Federal Register / Vol. 66, No. 5 / Monday, January 8, 2001 / Notices 1319

RECORD SOURCE CATEGORIES:

Delete entry and replace with ‘From

the individual, medical treatment

facilities, and other Army records and

reports.’

* * * * *

A0635–40 TAPC

SYSTEM NAME:

Temporary Disability Retirement

Master List (TDRL).

SYSTEM LOCATION:

PRIMARY LOCATION:

Chief, U.S. Army Physical Disability

Agency, Walter Reed Army Medical

Center, 6900 Georgia Avenue, NW,

Building 7, Washington, DC 20307–

5001.

SECONDARY LOCATION:

Defense Finance and Accounting

Service, 8899 East 56th Street,

Indianapolis, IN 46249–5000.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Army personnel who are on

temporary disability retirement.

CATEGORIES OF RECORDS IN THE SYSTEM:

File contains, Social Security

Number, name, address, Department of

Army special order number, percentage

of disability, doctor code, reexamination date, date placed on TDRL,

hospital code, travel code, Army

component, pay termination code,

requirement for board code, record

control number, hospital name and

address.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 1376, Temporary Disability

Retired Lists; 10 U.S.C. 3013, Secretary

of the Army; Army Regulation 635–40,

Physical Evaluation for Retention,

Retirement of Separation; and E.O. 9397

(SSN).

PURPOSE(S):

To coordinate with medical treatment

facilities for scheduling medical

examinations; to issue travel orders for

individual to report to medical

treatment facility for annual medical

examination; to determine individual’s

status by the end of the fifth year of

being on the TDRL, i.e., whether

individual is to be permanently retired

for disability, or returned to duty.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

To the Department of Veterans Affairs

to facilitate claims for veteran disability

benefits.

The DoD ‘Blanket Routine Uses’ set

forth at the beginning of the Army’s

compilation of systems of records

notices also apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in medical treatment

facilities; magnetic tape, disc.

RETRIEVABILITY:

By name, Social Security Number and

date.

SAFEGUARDS:

Access to all records is restricted to

individuals having need therefor in the

performance of duties. Automated

media are further protected by

authorized password for system,

controlled access to operation rooms

and controlled output distribution.

Records are retained in secure offices

within secure buildings.

RETENTION AND DISPOSAL:

Information is maintained for 3 years

after the member is found physically fit,

separates or retires.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, U.S. Army Physical Disability

Agency, Walter Reed Army Medical

Center, 6900 Georgia Avenue, NW,

Building 7, Washington, DC 20307–

5001.

NOTIFICATION PROCEDURE:

Individuals seeking to determine if

information about themselves is

contained in this record system should

address written inquiries to the Chief,

U.S. Army Physical Disability Agency,

Walter Reed Army Medical Center, 6900

Georgia Avenue, NW, Building 7,

Washington, DC 20307–5001.

Individual should provide the full

name, Social Security Number, current

address and telephone number, and

signature.

Inquiries are restricted to issues

relating to the Temporary Disability

Retirement List only; issues of pay must

be made at the Defense Finance and

Accounting Service, 8899 East 56th

Street, Indianapolis, IN 46249–5000.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records

about themselves contained in this

record system should address written

inquiries to the Chief, U.S. Army

Physical Disability Agency, Walter Reed

Army Medical Center, 6900 Georgia

Avenue, NW, Building 7, Washington,

DC 20307–5001.

Individual should provide the full

name, Social Security Number, current

address and telephone number, and

signature.

Inquiries are restricted to issues

relating to the Temporary Disability

Retirement List only; issues of pay must

be made at the Defense Finance and

Accounting Service, 8899 East 56th

Street, Indianapolis, IN 46249–5000.

CONTESTING RECORD PROCEDURES:

The Army’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

From the individual, medical

treatment facilities, and other Army

records and reports.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 01–414 Filed 1–5–01; 8:45 am]

BILLING CODE 5001–10–U

DEPARTMENT OF DEFENSE

Defense Logistics Agency

Privacy Act of 1974; Computer

Matching Program

AGENCY: Defense Manpower Data

Center, Defense Logistics Agency, DOD.

