BLS Task Order 19 

SOII Respondent Follow-up Survey Final Report

Authors 

James Greenless

Hanna Popick

Margaret Pacious

Meghan Martin

February 29, 2016 

Prepared for:

Bureau of Labor Statistics

Office of Administration

Division of Administrative Services

Branch of Procurement, Property, and Contract 

Management, Room 1830 

2 Massachusetts Ave., NE

Washington, DC 20212

Prepared by:

Westat

An Employee-Owned Research Corporation®

1600 Research Boulevard

Rockville, Maryland 20850-3129

(301) 251-1500

BLS SOII Re-Contact Survey iii 

 

Table of Contents 

Chapter Page 

 Executive Summary ............................................................................................ v 

 Background .......................................................................................................... 1 

 Pretest ................................................................................................................... 3 

 Expert Review ....................................................................................... 3 

 Pretest Sample ....................................................................................... 4 

 OMB Submission .................................................................................. 4 

 Round 1 Pretesting ............................................................................... 4 

 Round 2 Pretesting ............................................................................... 5 

 Pilot....................................................................................................................... 7 

 Sample ..................................................................................................... 7 

 CATI Programming .............................................................................. 8 

 Interviewer Training ............................................................................. 8 

 Administration ....................................................................................... 10

 Data Editing and Data Delivery Preparation .................................... 13 

 OSHA Logs ........................................................................................... 14 

 Results .................................................................................................................. 17 

 Recommendations .............................................................................................. 19 

 Recommendations for Future Administrations ................................ 19

Appendixes 

A Questionnaire and Script ................................................................................... A-1 

B Telephone Interviewer Training Agendas ....................................................... B-1 

C Advance Letter .................................................................................................... C-1 

D BLS OSHA Abstraction Form ......................................................................... D-1 

E CATI Survey Data Codebook .......................................................................... E-1 

F OSHA Log Codebook ....................................................................................... F-1 
BLS SOII Re-Contact Survey iv 

 

Contents (continued) 

Tables Page 

1 Disposition of cases, round 1 pretest .............................................................. 3 

2 Disposition of cases, round 2 pretest .............................................................. 4 

3 Response rates, pilot........................................................................................... 16

4 Mode of receipt of OSHA logs ........................................................................ 16
BLS SOII Re-Contact Survey v 

 

Executive Summary 

 

The Survey of Occupational Injuries and Illnesses (SOII) is a mandatory establishment survey, 

conducted by the Bureau of Labor Statistics (BLS) to obtain the number of work-related illnesses 

and injuries. Research has suggested that employer-reported cases (as collected by the SOII) 

undercount the actual number of work-related injuries and illnesses. The BLS contracted with 

Westat to conduct follow-up interviews with selected respondents to the 2013 SOII to gain insight 

as to reasons for underreporting. 

Westat conducted an expert review of the draft instrument, and two rounds of telephone pretest 

interviews with respondents recruited from a file of respondents to the 2013 SOII. Westat made 

recommendations after the expert review and each round of testing. 

When the instrument was finalized, Westat conducted a pilot test of the Re-contact Survey on a 

sample of 3,703 business locations. Prenotification emails (where possible) or letters (where the 

sample file did not list a valid email address) alerted the contacts of the upcoming survey. Contacts 

responsible for multiple locations contained in the sample were interviewed once for all locations. 

Contacts responsible for over 5 locations were sent a script via email to obtain verification of 

demographic information (locations, number of employees, etc.) for each location, and were later 

called to complete the non-location-specific items. Westat also requested copies of each location’s 

OSHA 300 logs from respondents completing the interview. 

Westat completed interviews representing 1,852 locations, and collected 777 OSHA log reports 

comprising 16,425 injury and illness cases. Westat delivered interim and final data files and 

codebooks for the CATI and OSHA data, as well as PDF files of all received OSHA log reports. 

Recommendations for future administrations of the SOII Re-contact Survey include: 

 Build sufficient time into the schedule to accommodate both in-person and telephone 

pretesting; 

 Improve the SOII contact information in the sample file to maximize the chances of 

reaching the correct respondent; 

 Determine strategies for handling multi-unit locations early in the process to maximize 

time for response; 

 Streamline the survey instrument for units with no reported injuries or illnesses; 
BLS SOII Re-Contact Survey vi 

 

Executive Summary 

 

 Conduct data collection earlier in the year, to avoid conflicts with end-of-year reporting 

and vacation schedules; and

 Encourage respondents to submit electronic versions of OSHA reports, and standardize 

the OSHA log forms. 
BLS SOII Re-Contact Survey 1 

 

Background 

 

The Occupational Safety and Health Administration (OSHA) relies on the Bureau of Labor Statistics 

(BLS) to collect data on occupational injuries, illnesses and fatalities in the United States. The Survey 

of Occupational Injuries and Illnesses (SOII) is a comprehensive statistical program that reports on 

work-related injuries and illnesses in private industry and in State and Local Governments. A key 

part of this data collection relies on employers to maintain and submit to BLS accurate records of 

workplace injuries and illnesses. Employers submit their SOII data using a form called the OSHA 

300 log. 

Recent evidence from independent studies has demonstrated that the current SOII results in a 

significant undercount of work-related injuries and illnesses. This suggests that the health of 

American workers is not as good or robust as the official data suggest. Workers may not report a 

work-related injury or illness because they fear job loss; they fear retribution; or they fear loss of 

privilege based on low injury and illness rates. Employers may not record injuries or illnesses 

because they fear increased insurance rates or loss of contracts for future work. 

The SOII is used to allocate prevention resources in hundreds of industries and occupations. 

Inaccurate injury and illness data can lead to: 

 Bad research on occupational hazards; 

 Badly-designed systems to prevent and lessen occupational hazards; and 

 Some businesses being affected economically more than others. 

Research by BLS suggests that differences exist between SOII data and workers’ compensation data 

and other health administrative records, and that this might account for some of the differences that 

are sometimes attributed to the undercount. In general, the previous research pointed to a need to 

better understand the ways that employers’ practices might generate differences between SOII and 

workers’ compensation data. 

BLS contracted with Westat to conduct follow-up interviews with a sample of selected private sector 

respondents to the 2013 SOII to gain insight as to reasons for underreporting. This study was 

designed to examine the extent to which employers add or update injury and illness information on 
BLS SOII Re-Contact Survey 2 

 

Background 

their OSHA 300 log in the year following the SOII survey. It was also designed to determine 

whether there are explanations for non-matched injury and illness cases identified in previous 

research.
BLS SOII Re-Contact Survey 3 

 

Pretest 

 

Prior to release of the task order, BLS had developed a draft questionnaire and recruitment scripts. 

The draft questionnaire contained items on: 

 Background and Company Demographics; 

 Worker Characteristics; 

 Workers Compensation; 

 General Injury and Illness Reporting; 

 The Company Respondents; 

 OSHA Injury Illness Reporting; 

 Late Cases; 

 Updated Records; and 

 Recordkeeping Knowledge. 

BLS had conducted one round of eight in-person pretest interviews and then conducted a second 

round of seven pretest interviews via telephone. Westat conducted review and pretest activities on 

the instrument coming out of the BLS pretests. Westat conducted eight telephone interviews in the 

first round of pretesting, and ten telephone interviews in the second round of pretesting, and made 

recommendations on retention of items and on item wording and ordering at the end of each round 

of pretesting. 

 Expert Review 

Westat conducted an expert review of the draft survey instrument. Two senior survey 

methodologists and the task leader reviewed the pretest questionnaire, examining it for issues in 

wording, flow, clarity, and consistency. BLS also interviewed the Westat staffer responsible for injury 

and illness tracking, with Westat project staff observing the interview. Based on these activities, 

Westat made recommendations on wording and ordering. 
BLS SOII Re-Contact Survey 4 

 

Pretest 

 Pretest Sample 

BLS pulled a sample of 100 establishments from the 2013 SOII frame for pretest interviews. Westat 

reviewed the sample, and referred back to BLS specific establishments with missing/out-of-date 

information. BLS later provided a supplemental pretest file containing an additional 48 

establishments from 10 different companies. Each company in this supplemental pretest file had a 

designated contact responsible for reporting injury and illness data to SOII for multiple company 

establishments 

 OMB Submission 

Following expert review and completion of BLS’ pretest interviews, BLS submitted the SOII Recontact Survey instrument and materials for OMB approval. BLS received notice of OMB approval 

January 20, 2015. 

 Round 1 Pretesting 

Pretesting activities began after BLS received OMB approval for the survey. Westat randomly 

selected 25 establishments from the pretest sample to contact for the Round 1 pretest. Most (23) 

were sent a prenotification letter via email; two establishments did not have a contact email address 

listed, and were sent a letter via U.S. Mail. After allowing time for contacts to receive and read the 

email, Westat staff made recruiting calls to the contacts. Table 1 shows the outcome of the calls, 

including 8 completed interviews. 

Table 1. Disposition of calls, round 1 pretest 

Result N 

No phone number/invalid number 2

Left repeated messages, no response 6

Not available/not interested 8

Agreed to participate, did not meet appointment 1

Completed pretest interview 8

Round 1 interviews were conducted via telephone February 20-26, 2015. Westat survey 

methodologists conducted the interview as written, then asked follow-up questions on specific 
BLS SOII Re-Contact Survey 5 

 

Pretest 

items/responses. Westat utilized retrospective probing, as another purpose of the pretest was to 

determine length of the interview. 

Westat made several recommendations to BLS following the first round of pretesting. These 

included: 

 Redesigning the question set on how the company keeps track of injury/illness data; 

 Rewording several items to avoid confusion; 

 Adding introductory text to clarify questions on the company respondent and on 

OSHA illness and injury recordkeeping; and 

 Further investigation of issues identified in the reporting scenarios. 

 Round 2 Pretesting 

After BLS and Westat agreed to changes based on the first round, Westat randomly selected 30 

establishments from the pretest sample to contact for the Round 2 pretest. Most (25) were sent a 

prenotification letter via email; five did not have an email listed, and were sent a letter via U.S. Mail. 

After allowing time for contacts to receive and read the email, Westat staff made recruiting calls to 

the contacts. As the pretest sample contained only one reporter responsible for multiple locations in 

the sample file, BLS provided a supplemental sample file with an additional ten reporters responsible 

for multiple sample file locations. Westat selected six of these for inclusion, and sent out 

prenotification emails, followed by recruiting calls. Table 2 shows the aggregate outcome of the calls 

for the two groups. 

Table 2. Disposition of calls, round 2 pretest 

Result N 

No phone number/invalid number 0

Left repeated messages, no response 11

Not available/not interested 2

Agreed to participate, did not meet appointment 0

Agreed to participate, ineligible* 1

Completed pretest interview 10

* The person had taken over the position less than 30 days prior to the interview, and did not yet know anything about her 

responsibilities. Westat decided to terminate the interview and replace the person with another from the pretest sample. 

Westat ended recruiting calls once ten interviews were completed. 
BLS SOII Re-Contact Survey 6 

 

Pretest 

Round 2 interviews were conducted via telephone April 28–May 12, 2015. Westat survey 

methodologists conducted the interview as written, then asked follow-up questions on specific 

items/responses. Again, Westat utilized retrospective probing to facilitate estimating the time to 

conduct the interview. 

Westat made several recommendations to BLS following the second round of pretesting. These 

included: 

 Modifying the questions on general injury and illness reporting to allow respondents to 

report that they did not have any injuries or illnesses, which could make reporting easier 

for respondents who never had an injury occur at their company; 

 Allowing respondents responsible for only one location to skip later items on whether 

he/she is responsible for other locations; and 

 Treating respondents responsible for over five locations in the sample differently from 

respondents responsible for one to five locations in the sample, to reduce respondent 

burden and the chance of refusal. 

Appendix A contains the final questionnaire and scripts. 
BLS SOII Re-Contact Survey 7 

 

Pilot 

 

After Westat and BLS agreed on changes to the survey instrument, Westat programmed the 

questionnaire into CATI and conducted the pilot survey. 

 Sample 

BLS provided a sample to Westat with 3,588 establishment locations, each defined by a unique 

identification number called an LDB number. An additional 115 units were selected in the sample 

drawn by BLS but not included in the file sent to Westat, as BLS determined these units to be 

automatic refusals prior to data collection. The total pilot test sample, including the automatic 

refusal units, was 3,703 establishments. 

Among other variables provided for each of these locations in the original sample file, one variable 

(UNIT_DESCRIPTION) provided a text based description of the intended scope of the 

establishment of interest. Across locations, this description included different types of scope, such as 

specific addresses, all employees working in a particular county or state, or employees doing a 

particular type of work for the company. This column in particular was reviewed and edited by 

Westat to be as informative as possible during the interview, allowing interviewers and respondents 

to accurately come to a shared understanding of the location of interest that was to be the focus of 

the interview. The most frequent edits were to change text of “Address Below” to the provided 

company address, and to write out abbreviations. 

