Federal Register / Vol. 66, No. 5 / Monday, January 8, 2001 / Notices 1317

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

Information may be disclosed to

public and private organizations

including news media, which grant or

publicize awards or honors.

The DoD ‘Blanket Routine Uses’ set

forth at the beginning of the Army’s

compilation of systems of records

notices also apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders and

electronic storage media.

RETRIEVABILITY:

By nominee’s name, service number

and/or Social Security Number.

SAFEGUARDS:

Records are maintained in locked file

cabinets in secure buildings and are

accessible only to designated personnel

in the performance of their assigned

duties.

RETENTION AND DISPOSAL:

Documents related to providing

information about awards given to

individuals, i.e., announcements, lists,

cards, and similar information destroy

after 2 years. Approval and disapproval

authority: Approved awards relating to

wartime and combat activities are held

permanently; Approved peacetime

awards and all disapproved awards are

retired to the Washington National

Records Center and are destroyed after

25 years. Offices not within the

disapproval or approval authority

maintain records for 2 years then

destroy. Proficiency awards are

destroyed on transfer of the individual.

Public award cases: Exercising approval

authority maintain records for 56 years

then destroy; Non-approval authority

offices maintain records for 2 years then

destroy. Special achievement awards:

Exercising awarding authority maintain

records for 5 years then destroy; NonAward authority offices maintain for 2

years then destroy.

SYSTEM MANAGER(S) AND ADDRESS:

Commander, U.S. Total Army

Personnel Command, Awards Policy

Division, 200 Stovall Street, Alexandria,

VA 22332–0471.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the

Commander, U.S. Total Army Personnel

Command, Awards Policy Division, 200

Stovall Street, Alexandria, VA 22332–

0471.

Individual should provide the full

name, service number and/or Social

Security Number, grade and branch of

service, name of award/honor, and

current address.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Commander, U.S. Total

Army Personnel Command, Awards

Policy Division, 200 Stovall Street,

Alexandria, VA 22332–0471.

Individual should provide the full

name, service number and/or Social

Security Number, grade and branch of

service, name of award/honor, and

current address.

CONTESTING RECORD PROCEDURES:

The Army’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

From Recommendation for Awards

(DA Form 638) with supporting records,

forms, statements, letters, and similar

documents originated by persons other

than the awardee and other individuals

having information useful in making an

award determination.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 01–413 Filed 1–5–01; 8:45 am]

BILLING CODE 5001–10–P

DEPARTMENT OF DEFENSE

Department of the Army

Privacy Act of 1974; System of

Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter systems of

records.

SUMMARY: The Department of the Army

proposes to alter two systems of records

notices in its inventory of record

systems subject to the Privacy Act of

1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective on

February 7, 2001, unless comments are

received that would result in a contrary

determination.

ADDRESSES: Records Management

Division, U.S. Army Records

Management and Declassification

Agency, ATTN: TAPC-PDD-RP, Stop

5603, Ft. Belvoir, VA 22060–5603.

FOR FURTHER INFORMATION CONTACT: Ms.

Janice Thornton at (703) 806–4390 or

DSN 656–4390 or Ms. Christie King at

(703) 806–3711 or DSN 656–3711.

SUPPLEMENTARY INFORMATION: The

Department of the Army notices for

records systems subject to the Privacy

Act of 1974 (5 U.S.C. 552a), as amended,

have been published in the Federal

Register and are available from the

address above.

The proposed system report, as

required by 5 U.S.C. 552a(r) of the

Privacy Act was submitted on December

19, 2000, to the House Committee on

Government Reform, the Senate

Committee on Governmental Affairs,

and the Office of Management and

Budget (OMB) pursuant to paragraph 4c

of Appendix I to OMB Circular No. A–

130, ‘Federal Agency Responsibilities

for Maintaining Records About

Individuals,’ dated February 8, 1996, (61

FR 6427, February 20, 1996).

Dated: December 21, 2000.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

A0614–100/200 USMA

SYSTEM NAME:

Evaluation/Assignment of Academic

Instructors (February 22, 1993, 58 FR

10002).

CHANGES:

* * * * *

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Delete entry and replace with

‘Civilian and military personnel who

apply and/or serve on the Staff and

Faculty, U.S. Military Academy.’

CATEGORIES OF RECORDS IN THE SYSTEM:

Delete entry and replace with

‘Individual’s application consisting of

name, grade or position, Social Security

Number, educational and professional

qualifications such as the Graduate

Record Examination (GRE) or Graduate

Management Admission Test (GMAT);

evaluations; Officer Record Briefs

(military only); personnel actions;

appointments; official photographs;

curriculum vitae; letters of

endorsement; award recommendations;

assignment orders; application/

acceptance for advanced civil schooling;

correspondence between the U.S.

