85316 Federal Register Vol. 45, No. 249 / Wednesday, December 24, 1980 / Notices

FEDERAL LABOR RELATIONS

AUTHORITY

Privacy Act of 1974; Proposed New

Systems of Records

AGENCY: Federal Labor Relations

Authority.

ACTION: Proposed New Systems of

Records.

SUMMARY: Pursuant to the provisions of

the Privacy Act of 1974, 5 U.S.C. 552a,

the Federal Labor Relations Authority,

including the General Counsel of the

Federal Labor Relations Authority and

the Federal Service impasses Panel,

hereby publishes its systems of records

in the Federal Register.

COMMENTS: All persons who desire to

submit written comments, views, or

arguments for consideration by the

Authority in connection with the

proposed new systems should submit

sa me on or before (30 days from date of

publication).

ADDRESS: Comments should be

submitted to Robert J. Freehling,

Solicitor, Federal Labor Relations

Authority, 1900 E Street, NW.,

Washington, D.C. 20424. Copies of such

communications will be available for

inspection by interested persons during

normal business hours (8:15 a.m. to 4:45

p.m., Monday through Friday, excluding

holidays) at the above address.

FOR FURTHER INFORMATION CONTACT:

Robert J. Freehling, Solicitor, (202) 254-

9592.

SUPPLEMENTARY INFORMATION: Notice is

hereby given that the Federal Labor

Relations Authority, including the

General Counsel of the Federal Labor

Relations Authority and the Federal

Service Impasses Panel, in accordance

with the provisions of subsections (e)(4)

and (e)(11) of section 552a of Title 5,

United States Code, as added by section

3 of the Privacy Act of 1974 (Pub- L. 93-

579). proposes to adopt the notice set

forth herein of the existence and

character of the systems or records it

maintains which contain information

retrievable by an individual identifier.

In addition to the Federal Labor

Relations Authority's internal system of

records, reference is herein made to

systems of records which are

government-wide and have been

previously published in the Federal

Register by the Office of Personnel

Management. These systems may '

contain information on applicants to,

and present or former employees of, the

Federal Labor Relations Authority:

OPM/GOVT-1, General Personnel Records

published on October 26, 1979 (44 FR

61705).

OPM/GOVT-3, Adverse. Action Records

published on October 26, 1979 (44 FR

61709),

OPM/GOVT-4 Ethics in Government

Financial Disclosure Records published on

December 29,1978 (43 FR 60983),

OPM/GOVT-5 Recruiting, Examining and

Placement Records published on October

26, 1979 (44 FR 61710),

OPM/GOVT-7 Applicant Race. Sex.

Ethnicity and Disability Status Records

published on October 12, 1979 (44 FR

59026), and

OPM/GOVT-9 Position. Classification

Review and Retained Rate of Pay Appeal

Files published on October 26. 1979 (44 FR

61713).

Prior to publication of these proposed

new systems of records a "Report on

New Systems" was filed with Congress

and the Office of Management and

Budget on September 29. 1980. These

systems will become effective as

proposed (30 days after date of the

publication) unless comments received

necessitate changes. The complete text

of all Federal Labor Relations Authority

systems notices appear below.

Dated: December 16. 1980.

Federal Labor Relations Authority.

Ronald W. Naughton,

Chairman.

Henry R. Frazier

Member.

Leon B. Applewhaita,

Member.

H. Stephan Gordon,

General Counsel. Federal Labor Relations

Authority.

Howard G. Gamier,

Chairman, Federal Service Impasses Panel.

Narrative Statement

The Federal Labor Relations

Authority, including the General

Counsel of the Authority and the

Federal Service Impasses Panel, were

established under sections 301-303 of

Reorganization Plan No. 2 of 1978 (3

CFR, 1978 Comp., p. 327) and continued

under sections 7104 and 7119 of the

Federal Service Labor-Management

Relations Statute (5 U.S.C. 7104 and

7119). The Authority replaced the

Federal Labor Relations Council and the

Federal Service Impasses Panel

established under Executive Order

11491 (3 CFR, 1966-1970 Comp., p. 864).

The proposed new systems of records

supplement those previously maintained

by the Council and the Panel, and

constitute all systems of records

maintained by the Authority, which

contain information retrievable by an

individual identifier.

The purpose of each system of records

and the authority under which the

system is maintained are set forth in the

respective systems of records here

attached.

The new systems are not expected

adversely to affect the "privacy and

other personal or property rights of

individuals or the disclosure of

information relating to such

individuals." Safeguards incorporated in

each system should minimize the risk of

improper use or disclosure of

information. Additionally, the

establishment of these system is not

expected to have any discernible effect

on the "preservation of the

constitutional principle of federalism

and separation of power."

The descriptions under the heading

"Safeguards" in the respective new

systems set forth the measures instituted

to minimize the risk of unauthorized

access to the records involved. Since

such measures have proven adequate in

similar systems, others alternatives

were given only limited consideration.

Table of Contents

FLRA/Internal-1 Employee Occupational

Health Program Records

FLRA/Internal-2 Appeal end

Administrative Review Records

FLRA/Internal-3 Complaints and Inquiries

Records

FLRA/Internal-4 Applicants for

Employment Records

FLRA/Internal-5 Preemployment Inquiry

Records

FLRA/Internal--6 Grievance Records

FLRA/Internal-7 Employee Incentive

Award and Recognition Files

FLRA/lnternal-8 Employee Assistance

Program Records

FLRAPriternal-9 Federal Executive

Development Program Records

FLRA/Internal-10 Employee Locator Card

Files

FLRA/Internal-i1 Training Records

FLRA/Internal-12 Performance Evaluation/

Rating Records

FLRA/Intemal-13 Intern Program and

Upward Mobility Program Records

FLRA/Internal-14 Motor Vehicle Operators

Records and Motor Vehicle Accident

Report Cards

FLRA/Internal-15 Pay, Leave and Travel

- Records

FLRA/Internal-16 Occupational Injury and

Illness Records Appendix

FLRA/Internal-1

SYSTEM NAME:

Employee Occupational Health

Program Records.

SYSTEM LOCATION:

Office of Director of Personnel,

Federal Labor Relations Authority, 1900

E Street, NW., Washington, D.C. 20424.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

This system of records contains

information relating to the Federal Labot

Relations Authority's employees who

have received health services under the

Federal Employees Group Health

Program.
Federal Register / Vol. 45, No. 249 / Wednesday, December 24, 1980 / Notices 65317

CATEGORIES OF RECORDS IN THE SYSTEM:

This system is comprised of records

developed as a result of employee

utilization of services provided under

the Federal Labor Relations Authority's

Occupational Health Program. These

records contain the following

information:

a. Medical history and other

biographical data on those individuals

requesting employee health

maintenance physical examinations.

b. Test reports and medical diagnosis

based on employee health maintenance

physical examinations or health

screening program tests (tests for single

medical conditions or diseases).

c. History of complaint, diagnosis, and

treatment of injuries and illnesses cared

for at the Health Unit.

d. Vaccination Records.

AUTHORITY FOR MAINTENANCE OF THE

SYSTEM:

5 U.S.C. 7901, as further defined in

OMB Circular No. A-72.

PURPOSE(S):

These records document employee

utilization of health services provided

under the Federal Labor Relations

Authority's Occupational Health

Program.

ROUTINE USES OF RECORDS MAINTAINED IN

THE SYSTEM, INCLUDING CATEGORIES OF

USERS AND THE PURPOSES OF SUCH LIMES:

These records and information in

these records may be used:

a, To refer information required by

applicable law to a Federal, State, or

local public health service agency

concerning individuals who have

contracted certain communicable

diseases or conditions. Such information

is used to prevent further outbreak of

the disease or condition.

b. To disclose information to the

appropriate Federal, State, or local

agency responsible for investigation of

an accident, disease, medical condition,

or injury as required by pertinent legal

authority.

c. To disclose information to another

Federal agency or to a court when the

Government is party to a judicial

proceeding before the court.

d. To disclose information to the

Office of Workers Compensation

Programs in connection with a claim for

benefits filed by an employee.

e. To provide information to a

congressional office from the record of

an individual in response to an inquiry

from that congressional office made at

the request of that individual.

f. To disclose, in response to a request

for discovery or for appearance of a

witness, information that is relevant to

the subject matter involved in a pending

judicial or administrative proceeding.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING Of RECORDS IN THE SYSTEM.

STORAGE:

These records are maintained on

cards and in folders.

RETRIEVAINLRY:

These records are retrieved by the

name of the individual on whom they

are maintained.

SAFEGUARDS:

These records are maintained in a

secured room, with access limited to

personnel whose duties require access.

RETENTION AND DISPOSAL:

Records are maintained up to six

years from the date of the last entry.

Employees are given records at request

upon-separation; otherwise records are

burned approximately three months

after separation.

SYSTEM MANAGERS) AND ADDRESS:

Director of Personnel, Federal Labor

Relations Authority, 1900 E Street, NW.,

Washington, D.C. 20424.

NOTIFICATION PROCEDURE:

Individuals wishing to inquire

whether this system of records contains

information about them should contact

the System Manager indicated above.

Individuals must furnish the following

information for their records to he

located and identified:

a. Full name.

b. Any former name.

c. Date of birth.

Individuals making inquiries must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding the existence of records (5

CFR 2412.4).

RECORD ACCESS PROCEDURES:

Individuals wishing to request access

to their records should contact the

System Manager indicated above.

Individuals must furnish the following

information for their records to be

located and identified:

a. Full name.

b. Any former name.

c. Date of birth.

Individuals requesting access must

follow the Federal Labor Relations

Authority's Privacy Act regulations

regarding access to records (5 CFR

2412.5).

CONTESTING RECORD PROCEDURES:

Individuals wishing to request

amendment of their records should

contact the appropriate System Manager

indicated above. Individuals must

furnish the following information for

their records to be located and

identified:

a. Full name.

b. Any former name.

c. Date of birth.

An individual requesting amendment

must also follow the Federal Labor

Relations Authority's Privacy Act

regulations regarding amendment of

records (5 CFR 2412.10).

RECORD SOURCE CATEGORIES:

Information in this system of records

is provided by:

a. The individual to whom the

information pertains.

b. Laboratory reports and tests

results.

c. The individual's co-workers or

supervisors.

d. The individual's personal physician.

e. Other Federal employee health

units.

FLRA/Intemal-2

SYSTEM NAME:

Appeal and Administrative Review

Records.

SYSTEM LOCATION:

Office of Director of Personnel,

Federal Labor Relations Authority, 1900

E Street, NW.. Washington, D.C. 204Z4.

CATEGORIES OF INDIVIDUALS COVERED SY THE

SYSTEM:

Current and former Federal Labor

Relations Authority employees.

CATEGOIRES OF RECORDS IN THE SYSTEM:

This system contains records relating

to various appeal or administrative

review procedures available to Federal

Labor Relations authority employees.

The system also contains records and

documentation of the action upon which

the appeal or review procedure was

based (e.g., 90-day notices of warning of

unsatisfactory performance rating).

Note.—This system does not include:

Appeal or complaint records covered by

the Merit Systems Protection Board's system

of Appeals Records.

AUTHORITY FOR MAINTENANCE OF THE

SYSTEM:

5 U.S.C. 1302, 3301, 3302, 4305, 5115,

5335, 7501, 7512, and Executive Order

10577.

