45046 Federal Register / Vol. 82, No. 186 / Wednesday, September 27, 2017 / Notices 

You may submit comments, identified 

by docket number MISC–043, by any of 

the following methods: 

Federal eRulemaking Portal: https://

www.regulations.gov. Follow the 

instructions for submitting comments. 

Agency Web site: https://edis.usitc.gov. 

Follow the instructions for submitting 

comments on the Web site. 

Mail: For paper submission. U.S. 

International Trade Commission, 500 

E Street SW., Room 112A, 

Washington, DC 20436. 

Hand Delivery/Courier: U.S. 

International Trade Commission, 500 

E Street SW., Room 112A, 

Washington, DC 20436. From the 

hours of 8:45 a.m. to 5:15 p.m. 

Instructions: All submissions received 

must include the agency name and 

docket number (MISC–043), along with 

a cover letter. Persons filing comments 

must file the original document 

electronically on https://edis.usitc.gov. 

any personal information provided will 

be viewable by the public. For paper 

copies, a signed original and 8 copies of 

each set of comments should be 

submitted to Lisa R. Barton, Secretary, 

U.S. International Trade Commission, 

500 E Street SW., Room 112A, 

Washington, DC 20436. For access to the 

docket to read background documents 

or comments received, go to https://

edis.usitc.gov and/or the U.S. 

International Trade Commission, 500 E 

Street SW., Room 112A, Washington, 

DC 20436. 

FOR FURTHER INFORMATION CONTACT: 

Clara Kuehn, Office of the General 

Counsel, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436, tel. 202–205– 

3012. Hearing-impaired persons can 

obtain information on this matter by 

contacting the Commission’s TDD 

terminal on 202–205–1810. Persons 

with mobility impairments who will 

need special assistance in gaining access 

to the Commission should contact the 

Office of the Secretary at 202–205–2000. 

SUPPLEMENTARY INFORMATION: The 

Commission’s Inspector General 

proposes to rescind these two systems of 

records notices because these systems of 

records no longer exist. When 

maintenance of these systems of records 

ended (on or about March 1, 2007), no 

records existed in either of these 

systems. 

SYSTEM NAMES AND NUMBERS: 

ITC–3 (Office of Inspector General 

Investigative Files (General)) and ITC–4 

(Office of Inspector General Investigative 

Files (Criminal)). 

HISTORY: 

The Commission previously 

published notice of these systems of 

records at 71 FR 35294 (June 19, 2006). 

By order of the Commission. 

Issued: September 21, 2017. 

Lisa R. Barton, 

Secretary to the Commission. 

[FR Doc. 2017–20618 Filed 9–26–17; 8:45 am] 

BILLING CODE 7020–02–P 

INTERNATIONAL TRADE 

COMMISSION 

Privacy Act of 1974; Systems of 

Records 

AGENCY: United States International 

Trade Commission. 

ACTION: Notice of new and modified 

systems of records. 

SUMMARY: The Commission issues this 

notice to satisfy the Privacy Act’s 

requirement to publish notice of the 

existence and character of records 

systems maintained by the Commission 

and of any new use or intended use of 

information in the Commission’s 

systems of records. 

The U.S. International Trade 

Commission (‘‘Commission’’) proposes 

to add the following four new systems 

of records: (1) Roster of Mediators. This 

system contains records of individuals 

selected as roster members to serve as 

potential mediators as part of the 

Commission’s mediation program. 

Records in this system are used to 

identify potential mediators for 

participation in the Commission’s 

mediation program. (2) Personnel 

Photograph Records. This system 

contains photographs of Commission 

personnel. Records in this system are 

used to enhance the security of the 

Commission’s building, educate the 

public, assist Commission personnel in 

interfacing with customers and the 

public, and promote open and 

collaborative electronic communication 

with Commission personnel. (3) 

Employment Law Records. This system 

contains documents relating to 

employment law matters including 

adverse actions, grievances, unfair labor 

practice charges, civil actions against 

Commission employees in their official 

capacities, and employee claims. (4) 

Freedom of Information Act and Privacy 

Act Records. This system contains 

correspondence and other documents 

relating to FOIA and Privacy Act 

requests and administrative appeals. 

The Commission proposes to revise 

the following thirteen existing systems 

of records: (1) Pay and Leave Records. 

This system contains payroll and 

personnel information. These records 

are used for the purposes of 

administering pay and leave, activity 

accounting, and budget preparation, and 

are used to prepare related reports to 

other Federal agencies. (2) Grievance 

Records. This system contains records 

of grievances filed by Commission 

employees under 5 CFR part 771, 5 

U.S.C. 7121, or under negotiated 

grievance procedures. (3) Telephone 

Call Detail Records. This system 

contains records relating to the location 

of Commission telephones, the 

assignment of telephone numbers to 

employees, the use of Commission 

mobile devices, and the use of 

Commission telephones to place longdistance telephone calls or facsimile 

transmissions. (4) Security Access 

Records. This system contains records 

relating to the assignment and use of 

electronic security keys at the 

Commission and records identifying 

visitors to the Commission building. (5) 

Personnel Security Investigative Files. 

This system contains personnel security 

investigative records pertaining to 

current and former employees, 

applicants for employment including 

interns and volunteers, and contractors, 

subcontractors, and consultants. The 

records in this system are used to make 

national security, suitability, fitness, 

and HSPD–12 credentialing 

determinations; provide a current record 

of Commission employees with security 

clearance(s); and provide access cards 

and keys to Commission buildings and 

offices. (6) Library Circulation Records. 

Records in this system pertain to 

individuals with borrowing privileges, 

who have borrowed materials from the 

Main Library. Records are used to locate 

Main Library materials in circulation 

and to control and inventory borrowed 

materials. (7) Parking and Mass Transit 

Subsidy Records. Records in this system 

pertain to individuals who participate 

in the Commission mass transit and car 

pool subsidy programs. These records 

are used to allocate and control agencysubsidized parking spaces and mass 

transit subsidies, assist in creating car 

pools, and ensure that employees 

qualify for subsidized parking spaces or 

mass transit subsidies. (8) Congressional 

Correspondence Records. Records in 

this system pertain to Members of 

Congress and their constituents. These 

records are used to respond to 

Congressional inquiries and inform 


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Congress about Commission activities. 

(9) System Access Records. This system 

contains information pertaining to a 

computer user’s access to Commission 

computers and other information 

technology resources. It also includes 

records relating to name, address, 

country, telephone number, fax number, 

email address, employer type, agency or 

firm name, the computer’s Internet 

protocol addresses, and account number 

gathered while accessing the 

Commission’s internet and intranet Web 

sites. (10) Administrative Protective 

Order Breach and Related Records. The 

records in this system are used to 

determine whether a person has 

breached an administrative protective 

order and/or should be sanctioned. The 

records relate to a person’s name, firm, 

address, the basis for the investigation, 

the Commission’s determinations with 

respect to the facts of the investigation, 

and any sanctions or other actions taken 

in response to the agency’s 

determinations. (11) Import and Export 

Records. This system contains records 

relating to an importer’s, exporter’s, or 

producer’s name, organization, title or 

position, business role, address, 

telephone number, electronic mail 

address, Web site address, and Dun’s 

number, as well as quantity and value 

information on imports and exports. 

Some contact information is for the 

homes of individuals. (12) 

Telecommuting Program Records. 

Records in this system pertain to 

individuals who participate in the 

Commission telecommuting program. 

These records are used to administer the 

program and may be used to monitor 

employee compliance with 

telecommuting procedures. (13) 

Emergency Notification Records. These 

records are maintained to notify and 

identify Commission employees or their 

designees under emergency conditions. 

DATES: Written comments must be 

received by the Secretary to the 

Commission no later than October 27, 

2017. The proposed revision to the 

Commission’s systems of records will 

become effective on that date unless 

otherwise published in the Federal 

Register. 

ADDRESSES: You may submit comments, 

identified by docket number MISC–043, 

by any of the following methods: 

—Federal eRulemaking Portal: https://

www.regulations.gov. Follow the 

instructions for submitting comments. 

—Agency Web site: https://

edis.usitc.gov. Follow the instructions 

for submitting comments on the Web 

site. 

—Mail: For paper submission. U.S. 

International Trade Commission, 500 

E Street SW., Room 112A, 

Washington, DC 20436. 

—Hand Delivery/Courier: U.S. 

International Trade Commission, 500 

E Street SW., Room 112A, 

Washington, DC 20436. From the 

hours of 8:45 a.m. to 5:15 p.m. 

Instructions: All submissions received 

must include the agency name and 

docket number (MISC–043), along with 

a cover letter. Persons filing comments 

must file the original document 

electronically on https://edis.usitc.gov; 

any personal information provided will 

be viewable by the public. For paper 

copies, a signed original and 8 copies of 

each set of comments should be 

submitted to Lisa R. Barton, Secretary, 

U.S. International Trade Commission, 

500 E Street SW., Room 112A, 

Washington, DC 20436. 

For access to the docket to read 

background documents or comments 

received, go to https://edis.usitc.gov. 

and/or the U.S. International Trade 

Commission, 500 E Street SW., Room 

112A, Washington, DC 20436. 

FOR FURTHER INFORMATION CONTACT: 

Clara Kuehn, Office of the General 

Counsel, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436, tel. 202–205– 

3012. Hearing-impaired persons can 

obtain information on this matter by 

contacting the Commission’s TDD 

terminal on 202–205–1810. Persons 

with mobility impairments who will 

need special assistance in gaining access 

to the Commission should contact the 

Office of the Secretary at 202–205–2000. 

SUPPLEMENTARY INFORMATION: Under the 

Privacy Act of 1974 (‘‘Privacy Act’’), 5 

U.S.C. 552a, the Commission proposes 

to add the description of four new 

systems of records and revise the 

descriptions of thirteen existing systems 

of records. The Commission invites 

interested persons to submit comments 

on the actions proposed in this notice. 

The Commission proposes to add a 

new system of records entitled ITC–17 

(Roster of Mediators). The Commission 

has established a mediation program for 

disputes brought pursuant to section 

337 of the Tariff Act of 1930 (19 U.S.C. 

1337). The Commission will maintain a 

list of potential mediators and 

information on potential candidates 

which may include home and business 

addresses, telephone and facsimile 

numbers, electronic mail addresses, and 

certain financial information (for 

determinations concerning potential 

conflicts of interest). 

The Commission proposes to add a 

new system of records entitled ITC–18 

(Personnel Photograph Records). The 

Commission takes photographs of 

Commission personnel, including 

employees, Commissioners, and 

administrative law judges for such 

purposes as providing information to 

the public, promoting open and 

collaborative communication with 

Commission personnel, and ensuring 

physical security of agency office space. 

These photographs are maintained 

together with the names and titles of the 

pictured individuals. 

The Commission proposes to add a 

new system of records entitled ITC–19 

(Employment Law Records). This 

system will cover records maintained 

mostly in the Office of the General 

Counsel that pertain to employment law 

matters, including adverse actions, 

grievances, unfair labor practice 

charges, civil actions against 

Commission employees in their official 

capacities, and Equal Employment 

Opportunity and other employee claims. 

The Commission proposes to add a 

new system of records entitled ITC–20 

(Freedom of Information Act and 

Privacy Act Records). This system will 

cover records pertaining to FOIA and 

Privacy Act requests and administrative 

appeals. These records are used to 

monitor, process, and track requests and 

appeals made under those statutes; 

support litigation arising from such 

requests and appeals; assign, process, 

and track FOIA workloads; and provide 

management information reports. 

The Commission proposes to revise 

the system of records entitled ITC–1 

(Pay & Leave Records) to clarify the 

location of the system, and to provide 

additional detail on the pay and 

personnel information contained in the 

system, such as by adding references to 

fitness service use logs and relocation 

expense authorizations and amounts. 

The Commission is also clarifying that 

the purpose of the system includes not 

only administering pay and leave, 

activity accounting, and budget 

preparation, but also preparing related 

reports to other Federal agencies. The 

Commission is also adding routine uses 

for the disclosure of information from 

this system in accordance with the 

Personal Responsibility and Work 

Opportunity Reconciliation Act, for 

unemployment and health insurance 

purposes, for the collection of debts 

owed to the Federal Government, and to 

another Federal agency to which an 

employee has transferred. 

