Federal Retirement Thrift Investment Board 

Office of Resource Management 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

Equal Employment Opportunity Procedures 

Federal Retirement Thrift Investment Board 

Effective Date: November 30, 2016 

1of16 

Equal Employment Opportunity Procedures 
Federal Retirement Thrift Investment Board 

Office of Resource Management 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

Equal Employment Opportunity Procedures 

TABLE OF CONTENTS 

1. Overview .......................................................................................................................................................... 3 

2. Roles and Responsibilities ................................................................................................................................ 3 

3. Applicable Policies ........................................................................................................................................... 6 

4. Procedures ........................................................................................................................................................ 6 

5. Authorities and References ............................................................................................................................. 15 

6. Revision History ............................................................................................................................................. 16 

7. Approval ......................................................................................................................................................... 16 

8. Appendices ..................................................................................................................................................... 16 

2of16 

Equal Employment Opportunity Procedures 
Federal Retirement Thrift Investment Board 

Office of Resource Management 

1. Overview 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

The Federal Employees' Retirement System Act of 1986 (FERSA) authorized the Federal 

Retirement Thrift Investment Board (FRTIB, Agency), an independent agency of the U.S. Executive 

Branch, to administer the Thrift Savings Plan (TSP), one of the three components of the Federal 

Employees' Retirement System (FERS). The TSP is a defined contribution plan for U.S. Federal 

employees (including those covered by the Civil Service Retirement System (CSRS)) and members 

of the uniformed services). FRTIB and TSP are collectively referred to as the Agency. The mission 

of FRTIB is to administer the TSP solely in the interest of its participants and beneficiaries. 

The Office of Resource Management (ORM) is the FRTIB office that supports and manages human 

resources and administrative activities for the Agency in accordance with Office of Personnel 

Management (OPM) regulations and other applicable Federal regulations. ORM serves as a strategic 

partner to FRTIB leadership and drives the design of innovative, effective administrative services 

and human resource programs to support FRTIB employees and its overall mission. The 

Administrative Services Branch is a sub-office within ORM that manages the key business processes 

related to FRTIB's administrative programs and initiatives. 

This document sets forth FRTIB's procedures related to implementation of its Equal Employment 

Opportunity (EEO) program. The objective of these procedures is to promote and achieve equal 

opportunity in employment and personnel practices within the FRTIB. These procedures govern 

FRTIB's EEO program and compliance activities. The FRTIB Office in charge of administering and 

implementing these procedures is ORM. 

2. Roles and Responsibilities 

Aggrieved Person - is an individual who believes he or she has been discriminated against based on 

their membership in a protected class or participation in a protected activity. 

Chief Operating Officer (COO) - is the individual responsible for reviewing and approving the 

Report to Congress. 

3of16 

Equal Employment Opportunity Procedures 
Federal Retirement Thrift Investment Board 

Office of Resource Management 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

Directors, Managers, and Supen1isors1 - are the FRTIB individuals that are responsible for: 

• A:.atnl.dly~ iiE tthe ~ JElBO> JPI<@Nmn :nruil mswiin.g iperim;1 onnoe ip1mls illldh1.de 

;any )gClDCl".ai JIJiMl!Am:r ~tffic IElEO {P@Jicy IJ'<Bqxiiremems; 

• Cl@~ wi1!b mbe IElEO IPrrt@gr.am iMmtazcr iHEUll o11bcr- IEIEO ®fficinis iin !PID~ IEIBO 

IQ0'1illP1aims:; 

• G@~ wll:llb lllhe Office of Gmcr.a11 Ctromseil ;and 01h.er panies ~ ttb.e Ageacy iiJn 

Iliitigatfom m\lOilrin;g IEIEO matters; 

• Refi"aiOOng from :aiilY reprisa) action against my empil·oye.e or appliamt bec:al!lSe !he or she !has 

fiOed mi EEO complaint against ilhe Agcmcy or say Agency emplloyee" has assislMJ in filing 

sud1 a oompl- or has provided evidence (molwling giving testimony) dwmg the 

processing or in\'estigation of an EEO oomplaint; 

• Ensuring that actions taken with respect t<> empfoyees within their office are hased on merit 

and free from discrimination; 

• Managing the diversity of the work environment by improving communication and the 

acceptance of individual differences; 

• Notifying the EEO Program Manager of potential EEO complaints and directing Aggrieved 

Persons to either the Agency EEO Program Manager or FRTIB EEO Counselor (Vendor) for 

assistance; 

• Participating in Alternative Dispute Resolution (ADR) after the Agency has offered ADR 

and the Aggrieved Person has elected to participate in ADR; and 

• Cooperating with the Agency representatives who develop and submit reports with respect to 

the Agency's EEO program (e.g., No FEAR Act Report to Congress and Management 

Directive 715). 