1318 Federal Register / Vol. 66, No. 5 / Monday, January 8, 2001 / Notices

Military Academy and the Total Army

Personnel Command; and other relevant

documents.’

PURPOSE(S):

Delete entry and replace with ‘Used

by the U.S. Military Academy Dean of

Academic Board and department heads

to assess qualifications and suitability,

and manage civilian and military

personnel for assignment to the Staff

and Faculty, U.S. Military Academy.’

* * * * *

SAFEGUARDS:

Delete entry and replace with

‘Information is available only to

designated people who have a need-toknow.’

RETENTION AND DISPOSAL:

Delete entry and replace with

‘Disposition pending (until the National

Archive and Records Administration

approves the retention and disposition

schedule, treat records as permanent).’

* * * * *

A0614–100/200 USMA

SYSTEM NAME:

Evaluation/Assignment of Academic

Instructors.

SYSTEM LOCATION:

Associate Dean for Plans and

Resources, Office of the Dean, U.S.

Military Academy, Dean of Academic

Board, West Point, NY 10996–5000.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Civilian and military personnel who

apply and/or serve on the Staff and

Faculty, U.S. Military Academy.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual’s application consisting of

name, grade or position, Social Security

Number, educational and professional

qualifications such as the Graduate

Record Examination (GRE) or Graduate

Management Admission Test (GMAT);

evaluations; Officer Record Briefs

(military only); personnel actions;

appointments; official photographs;

curriculum vitae; letters of

endorsement; award recommendations;

assignment orders; application/

acceptance for advanced civil schooling;

correspondence between the U.S.

Military Academy and the Total Army

Personnel Command; and other relevant

documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 3013, Secretary of the Army;

10 U.S.C. 4334, Command and

Supervision; 10 U.S.C. 4337, Civilian

Faculty and E.O. 9397 (SSN).

PURPOSE(S):

Used by the U.S. Military Academy

Dean of Academic Board and

department heads to assess

qualifications and suitability, and

manage civilian and military personnel

for assignment to the Staff and Faculty,

U.S. Military Academy.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The DoD ‘Blanket Routine Uses’ set

forth at the beginning of the Army’s

compilation of systems of records

notices also apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records and electronic storage

medium.

RETRIEVABILITY:

By individual’s name and Social

Security Number.

SAFEGUARDS:

Information is available only to

designated people who have a need-toknow.

RETENTION AND DISPOSAL:

Disposition pending (until the

National Archive and Records

Administration approves the retention

and disposition schedule, treat records

as permanent).

SYSTEM MANAGER(S) AND ADDRESS:

Associate Dean for Plans and

Resources, Office of the Dean, Dean of

Academic Board, West Point, NY

10996–5000.

NOTIFICATION PROCEDURE:

Individuals seeking to determine if

information about themselves is

contained in this record system should

address written inquiries to the

Associate Dean for Plans and Resources,

Office of the Dean, U.S. Military

Academy, Dean of Academic Board,

West Point, NY 10996–5000.

Individual should provide the full

name, Social Security Number,

sufficient details to locate records,

current mailing address, and signature.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records

about themselves contained in this

record system should address written

inquiries to the Associate Dean for Plans

and Resources, Office of the Dean, U.S.

Military Academy, Dean of Academic

Board, West Point, NY 10996–5000.

Individual should provide the full

name, Social Security Number,

sufficient details to locate records,

current mailing address, and signature.

CONTESTING RECORD PROCEDURES:

The Army’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

From the individual; official Army or

other Service records; academic

institutions; letters of endorsement from

third parties; U.S. Army Military

Personnel Center; similar relevant

documents.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

A0635–40 TAPC

SYSTEM NAME:

Temporary Disability Retirement

Master List (TDRL) (February 22, 1993,

58 FR 10002).

CHANGES:

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Delete entry and replace with ‘10

U.S.C. 1376, Temporary Disability

Retired Lists; 10 U.S.C. 3013, Secretary

of the Army; Army Regulation 635–40,

Physical Evaluation for Retention,

Retirement of Separation; and E.O. 9397

(SSN).

* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Add a new paragraph ‘To the

Department of Veterans Affairs to

facilitate claims for veteran disability

benefits.’

STORAGE:

Paper records in file folders,

automated database, computer

printouts, magnetic tapes and disks.

RETRIEVABILITY:

Add ‘name’ to entry.

SAFEGUARDS:

Add to entry ‘Records are retained in

secure offices within secure buildings.’

* * * * *

Federal Register / Vol. 66, No. 5 / Monday, January 8, 2001 / Notices 1319

RECORD SOURCE CATEGORIES:

Delete entry and replace with ‘From

the individual, medical treatment

facilities, and other Army records and

reports.’