The Commission proposes to revise 

the system of records entitled ITC–2 

(Grievance Records) by expanding the 

purposes of the system to include 

ensuring consistent treatment of 

similarly situated individuals. As 

revised, this system will cover records 

of grievances filed by employees that are 


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45048 Federal Register / Vol. 82, No. 186 / Wednesday, September 27, 2017 / Notices 

maintained in the Office of 

Administrative Services and in the 

office where the grievance originated. 

The Commission proposes to revise 

the system of records entitled ITC–5 

(Telephone Call Detail Records) to 

include records pertaining to the 

assignment and use of Commission 

mobile devices and to update the 

description of the retrievability of 

records in the system to include by 

name and mobile device number. 

The Commission proposes to revise 

the system of records entitled ITC–6 

(Security Access Records) to clarify the 

location of the system, to provide 

additional detail on the security key 

records contained in the system, to 

update references to visitor records 

contained in the system, and to clarify 

that the purpose of the system is to 

restrict and authorize physical access to 

Commission facilities. 

The Commission proposes to revise 

the system of records entitled ITC–7 

(Personnel Security Investigative Files) 

to clarify the location of the system, to 

expand the purpose of the system to 

include making suitability, fitness, and 

HSPD–12 credentialing determinations, 

to expand the categories of covered 

individuals to include interns and 

volunteers, to provide additional detail 

on the categories of records in the 

system, to expand the description of the 

retrievability of records to include by 

Social Security number, and to add 

routine uses for disclosures to the Office 

of Management and Budget (OMB) and 

to enable intelligence agencies to carry 

out their responsibilities under certain 

authorities. 

The Commission proposes to revise 

the system of records entitled ITC–8 

(Library Circulation Records) to cover 

additional individuals with borrowing 

privileges from the Main Library, such 

as contractors. 

The Commission proposes to revise 

the system of records entitled ITC–9 

(Parking and Mass Transit Subsidy 

Records) to clarify the location of the 

system, to provide additional detail on 

the categories of records contained in 

the system, and to expand the 

description of the retrievability of 

records in the system to include by 

parking permit number. 

The Commission proposes to revise 

the system of records entitled ITC–11 

(Congressional Correspondence 

Records) to clarify the location of the 

system, to add constituents of Members 

of Congress to the categories of 

individuals covered by the system, to 

clarify the categories of records 

contained in the system, to expand the 

description of the retrievability of 

records in the system to include by the 

name of the Chairman of a 

Congressional committee or 

subcommittee, to add a routine use for 

disclosure to the National Archives and 

Records Administration or General 

Services Administration for records 

management purposes, to add a routine 

use for disclosure to agency contractors 

and others engaged to assist the agency 

with an activity necessitating access to 

this system, and to add a routine use for 

disclosure to the public through the 

Commission’s Web site. 

The Commission proposes to rename 

the system of records ITC–12 (Computer 

Access Records) to ITC–12 (System 

Access Records). The Commission 

proposes to revise this system of records 

to clarify the categories of covered 

individuals and to add additional 

details to the categories and description 

of the retrievability of records in the 

system to reflect current practice. 

The Commission proposes to revise 

the system of records entitled ITC–13 

(Administrative Protective Order Breach 

and Related Records) to clarify the 

location of the system, to expand the 

description of the retrievability of 

records in the system to include by 

administrative protective order breach 

identification number, and to modify an 

existing routine use to permit disclosure 

of information to other persons subject 

to the same breach investigation of 

whether there is good cause to sanction 

persons under 19 CFR 201.15. 

The Commission proposes to revise 

the system of records entitled ITC–14 

(Import and Export Records) to include 

in the categories of information in the 

system that some contact information is 

for residential addresses of individuals 

and add routine uses for disclosure to 

representatives of parties to 

investigations under judicial protective 

order and to certain tribunals and U.S. 

courts. 

The Commission proposes to revise 

the system of records entitled ITC–15 

(Telecommuting Program Records) to 

clarify the location of the system and 

the categories of records in the system. 

The Commission proposes to revise 

the system of records entitled ITC–16 

(Emergency Notification Records) to 

clarify the categories of records in the 

system. 

The Commission proposes to revise 

all systems of records to add data 

elements provided for in the Document 

Drafting Handbook of the Office of the 

Federal Register, to provide more detail 

on the safeguards used to protect 

information, and to make additional 

clarifying changes. Where necessary, 

addresses are being changed to reflect 

the Commission’s current organization 

and its arrangements with contractors, 

records retention and disposal practices 

are being updated, and a requirement is 

being removed so that a requester will 

no longer need to provide a date of birth 

when making an inquiry or requesting 

an amendment to a record in any 

system. 

By Memorandum M–07–16, 

‘‘Safeguarding Against and Responding 

to the Breach of Personally Identifiable 

Information,’’ OMB called on agencies 

to publish a routine use for the 

disclosure of information in connection 

with response and remedial efforts in 

the event of a data breach. On January 

3, 2017, OMB issued Memorandum M– 

17–12, which updated breach 

notification policies and guidelines, 

rescinded M–07–16, and directed 

agencies to include two routine uses in 

each agency SORN to facilitate agencies’ 

response to breaches of their own 

records and to ensure that agencies are 

able to disclose records that may 

reasonably be needed by another agency 

in responding to a breach. These new 

routine uses will serve to protect the 

interest of the individual or individuals 

whose information is at issue by 

allowing agencies to take steps to 

facilitate a timely and effective response 

to the breach. Accordingly, the 

Commission proposes to add these new 

routine uses, applicable to all 

Commission systems of records, to 

authorize the disclosure, in the event of 

a suspected or confirmed breach, to 

certain agencies, entities, and persons of 

information maintained in the systems. 

The Commission also proposes to 

clarify that an existing routine use, 

applicable to many Commission systems 

of records, permits disclosure of records 

to and use by the Department of Justice 

in litigation under certain 

circumstances. 

The Commission also proposes to 

clarify that an existing general routine 

use permitting disclosure to agency 

contractors and Federal agencies 

providing services to the Commission 

also allows disclosure when information 

security services are being provided. 

Attachment A is a list of the general 

routine uses applicable to more than 

one system of records. 

Attachment B is an updated list of the 

government-wide systems of records, 

noticed by other agencies, applicable to 

the Commission. 

As required by subsection 552a(r) of 

the Privacy Act of 1974 (5 U.S.C. 

552a(r)), the proposed revisions will be 

reported to the Office of Management 

and Budget, the Chair of the Committee 

on Oversight and Government Reform of 

the House of Representatives, and the 

Chair of the Committee on Homeland 


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Federal Register / Vol. 82, No. 186 / Wednesday, September 27, 2017 / Notices 45049 

Security and Governmental Affairs of 

the Senate. 

Table of Contents 

ITC–1 Pay and Leave Records 

ITC–2 Grievance Records 

ITC–3 [Reserved] 

ITC–4 [Reserved] 

ITC–5 Telephone Call Detail Records 

ITC–6 Security Access Records 

ITC–7 Personnel Security Investigative Files 

ITC–8 Library Circulation Records 

ITC–9 Parking and Mass Transit Subsidy 

Records 

ITC–10 [Reserved] 

ITC–11 Congressional Correspondence 

Records 

ITC–12 System Access Records 

ITC–13 Administrative Protective Order 

Breach and Related Records 

ITC–14 Import and Export Records 

ITC–15 Telecommuting Program Records 

ITC–16 Emergency Notification Records 

ITC–17 Roster of Mediators 

ITC–18 Personnel Photograph Records 

ITC–19 Employment Law Records 

ITC–20 Freedom of Information Act and 

Privacy Act Records 

Appendix A: General Routine Uses 

Applicable to More Than One System of 

Records 

Appendix B: Government-Wide Systems of 

Records Applicable to the Commission 

ITC–1 

SYSTEM NAME AND NUMBER: 

ITC–1 Pay and Leave Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

1. Payroll, attendance, leave, 

retirement, and benefits records for 

current employees are located in the 

Office of Human Resources, U.S. 

International Trade Commission, 500 E 

Street SW., Washington, DC 20436. The 

Commission has an interagency 

agreement with the U.S. Department of 

the Interior, Interior Business Center 

(DOI/IBC), 7301 West Mansfield 

Avenue, MS–D–2210, Lakewood, CO 

80235–2230, to maintain electronic 

personnel information and perform 

payroll and personnel processing 

activities for its employees. 

2. Records relating to the Health and 

Fitness Program are maintained in the 

Office of Security and Support Services, 

U.S. International Trade Commission, 

500 E Street SW., Washington, DC 

20436. 

3. Records relating to relocation 

expenses are maintained in the Office of 

Finance, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

4. Records relating to the Student 

Loan Reimbursement Program and 

waivers of recovery of overpayment debt 

are maintained in the Office of Human 

Resources, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

5. Records relating to the Labor Cost 

Code Database (Activity Accounting) are 

maintained by the Office of Finance, 

U.S. International Trade Commission, 

500 E Street SW., Washington, DC 

20436. 

6. Retired Personnel Files are located 

at the National Archives and Records 

Administration National Personnel 

Records Center (Civilian Personnel 

Records Center), 111 Winnebago Street, 

St. Louis, MO 63118. 

Duplicate systems may exist, in part, 

for administrative purposes in the office 

to which the employee is assigned. 

SYSTEM MANAGER(S): 

For Health and Fitness Program 

Reimbursement Claims, Director, Office 

of Security and Support Services, U.S. 

International Trade Commission, 500 E 

Street SW., Washington, DC 20436. For 

relocation expenses and Labor Cost 

Code Database (Activity Accounting), 

Director, Office of Finance, U.S. 

International Trade Commission, 500 E 

Street SW., Washington, DC 20436. 

For all other payroll and leave 

records, including Student Loan 

Reimbursement Program Claims and 

waivers of recovery of overpayment 

debt, Director, Office of Human 

Resources, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: 5 U.S.C. 

Chapters 53, 55, 61, and 63; and 

Executive Order 9397. 

PURPOSE(S) OF THE SYSTEM: 

These records are used for the 

purposes of administering pay and 

leave, activity accounting, and budget 

preparation; and to prepare related 

reports to other Federal agencies. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All current and former Commission 

employees. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains payroll and 

personnel information. This includes 

information such as: Name; title; date of 

birth; home address; Social Security 

number; telephone number; W–2 

address; grade; employing organization; 

timekeeper number; salary; pay plan; 

number of hours worked; leave accrual 

rate, usage, and balances; compensatory 

time; credit hours; activity accounting 

reports; Civil Service Retirement and 

Federal Retirement System 

contributions; FICA withholdings; 

Federal, State, and local tax 

withholdings; Federal Employee’s 

Group Life Insurance withholdings; 

Federal Employee’s Health Benefits 

withholdings; charitable deductions; 

allotments to financial organizations; 

levy, garnishment, and salary and 

administrative offset documents; 

savings bonds allotments; union and 

management association dues 

withholding allotments; Combined 

Federal Campaign and other allotment 

authorizations; direct deposit 

information; information on the leave 

transfer program; tax fringe benefits; 

health and fitness program designation 

and cost; fitness program 

reimbursement amounts; fitness services 

use logs; student loan lenders’ names 

and addresses; student loan account 

numbers; student loan account balances; 

and relocation expense authorizations 

and amounts. The payroll, retirement 

and leave records described in this 

notice form a part of the information 

contained in the DOI/IBC integrated 

Federal Personnel and Payroll System 

(FPPS). Personnel records contained in 

the FPPS are covered under the 

government-wide system of records 

notice published by the Office of 

Personnel Management (OPM/GOVT–1). 

RECORD SOURCE CATEGORIES: 

Information in this system is obtained 

from official personnel documents, the 

individual to whom the record pertains, 

and Commission officials responsible 

for pay, leave, relocation expense 

justifications and authorizations, and 

activity reporting requirements. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General Routine Uses A–K and M–N 

apply to this system. 