Of the 3,588 establishments in the sample file received by Westat, 332 locations had the same 2013 

contact phone number as at least one other location. Westat grouped these locations by phone 

number to create a sample file with one row per respondent, with information about each of the 

multiple locations that the respondent was responsible for included in the row. The programming of 

the interview was such that a single company name and secondary name applied to each of multiple 

units, while the unit description distinguished each location from the others. Each of these variables 

was reviewed for the multi-unit groups to ensure accuracy and clarity. Following grouping of 

locations with the same respondent, a file with 3,363 respondent-level records was loaded for CATI 

(Computer Aided Telephone Interview) calling.
BLS SOII Re-Contact Survey 8 

 

Pilot 

 CATI Programming 

Westat programmed the questionnaire following guidelines agreed upon by Westat and BLS. 

Programming for the Background and Company Demographics section allowed interviewers to ask 

the section for each location linked with the listed contact and contact telephone number. Each 

iteration of the section listed the location and employee data for that section. 

 Interviewer Training 

The training protocol for the BLS SOII Re-Contact Survey produced well-trained interviewers with 

the skills to gain respondent cooperation, correctly answer questions about the study, and adeptly 

complete interviews. All interviewers completed individual self-paced training, group-based 

supervisor-led training, and role-play interviews monitored by supervisors. A customized learning 

management system controlled sequencing, assessment, and content management for the trainings, 

ensuring that each data collector received the same training. Interviewers were not approved to 

conduct interviews for the BLS SOII Re-Contact Survey until they successfully completed each 

portion of training, including quizzes demonstrating mastery of the material in the self-paced 

training, and supervisor approval of necessary content and skill mastery of the interview itself as 

demonstrated in the group-based and role-play interviews. 

Over the course of the training, the interviewers for the BLS SOII Re-Contact Survey reviewed and 

practiced a variety of general interviewing skills that were reinforced through each phase, including 

standardized delivery of questions, protecting confidentiality, courteous and friendly tone, 

nondirective probing, recording responses exactly, determining eligibility, refusals, use of the CATI 

system, call disposition, setting callbacks, and refusal avoidance. In addition to these general skills, 

training also covered the particulars of the BLS SOII Re-Contact Survey, including understanding 

the importance of why the survey was being conducted, and being familiar with the accurate delivery 

of each question of the telephone survey. Appendix B contains copies of the interviewer training 

agendas. 

Self-Paced Training. All interviewers had previously completed the general interviewer self-paced 

training. Following that general training, all interviewers selected for the BLS SOII Re-Contact 

Survey completed additional self-paced training through the learning management system that was 

customized to the BLS SOII Re-Contact Survey. This included learning about the background of the 
BLS SOII Re-Contact Survey 9 

 

Pilot 

Survey, answers to the questions that respondents might ask, and practicing key skills such as gaining 

respondent cooperation. This material was expected to take the interviewers approximately two 

hours to learn, including taking a quiz to demonstrate comprehension. The learning management 

system presented the content interactively to interviewers. 

Group-Based Supervisor-Led Training. After interviewers completed the self-paced training, they 

were invited to the group-based supervisor-led training, conducted via WebEx. Interviewers selected 

one of two sessions, which were led by the same supervisor and covered the same material. Each 

group based session included a demonstration interview conducted by two supervisors, example 

interviews in the CATI (Computer Assisted Telephone Interview) system with the supervisor acting 

as a respondent and interviewers asking the questions, examples of different contact types including 

how to navigate through bureaucracies to reach the desired person, and an opportunity to discuss 

the FAQs in more detail. Each session was four hours long with a 15 minute break. The agenda for 

the first session is included in Appendix B. The second session was identical, but conducted on a 

different day and time. 

Role-Play Interviews. Following the group-based training, interviewers were paired to practice the 

BLS SOII Re-contact Survey interview. Within the pair, the interviewers took turns serving as 

interviewers and respondents on two full interviews and additional practice with the initial contact 

portion of the interview. These practices were conducted using the CATI instrument. All responses 

for the interviewer serving as the respondent were scripted, so that a variety of situations were 

encountered during these role-plays. Supervisors monitored the role-plays in order to approve 

interviewers to begin conducting real interviews.

Westat invited 24 potential interviewers to training, 19 of who successfully passed each of the three 

stages of training and began conducting interviews. 

Ongoing Training During Data Collection. Throughout the field period for the BLS SOII ReContact Survey, interviewers were unobtrusively monitored by supervisors approximately 10 percent 

of the time, with higher rates of monitoring for interviewers who were newer or had lower 

cooperation rates from respondents when calling to conduct interviews. Feedback was provided to 

interviewers following each monitoring session. 

Interviewers who achieved the highest cooperation rates during the first few weeks of data 

collection received additional training on converting refusals into completed interviews, and were 
BLS SOII Re-Contact Survey 10 

 

Pilot 

responsible for calling back respondents who gave a mild (as opposed to hostile) refusal to 

participate when first reached. 

 Administration 

Prenotification. Pre-notification emails or letters were sent to each respondent on Thursday 

October 1st, 2015. Both the letter and the email had the same content. The letter and email described 

the purpose of the study, let the respondent know that Westat would be calling, described some 

records that might be useful to have during the interview, and listed the establishment and specific 

location(s) that Westat would ask about during the interview. The letter also provided a toll-free 

number for respondents to reach Westat with any questions, or if respondents wanted to conduct 

the interview at their convenience. Appendix C contains a sample prenotification letter. 

Establishments on the sample file with the same phone number for the 2013 contact were 

considered to be part of a multi-establishment company and were grouped prior to sending prenotification letters, such that all establishments were listed together on the letter or email to the 

respondent. 

If the sample file provided by BLS did not have an available email address, respondents were sent 

letters by USPS First Class mail. Each letter listed all locations that the respondent point of contact 

was responsible for, but if there were different mailing addresses for different locations, a copy of 

the letter was mailed to each unique address. A total of 358 letters were mailed on October 1st. 

Westat sent the prenotification via email to all respondents with an email address listed in the sample 

file. Respondent points of contact who reported to SOII for multiple company establishments only 

received one email listing all these locations. A total of 3029 emails were sent on October 1st. 

If the email bounced back as undeliverable, the contact was put on a temporary hold, so that a letter 

could be sent in the mail before calling began. An additional 240 letters were sent via USPS on 

Tuesday October 13th to respondents with undeliverable email addresses. If an automatic reply to 

the email indicated that the sampled respondent point of contact was no longer at the company, but 

provided new contact information, then the pre-notification information was sent to the new 

contact, and the new contact was added to the CATI record. Respondents sending back an email 
BLS SOII Re-Contact Survey 11 

 

Pilot 

indicating they did not wish to participate were classified as “hard” refusals, and were not contacted 

again. 

During the course of interviewing, some respondents requested another copy of the pre-notification 

letter, which was sent by email on an ongoing basis. 

CATI Call. Calling was conducted from 9am to 6pm EST each weekday from Tuesday, October 1st

until Friday, December 18th. (On Tuesday, October 1st, calling began in the afternoon, following a 

final training in the morning). If respondents requested a scheduled appointment at a time outside of 

the regularly scheduled hours, this was accommodated by a supervisor. 

Telephone numbers linked with sampled respondents were called up to four times before being held 

until later in the field period. These numbers were then released and called up to four additional 

times. Calls were placed on different days of the week, and at different times of day in order to 

maximize the chances of reaching the respondent. Telephone numbers for 2013 contacts that did 

not result in reaching someone were reviewed at the end of November, and updated with 2014 

contact information if available, with calls through the end of the field period placed to the 2014 

contact information instead. 

When reaching someone at a sampled number, interviewers requested to speak with the contact 

currently on file. If the person answering the phone said that the contact was no longer with the 

company, interviewers requested to speak to the individual currently responsible for injury and 

illness record keeping. 

Though interviewers always tried to conduct the interview when they reached a respondent on the 

phone, they scheduled appointments as needed, and these could be for a specific time, or for a more 

general time frame (for example, if the respondent said that in general, Tuesday afternoons were a 

good time). Appointments could also be set to finish an interview that was previously started, if the 

respondent was not able to complete the full interview in one session. 

When an interviewer reached an answering machine, they left a message no more often than once 

every 10 days. The message gave an overview of the reason for the call, provided Westat’s toll-free 

number if the respondent wanted to participate at their convenience, and also indicated that Westat 

would call back again. 
BLS SOII Re-Contact Survey 12 

 

Pilot 

Respondents that initially refused were typically classified as “soft” refusals, and contacted again later 

in the field period in a second attempt to explain the study’s importance and obtain the respondent’s 

participation. If respondents were hostile in their initial refusal, then they were not contacted again. 

On average, completed interviews took 19.39 minutes for single-unit establishments, and 24.93 

minutes for multi-unit establishments. 

Appointment Reminder. All respondents who had agreed to a specific appointment time with an 

interviewer were sent an email reminder the day before the appointment. The email included the day 

and time of the scheduled interview, and a list of the business location(s) the interviewer would be 

asking about. 

Multi-Unit Contacts. The SOII collects data by establishment; this means that the contact for a 

given company may report for multiple sampled establishments/locations. The sample of 

establishments drawn for this survey included contacts who were responsible for reporting for as 

few as two and as many as 28 different establishments for their company. To reduce respondent 

burden and enhance cooperation, Westat instituted separate protocols for contacts responsible for 

2–5 locations and contacts responsible for more than five locations. A total of 95 company contacts 

in the sample were responsible for 2–5 locations. These individuals were contacted by phone to 

complete a single interview about all locations, very similar to those contacts responsible for only 

one location. The locations were grouped together into a single person-level case, such that these 

contacts received one set of calls (following the procedures described above) total, not separate call 

attempts for each location. 

When contacts responsible for 2–5 locations participated in the survey, they completed the first 

portion of the interview with details about each of the multiple locations. Questions were asked first 

overall, and then for specific locations as needed. For example, respondents were first asked “Does 

your company have part-time employees at any location” and if so, were asked “Does your company 

have part-time employees at <location description for each of the 2–5 locations>“? If the company 

did not have part-time employees at any location, then the location-specific follow-up questions 

were not asked. 

The interviewer then asked the questions in the second portion of the interview, about general 

record keeping practices, in the same way as they were asked to respondents with single locations. 

These questions were only asked of the respondent once, regardless of the number of locations. 
BLS SOII Re-Contact Survey 13 

 

Pilot 

For respondents with six or more sampled locations, the goal was to conduct the first part of the 

interview, with the location specific questions, by paper instead of by phone. Westat planned to hold 

these large multi-unit cases from calling until a paper version of the survey could be approved and 

sent to the respondents. 

There were a total of 9 contacts responsible for 6–28 sampled locations. One contact in this group 

had previously been contacted for the pre-test, and was not contacted again during the main data 

collection phase. 

Once the paper survey was approved, it was sent by email to respondents responsible for 6 or more 

locations. For those cases without an email address on file, or who did not respond to the email 

request, supervisors made follow-up phone calls. 

Two contacts were inadvertently called prior to developing the paper survey and completed the 

CATI interview for five of their locations (the maximum number allowed in the CATI program), 

including both the location specific and the general record keeping sections of the interview. After 

the approval of the paper survey, these respondents were contacted again in an attempt to obtain 

information about the remaining locations. 

Respondents who completed the paper survey, which covered the location specific portion of the 

interview, were then called to complete the record keeping portion of the interview by phone, using 

the same CATI survey instrument as other cases. 

 Data Editing and Data Delivery Preparation 

In preparation for the interim and final deliveries, Westat ran and reviewed frequency distributions 

of all survey question variables, as well as select cross-tabulations. Staff reviewed the frequencies to 

ensure that all values fell within expected ranges, that “mark all that apply” variables reflected 

multiple responses where appropriate, and that text fields were not truncated. The cross-tabulations 

were used to check that skip patterns were enforced; for example, to confirm that where 

OSHALOG=1, follow-up variables OSHAPROG—OSHAPAPR were set, and where 

OSHALOG<>1, follow-up variables COMFORM—WCFORM were set. Staff also corrected 

“Other specify” text fields for spelling and, where needed, for clarity (e.g., to write out abbreviations 

that may not be comprehensible to non-interviewers). Personally identifiable information was 
BLS SOII Re-Contact Survey 14 

 

Pilot 

redacted in fields where names were not expected or requested. Other small corrections were made 

to the data based on problem sheets submitted by interviewers. All changes were made in a copy of 

the database in order to preserve a “back-up” of the data as originally submitted. 

Westat staff ran additional checks on the final dataset after it was converted from company level to 

establishment level (by LDB number). These checks ensured that all expected variables were present 

and in an appropriate order, and that attributes such as variable length were as expected. Another 

round of frequency review made certain data were accurately transferred from company level to 

establishment level, and that no mismatches of data had occurred. Establishment identification 

(LDB) numbers were checked for uniqueness and to make sure the expected number of records 

existed. The codebook was edited and refined to reflect the order and contents of the final dataset. 

