34398 Federal Register / Vol. 74, No. 134 / Wednesday, July 15, 2009 / Notices 

FOR FURTHER INFORMATION CONTACT: 

Assistant Director, Compliance 

Outreach & Implementation, Office of 

Foreign Assets Control, Department of 

the Treasury, Washington, DC 20220, 

tel.: 202/622–2420. 

SUPPLEMENTARY INFORMATION: 

Electronic and Facsimile Availability 

This document and additional 

information concerning OFAC are 

available from OFAC’s Web site 

(http://www.treas.gov/ofac) via 

facsimile through a 24-hour fax-on 

demand service, tel.: (202) 622–0077. 

Background 

On October 21, 1995, the President, 

invoking the authority, inter alia, of the 

International Emergency Economic 

Powers Act (50 U.S.C. 1701–1706) 

(‘‘IEEPA’’), issued Executive Order 

12978 (60 FR 54579, October 24, 1995) 

(the ‘‘Order’’). In the Order, the 

President declared a national emergency 

to deal with the threat posed by 

significant foreign narcotics traffickers 

centered in Colombia and the harm that 

they cause in the United States and 

abroad. 

Section 1 of the Order blocks, with 

certain exceptions, all property and 

interests in property that are in the 

United States, or that hereafter come 

within the United States or that are or 

hereafter come within the possession or 

control of United States persons, of: (1) 

The persons listed in an Annex to the 

Order; (2) any foreign person 

determined by the Secretary of 

Treasury, in consultation with the 

Attorney General and Secretary of State: 

(a) To play a significant role in 

international narcotics trafficking 

centered in Colombia; or (b) to 

materially assist in, or provide financial 

or technological support for or goods or 

services in support of, the narcotics 

trafficking activities of persons 

designated in or pursuant to the Order; 

and (3) persons determined by the 

Secretary of the Treasury, in 

consultation with the Attorney General 

and the Secretary of State, to be owned 

or controlled by, or to act for or on 

behalf of, persons designated pursuant 

to the Order. 

On June 26, 2009, the Director of 

OFAC removed from the SDN List the 

three entities and four individuals listed 

below, whose property and interests in 

property were blocked pursuant to the 

Order. 

The listing of the unblocked entities 

and individuals follows: 

Administracion De Recursos Financieros E.U. 

(a.k.a. AFIN E.U.), Calle 20N No. 6AN–19 

ofc. 67–68, Cali, Colombia; NIT # 

805013294–5 (Colombia) [SDNT] 

Asesorias Ocupacionales LTDA., Carrera 66 

No. 11–129, Cali, Colombia; NIT # 

800040728–6 (Colombia) [SDNT] 

Promotores De Bienes Raices S.A. (a.k.a. 

Promobienes S.A.), Calle 20N No. 6AN–19 

ofc. 67, Cali, Colombia; NIT # 805001651– 

1 (Colombia) [SDNT] 

Ramirez Rivera, Gustavo, c/o Unidad 

Cardiovascular LTDA., Cali, Colombia; 

Avenida 4 Oeste No. 6–103, Cali, 

Colombia; Calle 25 N No. 5BN–16, Cali, 

Colombia; DOB 05 Apr 1968; POB 

Medellin, Colombia; Cedula No. 16281514 

(Colombia); Passport AJ077853 (Colombia) 

(individual) [SDNT] 

Valero Jimenez, Alejandro, c/o Unidad 

Cardiovascular LTDA., Cali, Colombia; 

Transversal 18 No. 102–42 apto. 401, 

Bogota, Colombia; 826 SW Canary Terrace, 

Port St. Lucie, FL 34953; c/o 

Administracion De Recursos Financieros 

E.U., Cali, Colombia; c/o Promotores De 

Bienes Raices S.A., Cali, Colombia; DOB 25 

Oct 1967; POB Cali, Colombia; Cedula No. 

