49802 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices 

ENVIRONMENTAL PROTECTION 

AGENCY 

[ER–FRL–9035–8] 

Environmental Impact Statements; 

Notice of Availability 

Responsible Agency: Office of Federal 

Activities, General Information (202) 

564–7146 or http://www2.epa.gov/ 

nepa/. 

Weekly receipt of Environmental Impact 

Statements (EISs) 

Filed 10/16/2017 Through 10/20/2017 

Pursuant to 40 CFR 1506.9. 

Notice 

Section 309(a) of the Clean Air Act 

requires that EPA make public its 

comments on EISs issued by other 

Federal agencies. EPA’s comment letters 

on EISs are available at: https://

cdxnodengn.epa.gov/cdx-nepa-public/ 

action/eis/search. 

EIS No. 20170208, Draft, FHWA, UT, 

State Route 30, S.R. 23 to 1000 West, 

Comment Period Ends: 12/15/2017, 

Contact: Rod Terry 801–620–1686 

EIS No. 20170209, Final, NOAA, MA, 

New England Fishery Management 

Council Omnibus Essential Fish 

Habitat Amendment 2, Review Period 

Ends: 11/27/2017, Contact: Moira 

Kelly 978–281–9218 

EIS No. 20170210, Final, USFWS, WY, 

Upper Green River Area Rangeland 

Project, Review Period Ends: 12/11/ 

2017, Contact: Dave Booth (307) 367– 

4326 

EIS No. 20170211, Final, DOC, CT, 

Programmatic—Nationwide Public 

Safety Broadband Network for the 

Eastern United States, Review Period 

Ends: 11/27/2017, Contact: Amanda 

Pereira (571) 665–6072 

EIS No. 20170212, Draft Supplement, 

BLM, CA, Palen Solar Project 

(formerly Palen Solar Power Project), 

Comment Period Ends: 12/11/2017, 

Contact: Mark DeMaio 760–833–7124 

Amended Notices 

EIS No. 20170164, Draft, USFS, CA, 

Exchequer Restoration Project, 

Comment Period Ends: 10/09/2017, 

Contact: Elaine Locke 559–855–5355 

Revision to FR Notice Published 08/ 

25/2017; U.S. Forest Service is 

reopening the comment period to end 

11/27/2017. 

EIS No. 20170187, Draft, USACE, CA, 

Aliso Creek Mainstem Ecosystem 

Restoration Study, Environmental 

Impact Statement, Comment Period 

Ends: 11/13/2017, Contact: Deborah 

Lamb (213) 452–3798 

Revision to FR Notice Published on 

09/29/2017; Extending Comment Period 

from 11/13/2017 to 11/28/2017. 

EIS No. 20170190, Draft, USACE, CA, 

Ballona Wetlands Restoration Project, 

Comment Period Ends: 11/24/2017, 

Contact: Daniel Swenson 213–452– 

3414 

Revision to FR Notice Published on 

10/06/2017; Extending Comment Period 

from 11/24/2017 to 02/05/2018. 

Dated: October 24, 2017. 

Kelly Knight, 

Director, NEPA Compliance Division, Office 

of Federal Activities. 

[FR Doc. 2017–23452 Filed 10–26–17; 8:45 am] 

BILLING CODE 6560–50–P 

FEDERAL LABOR RELATIONS 

AUTHORITY 

Privacy Act of 1974; Publication of 

Proposed Amendments to Six Existing 

Systems of Records; Introduction of a 

New System of Records; Rescindment 

of Eleven Systems of Records; 

Request for Comments 

AGENCY: Federal Labor Relations 

Authority (FLRA). 

ACTION: Notice of amendments to six 

existing systems of records; introduction 

of a new system of records; and 

rescindment of eleven systems of 

records. 

SUMMARY: The Privacy Act of 1974 

requires that each agency publish notice 

of all the systems of records that it 

maintains. This document proposes the 

amendment of six of the FLRA’s existing 

systems of records, the introduction of 

a new system of records, and the 

rescindment of eleven systems of 

records that are no longer in use or that 

are covered by government-wide system 

of records notices. With the proposed 

addition and rescindment of systems, 

the FLRA will maintain seven systems 

of records. Additional details are 

provided under Supplementary 

Information, below. 

DATES: This action will be effective 

without further notice on November 27, 

2017 unless comments are received that 

would result in contrary determinations. 

ADDRESSES: Mail or deliver comments to 

Gina K. Grippando, Counsel for 

Regulatory and Public Affairs, Federal 

Labor Relations Authority, 1400 K Street 

NW., Washington, DC 20424; or email 

EngagetheFLRA@flra.gov. 

FOR FURTHER INFORMATION CONTACT: Fred 

B. Jacob, Solicitor and Senior Agency 

Official for Privacy, Federal Labor 

Relations Authority, 1400 K Street NW., 

Washington, DC 20424; (202) 218–7999; 

fax: (202) 343–1007; or email solmail@

flra.gov. 

SUPPLEMENTARY INFORMATION: Pursuant 

to the Privacy Act of 1974, 5 U.S.C. 

552a, the FLRA hereby publishes notice 

of updates to its systems of records. See 

5 U.S.C. 552a(e)(4). This document 

proposes the amendment of six systems 

of records, the introduction of a new 

system of records, and the rescindment 

of eleven systems of records, bringing 

the FLRA’s total number of systems of 

records to seven. This notice first 

provides a summary of the six amended 

systems of records, the new system of 

records, and the eleven systems of 

records proposed for rescindment, and 

then provides the text of each of the 

amended and new systems of records. 

1. In the first proposed amendment to 

a system of records, the FLRA proposes 

to amend FLRA/Internal-2-Appeal and 

Administrative Review Records by 

updating the system location and the 

organizational title and address of the 

system manager. The system is being 

updated further to reflect that 

information is maintained on electronic 

and paper media, and that electronic 

records are maintained in a passwordprotected automated system, with 

access limited to personnel whose 

duties require access. In addition, the 

system is being amended to reflect that 

burning is no longer a method of record 

disposal. 

2. In the second proposed amendment 

to a system of records, the FLRA 

proposes to amend FLRA/Internal-3- 

Complaints and Inquiries Records by 

updating the system location and the 

organizational title and address of the 

system manager. The system is being 

updated further to reflect that 

information is maintained on electronic 

and paper media, and that electronic 

records are maintained in a passwordprotected automated system, with 

access limited to personnel whose 

duties require access. In addition, the 

system is being amended to reflect that 

burning is no longer a method of record 

disposal. 

3. In the third proposed amendment 

to a system of records, the FLRA 

proposes to amend FLRA/Internal-6- 

Grievance Records by updating the 

system location and the organizational 

title and address of the system manager. 

The system is being updated further to 

reflect that information is maintained on 

electronic and paper media, and that 

electronic records are maintained in a 

password-protected automated system, 

with access limited to personnel whose 

duties require access. In addition, the 

system is being amended to: (1) Reflect 

that burning no longer is a method of 


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record disposal; and (2) change the 

record-retention period from three years 

after closing of the case to four to seven 

years after closing of the case, as 

required by the National Archives and 

Records Administration (NARA) 

General Records Schedule 30, item 30a. 

4. In the fourth proposed amendment 

to a system of records, the FLRA 

proposes to amend FLRA/Internal-10- 

Employee Locator Card Files by 

updating the system name to FLRA/ 

Internal-10-Organization Management 

and Locator System, the system 

location, and the organizational title and 

address of the system manager. The 

system is being updated further to 

reflect that information is maintained on 

electronic media. 

5. In the fifth amendment to a system 

of records, the FLRA proposes to amend 

FLRA/Internal-15-Pay, Leave and Travel 

Records by amending its name to FLRA/ 

Internal-15-Personnel and Payroll 

System Records and removing all 

references to travel records, which 

FLRA no longer maintains. Rather, the 

FLRA’s travel records are maintained in 

a system operated by a contractor and, 

therefore, are covered by a governmentwide System of Records Notice: GSA/ 

GOVT–4, Contracted Travel Services 

Program. 

In addition, the FLRA proposes to 

amend this system of records to reflect 

updates to FLRA payroll and personnel 

data processes and services. The FLRA 

maintains FLRA/Internal-15-Personnel 

and Payroll System Records to manage 

payroll and personnel data for FLRA 

employees, ensure proper payment of 

salary and benefits to FLRA personnel, 

and track time worked and leave or 

other absences for reporting and 

compliance purposes. The FLRA has 

entered into an agreement with the 

Department of the Interior (DOI) Interior 

Business Center (IBC), a Federal agency 

shared service provider, to provide 

payroll and personnel processing 

services through DOI’s Federal 

Personnel and Payroll System (FPPS). 

Although DOI will host and process 

payroll and personnel data on behalf of 

the FLRA, the FLRA will retain 

ownership and control over its own 

data. The FLRA has included a routine 

use in this notice to permit sharing of 

records with DOI for hosting and 

support services. Individuals seeking 

access to their records owned and 

maintained by the FLRA must submit 

their requests to the FLRA as outlined 

in the Record Access Procedures, 

Contesting Record Procedures, and 

Notification Procedures sections in the 

amended SORN. 

