 

Home I Inquiries 

Smart Links 

User ID: 

Password: 

I forgot my User ID I Password 

REGISTER 

Change my Password 

Links --------------------------------------~ 

PHIS Home I Build# PHIS PYTHON 9.00.01.016 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

2. Sign In and Out of the APM System 

2.1. Sign In to the APM System 

You can sign in to APM by entering the direct APM URL in the browser or entering the PHIS URL and 

selecting APM > Inquiries from the left navigation menu. The Industry roles which have access to APM 

are Plant Management and Corporate Management. 

Figure 1: eAuthentication Login page 

Figure 2: PHIS Homepage 

02/03/2021 Page 5 
 

 

 

 

 

 

PHIS- Adulterated Product Monitoring 

Reports Create Report Search 

Reports of Adulteration or Misbranding 

Draft Reports Recently Viewed Reports Pending Review and Official Reports 

Displays Draft reports which are pending submission. 

D Create a Report ... 

CASE 

NUMBER 

No reports (cases) were found. 

REPORT 

TYPE 

STATUS REPORTED 

DATE 

PHIS - Adulterated Product Monitoring 

~ 

ESTABLISHMENT 

NUMBER 

Report of Adulteration or Misbranding (IRA) 

CASfNUMBER 

[DRAFT29548-4] 

Ill RA 

Notifier 

STATUS 

DRAFT 

09/01/201 9 

ESTABLISHMENT REPORTED BY 

IND USTRY 

Establishments Product Attachments 

Search by case number 

ISSUES CASE 

OUTCOME 

a. 

No items to display 

Smrrh by rnse number 

Industry 

!Sa test@testcom 

~ lost login on 9/ 1/2019 0 

g My PHIS Pro file H C Reloa d Sess ion Account 

n Out 

d field. 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

You can access authorized Inquiry cases from the Reports of Adulteration or Misbranding page. This 

page is the first page you see after you login to APM. 

Figure 3: Inquiries > Reports page 

Item Name Notes 

1 Draft Reports Displays all the draft IRA-IP and IRA cases that the user has 

created or has access 

2 Recently Viewed 

Reports 

Displays the fifteen most recently accessed cases by the user 

3 Pending Review and 

Official Reports 

Displays all the cases that the user has access to 

2.2. Sign Out of the APM System 

You can sign out of the APM system by selecting the Sign Out icon or by choosing Sign Out from the user 

profile dropdown. 

Figure 4: Sign Out action 

02/03/2021 Page 6 
 

 

 

 

 

 

 

Adulterated Product Monitoring 

Reports Create Report Search 

Reports of Adulteration or Misbranding 

Draft Reports Recently Viewed Reports Pending Review and Official Reports 

3 Use Search menu item for Advance Inquiry Search. 

D. Create a Report ... 

CASE REPORT STATUS REPORTED 

NUMBER TYPE DATE 

Cl 20200804-0003 4 IRA Pending Review 08/04/2020 

Cl 20200804-0008 IRA Pending Review 08/04/2020 

Cl 20200113-0042 IRA Published 07/13/2020 

• ◄ Q ► • 

ESTABLISHMENT 

NUMBER 

ISSUES 

• Other 

• Other 

• Other 

CASE 

OUTCOME 

PENDING 

PENDING 

RECOMM 

1-3of3items 

USDA gov Access1b1l1ty Statement FSIS Home Privacy Pohcy Pohc1es and Links USA gov White House Site Map 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

3. Search and View Existing IRA Cases 

You can view existing IRA cases from selecting any of the options on the Reports of Adulteration or 

Misbranding page. 