Data in this system may be 

transmitted electronically by the 

Commission to the DOI/IBC, which 

provides payroll and personnel 

processing services under an 

interagency agreement. The Commission 

and the U.S. Department of the Interior 

may disclose relevant portions of 

records in this system as necessary to 

the following: (a) To the Treasury 

Department for issuance of pay checks; 

(b) to the Treasury Department for 

issuance of savings bonds; (c) to OPM 

for retirement, health, and life insurance 

purposes, and to carry out OPM’s 

Government-wide personnel 

management functions; (d) to the 

Federal Retirement Thrift Investment 

Board with respect to Thrift Savings 

Fund contributions; (e) to the Social 


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Security Administration for reporting 

wage data in compliance with the 

Federal Insurance Compensation Act; (f) 

to the Internal Revenue Service and to 

State and local tax authorities for tax 

purposes, including reporting of 

withholding, audits, inspections, 

investigations, and similar tax activities; 

(g) to the Combined Federal Campaign 

for charitable contribution purposes; (h) 

to officials of labor organizations 

recognized under 5 U.S.C. Chapter 71 

for the purpose of identifying 

Commission employees contributing 

union dues each pay period and the 

amount of dues withheld; (i) to 

designated student loan lenders for 

repayment of federally insured student 

loans; (j) the names, Social Security 

numbers, home addresses, dates of 

birth, dates of hire, quarterly earnings, 

employer identifying information, and 

State of hire of employees may be 

disclosed to the Office of Child Support 

Enforcement, Administration for 

Children and Families, Department of 

Health and Human Services for the 

purpose of locating individuals to 

establish paternity, establishing and 

modifying orders of child support, 

identifying sources of income, and for 

other child support enforcement actions 

as required by the Personal 

Responsibility and Work Opportunity 

Reconciliation Act (Welfare Reform law, 

Pub. L. 104–193); (k) to another Federal 

agency to which an employee has 

transferred; (l) to appropriate Federal 

and State agencies to provide required 

reports including data on 

unemployment insurance; (m) to 

insurance carriers to report 

withholdings for health insurance; (n) to 

a Federal agency for the purpose of 

collecting a debt owed the Federal 

government through administrative or 

salary offset; (o) to disclose debtor 

information to the Internal Revenue 

Service, or to another Federal agency or 

its contractor solely to aggregate 

information for the Internal Revenue 

Service, to collect debts owed to the 

Federal government through the offset 

of tax refunds. Relevant information in 

this system may be disclosed as 

necessary to other Federal agencies or 

Federal contractors with statutory 

authority to assist in the collection of 

Commission debts. 

Disclosures may be made from this 

system pursuant to 5 U.S.C. 552a(b)(12) 

and 31 U.S.C. 3711(e) to ‘‘consumer 

reporting agencies’’ as defined in 31 

U.S.C. 3701(a)(3). 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records at the Commission are 

maintained on paper in file folders and 

internal Commission electronic 

information systems. DOI/IBC maintains 

records in this system in accordance 

with an interagency agreement. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by the 

name and Social Security number of the 

individuals on whom they are 

maintained. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Payroll and salary and administrative 

offset records are retained in accordance 

with the National Archives and Records 

Administration (NARA) General 

Records Schedule (GRS) 2 (various 

items). Records that have met required 

retention periods will be disposed of in 

accordance with NARA guidelines and 

Commission policy and procedures. 

Paper records are shredded, and records 

maintained on internal Commission 

electronic information systems are 

electronically removed. Commission 

electronic storage media that is no 

longer in service is purged in 

accordance with National Institute of 

Standards and Technology guidelines 

for media sanitization (NIST SP 800– 

88). DOI/IBC manages and disposes of 

Commission records in this system 

under the interagency agreement in 

accordance with this notice and 

applicable General Records Schedule 2 

items. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

IBC/DOI information systems hosting 

Commission data under the interagency 

agreement are compliant with Federal 

information technology (IT) security 

requirements, including assessment and 

authorization, and Federal Information 

Security Modernization Act (FISMA) 

reporting. On these systems, security 

controls (e.g., physical, logical, and 

personnel controls) are designed to 

provide reasonable assurance that IT 

resources (including data files, 

application programs, and computerrelated facilities and equipment) are 

protected against unauthorized 

modification, disclosure, loss, or 

impairment. 

At the Commission, access to the 

records in this system is limited to 

persons whose official duties require 

access, such as individuals who validate 

and certify employee timecards and 

personnel in the Office of Human 

Resources for personnel and payroll 

processing. Paper records in this system 

are maintained in a building with 

restricted public access, patrolled by 

guards. Both standard and electronic 

locks are used to restrict access. The 

paper records in this system are kept in 

limited access areas within the building, 

in locked file cabinets or in file cabinets 

in locked offices. Commission electronic 

information systems, like IBC/DOI 

systems, are subject to Federal IT 

security requirements. Electronic 

records in this system that are 

maintained on internal Commission 

electronic information systems may be 

accessed only by individuals whose 

official duties require access through the 

use of safeguards such as passwords. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment; and 

3. Signature. 

CONTESTING RECORD PROCEDURES: 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. Individuals 

must furnish the following information 

for their records to be located and 

identified: 

1. Full name(s); 

2. Dates of employment; and 

3. Signature. 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION PROCEDURES: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment; and 

3. Signature. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

71 FR 35294 (June 19, 2006). 


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ITC–2 

SYSTEM NAME AND NUMBER: 

ITC–2 Grievance Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Office of Administrative Services and 

the office where the grievance 

originated, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

SYSTEM MANAGER(S): 

If the grievance is pending at or was 

never raised beyond the office level, the 

system manager is the head of the office; 

otherwise, the system manager is the 

Chief Administrative Officer, Office of 

Administration, U.S. International 

Trade Commission, 500 E Street SW., 

Washington, DC 20436. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: 5 U.S.C. 7121; 

5 CFR part 771. 

PURPOSE(S) OF THE SYSTEM: 

These records are used to process 

grievances submitted by Commission 

employees for relief in a matter of 

concern or dissatisfaction which is 

subject to the control of agency 

management, to ensure consistent 

treatment of similarly situated 

individuals, and to provide individuals 

who submit grievances with a copy of 

their records in accordance with the 

grievance process. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All current and former Commission 

employees who have submitted 

grievances in accordance with part 771 

of the regulations of the Office of 

Personnel Management (the ‘‘OPM’’) (5 

CFR part 771), under 5 U.S.C. 7121, or 

through a negotiated grievance 

procedure. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records of 

grievances filed by agency employees 

under part 771 of regulations issued by 

the OPM, under 5 U.S.C. 7121 or under 

negotiated grievance procedures. These 

case files contain all documents made 

part of the grievance files, including 

statements of witnesses, reports of 

interviews and hearings, examiner’s 

findings and recommendations, a copy 

of the original and final decisions, and 

related correspondence and exhibits. 

The system includes files and records of 

internal grievance and arbitration 

systems established through 

negotiations with recognized labor 

organizations. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is obtained from: 

a. The individual filing the grievance; 

b. The testimony of witnesses; 

c. Agency and union officials; and 

d. Related correspondence from 

organizations or persons. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General Routine Uses A–C and E–N 

apply to this system. 

Information in this system may be 

disclosed as necessary to other Federal 

agencies or Federal contractors with 

statutory authority to assist in the 

collection of Commission debts. 

Disclosures may be made from this 

system pursuant to 5 U.S.C. 552a(b)(12) 

and 31 U.S.C. 3711(e) to ‘‘consumer 

reporting agencies’’ as defined in 31 

U.S.C. 3701(a)(3). 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on 

internal Commission electronic 

information systems and on paper in file 

folders. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by the 

names of the individuals on whom they 

are maintained. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records are retained in accordance 

with NARA GRS 1, item 30a: 

Administrative Grievance Files. Records 

that have met required retention periods 

will be disposed of in accordance with 

NARA guidelines and Commission 

policy and procedures. Paper records 

are shredded, and records maintained 

on internal Commission electronic 

information systems are electronically 

removed. Commission electronic storage 

media that is no longer in service is 

purged in accordance with National 

Institute of Standards and Technology 

guidelines for media sanitization (NIST 

SP 800–88). 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Access to this system of records is 

limited to persons who have a need to 

know the information for the 

performance of their official duties, 

such as individuals involved in 

adjudicating grievances. Paper records 

in this system are maintained in locked 

file cabinets or file cabinets in locked 

offices. The file cabinets are maintained 

in a building with restricted public 

access, patrolled by guards. Both 

standard and electronic locks are used 

to restrict access. The electronic records 

in this system may only be accessed by 

authorized individuals through the use 

of safeguards such as passwords. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment; 

3. Approximate date of closing of the 

case (if applicable); and 

4. Signature. 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment; 

3. Approximate date of closing of the 

case (if applicable); and 

4. Signature. 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION PROCEDURES: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment; and 

3. Signature. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

71 FR 35294 (June 19, 2006). 


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ITC–3 

[Reserved] 

ITC–4 

[Reserved] 

ITC–5 

SYSTEM NAME AND NUMBER: 

ITC–5 Telephone Call Detail Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Office of the Chief Information 

Officer, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436; General 

Services Administration, 13221 

Woodland Park Rd., Herndon, VA 

22071; CenturyLink, Customer Service, 

DEPT COOR, 6000 Parkwood Place, 

Dublin, OH 43016; Verizon Wireless, 

P.O. Box 4003, Acworth, GA 30101. 

SYSTEM MANAGER(S): 

Office of the Chief Information 

Officer, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: 19 U.S.C. 

1331(a)(1)(A)(iii). 

PURPOSE(S) OF THE SYSTEM: 

Records in this system are used to 

verify telephone and mobile device 

usage and resolve billing discrepancies 

so that telephone and mobile device 

bills can be paid. They may also be used 

to identify and seek reimbursement for 

unofficial calls, and as a basis for taking 

action when agency employees or other 

persons misuse or abuse Commission 

telephone or mobile device services. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All Commission employees and all 

contractors, sub-contractors, consultants 

and other individuals who (1) are 

assigned telephone numbers by the 

Commission and who make longdistance telephone calls or longdistance facsimile transmissions from or 

charged to the Commission telephone 

system or (2) are assigned Commission 

mobile devices and make calls from or 

charged to those devices. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records relating 

to use of Commission telephones to 

place long-distance telephone calls, 

including personal calls, or longdistance facsimile transmissions; 

records relating to use of Commission 

mobile devices; records indicating 

assignment of telephone numbers to 

employees; and records relating to 

location of telephones. 

RECORD SOURCE CATEGORIES: 

Information in this system is obtained 

from telephone/mobile device 

assignment records; call detail listings 

and electronic files from the telephone 

and mobile device service providers; 

supervisors’ confirmation of employees’ 

responsibility for calls; and certification 

of telephone/mobile device bills. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General Routine Uses A–C, E–I, and 

K–N apply to this system. 

Relevant information in this system 

may be disclosed as necessary to other 

Federal agencies or Federal contractors 

with statutory authority to assist in the 

collection of Commission debts. 

Disclosures may be made from this 

system pursuant to 5 U.S.C. 552a(b)(12) 

and 31 U.S.C. 3711(e) to ‘‘consumer 

reporting agencies’’ as defined in 31 

U.S.C. 3701(a)(3). 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records at the Commission are 

maintained on an internal Commission 

electronic information system. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by name 

and/or telephone/mobile device number 

assigned to an individual, by date, 

number called, and city called. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records are generally retained in 

accordance with NARA GRS 12, item 4: 

Telephone Use (Call Detail). Records 

that have met required retention periods 

will be disposed of in accordance with 

NARA guidelines and Commission 

policy and procedures. Records 

maintained on internal Commission 

electronic information systems are 

electronically removed. Commission 

electronic storage media that is no 

longer in service is purged in 

accordance with National Institute of 

Standards and Technology guidelines 

for media sanitization (NIST SP 800– 

88). 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

At the Commission, access to the 

records in this system is limited to 

persons whose official duties require 

access, such as individuals responsible 

for verifying telephone and mobile 

device usage. Electronic records in this 

system that are maintained on internal 

Commission electronic information 

systems may be accessed only by 

individuals whose official duties require 

access through the use of safeguards 

such as passwords. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); 

3. Assigned telephone/mobile device 

number; and 

4. Signature. 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); 

3. Assigned telephone/mobile device 

number; and 

4. Signature. 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION PROCEDURES: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); 

3. Assigned telephone/mobile device 

number; and 

4. Signature. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 


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HISTORY: 

71 FR 35294 (June 19, 2006). 

ITC–6 

SYSTEM NAME AND NUMBER: 

ITC–6 Security Access Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Records covered by this system are 

maintained by a contractor at the 

contractor’s site, Datawatch Systems, 

4401 East West Highway, Suite 500, 

Bethesda, MD 20814. 