16746340 (Colombia); Passport P059298 

(Colombia) (individual) [SDNT] 

Valero Sanchez, Francisco Javier, c/o 

Asesorias Ocupacionales LTDA., Cali, 

Colombia; c/o Unidad Cardiovascular 

LTDA., Cali, Colombia; c/o Promotores De 

Bienes Raices S.A., Cali, Colombia; Cedula 

No. 2436976 (Colombia) (individual) 

[SDNT] 

Zuluaga Alzate, Diana Patricia, c/o Orlando 

Sabogal Zuluaga E Hijos & CIA S EN C, 

Ansermanuevo, Valle, Colombia; Avenida 

17A No. 19–27, Barrio San Jose, Cucuta, 

Norte de Santander, Colombia; Carrera 3 

No. 11–99, Cartago, Valle, Colombia; Paseo 

5 de Julio, Barrio Libertad, San Antonio, 

Tachira, Venezuela; Calle 14 No. 30–153, 

Medellin, Antioquia, Colombia; Calle 30 

No. 3B–45, La Campina, Pereira, Risaralda, 

Colombia; citizen Colombia; nationality 

Colombia; Cedula No. 25246532 

(Colombia) (individual) [SDNT] 

Dated: June 26, 2009. 

Barbara C. Hammerle, 

Acting Director, Office of Foreign Assets 

Control. 

[FR Doc. E9–16427 Filed 7–14–09; 8:45 am] 

BILLING CODE 4811–45–P 

DEPARTMENT OF VETERANS 

AFFAIRS 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of Veterans Affairs 

(VA). 

ACTION: Notice of Amendment to System 

of Records. 

SUMMARY: As required by the Privacy 

Act of 1974, 5 U.S.C. 552a(e), notice is 

hereby given that the Department of 

Veterans Affairs (VA) is amending the 

system of records currently entitled 

‘‘Health Administration Center Civilian 

Health and Medical Program Records— 

VA’’ (54VA16) as set forth in the 

Federal Register 68 FR 53784. VA is 

amending the system of records by 

revising the System Location; Categories 

of Individuals Covered by the System; 

Routine Uses of Records Maintained in 

the System, Including Categories of 

Users and the Purposes of Such Uses; 

Safeguards, System Manager(s) and 

Address; and Notification Procedure. 

VA is republishing the system notice in 

its entirety. 

DATES: Comments on the amendment of 

this system of records must be received 

no later than August 14, 2009. If no 

public comment is received, the 

amended system will become effective 

August 14, 2009. 

ADDRESSES: Written comments may be 

submitted through http:// 

www.Regulations.gov; by mail or handdelivery to Director, Regulations 

Management (02REG), Department of 

Veterans Affairs, 810 Vermont Avenue, 

NW., Room 1068, Washington, DC 

20420; or by fax to (202) 273–9026. 

Comments received will be available for 

public inspection in the Office of 

Regulation Policy and Management, 

Room 1063B, between the hours of 8 

a.m. and 4:30 p.m., Monday through 

Friday (except holidays). Please call 

(202) 461–4902 (this is not a toll-free 

number) for an appointment. In 

addition, during the comment period, 

comments may be viewed online 

through the Federal Docket Management 

System (FDMS) at http:// 

www.Regulations.gov. 

FOR FURTHER INFORMATION CONTACT: 

Veterans Health Administration (VHA) 

Privacy Officer, Department of Veterans 

Affairs, 810 Vermont Avenue, NW., 

Washington, DC 20420; telephone (704) 

245–2492. 

SUPPLEMENTARY INFORMATION: The 

system location has been amended to 

reflect the address change of the VA 

Health Administration Center (HAC), 

Denver, Colorado. Categories of 

Individuals Covered by the System has 

been amended to include dependents of 

veterans who receive community fee for 

service benefits and to reflect that 

records are maintained on all health 

care providers who provide care under 

the programs administered by HAC. 

Routine Uses of Records Maintained in 

the System, including Categories of 

Users and the Purposes of Such Uses 

has been amended. The introductory 

paragraph was reworded to indicate 

compliance with VA’s statutory 

requirements governing confidentiality 

of certain medical records. 