Figure 5: Search and View IRA cases 

Item Notes 

1 Entering the case number in the top right corner of any APM page and selecting the 

Search icon to the right of the Search field 

2 Selecting the Search option from the second-level menu 

3 Selecting Search link above the results grid in the Pending Review and Official Reports 

tab 

4 Selecting the case number on the Reports of Adulteration or Misbranding page 

02/03/2021 Page 7 
 

 

NUMBER 

REPORT 

TYPE 

No reports (cases) were found, 

STATUS 

or Misbranding 

Pending Review ancf Official Repor1S 

REPORTED 

DATE 

ESTABLISHMENT 

NUMBER 

ADULTERATION 

TYPES 

MISBRANDING 

TYPES 

Clear Recently Viewed List 

CASE 

OUTCOME 

No Items to d1sp o 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

3.1. Reports 

The Reports page is the default landing page when the Inquiries menu item is selected. This page has 

three subtabs: 

Figure 6: Inquiries Reports page 

Tab Name Notes 

Draft Reports Displays all the draft IRA cases that you have created 

Recently Viewed Reports Displays the fifteen most recently accessed cases by you 

Pending Review and Official 

Reports 

Displays all the submitted cases that you have access to, along with 

filters to help narrow the search results 

02/03/2021 Page 8 
 

 

Create Report Search 

Search 

Report Type* 

Select 

From Date 

MM/DD/YYYY 

District 

Any 

Issue Types 

Eil 

GJWN I~ Reset I 

CASE 

NUMBER 

REPORT 

TYPE 

No cases were found. 

To Date 

MM/DD/YYYY 

V 

ESTABLISHMENT 

NUMBER 

Case Number 

Establishment Number 

ISSUES 

Sea rch by case number 

DAT REPORTED 

No items to display 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

3.2. Search and View Existing IRA Cases 

The Search page allows you to search for IRA cases by entering the desired parameters and selecting 

Search. The system displays the search results in a grid and selecting the hyperlinked case number 

opens the case in read-only or editable format depending on your access. 

Figure 7: Inquiries Search page 

02/03/2021 Page 9 
 

Report of Adulteration or Misbranding 

Click Create Report to run the Create Report wizard. The wizard helps you create the case. Follow the onscreen instructions, complete all required fields, then cl ick Finish. After 

the case is created (in Draft state), add additional incident and product detail, then submit it to the Agency for review. 

lmportant1 

The newly created report shall be submitted to the Agency within 2 days. Draft reports which are older than 2 days will be deleted automatically. 

IRA (Industry Report of Adulteration) 

An inspected establishment has identified they have shipped or received adulterated and or misbranded product and is notifying the regulatory agency. 

I e Create Report I 

I O Cancel I 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

4. Industry Report of Adulteration (IRA) Case 

4.1. Creating IRA Case 

Follow these steps to create an IRA case in APM: 

1. From the second-level menu, select Create Report. 

Figure 8: Create Report menu item 

2. In the IRA (Industry Report of Adulteration) section, select Create Report. 

Figure 9: Create Report page 

02/03/2021 Page 10 
 

 

 

Report of Adulteration or Misbranding Once all required fields are completed, click Finish (the Summary) to create the case. Additional information to capture details of the incident and product could be entered once 

the case is created. The case is not available to other users until it is published. 

An asterisk (* } denotes a required field. 

Notifier Information Sh1pp1ng Establishment Summary 

_Notifying_ Establishment _ Role ---------------------------------------------------------------------·-------------------------------------------------------------- indicate Notifying Establishment Role. 

Receiving Establishment 

Shipping Establishment 

Notifier 

Identify the est ablishment represent ative reporting the incident. 

First Name"' Last Name* 

Phone* Email 

.J 

Notifier Information 

Provide brief description about the issue. 

Notifier Information 

Fl@• J O u ncel 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

3. The IRA report creation wizard is displayed. The wizard contains these pages: 

• Notifier Information 

• Receiving Establishment 

• Summary 

You can navigate between these pages by selecting Next/Previous or by selecting the tabs. 

4. The Notifier Information is the first page of the IRA report creation wizard. Select the 

appropriate Role for your establilshment. 

You need to complete the Phone Number field before you can navigate to the next page. The 

system auto-fills the First Name and Last Name fields based on your login information. 

Figure 10: Notifier Information page 

02/03/2021 Page 11 
 

 

 

 

 

 

Report of Adulteration or Misbranding Once all required fields are completed, click Finish (the Summary} to create the case. Additional information to capture details of the incident and product could be entered once 

the case is created. The case is not available to other users until it is published. 

An asterisk (* ) denotes a required field. 

Notifier lnformat10n Rece1vang Establishment Summary 

Receiving Establishment (Notifying) 

Select an establishment or enter data manually. 

