1314 Federal Register / Vol. 66, No. 5 / Monday, January 8, 2001 / Notices

DEPARTMENT OF DEFENSE

Department of the Army

Privacy Act of 1974; System of

Records

AGENCY: Department of the Army, DOD.

ACTION: Notice to alter a system of

records.

SUMMARY: The Department of the Army

is altering a system of records notice in

its existing inventory of record systems

subject to the Privacy Act of 1974, (5

U.S.C. 552a), as amended. The alteration

adds a new category of individuals

covered, i.e., reserve personnel.

DATES: This proposed action will be

effective without further notice on

February 7, 2001 unless comments are

received which result in a contrary

determination.

ADDRESSES: Records Management

Division, U.S. Army Records

Management and Declassification

Agency, ATTN: TAPC–PDD–RP, Stop

5603, Ft. Belvoir, VA 22060–5603.

FOR FURTHER INFORMATION CONTACT: Ms.

Janice Thornton at (703) 806–4390 or

DSN 656–4390 or Ms. Christie King at

(703) 806–3711 or DSN 656–3711.

SUPPLEMENTARY INFORMATION: The

Department of the Army systems of

records notices subject to the Privacy

Act of 1974, (5 U.S.C. 552a), as

amended, have been published in the

Federal Register and are available from

the address above.

The proposed system report, as

required by 5 U.S.C. 552a(r) of the

Privacy Act of 1974, as amended, was

submitted on December 19, 2000, to the

House Committee on Government

Reform, the Senate Committee on

Governmental Affairs, and the Office of

Management and Budget (OMB)

pursuant to paragraph 4c of Appendix I

to OMB Circular No. A–130, ‘Federal

Agency Responsibilities for Maintaining

Records About Individuals,’ dated

February 8, 1996 (February 20, 1996, 61

FR 6427).

Dated: December 20, 2000.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

A0635–5 TAPC

SYSTEM NAME:

Separation Transaction Control/

Records Transfer System (February 22,

1993, 58 FR 10002).

CHANGES:

* * * * *

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Delete entry and replace with ‘Active

duty enlisted and reserve personnel

separated from military service

(excluding active duty for military for

training) and all personnel immediately

reenlisting after separation.’

CATEGORIES OF RECORDS IN THE SYSTEM:

Delete entry and replace with ‘Name,

Social Security Number, rank, eligibility

for reenlistment, character of separation,

program designator, date and location of

separation, reenlistment, moral waiver

and specialty, and DD Form 214,

Certificate of Discharge of Release from

Active Duty.’

PURPOSE(S):

Delete entry and replace with ‘To

monitor separations of active duty and

reserve personnel as a means of

controlling strength and record

accountability, and re-enlistment

processing, and to ensure separation

documents are filed in official military

record.

* * * * *

STORAGE:

Delete entry and replace with

‘Magnetic tapes/discs and electronic

storage media.’

RETENTION AND DISPOSAL:

Delete entry and replace with

‘Separation records and related

documents are maintained for six

months and then destroyed.

Reenlistment eligibility records are

forwarded for incorporation into the

military personnel jacket, destroy upon

reenlistment of individual.

Military Personnel Transition Point

Processing Master File (Disposition

pending. Until the National Archives

and Records Administration has

approved the retention and disposal

schedule for these records, treat as

permanent.’

* * * * *

A0635–5 TAPC

SYSTEM NAME:

Separation Transaction Control/

Records Transfer System.

SYSTEM LOCATION:

Commander, U.S. Total Army

Personnel Command, Retirements and

Separations Branch, 200 Stovall Street,

Alexandria, VA 22332–0478;

U.S. Army Enlisted Records and

Evaluation Center, Fort Benjamin

Harrison, IN 46249–5301;

U.S. Army Reserve Components and

Personnel Center, 9700 Page Avenue, St.

Louis, MO 63132–5200.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Active duty enlisted and reserve

personnel separated from military

service (excluding active duty for

military for training) and all personnel

immediately re-enlisting after

separation.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, Social Security Number, rank,

eligibility for re-enlistment, character of

separation, program designator, date

and location of separation, reenlistment,

moral waiver and specialty, and DD

Form 214, Certificate of Discharge of

Release from Active Duty.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 3013, Secretary of the Army;

Army Regulation 601–280, Army

Retention Program; Army Regulation

635–200, Enlisted Personnel; and E.O.

9397 (SSN).

PURPOSE(S):

To monitor separations of active duty

and reserve personnel as a means of

controlling strength and record

accountability, and re-enlistment

processing, and to ensure separation

documents are filed in official military

record.

Routine uses of records maintained in

the system, including categories of users

and the purposes of such uses:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The DoD ‘Blanket Routine Uses’ set

forth at the beginning of the Army’s

compilation of systems of records

notices also apply to this system.

Policies and practices for storing,

retrieving, accessing, retaining, and

disposing of records in the system:

STORAGE:

Magnetic tapes/discs and electronic

storage media.

RETRIEVABILITY:

By name and/or Social Security

Number.