SYSTEM MANAGER(S): 

Director, Office of Security and 

Support Services, U.S. International 

Trade Commission, 500 E Street SW., 

Washington, DC 20436. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: 19 U.S.C. 

1331(a)(1)(A)(iii). 

PURPOSE(S) OF THE SYSTEM: 

These records are used to restrict and 

authorize physical access to 

Commission facilities. These records 

permit tracking of individual 

movements in circumstances such as 

when there has been a security breach 

or theft, to monitor access to restricted 

areas, and to verify time and attendance 

records of Commission employees to the 

extent permitted by applicable law and 

except as prohibited by Commission 

policy. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All Commission employees and all 

contractors, sub-contractors, consultants 

and other individuals who are assigned 

electronic security keys; all visitors to 

the Commission building. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records relating 

to the use of electronic security keys at 

the Commission, including records on 

which keys were used to gain or seek 

access to controlled areas, the time at 

which access was gained or sought, and 

the name and photograph of the 

individual assigned the key. This 

system also contains records identifying 

visitors to the Commission building, 

including the visitor’s name, 

photograph, and expiration date of 

visitor’s identification document (e.g., 

driver’s license or passport) to facilitate 

security procedures. 

RECORD SOURCE CATEGORIES: 

Information in this system is obtained 

from the Commission’s security 

contractor and from visitors to the 

Commission building. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General Routine Uses A–C, E–I, and 

K–N apply to this system. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records are maintained on computer 

media (such as an electronic database) 

by a contractor. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

The security key records are retrieved 

by area accessed, date and time of entry, 

key number, and name of individual. 

The visitor records may be retrieved by 

name and time of entry. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records will be retained until the 

proposed records schedule authorizing 

the disposal of such records is approved 

by NARA. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

The security key records can be 

accessed remotely through a Web site by 

Commission personnel with a need to 

know the information for performance 

of their duties, such as the personnel 

security officer. The visitor records can 

be accessed by Commission personnel 

with a need to know the information for 

performance of their duties, such as the 

personnel security officer. Access to the 

records is restricted to authorized 

personnel through the use of safeguards 

such as passwords. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION PROCEDURES: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

71 FR 35294 (June 19, 2006). 

ITC–7 

SYSTEM NAME AND NUMBER: 

ITC–7 Personnel Security 

Investigative Files. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Office of Security and Support 

Services, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

SYSTEM MANAGER(S): 

Director, Office of Security and 

Support Services, U.S. International 

Trade Commission, 500 E Street SW., 

Washington, DC 20436. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: Executive 

Orders 10450, 12968, and 13526; 5 CFR 

parts 5, 731, 732, and 736; Homeland 

Security Presidential Directive (HSPD) 

12, Policy for a Common Identification 

Standard for Federal employees and 

Contractors, August 27, 2004; 19 U.S.C. 

1331(a)(1)(A)(iii). 

PURPOSE(S) OF THE SYSTEM: 

Records in this system are used to: 

Make national security, suitability, 

fitness, and HSPD–12 credentialing 


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determinations; provide a current record 

of Commission employees with security 

clearance(s); and provide access cards 

and keys to Commission buildings and 

offices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All current and former employees; all 

applicants for employment, including 

interns and volunteers; and contractors, 

subcontractors, and consultants. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records relating 

to adjudicative actions, determinations, 

and decisions on summary investigation 

packages and associated documentation 

from federal investigative organizations 

(e.g., U.S. Office of Personnel 

Management (OPM) and locator 

references to such investigations); 

records relating to name, former names, 

date of birth, place of birth, Social 

Security number, home address, phone 

numbers, citizenship, fingerprints, 

credit references, credit records, 

financial information, tax return 

information, education, employment 

history, residential history, criminal 

history, mental health history, drug use, 

dates and purposes of visits to foreign 

countries, U.S. and foreign passports 

and passport number(s), names of 

spouse(s), names of relatives, birthdates 

and places of relatives, citizenship of 

relatives, names of relatives who work 

for the federal government, names of 

associates and references and their 

contact information, date(s) of 

appointment, position title(s), grade, 

duty station(s), type of employment, 

type of clearance granted, clearance 

date, clearance termination date, 

suitability date, investigation basis, 

investigation completion date, case 

summaries documenting fitness, 

suitability and clearance 

determinations, results of suitability 

decisions, Commission termination 

date, security briefing data, notes of 

security personnel on information 

obtained during the pre-employment 

screening process, security 

investigator’s notes on information 

gathered during the investigation, 

follow-up inquiries and responses, 

requests for appeal, witness statements, 

reports of security-related incidents, 

suspension of eligibility and/or access, 

denial or revocation of eligibility and/or 

access, eligibility recommendations or 

decisions made by an appellate 

authority, non-disclosure agreements 

and execution dates, indoctrination 

briefing dates, level(s) of access granted, 

debriefing date(s) and reasons for 

debriefing, foreign travel and contacts, 

and security reporting, including results 

from continuous evaluation and insider 

threat, and self-reporting. Forms in the 

system include SF–306, SF–312, SF–85, 

SF–85P, and SF–86. 

RECORD SOURCE CATEGORIES: 

Information is obtained from the 

individual on whom record is 

maintained; Office of Personnel 

Management; and any contractor who 

has been retained by the Commission to 

conduct background investigations. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General Routine Uses A–D, E–K, and 

M–N apply to this system. 

To a Federal, State, or local agency, or 

other appropriate entities or 

individuals, or through established 

liaison channels to selected foreign 

governments, in order to enable an 

intelligence agency to carry out its 

responsibilities under the National 

Security Act of 1947 as amended, the 

CIA Act of 1949 as amended, Executive 

Order 12333 or any successor order, 

applicable national security directives, 

or classified implementing procedures 

approved by the Attorney General and 

promulgated pursuant to such statutes, 

orders or directives. 

Relevant information in this system 

may be disclosed as necessary to other 

Federal agencies or Federal contractors 

with statutory authority to assist in the 

collection of Commission debts. 

Disclosures may be made from this 

system pursuant to 5 U.S.C. 552a(b)(12) 

and 31 U.S.C. 3711(e) to ‘‘consumer 

reporting agencies’’ as defined in 31 

U.S.C. 3701(a)(3). 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on 

paper in file folders (until completion of 

any investigation and adjudication) and 

electronically on an internal 

Commission electronic information 

system. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by name 

and Social Security number. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records are retained in accordance 

with NARA GRS 18: Personnel Security 

Clearance Files. Records that have met 

required retention periods will be 

disposed of in accordance with NARA 

guidelines and Commission policy and 

procedures. Paper records are shredded, 

and records maintained on internal 

Commission electronic information 

systems are electronically removed. 

Commission electronic storage media 

that is no longer in service is purged in 

accordance with National Institute of 

Standards and Technology guidelines 

for media sanitization (NIST SP 800– 

88). 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Access to the records in this system 

is limited to persons whose official 

duties require access such as the 

personnel security officer for personnel 

security investigations. Paper records 

are maintained in limited access areas 

in a building with restricted public 

access, patrolled by guards. Both 

standard and electronic locks are used 

to restrict access. Electronic records in 

this system may be accessed only by 

individuals whose official duties require 

access through the use of safeguards 

such as passwords. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION PROCEDURES: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 


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Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(1), (k)(5) 

and (k)(6), this system of records is 

exempted from (c)(3), (d), (e)(1), 

(e)(4)(G)–(I) and (f) of the Privacy Act. 

These exemptions are established in the 

Commission rules at 19 CFR 201.32. 

HISTORY: 

71 FR 35294 (June 19, 2006); 72 FR 

35068 (June 26, 2007). 

ITC–8 

SYSTEM NAME AND NUMBER: 

ITC–8 Library Circulation Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Progressive Technology Federal 

Systems Inc., 11501 Huff Court, North 

Bethesda, MD 20895. 

SYSTEM MANAGER(S): 

Chief Librarian, U.S. International 

Trade Commission, 500 E Street SW., 

Washington, DC 20436. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: 40 U.S.C. 

524(a); 19 U.S.C. 1331(a)(1)(A)(iii). 

PURPOSE(S) OF THE SYSTEM: 

Records in this system are used to 

locate Main Library materials in 

circulation and to control and inventory 

Main Library materials loaned. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All Commission employees, 

contractors, and other individuals with 

borrowing privileges, who have 

borrowed materials from the Main 

Library. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records relating 

to titles and other identifying data on 

materials borrowed from the Main 

Library, and the name, agency, office, 

office telephone number, and office 

room number of borrower, and the 

scheduled return date for each item 

borrowed. 

RECORD SOURCE CATEGORIES: 

Information is obtained from the 

individual who borrows materials, from 

Main Library records on materials 

borrowed, and from the Commission 

telephone directory. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General Routine Uses E, H, I, and L– 

N apply to this system. 

Relevant information in this system 

may be disclosed as necessary to other 

Federal agencies or Federal contractors 

with statutory authority to assist in the 

collection of Commission debts. 

Disclosures may be made from this 

system pursuant to 5 U.S.C. 552a(b)(12) 

and 31 U.S.C. 3711(e) to ‘‘consumer 

reporting agencies’’ as defined in 31 

U.S.C. 3701(a)(3). 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on 

computer media by an outside 

contractor. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by name, 

by title of item borrowed, and by call 

number. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

These records are maintained until 

library staff electronically remove an 

employee-borrower entry from the 

system, which is done when the 

individual in question is no longer 

employed or working at the 

Commission. However, a borrowed item 

is electronically removed from a 

borrower’s entry when the item is 

returned to the library. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

The electronic records in this system 

can be accessed remotely through a Web 

site by Commission personnel with a 

need to know the information for 

performance of their duties, such as 

library staff. Access to the system is 

restricted to authorized personnel 

through the use of safeguards such as 

passwords. Individual borrowers may 

establish a login and password that 

permits access only to their own 

records. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment; and 

3. Signature. 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment; and 

3. Signature. 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION PROCEDURES: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment; and 

3. Signature. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

71 FR 35294 (June 19, 2006); 72 FR 

35068 (June 26, 2007). 

ITC–9 

SYSTEM NAME AND NUMBER: 

ITC–9 Parking and Mass Transit 

Subsidy Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Office of Security and Support 

Services, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436; Washington 

Metropolitan Area Transit Authority, 

600 5th Street NW., Washington, DC 

20001. 

SYSTEM MANAGER(S): 

Director, Office of Security and 

Support Services, U.S. International 

Trade Commission, 500 E Street SW., 

Washington, DC 20436. 


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AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: 19 U.S.C. 

1331(a)(1)(A)(iii); 41 CFR 102–74; 5 

U.S.C. 7905. 

PURPOSE(S) OF THE SYSTEM: 

Records in this system are used to 

allocate and control agency-subsidized 

parking spaces and mass transit 

subsidies, assist in creating car pools, 

and insure that employees qualify for 

subsidized parking spaces or mass 

transit subsidies. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All current and former Commission 

employees and other authorized 

individuals who participate in the 

Commission mass transit and car pool 

subsidy programs. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records relating 

to participant’s name, agency, office 

room number and phone number, name 

of participant’s supervisor, participant’s 

home address, automobile type (make 

and model) and license number, permit 

number, participant’s length of 

government service and type of work 

schedule, participant’s type of 

transportation used for commuting, 

carpool payment amounts and names of 

others in carpool, mass transit benefit 

amounts, assigned SmarTrip card 

number and card usage information 

(e.g., time, date, and location). 

RECORD SOURCE CATEGORIES: 

Information is obtained from the 

individual to whom the records pertain. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General Routine Uses A–C, E–I, K, 

and L–N apply to this system. 

Relevant information in this system 

may be disclosed as necessary to other 

Federal agencies or Federal contractors 

with statutory authority to assist in the 

collection of Commission debts. 