6. In the sixth amendment to a system 

of records, the FLRA proposes to amend 

FLRA/OIG-1-Office of the Inspector 

General Investigative Files by updating 

the system location and the 

organizational title and address of the 

system manager. The system is being 

updated further to reflect that 

information is maintained on electronic 

media. In addition, the system is being 

amended to reflect that the FLRA 

obtained approval from NARA to 

modify the system’s records-retention 

period such that only certain types of 

records must be retained permanently. 

Also, the contact for notification, record 

access, and contesting record 

procedures has been changed from the 

Office of the Solicitor to the Office of 

the Inspector General. 

7. The new system of records is 

entitled FLRA/Internal-17-Freedom of 

Information Act Request and Appeal 

Files. This system contains records 

concerning the FLRA’s Freedom of 

Information Act program. 

8. The FLRA proposes to rescind 

eleven systems of records that are no 

longer in use by the FLRA or that are 

covered by government-wide system of 

records notices. 

a. The first system of records, FLRA/ 

Internal-1-Employee Occupational 

Health Program Records, is proposed for 

rescindment because the FLRA no 

longer collects or retains data on FLRA 

employees using health services under 

the Federal Employees Group Health 

Program. Instead, the Federal 

Occupational Health (FOH)/Department 

of Health and Human Services (HHS) is 

now the custodian of these records, and 

those records are covered under OPM/ 

GOVT-10 Employee Medical File 

System Records. 

b. The second system of records 

proposed for rescindment, FLRA/ 

Internal-4-Applicants for Employment 

Records, is proposed for rescindment 

because those records are covered under 

OPM/GOVT-5 Recruiting, Examining, 

and Placement Records, and a separate 

FLRA System of Records would be 

duplicative. 

c. The third system of records 

proposed for rescindment, FLRA/ 

Internal-5-Preemployment Inquiry 

Records, is proposed for rescindment 

because those records are covered under 

OPM/GOVT-5 Recruiting, Examining, 

and Placement Records, and a separate 

FLRA System of Records would be 

duplicative. 

d. The fourth system of records 

proposed for rescindment, FLRA/ 

Internal-7-Employee Incentive Award 

and Recognition Files, is proposed for 

rescindment because those records are 

covered under OPM/GOVT-2 Employee 

Performance File System Records, and a 

separate FLRA System of Records would 

be duplicative. 

e. The fifth system of records, FLRA/ 

Internal-8-Employee Assistance Program 

Records, is proposed for rescindment 

because the FLRA no longer collects or 

retains data on FLRA employees using 

Employee Assistance Program (EAP) 

services. Instead, FOH/HHS is the 

custodian of these records, and it has 

published HHS System of Records 

Notice, 09–90–0010, EAP Records, 

which covers Federal employees and 

their family members using EAP 

through contractual agreement between 

HHS and their organizations. 

f. The sixth system of records, FLRA/ 

Internal-9-Federal Executive 

Development Program Records, is 

proposed for rescindment because the 

FLRA no longer runs a Federal 

Executive Development Program and, if 

it did run such a program in the future, 

the FLRA would retain such records 

under OPM/GOVT-1 General Personnel 

Records. 

g. The seventh system of records 

proposed for rescindment, FLRA/ 

Internal-11-Training Records, is 

proposed for rescindment because those 

records are covered under OPM/GOVT1 General Personnel Records, and a 

separate FLRA System of Records would 

be duplicative. 

h. The eighth system of records 

proposed for rescindment, FLRA/ 

Internal-12-Performance Evaluation/ 

Rating Records, is proposed for 

rescindment because the FLRA retains 

such records under OPM/GOVT-2 

Employee Performance File System 

Records, and a separate FLRA System of 

Records would be duplicative. 

i. The ninth system of records 

proposed for rescindment, FLRA/ 

Internal-13-Intern Program and Upward 

Mobility Program Records, contains 

intern recruiting information pertaining 

to the internship program covered under 

OPM/GOVT-5 Recruiting, Examining, 

and Placement Records, and a separate 

FLRA System of Records would be 

duplicative. The FLRA no longer runs 

an Upward Mobility Program or retains 

records of such a program. 

j. The tenth system of records, FLRA/ 

Internal-14-Motor Vehicle Accident 

Reports, is proposed for rescindment 

because the FLRA no longer possesses 

any such records. Records previously 

maintained under this system have been 

destroyed. 

k. The eleventh system of records, 

FLRA/Internal-16-Occupational Injury 

and Illness Records, is proposed for 

rescindment because the FLRA retains 

such records under DOL/GOVT-1 Office 

of Worker’s Compensation Programs, 

Federal Employees’ Compensation Act 


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File, and a separate FLRA System of 

Records would be duplicative. 

The public, the Office of Management 

and Budget (OMB), and the Congress are 

invited to submit written comments on 

the new system of records, the proposed 

amendments to the six existing systems 

of records, and the proposed 

rescindment of the eleven systems of 

records. A report on the proposed 

amendments, additions, and 

rescindments to the FLRA’s systems of 

records has been provided to OMB and 

Congress as required by OMB Circular 

A–108, and 5 U.S.C. 552a(r). 

Dated: October 24, 2017. 

Michael Jeffries, 

Acting Executive Director. 

Notice of Changes to Systems of 

Records 

Appeal and Administrative Review 

Records, FLRA/Internal-2. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Human Resources Division, Federal 

Labor Relations Authority (FLRA), 1400 

K Street NW., Washington, DC 20424. 

SYSTEM MANAGER: 

Director, Human Resources Division, 

Federal Labor Relations Authority, 1400 

K Street NW., Washington, DC 20424. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 1302, 3301, 3302, 4305, 5115, 

5335, 7501, 7512; and Executive Order 

10577. 

PURPOSE OF THE SYSTEM: 

These records are used to process 

miscellaneous appeals and 

administrative reviews submitted by 

FLRA employees. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former FLRA employees. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records relating 

to various internal appeal or 

administrative reviews submitted by 

FLRA employees as well as decisions 

made in individual employee cases 

pursuant to those procedures. The 

system also contains records and 

documentation of the action upon 

which the appeal or review decision 

was based. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is provided by: 

a. The individual to whom the records 

pertain. 

b. FLRA officials involved in the 

appeal or administrative procedure. 

c. Other official personnel records of 

the FLRA. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosure generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act, these records or 

information in these records may be 

used pursuant to 5 U.S.C. 552a(b)(3): 

a. To disclose pertinent information to 

the appropriate Federal, State, or local 

agency responsible for investigating, 

prosecuting, enforcing, or implementing 

a statute, rule, regulation, or order, 

when the FLRA becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation. 

b. To disclose information to any 

source from whom additional 

information is requested in the course of 

processing an appeal or administrative 

review procedure, to the extent 

necessary to identify the individual, 

inform the source of the purpose(s) of 

the request, and identify the type of 

information requested. 

c. To disclose information to a Federal 

agency, in response to its request, in 

connection with the hiring or retention 

of an employee, the issuance of a 

security clearance, a security or 

suitability investigation of an 

individual, the classifying of jobs, the 

letting of a contract, or the issuance of 

a license, grant, or other benefit by the 

requesting agency, to the extent that the 

information is relevant and necessary to 

the requesting agency’s decision on the 

matter. 

d. To provide information to a 

congressional office from the record of 

an individual in response to an inquiry 

from that congressional office made at 

the request of that individual. 

e. In an appropriate proceeding before 

a court, grand jury, or administrative or 

adjudicative body, when the FLRA 

determines that the records are arguably 

relevant to the proceeding, or in an 

appropriate proceeding before an 

administrative or adjudicative body 

when the adjudicator determines the 

records to be relevant to the proceeding. 

f. To disclose information to the 

National Archives and Records 

Administration in records management 

inspections conducted under authority 

of 44 U.S.C. 2904 and 2906. 

g. To disclose information to the 

Office of Personnel Management in the 

production of summary descriptive 

statistics and analytical studies in 

support of the function for which the 

records are collected and maintained, or 

for related work-force studies. While 

published statistics and studies do not 

contain individual identifiers, in some 

instances, the selection of elements of 

data included in the study may be 

structured in such a way as to make the 

data individually identifiable by 

inference. 

h. To disclose, in response to a 

request for discovery or for appearance 

of a witness, information that is relevant 

to the subject matter involved in a 

pending judicial or administrative 

proceeding. 

i. To disclose information to officials 

of: The Merit Systems Protection Board, 

the Office of Special Counsel, or the 

Equal Employment Opportunity 

Commission, when requested in 

performance of their authorized duties. 

j. To appropriate agencies, entities, 

and persons when (1) the FLRA 

suspects or has confirmed that there has 

been a breach of the system of records; 

(2) the FLRA has determined that as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the FLRA (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the FLRA’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

k. To another Federal agency or 

Federal entity, when the FLRA 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

l. To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the federal 

government, when necessary to 

accomplish an agency function related 

to this system of records. 

m. To such recipients and under such 

circumstances and procedures as are 

mandated by federal statute or treaty. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on 

paper and electronic media. 