PURPOSE(S):

These records are used to process the

various appeals or administrative

reviews available to Federal Labor

Relations Authority employees.
85318 Federal Register / Vol. 45, No. 249 / Wednesday, December 24, 1980 / Notices

Im•••••••n•n•n•••n=1.11n111•••n••••••••n•n

ROUTINE USES Of RECORDS MAINTAINED IN

THE SYSTEM, INCLUDING CATEGORIES OF

USERS AND THE PURPOSES OF SUCH uses:

These records and information in

these records may be used:

a. To disclose pertinent information to

the appropriate Federal, State, or local

agency responsible for investigating,

prosecuting, enforcing, or implementing

a statute, rule, regulation, or order,

where the Federal Labor Relations

Authority becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation.

b. To disclose information to any

source from which additional

information is requested in the course of

processing an appeal or administrative

review procedure, to the extent

necessary to identify the individual,

inform the source of the purpose(s) of

the request, and identify the type of

information requested.

c. To disclose information to a Federal

agency, in response to its request, in

connection with the hiring or retention

of an employee, the issuance of a

security clearance, the conducting of a

security or suitability investigation of an

individual, the classifying of jobs, the

letting of a contract, or the issuance of a

license, grant, or other benefit by the

requesting agency, to the extent that the

information is relevant and necessary to

the requesting agency's decision on the

matter.

d. To provide information to a

congressional office from the record of

an individual in response to an inquiry

from that congressional office made at

the request of that individual.

e. To disclose information to another

Federal agency or to a court when the

Government is party to a judicial

proceeding before the court.

f.By the National Archives and

Records Service (General Services

Administration) in records management

inspections conducted under authority

of 44 U.S.C. 2904 and 2906.

g. By the Office of Personnel

Management in the production of

summary descriptive statistics and

analytical studies in support of the

function for which the records are

collected and maintained, or for related

• work-force studies. While published

statistics and studies do not contain

individual identifiers, in some instances

the selection of elements of data

included in the study may be structured

in such a way as to make the data

individually identifiable by inference.

h. To disclose, in response to a

request for discovery or for appearance

of a witness, information that is relevant

to the subject matter involved in ,a

pending judicial or administrative

proceeding.

i. To disclose information to officials

of: the Merit Systems Protection Board

(including the Office of the Special

Counsel), or the Equal Employment

Opportunity Commission when

requested in performance of their

authorized duties,

POLICIES AND PRACTICES FOR STORING,

RETRIEVING; ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM.

STORAGE:

These records are maintained in file

folders.

RETRIEVABILITY:

These records are retrieved by the

names of the individuals on whom they

are maintained.

SAFEGUARDS:

These records are maintained in

lockable metal filing cabinets to which

only authorized personnel have access.

RETENTION AND DISPOSAL:

Adverse action appeals processed

under the Federal Labor Relations

Authority's internal appeals systems are

retained for seven years after the

closing of the case. Other records in the

system are maintained for a maximum

of four years after the closing of the

case. Disposal is by shredding or

burning.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Personnel, Federal Labor

Relations Authority, 1900 E Street, NW.,

Washington, D.C. 20424.

NOTIFICATION PROCEDURES:

Individuals involved in appeals and

administrative review procedures are

aware of that fact and have been

provided access to the record. They

may, however, contact the System

Manager indicated above. They must

furnish the following information for

their'records to be located and

identified:

a. Name.

b. Date of birth.

c. Approximate date of closing c f the

case and kind of action taken.

Individuals making inquiries must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding the existence of records (5

CFR 2412.4).

RECORD ACCESS PROCEDURES:

Individuals involved in appeals and

administrative review procedures are .

aware of that fact and have been

provided access to the record. However,

after the action has been closed. an

individual may request access to the

official copy of an appeal or

administrative review procedure record

by contacting the System Manager.

Individuals must provide the following

information for their records to be

located and identified:

a. Name.

b. Date of birth.

c. Approximate date of closing of case

and kind of action taken.

. Individuals requesting access must

also follow the Federal Labor Relations

Authority's Privacy Act regulations

regarding access to records (5 CFR

2412.5).

CONTESTING RECORD PROCEDURES:

Review of requests from individuals

seeking amendment of their records

which have previously been or could

have been the subject of a judicial or

quasi-judicial action will be limited in

scope. Review of amendment requests of

these cases will be restricted to

determining if the record accurately

documents the action of the agency or

administrative body ruling on the case

and will not include a review of the

merits of the action, determination, or

finding.

Individuals wishing to request

amendment of their records to correct

factual errors should contact the System

Manager. Individuals must furnish the

following information for their records

to be located and identified:

a. Name.

b. Date of birth.

c. Approximate date of closing of the

case and kind of action taken.

Individuals requesting amendment

must also follow the Federal Labor

Relations Authority's Privacy Act

regulations regarding amendment of

records (5 CFR 2412.10).

RECORD SOURCE CATEGORIES:

Information in this system of records

is provided by:

a. The individual to whom the records

pertain.

b. Federal Labor Relations Authority

officials involved in the appeal or

administrative procedure.

c. Other official personnel records of

the Federal Labor Relations Authority.

FLRA/Intemat-3

SYSTEM NAME:

Complaints and Inquiries Records.

SYSTEM LOCATION:

Office of Director of Personnel.

Federal Labor Relations Authority, 1900

E Street, NW., Washington, D.C. 20424.

CATEGORIES OF INDIVIDUALS COVERED Iv TM

SYSTEM:

Current Federal Labor Relations

Authority employees about whom
Federal Register / Vol. 45, No. 249 / Wednesday, December 24, 1980 / Notices 85319

AINIIIIMMIMIMomMalliMmum.111111

complaints or inquiries have been

received.

CATEGORIES OF RECORDS IN THE SYSTEM: •

This system contains information or

correspondence concerning an

individual's employment status or

conduct while employed by the Federal

Labor Relations Authority. Examples of

these records include: correspondence

from Federal employees, Members of

Congress, or members of the public

alleging misconduct of a Federal Labor

Relations Authority employee;

miscellaneous debt correspondence

received from creditors; and

miscellaneous complaints not covered

by the Federal Labor Relations

Authority's formal or informal grievance

procedures.

AUTHORITY FOR MAINTENANCE OF THE

SYSTEM:

Executive Order 11222.

PURPOSE(S):

These records are used to take an

action on or respond to a complaint or

inquiry concerning an FLRA employee

or to counsel the employee.

ROUTINE USES OF RECORDS MAINTAINED IN

THE SYSTEM, INCLUDING CATEGORIES AND THE

PURPOSES OF SUCH USES:

These records and information in

these records may be used:

a. To disclose pertinent information to

the appropriate Federal, State, or local

agency responsible for investigating,

prosecuting, enforcing, or implementing

a statute, rule, regulation. or order,

where the Federal Labor Relations

Authority becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation.

b. To disclose information to any

source from which additional

information is requested (to the extent

necessary to identify the individual,

inform the source of the purpose of the

request, and identify the type of

information requested), where necessary

to obtain information relevant to a

Federal Labor Relations Authority

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, conduct of a

security or suitability investigation of an

individual or classification of jobs.

c. To provide information to a

congressional office from the record of

an individual in response to an inquiry

from that congressional office made at

the request of that individual.

d. To disclose information to another

Federal agency or to a court when the

Government is party to a judicial

proceeding before the court.

e. By the National Archives and -

Records Service (General Services

Administration) in records management

inspections conducted under authority

of 44 U.S.C. 2904 and 2908.

f. To disclose in response to a request

for discovery or for appearance of a

witness, information that is relevant to

the subject matter involved in a pending

judicial or administrative proceeding.

2. To disclose information to officials

of: the Merit Systems Protection Board

(including the Office of the Special

Counsel), the Equal Employment

Opportunity Commission when

requested in performances of their

authorized duties.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM.

STORAGE:

These records are maintained in file

folders which are separate from the

employee's Official Personnel Folder.

RETRIEVABILITY:

These records are retrieved by the

name of the individual on whom they

are maintained.

SAFEGUARDS:

These records are located in lockable

metal filing cabinets with access limited

to personnel whose official duties

require access.

RETENTION AND DISPOSAL:

These records are disposed of upon

the transfer or separation of the

employ or after 1 year, whichever is

earlier. Disposal is by shredding or

burning.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Personnel, Federal Labor

Relations Authority, 1900 E Street, NW..

Washington, D.C. 20424.

NOTIFICATION PROCEDURE:

Federal Labor Relations Authority's

employees wishing to inquire whether

this system contains information about

them should contact the System

Manager. Individuals must furnish the

following information for their records

to be located and identified:

a. Name.

b. Date of birth.

Individuals making inquiries must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding the existence of records (5

CFR 2412.4).

RECORD ACCESS PROCEDURES:

Federal Labor Relations Authority's

employees wishing to request access to

their records should contact the System

Manager. Individuals must furnish the

following information for their records

to be located and identified:

a. Name.

b. Date of birth.

Individuals requesting access must

also comply with Federal Labor

Relations Authority's Privacy Act

regulations regarding access to records

(5 CFR 2412.5),

CONTESTING RECORD PROCEDURES:

Federal Labor Relations Authority's

employees wishing to request

amendment of their records should

contact the System Manager.

Individuals must furnish the following

information for their records to be

located and identified:

a. Name.

b. Date of birth.

Individuals must also comply with the

Federal Labor Relations Authority's

Privacy Act regulations regarding

amendment of records (5 CFR 2412.10).

RECORD SOURCE CATEGORIES:

Information in this system of records

is provided by:

a. The individual to whom the

information pertains.

b. Federal employees. Members of

Congress, creditors, or members of the

public who submitted the complaint or

inquiry.

c. Federal Labor Relations Authority's

officials.

d. Other sources from whom

information was requested regarding the

complaint or inquiry.

FLRA/Internal-4

SYSTEM NAME:

Applicants for Employment Records.

SYSTEM LOCATION:

Office of Director of Personnel,

Federal Labor Relations Authority, 1900

F. Street, NW„ Washington, D.C. 20424

and Federal Labor Relations Authority's

regional offices (see list of regional

offices in the Appendix).

CATEGORIES OF INDIVIDUALS COVERED SY THE

SYSTEM:

Current and former applicants for

employment with the Federal Labor

Relations Authority.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains records relating

to applicants to the Federal Labor

Relations Authority. The records include

information such as: the individual's

education and training: employment

history and earnings; Social Security

Number; home address; legal residence;

birth date; birthplace, honors, awards or

fellowships; military service; veterans

preference; convictions of offenses
85320 Federal Register / Vol. 45, No. 249 / Wednesday. December 24. 1980 / Notices

against the law; names of relatives

employed in the Federal service; test

records; date of application;

qualification determinations;

employment consideration; priority

grouping: and other information or

correspondence relating to the

consideration of the individual for

employment. This system includes any

Federal Labor Relations Authority

applicant supply files established for

making appointments outside a register;

appointments to the excepted service; or

reassignments, promotions,

i•instatements, or transfers of Federal

employees into positions at the Federal

Labor Relations Authority.

Note.—This system does not include

recruiting and examining records on

applicants for general Federal employment.

Such records are covered by the OPM/

GOVT-5 system.

AUTHORITY FOR MAINTENANCE OF THE

SYSTEM:

5 U.S.C. 1302, 3301. and 3302; and

Executive Order 10577.

eurteose(s):

These records are :ged to consider

applicants for emplc. T ent with the

Federal Labor Rela! Authority.