Disclosures may be made from this 

system pursuant to 5 U.S.C. 552a(b)(12) 

and 31 U.S.C. 3711(e) to ‘‘consumer 

reporting agencies’’ as defined in 31 

U.S.C. 3701(a)(3). 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records at the Commission are 

maintained on paper in file folders and 

on an internal Commission electronic 

information system. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by 

applicant name or, in the case of 

parking records, space assignment or 

parking permit number. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records are retained in accordance 

with NARA GRS 9, item 7: Federal 

Employee Transportation Subsidy 

Records. Records that have met required 

retention periods will be disposed of in 

accordance with NARA guidelines and 

Commission policy and procedures. 

Paper records are shredded, and records 

maintained on internal Commission 

electronic information systems are 

electronically removed. Commission 

electronic storage media that is no 

longer in service is purged in 

accordance with National Institute of 

Standards and Technology guidelines 

for media sanitization (NIST SP 800– 

88). 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

At the Commission, access to records 

in this system is limited to persons who 

have a need to know the information for 

the performance of their official duties, 

such as persons administering the 

parking and mass transit subsidy 

programs. Paper records in this system 

are maintained in locked file cabinets 

behind locked doors in a building with 

restricted public access, patrolled by 

guards. Both standard and electronic 

locks are used to restrict access. The 

electronic records in this system may 

only be accessed by authorized 

individuals through the use of 

safeguards such as passwords. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION PROCEDURES: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

71 FR 35294 (June 19, 2006). 

ITC–10 

[Reserved]. 

ITC–11 

SYSTEM NAME AND NUMBER: 

ITC–11 Congressional 

Correspondence Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Office of External Relations, U.S. 

International Trade Commission, 500 E 

Street SW., Washington, DC 20436. 

Copies of these records may exist in 

other Commission offices, located at the 

same street address, with information 

pertaining to the correspondence; copies 

of records in this system concerning 

inquiries relating to specific 

Commission investigations may be 

included in the administrative record of 

such investigations. 

SYSTEM MANAGER(S): 

Director, Office of External Relations, 

U.S. International Trade Commission, 

500 E Street SW., Washington, DC 

20436. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 


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revisions or amendments: 44 U.S.C. 

3101; 19 U.S.C. 1331(a)(1)(A)(iii). 

PURPOSE(S) OF THE SYSTEM: 

Records in this system are used to 

respond to Congressional inquiries and 

inform Congress about Commission 

activities. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Members of Congress, and their 

constituents. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records relating 

to the name, address and title of, and 

referrals of constituents’ inquiries, from 

Members of Congress and responses 

thereto, and any other personal 

information in correspondence with 

Members of Congress and Congressional 

committees and/or subcommittees. 

RECORD SOURCE CATEGORIES: 

Information from this system comes 

from Members of Congress, their staffs, 

and individuals on whose behalf there 

have been Congressional inquiries. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

Records in this system may be made 

available to the public through the 

Commission’s Web site. General routine 

uses A, D–H, and K–N apply to this 

system. 

Referral may be made to other 

Federal, State, or local government 

agencies for appropriate action when 

the matter complained of or inquired 

about comes within the jurisdiction of 

such agency. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on 

paper in file folders and on internal 

Commission electronic information 

systems. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by name 

of Member of Congress or by name of 

the Chairman of a Congressional 

committee or subcommittee. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records are generally retained in 

accordance with USITC records 

schedule NC1–081–78–001, item F21: 

Correspondence with Members of 

Congress. This USITC records schedule 

is being revised to change the retention 

period to two years after the Member of 

Congress departs from office. The 

retention period for item F21, NC1–081– 

78–001 remains in effect until the 

revision is approved by NARA. Records 

that have met required retention periods 

will be disposed of in accordance with 

NARA guidelines and Commission 

policy and procedures. Paper records 

are shredded, and records maintained 

on internal Commission electronic 

information systems are electronically 

removed. Commission electronic storage 

media that is no longer in service is 

purged in accordance with National 

Institute of Standards and Technology 

guidelines for media sanitization (NIST 

SP 800–88). 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Access to the records is limited to 

persons whose official duties require 

access, such as individuals who prepare 

responses to Congressional inquiries. 

Paper records in this system are 

maintained in a building with restricted 

public access, patrolled by guards. Both 

standard and electronic locks may be 

used to restrict access. The paper 

records in this system are kept in 

limited access areas within the building. 

Electronic records in this system may 

only be accessed by authorized 

individuals through the use of 

safeguards such as passwords. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION PROCEDURES: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

71 FR 35294 (June 19, 2006). 

ITC–12 

SYSTEM NAME AND NUMBER: 

ITC–12 System Access Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Office of the Chief Information 

Officer, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

SYSTEM MANAGER(S): 

Office of the Chief Information 

Officer, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: 19 U.S.C. 

1331(a)(1)(A)(iii). 

PURPOSE(S) OF THE SYSTEM: 

These records are used to permit 

tracking of individual computer access 

to prevent improper use of Commission 

equipment. These records also are used 

as a tool for investigation in the event 

of an unauthorized intrusion into the 

Commission’s information systems. 

Additionally, these records are used for 

statistical analysis of computer usage. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All current and former Commission 

employees and all current and former 

contractors, sub-contractors, 

consultants, and other individuals who 

use Commission computers or visit the 

Commission’s internet and intranet Web 

sites. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains information 

pertaining to a computer user’s access to 


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Commission computers and other 

information technology resources, 

including such information as the 

identification of the computer assigned 

to a particular user, Internet sites 

visited, actions performed, dates, and 

time. It also includes records relating to 

name, address, country, telephone 

number, fax number, email address, 

employer type, agency or firm name, the 

computer’s Internet protocol addresses, 

and account number gathered while 

accessing the Commission’s internet and 

intranet Web sites. 

RECORD SOURCE CATEGORIES: 

Information in this system comes 

from the Commission’s information 

technology systems such as web servers 

and firewall devices. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General Routine Uses A–C and E–N 

apply to this system. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

The System Access Records are 

maintained on Commission servers, 

electronic tape, magnetic disk, or other 

data storage media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

The System Access Records are 

retrieved by searching for specific data 

elements (such as user name or Internet 

Protocol (IP) address) on the electronic 

tape or magnetic disk or other data 

storage media. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records are retained in accordance 

with NARA GRS 3.2, items 030 and 031: 

System Access Records. Records that 

have met required retention periods will 

be disposed of in accordance with 

NARA guidelines and Commission 

policy and procedures. Records 

maintained on internal Commission 

electronic information systems are 

electronically removed. Commission 

electronic storage media that is no 

longer in service is purged in 

accordance with National Institute of 

Standards and Technology guidelines 

for media sanitization (NIST SP 800– 

88). 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

The records are maintained in secure 

locations with access limited to persons 

whose official duties require access 

such as network administrators. The 

computer files can only be accessed by 

authorized individuals through the use 

of safeguards such as passwords. 

RECORD ACCESS PROCEDURE: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

CONTESTING RECORD PROCEDURE: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION OF PROCEDURE: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); 

3. Signature. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

HISTORY: 

71 FR 35294 (June 19, 2006). 

ITC–13 

SYSTEM NAME AND NUMBER: 

ITC–13 Administrative Protective 

Order Breach and Related Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Office of the Secretary, U.S. 

International Trade Commission, 500 E 

Street SW., Washington, DC 20436, and 

the Office of the General Counsel. 

SYSTEM MANAGER(S): 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: 19 U.S.C. 

1337, 1677f, 2252, 2451, and 2451a. 

PURPOSE(S) OF THE SYSTEM: 

Records in this system are used to 

determine whether a person has 

breached an administrative protective 

order and/or should be sanctioned. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Persons subject to investigations of 

alleged breaches of administrative 

protective orders and/or investigations 

of whether there is good cause to 

sanction persons under section 201.15 

of the Commission’s Rules of Practice 

and Procedure (19 CFR 201.15). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records relating 

to a person’s name, firm, address, the 

basis for the investigation, the 

Commission’s determinations with 

respect to the facts of the investigation, 

and any sanctions or other actions taken 

in response to the agency’s 

determinations. 

RECORD SOURCE CATEGORIES: 

Information in this system comes 

from the individual on whom the record 

is maintained and investigative records 

compiled by Commission staff. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General Routine Uses A–C, E–K, and 

M–N apply to this system. 

Relevant information in this system 

may be disclosed to the public as 

necessary where the Commission 

determines that a public sanction is 

warranted or where the Commission 

determines that such disclosure is 

necessary to facilitate the recovery of 

business proprietary information or 

confidential business information which 

has been disclosed to unauthorized 

persons. 

Information from this system of 

records concerning one person may be 

disclosed to other persons subject to the 

same Administrative Protective Order 

(‘‘APO’’) breach investigation, to other 

persons subject to the same breach 

investigation of whether there is good 

cause to sanction persons under section 


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201.15 of the Commission’s Rules of 

Practice and Procedure (19 CFR 201.15), 

and/or to other parties participating in 

the underlying trade remedy 

proceeding. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on 

paper in file folders and on internal 

Commission electronic information 

systems. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by name 

and APO breach identification number. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records are retained in accordance 

with USITC records schedule N1–081– 

97–001, items 1a and 1b: Files 

maintained by the Office of the 

Secretary on Investigations of Possible 

Violations of Administrative Protective 

Orders and Commission Rules. Records 

that have met required retention periods 

will be disposed of in accordance with 

NARA guidelines and Commission 

policy and procedures. Paper records 

are shredded, and records maintained 

on internal Commission electronic 

information systems are electronically 

removed. Commission electronic storage 

media that is no longer in service is 

purged in accordance with National 

Institute of Standards and Technology 

guidelines for media sanitization (NIST 

SP 800–88). 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Access to this system of records is 

limited to persons who have a need to 

know the information for the 

performance of their official duties, 

such as Commission employees 

conducting APO breach investigations. 

Paper records in this system are 

maintained in locked offices or in 

limited access areas in a building with 

restricted public access, patrolled by 

guards. Both standard and electronic 

locks may be used to restrict access. The 

electronic records in this system may 

only be accessed by authorized 

individuals through the use of 

safeguards such as passwords. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish their full 

name and signature for their records to 

be located and identified. 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish their full 

name and signature for their records to 

be located and identified. 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION PROCEDURES: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish their full 

name and signature for their records to 

be located and identified. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

71 FR 35294 (June 19, 2006); 72 FR 

35068 (June 26, 2007). 

ITC–14 

SYSTEM NAME AND NUMBER: 

ITC–14 Import and Export Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Office of Operations, U.S. 

International Trade Commission, 500 E 

Street SW., Washington, DC 20436. 

SYSTEM MANAGER(S): 

Chief of the Statistical and Data 

Services Division, Office of Analysis 

and Research Services, U.S. 

International Trade Commission, 500 E 

Street SW., Washington, DC 20436. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: 19 U.S.C. 

1330–1335, 1337, 1671 et seq., 2151, 

2213, 2251–54, 2436, 2451–51a, 2482, 

2704, 3204, 3353, 3372, 3381, 3804; 7 

U.S.C. 624. 

PURPOSE(S) OF THE SYSTEM: 

Records in this system are used to 

conduct statutorily mandated 

investigations and studies, such as 

antidumping, countervailing duty, 

global safeguard, and intellectual 

property-related investigations and 

industry and economic analysis. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals importing to and/or 

exporting from the United States, and 

individuals producing articles for 

import and/or export. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system contains records relating 

to an importer’s, exporter’s, or 

producer’s name, organization, title or 

position, business role, address, 

telephone number, electronic mail 

address, Web site address, and Dun’s 

number, as well as quantity and value 

information on imports and exports. 

Some contact information is for the 

homes of individuals. 

RECORD SOURCE CATEGORIES: 

Information is obtained from U.S. 

Customs and Border Protection and 

other agencies that collect the 

information. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General Routine Uses A–C, E–I, K, 

and M–N apply to this system. 

Records in this system may be 

disclosed as necessary to the Office of 

the United States Trade Representative 

and other agencies in safeguard and 

intellectual-property related 

investigations. 

