49808 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices 

c. Approximate date of closing of the 

case and kind of action taken. 

d. Organizational component 

involved. 

Individuals making inquiries must 

comply with the FLRA’s Privacy Act 

regulations regarding the existence of 

records (5 CFR 2412.4). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980) 

Organization Management and Locator 

System, FLRA/Internal-10. 

SECURITY CLASSIFICATION: 

Not applicable. 

SYSTEM LOCATION: 

Administrative Services Division, 

Federal Labor Relations Authority 

(FLRA), 1400 K Street NW. Washington, 

DC 20424. 

SYSTEM MANAGER: 

Director, Administrative Services 

Division, Federal Labor Relations 

Authority, 1400 K Street NW., 

Washington, DC 20424. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301 and 44 U.S.C. 3101 and 

3301. 

PURPOSE OF THE SYSTEM: 

Information is collected for this 

system for use in preparing telephone 

directories of the office telephone 

extensions of FLRA employees. The 

records also serve to identify contact 

information for an employee for 

continuity of operations purposes, or if 

an emergency of a medical or other 

nature involving the employee occurs 

while the employee is on the job. These 

records may also be used to locate 

individuals for personnel research. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees of the FLRA. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains information 

regarding the organizational location, 

telephone extension, and office email 

address of individual FLRA employees. 

The system also contains the home 

address, email, and telephone numbers 

of the employee. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is provided by the individual who is the 

subject of the record. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosure generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act, these records or 

information in these records may be 

used pursuant to 5 U.S.C. 552a(b)(3): 

a. To provide information to a 

congressional office from the record of 

an individual in response to an inquiry 

from that congressional office made at 

the request of that individual. 

b. In an appropriate proceeding before 

a court, grand jury, or administrative or 

adjudicative body, when the FLRA 

determines that the records are arguably 

relevant to the proceeding, or in an 

appropriate proceeding before an 

administrative or adjudicative body 

when the adjudicator determines the 

records to be relevant to the proceeding. 

c. To disclose, in response to a request 

for discovery or for appearance of a 

witness, information that is relevant to 

the subject matter involved in a pending 

judicial or administrative proceeding. 

d. To appropriate agencies, entities, 

and persons when (1) the FLRA 

suspects or has confirmed that there has 

been a breach of the system of records; 

(2) the FLRA has determined that as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the FLRA (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the FLRA’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

e. To another Federal agency or 

Federal entity, when the FLRA 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

f. To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the federal 

government, when necessary to 

accomplish an agency function related 

to this system of records. 

g. To such recipients and under such 

circumstances and procedures as are 

mandated by federal statute or treaty. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on 

electronic media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by the 

name of the individual on whom they 

are maintained. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

These records are maintained as long 

as the individual is an employee of the 

FLRA, in accordance with item 20 of 

General Records Schedule 5.3, as 

approved by the Archivist of the United 

States. Expired records are destroyed by 

deletion of all electronic records. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Home addresses, emails, and contact 

information for employees are 

maintained in a password-protected 

system, with access limited to personnel 

whose duties require access. 

RECORD ACCESS PROCEDURES: 

FLRA employees wishing to request 

access to records about them should 

contact the System Manager. 

Individuals must supply their full name 

for their records to be located and 

identified. 

Individuals requesting access must 

comply with the FLRA’s Privacy Act 

regulations regarding access to records 

(5 CFR 2412.5). 

CONTESTING RECORD PROCEDURES: 

FLRA employees may amend 

information in these records at any time 

by resubmitting updated information to 

the System Manager. Individuals 

wishing to request amendment of their 

records under the provisions of the 

Privacy Act should contact the System 

Manger. Individuals must supply their 

full name for their records to be located 

and identified. 

Individuals requesting amendment 

must follow the FLRA’s Privacy Act 

regulations regarding amendment of 

records (5 CFR 2412.10). 

NOTIFICATION PROCEDURES: 

FLRA employees wishing to inquire 

whether this system contains 

information about them should contact 

the System Manager. Individuals must 

supply their full name for their records 

to be located and identified. 

Individuals making inquiries must 

comply with the FLRA’s Privacy Act 

regulations regarding the existence of 

records (5 CFR 2412.4). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 


asabaliauskas on DSKBBXCHB2PROD with NOTICES
Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices 49809 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980) 

Personnel and Payroll System Records, 

FLRA/Internal-15. 

SECURITY CLASSIFICATION: 

Not applicable. 

SYSTEM LOCATIONS: 

FLRA/Internal-15-Personnel and 

Payroll System Records is centrally 

managed by the Human Resources 

Division, Federal Labor Relations 

Authority (FLRA), 1400 K Street NW., 

Washington, DC 20424. The FLRA has 

entered into an agreement with the 

Department of the Interior (DOI) Interior 

Business Center (IBC), a Federal agency 

shared service provider, to provide 

payroll and personnel processing 

services through DOI’s Federal 

Personnel and Payroll System (FPPS). 