ACTION: Notice of a computer matching

program.

SUMMARY: Subsection (e)(12) of the

Privacy Act of 1974, as amended, (5

U.S.C. 552a) requires agencies to

publish advance notice of any proposed

or revised computer matching program

by the matching agency for public

comment. The Department of Defense

(DoD), as the matching agency under the

Privacy Act, is hereby giving notice to

the record subjects of a computer

matching program between Office of

Personnel Management (OPM) and DoD

that records are being matched by

computer. The goal of the match is to

identify individuals who are improperly

receiving credit for military service in

their civil service annuities or annuities

based on the ‘‘guaranteed minimum’’

disability formula. This match will

identify and/or prevent erroneous

payments under the CSRA and FERSA

Pay system.

DATES: This proposed action will

become effective February 7, 2001 and

1320 Federal Register / Vol. 66, No. 5 / Monday, January 8, 2001 / Notices

the computer matching will proceed

accordingly without further notice,

unless comments are received which

would result in a contrary

determination or if the Office of

Management and Budget or Congress

objects thereto. Any public comment

must be received before the effective

date.

ADDRESSES: Any interested party may

submit written comments to the

Director, Defense Privacy Office, 1941

Jefferson Davis Highway, Suite 920,

Arlington, VA 22202–4502.

FOR FURTHER INFORMATION CONTACT: Mr.

Vahan Moushegian, Jr. at (703) 607–

2943.

SUPPLEMENTARY INFORMATION: Pursuant

to subsection (o) of the Privacy Act of

1974, as amended, (5 U.S.C. 552a), the

DoD and OPM have concluded an

agreement to conduct a computer

matching program between the agencies.

The purpose of the match is to exchange

personal data between the agencies for

identification of individuals who are

improperly receiving military retired

pay.

A copy of the computer matching

agreement between the OPM and DoD is

available upon request to the public.

Requests should be submitted to the

address caption above or to the Chief,

Retirement Inspection Branch, Room

2309, Retirement and Insurance Service,

Office of Personnel Management, 1900 E

Street, NW, Washington, DC 20415.

Set forth below is a public notice of

the establishment of the computer

matching program required by

paragraph 6.c. of the Office of

Management and Budget Guidelines on

computer matching published on June

19, 1989, at 54 FR 25818.

The matching agreement, as required

by 5 U.S.C. 552a(r) of the Privacy Act,

and an advance copy of this notice were

submitted on December 20, 2000, to the

House Committee on Government

Reform, the Senate Committee on

Governmental Affairs, and the

Administrator of the Office of

Information and Regulatory Affairs,

Office of Management and Budget

pursuant to paragraph 4d of Appendix

I to OMB Circular No. A–130, ‘Federal

Agency Responsibilities for Maintaining

Records about Individuals,’ dated

February 8, 1996 (February 20, 1996, 61

FR 6427).

Dated: December 22, 2000.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

Notice of a Computer Matching

Program between the Office of

Personnel Management, and the

Department of Defense for Retired

Military Pay.

A. Participating agencies: Participants

in this computer matching program are

the Office of Personnel Management

(OPM) and the Defense Manpower Data

Center (DMDC), Department of Defense

(DoD). The Office of Personnel

Management is the source agency, i.e.,

the activity disclosing the records for

the purpose of the match. The DMDC is

the specific recipient activity or

matching agency, i.e., the agency that

actually performs the computer

matching.

B. Purpose of the match: The purpose

of this agreement is to establish the

conditions for a computer matching

program between the OPM as the source

agency and DMDC as the recipient

agency. The goal of the match is to

identify individuals who are improperly

receiving credit for military service in

their civil service annuities or annuities

based on the ‘‘guaranteed minimum’’

disability formula. This match will

identify and/or prevent erroneous

payments under the CSRA and FERSA

Pay system.

C. Authority for conducting the

match: It is OPM’s responsibility to

monitor retirement and survivor

benefits paid under 5 U.S.C. 8331

(CSRA), et seq. and 5 U.S.C. 8401

(FESRA), et seq. Specifically, 5 U.S.C.

