[Federal Register Volume 66, Number 32 (Thursday, February 15, 2001)]
[Notices]
[Pages 10562-10563]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-3841]


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DEPARTMENT OF THE TREASURY

Bureau of the Public Debt


Privacy Act of 1974, as Amended; System of Records

AGENCY: Bureau of the Public Debt, Treasury.

ACTION: Notice of a new Privacy Act system of records.

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SUMMARY: The Treasury Department, Bureau of the Public Debt, proposes 
to add a new system of records to its inventory of records systems 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. This 
action is necessary to meet the requirements of the Privacy Act to 
publish in the Federal Register notice of the existence and character 
of records systems maintained by the agency (5 U.S.C. 552a(e)(4)).

DATES: The Bureau of the Public Debt invites interested parties to 
submit comments concerning the new system of records on or before March 
19, 2001. The new system will become effective without further notice 
on March 29, 2001 unless comments dictate otherwise.

ADDRESSES: Please send written comments to: Privacy Act Officer, Bureau 
of the Public Debt, 999 E Street, NW., Room 500, Washington, DC 20239-
0001.

FOR FURTHER INFORMATION CONTACT: Catherine Sargent, Information 
Resources Management Analyst, (304) 480-7751.

SUPPLEMENTARY INFORMATION: The purpose of this system of records is to 
support Public Debt business processes, provide electronic services to 
the public (E-government), and improve service to investors in Treasury 
securities.
    Participation by Treasury securities customers and potential 
customers is entirely voluntary. Information collected will allow 
Public Debt to personalize services and provide choices relating to the 
presentation of account information held in Public Debt systems.
    The new system of records report as required by 5 U.S.C. 552a(r) of 
the Privacy Act has been submitted to the Committee on Government 
Operations of the House of Representatives, the Committee on 
Governmental Affairs of the Senate, and the Office of Management and 
Budget, pursuant to Appendix I to OMB Circular A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
February 8, 1996.
    The proposed Treasury/BPD .008-Retail Treasury Securities Access 
Application is published in its entirety below.

    Dated: February 8, 2001.
W. Earl Wright, Jr.,
Chief Management and Administrative Programs Officer.
TREASURY/BPD.008

System Name:
    Retail Treasury Securities Access Application--Treasury/BPD.

System Location:
    Records are maintained at the following Public Debt locations: (1) 
200 Third Street, Parkersburg, WV; (2) Park Center, 90 Park Center, 
Parkersburg, WV; (3) H.J. Hintgen Building, 2nd and Avery Streets, 
Parkersburg, WV; (4) United Building, 5th and Avery Streets, 
Parkersburg, WV; and 999 E Street, NW., Washington, DC.

Categories Of Individuals Covered By The System:
    Records cover those individuals who own or make inquiries 
concerning United States Treasury securities.

Categories Of Records In The System:
    The types of personal information collected/used by this system are 
necessary to ensure the accurate identification of individuals doing 
business with Public Debt or to provide personalized service to these 
individuals. The types of personal information presently include or 
potentially could include the following:
    (a) Personal identifiers (name, including previous name used; 
Social Security number; physical and electronic addresses; telephone, 
fax, and pager numbers);
    (b) authentication aids (personal identification number, password, 
account number, shared-secret identifier, digitized signature, or other 
unique identifier);
    (c) customer demographics (age, gender, marital status, income, 
number in household, etc.); and
    (d) customer preferences (favorite color, hobby, magazine, etc.; 
preferred sources for information, such as television, newspaper, 
Internet, etc; or dates of importance to the customer, such as birth, 
anniversary, etc.).

Authority For Maintenance Of The System:
    31 U.S.C. 3101, et seq. and 5 U.S.C. 301.

Purpose:
    The purpose of this system of records is to support Public Debt 
business processes, process electronic services to the public (E-
government), and improve service to investors in Treasury securities.

Routine Uses Of Records Maintained In The System, Including Categories 
Of Users And The Purposes Of Such Uses:
    These records may be disclosed to:
    (1) Appropriate Federal, State, local, or foreign agencies or other 
public authority responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing a statute, rule, 
regulation, order or license where the disclosing agency becomes aware 
of an indication of a violation or potential violation of civil or 
criminal law or regulation;
    (2) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, or in response to a court-ordered subpoena, or in 
connection with criminal law proceedings where relevant or potentially 
relevant to a proceeding;
    (3) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) Agents or contractors who have been engaged to assist the 
Bureau of the Public Debt in the performance of a service related to 
this system of records and who need to have access to the records in 
order to perform the activity;
    (5) The Department of Justice when seeking legal advice or when (a) 
the Department of the Treasury (agency) or (b) the Bureau of the Public 
Debt, or (c) any employee of the agency in his or her official 
capacity, or (d) any employee of the agency in his or her individual 
capacity where the Department of Justice has agreed to represent the 
employee, or (e) the United States, where the agency determines that 
litigation is likely to affect the agency or the Bureau of the Public 
Debt, is a party to litigation or has an interest in such litigation, 
and the use of such records by the Department of Justice is deemed by 
the agency to be relevant and necessary to the litigation.

