Federal Register / Vol. 66, No. 5 / Monday, January 8, 2001 / Notices 1315

military personnel jacket, destroy upon

reenlistment of individual.

Military Personnel Transition Point

Processing Master File records are

retained in current file area, treat as

permanent until National Archives and

Records Administration disposition is

approved.

SYSTEM MANAGER(S) AND ADDRESS:

Commander, U.S. Total Army

Personnel Command, Retirements and

Separations Branch, 200 Stovall Street,

Alexandria, VA 22332–0478.

NOTIFICATION PROCEDURE:

Individuals seeking to determine if

information about themselves is

contained in this record system should

address written inquiries to the

Commander, U.S. Total Army Personnel

Command, Retirements and Separations

Branch, 200 Stovall Street, Alexandria,

VA 22332–0478.

Individual should provide the full

name, Social Security Number, military

status, and if separated, date of

separation.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records

about themselves contained in this

record system should address written

inquiries to the Commander, U.S. Total

Army Personnel Command, Retirements

and Separations Branch, 200 Stovall

Street, Alexandria, VA 22332–0478.

Individual should provide the full

name, Social Security Number, military

status, and if separated, date of

separation.

CONTESTING RECORD PROCEDURES:

The Army’s rules for accessing

records, contesting contents and

appealing initial agency determinations

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

From relevant Army records and

reports.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 01–411 Filed 1–5–01; 8:45 am]

BILLING CODE 5001–10–P

DEPARTMENT OF DEFENSE

Department of the Army

Privacy Act of 1974; System of

Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend systems of

records.

SUMMARY: The Department of the Army

is amending two systems of records

notices in its existing inventory of

record systems subject to the Privacy

Act of 1974, (5 U.S.C. 552a), as

amended.

DATES: This proposed action will be

effective without further notice on

February 7, 2001 unless comments are

received which result in a contrary

determination.

ADDRESSES: Records Management

Division, U.S. Army Records

Management and Declassification

Agency, ATTN: TAPC–PDD–RP, Stop

5603, Ft. Belvoir, VA 22060–5603.

FOR FURTHER INFORMATION CONTACT: Ms.

Janice Thornton at (703) 806–4390 or

DSN 656–4390 or Ms. Christie King at

(703) 806–3711 or DSN 656–3711.

SUPPLEMENTARY INFORMATION: The

Department of the Army systems of

records notices subject to the Privacy

Act of 1974, (5 U.S.C. 552a), as

amended, have been published in the

Federal Register and are available from

the address above.

The specific changes to the records

systems being amended are set forth

below followed by the notices, as

amended, published in their entirety.

The proposed amendments are not

within the purview of subsection (r) of

the Privacy Act of 1974, (5 U.S.C. 552a),

as amended, which requires the

submission of a new or altered system

report.

Dated: December 20, 2000.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

A0025–6USASC

SYSTEM NAME:

Military Affiliate Radio System

(August 7, 1997, 62 FR 42523).

CHANGES:

* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:

Replace last sentence with the

following ‘Federal Communications

Commission, Army Military Affiliate

Radio System call-sign, relevant

inquiries, records and reports.’

* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Delete second paragraph and replace

with ‘Information may be disclosed to

federal supply agencies in connection

with individual’s participation in the

Army MARS Equipment Program.’

* * * * *

STORAGE:

Delete entry and replace with ‘Cards,

paper records in file folders, discs,

listings and electronic storage media’.

RETRIEVABILITY:

Delete entry and replace with ‘By

member’s name, amateur and or

Military Affiliate Radio call signs.’

SAFEGUARDS:

Delete entry and replace with

‘Information is maintained in buildings

accessible to authorized personnel in

the performance of their duties.

Automated records are further protected

by a password assigned to designated

personnel.’

* * * * *

A0025–6USASC

SYSTEM NAME:

Military Affiliate Radio System

(August 7, 1997, 62 FR 42523).

SYSTEM LOCATION:

U.S. Army Signal Command, Fort

Huachuca, AZ 85613–5000.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals having a valid amateur

radio station license issued by the

Federal Communications Commission,

Army Military Affiliate Radio System

call-sign, relevant inquiries, records and

reports.

CATEGORIES OF RECORDS IN THE SYSTEM:

Applicant’s name, home address and

telephone number, licensing data and

call-sign provided by Federal

Communications Commission, Army

MARS call-sign, relevant inquiries/

records and reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 3013, Secretary of the Army:

DoD Directive 4650.2, Military Affiliate

Radio System; Army Regulation 25–6,

Military Affiliate Radio System; and

E.O. 9397 (SSN).

PURPOSE(S):

To provide a potential reserve of

trained radio communications

personnel for military duty when

needed and/or to provide auxiliary

communications for military, civil, and/

or disaster officials during periods of

emergency.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

1316 Federal Register / Vol. 66, No. 5 / Monday, January 8, 2001 / Notices

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

Information may be disclosed to

federal supply agencies in connection

with individual’s participation in the

Army MARS Equipment Program.