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POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by the 

names of the individuals on whom they 

are maintained. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Adverse action appeals processed 

under the FLRA’s internal appeals 

systems are retained for seven years 

after the closing of the case and other 

records in the system are maintained for 

a maximum of four years after the 

closing of the case, in accordance with 

items 10–12, of General Records 

Schedule 1, as approved by the 

Archivist of the United States. Disposal 

is by shredding. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

These records are maintained in a 

lockable filing system and/or in a 

password-protected automated system, 

with access limited to personnel whose 

duties require access. 

RECORD ACCESS PROCEDURES: 

Individuals involved in appeals and 

administrative review procedures are 

aware of that fact and have been 

provided access to the record. However, 

after the action has been closed, an 

individual may request access to the 

official copy of an appeal or 

administrative review procedure record 

by contacting the System Manager. 

Individuals must provide the following 

information for their records to be 

located and identified: 

a. Full Name. 

b. Date of birth. 

c. Approximate date of closing of case 

and kind of action taken. 

Individuals requesting access must 

also follow the FLRA’s Privacy Act 

regulations regarding access to records 

(5 CFR 2412.5). 

CONTESTING RECORD PROCEDURES: 

Review of requests from individuals 

seeking amendment of their records that 

have previously been or could have 

been the subject of a judicial or quasijudicial action will be limited in scope. 

Review of amendment requests of these 

cases will be restricted to determining 

whether the record accurately 

documents the action of the agency or 

administrative body ruling on the case, 

and it will not include a review of the 

merits of the action, determination, or 

finding. 

Individuals wishing to request 

amendment of their records to correct 

factual errors should contact the System 

Manager. Individuals must furnish the 

following information for their records 

to be located and identified; 

a. Full Name. 

b. Date of birth. 

c. Approximate date of closing of the 

case and kind of action taken. 

Individuals requesting amendment 

must also follow the FLRA’s Privacy Act 

regulations regarding amendment of 

records (5 CFR 2412.10). 

NOTIFICATION PROCEDURES: 

Individuals involved in appeals and 

administrative review procedures are 

aware of that fact and have been 

provided access to the record. They 

may, however, contact the System 

Manager indicated above. They must 

furnish the following information for 

their records to be located and 

identified: 

a. Full Name. 

b. Date of birth. 

c. Approximate date of closing of the 

case and kind of action taken. 

Individuals making inquiries must 

comply with the FLRA’s Privacy Act 

regulations regarding the existence of 

records (5 CFR 2412.4). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980). 

Complaints and Inquiries Records, FLRA/ 

Internal-3. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Office of the Executive Director, 

Federal Labor Relations Authority 

(FLRA), 1400 K Street NW., 

Washington, DC 20424. 

SYSTEM MANAGER: 

Executive Director, Federal Labor 

Relations Authority, 1400 K Street NW., 

Washington, DC 20424. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Executive Order 11222. 

PURPOSE OF THE SYSTEM: 

These records are used to take an 

action on or respond to a complaint or 

inquiry concerning an FLRA employee 

or to counsel the employee. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current FLRA employees about whom 

complaints or inquiries have been 

received. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains information or 

correspondence concerning an 

individual’s employment status or 

conduct while employed by the FLRA. 

Examples of these records include: 

Correspondence from Federal 

employees, Members of Congress, or 

members of the public alleging 

misconduct by an FLRA employee; 

miscellaneous debt correspondence 

received from creditors; and 

miscellaneous complaints not covered 

by the FLRA’s formal or informal 

grievance procedures. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is provided by: 

a. The individual to whom the 

information pertains. 

b. Federal employees, Members of 

Congress, creditors, or members of the 

public who submitted the complaint or 

inquiry. 

c. FLRA officials. 

d. Other sources from whom 

information was requested regarding the 

complaint or inquiry. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosure generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act, these records or 

information in these records may be 

used pursuant to 5 U.S.C. 552a(b)(3): 

a. To disclose pertinent information to 

the appropriate Federal, State, or local 

agency responsible for investigating, 

prosecuting, enforcing, or implementing 

a statute, rule, regulation, or order, 

when the FLRA becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation. 

b. To disclose information to any 

source from whom additional 

information is requested (to the extent 

necessary to identify the individual, 

inform the source of the purpose of the 

request, and identify the type of 

information requested), where necessary 

to obtain information relevant to an 

FLRA decision concerning the hiring or 

retention of an employee, the issuance 

of a security clearance, conduct of a 

security or suitability investigation of an 

individual or classification of jobs. 

c. To provide information to a 

congressional office from the record of 

an individual in response to an inquiry 

from that congressional office made at 

the request of that individual. 

d. In an appropriate proceeding before 

a court, grand jury, or administrative or 

adjudicative body, when the FLRA 

determines that the records are arguably 

relevant to the proceeding, or in an 

appropriate proceeding before an 

administrative or adjudicative body 


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when the adjudicator determines the 

records to be relevant to the proceeding. 

e. To disclose information to the 

National Archives and Records 

Administration in records management 

inspections conducted under authority 

of 44 U.S.C. 2904 and 2906. 

f. To disclose in response to a request 

for discovery or for appearance of a 

witness, information that is relevant to 

the subject matter involved in a pending 

judicial or administrative proceeding. 

g. To disclose information to officials 

of: The Merit Systems Protection Board, 

the Office of Special Counsel, or the 

Equal Employment Opportunity 

Commission, when requested in 

performances of their authorized duties. 

h. To appropriate agencies, entities, 

and persons when (1) the FLRA 

suspects or has confirmed that there has 

been a breach of the system of records; 

(2) the FLRA has determined that as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the FLRA (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the FLRA’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

i. To another Federal agency or 

Federal entity, when the FLRA 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

j. To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the federal 

government, when necessary to 

accomplish an agency function related 

to this system of records. 

k. To such recipients and under such 

circumstances and procedures as are 

mandated by federal statute or treaty. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained in file 

folders that are separate from the 

employee’s Official Personnel Folder 

and also in electronic media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by the 

name of the individual on whom they 

are maintained. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

These records are disposed of upon 

the transfer or separation of the 

employee or after one year, whichever is 

earlier, in accordance with item 010 of 

General Records Schedule 6.5, as 

approved by the Archivist of the United 

States. Disposal is by shredding. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

These records are located in a 

lockable filing system and/or a 

password-protected automated system, 

with access limited to personnel whose 

official duties require access. 

RECORD ACCESS PROCEDURES: 

FLRA employees wishing to request 

access to their records should contact 

the System Manager. Individuals must 

furnish the following information for 

their records to be located and 

identified: 

a. Full Name. 

b. Date of birth. 

Individuals requesting access must 

also comply with the FLRA’s Privacy 

Act regulations regarding access to 

records (5 CFR 2412.5). 

CONTESTING RECORD PROCEDURES: 

FLRA employees wishing to request 

amendment of their records should 

contact the System Manager. 

Individuals must furnish the following 

information for their records to be 

located and identified: 

a. Full Name. 

b. Date of birth. 

Individuals must also comply with 

the FLRA’s Privacy Act regulations 

regarding amendment of records (5 CFR 

2412.10). 

NOTIFICATION PROCEDURES: 

FLRA employees wishing to inquire 

whether this system contains 

information about them should contact 

the System Manager. Individuals must 

furnish the following information for 

their records to be located and 

identified: 

a. Full Name. 

b. Date of birth. 

Individuals making inquiries must 

comply with the FLRA’s Privacy Act 

regulations regarding the existence of 

records (5 CFR 2412.4). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980) 

Grievance Records, FLRA/Internal-6. 

SECURITY CLASSIFICATION: 

Not applicable. 

SYSTEM LOCATION: 

Office of the Executive Director, 

Federal Labor Relations Authority 

(FLRA), 1400 K Street NW., 

Washington, DC 20424. 

SYSTEM MANAGER: 

Executive Director, Federal Labor 

Relations Authority, 1400 K Street NW., 

Washington, DC 20424. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 1302, 3301, and 3302. 

PURPOSE OF THE SYSTEM: 

These records are used to store and 

document grievances based on 

employee dissatisfaction relative to 

actions taken within the discretion of 

the FLRA. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current or former Federal employees 

who have submitted grievances with the 

FLRA pursuant to Office of Personnel 

Management regulations regarding 

Agency Administrative Grievance 

Systems (5 CFR part 771). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system contains records relating 

to grievances filed by agency employees 

under 5 CFR part 771 and the FLRA’s 

internal regulations. These case files 

contain all documents related to the 

grievance, including statements of 

witnesses, reports of interviews and 

hearings, examiner’s findings and 

recommendations, a copy of the original 

decision, and related correspondence 

and exhibits. This system includes files 

and records of internal grievances, and 

of arbitration systems that may be 

established through negotiations with 

the union representing agency 

employees. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is provided by: 

a. The individual on whom the record 

is maintained. 

b. Testimony of witnesses. 

c. Agency officials. 

d. Organizations or persons providing 

related correspondence. 