District Establishment Number 

Establishment Name 

DISTRICT NUM BER NAME PHYSICAL ADDRESS 

1 -1 of 1 items 

14;;;;;.;:;; Ii@• • 0 cancel 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

5. Select Next to navigate to the next tab. APM considers how you answered the Notifying 

Establishment Role field when it displays the next tab. If you selected Shipping, APM displays the 

Shipping tab and if you selected Receiving, APM displays the Receiving tab. 

6. Select the desired filter parameters and select Find to search for your establishment to enter it 

as the Notifying establishment. The search results are displayed in the grid. Select the desired 

establishment and select Next. 

Figure 11: Receiving Establishment page 

02/03/2021 Page 12 
 

 

Report of Adulteration or Misbranding Once a ll required fields are completed, click Finish (the Summary) to create the case. Additional information to capture deta ils of the incident and product could be entered once 

the case is created. The case is not available to other users until it is published. 

Notifier Information Rece1V1ng Establishment 

Reported Date and Notifier 

Name: 

l!l 

Ill 

Receiving Establishment (Notifying) 

District 

Establishment: 

Physical Address: 

An asterisk (* l denotes a required fie ld. 

Summary 

Notifier Information 

No information provided 

1~11@+11 0 cancel 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

7. Review the information in the Summary page. To make any changes, navigate to the previous 

tabs by selecting Previous or the tab itself. 

Figure 12: Summary page 

8. Select Finish to create the IRA case. The system displays the IRA Notifier page. The system sets 

the case status is set to Draft. 

02/03/2021 Page 13 
 

 

 

 

 

 

of Adulteration or Misbranding (IRA) 

CAS[N1.JMBER: 

[D RAFT29 548-6] 

Ill AA 

otifie r 

Notifi er 

STATUS 

DRAFT 

09/02/2019 

lSTADLISfiMlNT RCPORTE:D ElV' 

INDUSTRY 

Establishments 

dentify tt,e establishment representative reporting the iocident. 

firsa. Namect- st Name• 

Phone• &nail 

J 

0 Submit For Review 0 Exit Case 

Product Attachments 

Notifier Information 

Provide brief description about the -ssue. 

Notifier lnformaiicn 

Summary 

An as erisk [* ) eno!es a requ-red fie d. 

1ID De lete Case 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

4.2. Entering Data in IRA Case 

4.2.1. Save Changes 

You can save your work at any time by selecting Save. If there are missing required fields on the current 

page, the system displays a message; otherwise, the system displays a success message. 

Actions within a grid, such as like Add, Edit or Delete are self-contained and do not require you to select 

Save to complete the action, unless specified. Note that a field that is required to submit a case may not 

be required to save the case. 

4.2.2. Notifier Information Page 

The Notifier page is populated with the information entered in the IRA case creation wizard. If the IRA 

case is Active all the fields on this page, except the First and Last Name, are editable. 

Figure 13: IRA Notifier Information page 

02/03/2021 Page 14 
 

 

 

 

 

 

 

 

 

 

 

Report of Adulteration or Misbranding (IRA) 

CASE NUMBER. STATUS ESTABLISHM ENT RE.PORTED BY 

[DRAFT32210-1] DRAFT INDUSTRY 

~ l=tA. 09/02/2019 

Notifier Establ ishments Product Attachments Summary 

An asterisk (* l denotes a required field. 

_Receiving_ Establishment _____________________________ ~~'.'.~~~ ~-~-~--- Shipping_ Esta b I ish ment -------------------------------------------------

District 

Establishment 

Physical Address 

& cha e ... 

Additional Establishments (Empty) 

Addrtional Establishments Involved 

= Add Additiona l Establishment 

IN PHIS ESTABLISHMENT 

No other establishments were found. 

0 Submit For Review [ 0 Exit Case J 

1111 1 C Reset I 

Establishment Not Found? Enter establishment information manually. 

[ff Enter Establishment Manually 

District 

Establishment 

Physical Address 

[ff Select ... 