The Privacy Act permits VA to 

disclose information about individuals 

without their consent for a routine use 

when the information will be used for 


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a purpose that is compatible with the 

purpose for which VA collected the 

information. In all of the routine use 

disclosures described above, the 

recipient of the information will use the 

information in connection with a matter 

relating to one of VA’s programs, or to 

provide a benefit to VA, or disclosure is 

required by law. 

Additional language was added in the 

Safeguards section to clarify how types 

of records are controlled at the Health 

Administration Center. The system 

manager(s) and address has been 

updated to reflect the correct title for the 

official responsible for policies and 

procedures and the new address for the 

Health Administration Center. The new 

address is also reflected in the 

paragraph on Notification Procedure. 

The Report of Intent to Amend a 

System of Records Notice and an 

advance copy of the system notice have 

been sent to the appropriate 

Congressional committees and to the 

Director of the Office of Management 

and Budget (OMB) as required by 5 

U.S.C. 552a(r) (Privacy Act) and 

guidelines issued by OMB (65 FR 

77677), December 12, 2000. 

Routine use 25 was added to disclose 

identifying information, including 

social security number, of veterans, 

spouse(s) of veterans, and dependents of 

veterans, may be disclosed to other 

Federal agencies for purposes of 

conducting computer matches, to obtain 

information to determine or verify 

eligibility of veterans who are receiving 

VA medical care under relevant sections 

of Title 38, U.S.C. This routine use has 

been added to allow VA to conduct 

computer matching activities with other 

Federal agencies where necessary to 

assist VA in determining or verifying 

eligibility for certain benefits. 

Routine use 26 was added to disclose 

information to other Federal agencies 

that may be made to assist such agencies 

in preventing and detecting possible 

fraud or abuse by individuals in their 

operations and programs. This routine 

use permits disclosures by the 

Department to report a suspected 

incident of identity theft and provide 

information and/or documentation 

related to or in support of the reported 

incident. 

Routine use 27 was added so that VA 

may, on its own initiative, disclose any 

information or records to appropriate 

agencies, entities, and persons when (1) 

VA suspects or has confirmed that the 

integrity or confidentiality of 

information in the system of records has 

been compromised; (2) the Department 

has determined that as a result of the 

suspected or confirmed compromise, 

there is a risk of embarrassment or harm 

to the reputations of the record subjects, 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security, confidentiality, or integrity of 

this system or other systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the potentially 

compromised information; and (3) the 

disclosure is to agencies, entities, or 

persons whom VA determines are 

reasonably necessary to assist or carry 

out the Department’s efforts to respond 

to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. This routine use 

permits disclosures by the Department 

to respond to a suspected or confirmed 

data breach, including the conduct of 

any risk analysis or provision of credit 

protection services as provided in 38 

U.S.C. 5724, as the terms are defined in 

38 U.S.C. 5727. 

Approved: June 26, 2009. 

John R. Gingrich, 

Chief of Staff, Department of Veterans Affairs. 

54VA16 

SYSTEM NAME: 

‘‘Health Administration Center 

Civilian Health and Medical Program 

Records—VA.’’ 

SYSTEM LOCATION: 

Records are maintained at the Health 

Administration Center (HAC), 3773 

Cherry Creek North Drive, Denver, 

Colorado 80209. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Categories of individuals covered by 

the system include the following: 

1. Dependents of veterans who seek 

health care under 38 U.S.C. 1781, 1802, 

1803, 1813 and Public Law 103–446, 

section 107. 

2. Veterans seeking health care 

services in a foreign country under 38 

U.S.C. 1724. 

3. Veterans or dependents receiving 

community fee for service benefits at 

VA expense under Title 38 U.S.C 1703, 

1725 and 1728. 

4. Health care providers treating 

individuals who receive care under 38 

U.S.C. 1703, 1724, 1725, 1728, 1781, 

1803, 1813, and Public Law 103–446 

section 107. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records maintained in the system 

include medical benefit application and 

eligibility information concerning the 

veteran and, when applicable, their 

spouse and/or dependent(s), other 

health insurance information, 

correspondence concerning individuals 

and documents pertaining to claims for 

medical services, information related to 

claims processing and third party 

liability recovery actions taken by VA 

and/or TRICARE. The record may 

include the name, address and other 

identifying information concerning 

health care providers, services provided, 

amounts claimed and paid for health 

care services, medical records, and 

treatment and payment dates. 