These records ma y

tie used to

locate individuals ' rsonnel

research.

ROUTINE USES OF PE( • • MAINTAINED IN

THE SYSTEM, opeciLuo., :E00PlES OP

USERS AND THE PURP" aF SUCH USES:

These records a 'motion in

these records ma!

a. To disclose p. information to

the appropriate State, or local

agency responsih s estigating.

prosecuting, enk implementing

a statute, rule, re). or order,

where the Federa Relations

Authority become of an

indication of a v. or potential

violation of civil I ial law or

regulation.

b. To disclose ) ''on to any

source from whic' anal

information is rec. to the extent

necessary to ide,- , ndividual,

inform the sourc- -arpose of the

request, and ide' ! sr-pe of

information req.- here necessary

to obtain inform, vant to an

Federal Labor R ‘uthority

decision concerr ring or

retention of an F the issuance

of a security cle -e conducting

of a security or investigation

of an individual - lying of jobs,

the letting of a ( the issuance

of a license. gra benefit.

c. To disclose on to a Federal

agency, in resin) request, in

connection with 2 or retention

of.an employee, the issuance of a

security clearance, the conducting of a

security or suitability investigation of an

individual, the classifying of jobs. the

in!ting of a contract, or the issuance of a

license, grant, or other benefit by the

requesting agency, to the extent that the

information is relevant and necessary to

the requesting agency's decision on the

ma [ter.

d. To provide information to a

congressional office from the record of

an individual in response to an inquiry

from that congressional office made at

the request of that individual.

e. To disclose information to another

Federal agency or to a court when the

Government is party to a judicial

proceeding before the court.

f. By the National Archives and

Records Service (General Services

Administration) in records management

inspections conducted under authority

of 44 U.S.C. 2904 and 2900.

g. By the Office of Personnel

Management in the production of

summary descriptive statistics and

analytical studies in support of the

function for which the records are

collected and maintained or for related

workforce studies. While published

statistics and studies do not contain

individual identifiers, in some instances

the selection-of elements of data

included in the study may be structured

in such a way as to make the data

individually identifiable by inference.

h. To disclose, in response to a

request for discovery or for appearance

of a witness, information that is relevant

to the subject matter involved in a

pending judicial or administrative

proceeding.

i. In contacting persons named as

references, and present or former

supervisors, for purposes of commenting

upon, rating or verifying information

about past performance submitted as

part of job application.

j. To disclose information to officials

of: the Merit Systems Protection Board

(including the Office of the Special

Counsel). or the Equal Employment

Opportunity Commission when

requested in performance of their

authorized duties.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM.

STORAGE:

These records are maintained in file

folders.

RETRIEVABILITY:

These records are retrieved by the

names of the individuals on whom they

are maintained.

SAFEGUARDS:

These records are located in lockable

metal filing cabinets or in secured rooms

with access limited to those personnelwhose official duties require access.

RETENTION AND DISPOSAL;

Applications from individuals who are

selected for positions with the Federal

Labor Relations Authority are placed on

the permanent side of the employee's

Official Personnel Folder, Applicant

supply records maintained in

accordance with Federal Personnel

Manual Chapter 833 are disposed of

after two years or after inspection of the

Federal Labor Relations Authority's

personnel program, whichever is earlier.

SYSTEM MANAGERS) AND ADDRESS:

Director of Personnel, Federal Labor

Relations Authority, 1900F Street. NW.,

Washington, D.C. 20424.

NOTIFICATION PROCEDURE:

• Individuals wishing to inquire

whether this system contains

information about them should contact

the System Manager. Individuals must

furnish the following information for

their records to be located and

identified:

a. Full name.

b. Date of birth.

Individuals making inquiries must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding the existence of records (5

CFR 2412,4).

RECORD- ACCESS PROCEDURES:

Specific materials in this system have

been exempted from Privacy Act

provisions at 5 U.S.C. 552a(d), regarding

access to records. The section of the

notice titled "Systems Exempted From

Certain Provisions of the Act," which

appears below, indicates the kinds of

materials exempted and the reasons for

exempting them from access. Individuals

wishing to request access to their

nonexempt records should contact the

System Manager. Individuals must

furnish the following information for

their records to be located and

identified:

a. Full name.

b. Date of birth.

Individuals requesting access must

also comply with the-Federal Labor

Relations Authority's Privacy Act

regulations regarding access to records

(5 CPR 2412.5).

CONTESTING RECORD PROCEDURES:

Specific materials in this system have

been exempted from Privacy Act

provisions at 5 U.S.C. 552a(d), regarding

amendment of records. The section of

the notice titled "Systems Exempted
Federal Register / Vol. 45, No. 249 / Wednesday, December 24, 1980 / Notices 85321

from Certain Provisions of the Act,"

which appears below, indicates the

kinds of materials exempted and the

reasons for exempting them from

amendment. An individual may contact

an FLRA office where his or her

application or other record in this

system is filed at any time to update

qualifications, experience, or education.

Such regular administrative updating of

records should not be requested under

the provisions of the Privacy Act.

However, individuals wishing to request

amendment of their nonexempt records

under provisions of the Privacy Act

should contact the System Manager.

Individuals must furnish the following

information for their records to be

located and identified:

a. Full name.

b. Date of birth.

Individuals must also comply with the

Federal Labor Relations Authority's

Priiacy Act regulations regarding

amendment of records (5 CFR 2412.10).

RECORD SOURCE CATEGORIES:

information in this system of records

is provided by:

fa) the individual to whom the

iitorrnation pertains;

Oil Federal Labor Relations Authority

officials:

(c) Other sources contacted to provide

additional information about the

individual under appropriate routine

uses listed above in the notice.

SYSTEMS EXEMPTED FROM CERTAIN

PROVISIONS OF THE ACT:

This system contains testing and

examination materials that are used

solely to determine individual

qualifications for appointment or

promotion in the Federal service. The

PrivacyAct, at 5 U.S.C. 552a(k)(6),

permits an agency to exempt all such

testing or examination material and

information from certain provisions. of

the Act, when disclosure of the material

would compromise the objectivity or

fairness of the testing or examination

process.

FLRA/Internal-5

SYSTEM NAME:

Preemployment Inquiry Records.

• SYSTEM LOCATION:

Office of Director of Personnel,

Federal Labor Relations Authority, 1900

E Street, NW., Washington, D.C. 20424

and Federal Labor Relations Authority,

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former applicants for

employment with the Federal Labor

Relations Authority.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains a variety of

records relating to an applicant's

qualifications for employment in terms

of character, reputation, and fitness;

including letters of reference, responses

to preemployment inquiries,

qualifications and character

information, and other information

which may relate to the specific

selection factors associated with the

position sought.

AUTHORITY FOR MAINTENANCE OF THE

SYSTEM:

5 U.S.C. 3301, 3302. and 7301; and

Executive Orders 10577, 11222, and 9397.

ROUTH, E USES OF RECORDS MAINTAINED IN

THE SYSTEM, INCLUDING CATEGORIES OF

USERS AND THE PURPOSES OF SUCH USES:

PURPOSE(S):

These records are used by Federal

Labor Relations Authority appointing

and selecting officials to examine

individuals seeking employment by

consideration of factors present in such

records.

ROUTINE USES OF RECORDS MAINTAINED IN

THE SYSTEM, INCLUDING CATEGORIES OF

USERS AND THE PURPOSES OF SUCH USES:

These records and information in

these records may be used:

a. To disclose pertinent information to

the appropriate Federal. State, or local

agency responsible for investigating.

prosecuting, enforcing. or implementing

a statute, rule, regulation, or order,

where the Federal Labor Relations

Authority becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation.

b. To disclose information to any

source from which additional

information is requested (to the extent

necessary to identify the individual,

inform the source of the purpose of the

request, and identify the type of

information requested), where necessary

to obtain information relevant to a

Federal Labor Relations Authority

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the classifying of

jobs, or the letting of a contract.

c. To disclose information to a Federal

agency, in response to its request, in

connection with the hiring or retention

of an employee, the issuance of a

security clearance, the conducting of a

security or suitability investigation of an

individual, the classifying of jobs, the

letting of a contract, or the issuance of a

license, grant, or other benefit by the

requesting agency, to the extent that the

information is relevant and necessary to

the requesting agency's decision on the

matter.

d. To provide information to a

congressional office from the record of

an individual in response to an inquiry

from that congressional office made at

the request if that individual.

e. To disclose information to another

Federal agency or to a court when the

Government is party to a judicial

proceeding before the court.

f. By the National Archives and

Records Service (General Services

Administration) in records management

inspections conducted under authority

of 44 U.S.C. 2904 and 2906.

g. 13v the Office of Personnel

Management in the production of

summary analytical studies in support of

the function Elm which the records are

collected and maintained or for related

workforce studies, While published

statistics and studies do not contain

individual identifiers, in some instances

the selection of elements of data

included in the study ma y be structured

in such a way to make the data

individually identifiable by inference.

h. To disclose, in response to a

request for discovery or fur appeerence

of a witness. information that is relevant

to the subject matter involved in a

pending judicial or administrative

proceeding.

1. To disclose information to officials

of: the Merit Systems Protection 13oaril

(including the Office of the Specie!

Counsel), or the Equal Emplovu u

Opportunity Commission

requested in perforieInc,' of t 11E9 r

authorized duties.

POLICIES AND PRACTIQES POR STOP,ING,

RETRIEVING, A:C.:GEST-it:a, RETAINING AND

DISPOSING OF ReiCORDE IN THE

SYSTEM.IOSSTORAGE:

These records are maintained on

cards or in file folders.

RETRIEVABILITY:

These records are retrieved by the

name of the individual on whom they

are maintained.

SAFEGUARDS:

These records are located in locked

metal file cabinets or in a secured room

with access limited to personnel whose

official duties require access.

FIETEBTUIS AND DISPOSAL:

Records for individuals who are

selected for position at the Federal

Labor Relations Authority may be

disposed of after the individual is

appointed. or they may be retained for

one year or until the employee

separates, whichever is earlier. Records

for other applicants are retained while

the individual is under consideration for
85322 Federal Register / Vol. 45, No. 249 / Wednesday, December 24, 1980 / Notices

employment and are disposed of when

the individual's application is disposed

of. Disposal is by shredding or burning.

SYSTEM MANAGERS) AND ADDRESS:

Director of Personnel, Federal Labor

Relations Authority, 1900 E Street, NW..

Washington. D.C. 20424.

NOTIFICATION PROCEDURE:

Individuals wishing to inquire

whether this system of records contains

information about them should contact

the System Manager. Individuals must

furnish the following information for

their records to be located and

identified:

a. Name.

b. Date of birth.

c. Social Security Number.

Individuals making inquires must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding the existence of records (5

CFR 2412.4).

RECORD ACCESS PROCEDURES:

Individuals wishing to gain access to

information in the system should contact

the System Manager. Individuals must

furnish the following information for

their records to be located and

identified:

a. Name.

b. Date of birth.

c. Social Security Number.

Individuals requesting access must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding access to records (5 CFR

2412.5).

CONTESTING RECORD PROCEDURES:

Certain materials in this system have

been exempted from Privacy Act

provisions at 5 U.S.C. 552a(d), regarding

amendment of records. The section of

this notice titled "Systems Exempted

From Certain Provisions of the Act,"

which appears below, indicated the

kinds of material exempted and the

reasons for exempting them from

amendment. Individuals wishing to

request amendment of other, nonexempt

information in the system, should

contact the System Manager, furnishing

the following information:

a. Name.

b. Date of birth.

c. Social Security Number.