COMMENT 

& To Top 

No rtems to display 

& To Top 

I rm Delete Case I 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

4.2.3. Establishments Page 

The Establishment page displays the details of the Receiving or Shipping Establishments you selected in 

the IRA Case Creation wizard. You can change the Establishment by selecting Change at the bottom of 

the notifying establishment section and add the details of another associated establishment by clicking 

Select at the bottom of the respective section. For example, if you represent the receiving establishment 

notifying the Agency, you can select the establishment information for the shipping establishment 

associated with the case. 

Figure 14: IRA Establishments page 

Select the desired filter parameters and select Find to search for the Shipping establishment. The search 

results are displayed in the grid. Select the desired establishment and select Next. 

If the establishment is not found, the system displays an Enter Establishment Manually link. Double 

check your search criteria before manually entering an establishment. Any establishment with a PHIS 

profile can be selected in APM. Select the link to enter the establishment information and select Next. 

Figure 15: Enter Establishment Manually Link 

02/03/2021 Page 15 
 

 

 

 

 

ing Establishment 

Enter establishment information or Repeat Search aga in 

Establishment Location: 

@ US State or Territory 

District:* 

Select 

Establishment Number* 

Establishment Name• 

Physical Address Line 1* 

Physical Address Line 2 

City• 

State/Province• 

Select 

- O Cancel 

0 Foreign Country 

Postal/Zip Code* 

V 

V 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

When entering a foreign establishment, such as a foreign supplier for imported product, select the 

Foreign Country option and enter available details. 

Figure 16: Enter Establishment Manually page 

You can also add additional establishments involved by selecting the Add Additional Establishment link. 

The system displays the Additional Establishment page for you to search and select the additional 

establishments. You are required to enter a description for selecting additional establishments. The 

selected establishments are added to the grid in the Establishments page after you select Ok. 

02/03/2021 Page 16 
Please describe how the establishment is associated 

with the case: • 

X 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

Figure 17: Additional Establishments page 

02/03/2021 Page 17 
of Adulteration or Misbranding (IRA) 

CASE NUMBER 

[DRAFT29548-2] 

[;J IRA 

STATUS 

DRAFT 

08/11/2020 

ESTABLISHMENT REPORTED BY 

INDUSTRY 

Notifier Establishments Product 

Adulteration or Misbranding Product Information 

Adu_lteration __ or_ M_isbranding 

Date that the Adulteration or Misbranding was identified 

Issues 

No iss ues were identified. 

ffi View Issues 

Product Disposition Carrier 

_lssue __ Description 

Issue Description 

Likely Root Cause 

Attachments Summary 

An asterisk(* ) denotes a required field. 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

4.2.4. Product Page 

The Products page contains four sections: 

• Adulteration or Misbranding 

• Product Information 

• Product Disposition 

• Carrier 

4.2.4.1. Adulteration or Misbranding 

Enter the desired information in the Adulteration or Misbranding section. 

Figure 18: Product > Adulteration or Misbranding page 

02/03/2021 Page 18 
 

 

 

 

 

 

 

 

 

 

of Adulteration or Misbranding (IRA) 

CASE NUMBER 

[DRAFT29548-2] 

[1) 1RA 

Notifier 

STATUS 

DRAFT 

08/11/2020 

EST ABUSHMENT 

M667 P667 

80 - Raleigh, NC 

REPORTED BY 

INDUSTRY 

Establishments Product Attachments 

. 1ssues .-.Adulteration. and . Misbranding ....................................................................................................... . 

Summary 

An asterisk (* ) denotes a required field . 

Use the editor to review/edit issues and their details. The viewer displays identified issues and their details in a hierarchical report-like view. 

ISSUE 

At least one option is required for closure. 

: 1,11 Pathogen » 

D Extraneous Material 

~ Undeclared Allergen » 

D Undeclared Substance 

D Unapproved Substance 

D Mislabeling 

D Produced Without the Benefit of 

Inspection 

D Failure to present for Import 

Reinspection 

D Processing Deviations 

Ell Residue » 

D Insanitary Conditions 

D Specified Risk Materials 

D Other 

» Pathogen 

At least one option is required for closure. 

□ STEC 

D Listeria Monocytogenes 

; 1,11 Salmonella » 

D Campylobacter 

D Clostridium perfringens 

D Staphylococcus Aureus 

D Other Pathogen 

Ei iWhhii I 0 Validate Issues 11 0 Cancel I 

» Salmonella 

[:] Isolate Characterization 

D Serotype/Serogroup 

□ PFGE 

□ WGS 

D Unknown 

[:].Pathogen .Lab. Report ..................... . 

