[Federal Register Volume 74, Number 126 (Thursday, July 2, 2009)]
[Notices]
[Pages 31711-31712]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-15631]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2009-OS-0092]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to Add a New System of Records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This Action will be effective without further notice on August 
3, 2009 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications, Defense Finance and Accounting Service, 8899 East 56th 
Street, Indianapolis, IN 46249-0150.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (720) 242-
6631.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 29, 2009, to the 
House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated December 12, 2000, 65 FR 239.

    Dated: June 29, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7205a

System name:
    Defense Business Management System (DBMS).

System location:
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Center (DECC)--Ogden; 7879 Wardleigh Road; Bldg 891, Hill Air 
Force Base, UT 84056-5997.

Categories of individuals covered by the system:
    DoD civilian employees who are paid with Operations & Maintenance 
(O&M) or Working Capital Funds by the Defense Finance and Accounting 
Service.

Categories of records in the system:
    Individual's name, address, telephone number, Social Security 
Number (SSN), appropriation, accounting, reimbursable billing, cost 
accounting, job order accounting data, and financial reports.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 31 U.S.C. Chapter 35, 
Accounting & Collection; and E.O. 9397 (SSN).

Purpose(s):
    The system will provide a means of reporting all costs entering the 
general ledger; account for appropriated funds; provide a means of 
reconciling financial records; and for the preparation of most 
financial reports. Records will be used for extraction or compilation 
of data and reports for management studies and statistical analyses for 
use internally or externally as required by Department of Defense (DoD) 
or other government agencies such as the Department of the Treasury.

Routine uses of records maintained in the systems including category's 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The Department of Treasury for all reporting purposes.

[[Page 31712]]

    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
DoD compilation of systems of records notices apply to this system of 
records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and/or electronic storage media.

Retrievability:
    Name and Social Security Number (SSN).

Safeguards:
    Records will be maintained in a controlled facility. Physical entry 
will be restricted by the use of locks, guards, and is accessible only 
to authorized personnel. Access to records will be limited to person(s) 
responsible for servicing the record in performance of their official 
duties and who are properly screened and cleared for need-to-know. 
Access to computerized data will be restricted by passwords, which are 
changed according to agency security policy.

Retention and disposal:
    Records will be cut off at the end of fiscal year and destroyed 3 
years after cutoff. Records are destroyed by tearing, shredding, 
pulping, macerating, burning, or degaussing the electronic media.

System manager(s) and address:
    System Manager, Defense Finance and Accounting Service-Columbus, 
(DFAS-HTSEAA/CO), 3990 East Broad Street, Columbus, OH 43213-1152.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the Defense Finance and Accounting Service, Freedom of 
Information/Privacy Act Program Manager, Corporate Communications, 8899 
East 56th Street, Indianapolis, IN 46249-0150.
    Individuals should furnish full name, Social Security Number, 
current address, and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this record system should address written inquiries to 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications, 8899 East 56th Street, 
Indianapolis, IN 46249-0150.
    Individuals should furnish full name, Social Security Number, 
current address, and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications, 8899 East 56th Street, 
Indianapolis, IN 46249-0150.

Record source categories:
    Information is obtained through system interface from the various 
DoD agencies including DFAS, Defense Logistics Agency, Defense 
Commissary Agency, Defense Contract Audit Agency, Defense Contract 
Management Agency and Naval Supply Systems Agency.

Exemptions claimed for the system:
    None.

[FR Doc. E9-15631 Filed 7-1-09; 8:45 am]
BILLING CODE 5001-06-P