[Federal Register Volume 82, Number 213 (Monday, November 6, 2017)]
[Notices]
[Pages 51475-51476]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-24076]


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DEPARTMENT OF VETERANS AFFAIRS


Privacy Act of 1974; System of Records

AGENCY: Department of Veterans Affairs.

ACTION: Rescindment of systems of records notices.

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SUMMARY: The Department of Veterans Affairs (VA) is rescinding nine 
outdated systems of records.

DATES: VA has ceased maintaining the systems of records listed in this 
notice. Rescindment is effective November 6, 2017.

ADDRESSES: Written comments may be submitted through 
www.Regulations.gov; by mail or hand-delivery to Director, Regulation 
Policy and Management (00REG), Department of Veterans Affairs, 810 
Vermont Ave. NW., Room 1064, Washington, DC 20420; or by fax to (202) 
273-9026 (this is not a toll-free number). Comments should indicate 
that they are submitted in response to ``Rescindment of Systems of 
Records Notices''. All comments received will be available for public 
inspection in the Office of Regulation Policy and Management, Room 
1063B, between the hours of 8:00 a.m. and 4:30 p.m., Monday through 
Friday (except holidays). Please call (202) 461-4902 for an appointment 
(this is not a toll-free number.) In addition, comments may be viewed 
online at www.Regulations.gov.

FOR FURTHER INFORMATION CONTACT: VA Privacy Service (005P1A), Office of 
Privacy Information and Identity Protection, Office of Privacy and 
Risk, Office of Information and Technology, Department of Veterans 
Affairs, 810 Vermont Ave. NW., Washington, DC 20420, (202) 273-5070 
(this is not a toll-free number).

SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, U.S.C. 552a(e)(1) 
provides that an agency may only collect or maintain in its records 
information about individuals that is relevant and necessary to 
accomplish a purpose that is required by statute or executive order. VA 
has stopped maintaining the systems listed and expunged the records in 
accordance with the requirements in the System of Records Notices and 
the applicable records retention or disposition schedules approved by 
the National Archives and Records Administration.

System Names, Numbers and Histories

    1. Department of Medicine and Surgery Engineering Employee 
Management Information Records--VA (07VA138). Categories of individuals 
covered by the system were VA engineering employees with the Department 
of Medicine and Surgery. Records in the system included personal 
identification information, data on cost center and hourly wage rate, 
and work location. System was published in the Federal Register prior 
to 1995 and was revised in part on October 19, 2009, at 74 FR 53585.
    2. Individual Requests for Information from Appellate Records--VA 
(12VA01). Categories of individuals covered by the system included 
persons requesting information under the Freedom of Information Act and 
the Privacy Act. This system contained requests for information, 
responses to requests, and loose-leaf log books and was published in 
the Federal Register prior to 1995.
    3. Personnel Registration under Controlled Substance Act--VA 
(28VA119). Categories of individuals covered by the system were health 
practitioners authorized to prescribe drugs under the Controlled 
Substance Act. Categories of records in the system were registration 
card records containing the information necessary for verification of 
employee control under the Controlled Substance Act; employee name, 
social security number, and signature; and Drug Enforcement Agency 
control number assigned by either the State or the VA, depending on 
local policy as required by the Act. This system was published in the 
Federal Register prior to 1995 and was revised in part on October 19, 
2009, at 74 FR 53585.
    4. Electronic Document Management System (EDMS)--VA (92VA045): 
Records were maintained in electronic

[[Page 51476]]

