[Federal Register Volume 66, Number 243 (Tuesday, December 18, 2001)]
[Notices]
[Pages 65180-65183]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-31092]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to Amend Systems of Records.

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SUMMARY: The Department of the Army is amending three systems of 
records notices in its existing inventory of records systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
    Throughout the three notices, `Department of Defense Computer 
Institute' and `DODCI'' are being changed to `Information Resources 
Management College' and `IRMC'.

DATES: This proposed action would be effective without further notice 
on January 17, 2002 unless comments are received which result in a 
contrary determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: December 12, 2001.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0351a NDU-CI

System name:
    DODCI Student Record System (February 22, 1993, 58 FR 10002).

Changes:
System identifier:
    Delete entry and replace with A0351a IRMC.

System name:
    Delete entry and replace with `Information Resources Management 
College Record System'.

Categories of individuals covered by the system:
    Delete from entry `as regular students' and `other'.

Categories of records in the system:
    Delete entry and replace with `Individual's name, Social Security 
Number, home address, home telephone number, military rank, civilian 
grade, branch of service, course ID, activity and consolidated list of 
students, names, courses and their activities.'

Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013, Secretary of the 
Army; Army Regulation 351-1, Individual Military Education and 
Training; Army Regulation 351-9, Inter-service Education and Training; 
and E.O. 9397 (SSN).'
* * * * *

Retention and disposal:
    Delete entry and replace with `Records are maintained for a total 
of 40 years. Current file is maintained until no longer needed, then 
retired to a records holding area. The records holding area will retire 
the military records to National Personnel Records Center, 9700 Page 
Avenue, St. Louis, MO 63132-5100 when records are ten years old.'
* * * * *

Record source categories:
    Delete parenthetical phrase.
* * * * *
A0351a IRMC

System name:
    Information Resources Management College Record System.

System location:
    Information Resources Management College, Washington Navy Yard, 
Washington, DC 20374-5000.

Categories of individuals covered by the system:
    All students who have completed a course of instruction presented 
by the Information Resources Management College (IRMC). These are 
primarily DoD military and civilian personnel; personnel from federal, 
state and local government agencies who have attended courses on a 
space available basis; military and civilian personnel from foreign 
governments who requested and were granted authority to attend courses; 
and personnel from private industry who are under direct contract to a 
DoD activity who sponsor their attendance.

[[Page 65181]]

Categories of records in the system:
    Individual's name, Social Security Number, home address, home 
telephone number, military rank, civilian grade, branch of service, 
course ID, activity and consolidated list of students, names, courses 
and their activities.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 351-1, 
Individual Military Education and Training; Army Regulation 351-9, 
Inter-service Education and Training; and E.O. 9397 (SSN).

Purpose(s):
    Maintained by IRMC Student Operations Section to respond to 
individuals requesting official verification of attendance to a 
specific course; to respond to students, agency or activity requesting 
official record of training completed. Used to compile statistical data 
of student output, e.g., attendance by course, attendance by branch of 
service, agency or activity. Statistical data is not compiled by name.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Card file, paper copies forms, and hard disk/magnetic tape.

Retrievability:
    Name and course ID.

Safeguards:
    Maintained in an administrative office, which is locked after 
normal working hours, accessible only to authorized office staff and 
director or delegate on demand.

Retention and disposal:
    Records are maintained for a total of 40 years. Current file is 
maintained until no longer needed, then retired to a records holding 
area. The records holding area will retire the military records to 
National Personnel Records Center, 9700 Page Avenue, St. Louis, MO 
63132-5100 when records are ten years old.

System manager(s) and address:
    Chief, Student Operations Section, Information Resources Management 
College, Building 175, Washington Navy Yard, Washington, DC 20374-5000.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Chief, Student Operations Section Information Resources 
Management College, Building 175, Washington Navy Yard, Washington, DC 
20374-5000.
    Individual should provide full name and course attended.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system of records should address written inquiries to the Chief, 
Student Operations Section, Information Resources Management College, 
Building 175, Washington Navy Yard, Washington, DC 20374-5000.
    Individual should provide full name and course attended.