1 T hese roles are not included in the flows, but are provided here for informational purposes. 

4of 16 

Equal Employment Opportunity Procedures 
Federal Retirement Thrift Investment Board 

Office of Resource Management 

Executive Director - is the stakeholder responsible for: 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

• Ex.er~ DeadlerShi;p;and.esuib'lisliiD£, nnffintainin_g, .and mip]CIIWII1io,g;a m0ddl !EEO> 

jpllil:l,grmII 11:@ jpl1i0lll<lttc IElBO m IC);~ ll!lJil001 (@!f tllbe ~ "'-s Jhimum ~ !Pdlicy :and ]pil101ioe 

iin t1!be e1m1;pfo)mcm1, ~~1ty:mu:m1, .ad\WlllomnaM, .and ttreatmcmt 10f ~eyoes :and .cmns 

lfmr.em.pi}@jfifllilt, t0@D!l'ITTlmi~ ttlliis iouu,1,1111i11it0 •cn.t ttm ~ A!gency ~.mad~ 

IEB) ns am iintegJ:a1 part ®tf ttlbe 's 'Stlr~c missi@n; 

• llssumg;asigmed EEO ana mrtii-9irar.assmaont JP"licystatemcmt to a1!I IDyees mmmdOy .. m cla 

lls prommCDlily posted lln tOOliillmOOl-llriCa bnlmdtlln boaJdc; and OD CJbe ~ imemall ud:>site; 

• Desigmrting a principal EEO Officiall (ie.., !EEO Program Manager} ad providing sufficiemt 

staffing ad resources Ito operate the !EEO program in an effeotive ma.nm~ 

• Ensuring alD Agency employees ooopera:te v.-riilh counsclors, investi~ and app1icab1e 

officialls in processing and resohmg EEO oomplaints; 

• Certifying personally, or through a designee, to the Equal Employment Opportunity 

Commission (EEOC) that the Agency is in compliance with EEO laws, (EEOC) regulations, 

and policy guidance. This annua1 certification will be provided on EEOC Form 715-01 Part 

F;and 

• Ensuring that managers, supervisors. employees, or offices demonstrating superior 

accomplislunent in equal employment opportunity are recognized. 

FRTIB EEO Counselor (Vendor) - is the party responsible for conducting counseling and advising 

aggrieved individuals during the pre-complaint process. The FRTIB EEO Counselor (Vendor) also 

serves as an independent and objective fact-finder (a neutral) and is not an advocate for employees, 

applicants, or FRTIB. The EEO Counselor's (Vendor) responsibility is to gather facts and make 

every effort to resolve the dispute at the earliest stage possible 

FRTIB EEO Program Manager - is the individual that serves, as designated by the Executive 

Director, as the principal EEO Official for the Agency who manages the Agency's EEO program in 

accordance with 29 CFR 1614 and applicable EEO Directives; ensures that the EEO program 

information is distributed to all employees, using all media available, including the web; conducts 

5of16 

Equal Employment Opportunity Procedures 
Federal Retirement Thrift Investment Board 

Office of Resource Management 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

self-assessments of EEO program effectiveness, at least annually; serves as the Agency liaison to the 

EEO vendor; conducts and coordinates EEO training requirements; and ensures the Executive 

Director's applicable EEO policies are issued to each new hire at the beginning of her/his 

employment (included in Agency new-hire packet) and annually thereafter. 