8332 is the legal authority for CSRA and

5 U.S.C. 8411 is the legal authority for

FESRA for determining whether

military service may be credited for civil

service retirement purposes.

D. Records to be matched: The

systems of records described below

contain an appropriate routine use

provisions which permits disclosure of

information between agencies.

OPM will use the system of records

identified as OPM/Central-1, ‘Civil

Service Retirement and Insurance

Records,’ published at 60 FR 63081,

December 8, 1995, as amended at 63 FR

45881, August 27, 1998 and at 65 FR

25775, May 3, 2000.

DoD will use the system of records

identified as S322.10 DMDC, ‘Defense

Manpower Data Center Data Base,’

published at 65 FR 43302, July 13, 2000.

E. Description of computer matching

program: The OPM will provided

DMDC with an electronic file which

contains specified data elements of

individual CSRA and FESRA

annuitants. Upon receipt of the

electronic file, DMDC will perform a

computer match using all nine digits of

the SSN’s in the OPM file against the

DMDC computer database on military

retired pay data.

The data will be matched to identify

those individuals who are being paid in

apparent violation of law, i.e., the civil

service annuity is based on military

service other than that which was

awarded (1) on account of a service

connected disability incurred in combat

with an enemy of the United States; (2)

on account of a service connected

disability caused by an instrumentality

of war and incurred in the line of duty

during a period of war; or (3) based on

non-regular (i.e., reserve) service under

the provisions of 10 U.S.C. 12731–

12739.

The data elements provided by OPM

for the match file will contain the

names, addresses, social security

number, date of birth, OPM retirement

claim number, OPM provision retired

codes, and annuity payment and service

data of individuals currently receiving

benefits from OPM.

The DMDC database contains

approximately 1.9 million records of

military retired personnel.

F. Individual notice and opportunity

to contest: Due process procedures will

be provided by OPM to those

individuals matched (hits) consisting of

OPM’S verification of debt; a minimum

of 30-day written notice to the debtor

explaining the debtor’s rights;

opportunity for the debtor to examine

and copy OPM documentation relating

to the debt; provision for debtor to seek

the OPM review of the debt (or in the

case of the salary offset provision,

opportunity for a hearing before an

individual who is not under the

supervision or control of the agency);

and opportunity for the individual to

enter into a written agreement

satisfactory to the OPM for repayment.

Only when all of the steps have been

taken will OPM disclose information,

pursuant to a routine use, to effect an

administrative or salary offset. Unless

the individual notifies OPM within 30

days from the date of the notice, OPM

will infer that the data provided the

individual is accurate and correct and

will take the next step, as authorized by

law, to recoup the delinquent debt.

G. Inclusive dates of the matching

program: This computer matching

program is subject to review by the

Office of Management and Budget and

Congress. If the mandatory 30 day

period for public comment has expired

and if no objections are raised by either

Congress or the Office of Management

and Budget within 40 days of being

notified of the proposed match, the

computer matching program becomes

effective and the respective agencies

may begin the exchange of data at a

mutually agreeable time and will be

repeated on an bi-annual basis. By

agreement between OPM and DoD, the

matching program will be in effect and

Federal Register / Vol. 66, No. 5 / Monday, January 8, 2001 / Notices 1321

continue for 18 months with an option

to extend for 12 additional months

unless one of the parties to the

agreement advises the other by written

request to terminate or modify the

agreement.

H. Address for receipt of public

comments or inquiries: Director,

Defense Privacy Office, 1941 Jefferson

Davis Highway, Suite 920 Arlington, VA

22202–4502. Telephone (703) 607–2943.

[FR Doc. 01–418 Filed 1–5–01; 8:45 am]

BILLING CODE 5001–10–P

DEPARTMENT OF DEFENSE

Department of the Navy

Privacy Act of 1974; System of

Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to alter a system of

records.

SUMMARY: The Department of the Navy

proposes to alter seven system of

records notices in its inventory of record

systems subject to the Privacy Act of

1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective on

February 7, 2001 unless comments are

received that would result in a contrary

determination.