Records in this system may be 

disclosed as necessary to U.S. Customs 

and Border Protection in intellectualproperty and import injury 

investigations in accordance with 

statutory authority to facilitate that 

agency’s fraud investigations and 

administration of entry exclusions. 

Records in this system may be 

disclosed as necessary to representatives 

of parties to investigations under 

administrative protective order and/or 

judicial protective order. 

Records in this system may be 

publicly disclosed as necessary in 

aggregated form that is not individually 

identifiable. 

Records in this system may be 

disclosed as necessary to North 

American Free Trade Agreement panels 

and other tribunals, and U.S. courts 

reviewing trade remedy investigations. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on 

internal Commission electronic 

information systems and in hard copies 

in internal Commission offices. 


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POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by name. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records are generally retained in 

accordance with USITC records 

schedule N1–081–03–1, item B1 (Import 

Injury Investigation Case Files), item B2 

(Research Program Case Files), and item 

B3 (Intellectual Property-Based Import 

Investigations). Retention periods may 

be subject to interagency agreements. 

Records that have met required 

retention periods will be disposed of in 

accordance with NARA guidelines and 

Commission policy and procedures. 

Paper records are shredded, and records 

maintained on internal Commission 

electronic information systems are 

electronically removed. Commission 

electronic storage media that is no 

longer in service is purged in 

accordance with National Institute of 

Standards and Technology guidelines 

for media sanitization (NIST SP 800– 

88). 

Disposal procedures for records in 

this system shall comply with 

requirements in applicable interagency 

agreements. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Access to this system of records is 

limited to persons who have a need to 

know the information for the 

performance of their official duties, 

such as individuals participating in 

certain Commission statutory 

investigations. Safeguard procedures for 

records in this system shall comply with 

requirements in applicable interagency 

agreements. Paper records in this system 

are maintained in limited access spaces 

in locked offices in a building with 

restricted public access, patrolled by 

guards. Both standard and electronic 

locks are used to restrict access. The 

electronic records in this system may 

only be accessed by authorized 

individuals through the use of 

safeguards such as passwords. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION PROCEDURES: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

71 FR 35294 (June 19, 2006). 

ITC–15 

SYSTEM NAME AND NUMBER: 

ITC–15 Telecommuting Program 

Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Records relating to special 

circumstances telework requests are 

located in the Office of Human 

Resources and other telecommuting 

program records are located in the 

Office of Security and Support Services, 

U.S. International Trade Commission, 

500 E Street SW., Washington, DC 

20436. 

SYSTEM MANAGER(S): 

Director, Office of Security and 

Support Services, U.S. International 

Trade Commission, 500 E Street SW., 

Washington, DC 20436. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: 19 U.S.C. 

1331(a)(1)(A)(iii); Pub. L. 106–346, 

§ 359, 114 Stat. 1356, 1356A–36 (2000). 

PURPOSE(S) OF THE SYSTEM: 

Records in this system are used to 

administer the agency’s telecommuting 

program. They may also be used to 

monitor employee compliance with the 

agency’s telecommuting procedures. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All current and former Commission 

employees and other authorized 

individuals who participate in the 

Commission telecommuting program. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records relating 

to a person’s name, title, office, 

supervisor, electronic mail address, 

telephone number, and alternate duty 

station address (which is often a home 

address). The telecommuting program 

records in this system do not include 

time and attendance records otherwise 

covered by ITC–1 (Pay and Leave 

Records). 

RECORD SOURCE CATEGORIES: 

Information is obtained from the 

individual to whom the records pertain. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General Routine Uses A–C and E–N 

apply to this system. 

Relevant information in this system 

may be disclosed as necessary to the 

United States Congress in a form that 

does not identify covered individuals. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on 

paper in file folders and on internal 

Commission electronic information 

systems. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by name. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records are retained in accordance 

with NARA GRS–1, item 42: Alternate 

Worksite Records. Records that have 

met required retention periods will be 

disposed of in accordance with NARA 

guidelines and Commission policy and 

procedures. Paper records are shredded, 

and records maintained on internal 

Commission electronic information 

systems are electronically removed. 

Commission electronic storage media 


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that is no longer in service is purged in 

accordance with National Institute of 

Standards and Technology guidelines 

for media sanitization (NIST SP 800– 

88). 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Access to records in this system is 

limited to persons whose official duties 

require access, such as Commission 

personnel who approve telecommute 

agreements. The Office of Human 

Resources maintains paper records 

pertaining to special circumstances 

telecommute requests in a locked filing 

cabinet in a locked room in a building 

with restricted public access, patrolled 

by guards. Both standard and electronic 

locks are used to restrict access. The 

electronic records in this system may 

only be accessed by authorized 

individuals through the use of 

safeguards such as passwords. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION PROCEDURES: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

71 FR 35294 (June 19, 2006). 

ITC–16 

SYSTEM NAME AND NUMBER: 

ITC–16 Emergency Notification 

Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

The various offices within the U.S. 

International Trade Commission, 500 E 

Street SW., Washington, DC 20436. 

SYSTEM MANAGER(S): 

Director, Office of Human Resources, 

U.S. International Trade Commission, 

500 E Street SW., Washington, DC 

20436. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: 19 U.S.C. 

1331(a)(1)(A)(iii) and 44 U.S.C. 3101. 

PURPOSE(S) OF THE SYSTEM: 

Records are maintained in this system 

for the purpose of notifying and 

identifying employees or their designees 

under emergency conditions. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All current Commission employees. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records relating 

to a person’s name, title, office, home 

address, office and home electronic mail 

addresses, and office and personal 

telephone numbers, as well as the name, 

address, and telephone number of the 

employee’s designated emergency 

contact. 

RECORD SOURCE CATEGORIES: 

Information is obtained from the 

individual to whom the records pertain. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General Routine Uses A–C and E–N 

apply to this system. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on 

paper in file folders in internal 

Commission offices, on Commission 

mobile devices, and on internal 

Commission electronic information 

systems. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by name. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Emergency Notification Records are 

retained by the Commission until the 

proposed records schedule authorizing 

the disposal of such records is approved 

by NARA. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Access to records in this system is 

limited to persons whose official duties 

require access, including individuals 

(such as supervisors) who are 

responsible for contacting employees in 

an emergency. Paper records in this 

system are maintained in limited access 

areas in a building with restricted 

public access, patrolled by guards. Both 

standard and electronic locks are used 

to restrict access. Electronic records in 

this system may only be accessed by 

authorized individuals through the use 

of safeguards such as passwords. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 


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NOTIFICATION PROCEDURES: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

71 FR 35294 (June 19, 2006); 72 FR 

35068 (June 26, 2007). 

ITC–17 

SYSTEM NAME AND NUMBER: 

ITC–17 Roster of Mediators. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Office of the Secretary, U.S. 

International Trade Commission, 500 E 

Street SW., Washington, DC 20436. 

SYSTEM MANAGER(S): 

Secretary to the Commission, U.S. 

International Trade Commission, 500 E 

Street SW., Room 112, Washington, DC 

20436. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: 19 U.S.C. 

1331(a)(1)(A)(iii); 5 U.S.C. 572–574. 

PURPOSE(S) OF THE SYSTEM: 

Records in this system are used to 

identify potential mediators for 

participation in the Commission’s 

mediation program. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals selected as roster 

members to serve as potential mediators 

as part of the Commission’s mediation 

program. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records of 

individuals, including their name, 

organization, business or home address, 

telephone number, facsimile number, 

electronic mail address, and financial or 

business interests. 

RECORD SOURCE CATEGORIES: 

Information in this system comes 

from the individual to whom the record 

pertains. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

The name of the mediator and brief 

biographical information will be posted 

on the Commission’s mediation Web 

page, and also may be published in the 

Federal Register. Outside counsel for a 

party subject to a mediation also may 

obtain information, subject to a 

confidentiality agreement, about 

potential mediators and the mediator 

selected for its particular mediation. 

General Routine Uses A–N apply to this 

system. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on 

internal Commission electronic 

information systems. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by name. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

USITC will propose a records 

schedule authorizing the disposition of 

these records. Records are retained by 

the Commission until the proposed 

records disposition schedule is 

approved by NARA. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Access to this system of records is 

limited to persons who have a need to 

know the information for the 

performance of their official duties, 

such as individuals in the Office of the 

Secretary involved in the mediator 

selection process and to counsel subject 

to a confidentiality agreement. 

Electronic records in this system may 

only be accessed by authorized 

individuals through the use of 

safeguards such as passwords. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION PROCEDURES: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

None. 

ITC–18 

SYSTEM NAME AND NUMBER: 

ITC–18 Personnel Photograph 

Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Office of External Relations, U.S. 

International Trade Commission, 500 E 

Street SW., Washington, DC 20436, and 

other offices in the U.S. International 

Trade Commission, 500 E Street SW., 

Washington, DC 20436. 

SYSTEM MANAGER(S): 

For Commissioner and administrative 

law judge portraits: Director of External 

Relations, Office of External Relations, 

U.S. International Trade Commission, 

500 E Street SW., Washington, DC 

20436; 

For employee photographs: Chief 

Administrative Officer, Office of 

Administration, U.S. International 

Trade Commission, 500 E Street SW., 

Washington, DC 20436. 


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AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: 19 U.S.C. 

1331(a)(1)(A)(iii). 

PURPOSE(S) OF THE SYSTEM: 

These records are used for the 

purposes of enhancing the security of 

the Commission’s building by 

familiarizing Commission staff with the 

identities and appearance of 

Commission personnel, educating the 

public, assisting Commission personnel 

in interfacing with customers and the 

public, and promoting open and 

collaborative electronic communication 

with Commission personnel. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Commission personnel, including 

employees and contractors. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains photographs of 

Commission personnel. 

RECORD SOURCE CATEGORIES: 

Information in this system is obtained 

from the individual to whom the record 

pertains. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General Routine Uses A–L and M–N 

apply to this system. Records in this 

system can be accessed and publicly 

disclosed to assist the Commission in its 

relations with its customers and the 

public. To promote open electronic 

communication with Commission 

personnel, records in this system may 

be accessed and emailed by users of the 

Commission’s email system, and may be 

further distributed by any recipient. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained in print, 

as photographic negatives, on computer 

media (e.g., digital image files on CD 

and stand-alone computer systems) and 

on internal Commission electronic 

information systems. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by the 

name or identification number of the 

individuals on whom they are 

maintained. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records are retained in accordance 

with (a) USITC records schedule NC1– 

081–78–001, item B9: Photographs and 

Biographies of Commissioners and (b) 

NARA GRS 21, item 2: Personnel 

Identification or Passport Photographs. 

Records that have met required 

retention periods will be disposed of in 

accordance with NARA guidelines and 

Commission policy and procedures. 

Photographs of personnel maintained in 

print are shredded, and records 

maintained on internal Commission 

electronic information systems are 

electronically removed. Commission 

electronic storage media that is no 

longer in service is purged in 

accordance with National Institute of 

Standards and Technology guidelines 

for media sanitization (NIST SP 800– 

88). Commissioner portraits are 

permanent records. These records, in 

any format, are transferred to the 

National Archives five years after the 

Commissioner leaves the Commission. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

These records are maintained in 

offices in a building with restricted 

public access, patrolled by guards. Both 

standard and electronic locks are used 

to restrict access. The records in this 

system are kept in limited access areas 

within the offices. The paper files are 

maintained in secure file cabinets or 

rooms, and access is limited to persons 

whose official duties require access, 

such as the Commission’s public affairs 

officer for purposes of public education. 

The computer files can be accessed only 

by authorized individuals through the 

use of safeguards such as passwords. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment; and 

3. Signature. 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. Individuals 

must furnish the following information 

for their records to be located and 

identified: 

1. Full name(s); 

2. Dates of employment; and 

3. Signature. 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION PROCEDURES: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment; and 

3. Signature. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

None. 

ITC–1 

SYSTEM NAME AND NUMBER: 

ITC–19 Employment Law Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Office of the General Counsel and 

other Commission offices, U.S. 

International Trade Commission, 500 E 

Street SW., Washington, DC 20436. 

SYSTEM MANAGER(S): 

General Counsel, Office of the General 

Counsel, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: 44 U.S.C. 