FRTIB Employee - is the stakeholder responsible forlJlFm~stg!JJ!Jont ltm tthe1.r:mer.a1il 1El8(J) Jllll"®_,g&mE 

;as~~ im illbe p:rfi{!)lj!j1jtnmoe cIDif ithcii:r lCJffici:al dutii~ treating ;Ria ~ais Wviillb Wl-h0lll i1lbey 

deal Mil ;a fmr 3Dd equ:1tt:al!>le mnmmor w.i!tllIDut ~mm« lha:r:assmcnt; rn~ wltb 

~ ad mmmgers wlli1ol ar.e ~ 1IDJ.Il lfilacir iresptmSl!""bili:tles iin dlhe 1880 progmm :and 

!ireeplng woimed of allll IEEO pe:>liriies :a:nd F'°OOd!l1reS itlnat affect ttlhcir jdb p~ce: :repG1'full:g 

dn.scrmlioatfom ro lbis or Iller supenisoxr (nm:less lfilae supe:M.sor is ttilne cmse ®f idiscrimma.:600). oc 

anyone m lhlis or her .supervismy dhmn-.of-oommand, the HR Offi.ccr ~ IEIEO !Pirogram :Manager., or 

FRTIB EEO Counselor (Vendor); and romp1c:ting the EEO training as required 

Office of General CoWJSel (OGC)-is dne office responsible fur reviewmg repmts sent to Congress 

and representing the Agency in all matters involving allegations of discrimmati.on, retaliation, and 

harassment by FRTIB employees. 

Office Technology Sen1ices-is the office responsible for developing a template for depicting EEO 

Form 462 data on the Agency external website and uploading the data to the website. 

Office of External Ajfairs--is the office responsible for approving the uploading of quarterly data for 

the EEO 462 report to the Agency external website. 

3. Applicable Policies 

• EEO Policy 

4. Procedures 

FRTIB has contracted with a vendor to provide EEO complaint processing services to FRTIB 

employees and applicants for employment. An employee, former employee, or applicant for 

employment who believes discrimination has occurred on the basis of race, color, religion, sex 

(includes pregnancy, equal pay, gender identity/transgender status, and sexual orientation), national 

6of16 

Equal Employment Opportunity Procedures 
Federal Retirement Thrift Investment Board 

Office of Resource Management 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

origin, age, disability, genetic infonnation or reprisal for prior EEO activities may initiate a 

discrimination complaint. 

4.1 Informal/Pre-Complaint (IPC) 

IPC-1. 

IPC-2. 

IPC-3. 

IPC-4. 

IPC-5. 

The Aggrieved Person initiates the EEO process when s/he believes to have been 

aggrieved. The Aggrieved Person initiates contact with an EEO Counselor 

(Vendor) via phone, email, or in person. EEO Vendor contact infonnation 

(name, phone number and email address) is posted on several Agency bulletin 

boards and on the Agency Resources web page. 

2 

The FRTIB EEO Counselor (Vendor), upon contact with the aggrieved 

individual, conducts fact finding activities to include detennining the claim(s) 

and basis raised by the aggrieved individual and timeliness of the individual's 

EEO Counselor contact and obtaining infonnation relating to the issue(s) in 

accordance with EEOC Management Directives and Federal law. The FRTIB 

EEO Counselor (Vendor) ensures all applicable infonnation is recorded on an 

intake fonn. 

Upon receiving the initial complaint from the aggrieved, the FRTIB EEO 

Counselor (Vendor) submits a task order request to the FRTIB EEO Program 

Manager. 

The FRTIB EEO Program Manager receives the task order request and submits 

the task order for processing to the Agency's Contracting Officer, identifying the 

Contract Line Item Number (CLIN) for the appropriate EEO service requested. 

In addition, the EEO Program Manager initiates a file for the EEO complaint 

based on the infonnation provided in the task order. The EEO Program Manager 

updates the EEO complaint file as actions are taken throughout the life of the 

complaint. 

The FRTIB EEO Counselor (Vendor) conducts counseling and limited inquiries 

which initiate the counseling process. During the initial counseling session, the 

I 1 FRTIB's Internal EEO Website: http://tibwebs.frtib/employee-info/EEOC/ index.html 

7of16 

Equal Employment Opportunity Procedures 
Federal Retirement Thrift Investment Board 

Office of Resource Management 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

IPC-6. 