Additional information may include 

veteran, spouse and/or dependent 

identifying information (e.g., name, 

address, social security number, VA 

claims file number, date of birth), and 

military service information concerning 

the veteran sponsor (e.g., dates, branch 

and character of service, medical 

information). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Title 38, United States Code, sections 

501(a), 501(b), 1703, 1724, 1725, 1728, 

1781, 1802, 1803, 1813, and Public Law 

103–446 section 107. 

PURPOSE(S): 

Records may be used for purposes of 

establishing and monitoring eligibility 

to receive VA benefits and processing 

medical claims for payment for eligible 

beneficiaries and veterans. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

To the extent that records contained 

in the system include information 

protected by 45 CFR Parts 160 and 164, 

i.e., individually identifiable health 

information, and 38 U.S.C. 7332, i.e., 

medical treatment information related to 

drug abuse, alcoholism or alcohol abuse, 

sickle cell anemia or infection with the 

human immunodeficiency virus, that 

information cannot be disclosed under a 

routine use unless there is also specific 

statutory authority in 38 U.S.C. 7332 

and regulatory authority in 45 CFR Parts 

160 and 164 permitting disclosure. 

1. Eligibility and claim information 

from this system of records may be 

disclosed verbally or in writing. For 

example, disclosure may be made via 

correspondence, call service center or 

by interactive Web page, in response to 

an inquiry made by the claimant, 

claimant’s guardian, claimant’s next of 

kin or person with whom the claimant 

has a meaningful relationship, health 

care provider, trading partner or 

contractor. Purposes of these disclosures 

are to assist the provider or claimant in 

obtaining reimbursement for claimed 

medical services, to facilitate billing 

processes, to verify beneficiary 

eligibility for requested services, and to 

provide payment information regarding 


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claimed services. Eligibility or 

entitlement information disclosed may 

include the name, authorization number 

(social security number), effective dates 

of eligibility, reasons for any period of 

ineligibility, and other health insurance 

information of the named individual. 

Claim information disclosed may 

include payment information such as 

payment identification number, date of 

payment, date of service, amount billed, 

amount paid, name of payee, or reasons 

for non-payment. 

2. Statistical and other data to 

Federal, State, and local government 

agencies and national health 

organizations to assist in the 

development of programs that will be 

beneficial to health care recipients, to 

protect their rights under the law, and 

to ensure that they are receiving all 

health benefits to which they are 

entitled. 

3. VA may disclose on its own 

initiative any information in this 

system, except the names and home 

addresses of veterans and their 

dependents, which is relevant to a 

suspected or reasonably imminent 

violation of law, whether civil, criminal 

or regulatory in nature, and whether 

arising by general or program statute or 

by regulation, rule or order issued 

pursuant thereto, to a Federal, State, 

local, Tribal, or foreign agency charged 

with the responsibility of investigating 

or prosecuting such violation, or 

charged with enforcing or implementing 

the statute, regulation, rule or order. On 

its own initiative, VA may also disclose 

the names and addresses of veterans and 

their dependents to a Federal agency 

charged with the responsibility of 

investigating or prosecuting civil, 

criminal or regulatory violations of law, 

or charged with enforcing or 

implementing the statute, regulation, 

rule or order issued pursuant thereto. 

4. A record from this system of 

records may be disclosed to a Federal 

agency upon its request for use in the 

issuance of a security clearance, the 

investigation of an employee, the letting 

of a contract, or the issuance of a 

license, grant or other benefit by the 

requesting agency, to the extent that the 

information is relevant and necessary to 

the requesting Agency’s decision on the 

matter. 

5. Disclosure may be made to a 

congressional office from the record of 

an individual in response to an inquiry 

from the congressional office made at 

the request of that individual. 