□ FSIS Lab Reports 

D Firm Lab Reports 

D No Lab Reports 

iofiij& 0 viewer I 

~ Top 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

Enter the date the Adulteration or Misbranding was identified. This is not necessarily the same date as 

when you provide your notification. 

Enter a brief issue description, including how the problem was discovered and how the scope of the 

affected product was determined. Enter the Likely Root Cause to describe how the issue occurred. 

You can add Adulteration or Misbranding information by selecting the View Issues link and choosing the 

options from the multiple levels that are available. Select Validate Issues to view all the required 

information to save the Adulteration and Misbranding values. 

Select Save Issues to save your selections. 

You can view all the Adulteration or Misbranding selections in a hierarchal structure by selecting the 

Viewer radio button. Select Cancel to navigate back to the Product page after saving. 

Figure 19: Adulteration or Misbranding Hierarchy - Editor 

02/03/2021 Page 19 
 

of Adulteration or Misbranding (IRA) 

CASE NUMBER 

[DRAFT29548-2] 

l,I IRA 

Notifier 

STATUS 

DRAFT 

08/11/2020 

ESTABLISHMENT REPORTED BY 

INDUSTRY 

Establishments Product Attachments Summary 

An asterisk (* ) denotes a required field . 

. 1ssues. -.Adulteration .. and . Misbranding .......................................................................................................................................................................... . Use the editor to review/edit issues and their details. The viewer displays identified issues and their details in a hierarchical report-like view. 

• Expand All T Collapse All 

.. Pathogen U 

Salmonella D 

.. Undeclared Allergen D 

Peanut D 

Other Allergens D 

.. Residue D 

.. Residue 

Residue substance 

iSbhii I 0 Validate Issues 11 0 Cancel I 

IO editor •uMMiili 

~ Top 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

Figure 20: Adulteration or Misbranding Hierarchy - Viewer 

02/03/2021 Page 20 
 

 

 

Information 

Complete the fol lowing fields as they apply to the adu erated and/or 

misbranded product 

Date Shipped: Date eceived: 

Product Name 

~ Establishment S.; e acs Notifyirig Establnshme t 

Esta bl" hme t N mber on ProdLtct 

Pre ucer Name on Prod ct 

HACCP 

Select a HAC.CP 

Fi . shed Prodllds 

Species 

Pre uct Gro p 

C AddCc men· 

'I' 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

4.2.4.2. Product Information 

Use the Product Information section to enter the product information for the case. If you select the 

checkbox for Establishment Same as Notifying Establishment, the Establishment Number and the 

Producer Name on Product fields are automatically populated with the Notifying Establishment 

information. 

Note that you must select the HACCP, Finished Products, Species, and Product Group fields in sequence. 

In other words, you cannot select a Finished Product without first entering a HACCP entry. 

Figure 21: Product Information section 

02/03/2021 Page 21 
 

 

 

 

Product Quantity and Disposition ---------------------------------------------------------------------------------------------------------------------------------------------------------------

Quantity of Product 

Implicated 

In Commerce 

Under Control 

Product Location Offsite 

[;zl Prod uct Location Offsite 

Product Location Establishment Number 

Product Location 

Carriers (1) • 

Identify known carrier when applicable. 

I a Add Carrier I CARRIER PHONE 

-. items per page 

EMAIL 

lb 

lb 

lb 

PHYSICAL ADDRESS 

~· iiii 

1 -1 of 1 items 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

4.2.4.3. Product Quantity and Disposition Information 

Use the Product Quantity and Disposition section to enter the required product quantity information. 

The Quantity of Product in Commerce cannot be greater than the Quantity of Product Implicated. If the 

product under control is offsite, select Product Location Offsite check-box and enter any applicable 

Product Location Establishment Number or Product Location details. 

Figure 22: Product Quantity and Disposition section 

4.2.4.4. Carrier Information 

You can optionally add Carrier information by selecting Add Carrier and entering all the required 

information. Once you entered all the required information, select Save/Add to save this information to 

the grid. You can edit or delete the carrier entries from the grid by selecting the appropriate action icons 

in the grid. 