Contesting record procedures:
    The Army rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Enrollment and registration request for DoD management education 
and training program courses, and course listing of students reviewed 
by course manager and individual students.

Exemptions claimed for the system:
    None.
A0351b NDU-CI

System name:
    DODCI Student/Faculty/Senior Staff Biography System (February 22, 
1993, 58 FR 10002).

Changes:
System identifier:
    Delete entry and replace with `A0351b IRMC'.
* * * * *
A0351b IRMC

System name:
    IRMC Student/Faculty/Senior Staff Biography System.

System location:
    Information Resources Management College, Washington Navy Yard, 
Washington, DC 20374-5000.

Categories of individuals covered by the system:
    All faculty members, senior staff members, and guest lecturers 
currently instructing or managing at the Information Resources 
Management College (IRMC). All students who are attending or who have 
completed a course of instruction presented by the Information 
Resources Management College. These are primarily DoD military and 
civilian personnel as regular students; personnel from other federal, 
state and local government agencies who have attended courses on a 
space available basis; military and civilian personnel from foreign 
governments who requested and were granted authority to attend courses; 
and personnel from private industry who are under direct contract to a 
DoD activity who sponsor their attendance.

Categories of records in the system:
    Biographic summary forms individually submitted upon request by 
each IRMC faculty member, senior staff member, guest lecturer, or 
student. Students record consists of name, rank or rate, civilian 
grade, organization and division, office phone number, current and 
previous job titles and positions, number of months with present job 
title, major duties of present job, formal education completed, course 
ID, objectives for attending IRMC course, computer-related and other 
technical training and experience, information on usage of computers in 
present position, influence and authority student has over design of 
computer-based systems including security and privacy aspects, extent 
involved in planning and design of teleprocessing systems.
    Faculty/senior staff record consists of name, rank or rate, current 
and previous job titles and positions, former major duties, formal 
education completed, computer-related and other technical training 
experience.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations.

Purpose(s):
    The student biographical summaries are used by course managers and 
functional department heads to evaluate education level, computer 
related work experience, and general computer background of IRMC 
students. Establishes student qualifications to attend a requested 
course and if course objectives have satisfied personal objectives of 
students attending course. Statistical summarization of information 
contained in the system provides basis for modification and revision to 
course

[[Page 65182]]

content. Serves as vehicle to place student into appropriate laboratory 
and seminar group in courses requiring such a breakout.
    Information on faculty/senior staff members contained in the 
biographical summaries is provided to students as an attachment to 
their student notebooks. Records are used to identify faculty and 
senior staff members, areas of data processing and information 
management expertise for consultation purposes and as an expertise 
preamble to the next scheduled lecturer.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and computer hard disk/magnetic tape.

Retrievability:
    By name for faculty/senior staff members. Course ID and name for 
students.

Safeguards:
    Maintained in Student Operations Section which is locked after 
normal working hours, access controlled by system manager and 
accessible only to authorized faculty members, director or 
administration, and director or delegate on demand.

Retention and disposal:
    All completed individual student biographical summaries are 
retained in a file folder marked by course ID and course date. 
Individual student biographical summaries are retained by course for 
two fiscal years preceding the fiscal year in progress. All individual 
faculty and senior staff biographical summaries are retained in a 
master file folder until no longer providing services to IRMC. Master 
file is reviewed periodically to maintain currency.

System manager(s) and address:
    Chief, Student Operations Section, Information Resources Management 
College, Building 175, Washington Navy Yard, Washington, DC 20374-5000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Chief, Student Operations Section, Information Resources 
Management College, Building 175, Washington Navy Yard, Washington, DC 
20374-5000.
    Individual should provide course title and year of attendance.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Chief, 
Student Operations Section, Information Resources Management College, 
Building 175, Washington Navy Yard, Washington, DC 20374-5000.
    Individual should provide course title and year of attendance.