Electronic payroll and personnel 

records processed through FPPS are 

located at the U.S. Department of the 

Interior, Interior Business Center, 

Human Resources and Payroll Services, 

7301 W. Mansfield Ave., MS D–2000, 

Denver, CO 80235. 

SYSTEM MANAGER: 

The FLRA’s Director, Human 

Resources Division, Federal Labor 

Relations Authority, 1400 K Street, NW., 

Washington, DC 20424, manages the 

FLRA’s FPPS account. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

36 U.S.C. 2102; 5 U.S.C. Chapter 55; 

5 CFR part 293; and Executive Order 

9397 as amended by Executive Order 

13478, relating to Federal agency use of 

Social Security numbers. 

PURPOSE OF THE SYSTEM: 

The purpose of the system is to allow 

the FLRA to collect and maintain 

records on current and former 

employees to ensure proper payment for 

salary and benefits, and to track time 

worked, leave, or other absences for 

reporting and compliance purposes. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

The system maintains records 

concerning current and former FLRA 

employees, including volunteers and 

emergency employees, and limited 

information regarding employee 

spouses, dependents, emergency 

contacts, or in the case of an estate, a 

trustee who meets the definition of 

‘‘individual’’ as that term is defined in 

the Privacy Act. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system maintains records 

including: 

• Employee biographical and 

employment information: Employee 

name, other names used, citizenship, 

gender, date of birth, group affiliation, 

marital status, Social Security number 

(SSN), truncated SSN, legal status, place 

of birth, records related to position, 

occupation, duty location, security 

clearance, financial information, 

medical information, disability 

information, education information, 

driver’s license, race/ethnicity, personal 

telephone number, personal email 

address, military status/service, 

mailing/home address, Taxpayer 

Identification Number, bank account 

information, professional licensing and 

credentials, family relationships, age, 

involuntary debt (garnishments or child 

support payments), employee common 

identifier (ECI), user identification and 

any other employment information. 

• Third-party information: Spouse 

information, emergency contact, 

beneficiary information, savings bond 

co-owner name(s) and information, 

family members and dependents 

information. 

• Salary and benefits information: 

Salary data, retirement data, tax data, 

deductions, health benefits, allowances, 

union dues, insurance data, Flexible 

Spending Account, Thrift Savings Plan 

contributions, pay plan, payroll records, 

awards, court order information, back 

pay information, debts owed to the 

government as a result of overpayment, 

refunds owed, or a debt referred for 

collection on a transferred employee or 

emergency worker. 

• Timekeeping information: Time and 

attendance records, leave records, the 

system may also maintain records 

including other information required to 

administer payroll, leave, and related 

functions. 

RECORD SOURCE CATEGORIES: 

Information is obtained from 

individuals on whom the records are 

maintained, official personnel records of 

individuals on whom the records are 

maintained, supervisors, timekeepers, 

previous employers, the Internal 

Revenue Service and state tax agencies, 

the Department of the Treasury, other 

Federal agencies, courts, state child 

support agencies, employing agency 

accounting offices, and third-party 

benefit providers. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

maintained in this system may be 

disclosed to authorized entities outside 

FLRA for purposes determined to be 

relevant and necessary as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

a. To the Department of Justice (DOJ), 

including Offices of the U.S. Attorneys, 

or other Federal agencies conducting 

litigation or in proceedings before any 

court, adjudicative, or administrative 

body, when it is relevant or necessary to 

the litigation and one of the following 

is a party to the litigation or has an 

interest in such litigation: 

(1) The FLRA; 

(2) Any employee or former employee 

of FLRA in his or her official capacity; 

(3) Any employee or former employee 

of FLRA in his or her individual 

capacity when DOJ or the FLRA has 

agreed to represent the employee; or 

(4) The U.S. Government or any 

agency thereof. 

b. To a congressional office in 

response to a written inquiry that an 

individual covered by the system, or the 

heir of such individual if the covered 

individual is deceased, has made to the 

office. 

c. To the Office of Management and 

Budget (OMB) during the coordination 

and clearance process in connection 

with legislative affairs as mandated by 

OMB Circular A–19. 

d. To other Federal agencies that 

provide payroll and personnel 

processing services under a crossservicing agreement for purposes 

relating to FLRA employee payroll and 

personnel processing. 

e. To another Federal agency as 

required for payroll purposes, including 

to the Department of the Treasury for 

preparation of payroll and to issue 

checks and electronic funds transfer. 

f. To the Office of Personnel 

Management, the Merit Systems 

Protection Board, or the Equal 

Employment Opportunity Commission 

when requested in the performance of 

their authorized duties. 

g. To appropriate Federal and state 

agencies to provide reports including 

data on unemployment insurance. 

h. To State offices of unemployment 

compensation to assist in processing an 

individual’s unemployment, survivor 

annuity, or health benefit claim, or for 

records reconciliation purposes. 

i. To Federal employees’ Group Life 

Insurance or Health Benefits carriers in 

connection with survivor annuity or 

health benefits claims or records 

reconciliations. 

j. To the Internal Revenue Service and 

State and local tax authorities for which 


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