3 See 29 C.F.R. § 1614.603 

FRTIB EEO Counselor (Vendor) advises the aggrieved individual, in writing, of 

his or her rights and responsibilities and the opportunity to pursue resolution 

through either counseling or participating in ADR, if the issue is appropriate for 

ADR. Counseling shall be completed within 30 calendar days of the individual's 

initial contact with the FRTIB EEO Counselor (Vendor) unless extended in 

accordance with EEOC directives. If ADR is chosen, the parties have 90 

calendar days to attempt resolution. Confidentiality and anonymity remains a 

forefront concern throughout these proceedings. Prior to contacting the 

Responsible Management Official (RMO), the EEO Counselor (Vendor) and/or 

EEO Program Manager provides OGC with the name of the RMO and the basis 

of the complaint. If the complainant has waived confidentiality, the EEO 

Counselor (Vendor) may also share a copy of documents submitted as part of 

complainant's initial filing (e.g., intake form and supporting documents). The 

EEO Counselor (Vendor) contacts the RMO as part of the limited inquiry 

process. Refer to the following website for EEOC guidance on how to 

implement the informal complaint process defined in 29 CFR 1614: 

http://www.eeoc.gov/eeoc/publications/fedprocess.cfin or by contacting the EEO 

Program Manager. 

The FRTIB EEO Program Manager, upon being informed that the matter is 

resolved informally, documents the resolution. If, during the course of the 

limited inquiry, the Agency and the Aggrieved Person agree to an informal 

resolution of the dispute, the terms of the resolution shall be documented in 

writing, clearly identify the claims resolved, and be signed by both parties to 

help ensure they have the same understanding of the terms of the resolution.3 

OGC will coordinate with the EEO Counselor (Vendor), EEO Program Manager, 

and the complainant to develop the terms of this agreement. The letter should 

state clearly the terms of the informal resolution and should notify the aggrieved 

person of the procedures available under 29 C.F.R. § 1614.504, in the event that 

8of16 

Equal Employment Opportunity Procedures 
Federal Retirement Thrift Investment Board 

Office of Resource Management 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

IPC-7. 

IPC-8. 

IPC-9. 

IPC-10. 

the agency fails to comply with the terms of the resolution. The FRTIB EEO 

Counselor (Vendor), EEO Program Manager and OGC collaborate to provide a 

written settlement agreement that will bind both the Agency and the 

complainant. The EEO Counselor (Vendor) transmits a signed and dated copy of 

the settlement to the EEO Program Manager. The EEO Program Manager retains 

the copy for four years or until s/he is certain that, the agreement has been fully 

implemented. 

The EEO Counselor holds a final interview with the Aggrieved Person and issues 

the Notice of Right to File (RTF) a Discrimination Complaint. This action occurs 

if the informal resolution is not possible as the Aggrieved Person may not be 

satisfied with the Agency's proposed resolution of the dispute, or the Agency 

officials may not agree to the Aggrieved Person's suggestions. No further 

counseling should occur. The final interview and the RTF notice shall be 

conducted within 3 0 days of the date the Aggrieved Person brought the dispute 

to the EEO Counselor {Vendor)'s attention. If, however, the Aggrieved Person 

consented to a written extension of time, the extension cannot exceed 60 days for 

counseling. If the Aggrieved Person agreed to participate in EEO ADR, the 

counseling period may not exceed 90 days. 

The EEO Counselor (Vendor) provides the Aggrieved Person with the names of 

persons authorized to receive complaints of discrimination. The EEO Counselor 

(Vendor) also informs the Aggrieved Person (or his/her representative) that the 

complaint shall be delivered to one of the authorized persons. 

The Aggrieved Person receives RTF notice and other pertinent information. If 

the Aggrieved Person decides to file a formal complaint, proceed to Formal 

Complaint Procedures (FCP-1) 

When advised that an Aggrieved Person has filed a formal complaint, the EEO 

Counselor (Vendors) submits a written report pursuant to 29 C.F.R. § 

1614.IOS(c) to the FRTIB EEO Program Manager. The report contains relevant 

information about the Aggrieved Person, jurisdiction, claims, basis, requested 

9of1 6 

Equal Employment Opportunity Procedures 
Federal Retirement Thrift Investment Board 

Office of Resource Management 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

IPC-11. 

remedy, and the EEO Counselor (Vendor)'s checklist. If the Aggrieved Person 

attempted to resolve the dispute via counseling or EEO ADR, the report should 

state that the Aggrieved Person chose either traditional EEO counseling or the 

EEO ADR program and that the dispute was not resolved through either 

procedure. However, the report should not provide a summary of the resolution 

attempts, nor any opinion as to whether discrimination occurred. The EEO 

Counselor (Vendor) submits a copy of the report to the FR TIB EEO Program 

Manager and to the Aggrieved Person. The transmission shall be done within 

fifteen (15) days after notification by the EEO Program Manager that a formal 

complaint has been filed or upon the EEO Counselor (Vendor)'s receipt of the 

formal complaint. 