Individuals requesting amemdment

must also follow the Federal Labor

Relations Authority's Privacy Act

regulations regarding amendment of

records (5 CFR 2412.10).

RECORD SOURCE CATEGORIES:

Information in this system of records

is provided by:

a. The individual to whom the

information pertains.

b. Federal Labor Relations Authority

officials.

c. Sources from whom information

was requested, such as former

employers, references, or schools.

SYSTEMS ssaurrio FROM CERTAIN

PROVISIONS OP THE ACT: •

This system contains investigatory

material compiled during the

preemployment inquiry stage of the

selection process and designed solely

for the purpose of determining eligibility

or qualifications for Federal civilian

employment. The Privacy Act, at 5

U.S.C. 552a(k)(5), permits an agency to

exempt such material from certain

provisions of the Act. Materials may be

exempted to the extent that release of

the material to the individual whom the

information is about would:

a. Reveal the identity of a source who

furnished information to the

Government under an express promise

(granted on or after September 27, 1975)

that the identity of the source would be

held in confidence; or

b. Reveal the identity of the source

who, prior to September 27, 1975,

furnished information to the

Government under an implied promise

that the identity of the source would be

held in confidence.

For material in this system meeting

these criteria, Federal Labor Relations

Authority has claimed the (k)(5)

exemption from the following provisions

of the Act:

a. 5 U.S.C. 552a(c)(3)—This provision

concerns providing an accounting of

disclosure to the individual whom the

records are about; and

b. 5 U.S.C. 552a(d)—This provision

regards access to and amendment of

records.

FLRA/INTERNAL-8

SYSTEM NAME:

Grievance Records.

SYSTEM LOCATION:

Office of Director of Personnel,

Federal Labor Relations Authority, 1900

E Street. NW.. Washington, D.C. 20424.

CATEGORIES Of INDIVIDUALS COVERED SY THE

SYSTEM:

Current or former Federal employees

who have submitted grievances with the

Federal Labor Relations Authority

pursuant to Office of Personnel

Management regulations regarding

Agency Administrative Grievance

Systems (5 CFR 771).

CATEGORIES OF RECORDS IN THE SYSTEM:

The system contains records relating

to grievances filed by agency employees

under 5 CFR 771 of the Authority's

regulations. These case files contain all

documents related to the grievance,

including statements of witnesses,

reports of interviews and hearings.

examiner's findings and

recommendations, a copy of the original

decision, and related correspondence

and exhibits. This system includes files

and records of internal grievances, and

of arbitration systems that may be

established through negotiations with

the union representing agency

employees.

AUTHORITY FOR MAINTENANCE OF THE

SYSTEM:

5 U.S.C. 1302, 3301. 3302, E.O. 10577, 3

CFR 1954-1958 Comp., 1418, E.O. 10987,

3 CFR 1959-1963 Comp., p519, agency

employees, for personal relief in a

matter of concern or dissatisfaction

which is subject to the control of agency

management.

PURPOSEM:

These records are used to store and

document grievances based on

employee dissatisfaction relative to

actions taken within the discretion of

the Federal Labor Relations Authority.

ROUTINE USES OF RECORDS MAINTAINED IN

THE SYSTEM, INCLUDING CATEGORIES OF

USERS ANO THE PURPOSES OF SUCH USES:

These records and information in

these records may be used:

a. To disclose pertinent information to

the appropriate Federal, State. or local

agency responsible for investigating,

prosecuting, enforcing, or implementing

a statute, rule, regulation, or order,

where the disclosing agency becomes

aware of an indication of a violation or

potential violation of civil or criminal

law or regulation.

b. To disclose information to any

source from which additional

information is ;quested in the course of

processing a grievance, to the extent

necessary to identify the individual,

inform the source of the purpose(s) of

the request, and identify the type of

information requested.

c. To disclose information to a Federal

agency, in response to its request, in

connection with the hiring or retention

of an employee, the issuance of a

security clearance, the conducting of a

security or suitability investigation of an

individual, the classifying of jobs, the

letting of a contract, or the issuance of a

license, grant. or other benefit by the

requesting agency, to the extent that the

information is relevant and necessary to
Federal Register I Vol. 45, No. 249 / Wednesday, December 24, 1980 / Notices $5323

requesting the agency's decision on the

matter.

d. To provide information to a

congressional office from the record of

an individual in response to an inquiry

from that congressional office made at

the request of that individual.

e. To disclose information to another

Federal agency or to a court when the

Government is party to a judicial

proceeding before the court.

f.By the National Archives and

Records Service (General Services

Administration) in records management

inspections conducted under authority

of 44 U.S.C. 2904 and 2906.

g.To disclose information to officials

of: the Merit Systems Protection Board

(including the Office of the Special

Counsel), or the Equal Employment

Opportunity Commission when

requested in performance of their

authorized duties.

h. To disclose, in response to a

request for discovery or for appearance

of a witness, information that is relevant

to the subject matter involved in a

pending judicial or administrative

proceeding.

i. To provide information to officials

of labor organizations reorganized under

the Civil Service Reform Act when

relevant ar.d necessary to their duties of

exclusive representation concerning

personnel policies, practices, and

matters affecting work conditions.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM.

STORAGE:

These records are maintained in file

folders.

RETRIEVABILITY:

These records are retrieved by the

names of the individuals on whom they

are maintained.

SAFEGUARDS:

These records are maintained in

lockable metal filing cabinets to which

only authorized personnel have access.

RETENTION AND DISPOSAL:

These records are disposed of 3 years

after closing of the case. Disposal is by

shredding or burning.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Personnel, Federal Labor

Relations Authority, 1900 E. Street. NW.,

Washington, D.C. 20424.

NOTIFICATION PROCEDURE:

It is required that individuals

submitting grievances be provided a

copy of the record under the grievance

process. They may, however, contact the

System Manager. They must furnish the

following information for their records

to be located and identified:

a. Name.

b. Date of birth.

c. Approximate date of closing of the

case and kind of action taken.

d. Organizational component

involved.

Individuals making inquiries must

comply with the Federal Labor Relations

Atithority's Privacy Act regulations

regarding the existence of records (5

CFR 2412.4).

RECORD ACCESS PROCEDURES:

It is required that individuals

submitting grievances be provided a

copy of the record under the grievance

process. However, after the action has

been closed, an individual may request

access to the official copy of the

grievance file by contacting the System

Manager.

Individuals must provide the following

information for their records to be

located and identified:

a. Name.

b. Date of birth.

c. Approximate date of closing of the

case and kind of action taken.

d. Organizational component

involved.

Individuals requesting access must

also follow the Federal Labor Relations

Authority's Privacy Act regulations

regarding access to records (5 CFR

2412.5).

CONTESTING RECORD PROCEDURES:

Review of requests from individuals

seeking amendment of their records

which have been the subject of a

judicial or quasi-judicial action will be

limited to scope. Review of amendment

requests of these records will be

restricted to determining if the record

accurately documents the action of the

agency ruling on the case, and will not

include a review of the merits of the

action, determination, or finding.

Individuals wishing to request

amendment to their records of correct

factual errors should contact the System

Manager.

a. Name.

b. Date of birth.

c. Approximate date of closing of the

case and kind of action taken.

d. Organizational component

involved.

Individuals requesting amendment

must follow the Federal Labor Relations

Authority's Privacy Act regulations

regarding amendment to records (5 CFR

2412.10).

RECORD SOURCE CATEGORIES:

Information in this system of records

is provided by:

a. The individual on whom the record

is maintained.

b. Testimony of witnesses.

c. Agency officials.

d. Organizations or persons providing

related correspondence.

FLRA/Internat-7

SYSTEM NAME:

Employee Incentive Award and

Recognition Files.

SYSTEM LOCATION:

Office of Director of Personnel.

Federal Labor Relations Authority, 1900

E Street, NW., Washington, D.C. 20424.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former Federal Labor

Relations Authority employees who

have filed suggestions or who were

nominated for cash awards for

performance, honorary awards under

the Incentive Awards Program, and

quality step increases.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system includes copies of

employees suggestions, and information

relating to the Federal Labor Relations

Authority's disposition of the

suggestions, including amounts of

awards for adopted suggestions,

evaluations, and amounts of benefits to

the Government.

The system also contains information

related to the nomination of an

employee for a cash award for

performance, an award under the

Incentive Awards Program, or for a

quality step increase, including

justifications submitted with the

nominations and the Federal Labor

Relations Authority's disposition of the

nominations and identifying information

regarding the employee, including name.

grade, occupation, and employing unit.

AUTHORITY PON MAINTENANCE OF THE

SYSTEM:

5 U.S.C. 4501 et seq. 5 U.S.C. 5336.

PURPOSE(0

These records are collected and

maintained to provide a basis for

granting recognition to Federal Labor

Relations Authority's employees in

accordance with the provisions of the

Federal Labor Relations Authority's

Incentive Awards plan or for quality

step increases; to document employees'

contributions to the Suggestion Program;

and to determine and verify employees'

eligibility for subsequent awards. These

records may also be used to locate

individuals for personnel research.
85324 Federal Register / Vol. 45, No. 249 / Wednesday. December 24, 1980 / Notices

V/MINIMMIN

ROUTINE USES OF RECORDS IN THE SYSTEM,

INCLUDING CATEGORIES OF USERS AND THE

PURPOSES OF SUCH USES:

These records and information in

these records may be used:

a. To consider and select employees

for Incentive awards and other honors

and to publicize those granted. This may

include disclosure to other public

(Federal. State. or local) or private

organizations, including news media.

which grant or publicize employee

awards or honors.

b. To disclose pertinent information to

the appropriate Federal, State, or local

agency responsible for investigating,

prosecuting, enforcing, or implementing

a statute, rule, regulation. or order,

where the Federal Labor.Relations

Authority becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation.

c. To disclose information to any

source from which additional

information is requested (to the extent

necessary to identify the individual,

inform the sources of the purpose of the

request. and identify the type of

information requested), where necessary

to obtain information relevant to a

Federal Labor Relations Authority

decision concerning the adoption of a

suggestion or the approval of the

employee's nomination for an incentive

award or quality step increase.

d. To disclose information to a

Federal agency, in response to its

request, in connection with the hiring or

retention of an employee, the issuance

of a security clearance, the conducting

of a security or suitability investigation

of an indiviudal, the classifying of jobs,

the letting of a contract, or the issuance

of a license, grant. or other benefit by

the requesting agency, to the extent that

the information is relevant and

necessary to the requesting agency's

decision on the matter.

e. To provide information to a

congressional office from the record of

an individual in response to an inquiry

from that congressional office made at

the request of that individual,

f. To disclose information to another

Federal agency or to a court when the

Government is party to a judicial

proceeding before the court.

g.By the National Archives and

Records Service (General Services

Administration) in records management

inspections conducted under authority

of 44 U.S.C. 2904 and 2900.

h. By the Office of Personnel

Management in the production of

summary descriptive statistics and

analytical studies in support of the

function for which the records are

collected and maintained or for related

workforce studies. While published

statistics and studies do not contain

individual identifiers, in some instances

the selection of elements of data

included in the study may be structured

in such a way as to make the data

individually identifiable by inference.

i. To disclose, in response to a request

for discovery or for appearance of a

witness, information that is relevant to

the subject matter involved in a pending

judicial or administrative proceeding.

j. To disclose information to officials

of: the Merit Systems Protection Board

(including the Office of the Special

Counsel), or the Equal Employment

Opportunity Commission when

requested in performance of their

authorized duties.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING,ACCESSING, RETAINING, AND

DISPOSING OF.RECORDS IN THE SYSTEM.