Figure 23: Carrier Information section 

02/03/2021 Page 22 
 

 

of Adulteration or M isbranding (IRA) 

CASE NUMBER 

[DRAFT32210-2] 

11! 1RA 

Notifier 

Attachments 

STAiUS 

DRAFT 

09/02/2019 

ESTAB JSHMEm REoORTED SY 

INDUSTRY 

Establishments Product 

Upload any supplemental materials applicable to the adulterated and or misbranded product and incident. 

Select Attachment 

File* 

Select File ... 

Upload PDF. MS Word. MS Excel. GIF. JPG and PNG flies. M axim um a. lo.;,ed file si:e is 5M B. 

Document Type"' 

Select 

Description" 

f i@ij■ i O cancel I 

TYPE FILE NAME SIZE (KB) UPLOAD DATE 

No attachments were found. 

5 • items per page 

0 Submit For Review 0 Exit Case I 

UPLOADED BY 

Attachments Summary 

An asterisk (* ) denotes a required field. 

DESCRIPTION 

No items to display 

[ !ID Delete Case I 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

4.2.5. Attachments Page 

You can attach case and product related attachments in the Attachments page by selecting Add an 

Attachment. These are the allowed file formats: 

• PDF 

• Word 

• Excel 

• GIF 

• JPG 

• PNG 

The Document Type and Description fields are required to complete the upload. Files uploaded to the 

case are displayed in the grid. You can download the file by selecting the hyperlinked filename. The 

description field can be edited by selecting Edit and you can delete a file by selecting Delete. 

Figure 24: Attachments page 

02/03/2021 Page 23 
 

 

 

 

 

of Adulteration or Misbranding (IRA) 

CASE NUM BER 

[DRAFT32210-2] 

i,I IRA 

Notifier 

STATUS 

DRAFT 

09/02/2019 

ESTA.B .ISHMENT 

Establishments 

REPORTE D 3Y 

INDUSTRY 

Product Attachments Summary 

An asterisk (* ) denotes a required fi eld. 

Summary ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Review the report case information. Use the header navigation to return to a previous screen to make any necessary corrections before you submit. 

_Receiving_ Establishment ------------------------------------------- Notifying l!'ll 

District 

Establishment: 

Physical Address: 

Product Information 

Product Name: 

Est No. on Product: 

HACCP: 

Species: 

Finished Product: 

Other Information 

Number of Carriers: 

Number of Attachments: 

Product Location Offsite: 

Number of Additional Establishments: 

0 Submit For Review [ 0 Exit Case I 

Shipp ing_ Establishment -----------------------------------------------------------­

District: 

Establishment: 

Product Quantity and Disposit ion --------------------------------------------------------------------------------------------

Quantity of Product (lb) 

Implicated: 

In Commerce: 

Under control: 

[ liiJ De le te Case I 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

4.2.6. Summary Page 

You can access the case Summary page by selecting Summary from the main navigation menu. The 

system presents a read-only view of selected IRA case information. The system refreshes this 

information when you reload the page. 

Figure 25: Summary page 

4.3. Submitting IRA Case for Review 

Select Submit for Review to submit the case to the Agency for review. If all the validations pass, the 

data is saved, and the case is submitted for review. The case status is updated to Pending Review and a 

unique case number is generated. The case is accessible to all the eligible Agency roles. Industry users 

can view only the case details and add attachments after it is submitted for review. 

02/03/2021 Page 24 
 

 

of Adulteration or Misbranding (IRA) r I CASE NUMS.ER STATUS ESTABLISHMENT REPORTED SY ------------------- ----------------------- ------------------- --------------

20190902-0001 PENDING REVIEW INDUSTRY 

~ ,RA 09/02/20 19 09/02/2019 

Notifier Establishments Product Attachments Summary 

An asterisk (* ) denotes a required fi eld. 

FSIS PHIS APM Inquiries User Guide for Industry Users – Release 12.3.2 

4.4. Review IRA Case after Submission 

The Status of the case is set to Pending Review after the case is submitted for review and before the 

case is Published by the Agency. 

Figure 26: IRA Case Header - Status field 

02/03/2021 Page 25