* * * * *

A0635–40 TAPC

SYSTEM NAME:

Temporary Disability Retirement

Master List (TDRL).

SYSTEM LOCATION:

PRIMARY LOCATION:

Chief, U.S. Army Physical Disability

Agency, Walter Reed Army Medical

Center, 6900 Georgia Avenue, NW,

Building 7, Washington, DC 20307–

5001.

SECONDARY LOCATION:

Defense Finance and Accounting

Service, 8899 East 56th Street,

Indianapolis, IN 46249–5000.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Army personnel who are on

temporary disability retirement.

CATEGORIES OF RECORDS IN THE SYSTEM:

File contains, Social Security

Number, name, address, Department of

Army special order number, percentage

of disability, doctor code, reexamination date, date placed on TDRL,

hospital code, travel code, Army

component, pay termination code,

requirement for board code, record

control number, hospital name and

address.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 1376, Temporary Disability

Retired Lists; 10 U.S.C. 3013, Secretary

of the Army; Army Regulation 635–40,

Physical Evaluation for Retention,

Retirement of Separation; and E.O. 9397

(SSN).

PURPOSE(S):

To coordinate with medical treatment

facilities for scheduling medical

examinations; to issue travel orders for

individual to report to medical

treatment facility for annual medical

examination; to determine individual’s

status by the end of the fifth year of

being on the TDRL, i.e., whether

individual is to be permanently retired

for disability, or returned to duty.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

To the Department of Veterans Affairs

to facilitate claims for veteran disability

benefits.

The DoD ‘Blanket Routine Uses’ set

forth at the beginning of the Army’s

compilation of systems of records

notices also apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in medical treatment

facilities; magnetic tape, disc.

RETRIEVABILITY:

By name, Social Security Number and

date.

SAFEGUARDS:

Access to all records is restricted to

individuals having need therefor in the

performance of duties. Automated

media are further protected by

authorized password for system,

controlled access to operation rooms

and controlled output distribution.

Records are retained in secure offices

within secure buildings.

RETENTION AND DISPOSAL:

Information is maintained for 3 years

after the member is found physically fit,

separates or retires.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, U.S. Army Physical Disability

Agency, Walter Reed Army Medical

Center, 6900 Georgia Avenue, NW,

Building 7, Washington, DC 20307–

5001.

NOTIFICATION PROCEDURE:

Individuals seeking to determine if

information about themselves is

contained in this record system should

address written inquiries to the Chief,

U.S. Army Physical Disability Agency,

Walter Reed Army Medical Center, 6900

Georgia Avenue, NW, Building 7,

Washington, DC 20307–5001.

Individual should provide the full

name, Social Security Number, current

address and telephone number, and

signature.

Inquiries are restricted to issues

relating to the Temporary Disability

Retirement List only; issues of pay must

be made at the Defense Finance and

Accounting Service, 8899 East 56th

Street, Indianapolis, IN 46249–5000.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records

about themselves contained in this

record system should address written

inquiries to the Chief, U.S. Army

Physical Disability Agency, Walter Reed

Army Medical Center, 6900 Georgia

Avenue, NW, Building 7, Washington,

DC 20307–5001.

Individual should provide the full

name, Social Security Number, current

address and telephone number, and

signature.

Inquiries are restricted to issues

relating to the Temporary Disability

Retirement List only; issues of pay must

be made at the Defense Finance and

Accounting Service, 8899 East 56th

Street, Indianapolis, IN 46249–5000.

CONTESTING RECORD PROCEDURES:

The Army’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

From the individual, medical

treatment facilities, and other Army

records and reports.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 01–414 Filed 1–5–01; 8:45 am]

BILLING CODE 5001–10–U

DEPARTMENT OF DEFENSE

Defense Logistics Agency

Privacy Act of 1974; Computer

Matching Program

AGENCY: Defense Manpower Data

Center, Defense Logistics Agency, DOD.

ACTION: Notice of a computer matching

program.

SUMMARY: Subsection (e)(12) of the

Privacy Act of 1974, as amended, (5

U.S.C. 552a) requires agencies to

publish advance notice of any proposed

or revised computer matching program

by the matching agency for public

comment. The Department of Defense

(DoD), as the matching agency under the

Privacy Act, is hereby giving notice to

the record subjects of a computer

matching program between Office of

Personnel Management (OPM) and DoD

that records are being matched by

computer. The goal of the match is to

identify individuals who are improperly

receiving credit for military service in

their civil service annuities or annuities

based on the ‘‘guaranteed minimum’’

disability formula. This match will

identify and/or prevent erroneous

payments under the CSRA and FERSA

Pay system.

DATES: This proposed action will

become effective February 7, 2001 and