Policies And Practices For Storing, Retrieving, Accessing, Retaining, 
And Disposing Of Records In The System:
Storage:
    Records are maintained on electronic media, multiple client-server 
platforms that are backed-up to magnetic tape or other storage media, 
and/or hard copy.

[[Page 10563]]

Retrievability:
    Records may be retrieved by name, alias names, Social Security 
number, account number, or other unique identifier.

Safeguards:
    Public Debt has sophisticated Internet firewall security via 
hardware and software configurations as well as specific monitoring 
tools. Records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords, sign-on protocols, 
and user authentication that are periodically changed. Only employees 
whose official duties require access are allowed to view, administer, 
and control these records.

Retention And Disposal:
    Public Debt is in the process of requesting approval of a new 
records schedule that will permit records to be maintained for not more 
than 90 calendar days after the business relationship with the customer 
ends. These records will not be destroyed until we receive such 
approval. Paper records that are ready for disposal are destroyed by 
shredding or burning. Records in electronic media are electronically 
erased using accepted techniques.

System Manager And Address:
    Assistant Commissioner and Chief Information Officer, Office of 
Information Technology, Bureau of the Public Debt, 200 Third Street, 
Parkersburg, WV 26101.

Notification Procedure:
    Individuals may submit their requests for determination of whether 
the system contains records about them or for access to records as 
provided under ``Records Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1, subpart C). 
Requests which do not comply fully with these procedures may result in 
noncompliance with the request, but will be answered to the extent 
possible.

Record Access Procedures:
    (1) A request for access to records must be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without the photograph but showing a name and signature. 
If the individual is seeking access by mail, identity may be 
established by presenting a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The Bureau of the Public Debt reserves the 
right to require additional verification of an individual's identity.
    (2) The request should be submitted to the Assistant Commissioner 
and Chief Information Officer, Office of Information Technology, Bureau 
of the Public Debt, 200 Third Street, Parkersburg, WV, 26101. The 
request must state whether the requester wishes to be notified that the 
record exists or desires to inspect or obtain a copy of the record. If 
a copy of the record is desired, the requester must agree to pay the 
fees for copying the documents in accordance with 31 CFR 
1.26(d)(2)(ii).

Contesting Record Procedures:
    Initial amendment requests: (1) A request by an individual 
contesting the content of records or for correction of records must be 
in writing, signed by the individual involved, identify the system of 
records, and clearly state that the request is made pursuant to the 
Privacy Act of 1974. If the request is made in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without the photograph but instead showing a name and 
signature. If the request is made by mail, identity may be established 
by the presentation of a signature, address, and one other identifier 
such as a photocopy of an official document bearing the individual's 
signature. The Bureau of the Public Debt reserves the right to require 
additional verification of an individual's identity.
    (2) The initial request should be submitted to the Assistant 
Commissioner and Chief Information Officer, Office of Information 
Technology, Bureau of the Public Debt, 200 Third Street, Parkersburg, 
WV, 26101.
    (3) The request should specify: (a) The dates of records in 
question, (b) the specific records alleged to be incorrect, (c) the 
correction requested, and (d) the reasons.
    (4) The request must include available evidence in support of the 
request.
    Appeals from an initial denial of a request for correction of 
records: (1) An appeal from an initial denial of a request for 
correction of records must be in writing, signed by the individual 
involved, identify the system of records, and clearly state that it is 
made pursuant to the Privacy Act of 1974. If the individual is making 
an appeal in person, identity may be established by the presentation of 
a single official document bearing the individual's photograph or by 
the presentation of two items of identification without the photograph 
but showing a name and signature. If the individual is making an appeal 
by mail, identity may be established by the presentation of a 
signature, address, and one other identifier such as a photocopy of an 
official document bearing the individual's signature. The Bureau of the 
Public Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Appellate determinations will be made by the Commissioner of 
the Public Debt or the delegate of such officer. Appeals should be 
addressed to, or delivered personally to: Chief Counsel, Bureau of the 
Public Debt, 999 E Street, NW., Room 502, Washington, DC 20239-0001 (or 
as otherwise provided for in the applicable appendix to 31 CFR part 1, 
subpart C), within 35 days of the individual's receipt of the initial 
denial of the requested correction.
    (3) An appeal must be marked ``Privacy Act Amendment Appeal'' and 
specify: (a) The records to which the appeal relates, (b) the date of 
the initial request made for correction of the records, and (c) the 
date the initial denial of the request for correction was received.
    (4) An appeal must also specify the reasons for the requester's 
disagreement with the initial denial of correction and must include any 
applicable supporting evidence.

Record Source Categories:
    Information is provided by the individual covered by this system of 
records or, with their authorization, is derived from other systems of 
records.

Exemptions Claimed For The System:
    None.

[FR Doc. 01-3841 Filed 2-14-01; 8:45 am]
BILLING CODE 4810-39-P