49806 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices 

when the adjudicator determines the 

records to be relevant to the proceeding. 

e. To disclose information to the 

National Archives and Records 

Administration in records management 

inspections conducted under authority 

of 44 U.S.C. 2904 and 2906. 

f. To disclose in response to a request 

for discovery or for appearance of a 

witness, information that is relevant to 

the subject matter involved in a pending 

judicial or administrative proceeding. 

g. To disclose information to officials 

of: The Merit Systems Protection Board, 

the Office of Special Counsel, or the 

Equal Employment Opportunity 

Commission, when requested in 

performances of their authorized duties. 

h. To appropriate agencies, entities, 

and persons when (1) the FLRA 

suspects or has confirmed that there has 

been a breach of the system of records; 

(2) the FLRA has determined that as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the FLRA (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the FLRA’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

i. To another Federal agency or 

Federal entity, when the FLRA 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

j. To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the federal 

government, when necessary to 

accomplish an agency function related 

to this system of records. 

k. To such recipients and under such 

circumstances and procedures as are 

mandated by federal statute or treaty. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained in file 

folders that are separate from the 

employee’s Official Personnel Folder 

and also in electronic media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by the 

name of the individual on whom they 

are maintained. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

These records are disposed of upon 

the transfer or separation of the 

employee or after one year, whichever is 

earlier, in accordance with item 010 of 

General Records Schedule 6.5, as 

approved by the Archivist of the United 

States. Disposal is by shredding. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

These records are located in a 

lockable filing system and/or a 

password-protected automated system, 

with access limited to personnel whose 

official duties require access. 

RECORD ACCESS PROCEDURES: 

FLRA employees wishing to request 

access to their records should contact 

the System Manager. Individuals must 

furnish the following information for 

their records to be located and 

identified: 

a. Full Name. 

b. Date of birth. 

Individuals requesting access must 

also comply with the FLRA’s Privacy 

Act regulations regarding access to 

records (5 CFR 2412.5). 

CONTESTING RECORD PROCEDURES: 

FLRA employees wishing to request 

amendment of their records should 

contact the System Manager. 

Individuals must furnish the following 

information for their records to be 

located and identified: 

a. Full Name. 

b. Date of birth. 

Individuals must also comply with 

the FLRA’s Privacy Act regulations 

regarding amendment of records (5 CFR 

2412.10). 

NOTIFICATION PROCEDURES: 

FLRA employees wishing to inquire 

whether this system contains 

information about them should contact 

the System Manager. Individuals must 

furnish the following information for 

their records to be located and 

identified: 

a. Full Name. 

b. Date of birth. 

Individuals making inquiries must 

comply with the FLRA’s Privacy Act 

regulations regarding the existence of 

records (5 CFR 2412.4). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980) 

Grievance Records, FLRA/Internal-6. 

SECURITY CLASSIFICATION: 

Not applicable. 

SYSTEM LOCATION: 

Office of the Executive Director, 

Federal Labor Relations Authority 

(FLRA), 1400 K Street NW., 

Washington, DC 20424. 

SYSTEM MANAGER: 

Executive Director, Federal Labor 

Relations Authority, 1400 K Street NW., 

Washington, DC 20424. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 1302, 3301, and 3302. 

PURPOSE OF THE SYSTEM: 

These records are used to store and 

document grievances based on 

employee dissatisfaction relative to 

actions taken within the discretion of 

the FLRA. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current or former Federal employees 

who have submitted grievances with the 

FLRA pursuant to Office of Personnel 

Management regulations regarding 

Agency Administrative Grievance 

Systems (5 CFR part 771). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system contains records relating 

to grievances filed by agency employees 

under 5 CFR part 771 and the FLRA’s 

internal regulations. These case files 

contain all documents related to the 

grievance, including statements of 

witnesses, reports of interviews and 

hearings, examiner’s findings and 

recommendations, a copy of the original 

decision, and related correspondence 

and exhibits. This system includes files 

and records of internal grievances, and 

of arbitration systems that may be 

established through negotiations with 

the union representing agency 

employees. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is provided by: 

a. The individual on whom the record 

is maintained. 

b. Testimony of witnesses. 

c. Agency officials. 

d. Organizations or persons providing 

related correspondence. 