6. Disclosure may be made to National 

Archives and Records Administration 

and to General Services Administration 

in records management inspections 

conducted under authority of 44 U.S.C. 

7. Any relevant information in this 

system of records may be disclosed to 

attorneys, insurance companies, 

employers, and to courts, boards, or 

commissions; such disclosures may be 

made only to the extent necessary to aid 

the VA in preparation, presentation, and 

prosecution of claims authorized under 

Federal, State, or local laws, and 

regulations promulgated thereunder. 

8. Any information in this system of 

records may be disclosed to the United 

States Department of Justice or United 

States Attorneys in order to prosecute or 

defend litigation involving or pertaining 

to the United States, or in which the 

United States has an interest. 

9. Any information in this system of 

records may be disclosed to a Federal 

agency or party to an administrative 

proceeding being conducted by a 

Federal agency, in order for VA to 

respond to and comply with the 

issuance of an order by that Federal 

agency requiring production of the 

information. 

10. Any information in this system of 

records may be disclosed to a State or 

municipal grand jury, a State or 

municipal court or a party in litigation, 

or to a State or municipal administrative 

agency functioning in a quasi-judicial 

capacity or a party to a proceeding being 

conducted by such agency, provided 

that any disclosure of claimant 

information made under this routine use 

must comply with the provisions of 38 

CFR 1.511. 

11. Any information concerning the 

claimant’s indebtedness to the United 

States by virtue of a person’s 

participation in a benefits program 

administered by VA, including personal 

information obtained from other Federal 

agencies through computer matching 

programs, may be disclosed to any third 

party, except consumer reporting 

agencies, in connection with any 

proceeding for the collection of any 

amount owed to the United States. 

Purposes of these disclosures may be to 

assist VA in collection of costs of 

services provided individuals not 

entitled to such services and to initiate 

legal actions for prosecuting individuals 

who willfully or fraudulently obtain 

Title 38 benefits without entitlement. 

This disclosure is consistent with 38 

U.S.C. 5701(b)(6). 

12. Any relevant information from 

this system of records may be disclosed 

to TRICARE, the Department of Defense 

(DoD) and the Defense Eligibility 

Enrollment Reporting System (DEERS) 

to the extent necessary to determine 

eligibility for the Civilian Health and 

Medical Program of the Department of 

Veterans Affairs (CHAMPVA) or 

TRICARE benefits, to develop and 

process CHAMPVA or TRICARE claims, 

and to develop cost-recovery actions for 

claims involving individuals not eligible 

for the services or claims involving 

potential third party liability. 

13. The name and address of a veteran 

or dependent, and other information as 

is reasonably necessary to identify such 

individual, may be disclosed to a 

consumer reporting agency for the 

purpose of locating the individual or 

obtaining a consumer report to 

determine the ability of the individual 

to repay an indebtedness to the United 

States by virtue of the individual’s 

participation in a benefits program 

administered by VA, provided that the 

requirements of 38 U.S.C. 5701(g)(2) 

have been met. 

14. The name and address of a veteran 

or dependent, and other information as 

is reasonably necessary to identify such 

individual, including personal 

information obtained from other Federal 

agencies through computer matching 

programs, and any information 

concerning the individual’s 

indebtedness to the United States by 

virtue of the individual’s participation 

in a benefits program administered by 

VA, may be disclosed to a consumer 

reporting agency for purposes of 

assisting in the collection of such 

indebtedness, provided that the 

requirements of 38 U.S.C. 5701(g)(4) 

have been met. 

15. In response to an inquiry about a 

named individual from a member of the 

general public, disclosure of 

information may be made from this 

system of records to report the amount 

of VA monetary benefits being received 

by the individual. This disclosure is 

consistent with 38 U.S.C. 5701(c)(1). 

16. The name and address of a veteran 

or dependent may be disclosed to 

another Federal agency or to a 

contractor of that agency, at the written 

request of the head of that agency or 

designee of the head of that agency, for 

the purpose of conducting government 

research necessary to accomplish a 

statutory purpose of that agency. 

