10562 Federal Register / Vol. 66, No. 32 / Thursday, February 15, 2001 / Notices

Executive Office Building, Washington,

DC 20503.

Mary A. Able,

Departmental Reports Management Officer.

[FR Doc. 01–3840 Filed 2–14–01; 8:45 am]

BILLING CODE 4810–40–P

DEPARTMENT OF THE TREASURY

Bureau of the Public Debt

Privacy Act of 1974, as Amended;

System of Records

AGENCY: Bureau of the Public Debt,

Treasury.

ACTION: Notice of a new Privacy Act

system of records.

SUMMARY: The Treasury Department,

Bureau of the Public Debt, proposes to

add a new system of records to its

inventory of records systems subject to

the Privacy Act of 1974 (5 U.S.C. 552a),

as amended. This action is necessary to

meet the requirements of the Privacy

Act to publish in the Federal Register

notice of the existence and character of

records systems maintained by the

agency (5 U.S.C. 552a(e)(4)).

DATES: The Bureau of the Public Debt

invites interested parties to submit

comments concerning the new system of

records on or before March 19, 2001.

The new system will become effective

without further notice on March 29,

2001 unless comments dictate

otherwise.

ADDRESSES: Please send written

comments to: Privacy Act Officer,

Bureau of the Public Debt, 999 E Street,

NW., Room 500, Washington, DC

20239–0001.

FOR FURTHER INFORMATION CONTACT:

Catherine Sargent, Information

Resources Management Analyst, (304)

480–7751.

SUPPLEMENTARY INFORMATION: The

purpose of this system of records is to

support Public Debt business processes,

provide electronic services to the public

(E-government), and improve service to

investors in Treasury securities.

Participation by Treasury securities

customers and potential customers is

entirely voluntary. Information

collected will allow Public Debt to

personalize services and provide

choices relating to the presentation of

account information held in Public Debt

systems.

The new system of records report as

required by 5 U.S.C. 552a(r) of the

Privacy Act has been submitted to the

Committee on Government Operations

of the House of Representatives, the

Committee on Governmental Affairs of

the Senate, and the Office of

Management and Budget, pursuant to

Appendix I to OMB Circular A–130,

‘‘Federal Agency Responsibilities for

Maintaining Records About

Individuals,’’ dated February 8, 1996.

The proposed Treasury/BPD .008-

Retail Treasury Securities Access

Application is published in its entirety

below.

Dated: February 8, 2001.

W. Earl Wright, Jr.,

Chief Management and Administrative

Programs Officer.

TREASURY/BPD.008

SYSTEM NAME:

Retail Treasury Securities Access

Application—Treasury/BPD.

SYSTEM LOCATION:

Records are maintained at the

following Public Debt locations: (1) 200

Third Street, Parkersburg, WV; (2) Park

Center, 90 Park Center, Parkersburg,

WV; (3) H.J. Hintgen Building, 2nd and

Avery Streets, Parkersburg, WV; (4)

United Building, 5th and Avery Streets,

Parkersburg, WV; and 999 E Street, NW.,

Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Records cover those individuals who

own or make inquiries concerning

United States Treasury securities.

CATEGORIES OF RECORDS IN THE SYSTEM:

The types of personal information

collected/used by this system are

necessary to ensure the accurate

identification of individuals doing

business with Public Debt or to provide

personalized service to these

individuals. The types of personal

information presently include or

potentially could include the following:

(a) Personal identifiers (name,

including previous name used; Social

Security number; physical and

electronic addresses; telephone, fax, and

pager numbers);

(b) authentication aids (personal

identification number, password,

account number, shared-secret

identifier, digitized signature, or other

unique identifier);

(c) customer demographics (age,

gender, marital status, income, number

in household, etc.); and

(d) customer preferences (favorite

color, hobby, magazine, etc.; preferred

sources for information, such as

television, newspaper, Internet, etc; or

dates of importance to the customer,

such as birth, anniversary, etc.).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 3101, et seq. and 5 U.S.C.

301.

PURPOSE:

The purpose of this system of records

is to support Public Debt business

processes, process electronic services to

the public (E-government), and improve

service to investors in Treasury

securities.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records may be disclosed to:

(1) Appropriate Federal, State, local,

or foreign agencies or other public

authority responsible for investigating

or prosecuting the violations of, or for

enforcing or implementing a statute,

rule, regulation, order or license where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation;

(2) A court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, or in response to a courtordered subpoena, or in connection

with criminal law proceedings where

relevant or potentially relevant to a

proceeding;

(3) A congressional office in response

to an inquiry made at the request of the

individual to whom the record pertains;

(4) Agents or contractors who have

been engaged to assist the Bureau of the

Public Debt in the performance of a

service related to this system of records

and who need to have access to the

records in order to perform the activity;

(5) The Department of Justice when

seeking legal advice or when (a) the

Department of the Treasury (agency) or

(b) the Bureau of the Public Debt, or (c)

any employee of the agency in his or her

official capacity, or (d) any employee of

the agency in his or her individual

capacity where the Department of

Justice has agreed to represent the

employee, or (e) the United States,

where the agency determines that

litigation is likely to affect the agency or

the Bureau of the Public Debt, is a party

to litigation or has an interest in such

litigation, and the use of such records by

the Department of Justice is deemed by

the agency to be relevant and necessary

to the litigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained on electronic

media, multiple client-server platforms

that are backed-up to magnetic tape or

other storage media, and/or hard copy.