Contesting record procedures:
    The Army rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Student biography forms are of IRMC origin and completed by each 
individual student. Forms are completed either the first day of the 
course or, in the case of certain specific courses, are mailed to the 
prospective student requesting return prior to commencement of the 
course.
    Biographies are authorized by each faculty and senior staff member 
soon after arrival at IRMC. Guest lecturers are requested to 
voluntarily submit biographies for use in course notebooks. Content is 
never changed, but in some cases selectively reduced in length so as 
not to exceed one page. Format and content are generated solely by IRMC 
member and are subjected only to editorial review.

Exemptions claimed for the system:
    None.
A0351c NDU-CI

System name:
    DODCI Course Evaluation System (February 22, 1993, 58 FR 10002).

Changes:
System identifier:
    Delete entry and replace with ``A0351c IRMC''.
* * * * *
A0351c IRMC

System name:
    IRMC Course Evaluation System.

System location:
    Information Resources Management College, Washington Navy Yard, 
Washington, DC 20374-5000.

Categories of individuals covered by the system:
    All students who have completed a course of instruction presented 
by the Information Resources Management College (IRMC). These are 
primarily DoD military and civilian personnel as regular students; 
personnel from other federal, state and local government agencies who 
have attended courses on a space available basis; military and civilian 
personnel from foreign governments who requested and were granted 
authority to attend courses; and personnel from private industry who 
are under direct contract to a DoD activity who sponsor their 
attendance.

Categories of records in the system:
    Individual student evaluation of entire course and random sampling 
of specific lecture presentations. Includes course ID; objectives for 
attending course; statement concerning realization of personal 
objectives, numerical or qualitative rating of overall course, lab 
sessions and/or specific lectures; list of strengths and weaknesses of 
course; list of lecture subjects of particular benefit or of little use 
to student; list of lecture subjects which should be expanded or 
reduced in coverage; and list of topics not covered in course but 
should be included. Comments concerning course content, sequence, 
lecture presentation, teaching techniques, audio visual aids, physical 
facilities and administrative support are solicited and recorded. 
Categories are posed as questions with ample space to encourage written 
response to student opinion in a structured but non-restrictive format. 
These Course Evaluation Forms also contain hard core factual 
information, i.e., course ID, course dates, student name, rank/rate/
grade, branch of service, duty station or agency, and present job 
title.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations.

Purpose(s):
    The system is used to evaluate course, lecture, teaching techniques 
and individual instructor effectiveness. It provides basis for 
modification and revision to course content and sequence and lecture 
content. It provides input to

[[Page 65183]]

long-range plan for course update, additions and revisions. The 
evaluation of all attendees to a particular course are reviewed as a 
composite group by IRMC faculty members to determine problem areas, 
trends, and provides a continuous evaluation of course effectiveness.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: In addition to those 
disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy 
Act, these records or information contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and computer hard disk/magnetic tape.

Retrievability:
    Course ID and student name.

Safeguards:
    Maintained in Student Operations Section Office, which is locked 
after normal working hours, access controlled by system manager and 
accessible only to authorized faculty members. Director of 
Administration and Director delegate on demand.

Retention and disposal:
    All completed individual evaluations of students attending a 
specific course are retained by course ID and course date. Individual 
student evaluation forms are retained by course for two fiscal years 
preceding the fiscal year in progress.

System manager(s) and address:
    Chief, Student Operations Section, Information Resources Management 
College, Building 175, Washington Navy Yard, Washington, DC 20374-5000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Chief, Student Operations Section, Information Resources 
Management College, Building 175, Washington Navy Yard, Washington, DC 
20374-5000.
    Individual should provide course title and year of attendance.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Chief, 
Student Operations Section, Information Resources Management College, 
Building 175, Washington Navy Yard, Washington, DC 20374-5000.
    Individual should provide course title and year of attendance.

Contesting record procedures:
    The Army rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Student course evaluation forms are of IRMC origin and distributed 
in class and completed by each individual student.

Exemptions claimed for the system:
    None.
[FR Doc. 01-31092 Filed 12-17-01; 8:45 am]
BILLING CODE 5001-08-P