and paper form depending on the nature of the materials received, 
background information compiled, and/or response sent. Each may have 
included the names, social security numbers, mailing addresses, 
telephone numbers, and other personal identifiers routinely required to 
identify a correspondent or subject. Other record items maintained may 
have included personal facts about medical, financial, or memorial 
benefits related to the correspondent, Veteran or beneficiary. Internal 
VA records may have included, but were not limited to, VA 
administrative, financial, and personnel information. Records may have 
included scanned documents, letters, emails, faxes, Internet documents, 
tracking sheets, notes, and documentation of telephone calls and/or 
meetings with an individual. Records were also used to process replies 
to correspondence and other inquiries originating from Congress; other 
Federal agencies; state, local, and tribal governments; foreign 
governments; Veterans Service Organizations; representatives of private 
or commercial entities; Veterans and their beneficiaries; private 
citizens; and VA employees. The records were also used for some 
categories of correspondence and records internal to VA. This system 
was published in the Federal Register on May 2, 2000, at 65 FR 25534.
    5. Enterprise Project Management (EPM) Tool--VA (122VA005P3). 
Categories of individuals covered by this system included current and 
former VA employees, contractors, or subcontractors acting in the 
capacity of project managers and project team members in Information 
Technology (IT) projects. The records were used to track, manage, and 
report on the development of IT systems within VA in order to make 
informed decisions and deliver projects on time through the capture and 
re-use of best practices. This system was published in the Federal 
Register on October 12, 2006, at 71 FR 60232.
    6. Center for Veterans Enterprise (CVE) VA VetBiz Vendor 
Information Pages (VIP) (123VA00VE). Categories of individuals covered 
by this system included Veterans who had applied to have their small 
businesses included in the VetBiz database, and, if deceased, their 
surviving spouses. The records in this system included (1) identifying 
information on Veterans and their surviving spouses who applied to have 
their businesses listed in the VetBiz database, including names and 
social security numbers, and (2) information documenting the 
eligibility of Veterans to have their businesses listed in the VetBiz 
database, including service-connected status and information concerning 
ownership of the businesses listed in VetBiz, including certifications, 
and security clearances held. This system was published in the Federal 
Register on February 21, 2008, at 73 FR 9620.
    7. Enterprising Veterans' Information Center (EVIC)--VA 
(124VA00VE). The system recorded the names and numbers of individuals 
calling the Center for Veterans Enterprise (CVE) for advice and 
assistance, as well as any voice messages. The system of records 
provided integrated customer service for the Center's telephone and 
operational business communication needs including, but not limited to, 
automated switchboard referral to CVE resource partners and automated 
electronic mail responses and referrals. This system was published in 
the Federal Register on July 21, 2003, at 68 FR 43258.
    8. Chemical and Biological Agent Exposure Database--VA (128VA008A). 
Categories of individuals covered by this system included Veterans 
identified by the Department of Defense (DoD) or another government 
agency as having been exposed to any type of chemical (including 
psycho-chemical) and biological agents while on active duty. The 
records included personal identifiers, residential and professional 
contact data, population demographics, military service-related data, 
financial-related data, claims processing codes and information, and 
other VA and non-VA Federal benefit information. Additionally, some 
records may have contained DoD health care-related data or VA-
originated health care information. The purpose of the system was to 
measure and evaluate on a continuing basis all programs authorized 
under title 38, United States Code, including analysis and review of 
policy and planning issues affecting VA programs, in order to support 
legislative, regulatory, and policy recommendations, initiatives, and 
decisions affecting VA programs and activities. This system was 
published in the Federal Register on April 19, 2007, at 72 FR 19770.
    9. Inspector General Oversight Data Extracts--VA (154VA53C). The 
records in this system of records consisted of data, and extracts of 
data, provided from master databases under VA jurisdiction including, 
but not limited to, the Veterans Benefits Administration, Veterans 
Health Administration, and the National Cemetery Administration. Data 
extracts may also have been sourced from databases provided by DoD as 
well as other Federal and State agencies. The records may have included 
personal identifiers, residential and professional contact data, 
population demographics, military service-related data, financial-
related data, claims processing codes and information, and other VA and 
non-VA information. The records in this system of records were used for 
qualitative, quantitative, and other analyses used to support Office of 
Inspector General (OIG) reviews, investigations, audits, and healthcare 
inspections. This system was published in the Federal Register, on 
March 16, 2009, at 74 FR 11190.

Signing Authority

    The Secretary of Veterans Affairs, or designee, approved this 
document and authorized the undersigned to sign and submit the document 
to the Office of the Federal Register for publication electronically as 
an official document of the Department of Veterans Affairs. John 
Oswalt, Executive Director, Privacy Service approved this document on 
for publication on November 1, 2017.

    Dated: November 1, 2017.
Kathleen M. Manwell,
Program Analyst, VA Privacy Service, Office of Quality, Privacy, and 
Risk, Office of Information and Technology, Department of Veterans 
Affairs.
[FR Doc. 2017-24076 Filed 11-3-17; 8:45 am]
 BILLING CODE 8320-01-P