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ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosure generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act, these records or 

information in these records may be 

used pursuant to 5 U.S.C. 552a(b)(3): 

a. To disclose pertinent information to 

the appropriate Federal, State, or local 

agency responsible for investigating, 

prosecuting, enforcing, or implementing 

a statute, rule, regulation, or order, 

where the FLRA becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation. 

b. To disclose information to any 

source from whom additional 

information is requested in the course of 

processing a grievance, to the extent 

necessary to identify the individual, 

inform the source of the purpose(s) of 

the request, and identify the type of 

information requested. 

c. To disclose information to a Federal 

agency, in response to its request, in 

connection with the hiring or retention 

of an employee, the issuance of a 

security clearance, the conducting of a 

security or suitability investigation of an 

individual, the classifying of jobs, the 

letting of a contract, or the issuance of 

a license, grant, or other benefit by the 

requesting agency, to the extent that the 

information is relevant and necessary to 

requesting the agency’s decision on the 

matter. 

d. To provide information to a 

congressional office from the record of 

an individual in response to an inquiry 

from that congressional office made at 

the request of that individual. 

e. In an appropriate proceeding before 

a court, grand jury, or administrative or 

adjudicative body, when the FLRA 

determines that the records are arguably 

relevant to the proceeding, or in an 

appropriate proceeding before an 

administrative or adjudicative body 

when the adjudicator determines the 

records to be relevant to the proceeding. 

f. To disclose information to the 

National Archives and Records 

Administration in records management 

inspections conducted under authority 

of 44 U.S.C. 2904 and 2906. 

g. To disclose information to officials 

of: The Merit Systems Protection Board, 

the Office of Special Counsel, or the 

Equal Employment Opportunity 

Commission, when requested in 

performance of their authorized duties. 

h. To disclose, in response to a 

request for discovery or for appearance 

of a witness, information that is relevant 

to the subject matter involved in a 

pending judicial or administrative 

proceeding. 

i. To provide information to officials 

of labor organizations recognized under 

the Civil Service Reform Act, when 

relevant and necessary to their duties of 

exclusive representation concerning 

personnel policies, practices, and 

matters affecting work conditions. 

j. To appropriate agencies, entities, 

and persons when (1) the FLRA 

suspects or has confirmed that there has 

been a breach of the system of records; 

(2) the FLRA has determined that as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the FLRA (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the FLRA’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

k. To another Federal agency or 

Federal entity, when the FLRA 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

l. To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the federal 

government, when necessary to 

accomplish an agency function related 

to this system of records. 

m. To such recipients and under such 

circumstances and procedures as are 

mandated by federal statute or treaty. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on 

paper and electronic media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by the 

names of the individuals on whom they 

are maintained. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

These records are disposed of four-toseven years after closing of the case, in 

accordance with item 60 of General 

Records Schedule 2.3, as approved by 

the Archivist of the United States. 

Disposal is by shredding. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

These records are maintained in a 

lockable filing system and in a 

password-protected automated system, 

with access limited to personnel whose 

official duties require access. 

RECORD ACCESS PROCEDURES: 

Individuals submitting grievances 

must be provided a copy of the record 

under the grievance process. However, 

after the action has been closed, an 

individual may request access to the 

official copy of the grievance file by 

contacting the System Manager. 

Individuals must provide the following 

information for their records to be 

located and identified: 

a. Full Name. 

b. Date of birth. 

c. Approximate date of closing of the 

case and kind of action taken. 

d. Organizational component 

involved. 

Individuals requesting access must 

also follow the FLRA’s Privacy Act 

regulations regarding access to records 

(5 CFR 2412.5). 

CONTESTING RECORD PROCEDURES: 

Review of requests from individuals 

seeking amendment of their records that 

have been the subject of a judicial or 

quasi-judicial action will be limited in 

scope. Review of amendment requests of 

these records will be restricted to 

determining whether the record 

accurately documents the action of the 

agency ruling on the case, and it will 

not include a review of the merits of the 

action, determination, or finding. 

Individuals wishing to request 

amendment to their records of correct 

factual errors should contact the System 

Manager. They must provide the 

following information for their records 

to be located and identified: 

a. Full Name. 

b. Date of birth. 

c. Approximate date of closing of the 

case and kind of action taken. 

d. Organizational component 

involved. 

Individuals requesting amendment 

must follow the FLRA’s Privacy Act 

regulations regarding amendment to 

records (5 CFR 2412.10). 

NOTIFICATION PROCEDURES: 

Individuals submitting grievances 

must be provided a copy of the record 

under the grievance process. They may, 

however, contact the System Manager. 

They must furnish the following 

information for their records to be 

located and identified: 

a. Full Name. 

b. Date of birth. 


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c. Approximate date of closing of the 

case and kind of action taken. 

d. Organizational component 

involved. 

Individuals making inquiries must 

comply with the FLRA’s Privacy Act 

regulations regarding the existence of 

records (5 CFR 2412.4). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980) 

Organization Management and Locator 

System, FLRA/Internal-10. 

SECURITY CLASSIFICATION: 

Not applicable. 

SYSTEM LOCATION: 

Administrative Services Division, 

Federal Labor Relations Authority 

(FLRA), 1400 K Street NW. Washington, 

DC 20424. 

SYSTEM MANAGER: 

Director, Administrative Services 

Division, Federal Labor Relations 

Authority, 1400 K Street NW., 

Washington, DC 20424. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301 and 44 U.S.C. 3101 and 

3301. 

PURPOSE OF THE SYSTEM: 

Information is collected for this 

system for use in preparing telephone 

directories of the office telephone 

extensions of FLRA employees. The 

records also serve to identify contact 

information for an employee for 

continuity of operations purposes, or if 

an emergency of a medical or other 

nature involving the employee occurs 

while the employee is on the job. These 

records may also be used to locate 

individuals for personnel research. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees of the FLRA. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains information 

regarding the organizational location, 

telephone extension, and office email 

address of individual FLRA employees. 

The system also contains the home 

address, email, and telephone numbers 

of the employee. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is provided by the individual who is the 

subject of the record. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosure generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act, these records or 

information in these records may be 

used pursuant to 5 U.S.C. 552a(b)(3): 

a. To provide information to a 

congressional office from the record of 

an individual in response to an inquiry 

from that congressional office made at 

the request of that individual. 

b. In an appropriate proceeding before 

a court, grand jury, or administrative or 

adjudicative body, when the FLRA 

determines that the records are arguably 

relevant to the proceeding, or in an 

appropriate proceeding before an 

administrative or adjudicative body 

when the adjudicator determines the 

records to be relevant to the proceeding. 

c. To disclose, in response to a request 

for discovery or for appearance of a 

witness, information that is relevant to 

the subject matter involved in a pending 

judicial or administrative proceeding. 

d. To appropriate agencies, entities, 

and persons when (1) the FLRA 

suspects or has confirmed that there has 

been a breach of the system of records; 

(2) the FLRA has determined that as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the FLRA (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the FLRA’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

e. To another Federal agency or 

Federal entity, when the FLRA 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

f. To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the federal 

government, when necessary to 

accomplish an agency function related 

to this system of records. 

g. To such recipients and under such 

circumstances and procedures as are 

mandated by federal statute or treaty. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on 

electronic media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by the 

name of the individual on whom they 

are maintained. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

These records are maintained as long 

as the individual is an employee of the 

FLRA, in accordance with item 20 of 

General Records Schedule 5.3, as 

approved by the Archivist of the United 

States. Expired records are destroyed by 

deletion of all electronic records. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Home addresses, emails, and contact 

information for employees are 

maintained in a password-protected 

system, with access limited to personnel 

whose duties require access. 

RECORD ACCESS PROCEDURES: 

FLRA employees wishing to request 

access to records about them should 

contact the System Manager. 

Individuals must supply their full name 

for their records to be located and 

identified. 

Individuals requesting access must 

comply with the FLRA’s Privacy Act 

regulations regarding access to records 

(5 CFR 2412.5). 

CONTESTING RECORD PROCEDURES: 

FLRA employees may amend 

information in these records at any time 

by resubmitting updated information to 

the System Manager. Individuals 

wishing to request amendment of their 

records under the provisions of the 

Privacy Act should contact the System 

Manger. Individuals must supply their 

full name for their records to be located 

and identified. 

Individuals requesting amendment 

must follow the FLRA’s Privacy Act 

regulations regarding amendment of 

records (5 CFR 2412.10). 

NOTIFICATION PROCEDURES: 

FLRA employees wishing to inquire 

whether this system contains 

information about them should contact 

the System Manager. Individuals must 

supply their full name for their records 

to be located and identified. 

Individuals making inquiries must 

comply with the FLRA’s Privacy Act 

regulations regarding the existence of 

records (5 CFR 2412.4). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 


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HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980) 

Personnel and Payroll System Records, 

FLRA/Internal-15. 

SECURITY CLASSIFICATION: 

Not applicable. 

SYSTEM LOCATIONS: 

FLRA/Internal-15-Personnel and 

Payroll System Records is centrally 

managed by the Human Resources 

Division, Federal Labor Relations 

Authority (FLRA), 1400 K Street NW., 

Washington, DC 20424. The FLRA has 

entered into an agreement with the 

Department of the Interior (DOI) Interior 

Business Center (IBC), a Federal agency 

shared service provider, to provide 

payroll and personnel processing 

services through DOI’s Federal 

Personnel and Payroll System (FPPS). 

Electronic payroll and personnel 

records processed through FPPS are 

located at the U.S. Department of the 

Interior, Interior Business Center, 

Human Resources and Payroll Services, 

7301 W. Mansfield Ave., MS D–2000, 

Denver, CO 80235. 