 OSHA Logs 

Requests. As the final part of the telephone interview, Westat telephone interviewers asked 

respondents to submit the most up-to-date copies of their 2013 OSHA 300 log or other injury and 

illness report for each location discussed in the interview. Respondents were given the option of 

submitting by email, fax, or mail. If the respondent selected submitting by email, the interviewer 

provided the email address for Westat’s dedicated project mailbox. If the respondent selected 

submitting by fax, the interviewer provided the number for a dedicated project fax line that 

electronically stored received files in a permission-only folder. If the respondent selected submitting 

by mail, the interviewer confirmed the respondent’s address, and Westat sent a postage-paid return 

envelope to the respondent to send the injury and illness report. 

Revision. The original approach proposed by Westat assumed that the vast majority of injury and 

illness reports would be sent on the OSHA 300 logs themselves in a standard format, and could be 

scanned directly into TeleForm. After the start of the contract, Westat and BLS determined 

respondents might provide data in a wide variety of formats, which made direct scanning 

impractical. In addition, scanned forms, whether sent electronically or via mail, might not line up 

with the TeleForm programming. As a result, Westat developed forms to abstract the data from the 

received logs, which were then scanned into TeleForm. This added an unanticipated step in the 

process, and increased the level of effort. Appendix D contains an example of the abstraction form. 
BLS SOII Re-Contact Survey 15 

 

Pilot 

Receipt. Westat field room staff received the faxed, emailed, or hard-copy Log Forms and receipted 

those forms into the Survey Management System (SMS), by date, using each form’s unique LDB-ID. 

The LDB-ID was identified by searching the original database by establishment name, location and 

contact information and verifying the total case count. Data managers tracked each received Log 

Form and unique case ID through the SMS to produce weekly production reports. 

Abstraction. Receipt staff assigned cover sheets to each received Log form, documenting the LDBID along with the total number of log sheets received as a way to assure quality throughout 

processing. All pages contained within the packet were identified with the LDB-ID and page 

number. Abstractors keyed data exactly as recorded on the Log Forms directly into a Teleform 

scannable PDF for each LDB-ID. Abstraction staff created a decision log to document potential 

problem Log Forms, data issue decisions or pertinent comments made by respondents. A 25 percent 

quality control check was performed on abstracted data entry. 

If a data value violated abstraction rules (such as marking more than one choice box in a mark-onlyone question), the abstractors flagged the data item for review by the Quality Control team, who 

reviewed the form and resolved any discrepancies. Illegible entries were identified by using the word 

‘unreadable’. If the words ‘privacy case’ were noted in the employee’s name field those fields were 

left blank. 

Scanning. All completed Log Forms were electronically scanned to capture the reported data and 

images. Staff reviewed each BLS OSHA 300 log submission as it was prepared for scanning and data 

verification. The review included determining if the form was not scannable for any reason such as 

legibility. Light images were enhanced if possible. In some instances the original FAX or email from 

the respondent was included in the delivery of images. 

The reviewed Log Forms were then sent through the high-speed TeleForm scanner to capture the 

responses. TeleForm read the form image files and extracted data according to rules established 

prior to the field period. Scanned data were then subject to validation according to specifications. 

A 10 percent quality control check was then conducted on the scanned data and the electronic 

images of the data forms. Quality Assurance (QA) staff compared hard copy BLS OSHA 300 log 

submissions to the data captured in the database, item-for-item, and the images stored in the 

repository page-for-page to ensure all items were correctly captured. If needed, updates were made. 

ID reconciliation across the database, images, and the receipt system was completed to confirm data 

integrity. 
BLS SOII Re-Contact Survey 16 

 

Pilot 

Data Cleaning and Editing. Once scanned, the data were cleaned and edited. Customized range 

and logical inconsistency edits, following predetermined processing rules to ensure data integrity, 

were developed and applied against the data. Edit rules were created to identify and recode nonspecific responses. For example, if data items K1 or L1 (see Appendix D) had a value of indefinite 

or a response with a ‘+’ sign the value ‘999’ was entered into those fields. During the course of the 

field period, data cleaning staff determined the order of questions K1 and L1 was not consistent 

across forms. Additional quality control review was performed to reduce potential errors. 

Variables were designed to accommodate the responses given in the OSHA 300A Summary Forms 

for the reported summarized cumulative data. 

Westat developed flag variables to indicate the following conditions within the data: 

 Cumulative Flag. Form 300A was received from establishment. Verbatim within 

variable F1 will contain all information abstracted from the Form 300A. 

 Denied Flag. Form states case was denied. 

 InvalidYear Flag. There is a unique case indicating a year other than 2013. 

 MultiLocationNoCases Flag. There are no cases for a specific location within a 

multi-location establishment. 

 NoCases Flag. There are no cases reported for the LDB-ID. 
BLS SOII Re-Contact Survey 17 

 

Results 

 

Westat completed interviews representing a total of 1,852 locations. Of these, 1,712 were with 

single-unit reporters, and 154 were with multi-unit reporters. The 115 establishments pre-coded by 

BLS as refusals were added to the denominator to calculate response rates.1 Table 3 presents 

unadjusted (based on establishments called) and adjusted (including BLS automatic refusals) 

response rates. 

Table 3. Response rates, pilot 

 Unadjusted Adjusted 

Single-Unit 55.3% 55.3%

Multi-Unit 46.1% 33.6%

Overall 54.5% 52.7%

The response rate for multi-unit reporters was lower than for single unit reporters since, if a contact 

refused to participate or otherwise did not complete an interview, it affected from 2 to 28 locations. 

This response rate was further depressed by the fact that 113 of the 115 BLS automatic refusals were 

part of a multi-establishment company with a single contact responsible for reporting for two or 

more locations. 

Westat received 777 OSHA 300 logs, or compatible reports, comprising a total of 16,425 injury or 

illness cases. This represented 41.6 percent of establishments about which data were collected during 

the CATI interview, and 21.0 percent of all establishments sampled. Table 4 presents how these 

reports were received. 

Table 4. Mode of receipt of OSHA logs

Mode N % 

Email 479 61.6

Fax 260 33.4

Mail 38 4.9

Total 777 99.9

Percents do not add to 100 due to rounding. 

Westat created codebooks for both the survey data and OSHA log data. These codebooks define all 

variables, and provide for each variable the type and length of the variable and the question text. 

 

1

 Response rates presented follow the guidelines set out by the American Association of Public Opinion Research 

(AAPOR). 
BLS SOII Re-Contact Survey 18 

 

Results 

Appendix E contains the codebook for the survey data, while Appendix F contains the codebook 

for the OSHA log data. Westat also created and delivered an abstracted Log Form (Appendix D, 

discussed above), which is annotated with variable names and allowable field length to support the 

usability of the delivered OSHA log data.
BLS SOII Re-Contact Survey 19 

 

Recommendations 

 

At the conclusion of the pilot test, Westat staff debriefed the interviewers for their experiences and 

suggestions. While the interviewers generally reported positive experiences and exchanges with 

contacts, they did mention a number of issues: 

 Reaching the correct contact was more difficult when the sample file contained the 

contact’s first name only. 

 If the company situation has changed (sold, merged, etc.) since completing the SOII, 

the contact may no longer have the records to verify the employment information. 

 Repeating the company location (used to identify the location/unit selected) sometimes 

became counter-productive. 

 Small companies were more likely to report problems with recording their injury data. 

 Questions on injuries were confusing if the company/location had no injuries in the 

reporting period. 

 Some respondents became confused when asked if in the abstract if they would be 

willing to send updates, only to have the interviewer later request copies of their OSHA 

logs. While this did not as a rule appear to affect their decision whether or not to send 

copies of their OSHA logs, it did adversely affect the interview process. 

 Refusals to provide copies of their OSHA logs were often due to concerns over PII 

(particularly employee names). 

 The interviewers were occasionally told the company was “exempt from the OSHA 

form”. 

 Recommendations for Future Administrations 

As noted above, the interviewers reported generally positive experiences, and that most reporters 

would be willing to participate in future iterations of the Re-Contact Survey. However, several steps 

could be taken to improve the process should BLS administer the Re-Contact Survey in the future. 

Coordinate Testing Schedules. The project timeline should include time for all pretesting, both 

pretest interviews conducted by BLS staff and those conducted by the contractor. 
BLS SOII Re-Contact Survey 20 

 

Recommendations 

Improve Contact Information. The contact information in the sample, while generally very good, 

was inconsistent in quality. As noted by the interviewers, some locations had only the first name for 

the listed contact. In the case of multi-unit reporters, different locations had variations on the 

person’s name, requiring unplanned-for cleaning and standardization on the part of Westat. If the 

SOII could collect more complete and standardized contact information, it will improve the 

efficiency and effectiveness of the Re-Contact Survey. 

Determine Multi-Unit Strategy Early in the Process. The statement of work did not mention 

multi-unit reporters. While Westat and BLS developed a strategy to deal with this group, it 

complicated the programming and training. In addition, the decision to split the interviews with 

contacts responsible for more than five locations was made late in the field period. This meant that, 

after the time required to decide on a strategy and develop and send out the script, there was not 

sufficient time to properly handle nonresponses by this group. The decision on how to handle the 

various groups of multi-unit reporters should be made early in the process, and any special scripts 

sent out near the start of the field period. 

Streamline the Survey Instrument for Units with No Reported Injuries or Illnesses. The 

interviewers noted some confusion on the part of reporters who did not have any occupational 

injuries or illnesses to report. Future administrations should modify the questionnaire so that these 

individuals skip items which are not relevant. 

Conduct Data Collection Earlier in the Year. The field period was originally scheduled for 

Spring 2015. Delays due to testing, finalizing the questionnaire, and OMB approval meant that the 

field period slipped to October–December 2015. This caused conflicts with end-of-year reports and 

holidays. Future administrations should be planned for earlier in the year (taking into consideration 

administration of the SOII), accounting for predecessor activities. 

OSHA Log Processing. Establishments should be encouraged to complete the OSHA 300 Log 

electronically to alleviate unreadable and truncated data. Submitting the OSHA 300 Log as an Excel 

spreadsheet via email would minimize the problems associated with scanned and faxed forms. 

Although this would require changes by OSHA, we suggest the Log forms be revised to include a 

response field for the LDB-ID and standardization of questions K1 and L1. Question K1 was 

associated with ‘Days Away From Work’ on some forms and ‘Days On Job Transfer or Restriction’

on other forms and likewise for question L1. 
Appendix A 

Questionnaire and Script

Appendix A 

Questionnaire and Script 

 

SOII Re-Contact Study: Phone Call Recruitment Script 

BLS SOII Re-Contact Survey A-1 

 

1. Call person completing the SOII survey for the 2013 reference year. 

2. Hello, my name is (NAME). I am calling on behalf of the U.S. Department of Labor, Bureau of 

Labor Statistics. Is (INITIAL CONTACT NAME) there? Our records show that you are the 

person that completed the 2013 Survey of Occupational Injuries and Illnesses. Are you the 

person who prepares this report? 

 YES

 NO [If no, ask to speak to the person who completed the 2013 SOII. If unavailable, ask for his/her contact 

information. If he/she no longer works at the company, try to interview the person currently responsible for the 

company’s injury and illness recordkeeping.] 

The U.S. Department of Labor, Bureau of Labor Statistics (BLS) is conducting a study to better 

understand workplace injury and illness recordkeeping. We need your help to make our data better 

and more complete. 

[If applicable: You may have received a letter or an email with information about this study in the past 

week and we’re calling to follow-up.]

This study is not part of any type of enforcement action and we are not conducting an OSHA 

inspection. Per federal law, we will not and cannot share any information with OSHA. We are 

interested in talking to you about your experiences with the BLS survey, how your company tracks 

and records injuries and illnesses, and your experiences completing our survey for the 2013 calendar 

year.

I realize you are probably very busy, but it would be very valuable to us if we could talk on the 

phone with you. We estimate it will take you an average of 20 minutes to participate in this research. 

Do you have time for us to get started now? We can always stop and finish later if you have to leave. 

[Continue to instrument if respondent agrees to begin. Go to 3 if respondent needs to set up an appointment; read the 

additional information below as needed.] 

As you may know, the Bureau of Labor Statistics is an independent statistical agency and will use the 

information you provide for statistical purposes only and will hold the information in confidence to 

the full extent permitted by law. In accordance with the Confidential Information Protection and 

Statistical Efficiency Act (Title 5 of Public Law 107-347), the information you provide to the BLS 

will not be disclosed in identifiable form without your informed consent. 