3101; 19 U.S.C. 1331(a)(1)(A)(iii). 

PURPOSE(S) OF THE SYSTEM: 

The Office of the General Counsel 

provides legal representation to 

Commission management in all 

administrative matters including, but 

not limited to, adverse actions, 

grievances, EEO, and unfair labor 

practices; represents the Commission 

and its employees in district court 

actions brought against them for acts 

taken in the course of official duties; 

and represents the Commission in other 

actions in which its interests are 

involved. Effective representation in 

such matters requires that records be 

retrievable by individual identifiers. 


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CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who have submitted 

grievances (in accordance with part 771 

of the regulations of the Office of 

Personnel Management (the ‘‘OPM’’) (5 

CFR part 771), under 5 U.S.C. 7121, or 

through a negotiated grievance 

procedure), initiated EEO complaints, or 

initiated administrative proceedings or 

civil litigation against the Commission 

and/or or its personnel; individuals who 

have provided information, testimony, 

affidavits, or declarations concerning 

such matters; Commission attorneys 

assigned to such matters. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains documents 

relating to employment law matters. 

Such matters include adverse actions, 

grievances, unfair labor practice 

charges, civil actions against 

Commission employees in their official 

capacities, and Equal Employment 

Opportunity and other employee claims. 

Documents contained in the system 

include names of persons involved and 

Commission attorneys handling the 

matter, correspondence, internal reports 

and related documents concerning the 

merits, attorney notes and 

recommendations; records on actions 

taken by the Commission giving rise to 

appeals, attorney notes, 

recommendations and strategy for 

defending appeals; documents 

submitted or filed by plaintiffs/ 

grievants/complaints in civil actions or 

administrative proceedings against the 

Commission, such as complaints, 

grievances, unfair labor practice claims, 

motions and briefs; documents 

submitted by the Commission to defend 

or respond, such as answers to 

complaints, motions to dismiss or for 

summary judgment, replies to 

administrative complaints, grievances, 

or unfair labor practice claims; 

administrative determinations at issue; 

discovery and investigatory materials 

such as witness statements, reports of 

interviews, attorney notes, affidavits, 

declarations, correspondence, records, 

exhibits, and other documentary 

evidence; litigation materials, such as 

legal memoranda, attorney notes and 

recommendations, hearing transcripts, 

and related correspondence and 

exhibits; and final judgments, orders, 

decisions, decrees, and settlement 

agreements. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is obtained from: 

a. Plaintiffs, grievants, complainants, 

and aggrieved individuals; 

b. Current and former Commission 

employees and officials; 

c. Statements of witnesses and parties; 

d. Transcripts of hearings, 

depositions, and court proceedings; 

e. Work product of Commission 

attorneys and their assistants. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General Routine Uses A–C, E–K, and 

M–N apply to this system. 

Information in this system may be 

disclosed to any federal, state or local 

agency, organization or individual to the 

extent necessary to obtain information 

or witness cooperation if there is reason 

to believe the recipient possesses 

information related to the matter. 

Information in this system may be 

disclosed to an actual or potential party 

to litigation or the party’s authorized 

representative for the purpose of 

negotiation or discussion of such 

matters as settlement or informal 

discovery proceedings. 

Information in this system may be 

disclosed as necessary to other Federal 

agencies or Federal contractors with 

statutory authority to assist in the 

collection of Commission debts. 

Disclosures may be made from this 

system pursuant to 5 U.S.C. 552a(b)(12) 

and 31 U.S.C. 3711(e) to ‘‘consumer 

reporting agencies’’ as defined in 31 

U.S.C. 3701(a)(3). 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained on an 

internal Commission electronic 

information system and on paper in file 

folders. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by the 

names of the grievant, complainant, 

plaintiff, litigant, or aggrieved 

individual, by the caption or forum of 

the related civil action or administrative 

proceeding, or by the name of the 

Commission attorney handling the 

matter. Affidavits, declarations, 

testimony, witness statements, and 

similar materials may be retrieved by 

the names of any concerned 

indivSAFEiduals. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records are retained in accordance 

with USITC records schedule N1–081– 

06–001, item C1: Litigation Case Files. 

Records that have met required 

retention periods will be disposed of in 

accordance with NARA guidelines and 

Commission policy and procedures. 

Paper records are shredded, and records 

maintained on internal Commission 

electronic information systems are 

electronically removed. Commission 

electronic storage media that is no 

longer in service is purged in 

accordance with National Institute of 

Standards and Technology guidelines 

for media sanitization (NIST SP 800– 

88). 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Access to this system of records is 

limited to persons who have a need to 

know the information for the 

performance of their official duties, 

such as Commission attorneys 

representing the Commission in 

administrative matters and Commission 

paralegals assisting in such matters. 

Paper records in this system are 

maintained in locked file cabinets in 

limited access areas within a building 

with restricted public access that is 

patrolled by guards. Both standard and 

electronic locks are used to restrict 

access. Access to the keys to the file 

cabinets is limited to persons whose 

official duties require access to the files. 

The electronic records in this system 

may only be accessed by authorized 

individuals through the use of 

safeguards such as passwords. 

RECORD ACCESS PROCEDURES: 

The records described herein are 

compiled in reasonable anticipation of a 

civil action or proceeding. Pursuant to 

section (d)(5) of the Privacy Act of 1974, 

as amended, 5 U.S.C. 552a(d)(5), an 

individual is precluded from access to 

such records. 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment at the 

Commission (if applicable); 

3. Forum, filing/closing date, caption, 

and docket number of the action/ 

proceeding involved (if available); and 

4. Signature. 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION PROCEDURES: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 


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Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment at the 

Commission (if applicable); 

3. Forum, filing/closing date, caption, 

and docket number of the action/ 

proceeding involved (if available); and 

4. Signature. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

The records described herein are 

compiled in reasonable anticipation of a 

civil action or proceeding. Pursuant to 

section (d)(5) of the Privacy Act of 1974, 

as amended, 5 U.S.C. 552a(d)(5), an 

individual is precluded from access to 

such records. 

Information from other systems of 

records may be incorporated into this 

system (e.g., ITC–7, Personnel Security 

Investigative Files). To the extent that 

copies of exempt records from other 

systems of records are entered into this 

system, the Commission claims the 

same exemptions for those records that 

are claimed for the original primary 

system of records from which they 

originated. 

HISTORY: 

None. 

ITC–20 

SYSTEM NAME AND NUMBER: 

ITC–20 Freedom of Information Act 

and Privacy Act Records. 

SECURITY CLASSIFICATION: 

Classified and Unclassified. 

SYSTEM LOCATION: 

Office of the Secretary, U.S. 

International Trade Commission, 500 E 

Street SW., Washington, DC 20436. 

SYSTEM MANAGER(S): 

For Freedom of Information Act 

(FOIA) records, Chief FOIA Officer, 

Office of the Secretary, U.S. 

International Trade Commission, 500 E 

Street SW., Washington, DC 20436. For 

Privacy Act records, Privacy Act Officer, 

Office of the Secretary, U.S. 

International Trade Commission, 500 E 

Street SW., Washington, DC 20436. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for maintenance of the 

system includes the following with any 

revisions or amendments: the Freedom 

of Information Act, 5 U.S.C. 552, as 

amended; the Privacy Act of 1974, 5 

U.S.C. 552a, as amended. 

PURPOSE(S) OF THE SYSTEM: 

These records are used to effectively 

monitor, process, and track individuals’ 

requests and administrative appeals 

made under the provisions of the 

Freedom of Information Act (FOIA) and 

the Privacy Act. In addition, these 

records support agency participation in 

litigation arising from requests and 

appeals; assigning, processing, and 

tracking FOIA workloads; and, 

providing management information 

reports. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

This system contains records and 

related correspondence on individuals 

who have submitted requests for 

information and administrative appeals 

under the provisions of the Freedom of 

Information Act (FOIA) (5 U.S.C. 552) or 

the Privacy Act (5 U.S.C. 552a), as well 

as individuals whose records have been 

the subject of a FOIA or Privacy Act 

request. Other individuals covered by 

the system include Commission staff 

assigned to process a request and staff 

that may have responsive records or are 

mentioned in such records. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system contains correspondence 

and other documents related to FOIA 

and Privacy Act requests and 

administrative appeals. The information 

maintained by the system may include: 

(1) Records received, copied, created, or 

compiled during the search and 

processing of initial requests and 

administrative appeals; (2) fee 

schedules, cost calculations, and costs 

assessed for processing FOIA requests 

(disclosed FOIA records—cost can be 

incurred even for records that are not 

provided to requesters); (3) appeals, 

intra-agency or interagency 

memorandums, and correspondence 

with the requesters or entities who 

submitted the requests and appeals; (4) 

the Commission’s responses and 

transferals to other agencies; (5) copies 

of records disclosed or withheld; (6) 

requesters’ names, organizations, titles, 

addresses, emails, telephone numbers, 

fax numbers, Social Security numbers 

(which may be submitted with 

documentation or as proof of 

identification when requesting access to 

Privacy Act records); (7) information 

compiled on and about the parties who 

made written requests or appeals, 

including individuals on whose behalf 

such written requests or appeals were 

made; (8) FOIA tracking numbers; (9) 

descriptions of the types of requests or 

appeals, and dates the requests or 

appeals were received by the 

Commission; (10) and may include the 

requester’s original Privacy Act/FOIA 

requests. The system also includes 

information on the Commission 

personnel involved in the processing of 

FOIA and/or Privacy Act requests and 

appeals (e.g., FOIA staff and/or Privacy 

Act staff, appeals officials, and members 

of the Office of General Counsel staff) 

who respond to requests or appeals and 

process any final dispositions. The 

system also covers records related to 

requests for OGIS assistance. 

RECORD SOURCE CATEGORIES: 

Information in the system comes from 

the individual(s) on whom the record is 

maintained, FOIA staff, and official 

Commission documents. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General Routine uses A–D, F–K, and 

M–N apply to these systems. 

POLICIES AND PRACTICE FOR STORAGE OF

RECORDS: 

The records are maintained in paper 

file folders stored in metal file cabinets 

and on internal Commission electronic 

information systems. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records are retrieved by the 

name of the individual and also by case 

file number. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records relating to the agency’s 

implementation of FOIA and the 

Privacy Act are disposed of in 

accordance with the General Records 

Schedule (GRS) 14 issued by the 

National Archives and Records 

Administration. Records that have met 

required retention periods will be 

disposed of in accordance with NARA 

guidelines and Commission policy and 

procedures. Paper records are shredded, 

and records maintained on internal 

Commission electronic information 

systems are electronically removed. 

Commission electronic storage media 

that is no longer in service is purged in 

accordance with National Institute of 

Standards and Technology guidelines 

for media sanitization (NIST SP 800– 

88). 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Access to the records is limited to 

persons whose official duties require 

access, such as the Chief FOIA Officer, 

the FOIA Liaison or a designee. Paper 

records in this system are stored in file 

cabinets located in secure areas that are 

either occupied by staff involved in 


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processing FOIA and Privacy Act 

requests and administrative appeals or 

locked up during nonworking hours or 

whenever staff is not present in these 

areas in a building with restricted 

public access, patrolled by guards. Both 

standard and electronic locks may be 

used to restrict access. The paper 

records in this system are kept in 

limited access areas within the building. 

Electronic records in this system may 

only be accessed by authorized 

individuals through the use of 

safeguards such as User ID and 

passwords. Access to the systems 

records is limited to those staff members 

who are familiar with FOIA- and 

Privacy Act-related requests and who 

have a need to know. System managers 

are held responsible for safeguarding the 

records that are under their control. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to their records should contact the 

Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature 

Individuals requesting access must 

comply with the Commission’s Privacy 

Act regulations on verification of 

identity (19 CFR 201.25). 

CONTESTING RECORD PROCEDURES: 

Individuals wishing to request 

amendment of their records should 

contact the Privacy Act Officer, Office of 

the Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature 

Individuals requesting amendment 

must comply with the Commission’s 

Privacy Act regulations on verification 

of identity (19 CFR 201.25). 

NOTIFICATION PROCEDURE: 

Individuals wishing to inquire 

whether this system of records contains 

information about them should contact 

the Privacy Act Officer, Office of the 

Secretary, U.S. International Trade 

Commission, 500 E Street SW., 

Washington, DC 20436. 