SYSTEM MANAGER: 

The FLRA’s Director, Human 

Resources Division, Federal Labor 

Relations Authority, 1400 K Street, NW., 

Washington, DC 20424, manages the 

FLRA’s FPPS account. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

36 U.S.C. 2102; 5 U.S.C. Chapter 55; 

5 CFR part 293; and Executive Order 

9397 as amended by Executive Order 

13478, relating to Federal agency use of 

Social Security numbers. 

PURPOSE OF THE SYSTEM: 

The purpose of the system is to allow 

the FLRA to collect and maintain 

records on current and former 

employees to ensure proper payment for 

salary and benefits, and to track time 

worked, leave, or other absences for 

reporting and compliance purposes. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

The system maintains records 

concerning current and former FLRA 

employees, including volunteers and 

emergency employees, and limited 

information regarding employee 

spouses, dependents, emergency 

contacts, or in the case of an estate, a 

trustee who meets the definition of 

‘‘individual’’ as that term is defined in 

the Privacy Act. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system maintains records 

including: 

• Employee biographical and 

employment information: Employee 

name, other names used, citizenship, 

gender, date of birth, group affiliation, 

marital status, Social Security number 

(SSN), truncated SSN, legal status, place 

of birth, records related to position, 

occupation, duty location, security 

clearance, financial information, 

medical information, disability 

information, education information, 

driver’s license, race/ethnicity, personal 

telephone number, personal email 

address, military status/service, 

mailing/home address, Taxpayer 

Identification Number, bank account 

information, professional licensing and 

credentials, family relationships, age, 

involuntary debt (garnishments or child 

support payments), employee common 

identifier (ECI), user identification and 

any other employment information. 

• Third-party information: Spouse 

information, emergency contact, 

beneficiary information, savings bond 

co-owner name(s) and information, 

family members and dependents 

information. 

• Salary and benefits information: 

Salary data, retirement data, tax data, 

deductions, health benefits, allowances, 

union dues, insurance data, Flexible 

Spending Account, Thrift Savings Plan 

contributions, pay plan, payroll records, 

awards, court order information, back 

pay information, debts owed to the 

government as a result of overpayment, 

refunds owed, or a debt referred for 

collection on a transferred employee or 

emergency worker. 

• Timekeeping information: Time and 

attendance records, leave records, the 

system may also maintain records 

including other information required to 

administer payroll, leave, and related 

functions. 

RECORD SOURCE CATEGORIES: 

Information is obtained from 

individuals on whom the records are 

maintained, official personnel records of 

individuals on whom the records are 

maintained, supervisors, timekeepers, 

previous employers, the Internal 

Revenue Service and state tax agencies, 

the Department of the Treasury, other 

Federal agencies, courts, state child 

support agencies, employing agency 

accounting offices, and third-party 

benefit providers. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

maintained in this system may be 

disclosed to authorized entities outside 

FLRA for purposes determined to be 

relevant and necessary as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

a. To the Department of Justice (DOJ), 

including Offices of the U.S. Attorneys, 

or other Federal agencies conducting 

litigation or in proceedings before any 

court, adjudicative, or administrative 

body, when it is relevant or necessary to 

the litigation and one of the following 

is a party to the litigation or has an 

interest in such litigation: 

(1) The FLRA; 

(2) Any employee or former employee 

of FLRA in his or her official capacity; 

(3) Any employee or former employee 

of FLRA in his or her individual 

capacity when DOJ or the FLRA has 

agreed to represent the employee; or 

(4) The U.S. Government or any 

agency thereof. 

b. To a congressional office in 

response to a written inquiry that an 

individual covered by the system, or the 

heir of such individual if the covered 

individual is deceased, has made to the 

office. 

c. To the Office of Management and 

Budget (OMB) during the coordination 

and clearance process in connection 

with legislative affairs as mandated by 

OMB Circular A–19. 

d. To other Federal agencies that 

provide payroll and personnel 

processing services under a crossservicing agreement for purposes 

relating to FLRA employee payroll and 

personnel processing. 

e. To another Federal agency as 

required for payroll purposes, including 

to the Department of the Treasury for 

preparation of payroll and to issue 

checks and electronic funds transfer. 

f. To the Office of Personnel 

Management, the Merit Systems 

Protection Board, or the Equal 

Employment Opportunity Commission 

when requested in the performance of 

their authorized duties. 

g. To appropriate Federal and state 

agencies to provide reports including 

data on unemployment insurance. 

h. To State offices of unemployment 

compensation to assist in processing an 

individual’s unemployment, survivor 

annuity, or health benefit claim, or for 

records reconciliation purposes. 

i. To Federal employees’ Group Life 

Insurance or Health Benefits carriers in 

connection with survivor annuity or 

health benefits claims or records 

reconciliations. 

j. To the Internal Revenue Service and 

State and local tax authorities for which 


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an employee is or was subject to tax 

regardless of whether tax is or was 

withheld in accordance with Treasury 

Fiscal Requirements, as required. 

k. To the Internal Revenue Service or 

to another Federal agency or its 

contractor to disclose debtor 

information solely to aggregate 

information for the Internal Revenue 

Service to collect debts owed to the 

Federal government through the offset 

of tax refunds. 

l. To any creditor Federal agency 

seeking assistance for the purpose of 

that agency implementing 

administrative or salary offset 

procedures in the collection of unpaid 

financial obligations owed the United 

States Government from an individual. 

m. To any Federal agency where the 

individual debtor is employed or 

receiving some form of remuneration for 

the purpose of enabling that agency to 

collect debts on the employee’s behalf 

by administrative or salary offset 

procedures under the provisions of the 

Debt Collection Act of 1982. 

n. To the Internal Revenue Service, 

and state and local authorities for the 

purposes of locating a debtor to collect 

a claim against the debtor. 

o. To any source from which 

additional information is requested by 

the FLRA relevant to an FLRA 

determination concerning an 

individual’s pay, leave, or travel 

expenses, to the extent necessary to 

identify the individual, inform the 

source of the purpose(s) of the request, 

and to identify the type of information 

requested. 

p. To the Social Security 

Administration and the Department of 

the Treasury to disclose pay data on an 

annual basis. 

q. To the Social Security 

Administration to credit the employee 

or emergency worker account for OldAge, Survivors, and Disability Insurance 

(OASDI) and Medicare deductions. 

r. To the Federal Retirement Thrift 

Investment Board’s record keeper, 

which administers the Thrift Savings 

Plan, to report deductions, 

contributions, and loan payments. 

s. To a Federal agency or in response 

to a congressional inquiry when 

additional or statistical information is 

requested relevant to the FLRA Transit 

Fare Subsidy Program. 

t. To the Department of Health and 

Human Services for the purpose of 

providing information on new hires and 

quarterly wages as required under the 

Personal Responsibility and Work 

Opportunity Reconciliation Act of 1996. 

u. To the Office of Child Support 

Enforcement, Administration for 

Children and Families, Department of 

Health and Human Services for the 

purposes of locating individuals to 

establish paternity; establishing and 

modifying orders of child support; 

identifying sources of income; and for 

other child support enforcement actions 

as required by the Personal 

Responsibility and Work Opportunity 

Reconciliation Act (Welfare Reform 

Law, Pub. L. 104–193). 

v. To the Office of Personnel 

Management or its contractors in 

connection with programs administered 

by that office, including, but not limited 

to, the Federal Long Term Care 

Insurance Program, the Federal Dental 

and Vision Insurance Program, the 

Flexible Spending Accounts for Federal 

Employees Program, and the electronic 

Human Resources Information Program. 

w. To charitable institutions, when an 

employee designates an institution to 

receive contributions through salary 

deduction. 

x. To any criminal, civil, or regulatory 

law enforcement authority (whether 

Federal, state, territorial, local, tribal or 

foreign) when a record, either alone or 

in conjunction with other information, 

indicates a violation or potential 

violation of law—criminal, civil, or 

regulatory in nature. 

y. To the National Archives and 

Records Administration (NARA) to 

conduct records management 

inspections under the authority of 44 

U.S.C. 2904 and 2906. 

z. To an expert, consultant, grantee, or 

contractor (including employees of the 

contractor) of the FLRA that performs 

services requiring access to these 

records on the FLRA’s behalf to carry 

out the purposes of the system, 

including employment verifications, 

unemployment claims, and W–2 

services. 

aa. To the Department of Labor for 

processing claims for employees, 

emergency workers, or volunteers 

injured on the job or claiming 

occupational illness. 

bb. To appropriate agencies, entities, 

and persons when: 

(1) The FLRA suspects or has 

confirmed that there has been a breach 

of the system of records; 

(2) The FLRA has determined that as 

a result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the FLRA (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and 

(3) The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the FLRA’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

cc. To another Federal agency or 

Federal entity, when the FLRA 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in: 

(1) Responding to a suspected or 

confirmed breach; or 

(2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

dd. To another Federal agency to 

provide information needed in the 

performance of official duties related to 

reconciling or reconstructing data files 

or to enable that agency to respond to 

an inquiry by the individual to whom 

the record pertains. 

ee. To Federal, state, territorial, local, 

tribal, or foreign agencies that have 

requested information relevant or 

necessary to the hiring, firing or 

retention of an employee or contractor, 

or to the issuance of a security 

clearance, license, contract, grant or 

other benefit. 

ff. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

gg. In an appropriate proceeding 

before a court, grand jury, or 

administrative or adjudicative body, 

when the FLRA determines that the 

records are arguably relevant to the 

proceeding, or in an appropriate 

proceeding before an administrative or 

adjudicative body when the adjudicator 

determines the records to be relevant to 

the proceeding. 

hh. To the news media and the 

public, with the approval of the Agency 

Privacy Officer in consultation with 

counsel, when there exists a legitimate 

public interest in the disclosure of the 

information or when disclosure is 

necessary to preserve confidence in the 

integrity of the FLRA or is necessary to 

demonstrate the accountability of the 

FLRA’s officers, employees, or 

individuals covered by the system, 

except to the extent it is determined that 

release of the specific information in the 

context of a particular case would 

constitute an unwarranted invasion of 

personal privacy. 