Again, your participation in this research project is voluntary, and you can decline to answer any 

questions. The information that you provide to us is very important. There are no right or wrong 

answers. We’re just interested in gathering information about people’s experience completing the 

survey and how to improve the survey and our data. We thank you very much for your time and 

willingness to help BLS improve its data on workplace injuries and illnesses.
SOII Re-Contact Study: Phone Call Recruitment Script 

BLS SOII Re-Contact Survey A-2 

 

Appendix A 

Questionnaire and Script 

 

3. IF RESPONDENT AGREES: 

 One of the interviewers from our research team will call you over the telephone. Which day 

between [date] and [date] would be best for you? 

APPT DAY: ____________________________________________ 

 What might be the best time of day for our phone call? 

APPT TIME: _______________________(about 20 minutes) 

 I called [PHONE NUMBER]. Is this the best phone number to use to reach you? 

□ Yes 

□ No → Correct the information here: ____________________

 If respondent email address is on file: I have [EMAIL ADDRESS] on file. Is this the best email to 

use to reach you? 

 If no respondent email address is on file: What is the best email address to contact you about this 

study? ______________________ 

 If you need to reach us for any reason, you can call the research team at 855-405-5849.

Again, my name is [name]. Do you have any questions for me? Thank you very much for 

your time. We look forward to talking with you.
BLS SOII Re-Contact Survey A-3 

 

Appendix A 

Questionnaire and Script 

 

Introduction 

Thank you for agreeing to participate in our study of workplace injury and illness recordkeeping. We are 

talking with people about how companies gather, record, and use information about workplace injuries and 

illnesses. We will start out by discussing your company’s general recordkeeping practices, and then ask some 

questions specifically about recordkeeping during the 2013 calendar year and the 2013 BLS Survey of 

Occupational Injuries and Illnesses (SOII). We will use the information you provide us to improve the BLS 

survey. The information you provide us today is very important. 

Everything we discuss today is strictly confidential and your participation is voluntary. The Bureau of Labor 

Statistics, its employees, agents, and partner statistical agencies, will use the information you provide for 

statistical purposes only and will hold the information in confidence to the full extent permitted by law. In 

accordance with the Confidential Information Protection and Statistical Efficiency Act of 2002 (Title 5 of 

Public Law 107-347) and other applicable Federal laws, your responses will not be disclosed in identifiable 

form without your informed consent. 

This survey is being conducted under OMB Control Number 1220-0045. We estimate it will take an average 

of 20 minutes to complete this study. 

Our records show that you are the person that completed the 2013 BLS Survey. Could you confirm with me 

your job title and department so we can verify our records? 

 Job Title: ________________________ 

 Department: ________________________

Background and Company Demographics 

First, I have a few questions on your company location, employees, and workplace injury compensation 

practices. 

[IF MORE THAN ONE LOCATION LISTED, VERIFY Q1 AND Q2 ANSWERS FOR EACH] 

1.) The location we selected for this survey is [SAMPLED LOCATION]. We show the 2013 

annual average employment at this location is N . Does that sound correct? 

□ Yes 

□ No, specify: __________ 

□ DK

CONTACT NAME, TITLE

COMPANY

DATE: TIME:

PHONE, x 

EXTENSION«TELEPHONE_EXTENSION»
BLS SOII Re-Contact Survey A-4 

 

Appendix A 

Questionnaire and Script 

 

2.) Are all the N employees at [SAMPLED LOCATION] or does this number also include 

employees at other locations? 

□ Sampled Unit Description/Address 

□ Other/Multiple locations 

□ DK

[IF MORE THAN ONE LOCATION LISTED, VERIFY Q3 & Q4 FOR EACH] 

3.) Do you have other locations in [STATE]? 

□ Yes 

□ No

□ DK

4.) Do you have locations in other states? 

□ Yes 

□ No

□ DK

[For Q5-Q8 if the contact is responsible for multiple company locations/units, ask about entire 

company and not a specific unit/location. If respondent answers “No” or “DK” move on to next 

question and record “No” or “DK” for all sampled units. If “Yes” probe to see if that applies to all 

units or only some of the units and record accordingly.] 

5.) Does your company have part-time employees [at this location (if single unit)]? 

□ Yes 

□ No

□ DK

6.) Are any employees covered by a union or collective bargaining agreement at [your company (if 

multi) / this location (if single unit)]? 

□ Yes 

□ No

□ DK

7.) Does your company use temporary workers hired through a temp help or staffing agency [at 

this location (if single unit)]? 

□ Yes 

□ No

□ Not now, but has in past 

□ DK
BLS SOII Re-Contact Survey A-5 

 

Appendix A 

Questionnaire and Script 

 

a. (If yes), How many temp help agency workers does your company have at any one time 

at this location [for multis, verify number for each unit/location]? 

#__________ 

□ DK

8.) Can you tell me who completes or assists with Workers’ Compensation (WC) claims [for your 

company (if multi) / at sampled location (if single unit)]? (CHECK ALL THAT APPLY, read 

response options)? 

□ You (respondent) 

□ Other company employees 

□ WC insurer 

□ Third Party Administrator (TPA) 

□ Other, specify: ____________ 

□ DK

a. Is your company self-insured for workers’ compensation? 

□ Yes 

□ Yes, through a group plan 

□ No

□ Other, specify: ______________ 

□ DK

Recordkeeping and Recordkeepers 

Great, thank you. Next I have some questions on workplace injury and illness tracking and 

recordkeeping in your company. 

9.) Injury and illness recordkeeping sometimes involves use of the Occupational Safety and 

Health Administration Log of Work-Related Injuries and Illnesses, Form 300. In 2013, did 

your company use, maintain, or have the capacity to electronically generate the OSHA 300 

Log? 

□ Yes (GO TO 10.1) 

□ No (GO TO 10.4) 

□ DK (GO TO 10.4) 
BLS SOII Re-Contact Survey A-6 

 

Appendix A 

Questionnaire and Script 

 

10.) Can you tell me how your company tracks workplace injuries and illnesses? Does your 

company use...

Yes No DK

1 A software program that can generate 

the OSHA 300 Log

Go to 12 Go to 10.2 Go to 10.2

2 An electronic OSHA 300 Log 

spreadsheet or pdf provided by OSHA

Go to 12 Go to 10.3 Go to 10.3

3 The paper OSHA 300 Log Go to 12 Go to 11 Go to 11

4 Your company’s own paper forms, 

electronic forms, and/or spreadsheets

5 Insurance Company forms

6 Workers Compensation forms

11.) The OSHA 300 log includes information on the employee name and job title, type, date and 

location of injury, and whether the employee lost days of work or was assigned different work 

tasks due to the injury. Did your company maintain records or information during 2013 that 

could be used to complete the OSHA 300 log? 

□ Yes 

□ No

□ DK

[IF Q9=“YES”, SAY “OSHA 300 LOG” IN Q12-12A; IF Q9=“NO”, SAY “INJURY AND 

ILLNESS”] 

12.) Thank you. Now I have a few questions on company recordkeepers. Some companies have 

one and others have multiple persons to help with workplace injuries and illnesses reporting. 

(From the following list), can you tell me who typically completes or assists with the (OSHA 

300 log / injury and illness) recordkeeping for (sample unit description/address)? (CHECK 

ALL THAT APPLY, read response options) 

□ You (respondent) 

□ Other company employees, specify: ___________________________________

□ WC insurer 

□ TPA 

□ Someone else, specify: _____________________________________________

□ No one (Go to 14) 

□ DK (Go to 14) 
BLS SOII Re-Contact Survey A-7 

 

Appendix A 

Questionnaire and Script 

 

a. (If more than 1 in Question 12) Can you tell me who has primary responsibility for the 

(OSHA 300 log / injury and illness) recordkeeping for this location? (CHECK ONE) 

□ Respondent 

□ Other company employees 

□ WC insurer 

□ TPA 

□ Someone else 

□ DK (Go to 14) 

[IF Q9=“YES”, SAY “OSHA 300 LOG” IN Q12B; IF Q9=“NO”, SAY “KEPT TRACK OF 

WORKPLACE INJURIES AND ILLNESSES”] 

b. How long have (you/other person from 12a) been (an OSHA recordkeeper/kept track 

of workplace injuries and illnesses)?

 _______Years 

13.) (If yes to 9) Have/has (you/person with primary responsibility) received formal training on 

OSHA recordkeeping, such as classes, seminars, or online courses? 

□ Yes (Go to 13a) 

□ No (Go to 14) 

□ DK (Go to 14) 

a. (If yes to question 13) Do you recall when (you/person with primary responsibility) last 

received formal OSHA recordkeeping training? (CHECK ONE, read response options) 

□ Within the past 12 months 

□ 1–5 years ago 

□ 6–10 years ago 

□ 10+ years ago 

□ DK

14.) Also focusing on recordkeepers, the 2013 BLS Survey of Occupational Injuries and Illnesses 

was completed for this location in [Year/Month of SOII Submission]. Can you tell me who 

completed or assisted with submitting the BLS survey? (CHECK ALL THAT APPLY, read 

response options) 

□ Respondent 

□ Other company employees 

□ WC insurer 

□ TPA 

□ Someone else, specify: ____________ 

□ Don’t know or recall (Go to 15) 
BLS SOII Re-Contact Survey A-8 

 

Appendix A 

Questionnaire and Script 

 

a. (If more than 1 in question 14) Can you tell me who had primary responsibility for 

completing the BLS survey? (CHECK ONE; read response options) 

□ Respondent 

□ Other company employees 

□ WC Insurer 

□ TPA 

□ Someone else 

□ DK

[IF Q 3=NO AND Q4=NO, SKIP TO Q14C] 

b. Are (you/other person in 14) responsible for completing the BLS Survey for any other 

company locations? 

□ Yes 

□ No

c. Was 2013 the first time (you’ve personally/other person in 14) completed the BLS 

Survey at (LOCATION)? 

□ Yes 

□ No

□ DK

□ Other, specify: _______________ 

d. What information sources were used to complete the 2013 BLS Survey? (CHECK ALL 

THAT APPLY, read response options) 

□ OSHA 300 Log 

□ OSHA 301 Form 

□ WC Data (e.g., claims, state first report) 

□ Company injury and illness records (e.g., injury report forms, individual files on 

employees) 

□ Other, specify: _______________ 

(If yes to Q9): Now we have some general questions about OSHA 300 Log recordkeeping, 

or your records that can be used to maintain, generate, or complete the OSHA 300 Log. 

[Ask all questions in this section about the OSHA 300 Log]. 

(If no to Q9): Now we have some general questions about your experiences completing the 

BLS Survey. You completed this survey on [Year/Month of SOII Submission]. 

[Ask all questions in this section about the 2013 BLS Survey] 
BLS SOII Re-Contact Survey A-9 

 

Appendix A 

Questionnaire and Script 

 

[IF Q9=“YES”, SAY “OSHA 300 LOG” IN Q16-17; IF Q9=“NO” or ‘DK’, SAY “BLS 

SURVEY”] 

[IF Q9=“YES”, ASK Q15; ELSE SKIP TO Q16] 

15.) In general, how long after an injury or illness is reported to your company does it get recorded 

on the OSHA 300 log? (Check one; read response options) 

□ Within 1 week (includes immediately or within 1 day) 

□ Within 1 month 

□ End of year 

□ Other, specify: __________________ 

□ DK

16.) Where does your company usually get the number of days away from work for the (OSHA 

300 log / BLS Survey)? (CHECK ALL THAT APPLY, read response options) 

□ Doctor’s report/note 

□ Payroll data 

□ Attendance records/timekeeping 

□ WC Time loss data 

□ TPA 

□ From employee 

□ Supervisor 

□ Other, specify: __________________

□ DK

17.) Does the number of days away from work (for the OSHA log / on the BLS Survey) include all 

calendar days, or only days in which the employee was scheduled to work? 

□ Calendar days 

□ Scheduled days/shifts 

□ DK

□ Other, specify: __________________ 

[IF Q9 = “YES”, ASK Q18; ELSE SKIP TO INTRO TO Q19] 

18.) Does your company add or update cases on the previous year’s OSHA 300 log? 

□ Yes 

□ No

□ (if offered by respondent) No, I’ve never needed to 

□ DK
BLS SOII Re-Contact Survey A-10 

 

Appendix A 

Questionnaire and Script 

 

Now I have some general questions about recordkeeping practices for the BLS Survey 

(SOII) at your company. 

Since the BLS survey covers one calendar year, and your company receives and returns the survey 

early the following year, there are a number of common reasons the survey may miss some injury 

and illness cases. For example, sometimes injuries and illnesses happen late in the calendar year 

when information on them is not complete, cases may be pending in the workers’ compensation 

system, employees may delay in reporting injuries and illnesses, or an injury may change and become 

more serious over time. 

19.) Do you recall whether any of these types of timing issues have ever occurred at any point in 

time at your company that could have resulted in the BLS survey missing injury or illness 

cases? 

□ Yes [note example(s) if the respondent provides any]: ____________ 

□ No

□ DK

BLS Survey-specific questions 

We are interested in learning about possible timing issues for the BLS Survey of Occupational 

Injuries and Illnesses. It may be useful to refer to your records for these questions, such as the 

OSHA 300 log or the BLS survey. 