ADDRESSES: Send comments to the

Department of the Navy, PA/FOIA

Policy Branch, Chief of Naval

Operations (N09B30), 2000 Navy

Pentagon, Washington, DC 20350–2000.

FOR FURTHER INFORMATION CONTACT: Mrs.

Doris Lama at (202) 685–6545 or DSN

325–6545.

SUPPLEMENTARY INFORMATION: The

Department of the Navy’s record system

notices for records systems subject to

the Privacy Act of 1974 (5 U.S.C. 552a),

as amended, have been published in the

Federal Register and are available from

the address above.

The proposed system report, as

required by 5 U.S.C. 552a(r) of the

Privacy Act was submitted on December

19, 2000, to the House Committee on

Government Reform, the Senate

Committee on Governmental Affairs,

and the Office of Management and

Budget (OMB) pursuant to paragraph 4c

of Appendix I to OMB Circular No. A–

130, ‘‘Federal Agency Responsibilities

for Maintaining Records About

Individuals,’’ dated February 8, 1996 (61

FR 6427, February 20, 1996).

Dated: December 20, 2000.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

N05810–2

SYSTEM NAME:

Military Justice Correspondence and

Information File (May 7, 1999, 64 FR

24619).

CHANGES:

* * * * *

CATEGORY OF RECORDS IN THE SYSTEM:

Delete entry and replace with ‘‘Files

contain background information

relevant to specific military justice

cases, copies of incoming and outgoing

correspondence relating to military

justice cases, and may contain

information relating to the Victim and

Witness Assistance Program, the Sexual

Assault Prevention and Response

Program, and the Victim’s Rights and

Restitution Act of 1990.’’

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Delete entry and replace with ‘‘5

U.S.C. 301, Departmental Regulations

and 42 U.S.C. 10601 et seq., Victim’s

Rights and Restitution Act of 1990 as

implemented by DoD Instruction

1030.2, Victim and Witness Assistance

Procedures.’’

PURPOSE(S):

Add a new paragraph ‘‘To provide

information and support to victims and

witnesses in compliance with the

Victim and Witness Assistance Program,

the Sexual Assault Prevention and

Response Program, and the Victims’

Rights and Restitution Act of 1990.’’

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Add a new paragraph ‘‘To victims and

witnesses to comply with the Victim

and Witness Assistance Program, the

Sexual Assault Prevention and

Response Program, and the Victims’

Rights and Restitution Act of 1990.’’

* * * * *

N05810–2

SYSTEM NAME:

Military Justice Correspondence and

Information File.

SYSTEM LOCATION:

Office of the Judge Advocate General

(Code 20), Department of the Navy, 716

Sicard Street SE, Suite 1000,

Washington Navy Yard, DC 20374–5047

and duplicate copies may be maintained

in local legal office file.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Active duty, retired, and discharged

Navy and Marine Corps personnel who

were the subject of military justice

proceedings or investigations.

CATEGORIES OF RECORDS IN THE SYSTEM:

Files contain background information

relevant to specific military justice

cases, copies of incoming and outgoing

correspondence relating to military

justice cases, and may contain

information relating to the Victim and

Witness Assistance Program, the Sexual

Assault Prevention and Response

Program, and the Victim’s Rights and

Restitution Act of 1990.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations and 42 U.S.C. 10601 et seq.,

Victim’s Rights and Restitution Act of

1990 as implemented by DoD

Instruction 1030.2, Victim and Witness

Assistance Procedures.

PURPOSE(S):

To provide a record of individual

inquiries and JAG responses concerning

military justice related matters, and to

maintain background information on

military justice matters to assist in

responding to inquiries.

To provide information and support

to victims and witnesses in compliance

with the Victim and Witness Assistance

Program, the Sexual Assault Prevention

and Response Program, and the Victims’

Rights and Restitution Act of 1990.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

To victims and witnesses to comply

with the Victim and Witness Assistance

Program, the Sexual Assault Prevention

and Response Program, and the Victims’

Rights and Restitution Act of 1990.

The DoD ‘‘Blanket Routine Uses’’ that

appear at the beginning of the Navy’s

compilation of system notices apply to

this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File folders, binder-notebooks, and

computer hard drive and floppy disks.