STORAGE:

These records are stored in file

folders.

RETRIEVABILITY:

These records are retrieved by the

names of the individuals on whom they

are maintained.

SAFEGUARDS:

These records are maintained in a

secured area with access limited to

those whose duties require access.

RETENTION AND DISPOSAL:

These records are maintained for 4

fiscal years. Expired records are

shredded or burned.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Personnel, Federal Labor

Relations Authority. 1900 E Street, NW.,

Washington. D.C. 20424.

NOTIFICATION PROCEDURE:

Individuals wishing to inquire

whether this system contains

information about them should contact

the System Manager indicated above.

Individuals must furnish the following

information for their records to be

located and identified:

a. Full name.

b. Date of birth.

Individuals making inquiries must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding the existence of records (5

CFR 2412.4).

RECORD ACCESS PROCEDURES:

Individuals wishing to request access

to records about them should contact

the System Manager indicated above.

Individuals must furnish the following

information for their records to be

located and identified:

a. Full name.

b. Date of birth.

Individuals requesting access must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding access to record (5 CFR

2412.5).

CONTESTING RECORD PROCEDURES:

Individuals wishing to request

amendment to records about them

should contact the System Manager

indicated above. Individuals must

furnish the following information for

their records to be located and

identified:

a. Full name.

b. Date of birth.

Individuals requesting amendment

must also follow the Federal Labor

Relations Authority's Privacy Act

regulations regarding amendment of

records (5 CFR 2412.10).

RECORD SOURCE CATEGORIES:

Information in this system of records

is provided by:

a. The employee who filed the

suggestion.

b. Individuals who nominated the

employee for an incentive award, or

quality step increase.

c. Personnel documents of the Federal

Labor Relations Authority.

FLRA/Intornal-8

SYSTEM NAME:

Employee Assistance Program

Records.

SYSTEM LOCATION:

Office of Director of Personnel,

Federal Labor Relations Authority. 1900

E Street. NW., Washington, D.C. 20424.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: -

Current Federal Labor Relations

Authority employees who have been

counselled for abuse of alcohol or drugs.

or personal or emotional health

problems.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains records relating

to employees' visits to the Personnel

Office for the purpose of receiving

counselling for drug abuse, alcoholism.

or behavioral or emotional problems.

Such records would include data such

as: employee name; nature of problem;

summation of counselling given; date of

session; and information relating to

referral of employee to a professional

person (professional counselor,

physician, etc.).
Federal Register / Vol. 45, No. 249 / Wednesday, December 24, 1980 / Notices 85325

AUTHORITY FOR MAINTENANCE OF THE

SYSTEM:

5 U.S.C. 3301 and 7901, 21 U.S.C. 1108,

42 U.S.C. 4561, 44 U.S.C. 3101, and Public

Laws 91-616 and 92-255.

PURPOSE(S):

These records are used to document

the nature of the individual's problem

and progress and, when necessary, to

refer individuals to appropriate

community or private resources for

treatment or rehabilitation.

ROUTINE USES OF RECORDS MAINTAINED IN

THE SYSTEM, INCLUDING CATEGORIES Of

USERS AND THE FURPOSES OF SUCH USES:

These records and information in

these records may be used:

To disclose information to the

Department of Justice or other

appropriate Federal agencies in

defending claims against the United

States, when the claim is based upon an

individual's mental or physical

condition and is alleged to have arisen

because of activities of the Federal

Labor Relations Authority in connection

with such an individual.

Such disclosures will be restrictively

made; in particular, disclosures of

information pertaining to an individual

with a history of alcohol or drug abuse

will be limited in compliance with the

restrictions of the confidentiality of

Alcohol and Drug Abuse Patient

Records regulations, 45 CFR Part 2.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM.

STORAGE:

These records are maintained in file

folders.

RETRIEVABILITY:

These records are retrieved by the

name of the individual on whom they

are maintained.

SAFEGUARDS:

These records are maintained in

locked file cabinets with access limited

to those persons whose duties require

access.

RETENTION AND DISPOSAL:

Records are maintained for 1 year

after the employee's last contact with

:he counsellor, or until the employee's

separation or transfer, whichever comes

first. Records are destroyed by

shredding or burning.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Personnel, Federal Labor

Relations Authority, 1900 E Street, NW.,

Washington, D.C. 20424.

NOTIFICATION PROCEDURE:

Federal Labor Relations Authority

employees wishing to inquire whether

this system of records contains

information about them should contact

the System Manager. Individuals must

furnish the following information for

their records to be located and

identified:

a. Name.

b. Date of birth.

Individuals making inquiries must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding the existence of records (5

CFR 2412.4).

RECORD ACCESS PROCEDURES:

Federal Labor Relations Authority

employees wishing to request access to

records about them should contact the

System Manager. Individuals must

furnish the following information for

their records to be located and

identified:

a. Name,

b. Date of birth.

Individuals requesting amendment

must comply with the Federal Labor

Relations Authority's Privacy Act

regulations regarding amendment of

records (5 CFR 2412.5).

CONTESTING RECORDS PROCEDURES:

Federal Labor Relations Authority

employees wishing to request

amendment to records about them

should contact the System Manager.

Individuals must furnish the following

information for their records to be

located and identified:

a. Name.

b. Date of birth.

Individuals requesting access must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding access to records (5 CFR

2412.5).

RECORD SOURCE CATEGORIES:

Information in this system of records

is provided by:

a. The individual to whom it applies.

b. The Employee Assistipce

Counsellor who records the counselling

session.

FLRA/INTERNAL-9

SYSTEM NAME:

Federal Executive Development

Program Records.

SYSTEM LOCATION:

Office of Director of Personnel,

Federal Labor Relations Authority, 1900

E Street, NW., Washington, D.C. 20424.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current Federal Labor Relations

Authority employees at the GS-15 or

equivalent level who, applied for the

Federal Executive Development

Program.

CATEGORIES OF RECORDS IN THE SYSTEM:

These records contain demographic

information and background data on the

experience, education, awards and

career interests of applicants, their

agency recommendations for the

program, and supervisory evaluations.

Note—this system does not include

records of the evaluation process used

by the selection panel in choosing the

finalists, and data on assignments and

progress under the program.

AUTHORITY FOR MAINTENANCE OF THE

SYSTEM:

Executive Orders 11815, 12027. and

9397.

PURPOSE(S):

These records are maintained and

used by the Federal Labor Relations

Authority to nominate employees for the

Federal Executive Development

Program. When an employees is

accepted for the Program, the records

may be used to arrange work

assignments and to monitor progress on

assignments under the program. The

Federal Labor Relations Authority may

use these records to locate individuals

for personnel research.

ROUTINE USES OF RECORDS MAINTAINED IN

THE SYSTEM, INCLUDING CATEGORIES OF

USERS AND THE PURPOSES OF SUCH USES:

These records and information in

these records may be used:

a. To provide information to a

congressional office from the record of

an individual in response to an inquiry

from that congressional office made at

the request of that individual.

b. To disclose information to agencies

in which the selected employee is or will

be performing work assignments under

the Federal Executive Development

Program.

c. By the Office of Personnel

Management in the production of

summary descriptive statistics and

analytical studies in support of the

function for which the records are

collected and maintained or for related

work force studies. While published

studies do not contain individual

identifiers, in some instances the

selection of elements of data included in

the study may be structured in such a

way as to make the data individually

indentifiable by inference.

d. To disclose information to the

appropriate Federal, State, or local
Federal Register / Vol. 45, No. 249 / Wednesday. December 24, 1980 / Notices

agency responsible for investigating.

prosecuting, enforcing or implementing a

statute, rule, regulation, or order, where

the Federal Labor Relations Authority

becomes aware of an indication of a

violation or potential violation of civil or

criminal law or regulation.

e. To disclose information to another

Federal agency or to a court when the

Government is party to a judicial

proceeding before the court.

f.By the National Archives and

Records Service (General Services

Administration) in records management

inspections conducted under authority

of 44 U.S.C. 2904 and 2906.

g.To disclose, in response to a request

for discovery or for appearance of a

witness, information that is relevant to

the subject matter involved in a pending

judicial or administrative proceeding.

h. To disclose information to officials

of: the Merit Systems Protection Board

(including the Office of the Special

Counsel), or Equal Employment

Opportunity Commission when

requested in performance of their

authorized duties.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM.

STORAGE:

These records are maintained in file

folders.

RETRIEVABILITY:

These records are retrieved by the

name of the individual on whom they

are maintained.

SAFEGUARDS:

These records are kept in locked

cabinets and are available only to

authorized personnel whose duties

require access.

RETENTION AND DISPOSAL

These records are filed alphabetically

by year. They are retained for five

years, and are disposed of by burning or

shredding.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Personnel, Federal Labor

Relations Authority, 1900 E Street, NW.,

Washington, D.C. 20424.

NOTIFICATION PROCEDURE:

Individuals wishing to inquire

whether this system contains

information about them should address

their inquiries to the System Manager.

Individuals must furnish the following

information for their records to be

located and identif ei I

a. Full name.

b. Date of birth.

c. Social Securiti. ,tuber.

Individuals making inquiries must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding the existence of records (5

CFR 2412.4).

RECORD ACCESS PROCEDURES:

Individuals wishing to request access

to records about them should contact

the System Manager indicated above.

Individuals must furnish the following

information for their records to be

located and identified:

a. Full name.

- b. Date of birth.

c. Social Security Number.

Individuals requesting access must

follow the Federal Labor Relations

Authority's Privacy Act regulations

regarding access to records (5 CFR

2412.5).

CONTESTING RECORD PROCEDURES:

Individuals wishing to request

amendment of their records should

contact the System Manager indicated

above. Individuals must furnish the

following information for their records

to be located and identified:

a. Full name.

b. Date of birth. •

c. Social Security Number.

Individuals requesting amendment

must also follow the Federal Labor

Relations Authority's Privacy Act

regulations regarding amendment of

records (5 CFR 2412.10).

RECORD SOURCE CATEGORIES:

Information in this system of records

is provided by:

a. The individual to whom the record

pertains.

. b. The individual's supervisor and

other management officials.

c. Agency records.

FLRA/INTENNAL-10

SYSTEM NAME:

Employee Locator Card Files.

SYSTEM LOCATION:

Office of Director of Personnel,

Federal Labor Relations Authority, 1900

E Street. NW., Washington, D.C. 20424

or Federal Labor Relations Authority's

regional °Mega (See list of regional

offices in the Appendix).

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees of the Federal Labor

Relations Authority.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains information

regarding the organizational location

and telephone extension of individual

Federal Labor Relations Authority

employees. The system also contains the

home address and telephone number of

the employee, and the name, address,

and telephone number of an individual

to contact in the event of a medical or

other emergency involving the

employee.

AUTHORITY FOR MAINTENANCE OF THE

SYSTEM:

5 U.S.C. 301.

PURPOSE(S):

Information is collected for this

system for use in preparing telephone

directories oif the extensions of Federal

Labor Relations Authority employees.