20.) Here’s a list of some common examples of timing issues that could prevent including an injury 

or illness case on the BLS Survey. I’ll go through the list, and let me know if any of these 

timing issues have occurred at your company before. 
BLS SOII Re-Contact Survey A-11 

 

Appendix A 

Questionnaire and Script 

 

(Do not ask this column if 

YES to Q14c)... Has this 

ever happened?

(if yes) ...Did it happen 

in 2013?

i. An injury or illness was reported or 

discovered after submitting the BLS 

Survey

□ Yes

□ No

□ DK

□ Yes

□ No

□ DK

ii. An injury or illness occurring in 

November or December had 

incomplete information and was not 

included on the BLS Survey

□ Yes

□ No

□ DK

□ Yes

□ No

□ DK

iii. An employee stopped working at 

your company, then reported an 

injury or illness to you, and the case 

was not included on the BLS survey

□ Yes

□ No

□ DK

□ Yes

□ No

□ DK

iv. An injury worsened and became 

recordable after submitting the BLS 

survey and was not included on the 

survey

□ Yes

□ No

□ DK

□ Yes

□ No

□ DK

v. A claim was pending WC at the time 

of submitting the BLS survey and 

was not included

□ Yes

□ No

□ DK

□ Yes

□ No

□ DK

vi. An employee was put on job transfer 

or restriction (light duty), but the 

injury worsened and resulted in days 

away from work after you submitted 

the BLS Survey

□ Yes

□ No 

□ N/A – Company 

doesn’t 

accommodate DJTR 

(skip to next item)

□ DK

□ Yes

□ No 

□ DK

[IF Q9=“YES”, ASK a. IF Q9=“NO” or ‘DK’, ASK b.] 

a. BLS does not currently request updates of the OSHA 300 logs. However, if asked, do 

you have or could you generate an updated OSHA 300 log that would include 2013 cases 

additions or updates? 

□ Yes 

□ No

□ DK
BLS SOII Re-Contact Survey A-12 

 

Appendix A 

Questionnaire and Script 

 

b. BLS does not currently request updates on reported injury or illness data. However, if 

requested, could you provide BLS with additional or updated information on 2013 cases 

that are added or change? 

□ Yes 

□ No

□ DK

c. (If yes to 20 a/b) What would be the easiest way to provide BLS with the 

additions/updates? (CHECK ALL THAT APPLY, read response options) 

□ Send BLS the updated OSHA 300 log 

□ Send BLS updated injury and illness records 

□ Provide BLS the information over the telephone 

□ Other, specify: _________

□ DK

Temp worker questions 

(Complete this section only if Yes to Q7) Now we have a few questions about temp agency workers 

and recordkeeping. 

21.) (If yes to Q7) Would you ever include a temp agency worker on your BLS survey? 

□ Yes 

□ No 

□ DK ) 

a. What types of tasks do temp workers do? Would you say you use them for... (CHECK 

ALL THAT APPLY) 

□ Labor 

□ Office work 

□ Other, specify: ________ 

□ DK

b. Would you say that temp workers experience more, less, or about the same number of 

injuries and illnesses as permanent employees? 

□ More

□ Less 

□ About the same 

□ DK
BLS SOII Re-Contact Survey A-13 

 

Appendix A 

Questionnaire and Script 

 

c. In 2013, did any temp workers experience injuries or illnesses? 

□ Yes (go to 21d) 

□ No (go to 22) 

□ DK (go to 22) 

d. (If yes to 21c), How many? 

#__________ / % _______(go to 21e) 

□ DK (go to 22) 

e. (If provided answer to 21d) How many of the injured/ill temp workers had to take days 

off from work because of their injury/illness?? 

#__________ / %________ 

□ DK

Recordkeeping vignettes 

Now we have a few questions about different possible scenarios on recordkeeping practices that 

may be related to timekeeping issues, and what decisions your company might make in the following 

situations. 

[IF Q9=“YES”, SAY “consider this an OSHA recordable injury” in Q22a and Q23-; IF Q9=“NO”

or ‘DK’, SAY “include this injury on the BLS Survey”] 

22.) Let’s say an employee sprained their ankle at work on Friday. The doctor recommended they 

take 2 days off from work. They were not scheduled to work on the weekend, and returned to 

work on Monday. 

a. Would your company (consider this an OSHA recordable injury / include this injury on 

the BLS Survey?)

□ Yes 

□ No

□ DK

b. (If yes) would you record any days away from work? 

□ Yes 

□ No

□ DK

c. (if yes) How many? _____ 
BLS SOII Re-Contact Survey A-14 

 

Appendix A 

Questionnaire and Script 

 

23.) Let’s say a worker broke their arm at work, saw their family doctor and did not file a WC 

claim, instead using their personal medical insurance. Would your company (consider this an 

OSHA recordable injury / include this injury on the BLS Survey?)

□ Yes 

□ No

□ DK

□ Other, specify: ________ 

[IF Q9=“YES”, SAY “OSHA 300 Log” for Q24-; IF Q9=“NO” or ‘DK’, SAY “BLS Survey”] 

24.) For the (OSHA 300 Log / BLS Survey), you are asked to classify either Days Away From 

Work (DAFW) or Days with Job Transfer or Restriction (DJTR) as the most serious outcome 

of the case. Let’s say a worker was injured, and the doctor recommended 2 days away from 

work and 10 days of modified or restricted job duties. Would your company classify this as a 

‘days away from work’ case or a ‘days of job transfer and restriction’ case on the (OSHA 300 

Log / BLS Survey)? 

□ DAFW 

□ DJTR 

□ Other: _____________ 

□ DK

[GO TO OSHA 300 LOG REQUEST SCRIPT.] 
BLS SOII Re-Contact Survey A-15 

 

Appendix A 

Questionnaire and Script 

 

SOII Follow-Back Survey 

OSHA Form 300 Request Script 

Thank you for your participation in our follow-back survey. To conclude, we are requesting the 

most up to date copy of your [OSHA Form 300/other recordkeeping form] used track your 

establishment’s injuries and illnesses in 2013. With receipt of this form, we can verify that our data 

accurately reflect what you have recorded. 

After making a copy of your [Log of Work-Related Injuries and Illnesses (OSHA Form 300) or other 

form], if you could, please fax, mail, or email this copy to us. The BLS will use the information you 

provide for statistical purposes only and will hold the information in confidence to the full extent 

permitted by law. In accordance with the Confidential Information Protection and Statistical 

Efficiency Act of 2002 and other applicable Federal laws, your responses will not be disclosed in 

identifiable form without your consent. 

INSTUCTIONS FOR SENDING FORMS 

 WILL FAX  READ BLOCK A 

 WILL EMAIL  READ BLOCK B 

 WILL MAIL  READ BLOCK C 

 REFUSED  READ BLOCK D 

BLOCK A 

Please fax your copies to (301) 251-xxxx. Please mark the attachment to the attention of 

[YOUR NAME]. 

As a participant in a BLS statistical survey, you should be aware that use of electronic 

transmittal methods in reporting data involves certain inherent risks to the confidentiality of 

those data. Further, you should be aware that responsible electronic transmittal practices 

employed by the BLS cannot completely eliminate those risks. The BLS is committed to the 

responsible treatment of the data you report and will take appropriate steps within our ability 

to protect the confidentiality of those data. 

Thank you for helping us collect accurate information and for helping in the effort to make 

America’s work places safer and healthier. [END INTERVIEW] 

BLOCK B 

You may scan your copies and email them as attachments to xxx@westat.com. Please 

indicate on the subject line “SOII STUDY”. 

As a participant in a BLS statistical survey, you should be aware that use of electronic 

transmittal methods in reporting data involves certain inherent risks to the confidentiality of 

those data. Further, you should be aware that responsible electronic transmittal practices 

employed by the BLS cannot completely eliminate those risks. The BLS is committed to the 

responsible treatment of the data you report and will take appropriate steps within our ability 

to protect the confidentiality of those data. 
BLS SOII Re-Contact Survey A-16 

 

Appendix A 

Questionnaire and Script 

 

Thank you for helping us collect accurate information and for helping in the effort to make 

America’s work places safer and healthier. [END INTERVIEW] 

BLOCK C 

We will be happy to provide you with a postage paid envelope. Can we verify your correct 

mailing address? 

Thank you for helping us collect accurate information and for helping in the effort to make 

America’s work places safer and healthier. [END INTERVIEW] 

BLOCK D 

Thank you for helping us collect accurate information and for helping in the effort to make 

America’s work places safer and healthier. [END INTERVIEW] 
Appendix B 

Telephone Interviewer Training Agendas

BLS SOII Re-Contact Survey B-1 

 

Appendix B 

Telephone Interviewer Training Agendas 

 
BLS to 19 OSHO SOII Respondent Re-Contact 

Survey Training 

BLS SOII Re-Contact Survey B-2 

 

Appendix B 

Telephone Interviewer Training Agendas 

1

WebEx 

Training 

Session

4 hours

First Session (4 hours)

2:00–2:15pm – Welcome & 

Introductions

2:30–4:20pm – Interactives 1 & 4 

1 Demo, 1 Company & Multiple

1 Comp (101–200)

Multiple 4 – (201–300)

4:20–4:30pm – Break

4:30–5:15pm – Contacts and 

Interactive with 

2 companies (301-400)

5:15–6:00pm – Gaining 

Cooperation with Gatekeepers & 

Administrative 

Assistants/Secretaries & FAQ’s

6:00–6:15pm – Demo Role Play 

& Connections 

 FAQs

 Mail out 

documents

 855 #/

 website doc
Appendix C 

Advance Letter

BLS SOII Re-Contact Survey C-1 

 

Appendix C 

Advance Letter 

{COMPANY_NAME} 

{SECONDARY_NAME} {CONTACT_NAME_2013} 

{STREET_ADDRESS} {STREET_ADDRESS2} 

{CITY}, {STATE_ABBREVIATION} {ZIP} 

Dear {CONTACT_NAME_2013_SAL}: 

The U.S. Department of Labor, Bureau of Labor Statistics (BLS) has partnered with the research firm 

Westat to conduct interviews with businesses across the nation to better understand the types of injuries 

and illnesses experienced by our country’s workforce. As a company that participated in the BLS Survey 

of Occupational Injuries and Illnesses (SOII) in 2013, we appreciate your efforts that make this important 

data available to help make our workforce safer and healthier. 

To better understand the data collected in the survey, we would like to speak with you to discuss your 

thoughts and experiences with completing the survey and recordkeeping practices for injuries and 

illnesses. 

In the next few days, a Westat staff member will call you to conduct a phone interview. This one-time 

phone interview will last approximately 20 minutes. You can set up an appointment to complete it later if 

you are reached at an inconvenient time. The phone interview is directed to the person who was 

responsible for completing your company’s survey for the year 2013. If the person who completed the 

2013 survey is no longer available, we’d like to speak with the person currently responsible for the 

company’s injury and illness recordkeeping. 

This study is not part of any type of enforcement action and we are not conducting an OSHA inspection or 

audit. Per federal law, we will not and cannot share any information with OSHA. The BLS will use the 

information you provide for statistical purposes only and will hold the information in confidence to the full 

extent permitted by law. In accordance with the Confidential Information Protection and Statistical 

Efficiency Act (Title 5 of public Law 107-347) and other applicable Federal laws, your responses will not 

be disclosed in identifiable form without your informed consent. 

We hope you will participate in this study and help to refine efforts to accurately reflect the experiences of 

employers like yourself. Westat will contact you shortly by telephone to discuss this study further. 

It may be helpful to have any injury and illness records from 2013, such as the BLS survey, OSHA logs, 

or Workman’s Compensation data, available at that time. If you have any questions, or would like to 

complete the interview at your convenience, you can call Westat about this study at 855-405-xxxx. Thank 

you for your time and consideration. 

