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U.S. Railroad Retirement Board, Quality Reporting Service Center

ISSUE XLVII MARCH 2023

 NEW PROGRAM LETTERS

· Online Version of the G-117A Available Through the Employer 

Reporting System, see Program Letter 2022-03.

· IMPORTANT - RUIA Experience Rating Contribution Information. For 

more information, see Program Letter 2023-01.

· Notice of Annual Rates (2023) released. For more information, see 

Program Letter 2023-02.

· Form BA-15, Report of Stock Options and Other Payments. As of the 

2022 reporting season, employers are now required to annually submit 

Form BA-15. See Program Letter 2023-03 (Form BA-15, Report of 

Stock Options and Other Payments For 2022 and Prior

Years Between 2017 and 2020) and Part V, Chapter 8 of the Rail or 

Labor Employer Reporting Instructions for more details.

 

ANNUAL REPORTS

The deadline for filing Forms BA-3, Annual Report of Creditable 

Compensation, and BA-11, Report of Gross Earnings, for 2022 

earnings is Fඍඊකඝඉකඡ 28, 2023. Form BA-6a, Form BA-6 Address 

Report is due by A඘කඑඔ 1, 2023. If you do not use the Employer 

Reporting System (ERSNet), and are submitting your reports through 

an alternative automated process, you must complete a Form G440, 

Report Specifications Sheet, with these (and all other) reports submitted to the Railroad 

Retirement Board (RRB). Employers who do not have creditable service and compensation to 

report for 2022; or who have no employees with social security numbers ending with the digits 

"30" to report on the BA-11 must also file an electronic “No Employee” for either or both reports to 

advise the RRB.

Note – The format of Form BA-3 was designed to include employee address information so 

employers could have everything on one report. If you report new employee addresses or 

employee address changes on Form BA-3, you do not need to submit a Form BA-6 Address 

Report .

 REMINDER TO EMPLOYERS ABOUT MAKING RUIA CONTRIBUTIONS

Please remember to use your 2023 contribution rate to calculate your 

RUIA tax deposits when submitting Form DC-1, Employer's Quarterly 

Report of Contributions Under the Railroad Unemployment Insurance 

Act (RUIA). We notified all employers of their rates on Form ID-40R/S, 

Annual Notice to Employers – Railroad Unemployment Insurance Act/

Annual Proclamation, sent out in October 2022. The maximum earnings 

subject to RUIA contribution for 2023 is $1,895 per month. If you did 

not receive the notification via paper or ERSNet, please contact us 

through phone or e-mail (see footer).

 CONTACT OFFICIAL CHANGES

Have there been personnel changes in your organization that affect employees previously 

designated as contact officials with the RRB? If we are sending correspondence to an incorrect 

or obsolete address or contact official, please notify us by completing Form G-117a, Designation 

of Contact Officials, and mail or fax it to QRSC. Please inform us if there 

are any users who should have their access modified or terminated on 

ERSNet via Form BA-12, Application for Employer Reporting Internet 

Access, as well. Current addresses and contacts are essential in providing 

you with RRB information.

 PARTICIPANTS WANTED FOR RESEARCH WITH LOGIN.GOV

RRB is participating in a program to test a new in-person option for rail and labor employees to 

verify their identity within Login.gov. This program provides Login.gov users who can’t verify their 

identity online the option to complete the process in-person at limited United States Postal 

Service (USPS) retail locations across the country in a safe, secure, and accessible way.

The Login.gov team is looking for individuals from the RRB community to participate in testing the 

online and in-person portions of this new service and providing the team with feedback. This is an 

exciting opportunity for you to directly help shape and improve a new service for RRB community 

members! If this is something you are interested in learning more about or participating in, please 

email rutvika.gupta@gsa.gov. 

Highlights...

Program Letters Annual Reports Job Vacancy Contacting US 
 RESOURCES FOR EMPLOYERS

The RRB website (rrb.gov) is not just a source of information for 

annuitants and beneficiaries. We also provide a large number of 

resources for rail employers and rail labor organizations. The 

information available is divided into four general categories:

· Web-based resources frequently used by rail employers and rail 

labor organizations to transact business with the RRB.

· A list of various forms covered employers use to report creditable service, compensation, 

and other related activities to the RRB. Available to view and print.

·Links to newsletters, program/circular letters, and additional resources covering topics of 

interest for covered employers.

·Detailed information on the role and responsibilities of all covered employers for reporting 

under the RRA and RUIA; along with examples on how and when to report to the RRB.

If you have any questions regarding your responsibilities as a covered employer, please 

contact the Quality Reporting Service Center (QRSC) using the information listed at the end 

of this newsletter.

JOB VACANCY LISTING

The RRB routinely maintains an online job vacancy list as 

openings are reported by hiring railroad employers. In addition to 

the list, employers are encouraged to provide us with a direct link 

to where employment information resides on their company's 

website. To provide the RRB with this information, please contact 

an RRB Field Office at (877) 772-5772 or email JVL@rrb.gov. 

HOW TO CONTACT US

Employers having general questions regarding employer online services, 

rail and labor forms, reporting instructions, and publications may obtain 

this information through the Railroad Retirement Board website 

(rrb.gov).

If you are unable to find information on RRB.gov, or need to speak with 

someone about your Employer Experience Rate issues, contact a Quality 

Reporting Service Center representative by phone at 312-751-4992 or by 

e-mail at QRSC@rrb.gov from 9:00 am to 3:30 PM Central Time. If a 

message is left, an answer to the call should be returned within two 

business days.

 Inquiries sent by letter will be responded to within 2 to 4 weeks. If a 

response cannot be sent within that time frame, your contact will be 

acknowledged and you will be informed when a response can be 

expected. 

All faxes should be sent to one of the two Quality Reporting Service Center FAX numbers listed 

below: 312-751-7123 (Primary) or 312-751-4650 (Alternate)

 

WELCOME ABOARD NEW QRSC STAFF! 

Mr. Zachary Schauerman began his career at the Railroad Retirement 

Board in October 2022 as a Policy & Systems Analyst. Before coming to 

the RRB, Mr. Schauerman graduated from The Illinois Institute of 

Technology with a Bachelor of Science Degree in Chemistry. 

 

U.S. Railroad Retirement Board

Quality Reporting Service Center

844 North Rush Street

Chicago, IL 60611-1275

email: QRSC@rrb.gov | phone: (312) 751-4992 | fax: (312) 751-7123

RRB.gov

E˖ ̇˕ ̆sˎ ̨ Elˌˑˊ˗ːˎ 

U.S. Railroad Retirement Board, Quality Reporting Service Center

ISSUE XLVII MARCH 2023