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Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices 49807 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosure generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act, these records or 

information in these records may be 

used pursuant to 5 U.S.C. 552a(b)(3): 

a. To disclose pertinent information to 

the appropriate Federal, State, or local 

agency responsible for investigating, 

prosecuting, enforcing, or implementing 

a statute, rule, regulation, or order, 

where the FLRA becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation. 

b. To disclose information to any 

source from whom additional 

information is requested in the course of 

processing a grievance, to the extent 

necessary to identify the individual, 

inform the source of the purpose(s) of 

the request, and identify the type of 

information requested. 

c. To disclose information to a Federal 

agency, in response to its request, in 

connection with the hiring or retention 

of an employee, the issuance of a 

security clearance, the conducting of a 

security or suitability investigation of an 

individual, the classifying of jobs, the 

letting of a contract, or the issuance of 

a license, grant, or other benefit by the 

requesting agency, to the extent that the 

information is relevant and necessary to 

requesting the agency’s decision on the 

matter. 

d. To provide information to a 

congressional office from the record of 

an individual in response to an inquiry 

from that congressional office made at 

the request of that individual. 

e. In an appropriate proceeding before 

a court, grand jury, or administrative or 

adjudicative body, when the FLRA 

determines that the records are arguably 

relevant to the proceeding, or in an 

appropriate proceeding before an 

administrative or adjudicative body 

when the adjudicator determines the 

records to be relevant to the proceeding. 

f. To disclose information to the 

National Archives and Records 

Administration in records management 

inspections conducted under authority 

of 44 U.S.C. 2904 and 2906. 

g. To disclose information to officials 

of: The Merit Systems Protection Board, 

the Office of Special Counsel, or the 

Equal Employment Opportunity 

Commission, when requested in 

performance of their authorized duties. 

h. To disclose, in response to a 

request for discovery or for appearance 

of a witness, information that is relevant 

to the subject matter involved in a 

pending judicial or administrative 

proceeding. 

i. To provide information to officials 

of labor organizations recognized under 

the Civil Service Reform Act, when 

relevant and necessary to their duties of 

exclusive representation concerning 

personnel policies, practices, and 

matters affecting work conditions. 

j. To appropriate agencies, entities, 

and persons when (1) the FLRA 

suspects or has confirmed that there has 

been a breach of the system of records; 

(2) the FLRA has determined that as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the FLRA (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the FLRA’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

k. To another Federal agency or 

Federal entity, when the FLRA 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

l. To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the federal 

government, when necessary to 

accomplish an agency function related 

to this system of records. 

m. To such recipients and under such 

circumstances and procedures as are 

mandated by federal statute or treaty. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on 

paper and electronic media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by the 

names of the individuals on whom they 

are maintained. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

These records are disposed of four-toseven years after closing of the case, in 

accordance with item 60 of General 

Records Schedule 2.3, as approved by 

the Archivist of the United States. 

Disposal is by shredding. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

These records are maintained in a 

lockable filing system and in a 

password-protected automated system, 

with access limited to personnel whose 

official duties require access. 

RECORD ACCESS PROCEDURES: 

Individuals submitting grievances 

must be provided a copy of the record 

under the grievance process. However, 

after the action has been closed, an 

individual may request access to the 

official copy of the grievance file by 

contacting the System Manager. 

Individuals must provide the following 

information for their records to be 

located and identified: 

a. Full Name. 

b. Date of birth. 

c. Approximate date of closing of the 

case and kind of action taken. 

d. Organizational component 

involved. 

Individuals requesting access must 

also follow the FLRA’s Privacy Act 

regulations regarding access to records 

(5 CFR 2412.5). 

CONTESTING RECORD PROCEDURES: 

Review of requests from individuals 

seeking amendment of their records that 

have been the subject of a judicial or 

quasi-judicial action will be limited in 

scope. Review of amendment requests of 

these records will be restricted to 

determining whether the record 

accurately documents the action of the 

agency ruling on the case, and it will 

not include a review of the merits of the 

action, determination, or finding. 

Individuals wishing to request 

amendment to their records of correct 

factual errors should contact the System 

Manager. They must provide the 

following information for their records 

to be located and identified: 

a. Full Name. 

b. Date of birth. 

c. Approximate date of closing of the 

case and kind of action taken. 

d. Organizational component 

involved. 

Individuals requesting amendment 

must follow the FLRA’s Privacy Act 

regulations regarding amendment to 

records (5 CFR 2412.10). 

NOTIFICATION PROCEDURES: 

Individuals submitting grievances 

must be provided a copy of the record 

under the grievance process. They may, 

however, contact the System Manager. 