The FRTIB EEO Program Manager receives the written report and updates the 

EEO complaint file. 

4.2 Formal Complaint (FCP) 

FCP-1. The Aggrieved Person files a formal written compliant on a form provided by the 

FRTIB EEO Counselor (Vendor) ifthe informal stage does not result in the 

resolution of the dispute. The formal complaint shall be submitted to the FRTIB 

EEO Counselor (Vendor) or EEO Program Manager within 15 calendar days of 

the Aggrieved Person's receipt of the RTF notice. Upon receiving notice of the 

formal complaint, either the EEO Program Manager or the EEO Counselor 

(Vendor) will inform OGC and will provide the complaint and supporting 

documents to OGC once they are available. Written complaints filed by 

facsimile, electronic communication, hand-delivery during business hours, U.S. 

mail (confirmation services recommended), or other third-party commercial 

carrier shall meet the regulatory time frames. The date of the postmark, 

facsimile, electronic communication, hand delivery, delivery to a third-party 

commercial carrier or in person filing at the agency's EEO office, is considered 

the date filed and shall be within the requisite 15 calendar days. 

10of16 

Equal Employment Opportunity Procedures 
Federal Retirement Thrift Investment Board 

Office of Resource Management 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

FCP-2. 

FCP-3. 

FCP-4. 

FCP-5. 

FCP-6. 

The FRTIB EEO Counselor (Vendor) receives the Aggrieved Person's formal 

complaint and submits a written notification of receipt of the formal complaint to 

the Aggrieved Person and FRTIB EEO Program Manager. The 

acknowledgement letter shall inform the Aggrieved Person of the filed-on date 

(if mailed, the date of filing is the postmark date, not the date the Agency 

received the complaint). The EEO Counselor (Vendor) also advises the 

Aggrieved Person in the acknowledgment letter of the EEOC office and its 

address where a request for a hearing shall be sent. Such acknowledgment shall 

also advise the Aggrieved Person that: (1) the Aggrieved Person has the right to 

appeal the final action on or dismissal of a complaint; and (2) the Agency is 

required to conduct an impartial and appropriate investigation of the complaint 

within 180 days of the filing of the complaint unless the parties agree in writing 

to extend the time period. When a complaint has been amended, the Agency 

shall complete its investigation within the earlier of 180 days after the last 

amendment to the complaint or 360 days after the filing of the original 

complaint, except that the Aggrieved Person may request a hearing from an 

administrative judge on the consolidated complaints any time after 180 days 

from the date of the first filed complaint. 

The Aggrieved Person receives written confirmation of receipt of the formal 

complaint from the FRTIB EEO Counselor (Vendor). 

The FRTIB EEO Program Manager updates the complaint file, generates a new 

task order. 

The FRTIB EEO Counselor (Vendor) evaluates the complaint file in 

collaboration with the EEO Program Manager. 

The FRTIB EEO Counselor (Vendor) notifies the Aggrieved Person of 

acceptance or rejection of the complaint. Listed below are components that are 

included in letters sent to the Aggrieved Person: 

11 of 16 

Equal Employment Opportunity Procedures 
Federal Retirement Thrift Investment Board 

Office of Resource Management 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

FCP-7. 

FCP-8. 

FCP-9. 

• The Agency- via the FRTIB EEO Counselor (Vendor)- sends the Aggrieved 

Person a second letter stating the claim(s) asserted and to be investigated. If 

the second letter's statement of the claim(s) asserted and claim(s) for 

investigation differs, the letter further shall explain the reasons for the 

difference, including whether the Agency is dismissing a portion of the 

complaint. 

• The Agency shall advise the Aggrieved Person that s/he may submit a 

statement to the Agency concerning the Agency's articulation of the claim, 

which shall become a part of the complaint file. 