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POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Paper records are maintained in file 

folders stored within locking filing 

cabinets or locked rooms in secured 

facilities with controlled access. 

Electronic records are stored in 

computers, removable drives, storage 

devices, electronic databases, and other 

electronic media under the control of 

the FLRA, and in other Federal agency 

systems pursuant to interagency sharing 

agreements. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records may be retrieved by name, 

SSN, ECI, birth date, organizational 

code, or other assigned person. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records are maintained in accordance 

with General Records Schedule (GRS) 

1.0 ‘‘Finance’’, and GRS 2.0 ‘‘Human 

Resources,’’ which are approved by the 

National Archives and Records 

Administration. The system generally 

maintains temporary records, and 

retention periods vary based on the type 

of record under each item and the needs 

of the agency. Paper records are 

disposed of by shredding, and records 

maintained on electronic media are 

degaussed or erased in accordance with 

the applicable records retention 

schedule and NARA guidelines. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

The records maintained in this system 

are safeguarded in accordance with 

FLRA security and privacy rules and 

policies. During normal hours of 

operations, paper records are 

maintained in locked files cabinets 

under the control of authorized 

personnel. Information technology 

systems follow the National Institute of 

Standards and Technology privacy and 

security standards developed to comply 

with the Privacy Act of 1974 as 

amended, 5 U.S.C. 552a; the Paperwork 

Reduction Act of 1995, Public Law 104– 

13; the Federal Information Security 

Modernization Act of 2014, Public Law 

113–283, as codified at 44 U.S.C. 3551 

et seq.; and the Federal Information 

Processing Standard 199, Standards for 

Security Categorization of Federal 

Information and Information Systems. 

Computer servers on which electronic 

records are stored are located in secured 

FLRA and DOI facilities with physical, 

technical and administrative levels of 

security to prevent unauthorized access 

to FLRA and DOI network and 

information assets. Security controls 

include encryption, firewalls, audit logs, 

and network system security 

monitoring. Electronic data is protected 

through user identification, passwords, 

database permissions and software 

controls. Access to records in the system 

is limited to authorized personnel who 

have a need to access the records in the 

performance of their official duties, and 

each person’s access is restricted to only 

the functions and data necessary to 

perform that person’s job 

responsibilities. System administrators 

and authorized users for both the FLRA 

and DOI are trained and required to 

follow established internal security 

protocols and must complete all 

security, privacy, and records 

management training, and sign Rules of 

Behavior for each agency. 

RECORD ACCESS PROCEDURES: 

Individuals wishing access to records 

about them should contact the System 

Manager. Individuals must furnish the 

following information for their records 

to be located and identified: 

a. Full name. 

b. Date of birth. 

Individuals requesting access must 

comply with the FLRA’s Privacy Act 

regulations regarding access to records 

(5 CFR 2412.5). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of records about them 

should contact the System Manager. 

Individuals must furnish the following 

information for their records to be 

located and identified: 

a. Full name. 

b. Date of birth. 

Individuals requesting amendment must 

follow the FLRA’s Privacy Act 

regulations regarding amendment of 

records (5 CFR 2412.10). 

NOTIFICATION PROCEDURES: 

Individuals wishing to determine 

whether this system of records contains 

information about them should contact 

the System Manager. Individuals must 

furnish the following for their records to 

be located and identified: 

a. Full name. 

b. Date of birth. 

Individuals making inquiries must 

comply with the FLRA’s Privacy Act 

regulations regarding the existence of 

records (5 CFR 2412.4). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980); 63 FR 1110 (Jan. 8, 1998). 

Office of Inspector General Investigative 

Files, FLRA/OIG–1. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Office of Inspector General (OIG), 

Federal Labor Relations Authority, 1400 

K Street, NW., Washington, DC 20424. 

SYSTEM MANAGER: 

Inspector General, Federal Labor 

Relations Authority, 1400 K Street NW., 

Washington, DC 20424. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The Inspector General Act of 1978, as 

amended, 5 U.S.C. Appendix 3. 

PURPOSE OF THE SYSTEM: 

These records are maintained to fulfill 

the purposes of the Inspector General 

Act of 1978, as amended and to fulfill 

responsibilities assigned by that Act 

concerning investigative activities. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Subjects of OIG investigations relating 

to the programs and operations of the 

FLRA. Subject individuals include, but 

are not limited to, current and former 

employees; contractors, subcontractors, 

their agents or employees; and others 

whose actions affect the FLRA, its 

programs, and operations. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Correspondence relating to the 

investigation; internal staff memoranda; 

copies of subpoenas issued during the 

investigation, affidavits, statements from 

witnesses, transcripts of testimony taken 

in the investigation and accompanying 

exhibits; documents, records, or copies 

obtained during the investigation; 

interview notes, investigative notes, 

staff working papers, draft materials, 

and other documents and records 

relating to the investigation; opening 

reports, progress reports, and closing 

reports; and other investigatory 

information or data relating to alleged or 

suspected criminal, civil, or 

administrative violations or similar 

wrongdoing by subject individuals. 

RECORD SOURCE CATEGORIES: 

Employees or other individuals on 

whom the record is maintained, nontarget witnesses, FLRA and non-FLRA 

records. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosure generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act, these records or 

information in these records may be 

used pursuant to 5 U.S.C. 552a(b)(3): 


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a. To other agencies, offices, 

establishments, and authorities, whether 

Federal, State, local, foreign, or selfregulatory (including, but not limited to, 

organizations such as professional 

associations or licensing boards), 

authorized or with the responsibility to 

investigate, litigate, prosecute, enforce, 

or implement a statute, rule, regulation, 

or order, where the record or 

information, by itself or in connection 

with other records or information, 

(1) Indicates a violation or potential 

violation of law, whether criminal, civil, 

administrative, or regulatory in nature, 

and whether arising by general statute 

or particular program statute, or by 

regulation, rule or order issued pursuant 

thereto, or; 

(2) Indicates a violation or potential 

violation of a professional, licensing, or 

similar regulation, rule or order, or 

otherwise reflects on the qualifications 

or fitness of an individual licensed or 

seeking to be licensed. 

b. To any source, private or 

governmental, to the extent necessary to 

secure from such source information 

relevant to and sought in furtherance of 

a legitimate investigation or audit of the 

OIG. 

c. To agencies, offices, or 

establishments of the executive, 

legislative, or judicial branches of 

Federal, State, Tribal, or local 

government where disclosure is 

requested in connection with the award 

of a contract or other determination 

relating to a government procurement, 

or the issuance of a license, grant, or 

other benefit by the requesting agency, 

to the extent that the record is relevant 

and necessary to the requesting agency’s 

decisions on the matter, including, but 

not limited to, disclosure to any Federal 

agency responsible for considering 

suspension or debarment actions where 

such record would be germane to a 

determination of the propriety or 

necessity of such action, or any Federal 

contract board of appeals in cases 

relating to an agency procurement. 

d. To the Office of Personnel 

Management, the Office of Government 

Ethics, the Merit Systems Protection 

Board, the Office of Special Counsel, or 

the Equal Employment Opportunity 

Commission, of records or portions 

thereof relevant and necessary to 

carrying out their authorized functions, 

such as, but not limited to, rendering 

advice requested by the OIG, 

investigations of alleged or prohibited 

personnel practices (including 

discriminatory practices), appeals before 

official agencies, offices, panels, boards, 

or courts, and authorized studies or 

reviews of civil service or merit systems 

or affirmative action programs. 

e. To independent auditors or other 

private firms with which the OIG has 

contracted to carry out an independent 

audit or investigation, or to analyze, 

collate, aggregate or otherwise refine 

data collected in the system of records, 

subject to the requirement that such 

contractors shall maintain Privacy Act 

safeguards with respect to such records. 

f. To the Department of Justice and for 

disclosure by the Department of Justice 

or the FLRA, 

(1) To the extent relevant and 

necessary in connection with litigation 

in proceedings before a court or other 

adjudicative body, where the 

government is a party to or has an 

interest in the litigation, and the 

litigation is likely to affect the agency or 

any component thereof, including 

where the agency, or an agency 

component, or an agency official or 

employee in his or her official capacity, 

or an individual agency official or 

employee whom the Department of 

Justice has agreed to represent, is a 

defendant; or 

(2) For purposes of obtaining advice 

concerning the accessibility of a record 

or information under the Privacy Act or 

the Freedom of Information Act. 

g. To a congressional office from the 

record of a subject individual in 

response to an inquiry from the 

congressional office made at the request 

of that individual, but only to the extent 

that the record would be legally 

accessible to that individual. 

h. To any direct recipient of Federal 

funds, such as a contractor, where such 

record reflects serious inadequacies 

with a recipient’s personnel and 

disclosure of the record is for purposes 

of permitting a recipient to take 

corrective action beneficial to the 

government. 

i. To debt-collection contractors for 

the purpose of collecting debts owed to 

the government as authorized by the 

Debt Collection Act of 1982, 31 U.S.C. 