Sincerely, 

U.S. Department of Labor Bureau of Labor Statistics

2 Massachusetts Ave. N.E.

Washington, D.C. 20212
BLS SOII Re-Contact Survey C-2 

 

Appendix C 

Advance Letter 

Hilery Z. Simpson

Assistant Commissioner 

Office of Safety, Health and Working Conditions 

Bureau of Labor Statistics 

During the interview, we will ask about the following business location(s): 

{COMPANY_NAME}; {SECONDARY_NAME}; {LOCDEP}; LDB NUMBER: {LDB_NUMBER} 

{COMPANY_NAME2}; {SECONDARY_NAME2}; {LOCDEP2}; LDB NUMBER: {LDB_NUMBER2} 

{COMPANY_NAME3}; {SECONDARY_NAME3}; {LOCDEP3}; LDB NUMBER: {LDB_NUMBER3} 

{COMPANY_NAME4}; {SECONDARY_NAME4}; {LOCDEP4}; LDB NUMBER: {LDB_NUMBER4} 

{COMPANY_NAME5}; {SECONDARY_NAME5}; {LOCDEP5}; LDB NUMBER: {LDB_NUMBER5} 

{COMPANY_NAME6}; {SECONDARY_NAME6}; {LOCDEP6}; LDB NUMBER: {LDB_NUMBER6} 

{COMPANY_NAME7}; {SECONDARY_NAME7}; {LOCDEP7}; LDB NUMBER: {LDB_NUMBER7} 

{COMPANY_NAME8}; {SECONDARY_NAME8}; {LOCDEP8}; LDB NUMBER: {LDB_NUMBER8} 

{COMPANY_NAME9}; {SECONDARY_NAME9}; {LOCDEP9}; LDB NUMBER: {LDB_NUMBER9} 

{COMPANY_NAME10}; {SECONDARY_NAME10}; {LOCDEP10}; LDB NUMBER: {LDB_NUMBER10} 

{COMPANY_NAME11}; {SECONDARY_NAME11}; {LOCDEP11}; LDB NUMBER: {LDB_NUMBER11} 

{COMPANY_NAME12}; {SECONDARY_NAME12}; {LOCDEP12}; LDB NUMBER: {LDB_NUMBER12} 
Appendix D 

BLS OSHA Abstract

BLS SOII Re-Contact Survey D-1 

 

Appendix D 

BLS OSHA Abstract 
This page left blank intentionally. 
Appendix E 

CATI Survey Data Codebook

BLS SOII Re-Contact Survey E-1 

 

Appendix E 

CATI Survey Data Codebook 

LDBNUM 

Location LDB number, a unique location identifier of sampled location. 

VOXCOID 

Company's Westat ID 

ESTBNAME 

Company name 

RESPEMAL 

Email address of respondent 

PHON2013 

Phone number of 2013 respondent 

PHTYP2013 

Phone type of 2013 respondent 

HOME...................................................................................................... 1 

WORK ...................................................................................................... 2 

CELL ......................................................................................................... 3 

OTHER ..................................................................................................... 4 

 

EXT2013 

Phone extension of 2013 respondent 

DISPEX13 

Does the 2013 phone number have an extension? [for display purposes only] 

YES .......................................................................................................... 1 

NO........................................................................................................... 2 

NAME2013 

First and last name of 2013 respondent 

JOBT2013 

Job title of 2013 respondent 

EMAL2013 

Email address of 2013 respondent 
BLS SOII Re-Contact Survey E-2 

 

Appendix E 

CATI Survey Data Codebook 

PHON2014 

Phone number of 2014 respondent 

PHTYP2014 

Phone type of 2014 respondent 

HOME...................................................................................................... 1 

WORK ...................................................................................................... 2 

CELL ......................................................................................................... 3 

OTHER ..................................................................................................... 4 

EXT2014 

Phone extension of 2014 respondent 

DISPEX14 

Does the 2014 phone number have an extension? [for display purposes only] 

YES .......................................................................................................... 1 

NO........................................................................................................... 2 

NAME2014 

First and last name of 2014 respondent 

JOBT2014 

Job title of 2014 respondent 

EMAL2014 

Email address of 2014 respondent 

ESTBSECD 

Secondary company name 

DISPEST2 

Does the company have a secondary name? [for display purposes only] 

YES .......................................................................................................... 1 

NO........................................................................................................... 2 

SAMPSTRT 

Company street address or address line 1, where letter was mailed 

SAMPADD2 

Company street address line 2
BLS SOII Re-Contact Survey E-3 

 

Appendix E 

CATI Survey Data Codebook 

SAMPCITY 

Company city 

SAMPSTAT 

Company state 

ALASKA..................................................................................................AK

ALABAMA.............................................................................................. AL

ARKANSAS .............................................................................................AR

ARIZONA ............................................................................................... AZ

CALIFORNIA ..........................................................................................CA

COLORADO ...........................................................................................CO

CONNECTICUT....................................................................................... CT

DISTRICT OF COLUMBIA .......................................................................DC

DELAWARE ............................................................................................DE

FLORIDA ................................................................................................. FL

GEORGIA ...............................................................................................GA

HAWAII ..................................................................................................HI

IOWA ..................................................................................................... IA

IDAHO ....................................................................................................ID

ILLINOIS ...................................................................................................IL

INDIANA ................................................................................................. IN

KANSAS ..................................................................................................KS

KENTUCKY ............................................................................................. KY

LOUISIANA ............................................................................................ LA

MASSACHUSETTS .................................................................................MA

MARYLAND ..........................................................................................MD

MAINE .................................................................................................. ME

MICHIGAN .............................................................................................MI

MINNESOTA ........................................................................................ MN

MISSOURI ............................................................................................ MO

MISSISSIPPI .......................................................................................... MS

MONTANA ........................................................................................... MT

NORTH CAROLINA .................................................................................NC

NORTH DAKOTA ................................................................................... ND

NEBRASKA .............................................................................................NE

NEW HAMPSHIRE ................................................................................ NH

NEW JERSEY ...........................................................................................NJ

NEW MEXICO ...................................................................................... NM

NEVADA ................................................................................................NV

NEW YORK ............................................................................................NY

OHIO .................................................................................................... OH

OKLAHOMA...........................................................................................OK

OREGON................................................................................................OR

PENNSYLVANIA ..................................................................................... PA

PUERTO RICO ........................................................................................ PR

RHODE ISLAND ....................................................................................... RI

SOUTH CAROLINA ................................................................................. SC

SOUTH DAKOTA .................................................................................... SD

TENNESSEE ...........................................................................................TN
BLS SOII Re-Contact Survey E-4 

 

Appendix E 

CATI Survey Data Codebook 

TEXAS .................................................................................................... TX

UTAH .....................................................................................................UT

VIRGINIA ...............................................................................................VA

VERMONT ............................................................................................. VT

WASHINGTON ......................................................................................WA

WISCONSIN ...........................................................................................WI

WEST VIRGINIA ....................................................................................WV

WYOMING ...........................................................................................WY

 

SAMPZIP 

Company zip (5 digits) 

SAMPZIP 

Company zip ‘+4’ (4 digits) 

SIZECODE 

Size of the company, # of employees 

1-10 EMPLOYEES .................................................................................... 1 

11-49 EMPLOYEES .................................................................................. 2 

50-249 EMPLOYEES ................................................................................ 3 

250-999 EMPLOYEES .............................................................................. 4 

1000 OR MORE EMPLOYEES ................................................................... 5 

 

PROCDATE 

The date the survey response was processed by BLS 

[M/D/YYYY] 

MULITND 

Indicates a multi-location bundle. The value represents the bundle number. All locations in that bundle have the 

same MULITND. 

LOCDEP 

Location unit description of sampled location. 

LOSTAT 

State of sampled location 

AVGEMP 

Reported average annual employment of sampled location 
BLS SOII Re-Contact Survey E-5 

 

Appendix E 

CATI Survey Data Codebook 

RESPSTAT 

2013 respondent .................................................................................. 01

2014 respondent .................................................................................. 02

New respondent ................................................................................... 03

LOCANUM 

Number of locations for this company included in the survey 

RESPNAME 

First, I ́d like to confirm some information about you so that we can correct our records if needed. 

NAME: 

RESPTITL 

JOB TITLE: 

 

RESPCOMP 

COMPANY NAME: 

REMAIL1 

EMAIL ADDRESS: 

REMAIL2 

[RE-ENTER EMAIL ADDRESS TO CONFIRM.] 

R_ EMAVER 

[IF REMAIL1 <> REMAIL2:] I may have made a mistake. Which is the correct email address? 

<REMAIL1>............................................................................................ 01

<REMAIL2>............................................................................................ 02

NEITHER, NEW ENTRY ........................................................................... 03

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

REMAIL3 

[RE-ENTER EMAIL ADDRESS] 
BLS SOII Re-Contact Survey E-6 

 

Appendix E 

CATI Survey Data Codebook 

EMPNUM 

First, I have a few questions on your company location, employees, and workplace injury compensation practices. 

The first location we selected for this survey is <ESTBNAME>: <LOCDEP>. We show the 2013 annual average 

employment at this location is <AVGEMP>. Does that sound correct? 

YES ........................................................................................................ 01

NO......................................................................................................... 02 => EMPNOS 

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

EMPNOS 

What was the 2013 annual average employment at <LOCDEP>? 

[1 – 99,999] 

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

EMPLOC 

Is the one employee / are all the <N> employees located at <LOCDEP> <? / or does this number also include 

employees at other locations?> 

<YES / THIS LOCATION ONLY> .............................................................. 01 

<NO / INCLUDES OTHER/MULTIPLE LOCATIONS> ................................ 02 

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

NOT ASCERTAINED ................................................................................ -9 

 

SAMSTA 

Do you have other locations in <LOSTAT>? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8

NOT ASCERTAINED ................................................................................ -9 

 

OTHERLOC 

Do you have locations in other states? [Other than <LOSTAT for all associated locations>.] 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

NOT ASCERTAINED ................................................................................ -9 
BLS SOII Re-Contact Survey E-7 

 

Appendix E 

CATI Survey Data Codebook 

COMPARTT 

Does your company have part-time employees at any location? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

PARTIM 

Does your company have part-time employees at <LOCDEP>? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

COMUNION 

Are any employees covered by a union or collective bargaining agreement at any company location? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

UNION 

Are any employees covered by a union or collective bargaining agreement at <LOCDEP>? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

COMTWORK 

Does your company use temporary workers hired through a temp help or staffing agency at any location? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

NOT NOW, BUT HAS IN THE PAST......................................................... 03

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

TEMPWK 

Does your company use temporary workers hired through a temp help or staffing agency at <LOCDEP>? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

NOT NOW, BUT HAS IN THE PAST......................................................... 03

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 
BLS SOII Re-Contact Survey E-8 

 

Appendix E 

CATI Survey Data Codebook 

TEMNUM 

How many temp help agency workers does your company have at any one time at this location? 

[1 – 99,999] 

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

WCASRESP 

Can you tell me who completes or assists with Workers ́ Compensation claims for your company? 

Is it you? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

WCASEMPL 

[Can you tell me who completes or assists with Workers ́ Compensation claims for your company?] 

Is it other company employees? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

WCASINSU 

[Can you tell me who completes or assists with Workers ́ Compensation claims for your company?] 

Is it a Workers ́ Compensation insurer? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

WCASADMN 

[Can you tell me who completes or assists with Workers ́ Compensation claims for your company?] 

Is it a Third Party Administrator or TPA? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 
BLS SOII Re-Contact Survey E-9 

 

Appendix E 

CATI Survey Data Codebook 

WCASOTH 

[Can you tell me who completes or assists with Workers ́ Compensation claims for your company?] 

Is it someone else? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

LOOTHOST 

[OTHER SPECIFY text field for WCASOTH=01] 

LOCCLAMM01 – LOCCLAMM05 

[APPLIES TO MULTI-ESTABLISHMENT LOCATIONS WHERE MORE THAN ONE RESPONSE OPTION 

WAS ANSWERED ‘YES’ AT WCASRESP – WCASOTH] 

Can you tell me who completes or assists with Workers ́ Compensation claims for your company at <LOCDEP>? 

[CODE ALL THAT APPLY. First response option chosen is in LOCCLAMM01, second is in LOCCLAMM02, 

etc.] 

RESPONDENT ........................................................................................ 01

OTHER COMPANY EMPLOYEES ............................................................. 02

WORKER’S COMPENSATION INSURER.................................................. 03

THIRD PARTY ADMINISTRATOR (TPA) ................................................... 04

SOMEONE ELSE ..................................................................................... 91

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

LOCCLAMMT0 

[OTHER SPECIFY text field for LOCCLAMM01-M05=91] 

SELFCOMP 

Is your company self-insured for workers ́ compensation? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8

GRUPCOMP 

[SELF-INSURED FOR WORKERS ́ COMPENSATION] Is this through a group plan? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

SOMETHING ELSE ................................................................................. 91

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 
BLS SOII Re-Contact Survey E-10 

 

Appendix E 

CATI Survey Data Codebook 

GRUPCOMPT 

[OTHER SPECIFY text field for GRUPCOMP=91] 

SELFLOC 

Is <LOCDEP> self-insured for workers ́ compensation? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

GRUPLOC 

[SELF-INSURED FOR WORKERS ́ COMPENSATION] Is this through a group plan? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

SOMETHING ELSE ................................................................................. 91

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

GRUPLOCT 

[OTHER SPECIFY text field for GRUPLOC=91] 

OSHALOG 

In 2013, did your company use, maintain, or have the capacity to electronically generate the OSHA 300 Log? 

YES ........................................................................................................ 01

NO......................................................................................................... 02 => COMFORM 

REFUSED ................................................................................................ -7 => COMFORM 

DON'T KNOW ......................................................................................... -8 => COMFORM 

OSHAPROG 

Can you tell me how your company tracks workplace injuries and illnesses? 