• The Agency shall notify the Aggrieved Person of a partial dismissal by letter 

and further infonn the Aggrieved Person that there is no immediate right to 

appeal the partial dismissal. 

• The Agency shall advise the Aggrieved Person that the partial dismissal shall 

be reviewed either by a Commission Administrative Judge, if the Aggrieved 

Person requests a hearing before an Administrative Judge, or by the 

Commission, if the Aggrieved Person files an appeal of a final agency action 

or final agency decision. 

• Unless the Aggrieved Person states otherwise, copies of the acknowledgment 

and all subsequent actions on the complaint shall be mailed or delivered to the 

Aggrieved Person's representative with a copy to the Aggrieved Person. 

The Aggrieved Person receives decision details via a written letter. 

The FRTIB EEO Counselor (Vendor) conducts an investigation on the accepted 

claim(s)4 documents findings, and provides the Report oflnvestigation (ROI) to 

the Aggrieved Person and EEO Program Manager. 

The Aggrieved Person receives and reviews the investigation conclusion report. 

Depending on the outcome of the investigation, the employee may elect a 

4 Process is completed in accordance with EEO MD-110 (Chapter 5) 

12of16 

Equal Employment Opportunity Procedures 
Federal Retirement Thrift Investment Board 

Office of Resource Management 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

hearing before an EEOC administrative judge, request a final decision from 

FRTIB, or cease the fonnal complaint process entirely.5 

FCP-10. The FRTIB EEO Program Manager receives, reviews, and provides a copy of the 

ROI to OGC. 

FCP-11 . OGC receives a copy of the ROI. 

Refer to 29 C.F.R. Part 1614 for any aspects of the complaint process not covered above. 

4.3 Hearings, Appeals, and Civil Action 

Aggrieved Persons and agency leadership will follow the EEOC hearing and appeals process 

(Refer to 29 C.F.R. Part 1614). 

4.4 Developing the EEO 462 Quarterly/ Annual Report {RPT) 

RPT-1 

RPT-2 

RPT-3 

RPT-4 

RPT-5 

RPT-6 

RPT-7 

The FRTIB EEO Counselor (Vendor) documents, tracks, and inputs data into the 

EEO 462 spreadsheet6 and submits to the EEO Program Manager. 

The EEO Program Manager receives and reviews the spreadsheet and data from 

the FRTIB EEO Counselor (Vendor). 

Ifthere are issues with the data, the FRTIB EEO Program Manager works with 

the EEO Counselor (Vendor) to resolve any issues. 

OEA reviews the quarterly data for the EEO 462 report to the Agency external 

website. If there are issues with the data, see step RPT-3. 

OEA approves the quarterly data. 

OTS develops a template to depict the EEO Fonn 462 data on the Agency 

external website and uploads the data to the website7 once it is approved. 

The EEO Program Manager uploads data to the Federal Sector (FedSEP) EEO 

portal annually. 

s EEOC Hearing, civil action, and appeals processes please refer to 29 C.F.R Part 1614. 6 Data collection template for documenting EEO reported data 

7 www.eeoc.gov 

13of16 

Equal Employment Opportunity Procedures 
Federal Retirement Thrift Investment Board 

Office of Resource Management 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

4.5 Report to Congress (RTC) 

RTC-1. 

RTC-2. 

RTC-3. 

RTC-4. 

RTC-5. 

RTC-6. 

RTC-7. 

RTC-8. 

RTC-9. 

The EEO Program Manager compiles relevant EEO data (i.e., statistics) for the 

year and drafts a report. 

The EEO Program Manager sends report to ORM Director for review. 

The ORM Director reviews the report to confirm completeness based on EEOC 

guidance, provides comments in writing and sends report for OGC review. 

OGC reviews the report based on compliance with EEOC guidance, provides 

comments in writing, as necessary, and sends report to OEA for review. 

OEA reviews the report to Congress based on policy guidelines and provides 

feedback. 

The EEO Program Manager incorporates feedback and changes from OGC, the 

ORM Director, and OEA and provides the report to OGC for final review. 

OGC conducts a final review on the report to confirm accuracy, provides 

approval in writing and submits the report to the Executive Director or COO. 

The Executive Director or COO reviews the report and determines if any 

revisions are required. If no revisions are required, the report is approved in 

writing. 