The records also serve to identify an

individual for Federal Labor Relations

Authority officials to contact, should an

emergency of a medical or other nature

involving the employee occur while the

employee is on the job. These records

may also be used to locate individuals

for personnel research.

ROUTINE USES OF RECORDS MAINTAINED IN

THE SYSTEM, INCLUDING CATIOORIES OF

USERS. AND THE PURPOSES OF SUCH USES:

These records and Information in

these records may be used:

a. To provide information to a

congressional office from the record of

an individual in response to an inquiry

from that congressional office made at

the request of that individual.

b. To disclose information to another

Federal agency or to a court when the

Government is party to a suit before the

court. -

c.To disclose, in response to a request

for discovery or for appearance of a

witness, information that is relevant to

the subject matter involved in a pending

judicial or administrative proceeding.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM.

STORAGE:

These records are maintained on

cards.

RETRIEVABILITY:

These records are retrieved by the

name of the individual on whom they

are maintained.

SAFEGUARDS:

These records are maintained in

secured areas and are available only to

authorized personnel whose duties

require access.

RETENTION AND DISPOSAL

These records are maintained as long

as the individual is an employee of the

Federal Labor Relations Authority.

Expired records are destroyed by

burning or shredding.
Federal Register / Vol. 45, No. 249 / Wednesday, December 24, 1980 / Notices 85327

SYSTEM MANAGER(S) AND ADDRESS:

Director of Personnel, Federal Labor

Relations Authority, 1900 E Street, NW.,

Washington, D.C. 20424.

NOTIFICATION PROCEDURE:

Federal Labor Relations Authority

employees wishing to inquire whether

this system contains information about

them should contact the System

Manager. Individuals must supply their

full name for their records to be located

and identified.

Individuals making inquiries must

comply with the Federal labor Relations

Authority's Privacy Act regulations

regarding the existence of records (5

CFR 2412.4).

RECORD ACCESS PROCEDURES:

Federal Labor Relations Authority

employees wishing to request access to

records about them should contact the

System Manager. Individuals must

supply their full name for their records

to be located and identified. -

Individuals requesting access must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding access to records (5 CFR

2412.5).

CONTESTING RECORD PROCEDURES:

Federal Labor Relations Authority

employees may amend information in

these records at any time by

resubmitting the cards. Individuals

wishing to request amendment of their

records under the provisions of the

Privacy Act should contact the System

Manger. Individuals must supply their

full name for their records to be located

and identified.

Individuals requesting amendment

must follow the FLRA's Privacy Act

regulations regarding amendment of

records (5 CFR 2412.10).

RECORD SOURCE CATEGORIES:

Information in this system of records

is provided by the individual who is the

subject of the record.

FLRA/INTERNAL-11

SYSTEM NAME:

Training Records.

SYSTEM LOCATION:

Office of Director of Personnel.

Federal Labor Relations Authority, 1900

E Street, NW., Washington, D.C. 20424

or Federal Labor Relations Authority

regional offices (See list of regional

offices_ in the Appendix).

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees of FLRA who have

completed Government-sponsored

training.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains an official

personnel file copy and a subjectrn[matter file copy of an authorization

for training. Information on this copy

contains the following: name; date of

birth; years of civilian service; social

security number; home address and

telephone number; office address and

telephone number; as well as applicable

information relating to the course (title,

cost, location, etc.).

AUTHORITY FOR MAINTENANCE OF THE

SYSTEM:

Chapter 41 of Title 5, U.S.C. and

Executive Order 11348.

PURPOSE(S):

These records are used to nominate

and/or approve Federal Labor Relations

Authority employees for training

courses sponsored by the agency or nongovernment sources and for recording

completion of scheduled training.

ROUTINE USES OF RECORDS MAINTAINED IN

THE SYSTEM, INCLUDING CATEGORIES OF

USERS AND THE PURPOSES OF SUCH USES:

These records and information in

these records may be used:

a. To provide information to a

congressional office from the record of

an individual in response to an inquiry

from that congressional office niade at

the request of that individual.

b. To disclose information to another

Federal agency or to a court when the

Government is party to a judicial

proceeding before the court.

c. By the National Archives and

Records Service (General Services

Administration) in records management

inspections conducted under authority

of 44 U.S.C. 2904 and 2908.

d. By the Office of Personnel

Management in the production of

summary descriptive statistics and

analytical studies in support of the

function for which the records are

collected and maintained, or for related

work force studies. While published

statistics and studies do not contian

individual identifiers, in some instances

the selection of elements of data

included in the study may be structured

in such a way as to make the data

individually identifiable by inference.

e. To disclose, in response to a request

for discovery or for appearance of a

witness, information that is relevant to

the subject matter involved in a pending

judicial or administrative proceeding.

f. To provide information to officials

of labor organizations recognized under

the Civil Service Reform Act, when

relevant and necessary to their duties of

exclusive representation concerning

personnel policies, practices, and

matters affecting working conditions.

g. To disclose information to officials

of the Merit Systems Protection Board

(including the Office of the Sepciai

Counsel), or the Equal Employment

Opportunity Commisison when

requested in performance of their

authorized duties.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OR RECORDS IN THE SYSTEM.

STORAGE:

These records are maintained in

three-ring binders.

RETRIEVABILITY:

These records are retrieved by the

name of the trainee on whom the

records are maintained.

SAFEGUARDS:

These records are stored in locked

metal cabinets and are available only to

authorized personnel whose duties

require access.

RETENTION AND DISPOSAL:

These records are retained for three

fiscal years and disposed of by

shredding or burning.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Personnel, Federal Labor

Relations Authority, 1900 E Street, NW..

Washington, D.C. 20424.

NOTIFICATION PROCEDURE:

Individuals wishing to inquire

whether this system contains

information about them should contact

the System Manager. Individuals must

furnish the following information for

their records to be located and

identified:

a. Full name.

b. Social Security Number.

Individuals making inquiries must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding the existence of records (5

CFR 2412.4).

RECORD ACCESS PROCEDURES:

Individuals wishing to request access

to their records should contact the

System Manager. Individuals must

furnish the following for their records to

be located and identified:

a. Full name.

b. Social Security Number.

Individuals requesting access must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding access to records (5 CFR

2412.5).

CONTESTING RECORD PROCEDURES:

Individuals wishing to request

amendent of their records should

contact the System Manager.
Federal Register / Vol. 45, No. 249 / Wednesday, December 24, 1980 / Notices

Individuals must furnish the following

for their records to be located and

identified:

a. Fult name.

b. Social Security Number.

Individuals must also comply with the

Federal Labor Relations Authority's

Privacy Act regulations regarding

amendment of records (5 CFR 2412.10).

RECORD SOURCE CATEGORIES:

Information in this system of records

is provided by:

a. The individual to whom the

information pertains.

b. Federal Labor Relations officials.

FLRA/INTERNAL-t2

SYSTEM NAME:

Performance Evaluation/Rating

Records.

SYSTEM LOCATION:

Office of Director of Personnel,

Federal Labor Relations Authority, 1900

E Street, NW., Washington, D.C. 20424

or Federal Labor Relations Authority

regional offices (See list of regional

offices in the Appendix).

CATEGORIES OF INDIVIDUALS COVERED SY THE

SYSTEM:

Current and former FLRA employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains records relating

to periodic supervisory assessments of

the work performance of each Federal

Labor Relations Authority employee. the

various elements of the system relate to:

probationers, trainess, employees,

supervisors, executive performance, and

performance rating. These records are

official copies of performance appraisals

which have been conducted on a

regularly scheduled basis.

AUTHORITY FOR MAINTENANCE OF THE

SYSTEM:

Chapter 43 of Title 5, U.S.C.

PURPOSE(S):

The primary purpose of this system is

to provide a means for evaluating the

performance of employees in order to

strengthen supervisor-employee

understanding and relationships;

recognize the merits of employees who

have contributed to efficiency and

economy in government operations:

determine methods to increase the

effectiveness with which employees do

their work: and identify unsatisfactory

employees who should be reassigned or

separated.

ROUTINE USES OF RECORDS MAINTAINED IN

THE SYSTEM, INCLUDING THE CATEGORIES OF

USERS AND THE PURPOSES OF SUCH USES:

These records and information in .

these records may be used:

a. To provide information to a

congressional office from the record of

an individual in response to an inquiry

from that congressional office made at

the request of that individual.

b. To disclose information to another

Federal agency or to a court when the

Government is party to a suit before the

court.

c. By the National Archives and

Records Service (General Services

Administration), in records management

inspections conducted under the

authority of 44 U.S.C. 2904 and 2906.

d. By the Office of Personnel

Management in the production of

summary descriptive statistics and

analytical studies in support of the

function for which the records are

collected and maintained, or for related

work force studies. While published

statistics and studies do not contain

individual indentifiers, in some

instances the selection of elements of

data included in the study may be

structured in such a way as to make the

data individually identifiable by

inference.

e. To disclose, in response to a request

for discovery or for appearance of-a

witness, information that is relevant to

the subject matter involved in a pending

judicial or administrative proceeding.

f. To disclose information to officials

of: the Merit Systems Protection Board

(including the Office of the Special

Counsel), or the Equal Employment

Opportunity Commission when

requested in performance of their

authorized duties.

g.To disclose information to a Federal

agency, in respon:e to its request, in

connection with the. hiring or retention

of employee, the issuance of a security

clearance, the conducting of a security

or suitability investigation of an

individual, the classifying of jobs, the

letting of a contract, or the issuance of a

license, grant, or other benefit by the

requesting agency, to the extent that the

information is relevant and necessary to

the requesting agency's decision on the

matter.

h. To disclose information to officials

of labor organizations recognized under

the Civil Service Reform Act when

relevant and necessary to their duties of

exclusive representation concerning

personnel policies, practices, and

matters affecting working conditions.

POLICIES AND PRACTICE! FOR STORING,

RETRIEVING, ACCESSING, RETAINANO, AND

DISPOSING OF RECORDS IN THE SYSTEM.

STORAGE:

These records are maintained in file

folders.

RETPREvasiure:

These records are retrievable by name

of the employee on whom the

information is maintained.

SAFEGUARDS:

These records are stored in lockable

metal file cabinets or insecured rooms

with access limited to those whose

official duties require access.

RETENTION AND DISPOSAL:

Performance ratings may be disposed

of after two years and performance

evaluations related to merit promotion

after five years. Records to be destroyed

are destroyed by shredding or burning.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Personnel, Federal Labor

Relations Authority, 1900 E Street NW..

Washington, D.C. 20424.

NOTIFICATION PROCEDURE:

Individuals wishing to inquire as to

whether this system contains

information about them should contact

the System Manager. Individuals must

furnish the following information for

their records to be located and

identified:

a. Full name.

b. Current or former Office

organization.

c. If former employee, date of

separation.

Individuals making inquiries must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding the existence of records (5

CFR 2412.4).

RECORD ACCESS PROCEDURES:

Individuals wishing to request access

to their records should contact the

System Manager. Individuals must

furnish the following information for

their records to be located and

identified:

a. Full name.

b. Current or former Office

organization.

c. If former employee, dae of

separation.

Individuals requesting access must

also comply with Federal Labor

Relations Authority's Privacy Net

regulations regarding access to records

(5 CFR 2412.5).

CONTESTING RECORD PROCEDURES:

Individuals may request amendment

of their records to correct factual errors
Federal Register / Vol. 45, No. 249 / Wednesday. December 24, 1980 / Notices

by contacting the System Manager.