17. Any information in this system of 

records relevant to a claim of a veteran 

or dependent, such as the name, 

address, the basis and nature of a claim, 

amount of benefit payment information, 

medical information and military 

service and active duty separation 

information may be disclosed at the 

request of the claimant to accredited 

service organizations, VA approved 

claim agents and attorneys acting under 

a declaration of representation, so that 

these individuals can aid claimants in 

the preparation, presentation and 

prosecution of claims under the laws 

administered by VA. The name and 


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address of a claimant will not, however, 

be disclosed to these individuals under 

this routine use if the claimant has not 

requested the assistance of the 

accredited service organization, claims 

agent or an attorney. 

18. Any information in this system, 

including medical information, the basis 

and nature of claim, the amount of 

benefits and personal information may 

be disclosed to a VA Federal fiduciary 

or a guardian ad litem in relation to his 

or her representation of a claimant only 

to the extent necessary to fulfill the 

duties of the VA Federal fiduciary or the 

guardian ad litem. 

19. The individual’s name, address, 

social security number and the amount 

(excluding interest) of any indebtedness 

which is waived under 38 U.S.C. 3102, 

compromised under 4 CFR Part 103, 

otherwise forgiven, or for which the 

applicable statute of limitations for 

enforcing collection has expired, may be 

disclosed to the Treasury Department, 

Internal Revenue Service, as a report of 

income under 26 U.S.C. 61(a)(12). 

20. The name of a veteran or 

dependent, other information as is 

reasonably necessary to identify such 

individual, and any other information 

concerning the individual’s 

indebtedness by virtue of a person’s 

participation in a benefits program 

administered by VA, may be disclosed 

to the Treasury Department, Internal 

Revenue Service, for the collection of 

Title 38, U.S.C. benefit overpayments, 

overdue indebtedness, and/or costs of 

services provided to an individual not 

entitled to such services, by the 

withholding of all or a portion of the 

person’s Federal income tax refund. 

21. The name, date of birth and social 

security number of a veteran, spouse or 

dependent, and other identifying 

information as is reasonably necessary 

may be disclosed to Social Security 

Administration and Centers for 

Medicare & Medicaid Services, 

Department of Health and Human 

Services, for the purpose of validating 

social security numbers and Medicare 

information. 

22. The name and address of any 

health care provider in this system of 

records who has received payment for 

claimed services on behalf of a veteran 

and beneficiary may be disclosed in 

response to an inquiry from a member 

of the general public who requests 

assistance in locating medical providers 

who accept VA payment for health care 

services. 

23. Relevant information from this 

system of records may be disclosed to 

individuals, organizations, private or 

public agencies, etc., with whom VA 

has a contract or agreement to perform 

such services as VA may deem 

practicable for the purposes of laws 

administered by VA in order for the 

contractor or subcontractor to perform 

the services of the contract or 

agreement. 

24. Relevant information from this 

system of records may be disclosed to 

an accrediting Quality Review and Peer 

Review Organization in connection with 

the review of claims or other review 

activities associated with VA Health 

Administration Center accreditation to 

professionally accepted claims 

processing standards. 

25. Identifying information, including 

social security number, of veterans, 

spouse(s) of veterans, and dependents of 

veterans, may be disclosed to other 

Federal agencies for purposes of 

conducting computer matches, to obtain 

information to determine or verify 

eligibility of veterans who are receiving 

VA medical care under relevant sections 

of Title 38, U.S.C. 

26. Disclosure to other Federal 

agencies may be made to assist such 

agencies in preventing and detecting 

possible fraud or abuse by individuals 

in their operations and programs. 