Does your company use a software program that can generate the OSHA 300 Log? 

YES ........................................................................................................ 01 => COMPINTR 

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

OSHAELEC 

[Can you tell me how your company tracks workplace injuries and illnesses?] 

Does your company use an electronic OSHA 300 Log spreadsheet or pdf provided by OSHA? 

YES ........................................................................................................ 01 => COMPINTR 

NO......................................................................................................... 02 

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 
BLS SOII Re-Contact Survey E-11 

 

Appendix E 

CATI Survey Data Codebook 

OSHAPAPR 

[Can you tell me how your company tracks workplace injuries and illnesses?] 

Does your company use the paper OSHA 300 Log? 

YES ........................................................................................................ 01 => COMPINTR 

NO......................................................................................................... 02 => RECINFO 

REFUSED ................................................................................................ -7 => RECINFO 

DON'T KNOW ......................................................................................... -8 => RECINFO 

COMFORM 

Can you tell me how your company tracks workplace injuries and illnesses? 

Does your company use your company ́s own paper forms, electronic forms, or spreadsheets? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

INFFORM 

[Can you tell me how your company tracks workplace injuries and illnesses?] 

Does your company use Insurance Company forms? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

WCFORM 

[Can you tell me how your company tracks workplace injuries and illnesses?] 

Does your company use Workers’ Compensation forms? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

RECINFO 

The OSHA 300 log includes information on the employee name and job title, type, date and location of injury, and 

whether the employee lost days of work or was assigned different work tasks due to the injury. Did your company 

maintain records or information during 2013 that could be used to complete the OSHA 300 log? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 
BLS SOII Re-Contact Survey E-12 

 

Appendix E 

CATI Survey Data Codebook 

COMPRESP 

Some companies have one and others have multiple persons to help with workplace injuries and illnesses reporting. 

Can you tell me who of the following people typically completes or assists with the <OSHA 300 log / injury and 

illness> recordkeeping for this location? 

Do you typically complete or assist with the < OSHA 300 log / injury and illness> recordkeeping? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

COMPINSU 

[Some companies have one and others have multiple persons to help with workplace injuries and illnesses reporting. 

Can you tell me who of the following people typically completes or assists with the <OSHA 300 log / injury and 

illness> recordkeeping for this location?] 

Does a Workers’ Compensation insurer? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

COMPADMN 

[Some companies have one and others have multiple persons to help with workplace injuries and illnesses reporting. 

Can you tell me who of the following people typically completes or assists with the <OSHA 300 log / injury and 

illness> recordkeeping for this location?] 

Does a Third Party Administrator (TPA)? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

COMPEMPL 

[Some companies have one and others have multiple persons to help with workplace injuries and illnesses reporting. 

Can you tell me who of the following people typically completes or assists with the <OSHA 300 log / injury and 

illness> recordkeeping for this location?] 

Do some other employees at your company? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

COMPEMOST 

[OTHER SPECIFY text field for COMPEMPL=01] 

Who at your company typically completes or assists with <OSHA 300 log / injury and illness> recordkeeping? 
BLS SOII Re-Contact Survey E-13 

 

Appendix E 

CATI Survey Data Codebook 

COMPOTH 

Does anyone else typically complete or assist with the <OSHA 300 log / injury and illness> recordkeeping for this 

location? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

COMPOTHT 

[OTHER SPECIFY text field for COMPOTH=01] 

COMPNONE 

Just to confirm, no one completes or assists with <OSHA 300 log / injury and illness> record-keeping for this 

location? 

NO ONE COMPLETES OR ASSISTS WITH RECORD-KEEPING .................. 01

SOMEBODY COMPLETES OR ASSISTS WITH RECORD-KEEPING ............ 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

RECKPRIM 

Can you tell me who has primary responsibility for the <OSHA 300 log / injury and illness> recordkeeping for this 

location? Is it... 

you ........................................................................................................ 01

other company employees ................................................................... 02

a worker compensation insurer............................................................ 03

a third party administrator ................................................................... 04

<COMPOTHT> ....................................................................................... 05

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

LONGRECD 

How long <have you / has another company employee / has the workers compensation insurer / has the third party 

administrator / has someone else> <been an OSHA record-keeper / kept track of workplace injuries and illnesses>? 

[RESPONSE IN WHOLE YEARS. IF 6 MONTHS OR MORE ROUND UP TO NEXT WHOLE YEAR.] 

[00 – 25] 

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 
BLS SOII Re-Contact Survey E-14 

 

Appendix E 

CATI Survey Data Codebook 

TRANOSHA 

<Have you / has the other company employee / has the workers' compensation insurer / has the third party 

administrator / has someone else> received formal training on OSHA recordkeeping, such as classes, seminars, or 

online courses? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

LASTTRAN 

Do you recall when <you / the other company employee / the worker's compensation insurer / the third party 

administrator / someone else> last received formal OSHA recordkeeping training? Was it... 

within the last 12 months, .................................................................... 01

1 to 5 years ago, ................................................................................... 02

6 to 10 years ago, or ............................................................................. 03

more than 10 years ago? ...................................................................... 04

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

SUBRESP 

Also focusing on record-keepers, the 2013 BLS Survey of Occupational Injuries and Illnesses was completed for 

this location on <PROCDATE>. Can you tell me who completed or assisted with submitting the BLS survey? 

Was it you? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

SUBEMPL 

[Can you tell me who completed or assisted with submitting the BLS survey?] 

Was it other company employees? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

SUBINSU 

[Can you tell me who completed or assisted with submitting the BLS survey?] 

Was it a Workers’ Compensation insurer? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 
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Appendix E 

CATI Survey Data Codebook 

SUBADMN 

[Can you tell me who completed or assisted with submitting the BLS survey?] 

Was it a Third Party Administrator (TPA)? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

SUBOTH 

[Can you tell me who completed or assisted with submitting the BLS survey?] 

Was it someone else? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

SUBOTOST 

[OTHER SPECIFY text field for SUBOTH=01] 

 

PRIMSUB 

Can you tell me who had primary responsibility for completing the BLS survey? Is it... 

you ........................................................................................................ 01

other company employees ................................................................... 02

a worker compensation insurer............................................................ 03

a third party administrator ................................................................... 04

<SUBOTOST>......................................................................................... 05

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8

 

RESPLOCS 

<Are you / are other company employees / is the worker's compensation insurer / is the third party administrator> 

responsible for completing the BLS Survey for any other company locations? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

FRSTCOMP 

Was 2013 the first time <you / other company employees / the worker's compensation insurer / the third party 

administrator / someone else> completed the BLS Survey at this location? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 
BLS SOII Re-Contact Survey E-16 

 

Appendix E 

CATI Survey Data Codebook 

INFO300L 

What information sources were used to complete the 2013 BLS Survey? 

Did you use the OSHA 300 Log? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

INFO301F 

[What information sources were used to complete the 2013 BLS Survey?] 

Did you use the OSHA 301 Form? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

INFOWCDT 

[What information sources were used to complete the 2013 BLS Survey?] 

Did you use Workers’ Compensation data such as claims or the state first report? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

INFOCHR 

[What information sources were used to complete the 2013 BLS Survey?] 

Did you use company injury and illness records, such as injury report forms or individual files on employees? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

INFOOTHR 

[What information sources were used to complete the 2013 BLS Survey?] 

Were any other information sources used? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

INFOOTOST 

[OTHER SPECIFY text field for INFOOTHR=01] 
BLS SOII Re-Contact Survey E-17 

 

Appendix E 

CATI Survey Data Codebook 

AFTERINJ 

In general, how long after an injury or illness is reported to your company does it get recorded on the OSHA 300 

log? Is it recorded...[IF R SAYS “IMMEDIATELY” OR “WITHIN ONE DAY” CODE WITHIN ONE WEEK.] 

within one week ................................................................................... 01

within one month, ................................................................................ 02

at the end of the year, or ...................................................................... 03 

some other time? ................................................................................. 91

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8

 

AFTRINOST 

[OTHER SPECIFY text field for AFTERINJ=91] 

DOCNOTE 

Where does your company <usually> get the number of days away from work for the <OSHA 300 log / BLS 

Survey>? 

From a doctor's report or note? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

PAYROLL 

[Where does your company <usually> get the number of days away from work for the <OSHA 300 log / BLS 

Survey>?] 

From payroll data? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

ATTRECD 

[Where does your company <usually> get the number of days away from work for the <OSHA 300 log / BLS 

Survey>?] 

From attendance records or timekeeping? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 
BLS SOII Re-Contact Survey E-18 

 

Appendix E 

CATI Survey Data Codebook 

WCDATA 

[Where does your company <usually> get the number of days away from work for the <OSHA 300 log / BLS 

Survey>?] 

From Worker ́s compensation time loss data? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

TPADATA 

[Where does your company <usually> get the number of days away from work for the <OSHA 300 log / BLS 

Survey>?] 

From the Third Party Administrator (TPA)? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

EMPLOYEE 

[Where does your company <usually> get the number of days away from work for the <OSHA 300 log / BLS 

Survey>?] 

From the employee? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

SUPERVIS 

[Where does your company <usually> get the number of days away from work for the <OSHA 300 log / BLS 

Survey>?] 

From the supervisor? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

AWAYOTHR 

[Where does your company <usually> get the number of days away from work for the <OSHA 300 log / BLS 

Survey>?] 

From some other source? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 
BLS SOII Re-Contact Survey E-19 

 

Appendix E 

CATI Survey Data Codebook 

AWAYOTOST 

[OTHER SPECIFY text field for AWAYOTHR=01] 

What other source does your company <usually> use to get the number of days away from work for the <OSHA 300 

log / BLS Survey>? 

DAYSAWAY 

Does the number of days away from work <for the OSHA 300 Log /on the BLS Survey > include all calendar days, 

or only days in which the employee was scheduled to work? 

CALENDER DAYS ................................................................................... 01

SCHEDULED DAYS/SHIFTS ..................................................................... 02

OTHER SPECIFY ..................................................................................... 91

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

DAYSAWOST 

[OTHER SPECIFY text field for DAYSAWAY=91] 

 

UPDATLOG 

Does your company add or update cases on the previous year ́s OSHA 300 log? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

NO, I’VE NEVER NEEDED TO ................................................................. 03

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8

 

MISSINJ 

Do you recall whether any of these types of timing issues have ever occurred at any point in time at your company 

that could have resulted in the BLS survey missing injury or illness cases? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8

 

MISSINOST 

[OTHER SPECIFY text field for MISSINJ=01] 

Are you able to provide any details? 

AFTERSUB 

An injury or illness was reported or discovered after submitting the BLS Survey. Has this ever happened? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 
BLS SOII Re-Contact Survey E-20 

 

Appendix E 

CATI Survey Data Codebook 

ASUB2013 

[An injury or illness was reported or discovered after submitting the BLS Survey.] 

Did this happen in 2013? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8

 

INCOINFO 

An injury or illness occurring in November or December had incomplete information and was not included on the 

BLS Survey. Has this ever happened? 

YES ........................................................................................................ 01

NO ......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

INFO2013 

[An injury or illness occurring in November or December had incomplete information and was not included on the 

BLS Survey.] 

Did this happen in 2013? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8

 

STOPWORK 

An employee stopped working at your company, then reported an injury or illness to you, and the case was not 

included on the BLS survey. Has this ever happened? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

STOP2013 

[An employee stopped working at your company, then reported an injury or illness to you, and the case was not 

included on the BLS survey.] 

Did this happen in 2013? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 
BLS SOII Re-Contact Survey E-21 

 

Appendix E 

CATI Survey Data Codebook 

WORSEINJ 

An injury worsened and became recordable after submitting the BLS survey and was not included on the survey. 

Has this ever happened? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

WRSE2013 

[An injury worsened and became recordable after submitting the BLS survey and was not included on the survey.] 

Did this happen in 2013? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

PENDING 

A claim was pending for Worker's Compensation at the time of submitting the BLS survey and was not included. 

Has this ever happened? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8

 

PEND2013 

[A claim was pending for Worker's Compensation at the time of submitting the BLS survey and was not included.] 

Did this happen in 2013? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8

 

TRANWRSE 

An employee was put on job transfer or restriction or light duty, but the injury worsened and resulted in days away 

from work after you submitted the BLS Survey. Has this ever happened? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8

 
BLS SOII Re-Contact Survey E-22 

 

Appendix E 

CATI Survey Data Codebook 

TRAN2013 

[An employee was put on job transfer or restriction or light duty, but the injury worsened and resulted in days away 

from work after you submitted the BLS Survey.] 

Did this happen in 2013? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8

 

OSHAUPD 

BLS does not currently request updates of the OSHA 300 logs. However, if asked, do you have or could you 

generate an updated OSHA 300 log that would include 2013 cases additions or updates? 