The DoD ‘Blanket Routine Uses’ set

forth at the beginning of the Army’s

compilation of systems of records

notices also apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Cards, paper records in file folders,

discs, listings and electronic storage

media.

RETRIEVABILITY:

By member’s name, amateur and or

Military Affiliate Radio call signs.

SAFEGUARDS:

Information is maintained in

buildings accessible to authorized

personnel in the performance of their

duties. Automated records are further

protected by a password assigned to

designated personnel.

RETENTION AND DISPOSAL:

Destroy on each renewal or two years

after termination of membership.

SYSTEM MANAGER(S) AND ADDRESS:

Commander, U.S. Army Signal

Command, Fort Huachuca, AZ 95613–

5000.

NOTIFICATION PROCEDURE:

Individual seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the

Commander, U.S. Army Signal

Command, Fort Huachuca, AZ 95613–

5000.

Individual should provide the name

under which licensed is the Army

Military Affiliate Radio System

program, amateur and or Military

Affiliate Radio System call sign, present

address, call sign, and signature.

RECORD ACCESS PROCEDURES:

Individuals seeking to access records

about themselves contained in this

record system should address written

inquiries to the Commander, U.S. Army

Signal Command, Fort Huachuca, AZ

95613–5000.

Individual should provide the name

under which licensed is the Army

Military Affiliate Radio System

program, amateur and or Military

Affiliate Radio System call sign, present

address, call sign, and signature.

CONTESTING RECORD PROCEDURES:

The Army’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

From the individual and the Federal

Communications Commission.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

A0672–5–1 TAPC

SYSTEM NAME:

Military Awards Case File (February

22, 1993, 58 FR 10002).

CHANGES:

SYSTEM IDENTIFIER:

Delete entry and replace with ‘A0600–

8–22 TAPC’.

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Delete entry and replace with ‘10

U.S.C. Chapters 57 and 357, Decorations

and Awards; 10 U.S.C. 3013, Secretary

of the Army; Army Regulation 600–8–

22, Military Awards; and E.O. 9397

(SSN).’

* * * * *

STORAGE:

Delete entry and replace with ‘Paper

records in file folders and electronic

storage media.’

RETRIEVABILITY:

Delete entry and replace with ‘By

nominee’s name, service number and/or

Social Security Number.’

SAFEGUARDS:

Delete entry and replace with

‘Records are maintained in locked file

cabinets in secure buildings and are

accessible only to designated personnel

in the performance of their assigned

duties.’

RETENTION AND DISPOSAL:

Delete entry and replace with

‘Documents related to providing

information about awards given to

individuals, i.e. announcements, lists,

cards, and similar information destroy

after 2 years. Approval and disapproval

authority: Approved awards relating to

wartime and combat activities are held

permanently; Approved peacetime

awards and all disapproved awards are

retired to the Washington National

Records Center and are destroyed after

25 years. Offices not within the

disapproval or approval authority

maintain records for 2 years then

destroy. Proficiency awards are

destroyed on transfer of the individual.

Public award cases: Exercising approval

authority maintain records for 56 years

then destroy; Non-approval authority

offices maintain records for 2 years then

destroy. Special achievement awards:

Exercising awarding authority maintain

records for 5 years then destroy; NonAward authority offices maintain for 2

years then destroy.’’

SYSTEM MANAGER(S) AND ADDRESS:

Delete entry and replace with

‘Commander, U.S. Total Army

Personnel Command, Awards Policy

Division, 200 Stovall Street, Alexandria,

VA 22332–0471.’

* * * * *

A0600–8–22 TAPC

SYSTEM NAME:

Military Awards Case File.

SYSTEM LOCATION:

U.S. Total Army Personnel Command,

200 Stovall Street, Alexandria, VA

22332–0471. Segments exist at Army

commands which have been delegated

authority for approval of an award.

Official mailing addresses may be

obtained from the U.S. Total Army

Personnel Command, 200 Stovall Street,

Alexandria, VA 22332–0471.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Military personnel on active duty,

members of reserve components, U.S.

civilians serving with U.S. Army units

in a combat zone, and deceased former

members of the U.S. Army.

CATEGORIES OF RECORDS IN THE SYSTEM:

Files include recommendations for an

award; endorsements; award board

approvals/disapprovals; citation texts;

Department of Army letter orders/

general orders; related papers

supporting the award; correspondence

among the Army; service member, and

individuals having knowledge/

information relating to the service

member concerned or the act or

achievement for which an award is

recommended.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. Chapters 57 and 357,

Decorations and Awards; 10 U.S.C.

3013, Secretary of the Army; Army

Regulation 600–8–22, Military Awards;

and E.O. 9397 (SSN).

