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                USDA.gov FNS Documents & Resources
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ResetResource | Policy Memos
    FD-152: Discontinuance of the High Security Seal Requirement for USDA Foods Deliveries
        The USDA Agricultural Marketing Service (AMS) will discontinue the requirement for vendors to use high security seals to secure USDA Foods deliveries as of July 1, 2023.
      04/05/2023
    Resource | Policy Memos | FNS-GD-2021-0073
    FD-40: Inventory Draw Down in USDA Foods Processing (Revised)
        This memorandum provides clarification on the value pass through methods available under 7 CFR 250.36 and on the timing of processor inventory reductions of USDA Foods under each system.
          FD-40: Processing
    07/16/2021
    Resource | Policy Memos | FNS-GD-2019-0029
    Management of Donated Food Inventories at Processors
        This memorandum addresses inventory limitations and requirements that USDA Foods processors must follow when manufacturing processed end products for use in child nutrition programs.
          FD-064
    04/02/2019
    Resource | Policy Memos | FNS-GD-2017-0064
    Donated Food Storage, Distribution, and Product Dating
        This memorandum is meant to provide clarification and guidance on policies and procedures for donated food storage and distribution as they relate to product dating.
          FD-107
    11/21/2017
    Resource | Policy Memos | FNS-GD-2016-0064
    Clarification on Inventory Protection Requirements
        The purpose of this policy memorandum is to provide further guidance and clarity on new donated food insurance requirements for state distributing agencies, subdistributing agencies, select commercial storage facilities, and recipient agencies that have agreements with the state distributing agency or subdistributing agency to store and distribute donated foods.
          FD-139
    09/26/2016
    Resource | Policy Memos | FNS-GD-2013-0013
    Determining Inventory Levels of USDA Foods for Use in TEFAP and Inventory Reporting Requirements
        State agencies must exercise diligence to ensure that TEFAP food inventories are managed effectively, efficiently, and without waste. The purpose of this policy memorandum is to provide state agencies with the direction and guidance necessary in maintaining proper inventory levels of USDA Foods for TEFAP, including the estimation of monthly utilization rates for new or bonus USDA Foods for which there are no historical usage records.
          FD-128
    02/27/2013
    Resource | Policy Memos | FNS-GD-2006-0032
    Annual Physical Inventory-Reconciliation of Book Inventory to Physical Inventory
        This memorandum provides instructions on how to reconcile the physical inventory conducted at a distributing agency- or subdistributing agency-level storage facility with the book inventory required to be maintained for that facility.
          FD-058
    06/15/2006
    Resource | Policy Memos | FNS-GD-2006-0023
    Physical Inventory – Required Frequency
        The purpose of this memorandum is to clarify the required frequency of physical inventories, per the recently revised program regulations at 7 CFR Part 247.
          FD-056
    04/21/2006
    Resource | Policy Memos | FNS-GD-2006-0009
    Annual Physical Inventory - Reconciliation and Offsetting
        This memorandum provides guidance on how to reconcile physical and book inventories as part of the required annual physical inventory of distributing agency and sub-distributing agency storage facilities, and provides guidance on offsetting inventory shortages and overages that are identified during the reconciliation process.
          FD-052
    01/27/2006
    Resource | Policy Memos | FNS-GD-2005-0003
    Commodity Inventory Reduction at Further Processors
        This memo, which addresses commodity book inventory reduction at further processors. has been superseded by the July 16, 2021 memo, FD-40: Inventory Drawdown in USDA Foods Processing (Revised).
          FD-040: State Processing
    01/12/2005

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