Form 2106 

Department of the Treasury 

Internal Revenue Service (99) 

Employee Business Expenses 

© See separate instructions. 

© Attach to Form 1040 or Form 1040NR.

OMB No. 1545-0074 

2009

Attachment 

Sequence No. 129

Your name Occupation in which you incurred expenses Social security number

 Employee Business Expenses and Reimbursements Part I 

Step 1 Enter Your Expenses 

Column A 

Other Than Meals 

and Entertainment 

Column B 

Meals and 

Entertainment 

1 Vehicle expense from line 22 or line 29. (Rural mail carriers: See 

instructions.) . . . . . . . . . . . . . . . . . . 1 

2 Parking fees, tolls, and transportation, including train, bus, etc., that 

did not involve overnight travel or commuting to and from work . 2 

3 Travel expense while away from home overnight, including lodging, 

airplane, car rental, etc. Do not include meals and entertainment . 3 

4 Business expenses not included on lines 1 through 3. Do not 

include meals and entertainment . . . . . . . . . . . . 4 

5 Meals and entertainment expenses (see instructions) . . . . . 5 

6 Total expenses. In Column A, add lines 1 through 4 and enter the 

result. In Column B, enter the amount from line 5 . . . . . . 6 

 Note: If you were not reimbursed for any expenses in Step 1, skip line 7 and enter the amount from line 6 on line 8. 

Step 2 Enter Reimbursements Received From Your Employer for Expenses Listed in Step 1 

7 Enter reimbursements received from your employer that were not

reported to you in box 1 of Form W-2. Include any reimbursements 

reported under code “L” in box 12 of your Form W-2 (see 

instructions) . . . . . . . . . . . . . . . . . . . 7 

Step 3 Figure Expenses To Deduct on Schedule A (Form 1040 or Form 1040NR) 

8 Subtract line 7 from line 6. If zero or less, enter -0-. However, if line

7 is greater than line 6 in Column A, report the excess as income 

on Form 1040, line 7 (or on Form 1040NR, line 8) . . . . . . 8 

Note: If both columns of line 8 are zero, you cannot deduct

employee business expenses. Stop here and attach Form 2106 to 

your return. 

9 In Column A, enter the amount from line 8. In Column B, multiply 

line 8 by 50% (.50). (Employees subject to Department of 

Transportation (DOT) hours of service limits: Multiply meal expenses 

incurred while away from home on business by 80% (.80) instead of

50%. For details, see instructions.) . . . . . . . . . . . 9 

10 Add the amounts on line 9 of both columns and enter the total here. Also, enter the total on 

Schedule A (Form 1040), line 21 (or on Schedule A (Form 1040NR), line 9). (Armed Forces 

reservists, qualified performing artists, fee-basis state or local government officials, and 

individuals with disabilities: See the instructions for special rules on where to enter the total.) © 10 

For Paperwork Reduction Act Notice, see instructions. Cat. No. 11700N Form 2106 (2009) 
Form 2106 (2009) Page 2 

 Vehicle Expenses Part II 

Section A—General Information (You must complete this section if you 

are claiming vehicle expenses.) (a) Vehicle 1 (b) Vehicle 2 

11 Enter the date the vehicle was placed in service . . . . . . . . . 11 / / / / 

12 Total miles the vehicle was driven during 2009 . . . . . . . . . 12 miles miles 

13 Business miles included on line 12 . . . . . . . . . . . . . 13 miles miles 

14 Percent of business use. Divide line 13 by line 12 . . . . . . . . . 14 % % 

15 Average daily roundtrip commuting distance . . . . . . . . . . 15 miles miles 

16 Commuting miles included on line 12 . . . . . . . . . . . . . 16 miles miles 

17 Other miles. Add lines 13 and 16 and subtract the total from line 12 . . 17 miles miles 

18 Was your vehicle available for personal use during off-duty hours? . . . . . . . . . . . . . Yes No

19 Do you (or your spouse) have another vehicle available for personal use? . . . . . . . . . . . Yes No

20 Do you have evidence to support your deduction? . . . . . . . . . . . . . . . . . . Yes No

21 If “Yes,” is the evidence written? . . . . . . . . . . . . . . . . . . . . . . . . Yes No

Section B—Standard Mileage Rate (See the instructions for Part II to find out whether to complete this section or Section C.) 

22 Multiply line 13 by 55¢ (.55). Enter the result here and on line 1 . . . . . . . . . . . . 22 

Section C—Actual Expenses (a) Vehicle 1 (b) Vehicle 2 

23 Gasoline, oil, repairs, vehicle 

insurance, etc. . . . . . . 23 

24 a Vehicle rentals . . . . . . 24a 

b Inclusion amount (see instructions) . .24b 

c Subtract line 24b from line 24a . 24c 

25 Value of employer-provided 

vehicle (applies only if 100% of 

annual lease value was included 

on Form W-2—see instructions) 25 

26 Add lines 23, 24c, and 25. . . 26 

27 Multiply line 26 by the percentage 

on line 14 . . . . . . . . 27 

28 Depreciation (see instructions) . 28 

29 Add lines 27 and 28. Enter total 

here and on line 1 . . . . . 29 

Section D—Depreciation of Vehicles (Use this section only if you owned the vehicle and are completing Section C for the vehicle.) 

(a) Vehicle 1 (b) Vehicle 2 

30 Enter cost or other basis (see 

instructions) . . . . . . . 30 

31 Enter section 179 deduction and 

special allowance (see 

instructions) . . . . . . . 31 

32 Multiply line 30 by line 14 (see 

instructions if you claimed the 

section 179 deduction or 

special allowance) . . . . . 32 

33 Enter depreciation method and 

percentage (see instructions) . 33 

34 Multiply line 32 by the percentage 

on line 33 (see instructions) 34 

35 Add lines 31 and 34 . . . . 35 

36 Enter the applicable limit explained

in the line 36 instructions . . . 36 

37 Multiply line 36 by the percentage 

on line 14 . . . . . . . . 37 

38 Enter the smaller of line 35 or 

line 37. If you skipped lines 36 

and 37, enter the amount from 

line 35. Also enter this amount 

on line 28 above . . . . . . 38 

Form 2106 (2009)