Federal Register / Vol. 66, No. 32 / Thursday, February 15, 2001 / Notices 10563

RETRIEVABILITY:

Records may be retrieved by name,

alias names, Social Security number,

account number, or other unique

identifier.

SAFEGUARDS:

Public Debt has sophisticated Internet

firewall security via hardware and

software configurations as well as

specific monitoring tools. Records are

maintained in controlled access areas.

Identification cards are verified to

ensure that only authorized personnel

are present. Electronic records are

protected by restricted access

procedures, including the use of

passwords, sign-on protocols, and user

authentication that are periodically

changed. Only employees whose official

duties require access are allowed to

view, administer, and control these

records.

RETENTION AND DISPOSAL:

Public Debt is in the process of

requesting approval of a new records

schedule that will permit records to be

maintained for not more than 90

calendar days after the business

relationship with the customer ends.

These records will not be destroyed

until we receive such approval. Paper

records that are ready for disposal are

destroyed by shredding or burning.

Records in electronic media are

electronically erased using accepted

techniques.

SYSTEM MANAGER AND ADDRESS:

Assistant Commissioner and Chief

Information Officer, Office of

Information Technology, Bureau of the

Public Debt, 200 Third Street,

Parkersburg, WV 26101.

NOTIFICATION PROCEDURE:

Individuals may submit their requests

for determination of whether the system

contains records about them or for

access to records as provided under

‘‘Records Access Procedures.’’ Requests

must be made in compliance with the

applicable regulations (31 CFR part 1,

subpart C). Requests which do not

comply fully with these procedures may

result in noncompliance with the

request, but will be answered to the

extent possible.

RECORD ACCESS PROCEDURES:

(1) A request for access to records

must be in writing, signed by the

individual concerned, identify the

system of records, and clearly indicate

that the request is made pursuant to the

Privacy Act of 1974. If the individual is

seeking access in person, identity may

be established by the presentation of a

single official document bearing the

individual’s photograph or by the

presentation of two items of

identification without the photograph

but showing a name and signature. If the

individual is seeking access by mail,

identity may be established by

presenting a signature, address, and one

other identifier such as a photocopy of

an official document bearing the

individual’s signature. The Bureau of

the Public Debt reserves the right to

require additional verification of an

individual’s identity.

(2) The request should be submitted

to the Assistant Commissioner and

Chief Information Officer, Office of

Information Technology, Bureau of the

Public Debt, 200 Third Street,

Parkersburg, WV, 26101. The request

must state whether the requester wishes

to be notified that the record exists or

desires to inspect or obtain a copy of the

record. If a copy of the record is desired,

the requester must agree to pay the fees

for copying the documents in

accordance with 31 CFR 1.26(d)(2)(ii).

CONTESTING RECORD PROCEDURES:

Initial amendment requests: (1) A

request by an individual contesting the

content of records or for correction of

records must be in writing, signed by

the individual involved, identify the

system of records, and clearly state that

the request is made pursuant to the

Privacy Act of 1974. If the request is

made in person, identity may be

established by the presentation of a

single official document bearing the

individual’s photograph or by the

presentation of two items of

identification without the photograph

but instead showing a name and

signature. If the request is made by mail,

identity may be established by the

presentation of a signature, address, and

one other identifier such as a photocopy

of an official document bearing the

individual’s signature. The Bureau of

the Public Debt reserves the right to

require additional verification of an

individual’s identity.

(2) The initial request should be

submitted to the Assistant

Commissioner and Chief Information

Officer, Office of Information

Technology, Bureau of the Public Debt,

200 Third Street, Parkersburg, WV,

26101.

(3) The request should specify: (a) The

dates of records in question, (b) the

specific records alleged to be incorrect,

(c) the correction requested, and (d) the

reasons.

(4) The request must include available

evidence in support of the request.

Appeals from an initial denial of a

request for correction of records: (1) An

appeal from an initial denial of a request

for correction of records must be in

writing, signed by the individual

involved, identify the system of records,

and clearly state that it is made

pursuant to the Privacy Act of 1974. If

the individual is making an appeal in

person, identity may be established by

the presentation of a single official

document bearing the individual’s

photograph or by the presentation of

two items of identification without the

photograph but showing a name and

signature. If the individual is making an

appeal by mail, identity may be

established by the presentation of a

signature, address, and one other

identifier such as a photocopy of an

official document bearing the

individual’s signature. The Bureau of

the Public Debt reserves the right to

require additional verification of an

individual’s identity.

(2) Appellate determinations will be

made by the Commissioner of the Public

Debt or the delegate of such officer.

Appeals should be addressed to, or

delivered personally to: Chief Counsel,

Bureau of the Public Debt, 999 E Street,

NW., Room 502, Washington, DC

20239–0001 (or as otherwise provided

for in the applicable appendix to 31 CFR

part 1, subpart C), within 35 days of the

individual’s receipt of the initial denial

of the requested correction.

(3) An appeal must be marked

‘‘Privacy Act Amendment Appeal’’ and

specify: (a) The records to which the

appeal relates, (b) the date of the initial

request made for correction of the

records, and (c) the date the initial

denial of the request for correction was

received.

(4) An appeal must also specify the

reasons for the requester’s disagreement

with the initial denial of correction and

must include any applicable supporting

evidence.

RECORD SOURCE CATEGORIES:

Information is provided by the

individual covered by this system of

records or, with their authorization, is

derived from other systems of records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 01–3841 Filed 2–14–01; 8:45 am]

BILLING CODE 4810–39–P