Individuals must furnish the following

information for their records to be

located and identified:

a. Full name.

b. Current or former Office

organization.

c. If former employee, date of

separation.

Individuals requesting amendment

must follow the Federal Labor Relations

Authority's Privacy Act regulations

regarding amendment of records (5 CFR

2412.10).

RECORD SOURCE CATEGORIES:

Information in this system records is

provided by the individual to whom the

information pertains, by supervisors,

and by higher level Federal Labor

Relations Authority officials in the

individual's organization.

FLRA/INTERNAL-13

SYSTEM NAME:

Intern Program and Upward Mobility

Program Records.

SYSTEM LOCATION:

Office of Director of Personnel,

Federal Labor Relations Authority, 1900

E Street. NW.. Washington, D.C. 20424.

CATEGORIES OF INDIVIDUALS COVERED SY THE

SYSTEM:

Federal Labor Relations Authority

employees who participated in the

Upward Mobility Program, the

Cooperative Education Program, and/or

the Legal Intern Program.

CATEGORIES OF RECORDS IN THE SYSTEM:

SF 171 (Personal Qualifications

Statement) containing employment

history data and Individual

Development Plans.

AUTHORITY FOR MAINTENANCE OF THE

SYSTEM:

Chapter 41 of Title 5, U.S.C.

eunPose(s):

The purpose of the file is to document

internships and upward Mobility

assignments,

ROUTINE USES OF RECORDS MAINTAINED IN

THE SYSTEM, INCLUDING CATEGORIES OF

USERS AND THE PURPOSES OF SUCH USES:

These records and information in

these records may be used:

a. To provide information to a

congressional office from the record of

an individual in response to an inquiry

from that congressional office made at

the request of that individual.

b. To disclose information to another

Federal agency or to a court when the

Government is party to a suit before the

court,

c. By the National Archives and

Records Service (General Services

Administration) in records management

inspections conducted under authority

of 44 U.S.C. 2904 and 2906.

d. To disclose information to a

Federal agency, in response to its

request, in connection with the hiring or

retention of an employee, the issuance

of a security clearance, the conducting

of a security or suitability investigation

of an individual, the classifying of jobs,

the letting of a contract, or the issuance

of a license, or other benefit by the

requesting agency, to the extent that the

information is relevant and necessary to

the requesting agency's decision on the

matter.

e. By the Office of Personnel

Management in the production of

summary descriptive statistics and

analytical studies in support of the

function for which the records are

collected and maintained, or for related

work force studies. While published

statistics and studies do not contain

individual identifiers, in some instances

the selection of elements of data

included in the study my be structured

in such a way as to make the data

individually identifiable by inference.

f. To disclose, in response to a request

for discovery or for appearance of a

witness, information that is relevant to

the subject matter involved in pending

judicial or administrative proceedings.

h. To disclose information to officials

of: the Merit Systems Protection Board

(including the Office of the Special

Counsel), or Equal Employment

Opportunity Commission when

requested in performance of their

authorized duties.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM.

STORAGE:

These records are maintained in file

folders.

RETRIEVABILITY:

These records are retrieved by the

name of the individual on whom they

are maintained.

SAFEGUARDS:

These records are located in lockable

metal filing cabinets with access limited

to those personnel whose official duties

require access.

RETENTION AND DISPOSAL'

These records are retained for five

years and disposed of by building or

shredding.

SYSTEM MANAGER(S) ADDRESS:

Director of Personnel, Federal Labor

Relations Authority. 1900 E Street NW..

Washington, D.C. 20424.

NOTIFICATION PROCEDURE:

Individuals wishing to inquire

whether this system contains

information about them should contact

the System Manager. Individuals must

furnish the following information for

their records to be located and

identified:

a. Full name.

b. Date of birth.

Individuals making inquiries must

also comply with the Federal Labor

Relations Authority's Privacy Act

regulations regarding existence of

records (5 CFR 2412.4).

RECORD ACCESS PROCEDURES:

Individuals wishing to request access

to records should contact the System

Manager. Individuals must furnish the

following information for their records

to be located and identified:

a. Full name.

b. Date of birth.

Individuals requesting access must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding access to records (5 CFR

2412.5).

CONTESTING RECORD PROCEDURES:

Individuals wishing to request

amendment of their records should

contact the System Manager.

Individuals must furnish the following

information for their records to be

located and identified:

a. Full name.

b. Date of birth.

Individuals requesting amendments

must comply with the Federal Labor

Relations Authority's Privacy Act

regulations regarding amendment of

records (5 CFR 2412.10).

RECORD SOURCE CATEGORIES: •

Information in this system of records

is provided by:

a. The individual to whom the

information pertains.

b. Federal Labor Relations Authority

officials.

FLRA/INTERNAL-14

SYSTEM NAME:

Motor Vehicle Operators Records and

Motor Vehicle Accident Report Cards.

SYSTEM LOCATION:

Director of Administration. Federal

Labor Relations Authority. 1900 E Street,

NW., Washington. D.C. 20424.
85330 Federal Register / Vol. 45, No. 249 / Wednesday, December 24, 1980 / Notices

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former employees of the

Federal Labor Relations Authority.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains documents

related to the authorization and

issuance to an individual of a U.S.

Government motor vehicle operator's

identification card. Also included are

reports, correspondence and fiscal

documents concerning motor vehicle

accidents occurring in Government

owned or leased motor vehicles or

privately owned motor vehicles while on

official business.

AUTHORITY FOR MAINTENANCE OF THE

SYSTEM:

Chapter 171 of Title 28, United States

Code.

PURPOSE(S):

These records serve to document

issuance of U.S. Government motor

vehicle operator's identification cards,

motor vehicle accident reports and

related documents which may be used

in claims settlement litigation regarding

an accident involving a Government

motor vehicle or a leased or privately

owned motor vehicle while being used

official business.

I lUTINE USES OF RECORDS MAINTAINED IN

,IE SYSTEM, INCLUDING CATEGORIES OF

uSERS AND THE PURPOSES OF SUCH USES:

These records and information in

these records may be used:

a. To disclose pertinent information to

the appropriate Federal, State cr local

agency responsible for investigating,

prosecuting, enforcing, or implementing

a statute, rule, regulation, or order,

where the Federal Labor Relations

Authority becomes aware of an

indication of a violation or potential

violation of a civil or criminal law or

regulation.

b. To disclose information to any

source from which additional

information is requested (to the extent

necessary to identify the individual,

inform the source of the purpose of the

request, and identify the type of

information requested), where necessary

to obtain information relevant to a

Federal Labor Relations Authority

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the conducting

of a security or suitability investigation

of an individual, the classifying of jobs,

the letting of a contract, or the issuance

of a grant or other benefit.

c. To provide information to a

congressional office from the record of

an individual in response to an inquiry

from that congressional office made at

the request of that individual.

d. To disclose information to another

Federal agency or to a court when the

Government is party to a judicial

proceeding before the court.

e. By the National Archives and

Records Service (General Services

Administration) in Records Management

inspections conducted under authority

of 44 U.S.C. 2904 and 2906.

f.By the Office of Personnel

Management in the production of

summary descriptive statistics and

analytical studies in support of the

function for which the records are

collected and maintained, or for related

work force studies. While published

statistics and studies do not contain

individual identifiers, in some instances

the selection of elements of data

included in the study may be structured

in such a way as to make the data

individually identifiable by inference.

g. To disclose information to a Federal

agency, in response to its request, in

connection with the hiring or retention

of an employee, the issuance of a

security clearance, the conducting of a

security or suitability investigation, the

classifying of jobs, or the awarding of a

contract, license, grant, or other benefit.

h. To disclose information to the

General Services Administration about

motor vehicle accidents involving

Government-owned or leased motor

vehicles.

i. To disclose information to insurance

carriers about accidents involving

privately owned motor vehicles.

j. To disclose, in response to a request

for discovery or for appearance of a

witness, information that is relevant to

the subject matter involved in a pending

judicial or administrative proceeding.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM.

STORAGE

These records are maintainted in file

folders and on indexed application

cards.

RETRIEVABILITY:

These records are retrieved by the

name of the individual on whom they

are maintained.

SAFEGUARDS:

These records are maintained in a

secured area with access limited to

authorized personnel whose duties

require access.

RETENTION AND DISPOSAL:

Motor vehicle operator records are

maintained for three years after the

separation of the employee (operator)

and are destroyed by shredding or

burning.

Motor vehicle accident reports are

maintained for six years after the date

of the report, except in cases involving

litigation. In cases involving litigation,

records are to be maintained for a

period of seven years. Records to be

destroyed are destroyed by shredding or

burning.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Administration, Federal

Labor Relations Authority, 1900 E Street,

NW., Washington, D.C. 20424.

NOTIFICATION PROCEDURE:

Individuals wishing to inquire

whether this system of records contains

information about them should contact

System Manager.

Individuals must furnish the following

information for their records to be

located and identified:

a. Full name.

b. Date of birth.

Individuals making inquiries must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding the existence of records (5

CFR 2412.4).

RECORD ACCESS PROCEDURES:

Individuals wishing to request an

amendment to their records should

contact the System Manager.

Individuals must furnish the following

information for their records to be

located and identified:

a. Full name.

b. Date of birth,

Individuals requesting amendment

also follow must Federal Labor

Relations Authority's Privacy Act

regulations regarding amendment of

records (5 CFR 2412.5).

CONTESTING RECORD PROCEDURES:

Individuals wishing to request access

to records about them should contact

the System Manager. Individuals must

furnish the following information for

their records to be located and

identified:

a. Full name.

b. Date of birth.

Individuals requesting access must

comply with the Federal Labor Relations

Authority's. Privacy Act regulations

regarding access to records (5 CFR

2412.5).

RECORD SOURCE CATEGORIES:

Information in this system of records

is provided by:

a. The individual to whom the record

pertains.

b. Federal Labor Relations Authority

employees and other parties involved in

the motor vehicle accident.
Federal Register / Vol. 45, No. 249 / Wednesday, December 24, 1980 / Notices 85331

c. Witnesses to the accident.

d. Police reports and reports of

investigations conducted by Federal

Labor Relations Authority investigators.

e. Officials of the Federal Labor

Relations Authority and the General

Services Administration.

FLCIAIINTERNAL-15

SYSTEM NAME:

Pay, Leave and Travel Records.

SYSTEM LOCATION:

Office of Administration, Federal

Labor Relations Authority, 1900 E Street,

NW.. Washington. D.C. 20424.

CATEGORIES Of INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former employees of the

Federal Labor Relations Authority.

CATEGORIES Of RECORDS MAINTAINED IN THE

SYSTEM:

This system contains various records

relating to pay. leave, and travel. This

includes information such as: name,

date of birth, Social Security Number.

home address, grade, employing

organization, timekeeper number,

salary. pay plan, number of hours

worked, leave accrual rate, usage. and

balance; Civil Service Retirement

contributions; FICA withholdings;

Federal, State and local tax

withholdings; Federal Employees' Group

Life Insurance withholdings; Federal

Employee's Health Benefits

withholdings; charitable deductions;

allotments to financial organizations;

garnishment documents; savings bond

allotments; and travel expenses.

AUTHORITY FOR MAINTENANCE OF THE

SYSTEM:

31 U.S.C. 66a; 5 U S C 5501, 5535 et

seq.. 5701, and 6301 et seq.; Executive

Order 9397.

