[Federal Register Volume 66, Number 5 (Monday, January 8, 2001)]
[Notices]
[Pages 1314-1315]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-411]



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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DOD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army is altering a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended. The alteration adds a 
new category of individuals covered, i.e., reserve personnel.

DATES: This proposed action will be effective without further notice on 
February 7, 2001 unless comments are received which result in a 
contrary determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, Ft. Belvoir, 
VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 19, 2000, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: December 20, 2000.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0635-5 TAPC

System name:
    Separation Transaction Control/Records Transfer System (February 
22, 1993, 58 FR 10002).

Changes:
* * * * *

Categories of Individuals Covered by the System:
    Delete entry and replace with `Active duty enlisted and reserve 
personnel separated from military service (excluding active duty for 
military for training) and all personnel immediately reenlisting after 
separation.'

Categories of Records in the System:
    Delete entry and replace with `Name, Social Security Number, rank, 
eligibility for reenlistment, character of separation, program 
designator, date and location of separation, reenlistment, moral waiver 
and specialty, and DD Form 214, Certificate of Discharge of Release 
from Active Duty.'

Purpose(s):
    Delete entry and replace with `To monitor separations of active 
duty and reserve personnel as a means of controlling strength and 
record accountability, and re-enlistment processing, and to ensure 
separation documents are filed in official military record.
* * * * *

Storage:
    Delete entry and replace with `Magnetic tapes/discs and electronic 
storage media.'

Retention and Disposal:
    Delete entry and replace with `Separation records and related 
documents are maintained for six months and then destroyed.
    Reenlistment eligibility records are forwarded for incorporation 
into the military personnel jacket, destroy upon reenlistment of 
individual.
    Military Personnel Transition Point Processing Master File 
(Disposition pending. Until the National Archives and Records 
Administration has approved the retention and disposal schedule for 
these records, treat as permanent.'
* * * * *
A0635-5 TAPC

System name:
    Separation Transaction Control/Records Transfer System.

System location:
    Commander, U.S. Total Army Personnel Command, Retirements and 
Separations Branch, 200 Stovall Street, Alexandria, VA 22332-0478;
    U.S. Army Enlisted Records and Evaluation Center, Fort Benjamin 
Harrison, IN 46249-5301;
    U.S. Army Reserve Components and Personnel Center, 9700 Page 
Avenue, St. Louis, MO 63132-5200.

Categories of Individuals Covered by the System:
    Active duty enlisted and reserve personnel separated from military 
service (excluding active duty for military for training) and all 
personnel immediately re-enlisting after separation.

Categories of Records in the System:
    Name, Social Security Number, rank, eligibility for re-enlistment, 
character of separation, program designator, date and location of 
separation, reenlistment, moral waiver and specialty, and DD Form 214, 
Certificate of Discharge of Release from Active Duty.

Authority for Maintenance of the System:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 601-280, 
Army Retention Program; Army Regulation 635-200, Enlisted Personnel; 
and E.O. 9397 (SSN).

Purpose(s):
    To monitor separations of active duty and reserve personnel as a 
means of controlling strength and record accountability, and re-
enlistment processing, and to ensure separation documents are filed in 
official military record.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Magnetic tapes/discs and electronic storage media.

Retrievability:
    By name and/or Social Security Number.

Safeguards:
    Records are protected by physical security devices, guards, 
computer software and hardware safeguard features, and personnel 
clearances.

Retention and disposal:
    Separation records and related documents are maintained for six 
months and then destroyed.
    Reenlistment eligibility records are forwarded for incorporation 
into the

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military personnel jacket, destroy upon reenlistment of individual.
    Military Personnel Transition Point Processing Master File records 
are retained in current file area, treat as permanent until National 
Archives and Records Administration disposition is approved.

System manager(s) and address:
    Commander, U.S. Total Army Personnel Command, Retirements and 
Separations Branch, 200 Stovall Street, Alexandria, VA 22332-0478.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Commander, U.S. Total Army Personnel Command, Retirements and 
Separations Branch, 200 Stovall Street, Alexandria, VA 22332-0478.
    Individual should provide the full name, Social Security Number, 
military status, and if separated, date of separation.

Record Access Procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Commander, 
U.S. Total Army Personnel Command, Retirements and Separations Branch, 
200 Stovall Street, Alexandria, VA 22332-0478.
    Individual should provide the full name, Social Security Number, 
military status, and if separated, date of separation.

Contesting Record Procedures:
    The Army's rules for accessing records, contesting contents and 
appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record Source Categories:
    From relevant Army records and reports.

Exemptions claimed for the system:
    None.

[FR Doc. 01-411 Filed 1-5-01; 8:45 am]
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