If revisions are required, the EEO Program Manager incorporates applicable 

changes based on feedback and submits the report to Congress via OEA. 

4.6 MD-715 Reporting (MDR) 

MDR-1. 

MDR-2. 

MDR-3. 

The EEO Program Manager completes the checklist from Management Directive 

(MD) -715 and sends to the ORM Director for review. 

The ORM Director reviews the checklist for completeness against MD-715. If 

there are. no issues, the ORM Director approves the findings (in writing). 

If issues are identified during the review, the ORM Director works with the EEO 

Program Manager to resolve the issue(s). 

14of16 

Equal Employment Opportunity Procedures 
Federal Retirement Thrift Investment Board 

Office of Resource Management 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

MDR-4. The EEO Program Manager collects relevant infonnation (e.g., organization 

chart from the Human Resource Division, policy, procedures). 

MDR-5. The EEO Program Manager uploads the checklist to Federal Sector EEO Portal 

(FedSEP). 

MDR-6. The EEO Program Manager prints the report and provides a copy to the ORM 

Director and Executive Director and COO. 

MDR-7. The ORM Director receives the report and files in accordance with the applicable 

records management schedule. 

MDR-8. The Executive Director and COO receive report for awareness purposes. 

5. Authorities and References 

• Age Discrimination in Employment Act of 1967 (29 U.S.C. §621-634) 

• Americans with Disabilities Act of 1990 (42 U.S.C. §12101 et seq.) 

• The Civil Rights Act of 1964 (42 U.S.C. §2000e et seq.) 

• Equal Pay Act of 1963 (29 U.S.C. §206(d)) 

• Notification and Federal Employee Antidiscrimination and Retaliation (No Fear) Act of 2002 

(5 u.s.c. §2301) 

• Rehabilitation Act of 1973 (29 U.S.C. §791, 793, 794(a)) 

• Civil Rights Act of 1991 (42 U.S.C. §198la) 

• Genetic lnfonnation Nondiscrimination Act of2008 (42 U.S.C. §2000ff et seq.) 

• EEOC Management Directive 715 (MD-715) 

• EEOC Management Directive 110 (MD-110) 

• 5 CFR §213.3102 

• 5 CFR §213.3202(11) 

• 5 CFR §315.709 

• 5 CFR §720, Subparts B and C 

• 29 CFR Part 1603 

• 29 CFR Part 1604 

• 29 CFR Part 1606 

• 29 CFR Part 1607 

• 29 CFR Part 1614 

• 29 CFR Part 1690 

• EO 11478, Equal Employment Opportunity in the Federal Government 

• EO 12067, Agency and EEOC Authority and Responsibility 

• EO 13087, Sexual Orientation 

• EO 13145, To Prohibit Discrimination in Federal Employment Based on Genetic Information 

15of16 

Equal Employment Opportunity Procedures 
Federal Retirement Thrift Investment Board 

Office of Resource Management 

Equal Employment Opportunity Procedures 

Document Number ORM.321 

• FRTIB EEO Website: http://tibwebs.frtib/employee-info/EEOC/index.html 

6. Revision History 

Date Version FRTIB Author Comments 

(briefly summarize change) 

05/01 /2016 0 Randy Berry Initial Version 

7. Approval 

Name: J:Le: 

Gisile Goethe 

~ Date: N 0-l 60 1 ';.) 6 I lP 

Title: Director, ORM 

8. Appendices 

Appendix A: Sample Documents 

• MD-715 Reporting Instructions (www.egov.eeoc.gov) 

Appendix B: Reference Material 

• EEOC Management Directive 715 (MD-715) 

• EEOC Management Directive 110 (MD-110) 

• Government Accountability Office Report to Congressional Committees: Equal 

Opportunity Employment (August 2009) 

Appendix C: Flowcharts 

The Flowcharts in Appendix Care provided only as a reference and have no authoritative value. Any 

ambiguity or confusion between the Flowcharts and the Equal Employment Opportunity Policy and 

Procedures should be resolved in favor of the Policy and Procedures. 

• lnformaVPre-Complaint (IPC) 

• Formal Complaint (FCT) 

• Developing the EEO 462 Quarterly/Annual Report (RPT) 

• Report to Congress (RTC) 

• MD-715 Reporting (MOR) 

16of16 

Equal Employment Opportunity Procedures