Individuals must furnish the 

following information for their records 

to be located and identified: 

1. Full name(s); 

2. Dates of employment (if 

applicable); and 

3. Signature. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(l) and 

(k)(2), this system of records is 

exempted from (c)(3), (d), (e)(1), 

(e)(4)(G)–(I) and (f) of the Privacy Act. 

These exemptions are established in the 

Commission rules at 19 CFR 201.32. 

During the course of monitoring, 

processing, and tracking individuals’ 

requests and administrative appeals, 

exempt materials from other systems of 

records may be incorporated into this 

system. To the extent that copies of 

exempt records from other systems of 

records are entered into this system, the 

Commission claims the same 

exemptions for those records that are 

claimed for the original primary system 

of records from which they originated. 

HISTORY: 

None. 

Appendix A: General Routine Uses 

Applicable to More Than One System of 

Records 

A. Disclosure for Law Enforcement Purposes 

When information indicates a violation or 

potential violation of law, whether civil, 

criminal or regulatory in nature, and whether 

arising by general statute or particular 

program statute, or by regulation, rule, or 

order issued pursuant thereto, disclosure 

may be made to the appropriate agency, 

whether Federal, foreign, State, local, or 

tribal, or other public authority responsible 

for enforcing, investigating or prosecuting 

such violation or charged with enforcing or 

implementing the statute, rule, regulation, or 

order issued pursuant thereto, if the 

information disclosed is relevant to any 

enforcement, regulatory, investigative or 

prosecutive responsibility of the receiving 

entity. 

B. Disclosure Incident to Requesting 

Information 

Information may be disclosed to any source 

from which additional information is 

requested (to the extent necessary to identify 

the individual, inform the source of the 

purpose(s) of the request, and to identify the 

type of information requested), when 

necessary to obtain information relevant to 

an agency decision concerning retention of 

an employee or other personnel action (other 

than hiring), retention of a security clearance, 

the letting of a contract, or the issuance or 

retention of a grant, or other benefit. 

C. Disclosure to Requesting Agency 

Disclosure may be made to a Federal, State, 

local, foreign, or tribal or other public 

authority of the fact that this system of 

records contains information relevant to the 

retention of an employee, the retention of a 

security clearance, the letting of a contract, 

or the issuance or retention of a license, 

grant, or other benefit. The other agency or 

licensing organization may then make a 

request supported by the written consent of 

the individual for the entire record if it so 

chooses. No disclosure will be made unless 

the information has been determined to be 

sufficiently reliable to support a referral to 

another office within the agency or to another 

Federal agency for criminal, civil, 

administrative, personnel, or regulatory 

action. 

D. Disclosure to Office of Management and 

Budget 

Information may be disclosed to the Office 

of Management and Budget at any stage in 

the legislative coordination and clearance 

process in connection with private relief 

legislation as set forth in OMB Circular No. 

A–19. 

E. Disclosure to Congressional Offices 

Information may be disclosed to a 

Congressional office from the record of an 

individual in response to an inquiry from the 

Congressional office made at the written 

request of the individual about whom the 

record is maintained. Disclosure will not be 

made until the Congressional office has 

furnished appropriate documentation of the 

individual’s request, such as a copy of the 

individual’s written request. 

F. Disclosure for Use in Litigation 

Information may be disclosed to and used 

by the Department of Justice, or in a 

proceeding before a court, adjudicative body, 

or other administrative body before which 

the Commission is authorized to appear, 

when: 

1. The Commission, or any component 

thereof; or 

2. Any employee of the Commission in his 

or her official capacity; or 

3. Any employee of the Commission in his 

or her individual capacity where the 

Department of Justice or the Commission has 

agreed to represent the employee; or 

4. The United States is a party to litigation 

or has an interest in such litigation, and the 

Commission determines that the records are 

both relevant and necessary to the litigation 

and the use of such records is deemed by the 

Commission to be for a purpose that is 

compatible with the purpose for which the 

records were collected. 

G. Disclosure to the National Archives and 

General Services Administration 

Information may be disclosed to the 

National Archives and Records 

Administration or General Services 

Administration for records management 

inspections conducted under 44 U.S.C. 2904 

and 2906. 

H. Disclosure to Contractors, Grantees, Etc. 

Information may be disclosed to agency 

contractors, grantees, consultants, or 

volunteers who have been engaged to assist 

the agency in the performance of a contract, 

service, grant, cooperative agreement, job, or 

other activity for the Commission related to 

this system of records and who need to have 


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access to the records in order to perform the 

activity for the Commission. This includes 

Federal agencies providing payroll, 

management, information security, or 

administrative services to the Commission. 

When appropriate, recipients shall be 

required to comply with the requirements of 

the Privacy Act of 1974 as provided in 5 

U.S.C. 552a(m). 

I. Disclosures for Administrative Claims, 

Complaints and Appeals 

Information from this system of records 

may be disclosed to an authorized appeal 

grievance examiner, formal complaints 

examiner, equal employment opportunity 

investigator, arbitrator or other person 

properly engaged in investigation or 

settlement of an administrative grievance, 

complaint, claim, or appeal filed by an 

employee or former employee, but only to the 

extent that the information is relevant and 

necessary to the proceeding. Agencies that 

may obtain information under this routine 

use include, but are not limited to, the Office 

of Personnel Management, Office of Special 

Counsel, Merit Systems Protection Board, 

Federal Labor Relations Authority, Equal 

Employment Opportunity Commission, and 

Office of Government Ethics. 

J. Disclosure to the Office of Personnel 

Management 

Information from this system of records 

may be disclosed to the Office of Personnel 

Management pursuant to that agency’s 

responsibility for evaluation and oversight of 

Federal personnel management. 

K. Disclosure in Connection With Litigation 

Information from this system of records 

may be disclosed in connection with 

litigation or settlement discussions regarding 

claims by or against the Commission, 

including public filing with a court, to the 

extent that disclosure of the information is 

relevant and necessary to the litigation or 

discussions and except where court orders 

are otherwise required under section (b)(11) 

of the Privacy Act of 1974, 5 U.S.C. 

552a(b)(11). 

L. Disclosure to Labor Unions 

Information from this system of records 

may be disclosed to provide information to 

officials of labor organizations when relevant 

and necessary to their duties of exclusive 

representation concerning personnel policies, 

practices, and matters affecting work 

conditions. 

M. Disclosure in Connection With Breach of 

the System of Records 

Disclosure may be made to appropriate 

agencies, entities, and persons when (1) the 

Commission suspects or has confirmed that 

there has been a breach of the system of 

records; (2) the Commission has determined 

that as a result of the suspected or confirmed 

breach there is a risk of harm to individuals, 

the Commission (including its information 

systems, programs, and operations), the 

Federal Government, or national security; 

and (3) the disclosure made to such agencies, 

entities, and persons is reasonably necessary 

to assist in connection with the 

Commission’s efforts to respond to the 

suspected or confirmed breach or to prevent, 

minimize, or remedy such harm. 

N. Disclosure To Assist With Breach 

Response Efforts 

Disclosure may be made to another Federal 

agency or Federal entity, when the 

Commission determines that information 

from this system of records is reasonably 

necessary to assist the recipient agency or 

entity in (1) responding to a suspected or 

confirmed breach or (2) preventing, 

minimizing, or remedying the risk of harm to 

individuals, the recipient agency or entity 

(including its information systems, programs, 

and operations), the Federal Government, or 

national security, resulting from a suspected 

or confirmed breach. 

Appendix B: Government-Wide 

Systems of Records Applicable to the 

Commission 

The Commission maintains some records 

covered by Government-wide systems of 

records notices published by other agencies. 

There may not be actual Commission files in 

all Government-wide systems. This list is 

based on Privacy Act Issuances, 2015 

Compilation, available at https://

www.gpo.gov/fdsys/browse/collection.action?

collectionCode=PAI. Any later established 

Government-wide systems notices may also 

be applicable. 

DOL/GOVT-1 Office of Workers’ 

Compensation Programs, Federal Employees’ 

Compensation Act File. 

DOL/GOVT-2 Jobs Corps Student Records. 

DOT/ALL-8 Parking and Transit Benefit 

System. 

EEOC/GOVT-1 Equal Employment 

Opportunity in the Federal Government 

Complaint and Appeal Records. 

EPA/GOVT-1 Emissions Inspection and 

Maintenance Records for Federal Employees 

Parking at Federal Parking Facilities. 

EPA/GOVT-2 Federal Docket Management 

System (FDMS). 

DHS/FEMA/GOVT-1 Federal Emergency 

Management Agency National Defense 

Executive Reserve System. 

GSA/GOVT-2 Employment Under 

Commercial Activities Contracts. 

GSA/GOVT-3 Travel Charge Card Program. 

GSA/GOVT-4 Contracted Travel Services 

Program. 

GSA/GOVT-5 Access Certificates for 

Electronic Services (ACES). 

GSA/GOVT-6 GSA SmartPay Purchase 

Charge Card Program. 

GSA/GOVT-7 HSPD-12 USAccess. 

MSPB/GOVT-1 Appeals and Case Records. 

OGE/GOVT-1 Executive Branch Personnel 

Public Financial Disclosure Reports and 

Other Name-Retrieved Ethics Program 

Records. 

OGE/GOVT-2 Executive Branch 

Confidential Financial Disclosure Reports. 

OPM/Central-1 Civil Service Retirement 

and Insurance Records. 

OPM/Central-2 Complaints and Inquiries 

Records. 

OPM/Central-4 Inspector General 

Investigations Case Files. 

OPM/Central-5 Intergovernmental 

Personnel Act Assignment Records. 

OPM/Central-6 Administrative Law Judge 

Application Records. 

OPM/Central-7 Litigation and Claims 

Records. 

OPM/Central-9 Personnel Investigations 

Records. 

OPM/Central-10 Federal Executive 

Institute Program Participant Records. 

OPM/Central-11 Presidential Management 

Fellows (PMF) Program Records. 

OPM/Central-13 Executive Personnel 

Records. 

OPM/Central-15 Health Claims Data 

Warehouse (HCDW). 

OPM/Central-16 Health Claims Disputes 

External Review Services. 

OPM/Central-X Federal Competency 

Assessment Tool. 

OPM/Central-18 Federal Employees Health 

Benefits Program Claims Data Warehouse. 

OPM/GOVT-1 General Personnel Records. 

OPM/GOVT-2 Employee Performance File 

System Records. 

OPM/GOVT-3 Records of Adverse Actions, 

Performance Based Reduction in Grade and 

Removal Actions, and Termination of 

Probationers. 

OPM/GOVT-5 Recruiting, Examining, and 

Placement Records. 

OPM/GOVT-6 Personnel Research and Test 

Validation Records. 

OPM/GOVT-7 Applicant Race, Sex, 

National Origin, and Disability Status 

Records. 

OPM/GOVT-9 File on Position 

Classification Appeals, Job Grading Appeals, 

Retained Grade or Pay Appeals, Fair Labor 

Standards Act (FLSA) Claims and 

Complaints, Federal Civilian Employee 

Compensation and Leave Claims, and 

Settlement of Accounts for Deceased Civilian 

Officers and Employees. 

OPM/GOVT-10 Employee Medical File 

System Records. 

OSC/GOVT-1 OSC Complaint, Litigation 

and Political Activity Files. 

By order of the Commission. 

Issued: September 21, 2017. 

Lisa R. Barton, 

Secretary to the Commission. 

[FR Doc. 2017–20617 Filed 9–26–17; 8:45 am] 

BILLING CODE 7020–02–P 

INTERNATIONAL TRADE 

COMMISSION 

[Investigation No. 337–TA–1040] 

Certain Basketball Backboard 

Components and Products Containing 

the Same; Commission Determination 

Not To Review an Initial Determination 

Terminating the Investigation in Its 

Entirety Based on a Settlement 

Agreement; Termination of 

Investigation 

AGENCY: U.S. International Trade 

Commission. 

ACTION: Notice. 

SUMMARY: Notice is hereby given that 

the U.S. International Trade 

Commission has determined not to 

review an initial determination (‘‘ID’’) 


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