3718. 

j. To appropriate agencies, entities, 

and persons when (1) the FLRA 

suspects or has confirmed that there has 

been a breach of the system of records; 

(2) the FLRA has determined that as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the FLRA (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the FLRA’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

k. To another Federal agency or 

Federal entity, when the FLRA 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

l. To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the federal 

government, when necessary to 

accomplish an agency function related 

to this system of records. 

m. To such recipients and under such 

circumstances and procedures as are 

mandated by federal statute or treaty. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records may be in either paper 

or electronic form, consisting of files, 

audio or video recordings, disks, flash 

drives, or other electronic storage 

media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

The records are retrieved by the name 

of the subject of the investigation or by 

a unique control number assigned to 

each investigation. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Under approved FLRA records 

schedule N1–480–01–1: 

OIG investigative files meeting one or 

more of the following criteria are kept 

indefinitely: (1) Cases involving senior 

agency personnel such as the Chairman; 

the Members; the Chief Counsels; the 

General Counsel; the Chief 

Administrative Law Judge; the Solicitor; 

the Executive Director; the Executive 

Director of the Federal Service Impasses 

Panel; or other senior officials who are 

either appointed officers or career 

employees; (2) cases resulting in 

extensive media coverage, either 

nationally or regionally; (3) cases 

resulting in further investigation by 

Congress; (4) cases involving substantial 

amounts of money (over $5,000); or (5) 

cases resulting in substantive changes in 

FLRA policies and procedures. 

All other OIG investigative files are 

destroyed 10 years after the end of the 

fiscal year in which the case closes. 


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ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Records are maintained in lockable 

metal file cabinets in lockable rooms 

and in password-protected automated 

systems. Access is restricted to 

individuals whose duties require access 

to the records. File cabinets and rooms 

are locked during non-duty hours. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to records about them should contact 

the System Manager. Individuals must 

furnish their full name in order for their 

records to be located and identified. 

Individuals wishing to request access to 

records must comply with the FLRA’s 

Privacy Act regulations regarding access 

to records (5 CFR 2412.5). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request an 

amendment to their records should 

contact the System Manager. 

Individuals must furnish their full name 

in order for their records to be located 

and identified. Individuals requesting 

amendment must also follow the 

FLRA’s Privacy Act regulations 

regarding amendments to records (5 

CFR 2412.10). 

NOTIFICATION PROCEDURES: 

Individuals inquiring whether this 

system contains information about them 

should contact the System Manager. 

Individuals must furnish their full name 

in order for their records to be located 

and identified. Individuals making 

inquiries must comply with the FLRA’s 

Privacy Act regulations regarding 

existence of records (5 CFR 2412.4). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(j)(2), 

records in this system are exempt from 

the provisions of 5 U.S.C. 552a, except 

subsections (b), (c)(1) and (2), (e)(4)(A) 

through (F), (e)(6), (7), (9), (10), and (11), 

and (i), to the extent the system of 

records relates in any way to the 

enforcement of criminal laws. 

Pursuant to 5 U.S.C. 552a(k)(2), the 

system is exempt from 5 U.S.C. 

552a(c)(3), (d), (e)(1), (e)(4) (G), (H), and 

(I), and (f), to the extent the system of 

records consists of investigatory 

material compiled for law enforcement 

purposes, other than material within the 

scope of the exemption at 5 U.S.C. 

552a(j)(2). 

These exemptions are set forth in the 

Authority’s Privacy Act regulations, 5 

CFR part 2412, as amended; see 5 CFR 

2412.16. 

HISTORY: 

This system of records was last 

published at 56 FR 33291 (July 19, 

1991). 

Notice of New System of Records 

Freedom of Information Act Request and 

Appeal Files, FLRA/Internal-17. 

SECURITY CLASSIFICATION: 

Not applicable. 

SYSTEM LOCATION: 

FLRA Headquarters and Regional 

Offices and the Environmental 

Protection Agency’s National Computer 

Center located at 109 T.W. Alexander 

Drive, Durham, NC 27709. 

SYSTEM MANAGER: 

Chief FOIA Officer, Office of the 

Solicitor, Federal Labor Relations 

Authority, 1400 K St. NW., Washington, 

DC 20424. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Freedom of Information Act, 5 U.S.C. 

552. 

PURPOSE OF THE SYSTEM: 

To provide the public with a single 

location to submit and track FOIA 

requests and appeals filed with the 

FLRA, to manage internal FOIA 

administration activities, and to collect 

data for annual reporting requirements 

to the Department of Justice. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All persons requesting information or 

filing appeals under the Freedom of 

Information Act. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

A copy of each Freedom of 

Information Act (FOIA) request received 

by the FLRA and a copy of all 

correspondence related to the request, 

including the requestors’ names, 

mailing addresses, email addresses, 

phone numbers, Social Security 

Numbers, dates of birth, any aliases 

used by the requesters, alien numbers 

assigned to travelers crossing national 

borders, requesters’ parents’ names, user 

names and passwords for registered 

users, FOIA tracking numbers, dates 

requests are submitted and received, 

related appeals, and agency responses. 

Records also include communications 

with requesters, internal FOIA 

administrative documents (e.g., billing 

invoices) and responsive records. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is provided by FLRA employees and 

FOIA requestors. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

In addition to the disclosure generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act, these records or 

information in these records may be 

used pursuant to 5 U.S.C. 552a(b)(3): 

a. To disclose pertinent information to 

the appropriate Federal, State, or local 

agency responsible for investigating, 

prosecuting, enforcing, or implementing 

a statute, rule, regulation, or order, 

when the FLRA becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation. 

b. To provide information to a 

congressional office from the record of 

an individual in response to an inquiry 

from that congressional office made at 

the request of that individual. 

c. In an appropriate proceeding before 

a court, grand jury, or administrative or 

adjudicative body, when the FLRA 

determines that the records are arguably 

relevant to the proceeding, or in an 

appropriate proceeding before an 

administrative or adjudicative body 

when the adjudicator determines the 

records to be relevant to the proceeding. 

d. To a Federal, State, local, or foreign 

agency or entity for the purpose of 

consulting with that agency or entity to 

enable the FLRA to make a 

determination as to the propriety of 

access to or correction of information, or 

for the purpose of verifying the identity 

of an individual or the accuracy of 

information submitted by an individual 

who has requested access to or 

amendment of information. 

e. To a Federal agency or entity that 

furnished the record or information for 

the purpose of permitting that agency or 

entity to make a decision as to access to 

or correction of the record or 

information, or to a federal agency or 

entity for purposes of providing 

guidance or advice regarding the 

handling of particular requests. 

f. To a submitter or subject of a record 

or information in order to obtain 

assistance to the FLRA in making a 

determination as to access or 

amendment. 

g. To a Member of Congress or staff 

acting upon the Member’s behalf when 

the Member or staff requests the 

information on behalf of, and at the 

request of, the individual who is the 

subject of the record. 

h. To disclose information to the 

National Archives and Records 

Administration, the Office of 

Government Information Services 

(OGIS), to the extent necessary to fulfill 

its responsibilities in 5 U.S.C. 552(h), to 

review administrative agency policies, 


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procedures and compliance with FOIA, 

and to facilitate OGIS’s offering of 

mediation services to resolve disputes 

between persons making FOIA requests 

and administrative agencies. 

i. To appropriate agencies, entities, 

and persons when (1) the FLRA 

suspects or has confirmed that there has 

been a breach of the system of records; 

(2) the FLRA has determined that as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the FLRA (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the FLRA’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

j. To another Federal agency or 

Federal entity, when the FLRA 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

k. To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the federal 

government, when necessary to 

accomplish an agency function related 

to this system of records. 

l. To such recipients and under such 

circumstances and procedures as are 

mandated by federal statute or treaty. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records are stored in a secure, 

password-protected electronic system 

maintained by the Environmental 

Protection Agency called FOIAOnline, 

which utilizes security hardware and 

software, including multiple firewalls, 

active intruder detection and role-based 

accessed controls. Any paper records 

are stored in secure FLRA offices and/ 

or lockable file cabinets. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Requests are retrieved from the 

FOIAOnline system by numerous data 

elements and key word searches, 

including name, agency, dates, subject, 

FOIA tracking number, and other 

information retrievable with full-text 

searching capability. 

POLICIES AND PRACTICS FOR RETENTION AND

DISPOSAL OF RECORDS: 

FOIA records are maintained for three 

years or longer, in accordance with item 

001 of General Records Schedule 4.2, as 

approved by the Archivist of the United 

States. Disposal is by shredding and/or 

by deletion of the electronic record. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Computer records are maintained in a 

secure, password-protected computer 

system. Paper records are maintained in 

secure offices or lockable file cabinets. 