27. VA may, on its own initiative, 

disclose any information or records to 

appropriate agencies, entities, and 

persons when (1) VA suspects or has 

confirmed that the integrity or 

confidentiality of information in the 

system of records has been 

compromised; (2) the Department has 

determined that as a result of the 

suspected or confirmed compromise, 

there is a risk of embarrassment or harm 

to the reputations of the record subjects, 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security, confidentiality, or integrity of 

this system or other systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the potentially 

compromised information; and (3) the 

disclosure is to agencies, entities, or 

persons whom VA determines are 

reasonably necessary to assist or carry 

out the Department’s efforts to respond 

to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. This routine use 

permits disclosures by the Department 

to respond to a suspected or confirmed 

data breach, including the conduct of 

any risk analysis or provision of credit 

protection services as provided in 38 

U.S.C. 5724, as the terms are defined in 

38 U.S.C. 5727. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are stored electronically, in 

paper folders, magnetic discs, and 

magnetic tape. Paper documents may be 

scanned/digitized and stored for 

viewing electronically. 

RETRIEVABILITY: 

Paper records are retrieved by name 

or VA claims file number or social 

security number of the veteran sponsor. 

Computer records are retrieved by name 

or social security number of the veteran 

sponsor, spouse, and/or dependent, or 

VA claims file number of the veteran 

sponsor. 

SAFEGUARDS: 

Working spaces and record storage 

areas at HAC are secured during all 

business and non-business hours. All 

entrance doors require an electronic 

pass card for entry. The HAC Security 

Officer issues electronic pass cards. 

HAC staff control visitor entry by door 

release and escort. The building is 

equipped with an intrusion alarm 

system monitored by HAC security staff 

during business hours and by a security 

service vendor during non-business 

hours. Electronic/Digital records are 

stored in an electronic controlled 

storage filing area. Paper records in 

work areas are stored in locked file 

cabinets or locked rooms. Access to 

record storage areas is restricted to VA 

employees on a ‘‘need-to-know’’ basis. 

Access to the computer room is 

generally limited by appropriate locking 

devices and restricted to authorized VA 

employees and vendor personnel. 

Automated Data Processing (ADP) 

peripheral devices are generally placed 

in secure areas or are otherwise 

protected. Authorized VA employees 

may access information in the computer 

system by a series of individually 

unique passwords/codes. 

RETENTION AND DISPOSAL: 

Records are maintained and disposed 

of in accordance with record disposition 

authority approved by the Archivist of 

the United States. Paper records that are 

scanned and digitized for viewing 

electronically are destroyed after they 

have been scanned onto optical disks, 

and the electronic copy determined to 

be an accurate and complete copy of the 

paper record scanned. 

SYSTEM MANAGER(S) AND ADDRESS: 

Official responsible for policies and 

procedures: Chief Business Officer (16), 

Department of Veterans Affairs, 

Veterans Health Administration, VA 


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Central Office, 810 Vermont Avenue, 

NW., Washington, DC 20420. Official 

Maintaining the System: Director, 

Health Administration Center, 

Department of Veterans Affairs, P.O. 

Box 469060, Denver, CO 80246–9060. 

NOTIFICATION PROCEDURE: 

Any individual who wishes to 

determine whether a record is being 

maintained in this system under his or 

her name or other personal identifier, or 

wants to determine the contents of such 

record, should submit a written request 

to Director, VA Health Administration 

Center, P.O. Box 469060, Denver, 

Colorado 80246–9060, or apply in 

person to the Director, VA Health 

Administration Center, 3773 Cherry 

Creek North Drive, Colorado 80209. 

Inquiries should include the veteran 

sponsor’s full name and social security 

and VA claims file numbers, and the 

spouse or dependent’s name, social 

security number and return address. 

RECORD ACCESS PROCEDURE: 

An individual who seeks access to 

records maintained under his or her 

name in this system may write or visit 

the Director, VA Health Administration 

Center. 

CONTESTING RECORD PROCEDURES: 

(See Record Access Procedures 

above.) 

RECORD SOURCE CATEGORIES: 

The veteran sponsor, spouse and/or 

dependent, military service 

departments, private medical facilities 

and health care professionals, electronic 

trading partners, contractors, DoD, 

TRICARE, DEERS, other Federal 

agencies, VA Regional Offices, Veterans 

Benefits Administration (VBA) 

automated record systems, and VA 

Medical Centers. 

[FR Doc. E9–16751 Filed 7–14–09; 8:45 am] 

BILLING CODE 8320–01–P 


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