They must furnish the following 

information for their records to be 

located and identified: 

a. Full Name. 

b. Date of birth. 


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49808 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices 

c. Approximate date of closing of the 

case and kind of action taken. 

d. Organizational component 

involved. 

Individuals making inquiries must 

comply with the FLRA’s Privacy Act 

regulations regarding the existence of 

records (5 CFR 2412.4). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

This system of records was last 

published at 45 FR 85316 (Dec. 24, 

1980) 

Organization Management and Locator 

System, FLRA/Internal-10. 

SECURITY CLASSIFICATION: 

Not applicable. 

SYSTEM LOCATION: 

Administrative Services Division, 

Federal Labor Relations Authority 

(FLRA), 1400 K Street NW. Washington, 

DC 20424. 

SYSTEM MANAGER: 

Director, Administrative Services 

Division, Federal Labor Relations 

Authority, 1400 K Street NW., 

Washington, DC 20424. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301 and 44 U.S.C. 3101 and 

3301. 

PURPOSE OF THE SYSTEM: 

Information is collected for this 

system for use in preparing telephone 

directories of the office telephone 

extensions of FLRA employees. The 

records also serve to identify contact 

information for an employee for 

continuity of operations purposes, or if 

an emergency of a medical or other 

nature involving the employee occurs 

while the employee is on the job. These 

records may also be used to locate 

individuals for personnel research. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees of the FLRA. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains information 

regarding the organizational location, 

telephone extension, and office email 

address of individual FLRA employees. 

The system also contains the home 

address, email, and telephone numbers 

of the employee. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is provided by the individual who is the 

subject of the record. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosure generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act, these records or 

information in these records may be 

used pursuant to 5 U.S.C. 552a(b)(3): 

a. To provide information to a 

congressional office from the record of 

an individual in response to an inquiry 

from that congressional office made at 

the request of that individual. 

b. In an appropriate proceeding before 

a court, grand jury, or administrative or 

adjudicative body, when the FLRA 

determines that the records are arguably 

relevant to the proceeding, or in an 

appropriate proceeding before an 

administrative or adjudicative body 

when the adjudicator determines the 

records to be relevant to the proceeding. 

c. To disclose, in response to a request 

for discovery or for appearance of a 

witness, information that is relevant to 

the subject matter involved in a pending 

judicial or administrative proceeding. 

d. To appropriate agencies, entities, 

and persons when (1) the FLRA 

suspects or has confirmed that there has 

been a breach of the system of records; 

(2) the FLRA has determined that as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the FLRA (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the FLRA’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

e. To another Federal agency or 

Federal entity, when the FLRA 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

f. To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the federal 

government, when necessary to 

accomplish an agency function related 

to this system of records. 

g. To such recipients and under such 

circumstances and procedures as are 

mandated by federal statute or treaty. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on 

electronic media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by the 

name of the individual on whom they 

are maintained. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

These records are maintained as long 

as the individual is an employee of the 

FLRA, in accordance with item 20 of 

General Records Schedule 5.3, as 

approved by the Archivist of the United 

States. Expired records are destroyed by 

deletion of all electronic records. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Home addresses, emails, and contact 

information for employees are 

maintained in a password-protected 

system, with access limited to personnel 

whose duties require access. 

RECORD ACCESS PROCEDURES: 

FLRA employees wishing to request 

access to records about them should 

contact the System Manager. 

Individuals must supply their full name 

for their records to be located and 

identified. 

Individuals requesting access must 

comply with the FLRA’s Privacy Act 

regulations regarding access to records 

(5 CFR 2412.5). 

CONTESTING RECORD PROCEDURES: 

FLRA employees may amend 

information in these records at any time 

by resubmitting updated information to 

the System Manager. Individuals 

wishing to request amendment of their 

records under the provisions of the 

Privacy Act should contact the System 

Manger. Individuals must supply their 

full name for their records to be located 

and identified. 

Individuals requesting amendment 

must follow the FLRA’s Privacy Act 

regulations regarding amendment of 

records (5 CFR 2412.10). 

NOTIFICATION PROCEDURES: 

FLRA employees wishing to inquire 

whether this system contains 

information about them should contact 

the System Manager. Individuals must 

supply their full name for their records 

to be located and identified. 

Individuals making inquiries must 

comply with the FLRA’s Privacy Act 

regulations regarding the existence of 

records (5 CFR 2412.4). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 


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