All records are maintained in secure, 

access-controlled areas or buildings. 

RECORD ACCESS PROCEDURES: 

Individuals wishing access to records 

about them should contact the System 

Manager. Individuals must furnish the 

following information for their records 

to be located and identified: 

a. Full name. 

b. Approximate date of FOIA request 

or appeal. 

Individuals requesting access must 

comply with the FLRA’s Privacy Act 

regulations regarding access to records 

(5 CFR 2412.5). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of records about them 

should contact the System Manager. 

Individuals must furnish the following 

information for their records to be 

located and identified: 

a. Full name. 

b. Approximate date of FOIA request 

or appeal. 

Individuals requesting amendment 

must follow the FLRA’s Privacy Act 

regulations regarding amendment of 

records (5 CFR 2412.10). 

NOTIFICATION PROCEDURES: 

Individuals wishing to determine 

whether this system of records contains 

information about them should contact 

the System Manager. Individuals must 

furnish the following for their records to 

be located and identified: 

a. Full name. 

b. Approximate date of FOIA request 

or appeal. 

Individuals making inquiries must 

comply with the FLRA’s Privacy Act 

regulations regarding the existence of 

records (5 CFR 2412.4). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

RESCINDMENT OF A SYSTEM OF 

RECORDS NOTICE 

SYSTEM NAME AND NUMBER 

FLRA/INTERNAL–1–Employee 

Occupational Health Program Records. 

SYSTEM MANAGER: 

Director, Human Resources Division, 

Federal Labor Relations Authority, 1400 

K Street NW., Washington, DC 20424. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980). 

RESCINDMENT OF A SYSTEM OF 

RECORDS NOTICE 

SYSTEM NAME AND NUMBER 

FLRA/INTERNAL–4–Applicants for 

Employment Records. 

SYSTEM MANAGER: 

Director, Human Resources Division, 

Federal Labor Relations Authority, 1400 

K Street NW., Washington, DC 20424. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980). 

RESCINDMENT OF A SYSTEM OF 

RECORDS NOTICE 

SYSTEM NAME AND NUMBER 

FLRA/INTERNAL–5–Preemployment 

Inquiry Records. 

SYSTEM MANAGER: 

Director, Human Resources Division, 

Federal Labor Relations Authority, 1400 

K Street NW., Washington, DC 20424. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980). 

RESCINDMENT OF A SYSTEM OF 

RECORDS NOTICE 

SYSTEM NAME AND NUMBER 

FLRA/INTERNAL–7–Employee 

Incentive Award and Recognition Files. 

SYSTEM MANAGER: 

Director, Human Resources Division, 

Federal Labor Relations Authority, 1400 

K Street NW., Washington, DC 20424. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980). 

RESCINDMENT OF A SYSTEM OF 

RECORDS NOTICE 

SYSTEM NAME AND NUMBER 

FLRA/INTERNAL–8–Employee 

Assistance Program Records. 

SYSTEM MANAGER: 

Director, Human Resources Division, 

Federal Labor Relations Authority, 1400 

K Street NW., Washington, DC 20424. 


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HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980). 

RESCINDMENT OF A SYSTEM OF 

RECORDS NOTICE 

SYSTEM NAME AND NUMBER 

FLRA/INTERNAL–9–Federal 

Executive Development Program 

Records. 

SYSTEM MANAGER: 

Director, Human Resources Division, 

Federal Labor Relations Authority, 1400 

K Street NW., Washington, DC 20424. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980). 

RESCINDMENT OF A SYSTEM OF 

RECORDS NOTICE 

SYSTEM NAME AND NUMBER 

FLRA/INTERNAL–11–Training 

Records. 

SYSTEM MANAGER: 

Director, Human Resources Division, 

Federal Labor Relations Authority, 1400 

K Street NW., Washington, DC 20424. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980). 

RESCINDMENT OF A SYSTEM OF 

RECORDS NOTICE 

SYSTEM NAME AND NUMBER 

FLRA/INTERNAL–12–Performance 

Evaluation/Rating Records. 

SYSTEM MANAGER: 

Director, Human Resources Division, 

Federal Labor Relations Authority, 1400 

K Street NW., Washington, DC 20424. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980). 

RESCINDMENT OF A SYSTEM OF 

RECORDS NOTICE 

SYSTEM NAME AND NUMBER 

FLRA/INTERNAL–13–Intern Program 

and Upward Mobility Program Records. 

SYSTEM MANAGER: 

Director, Human Resources Division, 

Federal Labor Relations Authority, 1400 

K Street NW., Washington, DC 20424. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980). 

RESCINDMENT OF A SYSTEM OF 

RECORDS NOTICE 

SYSTEM NAME AND NUMBER 

FLRA/INTERNAL–14–Motor Vehicle 

Accident Reports. 

SYSTEM MANAGER: 

Director, Administrative Services 

Division, Federal Labor Relations 

Authority, 1400 K Street NW., 

Washington, DC 20424. 

HISTORY: 

This system of records was originally 

published at 45 FR 85316 (Dec. 24, 

1980) and was last published, as 

amended at 60 FR 50202 (Sep. 28, 

1995). 

RESCINDMENT OF A SYSTEM OF 

RECORDS NOTICE 

SYSTEM NAME AND NUMBER 

FLRA/INTERNAL–16–Occupational 

Injury and Illness Records. 

SYSTEM MANAGER: 

Director, Human Resources Division, 

Federal Labor Relations Authority, 1400 

K Street NW., Washington, DC 20424. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980). 

[FR Doc. 2017–23420 Filed 10–26–17; 8:45 am] 

BILLING CODE 6727–01–P 

FEDERAL RESERVE SYSTEM 

Formations of, Acquisitions by, and 

Mergers of Bank Holding Companies 

The companies listed in this notice 

have applied to the Board for approval, 

pursuant to the Bank Holding Company 

Act of 1956 (12 U.S.C. 1841 et seq.) 

(BHC Act), Regulation Y (12 CFR part 

225), and all other applicable statutes 

and regulations to become a bank 

holding company and/or to acquire the 

assets or the ownership of, control of, or 

the power to vote shares of a bank or 

bank holding company and all of the 

banks and nonbanking companies 

owned by the bank holding company, 

including the companies listed below. 

The applications listed below, as well 

as other related filings required by the 

Board, are available for immediate 

inspection at the Federal Reserve Bank 

indicated. The applications will also be 

available for inspection at the offices of 

the Board of Governors. Interested 

persons may express their views in 

writing on the standards enumerated in 

the BHC Act (12 U.S.C. 1842(c)). If the 

proposal also involves the acquisition of 

a nonbanking company, the review also 

includes whether the acquisition of the 

nonbanking company complies with the 

standards in section 4 of the BHC Act 

(12 U.S.C. 1843). Unless otherwise 

noted, nonbanking activities will be 

conducted throughout the United States. 

Unless otherwise noted, comments 

regarding each of these applications 

must be received at the Reserve Bank 

indicated or the offices of the Board of 

Governors not later than November 24, 

2017. 

A. Federal Reserve Bank of New York 

(Ivan Hurwitz, Vice President) 33 

Liberty Street, New York, New York 

10045–0001. Comments can also be sent 

electronically to 

Comments.applications@ny.frb.org: 

1. The Adirondack Trust Company 

Employee Stock Ownership Trust, 

Saratoga Springs, New York; to acquire 

additional voting shares of 473 

Broadway Holding Corporation and 

additional shares of The Adirondack 

Trust Company, both of Saratoga 

Springs, New York. 

B. Federal Reserve Bank of Dallas 

(Robert L. Triplett III, Senior Vice 

President) 2200 North Pearl Street, 

Dallas, Texas 75201–2272: 

1. First Financial Bankshares, Inc., 

Abilene, Texas; to merge with 

Commercial Bancshares, Inc., Houston, 

Texas, and thereby indirectly acquire 

Commercial State Bank, El Campo, 

Texas. 

Board of Governors of the Federal Reserve 

System, October 24, 2017. 

Ann Misback, 

Secretary of the Board. 

[FR Doc. 2017–23428 Filed 10–26–17; 8:45 am] 

BILLING CODE P 

FEDERAL RESERVE SYSTEM 

Change in Bank Control Notices; 

Acquisitions of Shares of a Bank or 

Bank Holding Company 

The notificants listed below have 

applied under the Change in Bank 

Control Act (12 U.S.C. 1817(j)) and 

§ 225.41 of the Board’s Regulation Y (12 

CFR 225.41) to acquire shares of a bank 

or bank holding company. The factors 

that are considered in acting on the 

notices are set forth in paragraph 7 of 

the Act (12 U.S.C. 1817(j)(7)). 

The notices are available for 

immediate inspection at the Federal 

Reserve Bank indicated. The notices 

also will be available for inspection at 

the offices of the Board of Governors. 

Interested persons may express their 

views in writing to the Reserve Bank 

indicated for that notice or to the offices 

of the Board of Governors. Comments 


asabaliauskas on DSKBBXCHB2PROD with NOTICES