YES ........................................................................................................ 01 => EASYUPDT 

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8

 

DATAUPD 

BLS does not currently request updates on reported injury or illness data. However, if requested, could you provide 

BLS with additional or updated information on 2013 cases that are added or change? 

YES ........................................................................................................ 01 => EASYUPDT 

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

EASYUPDT 

What would be the easiest way to provide BLS with the additions and updates? Would you say... 

sending BLS the updated OSHA log, ..................................................... 01

sending BLS updated injury and illness records,................................... 02

providing BLS the information over the telephone, or ......................... 03

some other way? .................................................................................. 91

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8

 

EASYUPOST 

[OTHER SPECIFY text field for EASYUPDT=91] 
BLS SOII Re-Contact Survey E-23 

 

Appendix E 

CATI Survey Data Codebook 

INCLTEMP 

Now we have a few questions about temp agency workers and recordkeeping. Would you ever include a temp 

agency worker on your BLS survey? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

NOT ASCERTAINED ................................................................................ -9

TEMPLAB 

What types of tasks do temp workers do? Would you say you use them for...labour? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

NOT ASCERTAINED ................................................................................ -9

TEMPOFFW 

[What types of tasks do temp workers do? Would you say you use them for...] office work? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

NOT ASCERTAINED ................................................................................ -9

TEMPOTHR 

[What types of tasks do temp workers do? Would you say you use them for...] something else? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

NOT ASCERTAINED ................................................................................ -9

TEMPOTOST 

[OTHER SPECIFY text field for TEMPOTHR=01] 

What other types of tasks do temp workers do? 
BLS SOII Re-Contact Survey E-24 

 

Appendix E 

CATI Survey Data Codebook 

TEMPEXP 

Would you say that temp workers experience more, less, or about the same number of injuries and illnesses as 

permanent employees? 

MORE .................................................................................................... 01

LESS ....................................................................................................... 02

ABOUT THE SAME ................................................................................. 03

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

NOT ASCERTAINED ................................................................................ -9 

 

TEMPINJ 

In 2013, did any temp workers experience injuries or illnesses? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

NOT ASCERTAINED ................................................................................ -9

INJAMT 

How many [temp workers experienced injuries or illnesses]? 

[00000 – 99999] 

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

INJUNIT 

Is this the number of workers or percentage of workers? 

NUMBER OF WORKERS ......................................................................... 01

PERCENTAGE OF WORKERS .................................................................. 02

 

DOFFAMT 

How many of the injured and ill temp workers had to take days off from work because of their injury or illness? 

[00000 – 99999] 

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

DOFFUNIT 

Is this the number of workers or percentage of workers? 

NUMBER OF WORKERS ......................................................................... 01

PERCENTAGE OF WORKERS .................................................................. 02

 
BLS SOII Re-Contact Survey E-25 

 

Appendix E 

CATI Survey Data Codebook 

ANKINCL 

Let ́s say an employee sprained their ankle at work on Friday. The doctor recommended they take 2 days off from 

work. They were not scheduled to work on the weekend, and returned to work on Monday. 

Would your company <consider this an OSHA reportable injury / include this on the BLS Survey>? 

YES ........................................................................................................ 01

NO......................................................................................................... 02 => ARMINCL 

REFUSED ................................................................................................ -7 => ARMINCL 

DON'T KNOW ......................................................................................... -8 => ARMINCL 

 

ANKDAYS 

[Let ́s say an employee sprained their ankle at work on Friday. The doctor recommended they take 2 days off from 

work. They were not scheduled to work on the weekend, and returned to work on Monday.] 

Would you record any days away from work? 

YES ........................................................................................................ 01

NO......................................................................................................... 02 => ARMINCL 

REFUSED ................................................................................................ -7 => ARMINCL 

DON'T KNOW ......................................................................................... -8 => ARMINCL

 

ANKDNUM 

[Let ́s say an employee sprained their ankle at work on Friday. The doctor recommended they take 2 days off from 

work. They were not scheduled to work on the weekend, and returned to work on Monday.] 

How many days? 

[01 – 04] 

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

ARMINCL 

Let ́s say a worker broke their arm at work, saw their family doctor and did not file a Worker's Compensation claim, 

instead using their personal medical insurance. Would your company <consider this an OSHA reportable injury / 

include this on the BLS survey? 

YES ........................................................................................................ 01

NO......................................................................................................... 02

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 
BLS SOII Re-Contact Survey E-26 

 

Appendix E 

CATI Survey Data Codebook 

CONSDDAY 

For the <OSHA 300 Log / BLS Survey>, you are asked to classify either Days Away From Work or Days with Job 

Transfer or Restriction as the most serious outcome of the case. Let ́s say a worker was injured, and the doctor 

recommended 2 days away from work and 10 days of modified or restricted job duties. Would your company 

classify this as a `days away from work ́ case or a `days of job transfer and restriction ́ case on the <OSHA 300 Log 

/ BLS Survey>? 

DAYS AWAY FROM WORK (DAFW) ....................................................... 01

DAYS OF JOB TRANSFER AND RESTRICTION (DJTR) .............................. 02

OTHER ................................................................................................... 91

REFUSED ................................................................................................ -7 

DON'T KNOW ......................................................................................... -8 

 

CONSDYOST 

[OTHER SPECIFY text field for CONSDDAY=91] 

 

SENDCOPY 

How would you like to send your <OSHA Form 300 / injury and illness report>? 

WILL FAX ............................................................................................... 01 => SENDFAX 

WILL EMAIL ........................................................................................... 02 => SENDEMAL 

WILL MAIL ............................................................................................. 03 => SENDTOPO 

REFUSED ................................................................................................ -7 

 

SENDFAX 

Please fax your copies to 888-249-7253. 

CONTINUE ............................................................................................. 01 

SENDEMAL 

You may scan your copies and e-mail them as attachments to BLSSOIIRecontact@westat.com. Please indicate on 

the subject line "SOII STUDY". 

CONTINUE ............................................................................................. 01

 

SENDTOPO 

We will be happy to provide you with a postage paid envelope. What is your mailing address? 

[ARE YOU RECORDING P.O. BOX?] 

YES ........................................................................................................ 01 => SENDPOBX 

NO......................................................................................................... 02 => SENDANUM 

 

SENDPOBX 

[We will be happy to provide you with a postage paid envelope. What is your mailing address?] 

P.O. BOX: 

 
BLS SOII Re-Contact Survey E-27 

 

Appendix E 

CATI Survey Data Codebook 

SENDPOCY 

CITY: 

 

SENDPOST 

STATE: 

SENDPOZP 

ZIP: 

 

SENDPZP4 

ZIP4: 

SENDANUM 

[We will be happy to provide you with a postage paid envelope. What is your mailing address?] 

[<SAMPSTRT> MUST BE RETYPED IN APPROPRIATE FIELDS. VERIFY SPELLING. RECORD CHANGES 

OR TAB IF NO CHANGE.] 

STREET #: 

 

SENDSTRT 

STREET NAME: 

 

SENDSTTY 

STREET TYPE: 

 

SENDADD2 

ADDRESS LINE 2: 

 

SENDCITY 

CITY: 

 

SENDSTAT 

STATE: 

SENDZIP 

ZIP: 

SENDZIP4 

ZIP4: 
BLS SOII Re-Contact Survey E-28 

 

Appendix E 

CATI Survey Data Codebook 

REASREF1M01 – REASREF1M04 

[FIRST REFUSAL] 

WHY IS THE RESPONDENT REFUSING? 

[CODE ALL THAT APPLY. First response option chosen is in REASREF1M01, second is in REASREF1M02, 

etc.] 

HUNG-UP WITH NO COMMENT ........................................................... 01

TOO BUSY ............................................................................................. 02

NOT INTERESTED .................................................................................. 03

OTHER ................................................................................................... 04

 

NIRFRES1 

WHAT DID THE R SAY AND/OR WHAT DID YOU SAY? WHAT WERE YOU READING WHEN THE R 

REFUSED? 

................................................................................................................ 1 DO

 

NIRFRES1T 

[Text field for NIRFRES1] 

REASREF2M01 – REASREF2M04 

[SECOND REFUSAL] 

WHY IS THE RESPONDENT REFUSING? 

[CODE ALL THAT APPLY. First response option chosen is in REASREF2M01, second is in REASREF2M02, 

etc.] 

HUNG-UP WITH NO COMMENT ........................................................... 01

TOO BUSY ............................................................................................. 02

NOT INTERESTED .................................................................................. 03

OTHER ................................................................................................... 04

 

NIRFRES2 

WHAT DID THE R SAY AND/OR WHAT DID YOU SAY? WHAT WERE YOU READING WHEN THE R 

REFUSED? 

................................................................................................................ 1 DO

 

NIRFRES2T 

[Text field for NIRFRES2] 

REASREF3M01 – REASREF3M04 

[THIRD REFUSAL] 

WHY IS THE RESPONDENT REFUSING? 

[CODE ALL THAT APPLY. First response option chosen is in REASREF2M01, second is in REASREF2M02, 

etc.] 

HUNG-UP WITH NO COMMENT ........................................................... 01

TOO BUSY ............................................................................................. 02

NOT INTERESTED .................................................................................. 03

OTHER ................................................................................................... 04

 
BLS SOII Re-Contact Survey E-29 

 

Appendix E 

CATI Survey Data Codebook 

NIRFRES3 

WHAT DID THE R SAY AND/OR WHAT DID YOU SAY? WHAT WERE YOU READING WHEN THE R 

REFUSED? 

................................................................................................................ 1 DO

 

NIRFRES3T 

[Text field for NIRFRES3] 

ResCallCount 

Number of calls 

ResLastCallDate 

Last date called 

ResCodeResult 

FINAL RESULT CODE 

INTERVIEW COMPLETE ......................................................................... C1

INELIGIBLE.............................................................................................. IE

FINAL LANGUAGE PROBLEM..................................................................LP

MAX CALLS ...........................................................................................MC

NEVER CONTACTED (REFIELDED) ..........................................................N2

NEVER ANSWERED................................................................................NA

NOT AT THIS NUMBER, NO NEW NUMBER AVAILABLE ........................ NL

NEVER CONTACTED (INCLUDES AM) .................................................. NM

LOADED AS INELIGIBLE ........................................................................ NO

NON-WORKING................................................................................... NW

OUT OF BUSINESS .................................................................................OB

FINAL REFUSAL ..................................................................................... RB

FINAL REFUSAL DO NOT CALL ...............................................................RD

HOSTILE REFUSAL .................................................................................RH

REFUSAL MAX CALLS ............................................................................RM
This page left blank intentionally. 
Appendix F 

OSHA Log Data Codebook

BLS SOII Re-Contact Survey F-1 

 

Appendix F 

OSHA Log Data Codebook 

TF_Variable Type Length Label

UNIQUEID char 12 UNIQUEID

LDBID char 9 LDBID

YEAR numeric 2 Year 20

ESTBNAME char 100 Establishment Name

ESTBCITY char 100 CITY

ESTBSTATE char 2 STATE

A1 char 3 Case No.

B1FN char 30 Employee's Name First Name

B1MI char 1 Employee's Name Middle Initial

B1LN char 30 Employee's Name Last Name

C1 char 50 Job title (e.g., Welder)

D1MM numeric 2 Date of injury or onset of illness Month

D1DD numeric 2 Date of injury or onset of illness Day

E1 char 250 Where the event occurred (e.g., Loading dock 

north end)

F1 char 500 Describe injury or illness, parts of body 

affected, and object/substance that directly 

injured or made person ill (e.g., second degree 

burns on right forearm from acetylene torch)

GJ1 numeric 1 Mark only one box for each case based on the 

most serious outcome for that case:

1 = Death

2 = Days away from work

3 = Job transfer or restriction

4 = Other recordable cases

K1 numeric 3 Enter the number of days the injured or ill 

worker was: Days away from work (value of 

999 designates indefinite number)

L1 numeric 3 Enter the number of days the injured or ill 

worker was: Days on job transfer or

restriction (value of 999 designates indefinite 

number)

M1 numeric 1 Mark the "injury" box OR choose one type of 

illness:

1 = Injury

2 = Skin disorder

3 = Respiratory condition

4 = Poisoning

5 = Hearing loss

6 = All other illnesses
BLS SOII Re-Contact Survey F-2 

 

Appendix F 

OSHA Log Data Codebook 

TF_Variable Type Length Label

AI char 3 Abstractor's inititals

AIMM numeric 2 Abstractor input date Month

AIDD numeric 2 Abstractor input Day

AIYY numeric 2 Abstractor input Year

PAGE numeric 3 Page number

TOTALPG numeric 3 Page total

DeniedFlag numeric 1 Denied comment

CumulativeFlag numeric 1 LDBID reports cumulative data

MultiLocationNoCases numeric 1 LDBID reports no cases at this location

NoCases numeric 1 LDBID reports no cases

InvalidYearFlag numeric 1 Invalid year noted