PURPOSE(S):

To consider individual nominations

for awards and/or decorations; record

final action; maintain individual award

case files.

Federal Register / Vol. 66, No. 5 / Monday, January 8, 2001 / Notices 1317

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

Information may be disclosed to

public and private organizations

including news media, which grant or

publicize awards or honors.

The DoD ‘Blanket Routine Uses’ set

forth at the beginning of the Army’s

compilation of systems of records

notices also apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders and

electronic storage media.

RETRIEVABILITY:

By nominee’s name, service number

and/or Social Security Number.

SAFEGUARDS:

Records are maintained in locked file

cabinets in secure buildings and are

accessible only to designated personnel

in the performance of their assigned

duties.

RETENTION AND DISPOSAL:

Documents related to providing

information about awards given to

individuals, i.e., announcements, lists,

cards, and similar information destroy

after 2 years. Approval and disapproval

authority: Approved awards relating to

wartime and combat activities are held

permanently; Approved peacetime

awards and all disapproved awards are

retired to the Washington National

Records Center and are destroyed after

25 years. Offices not within the

disapproval or approval authority

maintain records for 2 years then

destroy. Proficiency awards are

destroyed on transfer of the individual.

Public award cases: Exercising approval

authority maintain records for 56 years

then destroy; Non-approval authority

offices maintain records for 2 years then

destroy. Special achievement awards:

Exercising awarding authority maintain

records for 5 years then destroy; NonAward authority offices maintain for 2

years then destroy.

SYSTEM MANAGER(S) AND ADDRESS:

Commander, U.S. Total Army

Personnel Command, Awards Policy

Division, 200 Stovall Street, Alexandria,

VA 22332–0471.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the

Commander, U.S. Total Army Personnel

Command, Awards Policy Division, 200

Stovall Street, Alexandria, VA 22332–

0471.

Individual should provide the full

name, service number and/or Social

Security Number, grade and branch of

service, name of award/honor, and

current address.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Commander, U.S. Total

Army Personnel Command, Awards

Policy Division, 200 Stovall Street,

Alexandria, VA 22332–0471.

Individual should provide the full

name, service number and/or Social

Security Number, grade and branch of

service, name of award/honor, and

current address.

CONTESTING RECORD PROCEDURES:

The Army’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

From Recommendation for Awards

(DA Form 638) with supporting records,

forms, statements, letters, and similar

documents originated by persons other

than the awardee and other individuals

having information useful in making an

award determination.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 01–413 Filed 1–5–01; 8:45 am]

BILLING CODE 5001–10–P

DEPARTMENT OF DEFENSE

Department of the Army

Privacy Act of 1974; System of

Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter systems of

records.

SUMMARY: The Department of the Army

proposes to alter two systems of records

notices in its inventory of record

systems subject to the Privacy Act of

1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective on

February 7, 2001, unless comments are

received that would result in a contrary

determination.

ADDRESSES: Records Management

Division, U.S. Army Records

Management and Declassification

Agency, ATTN: TAPC-PDD-RP, Stop

5603, Ft. Belvoir, VA 22060–5603.

FOR FURTHER INFORMATION CONTACT: Ms.

Janice Thornton at (703) 806–4390 or

DSN 656–4390 or Ms. Christie King at

(703) 806–3711 or DSN 656–3711.

SUPPLEMENTARY INFORMATION: The

Department of the Army notices for

records systems subject to the Privacy

Act of 1974 (5 U.S.C. 552a), as amended,

have been published in the Federal

Register and are available from the

address above.

The proposed system report, as

required by 5 U.S.C. 552a(r) of the

Privacy Act was submitted on December

19, 2000, to the House Committee on

Government Reform, the Senate

Committee on Governmental Affairs,

and the Office of Management and

Budget (OMB) pursuant to paragraph 4c

of Appendix I to OMB Circular No. A–

130, ‘Federal Agency Responsibilities

for Maintaining Records About

Individuals,’ dated February 8, 1996, (61

FR 6427, February 20, 1996).

Dated: December 21, 2000.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

A0614–100/200 USMA

SYSTEM NAME:

Evaluation/Assignment of Academic

Instructors (February 22, 1993, 58 FR

10002).

CHANGES:

* * * * *

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Delete entry and replace with

‘Civilian and military personnel who

apply and/or serve on the Staff and

Faculty, U.S. Military Academy.’

CATEGORIES OF RECORDS IN THE SYSTEM:

Delete entry and replace with

‘Individual’s application consisting of

name, grade or position, Social Security

Number, educational and professional

qualifications such as the Graduate

Record Examination (GRE) or Graduate

Management Admission Test (GMAT);

evaluations; Officer Record Briefs

(military only); personnel actions;

appointments; official photographs;

curriculum vitae; letters of

endorsement; award recommendations;

assignment orders; application/

acceptance for advanced civil schooling;

correspondence between the U.S.