PURPOSE(S):

These records are used to administer

the pay, leave and travel requirements

of the Federal Labor Relations

Authority. These records may also be

used, to locate individuals for personnel

research.

ROUTINE USES OF RECORDS MAINTAINED IN

THE SYSTEM,, INCLUDING CATEGORIES OF

USERS AND THE PURPOSES OF SUCH USES:

These records and information in

these records may be used:

a. By the Department of the Treasury

to issue checks and U.S. Savings Bonds.

b. By the Department of Labor in

connection with a claim filed by an

employee for compensation due to a jobconnected injury or illness.

c. By state offices of unemployment

compensation in connection with claims

filed by former Federal Labor Relations

Authority employees for unemployment

compensation.

d. By Federal Employees Group Life

Insurance or Health Benefits carriers in

connection with survivor annuity or

health benefits claims for records

reconciliations.

e. To disclose information to the

Internal Revenue Service and state and

local tax authorities.

f.To disclose pertinent information to

the appropriate Federal, State, or local

agency responsible for investigating.

prosecuting, enforcing, or implementing

a statute. rule, regulation, or order,

where the Federal Labor Relations

Authority becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation.

g.To disclose information to any

source from which additional

information is requested relevant to a

Federal Labor Relations Authority

determination concerning an

individual's pay, leave, or travel

expenses, to the extent necessary to

identify the individual, inform the source

of the purpose(s) of the request, and to

identify the type of information

requested.

h.To disclose information to a Federal

agency, in response to its request, in

connection with the hiring or retention

of an employee, the issuance of a

security clearance, the conducting of a

suitability or security investigation of an

individual, the classifying of jobs. the

letting of a contract, or the issuance of a

license, grant, or other benefit by the

requesting agency, to the extent that the

information is relevant and necessary to

the requesting agency's decision on the

matter.

i. To disclose information to the Office

of Management and Budget at any stage

in the legislative coordination and

clearance process in connection with

private relief legislation as set forth in

OMB Circular No. A-19.

j. To provide information to a

congressional office from the record of

an individual in response to an inquiry

from that congressional office made at

the request of that individual.

k.To disclose information to another

Federal agency or to a court when the

Government is party to a judicial

proceeding before the court.

1. By the National Archives and

Records Service [General Services

Administration) in records management

inspections conducted under authority

of 44 U.S.C. 2904 and 2906.

m. By the Office of Personnel

Management in the production of

summary descriptive statistics and

analytical studies in support of the

function for which the records are

collected and maintained, or for related

work force studies. While published

studies do not contain individual

identifiers, in some instances the

selection of elements of data included in

the study may be structured in such a

way as to make the data individually

identifiable by inference.

n. To disclose, in response to a

request for discovery or for appearance

of a witness, information that is relevant

to the subject matter involved in a

pending judicial or administrative

proceeding.

o. To disclose information to officials

of: the Merit Systems Protection Board

(including the Office of the Special

Counsel), the Office of Personnel

Management and its General Counsel

and the Equal Employment Opportunity

Commission in performance of their

authorized duties. Information may also

be disclosed to the General Accounting

Office and the General Services for

auditing purposes.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM.

STORAGE:

These records are maintained in file

folders and loose leaf binders and on

cards and magnetic tapes.

RETRIEVABILITY:

These records are retrieved by the

names or Social Security Numbers of the

individuals on whom they are

maintained.

SAFEGUARDS:

These records are located in lockable

metal filing cabinets or in a secured

facility and are available only to

authorized personnel whose duties

require access.

RETENTION AND DISPOSAL:

These records are maintained for

varying periods of time, in accordance

with GSA General Records Schedule 2.

Disposal of manual records is by

shredding or burning; magnetic tapes are

erased.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Administration, Federal

Labor Relations Authority. 1900 E Street,

NW., Washington. D.C. 20424.

NOTIFICATION PROCEDURE:

Individuals wishing to determine

whether this system of records contains

information about them should contact

the System Manager. Individuals must

furnish the following for their records to

be located and identified:

a. Full name.

b. Date of birth.
85332 Federal Register / Vol. 45, No. 249 / Wednesday, December 24, 1980 / Notices

c. Social Security Number.

Individuals making inquiries must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding the existence of records (5

CFR 2412.4).

hcCORD ACCESS PROCEDURES:

Individuals wishing access to records

about them should contact the System

Manager. Individuals must furnish the

following information for their records

to be located and identified:

a. Full name.

b. Date of birth.

c. Social Security Number.

Individuals requesting access must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding access to records (5 CFR

2412.5).

CONTESTING RECORD PROCEDURES:

Individuals wishing to request

amendment of records about them

should contact the System Manager.

Individuals must furnish the following

information for their records to be

located and identified:

a. Full name.

b. Date of birth.

c. Social Security Number.

Individuals requesting amendment

must follow the Federal Labor Relations

Authority's Privacy Act regulations

regarding amendment of records (5 CFR

241210).

RECORD SOURCE CATEGORIES:

Information in this system of records

is provided by:

a. The individual to whom the record

pertains.

b. Federal Labor Relations Authority

officials responsible for pay. leave, and

travel requirements.

c. Other official personnel documents

el the Federal Labor Relations

Authority.

FLRA/Internai- :6

SYSTEM NAME:

Occupational Injury and Illness

Records.

SYSTEM LOCATION:

Office of Director of Personnel

1900 E Street NW.

Washington, D.C. 20424

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former Federal Labor

Relations Authority employees who

have reported a work-related injury or

illness.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records may include information

pertaining to the complete history of the

employee's occupational injury or

illness, including any doctors' or

investigative reports submitted, and the

disposition of claims for compensation

filed under the Federal Employees

Compensation Act.

AUTHORITY FOR MAINTENANCE OF THE

SYSTEM:

5 U.S.C. 7901, as further defined in

OMB Circular A-72.

PURPOSE(S):

The purpose of these records is to

document injuries as well as resultant

claims.

ROUTINE USES OF RECORDS MAINTAINED IN

THE SYSTEM, INCLUDING CATEGORIES OF

USERS AND THE PURPOSES OF SUCH USES:

These records and information in

these records may be used:

a. To disclose information to Federal

Labor Relations Authority officials and

employees in processing reports of

occupational injury or illness and claims

for compensation under the Federal

Employees Compensation Act.

b. By the Office of Personnel

Management in the production of

summary analytical studies in support of

the function for which the records are

collected and maintained or for related

workforce studies. While published

statistics and studies do not contain

individual identifiers, in some instances

the selection of elements of data

included in the study may be structured

in such a way as to make the data

individually indentifiable by inference.

c. To the U.S. Department of Labor for

purposes of adjudicating claims for

compensation under the Federal

Employees Compensation Act.

d. To the U.S. Department of Human

and Health Services in the

administration of public health service

programs.

e. To a court of competent jurisdiction

for adjudicating claims arising under the

Federal Employees Compensation Act.

f. To an investigator utilized by

Federal Labor Relations Authority to

obtain information relevant to a claim

arising under the Federal Employees

Compensation Act.

g.To the appropriate agency, whether

Federal, State, or local, where there is

an indication of a violation or potential

violation of law, whether civil, criminal,

or regulatory in nature, charged with the

responsibility of investigating or

prosecuting such violation or enforcing

or implementing the statute, rule,

regulation, or order issued pursuant

thereto.

h. To a congressional office from the

record of an individual in response to an

inquiry from the congressional office

made at the request of that individual.

i. To individuals who need the

information in connection with the

processing of an appeal, grievance or

complaint.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM.

STORAGE:

These records are maintained on

forms and related correspondence.

RETRIEVABILITY:

These records are retrieved

alphabetically by the name of the

individual on whom the records are

maintained.

SAFEGUARDS:

These records are maintained in

lockable file safes. Access is limited to

personnel who have a need for access to

perform their official functions.

RETENTION AND DISPOSAL

These records are retained

indefinitely.

SYSTEM MANAGERS) AND ADDRESS:

Director of Personnel, Federal Labor

Relations Authority, 1900 E Street NW.,

Washington, D.C. 20424.

NOTIFICATION PROCEDURE:

Individuals inquiring whether this

system contains information about them

should contact the System Manager.

Individuals must furnish the following

information for their records to be

located and identified:

a. Full name.

b. Date of birth.

c. Social Security Number.

Individuals making inquiries must

comply with the Federal Labor Relations

Authority's Privacy Act regulations

regarding existence of records. (5 CFR

2412.4)

RECORD ACCESS PROCEDURES:

Individuals wishing to request access

to records about them should contact

the System Manager.

Individuals must furnish the following

information for their records to be

located and identified:

a. Full name.

b. Date of birth..

c. Social Security Number.

Individuals wishing to request access

to records must comply with the Federal

Labor Relations Authority's Privacy Act

regulations regarding access to records.

(5 CFR 2412.5)

CONTESTING RECORD PROCEDURES:

Individuals wishing to request an

amendment to their records should

contact the System Manager.
Federal Register / Vol. 45, No. 249 / Wednesday, December 24, 1980 / Notices 85333

Individuals must furnish the following

information for their records to be

located and identified:

a. Full name.

b. Date of birth.

c. Social Security Number.

Individuals requesting amendment

must also follow the Federal Labor

Relations Authority's Privacy Act

regulations regarding amendments to

records. (5 CFR 2412.10)

RECORD SOURCE CATEGORIES:

Information in this system of records

is provided by:

a. Forms completed by the employee.

b. Witnesses.

.c. Investigators.

d. Employee's supervisor.

e. Claims examiners of the U.S.

Department of Labor.

f. Doctors' statements.

Appendixg

Regional Offices:

Region I: Federal labor Relations

Authority. 441 Stuart Street, 8th Floor,

Boston, MA 02116.

Region II: Federal Labor Relations

Authority, Room 241, 26 Federal Plaza.

New York, NY 10007.

Region III: Federal Labor Relations

Authority. 1133 15th Street. NW.. Suite

300, Washington, D.C. 20005.

Region IV: Federal Labor Relations

Authority, Room 501, North Wing,

1776 Peachtree. NW., Atlanta. GA

30309.

Region V: Federal Labor Relations

Authority. Room 1638, Dirksen

Federal Building, 219 South Dearborn

Street, Chicago. IL 60604.

Region VI: Federal Labor Relations

Authority, Room 450, Old Post Office

Building, Bryan and Ervay Street.

Dallas. 1'X 75221,

Region VII: Federal Labor Relations

Authority, Suite 680, City Center

Square Building. 1100 Main Street.

Kansas City, MO 64105.

Region VIII: Federal Labor Relations

Authority, 350 S. Figueroa Street, 10th

Floor, Los Angeles, CA 90071.

Region IX: Federal Labor Relations

Authority, 450 Golden Gate Avenue.

Room 11408, P.O. Box 36016, San

Francisco, CA 94102.

Area Offices:

Federal Labor Relations Authority.

William J. Green Federal Building. 600

Arch Street, Room 1424, Philadelphia.

PA 19106.

Federal Labor Relations Authority.

Room 821, Federal Office Building,

1240 K Ninth Street, Cleveland. 011

44199.

Federal Labor Relations Authority,

Federal Building & U.S. Customs

[louse. Room 170, 721-19th Street.

Denver, Colorado 80202.

au nom 394011 Filed 8:45 amp

BILLING CODE 6727-04