SAFEGUARDS:

Records are protected by physical

security devices, guards, computer

software and hardware safeguard

features, and personnel clearances.

RETENTION AND DISPOSAL:

Separation records and related

documents are maintained for six

months and then destroyed.

Reenlistment eligibility records are

forwarded for incorporation into the

Federal Register / Vol. 66, No. 5 / Monday, January 8, 2001 / Notices 1315

military personnel jacket, destroy upon

reenlistment of individual.

Military Personnel Transition Point

Processing Master File records are

retained in current file area, treat as

permanent until National Archives and

Records Administration disposition is

approved.

SYSTEM MANAGER(S) AND ADDRESS:

Commander, U.S. Total Army

Personnel Command, Retirements and

Separations Branch, 200 Stovall Street,

Alexandria, VA 22332–0478.

NOTIFICATION PROCEDURE:

Individuals seeking to determine if

information about themselves is

contained in this record system should

address written inquiries to the

Commander, U.S. Total Army Personnel

Command, Retirements and Separations

Branch, 200 Stovall Street, Alexandria,

VA 22332–0478.

Individual should provide the full

name, Social Security Number, military

status, and if separated, date of

separation.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records

about themselves contained in this

record system should address written

inquiries to the Commander, U.S. Total

Army Personnel Command, Retirements

and Separations Branch, 200 Stovall

Street, Alexandria, VA 22332–0478.

Individual should provide the full

name, Social Security Number, military

status, and if separated, date of

separation.

CONTESTING RECORD PROCEDURES:

The Army’s rules for accessing

records, contesting contents and

appealing initial agency determinations

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

From relevant Army records and

reports.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 01–411 Filed 1–5–01; 8:45 am]

BILLING CODE 5001–10–P

DEPARTMENT OF DEFENSE

Department of the Army

Privacy Act of 1974; System of

Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend systems of

records.

SUMMARY: The Department of the Army

is amending two systems of records

notices in its existing inventory of

record systems subject to the Privacy

Act of 1974, (5 U.S.C. 552a), as

amended.

DATES: This proposed action will be

effective without further notice on

February 7, 2001 unless comments are

received which result in a contrary

determination.

ADDRESSES: Records Management

Division, U.S. Army Records

Management and Declassification

Agency, ATTN: TAPC–PDD–RP, Stop

5603, Ft. Belvoir, VA 22060–5603.

FOR FURTHER INFORMATION CONTACT: Ms.

Janice Thornton at (703) 806–4390 or

DSN 656–4390 or Ms. Christie King at

(703) 806–3711 or DSN 656–3711.

SUPPLEMENTARY INFORMATION: The

Department of the Army systems of

records notices subject to the Privacy

Act of 1974, (5 U.S.C. 552a), as

amended, have been published in the

Federal Register and are available from

the address above.

The specific changes to the records

systems being amended are set forth

below followed by the notices, as

amended, published in their entirety.

The proposed amendments are not

within the purview of subsection (r) of

the Privacy Act of 1974, (5 U.S.C. 552a),

as amended, which requires the

submission of a new or altered system

report.

Dated: December 20, 2000.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

A0025–6USASC

SYSTEM NAME:

Military Affiliate Radio System

(August 7, 1997, 62 FR 42523).

CHANGES:

* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:

Replace last sentence with the

following ‘Federal Communications

Commission, Army Military Affiliate

Radio System call-sign, relevant

inquiries, records and reports.’

* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Delete second paragraph and replace

with ‘Information may be disclosed to

federal supply agencies in connection

with individual’s participation in the

Army MARS Equipment Program.’

* * * * *

STORAGE:

Delete entry and replace with ‘Cards,

paper records in file folders, discs,

listings and electronic storage media’.

RETRIEVABILITY:

Delete entry and replace with ‘By

member’s name, amateur and or

Military Affiliate Radio call signs.’

SAFEGUARDS:

Delete entry and replace with

‘Information is maintained in buildings

accessible to authorized personnel in

the performance of their duties.

Automated records are further protected

by a password assigned to designated

personnel.’

* * * * *

A0025–6USASC

SYSTEM NAME:

Military Affiliate Radio System

(August 7, 1997, 62 FR 42523).

SYSTEM LOCATION:

U.S. Army Signal Command, Fort

Huachuca, AZ 85613–5000.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals having a valid amateur

radio station license issued by the

Federal Communications Commission,

Army Military Affiliate Radio System

call-sign, relevant inquiries, records and

reports.

CATEGORIES OF RECORDS IN THE SYSTEM:

Applicant’s name, home address and

telephone number, licensing data and

call-sign provided by Federal

Communications Commission, Army

MARS call-sign, relevant inquiries/

records and reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 3013, Secretary of the Army:

DoD Directive 4650.2, Military Affiliate

Radio System; Army Regulation 25–6,

Military Affiliate Radio System; and

E.O. 9397 (SSN).

PURPOSE(S):

To provide a potential reserve of

trained radio communications

personnel for military duty when

needed and/or to provide auxiliary

communications for military, civil, and/

or disaster officials during periods of

emergency.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the