[Federal Register Volume 74, Number 135 (Thursday, July 16, 2009)]
[Notices]
[Pages 34588-34589]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-16944]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary


Privacy Act of 1974; Amendment of Existing Systems of Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Proposed amendment of existing systems of records.

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SUMMARY: In accordance with the Privacy Act of 1974 (5 U.S.C. 552a), 
the Office of the Secretary of the Department of the Interior is 
issuing public notice of its intent to amend an existing Privacy Act 
system of records notice, Passport and Visa Records, OS-52. The 
revisions will update the categories of records kept, the manner in 
which the physical records are stored, the methods of securing the 
records, the system location, and the system manager. The system number 
is also being changed from OS-52 to DOI-52.

DATES: Comments must be received by August 25, 2009.

ADDRESSES: Any persons interested in commenting on these proposed 
amendments to an existing system of records may do so by submitting 
comments in writing to the Chief, Security Services Branch, U.S. 
Department of the Interior, 1849 C Street, NW., Washington, DC 20240. 
Comments may also be submitted by fax to (202) 208-7610. Before 
including your address, phone number, e-mail address, or other personal 
identifying information in your comment, you should be aware that your 
entire comment--including your personal identifying information--may be 
made publicly available at any time. While you can ask us in your 
comment to withhold your personal identifying information from public 
review, we cannot guarantee that we will be able to do so.

FOR FURTHER INFORMATION CONTACT: Chief, Security Services Branch, U.S. 
Department of the Interior, 1849 C Street, NW., Washington, DC 20240.

SUPPLEMENTARY INFORMATION: The Office of the Secretary is proposing to 
renumber the former Passport and Visa Records, OS-52, to Passport and 
Visa Records, DOI-52, to more accurately reflect the broad scope of the 
system within the Department, because it contains records from most of 
the bureaus of the Department. Additionally, several other sections of 
the notice are being updated. The category of records will be expanded 
to include application materials for visas and passports and similar 
supplementary materials, as well as internal electronic files housing 
such information for tracking and work purposes. There is an updated 
description of the type of cabinet or safe housing the physical 
records. Additional information is provided on the security of the 
system, and system owner name and location are being updated. Comments 
received within 40 days of the publication in the Federal Register will 
be considered. The system changes will be effective as proposed at the 
end of the comment period unless comments are received which would 
require a contrary determination. The Department will publish a revised 
notice if changes are made based upon a review of comments received.

    Dated: July 8, 2009.
Steve T. Hargrave,
Chief, Security Services Branch, Office of the Secretary.
System Name: Passport and Visa Records, DOI-52.

System Locations:
    Data covered by this system are maintained at one of the following 
locations: U.S. Department of the Interior, Security Services Branch, 
1849 C Street, NW., Washington, DC 20240; Bureau of Reclamation, Native 
American and International Office, 1849 C Street, NW., MS-7069-MIB, 96-
43100, Washington, DC 20240; U.S. Geological Survey, International 
Programs Office, 12201 Sunrise Valley Drive, MS 917, Reston, VA 20192.
    Additionally, records may be stored temporarily in local offices 
supervising employees with such passports who need access to such 
records. However, such storage will be temporary, and the three 
specific offices above are the permanent storage locations for 
passports in the custody of the Department of the Interior.

Categories of Records in the System:
    Passports and visas, related application materials, and internal 
electronic tracking or work management files and their paper inputting 
documents. Application materials, passports, and visas may contain 
social security number, date and place of birth, full name, physical 
characteristics, and other personally identifying information. 
Electronic tracking and work management files may contain such 
information as full name, date of birth, passport number, bureau of 
passport holder, date of issuance, expiration date, active or inactive 
status, and notations about the last office action taken regarding the 
passport or visa.

[[Page 34589]]

Safeguards:
    Physical security: Access to records covered by the system will be 
permitted only to authorized personnel in accordance with requirements 
found in the Departmental Privacy Act regulations (43 CFR 2.51). Paper 
records are stored in locked, fire-proof file cabinets or in safes 
located within locked offices of the Department. Electronic files are 
locally stored internally in the secure, locked office space as well. 
Access to the Departmental buildings where these records are maintained 
is controlled by 24 hour guards and badges, and is limited to 
authorized personnel.
    Technical security: The electronic files are maintained with 
safeguards meeting the requirements of 43 CFR 2.51 for automated 
records, which conform to Office of Management and Budget, National 
Institute of Standards and Technology, and Departmental guidelines 
reflecting the implementation of the Federal Information Security 
Management Act. The electronic data are protected through user 
identification, passwords, database permissions, encryption at rest 
where available, and software controls. An audit trail is maintained 
and reviewed periodically to identify unauthorized access.
    Administrative security: Before personnel are permitted access to 
these records, they have been screened by background checks, and they 
work under supervision of the respective system managers who are 
Directors of their respective Branch or Office. All personnel are 
required to receive training in Privacy and in Information Technology 
Security Awareness before beginning employment, and annually 
thereafter. Additionally, they have signed rules of behavior before 
accessing Departmental computer systems.

System Managers and Address:
    The three system managers are as follows:
    (1) Chief, Security Services Branch, 1849 C Street, NW., Washington 
DC 20240;
    (2) Director, Bureau of Reclamation, Native American and 
International Affairs Office, 1849 C Street, NW., MS-7069-MIB, 96-
43100, Washington, DC 20240;
    (3) Director, International Programs Office, U.S. Geological 
Survey, 12201 Sunrise Valley Drive, MS-917, Reston, VA 20192.

[FR Doc. E9-16944 Filed 7-15-09; 8:45 am]
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